Draft Annual Report 2019 2020.Pdf

. Vhembe District

Municipality

Draft Annual Report 2019/2020

Table of Contents

Item Page

LIST OF ACRONYMS 1 CHAPTER 1 2 SECTION A: 2 1. INTRODUCTION AND LEGISLATIVE REQUIREMENTS 2 1.1. Legislative Requirement 2 1.2. VISION, MISSION AND VALUES 2 1.2.1. Vision 2 1.2.2. Mission 2 1.2.3. Municipal Values 2 1.2.4. Functions and Powers of the municipality / entity in relation to Section 155/156 of the Constitution and Chapter 3 of the MSA 2 1.3. POPULATION DETAILS 3 1.3.1. Population Growth Trends in Vhembe District Municipality 3 1.4. HOUSEHOLD DETAILS 3 1.4.1. Households Growth Trends in Vhembe District Municipality 3 1.5. GEOGRAPHIC LOCATION OF VHEMBE DISTRICT MUNICIPALITY 4 1.6. SURFACE AREA OF THE DISTRICT 4 MAP OF VHEMBE DISTRICT MUNICIPALITY 4 CHAPTER 2: GOVERNANCE 5 2.1. Component A: Governance Structures 5 2.1.1. Political Governance Structure 5 2.1.2. Council 5 2.1.3. POLITICAL MANAGEMENT TEAM (PMT) 5 2.1.4. MAYORAL COMMITTEE MEMBERS 6 2.1.5. POLITICAL OVERSIGHT 6 2.1.6. COMPOSITION OF COUNCILORS AND TRADITIONAL LEADERS IN THE COUNCIL 6 2.1.7. LIST OF VHEMBE DISTRICT MUNICIPAL COUNCILORS 5 2.1.8. VHEMBE DISTRICT MUNICIPAL COUNCILLORS WHO ARE REPRESENTATIVES FROM LOCAL MUNICIPALITIES 8 2.2. ACTIVITIES OF GOVERNANCE STRUCTURES 10 2.2.1. MPAC 10 2.2.2. COUNCIL AND ITS COMMITTEES 10 2.2.3. IDP AND BUDGET 10 2.3. AUDIT 10 2.3.1. INTERNAL AUDIT 10 2.3.2. AUDIT COMMITTEE 10 2.4. Administrative Governance Structure 10 2.4.1. INTRODUCTION TO ADMINISTRATIVE GOVERNANCE 10 2.4.2. TOP ADMINISTRATIVE STRUCTURE 11 2.5. ALL MUNICIPAL OVERSIGHT COMMITTEES 13 MUNICIPAL PUBLIC ACCOUNTS COMMITTEE 13 2.6. OTHER COMMITTEES 16 2.6.1. PROGRAMMING COMMITTEE 16 2.6.2. RULES AND ETHICS COMMITTEE 16 2.6.3. MULTIPARTY WHIPPERY COMMITTEE 16 2.7. MEETINGS OF COUNCIL, MAYORAL COMMITTEE AND PORTFOLIO COMMITTEES 16 CHAPTER 3: SERVICE DELIVERY PERFORMANCE REPORT 2019/20 (SDBIP PERFORMANCE REPORT) 25 SECTION B: 25 3.1. THE IMPACT OF COVID-19 ON SERVICE DELIVERY 25 3.2. Emerging basic service delivery challenges due to COVID-19 25 3.2.1. Services most often reported as not functioning effectively 25 3.2.2. Typical reasons for ineffective operations 25 3.2.3. Impact 25 3.2.4. Reduced targets due to reprioritisation 26 SECTION C: ORGANISATIONAL KEY PERFORMCNE AREAS, OBJECTIVES, INDICATORSTARGETS AND BUDGET 26 3.3. Organisational Performance 26 3.4. Graphical Representation of Departmental Performance 27 3.4.1. Technical Services Department 27 3.4.2. Community Services Department 28 3.4.3. Development planning Department 29 3.4.4. Corporate Services department 30 3.4.5. Finance Department 31 3.4.6. Office of the Municipal Manager 32 3.4.7. Office of the Executive Mayor 3.5. Detailed SDBIP Report Per Department 35 3.6. GENERAL KEY PERFORMANCE INDICATORS 70 3.7. Comparison of current performance with targets set for and performance in the previous financial year in line with section 46 (1) (b) of the MSA 72 3.8. PERFORMANCE OF SERVICE PROVIDERS 2019/2020 105 4. SECTION C: CONLUSION 116

LIST OF ACRONYMS

ACDP : African Christian Democratic Party AG : Auditor General AFS : Annual Financial Statements ANC : African National Congress ASGISA : Accelerated and Shared Growth Initiative for South Africa CDW : Community development worker CFO : Chief Financial Officer CLLR : Councillor COGHSTA : Department of Corporative Governance, Human Settlement and Traditional Affairs COGTA : Department of Corporative Governance and Traditional Affairs COPE : Congress of the People CPMD : Certificate Programme in Management Development CWP : Community Works Programme MLM : Musina Local Municipality DA : Democratic Alliance EFF : Economic Freedom Fighter EPWP : Expanded Public Works Programme ESS : Employee Self Service EXCO : Executive Committee FBS : Free Basic Services FBW : Free Basic Water FY : Financial Year GIS : Geographic Information System GRAP : General Recognized Accounting Practice HR : Human Resources ICT : Information Communication Technology IDP : Integrated Development Plan LEGDP : Limpopo Employment, Growth and Development Plan LGSETA : Local Government Sector Education Training Authority LED : Local Economic Development LLF : Local Labour Forum MIG : Municipal Infrastructure Grant MPAC : Municipal Public Account Committee MFMA : Municipal Finance Management Act MFMP : Municipal Finance Management Program MSA : Municipal Systems Act MSCOA : Municipal Standard Charts of Accounts N/A : Not applicable NSDP : National Spatial Development Perspective OHS : Occupational Health and Safety PAC : Pan Africanist Congress of Azania PMS : Performance Management System SCM : Supply Chain Management SDBIP : Service Delivery and Budget Implementation Plan

CHAPTER 1

1.1. Executive Mayor`s Foreword

Executive Mayor CLLR. Nenguda D.A

The municipality comprises of governance structures to monitor the performance of the municipality. These structures include among others the following: The Council, Mayoral Committee, Municipal Public Accounts Committee (MPAC), Portfolio Committees, Council Committees and Political Management Team (PMT).

The Executive Mayor is the Political Head of the municipality. The Executive Mayor draws powers from the Council that is chaired by the Speaker. Through the system of delegation, he devolves the powers to different municipal structures to manage and co-ordinate the systems of the administrative units. The Executive (i.e. Mayoral Committee) , Portfolio Committees, and PMT successfully convened all the programmed meetings and special meetings to ensure smooth running of affairs within the municipality. As the Executive Mayor under the circumstances, I then directed that all these meetings be held virtually through Microsoft teams.

Towards the end of 2019/2020, the country was subjected to a lockdown as a result of the emergence of the COVID 19 pandemic. This therefore resulted in the government taking a new direction in an attempt to minimise the infection in the inhabitants of the district and the country at large. The National Command Council was established followed by the Provincial and so were districts. In the district, the District Command Council is chaired by the Executive Mayor.

It is through this Command Council that the Executive Mayor has conducted the awareness campaign throughout the district. The District Command Council has not only conducted awareness campaign but also, assisted the inhabitants who were no longer able to receive income as a result of the lockdown, by distributing food parcels donated by business people and the Provincial Government.

As I reflect on the challenging year, I am reminded of the plight of the poor, the hunger and thirst that government must attend to, those who continue to dream of Vhembe district as a place to pursue better life and livelihoods, I then derive my unreserved courage commitment to invest all my efforts with the collective to improve service

delivery in the district through infrastructure development, good governance and local economic development.

In conclusion, I would like to express my appreciation to the political and administrative components for the work done through out the year despite the difficult environment the municipality found itself under during the period under review. Working together we shall do more in the next audit.

1.1.1. Corrective actions taken to ensure that strategic objectives as stipulated in the IDP were achieved

The quarterly organisational performance assessments were conducted consistently throughout the performance cycle. During the quarterly sittings the following corrective measures were recommended in order to improve performance during 2018/2019:

a) None submission of performance information especially supporting documents for achieved targets - Affected Departments should be exposed during management meetings and written explanations should be submitted to the Accounting Officer and consequence management should take place. b) Poor performance by service providers - Underperforming contractors should be identified and reflected on the report. Action should be taken to redress the situation. c) Submission of portfolio of evidence - Targets reported as achieved without portfolio of evidence should not be considered until POE is submitted. The departments must ensure that the portfolio of evidence for issues reported done are properly kept for audit purposes. d) Financial implications - The Department should indicate the financial implications for targets which have been exceeded by higher margins. e) Finance (Delays in appointing service providers) - Establish bid committees which will sit according to schedules f) Failure to meet targets - Proper reasons should be provided for service delivery targets not met

1.1.2. Methods used / implemented to improve public participation and accountability

The following are the official methods used/ implemented by the municipality to improve public participation and accountability:

a) IDP Representative Forum Meetings b) Imbizos c) IDP and Budget public consultation meetings d) Municipal Official Website e) Municipal Newsletter

1.1.3. Statement of corrective actions whereby service delivery can be improved

The following corrective actions were undertaken to improve service delivery:

a) After realisation that revenue collection by the municipality is low it was agreed that we needed to appointed a service provider through Finance Department to improve on revenue collection. Revenue enhancement strategy to be developed in line with Treasury and CoGHSTA guidelines in 2018/19 b) Adjust Annual Target c) Accurate budgeting and improvement in cash-flow management. d) Improve record keeping e) Appointment of staff in critical posts

1.2. Municipal Manager Foreword

MUNICPAL MANAGER NDOU Tshimangadzo Sylvia

The Vhembe District Municipality has powers and functions assigned to it in terms of the provisions of Section 84 (1) of the Municipal Structures Act, no 117 of 1998. To ensure implementation of these powers and functions, five departments were established which had to be managed by the Municipal Manager through heads of departments that are accountable to her.

Although the District Municipality has its powers and functions assigned to it by the Constitution and the Municipal Structures Act we are also able to share some of the functions through the Intergovernmental Relations Forums such as Governance and Administration Cluster, Economic Cluster, Social Cluster as well as Justice Cluster.

The municipality has a Top Structure which has positions which were not fully filled as two departments were headed by officials on acting capacity, but despite the fact, the municipality did manage to discharge the responsibilities expected of them under the unfavourable condition that started from the third quarter as a result of the lockdown.

The municipality had to adjust to a new normal where management meetings had to be held through virtual as an attempt to minimise chances of being infected or infecting others with the deadly corona virus.

Different alert levels that were pronounced by the President of the country, impacted negatively on service delivery throughout the country and Vhembe municipality was not immune. Skeleton staff had to man the municipality during these alert levels to avoid blackout in the delivery of essentials services and other important responsibilities which could not just be given a cold shoulder.

What was more encouraging though was the commitment by the few staff that used to report for work during the lockdown coupled with (the commitment) those working from home. Indeed working together has a potential to bring more favourable results. This became evident when the Vhembe district municipality managed to maintain the previous performance on the audit done by AGSA. The audit opinion acquired may not be something to be over the moon for but, under the circumstances, we feel it is something to take home.

If the commitment that was displayed by the political and administrative leadership during the financial year under review is something to go by, we are confident that during the next audit, nothing shall prevent this municipality to acquire better audit opinion.

1.3. VISION, MISSION AND VALUES

Our vision as developed through our strategic planning sessions and adopted by council is as follows:

1.3.1. Vision

“A Developmental Municipality Focusing on Sustainable Service Delivery and Socio- Economic Development Towards an Equal Society”

1.3.2. Mission

“To be an accountable and community driven municipality in addressing poverty and unemployment through sustainable socio-economic development and service delivery”

1.3.3. Municipal Values

Responsibility, Accountability, Development, Ownership, Responsiveness, Democratic, Transparency, Respect, Economic prosperity, Hospitality, Caring, Opportunity, Pride and Visionary

1.4. INTRODUCTION AND LEGISLATIVE REQUIREMENTS 1.4.1. Legislative Requirement The report is compiled in line with Section 46 of the Municipal Systems Act which requires the following regarding the Annual Performance Report:

1. A municipality must prepare for each financial year a performance report reflecting –

a) The performance of the municipality and of each external service provider during that financial year b) A comparison of the performances referred to in paragraph (a) with targets set for and performances in the previous financial year; and c) Measures taken to improve performance 2. An annual performance report must form part of the municipality’s annual report in terms of Chapter 12 of the Municipal Finance Management Act.

1.4.2. Functions and Powers of the municipality / entity in relation to Section 155/156 of the Constitution and Chapter 3 of the MSA

The Vhembe District Municipality has the following powers and functions assigned to it in terms of the provisions of Section 84 (1) of the Municipal Structures Act, no 117 of 1998:

• Integrated development planning for the district municipality as a whole, including a framework for integrated development plans of all municipalities in the area of the district municipality • Bulk supply of electricity that affects a significant proportion of municipalities in the district. This function is currently being rendered by ESKOM whilst the district is subsidizing free basic electricity and reticulations within four local municipalities • Domestic waste – water and sewage disposal system • Solid waste disposal sites serving the area of the district municipality as a whole • Municipal roads which form an integral part of a transport system for the area of the district municipality as a whole • Regulation of passenger transport services • Municipal airports serving the area of the district municipality as a whole • Municipal health services serving the area of the district municipality as a whole • Fire fighting services serving the area of the district municipality as a whole • The establishment, conduct and control of fresh produce markets and abattoirs serving the area of a major proportion of the municipalities in the district • The establishment, conduct and control of cemeteries and crematoria serving the area of a major proportion of the municipalities in the district • Promotion of local tourism for the area of the district municipality • Municipal public works relating to any of the above functions or any other functions assigned to the district municipality • The receipt, allocation and , if applicable, the distribution of grants made to the district municipality • The imposition and collection of taxes, levies and duties as related to the above functions or as may be assigned to the district municipality in terms of national legislation. • Water Services is transferred to the district whilst service level agreements were signed with local municipalities to perform the function of water service providers.

1.5. POPULATION DETAILS

1.5.1. Population Growth Trends in Vhembe District Municipality

This is in comparison with census 2001, census 2011 and the community survey of 2016 by the Stats S.A.

Vhembe Census 2001 1 198 056 Census 2011 1 294 722 Community survey 2016 1 393 949

1.6. HOUSEHOLD DETAILS

1.6.1. Households Growth Trends in Vhembe District Municipality

This is also in comparison with census 2001, census 2011 and the community survey of 2016 by the Stats S.A.

Area Vhembe Census 2001 264 505 Census 2011 335 276 Households Rise 70 771 Community survey 2016 382 386

The population and households growth trends are very important tools of service delivery planning and budgeting for the municipality. 1.7. GEOGRAPHIC LOCATION OF VHEMBE DISTRICT MUNICIPALITY

The district is located in the northern part of Limpopo Province and shares boarders with Capricorn, Mopani District Municipalities in the eastern and western directions respectively. It also share borders with Zimbabwe and Botswana in the North-Western side and Mozambique in the south east through the Kruger National Park.

1.8. SURFACE AREA OF THE DISTRICT

The district covers 21 407km² of land. It has a total population of 1 393 949 people according to Stats SA, 2016 Community Survey. Makhado Municipality covers 8 310 586km² which translate to 831 058, 64 hectares. Thulamela Municipality covers 2 893 936 km² which translate to 289 393 hectares. Collins Chabane Municipality covers 5 467 216km² translating to 546 721 572 hectares. Musina Municipality covers 11 297 41 km², 1 129 740 773 translating to hectares. MAP OF VHEMBE DISTRICT MUNICIPALITY

2. CHAPTER 2: GOVERNANCE

2.1. Component A: Governance Structures 2.1.1. Political Governance Structure Legislative frameworks assign policy-making to politicians while the administration section of local government is tasked with implementation. The Vhembe District Municipality is comprised of 24 directly elected and 35 councillors representing its local municipalities. The Council conducts its affairs through a portfolio committee system.

I. Council The current council came into office on 26 August 2016 after the Local Government Elections. The legislative authority of the municipality resides in council headed by the Speaker while the executive authority resides with the Mayoral Committee headed by the Executive Mayor. In the year under review the Council was headed by Councillor Nkondo T.F as the Speaker. Council was composed of 59 Councillors. 24 Councillors are directly elected and 35 are representatives of the 4 local Municipalities within the District. The Council also consisted of 11 Traditional Leaders.

The executive component of the municipality resides with the Executive Mayor assisted by the Mayoral Committee. The current Executive Mayor is Councillor Nenguda D.A. who was elected by council on 23 May 2019.

The Executive Mayor was assisted by 9 Members of the Mayoral Committee. There were also five Portfolio Committees which were functional and held meetings on a regular basis.

II. POLITICAL MANAGEMENT TEAM (PMT)

Position and Names

The Executive Mayor Cllr. Nenguda D.A

Chief-Whip Speaker Cllr. Ndou R.S Cllr. Nkondo T.F

III. MAYORAL COMMITTEE MEMBERS

No Names Gender Designation Contact no

1. Cllr Nenguda D.A. Male His Worship: The Executive 082 963 8468 Mayor 2. Cllr Mbedzi T.S Female Portfolio Head: Technical 072 442 8106 Services 3. Cllr Mathukha N.R Female Portfolio Head: Community 072 473 5148 Services. 4. Cllr Randamba N.C Male Portfolio Head: Finance 072 992 3197 5. Chavani P.J. Male Portfolio Head: Corporate 084 851 1000 Services. 6. Cllr Magada M.R Male Portfolio Head: Development 082 879 5958 Planning 7. Cllr Temba M.P Male Member of the Mayoral 073 313 7253 Committee 8. Magada S. Male Member of the Mayoral 076 410 6389 Committee

9. Machete M.S. Female Member of the Mayoral 072 715 8317 Committee 10. Mukwevho J Female Member of the Mayoral 071 104 2387 Committee

IV. POLITICAL OVERSIGHT

As already stated above, the Executive Mayor provided general political guidance over the fiscal and financial affairs of the municipality. The Speaker of Vhembe District Municipality chairs the proceedings of Council and performs duties, including any ceremonial functions and also excises powers delegated to her by the Municipal Council

MPAC performs an oversight function on behalf of council and is not a duplication of other committees of council, such as the Finance Committee or that of the Audit Committee. The Council appointed the Audit Committee.

V. COMPOSITION OF COUNCILORS AND TRADITIONAL LEADERS IN THE COUNCIL Councillors and traditional leaders in our 5 municipalities in the district are composed of the following numbers:

Councillors & Thulame Makhad Collins Musi VDM Traditional la o Chabane na Leaders Directly Elected 41 38 36 12 24

Proportional 40 37 35 12 35 Representative Traditional 07 10 - 05 11 leaders Total 88 85 71 29 70

VI. OF VHEMBE DISTRICT MUNICIPAL COUNCILORS

NO NAME OF MUNICIPALITY PARTY CONTACT GENDER COUNCILLORS NO

1. CHAUKE VDM ANC 084 851 FEMALE TINTSWALO FAITH 1000 2. DR NETHENGWE VDM ANC 079 416 FEMALE THIDZIAMBI GLADYS 2477

3. LUDERE RUDZANI VDM ANC 071 674 MALE 7565

NO NAME OF MUNICIPALITY PARTY CONTACT GENDER COUNCILLORS NO

4. MABOYA THEMBANI VDM DA 079 022 FEMALE NANCY 8231 5. MAGADA SAMUEL VDM ANC 079 787 MALE 0660 6. MAKHOMISANE VDM ANC 082 823 FEMALE SEKGOKWA 6414 ESTHER 7. MALADA D.M VDM ANC MALE (deceased) 8. MALUME VDM ANC 079 240 MALE NTHAMBELENI 4003 MARCUS 9. MARIBA MASHUDU VDM DA 082 693 MALE JOSEPH 1032

10. MASHAU PATRICK VDM EFF 079 327 MALE 7399 11. MASITHI ARINAO VDM EFF 082 709 FEMALE JOYCE 3650

12. MATHUKHA VDM ANC 072 473 FEMALE NTSUNDENI ROSE 5148

13. MATUMBA VDM ANC 072 715 FEMALE NDITSHENI 8317 JEANETH 14. MAWELA VDM ANC 078 176 MALE NKHANEDZENEI 3946 GODFREY 15. MBEDZI VDM ANC 072 442 FEMALE THINAWANGA 8106 SELINAH 16. MOKOENA VDM EFF 072 388 FEMALE THILIVHALI GRACE 9732 17. NDOU VDM ANC 071 760 MALE RATSHIVHANDA 4089 SAMSON 18. NEKHUNGUNI VDM ANC 072 578 FEMALE AZWIHANGWISI 5747 EUNICE

19. NENGUDA D.A VDM ANC 082 963 MALE (EXECUTIVE 8468 MAYOR) 20. NETSHISAULU VDM ANC 076 416 FEMALE MUDZUNGA OLGA 2477

NO NAME OF MUNICIPALITY PARTY CONTACT GENDER COUNCILLORS NO

21 NKONDO TSAKANI VDM ANC 079 751 FEMALE FREDA 3648 22. RADAMBA VDM ANC 082 475 MALE NDIVHUWO CALVIN 1565 23. RAMBUWANI VDM ANC 082 680 MALE LUTANANI RAPSON 4606 24. TEMBA M.P. VDM ANC 073 313 MALE 7253

VII. VHEMBE DISTRICT MUNICIPAL COUNCILLORS WHO ARE REPRESENTATIVES FROM LOCAL MUNICIPALITIES COLLINS CHABANE.

NO NAME OF MUNICIPALITY PARTY CONTACT NO GENDER COUNCILLORS

1. BALOYI COLLINS ANC 083 339 0984 MALE NDZUNISANI CHABANE LAZAROUS 2. CHAVANI COLLINS ANC 060 442 0481 MALE PHAHLELA JOE CHABANE 076 864 5174

3. MACHOBANE COLLINS ANC 079 497 2402 FEMALE GRACE/ CHABANE NKANYANI 4. MALULEKE COLLINS ANC 072 699 0053 FEMALE ROSINA CHABANE 5. MATAMELA COLLINS ANC 072 688 3559 FEMALE SOPHY CHABANE 6. MATHOMA COLLINS ANC 082 050 2387 MALE PHINEUS CHABANE 079 890 1380 7. NGOBENI COLLINS ANC 082 372 8938 FEMALE ELIZABETH CHABANE

TSHIREDO COLLINS EFF 079 891 7181 FEMALE 8. ELISABETH CHABANE VACANCY VACANCY VACANCY VACANCY VACANCY 9.

NO NAME OF MUNICIPALITY PARTY CONTACT GENDER COUNCILLORS NO

1. FURUMELA M.G MAKHADO DA 079 119 FEMALE 7077 2. KUTAMA MAKHADO ANC 0764106389 MALE NDWAKHULU 3. MACHETE MAKHADO ANC 082 050 FEMALE MAHLOMOLA 1980 SYLVIA 4. MADZHIGA MAKHADO ANC 082 050 MALE FHUMULANI 0487 NEHEMIA 5. MAGADA M. MAKHADO ANC 082 050 MALE ROBERT 2575

6. MARAGA T.A MAKHADO EFF 079 058 FEMALE 4084 7. MAINGO MAKHADO ANC 079 499 FEMALE TLHAMANANG 5333 RUTH(MAKHUBELE) 8. MAMAFHA TUWANI MAKHADO ANC 076 410 MALE CEDRICK 6222

9. MPASHE MASILO MAKHADO DA 082 493 MALE JOHANNES 8413

10. RALIPHADA MAKHADO ANC 071 674 FEMALE RACHEL 7287 11. TSHILAMBWANA MAKHADO ANC 082 050 FEMALE MUSUNDWA 2531 SELINAH

THULAMELA.

NO NAME OF MUNICIPALITY PARTY CONTACT GENDER COUNCILLORS NO

1. DAVHANA THULAMELA ANC 072 724 FEMALE AZWIFANELI JOYCE 1895 2. KWINDA CECILIA THULAMELA ANC 071 104 FEMALE SHONISANI 2387 3. MADZUNYA THULAMELA PAC 072 372 MALE EDZISANI 0398 4. MAWELA ESTHER THULAMELA ANC 076 711 FEMALE 3151

NO NAME OF MUNICIPALITY PARTY CONTACT GENDER COUNCILLORS NO

5. NELUSHI THULAMELA ANC 072 298 MALE TSHITEREKE 0773 ANDREW

6. NEMUDZIVHADI THULAMELA DA 082 963 MALE AVHATAKALI 8468

7. NETSIPISE THULAMELA ANC 083 369 FEMALE LIVHUWANI HILDA 3807

8. PANDELANI THULAMELA ANC 072 790 MALE THINAWANGA 8805 9. RAMULIFHO THULAMELA ACDP 071 278 MALE HUMBULANI 7409 BALDWIN

10. TSHILILO GRACE THULAMELA EFF 079 593 FEMALE 0856 11. TSHISHONGE THULAMELA ANC 082 066 FEMALE DOVHANI EDNA 7232

12. THARAGA M. THULAMELA ANC 072 107 MALE DONALD 8981

13. TUWANI THIATHU THULAMELA ANC 076 290 MALE THOMAS 9087

MUSINA.

NO NAME OF MUNICIPALITY PARTY CONTACT GENDER COUNCILLORS NO

1. GADABENI RL MUSINA ANC 076 313 MALE 7326 2. MUKWEVHO MUSINA ANC 072 992 FEMALE JOSEPHINE 3197

2.2. ACTIVITIES OF GOVERNANCE STRUCTURES

I. MPAC The Municipal Public Account Committee (MPAC) was appointed by council for a period of five years and has nine (9) members. The MPAC was able to conduct the following activities: monitoring of Council and MPAC Resolution registers, dealing with matters referred to MPAC by Council, capacitating MPAC members and support staff, attend District / Provincial / National / International engagements and studies, produce Oversight Reports on the Annual Report; scrutinise by-laws policies, Annual Financial Statement, Sec 71 reports, SCM Process, investigate UIF/W, SDBIP/IDP/ Budget, Deviation Report, Audit Action Plan, Project Site Visits, attend Strategic Planning Session and District / Provincial / National/International engagements and studies.

II. COUNCIL AND ITS COMMITTEES

Council is effective and functional with meetings as per schedule. Special meetings were also held when necessary. Council held five (5) ordinary sittings and six (6) special sittings

2.3. IDP AND BUDGET

Three (3) IDP Representative Forum meetings, as well as four (4) IDP and Budget consultation meetings were held as planned. In cases where people could not gather because of lockdown restrictions, the information was disseminated through different media platforms.

2.4. AUDIT

I. INTERNAL AUDIT The municipality has Internal audit unit in place and functional. Internal Audit is also doing well in terms of its activities as planned and as approved by the Audit Committee. II. AUDIT COMMITTEE The Audit Committee (AC) is the committee of Council appointed for a period of three years. The committee met as per schedule during the year under review. THE MEMBERS OF THE AUDIT COMMITTEE WERE AS FOLLOWS: Name of the Member Status Adv. Lambani – Appointed 1 June 2018 Chairperson Mr. Nevhutalu – Appointed 1 June 2018 Member Mr. Ndou – Appointed 1 June 2018 Member Ms. Kwenamore Masego – 1 July 2019 Member

III. RISK MANAGEMENT

Risk Management improved tremendously despite the human resource challenge. Four Risk Committee meetings were held in the year under review. Risk strategy is in place and it is being implemented. The following documents in relation to risk have been approved by council: whistleblowing, fraud and corruption and risk management strategy. The municipality has anti-corruption hot line which was managed by KPMG in which to date there no cases report before the contract come to end.

IV. MUNICIPAL WEBSITE

The municipality have functional website with updated municipal information which include annual reports, quarterly reports, annual financial statements, long term contracts and public notices. The municipal website is regularly and back up on monthly basis. V. CUSTOMER SATISFACTION SURVEY

The municipality during the year under review did not manage to conduct customer satisfaction survey due to budgetary constraints however the municipality has plans in place to implement customer satisfaction survey in the coming financial years.

VI. SUPPLY CHAIN MANAGEMENT

The municipality has a functional supply chain management with all officials trained on finances to strengthen the supply chain management. The municipality has supply chain committees in place which are specification, adjudication and evaluation committees in place and tenders were awarded with 90 days.

VII. BY-LAWS

The municipality in the year under review did not develop new By-laws. Municipality have water connection by laws in place; however, the municipality did not report any conviction in the period under review.

2.5. ADMINISTRATIVE GOVERNANCE STRUCTURE 2.5.1. Introduction to administrative governance

The municipal manager is the head of administration of the municipality and is amongst other issues responsible for the policy directions of the municipal council and also accountable for:

• The formation and development of an economical, effective, efficient and accountable administration. • Carrying out the task of implementing the municipality’s integrated development plan in accordance with chapter 5 of the Municipal Systems Act 32 of 2000. • Managing the Performance Management System of the municipality in accordance with chapter 6 of Municipal Systems Act 32 of 2000. • Responsible for the community needs and make sure that the community participates in the affairs of the municipality.

• Managing the provision of services to the local communities in an equitable and sustainable manner. • The appointment of staff other than those referred to in section 56. • Maintenance of discipline of staff. • Managing communication channels between the municipality’s administration and its political structures and political office bearers. • Carrying out decisions of the political structures and political office bearers of the municipality. • • Responsible for all income and expenditure of the municipality, all assets and the Discharge of all liabilities of the municipality. • Proper and diligent compliance with the Municipal Finance Management Act and all other Acts that govern Local Authorities.

2.5.2. TOP ADMINISTRATIVE STRUCTURE

Ndou T.S Municipal Manager

Acting General General Acting General Chief financial General Manager: Manager: Manager: Officer: Manager: Community Planning and Corporate Ms.Thangavhu Technical services development services elelo M Services Mr. Mathule N Mrs Mr. Mphaphuli Mr. Chauke Tshivhinda M. T.K F

2.6. ALL MUNICIPAL OVERSIGHT COMMITTEES

2.6.1. MUNICIPAL PUBLIC ACCOUNTS COMMITTEE NAME GENDER MUNICIPALITY PARTY CONTACTS

1. CLLR. MAKHOMISANI F VDM ANC 082 823 6414 S.E (CHAIRPERSON) 2. CLLR. MADZHIGA F.N. M MAKHADO ANC 082 050 0487 063 7814206 3. CLLR. MATAMELA F COLLINS ANC 072 688 3559 M.S. CHABANE

4. CLLR. NELUSHI T.A M THULAMELA ANC 072 298 0773

5. CLLR. MALUME N.M M VDM ANC 079 240 4003

6. CLLR. MASITHI J. F VDM EFF 082 709 3650

7. CLLR. MADZUNYA E. M THULAMELA PAC 072 372 0398

8. CLLR. MARIBA M.J M VDM DA 082 693 1032

9. Hosi MUKHARI H.S M VDM 079 512 8750

2.6.2. SPECIAL PROGRAMMES NAME GENDER MUNICIPALITY PARTY CONTACT NO

1. CLLR. F VDM ANC 082 680 4606 RAMBUWANI R.L. (CHAIRPERSON) 2. CLLR. MULAUDZI F THULAMELA ANC 076 023 2791 M. 3. CLLR. KWINDA C. F THULAMELA ANC 071 104 2387

4. CLLR. MALULEKE F COLLINS ANC 084 606 6524 R. CHABANE 5. CLLR. MABOYA F MAKHADO DA 079 022 8231 T.N 6. CLLR. TUWANI T.T M THULAMELA ANC 076 290 9087

7. CLLR. MANAGA L F VDM EFF 072 346 1326

8. KHOSI M VDM 076 862 2535 TSHIKUNDAMALEMA M.S.

2.6.3. DEVELOPMENT PLANNING PORTFOLIO COMMITTEE MAGADA. M. R (PORTFOLIO HEAD)

NAME GENDER MUNICIPALITY PARTY CONTACTS

1. CLLR. MACHOBANE G F COLLINS ANC 079 497 2402 (CHAIRPERSON) CHABANE 2. MAGADA.M.R F VDM ANC 0848511000 (PORTFOLIO HEAD) 3. CLLR. MAWELA F THULAMELA ANC 076 711 3151 ESTHER. 4. CLLR. BALOYI N.L M COLLINS ANC 083 339 0984 CHABANE 5. CLLR. RAMULIFHO H.B M THULAMELA ACDP 071 278 7409

6. CLLR. TSHILILO G. F THULAMELA EFF 079 766 3741

7. KHOSI KUTAMA V.P M 082 438 033

8. HOSI NXUMALO B.C. M 073 028 1643

2.6.4. CORPORATE SERVICES PORTFOLIO COMMITTEE CLLR. CHAVANI P.J. (PORTFOLIO HEAD)

NAME GENDER MUNICIPALITY PARTY CONTACTS

1. CLLR CHAUKE FAITH F VDM ANC 071 674 7287 (CHAIRPERSON) 2. CLLR. MAMAFHA T.C M MAKHADO ANC 076 410 6222

3. CLLR. MATHOMA P. M COLLINS ANC 082 050 2387 CHABANE 4. CLLR. NETSHIPISE L.H F THULAMELA ANC 083 369 3807

5. CLLR. MOKOENA T.R M MAKHADO EFF 072 388 9732

6. CLLR. NEMUDZIVHADI M THULAMELA DA 076 878 0530 A.S 7. CLLR GADABENI R.L M MUSINA ANC 076 313 7326

8. CLLR MARAGA T.A M MAKHADO ANC 079 058 4084

9. KHOSI RAMBUDA A M MAKHADO ANC 072 438 0936

2.6.5. TECHNICAL SERVICES PORTFOLIO COMMITTEE

CLLR. MBEDZI T.S (PORTFOLIO HEAD)

NAME GENDER MUNICIPALITY PARTY CONTACTS

1. CLLR. THARAGA M.D M VDM ANC 072 107 8981 (CHAIRPERSON) 2. CLLR. MBEDZI T.S F VDM ANC 078 176 3946 (PORTFOLIO HEAD) 3. CLLR. 2. CLLR. F COLLINS ANC 082 373 8938 NGOBENI E. CHABANE

4. CLLR. TSHILAMBWANA F MAKHADO ANC 082 050 2531 M.S 5. CLLR. LUDERE R. M VDM ANC 071 674 7565

6. CLLR. MARIBA M.J M MAKHADO DA 082 693 1032

7. CLLR. NEKHUNGUNI F VDM ANC 072 578 5747 E.A 8. CLLR. RAMULIFHO H.B M THULAMELA ACDP 071 278 7409

9. CLLR. MARAGA T.A F MAKHADO EFF 079 058 4084

2.6.6. FINANCE PORTFOLIO COMMITTEE

CLLR RADAMBA N. C (PORTFOLIO HEAD)

NAME GENDER MUNICIPALITY PARTY CONTACT NO

1. CLLR.NETSHISAULU F VDM ANC 076 416 2477 M.O (CHAIRPERSON) 2. CLLR RADAMBA N. C F THULAMELA ANC 072 992 3197 (PORTFOLIO HEAD) 3. CLLR. MALADA D.M M VDM ANC 082 879 5958 (DECEASED)

4. CLLR. DAVHANA J. F THULAMELA ANC 082 724 1895

5. CLLR. MASHAU P. M VDM EFF 079 327 7399

6. CLLR. MAWELA N.G M VDM ANC 065 910 4952

7. CLLR. TSHIREDO C.E F VDM EFF 079 891 7181

8. CLLR NETHENGWE F VDM ANC 082 742 1275 T.G 9. HOSI MANGANYE S.P M 073 635 7069 10.HOSI MUINGA 083 560 3860

2.6.7. COMMUNITY SERVICES PORTFOLIO COMMITTEE CLLR MATHUKHA N.R (PORTFOILI HEAD)

NAME GENDER MUNICIPALITY PARTY CONTACT NO

1. CLLR. MAINGO T.R. F MAKHADO ANC 079 499 5333 (CHAIRPERSON) 2. CLLR. MATHUKHA F VDM ANC 072 473 5148 N.R (PORTFOLIO HEAD) 3. CLLR.TSHISHONGA F THULAMELA ANC 082 066 7232 D 4. CLLR. TSHIREDO F COLLINS EFF 083 724 8932 C.E. CHABANE 5. CLLR. PADELANE T.S M THULAMELA ANC 072 790 8805

6. KHOSI MANENZHE M 072 372 0398 T.E.

2.7. OTHER COMMITTEES

2.7.1. PROGRAMMING COMMITTEE

CONVENOR: MADAM SPEAKER: CLLR NKONDO T.F.

