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Total Station Survey of Properties on the Edges of Bindal & Rispna

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REQUEST FOR PROPOSAL MUSSOORIE DEHRADUN DEVELOPMENT AUTHORITY Request for Proposal AGENCY SELECTION FOR Total station survey of Properties on the edges of Bindal & Rispna Rivers in Dehradun February 2016 Mussoorie Dehradun Development Authority (MDDA) Transport Nagar, Saharanpur road, Near ISBT, Dehradun-248001 Uttarakhand INDIA (0135) 6603100, 6603150/ Fax: 0135- 6603103 Email: [email protected] MUSSOORIE DEHRADUN DEVELOPMENT AUTHORITY Page | 1 REQUEST FOR PROPOSAL Data Sheet Tender Inviting Authority Mussoorie Dehradun Development Authority Name of the Work Total Station Survey of Properties on the edges of Bindal & Rispna Rivers in Dehradun Last Date and Time for Submission of Bids On or before 14/03/2016- 1500 hrs Date and Place of Opening of Technical Proposal 14/03/2016 in the office of Mussoorie Dehradun Development Authority Date and place of opening of financial bid To be intimated to technically successfully bidders Earnest Money Deposit (EMD) Rs. 50,000/- (Rs. Fifty thousand Only) by Demand Draft in favour of Secretary Mussoorie Dehradun Development Authority Address for Communication Vice Chairman Mussoorie Dehradun Development Authority Transport Nagar, Saharanpur Road Dehradun 248001, Uttarakhand MUSSOORIE DEHRADUN DEVELOPMENT AUTHORITY Page | 2 REQUEST FOR PROPOSAL 1. DETAILS AND INSTRUCTIONS TO BIDDERS INTRODUCTION Mussoorie Dehradun Development Authority (MDDA) has undertaken the initiative of River Front Development of two key rivers Rispna & Bindal in the city of Dehradun. The initiative is proposed to be implemented in phase wise manner. In the first phase the identified stretches are as follows: (Google map enclosed) 1. Bindal River: a. Upstream: Bridge on Haridwar bypass till Lal pul b. Downstream: 2.5 Km from bridge on Haridwar bypass 2. Rispna River: a. Upstream: 2.5 Km from bridge in Kishanpur b. Downstream: 2.5 Km from bridge in Kishanpur Note: In both the above mentioned stretches the survey site shall be 50 meters on both sides from existing bank of river in width and the government land along the rivers stretches which has habitation at present. Through this survey authority can locate each and every household over the digitalise map. For the above mentioned stretches MDDA had done the household survey and the successful bidders have to do the Total station survey by combining the previous household survey Interested firms must submit the “Proposal” accompanied with profile of the organisation, financial particulars of the firm, project experience including details of experience in similar assignments, as per the format given in annexure I, II, III. 2. PROJECT LOCATION The project location shall be Dehradun. Since the project shall require regular interaction with the officers of MDDA, it is essential that the selected bidder sets up a project office in Dehradun with adequate resources. It is also essential that the bidder appoints a Project Leader/Coordinator, with sufficient experience to lead team on-site and provide overall guidance to the team in development of required database for MDDA 3. DUE DATE AND TIME The sealed bid should reach office of the Mussoorie Dehradun Development Authority, Dehradun not later than 15:00 hrs on 14/03/2016 The bid received after the due date and time specified or unsealed or incomplete or by facsimile or email will be summarily rejected. The office of (MDDA), Dehradun, may in exceptional circumstances and at his direction, extend the deadline for submission of proposals by issuing an Addendum. However, till such communication is received by the bidders in the above mentioned form, bidders should not assume any changes in the schedule. MUSSOORIE DEHRADUN DEVELOPMENT AUTHORITY Page | 3 REQUEST FOR PROPOSAL 4. ELIGIBILITY CRITERIA 1. Technical Eligibility : For qualifying technically, the tender must fulfil the following conditions : i. The Bidder must be a proprietary firm, partnership firm or private limited company incorporated in India under the (Indian) Companies Act 1956 ii. The Firm/ Company should be registered for at least 5 years iii. The bidder shall have a turnover of at least Rs.30 Lakhs in last 3 financial years. iv. The bidder shall have conducted at least two detailed total station/Household survey. The proof of the same should also be attached. v. The bidder must have a team of qualified surveying, GIS and IT personnel. Technical and financial bids are invited from competent agencies for “total station survey of the above mentioned stretches on the edges of Bindal & Rispna rivers in Dehradun the survey site shall be 50 meters on both sides from existing bank of river in width. and the government land along the rivers stretches which has habitation at present.under following terms & conditions: 5. SCOPE OF WORK 5.1 Total station Survey of Properties in and around 50 Meters of both the banks of Rispana & Bindal River pilot stretch and the government land along the rivers stretches which has habitation at present. 