HOLFORD PARISH COUNCIL
111 2017 in The ANNUAL MEETING of the PARISH COUNCIL will be held on MONDAY 8 MAY Meeting. the HOLFORD & DISTRICT VILLAGE HALL at the conclusion of the Annual Parish
The press and public are cordially invited to attend.
AGENDA
Apologies for absence.
1. Election of Chairperson 2. Election of vice-Chairperson 3. Appointment ofPlanning Committee 4. Appointment of one or two representatives to sit on the Village Hall Committee 5. Appointment of Councillors with specific oversights 6. Appointment of Steward of the Bowling Green _ (} _ , '\ 7. Te.vt!Aak- 1 Declarations of Interest and Requests for Dispensations V\: eJ ] "\{ 9. Matters of interest from SCC . 10. Matters of interest from wsc S'W?.-uo-t-.s/UWCt v:t::!i 11. Public comments on agenda items only 111 12. Minutes ofthe meeting held on 13 March 2017 ' 13. Matters arising from this meeting and not included on the agenda 14. Chairperson to Report 15. Planning- report on applications received since the last meeting 16. Finance: a] To authorise the following payments: Clerk salary March/April expenses March/April AON Insurance b] concerning the 2016-17 accounts: To receive a summary of the receipts and payments account for the year ended 31/03/17, To approve Section 1 of the Annual Return for the year ended 31/03/17 =Annual Governance Statement, To approve Section 2 of the Annual Return= Statement of Accounts 17. Highway and Rights of Way Matters 18. Maintenance Matters 19. 'The Great Get Together' -letter from The Lord Lieutenant 20. Reports: AONB, SSG, etc. 21. Correspondence received - and not dealt with elsewhere 22. Items to Report 23. Open discussion - at the discretion of the Chairman Mrs. H. Stanley, Clerk and RFO HOLFORD PARISH COUNCIL
A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 13th MARCH 2017 at 7.30pm in the Holford & District Village Hall. The public and press are cordially invited to attend.
AGENDA Apologies
1. Declarations of Interest and Requests for Dispensations
2. Matters of interest from SCC
3. Matters of interest from WSC
4. Public comments on agenda items only 5. To receive and approve the minutes ofthe meeting ofHolford PC on 9th Jan.2017
6. Matters arising from these minutes and not covered elsewhere on the agenda a] Open meeting on fracking - PG to report 7. Chairperson to report 8. Planning- report on applications received 9. Finance: to approve the following payments-
a. Clerk salary Jan/Feb £262-50 expenses Jan/Feb ./1-8'4- b. H&DVH -hire of hall April •16 to March' 17 £84-00 10. Highway and Rights of Way matters 11. Maintenance matters- to include: a) progress report on purchase of equipment for use by Lengthsman, b) Dog Pound -PG to report 12. Coast Advice Partnership -request for PC approval of CIM application
13. AONB Report- PG 14. Correspondence received and not covered elsewhere in the agenda 15. Items to Report: a] appointment of new Clerk & RFO. b] HPC archives- Clerk to report na.st.:r. c] New PCSO d] Alfoxton House- Channe1 5 programme
16. Open discussion- at the discretion of the Chairperson P. Brimson, Clerk (7 41 413) HOLFORD PARISH COUNCIL 1 2017 at Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 13 hMARCH 7.30pm. in the Holford & District Village Hall.
PRESENT: Cty. Cllr. H. Davies; Dist. Cllr. C. Morgan Cllrs. T. Ayre, S. Coleman, P. Grandfield, C Hayes, D. Salvidge Also present P. Brimson (Clerk)+ 2 members of the public. Cllr. Salvidge took the Chair and welcomed those present.
APOLOGIES Dist. Cllr. S. Goss, Cllrs. E. Prince, G. Weed
Minute 016/17 DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATIONS No declarations or requests were made.
Minute 017/17 MATTERS OF INTEREST FROM SCC Cty. Cllr. Davies reported: power. 1. The Cty. Council has pledged support for research and initiatives into the use oftidal spaces. 2. Work on the Williton 'Park & Ride' is due to start in the summer and will provide 100 3. The Knights Templar 1st School achieved a favourable report in a recent 'Ofsted' inspection. contacted 4. Cllr. Davies will not be attending meetings before the forthcoming elections but can be by email.
Minute 018/17 MATIERS OF INTEREST FROM WSC Dist. CUr. Morgan reported: with 1. He is concerned about the state of the nuclear power industry which is severely underfunded area only, no apparent prospect of receiving more money. Sellafield is scheduled to become a storage listed as yet it regularly appears in the top 5 risk sites in the country-Pond No.30 for example, is having 'contents unknown'.
Public comments on agenda items only 1. The forthcoming open meeting to discuss fracking- this would appear under 'Matters Arising'.
Minute 019/17 MINUTES 111 taken 1. The minutes of the meeting of the Parish Council held on Monday 9 January 2017 were by as read having been circulated to Cllrs., and were accepted as a correct record upon a proposal Cllr. Ayre and seconded by Cllr. Hayes after a correction to Minute 013/17.1
Minute 020/17 MATTERS ARISING and not covered elsewhere on the agenda. Open Meeting on fracking. Cllr. Grandfield reported that Dr. T. Harper School of Engineering, has University of Exeter and an experienced expert offracking, has agreed to come. Cuadrilla withdrawn from contributing and EDF say their policy is only respond to actual planning applications. Publicity notices will be put out tomorrow and parishioners ofHolford, Kilve, Stringston and Dodington are invited to attend on Friday evening at 7.00pm for 7.30pm. Mr. Ogilvie-White will be invited to put the case against fracking.
Minute 021/17 CHAIRPERSON TO REPORT Cllr. Salvidge reported: 51 1. A new Clerk is expected to be appointed from 1 • April 2. A 'walkabout' the parish to identify 'things that need doing' is suggested. 3. Cllr. Grandfield deserves thanks for his efforts in arranging the meeting on fracking.
Minute 022117 PLANNING Report on applications received: Inn'. 1. Old Silk Mill. A copy of ideas for development of this area can be viewed at 'The Plough Minute 023/17 FINANCE 1. the following payments were authorised: Clerk salary Jan/Feb £262-50 proposed by Cllr. Ayre seconded by Cllr. Grandfield expenses Jan!Feb £7-84 proposed by Cllr. Hayes seconded by Cllr. Coleman Holford & District Village Hall: hire £84-00 proposed by Cllr. Ayre seconded by Cllr. Grandfield
Minute 024/17 HIGHWAY and RIGHTS OF WAY MATTERS Cllrs. reporting: 1.The area near the woodpile at the gate to Shervage Wood is used as a latrine- a cause for concern. 2. Broken masonry has appeared around the base of the tree near the gate from the strawberry field. 3. New signage in the village is being made and will be in place by the end ofMarch. 4. Gorse on A39 verge near Kilton Cross. Cllr. Grandfield has spoken to the police who have said they will arrange for its removal/cutting since it reduces visibility to drivers approaching the corner. 5. A tree branch at the Bowling Green is a potential hazard and needs removal. 6. The new broadband box on the A39 is now wired but is not yet active. 7. Slippage of bank and trees in Back lane was cleared by our Lengthsman. 8. Collapse of part of a footpath in the parish will be reported to the RoW Group (Glenn Martin).
Minute 025/17 MAINTENANCE MATIERS Cllr. Grandfield reporting: 1. Lengthsman project. Cllr. Grandfield has identified equipment which will cost £1720-00 + £50-00 will be needed for a chain saw course. Insurance cover will be needed for the equipment. 2. Dog Pound. A space has been discovered under what appears to be the floor of the building; it will be investigated before other work is undertaken. 3. Walkabout. The Chairperson will email Cllrs. with suggested dates.
Minute 026117 SOMERSET COAST ADVICE PARTNERSHIP Cllr. Grandfield undertook to make enquiries about the request by this group for endorsement.
Minute 027/17 REPORTS 1. AONB - Cllr. Grandfield. The budget has diminished but is managed well. Fly tipping and burnt- out cars continue to be a problem. Illegal motoring activity will continue to be monitored. Resubmission of the previously unsuccessful Big Lottery bid is being planned. 2. EDF Community Support Group- Cllr. Ayre reported that 986 workers will be accommodated in specially built new housing in Bridgwater. 3. Stakeholders Group- Cllr. Ayre. Provision of underground storage will go out to consultation nationally. The 'A' Station turbine hall is soon to be removed.
Minute 028/17 CORRESPONDENCE RECEIVED - and not dealt with elsewhere in the agenda No such correspondence has been received.
Minute 015/17 ITEMS TO REPORT 1. Appointment of replacement Clerk. Cllr. Grandfield reported he has produced a contract and offer letter which he hopes will be signed shortly. 2. Parish Council archives. The Clerk said he will prepare material for storage in the Heritage Centre. 3. The new Neighbourhood Beat Manager is PC 4376 Jamie Munro, Mobile No. 07889659436 4. Alfoxton House. This may be included in a ChannelS documentary on 'Abandoned Britain'
Open Discussion at the discretion of the Chairperson
No matters were raised. 1 The meeting was closed at 9.35pm. Next meeting = APM & AM ofPC on MONDAY 8 hMAY HOLFORD PARISH COUNCIL
may attend and raise any matter they wish, will The ANNUAL PARJSH MEETING at which all local residents & District Village Hall. The press is cordially be held on MONDAY 8th MAY 2017 at 7 .30pm in the Holford invited to attend.
AGENDA Apologies for absence I. Minutes of the meeting held on Monday 9th May 2016 2. Chairperson's Report 3. Any other matters raised by the public: a] Report by Sue Edwards, Holford's Parish Path Liaison Officer
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9th May 2016 at 7.30pm in the Holford & Minutes of the ANNUAL PARlSH MEETING held on Monday District Village Hall.
PRESENT: Mesdames J. Ayre, D. Salvidge, C. Taylor. (Cty. CUr.), C Morgan (Dist. Cllr.), G. Weed Messrs. P. Grandfield, N. Venner, T. Ayre, C. Hayes, H. Davies P. Brimson (Clerk).
APOLOGIES: D. Tailing, S. Goss (Dist. Cllr.)
Cllr. P. Grandfield took the Chair and welcomed those present. 11th May 2015 were taken as read having been Agenda item 1. The Minutes of the meeting held on Monday Upon a proposal by Mrs. D. Salvidge, displayed on notice boards, with copies available to those present. agreed they represented a correct record of that seconded Mr. T. Ayre and supported by a show of hands, it was meeting. Grandfield and a copy of it is attached to this Agenda item 2. The Chairperson's Report was given by Cllr. record of the meeting.
Agenda item 3. Liaison Officer was read by the Clerk. A copy of a] A report submitted by Sue Edwards, Holford's Parish Path were raised concerning the bridge across the Glen, this report is attached to this record of the meeting. Questions condition of the handrails. with reference to the distance between the raised bars and the
The Chairman closed the meeting at 7 .45pm. ·.
PPLO Report for 2015/16
There have been few fallen trees or branches this year, due to a quiet weather year. However, there are still several hanging branches above rights of way (ROW), awaiting clearance from previous years.
The bridge across The Glen, previously reported for rotten planks and torn wire, has been fully repaired this month, with new steps at the Holford end and modern slip-proof plan king across the bridge. This will hopefully last many years and cope with soggy leaves in autumn. Access to another Dodington ROW, via a stile in the hedge, has also been restored.
Signposts for the Coleridge Way through Holford Parish have been well maintained and reported missing posts have been speedily replaced.
Sue Edwards PPLO Holford April2016 ANNUAL PARISH MEETING MONDAY 9th MAY 2016. CHAIRMAN'S REPORT.
Welcome to our Armual Parish meeting. I, as Vice-Chairman, am standing in for our Chairman, David Tailing, who is unable to be with us this evening and before I review the year gone I would like to refer to David's position. For the past 8 months The Parish Council has granted D avid leave of absence, at his request, due to his difficult personal situation. David had always hoped that his situation might improve and that he could tae up his duties again, unfortunately this has not proved to be the case and he feels that he now must resign as Chairman and Parish Councillor. I know that you will all join with me in thanking Councillor Tailing for his work and se1;vice to the Parish Council. We shall miss his careful Chairmanship, his fair and considered approach, his wry humour and the odd mischievous comment, and certainly whilst he been absent his wise counsel on difficult matters. We wish him well for the future.
Before I begin my review I would also like to thank all members of the Parish Council for their work and commitment during the past year and also our Clerk Philip Brims on for his wisdom and guidance and also his calming way when I have had one of my irascible bouts of ill humour. I was very sad to report at the last meeting that Philip has decided to retire during the course of this year. I wou1d. also like to thank our County Councillor Hugh Davies and our District Councillors Sue Goss and Chris M organ for their unstinting support of our Council's work often in the face of heavy criticism when it has not been their fault!
