GOVERNANCE and PRIORITIES COMMITTEE AGENDA Tuesday, October 15, 2019 9:30 AM

YELLOWHEAD COUNTY GOVERNANCE AND PRIORITIES COMMITTEE AGENDA Tuesday, October 15, 2019 9:30 AM

Our Mission Statement Building a better community for present and future generations.

Vision Statement Recognized as a place of choice for those who want to be where great things happen.

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GOVERNANCE AND PRIORITIES COMMITTEE AGENDA COUNCIL CHAMBERS YELLOWHEAD COUNTY ADMINISTRATION BUILDING, EDSON, ALBERTA OCTOBER 15, 2019

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1.0 AGENDA

1.01 Adoption of the Governance and Priorities Committee Agenda

That Council for Yellowhead County adopts the agenda for October 15, 2019 Governance and Priorities Committee Meeting as presented.

2.0 GOVERNANCE AND PRIORITIES ISSUES

2.01 Intermunicipal Collaboration Framework - 4 - 15 Brazeau/Yellowhead County's

2.02 Council Request from Strategic Planning meeting for 16 - 19 Protective Services Vehicle Replacement Schedule

2.03 Review of Donation Policy 1100.11 20 - 22

2.04 Cadomin Hall Project Discussions and Update 23 - 24

2.05 Yellowhead Agriculture Society Facility Update 25 - 31

3.0 STATEGIC PLAN REVIEW

4.0 MAYOR AND COUNCILLOR REPORTS

4.01 Division 1 - Mayor Cherniawsky 32 - 38

4.02 Division 2 - Councillor Giezen 39 - 43

4.03 Division 3 - Councillor Lowe

4.04 Division 4 - Councillor Russell

4.05 Division 5 - Councillor Berry 44

4.06 Division 6 - Councillor Williams 45

4.07 Division 7 - Councillor Mitchell 46 - 47

4.08 Division 8 - Councillor Olson 48 - 51

Yellowhead County Governance and Priorities Committee Agenda October 15, 2019 Page 2 of 51 5.0 CLOSED SESSION

5.01 Closed Session

That Council for Yellowhead County enter into a Closed Session according to the Freedom of Information Protection of Privacy Act Section 17.

5.03 Adjourn Closed Session

That Council for Yellowhead County adjourn the Closed Session.

6.0 ADJOURNMENT

6.01 Adjournment of the Governance and Priorities Committee Meeting

That Council for Yellowhead County adjourns the October 15, 2019 Governance and Priorities Committee meeting.

LAUNDRY ITEMS

Yellowhead County Governance and Priorities Committee Agenda October 15, 2019 Page 3 of 51 Yellowhead County Council Council Direction Request

Date Presented: October 15, 2019 Item Number: CDR - 204

SUBJECT Intermunicipal Collaboration Framework - Brazeau/Yellowhead County's

TOPIC to review and amend/modify/recommend acceptance of the draft ICF prepared by Brazeau County.

BACKGROUND As Council is aware, the Province has mandated that municipalities must have Inter-municipal Development Plans (IDP) and Inter-Municipal Collaboration Framework Agreements (ICF) with their neighbouring municipalities. Rural to Urban ICF's must be complete by April 2020 and rural to rural must be completed by April 2021.

Brazeau County utilized the Parkland template and inserted their ideas into this document to start the process. It is now being presented to Yellowhead County for review and feedback. From a global perspective this is a simple document and Yellowhead has very little interaction with Brazeau from an operating perspective.

REPORT/DOCUMENT Attached

ISSUES/CONCERNS The following items are flagged for council consideration to leave in or take out or add more items if deemed prudent by Council. Section 3(2)(f) Joint economic development initiatives related to agri-related business renewable resources and tourism. Section 3(2)(g) Opportunities to coordinate water, wastewater and lagoons rates and usage. Section 3(2)(h) Opportunities to coordinate engineering design standards. Section 3(2)(i) policing and bylaw enforcement matters Appendix One - Council needs to review and concur or amend the potential areas for future discussion from the lens of "is this something the County wants to fund/support" or is the status quo acceptable etc.

COUNCIL DIRECTION FOR WORK PLAN Council needs to provide direction on the items they are willing to support/fund and explore so they can be added or deleted from the draft ICF agreement

Submitted by Jack Ramme, CAO

Page 4 of 51 Intermunicipal Collaboration Framework between Yellowhead County and Brazeau County

Page 5 of 51 Table of Contents

1. Definitions ...... 1

2. Term and Review ...... 1

3. Intermunicipal Cooperation ...... 2

4. Municipal Services ...... 3

4.A Understanding of Services provided by each municipality to residents ...... 3

4.B Existing service agreements between both municipalities...... 3

5. Collaboration Process ...... 4

6. Indemnity...... 4

7. Dispute Resolution ...... 4

8. Correspondence...... 6

9. Authorizations ...... 6

Appendix One: Potential areas for future joint projects and initiatives ...... 7

Appendix Two: Existing Agreements...... 9

Page 6 of 51 WHEREAS, Yellowhead County and the Brazeau County share a common border; and

WHEREAS, Yellowhead County and the Brazeau County share common interests and are desirous of working together to provide services to their ratepayers; and

WHEREAS, the Municipal Government Act stipulates that municipalities that have a common boundary must create a framework with each other that identifies the services provided by each municipality and the funding arrangements for these services.

NOW THEREFORE, by mutual covenant of the parties hereto it is agreed as follows:

1. Definitions

1. In this Agreement

a. “Committee” means Intermunicipal Collaboration Committee as defined in Section 3 of this Agreement. b. “In Scope Services” means services that both parties may consider for joint cost sharing or management and are identified in Section 3 of this Agreement. c. “Service agreement” means a legally binding agreement such as a Contract, Agreement or Memorandum of Understanding that is signed by both parties. d. “Capital Costs” means new facilities, expansions to existing facilities and intensification of use of existing facilities. e. “Out of Scope” means services that both parties have agreed will not form part of this Agreement and are defined in Section 3 of this Agreement. f. “Party” means Brazeau County and Yellowhead County. g. “Year” means the calendar year beginning on January 1st and ending on December 31st.

2. Term and Review

1. In accordance with the Municipal Government Act, this is a permanent Agreement and shall come into force on the passing of bylaws by both Counties.

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Page 7 of 51 2. This Agreement may be amended by mutual consent of both parties unless specified otherwise in this Agreement. Amended copies of this Agreement shall come into force on the passing of bylaws by both Counties.

3. Amended versions to this Agreement shall supersede and replace all previous versions of this Agreement.

4. It is agreed that Yellowhead County and Brazeau County shall meet at least once every four years, or upon request by either party, commencing no earlier than 90 calendar days and no later than 180 calendar days after a municipal election to review the terms and conditions of the agreement.

3. Intermunicipal Cooperation

1. Yellowhead County and Brazeau County agree to create a recommending body known as the Intermunicipal Committee (hereinafter referred to as the Committee).