1. Chief Whip: Cllr Ndou R.S. 2. Leader of government Business: Cllr. Mbedzi T.

2.7.2. RULES AND ETHICS COMMITTEE

1. Chairperson: Cllr KWINDA C.S

2.7.3. MULTIPARTY WHIPPERY COMMITTEE

1. CONVENOR: Chief Whip: Cllr Ndou Ratshivhanda.

2. Cllr. Mashau P. 3. Cllr. Mariba M.J. 4. Cllr. Magoda T.P. 5. Cllr. Madzunya E.

2.8. MEETINGS OF COUNCIL, MAYORAL COMMITTEE AND PORTFOLIO COMMITTEES

No: MUNICIPAL DATE OF KEY ISSUES DISCUSSED COMMITTEES MEETING 1. Council 03/07/2019 • Salary wage increase municipal employees • Annual financial statement preparation plan • Ratification of 2016/17 VDM tariffs for 2018/19

30/07/2019 • Section 71 reports • Section 52 report 30/08/2019 • Executive Mayors report • Abor month celebration • VDM fresh produce market • Fourth quarter SDBIP performance report • Section 71 • Write off infrastructure assets 30/09/2019 • Executive Mayors report • VDM procurement plan 2020/21

No: MUNICIPAL DATE OF KEY ISSUES DISCUSSED COMMITTEES MEETING • Special budget adjustment 2020/21 • Special amendments of SDBIP • MIG project report COVID 19 • Section 79 committee Terms of reference 05/11/2019 • Executive Mayors report • Section 71 report • Special budget adjustment 2019/20 • Section 52 report • Financial recovery plan • Appointment of Municipal Manager 31/01/2020 • Executive Mayors report • District wetlands day celebration • Section 52 report • Section 71 report • Section 72 Mid-year performance report • Second quarter SDBIP performance report • Purchase of water tankers report 28/02/2020 • Executive Mayors report • Adjustment budget 2019/20 • Section 71 report • Deviation report 26/03/2020 • Executive Mayors report • IDP review of 2020-2023 and process plan • Organisational structure • VDM strategic risk register • Third quarter SDBIP performance report • Performance and audit charter • Section 71 report • SCM plan implementation report • Deviation report • Annual budget 2020/21 • Revenue enhancement strategy • Unauthorised fruitless and wasteful report 2. Mayoral 01/07/2019 • New Financial Year committee • State of the District Address (SODA) 03/07/2019 • Salary Wage increase for Municipal employees 2019/2020

No: MUNICIPAL DATE OF KEY ISSUES DISCUSSED COMMITTEES MEETING • Annual Financial Statements preparation Plan • Ratification of 2016/17 Vhembe District Municipality Tariffs used in 2018/19 • Section 71 Report for April 2019 • Section 71 Report for May 2019 • Revenue Trends Analysis for May 2019 • Write-Off of irrecoverable debts on rental debtors and other receivables • Finance Policies • Development Planning • VDM Review of Spatial Development Framework • Review of VDM LED Strategy • Municipal Manager’s Office • 2019/2020 Audit Committee Charter • Security Personnel to be exempted from capped to uncapped overtime • Community Services • Report on initiation schools • Reviewed Disaster Risk Reduction Plan • Reviewed Disaster Management Plan • Technical Services • IIPSA’s approval of the project preparation grant funding • Request for permission by TUT to undertake Research on integrated water and sanitation safety • Directive to Lepelle Northern Water • MIG and WSIG progress report for 2019 • Report on the status of Water schemes in the District • Extension of the acting term of the Acting Municipal Manager • Extension of the acting term of the Acting Chief Financial Officer • Extension of the acting term of the Acting General Manager for Corporate Services

No: MUNICIPAL DATE OF KEY ISSUES DISCUSSED COMMITTEES MEETING 28/08/2019 • Arbor month celebration • Leasing of Vhembe Fresh Produce Market by Limpopo Economic • Development Agency • 2018/2019 Fourth Quarter SDBIP Performance Report • Draft 2019/2020 IDP Frame-work and Process Plan which Includes • Corporate Calendar and Budget Time Schedule • Section 71 Report for July 2019 • Write Off of Infrastructure Assets • Assets Disposal • Assets Write Off (Movable) • Revenue Trends Analysis • Section 52 Report • Nandoni NR6 bulk pipeline supply • Tshikondeni Mine Water Project • Request for Virement • Extension of appointment to act as Manager • Request for documents by the Zondo Commission of Inquiry into State Capture • Briefing on the Annual Financial Statements 05/11/2019 • Section 71 Report for September 2019 • 1st Quarter 2019/20202 Section 52 Report for September 2019 • Revenue Trend Analysis for September 2019 • Special Budget Adjustment 2019/2020 Financial Year • Revenue Trends Analysis for May 2019 • Vhembe District Municipality Financial Recovery Plan for 2019/2020 Financial year • Appointment of the Municipal Manager 03/12/2019 • Tshikondeni Mine Water Project • Business of the day • Arrive Alive Festive Season Campaign Launch Programme.

No: MUNICIPAL DATE OF KEY ISSUES DISCUSSED COMMITTEES MEETING • Transfer of Vhembe District Municipality Assets to Awelani Community Trust • One Stop Border Post • Cooperation with Institute of Rural management ANAND(IRMA) • District Coordinated Development Model and the District Profile • 1st Quarter SDBIP Performance Report 2019/2020 Financial Year • Request for Security Personnel to be exempted from Overtime threshold • Accreditation Process for Vuwani Training Centre • Disaster Management Annual Report • 2020/2021 Water Service Infrastructure Grant projects(WSIG) • Appointment of the EPWP Champion • Placement of Staff • Closing of Municipal Offices during Festive Season • Advertisement of the vacant post of the General Manager for Corporate Services • VDM 2019/20 VDM Procurement Plan Progress report • Cost Containment Policy • Deviation register from normal supply chain management process from July 2019 to September 29118 • 1st Quarter Implementation of supply chain management plan 2019/2020 financial year • Section 71 Report for October 2019 • Revenue Trends Analysis report for October 2019 30/01/2020 • World Wet Lands Day celebrations • Section 52 Report: Quarter ending December 2019 • Section 71 Report

No: MUNICIPAL DATE OF KEY ISSUES DISCUSSED COMMITTEES MEETING • Submission of Section 72 Mid-year Organisational Performance • Second Quarter SDBIP performance report 2019/2020 • Draft Annual Report 2018/2019 • Report on the Ramulifho family disaster. • Report on the purchase of a new Fire Water Tanker • Request for the provision of unlimited overtime in respect of the Chauffer of the Speaker. • Request for the approval of the provision of incentives for two hundred and eighty (280) volunteer bore-hole operators who are currently operating various water services schemes.

11/12/2019 • AGSA Audit Report 2018/2019 • District Development Model Process Plan 07/02/2020 • Appointment of the Chief Financial Officer • Advertisement of a vacant post: General Manager Technical Services 26/03/2020 • Amendments to the Service Delivery and Budget Implementation Plan (SDBIP – 2019/2020) • Draft IDP Review 2020/2021 financial year • Organisational Structure 2020/2021 Financial year • 2020/2001 Draft Policies for Review • Upper Limits for Municipal Managers and Senior Managers • Measures to Combat COVID-19 in the workplace • Postponement of Official Opening of Awelani Lodge • Submission of 2020 Easter Season Road Safety Campaigns Launch

No: MUNICIPAL DATE OF KEY ISSUES DISCUSSED COMMITTEES MEETING • World Travel Market 2020 cancellation • Cooperation with institute of rural management ANAND (IRMA) Report • Progress on Water Connection and Renovation at Xigalo Fire Station • COVID-19 Regulations • Draft Budget 2020/2021 Financial Year • Section 71 Report. • VDM Response Team Lock Down Service Delivery Plan 14/06/2020 • Cooperation with the Institute of Rural Management ANAND(IRMA) Report • Amendment to the Service Delivery and Budget Implementation Plan(SDBIP 2019/2020) • Submission of 2020/21 IDP Review and 2020/2021-2022/23 Drafts Budget and Organogram • VDM Strategic Risk Register • 2019/2020 Third Quarter SDBIP Report • Draft performance agreement of the Municipal Manager and Senior Managers • Performance and Audit Committee Charter 2020/2021 • Second Amendment to the Service Delivery and Budget Implementation Plan 2019/2020 • Section 71 Report for 31 March 2020 • Section 71 Report for April 2020 • Section 52 Report for March 2020 • Revenue Trend Analysis for March 2020 • Revenue Trend Analysis for April 2020 • Report on implementation of Supply Chain Management Plan for 2019/2020 Financial Year 3rd Quarter

No: MUNICIPAL DATE OF KEY ISSUES DISCUSSED COMMITTEES MEETING • Report on deviations from Normal Supply Chain Management Process for 2019/2020 Financial Year • Annual Budget 2020/2021 • Special Adjustment Budget 2019/2020 • Ratification of 2016/17 Tariffs used in 2019/2020 financial year • Revenue Enhancement Strategy 2020/2021 • Report on Wasteful and fruitless expenditure • Payment within 30 Days for March and April 2020 • Extension of Munsoft contract for the period of 24 months • VDM Procurement Plan 2020/2021 progress report • Draft Policies • Salary and Wage increase for general employees: 2020/2021 Financial year • Reprioritization of MIG Projects • COVID 19 Relief funding projects • Request for the approval for the provision of incentives for two hundred and forty seven(247) volunteer operators who are currently operating various water schemes 3. Rules and 17/01/2019 • Draft annual report 2018/19 ethics 21/02/2019 • Draft annual report 2018/19 committee • Public hearing and Public participation 4. Municipal 04/03/2020 • Public hearing and Public public account participation committee • Proposal for MPAC study tour (MPAC) 01/06/2020 • Annual work programme 2019/20 18/06/2020 • Quarterly performance review • Annual work programme 2020/21 5. Audit and 23 August • Municipal update 4th Q. and/or performance 2019 APR 2018/19. committee • Review AFS, • Review annual performance report, and

No: MUNICIPAL DATE OF KEY ISSUES DISCUSSED COMMITTEES MEETING • AG strategic audit plan 18/19

28 November • Review AGSA Audit Action Plan 2019 2019/20, • Municipal update 1st Q. 2019/20, and • Review IA plans 2019/20. • Review AGSA management and audit report 18/19. 24 January • Midterm report & adjustment 2020 Budget 2019/20, • Municipal update 2nd Q. 2019/20, and • Annual Report(2018/19) • Draft SDBIP(2020/21) • Mid-year Performance Report(2019/20) • Adjusted Budget(2019/20) • Review IA plans 2019/20. 12 June 2020 • Draft IDP revisions & Draft Budget(2020/21), • Municipal update 3rd Q. 2019/20, • Review IA/AC performance 2019/20, • Approve 2020/21 IA plans, and • Charters update and IA Policies Review and Approval 2020/21 6. Technical 02/07/2019 • Water demand report service • Planning report portfolio • Operation and maintenance report committee • Water quality report • OHS report • PMU report • Engineering report 20/08/2019 • Development Bank of Southern African report • Operation and maintenance report • Water quality report • OHS report • PMU report • Engineering report 04/09/2019 • Municipal Infrastructure grant report 30/10/2019 • WSIG report • Operation and maintenance report

No: MUNICIPAL DATE OF KEY ISSUES DISCUSSED COMMITTEES MEETING • Water quality report • OHS report • PMU report • Engineering report 19/11/2019 • Extended Public Works Programme (EPWP) • Operation and maintenance report • Water quality report • OHS report • PMU report • Engineering report 26/11/2019 • Water quality 23/01/2020 • Departmental budget • Operation and maintenance report • Water quality report • OHS report • PMU report • Engineering report 21/02/2020 • Departmental procurement plan • Operation and maintenance report • Water quality report • OHS report • PMU report • Engineering report 11/06/2020 • Operation and maintenance report • Water quality report • OHS report • PMU report • Engineering report 7. Corporate 26/08/2019 • Draft Organizational structure portfolio • Policy review committee • Draft department budget 25/10/2019 • Salaries and wage increase for municipal employees 01/11/2019 • Budget adjustment 2020/21 28/11/2019 • Placement of staff • Advertisement of General Manager Corporate services 25/03/2020 • Draft Organizational structure • Policy review • Draft department budget 8. Community 21/08/2019 • Departmental procurement plan services • Departmental project progress portfolio report committee 20/11/2019 • Departmental procurement plan

No: MUNICIPAL DATE OF KEY ISSUES DISCUSSED COMMITTEES MEETING • Departmental project progress report 28/01/2020 • Departmental procurement plan • Departmental project progress report 20/02/2020 • Strategic planning resolution implementation report 25/03/2020 • Draft budget 2020/21 • Procurement plan • Xigalo progress report 9. Development 21/10/2019 • Departmental budget and planning 30/10/2019 • Departmental procurement plan portfolio 28/11/2019 • Departmental project progress committee report 29/01/2020 • Vhembe fresh produce market 10/02/2020 • Greater Limpopo transfrontier and Awelani project 03/03/2020 • Municipal policies review 10. Finance 22/07/2019 • Unauthorised fruitless and wasteful portfolio report committee 20/08/2019 • Annual budget 23/08/2019 • Revenue trend analysis report • Section 71 report • Section 52 report • Mid-year financial assessment • Credit control report • Deviation report • SCM implementation report 20/09/2019 • 30 days payment report • Bank reconciliation • Unauthorised fruitless and wasteful report • Assets management report 28/10/2019 • Revenue trend analysis report • Section 71 report • Section 52 report • Procurement plan • Credit control and consumer services • Deviation report • SCM implementation report • Assets management report 22/09/2019 • Section 71 report • Revenue trend analysis report 21/01/2020 • Section 72 report

No: MUNICIPAL DATE OF KEY ISSUES DISCUSSED COMMITTEES MEETING 21/01/2020 • Billing report • Revenue trend analysis report • Section 71 report • Section 52 report • Mid-year financial assessment • Credit control report • Deviation report • SCM implementation report • 30 day payment report 21/02/2020 • Mid-year budget adjustment 25/03/2020 • Ratification of 2016/17 tariffs • Budget adjustment 2020/21 • Assets management report • Credit control and consumer services 30/05/2020 • Revenue trend analysis report • Section 71 report • Section 52 report • Budget statement report • Credit control report • Deviation report • SCM implementation report • Annual budget and tariffs 10/06/2020 • Ratification of 2016/17 tariffs • Special budget adjustment 2019/20 • VDM procurement plan • Upper limits concurrence • Munsoft contract extension for twenty four (24) month

CHAPTER 3: SERVICE DELIVERY PERFORMANCE REPORT 2019/20 (SDBIP PERFORMANCE REPORT)

SECTION B:

3.1. THE IMPACT OF COVID-19 ON SERVICE DELIVERY

In terms of the Regulations issued under the Disaster Management Act in March 2020 municipalities were required to revise their SDBIPs and budgets by prioritising programmes and projects aimed at containing the spread of COVID-19. These revised budgets had to be submitted to the national CoGTA before the end of May 2020.

However, Lockdown regulations did not permit municipalities to convene any public meetings, including any IDP community and public consultation processes. Municipalities redirected funds towards their COVID-19 responses. However, funding has also been redirected away from municipal services functions such as water services, infrastructure operation and maintenance and emergency response services, such as fire fighting. The impact of the expanded COVID19 service delivery obligations on day to day service delivery including new developments such as MIG and WSIG funded projects were not being considered systematically.

It is commonly known that one of the most significant challenges for South African municipalities is ageing infrastructure and the lack of proper operation and maintenance thereof. The redirection of funding from already poorly and underfunded O&M operations to COVID-19 response has increased service failures and non- achievement of targets.

3.2. Emerging basic service delivery challenges due to COVID-19

3.2.1. Services most often reported as not functioning effectively a) Emergency preparedness & disaster response b) Water and waste water treatment c) Sanitation d) Environmental health services

3.2.2. Typical reasons for ineffective operations a) Some functions were not deemed essential service b) Low cash flow/lack of funds due to low collection rate c) Unable to perform required maintenance d) Delays in construction projects e) Lack of spare parts; unable to conduct repairs f) Funds redirected to deal with COVID-19 g) Limited staffing – only 33% of staff permitted to work h) Council meetings were suspended

3.2.3. Impact a) Repairs, maintenance, construction & upgrade activities suspended or delayed b) Reduced operating capacity c) Inability to appoint staff/fill vacancies d) Inability to pay 3rd parties e) Non-essential projects delayed/redirected to next financial year f) Suspension of equipment purchases

3.2.4. Reduced targets due to reprioritisation

In the original SDBIP, Vhembe District Municipality had 138 targets. After reprioritisation the targets were reduced to 106. Out of the remaining 106 the municipality still only managed to achieve only 50. The majority of the targets which were not achieved were those affected by COVID-19 Lockdown. Some of those targets were cancelled and others were shifted to the next financial year

SECTION C: ORGANISATIONAL KEY PERFORMCNE AREAS, OBJECTIVES, INDICATORSTARGETS AND BUDGET 3.3. Organisational Performance

Before Covid-19 Covid-19

Adjustment Adjustment Targets Original Targets Achieved Targets Total Targets Not Targets Achieved Achieved Number 138 50 106 56 50

Percentage 100% 36.2% 100% 53% 47%

120

100

Number of Targets 60 Targets not achieved Targets achieved 40

0 Number of Targets not targets Targets achieved achieved

3.4. Graphical Representation of Departmental Performance 3.4.1. Technical Services Department

Before Covid-19 Covid-19

Adjustment Adjustment Targets Targets Achieved Targets Total Targets Original Not Targets Achieved Achieved Number 2 23 22 20 2

Percentage 9% 100% 100% 91% 9%

Number of targets Targets not achieved Targets achieved 10

0 Number of Targets not Targets targets achieved achieved

3.4.2. Community Services Department

Before Covid-19 Covid-19

Adjustment Adjustment Targets Original Targets Total Targets Targets Achieved Not Targets Achieved Achieved Number 33 17 26 9 17

Percentage 100% 51.5% 100% 35% 65%

Number of targets 15 Targets not achieved Targets achieved

0 Number of Targets not Targets targets achieved achieved

3.4.3. Development planning Department

Before Covid-19 Covid-19

Adjustment Adjustment

Targets Targets Achieved Targets Total Targets Original Not Targets Achieved Achieved Number 9 28 16 7 9

Percentage 32% 100% 100% 44% 56%

Number of targets 8 Targets not achieved Targets achieved

0 Number of Trgets not Targets targets achieved achieved

3.4.4. Corporate Services department

Before Covid-19 Covid-19

Adjustment Adjustment Targets Targets Achieved Targets Total Targets Original Not Targets Achieved Achieved Number 8 24 16 10 6

Percentage 25% 100% 100% 62.5% 37.5%

Number of targets 8 Targets not achieved Targets achieved

0 Number of Targets not Targets targets achieved achieved

3.4.5. Finance Department

Before Covid-19 Covid-19 Adjustment Adjustment Targets Targets Achieved Targets Total Targets Original Not Targets Achieved Achieved Number 4 8 8 4 4

Percentage 50% 100% 100% 50% 50%

Total Targets 4 Targets not achieved Targets achieved 3

0 Total Targets Targets not Targets achieved achieved

3.4.6. Office of the Municipal Manager

Before Covid-19 Covid-19

Adjustment Adjustment Targets Original Targets Achieved Targets Total Targets Not Targets Achieved Achieved

Number 10 10 8 2 8

Percentage 100% 100% 80% 20% 80%

Total Targets 5 Targets not achieved Targets achieved 4

0 Total Targets not Targets Targets achieved achieved

3.4.7. Office of the Executive Mayor

Before Covid-19 Covid-19

Adjustment Adjustment

Targets Original Revised Targets Achieved Targets Targets Total Not Achieved Targets Achieved Number 12 4 8 4 4

Percentage 100% 33% 100% 50% 50%

Number of Targets 4 Targets not achieved Targets achived

0 Number of Targets not Targets Targets achived achieved

3.5. Detailed SDBIP Report Per Department 3.5.2. Technical Services Department PROG PROJ SO LOCA WARD KEY TARGET Re Act Vari Reas Meas BUDGET ADJU COVID Expen POE Statu RAMM ECTS UR L NUMB PERFORM / vis ual anc on for ures PER FY STED -19 diture s after ES NAME CE MUNIC ER/ ANCE BENEFI ed e Varia take ADJU SDBI DESC OF IPALIT VILLA INDICATO CIARIES tar nce n STME P RIPTI FUN Y GES R/STRATE get impr NT Amen ON D GY ove dment AND s STRA TEGIE S KPA 1: Service Delivery and Infrastructure Development Strategic Objective: To Improve Access to Water and Sanitation Services Through Provision, Operation and Maintenance of Socio-Economic and Environmental Infrastructure Infrastr - MIG ------R514 000 - R99 90 R422 - - ucture - 000-00 0 000- 654 45 develop 00 3-87 ment was reprior itised to Covid- 19

PROG PROJ SO LOCA WARD KEY TARGET Re Act Vari Reas Meas BUDGET ADJU COVID Expen POE Statu RAMM ECTS UR L NUMB PERFORM / vis ual anc on for ures PER FY STED -19 diture s after ES NAME CE MUNIC ER/ ANCE BENEFI ed e Varia take ADJU SDBI DESC OF IPALIT VILLA INDICATO CIARIES tar nce n STME P RIPTI FUN Y GES R/STRATE get impr NT Amen ON D GY ove dment AND s STRA TEGIE S Infrastr Vuwan MIG Collins Manav Number of 12 204 - 0 -12 The The R 54 233 R52 4 - R71 6 MIG Remai ucture i to Chaba hela, households 204 target proje 669.15 82 98 87 748 Prog ns in develop Vyebo ne Mudzia provided is cts 0-26 -43 ress the ment om fera, with access releva are Repo SDBIP and Nditwa to water nt to conti rt constr ni, the nuing uction Tshilap compl in the of hala, etion next reserv Tshino of the finan oir north projec cial and ts year south, (these tshitun are gulwan multi- e, year Tshivh projec ulana, ts) Vuu, Vuwani , and vuwani ext 2 Jerom MIG Collins Basani, R R3 86 - R698 MIG e Chaba Phawe 17 588 7 4 392- 351-30 Progr Comm ne ni, 41.34 64 ess

PROG PROJ SO LOCA WARD KEY TARGET Re Act Vari Reas Meas BUDGET ADJU COVID Expen POE Statu RAMM ECTS UR L NUMB PERFORM / vis ual anc on for ures PER FY STED -19 diture s after ES NAME CE MUNIC ER/ ANCE BENEFI ed e Varia take ADJU SDBI DESC OF IPALIT VILLA INDICATO CIARIES tar nce n STME P RIPTI FUN Y GES R/STRATE get impr NT Amen ON D GY ove dment AND s STRA TEGIE S Works Dzumb and ama Raw Water Dam Water Testin WSI Thulam Makon Number of (34 - 0 (-34 Projec Proje R2 000 - - R0 Com Remai supply g G ela de boreholes in in t ct 000 pletio ns in Infrastr equippi Mango constructed tot total delaye rolled n the ucture ng and ndi and al ) ) d due over Certifi SDBIP develop electrifi Dzwera completed to to cate ment cation ni nation 20/21 of Guyuni 06 al f/y. boreho ha -6 lockdo les Dagad wn a Tshitan dani Siting, WSI Thulam Guyuni 06 - 0 -6 Projec Proje R4 900 - - R3 64 Com Remai drilling, G ela Matand t ct 000 3 978- pletio ns in testing, a delaye rolled 77 n the electrifi Tshivhil d due over Certifi SDBIP cation udulu to to cate and Manen nation 20/21 equippi zhe 2 al f/y. ng of Mbilwi

PROG PROJ SO LOCA WARD KEY TARGET Re Act Vari Reas Meas BUDGET ADJU COVID Expen POE Statu RAMM ECTS UR L NUMB PERFORM / vis ual anc on for ures PER FY STED -19 diture s after ES NAME CE MUNIC ER/ ANCE BENEFI ed e Varia take ADJU SDBI DESC OF IPALIT VILLA INDICATO CIARIES tar nce n STME P RIPTI FUN Y GES R/STRATE get impr NT Amen ON D GY ove dment AND s STRA TEGIE S Electrif WSI Collins Mbalati 02 - 0 -2 Projec Proje R500 000 - - R0 Com Remai ication G Chaba Davhan t ct pletio ns in of ne a delaye rolled n the boreho d due over Certifi SDBIP les to to cate nation 20/21 al f/y. lockdo wn Siting, WSI Musina Madim 04 - 0 -4 Delay Cons R4 550 - - R4 97 Com Remai drilling, G bo by tant 000 6 601- pletio ns in testing, Tshikh Esko follow 27 n the electrifi udini m to -up Certifi SDBIP cation Malale energi cate and Tshivh se the equippi ungwe projec ng of ni t boreho Mukov (Tshik le. ha wa hudid Conne Bale ni) ct to existin g rising main, reticula

PROG PROJ SO LOCA WARD KEY TARGET Re Act Vari Reas Meas BUDGET ADJU COVID Expen POE Statu RAMM ECTS UR L NUMB PERFORM / vis ual anc on for ures PER FY STED -19 diture s after ES NAME CE MUNIC ER/ ANCE BENEFI ed e Varia take ADJU SDBI DESC OF IPALIT VILLA INDICATO CIARIES tar nce n STME P RIPTI FUN Y GES R/STRATE get impr NT Amen ON D GY ove dment AND s STRA TEGIE S tion system or storag e where necess ary. Testin WSI Musina Madzw 02 - 0 -2 Projec Proje R250 000 - - R0 Com Remai g G ororo t ct pletio ns in equippi delaye rolled n the ng and d due over Certifi SDBIP electrifi to to cate cation nation 20/21 of al f/y. boreho lockdo les wn Thoho OW Thulam Unit D 1 - 0 -1 Projec Proje R7 800 0 - - R0 Com Remai yando N ela t ct 00 pletio ns in u Unit Fun delaye rolled n the D ding d due over Certifi SDBIP storag to to cate e nation 20/21 tanks, al f/y. drilling

PROG PROJ SO LOCA WARD KEY TARGET Re Act Vari Reas Meas BUDGET ADJU COVID Expen POE Statu RAMM ECTS UR L NUMB PERFORM / vis ual anc on for ures PER FY STED -19 diture s after ES NAME CE MUNIC ER/ ANCE BENEFI ed e Varia take ADJU SDBI DESC OF IPALIT VILLA INDICATO CIARIES tar nce n STME P RIPTI FUN Y GES R/STRATE get impr NT Amen ON D GY ove dment AND s STRA TEGIE S and lockdo equippi wn ng of boreho les Refurbi Own Makha Makha 6 - 0 -6 Projec Proje R14 240 - - R0 Com Remai shmen fund do do t ct 493 pletio ns in t of ing Town delaye rolled n the Makha d due over Certifi SDBIP do to to cate boreho nation 20/21 les al f/y. lockdo wn Refurbi WSI Thulam Tshand Number of 1 - 0 -1 Projec Proje R3 200 - - R0 - Remai shmen G ela ama Water t ct 000 ns in t of Baimor treatment delaye rolled the Mutale o, Plant d due over SDBIP Water Bashas refurbished to to treatm ha, nation 20/21 ent Dzamb al f/y. Plant e and lockdo Dzumb wn ama

PROG PROJ SO LOCA WARD KEY TARGET Re Act Vari Reas Meas BUDGET ADJU COVID Expen POE Statu RAMM ECTS UR L NUMB PERFORM / vis ual anc on for ures PER FY STED -19 diture s after ES NAME CE MUNIC ER/ ANCE BENEFI ed e Varia take ADJU SDBI DESC OF IPALIT VILLA INDICATO CIARIES tar nce n STME P RIPTI FUN Y GES R/STRATE get impr NT Amen ON D GY ove dment AND s STRA TEGIE S Constr WSI Thulam Thohoy Number of 3km - 0 - Projec Proje R1 550 - R0 Com Remai uction G ela andou kilometre 3km t ct 000 pletio ns in of G of sewer delaye rolled n the Sewer Extensi line d due over Certifi SDBIP line at on constructed to to cate Thoho nation 20/21 yando al f/y. u G lockdo extensi wn on Infrastr Constr WSI Thulam Tshand Number of 10 12 - 0 -1 Projec Proje R4 R1 - - R0 Com Remai ucture uction G ela ama VIP toilets 0 00 200 t ct 00 2 pletio ns in develop of VIP Ndond 10 delaye rolled 0 000 n the ment Toilets ola constructed 0 d due over 00 00 Certifi SDBIP structu Miluwa 10 to to 0 0 cate res ni 0 nation 20/21 Tshikov 10 al f/y. ha 0 lockdo Makha Sane 10 wn R3 - - R0 Com Remai do 0 00 pletio ns in Mutititi 25 0 n the Muleng 25 00 Certifi SDBIP a 0 cate Pfumba 25 da

PROG PROJ SO LOCA WARD KEY TARGET Re Act Vari Reas Meas BUDGET ADJU COVID Expen POE Statu RAMM ECTS UR L NUMB PERFORM / vis ual anc on for ures PER FY STED -19 diture s after ES NAME CE MUNIC ER/ ANCE BENEFI ed e Varia take ADJU SDBI DESC OF IPALIT VILLA INDICATO CIARIES tar nce n STME P RIPTI FUN Y GES R/STRATE get impr NT Amen ON D GY ove dment AND s STRA TEGIE S tein to to Certifi Matura nation 20/21 cate tion al f/y. Ponds lockdo wn Testin WSI Makha Mandiw Number of 1 - 0 -1 Projec Proje R5 000 - - R0 Com Remai g and G do ana sand well t ct 000 pletio ns in equippi Mamuh tested and delaye rolled n the ng of ohi equipped d due over Certifi SDBIP the to to cate sand nation 20/21 well. al f/y. lockdo wn Refurbi WSI Collins Vuwani Number of 1 - 0 -1 Projec Proje R1 000 - - R0 Com Remai shmen G Chaba Maturation t ct 000 pletio ns in t of ne Ponds delaye rolled n the Vuwan refurbished d due over Certifi SDBIP i to to cate Matura nation 20/21 tion al f/y. Ponds lockdo wn

PROG PROJ SO LOCA WARD KEY TARGET Re Act Vari Reas Meas BUDGET ADJU COVID Expen POE Statu RAMM ECTS UR L NUMB PERFORM / vis ual anc on for ures PER FY STED -19 diture s after ES NAME CE MUNIC ER/ ANCE BENEFI ed e Varia take ADJU SDBI DESC OF IPALIT VILLA INDICATO CIARIES tar nce n STME P RIPTI FUN Y GES R/STRATE get impr NT Amen ON D GY ove dment AND s STRA TEGIE S Refurbi WSI Musina Musina Number of 1 - 0 -1 Projec Proje R5 200 - - R0 Com Remai shmen G bulk supply t ct 000 pletio ns in t of refurbished delaye rolled n the Musina d due over Certifi SDBIP Bulk to to cate Water nation 20/21 Supply al f/y. Syste lockdo m wn Mutale Own Thulam Tshand Number of 1 - 0 -1 Projec Proje R - - R0 Com Remai upgrad fund ela ama purification t ct 28 942 9 pletio ns in ing of ing works delaye rolled 48.26 n the purifica upgraded d due over Certifi SDBIP tion (Mutale) to to cate works nation 20/21 al f/y. lockdo wn Xikuni Own Collins Xamaw Number of 1 - 0 -1 Projec Proje R - - R0 Com Remai nga fund Chaba ani bulk water t ct 4 665 31 pletio ns in bulk ing ne pening supply delaye rolled 8.62 n the water hotsa project d due over Certifi SDBIP supply completed to to cate project nation 20/21 - al f/y.

