COUNCIL MEETING AGENDA Tuesday, February 23, 2021 9:30 AM

YELLOWHEAD COUNTY COUNCIL MEETING AGENDA Tuesday, February 23, 2021 9:30 AM

Our Mission Statement Building a better community for present and future generations.

Vision Statement A responsible and diverse community of choice where quality of life matters.

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COUNCIL MEETING AGENDA COUNCIL CHAMBERS YELLOWHEAD COUNTY ADMINISTRATION BUILDING, EDSON, ALBERTA FEBRUARY 23, 2021

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1.0 AGENDA

1.01 Adoption of Agenda

That Council for Yellowhead County adopts the February 23, 2021 Council Agenda as presented.

2.0 MINUTES

2.01 Adoption of Council Meeting Minutes 5 - 9

That Council for Yellowhead County adopts the February 9, 2021 Council Meeting minutes as presented.

2.02 Adoption of Governance and Priorities Meeting Minutes 10 - 14

That Council for Yellowhead County adopts the February 16, 2021 Governance and Priorities Meeting Minutes as presented.

3.0 SCHEDULED PRESENTATIONS

3.01 Teck Mine 15 - 20 Presenters (remotely on-line): Sherryl Ryan, acting General Manager, Lisa Risvold Jones, Project Manager and Nicole Nicholas, Social Responsibility Lead

4.0 CHIEF ADMINISTRATIVE OFFICER

4.01 Council Schedule Conflicts for March 2021 21

That Council for Yellowhead County delay the March 9, 2021 Council meeting to 1:00 PM that day, and cancel the March 16, 2021 GPC meeting.

5.0 COMMUNITY SERVICES

Yellowhead County Council Meeting Agenda February 23, 2021 Page 2 of 49 5.01 Request for Funding from Foothills Recreation 22 - 23 Management Association for Continued Bighorn Trail Upgrades

That Council for Yellowhead County supports the Bighorn Trail Rehabilitation Project Phase Two by including consideration for a $30,000.00 grant towards this project in the 2021 Final Budget deliberations.

5.02 Establishment of a National Suicide Prevention Hotline 24 - 32

Administration recommends Council direct administration to send a letter indicating support for the service to MP Gerald Soroka, MLAs Getson and Long, as well as the Federal Minister of Health Patti Hajdu and the CRTC.

5.03 Shelterpod Operational Funding Request 33 - 36

Administration recommends Council request the Shelterpod committee present further cost, usage, and demographic data in September of 2021 for grant consideration in the 2022 Budget process.

6.0 INFRASTRUCTURE SERVICES

7.0 PROTECTIVE SERVICES

8.0 CORPORATE AND PLANNING SERVICES

8.01 First Reading of Bylaw 04.21, amending Land Use Bylaw 37 - 41 16.13

That Council for Yellowhead County give first reading to Bylaw 04.21 amending Land Use Bylaw 16.13 for Part of NE 31-53-16-W5M and Plan 902 0512, Block 2, Lot 1 from (RD) Rural District to (CR) Country Residential District; and that Council for Yellowhead County forward the Bylaw to a Public Hearing on March 23, 2021.

8.02 Request for Waiver of Taxes 42 - 44

Administration recommends that Council for Yellowhead County declines to waive the current outstanding amounts of the properties if purchased by Silverleaf Resources Inc.

9.0 GENERAL ADMINISTRATION Yellowhead County Council Meeting Agenda February 23, 2021 Page 3 of 49

9.01 Follow Up Action List 45

That Council for Yellowhead County accepts the Follow Up Action List as presented for information purposes.

9.02 Council Schedule 46 - 48

That Council for Yellowhead County accept the Council Schedule as presented for information purposes.

10.0 MAYOR AND COUNCILLOR REPORTS

10.01 Mayor and Councillor Reports 49

That Council for Yellowhead County accept the Mayor and Councillor Reports submitted at the February 16, 2021 Governance and Priorities Meeting by Councillor Giezen, Councillor Berry, Councillor Williams, Councillor Mitchell, Councillor Olson and Mayor Eglinski, for information purposes.

11.0 CLOSED SESSION

12.0 ADJOURNMENT

12.01 Adjournment of Council Meeting

That Council for Yellowhead County adjourn the February 23, 2021 Council Meeting.

Yellowhead County Council Meeting Agenda February 23, 2021 Page 4 of 49 Council Meeting Minutes February 9, 2021

MINUTES

Yellowhead County Council held an on-line Council Meeting on February 9, 2021 commencing at 9:30 AM in Council Chambers, at the Yellowhead County Administration Building, Edson, Alberta.

COUNCILLORS PRESENT: Jim Eglinski, Mayor Sandra Cherniawsky, Councillor Division 1 - Evansburg and Area Anthony Giezen, Councillor Division 2 - Wildwood and Area Penny Lowe, Councillor Division 3 - Niton Junction and Carrot Creek Areas David Russell, Councillor Division 4 - Peers, Rosevear and Shiningbank Areas Shawn Berry, Councillor Division 5 - Wolf Creek and Pinedale Areas Wade Williams, Deputy Mayor, Councillor Division 6 - Edson and Area Dawn Mitchell, Councillor Division 7 - Edson West Area Lavone Olson, Councillor Division 8 - Hinton, Cadomin and Robb Areas

COUNCILLORS ABSENT:

ADMINISTRATION PRESENT: Jack Ramme, Chief Administrative Officer Albert Bahri, Director of Protective Services Barb Lyons, Director of Corporate and Planning Services Christopher Read, Director of Community Services Don O'Quinn, Director of Infrastructure Services Dan Ivanov, Communications Coordinator Sherry Wassing, CAO Administrative Assistant

Mayor Eglinski called the meeting to order at 9:30 AM.

1 AGENDA

1.1 Adoption of Agenda

RES 40-02-09-21 MOVED BY Councillor Cherniawsky that Council for Yellowhead County adopts the February 9, 2021 Council Agenda as presented. CARRIED UNANIMOUSLY

2 MINUTES

2.1 Adoption of Council Meeting Minutes

RES 41-02-09-21 MOVED BY Councillor Mitchell that Council for Yellowhead County adopts the January 26, 2021 Council Meeting minutes as presented. CARRIED UNANIMOUSLY

3 SCHEDULED PRESENTATIONS

3.1 UFA Bulk Fuel - Wildwood Presenters (remotely online): Brendon Krueger, Manager of Real Estate and Facilities and Nick Harsulla, Manager of Government Relations

Discussion included: • UFA standard practice of gravel yard with cement islands at all fueling stations. • Target of 24 months for active new site. • Plans for existing site. • Economic growth within Yellowhead County.

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Page 5 of 49 Council Meeting Minutes February 9, 2021

Administration to bring back possible courses of action to Council in reference to UFAs two options.

3.2 RCMP Quarterly Update - Presenters: Chris Murphy, S/Sgt. Hinton Detachment and Christian Delisle, S/Sgt. Edson Detachment

Discussion included: • Potential lower statistics due to residents not reporting. • Expectation of higher numbers of random camping in Yellowhead County in 2021; hazard assessments with all agencies and resources; initiatives. • Policing Priorities 2021; on-line Townhalls completed for Towns of Hinton and Edson; survey for Yellowhead County currently available on Counties Facebook and Website (internet problematic for entire County to participate in on-line Townhall); in-person Townhalls will be held once COVID-19 restrictions allow.

Mayor Eglinski recessed the meeting at 10:35 AM. Mayor Eglinski reconvened the meeting at 10:45 AM.

4 CHIEF ADMINISTRATIVE OFFICER

4.1 Revenue Sharing Agreement - Edson

RFD - 1504

The Revenue Sharing Agreement with the Town of Edson expired on December 31, 2020. During Council's strategic planning session, Council articulated its intent to investigate the potential of a new revenue sharing agreement with the town to continue to assist with critical pressure issues such as policing, housing, social service issues etc. The communities have had very positive working relationships over the past number of years that the previous agreements were in place, and these agreements have assisted both parties relative to service provisions and common lobby efforts to the Provincial Government. As the current agreement has now expired, and both municipalities are embarking on recruiting new administrative leadership and new Council's will be commencing in October of 2021, both Council's may wish to consider extending the parameters of the expired agreement for an additional two year term. (Expire December 2022). Following the direction of Council from its January Governance and Priorities meeting, Administration forwarded a draft agreement to the Town of Edson for discussion/feedback. The draft agreement had a minor revision from the original (clause 2) which now states that the County may deduct a prorated portion of any uncollected non-residential taxes in the given year. Before it was based on taxes "written off". This revised version captures the current environment better for the purposes of fairness and equity to both parties. The Town of Edson has reviewed the draft and are in support of a two year extension as presented concurring with the reasons articulated above.

