REQUEST FOR PROPOSAL
MUSSOORIE DEHRADUN DEVELOPMENT AUTHORITY
Request for Proposal
AGENCY SELECTION FOR
Total station survey of Properties on the edges of Bindal & Rispna Rivers in Dehradun
February 2016
Mussoorie Dehradun Development Authority (MDDA) Transport Nagar, Saharanpur road, Near ISBT, Dehradun-248001 Uttarakhand INDIA (0135) 6603100, 6603150/ Fax: 0135- 6603103 Email: [email protected]
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REQUEST FOR PROPOSAL
Data Sheet
Tender Inviting Authority Mussoorie Dehradun Development Authority
Name of the Work Total Station Survey of Properties on the edges of Bindal & Rispna Rivers in Dehradun
Last Date and Time for Submission of Bids On or before 14/03/2016- 1500 hrs
Date and Place of Opening of Technical Proposal 14/03/2016 in the office of Mussoorie Dehradun Development Authority
Date and place of opening of financial bid To be intimated to technically successfully bidders
Earnest Money Deposit (EMD) Rs. 50,000/- (Rs. Fifty thousand Only) by Demand Draft in favour of Secretary Mussoorie Dehradun Development Authority
Address for Communication Vice Chairman Mussoorie Dehradun Development Authority Transport Nagar, Saharanpur Road Dehradun 248001, Uttarakhand
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REQUEST FOR PROPOSAL
1. DETAILS AND INSTRUCTIONS TO BIDDERS
INTRODUCTION
Mussoorie Dehradun Development Authority (MDDA) has undertaken the initiative of River Front Development of two key rivers Rispna & Bindal in the city of Dehradun. The initiative is proposed to be implemented in phase wise manner. In the first phase the identified stretches are as follows: (Google map enclosed)
1. Bindal River: a. Upstream: Bridge on Haridwar bypass till Lal pul b. Downstream: 2.5 Km from bridge on Haridwar bypass 2. Rispna River: a. Upstream: 2.5 Km from bridge in Kishanpur b. Downstream: 2.5 Km from bridge in Kishanpur
Note: In both the above mentioned stretches the survey site shall be 50 meters on both sides from existing bank of river in width and the government land along the rivers stretches which has habitation at present. Through this survey authority can locate each and every household over the digitalise map. For the above mentioned stretches MDDA had done the household survey and the successful bidders have to do the Total station survey by combining the previous household survey
Interested firms must submit the “Proposal” accompanied with profile of the organisation, financial particulars of the firm, project experience including details of experience in similar assignments, as per the format given in annexure I, II, III.
2. PROJECT LOCATION
The project location shall be Dehradun. Since the project shall require regular interaction with the officers of MDDA, it is essential that the selected bidder sets up a project office in Dehradun with adequate resources. It is also essential that the bidder appoints a Project Leader/Coordinator, with sufficient experience to lead team on-site and provide overall guidance to the team in development of required database for MDDA
3. DUE DATE AND TIME
The sealed bid should reach office of the Mussoorie Dehradun Development Authority, Dehradun not later than 15:00 hrs on 14/03/2016 The bid received after the due date and time specified or unsealed or incomplete or by facsimile or email will be summarily rejected.
The office of (MDDA), Dehradun, may in exceptional circumstances and at his direction, extend the deadline for submission of proposals by issuing an Addendum. However, till such communication is received by the bidders in the above mentioned form, bidders should not assume any changes in the schedule.
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4. ELIGIBILITY CRITERIA
1. Technical Eligibility : For qualifying technically, the tender must fulfil the following conditions : i. The Bidder must be a proprietary firm, partnership firm or private limited company incorporated in India under the (Indian) Companies Act 1956 ii. The Firm/ Company should be registered for at least 5 years iii. The bidder shall have a turnover of at least Rs.30 Lakhs in last 3 financial years. iv. The bidder shall have conducted at least two detailed total station/Household survey. The proof of the same should also be attached. v. The bidder must have a team of qualified surveying, GIS and IT personnel.
