150 route de Ferney, P.O. Box 2100 1211 Geneva 2, Switzerland

Appeal Tel: 41 22 791 6033 Fax: 41 22 791 6506 E-mail: [email protected]

India – Floods Coordinating Office

Assistance to Families Affected by Floods in India - ASIN62, Revision 1 Appeal Target: US$ 1,926,479 Balance Requested from the ACT Alliance: US$ 1,615,166

Geneva, 24 August 2006

Dear Colleagues, Torrential rains since the end of July have caused widespread flooding in the Indian states of Andhra Pradesh, Orissa, Madhya Pradesh, Gujarat and Maharashtra. Many lives have been lost. The floods have also caused widespread damage to property, standing crops, flood control embankments and other basic infrastructure. People have lost their belongings in the swirling floodwaters and are facing a scarcity of food, drinking water, shelter and clothing. Those who have managed to escape to safety are currently deprived of the basic necessities of life. The loss to crops and livestock is massive. In addition, there is extensive damage to the general infrastructure, including that of the road and rail systems. A Reuters' article posted on Reliefweb on 9 August reported that 4,5 million people have been driven from their homes.

All three ACT members in India are addressing the needs caused by the floods. United Evangelical Lutheran Church in India (UELCI) sent eight assessment teams to Orissa and parts of Andhra Pradesh and has now finalised the proposal. Lutheran World Service India (LWSI) assessed the needs in parts of Andhra Pradesh. Church’s Auxiliary for Social Action (CASA) has mobilised relief teams in Maharashtra and Gujarat and has assessment teams in Andhra Pradesh. The members informed each other of their operational areas.

This revision 1 of the appeal covers the assistance to flood affected families by CASA/ACT in the states of Andhra Pradesh, Gujarat and Maharashtra, by LWSI/ACT in the state of Andhra Pradesh and by UELCI/ACT in Orissa and Andhra Pradesh. The CASA response focuses on immediate relief in the form of distribution of food, blankets, clothing and kitchen utensils. The LWSI response focuses on immediate needs in the form of distribution of food and non-food items and post-crisis intervention in the areas of permanent shelter, water and sanitation, capacity building and environment restoration. UELCI/ACT is planning to provide relief (food and non-food, as well as health services) and some rehabilitation (livelihood inputs and housing support)

This revision replaces the original appeal issued on 16 August.

ACT is a global alliance of churches and related agencies working to save lives and support communities in emergencies worldwide. The ACT Coordinating Office is based with the World Council of Churches (WCC) and The Lutheran World Federation (LWF) in Switzerland. India–Flood assistance 2 ASIN62 Appeal, revision 1

Project Completion Date: CASA – 30 September 2006 LWSI – 31 August 2007 UELCI – 31 August 2007

ACT Reporting Schedule

Reports due at ACT CO CASA/ACT LWSI/ACT UELCI/ACT Interim report - 31 Mar 2007 31 Mar 2007 Final narrative & financial 30 Nov 2006 31 Oct 2007 31 Oct 2007 Audit 31 Dec 2007 30 Nov 2007 30 Nov 2007

Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested

CASA LWSI UELCI Total Target US$ Appeal Targets 311,022 715,522 899,935 1,926,479 Less: Pledges/Contr Recd 294,168 17,145 0 311,313 Balance Requested from ACT Alliance 16,854 698,377 899,935 1,615,166

Please kindly send your contributions to either of the following ACT bank accounts:

US dollar Account Number - 240-432629.60A IBAN No: CH46 0024 0240 4326 2960A

Euro Euro Bank Account Number - 240-432629.50Z IBAN No: CH84 0024 0240 4326 2950Z

Account Name: ACT - Action by Churches Together UBS AG 8, rue du Rhône P.O. Box 2600 1211 Geneva 4, SWITZERLAND Swift address: UBSW CHZH12A

Please also inform the Finance Officer Jessie Kgoroeadira ([email protected]) and the Programme Officer Mieke Weeda ([email protected]) of all pledges/contributions and transfers, including funds sent direct to the implementers, now that the Pledge Form is no longer attached to the Appeal.

We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind co-operation.

For further information please contact: ACT Director, John Nduna (phone +41 22 791 6033 or mobile phone + 41 79 203 6055) or ACT Program Officer, Mieke Weeda (phone +41 22 791 6035 or mobile phone +41 79 285 2916)

ACT Web Site address: http://www.act-intl.org

John Nduna Director, ACT Co-ordinating Office India–Flood assistance 3 ASIN62 Appeal, revision 1

I. REQUESTING AGENCY INFORMATION

CHURCH’S AUXILIARY FOR SOCIAL ACTION (CASA)

II. IMPLEMENTING MEMBER AND PARTNER INFORMATION

The relief programme will be implemented by CASA/ACT, with the assistance of partner organisations and the church network.

CASA CASA has a history of responding to emergencies and disasters since 1947 and is mandated to work in a purely secular manner in all spheres of its programme activities including humanitarian assistance programmes. CASA’s response is regardless of considerations of caste, creed, language, religion, ethnic origin or political affiliation. Priority is given to families belonging to scheduled castes, scheduled tribes, women headed households, and the aged and infirm and other economically backward people. Operating on an all-India basis, CASA responds to 60-70 emergencies – both natural and man-made – per year. CASA has a decentralised disaster preparedness plan. This system has been created through the establishment of a wider and more effective infrastructure network and capacity building programme for CASA staff, representatives of Churches, and identified partner organisations, both at the disaster management and grassroots level, who can respond to our call for assistance at short notice, in consultation with and on behalf of the Churches in India. This network is backed by relief materials purchased and pre-stocked at CASA’s warehouses at strategic locations throughout the country. The quantum of relief material stored at these locations at any given time is determined on the basis of hazard mapping done by CASA, and is subject to constant review and update.

Partners in Maharashtra :

Nagpur Diocesan Council, CNI, Sadar, Nagpur Church of North India is a long-term partner of CASA in responding to natural disasters like floods in Vidharbha region of Maharashtra. During last year flood in the district of Bhandara, CASA through Nagpur Diocese has responded to 1925 families by distribution of relief kits.

MCI, Methodist Youth Fellowship, Nanded-Vazzirabad, Dist. Nanded Methodist Church is partner of CASA in Western India in responding to various disasters in the past. Methodist Youth Fellowship is actively involved in CASA’s development programme and the campaigns in the right base approach in Nanded district.

CNI Diocese, Kolhapur Kolhapur Diocese of CNI is a partner of CASA in development programmes as well as emergency response since many years. During the last years flood emergency in Kolhapur district, Kolhapur Diocese along with CASA responded to 1249 families. In the current flood situation i.e. the 31st July 2006 heavy rains and flooding affected many villages and the diocese is responding to 1000 families from 6 villages in 2 districts.

Madhavrao Bhalerao Pratishthan, Dt. Ahmednagar Madhavrao Bhalerao Pratishthan has been CASA’s partner in responding to various disasters like droughts and floods in Ahmednagar district in Maharashtra. During the 2005 flood as a partner of CASA they reached out to the affected families in Daund and Shrigonda talukas in Ahmednagar district.

Jeevan Vikas Sanstha, Diocese of Amravati, Paratwada, Dt. Amravati Jeevan Vikas Sanstha is a partner of CASA in Amravati district of Maharashtra for the FFCD programme being implemented in Melghat as well as the emergency drought relief programme and the flood relief programme in the year 2005 i.e. Yavatmal and Washim.

CASA Resource Centre, Tal Paithan, M.S.

India–Flood assistance 4 ASIN62 Appeal, revision 1

Hindustani Covenant Church, Pune The Hindustani Covenant Church will also be implementing under this programme in Sangli district and other parts of Maharashtra where they have been working for a long time. They will be carrying out relief activities in collaboration with CASA teams.

F.J.F.M. Hospital and Community Health Unit, District Ahmednagar The Vadala Mission Hospital and its medical team is assessing the situation in villages in Ahmednagar district for immediate medical assistance and also other relief assistance.

CASA Resource Centre Taloda, Dt. Nandurbar

Partners in Gujarat :

Bishop of Gujarat CNI, Ellis bridge, Ahmedabad CNI Ahmedabad Diocese has been a partner of CASA for many years responding to natural disasters like drought, flood and the earthquake in Gujarat. During the 2005 flood, CASA has responded in partnership with CNI Ahmedabad Diocese to reach out to the flood affected people in Navsari and Kheda districts.

Hindustani Covenant Church, Pune The HCC Church has already started its response to the flood affected people in Vadodara through distribution of food and through medical assistance. They are also working in Surat district.

Nirmal Clinic, Chowk Bazar, Surat The President of the YMCA Surat has been a partner of CASA for many years in responding to emergency situations in Surat and surrounding areas. During last years flood in Gujarat CASA responded through Dr. Solanki to reach out to 1600 families in Surat district.

Partners in Andhra Pradesh:

Andhra Pradesh Evangelical Lutheran Church The Andhra Pradesh Evangelical Lutheran Church is one of the constituents of CASA society and it has been in partnership with CASA for disaster response during the recent Tsunami relief and rehabilitation programme and also at times of drought, cyclone and floods.

CSI Diocese of Krishna & Godavari The CSI Diocese of Krishna & Godavari has been in partnership with CASA for disaster response during the times of cyclones, floods and droughts.

