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2 November 2020 Commencing at 7.00Pm Dorchester Town Council Council Offices, 19 North Square, Dorchester, Dorset DT1 1JF Telephone: (01305) 266861 For information about this agenda contact Georgina Wakely [email protected] 28 October 2020 Agenda for the meeting of the Planning and Environment Committee which will be held via the ZOOM VIDEO CONFERENCING PLATFORM on Monday, 2 November 2020 commencing at 7.00pm. Adrian Stuart Town Clerk You will be able to join the meeting by using the link: https://us02web.zoom.us/j/81135410575 Public Speaking at the Meeting The Chairman has discretion to allow members of the public to speak at the meeting. If you wish to speak please contact the Clerk by 9.00am on the morning of the meeting. We ask speakers to confine their comments to the matter in hand and to be as brief as is reasonably possible. Member Code of Conduct: Declaration of Interests Members are reminded that it is their responsibility to disclose pecuniary or non-pecuniary interests where appropriate. A Member who declares a pecuniary interest must leave the room unless a suitable dispensation has been granted. A Member who declares a non- pecuniary interest may take part in the meeting and vote. Membership of the Committee Councillors R. Biggs (the Mayor ex-officio), A. Canning, L. Fry, T. Harries (Vice- Chairman), J. Hewitt, S. Hosford, G. Jones, S. Jones, F. Kent-Ledger, R. Major, R. Potter (Chairman), M. Rennie and R. Ricardo 1. Apologies and Declarations of Interest It is recommended that twin hatted Councillors make a statement regarding their participation in the consideration of planning applications at this agenda item. 2. Minutes To confirm and sign the Minutes of the meeting of the Committee held on 5 October 2020. 3. Developer’s Comment To receive an explanation from Robert Ackland, Director of The Brewery Square Development Company Ltd regarding application WD/D/20/002561 BREWERY SQUARE, DORCHESTER. 4. Dorset Council Car Parking Charges The Committee are asked to note the notification from the Dorset Council (attached) to make changes to the existing car parking charges across Dorset and to make any comments to be submitted to the Dorset Council. 5. Department for Transport Consultation on Pavement Parking: Options for Change To consider the attached report by the Chairman of the Planning and Environment Committee on the Department for Transport’s consultation on Pavement parking: options for change https://www.gov.uk/government/consultations/managing- pavement-parking/pavement-parking-options-for-change#how-to-respond and to authorise the Committee Clerk, in consultation with the Chair to make response based on the Committee’s comments and preferred option. Members are invited to submit any responses to the Clerk and Committee Chair for consideration. Please note the consultation closes on 22 November 2020. 6. The County of Dorset (Various Roads in the District of West Dorset) (Consolidation of Orders made for the Regulation of Traffic) Order 2014 (as amended), (Amendment Order No. , 20’) Various Roads, Dorchester – Prohibition and Restriction of Waiting – Coburg Road Dorset Council recently proposed to install a single yellow line along a section of Coburg Road, Dorchester. The effect of the Order was to prohibit waiting Monday to Friday 8am-5pm on a specified length of Coburg Road, Dorchester (attached). The Dorset Council received number of objections and comments from local residents who would prefer the restrictions to be no waiting Monday to Friday 8am to 9am and 3am to 4pm. The Committee are asked if they would support the revised proposal that the restrictions be no waiting Monday to Friday 8am to 9am and 3pm to 4pm. 7. Judge Jefferys 6 High West Street Dorchester A number of complaints have been received about the condition of the building. The Committee are asked to consider any action that can be taken. 8. Wessex Water Refill Point Installation To note that the Wessex Water Refill Point will be installed in lower South Street subject to authorisation from Dorset Council. (Location and design attached). 9. Planning Applications for Comment To receive and comment on the planning applications received from Dorset Council (attached). 10. Minute Update Report To receive and consider the minute updates reported. 11. Planning Issues to Note To note any planning related issues including decisions made by Dorset Council on planning applications (contrary to Dorchester Town Council’s comments), withdrawn applications and others. Page 2 of 27 Dorchester Town Council Minutes of the Planning and Environment Committee held via the Zoom Video Conferencing Platform 5 October 2020 Present: The Mayor, Councillor R Biggs and Councillors A. Canning, L. Fry, S. Hosford, E.S. Jones, G. Jones, F. Kent-Ledger, R. Major, R. Potter (Chairman), M.E. Rennie and R. Ricardo. Apologies: Councillor T. Harries and J. Hewitt. Also in attendance: Councillors S. Biles and F. Hogwood 27. Declarations of Interest Councillor Fry stated that as a member of Dorset Council’s Area Planning Committee, he would keep an open mind on the planning applications and consider all information available at each stage of the decision process. He would take part in the debate but not vote on planning applications at this meeting. 