Now to our review; it gives me enormous pleasure not to mention the gorse at Kilton Cross in a derogatory fashion but I note that it is growing again! The matter of Superfast Broadband remains a confused and badly managed issue, following our disappointment of last year when we were denied the ability to proceed on our own BT and CDS have continued to deliver misinfonnation, the latest being that Superfast was now available in Holford Combe it as far as the church after that performance collapses and BT had the temerity to fly post residents to confirm availability. We are now looking to install our own radio link system.
I attended a joint meeting with K.ilve Parish Council which was called to question the conduct of the CIM Fund representatives from EDF and WSC attended and after initial jousting the points of disagreement were noted; it was a poor meeting with little understanding of the problems . displayed by the EDF and WSC attendees. I have heard nothing since. The state of Alfoxton House continues to give concern with no action from our approach to WSC
AONB issues over cycling quad biking and fly camping and tipping remain with the AONB staff having difficulty in policing the Quantocks due to fmancial constraints.
The ongoing uncertainty over Hinkley Point C continues to frustrate our residents; Cllr Ayre continues to attend the Hinkley Point Forum as our representative. One sometimes 2 Councillors attend the Area Panel Meetings.
Now the "good bits"!
Defibrillator Project now fmanced thanks to Cllr Hugh Davies and Cllr Chris Hayes.
Dog Pound Refurb Project to start in May 2016 Bus Shelter Refurbished thanks to Cllr Ayre and Cllr Hayes. Action to deal with traffic and road signage commenced with Somerset County Highways next meeting on 12 May 2016.
Road accident rate at Hack Lane/A3 9 reduced due to improved road surface condition.
The HPC Planning Committee dealt with 4 non-contentious Applications and 2 more difficult ones.
The "Hunt Liaison Scheme" led by Cllr Hayes seems to be working. Your Parish Council supported the Holford Village Christn1as Party, organised By Councillor Salyidge as H&D Village Hall Representative, with a fmancial donation.
Your Council also continues to support the H&D Village Hall project. Your Parish Councii is becoming more concerned by the fmancial position of West Somerset Council and to some degree the Somerset County Council. It appears that a number of activities previously carried ·out in the villages have either been cut or reduced due to these constraints. We have decide to act ourselves to keep our village looking neat and tidy as befits an SSSI and Conservation Area within an AONB. We have decided to appoint a Lengthsman (Village Handyman) in our own right. You will remember that we tried to do this last year in conjunction with Kilve and West Quantoxhead to no avail but with great help from Hugh Davies and David Peak of Somerset Highways we have secured a grant of £3000.00 towards equipment for this post to do it ourselves. Also we increased the Precept this year to facilitate paying for this post for 12 days per year initially. We have further planning to do but we shall shortly be recruiting.
That is all for now and I will take your questions.
Peter Grandfield
Vice-Chairman Holford Parish Council
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A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 9th JANUARY 2017 at 7.30pm in the Holford & District Village Hall. The public and press are cordially invited to attend. AGENDA
Apologies
1. Declarations of Interest and Requests for Dispensations
2. Matters of interest from SCC
3. Matters of interest from WSC
4. Vicky Sylvester- Village Agent for Holford, an introduction.
5. Public comments on agenda items only
6. To receive and approve the minutes of the meeting ofHolford PC on 14th Nov.2016
7. Matters arising from these minutes and not covered elsewhere on the agenda
8. Chairperson to report
9. Planning- report on applications received
3/16/16/007 Works at Longstone- resubmission
10. Finance: to approve the following payments- a. Clerk salary Nov/Dec £262-50 expenses Nov/Dec
b. to agree the PC budget for 2017-18 and set the precept for the parish
11. Highway and Rights of Way matters -to include report on signage. 12. Maintenance matters- to include: a) progress report on lengthsman project and consideration of work to commission for 2017, b) Dog Pound 13. Fracking in West Somerset- a preliminary discussion by Holford PC.
14. AONB Report 15. Correspondence received and not covered elsewhere in the agenda
16. Items to Report: a] appointment of new Clerk & RFO.
17. Open discussion - at the discretion of the Chairperson P. Brimson, Clerk (741 413) HOLFORD PARISH COUNCIL
1 Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 9 h JANUARY 2017 at 7.30pm. in the Holford & District Village Hall.
PRESENT: Cty. Cllr. H. Davies ; Dist. Cllr. S. Goss Cllrs. T. Ayre, P. Grandfield, C Hayes, E. Prince, D. Salvidge, G. Weed Also present P. Brimson (Clerk) + 31 members of the public & Ms I. Silvester Cllr. Salvidge took the Chair and welcomed those present.
APOLOGIES Dist. Cllr. C. Morgan, Cllr. S. Coleman
Minute 001117 DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATIONS No declarations or requests were made.
Minute 002117 FRACKING IN WEST SOMERSET Cllr. Hayes asked leave of the Chairperson to introduce a proposal that item 13 of the published agenda be taken first, for the convenience of those members of the public who had come to the meeting on account of this subject. Cllr. Prince seconded and this was approved without dissent. Cllr. Grandfield said he welcomed the appearance ofthe subject on the agenda and suggested the Parish Council hosts an open meeting with speakers who are specialists in their field and who represent different aspects of it. This would provide an opportunity for both residents and councillors to hear informed opinion and ask questions. Guest speakers could include a geophysicist/engineer with knowledge of the fracking process, a representative ofEDF who could give that company's view, a representative of an organisation opposed to fracking, eg. 'Frack-Free EQS'. Residents from the parishes ofKilve and Stringston would be welcome at such a meeting. The aim could be to arrange such an evening within the next 4-5 weeks. These points formed the base ofCllr. Grandfield's proposal which was seconded by Cllr. Hayes and approved by the Council.
Minute 003/17 MATTERS OF INTEREST FROM SCC Cty. Cllr. Davies reported: 1. An 'OFSTED' report on the Children's Dept. ofSCC indicated significant progress has been made. 2. Route 14 bus service. Discussions continue and there is a possibility that Crossville would sponsor a thrice weekly service to Cannington if local PC's could ma.Ke a financial contribution. 3. Hospital bed provision in the area. Williton is currently busy though this is a temporary situation due to staff shortages at Minehead.
Minute 004117 MATTERS OF INTEREST FROM WSC Dist. Cllr. Goss reported: 1. The Consultation relating to a new combined council for Taunton Deane and West Somerset has begun, with road shows organised across the region. A decision by the Secretary of State is due by the end of2017 and, ifthe go-ahead is given, then arrangements would be planned on the basis ofthe new council being in place by 2019. 2. Hinkley Point 'C' project. Work on-site is progressing rapidly now with a drilling rig in place. Cliff strengthening work is expected to start soon.
Minute 005117 HOLFORD VILLAGE AGENT Ms Izzy Sylvester introduced herself referring to her background in voluntary work in the public health arena (eg. Age UK). Her job is to support community work, particularly in areas where small amounts of money or simple items of equipment can make a big difference to the lives of i?dividuals. She works three days per week, receiving referrals via District Nurses, PCSO's etc. Counctllors were impressed with her resourcefulness and energy, and thanked her for making time to come to Holford.
Public comments on agenda items only . . 1. The poor condition of the surface at the Bowling Green car park entrance was htghhghted. Minute 006/17 MINUTES were 1. The minutes of the meeting of the Parish Council held on Monday 14th November 2016 a taken as read having been circulated to Cllrs., and were accepted as a correct record upon proposal by Cllr. Ayre and seconded by Cllr. Weed.
Minute 007/17 MATTERS ARISING and not covered elsewhere on the agenda. No such matters were raised.
Minute 008/17 CHAIRPERSON TO REPORT Cllr. Salvidge reported: 30 1. The Annual Children's Party held on Friday 16th December 5.00pm to 8.00pm. with around it in 2017 children present. The event is currently financially stable and plans are being made to repeat
Minute 009/17 PLANNING Report on applications received: 1. The re-application for works at Longstone will be inspected shortly.
Minute 010/17 FINANCE 1. the following payments were authorised: Clerk salary Nov/Dec £262-50 proposed by Cllr. Ayre seconded by CUr. Grandfield expenses Nov/Dec £7-84 proposed by Cllr. Ayre seconded by Cllr. Hayes
a 2. The PC budget for 2017-18 was agreed by CUrs. and the precept set at £5,400-00, upon proposal by Cllr. Grandfield which was seconded by Cllr. Ayre and approved unanimously. reporting: Minute 011117 HIGHWAY and RIGHTS OF WAY MATTERS Cllr. Grandfield be 1. Improvements to signage in Holford village as discussed at the September meeting will implemented as requested before the end of this financial year. Crowcombe. 2. Cllr. Ayre reported he had noticed the need for some minor repair work on the road to Cllr. Grandfield undertook to inform Somerset Highways. and 3. Gorse on A39 verge approaching Kilton Cross. Cllr. Grandfield has contacted PCSO Bolton visibility. asked for his support in arguing the case to Somerset Highways for its removal to improve
Minute 012/17 MAINTENANCE MATTERS Cllr. Grandfield reporting: 1. Lengthsman project. Quotes for equipment are being assembled. 2. Dog Pound. Work is to start soon with a budget of £9,000-00. It will take 5 weeks to complete.
Minute 013/17 AONB REPORT Cllr. Grandfield reporting: problem, with some members blaming dogs /,cl. 4.. JAC had failed to agree that bicycles are a major fo'r"damage to the landscape. be told. 2. Cllr. Prince reported an abundance of litter near Dead Woman's Ditch. The wardens will agenda Minute 014/17 CORRESPONDENCE RECENED- and not dealt with elsewhere in the 1. Avon & Somerset Police Crime Commissioners Report had been received.
Minute 015/17 ITEMS TO REPORT with a 1. Appointment of replacement Clerk. Cllr. Grandfield reported he is in ongoing discussion local person who has expressed interest in the position. 30th Jan. 2. The public telephone box has been scheduled for removal. Objections can be made until
Open Discussion at the discretion of the Chairperson No matters were raised. 111 on MONDAY 13 MARCH 2017 The meeting was closed at 9.37pm. Next meeting HOLFORD PARISH COUNCIL
A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 14th NOVEMBER 2016 at 7.30pm in the Holford & District Village Hall. The public and press are cordially invited to attend.
AGENDA
Apologies
1. Declarations of Interest and Requests for Dispensations
2. Matters of interest from SCC
3. Matters of interest from WSC
4. Public comments on agenda items only 5. To receive and approve the miJ?-utes of the meeting ofHolford Parish Council on 12th Sept
6. Matters arising from these minutes and not covered elsewhere on.the agenda
7. Chairperson to report
8. Planning- report on applications received
3/16/16/005 Copse Cottage 3/16116/006 Works at Sir Alicks Res. tower
9. Finance: to approve the following payments - a. Clerk salary Sept/Oct expenses Sept/Oct
b. to ratify the following payment-
QH&G maintenance £296-00 c. Preliminary consideration of budget for 201 7-18
10. Highway and Rights of Way matters- to include report on progress with signage
11. Maintenance matters- to include, a) progress report on lengthsman project and consideration of work to commission for 2017, b) Dog Pound
12. AONB report 13. Correspondence received and not covered elsewhere in the agenda 14. Items to Report: a] appointment of new Clerk & RFO, b] to dates of the PC in 2017, c] broadband matters d] union ofHolford & Dodmgton eccles1ast1cal parishes. 15. Open discussion- at the discretion of the Chairperson P. Brimson, Clerk (7 41 413) HOLFORD PARISH COUNCIL
COUNCIL held on MONDAY 14th NOVEMBER Minutes of a meeting ofHOLFORD PARISH Hall. 2016 at 7.30pm. in the Holford & District Village Dist. Cllr. S. Goss PRESENT: Cty. Cllr. H. Davies (from 8.30pm); Prince, D. Salvidge. Cllrs. T. Ayre, S. Coleman, P. Grandfield, E. of the public. Also present P. Brimson (Clerk)+ 3 members those present. Cllr. Salvidge took the Chair and welcomed Hayes APOLOGIES Dist. Cllr. C. Morgan, Cllr. C. and REQUESTS FOR DISPENSATIONS Minute 078/16 DECLARATIONS OF INTEREST No declarations or requests were made. Cty. Cllr. Davies reported: MATTERS OF INTEREST FROM SCC Minute 079/16 Bridgwater section of the route Service. The problem is more severe in the Williton- 1. Route 14 Bus a high proportion of users a commercially viable section, especially as and it is recognised not to be to meet this it is very important to the users. Discussions hold concessions. Though the need is small, need are ongoing. to Hospital. The proposal to transfer stroke patients 2. Stroke bed closure at Williton Community plan to close hospitals and increase home treatment. Minehead Hospital is seen as part of a wider among residents of the Williton hinterland. There is dismay at the proposal experienced Hammond to draw his attention to the difficulties 3. SCC is writing a letter to Chancellor rural areas financing the services to widely scattered by county councils in low density population communities. has been managing IT needs at County Hall. 4. SCC is replacing South West 1 which depot at ready for collection from the Highways Dept. 5. 10 bags of salt for self-help, if needed, are and 1300. Cllr. Ayre undertook to do this. Minehead on Sat 3rd. December between 0930 the end of year holiday period are available. 6. Dates for collection of recyclable waste over FROM WSC Dist. Cllr. Goss reported: Minute 080/16 MATTERS OF INTEREST Point 'B' station is certain to have serious 1. The upward rateable valuation by 300% ofHinkley for WSC finances. consequences in the district. has opened at Stogursey to join the 3 others · ' 2. A new community hub involve extensive shortly on construction of the jetty, this will 3. Hinkley Point 'C'. Work will start end. on the site, to be increased to 3000 by the year's piling. 1000 employees are currently working
Public comments on agenda items only the parish was introduced to the Council. 1. Peter Atkins, prospective lengthsman for
Minute 081/16 MINUTES 2016 were of the Parish Council held on Monday 12'h September 1. The minutes of the meeting a and were accepted as a correct record upon taken as read having been circulated to Cllrs., CUr. Coleman. proposal by Cllr. Grandfield and seconded by not covered elsewhere on the agenda. Minute 082/16 MATTERS ARISING and No such matters were raised. Cllr. Salvidge reported: Minute 083/16 CHAIRPERSON TO REPORT for Friday 16th December 5.00pm to 8.00pm. 1. The Annual Children's Party has been arranged and Emma Down (741159). Tickets (£5.00) are available from Cllr. Salvidge Minute 084/16 PLANNING Report on applications received: prompted a 3/16/16/005 Works at Copse Cottage. The PC raised no objections though the application discussion regarding the considerable visual changes that would arise from the proposals. 3/16/16/006 Works at Sir Alick's Reservoir tower. The PC raise no objections to this.
