YELLOWHEAD COUNTY GOVERNANCE AND PRIORITIES COMMITTEE AGENDA Tuesday, October 15, 2019 9:30 AM Our Mission Statement Building a better community for present and future generations. Vision Statement Recognized as a place of choice for those who want to be where great things happen. Page 1 of 51 GOVERNANCE AND PRIORITIES COMMITTEE AGENDA COUNCIL CHAMBERS YELLOWHEAD COUNTY ADMINISTRATION BUILDING, EDSON, ALBERTA OCTOBER 15, 2019 Page 1.0 AGENDA 1.01 Adoption of the Governance and Priorities Committee Agenda That Council for Yellowhead County adopts the agenda for October 15, 2019 Governance and Priorities Committee Meeting as presented. 2.0 GOVERNANCE AND PRIORITIES ISSUES 2.01 Intermunicipal Collaboration Framework - 4 - 15 Brazeau/Yellowhead County's 2.02 Council Request from Strategic Planning meeting for 16 - 19 Protective Services Vehicle Replacement Schedule 2.03 Review of Donation Policy 1100.11 20 - 22 2.04 Cadomin Hall Project Discussions and Update 23 - 24 2.05 Yellowhead Agriculture Society Facility Update 25 - 31 3.0 STATEGIC PLAN REVIEW 4.0 MAYOR AND COUNCILLOR REPORTS 4.01 Division 1 - Mayor Cherniawsky 32 - 38 4.02 Division 2 - Councillor Giezen 39 - 43 4.03 Division 3 - Councillor Lowe 4.04 Division 4 - Councillor Russell 4.05 Division 5 - Councillor Berry 44 4.06 Division 6 - Councillor Williams 45 4.07 Division 7 - Councillor Mitchell 46 - 47 4.08 Division 8 - Councillor Olson 48 - 51 Yellowhead County Governance and Priorities Committee Agenda October 15, 2019 Page 2 of 51 5.0 CLOSED SESSION 5.01 Closed Session That Council for Yellowhead County enter into a Closed Session according to the Freedom of Information Protection of Privacy Act Section 17. 5.03 Adjourn Closed Session That Council for Yellowhead County adjourn the Closed Session. 6.0 ADJOURNMENT 6.01 Adjournment of the Governance and Priorities Committee Meeting That Council for Yellowhead County adjourns the October 15, 2019 Governance and Priorities Committee meeting. LAUNDRY ITEMS Yellowhead County Governance and Priorities Committee Agenda October 15, 2019 Page 3 of 51 Yellowhead County Council Council Direction Request Date Presented: October 15, 2019 Item Number: CDR - 204 SUBJECT Intermunicipal Collaboration Framework - Brazeau/Yellowhead County's TOPIC to review and amend/modify/recommend acceptance of the draft ICF prepared by Brazeau County. BACKGROUND As Council is aware, the Province has mandated that municipalities must have Inter-municipal Development Plans (IDP) and Inter-Municipal Collaboration Framework Agreements (ICF) with their neighbouring municipalities. Rural to Urban ICF's must be complete by April 2020 and rural to rural must be completed by April 2021. Brazeau County utilized the Parkland template and inserted their ideas into this document to start the process. It is now being presented to Yellowhead County for review and feedback. From a global perspective this is a simple document and Yellowhead has very little interaction with Brazeau from an operating perspective. REPORT/DOCUMENT Attached ISSUES/CONCERNS The following items are flagged for council consideration to leave in or take out or add more items if deemed prudent by Council. Section 3(2)(f) Joint economic development initiatives related to agri-related business renewable resources and tourism. Section 3(2)(g) Opportunities to coordinate water, wastewater and lagoons rates and usage. Section 3(2)(h) Opportunities to coordinate engineering design standards. Section 3(2)(i) policing and bylaw enforcement matters Appendix One - Council needs to review and concur or amend the potential areas for future discussion from the lens of "is this something the County wants to fund/support" or is the status quo acceptable etc. COUNCIL DIRECTION FOR WORK PLAN Council needs to provide direction on the items they are willing to support/fund and explore so they can be added or deleted from the draft ICF agreement Submitted by Jack Ramme, CAO Page 4 of 51 Intermunicipal Collaboration Framework between Yellowhead County and Brazeau County Page 5 of 51 Table of Contents 1. Definitions ..............................................................................................................................1 2. Term and Review ...................................................................................................................1 3. Intermunicipal Cooperation ....................................................................................................2 4. Municipal Services .................................................................................................................3 4.A Understanding of Services provided by each municipality to residents ..........................3 4.B Existing service agreements between both