PROG PROJ SO LOCA WARD KEY TARGET Re Act Vari Reas Meas BUDGET ADJU COVID Expen POE Statu RAMM ECTS UR L NUMB PERFORM / vis ual anc on for ures PER FY STED -19 diture s after ES NAME CE MUNIC ER/ ANCE BENEFI ed e Varia take ADJU SDBI DESC OF IPALIT VILLA INDICATO CIARIES tar nce n STME P RIPTI FUN Y GES R/STRATE get impr NT Amen ON D GY ove dment AND s STRA TEGIE S storag e Vuwan Own Collins Vuwani Number of 1 - 0 -1 Projec Proje R - - R0 Com Remai i, fund Chaba , Vuu reservoir t ct 4 038 90 pletio ns in vyeboo ing ne and constructed delaye rolled 1.00 n the m Vyeboo d due over Certifi SDBIP constr m to to cate uction nation 20/21 of al f/y. reserv lockdo oir ( wn Vuu) Mainte Maintai Equi District District Number of 14 - 0 14 0 N/a R4 840 0 - - R0 Com Remai nance ning tabl Wide Wide boreholes 00.00 pletio ns in of water e schemes n the borehol and shar maintained Certifi SDBIP es boreho e cate scheme le s schem es Mainte Maintai Equi District District % of water 90% - 90. Hig Projec Proje R 6 - - R0 Incid Remai nance ning tabl Wide Wide and 9% h t ct 3 414 30 ent ns in of water e wastewater volu delaye rolled 0.00 and the scheme and shar schemes me d due over respo SDBIP s waste e maintained of to to nse

PROG PROJ SO LOCA WARD KEY TARGET Re Act Vari Reas Meas BUDGET ADJU COVID Expen POE Statu RAMM ECTS UR L NUMB PERFORM / vis ual anc on for ures PER FY STED -19 diture s after ES NAME CE MUNIC ER/ ANCE BENEFI ed e Varia take ADJU SDBI DESC OF IPALIT VILLA INDICATO CIARIES tar nce n STME P RIPTI FUN Y GES R/STRATE get impr NT Amen ON D GY ove dment AND s STRA TEGIE S water rep nation 20/21 regist schem orte al f/y. er es d lockdo wn Reactiv Attendi Equi District District % of 90% - 82 -8% Aging Acqui - - R0 Incid Remai e ng to tabl Wide Wide reported % staff, sition ent ns in mainte reporte e water lack of of and the nance d shar interruption workin Worki respo SDBIP water e s resolved g tools ng nse interru within 48 tools, regist ptions hours adjus er inciden ting ts organ ogra m and filling vaca ncies Procure Procur Own District District % of 100% - 0 - Delay To be R - - R0 Deliv Remai ment of ement fund Wide Wide materials 100 in the purch 2 000 00 ery ns in Convec of ing for % proce ased 0.00 note the tional Conve installation sses in the SDBIP water ctional of to seco meters meter convectiona purch nd

PROG PROJ SO LOCA WARD KEY TARGET Re Act Vari Reas Meas BUDGET ADJU COVID Expen POE Statu RAMM ECTS UR L NUMB PERFORM / vis ual anc on for ures PER FY STED -19 diture s after ES NAME CE MUNIC ER/ ANCE BENEFI ed e Varia take ADJU SDBI DESC OF IPALIT VILLA INDICATO CIARIES tar nce n STME P RIPTI FUN Y GES R/STRATE get impr NT Amen ON D GY ove dment AND s STRA TEGIE S materia materi l water ase quart l als meter the er of procured materi the al next finan cial year Installat New Own District District Number of 6 000 - 40 - The The R - - R0 Conn Remai ion of water fund Wide Wide household 87 191 munici remai 15 000 0 ectio ns in househ house ing convectiona 3 pality ning 00.00 n the old hold l water did ones regist SDBIP convect connec meter not will er ional tions installed receiv be water e carrie meter applic d ations over as to the expect next ed finan cial year Procure Procur WSI Vhemb District Number of 5000 - 54 +46 The N/a R4 000 - - R4 00 Deliv Remai ment ement G e Wide convectiona 66 6 munici 000 0 000 ery ns in of of District l meters pality note the convect convec procured was SDBIP

PROG PROJ SO LOCA WARD KEY TARGET Re Act Vari Reas Meas BUDGET ADJU COVID Expen POE Statu RAMM ECTS UR L NUMB PERFORM / vis ual anc on for ures PER FY STED -19 diture s after ES NAME CE MUNIC ER/ ANCE BENEFI ed e Varia take ADJU SDBI DESC OF IPALIT VILLA INDICATO CIARIES tar nce n STME P RIPTI FUN Y GES R/STRATE get impr NT Amen ON D GY ove dment AND s STRA TEGIE S ional tional Munici given Water Water pality a Meter Meter discou nt by the servic e provid er Water Install Equ Distric District Number of 150 ------Remo concev ation itabl t Wide Wide bulk ved ation of e meters and from and zonal shar zonal SDBI. water meter e meters No deman s installed Budg d et manag ement Water Compl Equi District District % of 99,9% - 97. - Insuffi Proc R9 480 0 - - - SAN Remai quality ying tale Wide Wide Compliance 95 1.95 cient ess 00.00 S 241 ns in monitor with shar with % % disinfe contr Repo the ing potabl e drinking ction ollers rt SDBIP e water cause to water standards d by ensur quality SANS 241( shorta e

PROG PROJ SO LOCA WARD KEY TARGET Re Act Vari Reas Meas BUDGET ADJU COVID Expen POE Statu RAMM ECTS UR L NUMB PERFORM / vis ual anc on for ures PER FY STED -19 diture s after ES NAME CE MUNIC ER/ ANCE BENEFI ed e Varia take ADJU SDBI DESC OF IPALIT VILLA INDICATO CIARIES tar nce n STME P RIPTI FUN Y GES R/STRATE get impr NT Amen ON D GY ove dment AND s STRA TEGIE S standa chemical, ge of adeq rds physical & staff uate SANS microbiologi (Lock disinf 241 cal) down ectio restric n is tions) done prope rly Affluent Operat Equi District District % of 40% - ≥9 +59, Beefe None - - - waste Remai quality ion tabl Wide Wide Compliance 9,9 9% d up water ns in monitor and e to % the efflue the ing Mainte shar wastewater staff nt SDBIP nance e effluent for stand of standards – waste ards Waste General water report water Authorisatio by Treatm n appoi ent to nting ensure additio compli nal ance perso of n effluen t to Gener

3.5.3. COMMUNITY SERVICES

PROGRA PROJECTS SOU LOCAL WAR KEY TARGET Rev Act Vari Reaso Meas BUDG ADJUS COVID- Expen POE Status MMES NAME RCE MUNICI D PERFORMA / ised ual anc n for ures ET TED 19 diture after DESCRIPTI OF PALITY NUM NCE BENEFI targ e Varian take PER ADJUS SDBIP ON AND FUN BER/ INDICATOR/ CIARIES et ce n FY TMENT Amend STRATEGI D VILL STRATEGY impr ments ES AGE ove S shar games nality done regist the e conducted of in the er SDBIP disabilit next y finan commit cial tee in year the district Early Equit District n/a Number of 1 - 1 0 N/a N/a Attend Remai Childhood able wide early child ance ns in Developmen shar hood regist the t Games e development er SDBIP games conducted Mayors Mayoral Equit District n/a Number of 1 - 0 -1 Cocid- To R R100 0 R0-00 R0 Attend Remai Tourname Games able wide Mayoral 19 be 200 00 00-00 ance ns in nt shar games restricti done 0.00 regist the e conducted ons on in the er SDBIP gatheri next ngs finan cial year Indigenou Indigenous Equit District n/a Number of 1 - 1 0 N/a N/a R25 R12 50 R0-00 R0 Attend Remai s Games Games able wide indigenous 000 0-00 ance ns in shar games regist the e conducted er SDBIP Arts and Traditional Equit District n/a Number of 1 - 1 0 N/a N/a R100 0 R90 00 - R90 0 Attend Remai Culture dances able wide traditional 00.00 0-00 00-00 ance ns in programm shar dances regist the e e conducted er SDBIP

PROGRA PROJECTS SOU LOCAL WAR KEY TARGET Rev Act Vari Reaso Meas BUDG ADJUS COVID- Expen POE Status MMES NAME RCE MUNICI D PERFORMA / ised ual anc n for ures ET TED 19 diture after DESCRIPTI OF PALITY NUM NCE BENEFI targ e Varian take PER ADJUS SDBIP ON AND FUN BER/ INDICATOR/ CIARIES et ce n FY TMENT Amend STRATEGI D VILL STRATEGY impr ments ES AGE ove S Heritage Equit District n/a Number of 1 - 1 0 N/a N/a Attend Remai activities able wide heritage ance ns in shar activities regist the e conducted er SDBIP KPA 1: Service delivery and Infrastructure Development Strategic Objectives : To improve, Waste Management and Environmental Health Services through provision, operation and maintenance of socio-economic and environmental infrastructure Inspection Inspection Equit District n/a Number of 4600 - 46 0 N/a N/a R - R346 6 R129 Inspe Remai of of Premises able wide premises 00 300 00 00-00 499- ction ns in Premises shar inspected on 0.00 86 Regist the e health er SDBIP compliance Inspection Inspection Equit District n/a Number of 40 - 40 0 N/a N/a Inspe Remai of funeral of funeral able wide funeral ction ns in parlours parlours shar parlour Regist the e inspection er SDBIP conducted Environme Conduct En Equit District n/a Number of 40 - 40 0 N/a N/a Attend Remai ntal Health vironmental able wide Environment ance ns in awarenes awareness shar al health regist the s e awareness er SDBIP campaign campaigns s conducted Inspection Inspection of Equit District n/a Number of 40 - 41 0 Miscalc N/a R R190 0 R190 Inspe Remai of air pollution able wide air pollution ulation 100 00 00-00 000- ction ns in pollution sources shar sources of 0.00 00 Regist the sources e inspected actual er SDBIP achiev ements Strategic objectives: To improve access to emergency services through provision, operation and maintenance of socio-economic and environmental infrastructure

PROGRA PROJECTS SOU LOCAL WAR KEY TARGET Rev Act Vari Reaso Meas BUDG ADJUS COVID- Expen POE Status MMES NAME RCE MUNICI D PERFORMA / ised ual anc n for ures ET TED 19 diture after DESCRIPTI OF PALITY NUM NCE BENEFI targ e Varian take PER ADJUS SDBIP ON AND FUN BER/ INDICATOR/ CIARIES et ce n FY TMENT Amend STRATEGI D VILL STRATEGY impr ments ES AGE ove S Disaster District Equit District n/a Number of 1 - 0 -1 Coid- Canc R R3 007 R7 56 0 R2 64 Attend Remai operations Disaster able wide disaster 19 elled 3 568 5 500-00 373.51 2 473- ance ns in awareness shar awareness Retract for 00.00 (Covid- 02 Regist the Campaign e campaigns ions the 19) (Covid er SDBIP conducted year -19) R1 384 Providing Equit District n/a % disaster 100% - 10 0 N/a N/a 942- Disast Remai Disaster able wide relief 0% 83 er ns in relief shar responded to (Ordin Incide the e within 72hrs ary nt SDBIP Disast regist er) er Conduct Equit District n/a Number of 1 - 1 0 N/a N/a Attend Remai disaster able wide disaster ance ns in festive shar festive Regist the season e season er SDBIP campaigns operations conducted Conduct Equit District n/a Number of 1 - 0 -1 Covid- To Attend Remai disaster able wide disaster 19 be ance ns in Easter shar Easter restricti done Regist the season e season ons in the er SDBIP campaigns operations next conducted finan cial year Disaster Equi District n/a Number of 1 ------Remov respond table wide disaster ed vehicles shar respond from - e SDBI.

PROGRA PROJECTS SOU LOCAL WAR KEY TARGET Rev Act Vari Reaso Meas BUDG ADJUS COVID- Expen POE Status MMES NAME RCE MUNICI D PERFORMA / ised ual anc n for ures ET TED 19 diture after DESCRIPTI OF PALITY NUM NCE BENEFI targ e Varian take PER ADJUS SDBIP ON AND FUN BER/ INDICATOR/ CIARIES et ce n FY TMENT Amend STRATEGI D VILL STRATEGY impr ments ES AGE ove S vehicles No procured Budge t Disaster Ward based Equi District n/a Number of 2 ------Remov ward disaster table wide disaster ed capacity capacity shar Ward from building building e capacity SDBI. workshop workshop building No workshop Budge conducted t Internatio Internation Equi District n/a Number of 1 ------Remov nal al Day for table wide International ed decade Disaster shar Day for from disaster Reduction e Disaster SDBI. recovery (IDDR) Reduction No (IDDR) summit (IDDR) Budge summit summit t conducted Fire Dzanani Fire Equit Makhad Dzan Number of 1 - 0 -1 The To R R2 000 R1 500- R0 Compl Remai Stations Station able o ani Dzanani fire contrac be 5 000 0 000.00 000-00 etion ns in preparation shar station tor was comp 00.00 Certifi the phase 1 e construction on site leted cate SDBIP preparation but in the phase1 done stoppe 1st d due quart to er Covid- 2020/ 19 2021 Refurbishme Equit Collins Xhiga Number of 1 - 0 -1 The To R R3 342 - R1 55 Compl Remai nt of Xhigalo able chaban lo fire station contrac be 3 000 0 055.00 0 064- etion ns in fire station e tor was comp 00.00 42

PROGRA PROJECTS SOU LOCAL WAR KEY TARGET Rev Act Vari Reaso Meas BUDG ADJUS COVID- Expen POE Status MMES NAME RCE MUNICI D PERFORMA / ised ual anc n for ures ET TED 19 diture after DESCRIPTI OF PALITY NUM NCE BENEFI targ e Varian take PER ADJUS SDBIP ON AND FUN BER/ INDICATOR/ CIARIES et ce n FY TMENT Amend STRATEGI D VILL STRATEGY impr ments ES AGE ove S shar refurbilished on site leted Certifi the e (Xhigalo) but in the cate SDBIP stoppe 1st d due quart to er Covid- 2020/ 19 2021 Centres: Procuremen Equit Collins Vuwa % of 100% - 10 0 N/a N/a R - - R190 Delive Remai Fire t of furniture able Chaban ni Vuwani fire 0% 1 000 0 926- ry ns in Training and study shar e station and 00.00 90 note the Centre materials for e training SDBIP Vuwani fire center and training (Vuwani) center operationalis ed Machinery Procuremen Equit District n/a % of 100% - 10 0 N/a N/a R - - R1 16 Delive Remai and Fire t Machinery able wide Machinery 0% 1 476 5 7 171- ry ns in Fighting and Fire shar and Fire 79 .00 81 note the Equipment Fighting e Fighting SDBIP Equipment Equipment procured as per demand Machiner Installation Equi District n/a Number of 3 - - - - - R - - - - Remov y and and table wide fire stations 200 00 ed Equipme services of shar CCTV 0.00 from nt: CCV CCV e cameras Comm Cameras Cameras installed unity and Servic serviced es Dept. (Reloc

3.5.4. DEVELOPMENT PLANNING

PROGRA PROJE SOUR LOCAL WAR KEY TARGET Rev Act Vari Reas Measur BUDG ADJU COVID- Expen POE Status MMES CTS CE OF MUNICI D PERFORMA / ised ual anc on for es ET STED 19 diture after NAME FUND PALITY NUM NCE BENEFI targ e Varia taken PER ADJUS SDBIP DESCR BER/ INDICATOR/ CIARIES et nce improv FY TMENT Amend IPTION VILL STRATEGY e ments AND AGE STRAT S EGIES KPA 1: Service delivery and Infrastructure Development Strategic objectives : To improve access to roads and transport services through provision, operation and maintenance of Socio-economic and environmental infrastructure Transport Transp Equita District n/a Number of 1 - 1 0 N/a N/a R150 R40 0 R0-00 R8 40 Attenda Remai month ort ble wide Public 000.00 00-00 0-00 nce ns in activities month share Transport Registe the activitie month event r SDBIP s conducted Public Festive Equita District n/a Number. of 2 1 1 0 N/a N/a R R150 R0-00 R94 2 Attend One transport and ble wide Road safety 300 00 000- 43-90 ance for the safety Easter share Awareness 0.00 00 Registe 4th road conducted r quarte safety r is awaren remov ess ed – campai Covid- gn 19 Rural Rural Rural District n/a Number of 1 - 1 0 N/a N/a R - - R Approv Remai road asset road roads wide transport 2 383 2 383 ed road ns in managem asset assets road 000.00 000.00 manage the ent manage manag management ment SDBIP system ment ement system system system system (RRAMS) (RRAM s grant developed S) (RTSG ) KPA 1: Service delivery and Infrastructure Development Strategic objectives: To facilitate improvement of access to education services through provision , operation and maintenance of socio-economic and environmental infrastructure

PROGRA PROJE SOUR LOCAL WAR KEY TARGET Rev Act Vari Reas Measur BUDG ADJU COVID- Expen POE Status MMES CTS CE OF MUNICI D PERFORMA / ised ual anc on for es ET STED 19 diture after NAME FUND PALITY NUM NCE BENEFI targ e Varia taken PER ADJUS SDBIP DESCR BER/ INDICATOR/ CIARIES et nce improv FY TMENT Amend IPTION VILL STRATEGY e ments AND AGE STRAT S EGIES Career GIS Equita District n/a Number of 1 0 - - - - R R300 R0-00 R0 Attend Remov Expo GIS Week ble wide GIS week 370 00 000- ance ed – Week share conducted 0.00 00 Registe Covid- r 19 GIS Procure Equita District n/a Number of 1 - 1 0 N/a N/a R - - R278 Renewe Remai software ment of ble wide annual GIS 370 00 231 d GIS ns in licence GIS share licence 0.00 License the softwar renewed SDBIP e licence KPA 5: Local Economic Development Strategic Objective: To create enabling Local economic environment through infrastructure led growth and development that attract investment, generate economic growth and job creation Developm Develop Equita District n/a Number of 1 - 0 -1 Delay Service R R800 R500 0 Feasibili Remai ent of ment of ble wide Vhembe ed in level 2 800 000- 00-00 ty study ns in plans Vhemb share economic the agreem 000.00 00 report the e development signin ent has SDBIP Econom agency g of been ic feasibility the signed Develop study report agree ment developed ment Agency while still seekin g legal advise Review Equita District n/a Number of 1 - 0 -1 Delay Develo Approv Remai of LED ble wide LED strategy ed by ped a ed LED ns in strategy share reviewed Covid- new

PROGRA PROJE SOUR LOCAL WAR KEY TARGET Rev Act Vari Reas Measur BUDG ADJU COVID- Expen POE Status MMES CTS CE OF MUNICI D PERFORMA / ised ual anc on for es ET STED 19 diture after NAME FUND PALITY NUM NCE BENEFI targ e Varia taken PER ADJUS SDBIP DESCR BER/ INDICATOR/ CIARIES et nce improv FY TMENT Amend IPTION VILL STRATEGY e ments AND AGE STRAT S EGIES for platform public s e.g. partici radio pation LED Awelani Equita Musina % of Awelani 100% - 10 0 N/a N/a R - R500 - R500- Paymen Remai Infrastruct Commu ble community 0% 2 000 000-00 000-00 t ns in ure nity share tourism 000.00 Vouche the operation Tourism operation and r SDBIP and Infrastru maintenance maintenan cture done ce Develop ment Greater Equita District n/a Number 4 - 2 -2 Covid- Will Attenda Remai Limpop ble wide Greater 19 continu nce ns in o share Limpopo restric e after Registe the Transfo Transfontier tions lockdow r SDBIP ntier parks n parks (GCTP) restricti (GCTP) activities ons and conducted Conven tion Area Vhemb Equita Makhad % of vhembe 100% - 25 - The LEDA Operati Remai e Fresh ble o Fresh % 75% marke Board on and ns in Produc share produce t is in to mainten the e market a appoint ance SDBIP Market operation and proce a report Develop maintenance ss of compan ment done being y to

PROGRA PROJE SOUR LOCAL WAR KEY TARGET Rev Act Vari Reas Measur BUDG ADJU COVID- Expen POE Status MMES CTS CE OF MUNICI D PERFORMA / ised ual anc on for es ET STED 19 diture after NAME FUND PALITY NUM NCE BENEFI targ e Varia taken PER ADJUS SDBIP DESCR BER/ INDICATOR/ CIARIES et nce improv FY TMENT Amend IPTION VILL STRATEGY e ments AND AGE STRAT S EGIES Proudl Equita District n/a Number of 1 0 - - - - R - R0 -00 Attend Remov y ble wide Proudly 150 00 ance ed – Vhemb share Vhembe 0.00 Registe Covid- e products r 19 Produc exhibition ts conducted campai gn Local Equita District n/a Number of 4 ------Remov Busine ble wide local ed ss share business from Initiativ initiatives SDBI. es supported No suppor Budge t t Agricult Equita District n/a % of 100% - 75 - Covid- To R R800 R800 0 R0 Operati Remai ural ble wide agricultural % 25% 19 purchas 1 400 000- 00-00 on and ns in Equipm share equipment restric e 000.00 00 mainten the ent lending tions spares ance SDBIP Lending Deport and for the R400 R300- R96 5 report Depot operation and tractor tractor 000- 000-00 48-99 operatio maintenance break and 3 00 n and done. down new mainten tractors ance LED Agricu Equita District n/a Number of 1 ------Remov Summits ltural ble wide agricultural ed informa share information from tion sharing day SDBI. sharing conducted No

PROGRA PROJE SOUR LOCAL WAR KEY TARGET Rev Act Vari Reas Measur BUDG ADJU COVID- Expen POE Status MMES CTS CE OF MUNICI D PERFORMA / ised ual anc on for es ET STED 19 diture after NAME FUND PALITY NUM NCE BENEFI targ e Varia taken PER ADJUS SDBIP DESCR BER/ INDICATOR/ CIARIES et nce improv FY TMENT Amend IPTION VILL STRATEGY e ments AND AGE STRAT S EGIES Event/ Budge Day t SMME Equita District Number of 1 ------Summit ble wide SMME share Summit conducted Strategic Objective: To create enabling local economic environment through infrastructure led growth and development that attract investment, generate economic growth and job creation SPLUMA SPLUM Equita District n/a Number of 4 - 3 -1 Covid- There R200 - R600 0 R441 SPLUM Remai Implement A ble wide SPLUMA 19 were no 000.00 00-00 940-00 A ns in ation Implem share implementati restric new implem the entation on report tions applicat entation SDBIP produced ions report due to Covid- 19 in the last quarter KPA 1: Service delivery and Infrastructure Development Strategic objectives: To coordinate and improve environmental management services through provision, operation and maintenance of socio-economic and environmental infrastructure Environm Wetlan Equita District n/a Number of 1 0 ------Attend Remov ental d Day ble wide wetland day ance ed – Managem celebra share celebration Registe Covid- ent tion conducted r 19

Environ Equita District n/a Number of 4 3 3 0 N/a N/a R 1 - R444 R444 Attenda One mental ble wide environmenta 000 310 310 nce for the awaren share l awareness 000.00 Registe 4th ess r quarte

3.5.5. CORPORATE SERVICES

PROGR PROJEC SOU LOCAL WAR KEY TARGET Revi Act Vari Reaso Meas BUDG ADJU COVID- Expen POE Status AMMES TS RCE MUNICI D PERFORMA / sed ual ance n for ures ET STED 19 diture after NAME OF PALITY NUM NCE BENEFI targ Varian taken PER ADJUS SDBIP DESCRI FUN BER/ INDICATOR/ CIARIES et ce impro FY TMENT Amend PTION D VILL STRATEGY ve ments AND AGE STRATE S GIES KPA 3: Institutional development and transformation Strategic objectives: To establish an efficient and productive administration that prioritizes quality service delivery Operatin Building Equit n/a n/a Number of 1 - 0 -1 Contac Negoti R - - R1 073 Proof Remain g lease rental able building t ating 1 600 111-04 of s in the share rented manag signin 000.00 renter SDBIP ement g of payme new nt contra ct Deeds Title Equit n/a n/a Number of 2 0 - - - - R - R0-00 - Title Remov registrat deeds able title deeds 70 000 deeds ed – ion registrati shar registered .00 Covid- ons e 19 Refurbis Refurbish Equit n/a n/a % on 100% - 0 - Delaye To be R - - R0 Compl Remain hment of ment of able refurbishment 100 d due done 1 500 etion s in the Makuya Makuya share of Thusong % to in the 001.00 certific SDBIP Thusong Thusong service centre Covid- next ate center center done 19 financi restricti al ons year Procure Procure Equit n/a n/a Number of 6 ------Remov ment of ment of able diesel tanks ed petrol petrol shar procured from and and e SDBI. diesel diesel No tanks tanks Budget Procure Procure Equit n/a n/a Number of 4 0 - - - - R - R0-00 R0 Delive Remov ment of ment of able pool vehicle 1 500 ry ed – pool pool shar purchased 000.00 note Covid- vehicles vehicles e 19

PROGR PROJEC SOU LOCAL WAR KEY TARGET Revi Act Vari Reaso Meas BUDG ADJU COVID- Expen POE Status AMMES TS RCE MUNICI D PERFORMA / sed ual ance n for ures ET STED 19 diture after NAME OF PALITY NUM NCE BENEFI targ Varian taken PER ADJUS SDBIP DESCRI FUN BER/ INDICATOR/ CIARIES et ce impro FY TMENT Amend PTION D VILL STRATEGY ve ments AND AGE STRATE S GIES Finance Provide FMG n/a n/a Number of 5 - 0 -5 Poor To R - - R0 Appoin Remain internshi training finance plannin condu 2 330 tment s in the p training for internship g ct a 000.00 letters SDBIP finance trained study intern in line with WSP and the budge t Employe Employe Equit n/a n/a Number of 4 - 4 0 N/a N/a R - - R96 44 Attend Remain es es able EAP 141 31 8-00 ance s in the Assistan wellness share (wellness) 2.85 Regist SDBIP ce Assistanc programmes er program e conducted s (EAP) programs (EAP) Occupati Conduct Equit n/a n/a Number of 4 3 2 -1 Could Cance R - R0-00 R0 Attend One onal Occupati able Occupational not be lled 850 00 ance for the Health onal share health and conduc 0.00 Regist 4th and health safety ted er quarter Safety and programmes due to is (OHS) safety conducted Covid- remov program program 19 ed – s me Covid- 19 Medical Medical Equit n/a n/a Number of 650 - 0 -650 Delay The R - - R14 94 Medic Remain surveilla surveillan able municipal in the SLA 1 600 2-40 al s in the nce ce share employees signing signe 000.00 surveill SDBIP

PROGR PROJEC SOU LOCAL WAR KEY TARGET Revi Act Vari Reaso Meas BUDG ADJU COVID- Expen POE Status AMMES TS RCE MUNICI D PERFORMA / sed ual ance n for ures ET STED 19 diture after NAME OF PALITY NUM NCE BENEFI targ Varian taken PER ADJUS SDBIP DESCRI FUN BER/ INDICATOR/ CIARIES et ce impro FY TMENT Amend PTION D VILL STRATEGY ve ments AND AGE STRATE S GIES Broadba Broadba Equit n/a n/a Number of 1 0 - - - - R - R0-00 R0 Compl Remov nd nd able broad band 500 00 etion ed – upgrade shar upgraded 0.00 certifi Covid- e cate 19 Web Web Equit n/a n/a % of 100% - 100 0 N/a N/a R R400 R300- R312 1 Websit Remain maintena maintena able municipal % 500 00 000- 000-00 80-22 e s in the nce nce share Website 0.00 00 mainte SDBIP maintained nance report Visual Visual Equit n/a n/a Number of 25 - 19 -6 Waitin To be R - R2 500- R534 0 Compl Remain private private able sites g for compl 3 000 000-00 87-40 etion s in the network network share connected to Vodac eted 000.00 certific SDBIP visual private om to in the ate network finalise next the financi study al for year networ k covera ge Compute Procurem Equit n/a n/a Number of 100 - 0 -100 Delay To be R R6 00 R6 200 R0 Deliver Remain r ent of able computers in the purch 2 000 0 000- 000-00 y note s in the equipme computer share procured appoin ased 004.00 00 SDBIP nt tment in the of next service financi provide al r year

3.5.6. FINANCE

Water Equit District - Number of 60 000 - 22 -37 Shorta Applica Meter Remain meter able wide water meter 457 543 ge of tion of readie s in the reading readings meter approv r SDBIP s taken readers ed registe . billing r Inacce estimat ssibility e of method househ ology. olds. Appoin tment of supervi sors for meter reader s

PROGR PROJE SOU LOCAL WAR KEY TARGET Revi Act Vari Reaso Measu BUDG ADJU COVID- Expen POE Status AMMES CTS RCE MUNICI D PERFORMA / sed ual ance n for res ET STED 19 diture after NAME OF PALITY NUM NCE BENEFI targ Varian taken PER ADJUS SDBIP DESCRI FUN BER/ INDICATOR/ CIARIES et ce improv FY TMENT Amend PTION D VILL STRATEGY e ments AND AGE STRAT S EGIES Water Equit District - Number of 60 000 - 10 -49 Inaccur Approv Accou Remain consum able wide water 266 734 ate ed nt s in the er consumer data revenu statem SDBIP stateme statement e ent nt delivered enhanc registe ement r strateg y and applica tion of funds to do data cleansi ng Renewa Equit District - % of water 100% - 100 0 N/a N/a Water Remain l able wide meter % meter s in the (replace replaced. replac SDBIP ment) of ement water registe meter r Assets Unbundl Equit - - Number of 1 - 1 0 N/a N/a R R11 00 R10 R7 391 Appro Remain manage ing of able credible 8 000 0 0 000- 200 000 304- ved s in the ment Assets Assets 00.00 00 -00 35 credibl SDBIP Register e developed Assets Regist er

PROGR PROJE SOU LOCAL WAR KEY TARGET Revi Act Vari Reaso Measu BUDG ADJU COVID- Expen POE Status AMMES CTS RCE MUNICI D PERFORMA / sed ual ance n for res ET STED 19 diture after NAME OF PALITY NUM NCE BENEFI targ Varian taken PER ADJUS SDBIP DESCRI FUN BER/ INDICATOR/ CIARIES et ce improv FY TMENT Amend PTION D VILL STRATEGY e ments AND AGE STRAT S EGIES Vat Vat Own - - % vat 100% - 75 - Still Make R R19 41 - R19 99 Vat Remain Complia Recover recovered % 25% awaitin follow 7 000 0 3 082- 1 683- recove s in the nce y g up with 00.00 07 32 red SDBIP feedba SARS ck from for SARS payme nt Preparati Grap Equit - - Number 1 - 1 0 N/a N/a R R R5 232 R2 217 Appro Remain on of Complia able of credible 6 000 0 5 000 0 000-00 543- ved s in the Annual nce annual 00.00 00.00 04 credibl SDBIP Stateme Financia financial e nt l statement annual Stateme compiled financi nts al statem ent Debt Debt Equi - - % of debt 40% - 22 - Culture Enforc R - R4 000 R3 192 Debt Remain Collectio Collecti table collected % 18% of non- ement 5 000 0 000-00 965- collecti s in the n on payme of 00.00 01 on SDBIP nt. credit report Inaccur control ate policy. data To engage commu nities to pay for service s

3.5.7. OFFICE OF THE MUNICIPAL MANAGER

KPA 2: PUBLIC PARTICIPATION AND GOOD GOVERNANCE Strategic Objectives: To promote a culture of accountability, participatory, responsiveness, transparency and clean governance IDP Credible Equit n/a n/a Number of 1 - 1 0 N/a N/a R R1 25 R1 100 R1 022 Approve Remain review IDP able approved 1 050 0 0 000- 000-00 025- d s in the docume shar Credible IDP 00.00 00 21 credible SDBIP nt e reviewed IDP

Municip Equit n/a n/a Number of 1 - 1 0 N/a N/a Attenda Remain al wide able municipal nce s in the strategic shar strategic register SDBIP planning e planning session session conducted Public IDP and Equit n/a n/a Number of 4 - 4 0 N/a N/a Attenda Remain participat Budget able IDP and nce s in the ion Public shar budget public register SDBIP consulta e consultation tion conducted IDP Rep Equit n/a n/a Number of 3 - 3 0 N/a N/a Attenda Remain forum able IDP Rep nce s in the shar Forum register SDBIP e conducted

PROGR PROJE SOU LOCAL WAR KEY TARGET/ Revi Act Vari Reas Meas BUDG ADJU COVID- Expen POE Status AMMES CTS RCE MUNICI D PERFORMAN BENEFIC sed ual ance on ures ET STED 19 diture after NAME OF PALITY NUM CE IARIES targ for taken PER ADJUS SDBIP DESCRI FUN BER/ INDICATOR/ et Vari impr FY TMENT Amend PTION D VILL STRATEGY ance ove ments AND AGES STRAT EGIES Skills IDP Equit n/a n/a % of IDP 100% - 100 0 N/a N/a - - - - Attenda Remain develop worksho able Workshop % nce s in the ment p shar conducted as register SDBIP e per need Risk Risk Equit n/a n/a Number of 4 - 2 -2 Short To be R R179 R129 67 R37 08 Risk Remain identificat register able risk age done 89 675 675-00 5-00 9-20 impleme s in the ion impleme shar implementatio of in .28 ntation SDBIP ntation e n plan staff first report plan produced quart produce er of d the next finan cial year Municip Municip Equit n/a n/a Number of 4 - 0 -4 Short Not R 24 - - - Attenda Remain al assets al able awareness age provi 213.60 nce s in the and assets shar campaigns on of ded register SDBIP personne and e Municipal staff l personn assets protectio el protection n protectio conducted n Internal Internal Equit n/a n/a Number of 4 - 4 0 N/a N/a R R R406 79 R424 3 Attenda Remain audit audit able performance 556 79 556 79 5-00 31-08 nce s in the committe sitting shar and audit 4.80 45 register SDBIP e e committee meetings conducted

3.5.8. OFFICE OF THE EXECUTIVE MAYOR

PROGR PROJE SOU LOCAL WAR KEY TARGET/ Revi Act Vari Reas Measu BUDG ADJU COVID- Expen POE Status AMMES CTS RCE MUNICI D PERFORMA BENEFIC sed ual ance on for res ET STED 19 diture after NAME OF PALITY NUM NCE IARIES targ Varia taken PER ADJUS SDBIP DESCRI FUN BER/ INDICATOR/ et nce impro FY TMENT Amend PTION D VILL STRATEGY ve ments AND AGES STRAT EGIES KPA 2: Public Participation and Good Governance Strategic Objectives: To promote a culture of accountability, participatory, responsiveness, transparency and clean governance Publicity Commu Equit District n/a Number of 1 - 1 0 N/a N/a R R3 000 - R3 000 Attend Remain and nication able wide communicatio 14 996 -00 -00 ance s in the Media conferen share n conference .00 registe SDBIP Co- ce conducted r ordinatio Brochur Equit District n/a Number of 10 ------Remov n es and able wide Brochures ed Adverts shar and Adverts from e publications SDBI. made No Budget Newslett Equit District n/a Number of 4 - 3 -1 Introd Cancel R R324 0 - R329 5 Newsl Remain ers able wide municipal uction led in 180 00 00-00 50-00 etter s in the share Newsletters of the 0.00 produc SDBIP printed auster year ed ity under meas review ures

PROGR PROJE SOU LOCAL WAR KEY TARGET/ Revi Act Vari Reas Measu BUDG ADJU COVID- Expen POE Status AMMES CTS RCE MUNICI D PERFORMA BENEFIC sed ual ance on for res ET STED 19 diture after NAME OF PALITY NUM NCE IARIES targ Varia taken PER ADJUS SDBIP DESCRI FUN BER/ INDICATOR/ et nce impro FY TMENT Amend PTION D VILL STRATEGY ve ments AND AGES STRAT EGIES Special Special Equit District n/a Number of 24 18 14 -4 Auster It will R R830 0 R300 00 R286 2 Attend Six for groups Program able wide Special ity be 600 00 00-00 0-00 87-50 ance the 4th (Gender, mes share Programmes meas implem 0.00 registe quarter youth, conducted ures. ented r are children, Budge in the remove Senior t cuts. next d – citizens financi Covid- and al year 19 women engagem ent Public Imbizo Equit District n/a Number of 4 3 1 -2 Postp Cancel R R R260 52 R225 8 Attend One for participat able wide Imbizo held oned led in 490 52 490 52 4-00 79-50 ance the 4th ion share due to the 4.00 4.00 registe quarter /commun comm year r is ity unity under remove engagem unrest review d – ent Covid- 19 Thusong Equit District n/a Number of 6 4 2 -2 The Cancel Attend Two Service able wide Thusong buildin led ance for the Awarene share Service g is until registe 4th ss Awareness closed the r quarter campaig campaigns becau buildin are n conducted se it is g remove dilapid opens d – ated after Covid- renova 19 tions

PROGR PROJE SOU LOCAL WAR KEY TARGET/ Revi Act Vari Reas Measu BUDG ADJU COVID- Expen POE Status AMMES CTS RCE MUNICI D PERFORMA BENEFIC sed ual ance on for res ET STED 19 diture after NAME OF PALITY NUM NCE IARIES targ Varia taken PER ADJUS SDBIP DESCRI FUN BER/ INDICATOR/ et nce impro FY TMENT Amend PTION D VILL STRATEGY ve ments AND AGES STRAT EGIES State of Equit District n/a Number of 1 0 - - Done N/a Atten Remov the able wide SODA virtua dance ed – District shar conducted lly regist Covid- address e and er 19 (SODA) throu gh the radio Tradition Equit District % of 100% - 100 0 N/a N/a R R259 3 R59 396 R47 78 Paym One for al able wide Traditional % 309 39 96-00 -00 0-00 ent the 4th leaders share leaders 6.00 vouch quarter support assisted ers is (Mahosi remove /Tihosi ) d – Covid- 19 Batho Equit District n/a Number of 1 - 1 0 N/a N/a R R192 9 R157 99 R84 37 Attend Remain Pele able wide Batho Pele 385 99 98-00 8-00 5-00 ance s in the event share event held 6.00 registe SDBIP r Inaugrat Equit District n/a Number of 1 ------Remov ion able wide inauguration ed. shar ceremony Executi e conducted ve Mayor already inaugu rated

PROGR PROJE SOU LOCAL WAR KEY TARGET/ Revi Act Vari Reas Measu BUDG ADJU COVID- Expen POE Status AMMES CTS RCE MUNICI D PERFORMA BENEFIC sed ual ance on for res ET STED 19 diture after NAME OF PALITY NUM NCE IARIES targ Varia taken PER ADJUS SDBIP DESCRI FUN BER/ INDICATOR/ et nce impro FY TMENT Amend PTION D VILL STRATEGY ve ments AND AGES STRAT EGIES National Equit District n/a Number of 1 0 - - - - R R50 00 R0-00 R0 Atten Remov events able wide national 50 004 0-00 dance ed – shar event .00 regist Covid- e conducted er 19 KPA 1: Service delivery and Infrastructure Development Strategic objectives: To facilitate improvement of access to education services through provision , operation and maintenance of socio-economic and environmental infrastructure Skills Mayors Equit District n/a Number of 55 - 55 0 N/a N/a R R800 0 - R672 3 Signe Remain Develop bursary able wide Mayoral 2 500 00.00 49-84 d s in the ment share bursary 000.00 bursar SDBIP awarded y contra cts

3.6. GENERAL KEY PERFORMANCE INDICATORS The Minister, after consultation with the MECs for local government and Organised local government representing local government nationally has by regulation (Municipal Planning and Performance Management Regulation of 2001) prescribed general key performance indicators that are appropriate and that should be applied to local government generally. They are reported as follows:

General Key Performance Indicator 2019/2020 a) Percentage of households with access to basic level of water 266169/382 386 (69.6%) b) Percentage of households with access to basic level of sanitation 231 958/382 386(66.4)

c) The percentage of households earning less than R1100 per month with access to 337444/382 386( 88.2)% free basic services; d) The percentage of a municipality’s capital budget actually spent on capital projects 412 817 788.04/503 646 000 (83%) identified for a particular financial year in terms of the municipality’s integrated development plan; e) Number of jobs created through municipality’s local economic development 0 initiatives including capital projects f) Number of people from employment equity target groups employed in the three 3 highest level of management with municipality’s approved employment equity plan g) Percentage of municipality’s budget actual spent on implementing its workplace R 15663.04/R 500 000 (03%) skills plan h) Financial viability as expressed by the prescribed ratios 50% (1:1)

Sources stats sa community survey 2016 from IDP

3.6.1. BASIC SANITATION

THULAMELA COLLINS CHABANE MAKHADO MUSINA Flush toilet septic tank 3618 1039 2699 691 VIP with ventilation 35 509 32 618 40 124 11 262 VIP without ventilation 50 658 35 340 51 572 1799 266 169

= 231 958/382 368*100=66.9%

3.6.2. BASIC WATER ACCESS

VHEMBE Piped tap water 125 111 Piped water on community stand 88 997 Public or communal tap 52 061 266 169

= 266 169/382 368*100=69.6%

Indigent households is 337444 as per B2B reporting and the source of information is local municipality indigent register

3.7. Comparison of current performance with targets set for and performance in the previous financial year in line with section 46 (1) (b) of the MSA

3.7.1. Technical Services Department

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target KPA 1: Service Delivery and Infrastructure Development Objectives: To improve access to water services through provision, operation and maintenance of socio-economic and environmental infrastructure Focus Area: Water Number of 2000 1540 -460 Number of 1000 5818 +4818 Number of 6 000 4087 -1913 ”Prepay” water meters installed household meters installed convectional water meter installed No. of legalised 4000 0 4000 No. of legalised 1000 10 -990 % of materials 100% 0 -100% existing illegal existing illegal for installation yard connections yard of convectional connections water meter procured % of corroded 100% 100%(679/679) 0 - - - - galvanised pipes and stop cork replaced Number of bulk 139 0 -139 - 1 1 0 Number of 5000 5000 0 meters in service convectional reservoirs and meters zonal reservoirs procured installed % of street taps 100% 100% 0 ------repaired (106\106) Number of water 1200 1200 0 - 1200 1200 0 - - - - samples taken % compliance 99% 99.9 0 % compliance 99.9 99.9 0 % of 99,9% 97.95% -1.95% with drinking with drinking Compliance water quality water quality with drinking standard (SANS standard (SANS water 241) ( Chemical, 241) ( standards Physical & Chemical, SANS 241( Microbiological) Physical & chemical, Microbiological)

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target physical & microbiological) % of water 75% 0 -75% % of water 100% 63% -37% % of reported 90% 65% 25% interruptions and interruptions water water related and water interruptions queries resolved related queries resolved within within 72hrs resolved within 48 hours 72hrs Number of Water 1 0 -1 ------Quality Plan reviewed Number of 1 0 -1 ------SANAS Accreditation certificate obtained % of all boreholes 100% 73% -27% Number of 4 4 0 Number of 34 0 -34 breakdown boreholes boreholes resolved within repaired constructed 48hrs and completed No. of 89 426 3 326 -86 100 Number of 9 698 11857 +8539 Number of 12 204 0 -12 204 households to households to households access basic access basic provided with level of water level of water access to water Number of 8 7 -1 ------projects to be refurbished (WISIG) % compliance to 20% 26.67% +6.67 % compliance 35% 55% +40.5% % of 40% ≥99,9% +59,9% waste water to waste water Compliance to affluent quality to affluent quality wastewater General to General effluent Authorisation Authorisation standards –

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target Discharge limit Discharge limit General (microbiological) (microbiological) Authorisation

Number of District 4 4 0 Number of 4 4 0 - - - - Energy forum District Energy meetings forum meetings conducted conducted Number of EPWP 30 30 0 Number of 40 40 0 Number of 2 200 0 -2 200 jobs created EPWP jobs EPWP job created opportunities created

Number of EPWP 1 0 -1 Number of 1 0 -1 - - - - Policy reviewed EPWP Policy reviewed Number of water 4 0 -4 - - - - Number of 100 0 -100 and sanitation VIP toilets community forum constructed meetings coordinated ------Number of 1 0 -1 Maturation Ponds refurbished ------Number of 1 0 -1 Water treatment Plant refurbished ------Number of 3km 0 -3km kilometre of sewer line constructed ------Number of 1 0 -1 sand well

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target tested and equipped ------Number of 1 0 -1 Maturation Ponds refurbished ------Number of bulk 1 0 -1 supply refurbished ------Number of 1 0 -1 purification works upgraded (Mutale) ------Number of bulk 1 0 -1 water supply project completed ------Number of bulk 1 0 -1 water supply and storage completed ------Number of 1 0 -1 reservoir constructed ------Number of 14 0 -1 boreholes schemes maintained ------% of water and 90% 0 -90% wastewater schemes maintained

3.7.2. Community Services Department

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target % Response to 100% 100% 0 % Response to 100% 100% 0 % Response to 100% 100% 0 all reported all reported all reported fires and fires and fires and accidents accidents accidents within within within stipulated time stipulated time stipulated time frame of 3 frame of 3 frame of 3 minutes minutes minutes ------Number of 1 0 -1 Dzanani fire station construction preparation phase1 done ------Number of fire 1 0 -1 station refurbilished (Xhigalo) ------% of Vuwani 100% 100% 0 fire station and training center (Vuwani) operationalised ------% of 100% 100% 0 Machinery and Fire Fighting Equipment procured as per demand ------% of fire 100% 100% 0 fighting chemicals

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target procured as per need Number of fire 40 40 40 Number of fire 40 40 0 - - - - awareness awareness campaigns campaigns conducted conducted Number of fire 40 40 0 Number of fire 40 40 0 - - - - public public education education conducted conducted Number of fire 320 320 0 Number of fire 320 320 0 - - - - safety safety inspections inspections conducted conducted Number of Fire 1 0 -1 Number of Fire 1 0 -1 Number of fire 2 3 +1 and Rescue and Rescue Accident vehicles vehicles Respond purchased purchased Vehicles purchased % of building 100% 100% 100% % of building 100% 100%(193/193) 0 - - - - plans (223/223) plans Scrutinized Scrutinized Number of 4 4 0 Number of 4 4 0 - - - - disaster disaster advisory forum advisory forum meetings meetings conducted conducted Number of 1 0 -1 Number of 1 0 -1 - - - - disaster disaster management management plan reviewed plan reviewed No of Disaster 1 1 0 ------Risk Reduction Plan reviewed

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target Number of 1 1 0 Number of 1 1 0 - - - - community risk community risk assessment assessment conducted conducted % of disaster 100% 100% 0 % of disaster 100% 100%(1172/1172) 0 % disaster 100% 100% 0 reported reported relief incidents incidents responded to responded responded within 72hrs Number of 1 0 -1 Number of 4 4 0 Number of 1 0 -1 District District disaster disaster disaster awareness awareness awareness campaigns campaigns campaigns conducted conducted conducted Number of 4 2 -2 Number of 2 2 0 - - - - Disaster ward Disaster ward campaigns campaigns conducted conducted Number of 2 1 -1 Number of 2 0 -2 - - - - MOUs signed MOUs signed with other with other municipalities municipalities reviewed reviewed Number of 8 6 -2 Number of 8 8 0 - - - - local disaster local disaster awareness awareness campaigns campaigns conducted conducted Number of 5 4 -1 Number of 4 4 0 - - - - disaster disaster management management workshops workshops conducted conducted ------Number of 1 1 0 disaster festive

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target season operations conducted ------Number of 1 0 -1 disaster Easter season operations conducted

------Number of 1 0 -1 sports workshops conducted ------Number of 1 1 0 developmental games conducted ------Number of 2 1 -1 special games conducted ------Number of 1 0 -1 disability games conducted ------Number of 1 1 0 early child hood development games conducted Arts and 2 2 0 Arts and 1 1 0 - - - - culture culture programmes programmes Sports council 4 4 0 Sports council ------activities activities

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target

Indigenous 1 1 0 Indigenous 1 1 0 Number of 1 1 0 games games indigenous games conducted Mayors 1 1 0 Mayors 1 1 0 Number of 1 0 -1 tournaments tournaments Mayoral games conducted ------Number of 1 1 0 traditional dances conducted ------Number of 1 1 0 heritage activities conducted Sports 1 1 0 Sports 1 1 0 - - - - academic academic activities activities OR Tambo 3 3 0 OR Tambo 1 1 0 - - - - Games Games No. of food 4600 4600 0 No. of food 4600 4600 0 - - - - inspection inspection conducted conducted No. of 3000 3000 0 No. of 3000 3000 0 Number of 4600 4600 0 surveillance of surveillance of premises premises in premises in inspected on relations to relations to health minimum minimum compliance health health requirements requirements conducted conducted ------Number of 40 40 0 funeral parlour

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target inspection conducted ------Number of 40 40 0 Environmental health awareness campaigns conducted Number of 100 100 0 Number of 100 100 0 Number of 100 100 0 Water Water drinking water samples samples sampling collected collected conducted Number of 40 40 0 ------Waste management inspections conducted Number of Air 40 40 0 Number of Air 40 40 0 Number of air 40 40 0 quality quality pollution inspection inspection sources conducted conducted inspected

No. of district 4 3 -1 No. of district 4 4 0 - - - - and council and council technical technical committee committee (DACTC) (DACTC) meetings meetings conducted conducted No. of District 4 3 -1 No. of District 4 4 0 - - - - Health Council Health Council meetings meetings (DHC) (DHC) meetings meetings conducted conducted

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target No. of District 4 3 -1 No. of District 4 4 0 - - - - AIDS Council AIDS Council (DAC) (DAC) meetings meetings conducted conducted No. of HIV, 1 1 0 No. of HIV, 1 1 0 Number of 1 1 0 STI's & TB STI's & TB multi sectorial district district district plan on implementation implementation HIV, STI’s & plan developed plan developed TB reviewed Number of 4 3 -1 Number of HIV, 4 4 0 Number of HIV 12 11 -1 HIV, STI's & STI's & TB and AIDS STIs TB (HAST) (HAST) and TB awareness awareness (HAST) (HIV, campaigns campaigns AIDS, STI’s & conducted conducted TB ) awareness campaigns Conducted

3.7.3. Development Planning Department

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target No. Of Public 4 4 0 No. Of Public 4 4 0 - - - Transport forum Transport forum meetings meetings conducted conducted No. Of Public 1 1 0 No. Of Public 1 1 0 Number of 1 1 0 Transport Activities Transport Activities Public conducted conducted Transport month event conducted No. of Road safety 2 2 0 No. of Road safety 2 2 0 Number. of 1 1 0 Awareness Awareness Road safety campaigns campaigns Awareness conducted conducted conducted No of Transport 1 1 0 No of Transport 1 0 -1 Number of 1 1 0 Road Management Road Management transport road System Developed System Developed management system (RRAMS) developed No. of Integrated 1 0 -1 No. of Integrated 1 0 0 Number of ITP 1 1 0 Road management Road management Reviewed Plan (ITP) Plan (ITP) Reviewed Reviewed

KPA 2: LOCAL ECONOMIC DEVELOPMENT To create enabling local economic environment through infrastructure led growth and development that attract investment, generate economic growth and job creation LED infrastructure initiatives Programme)LED Marketing initiatives SMME support/development Establishment of 1 0 -1 Establishment of 1 0 -1 LED Agency LED Agency National Exhibition 1 1 0 National Exhibition Rand show 1 1 0 Rand show Female farmer of 1 1 0 Female farmer of the year the year

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target Awelani Eco 1 1 0 Awelani Eco % of Awelani 100% 100% 0 tourism tourism community tourism operation and maintenance done Job creation 200 200 0 Number of Job 200 0 -200 creation

To create enabling local economic environment through infrastructure led growth and development that attract investment, generate economic growth and job creation Priority/Focus Area: 2.1 Tourism Exhibitions/Shows 3 3 0 Exhibitions/Shows 6 6 0 ------Number of 1 0 -1 Vhembe Economic Development Agency feasibility study report developed ------Number 4 2 -2 Greater Limpopo Transfontier parks (GCTP) activities conducted Youth 3 3 0 Youth 3 3 0 empowerment empowerment competition competition Review of LED 1 0 -1 Review of LED 1 0 -1 Number of 1 0 -1 strategy strategy LED strategy reviewed

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target Vhembe fresh 1 1 0 Vhembe fresh - - - % of Vhembe produce produce Fresh Produce Market operation and maintenance done Number 4 2 -2 Greater Limpopo Transfontier parks (GCTP) activities conducted Lending depot 1 1 0 Lending depot % of 100% 75% -25% agricultural equipment lending Deport operation and maintenance done. Priority/Focus Area: 2.4 Enterprise Number of Spatial 1 0 -1 Number of Spatial 1 0 -1 Number of 1 0 -1 Development Development SDF reviewed Framework (SDF) Framework (SDF) Reviewed Reviewed ------Number of 4 3 -1 SPLUMA implementation report produced ------Number of 4 3 -1 SPLUMA implementation report produced

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target ------Number of 4 3 -1 environmental awareness campaign conducted ------Number of 4 3 -1 Environmental Education conducted Number of land 1 0 -1 Number of land 1 0 -1 summit summit conducted conducted No. of GIS 1 1 0 No. of GIS 1 1 0 Number of 1 1 0 Educational week Educational week annual GIS conducted conducted licence renewed KPA 3: Good Governance and Public Participation To promote a culture of accountability, participatory, responsiveness, transparency and clean governance 3.3.2 Integrated Development Plan No of IDP process 1 1 0 No of IDP process 1 1 0 - - - - plan produced plan produced No of IDP 1 1 0 No of IDP 1 1 0 - - - - Framework Framework produced produced No. of approved 1 1 0 No. of approved 1 1 0 Number of 1 1 0 Credible IDP review Credible IDP review approved document document Credible IDP reviewed

------Number of 1 1 0 municipal strategic planning

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target session conducted KPA 5: Good Governance and Public Participation To promote a culture of accountability, participatory, responsiveness, transparency and clean governance IDP Rep forum 3 3 0 IDP Rep forum 3 3 0 Number of IDP 3 3 0 meeting meeting Rep Forum conducted IDP/ Budget Public 4 4 0 IDP/ Budget Public 4 4 0 Number of IDP 4 1 -3 consultation consultation and budget meetings meetings public consultation conducted IDP 1 1 0 IDP 1 0 -1 % of IDP 100% 100% 0 trainings/workshops trainings/workshops Workshop conducted as per need

3.7.4. Corporate Services Department

2017/2018 2018/2019 2019/2020

KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target Number of 10 10 0 Number of ------MPAC MPAC Councillors Councillors trained trained Number of 1 1 0 Number of 1 1 0 - - - - public public participation on participation annual report on annual conducted report conducted

2017/2018 2018/2019 2019/2020

KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target Programme/Priority Area 3.1.3: Council Committees Number of 5 5 0 Number of 6 6 0 - - - - council council meetings meetings conducted conducted Number of 24 0 -24 Number of 60 74 +14 - - - - councillors councillors trained trained KPA 4: Municipal Transformation and Organisational development To establish an efficient and productive administration that prioritizes quality service delivery Skills development , Organizational structure, HR, Information Technology Priority/Focus area 4.1 Skills development , Organizational structure, HR, Information Technology Number of 1 1 0 Number of 1 1 0 - - - - workplace skills workplace plan developed skills plan developed % of budget 100% 0 -100% % of budget ------spent on spent on implementation implementatio workplace skill n workplace Plan skill Plan No. of training 4 4 0 No. of training 4 4 0 - - - - committee committee meeting held meeting held No. of annual 1 1 0 No. of annual 1 1 0 - - - - training report training report submitted submitted Number of 60 9 -51 Number of 60 74 +14 Number of 320 70 -250 officials trained officials trained Newly municipal appointed employees personnel trained were trained ------Number of 5 0 -5 finance

2017/2018 2018/2019 2019/2020

KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target internship trained No. of 59 0 -59 No. of 0 0 0 - - - - councillors councillors trained trained KPA 1: Municipal Transformation and Organisational development To establish an efficient and productive administration that prioritizes quality service delivery No. of posts 40 95 -+55 No. of posts 205 42 +163 - - - - filled as per the filled as per approved the approved funded funded structure structure Number of 2 2 0 Number of ------critical (Sec 54 critical (Sec 54 & 56) Posts & 56) Posts filled filled KPA 1: Municipal Transformation and Organisational development To establish an efficient and productive administration that prioritizes quality service delivery Programme/Priority Area: Employment Equity No .of people 2 2 0 No .of people ------from from employment employment equity target equity target groups groups employed in the employed in three highest the three level of highest level of management management KPA 1: Municipal Transformation and Organisational development To establish an efficient and productive administration that prioritizes quality service delivery Programme/Priority Area: Information Technology (IT) % of IT user 100% 100% 0 % of IT user 100% 100% 0 - - - - Support Support maintained maintained

2017/2018 2018/2019 2019/2020

KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target % of broadband 100% 100% 0 % of 100% 100% 0 - - - - maintenance broadband achieved maintenance achieved % avoidance of 100% 100% 0 % avoidance 100% 100% 0 - - - - data loss of data loss % avoidance of 100% 100% 0 % avoidance 100% 100% 0 - - - - loss of power of loss of power % of Local Area 1 100% 0 % of Local 100% 100% 0 Number of 5 0 -5 Network(LAN) Area fire stations functionality Network(LAN) Local area functionality network upgraded % of Visual 100% 100% 0 % of Visual 100% 100% 0 Number of 25 19 -6 private network private sites maintained network connected to maintained visual private network % website 100% 100% 0 % website 100% 100% 0 % of 100% 100% 0 maintenance maintenance municipal achieved achieved Website maintained No. of 20 20 0 No. of 20 0 -20 Number of 100 0 -100 computers computers computers procured procured procured % Server 1 0 -1 % Server 1 1 0 - - - - Virtualization Virtualization functionality functionality ------Number of 1 1 0 Close Circuit television (CCTV) upgraded

2017/2018 2018/2019 2019/2020

KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target ------Number of 1 0 -1 municipal registry established ------Number of 1 1 0 municipal call centre operationaliz ed KPA 4: Municipal Transformation and Organisational development To establish an efficient and productive administration that prioritizes quality service delivery Programme/Priority Area: Employee Assistance Programme No. of 5 5 0 No. of 4 4 0 Number of 4 4 0 employee employee EAP wellness wellness (wellness) programmes programmes programmes conducted conducted conducted ------Number of 650 0 -650 municipal employees sent for medical surveillance KPA 1: Municipal Transformation and Organisational development To establish an efficient and productive administration that prioritizes quality service delivery Programme/Priority Area: Occupational Health and Safety (OHS) No. of OHS 4 4 0 No. of OHS 4 4 0 Number of 4 2 -2 programmes programmes Occupational health and safety programmes conducted

2017/2018 2018/2019 2019/2020

KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target ------Number of 1 0 -1 building rented ------% on 100% 0 -100% refurbishmen t of Thusong service centre done

3.7.5. Finance Department

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target KPA 4: Municipal Financial Viability To ensure sound financial management of municipality Priority/ Focus Area 5.1 Budget and Treasury Number of 1 1 0 Number of 1 1 0 Number of 1 1 0 credible budget credible credible approved by budget budget council approved by approved council by council Number of GRAP 1 1 0 Number of 1 1 0 Number 1 1 0 Compliance GRAP of credible reports submitted. Compliance annual reports financial submitted. statement compiled Credible and 12 12 0 Credible and 1 1 0 - - - - sound budgetary sound and financial budgetary and reporting financial

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target processes: reporting Sec 71 processes: Sec 71 S72 report 1 1 0 S72 report 1 1 0 - - - - S52 reports 4 4 0 S52 reports 4 4 0 - - - -

Number of annual 1 1 0 Number of 1 1 0 - - - - budgets submitted annual according to all budgets relevant submitted prescription. according to all relevant prescription. Number of 1 1 0 Number of ------Projects Projects implementation implementation plan produced plan produced Number of Mscoa 1 1 0 Number of ------system Compliant Mscoa system Procured Compliant Procured % of 100%(79) 62%(49) 48%(30) % of 100%(79) 62%(49) 48%(30) - - - - implementation of implementation Audit Action plan of Audit Action plan Number of 12 11 1- Number of 12 0 -12 - - - - monthly key monthly key control control reconciliation reconciliation conducted conducted Number of 7 14 +7 Number of 7 7 0 - - - - reviewed budget reviewed related policies. budget related Approved

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target policies. Approved KPA 4: Municipal Financial Viability To ensure sound financial management of municipality Priority/ Focus Area 5.2 Revenue and Expenditure Management Number of billing 12 12 0 Number of 12 12 0 - - 0 - monthly key billing monthly control key control reconciliation reconciliation conducted conducted ------Number of 12 12 0 monthly billing report provided ------Number of 60 000 22 457 -37 543 water meter readings taken ------Number of 60 000 10 266 49 734 water consumer statement delivered ------% of water 100% 0 100% meter replaced. ------% vat 100% 75% 25% recovered ------% of debt 40% 22% 18% collected Number of 12 12 0 Number of 12 12 0 - - - - monthly key monthly key

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target control control reconciliation reconciliation conducted conducted % of payments 100% 99% -1 % of payments 4 4 0 - - - - service providers service done within 30 providers done days within 30 days Number of policies 2 2 0 Number of 2 2 0 - - - - reviewed policies reviewed Number of 1 0 -1 Number of 1 0 -1 - - - - Revenue Revenue enhancement enhancement strategy to be strategy to be developed developed KPA 4: Municipal Financial Viability To ensure sound financial management of municipality Priority/Focus Area: 5.3 Assets management Number of asset 2 1 -1 Number of 2 2 0 - - - - verification asset conducted. verification conducted. Number of Fixed 12 12 0 Number of 12 12 0 - - - - Assets monthly Fixed Assets key control monthly key reconciliation control conducted reconciliation conducted Number of 1 1 0 Number of 1 1 0 Number of 1 0 1 credible assets unbundled credible register produced infrastructure Assets reports Register developed

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target Number of 1 6 -7 % of formal 4 0 -4 - - - - unbundled quotations and infrastructure orders reports processed by target dates(Service standards) % of formal 100% 100% 0 % Reduction 100% 100% 0 - - - - quotations and on delay of orders processed awarding of by target tenders. dates(Service standards) % Reduction on 100% 0 100% Number of ------delay of awarding stock taking of tenders. done Number of stock 2 2 0 Number of 2 2 0 - - - - taking done inventory reconciliations Number of 12 12 12 Number of ------inventory supply chain reconciliations management implementation reports Number of supply 4 4 0 Number of 4 4 0 - - - - chain supply chain management management implementation implementation reports reports

3.7.6. Office of the Municipal Manager

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target KPA 3: PUBLIC PARTICIPATION AND GOOD GOVERNANCE Priority/ Focus Area: 3.1 Governance structures 3.1.1 Audit committee % of AG findings 100% 44% -66% ------resolved Number of AG 1 1 0 Number of AG 1 1 0 - - - - - Action Plan Action Plan submitted to submitted to council by 31 council by 31 January January % audit projects 90% 84% -6% ------completed No. of Internal 4 4 0 No. of Internal 4 4 0 - - - - - audit reports audit reports produced produced No. of reviewals to 4 1 0 No. of 4 4 0 - - - - - Internal Audit reviewals to policies, Internal Audit procedures and policies, plans conducted procedures and plans conducted Number of district 4 1 -3 Number of 4 3 -1 - - - - - Internal Audit district Internal forum meetings Audit forum conducted meetings conducted ------Number of 4 0 4 0 performance and audit committee meetings conducted KPA 3: Good Governance and Public Participation

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target To promote a culture of accountability, participatory, responsiveness, transparency and clean governance 3.1.4 Inter-Governmental Relation committee Number of District 4 4 0 Number of 4 2 -2 - - - - - Mayor's Forum District Mayor's conducted Forum conducted Number of IGR 4 4 0 Number of IGR 4 4 0 - - - - - Technical Forum Technical Meetings Forum conducted Meetings conducted Number of Cluster 16 16 0 Number of 16 16 0 - - - - - meetings Cluster conducted meetings conducted KPA 3: Good Governance and Public Participation To promote a culture of accountability, participatory, responsiveness, transparency and clean governance 3.3.4 Risk management, Fraud and Prevention Plan and litigation matters No of risk 2 0 -2 No of risk 4 2 -2 management management meetings meetings conducted conducted ------Number of risk 4 - 2 -2 implementation plan produced ------Number of 4 - 0 -4 awareness campaigns on Municipal assets protection conducted Number of 4 0 -4 Number of 4 0 -4 - - - - - corruption reports corruption

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target produced as per reports District Anti- produced as corruption hotline per District Anti-corruption hotline % maintenance of 100% 100% 0 100% 100% 0 - - - - - hotline KPA 1: Municipal Transformation and Organisational Development To establish an efficient and productive administration that prioritizes quality service delivery Programme/Priority Area: Employee Performance Management Number of 1 0 -1 Number of 1 0 -1 - - - - - Individual Individual Performance Performance reviews reviews conducted by conducted by target date target date Number of 1 0 -1 Number of 1 0 -1 - - - - - Individual Individual Performance Performance reports produced reports produced KPA 1: Municipal Transformation and Organisational Development To establish an efficient and productive administration that prioritizes quality service delivery Programme/Priority Area: Organisational Performance Management System (PMS) Number of 4 4 0 Number of 4 4 0 - - - - - approved SDBIP approved quarterly SDBIP performance quarterly reports generated performance by target date reports generated by target date

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target Number of 1 1 0 Number of 1 0 1 Number of 1 - 1 0 credible annual credible annual annual report reports produce reports binded produce ------Number of 1 - 1 0 annual report publicized Number of signed 6 6 0 Number of 6 6 0 - - - - - performance signed agreements by performance Sections 54A & 56 agreements by employees by Sections 54A & target date 56 employees by target date Number of 120 0 -120 Number of 120 120 0 - - - - - projects visited for projects visited monitoring for monitoring purposes purposes % of complaints 100% 100% 0 % of 100% 100% 0 - - - - - recorded and complaints responded to recorded and responded to Number of B2B 4 4 0 Number of B2B 4 4 0 - - - - - reports produced reports and submitted to produced and CoGHSTA by submitted to target date CoGHSTA by target date % of Premier and 100% 100 0 % of Premier 100% 100% 0 - - - - - Presidential and Hotline complaints Presidential attended to. Hotline complaints attended to.

2017/2018 2018/2019 2019/2020 KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target KPA 1: Municipal Transformation and Organisational Development To establish an efficient and productive administration that prioritizes quality service delivery Programme/Priority Area: Legal Services % representations 100% 100% 0 % 100% 100% 0 % of contracts 100% - 100% 0 in litigations cases representations litigation in litigations addressed cases ------% of 100% - 100% 0 municipal legal advice provided % support of 100% 100% 0 % support of 100% 100% 0 - - - - - development of development of SLAs SLAs

3.7.7. Office of the Executive Mayor

2017/2018 2018/2019 2019/2020

KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target KPA 5: Good Governance and Public Participation To promote a culture of accountability, participatory, responsiveness, transparency and clean governance Priority/Focus area: 3.3 Management and operational systems 3.3.1 Communication Number of 3 3 0 Number of 2 2 0 Number of 4 3 -1 newsletter newsletter municipal produced produced Newsletters printed Number of 40 59 +19 Number of 60 60 0 - - - - media media statements statements produced produced

2017/2018 2018/2019 2019/2020

KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target Number of 40 40 0 Number of 40 40 0 - - - - mayoral mayoral speeches speeches produced produced Number of 1 1 0 Number of 1 1 0 Number of 1 0 1 media media communication conferences conferences conference conducted conducted conducted Number of 12 15 +3 Number of 4 4 0 - - - - marketing marketing publications & publications & advertisements advertisements made made No. of service 10 10 0 No. of service 10 10 0 - - - - delivery delivery research research reports reports produced produced No. of 8 2 -6 No. of 4 4 0 - - - - Thusong Thusong Centres Centres services services awareness awareness campaigns campaigns conducted conducted No. of 4 1 -3 No. of 4 0 -4 - - - - Thusong Thusong centres service centres service level level agreements agreements signed signed No. of 1 0 -1 No. of 1 0 -1 - - - - Thusong Thusong Centres Centres

2017/2018 2018/2019 2019/2020

KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target maintenance maintenance plan developed plan developed % of 100% 0 -100% % of 100% 100% 0 - - - - information information provided for provided for municipal municipal website website % 100% 0 -100% % 100% 100% 0 - - - - maintenance maintenance of Thusong of Thusong Centres Centres ------Number of 6 4 2 Thusong Service Awareness campaigns conducted No of LISSIC 8 2 -6 No of LISSIC 8 8 0 - - - - meetings meetings conducted conducted Number of 4 4 0 Number of 4 4 0 - - - - District District communicators communicators forum forum meetings meetings conducted conducted No of 1 1 0 No of 1 1 0 - - - - IDP/Public IDP/Public participation participation meetings meetings conducted conducted No of 4 4 0 No of - - - Number of 4 3 1 community community Imbizo held forum forum

2017/2018 2018/2019 2019/2020

KPI Annual Actual Variance KPI Annual Actual Variance KPI Annual Actual Variance Target Target Target meetings meetings conducted conducted Batho-Pele 1 1 0 Batho-Pele 1 1 0 Number of 1 - 1 programmes programmes Batho Pele event held No of ward 1 0 -1 No of ward ------committees committees conference conference conducted conducted Number of 1 1 0 Number of 1 1 0 Number of 1 0 Done virtually and State of State of SODA through the radio District District conducted Address Address conducted conducted % support to 100% 0 -100% % support to 100% 100% 0 % of 100% - 100% Traditional Traditional Traditional leaders leaders leaders provided provided assisted KPA 5: Good Governance and Public Participation To promote a culture of accountability, participatory, responsiveness, transparency and clean governance Programme/Priority Area: Special Programmes Number of 24 20 -4 6 6 0 Number of 24 18 14 Special Special programmes Programmes conducted conducted ------Number of 55 55 0 Mayoral bursary awarded

3.8. PERFORMANCE OF SERVICE PROVIDERS 2019/2020 Rating of service provider performance is guided by the General Conditions of Contract (i.e community resistance/ unrests or natural disaster may not affect observation on the performance thereof)

NO DESCRIPTION BID NUMBER AMOUNT SUPPLIER/COMMENT Performance

Good Poor Measures taken if performan ce was poor 1. Appointment of service provider VDM/TECH/11/10/2018/02 Mpumamanzi Group cc ✓ - - to conduct SANS 241 772,800.00

2. Mashau Thenga Storage, bulk VDM/TECH/23/01/2019/01 20,920,036.30 T and C Civils ✓ - - line and reticulation

3. Mashau Misevhe storage, bulk VDM/TECH/23/01/2019/02 27,592,777.08 Econocom 671 JV Todani (pty) ltd ✓ - - line and reticulation 4. Mashau Mathothwe storage, bulk VDM/TECH/23/01/2019/03 11,318,996.53 Koephu Business Enterprise ✓ - - line and reticulation

5. Mashau Bodwe storage, bulk line VDM/TECH/23/01/2019/04 27,580,160.60 H T E Construction ✓ - - and reticulation 6. Mashau Doli Storage, bulk line VDM/TECH/23/01/2019/05 20,539,726.41 HLTC (pty) ltd/ Splish Splash Construction ✓ - - and reticulation JV

7. Supply and delivery of 100 fire VDM/COMM/03/12/2018/02 Marce Projects (pty) ltd ✓ - - hoses of sizes 64mm and 38 mm 319,067.00 of vhembe district municipality 8. Mutshedzi RWS: Phase 2A: Bulk VDM/TECH/23/01/2019/06 49,781,785.30 Zamangwane JV ✓ - - pipeline from WTW to pump station Ps3

9. Mutshedzi RWS: Phase 2B: Bulk VDM/TECH/23/01/2019/07 41,992,475.75 Koephu Business Enterprise ✓ - - pipeline from pump station PS3 to Matanda Branch 10. Mutshedzi RWS: Phase 2C new VDM/TECH/23/01/2019/08 24,063,443.53 Muravha Building and civil ✓ - - PS3 and 1ML concrete reservoir: MR12 11. Mutshedzi RWS: phase 2D VDM/TECH/23/01/2019/09 29,633,921.63 Madipadi Construction ✓ - - bulkpipe line-13 ML concrete reservoirs:MCR 1 12. Mutshedzi RWS : Phase 2E VDM/TECH/23/01/2019/10 33,538,053.06 Koephu Business Enterprise ✓ - - village reticulation of cluster 12: Raliphaswa, Funyufunyu, Makungwi, Mavhunga-Muromani 13. Mutshedzi RWS: Phase 2F: VDM/TECH/23/01/2019/11 23,923,977.14 Koephu Business Enterprise ✓ - - Village reticulation of cluster 14 and 15: Mauluma and Mavhunga 14. Tshilaphala Bulk water supply VDM/TECH/23/01/2019/12 29,978,982.63 Tshiamiso Trading 135 ✓ - - and internal water reticulation

15. Manavhela bulk water supply and VDM/TECH/23/01/2019/13 27 873 970.14 H T E Construction ✓ - - internal water reticulation 16. Tshitungulwane bulk water VDM/TECH/23/01/2019/14 36,971,081.00 Tshiamiso Traing 135 ✓ - - supply and internal reticulation

17. Makhado west bulk water VDM/TECH/19/11/2018/01 84,907,213.77 Mmakgobe Group/ Bics Engineering JV ✓ - - supply(stage 3): Makhado pump station mechanical and electrical contract 18. Appointment of three year term VDM/FIN/12/12/2018 Rates • Lola travel and tourism (pty) ltd jv Maduvha Trading✓ - - contract for fulltime travel Reakgona Travel services and projects solution •

19. Provision of personal protective VDM/PLANN/26/03/2019/01 Mufhakie General Trading ✓ - - equipment(PPE) 334,440.00

20. Senior occupational medical VDM/CORP/20/01/2019/02 Rates ✓ - - health practitioner for a period of three years • Afrimed Business Solutions Dr LG Nemukongwe •

100

21. Medical surveillance for a period VDM/CORP /23/01/2019/01 Rates • Afrimed Business Solutions ✓ - - of three years Dr LG Nemukongwe • 22. Relocation of records VDM/CORP/11/09/2018/01 Edznel Construction and trading ✓ - - management 392,885.00

23. Procurement of contact/ call VDM/CORP/19/11/2019/01 Least cost communication cc t/a Callsave ✓ - - centre 802,665.50

24. Supply and delivery of VDM/COMM/12/03/2019/01 Rates ✓ - - emergency relief food parcel and materials, including installation • Vhavhuso trading enterprise • Mvudi park trading 40 Mulaifa Development projects • 25. Supply and delivery of stationery VDM/FIN/25/04/2019/01 Rates • Dombo General Supply ✓ - -

• Nergy Construction • Mashaamt trading & supply (pty) ltd • Muthumuni Coporate Gifts • Duvha Holdings (pty) ltd • Bathibza (pty) ltd • Lutak Consulting • Maifcon Trading cc • Mufhakie General Trading • Todani (pty) ltd • JMN Holdings • Kovhanani Trading • Marenia 0346 • Fhima Consultancy & Projects Mvudi Trading 40 • 26. Supply and delivery of cleaning VDM/FIN/25/04/2019/02 Rates • Valley Juction Trading 13 cc ✓ - - service • Sangwadi Boutique (pty) ltd

