YELLOWHEAD COUNTY COUNCIL MEETING AGENDA Tuesday, February 23, 2021 9:30 AM Our Mission Statement Building a better community for present and future generations. Vision Statement A responsible and diverse community of choice where quality of life matters. Page 1 of 49 COUNCIL MEETING AGENDA COUNCIL CHAMBERS YELLOWHEAD COUNTY ADMINISTRATION BUILDING, EDSON, ALBERTA FEBRUARY 23, 2021 Page 1.0 AGENDA 1.01 Adoption of Agenda That Council for Yellowhead County adopts the February 23, 2021 Council Agenda as presented. 2.0 MINUTES 2.01 Adoption of Council Meeting Minutes 5 - 9 That Council for Yellowhead County adopts the February 9, 2021 Council Meeting minutes as presented. 2.02 Adoption of Governance and Priorities Meeting Minutes 10 - 14 That Council for Yellowhead County adopts the February 16, 2021 Governance and Priorities Meeting Minutes as presented. 3.0 SCHEDULED PRESENTATIONS 3.01 Teck Mine 15 - 20 Presenters (remotely on-line): Sherryl Ryan, acting General Manager, Lisa Risvold Jones, Project Manager and Nicole Nicholas, Social Responsibility Lead 4.0 CHIEF ADMINISTRATIVE OFFICER 4.01 Council Schedule Conflicts for March 2021 21 That Council for Yellowhead County delay the March 9, 2021 Council meeting to 1:00 PM that day, and cancel the March 16, 2021 GPC meeting. 5.0 COMMUNITY SERVICES Yellowhead County Council Meeting Agenda February 23, 2021 Page 2 of 49 5.01 Request for Funding from Foothills Recreation 22 - 23 Management Association for Continued Bighorn Trail Upgrades That Council for Yellowhead County supports the Bighorn Trail Rehabilitation Project Phase Two by including consideration for a $30,000.00 grant towards this project in the 2021 Final Budget deliberations. 5.02 Establishment of a National Suicide Prevention Hotline 24 - 32 Administration recommends Council direct administration to send a letter indicating support for the service to MP Gerald Soroka, MLAs Getson and Long, as well as the Federal Minister of Health Patti Hajdu and the CRTC. 5.03 Shelterpod Operational Funding Request 33 - 36 Administration recommends Council request the Shelterpod committee present further cost, usage, and demographic data in September of 2021 for grant consideration in the 2022 Budget process. 6.0 INFRASTRUCTURE SERVICES 7.0 PROTECTIVE SERVICES 8.0 CORPORATE AND PLANNING SERVICES 8.01 First Reading of Bylaw 04.21, amending Land Use Bylaw 37 - 41 16.13 That Council for Yellowhead County give first reading to Bylaw 04.21 amending Land Use Bylaw 16.13 for Part of NE 31-53-16-W5M and Plan 902 0512, Block 2, Lot 1 from (RD) Rural District to (CR) Country Residential District; and that Council for Yellowhead County forward the Bylaw to a Public Hearing on March 23, 2021. 8.02 Request for Waiver of Taxes 42 - 44 Administration recommends that Council for Yellowhead County declines to waive the current outstanding amounts of the properties if purchased by Silverleaf Resources Inc. 9.0 GENERAL ADMINISTRATION Yellowhead County Council Meeting Agenda February 23, 2021 Page 3 of 49 9.01 Follow Up Action List 45 That Council for Yellowhead County accepts the Follow Up Action List as presented for information purposes. 9.02 Council Schedule 46 - 48 That Council for Yellowhead County accept the Council Schedule as presented for information purposes. 10.0 MAYOR AND COUNCILLOR REPORTS 10.01 Mayor and Councillor Reports 49 That Council for Yellowhead County accept the Mayor and Councillor Reports submitted at the February 16, 2021 Governance and Priorities Meeting by Councillor Giezen, Councillor Berry, Councillor Williams, Councillor Mitchell, Councillor Olson and Mayor Eglinski, for information purposes. 11.0 CLOSED SESSION 12.0 ADJOURNMENT 12.01 Adjournment of Council Meeting That Council for Yellowhead County adjourn the February 23, 2021 Council Meeting. Yellowhead County Council Meeting Agenda February 23, 2021 Page 4 of 49 Council Meeting Minutes February 9, 2021 MINUTES Yellowhead County Council held an on-line Council Meeting on February 9, 2021 commencing at 9:30 AM in Council Chambers, at the Yellowhead County Administration Building, Edson, Alberta. COUNCILLORS PRESENT: Jim Eglinski, Mayor Sandra Cherniawsky, Councillor Division 1 - Evansburg and Area Anthony Giezen, Councillor Division 2 - Wildwood and Area Penny Lowe, Councillor Division 3 - Niton Junction and Carrot Creek Areas David Russell, Councillor Division 4 - Peers, Rosevear and Shiningbank Areas Shawn Berry, Councillor Division 5 - Wolf Creek and Pinedale Areas Wade Williams, Deputy Mayor, Councillor Division 6 - Edson and Area Dawn Mitchell, Councillor Division 7 - Edson West Area Lavone Olson, Councillor Division 8 - Hinton, Cadomin and Robb Areas COUNCILLORS ABSENT: ADMINISTRATION PRESENT: Jack Ramme, Chief Administrative Officer Albert Bahri, Director