Minute 085/16 FINANCE 1. the following payments were authorised: Clerk salary Sept/Oct £262-50 proposed by Cllr. Grandfield seconded by Cllr. Ayre expenses Sept/Oct £39-98 proposed by Cllr. Grandfield seconded by Cllr. Coleman 2. the following payments were ratified: QH&G maintenance work £296-00 proposed by Cllr. Ayre seconded by Cllr. Prince would 3. Preliminary consideration ofPC budget for 2017-18. Cllrs agreed that discussion on this be held over to the January meeting of the Council. reporting: Minute 086/16 HIGHWAY and RIGHTS OF WAY MATIERS Cllr. Grandfield will be 1. Improvements to signage in Holford village as at the September meeting. These implemented as requested before the end ofthiJ6'ear:---'''4.- the willow 2. Cllr. Ayre reported he had cut the grass verge at 'No Man's Land' lay-by and he will cut doing this. saplings on Stowey Lane lay-by island. Cllr. Grandfield proposed thanks to Cllr. Ayre for Bolton 3. Gorse on A39 verge approaching Kilton Cross. Cllr. Grandfield undertook to contact PCSO visibility. and ask for his support in arguing the case to Somerset Highways for its removal to improve
Minute 087/16 MAINTENANCE MATTERS Cllr. Grandfield reporting: proposed 1. Lengthsman project. 3 applicants responded to the advertisement and Cllr. Grandfield by the that Peter Atkins be offered the work on a trial basis. He would be self-employed and paid use the hour, must only take instructions from a designated Cllr. and must not let any other person to do the Council's equipment. The work would need to be directed and Cllr. Grandfield is willing directing. This was agreed by Cllrs. which 2. Dog Pound. A replacement contractor has been found and a new contract has been prepared will have to be approved by the PC. out. 3. Willow saplings at Stowey Lane lay-by. Cllr. Ayre said the roots really need to be dug
Minute 088/16 AONB REPORT Cllr. Grandfield reporting: 1. Redesigned 'Interpretation Panels' have been prepared and will be erected soon. will be 2. Orchard Workshops. One workshop took place earlier in the year and was successful; more held. 3. Nature & Health & Wellbeing: a new appointee will publicise this. relating 4. The next meeting will take place on 22"ct. November at Fyne Court and will consider issues to cycling and the increasing number of burnt-out cars being left in the Area. agenda Minute 089/16 CORRESPONDENCE RECEIVED- and not dealt with elsewhere in the There were no such items of correspondence.
Minute 090116 ITEMS TO REPORT 1. Appointment of replacement Clerk. Cllr. Grandfield reported a poor response to the advertisement (5 enquiries including 2 from the job centre) and it had not been possible to make a recommendation 2017. to the Council about appointing a replacement. Phi lip Brimson will continue until 31st March Grandfield Cllr. Ayre proposed and Cllr. Coleman seconded that up to £30-00 may be spent by Cllr. advertising. This was agreed. on seconded 2. Dates for routine PC meetings in 2017. Cllrs. agreed, upon a proposal by Cllr. Ayre and by Cllr. Prince, that the PC would meet on 09/01; 13/03; 08/05; 10/07; 11109; 13/11. 3. Broadband Matters. Cllr. Grandfield reported that a new additional cabinet for Holford has been installed at the telephone exchange with the aim of improving the speed at residences in parts of the Combes. BT say it will be completed by the end of the year. Virgin is looking at this area with a possible view to offering a 'fibre to the door' service. 4. Union ofHolford and Dodington Ecclesiastical Parishes. The Clerk reported that this had formally taken place on 1st November. The Parochial Church Council (PCC) of the new parish has the option of making an application for closure of the burial ground at Dodington and, if such an application were to be made and granted, then the PCC would have the option of passing maintenance responsibility to this Parish Council. This Council would have the option of exercising that responsibility - and raising the cost via the precept or, of passing it to the District Council. However, no such application has been made and this information is by way of knowledge-in-case-it-is-needed. 5. SSG meeting. Cllr. Ayre attended the recent meeting where it was reported that plans for the storage of 'intermediate waste' have been upgraded. However, it was also confirmed that 'not at this moment' is there any intention to $e £a;titx_ for storing r-at:Jigasti'.•e material at Hinkley Point. b'h"J ,,.. "' 1'1 Open Discussion at the discretion of the Chairperson No matters were raised.
1 The meeting was closed at 9.30pm. Next meeting on MONDAY 9 h JANUARY 2017 /
HOLFORD PARISH COUNCIL
Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 1ih SEPTEMBER 2016 at 7.30pm. in the Holford & District Village Hall.
PRESENT: Cty. Cllr. H. Davies (from 7.50pm); Dist. Cllrs. S. Goss and C. Morgan Cllrs. T. Ayre, S. Coleman, P. Grandfield, C. Hayes, E. Prince, D. Salvidge, G. Weed. Also present P. Brimson (Clerk), PCSO P. Bolton+ 2 members of the public. Cllr. Salvidge took the Chair and welcomed those present.
APOLOGIES None received
Minute 065/16 DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATIONS No declarations or requests were made.
Minute 066/16 MATTERS OF INTEREST FROM SCC Cty. Cllr. Davies reported: 1. Bus service. A new County Ticket initiative is being launched under the title "Love the Bus Scheme". Also a new through service from Minehead to Bridgwater on 'College Days' will start in October, but may be for a limited period only. 2. Libraries. From Gloucester southwards it is now possible to borrow a book from one branch and return it to any other branch. 3. Road closure. A stretch of the A39 near St. Audries will be closed overnight from Sept. 19th to October 20th to deal with subsidence issues. Work will also start later this month on the new Bishops Lydeard roundabout. 4. Schools. A new primary school is being built on the site of the former police station in Bridgwater. All existing academies will be permitted to continue with unchanged status. 5. Williton Post Office will be closed from October 1th to 20th for an upgrade.
Minute 067/16 MATTERS OF INTEREST FROM WSC Dist. Cllr. Goss reported: '* 1. Waste m.aRagemeRt. !::Aol:i' is to be replaced by Semsrset Lamlsea13iH:g Go. and Parish Councils will be able to buy into services it offers. 2. Area Panel. Tomorrow's meeting will include a presentation by Tim Burton, Assistant Director, Planning & Environment. The December meeting will include a visit by Police & Crime Commissioner Sue Mountstevens. Dist Cllr. Morgan reported: 1. WSC Council Offices. 55 WSC employees presently occupy premises built for 150 people. Some SCC staff will also use the building and there are plans for it also to be used as a police station (with the addition of a 'holding cell'), as a library and possibly as a solicitors' office. 2. Future of WSC. The Council has voted to work towards amalgamation with Taunton Deane Council. The Boundaries Commission is likely to be involved and so some changes to district boundaries will probably emerge from this decision.
Public comments on agenda items only 1. Concern was expressed at the growth of gorse on the A39 verge near Kilton Cross. This would be reported on in item 10 of the agenda.
Minute 068116 MINUTES 1. The minutes· of the meeting of the Parish Council held on Monday 11th July 2016 were taken as read having been circulated to Cllrs., and were accepted as a correct record upon a proposal by Cllr. Ayre and seconded by Cllr. Grandfield.
- _,.._. --- Minute 069/16 MATIERS ARISING and not covered elsewhere on the agenda. 1. Fire hydrants. The Clerk presented a list of the locations of all hydrants in the parish; it will be released after one or two possible additions. 2. Councillor training on planning matters. Cllr. Goss said that the presentation by Tim Burton at the Area Panel meeting forms part of the WSC undertaking to provide training for Parish Councillors; additionally Mr. Burton is willing to visit any PC for more specific help.
Minute 070/16 CHAIRPERSON TO REPORT Cllr. Salvidge reported: 1. Thanks to Cllr. Hayes for installing the defibrillator and to ARM for making the electrical connection. 2. The Annual Pony Roundup on the Quantock Hills took place last week
Minute 071116 PLANNING Report on applications received: CA/16116/00 1 Tree works at Quantock House, Holford. No objections were raised by the PC.
Minute 072/16 FINANCE 1. the following payments were authorised: Clerk salary July/Aug £262-50 proposed by Cllr. Ayre seconded by Cllr. Hayes expenses July/Aug £7-12 proposed by Cllr. Weed seconded by Cllr. Grandfield 2. the following payments were ratified: QH&G maintenance work £296-00 proposed by Cllr. Grandfield seconded by Clllr. Hayes 51 3. The Clerk reported that the external audit of the accounts for the year ended 31 March 20 16 had been completed and published on the Holford Village website.
Minute 073/16 HIGHWAY and RIGHTS OF WAY MATTERS Cllr. Grandfield reporting: 1. Following the site meeting ofCllrs. he had gone back to Somerset Highways which agreed with the suggestions put before it, relating to Back Lane and the 'Triangle'. Upon a proposal put by Cllr. Grandfield and seconded by Cllr. Hayes, it was resolved to accept the signage arrangements as now proposed by the Authority. 2. Lay-by i) at 'No Man's Land. This was described as looking 'scruffy' due to uncut grass on the small island and on the verge inside the lay-by.· ii) at Stowey Lane. Another waste bin is apparently needed. The idea was floated that the PC would share the cost of a bin with the license holder.
Minute 074/16 MAINTENANCE MATTERS including BOWLING GREEN Cllr. Grandfield reporting: 1. Lengthsman project. He has prepared a draft for an advertisement to be displayed locally, and would like to have ideas about what equipment to purchase. It was agreed that applications should be submitted by 14 111 October. 2. Parking outside the Plough Inn. It was stated that this is not currently a problem; and also confirmed that the Highways Dept has 'no interest' in the area covered by hatching.
Minute 075/16 AONB REPORT Cllr. Grandfield reporting: 51 A modest under-spend of resources was recorded for the year ended 31 March, which included 2.5 thousand volunteer hours completed. A new staff ranger has been appointed. Some complaints had been received about the swaling programme. Both the numbers and condition of adders were a cause for concern. Doormouse numbers are being monitored. 'Fly camping' is becoming a problem as are both the numbers of mountain bikers using the hills (200 in one recent event), the routes they take (now using animal tracks) and increasing use of night riding activities. Minute 076/16 CORRESPONDENCE RECEIVED- and not dealt with elsewhere in the agenda There were no such items of correspondence.