Technical and financial bids are invited from competent agencies for “total station survey of the above mentioned stretches on the edges of Bindal & Rispna rivers in Dehradun the survey site shall be 50 meters on both sides from existing bank of river in width. and the government land along the rivers stretches which has habitation at present.under following terms & conditions:
5. SCOPE OF WORK
5.1 Total station Survey of Properties in and around 50 Meters of both the banks of Rispana & Bindal River pilot stretch and the government land along the rivers stretches which has habitation at present. 5.2 Total station survey of the government land or land as directed and demarcated by MDDA 5.3 The successful bidder shall be responsible for conducting a detailed survey of structures/buildings in and around of both the banks of Rispana & Bindal River and preparation of data base, including the following details :
S. No. Item Detail 1 Structure ID Geo Coded Unique ID 2 Building No. Property Number 3 Building Name Name of the Building (if any) 4 Locality Area 5 Built-up structures Layout dimensions, height 6 Area of Plot Built up area 7 Covered Area Floor wise covered area 8 No. of Floors 9 Structural Stability Grading – dangerous, repairable, safe , unsafe etc. 10 Categories Usage Residential, commercial, institutional, religious, industrialist.
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REQUEST FOR PROPOSAL
5.4 The agency shall do the numbering of the structures/ houses in coordination with MDDA.
Component Output/ Deliverables A Buildings Creation and supply of Database on Digitise map, Hard and soft copies; total floor area under various usages: - the agency shall supply a complete record management plan in this regard. Collection of Data by doing physical surveying and attributes of various layers digitally photographing the property. Creation of suitable unique open ended id for all the Structures/ Houses in Co-ordination of MDDA. The tender shall be responsible for capturing 100% of data on the ground and integrate on the map. The no tolerance shall be permitted for attributes.
1. Total Station Survey of Houses/ Structures a. Mapping of structures on plan. b. Roads and Pathways c. Telephone lines d. Sewerage lines e. Any other feature that is required to be incorporated in consultation with the MDDA.
6. WORKING METHODOLOGY
The detailed methodology of the project is mentioned in three major stages under the following heads.
Stage -1
a. Understanding the scope of work and input data. b. Training to the field staff c. Conduction of sample survey
Stage-2
a. Field inputs preparation b. Field survey for mapping & collection of data c. Fair up of final map d. Submission of weekly outputs e. Co-ordination with (MDDA) Staff
Stage-3
a. Digital mapping b. Thematic maps preparation c. Integration of non-spatial information d. Submission of final outputs
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REQUEST FOR PROPOSAL
Stage-1
1. UNDERSTANDING THE SCOPE OF WORK AND INPUT DATA
It is understood from the nature/description of the job work, mentioned in the tender document, that a detailed survey shall be conducted to map all the properties and physical features that exists in the specified area on to a large scale map along with the collection of required non-spatial information. The field work also demands the measurement of 100% of properties for both plot and plinth areas.
2. TRAINING TO THE FIELD STAFF
Execution of the proposed work requires three types of skilled manpower. The job work to be carried by this manpower is mentioned as below – 1. Field Survey : Mapping of buildings/houses/properties/structures and utilities to their exact shape & dimension with proper coding. 2. Field Data collection: Non-spatial data collection as per the survey format data entry. 3. GIS Engineer : Input maps generation, Digitalization & GIS conversion of the surveyed outputs
3. QUALITY CHECK & FINALIZATION OF DELIVERABLES The bidder are requested to submit the details of manpower in a prescribed format (ID card) to get certified from Competent Authority (MDDA). The necessary training shall be provided to this manpower by the technical representative who is supposed to attend the workshop/ meeting conducted by Competent Authority (MDDA) to maintain a standard quality and accuracy of the proposed work.
4. CONDUCT OF SAMPLE SURVEY
The team leaders representing the bidder who are attending the workshop shall conduct a sample / test survey for a part of commercial/ residential area to get clarity and implications involved in the field work. The Agencies have to complete this task before the award of work order/ agreement.
Stage-2
1. Mapping of Properties This is the crucial technical stage of the project as any wrong marking/missing/error introduced in the marking of properties & features will results to poor quality (accuracy) of statics (area) in the outputs and leads to wrong analysis and decisions. Hence the mapping work will be planned to the best possible methodology.
The survey team will consist of minimum 2 persons, with necessary survey background for collecting non-spatial information.
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REQUEST FOR PROPOSAL
Each unit (Commercial/ Residential) shall be represented as a polygon (in case of ground floors) .All the properties existing above the Ground Floor shall be mapped, with a systematic representation so as to identify the properties to their correct position in the building.
Each and every property must be provided with area, usage, occupant so as to evaluate plinth properties, according to usage(like how much residential area and how much commercial area in a single property) and according to occupant(rented area & owner occupied area) The accurate marking of plot, building and additional structures will have correct areas once they are built for topologies in GIS environment.