Council of Churches in Andhra Pradesh The Council of churches in Andhra Pradesh has been in partnership with CASA for disaster response in times of floods and drought.

During the disaster response these partners will be involved in damage assessment, beneficiary identification and programme implementation. They will also extend their infrastructure facilities and personnel for the programme implementation.

III. DESCRIPTION OF THE EMERGENCY SITUATION

Background The states of Maharashtra, Gujarat and Andhra Pradesh are experiencing the first phase of floods due to the incessant rains since the last week of July which have flooded many cities and villages. Dams, rivers and creeks are overflowing and the continued rains have necessitated mass-evacuations to safer places in Maharashtra, Gujarat and Andhra Pradesh. It has led to large-scale damage to infrastructure, personal and public property. India–Flood assistance 5 ASIN62 Appeal, revision 1

Maharasthra Heavy, incessant rains lashed the coastal state of Maharashtra in the beginning of August 2006. More than 79 people have died and the toll continues to rise with every passing day.

The situation in western Maharashtra has worsened as the Krishna River breached the danger level and continued to flow six feet above the danger mark. Over 20,000 people were marooned in the villages of Shirgaon, Navakher, Bhuleshwar, Wadi, Kanegaon and other areas were cut off by floodwaters.

Gujarat Heavy rain has continued to lash most of the south and central Gujarat, resulting in the overflowing of many rivers and irrigation dams. At least 41 people have died. Swirling waters of the Vishwamitra, flowing through Vadodra city entered many slum colonies on its banks. In nearby Padra town, people were evacuated from housing colonies.

According to flood control authorities, about 25,000 people were being evacuated from areas along the Tapti riverbank in Surat city and nearby villages following rise in the water level. The Sardar Sarovar dam on Narmada was flowing at 127.4 metre danger mark, threatening 26 villages downstream. Officials said thousands of people living on the banks of Sabarmati river were being evacuated. Forty-four dams are still overflowing, including major ones like Shetruji and Bhadar in Saurashtra. The worst affected districts include Surat, Valid, Navsari, Vadodra, Anna, Sabarkantha and Bharuch.

Surat and Vadodra city and districts were the worst hit due to heavy showers. In fact it was being called the worst ever flood for Surat. The Ukai dam was over flowing, with the water level rising to 20 feet. The rescue teams were stranded in swirling waters and the efforts were affected as communication lines were down. Water supply and water resources Minister said this was the worst flood the city had faced in two decades.

Andhra Pradesh Incessant and torrential rains hit the coastal state of Andhra Pradesh and flooding ravaged large parts on Saturday 5th August 2006. This has brought also in Andhra Pradesh death, created havoc and affected the lives of many families living in the coastal regions. The flood caused widespread damage to human life and property, standing crops, flood control embankments and other basic infrastructure.

The government called troops into service who airlifted supplies and evacuated thousands of people to higher ground. Boats were used to rescue marooned people and to drop food packets. The rains continued in the area and made the rescue operations all the more difficult. The death toll has touched 94 with more deaths being reported from coastal areas.

The State’s disaster management commissioner said that more than 100,000 people have been made homeless.

Thousands have lost their belongings in the swirling floodwaters and are facing scarcity of food, drinking water, shelter and clothing. The victims are currently deprived of the basic necessities of life.

Impact On Human Lives Millions of people have been affected and 130 deaths have so far been officially reported in Maharashtra, Gujarat and Andhra Pradesh.

The sources of livelihood of people have been adversely affected and there is large-scale loss of personal and public property. The living conditions in the affected areas and relief camps are appalling and people are not being provided with basic necessities of life. It is essential for their survival and recovery that timely and appropriate relief is provided.

Description of Damages The overall damage is estimated to be in thousands of millions of rupees in these three states. Thousands of houses are damaged or destroyed. Given the nature of construction in the rural areas, where mud huts with thatched roofs are the norm, it is not surprising that the damage is so high. Also the loss to crops and livestock is phenomenal. In addition, there is extensive damage to road, rail, and other infrastructure. India–Flood assistance 6 ASIN62 Appeal, revision 1 Security Situation Generally, there are no prevalent security threats. CASA/ACT and its partner NGOs and Church organisations have been working in these area for many years, and have established rapport not only with the villages around but with officials at different levels. This rapport itself provides a security cover to CASA/ACT personnel and to the operations carried out by it. It is unlikely that there will be any threat to the vehicles carrying food and relief material.

Key Problems and Issues

Food and Water The impact of the floods on the most marginalised and weakest sections of the society has primarily been the disruption of gainful employment and loss of food commodities due to the inundation. While food is available the poor lack purchasing power. Consequently millions of people are faced with shortage of drinking water, hunger and deprivation.

Temporary Shelter The destruction/damage to houses due to the floods and consequent displacement of the affected population to higher ground has exposed them to the vagaries of nature. In this rainy season it is absolutely necessary for people to have some shelter to keep themselves and their belongings dry.

Household articles Many families have lost household articles and are therefore deprived of basic necessities such as clothing and utensils etc. This situation is detrimental to their health and dignity and requires external assistance.

Locations for proposed response

Maharashtra CASA/ACT has mobilised relief teams which will be operating in approximately 178 villages and town slum areas in the selected eleven districts i.e. Sangli, Kolhapur, Satara, Solapur, Khammam, Nasik, Belgaum, Gulbarga, Raichur West & East Godavari. The teams will consist of staff from the west zone office, partner organisation personnel and volunteers.

Each team has adequate manpower and logistical support, to undertake survey and relief distribution simultaneously. Warehousing facilities have been arranged in each district. CASA/ACT staff will be co- ordinating operations and ensure co-ordination with Government, other NGO’s, major church agencies, and other grassroots partner organisations.

Gujarat CASA/ACT has mobilised relief teams which will be operating in approximately 60 villages and town slum areas in the selected eight districts i.e. Surat, Navsari, Bharuch, Vadodara, Anand, Kheda, Velsad and Sabarkantha The teams will consist of staff from the West Zone, partner organisation personnel and volunteers.

Each team has adequate manpower and logistical support, to undertake survey and relief distribution simultaneously. Warehousing facilities have been arranged in each district. CASA/ACT senior staff from the West Zone will be co-ordinating operations from the Mumbai and Gujarat offices and ensure co-ordination with Government, other NGO’s, major church agencies, and other grassroots partner organisations.

Andhra Pradesh CASA/ACT has been monitoring the situation of the flood in the state of Andhra Pradesh for quite some time now. Immediately CASA/ACT put in place assessment teams to survey the flood damages and the need of the affected people in coastal region.

After initial assessment by senior level staff of CASA/ACT, meetings were held with church leaders and institutional heads of the partner organisations to share the assessment, formulating the response needs and India–Flood assistance 7 ASIN62 Appeal, revision 1 operational strategies and finalisation of locations for our response. The church also responded positively and initiated the programme and actively collaborated with CASA/ACT.

The immediate response requirement has been identified are as follows: • Dry ration kit • Relief Kit

IV. TARGETED BENEFICIARIES

CASA/ACT will be targeting 5,000 of the most affected families in Maharashtra, 2,000 families in Gujarat and 8,000 families in Andhra Pradesh for the relief part of the programme. Priority will be given to the most vulnerable sections among those affected such as women and children.

Criteria in beneficiary selection CASA/ACT has deployed fifteen staff members (five staff member in Maharashtra, five staff members in Gujarat and five staff members in Andhra Pradesh), 30 volunteers (ten volunteers in each state) in these three states, since 7th August, 2006 to make on the spot assessment about damage and relief needs. CASA/ACT is in constant touch with the District Administration, Municipal Commissioners and local Churches/Institutions to assess the situation and co-ordinate the relief response.

CASA/ACT is in the process of identifying the beneficiaries in co-operation with our partner agencies. The assistance of the local government agencies and the village leaders will also be taken in the identification process, which will seek to identify those whose needs are the greatest. This may be measured in terms of the relative loss suffered (both in terms of people and property), socio-economic background of the selected beneficiary, and also the vulnerability factor of women and children, the aged and infirm.

Primary Stakeholders These are families displaced due to flooding and consequent loss/damage of their houses. They belong to the weakest section of our society particularly marginal and landless farmers, women headed households, children and those with low access to basic services. Rural indebtedness is found to increase in the aftermath of most disasters. This relates directly to the displacement of people, the temporary stoppage of gainful employment, damage/loss of household goods, livestock and property. In order to survive during this critical period the poor and marginalised families of the community have to resort to taking loans from moneylenders and landowners etc. The provision of food, shelter and clothing will address many of the survival needs of the flood victims and thereby reduce the pressure on them to take loans.

It is also the experience that the issue of dry ration enable families to cook their own food as per their need and taste. This minimises their dependence on sporadic distribution of cooked food by local religious/charitable organisations and Government sources if any. The feeding programme in Maharashtra, distribution of dry rations and other relief material also encourages families to return back to their homes as soon as the water recedes as they can immediately occupy themselves with repair/rebuilding of their huts etc. without having to wait for Government dole of food and relief which usually is late in reaching the people, if at all.

Women's Needs The heaviest burden imposed by the floods is on the women who have to look after the welfare of the entire family in an abnormal and adverse situation The provision of food and shelter as well as household goods will go a long way in reducing their hardship.