5.2 Total station survey of the government land or land as directed and demarcated by MDDA 5.3 The successful bidder shall be responsible for conducting a detailed survey of structures/buildings in and around of both the banks of Rispana & Bindal River and preparation of data base, including the following details : S. No. Item Detail 1 Structure ID Geo Coded Unique ID 2 Building No. Property Number 3 Building Name Name of the Building (if any) 4 Locality Area 5 Built-up structures Layout dimensions, height 6 Area of Plot Built up area 7 Covered Area Floor wise covered area 8 No. of Floors 9 Structural Stability Grading – dangerous, repairable, safe , unsafe etc. 10 Categories Usage Residential, commercial, institutional, religious, industrialist. MUSSOORIE DEHRADUN DEVELOPMENT AUTHORITY Page | 4 REQUEST FOR PROPOSAL 5.4 The agency shall do the numbering of the structures/ houses in coordination with MDDA. Component Output/ Deliverables A Buildings Creation and supply of Database on Digitise map, Hard and soft copies; total floor area under various usages: - the agency shall supply a complete record management plan in this regard. Collection of Data by doing physical surveying and attributes of various layers digitally photographing the property. Creation of suitable unique open ended id for all the Structures/ Houses in Co-ordination of MDDA. The tender shall be responsible for capturing 100% of data on the ground and integrate on the map. The no tolerance shall be permitted for attributes. 1. Total Station Survey of Houses/ Structures a. Mapping of structures on plan. b. Roads and Pathways c. Telephone lines d. Sewerage lines e. Any other feature that is required to be incorporated in consultation with the MDDA. 6. WORKING METHODOLOGY The detailed methodology of the project is mentioned in three major stages under the following heads. Stage -1 a. Understanding the scope of work and input data. b. Training to the field staff c. Conduction of sample survey Stage-2 a. Field inputs preparation b. Field survey for mapping & collection of data c. Fair up of final map d. Submission of weekly outputs e. Co-ordination with (MDDA) Staff Stage-3 a. Digital mapping b. Thematic maps preparation c. Integration of non-spatial information d. Submission of final outputs MUSSOORIE DEHRADUN DEVELOPMENT AUTHORITY Page | 5 REQUEST FOR PROPOSAL Stage-1 1. UNDERSTANDING THE SCOPE OF WORK AND INPUT DATA It is understood from the nature/description of the job work, mentioned in the tender document, that a detailed survey shall be conducted to map all the properties and physical features that exists in the specified area on to a large scale map along with the collection of required non-spatial information. The field work also demands the measurement of 100% of properties for both plot and plinth areas. 2. TRAINING TO THE FIELD STAFF Execution of the proposed work requires three types of skilled manpower. The job work to be carried by this manpower is mentioned as below – 1. Field Survey : Mapping of buildings/houses/properties/structures and utilities to their exact shape & dimension with proper coding. 2. Field Data collection: Non-spatial data collection as per the survey format data entry. 3. GIS Engineer : Input maps generation, Digitalization & GIS conversion of the surveyed outputs 3. QUALITY CHECK & FINALIZATION OF DELIVERABLES The bidder are requested to submit the details of manpower in a prescribed format (ID card) to get certified from Competent Authority (MDDA). The necessary training shall be provided to this manpower by the technical representative who is supposed to attend the workshop/ meeting conducted by Competent Authority (MDDA) to maintain a standard quality and accuracy of the proposed work. 4. CONDUCT OF SAMPLE SURVEY The team leaders representing the bidder who are attending the workshop shall conduct a sample / test survey for a part of commercial/ residential area to get clarity and implications involved in the field work. The Agencies have to complete this task before the award of work order/ agreement. Stage-2 1. Mapping of Properties This is the crucial technical stage of the project as any wrong marking/missing/error introduced in the marking of properties & features will results to poor quality (accuracy) of statics (area) in the outputs and leads to wrong analysis and decisions. Hence the mapping work will be planned to the best possible methodology. The survey team will consist of minimum 2 persons, with necessary survey background for collecting non-spatial information. MUSSOORIE DEHRADUN DEVELOPMENT AUTHORITY Page | 6 REQUEST FOR PROPOSAL Each unit (Commercial/ Residential) shall be represented as a polygon (in case of ground floors) .All the properties existing above the Ground Floor shall be mapped, with a systematic representation so as to identify the properties to their correct position in the building. Each and every property must be provided with area, usage, occupant so as to evaluate plinth properties, according to usage(like how much residential area and how much commercial area in a single property) and according to occupant(rented area & owner occupied area) The accurate marking of plot, building and additional structures will have correct areas once they are built for topologies in GIS environment.
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