RES 42-02-09-21 MOVED BY Councillor Berry that Council for Yellowhead County enter into a two year extension of the expired revenue sharing agreement with the Town of Edson as amended. CARRIED

4.2 YCE Centre MOU Amendment

RFD - 1506

The Town and County entered into a Memorandum of Understanding (MOU) on April 5th, 2018 with respect to moving the YCE Centre forward. The agreement proactively covered a number of topic areas to ensure clarity of process as the municipalities moved forward with the project. Administration continues to ensure clarity of process and is now seeking an amendment to the original MOU to articulate greater clarity with respect to moving forward into the detailed design and project management phase. The specific issues articulated in the amendment deal with accounting services. As this project moves forward, other amendments to ensure clarity will likely be brought forward.

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Page 6 of 49 Council Meeting Minutes February 9, 2021

RES 43-02-09-21 MOVED BY Councillor Mitchell that Council for Yellowhead County approve the Memorandum of Agreement amending the agreement as presented. CARRIED

5 COMMUNITY SERVICES

5.1 FCSS Advocacy Letters to Regional MLAs

RFD - 1497

The Family and Community Support Services Association of Alberta (FCSSAA) has developed a series of informational sheets to be used in advocating to the provincial government for continued FCSS funding. As discussed during the December 8th Council meeting, administration was directed to tailor and finalize these advocacy documents for Yellowhead County. Attached to the agenda package, are two documents with the following information. General FCSS Information to aid Council in Advocacy: 1. FCSS Alberta Fact Sheet 2. Common questions from elected officials 3. FCSS key messages Yellowhead County: 1. Letter to MLAs Long and Getson 2. Yellowhead County specific Fact Sheet

Discussion included sending a copy of the letter and fact sheet to the Honourable Rajan Sawhney, Minister of Community and Social Services.

RES 44-02-09-21 MOVED BY Councillor Berry that Council for Yellowhead County approve sending the attached letters to MLA Long, MLA Getson and MLA Sawney, Minister of Community Services, including the local program fact sheet. CARRIED

5.2 Brule Hall Project Budget Submission Correction

RFD - 1507

When Council originally approved replacing the aging but well used Brule Community Hall, the Community Services Department and consultant estimates set a budget of $3 million for the design and construction of a new hall. When tenders for the construction of the Brule Hall came in, however, the lowest bid was $5.5 million. Subsequently the Community Services Department prepared a request, that Council approved, funding the project in exactly the amount tendered by Milbrandt Construction - for just the construction alone. In the aftermath of this substantial change, the Community Services Department did not include the previous funding for the Architectural design and consultation work, previously awarded to S2 Architecture, nor all spending on the project to date in the overall 2020 budget submission. This oversight has resulted in the project budget being short the amount necessary for design and site preparation for a total of $313,905.

RES 45-02-09-21 MOVED BY Councillor Olson that Council for Yellowhead County move to approve 2020 funding of $313,905 for the Brule Hall design and site preparation entirely from the Facility Replacement Reserve. CARRIED UNANIMOUSLY

6 INFRASTRUCTURE SERVICES

7 PROTECTIVE SERVICES

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8 CORPORATE AND PLANNING SERVICES

8.1 First reading of Bylaw 5.21, to amend the Joint Edson West Area Structure Plan (Bylaw 37.11)

RFD - 1496

The Town of Edson recently contacted the County to request an amendment to the Joint Edson West Area Structure Plan. This would be in support of a Neighbourhood Concept Plan that will be located with the Town of Edson (See Schedule "C"). The Joint Edson West Area Structure Plan guides future growth and development of lands generally within the west portion of the Town of Edson along Hwy 16. The lands also include an area within the County that is adjacent to the Town boundary. Any changes in land use must conform to the applicable Area Structure Plan, therefore any changes proposed must first go through the Area Structure Plan amendment process.

The purpose of a Neighbourhood Concept Plan is to provide for a comprehensive document that will inform and guide future redistricting and subdivisions within the plan area. In this specific case, the plan area will be all of the SE-18-53-17-W5M and a portion of the SW 18-53-17 W5M. See Schedule "C".

Because this is a Joint Area Structure Plan, prepared and adopted jointly with the Town of Edson, both municipalities must amend the Area Structure Plan by bylaw. Administration has consulted with the Town during the review of these changes and as the amendments have little impact on the County, Administration believes that there is no need to have a joint public meeting. Town Administration also agrees with this recommendation.

Although it appears from Schedule "B" that there are a substantial amount of changes to the plan, the majority are minor formatting changes. The major changes to the plan are: • Figure 4 (Existing Land Use and Zoning) - updated to include any land use changes since the original plan that was approved in 2012. • Figure 6 (Land Use Concept update) - updated to include changes to the future land use within the Town of Edson that will support the proposed Neighbourhood Concept Plan. Also, included were some slight changes to the future arterial road alignment within the County portion of the plan. • Figure 7 (Stormwater Management Concept) - updates to the storm management plan within the Town limits.

RES 46-02-09-21 MOVED BY Councillor Mitchell that Council for Yellowhead County give first reading to Bylaw 5.21 amending the Joint Edson West Area Structure Plan as indicated on Schedule "A"; and that Council for Yellowhead County forward the bylaw to a public hearing on March 9, 2021. CARRIED UNANIMOUSLY

8.2 Resolution to close all that portion of Road Plan 8021030 and Road Plan 7920331 that lies within the SE 1-56-14-W5M

RFD - 1498

An application was submitted by Melvin Hellekson to close all of Road Plan 8021030 and Road Plan 7920331 that lies within the SE 1-56-14-W5M. These road plans were created in 1979 and 1980 to provide for an alternate route around a steep hill along RR 140. Since that time improvements have been made to RR 140 and the alternate route is no longer used by the public.

Referrals were sent to the following agencies which provided the following responses: • Yellowhead County Infrastructure - No concerns regarding the road closure • Alberta Transportation - No concerns with the proposal • Yellowhead Gas Co-op - No objections • Fortis - No objections • Telus - No objections On November 25, 2020 referrals were also sent to the adjacent landowners. No written or verbal submissions were received by Administration. As there have been no objections or concerns regarding the closure, Administration therefore supports the closure.

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Page 8 of 49 Council Meeting Minutes February 9, 2021

RES 47-02-09-21 MOVED BY Councillor Russell that Council for Yellowhead County pass a resolution to close all of Road Plan 8021030 that lies within the SE 1-56-14-W5M and forwards the resolution to the Minister of Transportation for approval. CARRIED UNANIMOUSLY

RES 48-02-09-21 MOVED BY Councillor Cherniawsky that Council for Yellowhead County pass a resolution to close all of Road Plan 7920331 that lies within the SE 1-56-14-W5M and forwards the resolution to the Minister of Transportation for approval. CARRIED UNANIMOUSLY 9 GENERAL ADMINISTRATION

9.1 Follow Up Action List

RES 49-02-09-21 MOVED BY Councillor Russell that Council for Yellowhead County accepts the Follow Up Action List as presented for information purposes. CARRIED UNANIMOUSLY

9.2 Council Schedule

RES 50-02-09-21 MOVED BY Councillor Olson that Council for Yellowhead County accept the Council Schedule as presented for information purposes. CARRIED UNANIMOUSLY

9.3 Council Information Package

RES 51-02-09-21 MOVED BY Councillor Mitchell that Council for Yellowhead County accept the Council Information Package for January 28, 2021, previously submitted, for information purposes. CARRIED UNANIMOUSLY

10 CLOSED SESSION

11 ADJOURNMENT

11.1 Adjournment of Council Meeting

RES 52-02-09-21 MOVED BY Councillor Russell that Council for Yellowhead County adjourn the February 9, 2021 Council Meeting at 11:32 AM. CARRIED UNANIMOUSLY

Jim Eglinski, Mayor

Jack Ramme, Chief Administrative Officer

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Page 9 of 49 Governance and Priorities Committee Meeting Minutes February 16, 2021

MINUTES

Yellowhead County Council held an on-line Governance and Priorities Committee Meeting on February 16, 2021 commencing at 9:30 AM in the Council Chambers, at the Yellowhead County Administration Building in Edson, Alberta.

COUNCILLORS PRESENT: Jim Eglinski, Mayor Anthony Giezen, Councillor Division 2 - Wildwood and Area Penny Lowe, Councillor Division 3 - Niton Junction and Carrot Creek Areas David Russell, Councillor Division 4 - Peers, Rosevear and Shiningbank Areas Shawn Berry, Councillor Division 5 - Wolf Creek and Pinedale Areas Wade Williams, Deputy Mayor, Councillor Division 6 - Edson and Area Dawn Mitchell, Councillor Division 7 - Edson West Area Lavone Olson, Councillor Division 8 - Hinton, Cadomin and Robb Areas

COUNCILLORS ABSENT: Sandra Cherniawsky, Councillor Division 1 - Evansburg and Area

ADMINISTRATION PRESENT: Jack Ramme, Chief Administrative Officer Albert Bahri, Director of Protective Services Barb Lyons, Director of Corporate and Planning Services Christopher Read, Director of Community Services Don O'Quinn, Director of Infrastructure Services Stefan Felsing, Communications Coordinator Sherry Wassing, CAO Administrative Assistant/Recording Secretary

Mayor Eglinski called the meeting to order at 9:30 AM.