Secondary Stakeholders These include Panchayati Raj (local self government) leaders, local NGOs and CBOs, Block Development Officers and District and State level relief, revenue disaster management and rehabilitation bureaucrats and co-ordinators. India–Flood assistance 8 ASIN62 Appeal, revision 1

Local participation CASA/ACT adopts a participatory approach to its programmes. CASA/ACT places emphasis on local capacity building, education, awareness and training. Participation by the secondary stakeholders is expected to result in a wider impact of the programme. CASA/ACT will ensure active involvement and participation of the beneficiaries, Churches, partner organisations and panchayat leaders in the implementation, monitoring and evaluation of the project activities.

V. PROPOSED EMERGENCY ASSISTANCE AND IMPLEMENTATION

Goal The Goal of the project will be to mitigate the effects of the floods on the human population and putting them on the path of recovery.

Objectives The specific objectives of the project are: • To provide cooked food to the affected families in Maharashtra only. • To provide dry ration to affected families as a step towards self-sufficiency and to encourage people to return to their habitations as the waters recede. • To provide clothing and blankets and other articles of daily use to the affected families • To reduce indebtedness of the vulnerable sections of society in the affected areas

Activities and Outputs

Maharashtra: ¾ Provision of cooked food twice in a day for 7 days to 5000 people. ¾ Provision of dry ration to 5,000 families. ¾ Provision of clothing, utensils, blankets, candles and matchboxes to 5,000 families.

Gujarat : ¾ Provision of dry ration to 2,000 families. ¾ Provision of clothing, utensils, blankets, candles and matchboxes to 2,000 families.

Andhra Pradesh: ¾ Provision of dry ration to 8,000 families. ¾ Provision of clothing, utensils, blankets, candles and matchboxes to 8,000 families.

Description of Assistance In view of the present emergency situation, assistance in terms of food and household belonging are required. Through this emergency intervention it is proposed to do the following:

Provision of Cooked Food As an immediate measure, CASA/ACT has taken up feeding programmes through project partners by providing two meals per day to the affected people in Nanded, Chandrapur and Buldhana districts daily in Maharashtra state only.

Provision of Dry Rations 5,000 Dry Ration Kits for Maharasthra, 2,000 for Gujarat and 8,000 for Andhra Pradesh, each consisting of 10 KGs. rice, 2 KGs. lentils, 1 litre edible oil, 1 kg. salt, 100 g turmeric powder and 50 g chilli powder will be distributed

Household articles 5,000 relief sets will be provided in Maharashtra, 2,000 in Gujarat and 8,000 in Andhra Pradesh. Each set will consist of 1 Woollen blanket, 1 Dhoti (a garment worn by the men), 1 Saree, 9 pcs. Aluminium Utensils, 1 packet of candles (12 sticks) and 1 packet of matchboxes (10 matchboxes).

India–Flood assistance 9 ASIN62 Appeal, revision 1 Project implementation methodology CASA/ACT will be the main implementing partner and will be directly responsible to ACT International in all respects. All finances will be received and accounted for by CASA/ACT.

The existing staff of CASA/ACT will be used for organising the various activities.

The CASA Delhi headquarter will co-ordinate the overall operation which includes expertise in disaster response, logistics and emergency communications.

The co-ordination at the state levels is with the Zonal office of CASA in West India and South India and sector office in North & South India. Co-ordination, monitoring, consolidation of reports and accounting will be the main functions of these co-ordinating offices.

Some of the relief material (Dhoties, sarees, utensil sets & blankets) will be sourced from CASA’s existing disaster preparedness stocks from several locations and the remaining balance will be purchased locally by deputed purchase committee, the food commodities will also be purchased locally by specifically deputed purchase committees. These committees will include staff, partner and church representatives.

CASA/ACT is in the process of identifying the beneficiaries in co-operation with its partner agencies.

On completion of survey the distribution of relief material will begin. Members of the target groups will be involved in identification of families who will receive the relief sets and the dry ration kits,. If feasible, assistance of the local community will also be solicited during the actual distribution of the relief material. Government and local church representatives will be invited to witness the distribution wherever possible.

Planning assumption, constraints and prioritisation The floods have impacted the flow of food and other supplies to these three states. This situation has become grimmer due to decreasing purchase power of the people. It will be a challenging task for the proposed project to tap the outlets for clothing, food and other commodities on proposed rates. The rates are fluctuating currently towards the higher side due to demand-supply gap.

Transportation will be another area of concern, due to damage to the road infrastructure. CASA/ACT will make attempts to procure food items and other material locally or from nearby places to reduce the transportation cost.

Supply of electricity and telecommunication facilities in the rural areas are not expected to be restored immediately. Inundation, water logging, disruption of road communications and shortage of country boats will continue to pose problems.

Implementation timetable The total relief project duration will be one month from its inception. CASA/ACT commenced project activities from 1st August, 2006.

Transition from Emergency CASA/ACT and its partner organisations are already engaged in long-term development programmes in these areas. The support provided through this intervention will reduce the negative impact of flood on the ongoing development work.

VI. PROJECT ADMINISTRATION AND FINANCE

The overall financial management and control will be with the CASA Headquarters. At the zonal level it will rest with the Chief Zonal Officer and at sector level with Programme Co-ordinator.. At the implementing level the Field Co-ordinators will be responsible for financial monitoring and control.

Qualified Accountants would maintain the Books of account and the entire project account will be consolidated at Mumbai and Chennai. offices. India–Flood assistance 10 ASIN62 Appeal, revision 1

This office will scrutinise the accounts and submit the same to headquarters for onwards submission. Preparation of financial report of the project and the final audit of the account would be done at the headquarters level.

VII. MONITORING, REPORTING AND EVALUATION

The Zonal offices and sector offices of CASA has the requisite infrastructure and personnel for continuous monitoring of the programme at the field level which would be done on a regular basis through field visits, submission of reports, staff-partner meetings and interaction with beneficiaries.

CASA/ACT would ensure the active involvement and participation of the beneficiaries in the implementation, monitoring and evaluation of the project activities. The programme will be constantly monitored for ensuring that it progresses along the planned framework, and also in order to fine-tune it as and when required, based on field responses.

VIII. COORDINATION

Government, Other NGOs CASA/ACT will involve the Churches and the regional/local NGOs in co-ordinating the relief intervention. The purpose would be to make the effort more effective and to avoid any possible duplication of efforts in the areas of intervention. This programme will be conducted with the approval and co-operation of the State Governments and district officials.

CASA/ACT is maintaining regular contact with local administrations for proper co-ordination and effective implementation of the proposed programme. CASA/ACT is already participating and will continue to participate in co-ordination meetings called by the state/district administration in these states, UNDP and other networks.

Members of the target group will be involved in identification of families who will receive assistance and all efforts will be made to involve them in all facets of the programme intervention to promote transparency and ownership.

Links with development actors working within the project area pre-exist based on CASA's prior activities and NGO partnerships in these area. CASA/ACT will be working in co-ordination with other NGOs and will be networked with them for ensuring co-ordinated implementation of its programmes so as to complement and supplement those being implemented by other agencies. At the district, block and panchayat levels too, CASA/ACT is in constant touch with all three State Government authorities, local panchayat leaders and NGOs.

IX. BUDGET CASA/ACT

Type No. Unit Cost Budget Budget Unit Units INR INR USD DIRECT ASSISTANCE I. CRISIS PHASE Food Relief Assistance Feeding Programme (2 meals per day for 7 days in lump sum 200,000 4,348 Maharashtra) a. Rice 10Kgs KGs 150,000 12 1,800,000 39,130 b. Lentils (2Kgs) KGs 30,000 30 900,000 19,565 c. Edible Oil (1 litre) litre 15,000 55 825,000 17,935 d Salt KGs 15,000 6 90,000 1,957 e Turmeric Powder (100gms per pkt.) packet 15,000 8 120,000 2,609 f. Chili Powder (50 gms per packet) packet 15,000 6 90,000 1,957 g Polybags for packing piece 15,000 10 150,000 3,261 sub total: 4,175,000 90,761 India–Flood assistance 11 ASIN62 Appeal, revision 1

II. Non Food Relief Assistance a. Woolen Blankets (1 pc.) piece 15,000 105 1,575,000 34,239 b. Dhoti (1 pc.) piece 15,000 61 915,000 19,891 c. Saree (1pc.) piece 15,000 72 1,080,000 23,478 d Al. Utensils (9 pcs.) set 15,000 240 3,600,000 78,261 e Candle packet packet 15,000 12 180,000 3,913 f. Match Box packet 15,000 5 75,000 1,630 g Polybags for packing piece 15,000 10 150,000 3,261 Sub total 7,575,000 164,674

TOTAL DIRECT ASSISTANCE 11,750,000 255,435

III. TRANSPORT, WAREHOUSING & HANDLING Transport For Crisis Phase a. Truck rental for relief material movement to local truck load 9 45 15,000 675,000 14,674 warehouse Tons b. Secondary Transport (warehouse to Distribution Point) lump sum 125,000 2,717 c. Fuel & Maintenance charges for 6 Four Wheel Vehicles month 1 180,000 180,000 3,913 Warehousing Handling Loading & Unloading of charges month 75,000 75,000 1,630 1

TOTAL TRANSPORT, WAREHOUSING & 1,055,000 22,935 HANDLING:

IV. PERSONNEL, ADMINISTRATION, OPERATION & SUPPORT Staff Salaries T ravel Local & Regional travel of senior & field staff lump sum 450,000 9,783 Staff benefits a. Salary of 3 Co-ordinators month 1 45,000 45,000 978 b. Salary of 9 Field Officers month 1 90,000 90,000 1,957 c. Salary of 3 Drivers month 1 15,000 15,000 326 d. D.A. for 3 Field Co-ordinators @ Rs 150/- per day month 1 13,500 13,500 293 e. D.A. for 9 Field Officers @ Rs 150/- per day month 1 40,500 40,500 880 f. D.A. for 3 Drivers @ Rs 150/- per day month 1 13,500 13,500 293 g. Honorarium for 30 Volunteers @ Rs 100/- per day month 1 90,000 90,000 1,957 h. Boarding & Lodging for 15 Field Staff for crisis phase month 1 225,000 225,000 4,891 i. Insurance for 15 staff for crisis phase lump sum 4,500 98 sub total : 987,000 21,457 Office a. Office utilities for crisis phase month 1 90,000 90,000 1,957 b. Godown rent for crisis phase month 1 90,000 90,000 1,957 c. Office Stationery lump sum 50,000 1,087 Communication a Usage of 6 mobile phones 1 60,000 60,000 1,304 b. Usage of Fax & Email etc. for crisis phase month 1 75,000 75,000 1,630 c Documentation, Reporting, Promotion and Visibility lump sum 50,000 50,000 1,087 sub total : 415,000 9,022

TOTAL PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT 1,402,000 30,478

TOTAL FOR CRISIS PHASE: 14,207,000 308,848

V. Audit of Funds & Auditors Field Visits lump sum 100,000 100,000 2,174

TOTAL EXPENDITURE 14,307,000 311,022

EXCHANGE RATE: local currency to 1 USD: 46.00

India–Flood assistance 12 ASIN62 Appeal, revision 1

I. REQUESTING ACT MEMBER INFORMATION

Lutheran World Service – India (LWS India)

II. IMPLEMENTING ACT MEMBER AND PARTNER INFORMATION

Lutheran World Service – India (LWS India) is the India program of Lutheran World Federation/ Department for World Service (LWF/WS). LWS India has been working with the mandate to alleviate the suffering of distressed and disadvantaged groups of people irrespective of caste, religion, gender or political affiliation since its inception in 1974. LWF/WS being a founding member of ACT International (Actions by Churches Together) LWSI/ACT has been implementing Disaster Response & Development programmes in several states of India in close co-operation with the state governments. LWF being one of the signatory organisations of 'Code of Conduct for International Red Cross and Red Crescent Movement and Non- Governmental Organisations (NGOs) in Disaster Relief, LWS India designs its disaster response interventions accordingly.

LWS India with its Disaster Response experience over the past three decades, is following a strategic approach in responding to disasters, both natural and human made. While addressing the immediate needs of the affected communities through crisis phase intervention, LWSI/ACT tries to minimise the vulnerabilities through Community Capacity Building initiative by extending support to restore or create community infrastructures and knowledge based assistance to make the disaster prone communities resilient to future disasters. LWSI/ACT also encourages the establishment of Community Based Disaster Preparedness initiatives wherever feasible, while trying to follow SPHERE standards in its implementation of disaster response programmes.

III. DESCRIPTION OF EMERGENCY SITUATION

Background Andhra Pradesh is one of the larger states of India along the long coastline (East Coast) of the Bay of Bengal. Andhra Pradesh faces the fury of cyclones/floods more or less every year. Since most of the rivers in Central India are flowing through the state, heavy rains in other states also affect Andhra Pradesh. The State and Central Governments have taken several curative measures over the past two decades but the disaster struck people continue to suffer in these areas. However, loss of lives has reduced because of the initiatives taken. The people’s unwillingness to leave their houses, which are situated in vulnerable pockets, is the main cause for any loss of life. For this, community based initiative/mechanism is the effective solution to reduce human and livestock losses.

Current Situation Incessant monsoon rains have wreaked havoc in many states of India this year, among which Andhra Pradesh, Gujarat and Maharashtra are the worst hit with high flood level inundating large areas. Owing to a depression over the Bay of Bengal, there were heavy rains in coastal districts of Andhra Pradesh since the first week of August 2006. On 2nd and 3rd of August northern part of the states were badly affected. The heavy rain continued resulting Godavari, Sistha and Gautami rivers to flow above the danger level and more areas came into the grip of floods, including Bhadrachalam, Nizamabad, Karimnagar, Varangal and Khammam, in addition to East and West Godavari. The Government continued evacuation from several villages while other people remained trapped on their rooftops. Army helicopters and naval boats were pressed into operation. In Andhra Pradesh alone, 3.3 million people are reported to be affected, with 144 reported dead. Over 450,000 people were evacuated from various vulnerable areas of Andhra Pradesh. According to rough estimates, about 57,000 households have been badly affected in over 5,000 villages in the catchment area of Godavari river basin. With a pause in the monsoon rains in the area, the floodwaters have started receding from many villages. Most of the rivers are flowing above the danger level and many villages are still inundated with floodwater. Because of continuous rain in Maharashtra (Latur) region, the rivers are carrying lots of water rushing downstream, flooding habitations in lower areas and agricultural fields, with reports of more losses coming in. Nearly 450 relief camps were opened with the government India–Flood assistance 13 ASIN62 Appeal, revision 1 providing food supplies. Vast areas of crop have been washed away, causing food security threat during the remaining part of the year.

Most of the existing water sources are either damaged or spoiled. There are severe water and Sanitation problems in the affected areas. Water purification or making provision of potable drinking water source is of utmost need. In absence of which, another disaster (health related) may crop up. The government health department is conducting health surveillance in the area.

Impact on Human Lives Normal life is disrupted in many ways. Day to day activities of the flood affected people have come to a stand still. Livelihood activities are stopped. People are in immediate need of “ready to eat” food, because relief camps run by government need to be supplemented and will be closed shortly. When people return to their home, they will have no food. People could hardly bring their belongings while evacuating. People need assistance (clothing, utensils) to start afresh. Drinking water is another area of concern. Nearly 1,500,000 people have left their home and have taken shelter in camps. Most of the evacuees are depending on assistance from the government or other agencies.

Responses from ACT Partners Right from the flood alert stage, LWSI initiated consultations with other ACT partners namely CASA and UELCI. LWSI has completed its assessment in Andhra Pradesh in consultation with the local church (AELC) leaders.

Location of Proposed Responses LWSI/ACT will operate in one of the two flood affected districts in Andhra Pradesh, where assessments have been completed by its teams. According to the local church authorities, CASA and UELCI are planning to take up villages in West Godavari. LWSI/ACT will concentrate its proposed response activities in Amlapuram Division of East Godawari, where some of the villages are still in marooned condition. In this division, out of the affected 12 mandals (blocks), 8 blocks are severely affected with maximum damages to public and private buildings and houses with prolonged water logging. The people are living on river embankments and road sides without much weather protection. Below are the villages where LWSI/ACT will work:

District: EAST GODAVARI Division: AMALAPURAM

Sl. No. Mandal/Block Gram Panchayat Village/Hamlets 1 P Gannavaram Lankalavaravaram Seetamma Colony 2 “ “ Nidamalanka 3 “ “ Lankalavanavaram 4 “ “ Vemanapalem 5 “ “ Nadigadi 6 “ “ Pillevaripalem 7 “ “ Polimera 8 “ “ Jonnalanka 9 “ Mondapulanka Mondapulanka 10 “ Nagulanka M. Kalarguda 11 Sakinetpalli - Patilanka 12 “ - Udapadu 13 “ - Kothalanka 14 “ - Appanaramini Lanka 15 “ - Ramrajilanka 16 Malkipuram - Dindi 17 Razole Tatipaka Tatipaka 18 “ “ Sonapalli 19 “ Podaladi Podaladi 20 “ “ Nagaram 21 “ “ Mamaipalli India–Flood assistance 14 ASIN62 Appeal, revision 1

22 “ “ Vadrevupalli 23 Mummidivaram Kanaini Kanaini 24 “ Thenelanka Thenelanka 25 “ K. Ch. Padu K. Ch. Padu 26 “ K.Ch.Padipalem K.Ch.Padipalem 27 “ Anathavaram Anathavaram 28 “ Ch. Gunnepalli Ch. Gunnepalli 29 “ Mummidivaram Mummidivaram 30 “ Ainapuram Ainapuram 31 “ Somidevarapalem Somidevarapalem 32 “ Kothalanka Kothalanka 33 “ Marlepalem Marlepalem 34 “ Karrivarurevu Karrivarurevu 35 “ Ch. Kothalanka Ch. Kothalanka 36 “ Gadilanka Gadilanka 37 “ Annampalli Annampalli 38 “ Pallavadipalem Pallavadipalem 39 “ Komanepalli Komanepalli 40 “ Thanelanka Thanelanka

Based on the availability of resources, LWSI/ACT is planning to cover 10,000 families from the above villages and hamlets during the crisis phase. During the course of the crisis phase intervention, LWSI/ACT will identify the most vulnerable beneficiaries for post crisis support.