Minute 077/16 ITEMS TO REPORT 1. SSG Report. Cllr. Ayre reported that the SSG attendees were recently given a tour of both 'A' and 'B' stations. The 'A' station ponds have been shaved to make them safe. 2. Appointment of new Clerk. Cllr. Grandfield reported that he has assembled information to create a 'job description' for the position of Clerk, obtained current details of the salary scales relating to the position, and written a draft advertisement for local publication with responses due by 14111 October. He proposed that interviews should be timed so that the Council could receive a recommendation from the (yet to be formed) interview panel in time for the next meeting, and could formally agree an appointment at that meeting. Cllr. Grandfield further proposed that the present Clerk be retained, on salary, to oversee the process of 'handover' and provide his successor with as much support as may be needed in the many aspects of role. These procedures were supported by a proposal from Cllr. Weed and seconded by Cllr. Hayes.
Open Discussion at the discretion of the Chairperson I .It was pointed out that the Ordnance Survey puts a mountain bike on the cover of one of its maps of the area and this sends a message of invitation that, whilst in accord with the Government's hopes for healthy living, does little to promote respect for the countryside or conservation.
1 The meeting was closed at 9.38pm. Next meeting on MONDAY 14 h NOVEMBER 2016 HOLFORD PARISH COUNCIL will take place on MONDAY 12th A meeting ofHOLFORD PARISH COUNCIL District Village Hall. The public and press SEPTEMBER 2016 at 7.30pm in the Holford & are cordially invited to attend. AGENDA
Apologies
1. Declarations of Interest and Requests for Dispensations
2. Matters of interest from SCC
3. Matters of interest from WSC
4. Public comments on agenda items only ofHolford Parish Council on 11th July 5. To receive and approve the minutes of the meeting covered elsewhere on the agenda 6. Matters arising from these minutes and not
7. Chairperson to report
8. Planning -report on applications received
9. Finance: to approve the following payments- £262-50 a. Clerk salary July/August expenses July/August
b. to ratify the following payment- £296-00 QH&G maintenance
c. 2016 external audit - Clerk to report progress report on signage issues 10. Highway and Rights of Way matters, including report on lengthsman project and preliminary 11. Maintenance matters -to include progress consideration of work to commission for 2017.
12. AONB report in the agenda 13. Correspondence received and not covered elsewhere
14. Items to Report
15. Open discussion - at the discretion of the Chairperson P. Brimson
Clerk (741 413) HOLFORD PARISH COUNCIL
Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 11th JULY 2016 at 7 .30pm. in the Holford & District Village Hall.
PRESENT: Dist. Cllrs. S. Goss Cllrs. T. Ayre, P. Grandfield, C. Hayes, D. Salvidge, G. Weed. Also present P. Brimson (Clerk),+ 4 members of the public. Cllr. Salvidge took the Chair and welcomed those present.
APOLOGIES Dist. Cllr. ,c. Morgan.
Minute 051/16 CO-OPTION OF TWO NEW COUNCILLORS The Clerk explained that the vacancies had been created by the resignations ofCllrs. David Tailing and Nigel Venner. He then invited Cllrs. to declare any interests regarding the three electors who had expressed interest in joining the Council. Cllr. Hayes declared that all three applicants are customers of his at The Plough Inn. Cllr. Salvidge declared that the husband of Mrs. E. Prince worked with her elder son in his business. The Chairperson then invited each of those who had expressed interest in becoming a councillor to state briefly their interests and what they might be able to offer the community as a councillor. Having done this they were warmly thanked for their comments by the Councillors. The Clerk then outlined the procedure to be followed in the election (Councillors having been already sent details of the process). Responding to a call for nominations for the first vacancy, Cllr. Grandfield proposed Ms. Newland to be Councillor; Cllr.Hayes seconded the nomination. Cllr. Ayre then proposed Mrs. Prince as Councillor; Cllr. Weed seconded the nomination. On a show ofhands, Ms. Newland received 2 votes and Mrs. Prince received 3 votes. Mrs. Prince was declared elected, she signed a Declaration of Acceptance of Office and immediately took her seat as a Councillor. The call for nominations for the second vacancy brought a response from Cllr. Hayes who proposed Mrs. Coleman as Councillor; Cllr. Ayre seconded the nomination. Cllr. Grandfield then proposed Ms. Newland as Councillor; Cllr. Weed seconded the nomination. On a show of hands, Mrs. Coleman received 4 votes and Ms. Newland received 2 votes. Mrs. Coleman was declared elected, signed a Declaration of acceptance of Office and took her seat as a Councillor. The Chairperson welcomed both new Councillors and hoped that they and the community would both benefit from their membership of the Council. She also thanked Ms. New land for standing in the elections.
Minute 052/16 DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATIONS No declarations or requests were made.
Minute 053116 MATTERS OF INTEREST FROM SCC No matters had been forwarded.
Minute 054/16 MATIERS OF INTEREST FROM WSC Dist. Cllr. Goss reported: 1. Future of WSC. Cllr. Goss outlined the possible options under consideration by WSC and Taunton Deane Councils. WSC is due to make its choice at a meeting on 26 July. 2. Hinkley point 'C'. With a six week consultation period with the French unions having been completed, EDF is expected to announce its decision on the project in August. On a question about training for Parish Councillors in making assessments on planning applications, Cllr. Goss undertook to enquire when this might take place.
Public comments on agenda items only No comments were offered.
Minute 055116 MINUTES 1. The minutes of the meeting of the Parish Council held on Monday 11th May 2016 were taken as read having been circulated to Cllrs., and were accepted as a correct record upon a proposal by Cllr. Ayre and seconded by Cllr. Hayes, 1 2. The minutes of a meeting of the Parish Council held on 9 h May 2016 specifically to consider a planning application were taken as read having been circulated to Cllrs. and were accepted as a correct record on a proposal by Cllr. Hayes and seconded by Cllr. Grandfield. Minute 056116 MATTERS ARISING and not covered elsewhere on the agenda. 1. Fire hydrants. The Clerk apologised for the delay with compiling a list of the locations of all hydrants in the parish, and said he hoped to be releasing this in the near future. 2. It was confirmed by agreement of Councillors that Cllr. Salvidge is Chair of the Planning Committee. 3. Celebratory tea party marking the 90Th birthday ofHM the Queen. Cllr. Grandfield reported that 54 residents had attended the event and the £53 surplus funds had been given to the H&DVH Committee.
Minute 057116 CHAIRPERSON TO REPORT Cllr. Salvidge reported: 1. On the sadness at the passing of Lt. Cdr. Peter Baker, a former resident (Winsors Farm and Hare Knap Cottage), and Chairman of this Council1985- 1991. 1. She was sad to receive a letter from the Clerk giving the effective date of his resignation as 151 December 2016. This will be early in the 24'" year of his Clerkship. 2. The 'burger' van attending at the Stowey Lane lay-by is well supported and litter is cleared by the licensee. However, litter from the bin is often spread at night by animals scavenging for food. 3. Anthony Salvidge has cut the verges alongside the A39 between Stowey Lane and the village. 4. Bowling Green. The grass is cut on 3 occasions each season by a contractor working for the PC. He has reported being challenged by two residents when carrying out this work. CUrs. confirmed they are satisfied the contractor is carrying out his instructions and hope that, if residents have any questions to ask about these, they will address them to any councillor.
Minute 058116 PLANNING Report on applications received: 3/16/16/001 Longstone, Holford. No objections raised. 3/16/16/004 The Old Rectory, Holford. Internal alterations to a listed building. No objections raised.
Minute 059116 FINANCE 1. the following payments were authorised: Clerk salary May/June £262-50 proposed by Cllr. Ayre seconded by Cllr. Weed expenses May/June £43-40 proposed by Cllr. Hayes seconded by Cllr. Ayre QH&G ground maintenance £296-00 proposed by Cllr. Grandfield seconded by Cllr. Ayre 2. the following payments were ratified: Messrs. Pumells, printers. Standing Orders £43-70 proposed by Cllr. Hayes seconded by Cllr. Ayre Contribution to Parish Tea Party £100-00 proposed by Cllr. Hayes seconded by Cllr. Prince 3. The Clerk reported that the internal audit of the accounts for the year ended 31 51 March 2016 had been completed by Mr. T. Tenant, Internal Auditor to the Parish Council.
Minute 060/16 HIGHWAY and RIGHTS OF WAY MATIERS Cllr. Grandfield reporting: 1. He had met with Somerset Highways traffic engineer, Jo Sharp and a proposal had emerged from their discussions. At Cllr. Grandfield's suggestion a site meeting to discuss the details was arranged for Mon. 18'" July 6.30pm at The Plough Inn, 2. Gorse re-growth on the verge of the A39 approaching Kilton Cross from the south. Cllr. Grandfield will take this up with Somerset Highways., 3. Land Rover parking on cross-hatching outside the Plough Inn. Cllr. Grandfield will approach the owner of the vehicle.
Minute 061116 MAINTENANCE MATTERS including BOWLING GREEN Cllr. Grandfield reporting: 1. Lengthsman project. The SCC grant has provided capital to enable the purchase of machinery, the precept has provided money which will pay for a certain number of hours of work, and Mrs. J. Swash has offered storage facilities for equipment. The work would be arranged on a contract basis. 2. Dog Pound. The building business which was going to do the work has gone into administration. Cllr. Grandfield has arranged a meeting with Wessex Water with a view to asking for another contractor to be found.
Minute 062/16 AONB REPORT Cllr. Grandfield reporting: The recent celebrations of 60 years as an AONB were not well attended and ineffectual advertising was said to be the cause of this. Cllr. Grandfield asked to leave the meeting at the completion of his report. Minute 063116 CORRESPONDENCE RECEIVED - and not dealt with elsewhere in the agenda There were no such items of correspondence.
Minute 064/16 ITEMS TO REPORT 1. Deer fence in Alfoxton Park. This has not been erected. 2. SSG Report. Cllr. Ayre reported that the SSG attendees were told of plans to have a building for storage and 111 encapsulation of intermediate waste. A counter-terrorism exercise has been arranged for July 13 •
Open Discussion at the discretion of the Chairperson 1. State of Alfoxton Park Hotel. The Clerk referred to the reply to his letter from the PC by Planning Officer (Conservation), Mrs. E. Peeks, in which she said she has been in contact with the owner and his Agent with regard to the owner's proposed plans for the property, and these discussions are ongoing. Mrs. Peeks also said that, currently, the building is not at the stage when a Listed Building Repairs Notice can be served.
1 The meeting was closed at 9.08pm. Next meeting on MONDAY l2 h SEPTEMBER 2016 HOLFORD PARISH COUNCIL
A meeting of HOLFORD PARISH COUNCIL will take place on MONDAY 11th JULY 2016 at 7.30pm in the Holford & District Village Hall. The public and press are cordially invited to attend.
AGENDA
Apologies
1. eo-option of 2 new councillors to the Parish Council 2. Declarations of Interest and Requests for Dispensations 3. Matters of Interest from SCC 4. Matters of Interest from WSC