101

• MT5 Logistics • Afrimed Business Solutions • Todani (pty) ltd • Matiosi General Trading • TSG Holdings • Khalugumi General Trade and services (pty) ltd • Maifcon Trading cc • Mashaamt Trading & Supply (pty) ltd • Matukane Construction • Mufhakie General Trading • JNM Holdings Rendrama General trading • 27. Makhado west bulk water supply VDM/TECH/25/04/2019/02 46,874,944.38 Belta Services ✓ - - (phase 3) Appointment of a Sub- Contractor for welding services and corrosion protection services

28. Water connection and renovation VDM/TECH/14/06/2019/01 Kurima Joint Venture Projects ✓ - - at Xigalo fire station 7,025,806.78

29. Procurement of Lan upgrade for VDM/CORP/26/03/2019/01 Point on Service ✓ - - fire stations 997,550.00

30. Procurement of CCTV VDM/CORP/20/09/2019/01 Nalenum Consultin cc ✓ - - assessment, reinstate and 1,526,031.03 installation 31. Appointment of service provider VDM/TECH/20/09/2019/01 Endafara Projects ✓ - - to dispose-off chemicals waste 1,199,338.80

32. Supply of 370 laptops VDM/CORP/21/08/2019/01 CHM Vuwani Computer Solutions (pty) ltd ✓ - - 6,278,526.66

102

33. Supply of two(02) hydraulic VDM/COMM/10/10/2019/02 Vexoscore (Pty) Ltd ✓ - - rescue sets for Vhembe District 985,780.00 Municipality 34. Supply of working tools for VDM/CORP/06/2019/02 FZM Trading and projects ✓ - - security officers 63,647.50

35. Supply of uniform for security VDM/CORP/06/09/2019/01 Muthumuni Corporate Gifts ✓ - - officers 403,146.00

36. Malamulele west RWS: Vuwani VDM/TECH/03/09/2019/01 Swadawada (pty) ltd ✓ - - refurbishment of ponds, Mbati 1,293,870.15 electrification of borehole and Davhana testing & equipping of borehole electrification

37. Tshakhuma RWS: Tshakhuma VDM/TECH/03/09/2019/02 Mafunzwani construction and general ✓ - - (Mutshindoni testing & equipping 811,762.00 supply of borehole )

38. Elim/Vleifontein RWS/Middle VDM/TECH/03/09/2019/03 Kingki Electrical ✓ - - letaba RWS: Mpheni 3 drilling of 2,039,653.80 borehole, Vleifontein refirbishment of maturation ponds and Doli electrification of borehole

39. Nzhelele RWS: Vuvha VDM/TECH/03/09/2019/04 Makhaokane General Construction ✓ - - electrification of borehole, 6,203,192.00 Mandiwana/Mamuhohi construction of water source and Tshivhilidulu drilling of borehole

40. Sinthumule Kutama RWS: VDM/TECH/03/09/2019/05 Tsuamo Civils ✓ - - Samukom 1 & 2 testing, 1,609,840.00 equipping & electrification of borehole, Muraleni testing & electrification of borehole and muraleni testing, equipping &

103

electrification of borehole & construction of pump house

41. Masisi RWS: Malale drilling of VDM/TECH/03/09/2019/06 Masheleni trading and projects ✓ - - borehole and Tshikalini drilling of 4,234,150.50 borehole

42. Musina RWS: Madimbo drilling of VDM/TECH/03/09/2019/07 Mvudi Park 16 ✓ - - borehole, Tshikhudini testing & 3,132,600.00 electrification of borehole

43. Musina RWS: Musina VDM/TECH/03/09/2019/08 NKS Property Developers (pty) ltd ✓ - - Construction of booster pump 4,019,256.00 station

44. Luphephe/Nwanedi RWS: VDM/TECH/03/09/2019/09 Bonuphase (pty) ltd ✓ - - Tshivhongweni 7 2,439,790.00 Mukovhawabale drilling of borehole and manenzhe 2 drilling of borehole

45. Vondo Central RWS:Mangondi, VDM/TECH/03/09/2019/10 Mafunzwani construction and general ✓ - - Dzwerani Makone 2,3,4 & 5 948,567.00 supply testing equipping & electrification of borehole and Thohoyandou G extension drilling of borehole

46. Mutale Main RWS: VDM/TECH/03/09/2019/11 Neckmay trading enterprise (pty) ltd ✓ - - Refurbishment of Mutale water 4,772,980.00 treatment plant, Guyuni Ha Dagada ectrification of borehole, Guyuni Matanda sitting, drilling & equipping of borehole, Tshitandani testing, equipping & electrification of borehole and Madzwororo electrification of borehole

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47. Provision and erection of VDM/COMM/10/10/201901 Evanto Group ✓ - - concrete palisade fence at 1,470,000.00 Dzanani fire station

48. Refurbishment of Obed Mashaba VDM/TECH/04/11/2019/01 Todani (pty) ltd ✓ - - fire station 2,996,275.21

49. Damani regional water scheme VDM/TECH/16/10/2019/01 51,818,944.05 Nemurango Consulting JV Masheleni ✓ - - P1 Southern from DR17 to trading and projects Mukula

50. Damani regional water scheme VDM/TECH/16/10/2019/02 31,345,599.45 Diges Group cc ✓ - - P2 reservoir and bulk pipeline from bulk pipeline from WTW to RD28 and Tshenzheni and Matangari

51. Damani regional water scheme VDM/TECH/16/10/2019/03 18,779,077.27 My granny general trading ✓ - - P3 new RD17tank, pipeline and pump stations and refurbishments of WTW

52. Supply of 20000 letter heads RFQ/VDM/CORP/17/04/2019/01 32,000.00 Sky touch 3 supplier trading ✓ - -

53. Supply of chemical for killing RFQ/VDM/COMM/17/04/2019/01 Maiwashe general dealer and construction ✓ - - weeds and insects at 60,350.00 (Ramushwana,makhado,obed mashaba,mutale and vuwani) 54. Appointment of service provider RFQ/VDM/MAYOR/09/07/2019/01 Vision Pick ✓ - - to design print and install 04 65,550.00 billboards which will be placed at entry points of the district 55. Printing, binding and layout of RFQ/VDM/MM/23/07/2019/01 JNM Holdings ✓ - - 2017/18 IDP review 75,000.00

56. Printing, binding and layout of RFQ/VDM/MM/23/07/2019/01 Mufhakie General Trading ✓ - - 2019/20 Annual report 140,000.00

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57. Printing, binding, layout and RFQ/VDM/MM/23/07/2019/02 Dombo general supply ✓ - - design of the 2019/20 service 40,500.00 delivery and budget implementation plan (SDBIP) 58. Hardware materials for EPWP RFQ/VDM/TECH23/07/2019/01 Dombo general supply ✓ - - environment & culture sector 123,352.00 participant 59. Appointment of service provider RFQ/VDM/TECH/09/10/2018/01 Indlela consultants (Pty) Ltd ✓ - - to perform general authorisation 178,020.00 discharge limit compliance test 60. Supply of diaries, wall and desk RFQ/VDM/CORP/14/08/2019/01 Pheitavis construction and supply ✓ - - calendars for 2020 120,150.00

61. Calibration of laboratory RFQ/VDM/TECH/21/08/2019/01 Aqualytic (Pty) Ltd ✓ - - instruments 188,036.50

62. Spring cleaning of Vhembe RFQ/VDM/CORP/27/08/2019/01 Dombo general supply ✓ - - District municipality office and 47,500.00 post office building 63. Supply and installation of one RFQ/VDM/CORP/29/08/2019/02 Tshimela Intergrated Projects ✓ - - braille printer with onsite product 101,120.40 orientation 64. Supply and installation of one (1) RFQ/VDM/CORP/29/08/2019/01 Evanto Group (pty) ltd ✓ - - plotter with on-site warranty and 115,000.00 maintenance for a period of three year 65. Supply of 235 rechargeable lights RFQ/VDM/TECH/05/2019/01 Silver corn empire (Pty) Ltd ✓ - - (torches) 4V3AH(220- 78,386.60 240V50160HZ) 66. Procurement of marketing RFQ/VDM/MAYOR/13/09/2019/01 SAMRAP Trading and projects ✓ - - materials: banners and podium 40,100.00

67. Procurement of 21 (twenty one) RFQ/VDM/COMM/30/09/2019/01 JMN Holdings (pty) ltd ✓ - - Global positioning system (GPS) 159,600.00 device 68. Supply of 80 units of 25 litres RFQ/VDM/VDM/COMM/11/10/201 Vivion Pick (pty) ltd ✓ - - drums of (aqueous film form) fire 9/01 127,000.00 fighting foam 390

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69. Supply and install of symbol - Dombo General Supply ✓ - - signs(Signage boards) 140,000.00

4. ORGANISATIONAL DEVELOPMENT PERFORMANCE

4.1. COMPONENT A: INTRODUCTION TO THE MUNICIPAL WORKFORCE

4.1.1. STAFF COMPLIMENT

Vhembe District Municipality managed to fill the two senior management positions which were vacant during the year under review. That is the positions of General Manager Corporate Services and General Manager Development Planning. We now enjoy the full complement of senior management.

The staff complement as at 30th June 2020 is 1 117 excluding EPWP as well as trainees. To this end, a total of 158 new employees were appointed on permanent basis thereby reducing unemployment also occurred.

During the period under review the municipality managed to compile and submit the 2019/20 organogram to council for approval on the 30th May 2019. The process of cascading individual performance management to all levels has been partially implemented through the signing of performance agreements by all employees in the year under review and all employees are in the process of signing performance agreements for the coming financial year 2019/20. It is also worth noting that the performance assessments are currently done to Section 54 and 56 managers and the employees transferred from the Department of Water and Sanitation.

There was a challenge of high vacancy rate in the municipality which we managed to resolve by appointing 158 employees in different departments of the municipality.

In the period under review municipal wage bill was R 605 236 658 remuneration for municipal employees for the year 2019/20

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Retired employees 72 Employees discharged due to ill health 0 Employees resignation 18 Death 16 Employees Job evaluation 40 New appointments 158 Injuries 15

4.1.2. PEFORMANCE MANAGENT SYSTEM

The municipality has functional PMS in place from management to lower levels in which all staff members signed annual performance agreement which are being review on quality basis

4.1.3. MUNICIPAL LABOUR RELATIONS

The municipality has sound Labour relation in place as local labour forum meet on monthly basis to discuss matters related to the both employer and the employees to improve institutional management and employee relations

4.1.4. FILLING OF SENIOR MANAGEMENT POSITIONS

The following table indicates how the senior management positions were filled: Designations Total approved posts Status (Filled/ Vacant) No. Municipal Manager 1 Filled CFO 1 Filled Technical Services 1 Vacant (resignation occurred in the third quarter) Corporate Serviced 1 Filled Planning 1 Filled Community Services 1 Filled

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4.1.5. INJURIES, SICKNESS AND SUSPENSIONS

Type of injury Injury Leave Taken Employees using Average injury leave taken per employee Average Injury Leave per employee injury leave

Days No. % Days Required basic medical attention None None None None only Temporary total disablement None None None None Permanent disablement None None None None Fatal None None None None Total 0 0 0 0

4.2. POLICIES

4.2.1. The following are key policies approved by council during the year under review:

NO. POLICY NAME DATE APPROVED

CORPORATE SERVICES DEPARTMENT 1. Overtime Policy 28 June 2018 2. Leave Policy 28 June 2018 3. Acting Policy 28 June 2018 4. HIV/Aids Policy 28 June 2018 5. Sexual Harassment Policy 28 June 2018

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6. Attendance and Punctuality Policy 28 June 2018 7. Incapacity: Due to Poor Work Performance Policy 28 June 2018 8. Occupational Health and Safety Policy 28 June 2018 9. Employment Equity Policy 28 June 2018 10. Relocation Policy 28 June 2018 11. Employees under the Influence of Intoxicating Substances Policy 28 June 2018 12. Recruitment and Selection Policy 28 June 2018 13. Employee Assistance Programme Policy 28 June 2018 14. Training and Development 28 June 2018 15. Incapacity: Due to ill Health and Injuries Policy 28 June 2018 16. Landline Telephone Policy 28 June 2018 17. Payroll Policy 28 June 2018 18. Fleet Management 28 June 2018 19. ICT Security Policy 28 June 2018 20. Patch Management Policy and Procedure 28 June 2018 21. ICT Governance Framework 28 June 2018 22. ICT Standard Procedure Policy 28 June 2018 23. Electronic Mail Acceptable Use Policy 28 June 2018 24. ICT Internet Use Policy 28 June 2018 25. ICT User Account Management Policy 28 June 2018 26. Placement Policy 28 June 2018

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OFFICE OF MUNICIPAL MANAGER 27. Individual Performance Management Policy 28 June 2018 28. Organizational Performance Management System Framework Review 2018/19 28 June 2018 29. Anti-Fraud and Corruption Policy 28 June 2018 30. Whistle Blowing Policy 28 June 2018 31. Risk Management Implementation Plan 28 June 2018 32. Risk Management Policy 28 June 2018 OFFICE OF THE EXECUTIVE MAYOR 33. Bursary Policy 28 June 2018 34. District Disability Policy 28 June 2018 35. Vhembe Communication Strategy 28 June 2018 36. Vhembe District Communication Policy 28 June 2018

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4.3. DISCIPLINARY CASES

Number and Period of Suspensions Position Nature of Alleged Misconduct Date of Suspension Details of Disciplinary Action taken or Date Finalized Status of Case and Reasons why not Finalized N/A N/A N/A None N/A N/A N/A N/A N/A None Disciplinary Action Taken on Cases of Financial Misconduct Position Nature of Alleged Misconduct and Rand value of any Disciplinary action taken loss to the municipality

None N/A N/A None N/A N/A

4.4. CAPACITATING THE MUNICIPAL WORKFORCE

4.4.1. FILLING OF VACANT CRITICAL POSTS

In the beginning of the financial year the municipality identified critical positions which required special attention but due to financial constraints, most of them were not filled in the early stages of the financial year but started to be filled towards the end of the financial year. The work of filling the vacant critical posts will continue even in the next financial year. Finance Interns were also recruited to strengthen critical department such as finance while at the same time providing work experience to the graduates.

4.4.2. SKILLS DEVELOPMENT The workplace skills plan has been developed and the employment equity plan has been reviewed. Managers in various departments three (3) Section 56 Managers have been trained in Municipal Finance Management Programme (CPMD). Performance agreements were also signed between the supervisor and the employee with a view of creating a platform for monitoring and evaluating performance. This has also assisted in identifying critical skills gap. The skill audit was conducted in the year under review to identify the institutional wage gaps and the report was submitted to the department of labour. The municipality is currently implementing the skills audit report to address gaps identified which not limited to professional engineers and artisans.

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5. CHAPTER 5: FINANCIAL PERFORMANCE

5.1. OVERVIEW OF MUNICIPAL FINANCIAL VIABILITY

The municipality acknowledge the enormous challenge on negative audit opinions for the past three financial years and determined to improve the situation. The municipality require more efforts to ensure that service delivery is offered to the community as expected. The municipality remain focused to the legislative mandate to perform as expected of the inhabitants of this district and improve audit opinions.

The municipality reviewed the municipality’s cash flow forecast for the year to 30 June 2019 and, in the light of this review and the current financial position, we are satisfied that the municipality has access to adequate resources to continue in operational existence for the foreseeable future.

The municipality is substantially dependent on the government grants for continued funding of operations. However, we are optimistic that we will be able to improve our collection of own revenue. The annual financial statements are prepared on the basis that the municipality is a going concern and that the Vhembe District Municipality has neither the intention nor the need to liquidate or curtail materially the scale of its operations. The annual financial statements were submitted simultaneously with this annual performance report on 31st August 2020.

5.2. COMPONENT A: STATEMENT OF FINANCIAL POSITION 5.2.1. Revenue. 5.2.1.1. Revenue from exchange

Figures in Rand 2020 2019 Water and Waste Water management 189 072 097 149 464 868 Rental of facilities and equipment 996 1 988 Licence and permits 1 624 4 023 Sale of tender documents 1 804 829 2 399 961

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Rendering of services 663 887 585 073 Interest revenue 38 708 122 31 483 212 Other income 3 300 404 3 001 978 Gains on disposal of assets 11 586 618 - Total revenue form exchange transactions 245 138 577 186 941 103

5.2.1.2. Revenue from non- exchange transactions –Transfer revenue

Figures in Rand 2020 2019 Transfer revenue 1 546 583 092 1 373 096 359 Total reveune from none-exchange transaction 1 546 682 309 1 373 161 737 Total revenue 1 791 820 8856 1 560 102 840

5.3. Expenditure Figures in Rand 2020 2019 Employee related costs (605 453 429) (520 575 669) Remuneration of councillors (14 665 338) (13 331 815) Depreciation and amortisation (209 516 332) (189 107 699) Impairment loss (399 457 007) (119 231 878) Finance costs (348 044) (1 642 741) Bad debts written off - (13 947 910) Bulk purchases (88 827 149) (107 245 208) Contracted services (385 971 353) (254 470 058) Loss on disposal of assets (4 731 325) (5 383 982) Actuarial losses (1 600 002) (582 141) General Expenses (156 257 450) (140 104 282) Total expenditure 1 866 827 429 1 365 632 383

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5.4. COMPONENT B: SPENDING AGAINSDT CAPITAL BUDGET 5.4.1. Statement of Changes in Net Assets Figures in Rand Accumulated Total net Assets Surplus Balance at 01 July 2018 - 3 895 405 115 3 895 405 115 Changes in net assets Correction of errors - Non current assets (34 021 190) (34 021 190) Correction of errors - Current assets 42 434 136 42 434 136 Correction of errors - Current liabilities 43 666 636 43 666 636 Correction of errors - Non-current liabilities (384 807 506) (384 807 506) Net income (losses) recognised directly in net assets (332 727 924) (332 727 924) Surplus for the year 194 479 457 194 479 457 Total recognised income and expenses for the year (138 248 467) (138 248 467) Total changes (138 248 467) (138 248 467) Restated* Balance at 01 July 2019 3 751 957 215 3 751 957 215 Changes in net assets (75 006 543) (75 006 543) Surplus for the year Total changes (75 006 543) (75 006 543) Balance at 30 June 2020 3 676 950 672 3 676 950 672

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5.5. COMPONENT C: CASHFLOW MANAGEMENT AND INVESTMENT 5.5.1. Cash flows from operating activities 5.5.2. Receipts Figures in Rand 2019 2020 Licences and Permits (Non-exchange) 99 217 65 378 Sale of goods and services 41 577 061 73 684 389 Grants 1 567 774 002 1 415 277 000 Interest income 38 708 122 31 483 212 1 648 158 402 1 520 509 979

5.5.3. Payments

Figures in Rand 2019 2020 Employee costs (604 401 272) (530 455 392) Suppliers (548 191 368) (736 353 012) Finance costs (348 044) (1 642 741) (1 152 940 684) (1 268 451 145) Net cash flows from operating activities 495 217 718 252 058 834

5.5.4. Cash flows from investing activities

Figures in Rand 2020 2019 Purchase of property, plant and equipment (560 939 065) (448 237 343) Proceeds from sales of property, plant and equipment 66 560 - Purchase of other intangible assets (1 233 622) (1 851 877) Net cash flow investing activities (562 106 127) (450 089 220)

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5.5.5. Cash flows from financing activities

Figures in Rand 2020 2019

Repayment of other liabilities 100 535 405 283 037 142 Finance lease obligations (895 344) (1 113 482) Finance lease payments - 115 922 Net cash flows from financing activities 99 640 061 282 039 582

Net increase/(decrease) in cash and cash equivalents 32 751 652 84 009 196 Cash and cash equivalents at the beginning of the year 235 171 212 151 162 016 Cash and cash equivalents at the end of the year 267 922 864 235 171 212

5.6. Component D: other financial matters

5.6.1. Statement of comparison of Budget and Actual Amounts

(a). Statement of financial Performance –Revenue from Exchange Transactions.

Figures in Rand Approved Adjusted Final Actual amounts Difference between budget budget on comparable final budget and basis actual Sale of tender 2 382 000 5 283 000 7 665 000 1 804 829 (5 860 171) documents Sale of water 142 159 52 515 194 674 189 072 097 (5 601 903) 0000 0000 000 Rendering of services 416 000 (295 000) 121 000 663 887 542 887

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Rental of facilities and 4 000 (2 000) 2 000 996 (1 004) equipment Licences and permits - 419 000 419 000 1 624 (417 376) Other income 3 872 000 - 3 872 000 3 300 404 (571 596) Interest received – 30 723 000 9 018 000 39 741 000 38 708 122 (1 032 878) investment Total revenue from 179 556 000 66 938 000 246 494 000 233 551 959 (12 942 041) exchange transactions

(b). Revenue from Non-exchange Transaction –Transfer Revenue

Figures in Rand Approved Adjusted Final budget Actual amounts Difference budget on comparable between basis final budget and actual Government grants 1 596 522 (253 088) 1 569 269 1 546 583 (22 685 &subsidies 088 000 092 908) Total revenue from exchange 1 569 621 088 (352 088) 1 569 269 000 1 780 234 268 (22 685 908) transactions Total revenue 1 749 177 088 66 585 912 1 815 763 000 1 780 234 268 (35 528 732) (c). Expenditure

Figures in Rand Approved budget Adjusted Final budget Actual amounts Difference on comparable between final basis budget and actual Employee related costs (595 049695) (1 346 888) (593 702 802) (605 453 429) (11 750 622)

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Remuneration of (12 834 541) (2 254 878) (15 089 419) (14 665 338) 424 081 councillors

Depreciation and (41 089 782) (58 910 218) (100 000 000) (209 516 3312) (109 516 332) amortisation

Impairment loss/Reversal - - - (399 457 007) (399 457 007) of impairments

Finance costs (1 200 000) 853 637 (346 363) (348 044) (1 681)

Bad debts written off (54 847 308) (42 202 003) (12 645 305) - (12 645 305)

Bulk purchase - (41 345 584) (41 345 584) (88 827 149) (47 481 565)

Contracted services (169 529 043) (72 030 728) (241 559 771) (358 971 353) (144 411 582)

General Expenses (160 143 331) 27 886 433 (132 256 898) (156 257 450) (24 000 552)

Total Expenditure (1 034 693 7000) (102 252 447 ) (1 136 946 147) (860 496 102) (723 549 955)

Operating deflect (714 483 388) (35 666 535) 678 816 853 (80 261 834) (759 078 687)

Loss on disposal of - - - (4 731 325) (4 731 325) assets and liabilities

Actuarial gains/losses - - - (1 600 002) (1 600 002)

Gain on biological assets - - - (11 566 618) (11 566 618) and agricultural products

Deficit before taxation - - - 5 255 291 5 255 291 714 483 388 (35 666 535) (678 816 853) (75 006 543) (753 823 396)

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Actual Amount on 714 483 388 (35 666 535) (678 816 853) (75 006 543) (753 823 396) Comparable Basis as Presented in the Budget and Actual Comparative Statement

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6. CHAPTER 6: AUDITOR GENERAL’S REPORT

6.1. COMMENT ON THE AUDITOR GENERAL’S REPORT

The Constitution S188 (1) (b) states that the functions of the Auditor-General includes the auditing and reporting on the accounts, financial statements and financial management of all municipalities. MSA S45 states that the results of performance measurement must be audited annually by the Auditor-General. Vhembe District Municipality is continuously audited by the AGSA in all the financial years. AGSA has always expressed opinion on the annual financial statements and annual performance report of Vhembe District Municipality. The AGSA report will form part of the Vhembe District Municipality 2019/2020 Annual Report

6.1.1. Auditor General’s Report

6.1.1.1. Basis for qualified opinion

Impairment of assets I was unable to obtain sufficient appropriate audit evidence for the assessment of impairment of Property, plant and equipment for which indicators of impairment were identified as required by GRAP 21, Impairment of non-cash generating assets as I could not be provided with adequate supporting evidence to support assumptions used to determine the recoverable amount. I was unable to confirm the assessment of impairment of the property, plant, and equipment by alternative means. Consequently, I was unable to determine whether any adjustment relating to impairment of assets stated at R5 432 325 in note 29 to the financial statements was necessary. Additionally, there was an impact on property, plant and equipment stated at R4 741 586 968 in note 7 to the financial statements.

Inventory I was unable to obtain sufficient appropriate audit evidence that water inventory had been properly accounted for as I could not perform water count due to bulk meters not being functional. I was unable to determine water inventory by alternative means.

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Consequently, I was unable to determine whether any adjustment relating to water inventory stated at R2 319 375 (2019: R1 050 241) in note 2 to the financial statements was necessary. Additionally there was an impact on water losses stated at R 323 540 495 in note 42 to the financial statements.

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VAT receivable I identified a difference of R19 673 179 between VAT receivables in the financial statements and underlying records as the municipality did not have an adequate system to properly allocate input VAT. Consequently, there was an overstatement of VAT receivables stated at R274 142 177 in note 5 to the financial statements.

I was unable to obtain sufficient appropriate audit evidence for the restatement of the corresponding figure for VAT receivables. As per note 43 to the financial statements, a restatement was made to rectify a previous year misstatement; however, the restatement could not be substantiated by appropriate audit evidence. I was unable to confirm the restatement by alternative means. Consequently, I was unable to determine whether any adjustments were necessary to VAT stated at R274 142174 (2019: R271 223 994) in note 5 to the financial statements.

Payables from exchange transactions

I was unable to obtain sufficient appropriate audit evidence for trade payables due to non-submission of information for trade payables. I could not confirm trade payables by alternative means. Consequently, I was unable to determine whether any adjustment was necessary to trade payables stated at R16 642 052 in note 10 to the financial statements.

Revenue from exchange transactions The municipality did not have adequate systems in place to bill consumers for water consumptions for current and prior year. Meter readings and estimations were not consistently done on a monthly basis, which resulted in consumers not being billed. I was unable to determine the full extent of the understatement of revenue from sale of water and understatement of receivables from exchange transactions as it was impractical to do so. Consequently, I was unable to determine whether any adjustments were necessary to revenue from sale of water stated at R189 072 097 (2019: R149 464 868) in note 18 to the financial statements.

I identified differences between the municipality’s calculation of revenue from exchange transactions and the underlying records stated at R189 072 097 in note 18 to the financial statements as the estimation assumptions used did not allow for a consistent calculation of estimated revenue from sale of water. Consequently, revenue from sale of water stated at R189 072 097 (2019: R149 464 868) in note 18 to the financial statements was understated by R118 514 455. Additionally, there was an impact on the receivables from exchange transactions stated at R30 974 722 in note 3 to the financial statements.

Commitments

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The municipality did not implement adequate internal controls for identifying and recording capital commitments. I identified contracts awarded during the year, which have not been recorded in the commitments register. I was unable to determine the full extent of the understatement of capital commitments as it was impractical to do so. Consequently, capital commitments stated at R1 455 249 495 (2019: R1 952 114 043) in note 36 to the financial statements has been understated. 3

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The municipality did not have an adequate system in place to account for capital commitments. I identified a difference of R112 753 265 between capital commitments amounts and my recalculations. Furthermore, I identified contracts that have a negative commitments balance of R22 085 815. Consequently, capital commitments stated at R1 455 249 495 in note 36 to the financial statements were understated by R134 839 080.

The municipality did not have adequate systems in place to account for capital commitments. I identified completed projects which were incorrectly included as capital commitments stated at R1 455 249 495 in note 36 to the financial statements. Consequently, capital commitments stated at R1 455 249 495 in note 36 to the financial statements were overstated by R31 279 590.

Irregular expenditure The municipality did not record all instances of irregular expenditure as required by section 125(2) (d) of the MFMA. I identified a number of payments made in contravention of the supply chain management (SCM) regulations that were not disclosed in the accounting records. As the municipality did not have adequate systems and controls in place to ensure that all irregular expenditures are disclosed, I was unable to determine the full extent of the understatement of irregular expenditure stated at R68 036 785 (2019: R86 782 156) in note 41 to the financial statements as it was impractical to do so.

Context for the opinion I conducted my audit in accordance with the International Standards on Auditing (ISAs). My responsibilities under those standards are further described in the auditor-general’s responsibilities for the audit of the financial statements section of this auditor’s report.

I am independent of the municipality in accordance with the International Ethics Standards Board for Accountants’ International code of ethics for professional accountants (including International Independence Standards) (IESBA code) as well as other ethical requirements that are relevant to my audit in South Africa. I have fulfilled my other ethical responsibilities in accordance with these requirements and the IESBA code.

I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my qualified opinion.

Emphasis of matters

I draw attention to the matters below. My opinion is not modified in respect of these matters.

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Impairment of debtors

As disclosed in note 29 to the financial statements, the municipality made a provision for debt impairment of receivables from exchange transactions and receivables from non-exchange transactions amounting to R574 667 467 (2019: R180 642 786).

Contingent liabilities As disclosed in note 37 to the financial statements, the municipality has contingent liabilities amounting to R254 621 914 (2019: R56 389 019). The contingencies relate to litigations against the municipality.

Material losses As disclosed in note 42 to the financial statements, material water losses of R323 540 495 (2019: R215 693 932) was incurred, which represents 41.5% of total water purchased.

Other matters I draw attention to the matters below. My opinion is not modified in respect of these matters.

Unaudited supplementary schedules The supplementary schedule set out on pages xx to xx does not form part of the financial statement and is presented as additional information. I have not audited this schedule and, accordingly, I do not express an opinion thereon.

Unaudited disclosure notes In terms of section 125(2) (e) of the MFMA, the municipality is required to disclose particulars of non- compliance with the MFMA. The disclosure requirements did not form part of the audit of the financial statements and accordingly I do not express an opinion thereon.

Responsibilities of the accounting officer for the financial statements The accounting officer is responsible for the preparation and fair presentation of the financial statements in accordance with the Standards of Generally Recognised Accounting Practice (GRAP) and the requirements of the Municipal Finance Management Act, 2003 (ACT no 56 of 2003) (MFMA), and the Division of Revenue Act, 2019 (Act no 16 of 2019) (DoRA) and for such internal control

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as the accounting officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the accounting officer is responsible for assessing the municipality’s ability to continue as a going concern, disclosing, as applicable, matters relating to going concern and using the going concern basis of accounting unless the appropriate governance structure either intends to liquidate the municipality or to cease operations, or has no realistic alternative but to do so.

Auditor-general’s responsibilities for the audit of the financial statements My objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes my opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with the ISAs will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

A further description of my responsibilities for the audit of the financial statements is included in the annexure to this auditor’s report.

Report on the audit of the annual performance report Introduction and scope In accordance with the Public Audit Act 25 of 2004 (PAA) and the general notice issued in terms thereof, I have a responsibility to report on the usefulness and reliability of the reported performance information against predetermined objectives for selected programmes presented in the annual performance report. I performed procedures to identify material findings but not to gather evidence to express assurance.

My procedures address the usefulness and reliability of the reported performance information, which must be based on the municipality’s approved performance planning documents. I have not evaluated the completeness and appropriateness of the performance indicators included in the planning documents. My procedures do not examine whether the actions taken by the municipality enabled service delivery. My procedures also do not extend to any disclosures or assertions relating to planned performance strategies and information in respect of future periods that may be included as part of the reported performance information. Accordingly, my findings do not extend to these matters.

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I evaluated the usefulness and reliability of the reported performance information in accordance with the criteria developed from the performance management and reporting framework, as defined in the general notice, for the following selected programmes presented in the municipality’s annual performance report for the year ended 30 June 2020:

Development priority Pages in the annual performance report KPA 1 – Basic service delivery and infrastructure development x – x

I performed procedures to determine whether the reported performance information was properly presented and whether performance was consistent with the approved performance planning documents. I performed further procedures to determine whether the indicators and related targets were measurable and relevant, and assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete.

The material findings in respect of the usefulness and reliability of the selected programmes are as follows:

KPA 1 – Basic service delivery and infrastructure development Indicators not well defined The below indicators are not well defined as the nature and required level of performance is not clearly identifiable. The indicators are dependent on multi-year project; however the targets are planned in numbers although some of these projects are moving in phases and have different stage of completion annually:

• Number of bulk water supply project completed • Number of bulk water supply and storage project complete

Difference between the reported performance and underlying records The below indicator has been reported as not achieved, however underlying records from indicate that some targets have been achieved:

Indicator Competed project as per Planned target Reported Fixed asset register Number of households Mashau Thondani storage, 12 204 0 provided with access to water bulk line and reticulation Xikundu Mhinga bulk water supply project 1

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Other matters I draw attention to the matters below.

Achievement of planned targets Refer to the annual performance report on pages … to … for information on the achievement of planned targets for the year and explanations provided for the under achievement of a significant number of. This information should be considered in the context of the material findings on the usefulness and reliability of the reported performance information in paragraph(s) 5 to 6 of this report.

Adjustment of material misstatements I identified material misstatements in the annual performance report submitted for auditing. These material misstatements were in the reported performance information of KPA 1: Basic service delivery and infrastructure development. As management subsequently corrected only some of the misstatements, I raised material findings on the usefulness and reliability of the reported performance information. Those that were not corrected are reported above.

6.2. Details on issues raised by the Auditor General

Audit Categor Description of Finding Finding Root Cause Progress Finding y of status No: s Finding

1. Revenu Matters 1. ISS.43-No basis for Recurring The accounting officer did not Completed e affecting billing estimate - Limitation implement proper record the of scope keeping in a timely manner to auditor’s ensure that complete, relevant report and accurate information is accessible and available to support financial reporting

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Other Matters 2. ISS.49-Limitation - UIF Recurring The accounting officer did not Completed Disclosu affecting implement controls to ensure re the that information and documents auditor’s of the municipality are properly report recorded and kept safe to ensure that complete, relevant and accurate information is accessible for audit. 2. Other Matters 3. ISS.52-Unauthorized Recurring The accounting officer did not Completed Disclosu affecting Expenditure - AFS different ensure that financial statements re the from the Schedule are reviewed thoroughly before auditor’s submission for audit purposes. report

3. Other Matters 4. ISS.55-Fruitless and Recurring The accounting officer failed Completed Disclosu affecting Wasteful expenditure - perform through reviews relating re the Amounts condoned, to schedules supporting annual auditor’s written off by council financial statements disclosures. report different to amounts condoned as per AFS 4. Procure Matters 6. ISS.164-SCM - Provider New The accounting officer did not Completed ment affecting appointed for local ensure that all SCM laws and the production and content did regulations are complied with auditor’s not meet the minimum before awards are made to report threshold in terms of bidders Department of Trade and Industry

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5. Bank Matters 7. ISS.56-Cash and cash - Recurring The accounting officer did not Completed affecting transactions not accounted implement controls over monthly the for in the correct processing and reconciling of auditor’s accounting period transactions. report 6. Bank Matters 8. ISS.57-Cash and cash Recurring The accounting officer did not Completed affecting equivalents- Transactions implement controls over monthly the not accounted for in the processing and reconciling of auditor’s correct accounting period transactions. report 7. Bank Matters 9. ISS.59-Cash and cash New The accounting officer did not Completed affecting equivalents - Invalid ensure that financial statements the outstanding payments are reviewed thoroughly before auditor’s submission for audit purposes. report 8. Other Matters 10. ISS.40-Cash Flow New Management does not have Completed Disclosu affecting Statement - Un-auditable controls and proper procedures re the statement in place to prepare the Cash auditor’s Flow Statement report

9. Other Matters 11. ISS.106-Overstatement Recurring The accounting officer did not Completed Disclosu affecting of the commitment amount prepare regular, accurate and re the for the service provider complete financial and auditor’s “Fhima Consultancy and performance reports that are report projects” as per the supported and evidenced by operating commitment reliable information. register The accounting officer did not review the financial statements for accuracy and completeness prior to submission for audit purposes.

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10. Other Matters 12. ISS.153-Commitment Recurring The accounting officer did not Completed Disclosu affecting register not complete as not ensure that management re the all committed contracts prepare regular, accurate and auditor’s were disclosed complete financial reports that report are supported and evidenced by reliable information.