Key Problems The areas lacks sufficient infrastructure. More than 70 percent of the total households in the area are living in improvised thatched houses. Most of the worst affected families are marginal landholders, share croppers and landless agricultural labourers. As there was no proper flood warning and as the dams were overflowing, the waters released from the dams gushed downstream and flash floods occurred. Since the navy and air forces were on standby, they evacuated the marooned people. The families could hardly take their belongings. The flood waters soon inundated the villages and destroyed whatever remained there.

¾ People have left their houses without much preparation and took shelter in camps/ flood shelters/ road side embankments and high lands. ¾ Scarcity of food ¾ Non- availability of fire wood for cooking ¾ Absence of proper sanitation system ¾ Loss of livelihood sources ¾ Non-availability of safe drinking water ¾ School children lost their education materials ¾ Women and adolescent girls facing gender related problems as they have no privacy in the temporary shelters.

The government has provided cooked food two times a day for the first seven days. Followed by this 20 kgs. of rice, drinking water in pouches and 5 litres of kerosene to each of those families, who are having ration identity card. There are not many NGOs that so far started any organised relief operations in the area.

IV. TARGETED BENEFICIARIES

Flood affected people are the targeted beneficiaries of this project. LWSI/ACT plan to work with 10,000 families during the crisis phase. During the crisis phase LWSI/ACT will identify the most vulnerable families further material assistance and the total population in the villages will be covered under Community services including community based disaster preparedness initiatives. No discrimination will be made based on caste, creed, religion, etc. Assistance will not be provided to all the families of a village. Selection will be based on need. Beneficiary selection will be done in consultation with concerned authorities, village leaders India–Flood assistance 15 ASIN62 Appeal, revision 1 and affected villagers. LWSI/ACT will consider the following criteria during the final selection of the beneficiary among the flood affected.

¾ Most affected families ¾ Resource poor families ¾ Women headed families ¾ Families having members with disability, physically and mentally challenged, etc

Since this has become a major disaster and other INGOs, UN agencies and central Government are also assessing the situation and are expected to extend support, LWSI/ACT is proposing to select 1000 families as direct beneficiaries under the Post-crisis phase providing the assistance as mentioned in this appeal.

V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

Goal: The Goal of this intervention is to reduce sufferings of the flood affected people by providing basic needs and help them to come back to normalcy as fast as possible and guide and assist them to reduce future vulnerability.

Objectives: The project will try to achieve the above goal by reaching the following objectives - 1. Provide dry food supplies for a period of 30 days. 2. Provide household relief kits and kitchen kits to 10,000 families. 3. Distribute school kits to 5000 School going children to continue their education. 4. Provide water purifying tablets, to get the available water purified for drinking and cooking. 5. Support the communities with lime dust and bleaching powder to improve the environmental sanitation in the villages, while the water is receding and debris are cleared and to promote better sanitation/ hygiene among the disaster stricken families/ communities. 6. Support families with 1 set of basic clothing to maintain the human dignity. 7. Extend psychosocial service as part of response to families who lost their near and dear and also their house hold belongings. 8. Provide with fabricated polythene roofing materials to 5000 families whose houses are totally damaged or washed away as temporary shelter material to protect them from sun and rain. 9. To sink tube wells with raised platform in areas with insufficient drinking water sources also to serve these community infrastructure as preparedness against future disasters. 10. Undertake tree plantation to increase green coverage of the area and also livelihood from the fruit bearing species. 11. Assist 1000 vulnerable families with materials to reconstruct improved traditional house as supplementary to the government assistance to cover more families. 12. Help the communities, where there is no common building to use as community multi-purpose shelter as preparedness against future disasters. 13. Guide the communities to build up their capacity on disaster preparedness including most needed skill training. 14. Promote co-ordination and co-operation among the NGOs and Government in the LWSI/ACT operational area to get maximum benefit to the affected people through the flood response program.

Activities

Crisis phase The crisis phase activities will aim at reducing immediate sufferings of the flood affected people and help them to come back to normalcy.

Distribution of dry food ration: 10,000 families will receive dry food rations as per local choice and food habit. Each family consisting of four to five members, will be given 40 kgs of raw rice, 4 kgs of pulses, 1 ltr of refined palm oil in pouch, and 1 kg of iodised salt for a period of 30 days. During this period the social workers/community organisers and India–Flood assistance 16 ASIN62 Appeal, revision 1 local volunteers will encourage and accompany the families to repair and reset their houses and clear the debris.

Non food items: Provision of household relief kits and kitchen kits to 10,000 families. The kitchen kits will consists of a tub with cover, big bowl, steel bowl, rice plate, serving spoon, mug, glass.

Basic clothing materials – 10,000 families will be provided with a set of basic clothing, including 10,000 bed sheets/covers and sets of children’s garments for 10,000 boys and 10,000 girls

School kits will be distributed to 5,000 school going children to continue their education. The kits consist of 2 exercise books, a pencil, eraser, 1 school bag, 1 water bottle, 1 handkerchief.

Water and Sanitation: Water purifying tablets will be distributed to the people in the affected area through relief distribution centres, school, etc. Demonstration for proper use will be done before distribution. The intention is to cover the total population in the proposed LWSI/ACT operational villages, which will be approximately over 25,000 families to avoid water borne diseases. Budgeted quantity will be sufficient enough for this to supplement the government efforts

Assistance for personal & environmental sanitation in the form of distributing family hygiene kits will cover 5,000 families with adolescent girls. This will also address women’s special needs. Family hygiene kits consists of 1 bucket, 1 mug, 150 gm toilet soap, 250 gm detergent cake, 100 gm coconut oil, 100 ml dettol, 2 mtr sanitary cloth for women.

Lime and bleaching powder will be used for making the environment/ water sources clean & safe in all the LWSI/ACT operational villages

Psychosocial support: The counselling part of the psycho-social service will be conducted by trained Community Organisers/Social Workers and Volunteers. While extending timely relief to the affected people by involving the local church leaders and elected community leaders. If necessary more severe cases will be referred facilitate through networking with related agencies. Any costs required incurred for this component will be met out of the “communication” budget line under the “activity related cost”. As such there has been no separate budget line included for ‘psycho-social service’ activity.

Temporary shelter: Temporary shelter materials in the form of HDPE polythene sheets will be provided to 5,000 families who are staying in temporary camps and who have their house damaged. This will help people to protect themselves from sun & rain. The polythene sheet will also be used to make sheds for cattle.

Post Crisis phase Post crisis phase activities will be designed to rehabilitate the flood survivors, restart the life once again and reduce future vulnerability.

Water and Sanitation: Safe drinking water is a major problem during disasters. People are to walk long distance to collect water or compromise on quality. In total 50 drinking water tube wells with platforms raised above the flood level will be sunk in 25 communities. These water sources will help in reducing water borne diseases. Moreover, these will survive future floods to provide uninterrupted supply of safe water. This activity can be started whenever the flood water recedes during the crisis phase itself and will continue beyond six month

House reconstruction / repair: Rebuilding the partially or fully damaged houses is a huge task for the affected families. 1,000 selected families will be supported with materials for building permanent houses of traditional type with possible improvements. The beneficiaries will build their houses by themselves.

India–Flood assistance 17 ASIN62 Appeal, revision 1 Capacity building Awareness programmes on various issues will be conducted. Focus will be on reducing future vulnerability by increasing the capacity of the community. Community Based Disaster Preparedness (CBDP) will be introduced and encouraged among the affected communities. Nearly 800 persons from 40 communities will get specific training, which will help them in helping their communities in future disasters. Besides CBDP, issues like gender, HIV/AIDS, will also be addressed.

Multi-purpose community centres will be constructed to provide space for united activities through community initiatives to better prepare towards future disasters in five villages. These community centres will be used both in times of disaster and during normal times. These structures will also function as shelters for the communities in future disasters.

Plantation: To increase green coverage of the areas, get additional food from fruit bearing trees and to reduce soil erosion, people will be assisted to plant 6,000 saplings around housing areas. Weather friendly saplings chosen by the beneficiaries will be distributed.

Promote co-ordination and co-operation among the NGOs and Government in the LWSI/ACT operational area to get maximum benefit to the affected people through the flood response program, will be the responsibility of the Project Co-ordinator and the related expenses if any will be borne by the Admin. and support costs

Procurement Process All procurements necessary under this project (relief & house building materials) will be in accordance with LWSI/ACT procurement policies and financial norms. The head office procurement committee will be involved in the process. Whenever possible, procurement will be done from local suppliers. Quality and/or SPHERE standard will be assured in all procurements.

Implementation time frame The crisis phase activities are planned to be implemented within six months – September 2006 to February 2007. Post crisis phase activities are planned to be completed in the following six months until (end August 2007). Some of the activities shown under the Post Crisis Phase as tube well sinking, CBDP and plantation, may be initiated during the Crisis Phase itself for better results. This means that this project will have a total project period of twelve months.

VI. ADMINISTRATION, FINANCE, MONITORING & REPORTING

The project administration will be established in line with LWS India standards. A senior staff will be in charge of implementing the activities in the field. The senior staff member will be assisted by accountants and other staff working directly with the beneficiaries. The project will engage local volunteers/ animators as per need. Day to day operation and administration will be handled by the field office. The Project Co- ordinator will be guided by the Program Director (Emergencies) in implementing the project activities. The Country Director and Program Director (Emergencies) from the Head office will provide needed support from time to time to maintain quality and standards of the project.