2. Assignment of Code Every Premise has to be assigned a unique code. These code numbers can be noted in the survey format as well as on Digitised map.
7. TIME BOUND IMPLEMENTATION
The agency shall be required to implement the above work and services in the co-ordination of MDDA team in a time bound manner. The survey shall be provided by the agency within 2 months from the date of work of Award. The Bidder shall, however, be required to submit exact time action plan of each component along with technical bid.
8. Financial Proposal: The financial Proposal to be quoted in terms Rupees per Acre for conducting total station survey of of Properties on the edges of ,Bindal & Rispna rivers in Dehradun IN SEPARATE SEALED ENVELOPE for
1. Bindal River: a. Upstream: Bridge on Haridwar bypass till Lal pul b. Downstream: 2.5 Km from bridge on Haridwar bypass 2. Rispna River: a. Upstream: 2.5 Km from bridge in Kishanpur b. Downstream: 2.5 Km from bridge in Kishanpur
Note: In both the above mentioned stretches the survey site shall be 50 meters on both sides in width and the government land along the rivers stretches which has habitation at present. And Total station survey of the government land or land as directed and demarcated by MDDA
8.1 The evaluation is based on LCS (Least cost selection method) based on fulfilment of Technical criteria. The financial proposal of only those firms who meet the Technical criteria shall be opened. 8.2 The selection of the suitable agency/firm shall be done based on the L-1 i.e. The firm which quotes the minimum financial quote (Rupees ...... /Acre )including service tax for all the tasks mentioned in the scope of activities to be covered on the mentioned stretches on Bindal and Rispna river) shall be selected.
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REQUEST FOR PROPOSAL
9. COST OF PROPOSAL The Bidders shall be responsible for all of the costs associated with the preparation of their Proposals and their participation in the Selection Process including subsequent negotiation, visits to the Authority, Project site etc. The Authority will not be responsible or in any way liable for such costs, regardless of the conduct or outcome of the Selection Process.
10. GENERAL TERMS & CONDITIONS
1. The bidder must be a proprietary, partnership, private limited company. 2. A bidder submitting bid would be presumed to have considered and accepted all the terms and conditions. 3. No enquiry, verbal or written, shall be entertained in respect of acceptance/rejection of the bid. Bid must be unconditional. 4. The bid must be submitted in the office of Vice Chairman MDDA on or before the date mentioned in data sheet 5. RFP can be downloaded from the official website of MDDA i.e www.mddaonline.in
6. Any Bid not accompanied by the Bid Security shall be rejected by the Authority as non-responsive. 7. The Authority shall not be liable to pay any interest on the Bid Security and the same shall be interest free.
11. BID DOCUMENT FEE: The Proposal is required to be accompanied with a non refundable bid document fee in the form of Demand Draft of Rs 1500 (Rupees Fifteen Hundred only) in favour “Secretary, Mussoorie Dehradun Development Authority” payable at Dehradun.
The proposal will remain valid for 6 months from the date of submission of bid.
12. Performance Security
The successful bidder is required to submit the performance guarantee of Rs 50,000/- in form of DD/Bank Guarantee in favour of Secretary, Mussoorie Dehradun Development Authority” payable at Dehradun. Which shall be refunded after the successful completion of the assignment 13. INDEMNITY The Successful bidder shall, Keep MDDA totally indemnified and harmless against all claims dues, payments, fines, penalties, compensation, liabilities and other losses which may incur on account of non-compliance or violation of any statutory provision or any direct loss/indirect loss or damage i.e. caused due to any deficiency and services.
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REQUEST FOR PROPOSAL
14. DUE DILIGENCE BY BIDDERS Bidders are encouraged to inform themselves fully about the assignment and the local conditions before submitting the Proposal by visit to the MDDA and the Project site. 15. RIGHT TO REJECT ANY OR ALL PROPOSALS Notwithstanding anything contained in this RFP, the Authority reserves the right to accept or reject any Proposal and to annul the Selection Process and reject all Proposals, at any time without any liability or any obligation for such acceptance, rejection or annulment, and without assigning any reasons thereof. 16. EXECUTION OF AGREEMENT After acknowledgement of the LOA as aforesaid by the Selected Bidder, it shall execute the Agreement within the period Of 15 days
17. PROCEDURE FOR SUBMISSION OF BIDS
It will be a two bid system comprising (a) Technical bid in one cover (b) financial bid in other cover. (a) Technical bid of the tender should be covered in a separate sealed cover super- scribing the workings "Technical Bid" (b) Financial Bid of the tender should be covered in a separate sealed cover super- scribing the workings "Financial Bid".