2. The Committee will meet on an as required basis and will develop recommendations to the Councils on all matters of strategic direction and cooperation affecting County residents, except matters where other current operating structures and mechanisms are operating successfully. “In scope services” to be considered in this agreement for potential future joint-cost sharing or management include:

a. Agriculture matters; b. Emergency and emergency aid; c. Fire service mutual aid agreements; d. Intermunicipal and regional transportation issues including Transportation and Utility Corridors, truck and natural resource haul routes; e. Long-term growth plans including the municipal development plans, applicable area structure plans and other strategic studies; f. Joint economic development initiatives related to agri-related businesses renewable resources, and tourism; g. Opportunities to coordinate water, wastewater and lagoons rates and usage; h. Opportunities to coordinate engineering design standards;

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Page 8 of 51 i. Policing and bylaw enforcement matters; j. Rural broadband delivery in both Counties; k. The referral and circulation of major land use, subdivision and development proposals in either municipality which may impact the other municipality. 3. Where the Committee desires a joint cost sharing or management agreement on any of the items identified as in scope services, a service agreement shall be required to be developed on that specific item.

4. Out of scope topics to this agreement overland drainage, animal control, and municipal administration. The Committee shall consist of four members, being two Councillors from each County.

5. The Chief Administrative Officers will be advisory staff to the Committee and responsible to develop agendas and recommendations on all matters. Chief Administrative Officers will be responsible for forwarding all recommendations from the Committee to their respective Councils.

6. Parties will give 30 calendar days of a notice for a meeting. Meeting requests will be directed to the Chief Administrative Officer for the respective municipality.

4. Municipal Services

4.A Understanding of Services provided by each municipality to residents

1. Yellowhead County and Brazeau County have agreed that the best and most efficient way to provide services to residents is to continue providing services through the various arrangements that each County currently has with their respective neighbours.

2. Yellowhead County and Brazeau County have agreed that each County will provide the following services for their residents independently:

a. Yellowhead County Commented [JW1]: Insert Yellowhead services here. b. Brazeau County i. Agricultural Services ii. Animal Control iii. Assessment Services

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Page 9 of 51 iv. Bylaw Enforcement v. Cemeteries vi. Economic Development and Tourism vii. Emergency Response Services viii. Emergency preparedness education ix. Emergency Management x. Information Technology xi. Municipal Administration xii. Policing Services xiii. Public Communications xiv. Recreation xv. Rural road maintenance xvi. Transportation management and maintenance xvii. Water and Wastewater xviii. Solid Waste

4.B Existing service agreements between both municipalities

1. The Counties have worked collaboratively in the past with the following agreements in place to serve residents of both counties:

a. Mutual Aid Agreement . Yellowhead County and Brazeau County have an agreement in place for peacetime disaster mutual aid provision.

5. Collaboration Process

1. In the event that either County initiates the development of a new project and/or service that may require a new cost-sharing agreement, the initiating County’s Chief Administrative Officer will notify the other County’s Chief Administrative Officer.

2. Once either municipality has received written notice of a new project, an Intermunicipal Committee meeting must be held within 30 calendar days of the date the written notice was received, unless both Chief Administrative Officers agree otherwise.

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Page 10 of 51 3. The Intermunicipal Committee will be the forum used to address and develop future mutual aid agreements and/or cost sharing agreements. In the event that the Intermunicipal Committee is unable to reach an agreement, the dispute shall be dealt with through the procedure outlined within Section 7 of this document.

4. Future projects or initiatives to explore by the Committee are included in Appendix One of this Agreement. This list may be updated from time to time as agreed to by the Intermunicipal Committee.

5. Collaboration between Yellowhead County and Brazeau County to capitalize on legacy and past practices information sharing.

6. Indemnity

1. Yellowhead County shall indemnify and hold Brazeau County, its employees and agents from any and all claims, actions and costs whatsoever that may arise directly or indirectly out of any act or omission of Yellowhead County, its employees or agents in the performance of this Agreement.

2. Brazeau County shall indemnify and hold harmless Yellowhead County, its employees and agents from any and all claims, actions and costs whatsoever that may arise directly or indirectly out of any act or omission of Brazeau County, its employees or agents in the performance of this Agreement.

7. Dispute Resolution

1. Brazeau County and Yellowhead County commit to resolving any disputes in a non-adversarial, informal and cost-efficient manner.

2. Both Counties shall make all reasonable efforts to resolve all disputes by negotiation and agree to provide, without prejudice, open and timely disclosure of relevant facts, information and documents to facilitate negotiations

3. Any dispute arising out of the implementation of this Agreement will firstly be addressed by the administrations of both Brazeau County and Yellowhead County. Where a dispute cannot be resolved to the satisfaction of both parties after thirty (30) calendar days, the dispute will be referred to the Chief Administrative Officers of both Counties.

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Page 11 of 51 4. Where a dispute cannot be resolved to the satisfaction of both Chief Administrative Officers after thirty (30) calendar days, the dispute will be referred to the Intermunicipal Committee.

5. Where a dispute cannot be resolved to the satisfaction of the Intermunicipal Committee after thirty (30) calendar days, the dispute will be referred to the Mayor and Council of both Counties.

6. Where a dispute cannot be resolved to the satisfaction of the Mayor and Council of both Counties, Yellowhead County and Brazeau County will seek the assistance of a mediator acceptable to both parties. The costs of mediation shall be shared equally between the Counties.

7. In the event that a dispute cannot be resolved through steps outlined above, the dispute may be referred to a single arbitrator mutually acceptable to both parties. Failing mutual agreement, either party may apply to a Judge of the Court of Queen’s Bench of Alberta to appoint an arbitrator whose decision shall be final and binding upon both parties.

8. The costs of arbitration shall be shared equally between the Counties.

9. For all development, subdivision or planning matters Intermunicipal disputes shall follow agreed to processes outlined in an approved Intermunicipal Development Plan between both municipalities and the Municipal Government Act. In situations where an approved Intermunicipal Development Plan is in conflict with the Municipal Government Act as it pertains to intermunicipal disputes, provisions in the Municipal Government Act shall prevail. The Yellowhead County and Brazeau County Intermunicipal Development Plan is appended to Appendix Two of this agreement.

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Page 12 of 51 8. Correspondence

1. Written notice under this Agreement shall be addressed as follows:

a. In the case of Yellowhead County to:

Yellowhead County c/o Chief Administrative Officer 2716 1st Avenue Edson, AB T7E 1N9

b. In the case of the Brazeau County to:

Brazeau County c/o Chief Administrative Officer Box 77, 7401 Twp. Rd 494 Drayton Valley, AB T7A 1R1

9. Authorizations

Signed and dated on:

Jack Ramme, CAO, Yellowhead County Jocelyn Whaley, CAO, Brazeau County

Date Date

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Page 13 of 51 Appendix One: Potential areas for future joint projects and initiatives

1. Alignment of tower coverage for communications and IT services 2. Hemp Cooperative 3. Organics Facility 4. Assessment services 5. Joint Wastewater – wetlands / evaporative systems 6. Emergency Social Services Mutual Aid 7. Reciprocal notice on boundary Weed Notices/Enforcements 8. Bylaw Enforcement (Mutual Aid / Services Agreement) 9. Regional Economic Development

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Page 14 of 51 Appendix Two: Existing Agreements

1. Mutual Aid Agreement – Fire Services

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Page 15 of 51 Yellowhead County Council Council Direction Request

Date Presented: October 15, 2019 Item Number: CDR - 205

SUBJECT Council Request from Strategic Planning meeting for Protective Services Vehicle Replacement Schedule

TOPIC Discussion of Protective Services Vehicle Replacement Schedule

BACKGROUND At the Fall Yellowhead County Council Strategic Planning session Yellowhead County Council requested that the Protective Services Vehicle replacement plan be brought to a Governance and Priorities meeting for discussion.

Below is the background and draft vehicle replacement plan developed for Yellowhead County Protective Services.