The Finance Director at the head office will have control over all financial matter. The accountant at project level will take care of day to day financial matters including budget control. Money will be sent to the project from the head office against proper requisition in advance.

The project activities are monitored through periodical visits to the operational area by staff from the head quarters. The project co-ordinator is responsible for day to day monitoring on the ground. The beneficiaries and community will also be encouraged to do regular monitoring and quality control of all the activities.

The field staff will send reports (statistical, narrative & financial) to the head office on monthly basis.

India–Flood assistance 18 ASIN62 Appeal, revision 1 VII. CO-ORDINATION

LWSI/ACT is keeping close contact with government authorities at various levels. Co-ordination and sharing will continue with government and other agencies throughout the project. This will help in avoiding overlapping and other issues. LWSI keeps regular contact with other ACT members CASA & UELCI.

VIII. VISIBILITY

LWSI will ensure proper visibility of ACT International in all the activities of the project throughout the project period and proper inscription will be done on infrastructures for longer period visibility and not to be misused by others through possible claim of the same.

IX. BUDGET LWSI/ACT

Category/ Description Type of No of Unit cost Budget INR Budget unit units INR USD CRISIS PHASE

Dry Food Ration Rice (Raw) @40 Kg per family MT 400 13,000 5,200,000 113,043 Pulses @ 4 Kg per family MT 40 25,000 1,000,000 21,739 Oil (refined) @ 1 Kg per family Kg 10,000 48 480,000 10,435 Salt @ 1 Kg per family Kg 10,000 8 80,000 1,739 Sub total 6,760,000 146,957 Drinking water & sanitation Halogen tablets (1 pkt x 1000 nos) Box 2,000 74 148,000 3,217 Bleaching powder MT 10 16,000 160,000 3,478 Lime dust MT 10 4,000 40,000 870 Family hygiene kit (1 bucket, 1 mug, 150 gm Kit 5,000 170 850,000 18,478 toilet soap, 250 gm detergent cake, 100 gm coconut oil, 100 ml dettol, 2 mtr sanitary cloth for women) Sub total 1,198,000 26,043 Non food relief assistance Men's wear (dhoti/ lungi) Pcs 10,000 70 700,000 15,217 Women's wear (sari) Pcs 10,000 110 1,100,000 23,913 Bed sheet/ Bed cover Pcs 20,000 90 1,800,000 39,130 Children's garments Set 20,000 70 1,400,000 30,435 Sub total 5,000,000 108,696 Students' Kit Student's kit consisting of (2 Exercise books, Kit 5,000 90 450,000 9,783 pencil, eraser, 1 school bag, 1 water bottle, 1 handkerchief) Sub total 450,000 9,783 Kitchen Kit Utensil set for families (Tub with cover, big Kit 10,000 375 3,750,000 81,522 bowl, steel bowl, rice plate, serving spoon, mug, glass) Sub total 3,750,000 81,522 Temporary shelter material HDPE polythene sheet for family shelter Pcs 5,000 320 1,600,000 34,783 (13'x15') Sub total 1,600,000 34,783 Activity related cost India–Flood assistance 19 ASIN62 Appeal, revision 1

Salary - Project Co-ordinator (01) Month 6 18,000 108,000 2,348 Salary - Project Officer (01) Month 6 15,000 90,000 1,957 Salary - Accounts Officer (01) Month 6 11,000 66,000 1,435 Salary - Community organiser (8) Month 6 76,000 456,000 9,913 Salary - Driver (01) Month 6 9,000 54,000 1,174 Honorarium - Local volunteers (16) Month 6 56,000 336,000 7,304 Hired Building Rent & Maintenance Month 6 20,000 120,000 2,609 Vehicle Maintenance (1 Jeep, 10 Motorcycle) Month 6 25,000 150,000 3,261 Transport - Local (relief material distribution) Month 6 25,000 150,000 3,261 Travel - Domestic (fare & per diem) Month 6 24,500 147,000 3,196 Communication Month 6 6,000 36,000 783 Sub total 1,713,000 37,239

TOTAL CRISIS PHASE COST 20,471,000 445,022

POST CRISIS PHASE

Drinking Water Supply Tubewell/ Dug well No 50 25,000 1,250,000 27,174 Installation & platform construction No 50 6,000 300,000 6,522 Sub total 1,550,000 33,696 Activity related cost (20%) Salary - Project Co-ordinator (01) Month 6 3,600 21,600 470 Salary - Project Officer (01) Month 6 3,000 18,000 391 Salary - Accounts Officer (01) Month 6 2,200 13,200 287 Salary - Community organiser (8) Month 6 15,200 91,200 1,983 Salary - Driver (01) Month 6 1,800 10,800 235 Honorarium - Local volunteers (16) Month 6 11,200 67,200 1,461 Hired Building Rent & Maintenance Month 6 4,000 24,000 522 Vehicle Maintenance (1 Jeep, 10 Motorcycle) Month 6 5,000 30,000 652 Transport - Local (relief material distribution) Month 6 5,000 30,000 652 Travel - Domestic Month 6 4,900 29,400 639 Communication Month 6 1,200 7,200 157 Sub total 342,600 7,448

TOTAL DWS PROGRAMME COST 1,892,600 41,143

House Building Assistance Traditional housing materials Family 1,000 5,000 5,000,000 108,696 Sub total 5,000,000 108,696 Activity related cost (40%) Salary - Project Co-ordinator (01) Month 6 7,200 43,200 939 Salary - Project Officer (01) Month 6 6,000 36,000 783 Salary - Accounts Officer (01) Month 6 4,400 26,400 574 Salary - Community organiser (8) Month 6 30,400 182,400 3,965 Salary - Driver (01) Month 6 3,600 21,600 470 Honorarium - Local volunteers (16) Month 6 22,400 134,400 2,922 Hired Building Rent & Maintenance Month 6 8,000 48,000 1,043 Vehicle Maintenance (1 Jeep, 10 Motorcycle) Month 6 10,000 60,000 1,304 Transport - Local (relief material distribution) Month 6 10,000 60,000 1,304 Travel - Domestic Month 6 9,800 58,800 1,278 Communication Month 6 2,400 14,400 313 Sub total 685,200 14,896

TOTAL HOUSE BLDG. ASSIST. PRG. 5,685,200 123,591 COST India–Flood assistance 20 ASIN62 Appeal, revision 1

Community Based Disaster Preparedness Seminar - Mass awareness on CBDP Prg 40 2,000 80,000 1,739 Seminar - Awareness on different social issues Prg 80 2,500 200,000 4,348 including HIV/AIDS PRA exercise Prg 40 2,000 80,000 1,739 Seminar - PRA presentation Prg 40 1,250 50,000 1,087 Training CBO (Motivational Training) Trainee 800 100 80,000 1,739 Formation - DMT DMT 25 500 12,500 272 Training - Disaster Preparedness (Skill trainings Trainee 800 250 200,000 4,348 on warning; search, rescue; first aid & psychosocial; water & sanitation; water & sanitation; shelter management, etc.) Disaster Mitigation (Construction of Community No 5 2,500,000 54,348 Flood Centre) 500,000 Sub total 3,202,500 69,620 Activity related cost (35%) Salary - Project Co-ordinator (01) Month 6 6,300 37,800 822 Salary - Project Officer (01) Month 6 5,250 31,500 685 Salary - Accounts Officer (01) Month 6 3,850 23,100 502 Salary - Community organiser (8) Month 6 26,600 159,600 3,470 Salary - Driver (01) Month 6 3,150 18,900 411 Honorarium - Local volunteers (16) Month 6 19,600 117,600 2,557 Hired Building Rent & Maintenance Month 6 7,000 42,000 913 Vehicle Maintenance (1 Jeep, 10 Motorcycle) Month 6 8,750 52,500 1,141 Transport - Local (relief material distribution) Month 6 8,750 52,500 1,141 Travel - Domestic Month 6 8,575 51,450 1,118 Communication Month 6 2,100 12,600 274 Sub total 599,550 13,034

TOTAL COMMUNITY BASED DISASTER PREPAREDNESS 3,802,050 82,653

Restoration of Environment (05%) Plantation (fruit trees) Sapling 6,000 20 120,000 2,609 Transportation by hire truck Trip 15 500 7,500 163 Sub total 127,500 2,772 Activity related cost (05%) Salary - Project Co-ordinator (01) Month 6 900 5,400 117 Salary - Project Officer (01) Month 6 750 4,500 98 Salary - Accounts Officer (01) Month 6 550 3,300 72 Salary - Community organiser (7) Month 6 3,800 22,800 496 Salary - Driver (01) Month 6 450 2,700 59 Honorarium - Local volunteers (14) Month 6 2,800 16,800 365 Hired Building Rent & Maintenance Month 6 1,000 6,000 130 Vehicle Maintenance (1 Jeep, 10 Motorcycle) Month 6 1,250 7,500 163 Transport - Local (relief material distribution) Month 6 1,250 7,500 163 Travel - Domestic Month 6 1,225 7,350 160 Communication Month 6 300 1,800 39 Sub total 85,650 1,862