28. Minutes The minutes of the meeting of the Committee held on 7 September 2020 were confirmed and approved to be signed by the Chairman. 29. White Paper: Planning for the Future The Committee considered the draft response to the Ministry of Local Housing, Communities and Local Government’s Consultation the White Paper, Planning for the Future and agreed on various points to submit. Resolved I. That the Clerk to the Committee in consultation with the Chairman submit the Committee’s response (included in these minutes set out in Appendix 1) to the Ministry of Local Housing, Communities and Local Government’s Consultation on the White Paper, Planning for the Future. 35. Planning Applications for Comment The Committee considered the planning applications referred to the Council for comment by Dorset Council (Appendix 2). 36. Minute Update Report There were no minute updates to report, however a member of the Committee raised concerns about Minute 14 of the Planning and Environment Committee held on 6 August 2018, application WD/D/18/000622. The Committee heard that the then West Dorset District Council had refused planning permission for the Erection of raised decking area (Retrospective) on 3 October 2018, yet the decking remained in place. The Committee requested that the clerk to the Committee contact the Dorset Council to request that the decision be enforced. Page 3 of 27 Resolved I. That the clerk to the Committee contact the Dorset Council to request that the decision to refuse application WD/D/18/000622 be enforced. 37. Planning Issues to Note 1) The Committee noted that the Dorset Council had appointed a company called Terraquest on a temporary basis to assist with clearing a backlog of planning applications that were awaiting validation. The Committee expressed its disappointment that a local company had not been employed. 2) A member of the Committee raised concerns about the recent flooding on the A35 from the Stadium Roundabout to the turning to the A352. The Committee heard that on a number of occasions the road had been closed and a number of restrictions had been imposed due to flooding, causing increased volumes of traffic in Dorchester Town Centre. The Committee requested that Highways England identify a suitable diversion should the road be closed again in the future due to flooding. The committee also expressed concerns that the flooding experienced at the nearby Max Gate Roundabout had possibly contributed to the problems experienced on the A35. The Committee requested that the Clerk to the Committee contact both Highways England about the A35 and the Dorset Council about the Max Gate Roundabout as a matter of urgency to request that works be completed on the A35 to improve the drainage and alleviate the problems experienced. Resolved I. The Clerk to the Committee contact both Highways England about the A35 and the Dorset Council about the Max Gate Roundabout as a matter of urgency to request that works be completed on the A35 and the Max Gate Roundabout to improve the drainage and alleviate the problems experienced. Page 4 of 27 Appendix 1 Dorchester Town Council Planning and Environment Committee 5 October 2020 Ministry of Local Housing, Communities and Local Government’s Consultation on the White Paper: Planning for the Future Pillar One – Planning for development Q. 1. What three words do you associate most with the planning system in England? Democratic, accessible, professional. Q 2(a). Do you get involved with planning decisions in your local area? Yes Q 2(b). If no, why not? No response required Q 3. Our proposals will make it much easier to access plans and contribute your views to planning decisions. How would you like to find out about plans and planning proposals in the future? [Social media / Online news / Newspaper / By post / Other – please specify] Planning Authority website with automated prompts (if signed up) plus on site notices Q 4. What are your top three priorities for planning in your local area? [Building homes for young people / building homes for the homeless / Protection of green spaces / The environment, biodiversity and action on climate change / Increasing the affordability of housing / The design of new homes and places / Supporting the high street / Supporting the local economy / More or better local infrastructure / Protection of existing heritage buildings or areas / Other – please specify] In no particular order: • The environment, biodiversity and action on climate change • Increasing the affordability of housing • Protection of existing heritage buildings or areas Proposal 1: The role of land use plans should be simplified.
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