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BOARD of COMMISSIONERS of the COUNTY of ALLEN Council Chambers Courtroom - Citizens Square

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BOARD of COMMISSIONERS of the COUNTY of ALLEN Council Chambers Courtroom - Citizens Square BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEN Council Chambers Courtroom - Citizens Square 200 East Berry Street, Room 035 Fort Wayne, Indiana 46802 AGENDA Commissioners' Legislative Session 10:00 AM Friday, December 20, 2019 Call to Order Pledge of Allegiance and Moment of Silence 1. Items for Consideration: 1.a Approve of minutes of December 13, 2019 legislative session. 12-13-19 Minutes.pdf 1.b Award of Bid#29-19 including base bid and all alternates to Gleave Construction for the Allen County War Memorial Coliseum 2020 Decorative Fence Project in the amount of $138,000.00. Service Agreement - Gleave Construction Bid - Gleave Construction 1.c Agreement between the Board of Commissioners and Executive Management Services, Inc for daily cleaning of various county-owned buildings EMS agreement 12162019.pdf 1.d Project Coordination Contract between the Board of Commissioners and Indiana Department of Transportation for Bass Rd – Phase 3B – 2900’ West of Hadley Rd to Brenton Glens Drive, Des # 1901699, LPA Project # 1200419; in the federal funds award amount of $4,250,000.00. Bass Rd Phase 3B, 1901699, 20-L190197.pdf 1.e Project Coordination Contract between the Board of Commissioners and Indiana Department of Transportation for Bass Rd Bridge # 82 over Anderson # 1 Drain, Des # 1901884, LPA Project # 0400119; in the federal funds award amount of $5,680,000.00. Bass Rd Bridge #82, 1901884, 20-L190192.pdf 1.f Amendment to Agreement between the Board of Commissioner and American Structurepoint, Inc. for inspection services on the upcoming Bass Rd – Phase 2A project due to the removal of Phase 1B from the construction letting. Amendment 1_Bass Road_Structurepoint Signed.pdf 1.g Amendment # 1 to the Agreement between the Board of Commissioners and Lochmueller Group, Inc. for Union Chapel Rd, East of Tonkel Rd for additional right-of-way engineering services, Project # 1800718; in the amount of $3,605.00 (increase). Amend #1 Project #1800718 .pdf 1.h Agreement between the Board of Commissioners, NewAllen Alliance, and Sturtz Public Management Group, LLC for Rural Community Liaison SturtzPMG 2020 Community Liaison Contract NewAllen Administration Spreadsheet (Autosaved).xlsx 1.i Agreement for economic development services with Greater Fort Wayne, Inc for 2020. 2020 Draft GFW v5.doc 1.j Resolution of the Board of Commissioners affirming support for advancing family initiatives. 1.k Payment of settlement and release of all claims in case of Trina Haywood v. Allen County Sheriff. Settlement - Haywood.pdf 1.l Settlement agreement and release of of all claims in case of Nicole Barrett v. Allen County Board of Commissioners, Myrna Green, Mallory Kuter and Allen County Sheriff. BARRETT SETTLEMENT AGREEMENT.pdf 1.m Agreement between the Board of Commissioners and Beers Mallers Backs & Salin, LLP for the performance of legal work for and on behalf of the Commissioners. Contract BMBS.pdf 1.n Plats for Approval: a) Wood Creek Reserve, Section 2 b) Tullymore Run, Section 1 and Tullymore Villas section 1 c) Tullymore Run, Section 2 2. Consideration of Claims Submitted for Payment 2.a For the period of December 10, 2019 to December 17, 2019. 12102019-12172019.xlsx 3. Other Business: 4. Approval to waive the 2nd Reading on any matter approved today and for which it may be deemed necessary for today's Legislative Session. 5. Comments from the Public 6. Motion to Adjourn Allen County does not discriminate because of disability in the admission to, or treatment or employment in, its programs or activities. The Human Resources Director has been designated to coordinate compliance with nondiscrimination requirements contained in Section 35.107 of the Department of Justice regulations. Information concerning the provisions of the Americans with Disabilities Act, and the rights provided therein, and Allen County's ADA policy is available from the ADA Coordinator. Suggestions on how the County can better meet the needs of persons with disabilities may be submitted to the ADA coordinator at: Human Resources Department, 200 East Berry Street, Suite 380, Fort Wayne, IN 46802, or by phone at (260) 449-7217. AGENDA ITEM NO. 1.a Item Cover Page BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEN AGENDA ITEM REPORT DATE: December 20, 2019 SUBMITTED BY: Robin Minniear, Administrative Assistant ITEM TYPE: Legal Proceeding AGENDA SECTION: Items for Consideration: SUBJECT: Approve of minutes of December 13, 2019 legislative session. SUGGESTED ACTION: ATTACHMENTS: 12-13-19 Minutes.pdf BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEN Council Chambers Courtroom - Citizens Square 200 East Berry Street, Room 035 Fort Wayne, Indiana 46802 MINUTES Commissioners' Legislative Session 10:00 AM Friday, December 13, 2019 Commissioners Present: Richard E Beck, Therese M Brown, F. Nelson Peters Commissioners Absent: Others Present: Chris Cloud, Chief of Staff Michael