Yellowhead County Protective Services currently has a 56 piece vehicle fleet. This consists of heavy vehicles, mid range vehicles, light vehicles, ATV vehicles, trailers, and pods.

A replacement schedule has been developed to try and get maximum usage from all units. For the vehicles in the fleet that are actually used for fire suppression the NFPA has set out limits on how long a vehicle can actually remain in service this is now tied into the insurance underwriters rating of each community. If the unit being used in the area surpasses the NFPA regulations then the insurance underwriters would de-rate the unit in question and change the insurance rating in the area. Worst case scenario the Community would be rated as unprotected. When the rating changes insurance costs could rise . The replacement fleet that was started in 2015 is based on a 25 year life cycle.

Up until 2014 there had not been a program for maintenance. In 2014 a vehicle maintenance program was put in place that implemented yearly testing of all vehicles and equipment in the fleet. This new program of maintenance and testing testing is meeting the requirement of the NFPA for vehicles that provide fire suppression and any and all standards for the remaining vehicles.

On top of the maintenance program there is also a vehicle rotation program that was placed in effect in 2014 that prevents a vehicle from aging out with low kilometers which was a problem in the past.

Eight of the current heavy fleet are fire engines that were originally built for 15 year replacement cycle based on the master plan that had been in place from 2007. This was reviewed in 2014 and with the maintenance program and reviewing the NFPA standard, and parts availability, life expectancy was extended to a 20 year replacement cycle as all units in 2014 had very low usage and mileage. But to note pushing beyond the 20 year mark without major overhauling could incur some risks.

Time lines on the building of replacement units is now at 2 years from P.O. being issued to unit delivery to Canada, this is not the in-service date, which usually takes another month.

The light fleet has been broken down on the attached sheet also based on years in-service and kilometers. Before 2014 there was no consistent replacement schedule of maintenance and mileage track in place.

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REPORT/DOCUMENT Attached

ISSUES/CONCERNS The Current heavy fleet of 8 heavy units that were purchased from 2002 until 2007 will be coming due for replacement. There are two units due in 2022, and two units due in 2025.

To lesson the impact of multiple vehicles coming due in a single year there could be a refit of YCF-26 which is currently 15 years old to extend it to 25 year cycle and YCF-32 in the same program and extend it to 25 year cycle. These refits are also costly and based on original purchase price may not be acceptable.

The light vehicle fleet has 1, 3/4 quarter ton fire utility that is 13 years old with 279,722 km on it and two Peace Officer vehicles a 2014 that will be six years old with 219,057 km and a 2015 that has been written off by the insurance company from hail damage leaving the Peace Officers currently down a vehicle.

COUNCIL DIRECTION FOR WORK PLAN Council to provide Administration with direction on vehicle replacement

Submitted by Albert Bahri, Director of Protective Services

Page 17 of 51 Yellowhead County Fire Department Vehicle Replacement Schedule

Replacement Age Life Delivery Unit # Year Make Type Current KM Funding 2019 Cycle Year Year Engines YCF-23 2002 Freightliner FL80 Engine (HUB) 47,832 km 17 15 2020 2022 YCF-24 2004 Freightliner FL80 Engine (HUB) 39,345 km 15 15 2022 2024 YCF-26 2004 Freightliner M2 Engine (HUB) 68,475 km 15 15 2022 2024 YCF-27 2005 Freightliner M2 Engine (HUB) 71,876 km 14 15 2023 2025 YCF-28 2006 Freightliner M2 Engine (HUB) 62,723 km 13 15 2024 2026 YCF-32 2007 Freightliner M2 Engine (ALF) 58,115 km 12 15 2025 2027 YCF-33 2007 Freightliner M2 Engine (ALF) 42,163 km 12 15 2025 2027 YCF-50 2015 Rosenbauer Rescue / Engine 47,984 km 4 25 2038 2040 YCF-60 2017 Rosenbauer Rescue / Engine 31,589 km 2 25 2040 2042 Tankers YCF-54 2004 Freightliner FL80 Tandem Tanker 51,105 km 16 20 2021 2023 YCF-29 2007 Freightliner M2 Tanker (ALF) 36,318 km 13 20 2024 2026 YCF-37 2011 Freightliner M2 Tanker 39,489 km 8 20 2028 2030 YCF-45 2013 Freightliner SD Tandem Tanker 28,854 km 5 20 2030 2032 YCF-55 2015 Rosenbauer Pumper/Tanker 30,421 km 4 25 2038 2040 YCF-65 2019 Rosenbauer Pumper/Tanker 3,571 km 0 25 2042 2044 Squads – 15 Years or 200,000km YCF-38 2011 Ford F550 Squad 27,424 km 8 15 2024 2026 YCF-39 2012 Ford F550 Squad (CAFS) 26,866 km 7 15 2025 2027 YCF-44 2014 Ford F550 Squad (CAFS) 24,539 km 5 15 2027 2029 SSV – 15 Years or 200,000km YCF-01 2006 Chevrolet 3/4 ton Utility 279,722 km 13 15 2020 2021 YCF-46 2013 Ford F450 Hook/Lift 66,573 km 6 15 2027 2028 YCF-47 2015 Ford F450 Hook/Lift 70,730 km 4 15 2029 2030 YCF-48 2015 Ford F450 Hook/Lift 45,021 km 4 15 2029 2030 YCF-56 2016 Ford F550 Hook/Lift 29,055 km 3 15 2030 2031 YCF-62 2017 Ford F150 XLT Pick-up 78,654 km 2 15 2031 2032 YCF-61 2017 Mercedes-Benz Van 37,089 km 2 15 2031 2032 CPO and Duty – 6 Years or 200,000km YCF-58 2016 Ford F150 Duty Truck 99,013 km 3 6 2021 2022 YCF-66 2018 Ford F150 Duty Truck 47,739 km 1 6 2023 2024 YC-95 2014 Chevrolet Silverado CPO Truck 219,057 km 5 6 2019 2020 YC-101 2015 Ford Explorer CPO Truck 215,884 km 4 6 W/O 2020 2021 YC-110 2016 Ford Explorer CPO Truck 156,178 km 3 6 2021 2022 YC-122 2017 Chevrolet Tahoe CPO Truck 122,650 km 2 6 2022 2023 YC-123 2017 Ford F150 CPO Truck 110,986 km 2 6 2022 2023 YCF-67 2018 Ford F150 CPO Truck 52,383 km 1 6 2023 2024 Ladder – 35 years YCF-64 1991 Pierce Lance Ladder Truck 30,086 mi 28 35 2024 2026 ATV – 20 Years YCF-35 2005 Polaris Ranger ATV 14 20 2024 2025 YCF-42 2011 Polaris 6X6 ATV 8 20 2030 2031 Trailers – 20 Years YCF-63 2006 SWS TD2027 Trailer - Flat Deck - 13 20 2026 2026 YCF-36 2010 Custom Trailer Incident Support Unit - 9 20 2030 2030 YCF-40 2012 Blazer Trailer Structure Protection Unit - 7 20 2032 2032 YCF-43 2012 Double A Trailer Deck Trailer - 7 20 2032 2032 YCF-52 2015 Double A Trailer Tilt Deck Trailer - 4 20 2035 2035 YCF-57 2016 Double A Trailer Tilt Deck Trailer - 3 20 2036 2036 YCF-68 2018 CJAY Structure Protection Unit - 1 20 2038 2038 YCF-69 2018 CJAY Structure Protection Unit - 1 20 2038 2038 Unit # Year Make Type Current KM Age Life Replacement Delivery