Both Technical & Financial Bids should be put in a single sealed cover super-scribing the wordings "Tender for Total station survey of properties on the edges of, Bindal & Rispna Rivers in Dehradun.” Please note that prices should not be indicated in the Technical Bid.
Financial Bid should only indicate rate for the services Financial Bid will be opened only of those bidder(s) only who qualify technically as per their technical bid
18. DOCUMENTS TO BE ENCLOSED IN THE TECHNICAL BIDS
1. Company/Firm Profile. 2. CA Certificate certifying the turnover of last three financial years. 3. Experience in similar Total station Field Survey in last two years. 4. Team members with their profiles. 5. Literature of the firm along with specimen survey formats used in earlier projects. 6. Methodology brief with time bound action plan and proposed questionnaire. 7. The Earnest money of Rs. 50,000/- (Rs. Fifty Thousand only) is to be deposited with the proposal to, MDDA through Demand Draft, Drawn in favour of Secretary MDDA, payable at Dehradun
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REQUEST FOR PROPOSAL
8. Any other document in support of proposal. 9. Financial Bid in a "Sealed Cover".
Note: Any technical bid not consisting above document s will not be considered for opening of Financial Bid.
10. The proposal should be clearly filled in ink legibly or typed. The bidder should quote the number, rates and amount bidded by him/them in figure and as well as in words. 11. The selection will be made on the basis of technical and financial bids. 12. The bidder will work under the overall supervision/ direction of the MDDA Or any other officer who may be specified by MDDA 13. The successful bidder shall complete all the assigned services in specified time to the satisfaction of the Mussoorie Dehradun Development Authority (MDDA) in this regard. For any undue delay, the MDDA can impose a penalty to be elaborated in the agreement.
19. PROPRIETARY DATA
All documents and other information provided by the Authority or submitted by a Bidder to the Authority shall remain or become the property of the Authority. Bidders are to treat all information as strictly confidential. The Authority will not return any Proposal or any information related thereto. All information collected, analysed, processed or in whatever manner provided by the bidder to the Authority in relation to the Consultancy shall be the property of the Authority. 20. Dispute resolution
Amicable Settlement
The parties shall use their best efforts to settle amicably all disputes arising out of or in connection with contract or the interpretation thereof:
Dispute settlement
If any dispute arises out with regard to the interpretation, meaning, work of operation or the breach of the terms of the contract, the matter shall be settled as per Arbitration and Conciliation Act 1996 with its amendments from time to time. The dispute shall be referred to a sole arbitrator to be appointed by the Commissioner Garhwal Mandal whose decision shall be final and binding on both the parties.
21. The V.C MDDA reserves the right to accept/reject any or all tender(s) in part or full without assigning any reason thereof.
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REQUEST FOR PROPOSAL
ANNEXURE I: GENERAL PARTICULARS OF THE FIRM
Name of the firm Registered Address Phone numbers Email id Name of the contact person for the RFP Phone numbers of the contact person for the RFP Email id of the contact person for the RFP Firm’s Incorporation details Number of full time staff
ANNEXURE II: FINANCIAL PARTICULARS OF THE FIRM Financial Year 2012-13 2013-14 2014-15 Turnover (INR)
FOR THE ANNEXURE Bidders are required to submit the C.A certificate
ANNEXURE III: PROJEECT EXPERIENCE DATA SHEET FORMAT Assignment Name:
Location:
Name of Client:
Address:
Start Date (month/year):
Completion Date (month/year):
Description of Actual services Provided:
Note: The consultants are required to append letter of award, work completion certificate from clients as supporting documents towards the claims/project experience mentioned by them in the bid.
