BOARD of COMMISSIONERS of the COUNTY of ALLEN Council Chambers Courtroom - Citizens Square
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BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEN Council Chambers Courtroom - Citizens Square 200 East Berry Street, Room 035 Fort Wayne, Indiana 46802 AGENDA Commissioners' Legislative Session 10:00 AM Friday, April 10, 2020 Call to Order Pledge of Allegiance and Moment of Silence 1. Items for Consideration: 1.a Approval of minutes from March 20, 2020 legislative meeting. 03-20-20 Minutes.docx 1.b Award of Bid #01-2020 Food Service Program at Allen County Jail and Lockup to Tiger Commissary Services, Inc on behalf of the Allen County Sheriff's Department. FINAL SIGNED Tiger Commissary Services Inc. 04062020.pdf 1.c Approval of Joint Services Agreement between Allen County Department of Environmental Management (ACDEM) and the City of Fort Wayne for household hazardous waste services for 2020. Joint Services Agreement 2020 (Draft).pdf Tox-Away Saturday 2020 (Exhibit A).docx Tox-Away Saturday 2020 (Exhibit B).docx 1.d Bid Award for Bid Ref # 06-2020, 2020 Concrete Repairs for Scotia Subdivision, Phase II; to the lowest bidder Primco, Inc. for $882,265.34. Bid Award Recommendation - Scotia Subdivision_4_2_2020.pdf 1.e Bid Award for Bid Ref # 05-2020, Auburn Rd Small Structure # 5034 over Belot Drain, Project # 05-360; to the lowest bidder, Pioneer Associates, Inc. for $199,983.30. BID AWARD LETTER_Auburn Road_BidRef#05-2020.pdf 1.f Renewal of Contract with Three Rivers Barricade & Equipment Company, Inc. from Bid Ref # 09-12, Furnish and Install Traffic Pavement Markings on Various Roads in Allen County, Indiana for 2020, Project # 0002720; in the amount of $264,116.84. Contract Extension Renewal_Hwy__2020.pdf 2020 Estimate.pdf 1.g Change Order # 43 for Lafayette Center Rd/CR 900 N in Allen and Huntington Counties, Project # 0007315; in the amount of $ 57,420.26. Reason for Change: A section of the HMA pavement from approximately STA 13+50 to 14+50 on the southern most lane has begun to breakup and settle due to the heavy truck traffic along CR 900 North/Lafayette Center Rd. It was determined that an additional area, outside of the previous repair area, will need to be excavated and replaced with HMA pavement. Underdrain pipe will also be installed to alleviate the ground water in this area and allow proper drainage. A sketch of the planned repair is included in this change order along with the contractor's change order request. Established pay items were used for this change order except for the Mobilization and Maintenance of Traffic. Once this repair area has been completed, this project will be accepted by all parties and closed out by INDOT. R.37393 Change Order No. 43 Signed by Primco, Inc..msg.pdf 1.h Sign Requests: Post "Stop" for Arbol Cove and Whisper Rock Blvd in Whisper Rock Subdivision; to establish intersection control in new development Post "30 MPH Speed Limit" for Shakespeare Blvd and Bass Rd in Stratford Forest subdivision; response to Stratford Forest Association request letter dated March 6, 2020 Post "30 MPH Speed Limit" for MacBeth Passage and O'Day Rd in Stratford Forest subdivision; response to Stratford Forest Association request letter Post reduced "45 MPH Speed Limit" for South County Line Rd from Winchester Rd to US 27; speed limit is lowered based on Engineering judgement in addressing sight distance issues east of Saint Mary's River bridge. Removal of Bridge Weight Limit posting for O' Day Rd Bridge # 359 over Seegar Drain from Washington Center Rd to Cook Rd; bridge has been rebuilt and meets all current loading requirements and no longer needs the weight limit restrictions. 1.i Quit Claim Deeds for Pufferbelly Trail, Project # 0004707 2. Consideration of Claims Submitted for Payment 2.a Approve claims for the period of March 19 to April 7, 2020 in the amount of $2,628,622.30. 03192020-04072020.xlsx 3. Other Business: 4. Approval to waive the 2nd Reading on any matter approved today and for which it may be deemed necessary for today's Legislative Session. 5. Comments from the Public 6. Motion to Adjourn Allen County does not discriminate because of disability in the admission to, or treatment or employment in, its programs or activities. The Human Resources Director has been designated to coordinate compliance with nondiscrimination requirements contained in Section 35.107 of the Department of Justice regulations. Information concerning the provisions of the Americans with Disabilities Act, and the rights provided therein, and Allen County's ADA policy is available from the ADA Coordinator. Suggestions on how the County can better meet the needs of persons with disabilities may be submitted to the ADA coordinator at: Human Resources Department, 200 East Berry Street, Suite 380, Fort Wayne, IN 46802, or by phone at (260) 449-7217. BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEN Lobby - Rousseau Centre 1 East Main Street Fort Wayne, Indiana 46802 MINUTES Commissioners' Legislative Session 10:00 AM Friday, March 20, 2020 Commissioners Present: Richard E Beck, Therese M Brown, F. Nelson Peters Others Present: Chris Cloud, Chief of Staff Bill Fishering, County Attorney Mike Green, Public Information Officer Dave Gong, Journal-Gazette Call to Order: The meeting was called to order by Commissioner Richard Beck at 10:02 AM. Pledge of Allegiance and Moment of Silence 1. Items for Consideration: 1.a Approval of the minutes of the March 13, 2020 legislative session F. Nelson Peters made a motion to Approve. Richard E Beck seconded the motion. Motion Passed: 3 - 0 1.b Adoption of Allen County Resolution #03-20-20-03 COVID-19 Employee and Operations Policy Chief of Staff Chris Cloud explained that due to the ongoing Coronavirus Pandemic, a new policy had to be developed to address employment operations. The policy, which is retroactive to Monday, March 16, aligns with the one recently adopted by the City of Fort Wayne and also the Allen County Public Library. It outlines the circumstances under which an employee would be eligible for additional leave and at what rate of pay. Cloud explained that the resolution is required because it temporarily amends the official employee handbook. Commissioner Peters expressed his thanks to Cloud and the HR Department for their work in developing the plan which has served as a model to other organizations. F. Nelson Peters made a motion to Approve. Richard E Beck seconded the motion. Motion Passed: 3 - 0 2. Consideration of Claims Submitted for Payment 2.a Claims submitted for the period of March 11 to March 18, 2020 in the amount of $1,615,086.60. F. Nelson Peters made a motion to Approve. Richard E Beck seconded the motion. Motion Passed: 3 - 0 3. Approval to waive the 2nd Reading on any matter approved today and for which it may be deemed necessary for today's Legislative Session. F. Nelson Peters made a motion to Approve. Richard E Beck seconded the motion. Motion Passed: 3 - 0 4. Motion to Adjourn: The meeting was adjourned by Commissioner Beck at 10:06 AM. Allen County does not discriminate because of disability in the admission to, or treatment or employment in, its programs or activities. The Human Resources Director has been designated to coordinate compliance with nondiscrimination requirements contained in Section 35.107 of the Department of Justice regulations. Information concerning the provisions of the Americans with Disabilities Act, and the rights provided therein, and Allen County's ADA policy is available from the ADA Coordinator. Suggestions on how the County can better meet the needs of persons with disabilities may be submitted to the ADA coordinator at: Human Resources Department, 200 East Berry Street, Suite 380, Fort Wayne, IN 46802, or by phone at (260) 449-7217. AGREEMENT FOR PROVISION OF LSMEA FOR THE COUNTY OF ,ALLEN INDIANA THIS AGREEMENT FOR PROVISION OF MEALS FOR THE BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEN, INDIANA (“Agreement”) is made this 3 day of April, 2020, by and between the Board of Commissioners of the County of Allen, Indiana, on behalf of the Allen County Sheriff’s Department, having its place of business at Citizens Square, Suite 410, 200 East Berry Street, Fort Wayne, Indiana 46802 (hereinafter referred to as “County”) and Tiger Commissary Services, Inc., having its principal place of business at 515 West Washington Avenue, Jonesboro, Arkansas 72401 (hereinafter referred to as “Tiger”). WITNESSETH: 1. GRANT: The County and Tiger hereby agree that Tiger shall provide meals for the inmates, staff and visitors of the County Jail which shall include the furnishing of nutritious, wholesome and palatable meals in accordance with the terms of this Agreement. The meals shall meet all nutritional standards imposed by the U.S. Bureau of Prisons, the American Correctional Association Standards and any standards required by federal, state or local laws and regulations. 2. TERM. The term of this Agreement shall begin on May 4, 2020, and terminate on May 3, 2021, at 11:59 p.m.; provided, however, that the term of this Agreement may be extended by written agreement or as otherwise provided herein. 3. OPERATIONAL RESPONSIBILITIES: A. Facilities and Equipment: The County agrees, at its expense, to provide Tiger with adequate preparation kitchen facilities at the Jail, completely equipped and ready to operate with adequate heat, lighting, ventilation and all other utilities. The County will provide local intercom business telephone service to the contractor at no charge. This telephone shall be used only for local service business-related calls. Should the contractor desire local service for personal and other nonbusiness related calls or long-distance calls, a separate telephone not connected to the Jail System shall be installed at Tiger’s expense.