Page 18 of 51 Yellowhead County Fire Department Vehicle Replacement Schedule

2019 Cycle Funding Year Year PODS – 20 Years YCF-46A 2013 POD-A Skid-Training - 6 20 2032 2033 YCF-48B 2015 POD-B Skid-Extrication - 4 20 2034 2035 YCF-48E 2015 POD-E Skid-Fuel - 4 20 2034 2035 YCF-51G 2015 POD-G Skid-SCBA - 4 20 2034 2035 YCF-47F 2015 POD-F Skid-Utility - 4 20 2034 2035 YCF-48D 2015 POD-D Skid-Wildland - 4 20 2034 2035 YCF-48C 2015 Fisher Snowplow/Spreader - 4 20 2034 2035 YCF-56H 2016 POD-H Skid-Wildland - 3 20 2035 2036 YCF-59I 2016 POD-I Utility Skid - 3 20 2035 2036 YCF-71K 2018 POD-K Foam - 1 20 2037 2037 YCF-70J 2019 SeaCan Structure Protection POD - 0 20 2038 2039 YCF-71L 2019 POD-L Wildland/FireSmart - 0 20 2038 2039

Page 19 of 51 Yellowhead County Council Council Direction Request

Date Presented: October 15, 2019 Item Number: CDR - 202

SUBJECT Review of Donation Policy 1100.11

TOPIC Discussion of Donation Policy 1100.11

BACKGROUND The policy was last reviewed in 2013, and therefore is due for review.

Additionally, in the wake of repeated requests from charities such as STARS Air Ambulance, Council has requested a more fulsome discussion of this policy.

This policy is directed at community-level organizations and associated events, however it provides guidance regarding charities and similar entities.

REPORT/DOCUMENT Attached

ISSUES/CONCERNS Council will need to consider, at a minimum, the following: • fiduciary duty as stewards of taxpayer funds • fair and equitable treatment of all charitable requests • downloading of provincial responsibilities to municipalities • precedent setting

COUNCIL DIRECTION FOR WORK PLAN Council is requested to describe any and all changes to this policy they wish to see come forward to a future Council meeting for decision.

Submitted by Christopher Read, Director of Community Services

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Topic: Effective Date: April 1, 2005

Donation Policy Approved By:

RES 531-11-08-96 RES 004-01-22-O8 RES 410-12-10-13 Subject Area: Date of Next Review:

December 2018 Governance Date(s) Revised: December 10, 2013

Policy Statement:

Yellowhead County recognizes that many community events/fundraisers are hosted by nompmfit,4LoJunteeLcommunity,groupsandgllat,a41um_beLoLthese_eventsjre_irLthe, interest of the municipality. Council recognizes that these groups on occasion may require a municipal donation of money and/or some other form of “in-kind"support to assist the hosting of the event/fundraiser.

Purpose:

To provide Council and Administration with guidelines/criteria on the sub'ective allocation of funds and/or in kind contributions to non-profit volunteer community groups hosting an event/fundraiser that is of interest to the municipality.

Council Guidelines;

Council may provide a donation of money and or an in-kind contributionthat in the opinion of council is in the interest of the municipality. This subjective decision willbe based on the value the event has to the community , budget considerations and the following criteria;

Criteria:

1. All requests shall be in writing addressed to the Chief AdministrativeOfficer and should outlinewhy the request is of interest to the municipality. 2. Normally, no more than one donation may be made to the same community group/organizationin one fiscal year.

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Donation Page2 PolicyNo: 1100.11

3. The community group/organization shall be based within the geographic boundaries of YellowheadCounty (includes Edson/Hinton) 4. The community group /organization must be not for profit. 5. The community group /organization must acknowledge the County's contribution in all publicityrelating to the event. 6. Donationsare NOT available ; c To individuals o For charitable causes o For sports teams 0 Religious organizations

Managerial Guidelines:

1. The Chief AdministrativeOfficer willinclude.for council consideration, funding in the annual budget for donation requests. 2. The Chief AdministrativeOfficer has delegated authorityto approve an “in-kind“ donation for a single event up to a maximum value of $250.00. Allcash donation requests or donations in kind in excess of $250.00 shall be presented to council for consideration.

December 10, 2013 Date

Page 22 of 51 Yellowhead County Council Council Direction Request

Date Presented: October 15, 2019 Item Number: CDR - 201

SUBJECT Cadomin Hall Project Discussions and Update

TOPIC The Cadomin Hall Project update for Council discussion and direction.

BACKGROUND Council approved $300,000.00 in the 2019 Capital budget for design of a new hall in the hamlet of Cadomin, on the condition that the community created a new society to partner in the operation of any new hall. The Cadomin Community Society (CCS) is nearly a reality, with wide support across all segments of the hamlet - including the majority of members of both the Legion and CEPA.

Note: CEPA has secured $400,000 from TECK towards this new hall, to be delivered to Yellowhead County in two $200,000 increments in 2019 and 2020. Administration has confirmed this directly with TECK.

CCS is not yet registered with the province of Alberta, but they have passed bylaws and the recently-elected executive is working to have registration completed asap. Without this milestone in place, Administration has not moved forward with tendering for design of this project.

REPORT/DOCUMENT Attached

ISSUES/CONCERNS There are several issues for Council consideration, including: • the state of the economy, both regionally and provincially • County taxation revenue • County reserve funds • Provincial budget and support • recent increased project costs (i.e. Brule) • possible hamlet population changes due to mine closure and other impacts • other. There are some logistical concerns to address, namely: • project delivery options that may be applied to this project • location of any new hall • schedule for this project

COUNCIL DIRECTION FOR WORK PLAN Administration requests Council consider this project in context and give direction in regards to the following: 1. preferred delivery method for this project, 2. preferred location for this project, and 3. preferred timeline for this project, specifically: a. when would Council like to see a tender for the design work b. when would Council like to see construction start c. when would Council like to see the project completed

Submitted by Christopher Read, Director of Community Services

Page 23 of 51 O = Owner Project Delivery System Methods A = Architect C = Contractor DESIGN BUILD (DB) DESIGN BID BUILD (DBB) COST CONTROL/QUALITY O O C C A A

Advantages Advantages • Cost Control • Owner has total control of design Disadvantages Disadvantages • Minimal control of the design • Cost certainty only at tender • Lease owner protection • Slowest project delivery • Bonus / penalty clause • Can be adversial • Fixed CCDC2 contract • Bonus / penalty clause

INTEGRATED PROJECT DELIVERY CONSTRUCTION MANAGEMENT (CM) SCHEDULE SCHEDULE O O C A C A Advantages Advantages • Best Partnerships / shared goals • Cost Control • Cost Control / Improvements • Quick project delivery • Increase Owner’s value • Flexibility • Improved job productivity • Maximized Efficiency through team • Maximized efficiency through team approach / collaboration approach / collaboration • Quickest project delivery Disadvantages • Increased team communication • Financial risk until CCDC2 or GMP • Fully engaged team Modified By: Disadvantages • Fixed CCDC2 Contract • Requires give and take from members • GMP • Requires trust between members • Bonus / penalty clause • Extensive availability from entire team

Town of Edson + Yellowhead County // Edson Multi-Use Recreation Complex 20

Page 24 of 51 Yellowhead County Council Council Direction Request

Date Presented: October 15, 2019 Item Number: CDR - 203

SUBJECT Yellowhead Agriculture Society Facility Update

TOPIC Review of the Yellowhead Agriculture Society's request for funding for possible inclusion in the 2020 budget.

