N&FS User Manual
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Nutrition and Food Service User Manual Version 5.5 February 2005 Revised May 2007 for Patch FH*5.5*5 Department of Veterans Affairs Health Systems Design & Development Provider Systems Revision History Revision Date Page Description Project Manager/ Patch # Technical Writer May 2007 11 The functionality of outpatient Standing Orders and Jolie Renee/ FH*5.5*5 Supplemental Feedings has been added to the Marge Norris following options: 43 Supplemental Feeding Cost Report [FHNO11] 105 Ward Supplemental Feeding Lists [FHNO3] 122 Diet Activity Report/Labels [FHORD13] 139 List Patient Events [FHORX2] 154 Print Diet Cards [FHDCRP] 156 Print Tray Tickets [FHMTKP] 158 Nutrition Location Diet Order List [FHORD10] 218 Supplemental Feeding Inquiry [FHNO1I] 219 Run SF Labels/Consolid Ingred List [FHNO2] 223 Change Patient Supplemental Feedings [FHNO1E] 227 History of Supplemental Feedings [FHNO12] 230 Print Bulk Feedings/Cost Report [FHNO10] 233 Standing Order Inquiry [FHSP4] 234 Consolidate Standing Orders [FHSP7] 236 Enter/Edit Standing Orders [FHSP3] 238 Print Standing Order Labels [FHSP8] 240 Tabulate Standing Orders [FHSP5] 275 Patient Data Log [FHDMP] 288 Order/Edit Outpatient Meals [FHOMRO] 293 Review Outpatient Meal [FHOMRR] 294 Patient Profile [FHORD9] 119-121 Combined Outpatient Meals Report... Jolie Renee/ [FHOMCBRP] Marge Norris This new report option lists all outpatient meals (whether Recurring, Special or Guest meals) within a specified date range, and is sorted by Location, Communication Office, or Production Facility 156 PT Print Tray Tickets [FHMTKP] Jolie Renee/ This patch corrects the tray tickets printing of Marge Norris outpatient persons in File (#200). 269 Patient Profile [FHORD9] Jolie Renee/ New prompt, Correct? Y/ Marge Norris New prompt, How many monitors would you like to display?: ALL// The Patient Profile Report has the ability to restrict the number of monitors displayed. 278 CA Cancel a Guest Meal [FHOMSC] Jolie Renee/ A new Cancel Guest meals option added to Marge Norris allow the cancellation of guest meals May 2007 Nutrition and Food Service User Manual 5.5 iii Revision Date Page Description Project Manager/ Patch # Technical Writer May 2007 279 Request a Meal [FHOMSR] Jolie Renee/ FH*5.5*5 Special Meals alerts modified. Marge Norris An edit check to the special meal Request a Meal [FHOMSR] option to verify if the patient already has a recurring meal for the date/meal being ordered. A warning is displayed when a recurring meal order already exists and the special meal order is not allowed. 284 Print Meal Voucher [FHOMSP] Jolie Renee/ The Print Meal Voucher displays allergies (if any) Marge Norris beneath the patient's name. Example of the Print Meal Voucher displaying allergies beneath the patient's name. 286 Meal Status Report [FHOMSS] Jolie Renee/ Example display - outpatient meals report has been Marge Norris modified to sort by Location, Communication Office, Production Facility or All. 288 Order/Edit Outpatient Meals [FHOMRO] Jolie Renee/ If a special meal order already exists for the Marge Norris date/meal selected, a warning is displayed and the recurring meal is not allowed for that date/meal. This patch fixes an issue in which an outpatient 290 Nutrition Location without an Associated Hospital Location could be selected when ordering outpatient meals through the Order/Edit Outpatient Meals [FHOMRO] option. This selection could result in an undefined error in the backdoor messaging code to update the Orders (#100) file. The issue is addressed by not allowing selection of such outpatient Nutrition Locations and displaying a message to the user Display of a message to the user stating: "The selected location does not have an Associated Hospital Location. To set the Associated Hospital Location use option ENTER/EDIT NUTRITION LOCATIONS. 293 Review Outpatient Meal [FHOMRR] Jolie Renee/ Cancelled recurring meals no longer display on Marge Norris Recurring Meals reports and options. They are not deleted from File (#115), they no longer displayed. 304 Recurring Meals List by Location [FHOMRL] Jolie Renee/ This outpatient meals report has been modified to Marge Norris be sorted by location, Communication Office, iv Nutrition and Food Service User Manual 5.5 May 2007 Revision Date Page Description Project Manager/ Patch # Technical Writer Production Facility or All. Example display - outpatient meals report has been modified to sort by Location, Communication Office, Production Facility or All. May 2007 313 Print Guest Meal List [FHOMGP] Jolie Renee/ FH*5.5*5 Example display - outpatient meals report has been Marge Norris modified to be sorted by Location, Communication Office, Production Facility, or All. 314 Cancel a Guest Meal [FHOMGC] Jolie Renee/ New option "Cancel a Guest Meal" is added to Marge