5. Public comments on agenda items only
6. To approve the Minutes of the meetings of Holford Parish Council on 11th May 2016
and on gth May 2016
7. Matters arising from these Minutes and not covered elsewhere on the agenda
8. Chairperson to report
9. Planning- report on applications received
10. Finance: To approve the following payments:.
a. Clerk salary May/June £262-50 b. Purnells printing £43-70 .f2-- r6 -c:rv c. QH&G maintenance d. Contribution to parish tea party £100-00 11. Highway and Rights of Way Matters 12. Maintenance Matters a) Lengthsman scheme b) Dog Poynd 13. AONB report 14. Correspondence received and not covered elsewhere in the agenda 15. Items to Report, to include: a) deer fence in Alf6xton Park b) retirement of Clerk- plans for replacement 16. Open Discussion- at the discretion of the Chairperson P. Brimson, Clerk HOLFORD PARISH COUNCIL COUNCIL held immediately following the Annual Minutes ofthe Annual Meeting ofHOLFORD PARISH 111 & District Village Hall. Parish Meeting on MONDAY 9 MAY 2016 in the Holford PRESENT: Cty. Cllr. H. Davies, Dist. Cllr. C. Morgan Venner, G. Weed. Cllrs. T. Ayre, P. Grandfield, C. Hayes, D. Salvidge, N. Also present P. Brimson (Clerk),+ 2 members of the public. Cllr. Grandfield took the Chair, welcomed those present. APOLOGIES: Dist. Cllr. S. Goss Minute 030/16 ELECTION OF CHAIRMAN of the Parish Council for the next year. Cllr. Cllr. C. Hayes proposed that Cllr. D. Salvidge be Chairperson Cllr. T. Ayre seconded the proposal. Cllr. Venner then Salvidge indicated her willingness to take this office and take the office and CUr. Weed seconded the proposed that Cllr. Grandfield be Chairman; he was willing were cast, Cllr. Salvidge receiving 4 votes and Cllr. proposal. A paper vote was then taken in which 6 votes Salvidge to be elected as Chairperson and Grandfield received 2 votes. Cllr. Grandfield declared Cllr. Declaration of Acceptance of Office, took the Chair congratulated his successor. Cllr. Salvidge duly signed the over the past eight months. and thanked CUr. Grandfield for his work as acting Chairman Minute 031/16 ELECTION OF VICE CHAIRPERSON by Cllr. Ayre and seconded by .CUr. Grandfield, there Cllr. C. Hayes was unanimously elected upon a proposal being no other proposals. Minute 032/16 APPOINTMENT OF PLANNING COMMITTEE the planning committee and that a Chairperson be The Chairperson proposed that all Cllrs. be members of for planning consent. Upon a proposal by Cllr. appointed to co-ordinate the council's response to applications Hayes seconded by Cllr. Weed, this was accepted. TO SERVE ON THE MANAGEMENT Minute 033116 APPOINTMENT OF REPRESENTATIVES HALL COMMITTEE OF THE HOLFORD & DISTRICT VILLAGE Council on this committee. Cllrs. Salvidge and Weed agreed to represent the Parish WITH SPECIFIC OVERSIGHTS Minute 034/16 APPOINTMENT OF COUNCILLORS appointed. 1. Highways and Rights of Way - Cllr. Grandfield was TO THE PARISH COUNCIL Minute 035/16 APPOINTMENT OF INTERNAL AUDITOR be reappointed as internal auditor. By general agreement the Council wished that Mr. T. Tennant BOWLING GREEN Minute 036/16 APPOINTMENT OF STEWARD OF THE the Bowling Green and reappointed as Steward. Mr. J. Anderson was thanked for the watchful eye he keeps over REQUESTS FOR DISPENSATIONS Minute 037/16 DECLARATIONS OF INTEREST and No declarations or requests were made Cty. Cllr. Davies reported: Minute 038116 MATTERS OF INTEREST FROM SCC may be affected by the Govt.'s change of heart, I. Academy scenario. Some rural Somerset primary schools financed by EDF. 2. A new cycleway and footpath in Cannington has been traffic from 0800 next Sunday, 22 May 2016 3. The 'Broadway' in Bridgwater will be closed to road 4. A reminder that all dogs must be 'chipped'. Dist. Cllr. Morgan reported: Minute 039116 MATTERS OF INTEREST FROM WSC remove road signs after work has been completed, 1. On the hazard arising from the failure of contractors to to all Parish and Town councillors. 2. WSC. The Planning Dept is to make training available demanded by French unions re: financing. 3. Hinkley Point 'C' is currently subject to a 60 day consultation Public comments on agenda items only Stowey Lane. Concern was expressed about the speed of traffic in Minute 040116 MINUTES 1 as read Council held on Monday 14 " March 2016 were taken 1. The minutes of the meeting of the Parish and a correct record upon a proposal by Cllr. Grandfield having been circulated to CUrs. and were accepted as seconded by Cllr. Ayre. elsewhere on the agenda. Minute 041116 MATTERS ARISING and not covered a list at the next meeting 1. Fire hydrants. The Clerk reported he hopes to present Minute 042/16 CHAIRPERSON TO REPORT and vice-Chairman for their work whilst in office. Cllr. Salvidge expressed thanks to the former Chairman Minute 43/16 PLANNING visit has taken place and the Council raises no objections 1. Application 3/16/16/001 works at Longstone. A site refers to the property being within a flood zone but to the proposals. Background information to the application of the area by the Environment Agency, this is not now believed to be the case due to reassessment Hotel. This has just been received by the Parish Council. 2. Application 3116/16/002 works at Combe House Minute 044/16 FINANCE 1. the following payments were authorised: proposed by Cllr. Ayre Clerk salary March!April £262-50 seconded by Cllr. Hayes by Cllr. Hayes expenses March! April £11-56 proposed seconded by Cllr. Ayre proposed by Cllr. Ayre AON insurance premium £451-80 seconded by Cllr. Weed proposed by Cllr. Ayre H&DVH hire during2015-16 £72-00 seconded by Cllr. Hayes proposed by Cllr. Weed C. Hayes repairs to bus shelter £200-00 seconded by Cllr. Grandfield 2. concerning the 2015-2016 accounts: account for the year ended 31-03-16 as a] Council received a summary of the receipts and payments published and circulated .. Hayes it was resolved to approve Section 1 of the b]. Upon a proposal by Cllr. Ayre and seconded by Cllr. Governance Statement Annual Return for the year ended 31-03-16 =Annual Cllr. Ayre, it was resolved to approve Section 2 of the c] Upon a proposal by Cllr. Weed and seconded by Annual Return for the year ended 31-03-16. MATTERS Minute 045116 HIGHWAY and RIGHTS OF WAY been arranged for 12'" May which will consider: 1. A site meeting with Highways Engineer Jo Sharp has a) the position of the advisory sign in Back Lane, up Holford Combe over a period of 5 hours last b) the signage problem which resulted in 29 cars passing and return down the Combe. weekend, only to have to turn around at Combe Cottages to Holford Combe by 'Ramblers', where there have c) the junction ofStowey Lane with the road that leads been 5 recent incidents, are being eroded, d) the walls underneath the hedges in that is approached from the South, is growing again. e) gorse on the verge of the A39 as Kilton Cross corner in Holford village have recently been cleaned by residents. 2. It is pleasing to report that some of the road signs for long periods on the A39 outside the 'Plough Inn'. 3. It was reported that a black Land Rover is often parked BOWLING GREEN Minute 046/16 MAINTENANCE MATTERS including very pleased to be able to announce that a grant of £3000 1. Lengthsman Project. Cllr. Grandfield said he was equipment and the launch of the scheme in this parish has been received from SCC towards the purchase of on the shelter and he said it is now almost completed. 2. Bus shelter. Cllr. Hayes was thanked for his work IN HOLFORD Minute 047/16 SUPERFASTBROADBAND man who runs let down badly by BT, but he is meeting with the CUr. Grandfield reported that we have all been for the village. SWISP (supplier to the H&DVH) to explore possibilities Minute 048/16 AONB REPORT will be the area for a post in the Mendips. It is hoped she 1. Rebecca West is leaving her Ranger's job and a full-time replacement. succeeded by Scheme. CUr. Grandfield said he behalf of the AONB with the Landscape Partnership 2. A bid is being made on and landscape. for protection of the legacy of precious flora, fauna is disturbed by the absence of provision of 'twitter' said that, although increased use is being made 3. Communication with the public. Cllr. Grandfield reach a limited section ofthe public. and 'facebook', these means only taken with those insufficient policing and a rather lenient attitude 4. Unauthorised camping on the hills. There is in tents and/or vans. who happen to be discovered sleeping on the hills and not dealt with elsewhere in the agenda. Minute 049/16 CORRESPONDENCE RECEIVED- No such correspondence had been received. Minute 050/16 ITEMS TO REPORT council arising from the resignation ofDavid Talling, formally declared the casual vacancy on the 111 1. The Clerk verge cutting from 16 May. that the Highways Dept. would commence grass 2. The Clerk announced older drivers, 'Route 60+' Road Safety Team plan to hold a presentation for 3. Publicity was given to SCC's undertook to field' contains an earth closet. Cllr. Grandfield 4. It was reported that a shed on the 'strawberry investigate and report to the next meeting. Chairman Open Discussion at the discretion of the to Cllr. Grandfield offered to meet with the Clerk 1. Retirement of the Clerk. Following brief discussion, etc. discuss arrangements for advertising, handover Next meeting MONDAY 11th JULY 2016 The Chairman closed the meeting at 9.30pm. 1/ HOLFORD PARISH COUNCIL CHAIRMAN CLERK D. TALLING P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 1DU A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 9th May 2016 by LONGSTONE, HOLFORD COMBE, HOLFORD following a site meeting at 4.00pm by Councillors. Members of the public are cordially invited to be present. AGENDA Demolition of the existing garage and replacement with a sunroom extension plus replacement of the existing rear garden room and installation of a new roof over the utility. No other business will be transacted. P. Brimson, Clerk Minutes of a meeting of the Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting of Holford Parish Council held on Monday 9th May 2016 at 4.00pm following a site visit to 'Longstone', Holford Combe, Holford AGENDA Present: Cllrs. P. Grandfield, C. Hayes, D. Salvidge. Cllr. Salvidge chaired the meeting which considered: Application 3/16/16/001: Demolition of the existing garage and replacement with a sunroom extension plus replacement of the existing rear garden room and installation of a new roof over the utility Longstone, Holford Combe, Holford Following discussion it was agreed that Holford Parish Council has no objections to the proposals contained in this application. WSC would be asked to take note of the following observations: 1. Background: It is claimed that the application site is situated within flood zone 1. Holford Parish Council understands that an amendment by the Environment Agency has removed properties in Holford from this map. No other business was transacted and the Chairperson closed the meeting. HOLFORD PARISH COUNCIL they wish, will all local residents may attend and raise any matter The ANNUAL PARISH MEETING at which is cordially in the Holford & District Village Hall. The press be held on MONDAY 9th MAY 2016 at 7.30pm invited to attend. AGENDA Apologies for absence May 2015 1. Minutes of the meeting held on Monday 11th 2. Chairman's Report 3. Any other matters raised by the public: Path Liaison Officer a] Report by Sue Edwards, Holford's Parish xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx 1 in the Holford & held on Monday 11 " May 2015 at 7.30pm Minutes ofthe ANNUAL PARISH MEETING District Village Hall. (Clerk) PRESENT: D. Talling (Chairman), P. Brimson K. Keane, D. Salvidge (Cllr.), C. Taylor, M. Young Mesdames D. Brimson, K. Hammond, G. Weed (Cllr.) P. Grandfield, S. Gunner, S. Tavner, N. Venner, Messrs. T. Ayre (CUr.), H. Davies (Cty. Cllr.) APOLOGIES: None received. those present. Cllr. D. Talling took the Chair and welcomed were taken as read having been of the meeting held on Monday 1t" May 2014 Agenda item 1. The Minutes by Mr. P. Grandfield, copies available to those present. Upon a proposal displayed on notice boards, with a correct record of show ofhands, it was agreed they·represented seconded Mr. N. Venner and supported by a that meeting. to this record of given by Cllr. Talling and a copy of it is attached Agenda item 2. The Chairman's Report was the meeting. Agenda item 3. Clerk. A copy of Parish Path Liaison Officer was read by the a] A report submitted by Sue Edwards, Holford's this report is attached to this record of the meeting. for & District Village Hall, having submitted applications b] It was reported that the Trustees of the Holford to decide what improvements can be made. grant aid, are awaiting the outcome in order The Chairman closed the meeting at 7 .45pm. Annual Parish Meeting - Monday 11th May 2015 Welcome to yet another Parish Meeting - the year has certainly flown past and a lot has happened in that time. that Before reviewing the year past I would like to thank all members of the past Parish Council for the work new they have done over the year to ensure that the Parish ofHolford is well looked after. I am sure that the members will work just as hard. We have had some sterling work done for Holford by our County to Councillor Hugh Davies and by our District Councillors Sue Goss and Chris Morgan and our thanks go them for giving so much support to Holford. Congratulations to Cllr Goss and Morgan on being re-elected for a further term as District Councillors. Philip Brimson, our Parish Clerk, has been a rock for me giving guidance and advice on a number of matters over the year and keeping all of us on the straight path. Thank you Philip. A year ago we talked about gorse bushes obscuring the view coming out of the Kilton Rd at Kilton Cross and continued to have the issue raised throughout the year. Eventually persistence paid off and after getting it the Police and and our Councillor Hugh Davies involved the gorse has now been cut. Let us hope remains cleared. Another issue being dealt with a year ago and has been going on throughout the year has been Superfast Broadband and