1 AGENDA

1.1 Adoption of the Governance and Priorities Committee Agenda

RES 03-02-16-21 MOVED BY Councillor Olson that Council for Yellowhead County adopts the February 16, 2021 Governance and Priorities Committee Meeting Agenda as presented. CARRIED UNANIMOUSLY

2 SCHEDULED PUBLIC PRESENTATIONS

2.1 Edson and District Homelessness Project - Shelterpod Pilot - Presenters Ann Auriat, Edson and District Recycle Society Manager Christian Delisle, S/Sgt, Edson RCMP Christine Gillan, Alberta Health Services Erica Snook-Pennings, Registered Social Worker, Edson Friendship Centre

Discussion included: • Capacity for additional three pods. • Sea can, previously purchased by Town of Edson, will be used for overflow. • Reflections drop in offers showers, laundry facilities and 3 meals a week in addition to other services. • Data to be gathered over next two years, to assist for future direction. • Success of fundraising and support to date.

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Page 10 of 49 Governance and Priorities Committee Meeting Minutes February 16, 2021

2.2 Foothills Recreation Management Association Presentation and Budget Request - Presented (remotely on-line) by Aaron Jones, Registered Professional Forrester, Hinton Wood Products

CDR - 239

Yellowhead County Council requested that each of their partner organizations in Community Services present their annual budget request to support budget deliberations. Foothills Recreation Management Association (FRMA) will present the summary report for their operations in 2020, as well as their 2021 budget request and proposed service levels for next year. This presentation was delayed until now due to COVID-19.

FRMA is requesting continuation of the longstanding annual contribution of $30,000.00 for operations in Yellowhead County, as well as a capital grant of a further $30,000.00 for the Bighorn Trail redevelopment in 2021. Their Operations Summary 2020 was included in the agenda package for Council review.

Discussion included: • Bighorn Trail Master Plan; next build phases. • Trail is restricted to hikers and non-motorized bikes. • Moderate to Extreme due to steep sections. • Ensure campsites are available to minimize random camping.

Mayor Eglinski recessed the meeting at 10:44 AM. Mayor Eglinski reconvened the meeting at 10:54 AM.

3 GOVERNANCE AND PRIORITIES ITEMS

3.1 UFA request for variance to road/ parking lot standards - Hamlet of Wildwood

CDR - 252

At the February 9th, 2021 Council meeting, representatives from UFA made a presentation to Council regarding two (2) potential locations for a new cardlock bulk fuel station in the Hamlet of Wildwood. Currently UFA has a site located at 4703 - 52 Avenue which they have operated at since 1961. This site has 2 fuel lanes and offers limited fuels and oil/ gas products. The proposal for the new site will have 7 fuel lanes and offer the addition of Premium and Dyed Premium Diesel.

Site 1 is currently owned by the Department of Transportation. UFA has been in discussions for the past two (2) years with the landowner, but no option to purchase has been provided to UFA. Administration has also been in discussions with the Province and the last time frame that we received for potential sale of the lands was +5 years. Access is provided to the site via Highway 16X. Municipal water and sewer is also in close proximity.

Site 2 is owned by a private landowner that is directly east of the lands owned by the Department of Transportation. Access to this parcel is by way of Range Road 92. Approximately 40m of 8m County gravel road exists within the road allowance. An additional 100m+ would be required to access the proposed UFA site. As the proposal is for a commercial cardlock bulk fuel station, a commercial road standard would be required including a paved parking lot. Municipal water and sewer is also available.

Road Construction Policy 3200.10 states that " All Hamlet roads shall be finished to the minimum standard requirement for asphalt roads as outlined within the County's "Design Guidelines and Construction Specifications" manual". The Design Guidelines and Construction Specification require that the section of road leading to the proposed UFA site shall be a 10.5m Commercial/ Industrial road with an asphalt surfacing.

Section 56(11)(b) of Land Use Bylaw 16.13 also states that " every on-site parking and loading space provided, and the access thereto, shall be hard surfaced if the access is from a street or lane which is hard surfaced. Exceptions can be made if the land will be used by heavy equipment for industrial purposes".

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Page 11 of 49 Governance and Priorities Committee Meeting Minutes February 16, 2021

Discussion included: • Gravel road would be subject to road bans (weight restrictions). • Reasoning for existing policies. • Benefits of lobbying Minister McIver on sale of Alberta Transportation un- used properties within Wildwood. • Re-purpose of existing UFA site.

Administration to bring forward approximate costs with paving a portion of Range Road 92 south of Highway 16X, and UFA plans for existing site. Meeting with the Minister to be requested.

3.2 Vista Coal - Topic for Discussion

Vista Coal Project applications with Alberta Energy Regulator (AER) are in process.

4 STRATEGIC PRIORITY ITEMS

4.1 Campground Review

CDR - 250

Yellowhead County currently manages six campgrounds and is beginning the process of a campground review. During the fall 2020 Council Strategic Planning workshop, the evaluation and review of campground operations was identified as one of the priorities of Council moving forward. Administration is seeking Council direction in developing this review and an overall strategic plan regarding campgrounds.

Campground operations have been largely unchanged since contracted campground operators began in 2006. Prior to 2006, the campgrounds were operated directly by the County through seasonal bylaw staff that travelled between campgrounds collecting fees and dealing with camper issues.

The last time Campground operations were reviewed was 2015 which resulted in the "Campground Improvement Plan." Over the last 5 years administration has acted on the most appropriate recommendations from that plan: • Compliance with new regulations • Amenity improvements for safety and functionality

Implementation of appropriate elements of the campground improvement plan as well as ongoing operation and maintenance are reflected in the overall campground expenses highlighted below.

CAMPGROUND EXPENSES

Operational Capital Total 2016 $111,200 $18,200 $129,400 2017 $196,500 $0 $196,500 2018 $110,500 $76,700 $187,200 2019 $140,000 $0 $140,000 2020 $137,600 $34,500 $172,100

NOTE: Contractor subsidies are included in operational costs and are as follows: • Bear Lake $3000/month • Shining Bank Lake $1500/month • Long Lake $500/month • Jerry Vanderwell Memorial Park (JVMP) $1000/month • Beta Lake $800/month • Nojack Recreation Area $800/month

YEAR VISITORS Cost per Visitor 2016 17,857 $7.25 2017 20,132 $9.76 2018 18,337 $10.21 2019 18,956 $7.39 2020 20,625 $8.34

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Page 12 of 49 Governance and Priorities Committee Meeting Minutes February 16, 2021

Administration has prepared an overview of our current campground operations and potential for changes to aid in this discussion (included in agenda package).

Discussion included: • Slight increase in fees to align with average in Alberta. • Maintaining current service levels. • Reviewing capital projects on a case by case basis.

Mayor Eglinski recessed the meeting at 12:29 PM. Mayor Eglinski left Council Chambers at 12:55 PM. Deputy Mayor Williams reconvened the meeting at 1:15 PM.

5 AGRICULTURAL SERVICE BOARD (ASB)

6 FAMILY AND COMMUNITY SUPPORT SERVICES BOARD (FCSS)

6.1 Social Transportation Opportunity

CDR - 251

Up until 2021 Yellowhead County partially funded a transportation program (Policy 5100.02) to provide a bus service for seniors and others with transportation issues. This service provided residents with the opportunity to travel to Evansburg or Drayton Valley on a weekly basis, or charter the bus for specific trips, if available. The service provider declined to continue the services after 2020, leaving residents of Yellowhead County with few travel options. A private service has been operating since 2020, at significant cost to individuals.

In 2014 a Social Transportation Survey was conducted by Yellowhead County. That survey found that there was significant need for transportation services within rural communities. It identified a mixture of services, including a "transportation corridor" for bus service, as well as individualized transportation services to meet the needs of seniors that a bus service is unable to accommodate. A follow up study completed regionally with the Medically-At-Risk-Driver program from the University of Alberta also identified the need for transportation services that can accommodate the "first mile/last mile" of rural communities, individualized transportation needs that cannot be accommodated with a bus service and handicapped services.

Currently, Sundog is operating a service where individuals can access their daily charter services for medical appointments within Edmonton. The service picks up from major points at designated times. A private handicap accessible service is offered to residents if necessary.