11. Other Matters 13. ISS.154-Commitment Recurring The accounting officer did not Completed Disclosu affecting register not complete as it ensure that management re the includes commitment prepare regular, accurate and auditor’s amounts for the projects complete financial reports that report completed. are supported and evidenced by reliable information. 12. Other Matters 14. ISS.114-Contigencies - Recurring The accounting officer did not Completed Disclosu affecting Incorrect classification prepare regular, accurate and re the (DWS) complete financials that are auditor’s supported and evidenced by report reliable information. The accounting officer did not review the financial statements to ensure that they are compliant to the MFMA and Grap requirements. 13. Other Matters 15. ISS.123-Irregular Recurring The accounting officer did not Completed Disclosu affecting expenditure understated put measures in place to ensure re the that irregular expenditure is auditor’s investigated and reported. report

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14. Other Matters 16. ISS.124-Council Wrote Recurring Management did not conducting Completed Disclosu affecting off / condoned without Internal investigations before re the proper investigation submission of all UIF to Council auditor’s report 15. Procure Matters 17. ISS.163-SCM - New The accounting officer did not Completed ment affecting Minimum threshold for ensure that all SCM laws and the local production and regulations are complied with auditor’s content not specified in the before awards are made to report bid specifications bidders 16. Other Matters 18. ISS.41-Statement of Recurring The accounting officer did not Completed Disclosu affecting comparison of budget and ensure that financial statements re the actual amounts - are reviewed thoroughly before auditor’s Difference between the submission for audit purposes. report statement and the final budget 17. Other Matters 19. ISS.62-Unauthorized Recurring The accounting officer did not Completed Disclosu affecting expenditure - ensure that financial statements re the Understatement are reviewed thoroughly before auditor’s submission for audit purposes. report 18. Other Matters 20. ISS.126- Recurring The accounting officer did not Completed Disclosu affecting Understatement of ensure that management re the Fruitless and wasteful - prepares regular, accurate and auditor’s Opening Balance complete financial reports that report are supported and evidenced by reliable information.

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19. Immova Matters 21. ISS.71-COF 13 - PPE: Recurring Oversight responsibility Completed ble affecting Differences between the regarding financial reporting as Assets the AFS and assets register well as related internal controls auditor’s has not been effectively report implemented by management. Management does not prepare regular, accurate and complete financial reports that are supported by reliable information. 20. Immova Matters 22. ISS.84-COF 20 - PPE: Recurring Oversight responsibility Completed ble affecting WIP transfer does not regarding financial and Assets the agree to the capitalised performance reporting and auditor’s amounts on infrastructure compliance as well as related report assets internal controls has not been effectively implemented in the municipal environment. The accounting officer did not prepare regular, accurate and complete financial and performance reports that are supported and evidenced by reliable information. 21. Immova Matters 23. ISS.10-PPE- Assets Recurring Oversight responsibility Completed ble affecting written off not removed regarding financial and Assets the from assets register performance reporting and auditor’s compliance as well as related report internal controls has not been effectively implemented in the municipal environment.

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22. Payment Matters 24. ISS.19-Invoice not Recurring The Accounting officer did not Completed s affecting settled within 30 days. exercise proper control over all the invoices to ensure payment auditor’s complies with the 30 days’ report period as required by section 65 of the MFMA. 23. Payment Matters 25. Iss 140 Expenditure : Recurring The accounting officer did not Completed s affecting assessment and municipal ensure that the municipality the charges- No supporting maintains an effective system of auditor’s documents for journal - expenditure control and to report Musina Billing Expenditure ensure that all transactions are supported by appropriate supporting documents 24. Procure Matters 26. Iss 28 Service provider New The accounting officer did not In progress ment affecting charged inflated amount ensure that the municipality the on travel time maintains an effective system of auditor’s expenditure control, report management before payment approval did not agree the details of the supporting documents to the supplier’s invoice to ensure accuracy and validity 25. Revenu Matters 27. ISS.81-Deferred Recurring The accounting officer did not Completed e affecting revenue - Limitation of implement controls to ensure the scope - Schedule missing that information and documents auditor’s of the municipality are properly report recorded and kept safe to ensure that complete, relevant and accurate information is accessible for audit.

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26. Liabilitie Matters 28. ISS.110-Trade Recurring The accounting officer did not Completed s affecting payables - Musina -( Prior implement controls to ensure the period error)- limitation of that information and documents auditor’s scope of the municipality are properly report recorded and kept safe to ensure that complete, relevant and accurate information is accessible for audit. 27. Liabilitie Matters 29. ISS.177-Trade New The Accounting officer did not Completed s affecting payables - misstatements prepare accurate and complete the to unknown amount financial reports that are auditor’s supported and evidenced by report reliable information. 28. Procure Matters 30. ISS.118-SCM - Recurring The accounting officer did not Completed ment affecting Declaration of interest not implement controls to ensure the submitted by the service that suppliers sign a declaration auditor’s provider of interest before they are report awarded with the contracts Management did not ensure that all SCM laws and regulations are complied with before awards are made to bidders 29. Procure Matters 31. ISS.119-SCM - Tax Recurring The accounting officer did not Completed ment affecting certificates and CSD implement controls to ensure the reports not attached on the that contracts are awarded to auditor’s documents suppliers whose tax matters are report declared to be in order by SARS Management did not ensure that all SCM laws and regulations are complied with before awards are made to bidders

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30. Revenu Matters 32. ISS.45-Interest Recurring Management failed to review Completed e affecting charged at incorrect rate and monitor compliance with the applicable laws and regulations auditor’s as well as the internal policies. report 31. Revenu Matters 33. ISS.120-Customers Recurring The accounting officer did not Completed e affecting incorrectly classified as ensure that management the indigents prepare regular, accurate and auditor’s complete financial reports that report are supported and evidenced by reliable information. 32. Revenu Matters 34. ISS.165-Meters not Recurring The accounting officer failed to Completed e affecting consistently read implement controls over daily the monitoring and reconciling of auditor’s revenue transactions report 33. Revenu Matters 35. ISS.166-Accounts not Recurring The accounting officer failed to Completed e affecting billed for June implement controls over daily the monitoring and reconciling of auditor’s revenue transactions report

34. Revenu Matters 36. ISS.167- Accounts not Recurring The accounting officer failed to Completed e affecting billed for the entire year implement controls over daily the monitoring and reconciling of auditor’s revenue transactions report

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35. Records Other 37. ISS.1-Internal control New 1. Management failed to update Completed Importan deficiencies - Outdated list the list of signatories with t Matters of Signatories employees employed with the municipality 2. Management failed to approve/adopt policies 36. Records Other 38. ISS.2-Limitation of New The accounting officer did not In progress Importan scope - Section 79 implement controls to ensure t Matters structures Act that information and documents of the municipality are properly recorded and kept safe to ensure that complete, relevant and accurate information is accessible for audit 37. Other Other 39. ISS.74- Recurring • Management did not ensure Completed Disclosu Importan Provisions(Leave that all employees were re t Matters provision) - Non- provided the annual leave days compliance with Leave they are entitled to as per the Policy Annual Leave Policy • Management did not review the number of days used for the calculation of leave provision to ensure the number of outstanding leave days is accurate 38. Other Other 40. ISS.138-Retention - Recurring The AG calculation(s) are Completed Disclosu Importan disagreement differences derived from the invoice amount re t Matters whereas the retention is calculated from total claim per certificate

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39. Other Other 41. ISS.107-Differences Recurring The Capital Commitments Completed Disclosu Importan between the commitment Register is understated by R39 re t Matters register and the disclosure 153 219.71 due to formula error note to the annual financial statements 40. Other Other 42. ISS.141-Contigencies- Recurring The Accounting officer did not Completed Disclosu Importan Differences between legal prepare regular, accurate and re t Matters confirmations and AFS complete financial and performance reports that are supported and evidenced by reliable information. 41. Other Other 43. ISS.142-Contigencies New • The accounting officer did not Completed Disclosu Importan not disclosed as required prepare regular, accurate and re t Matters by GRAP complete financials that are supported and evidenced by reliable information. • The accounting officer did not review the financial statements to ensure that they are compliant to the MFMA and Grap requirements. 42. Other Other 44. ISS.144-Contigent Recurring The Accounting officer did not Completed Disclosu Importan liability disclosure prepare regular, accurate and re t Matters inaccurate complete financial and performance reports that are supported and evidenced by reliable information.

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43. Human Other 45. ISS.35-COF 26- Non- Recurring Management did not exercise its Completed Resourc Importan vetting during oversight responsibility es t Matters appointments regarding compliance and internal controls, nor did it review and monitor compliance with laws and regulations. In addition, management did not see to it that vacant positions were timeously filled- which led to the current workforce working excessive hours. 44. Inventor Other 46. ISS.67-Differences Recurring Management does not prepare Completed y Importan between water losses regular, accurate and complete t Matters disclosed and recalculated financial reports that are amount supported by reliable information. 45. Liabilitie Other 47. ISS.146-Trade payable Recurring The accounting officer did not Completed s Importan - limitation - RFI 55 implement controls to ensure t Matters that information and documents of the municipality are properly recorded and kept safe to ensure that complete, relevant and accurate information is accessible for audit. 46. Predeter Other 48. ISS.69-Supporting New Inadequate response by In progress mined Importan evidence for the indicator management Objectiv t Matters are not relevant to the es indicator

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47. Predeter Other 49. ISS.72-AoPO - New Inadequate response by In progress mined Importan Information does not relate management Objectiv t Matters to the current year es

48. Predeter Other 50. ISS.97-COF no 47- Recurring Poor planning and monitoring In progress mined Importan AoPO- Inconsistency Objectiv t Matters between the APR and es SDBIP 49. Predeter Other 51. ISS.98-AoPO- New Poor planning and reporting In progress mined Importan Indicators not verifiable Objectiv t Matters es 50. Predeter Other 52. ISS.95-KPA 2: LED- 2. Recurring Poor planning and monitoring In progress mined Importan Inconsistencies between Objectiv t Matters the measurement criteria es as per the planning documents (SDBIP) and the Annual performance report for certain KPIs 51. Predeter Other 53. ISS.109-COF120 -VIP New Inadequate response by In progress mined Importan toilets - Information not in management Objectiv t Matters the current year es 52. Revenu Other 55. ISS.112-Revenue Recurring The accounting officer did not Completed e Importan From Non-Exchange-Non- ensure that management t Matters disclosure of the Change prepare regular, accurate and in accounting policy complete financial reports that

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are supported and evidenced by reliable information.

53. Revenu Other 56. ISS.113-Revenue Recurring The accounting officer did not Completed e Importan From Non-Exchange Fair ensure that management t Matters presentation and prepare regular, accurate and compliance with Standards complete financial and of Generally Recognised performance reports that are Accounting Practice supported and evidenced by reliable information. 54. Other Administ 58. ISS.3-AFS - Review of Recurring Prepare regular, accurate and In progress Disclosu rative the annual financial complete financial and re Matters statement performance reports that are supported and evidenced by reliable information. 55. Receiva Administ 59. ISS.27-No New Accounting Officer did not Completed bles rative Discontinuance notice on ensure that debtors with account Matters outstanding debtors overdue by more than 90 days were furnished with notice of discontinuance as per the credit policy 56. Predeter Administ 60. ISS.100-AoPO- New Poor planning In progress mined rative Indicators not relevant to Objectiv Matters the mandate of the es municipality

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57. Other Administ 61. ISS.147-Budget Recurring The accounting officer did not Completed Disclosu rative statement vs. actual implement controls to ensure re Matters amount -Limitation that information and documents of the municipality are properly recorded and kept safe to ensure that complete, relevant and accurate information is accessible for audit. 58. Human Administ 62. ISS.148-COF 116- HR New Exercise oversight responsibility Completed Resourc rative management- Staff regarding financial and es Matters establishment not performance reporting and approved by Council compliance as well as related internal controls. Review and monitor compliance with applicable laws and regulations. Management did not exercise its oversight responsibility regarding compliance and internal controls, nor did it review and monitor compliance with laws and regulations. 59. Administ 63. ISS.149-COF 111- Recurring Leadership-Exercise oversight In progress rative Internal control responsibility regarding financial Matters deficiencies - Audit Action and performance reporting and plans compliance as well as related internal controls.

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60. Predeter Administ 64. ISS.94-KPA 2: Local Recurring Management did not exercise its In progress mined rative Economic Development- oversight Objectiv Matters Inaccurate performance responsibility regarding financial es indicator reported and performance reporting and compliance as well as related internal controls. 61. Predeter Administ 65. ISS.102-KPA 2: LED- Recurring Poor planning and monitoring In progress mined rative 4. Inconsistencies between Objectiv Matters the targets as per the es Service Delivery implementation plan (SDBIP) and in the annual performance report (APR) 62. Other Administ 66. ISS.42-Provisions: Recurring Management did not prepare the Completed Disclosu rative Performance bonus not financial statement in re Matters presented in terms of accordance with the requirement GRAP of GRAP management did not revise the provisions annually as required by GRAP 19. 63. Revenu Administ 67. ISS.46-Incorrect Recurring Prepare regular, accurate and Completed e rative classification of revenue complete financial and Matters performance reports that are supported and evidenced by reliable information. 64. Revenu Administ 68. ISS.168-vat and The accounting officer failed to Completed e rative revenue recognized on implement controls over daily Matters own accounts monitoring and reconciling of revenue transactions

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65. Perform Limitatio 1. Key projects (Request New In progress ance n for information no.06 of audit 2019) Information requested not submitted for audit purposes. (Refer to the detailed audit COF for the information not submitted) 66. Perform Complia 26. Standard for Recurring In progress ance nce Infrastructure Procurement audit and Delivery Management (SIPDM) – Non Compliance 67. Perform Complia 27. Xikundu Mhinga Bulk New 1. Practical completion of works In progress ance nce Water Supply Makuleke was delayed due to audit to Xamarhwanwani Bulk malamaulele strike and 1. Contract period - Project exhaustion of MIG Funding delays which resulted to project 2.Inadequate Project suspension. 2 & 3 Management Measures Oversight 3.Design Oversight 68. Perform Complia 28. Xikundu Mhinga Bulk New 1. Malamulele strike and poor In progress ance nce Water Supply Project – perfomance by the contractor audit Saselamani, Botsoleni, which as a result the contract Maphophe, Mabiligwe was terminated. Bulk and Storage 2. Unavailability MIG funding. 1.Project Delays 2.Delay in appointing the replacement contractor

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69. Perform Complia 29. Xikundu Bulk Water New 1.Project delayed due to late In progress ance nce Supply Project 3 payment - Finance audit 1.Project delayed due to 2.Extension of time claim - late payment implementation of GCC 2.Extension of time claim 3.Retention - Materials on site 3.Retention 4.Inadequate stakeholder 4.Inadequate stakeholder engagement - Government engagement changes 70. Distributi Disagre 44. Water losses – AFS Recurring In progress on ement does not agree to the losses auditors recalculated amount

6.2. Audit Of Performance Committee Report

Audit committee members The committee consisted of four members, who were all independent of the municipality as follows: Audit Committee Member from July 2019 to June 2020 No. Name of the Member Status Tenure of Status 1. Adv. E.N Lambani Chairperson June 2018 – May 2021 2. Mr. F. Ndou Member June 2018 – May 2021 3. Mr. T.G Nevhutalu – CA(SA) Member June 2018 – May 2021 4. Ms. M.W Kwenamore – Member July 2019 – May 2021 AGA(SA)

The Audit Committee met six (6) times during the financial year under review as per approved terms of reference. The Internal Audit manager and Risk Manager are permanent invitees to committee meetings and have unrestricted access to bring any matter within their scope and responsibility to the attention of the Committee

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The committee No. of 23/08/2019 23/08/2019 28/11/2019 24/01/2020 12/06/2020 held meetings Meetings (Ordinary (Special (Special (Ordinary (Ordinary as follows: Meeting) Meeting) Meeting) Meeting) Meeting) Name of Member Adv. E.N 5/5 ✓ ✓ ✓ ✓ ✓ Lambani

Mr. F. Ndou 5/5 ✓ ✓ ✓ ✓ ✓

Mr. T.G 2/5 X X ✓ ✓ ✓ Nevhutalu – CA(SA) Ms. M.W 5/5 ✓ ✓ ✓ ✓ ✓ Kwenamore – AGA(SA)

Audit committee responsibility The Committee reports that it has complied with its responsibilities arising from section 166 of the Municipal Financial Management Act(MFMA), 2003, and paragraph 14(2) (a) of the Local Government: Municipal Planning and Performance Management Regulations, 2001 and the King IV Report on Best Practices on Corporate Governance for South Africa. The Committee also reports that it has adopted appropriate formal terms of reference as its audit committee charter, and regulated its affairs in compliance with this charter and has discharged all its responsibilities as contained therein. The effectiveness of Internal controls The system of internal controls applied by the Municipality over financial and risk management has improved. In line with the MFMA and the King IV Report on Corporate Governance requirements, Internal Audit provides the Audit committee and management with assurance that the internal controls of the Municipality have been fairly designed; however they are not fully effective. This is as a result of management not fully optimizing risk management processes, as well as slow implementation of corrective actions and suggested enhancements to controls and governance processes. From the Audit Report of the Auditor-General South Africa (AGSA) on the annual financial statements of the municipality, it was noted that the Municipality has maintained a qualified audit opinion, for the year under review. We have recommended that

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management should implement an action plan to address all findings raised by AGSA in order to strengthen the efficiency and effectiveness of systems of Internal controls over financial reporting.

Evaluation of Annual Financial Statements

The Committee has: • Reviewed and discussed the audited annual financial statements to be included in the annual report, with the Auditor- General and the Municipality management, • Reviewed the Municipality compliance with legal and regulatory provisions, • Reviewed the Auditor General’s management report and audit report, and • Reviewed significant adjustments resulting from the audit.

Internal Audit The Committee is fairly satisfied that the internal audit function is operating and that it has fairly addressed the risks pertinent to the Municipality on their audits during the period under review. Internal audit performed the audit of internal controls of the Municipality, through limited information and resources provided. The Audit committee is concerned about the effectiveness of the internal controls during the financial year. The Committee has noted that there is lack of monitoring, oversight and implementation by Management in managing internal controls.

Risk management

The Committee is satisfied that risk management is continually improving within the Municipality. However, management need to ensure that there is improved co-ordination between risk management and strategic planning functions, so that resources can be allocated in an optimal manner to address the top risks of the Municipality.

Performance Management

The Committee is satisfied that preparation and reporting on pre-determined objectives of the Municipality has remained stagnant on a qualified audit opinion by AGSA for the past three consecutive financial years. During the year, the Committee advised management on how it can improve performance management processes.

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Auditor-General of South Africa

The Audit Committee in consultation with management, agreed to the terms of the agreement. The audit fees for the external audit were considered and approved taking into consideration such factors as the timing of the audit, the extent of the work required and the scope. The audit committee has met with the AGSA to ensure that there are no unresolved issues. The committee concur with and accept the AGSA’s report on the annual financial statements, and are of the opinion that the audited annual financial statements should be accepted and read together with the report of the AGSA. The auditors remained independent throughout the financial year.

Reporting

The Audit committee tabled its quarterly reports to the municipal council, reporting on matters attended to during the relevant quarter.

7. SECTION C: CONLUSION Our Service Delivery and Budget Implementation Plan (SDBIP) commits Vhembe District Municipality to ensure that the organization actually delivers on the Integrated Development Plan (IDP), budget (both capital and operational) spending and service delivery targets during the 2019/20 financial year. It is a detailed plan of how we will on quarterly basis implement and report on the objectives set out in our IDP. SDBIP gives operational expression to the IDP. The strategic direction that the Municipality is undertaking is set out in its Integrated Development Plan (IDP). The SDBIP enables the Municipal Manager to monitor the performance of General Managers, the mayor to monitor the performance of the Municipal Manager and for the community to monitor the performance of the municipality as each activity contains outputs, outcomes and timeframes.

The SDBIP is yet another step forward to increasing the principle of democratic and accountable (local) government as enshrined in Section 152(a) of the Constitution. It is in essence the management and implementation tool which sets in-year information such as quarterly service delivery and monthly budget targets and links each service delivery output to the budget of the municipality. It further indicates the responsibilities and outputs for each of the General Managers, the resources to be used and the deadlines set for the relevant activities.

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The Annual Reports reflects consolidated performance of the municipality against the planned priorities which are monitored on quarterly bases. In the financial year under review, Vhembe District Municipality attained amongst others the following which had a positive impact in the community: i. Operationalizing Vuwani Fire Training Centre. ii. Completion of Xigalo Fire Station iii. Improvement of complain management within the district iv. Access to portable water in Masakona communities (water supply project completed and yield results) v. Establishment of Functional District Coronavirus Command Council) vi. Supply of water through partnership with Venetia Mine and DWS (tinkering) during COVID-19 Lockdown vii. Procurement of additional Agricultural implements (i.e. tractors and relevant accessories) viii. Appointment of Municipal Manager and Chief Financial Officer (this lead to improvement in financial management)

______Ndou T.S Date Municipal Manager

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APPENDICES

Appendix A: Councillors; Committee Allocation and Council Attendance MUNICIPAL PUBLIC ACCOUNTS COMMITTEE

NAME GENDER MUNICIPALITY PARTY 1. CLLR. MAKHOMISANI S.E- F VDM ANC (CHAIRPERSON) 2. CLLR. MADZHIGA F.N. M MAKHADO ANC 3. CLLR. MATAMELA M.S. F COLLINS CHABANE ANC 5. CLLR. THARAGA M.D M THULAMELA ANC 6. CLLR.RAMBUDA S. F THULAMELA ANC 7. CLLR. MASITHI J. F VDM EFF 8. CLLR. MAFHALA N.A M VDM DA 9. CLLR. MADZUNYA E. M THULAMELA PAC 10.Hosi MUKHARI H.S M VDM

SPECIAL PROGRAMMES

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NAME GENDER MUNICIPALITY PARTY 1. CLLR. RAMBUWANI R.L. - F VDM ANC (CHAIRPERSON) 2. CLLR. KUTAMA N M MAKHADO ANC 3. CLLR. MULAUDZI M. F THULAMELA ANC 4. CLLR. RADAMBA N.C. M VDM ANC 5. CLLR. KWINDA C. F THULAMELA ANC 6. CLLR. MALULEKE R. F COLLINS CHABANE ANC 7. CLLR. MABOYA T.N F MAKHADO DA 8. CLLR. MATUMBA J F VDM ANC 9. KHOSI TSHIKUNDAMALEMA M.S. M VDM

DEVELOPMENT PLANNING PORTFOLIO COMMITTEE

NAME GENDER MUNICIPALITY PARTY 1. CLLR. MACHOBANE G - (CHAIRPERSON ) F LIM345 ANC 2. CLLR: LERULE RAMAKGANYA M. F VDM ANC (PORTFOLIO HEAD) 3. CLLR. MALADA D.M. M VDM ANC 4. CLLR. MAWELA ESTHER. F THULAMELA ANC 5. CLLR. MATHUKHA N.R. F VDM ANC 6. CLLR.MATHOMA P M LIM345 ANC 7. CLLR. TSHILILO G. F THULAMELA EFF 8. CLLR MULAUDZI V.E M THULAMELA DA 9. CLLR MAGODA T F THULAMELA COPE 10. HOSI NXUMALO B.C. M VDM

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CORPORATE SERVICES PORTFOLIO COMMITTEE

NAME GENDER MUNICIPALITY PARTY 1. CLLR. LIGARABA L - (CHAIRPERSON) F VDM ANC 2. CLLR. MBEDZI T. - (PORTFOLIO HEAD) F VDM ANC Corporate 3. CLLR. BALOYI N.L. M COLLINS CHABANE ANC 4. CLLR. MATHOMA P. M COLLINS CHABANE ANC 5. CLLR.MAMAFHA T.C M MAKHADO ANC 6. CLLR. PADELANI T. M THULAMELA ANC 7. CLLR. SELAPYANA MAANO ABRAHAM M MAKHADO EFF 8. CLLR. MULAUDZI V.E. M THULAMELA DA 9. KHOSI RAMBUDA A M VDM

TECHNICAL SERVICES PORTFOLIO COMMITTEE

NAME GENDER MUNICIPALITY PARTY 1. CLLR. MAGADA S - (CHAIRPERSON) M VDM ANC 2. CLLR. MAWELA N.GODFREY. - M VDM ANC (PORTFOLIO HEAD) 3. CLLR. NGOBENI E. F COLLINS CHABANE ANC 4. CLLR. MATUMBA J F VDM ANC 5. CLLR. TSHILAMBWANA M.S F MAKHADO ANC 6. CLLR. MASHAU P M VDM EFF 7. CLLR. MARIBA M.J M MAKHADO DA 8. CLLR. MAGODA T F THULAMELA COPE 9. CLLR. MADZUNYA E M THULAMELA PAC 10. KHOSI NETHENGWE N.S. M VDM

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FINANCE SERVICE PORTFOLIO COMMITTEE

NAME GENDER MUNICIPALITY PARTY 1. CLLR.NETSHISAULU M.O - F VDM ANC (CHAIRPERSON) 2. CLLR. LUDERE R. - (PORTFOLIO HEAD) M VDM ANC 3. CLLR .MUEDI E.T. F THULAMELA ANC 4. CLLR. MACHETE M.S F MAKHADO ANC 5. CLLR. MUKWEVHO J. F MUSINA ANC 6. CLLR. MUNYAI N.SAMUEL M MAKHADO ANC 7. CLLR. MPASHE M.J. M VDM DA 8. HOSI MHINGA S.C. M VDM

COMMUNITY SERVICE PORTFOLIO COMMITTEE

NAME GENDER MUNICIPALITY PARTY 1. CLLR. MAINGO T.R. - (CHAIRPERSON) F MAKHADO ANC 2. CLLR. RADAMBA N - (PORTFOILI HEAD) M VDM ANC 3. CLLR CHAVANE P.J. M COLLINS CHABANE ANC 4. CLLR. RALIPHADA R F MAKHADO ANC 5. CLLR. MUTHEIWANE F.M. M THULAMELA ANC 6. CLLR.TSHISHONGA D F THULAMELA ANC 7. CLLR. TSHIREDO C.E. F COLLINS CHABANE EFF 8. CLLR. MPASHE M.J. M MAKHADO DA 9. KHOSI MANENZHE T.E. M THULAMELA Traditional Leader

OTHER COMMITTEES

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PROGRAMMING COMMITTEE.

CONVENOR: MADAM SPEAKER: CLLR NKONDO T.F.

Chief Whip: Cllr Ndou R.S. Leader of government Business: Cllr. Mbedzi T.

RULES AND ETHICS COMMITTEE.

CHAIRPERSON: CLLR CHAVANI P.J. Cllr. Raliphada R. Cllr. Masithi J. Cllr. Maboya T.N.

MULTIPARTY WHIPPERY COMMITTEE:

CONVENOR: CHIEF WHIP: CLLR NDOU RATSHIVHANDA. Cllr. Mashau P. Cllr. Mariba M.J. Cllr. Magoda T.P. Cllr. Madzunya E.

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Municipal Council Meetings Attendance 2019/2020

# NAME MUNICIPA

LITY

2019

30 July 30 Augusrt 2019 05 November 2019 09December 2019 30 November 201 31 January 2020 07 February 2020 26 March 2020 312020 May 152020 June 1. BALOYI NDZUNISANI COLLINS Yes Yes Yes Yes Yes Yes Yes Yes No Yes LAZAROUS CHABANE 2. CHAUKE TINTSWALO VDM Yes Yes No Yes No No Yes Yes Yes Yes FAITH 3. CHAVANI PHAHLELA COLLINS Yes Yes Yes Yes Yes Yes Yes Yes No Yes JOE CHABANE 4. DAVHANA AZWIFANELI THULAME Yes Yes Yes No No Yes Yes Yes Yes Yes JOYCE LA 5. DR NETHENGWE VDM Yes No Yes Yes Yes No No Yes Yes Yes THIDIZIAMBI GLADYS 6. GADABENI R.L VDM Yes Yes Yes No No Yes Yes No Yes Yes

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7. FURUMELE MIKATEKO MAKHADO Yes Yes No Yes Yes Yes Yes Yes Yes No GLANDA 8. KUTAMA NDWAKHULU MAKHADO Yes Yes No Yes No Yes No No No No

9. KWINDA CECILIA THULAME Yes Yes No Yes Yes Yes Yes Yes Yes No SHONISANI LA 10. LUDERE RUDZANI VDM No No Yes Yes Yes Yes Yes No No Yes

11. MABOYA THEMBANI VDM Yes Yes Yes Yes No No Yes Yes No No NANCY 12. MACHETE MAHLOMOLA MAKHADO No Yes No Yes No Yes Yes Yes Yes No SYLVIA 13. MACHOBANE GRACE/ COLLINS Yes No No Yes Yes Yes Yes Yes Yes No NKANYANI CHABANE 14. MADZHIGA FHUMULANI MAKHADO Yes Yes Yes Yes No Yes Yes Yes Yes No NEHEMIA 15. MADZUNYA EDZISANI THULAME Yes No Yes Yes No Yes Yes Yes Yes Yes LA 16. MAGADA M ROBERT MAKHADO Yes Yes Yes No Yes No Yes Yes Yes No

17. MAGADA SAMUEL VDM No Yes Yes Yes Yes Yes Yes Yes Yes Yes

18. MAINGO TLHAMANANG MAKHADO Yes Yes No Yes Yes Yes Yes No Yes Yes RUTH(MAKHUBELE) 19. MAKHOMISANE VDM No Yes No Yes No Yes Yes Yes Yes Yes SEKGOKWA ESTHER 20. MALULEKE ROSINA COLLINS Yes Yes Yes Yes Yes Yes No Yes Yes Yes CHABANE 21. MALUME NTHAMBELENI VDM Yes Yes Yes No Yes No Yes Yes Yes Yes MARCUS

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22. MAMAFHA TUWANI MAKHADO Yes Yes Yes No No Yes Yes Yes No Yes CEDRICK 23. MARAGA T.A MAKHADO Yes Yes Yes No Yes Yes Yes Yes Yes Yes

24. MARIBA MASHUDU VDM Yes Yes No Yes Yes No Yes Yes Yes Yes JOSEPH 25. MASHAU PATRICK VDM No No Yes Yes No No Yes No No Yes

26. MASITHI ARINAO JOYCE VDM No Yes No Yes No Yes Yes No Yes Yes

27. MATAMELA SOPHY COLLINS Yes Yes Yes Yes No Yes Yes Yes No Yes CHABANE 28. MATHOMA PHINEUS COLLINS Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes CHABANE 29. MATHUKHA NTSUNDENI VDM Yes Yes Yes No Yes Yes Yes Yes Yes Yes ROSE 30. MATUMBA NDITSHENI VDM No No No No No Yes Yes Yes Yes No JEANETH

31. MAWELA ESTHER THULAME Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes LA 32. MAWELA N GODFREY VDM Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

33. MBEDZI THINAWANGA VDM Yes Yes Yes No Yes Yes Yes No Yes Yes SELINAH

34. MOKWENA THILIVHANI MAKHADO Yes Yes Yes No Yes No Yes Yes No Yes GRACE 35. MPASHE MASILO MAKHADO No No No No No No No No Yes No JOHANNES

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36. MOKWEVHO JOSEPHINE MUSINA Yes Yes No Yes Yes Yes No No No No

37. MUTHEIWANA THULAME No No No Yes Yes Yes Yes No No Yes FULUFHELO ASNATH LA

38. NDOU RATSHIVHANDA VDM No No No Yes No Yes Yes Yes Yes No SAMSON 39. NELUSHI T.A THULAME Yes Yes Yes No Yes Yes Yes Yes No Yes LA 40. NENGUDA D.A VDM Yes Yes Yes No Yes Yes Yes Yes Yes Yes

41. NEKUNGUNI THULAME Yes No Yes Yes No Yes No Yes Yes Yes AZWIHANGWISI EUNICE LA 42. NETSHISAULU VDM Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes MUDZUNGA OLGA 43. NETSHIPISE LIVHUWANI THULAME Yes No Yes Yes No Yes Yes Yes Yes Yes HILDA LA 44. MUKWEVHO JOSEPHINE MUSINA Yes Yes Yes No Yes Yes Yes Yes No Yes

45. NGOBENI ELIZABETH COLLINS Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes CHABANE 46. NKONDO TSAKANI VDM Yes Yes Yes No Yes Yes Yes Yes Yes Yes FREDA 47. PANDELANI THULAME Yes Yes Yes Yes Yes Yes Yes Yes No No THINAWANGA LA 48. RADAMBA NDIVHUWO VDM Yes Yes No No Yes Yes Yes Yes No Yes CALVIN 49. RALIPHADA RACHEL MAKHADO No No Yes No No Yes Yes No No Yes

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50. RAMBUWANI LUTANANI VDM Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes RAPSON 51. TEMBA M.P. VDM No No No Yes No No Yes No No No

52. THARAGA M. DONALD THULAME Yes Yes Yes Yes No Yes Yes Yes No Yes LA 53. TSHILAMBWANA MAKHADO Yes No Yes Yes No Yes Yes Yes Yes Yes MUSUNDWA SELINAH 54. TSHILILO GRACE THULAME Yes Yes Yes Yes Yes Yes Yes No Yes Yes LA 55. TSHIREDO C. COLLINS Yes Yes Yes No Yes Yes Yes Yes No Yes ELISABETH CHABANE 56. TSHISHONGE DOVHANI THULAME Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes EDNA LA 57. TUWANI THIATHU THULAME Yes Yes Yes No Yes Yes Yes Yes No Yes THOMAS LA

58. KHOSI KUTAMA P.V. VDM Yes Yes No No Yes Yes No Yes No No

59. KHOSI MANENZHE T.E. VDM No Yes No Yes No Yes No No No No

60. HOSI MUKHARI S.T. VDM Yes No No No No No No No Yes No

61. HOSI MUKHARI H.S. VDM No No No No No No No No No No

62. KHOSI MANEDZHE T.E VDM No No No No No No No No No

63. KHOSI RAMBUDA A. VDM No No No No Yes No No No No No

64. KHOSI NETHENGWE N.S VDM Yes No No No No No No No No No

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65. KHOSI VDM Yes Yes No No Yes No No No No No TSHIKUNDAMALEMA M 66. HOSI MANGANYI S.P. VDM No No No No No No No No No No

67. HOSI MHINGA S.C. VDM No No No No No No No No No No

68. HOSI NXUMALO B.C. VDM No No No No No No No No No No

69. DAU MG SECRETARY No No No No No No No No No No

Appendix B: Committees and Committee Purpose COMMITTEE PURPOSE Municipal Public Accounts • To promote good governance, transparency and accountability on the use of municipal Committee (MPAC) resources • To consider and evaluate the content of the Annual Report and make recommendations to Council • To examine the financial statements and Audit reports of the municipality • To perform any other functions assigned to it through a resolution of Council within its responsibilities. Rules and ethics Committee To monitor and enforce adherence to codes of ethics and codes of conduct by councillors Special Programmes Portfolio To oversee municipal activities with regard to moral regeneration, assistance to the Committee disabled, the elderly, women and youth Community Services Portfolio To exercise an oversight role over the functioning of Community Services Department Committee Development Planning To exercise an oversight role over the functioning of Development Planning Department Department

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Technical Services Portfolio To exercise an oversight role over the functioning of Technical Services Department Committee Corporate Services Portfolio To exercise an oversight role over the functioning Corporate Services Department Committee Finance Portfolio Committee To exercise an oversight role over the functioning of Finance Department

Appendix C: Third Tier Administrative structure

No: Official names Designation Departments 1. Ndou Tshimangadzo Municipal Manager Municipal Manager office 2. Mathule Nditsheni General Manager: Community services Community services 3. Chauke Ferdinand Acting General Manager: Technical services Technical services 4. Ndou Tshimangadzo General Manager: Corporate services Corporate services 5. Tshivhinda Mufunwa General Manager: Development planning Development planning 6. Mutalatwa Thangavhuelo Chief financial officer Chief financial officer 7. Ramavhoya Manase Manager: Assets Finance 8. Sigida Ntuweleni Supply chain Manager Finance 9. Mufamadi Thifhelimbilu Manager: Expenditure Finance 10. Mukundi Mushaphi Manager LED Development planning 11. Mapholi Constance Manager Spatial Planning Development planning 12. Nempumbuluni Thambeleni Manager Transport planning Development planning 13. Daswa Shumani Manager GIS Development planning 14. Ralushai Matodzi Manager Communication Mayors offices 15. Mulaudzi Christopher Manager Mayors offices Mayors offices 16. Tshikovha Cedrick Manager Strategic Municipal Manager office

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17. Matloga Selokela Manager IDP Municipal Manager office 18. Mahwasane Mutheiwana Manager Water demand Technical services 19. Phuthu Ailwei Manager O&M Technical services 20. Mulibana Avhaathu Manager Water Quality Technical services 21. Chauke Ferdinand Manager PMU Technical services 22. Masakona Tshifhiwa Manager Planning Technical services 23. Mphaphuli Kenneth Manager Human resource Corporate services 24. Rasimphi Thivhonali Manager Payroll Corporate services 25. Matamba Mulimisi Manager Council support Corporate services 26. Mavhungu Kethrene Manager : Facility Management Community services 27. Budeli Maluta Manager: Chief Fire and Rescue Officer Community services 28. Mabasa Mafemani David Manager: Sports and Culture Community services 29. Mukwevho Nngodiseni Manager: Environmental Health Community services 30. Muthaphuli Nkanukeni Manager: Disaster management: Response and Recovery Community services 31. Ntambeleni Tshilidzi Manager: Disaster Institutional Capacity Community services

Appendix D: Functions of Municipality.