Norris Outpatient Meals November 2006 This patch provides clinicians with automated FH*5.5*4 alerts, updates performance indicators for patient safety, adheres to guidelines, and eliminates duplicate tickler file entries. This option has been modified so ticklers can be cleared individually, through a range of numbers or all at once. New screen capture showing how ticklers can be cleared individually, through a range of numbers, or all at once. Multiple recipients may also be able to receive tickler file alerts related to the nutrition indicators for a particular Nutrition Location to provide coverage for vacation times, etc., by using the Enter/Edit Ward Assignments option [FHORC5] Personal items are known as Personal Tickler. Personal Ticklers are now displayed using the option Display Tickler File [FHCTF1]. The user will also receive alerts for their personalized ticklers and outdated personal ticklers will be cleared automatically. Updated description to reflect changes for patch FH*5.5*4. January 2006 None Combined the Nutrition and Food Service User Marge Norris, Manual and the Nutrition and Food Service Florence Ingram Outpatient Meals User Manual into a single manual. January 2006 Updated the Production Reports section for Patch FH*5.5*3 FH*5.5*3: 80 • Moved the “Use CENSUS or FORECAST? (C OR F): C” prompt to new location. • The Select COMMUNICATION OFFICE (or 81 ALL): ALL// prompt is only available for the Actual Census Report. When using this prompt, May 2007 Nutrition and Food Service User Manual 5.5 v Revision Date Page Description Project Manager/ Patch # Technical Writer January 2006 users can only select Communication Offices FH*5.5*3 with a link to a Production Facility. • Added “Select End Date: 8/31 (AUG 1, 2005” prompt with ability to enter a date range. 81 • The user may select B for Breakfast, N for Noon, E for Evening, B-N for Breakfast to Noon, N-E for Noon to Evening, or any combination separated by a hyphen, or ALL for all meals. If ALL is selected, a census cover page will print before each meal. • Three new reports added to the Meal Production 81 Reports (MR) Advance Food Prep (AFP) (Grand Total). AFP Storeroom Requisition AFP Adjusted Recipes January 2006 Updated the Outpatient Meals section for Patch 2: FH*5.5*2 • Modified the text of the Special Meals alerts that are generated upon placement of a Special Meals order on the VISTA/server side to display the first 9 characters of the patient's name followed by the first character of the last name and last four digits of the SSN in parentheses. • Added ten Outpatient Meals Diets to the FH SITE PARAMETERS (#119.9) file. Outpatient Meals Diets may now be edited from the FH SITE PARAMETERS (#119.9) file. February 2005 Initial release of N&FS Version 5.5 software, Marge Norris FH*5.5 replacing Dietetics Version 5.0 vi Nutrition and Food Service User Manual 5.5 May 2007 Table of Contents Notice of Service Name Change................................................................................................... 1 Preface............................................................................................................................................ 1 Purpose........................................................................................................................................ 1 Scope........................................................................................................................................... 1 Audience ..................................................................................................................................... 1 Introduction................................................................................................................................... 1 Orientation..................................................................................................................................... 3 How to Work with the System.................................................................................................... 3 Other Resources.......................................................................................................................... 3 How Does VistA Work? ............................................................................................................. 3 How to Sign-on........................................................................................................................... 3 How to Stop ................................................................................................................................ 4 How to Enter Data ...................................................................................................................... 4 How to Obtain Help...................................................................................................................