Administration has been approached by Drive Happiness, a non-profit volunteer driver program serving 23 communities, both urban and rural, to operate a transportation program within Yellowhead County. Drive Happiness proposes that they train and manage volunteers and bookings. Yellowhead County would be responsible for the recruitment of volunteers. Attached to the agenda package is a document that outlines the service that they provide. The strengths of Drive Happiness is their familiarity with risk management, legislation, insurance concerns, scheduling and serving the senior community. It does not include an ability to provide transportation to individuals requiring handicap accessible vehicles (there is a private service available to the area).

The previous amount allocated for Social transportation in budgets was $32,000/year. This was not included in the 2021 budget, after the Community Connector Bus chose to cease operations. To support a potential partnership with Drive Happiness - should Council wish to pursue it - may require council reintroduce the grant funding to provide for income-tested subsidy to residents.

Discussion included: • Costs and subsidies for riders. • Costs to volunteers. • Concept and coverage area beneficial to Yellowhead County. • Decline in volunteer numbers.

Administration to bring back to Council further details and preliminary numbers of possible volunteers.

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Page 13 of 49 Governance and Priorities Committee Meeting Minutes February 16, 2021

7 HERITAGE ADVISORY BOARD

8 RECREATION BOARD

9 MAYOR AND COUNCILLOR REPORTS

9.1 Division 1 - Councillor Cherniawsky

9.2 Division 2 - Councillor Giezen

• 01-26-2021 - YCE Steering Committee

9.3 Division 3 - Councillor Lowe

9.4 Division 4 - Councillor Russell

9.5 Division 5 - Councillor Berry

• 01-14-2021 - BSN Doug Griffiths

9.6 Division 6 - Councillor Williams

• 01-14-2021 - Doug Griffith Presentation

9.7 Division 7 - Councillor Mitchell

• 01-21- 2021 - Agriculture Service Board Conference (Zoom)

9.8 Division 8 - Councillor Olson

• 02-08-2021 - Forest Resources Advisory Group

9.9 Mayor Eglinski

• 01-26-2021 - 02-04-2021 - Various

10 CLOSED SESSION

11 ADJOURNMENT

11.1 Adjournment of the Governance and Priorities Committee Meeting

RES 04-02-16-21 MOVED BY Councillor Mitchell that Council for Yellowhead County adjourns the February 16, 2021 Governance and Priorities Committee meeting at 1:44 PM. CARRIED UNANIMOUSLY

1 LAUNDRY ITEMS

Jim Eglinski, Mayor

Jack Ramme, Chief Administrative Officer

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Page 14 of 49 CRO Closure Update

February 23, 2021 Ryan Amundrud, Acting General Manager Lisa Risvold Jones, Project Manager, Closure Nicole Nicholas, Lead, Social Responsibility

Agenda

Safety Message

Closure Update

Milestones

Draft Mine Closure Plan

Reclamation and Water Quality

Next Steps

Page 15 of 49 Care and Maintenance vs. Closure

Active Closure • Begins when mining has been completed and the decision is made there are no future mining opportunities to pursue • Includes decommissioning of site facilities and infrastructure, remediation where required and reclamation activities Cardinal River mine is in Active Closure

Closure Update

• Last coal processed June 29, 2020 • Cardinal River mine entered active closure June 2020 • Closure and Reclamation planning continues

Page 16 of 49 Milestones–Key Dates

MILESTONE DATE End of mining June 8, 2020

Last coal processed June 29, 2020

Closure Regulatory Submissions March 31, 2021 • Mine Closure Plan • EPEA and Water Act Renewals • Decommissioning and Land Reclamation Plan • Consent to Abandon

Anticipated Regulatory Approvals September 30, 2021

Execution on Subsequent Approval Conditions 2022+ • Environmental Plans • Three-Year Mine Reclamation Plan • Detailed Decommissioning Plans

Draft Mine Closure Plan Proposed reclamation sequence–Cheviot

Page 17 of 49 Draft Mine Closure Plan Proposed reclamation sequence–Luscar

Terrestrial Reclamation Objectives

Page 18 of 49 Water Quality

• Teck committed to protecting water quality and managing selenium through closure and reclamation • Annual reports submitted to Alberta Energy Regulator and publicly available

Next Steps for Cardinal River Mine

st March 31 Three-Year Mine Closure Regulatory Reclamation Plan Submissions to (2022 to 2024) the AER

Anticipated Execute on approvals Closure and September Reclamation 2021 Plans

Page 19 of 49 Additional Information and Resources

www.teck.com/responsibility/featured-topics/aftermining/ www.teck.com/operations/canada/legacy/cardinal-river/

Email Feedback: [email protected]

Thank you

Page 20 of 49 Yellowhead County Council Request for Decision

Date Presented: February 23, 2021 Item Number: RFD - 1514

SUBJECT Council Schedule Conflicts for March 2021

ISSUE Council Schedule Conflicts for March 9 Council and March 16 Governance and Priority Committee Meetings

BACKGROUND On the morning of March 9, 2021 seven members of Council will be in ARB training from 8:30 - 11:30 AM. Council has moved a public hearing for the March 9, 2021 council meeting.

RMA virtual spring convention is scheduled for March 15-17, 2021.

REPORT/DOCUMENT No attachment required

FINANCIAL

OPTIONS 1. Council could delay the March 9, 2021 Council meeting until 1:00 PM and cancel the March 16, 2021 GPC meeting.

RECOMMENDATION That Council for Yellowhead County delay the March 9, 2021 Council meeting to 1:00 PM that day, and cancel the March 16, 2021 GPC meeting.

Submitted by Jack Ramme, CAO

Page 21 of 49 Yellowhead County Council Request for Decision

Date Presented: February 23, 2021 Item Number: RFD - 1512

SUBJECT Request for Funding from Foothills Recreation Management Association for Continued Bighorn Trail Upgrades

ISSUE Foothills Recreation Management Association has requested grant funding from Yellowhead County in 2019 to accomplish further upgrades to the historic Bighorn Trail south of Hinton.

BACKGROUND As presented at the February 16 Governance and Priorities Committee meeting, the Foothills Recreation Management Association (FRMA) is asking Yellowhed County Council to consider a further $30,000 investment in the Bighorn Trail. FRMA is a group of companies and municipalities committed to providing safe and affordable outdoor recreation opportunities in Alberta’s foothills area. FRMA is made up of the following organizations: • West Fraser • Sherritt • Teck • Big Horn (formerly Coalspur) • Town of Hinton • Yellowhead County Yellowhead County has supported FRMA's annual operating request with a $30,000 grant for many years now, and FRMA in turn has continued to provide campground and trail services throughout Yellowhead County.

In 2019, Yellowhead County Council approved a $30,000 grant to FRMA for initial work on rehabilitating this historic and well-used trail. FRMA is continuing beyond the initial phase with further development that will bring this trail up to a very functional and inviting standard.

This new request is specifically for rehabilitating and rebuilding the scenic ridge section of the Bighorn Trail south of Hinton. This trail began as the path for the telegraph line some 100 years ago, and has since been developed into a recreational asset. Due to this auspicious beginning, the trail is not well designed and is difficult to maintain. This phase aims to bring this section of the trail up to current and more sustainable trail design and building standards, thereby opening it up to more use - and much more enjoyment - from locals and visitors alike. The views this trail will open up from the ridge line are spectacular, and that view will join our Solomon Hill site on many people's favourite County places lists.

The Bighorn trail is recognized as a worthy asset for redevelopment in Yellowhead County's recently completed Trails Master Plan. By participating in this project, residents of Yellowhead County can benefit from the project, valued roughly at over $450,000 in total to date, while contributing only a fraction of the overall price.

Council has already received and reviewed all relevant background documents.

REPORT/DOCUMENT No attachment required

Page 22 of 49 FINANCIAL The current annual Yellowhead County contribution to FRMA for campground and trail provision is $30,000. This new request is for an additional $30,000 specifically for Phase Two of the Bighorn Trail Rehabilitation, and could be an increase to the 2021 Parks and Recreation budget.

Given that FRMA has already secured over $450,000 and is asking for the rest of the funding from the other partners as well as the Hinton Mountain Bike Association, partnering with FRMA will help ensure this next phase of the project is brought to full completion, joining the very successful initial work done in Phase One.

OPTIONS Council has the following options: 1. Council can move to support the Bighorn Trail Rehabilitation Project Phase Two by including consideration of a $30,000.00 grant for this project in the 2021 budget deliberations. 2. Council can deny the request to support the Bighorn Trail Rehabilitation Project in the 2021 budget. 3. Other options as suggested by Council.