POWERS AND FUNCTIONS OF VHEMBE DISTRICT MUNICIPALITY The Vhembe District Municipality has the following powers and functions assigned to it in terms of the provisions of Section 84 (1) of the Municipal Structures Act, no 117 of 1998: • Integrated development planning for the district municipality as a whole, including a framework for integrated development plans of all municipalities in the area of the district municipality • Bulk supply of electricity that affects a significant proportion of municipalities in the district. This function is currently being rendered by ESKOM whilst the district is subsidizing free basic electricity and reticulations within four local municipalities • Domestic waste – water and sewage disposal system • Solid waste disposal sites serving the area of the district municipality as a whole • Municipal roads which form an integral part of a transport system for the area of the district municipality as a whole • Regulation of passenger transport services • Municipal airports serving the area of the district municipality as a whole

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• Municipal health services serving the area of the district municipality as a whole • Fire fighting services serving the area of the district municipality as a whole • The establishment, conduct and control of fresh produce markets and abattoirs serving the area of a major proportion of the municipalities in the district • The establishment, conduct and control of cemeteries and crematoria serving the area of a major proportion of the municipalities in the district • Promotion of local tourism for the area of the district municipality • Municipal public works relating to any of the above functions or any other functions assigned to the district municipality • The receipt, allocation and , if applicable, the distribution of grants made to the district municipality • The imposition and collection of taxes, levies and duties as related to the above functions or as may be assigned to the district municipality in terms of national legislation. • Water Services is transferred to the district whilst service level agreements were signed with local municipalities to perform the function of water service providers. • It should be noted that Environmental/Municipal Health Services is transferred from Limpopo Department of Health and Social Development to Vhembe District Municipality.

Appendix E: Ward Reporting

District municipality does not have wards

Appendix F: Ward Information

District municipality does not have wards

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Appendix G:

Recommendations of the Municipal Audit Committee AUDIT COMMITTEE: RESOLUTIONS REGISTER 2019/2020

Ref. Resolution By Whom By When Progress

A. AC Ordinary Meeting - 21 June 2019

1. 5.2.2. Implementation of Provincial Treasury: Acting CFO Next Ord. AC Implemented. Budget benchmark report: meeting

To be presented at the next AC meeting.

2. 5.2.3. Financial management contracts: Acting CFO Next Ord. AC Not Implemented. i. The Draft Cost containment policy must be submitted to the Audit committee for meeting review, ii. That a clause on the service level agreements of consultants should be specific on the credibility of the AFS,

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Ref. Resolution By Whom By When Progress iii. That progress Reports from all Finance consultants to be presented in the Next AC meeting. B. AC Ordinary Meeting: 23 August 2019

3. 6.1.1. Performance Information: Manager: Next Ord. AC In Progress a) Management should ensure that non- achieved targets are featured through the Strategic meeting IDP process in preparation for the Management forthcoming financial year, b) That the reporting template should be modified to provide further analysis of performance on planned targets, and c) That PMS 4th quarter report is recommended for approval by council with the necessary changes. 6.2.2. Mscoa Report: 4. Acting CFO Next Ord. AC Still In Progress. a) That management must be Mscoa compliant and ensure that all segments are optimally meeting active to avoid usage of consultants for compilation the AFS, b) That management should provide full disclosure on background information on the Mscoa committee's functionality and provide a report in the next meeting, c) That the Provincial treasury report on Mscoa compliance should be presented at the next audit committee meeting, d) AC encouraged management to ensure that the financial management system and

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Ref. Resolution By Whom By When Progress processes is fully Mscoa compliant which will assist in ensuring consistent and reliable financial reporting. 5. 6.2.3. Unauthorised, Irregular, Fruitless & Municipal Next Ord. AC Still In Progress Wasteful(UIF) Expenditure Report: a) Management should ensure that Manager meeting investigations are conducted internally before the UIF registers are submitted to MPAC, through council, b) That the Audit committee will provide guidance on the functionality of the FMC and on UIF internal investigations during the next Audit Committee meeting. 6. 6.3.1. Risk management: Manager: Risk Next Ord. AC Still In Progress a) That risk management must submit risk registers to the audit committee prior to each Management meeting sitting, b) Management was encouraged to implement all the recommendations of the RMC to ensure that the municipality succeeds, c) The audit committee resolved that the RMC chairperson is an ex-officio member of the Chairperson of the audit committee however with management, and d) That management should ensure that RMC meetings are held a week before the AC meeting date to ensure that the committee is effective.

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Ref. Resolution By Whom By When Progress

7. 6.4.2. Analytical Report on Litigations: Manager: Legal Next Ord. AC Still In Progress

a) The AC advised the municipality to do Services and meeting everything sequentially, and Acting GM: b) That the municipality should reconsider the Corporate decision of contracting a legal representative Services on the matter and rather deal with the matter internally for now.

8. 6.6.4. Organisational Structure 2019/2020: Acting GM: Next Ord. AC Implemented. a) That management must present a full report on the entire organizational structure of the Corporate meeting municipality. Services

9. 7.1. Internal audit Progress report Manager: Immediately - Staffing

a) Management to ensure that the Internal audit Internal Audit, processes still unit is adequately staffed, Acting GM: in-progress. b) That the additional audit assignment on the Corporate - Additional AGSA audit coordination is approved as an Services and audit project additional audit assignment during 1st and Municipal Implemented. 2nd Quarter of 2019/2020, in collaboration Manager with the Office of the CFO, while ensuring

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Ref. Resolution By Whom By When Progress that it has minimal impact on approved Internal audit planned audit assignments.

C. AC SPECIAL MEETING - 23 AUGUST 2019

10. a) That the Annual performance report is Manager: 31 August 2019 Completed. recommended for submission to AGSA with Strategic the necessary changes. Management

11. b) That management should continue with the Acting CFO 31 August 2019 Completed. AFS preparations and ensure that all outstanding tasks are completed and that the financial statements are submitted by 31 August 2019 to AGSA.

D. AC SPECIAL MEETING - 28 NOVEMBER 2019

12. a) That management and AGSA must continue AGSA, Acting 30 November Completed on 05 with their engagements on adjusted AFSs, and CFO and MM 2019 December 2019. b) That management must ensure that all Final Report was outstanding information is submitted by end of business 28 November 2019 to AGSA. presented to Management, the Executive Mayor and the Audit

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Ref. Resolution By Whom By When Progress committee Chairperson.

E. AC ORDINARY MEETING - 24 JANUARY 2020

st 13. 15.1.1.(a) PMS 1 Quarter 2019/2020 Report: Strategic 30 June 2020 Implemented. a) That the target on Audit outcomes should be . escalated to the strategic planning Management: SDBIP documents, Mr. Tshikovha N. 2020/2021 b) That financial information should not be excluded from performance information, c) That the committee should be furnished with the operational SDBIP for the committee to review indicators in line with achievement of an improved audit opinion, d) That targets to improve billing processes and how management will be able to provide accurate bills to municipal clients should be considered under finance nd 14. 25.1.1.(b) PMS 2 Quarter 2019/2020 Report: Strategic 30 June 2020 Implemented. a) That the municipality should consider full . pre-paid water services for the District, Management: SDBIP b) That management responses on corrective Mr. Tshikovha N. 2020/2021 actions need to be reviewed on the basis of real root causes for non-achievement of targets, and c) That corrective actions on delays in Supply Chain Management(SCM) processes cannot always be; “To fast track SCM processes”,

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Ref. Resolution By Whom By When Progress d) Management was urged to ensure that corrective actions are assessed at an organisational level. 15. 35.1.2. Mid-Year Performance Report 2019/2020: Strategic 25 January Implemented. a) That management should ensure that the 2020 . MFMA Section 72 report is submitted to Management: Provincial Treasury by 25 January 2020. Mr. Tshikovha N.

16. 45.1.3. Draft Annual Report 2019/2020: 31 January Implemented. a) That on Page 34 of the Annual report; 2.45. 2020 . BY-LAWS: “The Vhembe District IDP 2020/2021 Municipality had two by-laws during the year process under review namely, Water Services By-Law and Municipal Health Services By-Law. framework However, the implementation of the two by- implementation. laws is still a challenge” need to be rephrased. b) That management need to review the process of by-laws to ensure that they are enforceable through the confines of the law. st 17. 55.2.1.(a) 1 Quarter Section 52 Report: CFO: 30 September In progress. a) That progress to date should be included in Thangavhuelelo 2020 . Report included in the finance report, M. the AC Pack. b) That finance report should provide comparison between quarters against quarterly targets and not against annual

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Ref. Resolution By Whom By When Progress targets for the municipality to spend according the SCM procurement plan, and c) That reasons for variances against the procurement plan should be indicated on the report.

nd 18. 65.2.1.(b) 2 Quarter Section 52 Report: CFO: 30 September In progress. a) Management should ensure that Thangavhuelelo 2020 . Report included in procurement plans are utilised as a guide on M. the AC Pack. spending in order to influence the spending patterns, b) That spending patterns should not be based on straight line analysis, c) That monthly projections should be aligned to supporting schedules which is the bases for spending patterns, d) That the adjustment budget should change spending patterns in terms of the SCM policy, and

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Ref. Resolution By Whom By When Progress e) That a report on creditors should be presented as a separate report with solutions on how creditors will be paid within 30 days.

st nd 19. 75.2.2.(a)(b) 1 and 2 Quarter Progress Report CFO: 30 September In progress. on mSCOA: Thangavhuelelo 2020 . a) That Provincial Treasury report on Mscoa Report included in M. should be submitted to the committee the AC Pack. including the Systems audit as commissioned by the National treasury, and b) That Mscoa progress report and training programmes should be presented to the Audit committee. nd 20. 82 Quarter AGSA Audit Action plans: CFO: Immediately Still in Progress. a) Completion dates on Action plan should be Thangavhuelelo . revised to 30 March 2020 other than 30 Action plan June 2020 across the board, and M. included in the b) Root causes should be revised to actual root causes instead of management oversight. pack. st 21. 95.3.1.(a) 1 Quarter Risk Management Manager: Risk On-going In progress. Committee Report: . a) That the Risk management unit should Management Report included in develop a training schedule for the the AC Pack. To municipality; b) That the Risk management Implementation be presented at plan should be revised; the meeting. c) Progress against the Risk management implementation plans should be reported as

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Ref. Resolution By Whom By When Progress done or if it’s in progress narrative notes should be provided; and d) Policy documents should be published on the municipal website as a matter of urgency. 22. 15.6.4.(a)(b)1st and 2nd Quarter Organisational Acting GM: On-going In progress. 0Structure: Corporate Report included in

. a) In future, the Committee will thoroughly Services the AC Pack. To review the organisational structure and be presented at provide inputs the meeting.

st nd 23. 16.1. Internal Audit 1 and 2 Quarter progress Manager: On-going In progress. report: 1 a) That management should implement internal Internal Audit Follow-up on . audit recommendations as the third line of Internal Audit defence. findings activated.

F. AC ORDINARY MEETING - 26 JUNE 2020

st 24. 5.2.1. (a) SDBIP 2019/2020(1 Covid-19 Municipal 31 August Implemented. Reprioritisation): a) That Departments should provide reasons Manager & 2020 why they were not affected by the pandemic, Manager: and b) That the Municipal Manager should provide a list of all projects which will be affected by

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Ref. Resolution By Whom By When Progress the pandemic during the next Audit Strategic committee meeting. Management

25. 5.2.1. PMS 3rd Quarter Report 2019/2021: Municipal 31 August Implemented. 2020 a) That management should re-convene and Manager & determine reasons for non-performance and Manager: provide adequate reasons and corrective Strategic measures for poor performance during third Management quarter of 2019/2020 financial year.

b) 5.3.3.3rd Quarter Progress Report on mSCOA: CFO 31 August Implemented. 2020 a) Mscoa compliance Circular no.9 should be considered by the Mscoa steering committee, and b) Provincial Treasury should be invited to attend Mscoa steering committee meetings

c) 5.3.5. 3rd Quarter SCM Report: CFO 31 August Implemented. 2020 The Audit committee after noting the report resolved and recommended as follows: a) Procurement plans should indicate when the Municipality is going to procure services,

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Ref. Resolution By Whom By When Progress b) Bid reports should include the number of bids that were planned and the number bids awarded and pending, and c) SCM was also reminded to ensure that deviation reports are tabled to Council and submitted to Treasury on a quarterly basis. rd d) 5.3.6. 3 Quarter AGSA Audit action plans CFO 31 August Implemented. (2018/19): 2020 a) Even though the plan is adequate, the plan does not address the adequacy of internal controls to ensure that the findings do not recur, thus b) Internal audit must review the adequacy of financial management internal controls and provide a report to the audit committee. 5.3.7.Final Draft Budget 2020/2021(Incl. 31 August e) CFO Implemented. 2020 Treasury Budget Engagement Report): That final Budget assessment report from Provincial treasury must be submitted to the audit committee.

nd rd f) 5.4.1. 2 and 3 Quarter Risk Management Municipal 31 August Still in Progress. Committee Report: 2020 a) That the Risk management unit should Manager & develop a training schedule for the municipality;

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Ref. Resolution By Whom By When Progress c) Progress against the Risk management Manager: Risk implementation plan should be reported as Management completed and where plans are still being implemented, narrative notes should be provided; d) Policy documents should be published on the municipal website after approval by Council, e) That Business continuity plans should be developed and must be included as a standing agenda item of all audit committee meetings, and f) The committee resolved that Risk management governance documents submitted are approved by the committee for further processing by Council.

b) 5.5.3. 3rd Quarter Litigation & Contract register: AGM: Corporate 31 August Not Implemented. 2020 a) That management should submit the Services & Municipal Insurance policy to the Audit Manager: Legal Committee. Services

rd b) 5.5.4. 3 Quarter Compliance Framework and AGM: Corporate 31 August Implemented. Checklist: 2020 Services &

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Ref. Resolution By Whom By When Progress That compliance checklist should include all legal Manager: Legal and legislated requirement that the municipality Services should adhere to, a) That AC Member Mr. F. Ndou should forward the compliance checklist template to the municipality, and b) That the Financial management capability maturity model (FMCMM) should be considered as a financial management compliance framework.

rd c) 5.7.3. 3 Quarter Financial Misconduct AGM: Corporate 31 August Still in Progress. Committee(FMC) Report: 2020 Services & That the FMC should be chaired by the head of Manager: Legal Corporate Services , as advised by Provincial Treasury, Services a) That management is urged to ensure that the Committee is functional, and b) That management must report the number of cases administered by the committee to Provincial treasury, on a quarterly basis.

d) 5.7.4. 3rd Quarter Organisational Structure AGM: Corporate 31 August Still in Progress. 2020 2019/2020: Services

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Ref. Resolution By Whom By When Progress

a) The municipality should present a strategy to reduce the municipal wage bill based on the nature of business and acceptable norms and guidelines to reduce the 50% wage bill against the draft final budget of 2020/2021 financial year.

e) 6.5. Internal Audit 2019/2020 3rd Quarter Manager: 31 August Still in Progress. 2020 Progress Report: Internal Audit

a) That management should implement internal audit recommendations as the third line of defence.

Appendix H: Long term Contracts and Public Private Partnership

Long term Contracts and Public Private Partnership

No: CONTRACT CONTRACTOR PROJECT NAME PROJECT DESCRIPTION START DEPARTME NUMBER (CONTRACT) DATE NT 1. VDM/TECH/08/0 HTE Malonga water Malonga Pump Mains and 2019-01-10 Technical 8/2018/02 Construction reticulation Reservoirs Phase 2 Services

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2. VDM/TECH/06/0 MTTP Mashau Magweni Construction of 400kl 2019-01-10 Technical 3/2018/01 Construction Storage Bulkline and concrete reservoir and Services reticulation Construction of 250mm, 200mm, 110mm, 90mm and 75mm Upvc Pipelines and communal stand pipes. 3. VDM/FIN/12/12/ Lola travel and Appointment of three Provision of 2019-07-11 Finance 2018/02 tourism (pty) ltd year term contract for accommodation ,flight and jv Maduvha fulltime travel solution car rental service Trading 4. VDM/FIN/12/12/ Ariye Tours Appointment of three Provision of 2019-07-11 Finance 2018/02 year term contract for accommodation, flight and fulltime travel solution car rental services 5. VDM/FIN/12/12/ Reakgona Travel Appointment of three Provision of 2019-07-11 Finance 2018/02 services and year term contract for accommodation, flight and projects fulltime travel solution car rental services 6. VDM/TECH/23/0 HTE Vuwani to vyeboom Manavhela Bulk water 2019-09-10 Technical 1/2019/13 Construction and Construction of supply and Internal Water Services reservoir(Makhado) Reticulation and distribution pipe lines 7. VDM/TECH/23/0 Tshiamiso Vuwani to vyeboom construction of 1000kl 2019-09-10 Technical 1/2019/12 Trading 145 and Construction of concrete resevoir to serve Services reservoir(Makhado) tshilaphala,Tshitungulwane ,Manavhela, Muziafera and construction of Tshilaphala bulk water supply and internal water reticulation water reticulation and distribution pipe lines

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8. VDM/TECH/23/0 Tshiamiso Vuwani to vyeboom Tshitungulwane and 2019-09-10 Technical 1/2019/14 Trading 145 and Construction of Muziafera bulk water Services reservoir(Makhado) supply and internal water reticulation water reticulation and distribution pipe lines 9. Mmakgobe Makhado West Bulk Mechanical & Electrical 2019-10-01 Technical VDM/TECH/08/0 Group / Bics Water Supply (Stage Connections Services 8/2018/01 Engineering JV 3) Makhado Pump Station Mechanical and Electrical Contrat 10. VDM/CORP/20/0 Afrimed Business Senior occupational Health care service 2019-10-09 Corporate 1/2019/02 Solutions medical health Services practitioner for a period of three years 11. VDM/CORP Afrimed Business Medical survelliance Offering medical 2019-10-09 corporate /23/01/2019/01 Solutions for a period of three survelliance to VDM years employees 12. VDM/CORP/20/0 Dr LG Senior occupational Health care service 1900-01-03 corporate 1/2019/02 Nemukongwe medical health practitioner for a period of three years 13. VDM/CORP Dr LG Medical survelliance Offering medical 2019-10-09 Corporate /23/01/2019/01 Nemukongwe for a period of three survellance to VDM years EMPLOYEES 14. VDM/TECH/23/0 Econocom 671 jv Mashau Misevhe Construction of 300kl 2019-10-09 Technical 1/2019/02 Todani (pty) ltd Storage Bulkline and concrete reservoir, Services reticulation Refurbishment of 300kl reservoir and Construction of 160mm, 110mm, 90mm and 75mm Upvc Pipelines, construction of 40

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Isolation valves and 121 communal stand pipes. 15. VDM/TECH/23/0 H T E mashau Bodwe Storage and water 2019-10-09 Technical 1/2019/04 Construction storage, bulk line and reticulation Services reticulation 16. VDM/TECH/23/0 H T E Manavhela bulk Bullk water supply and 2019-10-09 Technical 1/2019/13 Construction water supply and internal water reticulation Services internal water reticulation 17. VDM/TECH/23/0 HLTC (pty) ltd/ Mashau Doli Storage, Bullk water supply and 2019-10-09 Technical 1/2019/05 Splish Splash bulk line and internal water reticulation Services Construction JV reticulation 18. VDM/TECH/23/0 HTE Mashau Bodwe Construction of 600kl 2019-10-09 Technical 1/2019/04 Construction Storage Bulkline and concrete reservoir, Services reticulation Refurbishment of 200kl reservoir and Construction of 160mm, 110mm, 90mm and 75mm Upvc Pipelines, construction of 40 Isolation valves and 155 communal stand pipes. 19. VDM/TECH/23/0 Koephu Business Mashau Mathothwe Construction of 70kl Steel 2019-10-09 Technical 1/2019/03 Enterprise Storage Bulkline and Tank, Refurbishment of Services reticulation 200kl reservoir and Construction of 160mm, 110mm, 90mm and 75mm Upvc Pipelines, construction of 40 Isolation valves and 52 communal stand pipes.

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20. VDM/TECH/23/0 T and C Civils Mashau Thenga Construction of 100kl Steel 2019-10-09 Technical 1/2019/01 Storage Bulkline and Tank, Refurbishment of Services reticulation 300kl reservoir and Construction of 250mm, 160mm, 110mm, 90mm and 75mm Upvc Pipelines, construction of 40 Isolation valves and 85 communal stand pipes. 21. VDM/TECH/23/0 Tshiamiso Tshilaphala Bulk Bullk water supply and 2019-10-09 Technical 1/2019/12 Trading 135 water supply and internal water reticulation Services internal water reticulation 22. VDM/TECH/23/0 Tshiamiso Traing Tshitungulwane bulk Bullk water supply and 2019-10-09 Technical 1/2019/14 135 water supply and internal water reticulation Services internal reticulation 23. VDM/TECH/25/0 Belta Services Makhado west bulk Bullk water supply and 2019-10-25 Technical 4/2019/02 water supply (phase internal water reticulation Services 3) Appointment of a Sub-Contractor for welding services and corrosion protection services 24. VDM/TECH/23/0 Koephu Business MUTSHEDZI RWS: A 450 mm dia oPVC pipe 2019-11-08 Technical 1/2019/07 Enterprise PHASE 2B: BULK of 4,9 km, a 200 mm dia Services PIPELINE FROM uPVC pipeline of 1,4 km PUMP STATION and a 110m dia uPVC PS3 to MATANDA pipeline of 0,25km. BRANCH All air -, scour – and other concrete valve chambers. River and road crossings.

183

25. VDM/TECH/23/0 Koephu Business MUTSHEDZI RWS: A 200 mm dia uPVC pipe 2019-11-08 Technical 1/2019/10 Enterprise PHASE of 1,9 km; a 160 mm dia Services 2E:VILLAGES uPVC pipeline of 1,4 km; a RETICULATION OF 110 mm dia uPVC pipeline CLUSTER 12: of 10 km; a 90 mm dia RALIPHASWA,FUNY uPVC pipeline of 13,9 km UFUNYU, and a 75mm dia uPVC MAKUNGWI, pipeline of 52,4km. MAVHUNGA AND Isolating valves with valve MUROMANI box. Standpipes. 26. VDM/TECH/23/0 Koephu Business MUTSHEDZI RWS: A 160 mm dia uPVC 2019-11-08 Technical 1/2019/11 Enterprise PHASE pipeline of 2,8 km; a 110 Services 2F:VILLAGES mm dia uPVC pipeline of RETICULATION OF 8.3 km; a 90 mm dia uPVC CLUSTER 14 and pipeline of 13,1 km and a 15: MAULUMA AND 75mm dia uPVC pipeline MAVHUNGA 33 km. Isolating valves with valve box. Standpipes. 27. VDM/TECH/23/0 ZAMANGWANE MUTSHEDZI RWS: 2.2 km x 600 dia steel 2019-11-08 Technical 1/2019/06 JV PHASE 2A: BULK gravity pipeline, New Services PIPELINE FROM reinforced concrete WTW TO PUMP flocculation channels, STATION PS3 rectangular settling tank and filter gallery with 4 rapid gravity sand filter beds. Refurbishment of existing Water Works building, New 2,0 Ml clear water reservoir and

184

Electrical and Mechanical work 28. VDM/TECH/23/0 Madipadi BULK PIPELINE: Construction of a 13 ML 2019-11-09 Technical 1/2019/09 Construction PHASE 2D 13 ML Concrete Reservoir Services CONCRETE complete with all RESERVOIR MCR1 manholes, fencing etc. Connection to new and existing pipes. Access road from village to reservoir site. 29. VDM/TECH/23/0 Muravha Building MUTSHEDZI RWS: Pump Station PS3, 2019-11-09 Technical 1/2019/08 and Civil PHASE 2C PS3 AND complete with all civil, Services construction 1ML CONCRETE Electrical and Mechanical RESERVOIR: MR 12 work. Connections to inlet and outlet pipework. Complete with all manholes. Construction of a 1 ML Concrete Reservoir MR 12.

30. VDM/FIN/25/04/ MT5 logistics Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/02 of cleaning materials cleaning materials 31. VDM/FIN/25/04/ Afrimed Business Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/02 Solutions of cleaning materials cleaning materials 32. VDM/FIN/25/04/ Sagwadi Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/02 Boutique (pty) ltd of cleaning materials cleaning materials 33. VDM/FIN/25/04/ Mufhakie Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/02 General Trading of cleaning materials cleaning materials 34. VDM/FIN/25/04/ Todani (pty) ltd Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/02 of cleaning materials cleaning materials

185

35. VDM/FIN/25/04/ Maifcon Trading Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/02 of cleaning materials cleaning materials 36. VDM/FIN/25/04/ Mashaamt Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/02 Trading and of cleaning materials cleaning materials supply (pty) ltd 37. VDM/FIN/25/04/ Matiosi General Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/02 Trading of cleaning materials cleaning materials 38. VDM/FIN/25/04/ TSJ Holdings Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/02 of cleaning materials cleaning materials 39. VDM/FIN/25/04/ Matukane Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/02 Construction of cleaning materials cleaning materials 40. VDM/FIN/25/04/ Khalugumi Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/02 General Trade of cleaning materials cleaning materials and services (pty) ltd 41. VDM/FIN/25/04/ Rendrama Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/02 General Trading of cleaning materials cleaning materials 42. VDM/FIN/25/04/ JMN Holdings Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/02 of cleaning materials cleaning materials 43. VDM/FIN/25/04/ Valley Junction Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/02 Trading 13 cc of cleaning materials cleaning materials 44. VDM/FIN/25/04/ Nergy Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/01 Construction of stationery stationery (pty) ltd 45. VDM/FIN/25/04/ Todani (pty) ltd Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/01 of stationery stationery 46. VDM/FIN/25/04/ JMN Holdings Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/01 (pty) ltd of stationery stationery 47. VDM/FIN/25/04/ Mufhakie Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/01 General Trading of stationery stationery

186

48. VDM/FIN/25/04/ Dombo General Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/01 Supply of stationery stationery 49. VDM/FIN/25/04/ Marentia 0346 Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/01 of stationery stationery 50. VDM/FIN/25/04/ Mashaamt Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/01 trading and of stationery stationery supply (pty) ltd 51. VDM/FIN/25/04/ Maifcon Trading Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/01 of stationery stationery 52. VDM/FIN/25/04/ Mvudi Park Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/01 trading 40 of stationery stationery 53. VDM/FIN/25/04/ Fhima Consulting Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/01 and projects (pty) of stationery stationery ltd 54. VDM/FIN/25/04/ Kovhanani Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/01 Trading of stationery stationery 55. VDM/FIN/25/04/ Muthumuni Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/01 Corporate Gifts of stationery stationery 56. VDM/FIN/25/04/ Lutak Consulting Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/01 of stationery stationery 57. VDM/FIN/25/04/ Bathibiza (pty) Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/01 ltd+ of stationery stationery 58. VDM/FIN/25/04/ Duvha Holdings Supply and delivery Supply and delivery of 2019-11-19 Finance 2019/01 (pty) ltd of stationery stationery 59. VDM/TECH/26/0 HLTC Dzingahe Dzingahe refurbishment of 2019-12-18 Technical 6/2018/05 GROUP/GERSO refurbishment of package plant Services N MATAMELA package plant HOLDINGS JV 60. VDM/TECH/03/0 MAFUNZWANI Tshakhuma(Mutshind Dzingahe refurbishment of 2019-12-18 Technical 9/2019/02 CONSTRUCTIO oni) Testing & package plant Services N AND equipping of borehole.

187

GENERAL SUPPLY 61. VDM/TECH/03/0 MAFUNZWANI Makonde 2,3,4 & 5 Refurbishment of 2019-12-18 Technical 9/2019/10 CONSTRUCTIO testing, equipping & tshisahulu borehole, Services N AND electrification of installation of stotage and GENERAL boreholes, Mangondi construction of rasing main SUPPLY testing, equipping & to the storage electrification of boreholes ,Dzwerani testing, equipping & electrification of boreholes , Thohoyandou G extension drilling of borehole. 62. VDM/TECH/26/0 SHIRHAMI matshavhawe matshavhawe khunda 2019-12-18 Technical 6/2018/10 TRADING khunda borehole borehole drilling and Services drilling and construction of rasing main construction of rasing to the storage main to the storage 63. VDM/TECH/26/0 Refurbishment of Refurbishment of 2019-12-18 Technical 6/2018/06 TSHIRATSHASH tshisahulu/Maungani tshisahulu/Maungani Services U TRADING borehole, installation borehole, installation of ENTERPRISE of stotage and stotage and construction of construction of rasing rasing main to the storage main to the storage 64. VDM/TECH/04/1 Todani (pty) LTD Refurbishment of Refurbishment of obed 2020-01-01 Technical 1/2019/01 obed mashaba fire mashaba fire station Services station 65. VDM/TECH/14/0 Kurima Joint Water connection Water connection and 2020-01-20 Technical 6/2019/01 Venture Projects and renovation at renovation at Xigalo fire Services Xigalo fire station station

188

66. VDM/COMM/12/ Mulaifa Supply and delivery Supply and delivery of 2020-01-22 Community 03/2019/01 Development of emergency relief emergency relief food Services projects food parcel and parcel and materials, materials, including including installation installation 67. VDM/COMM/12/ Mvudi park Supply and delivery Supply and delivery of 2020-01-22 Community 03/2019/01 trading 40 of emergency relief emergency relief food Services food parcel and parcel and materials, materials, including including installation installation 68. VDM/COMM/12/ Vhavhuso trading Supply and delivery Supply and delivery of 2020-01-22 Community 03/2019/01 enterprise of emergency relief emergency relief food Services food parcel and parcel and materials, materials, including including installation installation 69. VDM/TECH/03/0 Bonuphase (pty) Luphephe/Nwanedi Luphephe/Nwanedi RWS: 2020-02-10 Technical 9/2019/09 ltd RWS: Tshivhongweni Tshivhongweni 7 Services 7 Mukovhawabale Mukovhawabale drilling of drilling of borehole borehole and manenzhe 2 and manenzhe 2 drilling of borehole drilling of borehole 70. VDM/TECH/03/0 Kingki Electrical Elim/Vleifontein Drilling of borehole 2020-02-10 Technical 9/2019/03 RWS/Middle letaba Services RWS: Mpheni 3 drilling of borehole, Vleifontein refirbishment of maturation ponds and Doli electrification of borehole

189

71. VDM/TECH/03/0 Mafunzwani Vondo Central Testing, equipping and project nt yet Technical 9/2019/10 construction and RWS:Mangondi, electrification of borehole started Services general supply Dzwerani Makone and drilling 2,3,4 & 5 testing equipping & electrification of borehole and Thohoyandou G extension drilling of borehole 72. VDM/TECH/03/0 Makhaokane Nzhelele RWS: Electrification and drilling 2020-02-10 Technical 9/2019/04 General Vuvha electrification of borehole and Services Construction of borehole, construction of water Mandiwana/Mamuho source hi construction of water source and Tshivhilidulu drilling of borehole 73. VDM/TECH/03/0 Neckmay trading Mutale Main RWS: Refurbishment of mutale 2020-02-13 Technical 9/2019/11 enterprise (pty) Refurbishment of water treatment plant Services ltd Mutale water treatment plant, Guyuni Ha Dagada ectrification of borehole, Guyuni Matanda sitting, drilling & equipping of borehole, Tshitandani testing, equipping & electrification of borehole and Madzwororo

190

electrification of borehole 74. VDM/TECH/03/0 Swadawada (pty) Malamulele west Refurbishment of ponds, project nt yet Technical 9/2019/01 ltd RWS: Vuwani electrification of borehole, started Services refurbishment of testing and equiping of ponds, Mbati borehole electrification of borehole and Davhana testing & equipping of borehole electrification 75. VDM/TECH/03/0 Tsuamo Civils Sinthumule Kutama Testing, equipping & 2020-02-10 Technical 9/2019/05 RWS: Samukom 1 & electrification of borehole Services 2 testing, equipping & electrification of borehole, Muraleni testing & electrification of borehole and muraleni testing, equipping & electrification of borehole & construction of pump house 76. VDM/TECH/08/1 TTM Trading and Supply and delivery Supply and delivery of fuel 2020-02-13 Technical 2/2017/01 projects of fuel for the period Services of one year and six months 77. VDM/TECH/08/1 Kwnel-Empire Supply and delivery Supply and delivery of fuel 2020-02-13 Technical 2/2017/01 (PTY) LTD of fuel for the period Services

191

of one year and six months 78. VDM/TECH/03/0 Masheleni Malale & Tshikalini Sitting, drilling, testing & 2020-02-13 Technical 9/2019/06 Trading & drilling of boreholes equipping of boreholes. Services Projects Connect the new system to the existing rising main 79. VDM/TECH/03/0 Mvudi Park Madimbo & Sitting, drilling, testing & 2020-02-13 Technical 9/2019/07 Trading 16 Tshikhudidni drilling equipping of borehole. Services of boreholes Connect the new system to the existing rising main and Testing & electrification of borehole 80. VDM/TECH/03/0 NKS Property Musina Booster Construction of booster 2020-02-13 Technical 9/2019/08 Developer Construction of a pump station & Services booster pump station replacement of ageing pumping main 81. N/A Mvelaphanda Vhembe Rural Pit digging, Construction of 2020-02-21 Technical trading and Sanitation pit wall with bricks, linning Services projects of pit, construction of top structure & footing 82. N/A Vhashumza Vhembe Rural Pit digging, Construction of 2020-02-21 Technical trading Sanitation pit wall with bricks, linning Services of pit, construction of top structure & footing 83. N/A Mapkgadi Vhembe Rural Pit digging, Construction of 2020-02-21 Technical trading labstyres Sanitation pit wall with bricks, linning Services of pit, construction of top structure & footing 84. N/A Tin tom general Vhembe Rural Pit digging, Construction of 2020-02-21 Technical trading & supply Sanitation pit wall with bricks, linning Services of pit, construction of top structure & footing

192

85. N/A Vhadamani Vhembe Rural Pit digging, Construction of 2020-02-21 Technical Trading Sanitation pit wall with bricks, linning Services of pit, construction of top structure & footing 86. N/A Sobela General Vhembe Rural Pit digging, Construction of 2020-02-21 Technical trading & projects Sanitation pit wall with bricks, linning Services of pit, construction of top structure & footing 87. N/A N & C Civils Vhembe Rural Pit digging, Construction of 2020-02-21 Technical Sanitation pit wall with bricks, linning Services of pit, construction of top structure & footing 88. N/A Hletelo & Devine Vhembe Rural Pit digging, Construction of 2020-02-21 Technical Sanitation pit wall with bricks, linning Services of pit, construction of top structure & footing 89. N/A Wanganae Vhembe Rural Pit digging, Construction of 2020-02-21 Technical Trading Sanitation pit wall with bricks, linning Services Enterprices of pit, construction of top structure & footing 90. N/A TM Junior Vhembe Rural Pit digging, Construction of 2020-02-21 Technical Trading Sanitation pit wall with bricks, linning Services of pit, construction of top structure & footing 91. N/A Swaendleka Vhembe Rural Pit digging, Construction of 2020-02-21 Technical trading Sanitation pit wall with bricks, linning Services enterprices of pit, construction of top structure & footing 92. N/A Manubi services Vhembe Rural Pit digging, Construction of 2020-02-21 Technical Sanitation pit wall with bricks, linning Services of pit, construction of top structure & footing