Green, Public Information Officer Bill Fishering, County Attorney Robin Minniear, Administrative Assistant Deb Hudson, HR Insurance Manager Bill Hartman, Highway Director Tom Fox, ACDEM Jodi Leamon, ACDEM Chris Himsel, NWAC Superintendent Call to Order The meeting was called to order by Commissioner Nelson Peters at 10:01 AM. He introduced Northwest Allen County Schools Superintendent Chris Himsel, who is the grandson of Arthur R. Himsel. Commissioner Therese Brown was recently named the recipient of the Arthur R. Himsel Award by the Association of Indiana Counties, which recognizes superior and long-term public service. Dr. Himsel congratulated Commissioner Brown on the award, which was established in honor of his grandfather. Pledge of Allegiance and Moment of Silence Commissioner Peters called for the assemblage to stand for the pledge and a moment of silence. 1. Recognition of 2019 Sustainability Award recipients by the Allen County Department of Environmental Management Jodi Leamon of the Allen County Department of Environmental Management presented the community 2019 Sustainability Award recipients in five categories. Reduce: Larry Graf, a volunteer with the Food Rescue US program, was recognized for his efforts to salvage food that otherwise would have gone to waste. Reuse: Stephanie Smith and Lenora Morrell are the founders of Grassroots Baby, a store which helps families with reusable and earth-friendly baby products. Recycle: Samantha Vance, the developer of Sammie's Buddy Benches, park benches made from recycled bottles caps which also encourage children to be kind to others in need of friendship. Compost: Bret Bloom, the founder of Dirt Wain, which is a business that converts food scraps into nutrient-rich compost. His company has drop-off and pickup service for residents and businesses. Combination: Pembroke Bakery is a comprehensive business which utilizes organic products in its bakery items, reusable products in carryout packaging, and recycling and composting of refuse. All recipients were thanked and congratulated for their efforts by the Commissioners 2. Items for Consideration: 2.a Minutes of the December 6, 2019 meeting of the Board of Commissioners Richard E Beck made a motion to Approve . Therese M Brown seconded the motion. Motion Passed: 3 - 0 2.b Amendment #4 for the Section 125 Plan Human Resources Insurance Manager Deb Hudson presented information to the Commissioners regarding the county Section 125 Plan so that it stays aligned with the Internal Revenue Service guidelines. Therese M Brown made a motion to Approve . Richard E Beck seconded the motion. Motion Passed: 3 - 0 2.c Warranty Deed for Kress Rd, East of Lower Huntington Rd, Project # 1300118: Parcel 2 - Mortimer County Highway Director Bill Hartman explained that this was the first of three deeds needing obtained for the construction of a new cul-de-sac on Kress Road where it ends at I- 69. The function of this is beneficial for school bus turn-around, Hartman explained to the commissioners. Richard E Beck made a motion to Approve . Therese M Brown seconded the motion. Motion Passed: 3 - 0 2.d Warranty Deed for Pufferbelly Trail - Fitch Rd, Project # 0004707: Parcel 4 - Fisher County Highway Director Bill Hartman noted that this was the next to last section needing purchased before this section of Trail can be bid, and this is the next to last segment of the Pufferbelly Trail. Therese M Brown made a motion to Approve . Richard E Beck seconded the motion. Motion Passed: 3 - 0 2.e Change Order # 8 for Liberty Mills Rd and West County Line Rd, in Allen and Whitley County's, Project # 05-210; in the amount of $0.00. County Highway Director Bill Hartman noted that this change order was merely a paperwork change regarding deadlines and resulted in no monetary difference in the project. Therese M Brown made a motion to Approve . Richard E Beck seconded the motion. Motion Passed: 3 - 0 2.f Street Acceptance for 2019 with a total miles of 4.189. County Highway Director Bill Hartman noted that 33 new street segments totaled 4.189 miles which were added to the territory covered by the highway department in 2019. Therese M Brown made a motion to Approve . Richard E Beck seconded the motion. Motion Passed: 3 - 0 2.g Mileage Certification for 2019: 2018 INDOT Mileage Certification 1,326.538 miles New, accepted and maintained streets 4.189 miles Fort Wayne Annexation -1.973 miles Huntertown Annexation -1.547 miles Total 2019 mileage 1,327.207 miles County Highway Director Bill Hartman recommended approval of the 2019 mileage certification. Therese M Brown made a motion to Approve . Richard E Beck seconded the motion. Motion Passed: 3 - 0 2.h Local Roads and Bridges Matching Grant Agreement between the Board of Commissioners and Indiana Department of Transportation for HMA Resurfacing for Bluffton Rd from I- 469 to Ferguson Rd, Contract # A249-20-LG190543, LPA Project # CC07519; in the award amount of $138,670.80. County Highway Director Bill Hartman explained that this grant request was to bring the department's total Local Roads and Bridges Matching Grant Agreement request up to the $1 Million grant award.
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