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REQUEST FOR PROPOSAL
ANNEXURE IV
TECHNICAL PROPOSAL Letter of Proposal (On Bidder's letter head)
(Date and Reference)
To,
------
Sub: ------
Dear Sir,
With reference to your RFP Document dated ------, I/we, having examined all relevant documents and understood their contents, hereby submit our Proposal regarding Appointment for Total station survey of Slum area on the edges of ,Bindal & Rispna rivers in Dehradun
The proposal is unconditional. 1. All information provided in the Proposal and in the Appendices is true and correct and all documents accompanying such Proposal are true copies of their respective originals. 2. This statement is made for the express purpose of appointment for the aforesaid Project. 3. I/We shall make available to the Authority any additional information it may deem necessary or require for supplementing or authenticating the Proposal. 4. I/We acknowledge the right of the Authority to reject our proposal without assigning any reason or otherwise and hereby waive our right to challenge the same on any account whatsoever. 5. I/We certify that in the last three years, we or any of our Associates have neither failed to perform on any contract, as evidenced by imposition of a penalty by an arbitral or judicial authority or a judicial pronouncement or arbitration award against the Bidder, nor been expelled from any project or contract by any public authority nor have had any contract terminated by any public authority for breach on our part. 6. I/We declare that: a) I/We have examined and have no reservations to the RFP Documents, including any Addendum issued by the Authority; b) I/We do not have any conflict of interest in accordance with the RFP Document; 7. I/We understand that you may cancel the Selection Process at any time and that you are neither bound to accept any Proposal that you may receive nor to select the Consultant, without incurring any liability to the Bidders. 8. I/We certify that in regard to matters other than security and integrity of the country, we or any of our Associates have not been convicted by a Court of Law or indicted or adverse orders passed by a regulatory authority which would cast a doubt on our ability to undertake the Consultancy for the Project or which relates to a grave offence that outrages the moral sense of the community.
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9. I/We further certify that in regard to matters relating to security and integrity of the country, we have not been charge-sheeted by any agency of the Government or convicted by a Court of Law for any offence committed by us or by any of our Associates. 10. I/We further certify that no investigation by a regulatory authority is pending either against us or against our Associates or against our CEO or any of our Directors/Managers/ employees. 11. I/We hereby irrevocably waive any right or remedy which we may have at any stage at law or howsoever otherwise arising to challenge or question any decision taken by the Authority [and/ or the Government of India] in connection with the selection of Consultant or in connection with the Selection Process itself in respect of the above mentioned Project. 12. The Bid Security of Rs. ***** (Rupees *****) in the form of a Demand Draft is attached, in accordance with the RFP document. 13. I/We agree and understand that the proposal is subject to the provisions of the RFP document. In no case, shall I/we have any claim or right of whatsoever nature if the Project is not awarded to me/us or our proposal is not opened or rejected. 14. I/We agree to keep this offer valid for 6 months 15. A Power of Attorney in favour of the authorised signatory to sign and submit this Proposal and documents is attached herewith 16. In the event of my/our firm/ being selected, I/we agree to enter into an Agreement in accordance with the terms and condition of the RFP 17. I/We have studied RFP and all other documents carefully and also surveyed the Project site. We understand that except to the extent as expressly set forth in the Agreement, we shall have no claim, right or title arising out of any documents or information provided to us by the Authority or in respect of any matter arising out of or concerning or relating to the Selection Process including the award of work 18. The Financial Proposal is being submitted in a separate cover. This RFP Qualification Document read with the Technical Proposal and the Financial Proposal shall constitute the Proposal which shall be binding on us. 19. I/We agree and undertake to abide by all the terms and conditions of the RFP Document. In witness thereof, I/we submit this Proposal under and in accordance with the terms of the RFP Document.
Yours faithfully,
(Signature, name and designation of the authorised signatory)
(Name and seal of the Bidder)
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Annexure- V FINANCIAL PROPOSAL Covering Letter (On Bidder's letter head)
(Date and Reference)
To, Vice Chairman, Mussoorie Dehradun Development Authority, Transport Nagar, Saharanpur Road, Deradun-248001
Ref.: Appointment for Total station survey of properties on the edges of Bindal & Rispna rivers in Dehradun
Dear Sir, I/We, ------(Bidder's name) herewith enclose the Financial Proposal regarding the Appointment of my/our firm for Total station survey of properties on the edges of ,Bindal & Rispna rivers in Dehradun and the stretches as mentioned in the RFP, We have reviewed all the terms & conditions of the request of proposal document (RFP) and undertake to comply, observe and abide by all the terms & conditions set out in the aforesaid documents. We hereby declare that there are no deviations from the stated terms in the RFP documents. I/We agree to Charge professional fee amounting to Rs. ………………… per acre (Rs. ………………….. In words) including service tax or any other tax as applicable for the aforesaid project as per terms of the RFP.
Yours faithfully,
(Signature, name and designation of the authorised signatory)
Note: The Financial Proposal is to be submitted strictly as per forms given in the RFP.
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Annexure- VI
MAP FOR BINDAL AND RISPANA RIVER
Bindal River
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REQUEST FOR PROPOSAL
Rispana River
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