193

93. N/A Priamu trading Vhembe Rural Pit digging, Construction of 2020-02-21 Technical projects Sanitation pit wall with bricks, linning Services of pit, construction of top structure & footing 94. N/A Mvudi valley Vhembe Rural Pit digging, Construction of 2020-02-21 Technical trading Sanitation pit wall with bricks, linning Services of pit, construction of top structure & footing 95. VDM/TECH/06/0 Neckmay Mashau Thondoni Construction of 400kl 2020-03-28 Technical 3/2018/02 Trading Storage, Bulk and concrete reservior, Services Enterprise Reticulation refurbishment of 200kl reservior, construction of 250mm, 160mm, 200mm,110mm, 90mm and 75mm Upvc Pipeline and RDP level Stand pipes. 96. VDM/TECH/16/1 Diges Group cc Damani regional Damani regional water 2020-08-07 Technical 0/2019/02 water scheme P2 scheme P2 reseivor and Services reseivor and bulk bulk pipeline from bulk pipeline from bulk pipeline from WTW to pipeline from WTW to RD28 and Tshenzheni and RD28 and Matangari Tshenzheni and Matangari 97. VDM/TECH/16/1 My Granny Damani Regional Construction of Bulk 2020-06-17 Technical 0/2019/03 General Trading Water Scheme pipeline from Damani Services :pipeline P1,P2,P3 WTW to Tshipako via Damani reservoir RD18 and Damani booster pump station PS3, Reservoir –

194

400kl Steel Tank, Upgrade P2 pumps at WTW pump 98. VDM/TECH/16/1 Nemurango Damani regional Damani regional water 2020-08-07 Technical 0/2019/01 Consulting JV water scheme P1 scheme P1 Southren from Services Masheleni Southren from DR17 DR17 to Mukula trading and to Mukula projects 99. N/A The South Leasing of office Leasing of office Premises 2020-05-01 corporate African Post Premises services Office 100. N /A Debt collectors Matleweng Magolego Debt collectors 01-Apr-19 Finance Incorporated 101. N /A AFS Munisoft Compilation of annual 14-Jul-20 Finance finacial statements

Appendix I: Municipal /Service Provider Performance Schedule

PERFORMANCE OF SERVICE PROVIDERS 2019/20

195

NO DESCRIPTION BID NUMBER AMOUNT SUPPLIER/COMMENT Performance Good Poor Measure s taken if performa nce was poor 1. Appointment of VDM/TECH/11/10/2018 Mpumamanzi Group ✓ - - service provider to /02 772,800.00 cc conduct SANS 241 2. Mashau Thenga VDM/TECH/23/01/2019 T and C Civils ✓ - - Storage, bulk line and /01 20,920,036.30 reticulation

3. Mashau Misevhe VDM/TECH/23/01/2019 Econocom 671 JV ✓ - - storage, bulk line and /02 27,592,777.08 Todani (pty) ltd reticulation 4. Mashau Mathothwe VDM/TECH/23/01/2019 Koephu Business ✓ - - storage, bulk line and /03 11,318,996.53 Enterprise reticulation 5. mashau Bodwe VDM/TECH/23/01/2019 H T E Construction ✓ - - storage, bulk line and /04 27,580,160.60 reticulation 6. Mashau Doli Storage, VDM/TECH/23/01/2019 HLTC (pty) ltd/ Splish ✓ - - bulk line and /05 20,539,726.41 Splash Construction reticulation JV

7. Supply and delivery of VDM/COMM/03/12/201 Marce Projects (pty) ✓ - - 100 fire hoses of sizes 8/02 319,067.00 ltd 64mm and 38 mm of

196

NO DESCRIPTION BID NUMBER AMOUNT SUPPLIER/COMMENT Performance Good Poor Measure s taken if performa nce was poor vhembe district municipality 8. Mutshedzi RWS: VDM/TECH/23/01/2019 Zamangwane JV ✓ - - Phase 2A: Bulk /06 49,781,785.30 pipeline from WTW to pump station Ps3 9. Mutshedzi RWS: VDM/TECH/23/01/2019 Koephu Business ✓ - - Phase 2B: Bulk /07 41,992,475.75 Enterprise pipeline from pump station PS3 to Matanda Branch 10. Mutshedzi RWS: VDM/TECH/23/01/2019 Muravha Building and ✓ - - Phase 2C new PS3 /08 24,063,443.53 civil and 1ML concrete reservoir: MR12 11. Mutshedzi RWS: VDM/TECH/23/01/2019 Madipadi ✓ - - phase 2D bulkpipe /09 29,633,921.63 Construction line-13 ML concrete reservoirs:MCR 1 12. Mutshedzi RWS : VDM/TECH/23/01/2019 Koephu Business ✓ - - Phase 2E village /10 33,538,053.06 Enterprise reticulation of cluster 12: Raliphaswa, Funyufunyu,

197

NO DESCRIPTION BID NUMBER AMOUNT SUPPLIER/COMMENT Performance Good Poor Measure s taken if performa nce was poor Makungwi, Mavhunga- Muromani 13. Mutshedzi RWS: VDM/TECH/23/01/2019 Koephu Business ✓ - - Phase 2F: Village /11 23,923,977.14 Enterprise reticulation of cluster 14 and 15: Mauluma and Mavhunga 14. Tshilaphala Bulk water VDM/TECH/23/01/2019 Tshiamiso Trading ✓ - - supply and internal /12 29,978,982.63 135 water reticulation 15. Manavhela bulk water VDM/TECH/23/01/2019 27 873 970.14 H T E Construction ✓ - - supply and internal /13 water reticulation 16. Tshitungulwane bulk VDM/TECH/23/01/2019 Tshiamiso Traing 135 ✓ - - water supply and /14 36,971,081.00 internal reticulation 17. Makhado west bulk VDM/TECH/19/11/2018 Mmakgobe Group/ ✓ - - water supply(stage 3): /01 84,907,213.77 Bics Engineering JV Makhado pump station mechanical and electrical contract 18. Appointment of three VDM/FIN/12/12/2018 rates • Lola travel and tourism (pty)✓ ltd jv- Maduvha - Trading year term contract for • Reakgona Travel services and projects fulltime travel solution

198

NO DESCRIPTION BID NUMBER AMOUNT SUPPLIER/COMMENT Performance Good Poor Measure s taken if performa nce was poor

19. Provision of personal VDM/PLANN/26/03/201 Mufhakie General ✓ - - protective 9/01 334,440.00 Trading equipment(PPE)

20. Senior occupational VDM/CORP/20/01/2019 rates ✓ - - medical health /02 • Afrimed Business Solutions practitioner for a • Dr LG Nemukongwe period of three years

21. Medical surveillance VDM/CORP rates • Afrimed Business Solutions✓ - - for a period of three /23/01/2019/01 • Dr LG Nemukongwe years

22. Relocation of records VDM/CORP/11/09/2018 Edznel Construction ✓ - - management /01 392,885.00 and trading

23. Procurement of VDM/CORP/19/11/2019 Least cost ✓ - - contact/ call centre /01 802,665.50 communication cc t/a Callsave

24. Supply and delivery of VDM/COMM/12/03/201 rates ✓ - - emergency relief food 9/01 • Vhavhuso trading enterprise

199

NO DESCRIPTION BID NUMBER AMOUNT SUPPLIER/COMMENT Performance Good Poor Measure s taken if performa nce was poor parcel and materials, • Mvudi park trading 40 including installation • Mulaifa Development projects

25. Supply and delivery of VDM/FIN/25/04/2019/0 rates • Dombo General Supply✓ - - stationery 1 • Nergy Construction • Mashaamt trading & supply (pty) ltd • Muthumuni Coporate Gifts • Duvha Holdings (pty) ltd • Bathibza (pty) ltd • Lutak Consulting • Maifcon Trading cc • Mufhakie General Trading • Todani (pty) ltd • JMN Holdings • Kovhanani Trading • Marenia 0346 • Fhima Consultancy & Projects • Mvudi Trading 40

26. Supply and delivery of VDM/FIN/25/04/2019/0 rates • Valley Juction Trading✓ 13 cc - - cleaning service 2 • Sangwadi Boutique (pty) ltd • MT5 Logistics • Afrimed Business Solutions

200

NO DESCRIPTION BID NUMBER AMOUNT SUPPLIER/COMMENT Performance Good Poor Measure s taken if performa nce was poor • Todani (pty) ltd • Matiosi General Trading • TSG Holdings • Khalugumi General Trade and services (pty) ltd • Maifcon Trading cc • Mashaamt Trading & Supply (pty) ltd • Matukane Construction • Mufhakie General Trading • JNM Holdings • Rendrama General trading

27. Makhado west bulk VDM/TECH/25/04/2019 Belta Services ✓ - - water supply (phase 3) /02 46,874,944.38 Appointment of a Sub- Contractor for welding services and corrosion protection services

28. Water connection and VDM/TECH/14/06/2019 Kurima Joint Venture ✓ - - renovation at Xigalo /01 7,025,806.78 Projects fire station

201

NO DESCRIPTION BID NUMBER AMOUNT SUPPLIER/COMMENT Performance Good Poor Measure s taken if performa nce was poor 29. Procurement of Lan VDM/CORP/26/03/2019 Point on Service ✓ - - upgrade for fire /01 997,550.00 stations

30. Procurement of CCTV VDM/CORP/20/09/2019 Nalenum Consultin cc ✓ - - assessment, reinstate /01 1,526,031.03 and installation 31. Appointment of VDM/TECH/20/09/2019 Endafara Projects ✓ - - service provider to /01 1,199,338.80 dispose-off chemicals waste 32. Supply of 370 laptops VDM/CORP/21/08/2019 CHM Vuwani ✓ - - /01 6,278,526.66 Computer Solutions (pty) ltd

33. Supply of two(02) VDM/COMM/10/10/201 Vexoscore (Pty) Ltd ✓ - - hydraulic rescue sets 9/02 985,780.00 for Vhembe District Municipality 34. Supply of working VDM/CORP/06/2019/02 FZM Trading and ✓ - - tools for security 63,647.50 projects officers 35. Supply of uniform for VDM/CORP/06/09/2019 Muthumuni Corporate ✓ - - security officers /01 403,146.00 Gifts

202

NO DESCRIPTION BID NUMBER AMOUNT SUPPLIER/COMMENT Performance Good Poor Measure s taken if performa nce was poor

36. Malamulele west VDM/TECH/03/09/2019 Swadawada (pty) ltd ✓ - - RWS: Vuwani /01 1,293,870.15 refurbishment of ponds, Mbati electrification of borehole and Davhana testing & equipping of borehole electrification

37. Tshakhuma RWS: VDM/TECH/03/09/2019 Mafunzwani ✓ - - Tshakhuma /02 811,762.00 construction and (Mutshindoni testing & general supply equipping of borehole )

38. Elim/Vleifontein VDM/TECH/03/09/2019 Kingki Electrical ✓ - - RWS/Middle letaba /03 2,039,653.80 RWS: Mpheni 3 drilling of borehole, Vleifontein refirbishment of maturation ponds and

203

NO DESCRIPTION BID NUMBER AMOUNT SUPPLIER/COMMENT Performance Good Poor Measure s taken if performa nce was poor Doli electrification of borehole

39. Nzhelele RWS: Vuvha VDM/TECH/03/09/2019 Makhaokane General ✓ - - electrification of /04 6,203,192.00 Construction borehole, Mandiwana/Mamuhohi construction of water source and Tshivhilidulu drilling of borehole

40. Sinthumule Kutama VDM/TECH/03/09/2019 Tsuamo Civils ✓ - - RWS: Samukom 1 & 2 /05 1,609,840.00 testing, equipping & electrification of borehole, Muraleni testing & electrification of borehole and muraleni testing, equipping & electrification of borehole &

204

NO DESCRIPTION BID NUMBER AMOUNT SUPPLIER/COMMENT Performance Good Poor Measure s taken if performa nce was poor construction of pump house

41. Masisi RWS: Malale VDM/TECH/03/09/2019 Masheleni trading and ✓ - - drilling of borehole and /06 4,234,150.50 projects Tshikalini drilling of borehole

42. Musina RWS: VDM/TECH/03/09/2019 Mvudi Park 16 ✓ - - Madimbo drilling of /07 3,132,600.00 borehole, Tshikhudini testing & electrification of borehole

43. Musina RWS: Musina VDM/TECH/03/09/2019 NKS Property ✓ - - Construction of /08 4,019,256.00 Developers (pty) ltd booster pump station

44. Luphephe/Nwanedi VDM/TECH/03/09/2019 Bonuphase (pty) ltd ✓ - - RWS: Tshivhongweni /09 2,439,790.00 7 Mukovhawabale drilling of borehole and manenzhe 2 drilling of borehole

205

NO DESCRIPTION BID NUMBER AMOUNT SUPPLIER/COMMENT Performance Good Poor Measure s taken if performa nce was poor

45. Vondo Central VDM/TECH/03/09/2019 Mafunzwani ✓ - - RWS:Mangondi, /10 948,567.00 construction and Dzwerani Makone general supply 2,3,4 & 5 testing equipping & electrification of borehole and Thohoyandou G extension drilling of borehole

46. Mutale Main RWS: VDM/TECH/03/09/2019 Neckmay trading ✓ - - Refurbishment of /11 4,772,980.00 enterprise (pty) ltd Mutale water treatment plant, Guyuni Ha Dagada ectrification of borehole, Guyuni Matanda sitting, drilling & equipping of borehole, Tshitandani testing, equipping & electrification of

206

NO DESCRIPTION BID NUMBER AMOUNT SUPPLIER/COMMENT Performance Good Poor Measure s taken if performa nce was poor borehole and Madzwororo electrification of borehole

47. Provision and erection VDM/COMM/10/10/201 Evanto Group ✓ - - of concrete palisade 901 1,470,000.00 fence at Dzanani fire station

48. Refurbishment of VDM/TECH/04/11/2019 Todani (pty) ltd ✓ - - Obed Mashaba fire /01 2,996,275.21 station

49. Damani regional water VDM/TECH/16/10/2019 Nemurango ✓ - - scheme P1 Southern /01 51,818,944.05 Consulting JV from DR17 to Mukula Masheleni trading and projects

50. Damani regional water VDM/TECH/16/10/2019 Diges Group cc ✓ - - scheme P2 reservoir /02 31,345,599.45 and bulk pipeline from bulk pipeline from WTW to RD28 and

207

NO DESCRIPTION BID NUMBER AMOUNT SUPPLIER/COMMENT Performance Good Poor Measure s taken if performa nce was poor Tshenzheni and Matangari

51. Damani regional water VDM/TECH/16/10/2019 My granny general ✓ - - scheme P3 new /03 18,779,077.27 trading RD17tank, pipeline and pump stations and refurbishments of WTW

52. Supply of 20000 letter RFQ/VDM/CORP/17/04 32,000.00 Sky touch 3 supplier ✓ - - heads /2019/01 trading

53. Supply of chemical for RFQ/VDM/COMM/17/0 Maiwashe general ✓ - - killing weeds and 4/2019/01 60,350.00 dealer and insects at construction (Ramushwana,makha do,obed mashaba,mutale and vuwani) 54. Appointment of RFQ/VDM/MAYOR/09/ Vision Pick ✓ - - service provider to 07/2019/01 65,550.00 design print and install 04 billboards which

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NO DESCRIPTION BID NUMBER AMOUNT SUPPLIER/COMMENT Performance Good Poor Measure s taken if performa nce was poor will be placed at entry points of the district 55. Printing, binding and RFQ/VDM/MM/23/07/2 JNM Holdings ✓ - - layout of 2017/18 IDP 019/01 75,000.00 review 56. Printing, binding and RFQ/VDM/MM/23/07/2 Mufhakie General ✓ - - layout of 2019/20 019/01 140,000.00 Trading Annual report 57. Printing, binding, RFQ/VDM/MM/23/07/2 Dombo general ✓ - - layout and design of 019/02 40,500.00 supply the 2019/20 service delivery and budget implementation plan (SDBIP) 58. Hardware materials for RFQ/VDM/TECH23/07/ Dombo general ✓ - - EPWP environment & 2019/01 123,352.00 supply culture sector participant 59. Appointment of RFQ/VDM/TECH/09/10/ Indlela consultants ✓ - - service provider to 2018/01 178,020.00 (Pty) Ltd perform general authorisation discharge limit compliance test

209

NO DESCRIPTION BID NUMBER AMOUNT SUPPLIER/COMMENT Performance Good Poor Measure s taken if performa nce was poor 60. Supply of diaries, wall RFQ/VDM/CORP/14/08 Pheitavis ✓ - - and desk calendars for /2019/01 120,150.00 construction and 2020 supply 61. Calibration of RFQ/VDM/TECH/21/08/ Aqualytic (Pty) Ltd ✓ - - laboratory instruments 2019/01 188,036.50 62. Spring cleaning of Dombo general ✓ - - Vhembe District RFQ/VDM/CORP/27/08 47,500.00 supply municipality office and /2019/01 post office building 63. Supply and installation RFQ/VDM/CORP/29/08 Tshimela Intergrated ✓ - - of one braille printer /2019/02 101,120.40 Projects with onsite product orientation 64. Supply and installation RFQ/VDM/CORP/29/08 Evanto Group (pty) ltd ✓ - - of one (1) plotter with /2019/01 115,000.00 on-site warranty and maintenance for a period of three year 65. Supply of 235 RFQ/VDM/TECH/05/20 Silver corn empire ✓ - - rechargeable lights 19/01 78,386.60 (Pty) Ltd (torches) 4V3AH(220- 240V50160HZ)

210

NO DESCRIPTION BID NUMBER AMOUNT SUPPLIER/COMMENT Performance Good Poor Measure s taken if performa nce was poor 66. Procurement of RFQ/VDM/MAYOR/13/ SAMRAP Trading and ✓ - - marketing materials: 09/2019/01 40,100.00 projects banners and podium 67. Procurement of 21 RFQ/VDM/COMM/30/0 JMN Holdings (pty) ltd ✓ - - (twenty one) Global 9/2019/01 159,600.00 positioning system (GPS) device 68. Supply of 80 units of RFQ/VDM/VDM/COMM Vivion Pick (pty) ltd ✓ - - 25 litres drums of /11/10/2019/01 127,000.00 (aqueous film form) firefighting foam 390 69. Supply and install of - Dombo General ✓ - - symbol signs (Signage 140,000.00 Supply boards)

Appendix J:

Appendix J: Disclosure of Financial Interest

No: Disclosures of Financial Interests

1. Acting Municipal Manager Mrs. Ndou TS Nil 2. General Manager: Community services Mr.Mathule N Nil

211

3. General Manager: Technical services Mr. Nthutang Ofentse Nil 4. Acting General Manager: Corporate services Mr. Mphaphuli T.K Nil 5. General Manager: Development planning Mrs. Tshivhinda M Nil 6. Acting Chief financial officer Mr. Mufamadi T.D Nil

Appendix K: Revenue Collection Performance

Description 2017/18 Budget Year 2018/19 Audited Origina Adjuste Monthl YearTD YearTD YTD YTD Full Outcom l d y actual actual budget variance varian Year e Budget Budget ce Forecas t R thousands % Revenue By Source Property rates – – – – – – – – Service charges - electricity revenue – – – – – – – – Service charges - water 108 166 105 021 134 621 10 908 127 264 134 621 (7 356) -5% 134 621 revenue Service charges - sanitation 0% revenue – – – – – – – – Service charges - refuse revenue – – – – – – – – Service charges - other – – – – – – – – Rental of facilities and -50% equipment 8 – 4 – 2 4 (2) 4

212

Interest earned - external 35 610 – 23 000 2 154 25 693 23 000 2 693 12% 23 000 investments Interest earned - outstanding 22 000 575 5 790 5 790 5 790 #DIV/0 debtors – – ! – Dividends received – – – – – – – – Fines, penalties and forfeits – – – – – – – – Licences and permits 389 9 69 69 #DIV/0 – – – ! – Agency services – – – – – – – – Transfers and subsidies 1 360 913 949 919 557 308 897 1 344 919 557 424 671 46% 919 557 763 228 Other revenue 408 1 037 6 856 35 068 37 907 6 856 31 051 453% 6 856 Gains on disposal of PPE – – – – – – – – Total Revenue (excluding 1 506 1 042 1 084 357 612 1 541 1 084 457 007 42% 1 084 capital transfers and 372 007 038 045 038 038 contributions)

Appendix K (i): Revenue Collection Performance by Vote

Vote Description 2019/20 Budget Year 2020/21

213

Audited Adjuste YTD YTD Original Monthly YearTD YearTD Full Year Outcom d varian varian Budget actual actual budget Forecast e Budget ce ce R thousands % Revenue by Vote

(114,18 - Vote 1 - Corporate Services 15,647 138,753 138,528 – 24,345 138,528 4) 82.4% 138,528

Vote 2 - Office of the (24,093 - Municipal Manager 36,138 55,376 55,376 – 31,283 55,376 ) 43.5% 55,376 - Vote 3 - Council 12,644 13,560 13,560 – 10,945 13,560 (2,615) 19.3% 13,560 - Vote 4 - Office of the Mayor 15,077 19,147 19,145 – 13,051 19,145 (6,094) 31.8% 19,145 - Vote 5 - Office of the Speaker 1,692 2,092 2,092 – 1,465 2,092 (628) 30.0% 2,092 Vote 6 - Office of the Chief - Whip 778 827 827 – 674 827 (153) 18.5% 827

(87,969 - Vote 7 - Finance 170,777 167,550 176,157 – 88,188 176,157 ) 49.9% 176,157

1,186,91 1,245,09 1,245,09 (334,90 - 1,245,09 Vote 8 - Technical Services 651,788 3 3 146,604 910,193 3 0) 26.9% 3

(10,262 Vote 9 - Community Services 133,185 125,878 125,583 207 115,322 125,583 ) -8.2% 125,583 Vote 10 - Planning Development 101,554 39,079 38,981 1,193 327,239 327,239 – 38,981

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Vote 11 - Environmental Health 14,038 – 419 45 12,282 12,282 – 419

Vote 12 - PMU 387,728 – – – – – – –

Vote 13 - NULL – – – – – – – –

Vote 14 - NULL – – – – – – – –

Vote 15 - NULL – – – – – – – –

Appendix K (ii): Revenue Collection Performance by Source

Description 2019/20 Budget Year 2020/21 Audited Original Adjuste Monthly YearTD YearTD YTD YTD Full Year Outcom Budget d actual actual budget varian varian Forecast e Budget ce ce R thousands % Revenue By Source Property rates – – – – – – – – Service charges - electricity revenue – – – – – – – – Service charges - water -18% revenue 127,264 146,031 198,546 12,531 161,988 198,546 (36,55 198,546 8) Service charges - sanitation revenue 91 – – 3 29 29 – –

215

Service charges - refuse revenue – – – – – – – –

Rental of facilities and -50% equipment 2 4 2 – 1 2 (1) 2 Interest earned - external -7% investments 25,693 24,288 29,502 1,235 27,317 29,502 (2,185) 29,502 Interest earned - outstanding 11% debtors 5,790 6,435 10,239 1,250 11,391 10,239 1,152 10,239 Dividends received – – – – – – – – Fines, penalties and forfeits – – – – – – – – Licences and permits -76% 69 99 419 2 102 419 (317) 419 Agency services – – – – – – – – Transfers and subsidies 29% 1,344,22 1,519,29 1,028,15 85,541 1,330,52 1,028,15 302,37 1,028,15 8 7 3 4 3 0 3 Other revenue -53% 37,907 2,798 7,786 (130,873) 3,634 7,786 (4,152) 7,786 Gains on disposal of PPE – – – – – – – –

Appendix L: Conditional Grants Received

Budget Year 2019/20

216

DESCRIPTION Roll over Amount AMOUNT RECEIVED BUDGET EXPENDITURE % SPENT

MIG 88,074,017.00 514,768,000.00 602,842,017.00 520,116,828.00 86.40%

Rural Road Asset Management 0.00 2,383,000.00 2,383,000.00 2,383,000.00 100.00%

FMG 83,653.00 2,330,000.00 2,413,653.00 2,413,653.00 100.00%

EPWP 418,107.00 1,589,000.00 2,007,107.00 1,693,749.00 84 .39 %

WSIG 2, 780, 252.00 50,000,000.00 52,7 80 252.00 24,364,818.00 46.16%%

TOTAL 91,356,029.00 571,070,000 662,426,029.00 550,972,048.00 83.17%

Appendix M: Capital Expenditure – New & Upgrade/ Renewal Programmes: Including MIG

217

Project name Consultant Start Completio % Time MIG 2019/20 %physical % financial Jobs Comments Contractor date n date Elapsed approval / R Allocated progress progress create budget / R d Nandoni RWS: EVN Africa 10-Nov- 30-Jun-18 100% R 268 264 R 0.00 99% 94.69% 60 Guarantee Construction of bulk 15 451.16 process is being pipeline from Vuwani Esor solved with to Middle Letaba Construction Ombudsman System (Disaster and VDM legal, project) then contractor will be appointed. Assessment of remaining activities is underway

Makhado West Bulk Reandeals four 18-May- 12-Jun-20 98% R 263 355 R 67% 95.76% 134 SANRAL Water Supply- Stage 15 345.00 46,700,000.00 wayleave 3 DWS approval construction pending, survey report provided in February 2020. Information for additional funding to be forwarded on 09/03/2020.

218

Xikundu/ Saselam Muteo TBA TBA TBA R R 7,252,137.78 84% 85.50% 69 Specification Mhinga ane Consulting 236,388,797. was done, and Bulk Botsoleni Engineers 40 Re-advert of the water , new contractor supply Maphoph will be out next project e week Friday to Mabiling finish the we Bulk remaining work. and Storage

219

Project name Consultant Start Completio % Time MIG 2019/20 %physical % financial Jobs Comments Contractor date n date Elapsed approval / R Allocated progress progress create budget / R d Xamarha Muteo TBA TBA TBA 92% Specification nwani to Consulting was done, and Peningho Engineers Re-advert of the tsa bulk new contractor pipeline will be out next week Friday to finish the remaining work. Makuleke Rembu 19-Nov- 15-Sep-17 100% 100% Completed but to Construction 14 not yet functional Saselam due pumpstation ane contract being Botsoleni terminated Xamarha nwani bulk pipeline Botsoleni HTE 06-Nov- 15-Jan-19 100% 100% None , construction 17 Mabiligw e and Maphoph e Josefa, Titanic 06-Nov- 15-Mar-19 100% 100% None Matiani 17 and Mhinga

220

Project name Consultant Start Completio % Time MIG 2019/20 %physical % financial Jobs Comments Contractor date n date Elapsed approval / R Allocated progress progress create budget / R d Magoma Eternity Star 06-Nov- 31-May-19 100% 100% None ne, Investment 230 17 Xifaxani, Ximixoni and Nhlengan i Malonga Water Mont 13-Feb- 17-Jun-20 100% R214 903 R 79% 83.97% 127 H T E Reticulation Consulting 18 330.72 64,626,052.51 Construction CC Engineers was appointed to finish the work MTTP Ngungwa Construction Construction didn’t finish and Eternity Star site handover Investments was re-done on the 25th June H T E 2020 Construction CC None availability of water upon H T E the completion Construction of the project CC due to the Line from Nandoni via Eternity Star Mavambe. Investments

221

Project name Consultant Start Completio % Time MIG 2019/20 %physical % financial Jobs Comments Contractor date n date Elapsed approval / R Allocated progress progress create budget / R d

Vuwani to Vyeboom Nemorango 10-Apr- 22-Sep- 88% R R 67% 56.11% 45 Labourers and construction of 18 2020 321,370,152. 54,233,669.15 demanding basic Reservoir (Makhado) HTE 90 salary from the Construction project at x2 Tshitungulwani bulk water Muswobi supply. Building Construction and property Developers

Belta Services

Tshiamiso trading 135 x2 Mashau and Tshino 20-April- 16- 74% R R 69% 65.36% 279 Land issue at surrounding villages Consulting 18 December- 315,416,196. 58,536,909.30 Mashau regional BWS & Ret. Enginners 20 39 storage

Titanic Business Enterprise

Neckmay Trading Enterprise

222

Project name Consultant Start Completio % Time MIG 2019/20 %physical % financial Jobs Comments Contractor date n date Elapsed approval / R Allocated progress progress create budget / R d Skiroo

MTTP Construction

Lilithalethu Trading 41 Mutshedzi Regional TM Africa 7-Aug- 30-April- 65% R R 22% 26.96% 144 Lockdown has Water Scheme 18 2021 674,190,721. 101,321,840.78 affected the DIGES group 80 progress Koephu Business Enterprise x3 Zamangwane JV Muravha Building and civils

Madipadi Construction Increasing the Infraburo 26-Apr- 07-Jul-20 97% R R 58.7% 54.62% 107 Dispute over a Capacity of Vondo 18 334,258,638. 63,399,620.86 portion of land, WTW & Upgrading of BMK/LEBAKA/ 00 the family is water related GOCHI JV demanding infrastructure in the compensation area Muravha despite giving an Building and approval initially. Civils

223

Mutale Upgrading of Ralema 11-Jan- TBA TBA R R 1,243,343.52 88% 95.31% 0 Municipality has raw water Dam Consulting 17 26,535,667.1 taken decision to Engineers 4 apply for budget maintenance as the project has no funds. Block A (Miluwani AES TBA TBA TBA R R 0% 31.08% 0 VDM busy with and Tshidaulu) water Consulting 63,334,671.5 23,996,507.44 the evaluation reticulation 0 Jerome Command 3MB TBA TBA TBA R R 0% 80.17% 0 VDM busy with Reservoir (3.5ML) Consulting 81,725,063.3 17,588,741.37 the evaluation Sub-system Engineers and 6 Project Managers Upgrading of Damani EVN Africa TBA TBA TBA R R 0% 49.26% 0 3 Contractors Water treatment plant 180,673,879. 30,571,048.59 are appointed from 4ML/day and 00 and site associated Bulkline handover was pipes. done on the 26th of May 2020

224

Project name Consultant Start Completio % Time MIG 2019/20 %physical % financial Jobs Comments Contractor date n date Elapsed approval / R Allocated progress progress create budget / R d Malamulele west Nyeleti TBA TBA TBA R R 0% 46.63% 0 Tender to be re- Rigional Water Consulting 204,135,378. 22,054,387.67 advertised due Scheme(RWS) 75 to a lot of errors on document

Appendix M (i): Capital Expenditure – New Assets Programme MIG

Project name Consultant Start Completio % Time MIG 2019/20 %physical % financial Jobs Comments Contractor date n date Elapsed approval / R Allocated progress progress create budget / R d Nandoni RWS: EVN Africa 10-Nov- 30-Jun-18 100% R 268 264 R 0.00 99% 94.69% 60 Guarantee Construction of bulk 15 451.16 process is being pipeline from Vuwani Esor solved with to Middle Letaba Construction Ombudsman System (Disaster and VDM legal, project) then contractor will be appointed. Assessment of remaining activities is underway

225

Project name Consultant Start Completio % Time MIG 2019/20 %physical % financial Jobs Comments Contractor date n date Elapsed approval / R Allocated progress progress create budget / R d Makhado West Bulk Reandeals four 18-May- 12-Jun-20 98% R 263 355 R 67% 95.76% 134 SANRAL Water Supply- Stage 15 345.00 46,700,000.00 wayleave 3 DWS approval construction pending, survey report provided in February 2020. Information for additional funding to be forwarded on 09/03/2020. Access to Vander Merwe farm, meeting to be scheduled with lawyers and DWS. Danies farm compensation being processed by DWS.

226

Project name Consultant Start Completio % Time MIG 2019/20 %physical % financial Jobs Comments Contractor date n date Elapsed approval / R Allocated progress progress create budget / R d Xikundu/ Saselam Muteo TBA TBA TBA R R 7,252,137.78 84% 85.50% 69 Specification Mhinga ane Consulting 236,388,797. was done, and Bulk Botsoleni Engineers 40 Re-advert of the water , new contractor supply Maphoph will be out next project e week Friday to Mabiling finish the we Bulk remaining work. and Storage Xamarha Muteo TBA TBA TBA 92% Specification nwani to Consulting was done, and Peningho Engineers Re-advert of the tsa bulk new contractor pipeline will be out next week Friday to finish the remaining work. Makuleke Rembu 19-Nov- 15-Sep-17 100% 100% Completed but to Construction 14 not yet functional Saselam due pumpstation ane contract being Botsoleni terminated Xamarha nwani bulk pipeline

227

Project name Consultant Start Completio % Time MIG 2019/20 %physical % financial Jobs Comments Contractor date n date Elapsed approval / R Allocated progress progress create budget / R d Botsoleni HTE 06-Nov- 15-Jan-19 100% 100% None , construction 17 Mabiligw e and Maphoph e Josefa, Titanic 06-Nov- 15-Mar-19 100% 100% None Matiani 17 and Mhinga Magoma Eternity Star 06-Nov- 31-May-19 100% 100% None ne, Investment 230 17 Xifaxani, Ximixoni and Nhlengan i Malonga Water Mont 13-Feb- 17-Jun-20 100% R214 903 R 79% 83.97% 127 H T E Reticulation Consulting 18 330.72 64,626,052.51 Construction CC Engineers was appointed to finish the work MTTP Ngungwa Construction Construction didn’t finish and Eternity Star site handover Investments was re-done on the 25th June 2020

228

Project name Consultant Start Completio % Time MIG 2019/20 %physical % financial Jobs Comments Contractor date n date Elapsed approval / R Allocated progress progress create budget / R d H T E None availability Construction of water upon CC the completion of the project H T E due to the Line Construction from Nandoni via CC Mavambe.

Eternity Star Investments

Belta Services

Tshiamiso trading 135 x2

229

Project name Consultant Start Completio % Time MIG 2019/20 %physical % financial Jobs Comments Contractor date n date Elapsed approval / R Allocated progress progress create budget / R d Mashau and Tshino 20-April- 16- 74% R R 69% 65.36% 279 Land issue at surrounding villages Consulting 18 December- 315,416,196. 58,536,909.30 Mashau regional BWS & Ret. Enginners 20 39 storage

Titanic Business Enterprise

Neckmay Trading Enterprise

Skiroo

MTTP Construction

230

231

Project name Consultant Start Completio % Time MIG 2019/20 %physical % financial Jobs Comments Contractor date n date Elapsed approval / R Allocated progress progress create budget / R d Block A (Miluwani AES TBA TBA TBA R R 0% 31.08% 0 VDM busy with and Tshidaulu) water Consulting 63,334,671.5 23,996,507.44 the evaluation reticulation 0 Jerome Command 3MB TBA TBA TBA R R 0% 80.17% 0 VDM busy with Reservoir (3.5ML) Consulting 81,725,063.3 17,588,741.37 the evaluation Sub-system Engineers and 6 Project Managers Upgrading of Damani EVN Africa TBA TBA TBA R R 0% 49.26% 0 3 Contractors Water treatment plant 180,673,879. 30,571,048.59 are appointed from 4ML/day and 00 and site associated Bulkline handover was pipes. done on the 26th of May 2020 Malamulele west Nyeleti TBA TBA TBA R R 0% 46.63% 0 Tender to be re- Rigional Water Consulting 204,135,378. 22,054,387.67 advertised due Scheme(RWS) 75 to a lot of errors on document

232

Appendix M (ii): Capital Expenditure – Upgrade/Renewal Programme

WSIG Projects