of Protective Services Barb Lyons, Director of Corporate and Planning Services Christopher Read, Director of Community Services Don O'Quinn, Director of Infrastructure Services Dan Ivanov, Communications Coordinator Sherry Wassing, CAO Administrative Assistant Mayor Eglinski called the meeting to order at 9:30 AM. 1 AGENDA 1.1 Adoption of Agenda RES 40-02-09-21 MOVED BY Councillor Cherniawsky that Council for Yellowhead County adopts the February 9, 2021 Council Agenda as presented. CARRIED UNANIMOUSLY 2 MINUTES 2.1 Adoption of Council Meeting Minutes RES 41-02-09-21 MOVED BY Councillor Mitchell that Council for Yellowhead County adopts the January 26, 2021 Council Meeting minutes as presented. CARRIED UNANIMOUSLY 3 SCHEDULED PRESENTATIONS 3.1 UFA Bulk Fuel - Wildwood Presenters (remotely online): Brendon Krueger, Manager of Real Estate and Facilities and Nick Harsulla, Manager of Government Relations Discussion included: • UFA standard practice of gravel yard with cement islands at all fueling stations. • Target of 24 months for active new site. • Plans for existing site. • Economic growth within Yellowhead County. Page 1 of 5 Page 5 of 49 Council Meeting Minutes February 9, 2021 Administration to bring back possible courses of action to Council in reference to UFAs two options. 3.2 RCMP Quarterly Update - Presenters: Chris Murphy, S/Sgt. Hinton Detachment and Christian Delisle, S/Sgt. Edson Detachment Discussion included: • Potential lower statistics due to residents not reporting. • Expectation of higher numbers of random camping in Yellowhead County in 2021; hazard assessments with all agencies and resources; initiatives. • Policing Priorities 2021; on-line Townhalls completed for Towns of Hinton and Edson; survey for Yellowhead County currently available on Counties Facebook and Website (internet problematic for entire County to participate in on-line Townhall); in-person Townhalls will be held once COVID-19 restrictions allow. Mayor Eglinski recessed the meeting at 10:35 AM. Mayor Eglinski reconvened the meeting at 10:45 AM. 4 CHIEF ADMINISTRATIVE OFFICER 4.1 Revenue Sharing Agreement - Edson RFD - 1504 The Revenue Sharing Agreement with the Town of Edson expired on December 31, 2020. During Council's strategic planning session, Council articulated its intent to investigate the potential of a new revenue sharing agreement with the town to continue to assist with critical pressure issues such as policing, housing, social service issues etc. The communities have had very positive working relationships over the past number of years that the previous agreements were in place, and these agreements have assisted both parties relative to service provisions and common lobby efforts to the Provincial Government. As the current agreement has now expired, and both municipalities are embarking on recruiting new administrative leadership and new Council's will be commencing in October of 2021, both Council's may wish to consider extending the parameters of the expired agreement for an additional two year term. (Expire December 2022). Following the direction of Council from its January Governance and Priorities meeting, Administration forwarded a draft agreement to the Town of Edson for discussion/feedback. The draft agreement had a minor revision from the original (clause 2) which now states that the County may deduct a prorated portion of any uncollected non-residential taxes in the given year. Before it was based on taxes "written off". This revised version captures the current environment better for the purposes of fairness and equity to both parties. The Town of Edson has reviewed the draft and are in support of a two year extension as presented concurring with the reasons articulated above. RES 42-02-09-21 MOVED BY Councillor Berry that Council for Yellowhead County enter into a two year extension of the expired revenue sharing agreement with the Town of Edson as amended. CARRIED 4.2 YCE Centre MOU Amendment RFD - 1506 The Town and County entered into a Memorandum of Understanding (MOU) on April 5th, 2018 with respect to moving the YCE Centre forward. The agreement proactively covered a number of topic areas to ensure clarity of process as the municipalities moved forward with the project. Administration continues to ensure clarity of process and is now seeking an amendment to the original MOU to articulate greater clarity with respect to moving forward into the detailed design and project management phase. The specific issues articulated in the amendment deal with accounting services. As this project moves forward, other amendments to ensure clarity will likely be brought forward. Page 2 of 5 Page 6 of 49 Council Meeting Minutes February 9, 2021 RES 43-02-09-21 MOVED BY Councillor Mitchell that Council for