TOTAL RESTORATION OF 213,150 4,634 ENVIRONMENT

Visibility Advertisement - Visibility LS 40,000 870

India–Flood assistance 21 ASIN62 Appeal, revision 1

TOTAL VISIBILITY 40,000 870

TOTAL POST CRISIS PHASE 11,633,000 252,891

Personnel, Administration, Operation & Support

Local Travel Travel - Domestic Month 12 12,500 150,000 3,261 Sub total 150,000 3,261 Share of Head Quarter Cost Salaries and benefits - HO staff Month 12 40,000 480,000 10,435 Office administration cost Month 12 10,000 120,000 2,609 Sub total 600,000 13,043

TOTAL PERSONNEL, ADMN., SUPPORT COST 750,000 16,304

Audit & Monitoring Fees: Auditors LS 40,000 870 Monitoring / review LS 20,000 435

TOTAL AUDIT & MONITORING 60,000 1,304

TOTAL ADMIN COSTS 810,000 17,609

GRAND TOTAL 32,914,000 715,522

Exchange Rate: 1 USD = 46 INR

India–Flood assistance 22 ASIN62 Appeal, revision 1 I. REQUESTING ACT MEMBER INFORMATION

United Evangelical Lutheran Church in India (UELCI)

II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION

UELCI: The United Evangelical Lutheran Church in India is a communion of eleven member churches which have been engaged in development and emergency projects for 77 years. Until 2004, Integrated Rural Development of Weaker Sections of India (IRDWSI) was mandated on behalf of UELCI a project of DSA, to respond to emergencies of larger scale. Since 2004, while IRDWSI continuous to be part of the emergency appeals, UELCI has established its own emergency response team under DSA to provide humanitarian assistance to those affected by natural and man made disasters. UELCI is a member of the Lutheran World Federation.

National Lutheran Health and Medical Board (NLHMB), which was set up in 1986, is a unit of UELCI which is mandated to manage healthcare, community development and emergency response in disasters. NLHMB works through its network of hospitals and partners all over India, such as Christian Medical College, Ludhiana which has traditionally provided medical response teams. NLHMB has been working in the area of disaster medical relief since 1996 especially in the Orissa Super cyclone, Gujarat Earth Quake, Tsunami and Kashmir Earthquake. NLHMB created the Academy for Disaster Management Education Planning & Training (ADEPT) as its Emergency Response and Training Secretariat in the aftermath of the Tsunami. ADEPT works through the networks of NLHMB, and mobilises these network partners in emergencies. Implementers are members of local networks with local resources and professional skills who can communicate in the local language.

This appeal will be implemented by UELCI through the member Churches – AELC in AP and JELCI in Orissa and through IRDWSI and NLHMB/ADEPT, the emergency/development and medical arms of UELCI.

III. DESCRIPTION of the SITUATION in the AREA of PROPOSED RESPONSE

Orissa: The low pressure in the Bay of Bengal intensified into a deep depression causing torrential rain in Koraput, Malkangiri, Balasore, Mayurbhanj, Gajapati, Nuapada, Nowrangpur and Rayagada districts of Orissa (India) since 31st July 2006. Koraput experienced continuous rain fall from 27th July to 4th August. The heavy rains caused human loss, severe crop damage, livestock loss, house damages.

About 1,037 villages in Jeypore and Koraput sub-divisions are marooned. Damaged roads and uprooted trees have paralysed infrastructure and communication.

The water of Upper Kolab reservoir in Jeypore rose up to 1,000 metres against the danger level of 856 meters.The opening of gates of the Upper Kolab reservoir without informing the villagers caused flash flood on both sides of Kukudanadi River in Jeypore subdivision. The water rose up to 10 metre height from the Highway washing away huts, roads, cattle and mostly the standing crop. The people not knowing what to do expected rescue operation from outsiders.

The Govt. authorities were pressed into services. The villagers from the marooned villages were shifted to safe shelters e.g. school buildings by crossing the flood water and community kitchen provided them with food for 2 days. The Govt. is assessing the damages. The people are back to their shattered world of damaged shelter. And with the water submerging the standing crop, the crop loss is severe besides the spread of sand over agricultural land casting a hopeless situation for the affected villagers on how to survive the whole year in the context of deficient human and financial capacity to restore livelihoods.

Andhra Pradesh: In Andhra Pradesh, authorities sought the help of the army to support the ongoing rescue operations alongside the low-lying areas of river Godavari in the state. Andhra Pradesh continues to grapple with heavy rains. Though the rains have more or less stopped in Andhra Pradesh, the situations remains India–Flood assistance 23 ASIN62 Appeal, revision 1 grim. As per the Government official sources 103,221 families with population 324,928 were affected in 428 villages in the East Godavari district.

East Godavari district Amalapuram (Konaseema) and Rampachodavaram and partly Rajahmaundry divisions are affected by the floods.

Location for proposed response UELCI/ACT shall work in AP and Orissa covering three districts, eleven blocks, 97 villages and will cover 8,000 families focusing on Adivasis and Dalits. The selection of villages has been finalised.

Target data AP and Orissa Sl States District Block Villages Families 1 Andhra Pradesh 2 6 42 4629 2 Orissa 1 5 55 3371 Total two States 3 11 97 8000

The list of villages is available.

IV. TARGETED BENEFICIARIES

UELCI/ACT will be targeting the affected families in 97 villages with a total of 8,000 families. Priority will be given to the most vulnerable sections among those affected such as women and children.

Criteria for Selection Selection of beneficiaries will be done through local committees along with the staff and the volunteers. The volunteers will be selected from the community and from the local churches and NGOs, which makes it easy to recognise the members of the community and assess the situation in the affected area. Focus will be on Dalits and Adivasis.

The selection criteria will be those homeless due to floods, those who lost livelihood, lost property, or whose property was severely damaged. Priority will be given to destitute, elderly, widows, disabled, landless, marginal and small farmers and rural artisans and the socially marginalised.

The medical team will work closely with the district administration and Church hospitals. The selection of beneficiaries will take into account the lack of access to government hospitals or public health centres. The focus will be on those that have been displaced, lost their personal belongings and are at risk of mosquito borne diseases such as malaria, water borne diseases such as cholera, typhoid, and diarrhoea, and respiratory illness.

Since medical assistance and healthcare is needed for all affected there will be no discrimination on the services provided to all those identified. Wherever possible preference will be given to women and children, the elderly and infirm.

V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

Goal: To assist families affected by floods with immediate relief food and non food assistance, health and medical needs, shelter assistance and repair of damaged houses, and agricultural assistance.

Objectives: • To provide immediate relief support in the form of food and non-food items • To provide health care, drinking water and sanitation measures • To assist families whose houses were completely or partially damaged • To provide livelihood assistance – to poor agriculture farmers, those who lost cattle India–Flood assistance 24 ASIN62 Appeal, revision 1

• To undertake repair of community infrastructure – channel, canal, breached link roads • To undertake advocacy and lobbying activities for compensation and entitlements

Activities: The following activities have been chosen based on the damage assessment carried out by the teams in Andhra and Orissa. The outcome of the study revealed the following:

- Many villages were inundated by flood waters and therefore difficult to reach – no proper transport was available (no boat services), the team had to walk to different villages - Many lives were lost - Habitations were submerged by flood waters - Many houses were fully or partially damaged – in particular Adivasis and Dalit Houses - Many families lost there clothes and sleeping materials. - School children lost their books and other materials. - The flood waters damaged drinking water resources - The worst affected families were housed in relief camps - Agricultural fields were covered by flood waters and in many cases with silt and sand, damaging the standing crops - Agricultural implements and artisans working tools were washed away - Loss of cattle was reported. - Diarrhoea, fever and skin diseases are reported in the area.

Food assistance 8,000 families will receive dry rations: 25 Kg Rice, 2 Kg Dhal, 2 Kg Oil and 2 Kg of salt per family. The food assistance is planned for only 10 days and afterwards the Government is expected to take the responsibility.

Non Food Assistance - 3,000 families will receive clothing items: 1 Dhoti (men’s clothing) @ Rs.150, 1 Saree (women clothing) @ Rs.150 and children clothing @ Rs.100 for 1500 children. - 1500 families will receive sleeping material (blanket) @ Rs.100 and utensils kit @ Rs.600/- per kit containing plates, tumblers and cooking vessels. - 1500 children will receive a School Kit (Books, note books, pen, bag etc) @ Rs. 200.

Health In 50 selected villages health camps will be held. Repair of drinking water facilities in 20 villages @ Rs. 10,000/- per village and sanitation activities in 20 villages @ Rs. 10,000/- per village. UELCI/IRDWSI will organise health camps in Orissa and UELCI/NLHMB in Andhra Pradesh.

The medical team has identified the following critical issues that need to be addressed: - Respiratory infections especially among children directly resulting from exposure to rain and stagnant water and wet conditions for long periods which could lead to pneumonia. - Waterborne illnesses such as typhoid and cholera - Contamination of drinking water resources - Breeding of mosquitoes with mosquito borne diseases.

Medical outreach camps will be operating on an almost daily basis covering the identified areas. Two medical teams each consisting of 3 doctors 2 nurse, and 3 paramedics experienced in Community Health relief medical camps will be mobilised from partner Institutions of UELCI/NLHMB. Apart from the above team, three field health staff and 15 volunteers will be deployed. Each team will operate from the Lutheran General Hospital, Rajamundry with base camps at Polavaram, Amalapuram, and will conduct outreach camps in affected villages. Out-patient and inpatient services be available at Lutheran General Hospital, Rajamundhry.