RECOMMENDATION That Council for Yellowhead County supports the Bighorn Trail Rehabilitation Project Phase Two by including consideration for a $30,000.00 grant towards this project in the 2021 Final Budget deliberations.

Submitted by Christopher Read, Director of Community Services

Page 23 of 49 Yellowhead County Council Request for Decision

Date Presented: February 23, 2021 Item Number: RFD - 1510

SUBJECT Establishment of a National Suicide Prevention Hotline

ISSUE Request for Municipal Councils to pass motion for the establishment of a national Suicide Prevention number.

BACKGROUND Parliament recently passed a unanimous motion to call for the establishment of one consistent number (988) as a national suicide prevention number. Currently, suicide prevention services and hotlines vary from province to province, region to region, and even between neighbouring municipalities. Alberta does not have one consolidated hotline, but several, such as the Kids Help Phone, a Mental Health Helpline, a Distress Centre line and a variety of issue-specific toll free lines (addiction, domestic violence, etc.). The intent of this new toll free line is to consolidate suicide prevention services into one easy to remember number, similar to 911. This would also enable better data collection to understand the true need and risk to the public. Attached is an infographic of data available at this time. As noted in the infographic, this data is most likely under- representing the issue, as there is not one central agency responsible for collecting data, and the information reported by individuals is most likely lower due to "stigma and other factors". Also of note is the lengthy list of phone lines and resources to address suicide. The implementation of the 988 system would definitely streamline and simplify access to crucial services when citizens need it most. Yellowhead County council received a request from our local Member of Parliament Gerald Soroka (attached) with a suggested motion (attached). Council has not typically provided motions for projects and issues such as this individually.

REPORT/DOCUMENT Attached

FINANCIAL None.

OPTIONS Council's options include: 1. Approve the attached motion and direct administration to send a letter indicating such support to our local MP Gerald Soroka, MLAs Getson and Long, as well as the Federal Minister of Health Patti Hajdu and the CRTC. 2. Direct Administration to send a letter indicating support for the service to our local MP Gerald Soroka, MLAs Getson and Long, as well as the Federal Minister of Health Patti Hajdu and the CRTC. 3. Decline to submit either a letter or motion. 4. Other option as Council decides.

RECOMMENDATION Administration recommends Council direct administration to send a letter indicating support for the service to MP Gerald Soroka, MLAs Getson and Long, as well as the Federal Minister of Health Patti Hajdu and the CRTC.

Submitted by Wendy Robinson, FCSS Supervisor

Page 24 of 49 Suicide in Canada: Key Statistics DEATHS AND HOSPITALIZATIONS

Suicide is the Suicide rates are approx. approx. die by 1 suicide SECOND higher 11 PEOPLE EACH DAY 3 leading cause of death 3X among youth and among men of deaths by suicide young adults (15–34 years) compared to women

approx. are among people 4,000 45–59 years DEATHS

BY SUICIDE PER YEAR

DEATH rates by suicide per 100,000 population HOSPITALIZATION rates associated with self-inflicted injury in 2016 (by age and sex) per 100,000 population in 2017–2018* (by age and sex) 25 250 Males Males

Females Females 20 200

15 150

10 100

5 50 Rate per 100,000 population Rate Rate per 100,000 population Rate

0 0 10–19 20–29 30–39 40–49 50–59 60–69 70–79 80+ 10–19 20–29 30–39 40–49 50–59 60–69 70–79 80+ Age group (years) Age group (years)

* Excludes Quebec hospitals. SUICIDE THOUGHTS, PLANS AND ATTEMPTS

THOUGHTS PLANS ATTEMPTS

report having report thoughts report having made made a suicide of suicide in suicide plans in * attempt in their % their lifetime % % 11.8 4.0 their lifetime 3.1 lifetime

Suicide attempts are approx. report thoughts vs. of suicide 7% 3% higher 2.5% in the past year 3X of people in LOWEST of people in HIGHEST among people born in Canada income quintile income quintile than immigrants to Canada

* Estimates are for the population in Canada aged 15 years and older.

The Public Health Agency of Canada analyzed data from the Statistics Canada Vital Statistics Database, the Canadian Institute of Health Information Discharge Abstract Database, and Statistics Canada Canadian Community Health Survey [2016] . Published data underestimate the total number of reported deaths, attempts, plans and thoughts of suicide, due to stigma and other factors. HELP IS AVAILABLE

• 9-1-1 CONTACT A CRISIS CENTRE NEAR YOU: • Kids Help Phone: 1-800-668-6868 • Canadian Association for Suicide Prevention • Text CONNECT to 686868 www.suicideprevention.ca/need-help • Chat Services [6 pm–2 am EST]: www.kidshelpphone.ca • Trans Lifeline: 1-877-330-6366 ADDITIONAL RESOURCES: • Hope for Wellness Help Line: 1-855-242-3310 www.canada.ca/en/public-health/services/ suicide-prevention.html • Online chat: www.hopeforwellness.ca • Indian Residential Schools Crisis Line: 1-866-925-4419 • Canada Suicide Prevention Service: 1-833-456-4566 [24/7] • For Quebec residents: 1-866-APPELLE (277-3553) [24/7]

Page 25 of 49 Support for 988 Crisis Line Motion

WHEREAS the Federal government has passed a motion to adopt 988, a National three-digit suicide and crisis hotline;

AND WHEREAS the ongoing COVID-19 pandemic has increased the demand for suicide prevention services by 200 per cent;

AND WHEREAS existing suicide prevention hotlines require the user to remember a 10-digit number and go through directories or be placed on hold;

AND WHEREAS in 2O22 the United States will have in place a national 988 crisis hotline;

AND WHEREAS Yellowhead County recognizes that it is a significant and important initiative to ensure critical barriers are removed to those in a crisis and seeking help;

NOW THEREFORE BE lT RESOLVED THAT Yellowhead County endorses this 988 crisis line initiative; and that Staff be directed to send a letter indicating such support to our local MPs and MLAs, as well as the Federal Minister of Health and the CRTC to indicate our support.

Page 26 of 49 Gerald Soroka Member of Parliament Yellowhead geraldsorokampca

House of Commons

OTTAWA February 11, 2021

Dear Mayors/Reeves/CAOs:

On December 11”‘,2020, the House of Commons passed a motion introduced by Conservative MP Todd Doherty, through unanimous consent, to bring a national 3-digit suicide prevention hotline line to Canada.

That, given that the alarming rate of suicide in Canada constitutes a national health crisis, the House call on the government to take immediate action, in collaboration with our provinces, to establish a national suicide prevention hotline that consolidates all suicide crisis numbers into one easy to remember three-digit (988) hotline that is accessible to all Canadians.

We're asking all municipalities across Canada to considerpassing a motion similar, to the one attached. in order to make 988 a reality, we must continue to put pressure on the government and the Canadian Radio—televisionand TelecommunicationsCommission (CRTC).

Personally, you can support the cause by signing our electronic petition at: https:[[petitions.o1.1rcommons.ca,{en[Petitioryjpetails?Petition=e»2772

The past year has been a challenging year. Livesand livelihoodshave been lost. We have begun to see the devastating impacts that COVIDhas had, through isolation, on the mental health of Canadians. The rates of suicide continue to rise. As elected officialsand as leaders, and especially during this period of difficulty as a nation, Canadians are counting on all of us to make a difference.

Please consider passing this motion as soon as possible.

Sincerely,

Gerald Soroka,MP Yellowhead

Encl.

Room313,JusticeBuilding,OTTAWA ON KIA 0A6 Box 7887,smMain, 11950"‘Street,EDSON AB T7E IV9 Tel:613-992-1653;Fax: 613-992-3459 I* I Tel: 780-723-6068; T011:1-800-268-7117, Fax: 780-723-5060 Gerald.Soroka@parl. gc.ca Gerald. Soroka.C l @parl. gc.ca

Page 27 of 49 February 23, 2021

Ian Scott, Chairperson and CEO CRTC, Ottawa, Ontario K1A 0N2

Dear Mr. Scott:

On December 11, 2021, the House of Commons passed a motion by unanimous consent to establish a national 3-digit suicide prevention hotline in Canada. Yellowhead County Council supports this motion and would like to encourage all levels and sectors of government to work towards this common goal.

Currently, there is no standard hotline number, similar to 911, for suicide prevention and intervention, only a wide variety of ten digit numbers, inconsistent throughout regions and provinces. As noted in the motion passed by the House of Commons, the pandemic has exasperated this issue, increasing the need for awareness of and accessibility to suicide awareness and support services.

Yellowhead County would like to encourage you, in your role with the CRTC, to work in cooperation with others to realize this worthy cause.