BACKGROUND At the May 28, 2019 meeting of Yellowhead County Council, administration presented a Request For Decision regarding the funding request made by the Yellowhead Agriculture Society (YAS) for their new facility project. Council voiced their support in principle for YAS, the services they deliver, and the project itself, however Council also voiced concerns regarding the financial viability of the project. Council passed the following resolution:

"Yellowhead County decline funding the project at this time, and direct administration to work with the Yellowhead Agriculture Society to further develop both capital and operational plans."

At the July 16, 2019 governance and priorities meeting of Yellowhead County Council, discussions covered the ownership/municipal boundary issues, precedents, meeting with the Town of Edson to assess their commitment, as well as options on partnership and funding.

Administration presented a financial model that shows the YAS could reasonably expect successful operations given current revenue projections if their expenses could be reduced - most notably if the YAS was able to fund the project without taking out a large loan. After reviewing the details provided by YAS, Administration would not recommend investing in this project without ensuring YAS has a reasonable expectation of success - which only occurs when YAS has little to no debt associated with the project.

Council found consensus on meeting with the Town of Edson and bringing this item to Strategic Planning for further review.

At the August 27, 2019 joint municipal meeting between the Town of Edson and Yellowhead County Councils, no cost share agreement regarding this project was reached between the two municipalities.

At the September 25-26, 2019 Strategic Planning event of Yellowhead County Council, discussions covered the value of the project/facility, the scope of the project, the viability of the project, the Town of Edson position, the challenging economic environment in the province currently, suggested changes to the provincial/municipal tax/assessment regime,as well as the delays and uncertainty around the as-yet-unreleased provincial budget.

REPORT/DOCUMENT Attached

ISSUES/CONCERNS There are significant existing financial implications to YAS: • Further delay may increase the price of their building, as the contractor and steel supplier have only agreed to hold steel pricing at last years quote until the end of 2019. YAS has spent $162,000.00 on design work and deposits on the steel for the building to date.

Page 25 of 51 • Taking a multi-million dollar loan (large grant applications have not been successful to date) will result in annual payments of nearly $200,000 over the next 30 years, which as Administration and Council noted would stress the business/service model considerably. To make these loan payments requires the Best Case financial model at a minimum, and would likely severely restrict any future development if it was successful at all. There are risks to Yellowhead County with any support of community-owned assets, and historically Yellowhead County Council has taken the approach of directly investing only in County-owned assets, and only those assets located within the County. The community partnerships in Robb, Peers, and most recently Wildwood are all examples of this model, where Yellowhead County provides the facility (and maintenance) and the community provides the services and programs. As this land is currently owned by YAS and is in the Town of Edson, this presents a new and unique circumstance for Council consideration. It will be precedent-setting if Council does invest in this project, no matter what level of investment is chosen.

The many options before Council to deliberate include:

• Is this project in "the best interests of the public, and does it's level of importance meet (or exceed) that of other projects on Council's priority list? • Will this project meet the test of "good value for tax money spent," when evaluated by residents? • Is the project ready for County support, or does Council wish to see YAS do more fundraising and come before Council again when they have received/secured more funding? If Council says yes to the above questions, then Council must direct Administration on: • what amount to fund this project. ($0 to $3.7M) • how to fund said amount. (Reserves/Taxation/Blend? • what funding schedule should be used (one time grant, staged over multiple years, etc.) • what level of security/value in exchange is appropriate for this project. (Signage/board participation/partnership contract/transfer of ownership/ToE participation/remaining funding secured/other?)

COUNCIL DIRECTION FOR WORK PLAN Council is asked to direct administration on the timing, amount, and type of any support to the Yellowhead Agriculture Society's new building project they wish to see come as a Request for Decision to a future Council meeting.

Submitted by Christopher Read, Director of Community Services

Page 26 of 51 # Members Percentage Funding Requested Town of Edson 78 25% 25+18% $ 393,450.00 Yellowhead County 123 39% 39+18% $ 521,550.00 Out of Region 89 28% Unknown 25 8% 315 $ 915,000.00

Local to Edson/YC 201 64% Out of Region/Unknown 114 36%

Affilliations by Location Edson YC Other Total 4H Multi, 4H Canine (100% Youth) 2 3 0 5 2% Page 27 of 51 Barrels/Rodeo/Gymkhana (25% Youth, 75% Adult) 14 24 21 59 19% Broncs (100% Adult) 0 4 4 8 3% Dog Clubs-Agility, Play Ruff, Flyball, Sled Dog (100% Adult) 27 12 4 43 14% General Use - Drop Ins Horse/Dog (50% Youth, 50% Adult) 21 60 25 106 34% Horse Show (90% Youth, 10% Adult) 7 8 13 28 9% Mini Bronc Riding (100% Youth) 7 6 39 52 17% Health Practitioner (Chiro or Dental) 1 1 2 1% Lessons/Jumping (75% Youth, 25% Adult) 2 2 1% Youth Only Rodeo (100% Youth) 3 7 10 3% 78 123 114 315 25% 39% 36% Yellowhead Ag Society - Building Committee Timeline Date Description Cost Building Committee is formed at Annual General Meeting. – Focus: Look 2010 at options of Current Building Expansion vs. New Riding arena Building Committee with Christine Davis as Chair votes to work towards Feb-17 new Ag Event Centre McElhanney Consulting Services is enlisted to help with project – Starts Apr-17 $ 31,084.07 to develop Master Plan Wish List April / May Travel to different arenas to look at ideas for new building – Ideas are 2017 brought forward and different designs are brought forward

April/May McElhanney provided Title Search, Bylaw details, Property drawings 2017 with building location, Site Plan / Layout – Included in $7,430.42 Jun-17 Willm’s Design provides preliminary concept drawing for visual Sep-17 Willm’s Design builds conceptual design and drawings for new building

Sep-17 Building Committee and YAS votes on design to move forward with

Nov-17 Willm’s Design completes 3D Architectural Model viewer for Building $ 5,775.00

Jun-17 Legal Property Report obtained showing servicing locations on property

McElhanney organized - Topographical survey report with drawings Jun-17 $ 9,975.00 complete and building location is moved to more viable location

Dec-17 Signed Contract with PSG to do the Naming sponsorship find for us $ 31,500.00 Feb-18 McElhanney organized - Site Development Plan $ 13,125.00 Feb-18 McElhanney - RFP Developed by McElhanney Consulting Services $ 4,620.00 McElhanney organized Geo Tech / Survey / Environment Site Feb-18 $ 21,000.00 Assessment Mar-18 RFP Closes Apr-18 Notified Elite Holdings they were the Successful bidders May-18 Knights & Company from Edmonton complete full Property Appraisal $ 4,725.00 May-18 Signed Contract with Town of Edson for $400,000.00 Yellowhead County moved to forward sponsorship of $521,550 to 2019 May-18 Budget Discussions - Motion did not pass. Made final payment to Secure Steel Pricing through Elite Holdings (as Sep-18 $ 45,000.00 per contract) Oct-18 Secure Lawyer to Sever Contract with PSG / Contract Ended $ 2,600.00 Started process with financial Advisor to secure funding for the building Mar-19 through a builders loan that will roll into a mortgage Jun-19 Put up Sponsor Signs at YAS Grounds $ 1,589.44 Jun-19 Made another deposit for Steel (via EHI) $ 10,000.00 At Yellowhead County request, worked with Administration to present a proposal for assistance with partnership build of facility. YC Council Jul-19 requested to speak to ToEdson and committed to bring to Strategic Planning session in Sep 2019. INVESTMENT OF YAS TO DATE $ 180,993.51 Donated Services from McElhanney & EliteCom -$ 18,949.28 CASH invested of YAS to Date $ 162,044.23