Livelihood Inputs 3,000 families will be supported to rebuild their livelihoods by means of agricultural seeds, manure. 1500 families will be provided with agricultural implements and assistance for desilting/decasting of sands. These India–Flood assistance 25 ASIN62 Appeal, revision 1 inputs will be provided immediately so that during the current period itself they can restart cultivation. 300 families who lost goats, sheep, cows, etc. will be covered under Cattle assistance.

Repair of Community Infrastructures In 10 villages repair of damaged canal, water channels and breaches of link roads will be undertaken and a lump sum of Rs.15,00,000 is projected which will include the cost of bricks, sand, cement, stones and skilled labour.

Repair of damaged houses 1,500 families whose houses are either partially or completely damaged will be assisted with the repair of their houses @ Rs. 10,000/- per family. The nature of assistance include bricks, cement, sand, repair of wall construction, tiles or thatch roof materials and skilled labour.

Advocacy Advocacy programmes will be undertaken to draw the attention of the state and central government to the rights of the flood affected families through co-ordination with other NGOs and government agencies. Situation reports have already been shared with the media. The affected communities will be motivated to represent their genuine demands to the Government, visiting the various Government offices, organise protest march, rally and meetings. Organise meetings with the affected communities and meetings of the Village level committees.

Implementation UELCI/ACT will work with AELC in AP and JELC in Orissa. A staff member from DSA/UELCI will monitor the programme and assist the AELC and JELC staff and volunteers. UELCI/IRDWSI staff will implement the programmes both in AP and Orissa in co-operation with the local Community Based Organisations and Non Governmental Organisations. UELCI/NHLMB staff will implement the health programmes in Andhra Pradesh. The following team will be responsible for the implementation of the programmes:

Sl Implementation Staff TOTAL 1 Co-ordinators 4 2 Field Staff 20 3 Volunteers 55 4 Doctors 6 5 Paramedical 6 6 Nurses 4 7 Other Staff 7 Total Team 102

Procurement Materials will be procured from nearby towns to limit the transportation costs, but since the demand for food and relief materials is high, this may not always be possible. For major purchases tenders will be called and wetted by the authorised teams in the area. ACT guidelines will be followed for any major purchase.

Implementation Period The total project duration is proposed to be one year, however if the pledges are received immediately the entire operation may take only four months (1 August 2006 to 30 November 2006) from the start of the relief activities.

Transition or Exit strategy Relief food distribution will help the flood affected families to cope and recover from the present crisis. Through advocacy and capacity building, people will be assisted in availing themselves of benefits, which are rightfully theirs, from the authorities. Through awareness programmes on their rights they will be linked to local government institutions.

India–Flood assistance 26 ASIN62 Appeal, revision 1

VI. ADMINISTRATION & FINANCE

UELCI/ACT will implement the activities in co-operation with its member Churches (AELC and JELC). Co- ordination, monitoring, consolidation of narrative and finance reports will be one of the main tasks of DSA/UELCI. The overall financial management will be with the DSA/ UELCI On receiving appeal funds from ACT in the UELCI FCRA account, transfers will be made against the budget components and according to the need. The funds will be transferred to the FCRA bank accounts of IRDWSI and NLHMB.

All the narrative and finance reports will be dealt with by DSA/UELCI. Audited finance reports will be consolidated by DSA/UELCI and will be sent to ACT. At the implementing level the Team Leaders of the above units will be responsible for financial monitoring and control. All finances will be received and accounted for by DSA/UELCI.

VII. MONITORING AND REPORTING

DSA/UELCI and partners have the requisite infrastructure and personnel for monitoring of the programme at the field level which will be done on a regular basis through field visits, submission of reports, staff-partner meetings and interaction with beneficiaries. DSA/UELCI will ensure the active involvement and participation of the beneficiaries in the implementation, monitoring and evaluation of the project activities. The programme will be regularly monitored to ensure that it progresses along the planned framework, and also in order to fine-tune it as and when required. Monitoring will be carried out by DSA/UELCI, IRDWSI and NLHMB monitoring team.

Progress reports will be prepared on a regular basis. At the end of the project a review will be conducted to assess the impact of the programme and document lessons learnt for future planning. All activities will be documented and records will be maintained at the village level ensuring transparency and accountability. DSA/UELCI will ensure reporting to ACT in accordance with the reporting schedule. DSA/UELCI will follow statutory requirements as agreed upon by the ACT guidelines, and other regulations governed by Indian Laws.

Reporting Schedule • Interim report for implementation up until 28 February 2007, shall be with the ACT CO on 31 March 2007. • The final report shall be with the ACT CO on 31 October 2007 • The audit shall be with the ACT CO on 30 November 2007

Should the implementation take less than a year the final report shall be with the ACT CO two months after the project completion date and the audit shall be with the ACT CO three months after the completion date.

VIII. CO-ORDINATION

DSA/UELCI will ensure from its site proper co-ordination and sharing information between ACT Partners in India – CASA and LWSI and among UELCI implementing partners – the member Churches, IRDWSI and NLHMB for effective implementation and to avoid any possible duplication of efforts in the areas of intervention. DSA/UELCI will also share information with relevant government departments at the local, district and if necessary at the state level.

India–Flood assistance 27 ASIN62 Appeal, revision 1 IX. BUDGET UELCI/ACT

Type No. Unit Cost Budget Budget Unit Units INR INR USD ESTIMATED EXPENDITURE DIRECT ASSISTANCE Crisis Phase Food Relief Assistance - 10 Days/8000 families Rice - 25 kg per family Ton 200 15,000 3,000,000 65,217 Dhal - 2 kg per family Ton 16 30,000 480,000 10,435 Oil - 2 kg per family Ton 16 50,000 800,000 17,391 Salt - 2 kg per family Ton 16 6,000 96,000 2,087 Non Food Relief Assistance - 3000 families Men's cloths (Dhoti) Numbers 3,000 150 450,000 9,783 Women's cloths (Saree) Numbers 3,000 150 450,000 9,783 Sleeping material (Blanket) Numbers 3,000 100 300,000 6,522 Children cloths (Kids wear) Numbers 1,500 100 150,000 3,261 School Kit Numbers 1,500 200 300,000 6,522 Utensils pack Numbers 1,500 600 900,000 19,565 Health and Sanitation Assistance Health camps and Medicines in Orissa Lumpsum 20 8,000 160,000 3,478 Repair of drinking water sources Numbers 20 10,000 200,000 4,348 Sanitation Villages 20 10,000 200,000 4,348 Mobile Health camps in AP Villages 30 8,000 240,000 5,217 Transport and Ambulance Days 30 10,000 300,000 6,522 Food and Accommodation Days 30 15,000 450,000 9,783 Medicines Villages 30 10,000 300,000 6,522 Doctors Numbers 6 20,000 120,000 2,609 Paramedics Numbers 6 10,000 60,000 1,304 Nurses Numbers 4 15,000 60,000 1,304 Field Health Staff Numbers 3 4,000 12,000 261 Agricultural Assistance Seeds Families 3,000 1,000 3,000,000 65,217 Organic Manure Families 3,000 500 1,500,000 32,609 Agricultural Implements Families 1,500 1,000 1,500,000 32,609 Removal of sand casting Families 1,500 3,500 5,250,000 114,130 Cattle Assistance Families 300 5,000 1,500,000 32,609 Repair of damaged houses Houses 1,500 10,000 15,000,000 326,087 Repair of Community Infrastructures Villages 10 150,000 1,500,000 32,609 Advocacy and lobbying Lumpsum 120,000 2,609 Direct Programme Related Costs Salaries & benefits for staff Staff Salaries- Field staff Months 3 120,000 360,000 7,826 Volunteers honorarium - 55 volunteers Months 3 110,000 330,000 7,174 Food for volunteers Days 30 5,500 165,000 3,587 Travel Areas 4 60,000 240,000 5,217 Accommodation for the staff or volunteers Areas 4 18,000 72,000 1,565 Sub Total 39,565,000 860,109 TOTAL DIRECT ASSISTANCE 39,565,000 860,109 TRANSPORT, WAREHOUSING & HANDLING Transport Hire/ Rental of Vehicles Areas 4 120,000 480,000 10,435 TOTAL TRANSPORT, WAREHOUSING & HANDLING 480,000 10,435 CAPITAL ASSETS ( over US$500) 00 TOTAL CAPITAL ASSETS 00 INDIRECT COSTS: PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT Staff salaries Salaries - Co-ordinators - 4 Month 4 40,000 160,000 3,478 Other staff - 4 Month 4 20,000 80,000 1,739 Office Operations Office Utilities Month 4 30,000 120,000 2,609 Office Stationery Month 4 36,000 144,000 3,130 Communications Telephone and fax Month 4 32,000 128,000 2,783 Other India–Flood assistance 28 ASIN62 Appeal, revision 1

Visibility, Documentation and Reporting Lumpsum 60,000 1,304 Travel Lumpsum 200,000 4,348 TOTAL PERSONNEL, ADMIN & SUPPORT 892,000 19,391 AUDIT & MONITORING Audit of ACT Funds Lumpsum 160,000 3,478 Monitoring & Evaluation Lumpsum 300,000 6,522 TOTAL AUDIT & MONITORING 460,000 10,000 ESTIMATED TOTAL BUDGET 41,397,000 899,935 EXCHANGE RATE: local currency to 1 USD Budget 1 USD = 46 INR (Rupees)