Sincerely,

Mayor Jim Eglinski Yellowhead County

2716 1st Avenue Edson, Alberta T7E 1N9 780-723-4800

Page 28 of 49 February 23, 2021

Patti Hajdu, Minister of Health House of Commons Ottawa, Ontario, K1A 0A6

Honorable Mrs. Hajdu:

Yellowhead County council was pleased to hear about the passing, On December 11, 2021, of the motion to establish a national 3-digit suicide prevention hotline in Canada. Yellowhead County Council supports this motion and would like to encourage all levels and sectors of government to work towards this common goal.

Yellowhead County would like to join you in encouraging others to work collaboratively to realize this worthy cause.

Sincerely,

Mayor Jim Eglinski Yellowhead County

2716 1st Avenue Edson, Alberta T7E 1N9 780-723-4800

Page 29 of 49 February 23, 2021

Shane Getson, MLA for Lac St. Anne-Parkland 6th Floor 9820 - 107 Street Edmonton, AB T5K 1E7

Dear Mr. Getson:

Yellowhead County would like to encourage you, in your role as a public representative, to work in cooperation with others to realize this worthy cause.

Sincerely,

Mayor Jim Eglinski Yellowhead County

2716 1st Avenue Edson, Alberta T7E 1N9 780-723-4800

Page 30 of 49 February 23, 2021

Martin Long, MLA for West Yellowhead 6th Floor 9820 - 107 Street Edmonton, AB T5K 1E7

Dear Mr. Long:

On December 11, 2021, the House of Commons passed a motion by unanimous consent, to establish a national 3-digit suicide prevention hotline in Canada. Yellowhead County Council supports this motion and would like to encourage all levels and sectors of government to work towards this common goal.

Yellowhead County would like to encourage you, in your role as a public representative, to work in cooperation with others to realize this worthy cause.

Sincerely,

Mayor Jim Eglinski Yellowhead County

2716 1st Avenue Edson, Alberta T7E 1N9 780-723-4800

Page 31 of 49 February 23, 2021

Gerald Soroka, Member of Parliament Room 313, Justice Building Ottawa, ON K1A 0A6

Dear Mr. Soroka:

Yellowhead County would like to join you in encouraging others to work collaboratively to realize this worthy cause.

Sincerely,

Mayor Jim Eglinski Yellowhead County

2716 1st Avenue Edson, Alberta T7E 1N9 780-723-4800

Page 32 of 49 Yellowhead County Council Request for Decision

Date Presented: February 23, 2021 Item Number: RFD - 1511

SUBJECT Shelterpod Operational Funding Request

ISSUE Request for financial support for Edson Shelterpod Pilot Project.

BACKGROUND A delegation at the February 16th Governance and Priorities meeting presented details of the Edson Shelterpod pilot project. The Pods, being constructed at the Edson Recycling Centre, will house 5 individuals upon their completion in March. Meant to be low maintenance, the committee anticipates the operational costs for the year to be between $18,000 (cited in the written presentation) and $24,000 (quoted during the presentation). According to the Housing Plus program, approximately 30% of the unhoused and at-risk population it serves are Yellowhead County residents. Funds donated to the Shelterpod program will be managed by the Edson Friendship Centre.

REPORT/DOCUMENT Attached

FINANCIAL The Shelterpod committee has requested a grant from Yellowhead County Council to support their operational costs. No specific dollar amount was cited. Potential financial options include: • 30% of either $18,000/$24,000 = $5,400/$8,000 towards operational costs. • Fully funding the operation for 2021, at either $18,000/$24,000. As this presentation was the first information Administration has received on the pilot project, no amount was allocated in the current 2021 operating budget. It is noted from the presenters that the project is fully funded for 2021 from the Town of Hinton and several other benefactors, a "grand opening" fundraising push is yet to happen, and the committee intends to apply for grants from other levels of government in the near future.

OPTIONS Yellowhead County Council has several options to consider: 1. Request further cost, usage, and demographic data in six months for consideration in 2022 Budget process. 2. Approve operational funds in the amount of 30% of $18,000 in the 2021 Budget. 3. Approve operational funds in the entire amount of $18,000 in the 2021 Budget. 4. Other options as determined by Council.

RECOMMENDATION Administration recommends Council request the Shelterpod committee present further cost, usage, and demographic data in September of 2021 for grant consideration in the 2022 Budget process.

Submitted by Christopher Read, Director of Community Services

Page 33 of 49 Edson & District Homelessness Project SHELTERPOD PILOT

CHALLENGE The Town of Edson and Yellowhead County has a significant population of individuals who are experiencing homelessness. This number averages, at minimum, anywhere from 50 - 80 people throughout the year. Over that past 5 ½ years with the Housing Plus+ Program, it seems that these individuals are about 70% Town of Edson residents and 30% are County residents. Many of these people sleep outside in the elements; through rainstorms, thunderstorms, snowstorms and the frigid temperatures of our winters. They hunker down in a variety of available spaces they can find in hopes to survive through to the next day. This becomes particularly evident during the winter months. The Edson Friendship Center, Housing Plus+ program has seen an increase in their client base since the start of the pandemic. On a daily basis, the Edson Recycling Depot has individuals accessing bins for sleeping. Local schools have people sleeping in their outdoor recycle sheds, which they have requested be removed. Tents have been pitched and then removed on an ongoing basis on town property. There have been a variety of houses and properties within and outside town limits where multiple people have been removed for squatting or overcrowding. This population is hard to house, as many are affected by mental illness and/or suffer from substance abuse disorder, affecting their daily lives. These people need an emergency room or space where they can get out of inclement weather during the night and feel safe and secure. COVID-19 has hit this vulnerable population hard with government funding disappearing and shelters or halfway houses closing such as the McCollough Centre, in Gunn. It is expected that our homeless population will continue to grow as this pandemic and economic climate continues. The Edson area currently does not have a shelter or space to house this vulnerable population. Rural communities are in a unique situation where there is limited funding but a significant need for housing, especially emergency housing. Historically rural communities have attempted MAT programs to address the issue of homelessness during the cold weather months. However due to the high reliance on volunteer base and lack of funding, it would seem that these programs are not sustainable long term.

Proposal We would like to propose a PILOT project that we have currently dubbed Shelterpod. This is a space where persons can access a safe private room when they are unable to find another solution. The Edson Recycling Board has approved for one of their buildings to be partially converted into five separate small rooms. These rooms will be large enough to house one person and will provide a safe, secure and warm location for them to sleep without the threat of personal violence, theft of belongings or freezing to death.

Five rooms will be built in the “plastics” building located at the Edson Recycling Depot. Persons will access these rooms from first avenue. The rooms will be built in accordance with the Alberta Building Code and Alberta Health Services.

Page 1 of 3

Page 34 of 49 Each room will be approximately 40 square feet (8x5) which meets the MMHS of 32 sq feet for sleeping quarters. These rooms will open directly to the outdoors and have keypad lock that can be changed after each use. They will have heat, ventilation and a light that the client can turn on and off. Each room will have a smoke detector. Each pod will have a sleeping mat that can be easily cleaned and sanitized. The construction of these pods will also allow for easy cleaning after the person vacates in the morning. The Recycle depot is already outfitted with both cameras and alarms, so that the premises are regularly monitored. The leasing of these rooms will be done daily and managed by the Shelterpod committee. Clients will call a posted phone number or press the intercom to access an on-call worker to receive a code to open the door of one of the rooms. There will be an individual on call 7 days a week to manage the use of the rooms. This is meant for emergency housing only and will not be for long term housing. There will be a universal code programmed in for access to the pods. RCMP will be able to access an available room should they find an individual in need of emergency shelter. Access to the rooms will be from 6pm to 9am. At 9 am all tenants will be required to vacate the building so that cleaning and disinfecting of the rooms can take place. If tenants have not vacated the premises and assistance is required, the Registered Social Worker on the committee will be called to assist with their removal. If the client is violent or non-responsive the RCMP or emergency services will be called. A portable heated bathroom will be located onsite so that clients can access these facilities from 6pm to 9am. The pods will also address the COVID-19 requirements of maintaining 6 feet distance, while still being able to provide space for 5 individuals. We are proposing the location of the Recycle depot for several reasons. There are already individuals who are accessing bins for sleeping purposes. The pods will be built into an existing building. The location is away from residential housing and most businesses, so should minimize NIMBYs complaints. The camera and alarm systems are already in place.

COST Initial One Time Cost Estimated costs to build to turn key: Heat, electricity, building materials, private entrance, extra cameras, ventilation, fire retardant, heated bathroom

Total Costs $64,000

Page 2 of 3

Page 35 of 49 Operational Cost Cleaning, sanitization, phone, utilities about $1500/month

Annual Operating Cost $18,000 ($10 per pod/night)

FUNDING The Edson Friendship Centre is a non-profit agency and able to provide tax receipts. The RSW will be handling the donations. We are actively seeking donations at this time. To date in the community, we have raised $57,700. The Town of Edson has approved our project and we have received our development permit. The Town has committed to a $64,000.00 grant to the project from their COVID-19 Recovery Reserve. We would like to ask the Yellowhead County Council if they would consider some financial support of the project as well.