Total Project Budget $ 4,562,344.76 Spent to Date $ 180,993.51 Cash in Hand $ 27,517.79 Committed 2019 Funding $ 523,000.00 Gifts in Kind/Discounts $ 145,677.64 Total $ 877,188.94 SHORTFALL $ 3,685,155.82

Page 28 of 51 Items included in Building Erection 2019 Long-Term Improvements Engineered Drawings Landscaping Building Permit Foyer Development Permit Fold In Bleachers All Electrical Interior Office Electrical Permit Interior Mezzanine (s) Gas Permit Interior Showers Plumbing Permit Interior Concrete (spectator area) Engineering Interior Wash Bays Foundation Interior Meeting Room Building Curtain for arena separation Erection Exterior parking/paving Electrical Ag Cultural/Heritage Developments (museum) Mechanical Stalling for old arena Plumbing New pens for outdoor arena Overhead Doors Matts to cover dirt in arena Exterior Doors, Fasteners Another Tractor Water/Sewer Tanks Retaining Walls Naming Sponsor funds and grants Utilities will go to long-term improvements Water Meter Safety Codes/Inspections Engineering Review Off-site Levies Demolition Site Clearing Equipment Rentals Garbage Disposal Temporary Washrooms Surveying Concrete Pumps Tree Removal Fill for site Gravel Geo-Tech Approach

Page 29 of 51 YAS Finances as of September 30, 2019

Operating Bank Account Sep 30, 2019 $ 71,405.96 Casino/Raffle Bank Account Sep 30, 2019 $ 7,700.00 Sponsorship Account Sep 30, 2019 $ 27,517.79 Cash on Hand $ 106,623.75

2019 Events & Expected Revenue Casino Oct 5-6, 2019 $ 20,000.00 2019 Sponsor $$ to come in $ 123,000.00 $ 143,000.00

Forecasted Cash on Hand 2019 Yearend $ 249,623.75

Page 30 of 51 Last Current YR Worst Case Middle Case Best Case Operating Clarity YR Actual Forecast scenario scenario scenario 2018 YE 2019 YE 2020 YE 2020 YE 2020 YE Revenue Oil Lease $ 5,400.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 Membership Fees $ 1,395.00 $ 1,400.00 $ 1,500.00 $ 2,000.00 $ 3,000.00 Grants $ 30,806.00 $ 35,000.00 $ 35,000.00 $ 35,000.00 $ 50,000.00 Rent $ 33,812.00 $ 34,000.00 $ 34,000.00 $ 50,000.00 $ 100,000.00 Stall Rentals $ - $ - $ - $ 25,000.00 $ 50,000.00 Camping Fees $ - $ - $ - $ 5,000.00 $ 10,000.00 Barrel Racing event $ 26,841.00 $ 25,000.00 $ 25,000.00 $ 35,000.00 $ 50,000.00 Bullarama/Rodeo event $ 102,223.00 $ 90,000.00 $ 90,000.00 $ 100,000.00 $ 110,000.00 Fair / Horse Show event $ 3,955.00 $ 2,000.00 $ 2,000.00 $ 2,500.00 $ 3,000.00 Clinic events $ - $ - $ 3,000.00 $ 5,000.00 $ 9,000.00 Mini Bronc events $ - $ - $ - $ 1,000.00 $ 3,000.00 Concession $ 500.00 $ 1,000.00 $ 1,000.00 $ 3,000.00 $ 10,000.00 Donations/Naming Sponsors $ 19,208.00 $ 135,000.00 $ 35,000.00 $ 63,500.00 $ 63,500.00 Fundraising $ 13,000.00 $ - $ - $ - $ - Financing $ - $ - $ - $ - $ - NEW events $ - $ 50,000.00 $ - $ 50,000.00 $ 100,000.00 Total Revenue $ 237,140.00 $ 378,400.00 $ 231,500.00 $ 382,000.00 $ 566,500.00 Expenses Accounting/legal $ 6,195.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 Advertising/Promotion $ 398.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 Office /Bank Charges $ 1,201.00 $ 1,200.00 $ 1,200.00 $ 1,200.00 $ 1,200.00 Amortization (Removed) Board Development $ 6,375.00 $ 6,500.00 $ 6,500.00 $ 6,500.00 $ 6,500.00 Memberships $ - $ 300.00 $ 300.00 $ 300.00 $ 300.00 Donations $ 810.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 3,000.00 GST $ 8,622.00 $ 8,000.00 $ 8,000.00 $ 12,000.00 $ 24,000.00 Clinics $ - $ 2,000.00 $ 4,000.00 $ 6,000.00 Fair / Horse Show $ 2,111.00 $ 1,400.00 $ 1,400.00 $ 2,000.00 $ 2,000.00 Bullarama/Rodeo $ 105,633.00 $ 67,970.00 $ 67,970.00 $ 70,000.00 $ 70,000.00 Barrel Racing event $ 20,584.00 $ 21,000.00 $ 21,000.00 $ 21,000.00 $ 40,000.00 Concession $ 1,000.00 $ 1,000.00 $ 1,500.00 $ 5,000.00 Equipment Rental $ 2,712.00 $ 3,000.00 $ 3,000.00 $ 4,000.00 $ 4,000.00 Insurance & Taxes $ 6,289.00 $ 6,300.00 $ 15,000.00 $ 20,000.00 $ 24,000.00 Repair & Maintenance $ 5,508.00 $ 5,000.00 $ 15,000.00 $ 15,000.00 $ 20,000.00 Utilities $ 13,485.00 $ 13,490.00 $ 40,455.00 $ 40,455.00 $ 40,455.00 Equipment Purchases $ 16,000.00 $ 20,000.00 $ 20,000.00 $ 20,000.00 Scholarship/Farm Safe $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 Fundraising $ 35,713.00 $ - $ - $ - $ - NEW Building Improvements $ 50,000.00 $ - $ 50,000.00 $ 100,000.00 NEW events $ - $ 30,000.00 $ - $ 35,000.00 $ 80,000.00 Total Expenses $ 216,636.00 $ 238,660.00 $ 210,325.00 $ 310,455.00 $ 452,955.00

Profit for YAS $ 20,504.00 $ 139,740.00 $ 21,175.00 $ 71,545.00 $ 113,545.00

Page 31 of 51 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: October 1, 2019

MAYOR/COUNCILLOR NAME: SANDRA CHERNIAWSKY COMMITTEE: YELLOWHEAD COUNTY LIBRARY BOARD

The program has been rolled out for the 2019/2020 year. Director McClure also relayed to the board that our Saturday openings at all three branches has been a huge success with an increasing number of patrons utilizing library services on the weekend. He also informed the board of a $500 donation recently given to the Wildwood Library by a past patron who was passing through the area. As this was Chair Jocelyn Pelkey’s last meeting after nine years of impeccable service to the board, we celebrated with a lunch in her honour. The board formally passed the 2019/2020 budget.