the hope that Holford working with Kilve would ourselves be able to provide Superfast and Broadband, because BT were not even considering it for us. An enormous amount of planning was done it was considered that the project was feasible and we should go ahead. An application was made to the at Hinkley Point Community Impact Mitigation Fund. Councillors fom Holford & Kilve attended and spoke the WSC decision meeting and with help from our District Councillors Sue Goss & Chris Morgan put forward a strong case. The application was erroneously turned down even though 'we ticked all the boxes and the application was well presented'. BT, have since, put a spanner in the works by saying they would of now consider the 741 exchange for Superfast Broadband and have in fact stated that, with caveats, parts the 741 exchange will now be included in the roll out for Superfast Broadband. Kilve is still excluded. IfBT do go ahead with Superfast Broadband for 'parts of the 741 exchange' which includes Holford then it will probably be economically unviable to proceed privately. The Chairman and Vice Chairman met with Penny James, the newly appointed CEO for West Somerset Council and points were raised that were important to Holford residents. These points included : • the need for the planning classification ofHolford to be reviewed to allow us to 'grow' and not stagnate. • Connecting Somerset & Devon Broadband. • Alfoxton planning application. • Kilton Corner visibility. • the CIM Fund and application procedures. • Funding for AONB • WSC arrangements for officers between Taunton Deane and WSC. The meeting was very helpful and a report was presented to the council. The number of accidents occurring at the corner on the A39 near Hack Lane has been raised a number of times throughout the year to both the Police and the Highways authority. Maintenance issues around the village have been dealt with although some have taken longer than we had hoped. Sharing a 'Community Warden' with other villages near to us was explored but only three of the required four parishes could be found for support. This will be looked at again before the next precept setting. Area Panel meetings held at the WSC offices were attended by at two Holford Parish Cllrs who raised issues that impacted Holford. Two residents ofHolford also attended one meeting to highlight the issue of buses for children ofHOLFORD. Cllr. Hug!le,_ very helpful for this . ..!).avi4-S' The road to the problem has yet been found. residents and no resolution it as a full Alfoxton is still a worry for Holford department will not treat and the County Council Highways Alfoxton is classed as a Bridleway themselves I believe. to the pot holes in the track, by residents Action has been taken to minimise road. and thanks must go to CUr. Peter is kept in good repair is still ongoing Action to ensure the Dog Pound to find some help in this matter. Grandfield for agreeing authority, training and strimrning and would then have to attend a training course for Cllr. Keane agreed of Way open. and equipment to help keep our Rights H&S certification highlighted to the Hunt Master a disturbance in the village were regarding Hunt followers causing the police if there are any Problems Residents were informed to call be taken to help minimise disruption. the offenders. for action to any information that could pinpoint to get registration numbers or 'traffic incidents' but Hall that is being renovation project for the Village has given its full support to the in the near future. The Parish Council forward to a much improved hall and her team ofhelpers. We look driven by Mo Young applied for. already been given and funding Planning permission has through Holford. there is an increase of heavy vehicles roundabout has been started and the speed limit Washford Cross proportion of vehicles exceeding through the village with a high Speeding is also an issue is required - volunteers please. 50mph. A Speed-watch team with quite a number exceeding Ayre attended community and area and Cllr is a major action affecting our The construction ofHinkley C Holford Parish Council. Hinkley Point Forum representing the our group of Parish Councils. meetings as representative of Cllr. Ayre also attended the AONB website with a link to our own the Visit Exmoor & Quantocks Holford now has a presence on corn. Parish, holfordvillage. on regarding premises in Holford were considered and reported The A nuJllber of Planning Applications Committee for their deliberation. were referred to the WSC Planning only some strait-forward but some Hotel Marquee. This was granted continuing use of the Combe House Chris most recent one involved the Council and Cllrs. Sue Goss & by some neighbours, the Parish after strong support was expressed M organ. for Holford - £1,000 towards the cost of a Defibrillator Hugh Davies was able to alloacate use when/if Thanks go to Cllr. in the village available for immediate being ordered and will be installed this with a cabinet is ' necessary. Parish Meeting on a on the suggestion we hold the up debate over the coming year that make I would like to open ALL clubs, societies and groups Parish Council AGM and invite their hopes separate evening from the over the last year and to share live in to tell us of their activities Holford such a special place to an nibbles as well if that is allowed. future. Perhaps a few drinks to village for the so many people who contribute then I apologise but there are Ifl have missed off thanks to anyone them all. would be impossible to mention life that it anything then the floor is yours. and if anyone else wishes to contribute Thank you all for being so patient David Tailing Holford Parish Council Chairman PPLO Report for 2014/15 fallen trees or broken branches on our A fairly peaceful year weatherwise has limited the incidence of awaiting clearance from last year. Some rights of way. Though there are still several hanging branches brtAsh clearance and tidying has been carried out in Hodders Combe. After a temporary closure, due to safety Two actions pending, this time last year, have now been sorted. and returned to proper standards. fears, the bridleway behind White Cottage has finally been reinstated field on the footpath between the Dog Also two kissing gates were installed last April either side of the had completely disappeared into the Pound and Alfoxton gate. Access to a footpath in Dodington, which hedge, has also been reinstated. been reported and are awaiting A rotten plank and torn wire on t.he bridge across The Glen have investigation. Sue Edwards PPLO Holford 20th April 2015 HOLFORD PARISH COUNCIL The ANNUAL MEETING of the PARISH COUNCIL will be held on MONDAY 9th MAY 2016 in the HOLFORD & DISTRICT VILLAGE HALL at the conclusion of the Annual Parish Meeting. The press and public are cordially invited to attend. AGENDA Apologies for absence. 1. Election of Chairperson 2. Election of vice-Chairperson 3. Appointment of Planning Committee 4. Appointment of one or two representatives to sit on the Village Hall Committee 5. Appointment of Councillors with specific oversights 6. Appointment of Steward ofthe Bowling Green 7. Appointment oflnternal Auditor. 8. Declarations oflnterest and Requests for Dispensations 9. Matters of interest from SCC 10. Matters of interest from WSC 11. Public comments on agenda items only 12. Minutes of the meeting held on 14th March 2016 13. Matters arising from this meeting and not included on the agenda 14. Chairperson to Report 15. Planning- report on applications received since the last meeting 16. Finance: a] To authorise the following payments: Clerk salary March/April £262-50 expenses March/April j II-S6 AON Insurance £451-80 H&DVH- hire of hall £72-00 C. Hayes - for work to bus shelter £200-00 b] concerning the 2015-16 accounts: To receive a summary of the receipts and payments account for the year ended 31/03/16, To approve Section 1 of the Annual Return for the year ended 31103/16 =Annual Governance Statement, To approve Section 2 of the Annual Return= Statement of Accounts 17. Highway and Rights ofWay Matters -to include forthcoming follow-up meeting with a SCC Highways Engineer to discuss traffic problems in Holford. 18. Maintenance Matters -to include a discussion on the Lengthsman Project 19. Superfast Broadband in Holford, a report on the current situation. 20. AONB Report 21. Correspondence received - and not dealt with elsewhere 22. Items to Report 23. Open discussion - at the discretion of the Chairman P. Brimson, Clerk and RFO HOLFORD PARISH COUNCIL 2016 at 7 .30pm. in COUNCIL held on MONDAY 14th MARCH Minutes of a meeting ofHOLFORD PARISH the Holford & District Village Hall. S. Goss and C. Morgan PRESENT: Cty. Cllr. H. Davies, Dist. Cllrs. N. Venner, G. Weed. Cllrs. T. Ayre, P. Grandfield, D. Salvidge, of the public. Also present P. Brimson (Clerk),+ 2 members Chair, welcomed those present. CUr. Grandfield (vice-Chairman) took the APOLOGIES Cllrs. D. Talling, C. Hayes. and REQUESTS FOR DISPENSATIONS Minute 015/16 DECLARATIONS OF INTEREST No declarations or requests were made. issues including: FROM SCC Cty. Cllr. Davies highlighted Minute 016/16 MATTERS OF INTEREST extra 2% for care for the elderly 1. Council tax will be increased by 1.9% +the It could and HD is hopeful that it may prove worthwhile. 2. The 'devolution scenario' has been accepted lead to a Mayor being elected to take charge. intact for this year. 3. The Community Transport subsidy remains be updated on progress with repairs by email. 4. Potholes. The public can now to Minehead 'open' the newly completed Brean Down 5. The Chair ofNatural England will formally Path, on March 15th. section of the England Coast that no applications at Washford recently when it was reported 6. Fracking. Cllr. Davies attended a meeting have been lodged in Somerset. seems to exist. broadband, Cllr. Davies said a stalemate In reply to a question on news about superfast FROM WSC Dist. Cllr. Go ss reported: Minute 017/16 MATIERS OF INTEREST for 2017-18 can 2016-17 and it appears possible that a budget 1. Finance. A budget has been agreed for services. Thereafter the position is less clear. be produced which will provide all statutory Dist. Cllr. Morgan reported: could mean that community able to keep all of the business rate but it 1. Councils may in future be are ongoing. Discussions with central govt. representatives benefit will have to be paid out of this resource. Public comments on agenda items only in Holford. Queen. It is hoped the occasion will be marked Clelebration of 90th anniversary ofbirth ofHM Minute 018/16 MINUTES 2016 were taken as read the Parish Council held on Monday llth January 1. The minutes of the meeting of by Cllr. Salvidge accepted as a correct record upon a proposal having been circulated to CUrs., and were and seconded by Cllr. Venner, to consider a Council held on 13th February 2016 specifically 2. The minutes of a meeting of the Parish as a correct been circulated to Cllrs. and were accepted planning application were taken as read having seconded by Cllr. Venner. record on a proposal by Cllr. Salvidge and and not covered elsewhere on the agenda. Minute 019/16 MATTERS ARISING hydrants in the with compiling a list of the locations of all 1. Fire hydrants. The Clerk reported on progress the 3 hydrants and ponds located in Dodington. parish, saying he has a map with defibrillator can from Cllr. Hayes and the purchase of the 2. It was reported that £760 had been received now go ahead. reply or acknowledgement of the House. The Clerk said he had received no 3. Condition of Alfoxton be sent. Peeks. It was agreed that a reminder should letter he had written to Mrs. PC by Visit Somerset for the proposed joint meeting with Kilve 4. 'Visit Somerset' No date is yet available Cllr. Grandfield reported: Minute 020/16 CHAIRMAN TO REPORT retire during this year was announced. 1. The intention of the Clerk to will co-operate to the Chair ofKilve PC and the two councils 2. Fracking. CUr. Grandfield had spoken being lodged. in the event of an application lost to the villages. saddened by the opportunity that has been 3. Broadband. CUr. Grandfield said he is was reported via by followers of the Quantock staghounds 4. Hunting. An example of misbehaviour apology from the Secretary of the Hunt. Cllr. Hayes and led to an immediate of a 'lengthsman'. funding towards the cost of the part employ 5. Lengthsman. There is a possibility of Report on applications received: Minute 021/16 PLANNING No new applications had been received. Minute 022/16 FINANCE payments were authorised: 1. the following proposed by Cllr. Salvidge salary Jan/Feb £262-50 Clerk seconded by Cllr. Venner proposed by Cllr. Ayre expenses Jan/Feb £7-78 seconded by Cllr. Salvidge RIGHTS OF WAY MATTERS Minute 023/16 HIGHWAY and footbridge in the glen will be of Footpath WLl0/14 which forms the 1. Notice has been received that the part closed from 1st April for necessary repairs. MATTERS including BOWLING GREEN Minute 024/16 MAINTENANCE shed. the wood for the repair work is still in his 1. Bus shelter. Cllr. Ayre reported in May. that refurbishment work should be starting 2. Dog Pound. Cllr. Grandfield reported Minute 025/16 AONB REPORT fmance. DEFRA has he had attended where the key issue was The vice-Chair reported on a recent meeting landowner have each 1. 