municipalities..............................................3 5. Collaboration Process ............................................................................................................4 6. Indemnity................................................................................................................................4 7. Dispute Resolution .................................................................................................................4 8. Correspondence.....................................................................................................................6 9. Authorizations ........................................................................................................................6 Appendix One: Potential areas for future joint projects and initiatives ..........................................7 Appendix Two: Existing Agreements.............................................................................................9 i Page 6 of 51 WHEREAS, Yellowhead County and the Brazeau County share a common border; and WHEREAS, Yellowhead County and the Brazeau County share common interests and are desirous of working together to provide services to their ratepayers; and WHEREAS, the Municipal Government Act stipulates that municipalities that have a common boundary must create a framework with each other that identifies the services provided by each municipality and the funding arrangements for these services. NOW THEREFORE, by mutual covenant of the parties hereto it is agreed as follows: 1. Definitions 1. In this Agreement a. “Committee” means Intermunicipal Collaboration Committee as defined in Section 3 of this Agreement. b. “In Scope Services” means services that both parties may consider for joint cost sharing or management and are identified in Section 3 of this Agreement. c. “Service agreement” means a legally binding agreement such as a Contract, Agreement or Memorandum of Understanding that is signed by both parties. d. “Capital Costs” means new facilities, expansions to existing facilities and intensification of use of existing facilities. e. “Out of Scope” means services that both parties have agreed will not form part of this Agreement and are defined in Section 3 of this Agreement. f. “Party” means Brazeau County and Yellowhead County. g. “Year” means the calendar year beginning on January 1st and ending on December 31st. 2. Term and Review 1. In accordance with the Municipal Government Act, this is a permanent Agreement and shall come into force on the passing of bylaws by both Counties. 1 | P a g e Page 7 of 51 2. This Agreement may be amended by mutual consent of both parties unless specified otherwise in this Agreement. Amended copies of this Agreement shall come into force on the passing of bylaws by both Counties. 3. Amended versions to this Agreement shall supersede and replace all previous versions of this Agreement. 4. It is agreed that Yellowhead County and Brazeau County shall meet at least once every four years, or upon request by either party, commencing no earlier than 90 calendar days and no later than 180 calendar days after a municipal election to review the terms and conditions of the agreement. 3. Intermunicipal Cooperation 1. Yellowhead County and Brazeau County agree to create a recommending body known as the Intermunicipal Committee (hereinafter referred to as the Committee). 2. The Committee will meet on an as required basis and will develop recommendations to the Councils on all matters of strategic direction and cooperation affecting County residents, except matters where other current operating structures and mechanisms are operating successfully. “In scope services” to be considered in this agreement for potential future joint-cost sharing or management include: a. Agriculture matters; b. Emergency and emergency aid; c. Fire service mutual aid agreements; d. Intermunicipal and regional transportation issues including Transportation and Utility Corridors, truck and natural resource haul routes; e. Long-term growth plans including the municipal development plans, applicable area structure plans and other strategic studies; f. Joint economic development initiatives related to agri-related businesses renewable resources, and tourism; g. Opportunities to coordinate water, wastewater and lagoons rates and usage; h. Opportunities to coordinate engineering design standards; 2 | P a g e Page 8 of 51 i. Policing and bylaw enforcement matters; j. Rural broadband delivery in both Counties; k. The referral and circulation of major land use, subdivision and development proposals in either municipality which may impact the other municipality. 3. Where the Committee desires a joint cost sharing or management agreement on any of the items identified as