BENEFITS This project will hopefully provide sustainable long term, low cost emergency shelter for our vulnerable population. This idea utilizes minimal volunteers and provides clients with a private space where they can feel safe. Should this pilot prove to be successful, we want to operate this facility year-round. Should the project not be successful, the pods can be removed and returned to the original use.

COLLABORATIVE PARTNERS The daily running and responsibility of the facility will lie with The Edson Recycle Depot and the Housing Plus+ program. In developing the proposal, we have collaborated with the Town of Edson, Alberta Health Services, RCMP and Reflections. These partners are committed to supporting the project.

TIMELINE We had anticipated having the pods ready for January 2021. However due to the fact that this is a pilot in the province, we experienced delays in receiving the building permit. Construction is well underway and we are anticipating being operational by mid/end of this month.

Page 3 of 3

Page 36 of 49 Yellowhead County Council Request for Decision

Date Presented: February 23, 2021 Item Number: RFD - 1508

SUBJECT First Reading of Bylaw 04.21, amending Land Use Bylaw 16.13

ISSUE Request from landowners to amend Land Use Bylaw 16.13 for Part of the NE 31-53-16-W5M and Plan 9020512, Block 2, Lot 1 from (RD) Rural District to (CR) Country Residential District to accommodate for a residential subdivision.

BACKGROUND The landowners of two titled properties have jointly applied to the County to create a six parcel country residential subdivision. The subject lands are currently in the (RD) Rural District of the Land Use Bylaw. In order to subdivide the lands, the lands must be redistricted from (RD) Rural District to (CR) Country Residential District.

The proposed Land Use Bylaw amendment was referred to Yellowhead County Infrastructure Services, Fire Services , Town of Edson and Alberta Transportation. Alberta Transportation indicates that a third approach to the remainder would need to be removed from Hwy 748 and Service Road Dedication by Caveat would be required at the time of subdivision. No concerns have been received from the other internal and external referrals.

The proposed amendment is consistent with the Edson Urban Fringe Intermunicipal Development Plan where Country Residential is indicated for the subject lands.

Engineering studies provided by the proponents in support of the Land Use Bylaw amendment indicate that there is a sufficient supply of potable water as per the Water Act for the proposed subdivision. The studies also indicate that there are soils present that appear to be suitable with respect to soil conditions for the establishment of standard effluent disposal fields but lack vertical separation between soil infiltration surface and a restricting layer. Other considerations will be required to achieve the required separation such as the development of a raised septic field. Testing of the near surface water table indicates that residential basement construction is also feasible at the locations tested.

REPORT/DOCUMENT Attached

FINANCIAL None.

OPTIONS 1. That Council for Yellowhead County give first reading to Bylaw 04.21 amending Land Use Bylaw 16.13 for Part of NE 31-53-16-W5M and Plan 902 0512, Block 2, Lot 1 from (RD) Rural District to (CR) Country Residential District; and that Council for Yellowhead County forward the Bylaw to a Public Hearing on March 23rd, 2021. If Council approves first reading, this will allow the subject bylaw to go forward to a public hearing. 2. Council could defeat first reading of the subject bylaw. If Council defeats first reading, this would halt the rezoning and the proposed subdivision could not proceed. 3. Council could provide other direction.

Page 37 of 49

RECOMMENDATION That Council for Yellowhead County give first reading to Bylaw 04.21 amending Land Use Bylaw 16.13 for Part of NE 31- 53-16-W5M and Plan 902 0512, Block 2, Lot 1 from (RD) Rural District to (CR) Country Residential District; and that Council for Yellowhead County forward the Bylaw to a Public Hearing on March 23, 2021.

Submitted by Kelly Jensen, Subdivision Officer

Page 38 of 49

BYLAW NO. 04.21

BEING A BYLAW TO AMEND LAND USE BYLAW NO. 16.13

WHEREAS, the Municipal Government Act, Being Chapter M-26, R.S.A., 2000, authorizes a Council to amend a land use bylaw;

AND WHEREAS a public hearing was held in respect to the proposed amendment pursuant to the Municipal Government Act, Being Chapter M-26, R.S.A., 2000;

NOW THEREFORE, the Yellowhead County Council, in the Province of Alberta, duly assembled, hereby enacts as follows:

1) That the land use designation for a portion of the North East Quarter, Section Thirty-One (31), Township Fifty-Three (53), Range Sixteen (16), West of the Fifth Meridian and Plan 902 0512, Block 2, Lot 1, be changed from RD – Rural District to CR – County Residential District in the Yellowhead County Land Use Bylaw No. 16.13 as per Schedule “A” attached.

2) This bylaw comes into force at the beginning of the day that it is passed in accordance with Section 189 of the Municipal Government Act, Being Chapter M-26, R.S.A., 2000.

READ a first time this Day of A.D., 2021

PUBLIC HEARING held this Day of A.D., 2021

READ a second time this Day of A.D., 2021

READ a third time this Day of A.D., 2021

SIGNED this Day of A.D., 2021

Mayor Jim Eglinski

Chief Administrative Officer, Jack Ramme

Page 39 of 49 BYL AW NO. 04.21 SCHEDULE “A” PART OF NE 31-53-16-W5M AND PLAN 9020512. BLOCK 2, LOT 1

SUBJECT LANDS

SITE PLAN

Page 40 of 49 lyellowlzeadCounty Application No. .~—M(J-O 52. APPLICATION FOR AMENDMENT TO THE YELLOWHEADCOUNTY LAND USE BYLAW 16.13 I/\NE hereby make application to amend the Yellowhead County Land Use Bylaw No. 16.13

Applicant: §«—.<.«‘t>;_J Telephone 7¢5’O—7/ aZ'f7eL? MailingAddress: 3573307125.20/35 l/e/!o..24ew4C0tM’%>stalCode

“ Landowner(s): % 4/6,‘/‘/[ff5Eo7ZVLTelephone L7?57 MailingAddress: g&§§_f; 56$ Postalcode \9~l'7MT7E. “\‘'3 3001 ()’T'“T"' Legal Land Description K/Mutboc Pu sac-r*r 25A SC

Lot Block Plan Certificate of Title Size of Parcel 1 2 301 0511 NW / NE/ SW I SE Section Township Range 0 Q 00 {'5 W5M (please indicate) :5 [ /é

I/lNeenclose $400.00 being the application fee, payable to Yellowhead County Amendment Pro osed 20- ZLHZM. 0| ‘rm L1‘ FROM: 045$-/rig,-/‘ “SFLo/L g5<2_ To C R- COeJIt/497’{Z53 Planninq reasons and Merits in support of Application for Amendment

« 5I4-e.Sail-g,l>:l;l--/Af75¢5rvn.>V -’0vro.—..,Locbjar supply,4ss,sa»a.¢/4'

/4a;7£w.A"q DATE D30 /7“J01” SIGNATURE OF APPLlCANT.a L5» (1%? DATE SIGNATURE OF LANDOWNER(S)/Q3/mgXqg?‘ This personal informationis being collected under the authority ofMunici11alGovernment Act, Being Chapter M-26 R.S.A , 2000 and will be used to process amendmentsto the Land Use Bylaw No. 16.13. it is protected by the privacy provisions ofthe Freedom of Informationand Privacy Act‘ Chapter F-18.5 R S.A..Z000, lfyou have any questions about the collectionofthis personal iitforittation, please Contact the Planning Manager.

Yellowhead County Ph. 780-723-4800 2716 1*‘Avenue Fax 780-723-5066 Edson, Alberta T7E 1N9 Email plannlnginfo@yel|owheadcounty.ab.ca

Page 41 of 49 Yellowhead County Council Request for Decision

Date Presented: February 23, 2021 Item Number: RFD - 1513

SUBJECT Request for Waiver of Taxes

ISSUE Request by Silverleaf Resources Inc for the waiver of taxes.

BACKGROUND Silverleaf Resources Inc has submitted the attached letter requesting that Council waive property taxes on 2 taxrolls that they are interest in purchasing. The properties are held in the name of Point Loma Resources Ltd and Point Loma went into receivership in June of 2020. Silverleaf feels the purchase of the properties would be uneconomical for them if they are required to pay the outstanding taxes and have requested that any and all taxes and penalties be waived up to the potential date that they would acquire the assets.

The properties in question are not linear accounts and therefore any tax balance would go forward with the property should it sell. The only reason these taxes would be sent to Council for write off would be if the receivership wound up and the court order dictated that the properties be available for sale free and clear. As the receivership only started in 2020 the result may not be known for some time.