7%). Friends of Quantock and a local core funding for the next four years (+ all' guaranteed Cllr. Grandfield queried the 'one size fits has reduced its funding by 80% to £lk.. contributed £1k. WSC is needed. The ranger system is public relations and said better exposure approach to communication and when there is most activity employed rangers do not work at weekends heavily dependent on volunteers but the on the hills. HUNTING INCIDENTS AND ISSUES Minute 026/16 PROCESS FOR REPORTING in the year is proving to be (Min.020/16), the system put in place earlier As illustrated in the Chairman's Report effective. OF THE BIRTH OF HM QUEEN ELIZABETH Minute 027/16 90th ANNIVERSARY of the Parochial Church of the Parish Council would join with representatives It was agreed that representatives & District Village Hall later Management Committee of the Holford Council at a meeting of the Trustees and this event in the parish. this week to make arrangements for marking in the agenda RECEIVED- and not dealt with elsewhere Minute 028/16 CORRESPONDENCE of the Parish Council Bolton receives invitations to meetings 1. The Clerk was asked to ensure PCSO Minute 029/16 ITEMS TO REPORT part of the Park as part of a to be erected by the owner of the woodlands 1. Deer fence in Alfoxton Park. This is to better condition. strategy to return the woodland is a good safety record in the that the SSG attendees were told that there 2. SSG Report. Cllr. Ayre reported been extended to 2024. The working life of the 'B' Station has dismantling of the Hinkley Point 'A' Station. Chairman Open Discussion at the discretion of the No matters were raised. 9th MAY 2016 Next meeting= APM and APM MONDAY The meeting was closed at 8.54pm. HOLFORD PARISH COUNCIL Summary Receipts and Payments Account for the Year Ended 31 March 2016 £ RECEIPTS Precept 3665- 00 Donation - Enterprise Inns 720-00 TOTAL RECEIPTS 4385- 00 PAYMENTS insurance 437-35 salaries 1575-00 maintenance 689-20 subscriptions 74-26 miscellaneous 395-03 3170- 84 84 TOTAL PAYMENTS 3170- NOTES: 1. Bank balance at 31 March 2016: £8085-88 2. The Parish Council owns the structure of the Dog Pound, and has responsibility for the Bowling Green and Bus Shelter CASH ACCOUNT 6871 -72 Balance brought forward 01-04-15 4385- 00 Add total receipts 11256-72 3170- 84 Less total payments £8085- 88 Balance carried forward 31 - 03 - 16 P. Brimson Responsible Financial Officer HOLFORD PARISH COUNCIL A meeting of HOLFORD PARISH COUNCIL will take place on MONDAY 14th MARCH 2016 at 7.30pm in the Holford & District Village Hall. The public and press are cordially invited to attend. AGENDA Apologies 1. Declarations of Interest and Requests for Dispensations 2. Matters of Interest from SCC 3. Matters of Interest from WSC 4. Public comments on agenda items only 5. To approve the Minutes of the meetings of Holford Parish Council on 11th January 2016 and on 13th February 2016 6. Matters arising from these Minutes and not covered elsewhere on the agenda a) fire hydrants b) defibrillator project c) Alfoxton House d) Visit Somerset 7. Chairman to report 8. Planning -.report on applications received 9. Finance To approve the following payments: a. Clerk salary Jan/Feb £262-50 expenses Jan/Feb 10. Highway and Rights of Way Matters, to include: a) temporary closure of footpath WL 10/14 11. Maintenance Matters a) bus shelter 12. AONB report 13. Process for reporting hunting incidents and issues 14. 90th Anniversary of the birth of HM Queen Elizabeth 2 15. Correspondence received and not covered elsewhere in the agenda 16. Items to Report, to include: a) deer fence in Alfoxton Park 17. Open Discussion- at the discretion of the Chairman P. Brimson, Clerk HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY11 111 JANUARY 2016 at 7.30pm. in the Holford & District Village Hall. PRESENT: Cty. CUr. H. Davies, Dist. CUr. S. Goss CUrs. T. Ayre, P. Grandfield, C. Hayes, D. Salvidge, N. Venner, G. Weed. Also present P. Brimson (Clerk),+ 2 members of the public. CUr. Grandfield (vice-Chairman) took the Chair, welcomed those present and wished a 'Happy New Year' to all APOLOGIES CUr. D. Tailing. CUr. Grandfield reported that the Chairman had expressed his gratitude for the support ofthe Council in granting him leave of absence and had said that he is hopeful that he may be able to resume normal duties from the beginning of the next council year. This implications of this are that he would need to request further leave of absence from the March meeting ofthe council, and this the Cllrs. were happy to grant. Minute 001116 DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATIONS No declarations or requests were made. Minute 002116 MATIERS OF INTEREST FROM SCC Cty. Cllr. Davies highlighted issues including: I. The closure of his business at the end of this month. 2. The Southwest One contract which defines the scope of the joint venture between IBM and SCC is likely to cease soon as the savings expected have not materialised. 3. Devolution. SCC has issued a 'Statement oflntent' with regard to negotiation with the Government for devolved powers. 4. The meeting in H&DVH tomorrow of the West Somerset Car Scheme (that includes KHARS) will be facing a reduction in funding from sec. 5. Broadband. Cty. CUr. Hall claims this will be 90% finished by the end of2016. CUr. Grandfield said he considered this unlikely and disputed the data given to Cllr. Davies. On a question to Cllr. Davies about the availability of funds for local projects, he replied that there is only £250 remaining and the cut-off date for applications is in 3 weeks time. Minute 003116 MATTERS OF INTEREST FROM WSC Dist. Cllr. Goss reported: I. The council will set its budget in February and faces a 15.4% reduction on last year's amount in Government funding- equating to about £300,000. Cuts in services are inevitable and also likely to be included are increases in parking charges and the loss of free parking to 'Blue Badge' holders. 2. CIM fund. An application for £7.5k from Watchet was successful but one from the 'Prince's Trust Fund' for £700k and one from Sedgemoor Council were refused. A review of the workings of the CIM fund was presented to the WSC cabinet and most of the recommendations were accepted. Public comments on agenda items only No comments were made. Minute 004116 MINUTES I. The minutes of the meeting of the Parish Council held on Monday 9111 November 2015 were taken as read having been circulated to Cllrs., and were accepted as a correct record upon a proposal by Cllr. Ayre and seconded by Cllr. Hayes, 2. The minutes of a meeting of the Parish Council held on 7111 December 2015 specifically and only to select by vote the CUr. to put forward for election to the JAC were taken as read having been circulated to Cllrs. and were accepted as a correct record on a proposal by Cllr. Salvidge and seconded by Cllr. Hayes. Minute 005116 MATIERS ARISING and not covered elsewhere on the agenda. 1. Fire hydrants. The Clerk reported on progress with compilation of a list of sites of hydrants in the parish. 2. The Chairman spoke of the conflict of interest between walkers and bikers and cited the Mendip Hills as an example of an area with a similar problem. He will continue to work on the problem and keep Cllrs informed. 3. Bus shelter. It is hoped the necessary repair work will be done in the near future. 4. Children's Party. Cllr. Salvidge thanked the PC for its grant and said 46 children enjoyed a successful party. £70 remains to put towards a similar event in 2016. Minute 006/16 CHAIRMAN TO REPORT Cllr. Grandfield reported: 1. Fracking. Some licences for exploration in this area (which includes Hinkley Point) have been issued. Fracking is not permitted in AONB's though an AONB can be accessed from outside its boundary by underground drilling. Cllr. Ayre proposed and Cllr. Salvidge seconded that Holford PC works with Kilve PC on fracking matters- this was agreed by all Cllrs. Minute 007/16 PLANNING Report on applications received: 1. Winsors Cottage. Consent for the work to proceed has been granted. 2. Application 3/16115/006. A new application is being prepared. Minute 008/16 FINANCE 1. the following payments were authorised: Clerk salary Nov/Dec £262-50 proposed by Cllr. Salvidge seconded by Cllr. Ayre expenses Nov/Dec £59-69 proposed by Cllr. Ayre seconded by Cllr. Salvidge 2. the following payment was ratified: Children's Party- K.J. Cripwell £50-00 proposed by Cllr. Hayes seconded by Cllr. Ayre 3. Budget and precept for 2016-17. Following discussion, it was proposed by Cllr. Weed and seconded by Cllr. Ayre that Holford Parish Council sets a precept for 2016-17 of £4229-00. This was agreed without dissent. Minute 009/16 HIGHWAY and RIGHTS OF WAY MATTERS 1. Advisory notice to drivers using Back Lane. Cllr. Grandfield had met with a Highways Inspector and it had been agreed that the notice would be restored to its original position. 2. Speeding on A39. Cllr. Grandfield reported that the possibility of erecting chicanes had been raised by Somerset Highways. 3. Stowey Lane. The Highways Dept. will look at the design of signage on the 'triangle' at the north end of Holford Combe with a view to making improvements that will much reduce the high number of'turnaround' journeys up the Combe. The priority issue where Stowey Lane joins the road up Holford Combe could be dealt with by installing a 'give way' flash sign at the approach to the junction. Minute 010/16 MAINTENANCE MATTERS including BOWLING GREEN I. Confirmation of contractor for ground maintenance during 2016. Cllrs. agreed that the tender from Quantock Home & Garden Maintenance be accepted in its current form. 2. Dog Pound. Cllr. Grandfield reported that it had been necessary to get the contracts reaffirmed (because they had passed their expiry date), but this will be completed shortly. Minute 011/16 DEFIBRILLATOR PROJECT Cllr. Hayes reported he has submitted an application for the additional money needed to complete this project. Minute 012/16 PROPOSED UNION OF THE ECCLESIASTICAL BENEFICE OF DODINGTON WITH THAT OF HOLFORD. The Clerk explained that the Parish Council is a statutory consultee and read the statement which described the intention. Concern was expressed at the maintenance consequences for the PC should the burial ground at Dodington be closed. Minute 013/16 CORRESPONDENCE RECEIVED- and not dealt with elsewhere in the agenda 1. 'Visit England' publicity material. The Clerk was asked to try and arrange a visit by representatives. Minute 014/16 ITEMS TO REPORT 1. Alfoxton House and· the general condition of the House and grounds. The Clerk was asked to try and enlist help from WSC and Historic England. Open Discussion at the discretion of the Chairman Village 'Welcome' Pack. The view was expressed that this could be run effectively from the village website. 1 The meeting was closed at 9.33pm. Next meeting MONDAY 14 h MARCH 2016 HOLFORD PARISH COUNCIL Minutes of a meeting ofHolford Parish Council held on Saturday February 13th 2016 at 10.30am in The Plough Inn. PRESENT: Cllrs D. Tailing, D. Salvidge, N.Venner, C. Hayes, P. Grandfield. APOLOGIES: Cllr G. Weed DECLARATIONS OF INTEREST: €1" T. zl:¥te, Cllr D. Salvidge. Cllr Grandfield took the Chair and stated that the meeting had been convened to discuss one agenda item only, this being the Outline Planning Application Number3/16/15/010 of 29th January 2016. He also confirmed that this application had been lodged on behalf ofMr T. Ayre a Holford Parish Councillor. Minute 13/2/1 Cllr Grandfield declared that he had been approached by the residents of Glenstone Farm and Forge Cottage neighbours of the relevant land and both had lodged strong objection to the proposal. Minute 13/2/2 Following a site visit Councillors commented as follows:- A). It is disappointing to note that the Design and Access Statement refers to the "continued support and economic viability of the existing facilities at Holford including the village hall, the public house, the post office/general stores and tea room, the garage, Church and cricket field". The post office/general stores and tea room and the garage have not existed in Holford for many years therefore this element of the D and A Statement is incorrect and misleading and shows a serious lack of attention to detail in this application. B). The site area of 0.05 hectares (0.1235 acres) is far too small to contain a dwelling of the dimensions stated and include a safe access, turning area and small garden. It should also be noted there is a possibility that the site boundary with Glenstone Farm has an agreement/covenant for access to the boundary wall for maintenance purposes; if that is the case then the usable area of the site will be affected. C). The proposed entry to the site could affect access to Glenstone Farm and to other properties in Back Lane. This is a matter for Highways but does need careful consideration. D). Members thought that this development would make the area to the A39 end of Back Lane very cramped and not in keeping with the adjacent AONB/SSSI and Conservation Area. Members agreed that West Somerset Council be informed of their views. The Meeting closed at 11.25am. Councillor P. Grandfield Vice-Chairman Holford Parish Council HOLFORD PARISH COUNCIL A meeting of HOLFORD PARISH COUNCIL will take place on MONDAY 11th JANUARY 2016 at 7.30pm in the Holford & District Village Hall. The public and press are cordially invited to attend. AGENDA Apologies 1. Declarations of Interest and Requests for Dispensations 2. Matters of Interest from SCC 3. Matters of Interest from WSC 4. Public comments on agenda items only 5. To approve the Minutes of the meetings of Holford Parish Council on gth November 2015 and on ih December 2015 6. Matters arising from these Minutes and not covered elsewhere on the agenda a) mountain bikes on the Quantock Hills 7. Chairman to report 8. Planning- report on applications received 9. Finance To approve the following payments: a. Clerk salary Nov/Dec £262-50 expenses Nov/Dec To ratify the following payments: Children's Party- K.J.Cripwell £50-00 To agree the budget and precept for the financial year 2016-17 10. Highway and Rights of Way Matters 11. Maintenance Matters a) to confirm the for ground maintenance during 2016 12. Defibrillator project and the offer of help with installation from Cllr. Hayes 13. Proposed union of the ecclesiastical parishes of Dodington and Holford - notification 14. Correspondence received and not covered elsewhere in the agenda 15. Items to Report 16. Open Discussion- at the discretion of the Chairman P. Brimson, Clerk HOLFORD PARISH COUNCIL Minutes of a meeting of HOLFORD PARISH COUNCIL held on MONDAY 9th NOVEMBER 2015 at 7.30pm. in the Holford & District Village Hall. PRESENT: Cty. Cllr. H. Davies (from 7.40pm), Dist. Cllrs. S. Goss & C. Morgan Cllrs. T. Ayre, P. Grandfield, C. Hayes, D. Salvidge, N. Venner, G. Weed. Also present P. Brimson (Clerk),+ 3 members of the public. Cllr. Grandfield (vice-Chairman) took the Chair, welcomed those present and offered condolences to Mrs. J. Swash on the death of her husband Ron, who had been Internal Auditor of the Council finances for 13 years. APOLOGIES Cllr. D. Talling, Minute 073/15 DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATIONS Cllr. Salvidge declared a pecuniary interest in Agenda Item 8-planning application at Ge-Mare. Minute 74/15 MA TIERS OFINTEREST FROM SCC Cty. Cllr. Davies highlighted issues including: 1. Fire hydrants. A recent incident in Kilve has resulted in the hope that Parish Councils will identify the precise location of hydrants in their parish and visually assess their condition. 