This facsimile transmission is intended for the use of the individual or entity to which it is addressed and may contain information that is privileged and confidential. If the reader of this facsimile transmission is not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this facsimile transmission in error, please immediately notify us by telephone and return the original message to us at the above address at our cost.

Page 32 of 51 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: September 30, 2019

MAYOR/COUNCILLOR NAME: SANDRA CHERNIAWSKY COMMITTEE: YELLOWHEAD REGIONAL LIBRARY

YRL recently underwent an organizational review. Margaret Law presented her findings to the board which included four main recommendations: compensation for employees, alignment with the plan of service, update human resource policies and procedures, simplify record keeping and online infrastructure. Also discussed was advocacy on behalf of libraries regarding provincial funding. Letters of support have been forwarded to Minister Madu. The summer of village of Sandy Beach is considering joining YRL.

Page 33 of 51 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: September 21, 2019

MAYOR/COUNCILLOR NAME: SANDRA CHERNIAWSKY COMMITTEE: PARS GYM OPENING

Councillor Geizen and I attended the Grand Opening of the new gym in the Evansburg Arena. This event was held to celebrate the work the county has done with the new floor being installed and the new location and equipment of the gym.

Page 34 of 51 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1(780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: September 16, 2019

MAYOR/COUNCILLOR NAME: SANDRA CHERNIAWSKY COMMITTEE: STRONG RURAL CAUCUS

Councillor Williams and I attended this meeting in Westlock. Topics that were discussed included rural healthcare, bridges, broadband, school taxes, education funding, roads, rural crime, blue ribbon panel report, land titles act regarding adverse possession and caribou. There were approximately 25 people in attendance at this meeting. This group decided to send letters to appropriate ministers regarding their concerns on these topics. Both Councillor Williams and I felt that we are well represented by the Rural Municipalities of Alberta and that we would not be attending any future meetings.

Page 35 of 51 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: September 11, 2019

MAYOR/COUNCILLOR NAME: SANDRA CHERNIAWSKY COMMITTEE: EVERGREENS FOUNDATION

I attended the Evergreeens meeting held in Wildwood with Mayor Soroka. We toured the communities of Wildwood and Evansburg to determine the best location for a new senior’s facility. The board decided to move ahead with geotechnical studies on the Wildwood site.

Page 36 of 51 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: September 9, 2019

MAYOR/COUNCILLOR NAME: SANDRA CHERNIAWSKY COMMITTEE: COMMUNITY CONNECTOR BUS

Councillor Geizen and I attended the Wildwood legion to discuss the operations of the Community Connector Bus. This group wanted to discuss council representation on their board as well as ongoing county funding for their services. They also explained their current services and their ongoing commitment to the communities they serve.

Page 37 of 51 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: September 9, 2019

MAYOR/COUNCILLOR NAME: SANDRA CHERNIAWSKY COMMITTEE: GOOD SAMARITAN SOCIETY

Councillor Geizen and I attended the 70th Anniversary Celebration of the Good Samaritan’s Society at the Evansburg location. Also in attendance were MLA Shane Getson, past MLA and current Good Sam board member George Vanderburg. I brought greetings and congratulations on behalf of Yellowhead County.

Page 38 of 51 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: September 21st, 2019

MAYOR/COUNCILLOR NAME: ANTHONY GIEZEN

COMMITTEE: PEMBINA AGRICULTURE AND RECREATIONAL SOCIETY: GYM GRAND OPENING

This event was attended by Mayor Cherniawsky and myself. Including a ribbon cutting. There was 15 new gym memberships sold and was a good opening day.

Page 39 of 51 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: September 20th, 2019

MAYOR/COUNCILLOR NAME: ANTHONY GIEZEN

COMMITTEE: GOOD SAMARITAN 70TH ANNIVERSARY DINNER

This was a dinner event attended by Mayor Cherniawsky, myself, and some provincial dignitaries at the Good Samaritan Lodge. Mayor Cherniawsky did a greetings from Yellowhead County. As well as we spent a few hours engaging with the residents.

Page 40 of 51 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: September 18th, 2019

MAYOR/COUNCILLOR NAME: ANTHONY GIEZEN

COMMITTEE: WILDWOOD LADIES AID 90TH ANNIVERSARY

I attended and brought greetings on behalf of Yellowhead County with the respect to the work that the Wildwood Ladies Aid does in the community. They also look after two of our community cemeteries.

Page 41 of 51 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: September 18th, 2019

MAYOR/COUNCILLOR NAME: ANTHONY GIEZEN

COMMITTEE: AGRICULTURAL SERVICE BOARD MEETING

We discussed 2019 Provincial Agricultural Service Board Conference Resolution Report Card, presented feedback that the board discussed.

We declared a State of Agriculture Disaster in Yellowhead County, will be brought up on September 24th, 2019 in council meeting. We also discussed how this fit in with the RMA guidelines, which it did however there were some concerns/statements on how RMA does not have baseline/level for honey, market gardens, turnip producers, and of course flower farms which are all present in Yellowhead County. That we also considered in our discussion regarding the declaration.

We went over proposed Amendments to the Federal Health of Animals Regulations, regarding the tractability of livestock. It was felt that we write a support letter to Pincher Creek that the regulation is getting ahead of the technology that we should wait for the technology to catch up before moving ahead, as well as roping the web.

We went over Eco Container Program, this is a program provided in the county. We decided to provide this program no more because there are businesses that can produce similar container for similar prices.

Two ASB Bursary were recommended for $500 each. The Agricultural Service Board also request for an added $10,000 budget item for the grow Yellowhead food initiative if the provincial government grant does not come through this year.

Page 42 of 51 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: September 17th, 2019

MAYOR/COUNCILLOR NAME: ANTHONY GIEZEN

COMMITTEE: PEMBINA AGRICULTURE AND RECREATION SOCIETY

Discussion in regards to the grants we are received, the paper work for the CIP Grant, Energy Grant, and the Horizon Grant is completed. Discussion around the new Multi-Purpose room and the new gym area and how it is working. We went through budget as well as the grand opening for the new gym on September 21st, 2019. We also are having a Casino again this year for fundraising on January 29th and 30th 2020. We have now moved to our shuffle board program and the mats are in place, we had 56 registrants for the first tournament, which is great to see how it is all coming together.

Page 43 of 51 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: Sepy 13/19

MAYOR/COUNCILLOR NAME: Shawn Berry COMMITTEE: WEST CENTRAL AIRSHED SOCIETY

-We had an action item review about Public Membership and Communications Planning. We will have to decide before our next meeting what we would like to do and move these items forward. -The Technical Working Group is looking for air quality experts from industry. -Our Reginal Monitoring Plan is out of date we are going to try a few smaller monitoring devices in some sreas we have not monitored before such as Whitecourt. -The Society is working with Bubble Up website designers to create whole new website. We hope to have this completer by years end. -We presently have 12 monitoring stations, but as power plants turn to natural gas we may not need them where they are now. Moving a few to new locations is a possibility. -We reviewed the Audits of all the stations and learned that some are very old and may have to be upgraded or replaced. Overall the stations are in good shape. -We have to set our 2020 budget by November and are now reviewing Membership Fees for next year.

Page 44 of 51 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: September 16/2019

MAYOR/COUNCILLOR NAME: Wade Williams COMMITTEE: STRONG RURAL CAUCUS MEETING

Sandra and I attended the Strong Rural Caucus Meeting in Westlock, the topics discussed were - Rural Health Care - Bridges - Water/ Waste water - Broadband Connectivity - School Taxes/ Foreclosed properties - Education Funding - Roads (industrial) - Rural Crime - Blue Ribbon Panel report - Land Titles Act - Caribou issue

This group wants to compile information on the topics listed above and then attend an MLA Caucus meeting and lobby them for answers and improvements.