As Council is aware tax collection has proven difficult over the last 2 years and the uncollected tax balance of the County has grown substantially. The County has been faced not only with the downturn in the economy but also a reluctance by some oil and gas operators to pay their municipal tax bill. Administration has also been approached by oil and gas companies who have refused to pay taxes based on provincial government announcements of tax relief to industry. Tax forgiveness by Council could set a precedent for other companies with outstanding balances to come forward with requests and such a decision could undermine attempts at tax collection across the County.

REPORT/DOCUMENT Attached

FINANCIAL The amount of taxes to be waived that Silverleaf quotes in their letter is $13,134.18.

OPTIONS • Council for Yellowhead County could agree to waive the current outstanding amounts of the properties if purchased by Silverleaf Resources Inc. • Council for Yellowhead County could decline to waive the current outstanding amounts of the properties if purchased by Silverleaf Resources Inc. • Other direction as provided by Council.

RECOMMENDATION Administration recommends that Council for Yellowhead County declines to waive the current outstanding amounts of the properties if purchased by Silverleaf Resources Inc.

Submitted by Barb Lyons, Director of Corporate & Planning Services

Page 42 of 49 , Silverleaf § Resources Inc.

February 11, 2021

Vellowhead County

2716 — 1 Avenue Edson, AB. T7E 1N9

Attention: Jack Ramme, ChiefAdministrativeOfficer

RE: PROPERTYTAXES WAIVER FORRECEIVERSHIPASSETSSALE

Silverleaf Resources Inc. ("Silverleaf") is a junior, private oil & gas company operating in Alberta since

2017. Silverleaf continued to deliver safe and reliable operations since inception while demonstrating its

ability to take swift and decisive steps to enhance its financial resilience and protect its balance sheet in

the face of the global macro—economic challenges caused by the COV|D—19 pandemic.

On June 8, 2020, BDO Canada Limited was appointed as the receiver and manager (the "Receiver") of Point Loma Resources Ltd. pursuant to an Order of the Court of Queen's Bench of Alberta. The Receiver

has engaged Sayer Energy Advisors to assist it with a sale of all of Point Loma’s oil and natural gas

properties located in Alberta. Silverleaf is in the process of evaluating the assets with an intention to

acquire these from the Receiver of Point Loma. It has been brough to Si|ver|eaf’s attention that there are

unpaid property taxes on these assets. Details of the asset's locations and unpaid tax amounts have been

given in below table. Receiver has recommended Silverleafto reach out to you and discuss this matter.

In Silver|eaf’s opinion it will be uneconomical and unfeasible to acquire these assets if it must pay the

previous unpaid pre»receiver & post-receiver property taxes.

Silverleaf is hereby proposing the county to waive the pre & post receivership taxes till the effective date

(February 12, 2021) of Silverleaf acquire these assets. Silverleaf will be happy to pay all the property

taxes on a point forward basis. It is Silverleaf’s plan to re-activate these assets immediately and start

contributing towards Alberta's economy. The start up ofthese operations will help local contractors and

work force in current tough economic situation. In an event that Silverleaf is unsuccessful to acquire

these wells, these will end up in Orphan Wells Association (OWA) for abandonment, which is not only

unfavourable for all stakeholders but also an extra burden on Alberta's taxpayers.

33 No/anfie/d Poi/7: NW Calgaly Alberta T3/? 037 Canada 1Tel‘ (-103) 7260666 Fax (403) 25974825

Page 43 of 49 Silverleaf Resources Inc.

Silverleaf strongly suggests you to kindly waive all the previous property taxes so we can proceed to take over following wells,

Yellowhead County

License Uwl Surface Location Licensee Amount 0448870 100/03-35-0S4»18W5/0 03-01-055-18WS Long Run NOTAVAILBLE 0465291 100/16-35-054-18W5/0 16-26-054-18W5 Long Run NOTAVAILBLE 0446093 100/13~36-054—18W5/0 16-26-054-18W5 Long Run NOTAVAILBLE 0207381 102/05-07-055-17W5/3 05-07»055-17W5 Velvet NOT AVAILBLE 0433560 103/05-07-055-17w5/3 09-07-055-17W5 Point Loma $7,373.44 0416904 100/10-08-O55-17W5/O 10-08-O5S~17W5 Point Loma $5,760.74 Total $13,134.18

Ifyou have any question regarding this proposal, please do not hesitate to contact undersigned at (403)

726.0666. Thank you for your consideration.

Yours truly,

SILVERLEAFVRESOURCESINC.

( 45-. ,,

Farhat Hyderi President / CEO

33 No/a/meld Point NW Calga/y Alberta T3R 0S7 Canada 1Tel‘ (-103) 726-0666 Fax’ (403) 2594825

Page 44 of 49 Follow Up Action List FUAL -February 23, 2021 Meeting Date Topic Action Assigned Status Site 1-3 Complete, Site 4 designing, Site 5 under construction. 7/28/2020 Emergent Erosion/Culvert Repairs 5 locations Don O'Quinn Pending 2/09/2021 UFA Wildwood, new site Bring forward options for Council consideration Jack Ramme Pending 2/09/2021 FCSS Advocacy Letters Sent Letters to MLAs Long, Getson and Sawhney Christopher Reid Complete 2/09/2021 Bylaw 05.21 West Edson ASP amendment Public Hearing March 9, 2021 Brent Shepherd Pending 2/09/2021 Road Plan 8021030 & 7920331 Forward resolution to close to Alberta Trans for approval Brent Shepherd Pending 2/16/2021 AB Transportation owned lands Wildwood Arrange meeting with Minister McIver Mayor Eglinski Pending Page 45 of 49 Organization

February 2021 SUN MON TUE WED THU FRI SAT

1 2 3 4 5 6

7 8 9 10 11 12 13 A Responsible and Council Diverse Community of Choice where Quality Meeting of Life Matters

Council Schedule 14 15 16 17 18 19 20 Family Governance 2716—1 Avenue & Edson, Alberta Priorities T7E 1N9 Committee Phone: 780-723-4800

21 22 23 24 25 26 27 yhcounty.ca

Council Building a Better Meeting Community for Present and Future Generations.

Page 46 of 49 Organization

March 2021 SUN MON TUE WED THU FRI SAT

1 2 3 4 5 6

ARB ARB ARB ARB ARB NEW MEMBER TRAINING 8:30-11:30

7 8 9 10 11 12 13 A Responsible and Diverse Community of Choice where Quality ARB ARB of Life Matters

Council Meeting 1:00 PM Council Schedule 14 15 16 17 18 19 20

FINAL 2716—1 Avenue Edson, Alberta R M A BUDGET T7E 1N9

Phone: 780-723-4800

21 22 23 24 25 26 27 yhcounty.ca

Council Building a Better Meeting Community for Present and Future Generations. FINAL BUDGET

28 29 30 31

Page 47 of 49 Organization

April 2021 SUN MON TUE WED THU FRI SAT

1 2 3

5 6 7 8 9 10 4 Easter A Responsible and Diverse Community of Office Choice where Quality Closed of Life Matters

Council Schedule 11 12 13 14 15 16 17

Council 2716—1 Avenue Meeting Edson, Alberta T7E 1N9

Phone: 780-723-4800

18 19 20 21 22 23 24 yhcounty.ca

Governance & Building a Better Priorities Community for Present Committee and Future Generations.

25 26 27 28 29 30

Council Meeting

Page 48 of 49 COMMITTEE REPORTS

2716 – 1 AVENUE EDSON, AB T7E 1N9 PHONE: (780) 723-4800 OR 1-800-665-6030 FAX: (780) 723-5066

PRESENTED: FEBRUARY 16, 2021

COUNCILLOR CHERNIAWSKY, DIVISION 1

COUNCILLOR GIEZEN, DIVISION 2 -01-26-2021 - YCE Steering Committee

COUNCILLOR LOWE, DIVISION 3

COUNCILLOR RUSSELL, DIVISION 4

COUNCILLOR BERRY, DIVISION 5 -01-14-2021 - BSN Doug Griffiths

COUNCILLOR WILLIAMS, DIVISION 6 -01-14-2021 - Doug Griffith Presentation

COUNCILLOR MITCHELL, DIVISION 7 -01-21- 2021 - Agriculture Service Board Conference

COUNCILLOR OLSON, DIVISION 8 -02-08-2021 - Forest Resources Advisory Group

MAYOR EGLINSKI, MAYOR -01-26-2021 – 02-04-2021 - Various

This Communication is intended for the use of the recipient to which it is addressed, and may contain confidential, personal and /or privileged information. Please contact us immediately if you are not the intended recipient of this communication, and do not copy, distribute or take action relying on it. Any communication received in error, or subsequent reply, should be deleted or destroyed.

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