Page 45 of 51 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: OCTOBER 2ND, 3RD, 4TH, 2019

MAYOR/COUNCILLOR NAME: Dawn Mitchell COMMITTEE: Recycling Council of Alberta Conference

 I attended the RCA Conference in Jasper appropriately titled and themed this year ‘Sea Change’ with a strong focus on the reduction of plastics.  There is very little incentive for Producers to take responsibility for their packaging.  Government needs to make laws that set clear policy objectives, establishing frame works.  Municipalities’ key role is the collection interface with residents. They need to focus on outcome based regulations, ensure there are adequate resources and adequate time for program development.  The reduction of waste in our landfills is essential. We cannot make more land.  Speakers from across Canada and the USA spoke to EPR (Extended Producer Responsibility).  The core principles for effective EPR are: . Producers need to be fully responsible, financially and operationally. . Ensuring recycling is easy and convenient for consumers. . Regulations designed to achieve a level playing field. . Establishment of a reasonable system ensuring small businesses are not unduly burdened. . Materials pay their own way. . Healthy competition.  5-30% of all harvestable fish are killed each year by lost, abandoned or discarded fishing gear.  Plastic bag bans are again, one of the easiest things that a municipality can do to effect environmental change and bring about awareness.  Ecole Pinegrove in Edson won the Award of Excellence for their recycling efforts. The majority of waste the schools created was organic and could be composted (over 50%). About 36% of the waste was recyclable, and approximately 9% of the waste was reusable. This means that only 3% of the waste put in the garbage ended up in the landfill. That means that 97% of the schools waste was divertible!  This conference is so good! I learn so much each year and really appreciate the opportunity to attend.

Page 46 of 51 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: SEPTEMBER 12, 2019

MAYOR/COUNCILLOR NAME: Dawn Mitchell COMMITTEE: Edson & District Recycling Society

 EDRS planned for and implemented a very successful ‘single use items’ workshop for Edson.  Worked with pilot Agricultural Plastics working group.  Completed student handbook and activity report.  Prepare waste reports for Pine Grove, Wildwood, HRH and Parkland  Building Re-Use Centre project is ongoing. It will hopefully be done by the end of September.  Waste Diversion Container sales were expanded to now include kitchen catchers, compostable bags, and containers of various sizes and colours.  The Community Rental/Loaning Program is ongoing and very popular.  Spring & Summer interactive Programs were very popular with Edson & Area Schools. Examples of events and participation numbers are as follows:

Single Use Workshop 120 E Kids Can Catch 15 YC Library Anniversary 200 E Bear Chase Triathlon 100 YC Red Brick Carnival 250 E Open Farm Days 50 YC School Programs 989 Total 1724

 Waste audits were completed at Wildwood School, Ecole Pine Grove.  New waste diversion programs were implemented at Westhaven, Vanier, HRH, and Wildwood.  Added composting program to Westhaven and Holy Redeemer.  Completed staff orientation and staff handbook for Westhaven and Holy Redeemer.  Prepared power point presentation for Ecole Pine Grove students. They will be presenting at the RCA’s fall conference.

Page 47 of 51 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: SPTEMBER 30 2019

MAYOR/COUNCILLOR NAME:LAVONE OLSON COMMITTEE: FOREST RESOURCES ADVISORY GROUP WEST FRASER

Hinton Business update: Tyler Steneker -The situation in BC continues to be poor caused by weak pricing in global lumber markets and high log costs -They are getting $376 per thousand board feet vs $480 this time last year -The situation is better in Alberta, however despite a small profit in Alberta West Fraser’s Canadian operations are losing money due to the situation in BC

Mackenzie Creek Restoration Initiative – Sharad Karmacharya, Integrated Land Specialist, Environment and Parks -MacKenzie Creek is south on Highway 40 flowing into the Macleod River -These are unmanaged OHV trails -This activity is interfering with spawning habitat for Bull and Rainbow trout -GOA partnered with Teck Coal, Cardinal River Operations, CN, West Fraser, Trout Unlimited and Alberta off Highway Vehicle Association -They repaired 18.9 km existing trail and built 15.5 km new trails -They closed some trails along MacKenzie Creek -They fixed 8 watercourse crossings, constructing 3 bridges and fixed 22 OHV impact sites

Grizzly Bear predation study- Foothills Research Institute – Terry Larsen -This study is to ensure long-term conservation of grizzly bears in Alberta -Average number of bears in 2004 – 2.1 in 2018 – 22.7 -They use barb wire to get hair samples to DNA and identify bears -They found seasonal foods (ungulates, ants, fish, berries, roots) and mortality risks (roads) predicts occupancy – abundance and habitat selection in grizzly bears

Page 48 of 51 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: SEPTEMBER 19,2019

MAYOR/COUNCILLOR NAME:LAVONE OLSON COMMITTEE: BEER AND BLUE JEANS EVENT

The Beer and Blue Jeans event if a collaboration between the Hinton Chamber of Commerce and The Town of Hinton. Attending this event was the Mayor of Hinton Marcel Micheals, and MLA Martin Long as well as many local businesses.

This is a great networking event for the business community and municipal government.

Page 49 of 51 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: SEPTEMBER 12, 2019

MAYOR/COUNCILLOR NAME:LAVONE OLSON COMMITTEE: ATHABASCA WATERSHED COUNCIL BOARD OF DIRECTORS

1) Discussion on developing a policy for approval for funding for AWC WPAC board members or members of administration attending conferences, workshops, seminars and or meetings or political events. 2) It was decided we will suspend all board and committee meetings, bring the bookkeeping in house, and not hire a science coordinator or adm assistant until we receive clarification on provincial funding. 3) Board Governance Session on moving from a working board to a governance board 4) Draft Terms of Reference for a possible documentary approved pending funding 5) Membership Survey results. The membership does not want to see a membership fee. 6) Board Nominations MD of Opportunity #17- Victor Gladue, (Alternate Lower Basin) Paula Evans – (Alternate Stewardship) Town of Athabasca – Colleen Powell (alternate middle basin)

7) Baptist Lake and Island Lake Society Presentation by Dennis Irving This is a stewardship group that wants to partner with us. They are monitoring the health of the lake.

Page 50 of 51 COMMITTEE REPORT

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

DATE: SEPTEMBER 11 2019

MAYOR/COUNCILLOR NAME:LAVONE OLSON COMMITTEE: ATHABASCA WATERSHED COUNCIL COMMUNICATIONS, EDUCATION AND COMMUNITY ENGAGEMENT COMMITTEE

1) The next Watershed Planning and Advisory Council Summit with be hosted by The Athabasca Watershed Council in Athabasca August 11, 12 and 13th. The keynote speaker and events will be held in the multi-plex field house and the trade show in the curling rink. The theme for the summit will be “Looking downstream” – what will the river look like in 10-20 years We will invite the Minister of Environment and Parks – Jason Nixon Items discussed were a keynote and other speakers as well as visual and oral presentations. Also tours that will be available.

2) 1st Annual Gala – 10 year celebration The Athabasca Watershed Council was registered in 2009. To celebrate 10 year of operation we will have a gala, November 23 2019 at the Seniors Drop in Center in Athabasca. Items discussed were budget, hiring a band and ticket prices.

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