2. A £5k fund has been set up to support the ideals of the new Care Act. 3. A Home Improvement Survey will be taking place to discover those who need medical equipment. 4. In January 2016, 20 new social workers will begin a one year training programme in Somerset, 5. A review of subsidised bus services will be carried out- it is not likely to affect Holford bus services, 6. The budget for those with mental health problems in Somerset is to be reduced from £800k to £300k, 7. Information on traffic calming methods is available. Questions to Cty. Cllr. Davies: 1. Cllr. Grandfield said CDS had failed to respond to enquiries about the roll-out of superfast broadband. He understands that there is extensive corrosion in the existing wires and he would like to lmow who best to contact. 2. Speeding on the A39 through Holford. Some money may be available for Holford in 2016. Minute 075/15 MATTERS OF INTEREST FROM WSC Dist. Cllr. Morgan reported: 1. CIM funds. The application process is being reviewed and improvements can be expected, 2. Rate relief policy re: businesses. £205k of discretionary rate relief is given annually. The award, once given, continued indefinitely but, in future, will have to be applied for each year, Dist. Cllr. Goss reported: 1. Rate relief for Hinkley point. A 5 year plan is to be drawn up. 2. 100,000 litres of diesel fuel was feared to have leaked into the ground between the 'A' and 'B' stations, but the total is now thought to be much les.s Questions to the Dist. Cllrs.: 'When will construction work on the 'C' station begin? Answer: Jan/Feb 2016 Public comments on agenda items only No comments were made. Minute 076/15 MINUTES 1. The minutes of the meeting of the Parish Council held on Monday 14th September 2015 were taken as read having been circulated to Cllrs., and were accepted as a record upon a proposal by Cllr. Salvidge and seconded by Cllr. Ayre, 2. The minutes ofthe meeting ofthe Planning Committee held on 5th October2015 were taken as read having been circulated to CUrs. and were ratified by the Council as representing its views on a proposal by Cllr. Ayre and seconded by Cllr. Hayes. Minute 077/15 MATTERS ARISING and not covered elsewhere on the agenda. 1. Fire hydrants. The Clerk was asked to write to the Avon & Somerset Fire & Rescue Service .to enqu.ire as to whether it is aware of the location of the hydrants in Holford parish and whether they are fit for use. the island at the Stowey Lane ay-by. These have now been cut back and Cllr. Hayes 2. Bushes on will treat them with 'Round-up'. Minute 078/15 CHAIRMAN TO REPORT Cllr. Grandfield reported: l.Cllr. Salvidge is organising a children's Christmas Party and the Chairman proposed the Parish Council donated £50-00 towards the cost. This was unanimously agreed. 2. 'Superfast broadband'. The Chairman expressed frustration and sadness at the impression being given to the public that great things are happening when, in reality, nothing is going on. 3. Cllr. Grandfield reported on a meeting he had attended where Martock's precept was discussed. He said he was very impressed with what is being achieved. Some of this could be taken on in Holford: "we can do something about it", he said, and gave the defibrillator is an apposite example, though it is going to cost over £700 more than the grant we were given to purchase it. 4. The Quantock Hills AONB JAC elections for Parish Representatives are imminent. Cllr. Weed agreed to join with the Clerk to oversee the voting in Holford PC. Minute 079/15 PLANNING Report on applications received: 1. Ge-Mare. Cllr. Salvidge, having declared an interest, withdrew from discussion on this item. The Planning Cte. had held a site meeting with 4 Cllrs. present and a report had been submitted to the Council. Cllr. Ayre reported that sewerage will be piped to the main sewer which is nearby. Cllr. Weed proposed and Cllr. Hayes seconded that the report be accepted by the Council, and this was agreed. 2. Coach House at Alfoxton. The Chairman explained that the application is being made because occupation of the building is deemed illegal. The application is retrospective and Cllr. Grandfield said he was happy to propose that consent be given and hoped the Council would support this. Cllr. Salvidge seconded and approval was unanimous. 3. Tree works at Copse Cottage. A site meeting will be arranged. 4. Application 3/16/15/006. The Clerk was asked to check on the status of this application. Minute 080/15 FINANCE 1. the following payments were authorised: Clerk salary Sept/Oct £262-50 proposed by Cllr. Salvidge seconded by Cllr. Hayes expenses Sept/Oct £10-56 proposed by Cllr. Salvidge seconded by Cllr. Hayes 2. the following payment was ratified: QH&GM ground maintenance work £163-00 proposed by Cllr. Ayre 1"...- Z- i-"'12. seconded by Cllr. Salvidge 3. The appointment of Mr. T. Tennant, Woodlands Farmhouse, Holford as Internal Auditor to the Council for the year ending 31 si March 2016 was confirmed upon a proposal by Cllr. Ayre and seconded by Cllr. Salvidge. 4. Consideration of budgeting for the future. Cllr. Grandfield outlined his vision for planned increases in the precept so that the Council has the resources to do more for the residents of the parish. He considered that about £700-00 increase per annum would make a significant difference. Dist. Cllr. Goss said that these increases could be used as match funding in grant applications. Cllr. Hayes said he would make up the shortfall of £700-00 for the defibrillator from his award- he was warmly thanked for this. Minute 081/15 HIGHWAY and RIGHTS OF WAY MATTERS 1. WSC provision of20kg bags of de-icing material for self-help. Cllr. Ayre offered to collect on 21 si Nov. 2. Speeding on A39. Cllr. Grandfie1d said he has arranged a site meeting during next week to discuss this issue. 3. Moving the advisory sign in Back Lane back to its former position. Cllr. Grandfield will request this. Minute 082/15 MAINTENANCE MATTERS including BOWLING GREEN 1. Consideration of responses to tenders for ground maintenance in 2016. On a proposal by Cllr. Ayre and seconded by Cllr. Hayes it was agreed to ask for a quote from QH&GM for cutting the verges adjacent to the A39 between the last buildings in the village and the Stowey Lane lay-by, with a view to accepting this tender. Minute 083/15 DEFIBRILLATOR PROJECT Cllr. Hayes was thanked for his generous contribution which now makes the project achievable. Minute 084/15 MOUNTAIN BIKES ON THE QUANTOCK HILLS Some walkers are becoming anxious about walking on the Hills due to the large numbers of mountain bikes that are using even the narrow pathways. The Chairman said he was aware that a group of 50 cyclists were on the Hills yesterday. Cllr. Salvidge said the Commoners Association are also exploring what can be done to restrict the cyclists to certain tracks; she suggested writing to Chris Edwards of the AONB, with a copy the Natural England. Cllr. Grandfield undertook to pursue this. Minute 085/15 CORRESPONDENCE RECEIVED- and not dealt with elsewhere in the agenda There was no such correspondence. Minute 086/15 ITEMS TO REPORT 1. It was agreed that Council would meet on 11101 ; 14/03 ; 09/05 ; 11107; 12/09; 14/11 during 2016 2. Poles 13 & 1'4 (around the Bowling Green) have a covering of foliage which will be removed by Western Power. 3. Cllr. Aye gave a brief report of a recent SSG meeting at which the safety record of the Station was said to be very good. 4. Cllr. Ayre apologised for missing the last meeting of the Community Forum but he had not received notice. 5. Cllr. Ayre reported that a talk on pied fly catchers was given at the recent meeting of the JAC. 6. Cllr. Grandfield said the Dog Pound will be 'signed off' any day now. 7. Cllr. Grandfield said it was very likely he would not be able to attend the January meeting of the Council. He also thought it unlikely that Cllr. Talling would be able Chair the meeting. Open Discussion at the discretion of the Chairman 1. Bus shelter. This will be repaired in the near future. 2. Fire hydrants. Mrs. C. Taylor said she knows where they are located. 3. It was suggested the hydrants could be coated with a paint containing a 'luminous' additive. The meeting was closed at 9.30pm. Next meeting MONDAY 11 111 JANUARY 2016 HOLFORD PARISH COUNCIL 111 Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 7 DECEMBER 2015 at 2.00pm. in closed session at Combe House Hotel, by kind invitation ofCllr. Weed. PRESENT: Cllrs. C. Hayes, D. Salvidge, D. Tailing, N. Venner, G. Weed. Also present P. Brimson (Clerk). Cllr. Tailing took the Chair, welcomed those present and explained that there was only one item on the agenda, namely to cast a vote determine which councillor should receive the endorsement of the council to stand as a Parish Representative for a seat on the Quantock Hills Joint Advisory Committee. As papers giving the reasons for applying together with relevant skills and experience of the two candidates, had been circulated, the Chairman said no discussion was necessary. A paper vote was then taken with votes counted by the Clerk and checked by Cilr. Weed. Three votes were cast in favour ofCllr. Grandfield and two votes were cast in favour of Cllr. Ayre. The Chairman announced that Cllr. Grandfield's name would therefore be put forward as Holford Parish Council's candidate. Cllr. Tailing then declared the meeting closed. HOLFORD PARISH COUNCIL A meeting of HOLFORD PARISH COUNCIL will take place on MONDAY gth NOVEMBER 2015 at 7.30pm in the Holford & District Village Hall. The public and press are cordially invited to attend. AGENDA Apologies 1. Declarations of Interest and Requests for Dispensations 2. Matters of Interest from SCC 3. Matters of Interest from WSC 4. Public comments on agenda items only 5. To approve 1 the Minutes of the meetings of Holford Parish Council on 14 h September 2015 1 and on 5 h October 2015 6. Matters arising from these Minutes and not covered elsewhere on the agenda 7. Chairman to report 8. Planning- report on applications received 9. Finance To approve the following payments: a. Clerk salary Sept/Oct £262-50 expenses Sept/Oct f ID-J't To ratify the following payments: Maintenance- QH&GM £163-00 To approve the appointment of Mr. T. Tennant as Internal Auditor To give preliminary consideration to budgeting for the future 10. Highway and Rights of Way Matters a) WSC provision of 20kg bags of de-icing material for self help. b) Speeding on the A39- to consider possible approaches to the problem. 11. Maintenance Matters a) to consider responses to invitations to tender for ground maintenance during 2016 12. Defibrillator project and the offer of help with installation from Cllr. Hayes 13. Mountain bikes on the Quantock Hills 14. Correspondence received and not covered elsewhere in the agenda 15. Items to Report a) to agree dates for meetings of the Council during 2016 16. Open Discussion- at the discretion of the Chairman P. Brimson, Clerk HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 14 111 SEPTEMBER 2015 at 7.30pm. in the Holford & District Village Hall. PRESENT: Cty. CUr. H. Davies, Dist. Cllr. C. Morgan Cllrs. T. Ayre, P. Grandfield, C. Hayes, D. Salvidge, N. Venner Also present P. Brimson (Clerk),+ 10 members of the public. Cllr. Grandfield (vice-Chairman) took the Chair and welcomed those present. APOLOGIES Dist. Cllr. S. Goss, Cllrs. D. Talling, Cllr. Grandfield said the Chairman is presently unable to attend evening meetings and he would like to suggest that councillors consider granting him dispensation from attendance at evening meetings of the council for the remainder of this calendar year. CUr. Ayre said that if that was a proposal then he was happy to second it. This was approved with unanimity and councillors extended their best wishes to the Chairman and his wife. Minute 060/15 DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATIONS No declarations or requests were made. Minute 61/15 MATTERS OF INTEREST FROM SCC Cty. Cllr. Davies highlighted issues including: 1. West Somerset Slinky accessible bus service is available to those eligible on Mondays & Wednesdays. 2. Speed on the approach to Carhampton from the east on the A39 is now restricted to 40mph. 3. The Fire & Rescue Service experienced difficulties in fmding and then using water from a fire hydrant when attending a serious domestic fire in Kilve recently. Many hydrants are now obscured and Parish Councils are urged to 'adopt' a fire hydrant and maintain its surroundings. 4. The Health & Wellbeing budget is restarting shortly. 5. Ideas for highway improvements are welcomed but a maximum of3 projects paper area are permitted. 6. The Scrutiny Cte. is looking at alleged changes in criteria relating to applications for CIM funds by PC's. Minute 062/15 MATIERS OF INTEREST FROM WSC Dist. CUr. Morgan reported: 1. Application for CIM funds. Some have been turned down because, at present, there is lin1ited impact due to an absence of activity at the site. The impact will be felt when construction work starts in earnest and prospective bidders for funds are advised to delay reapplication until there is demonstrable impact. The view was put to CUr. Morgan that 'impact' should not be the only consideration when projects are considered. 2. Work on the 'C' station at Hinkley Point is likely to re-start in January 2016. 3. WSC fmances. The reduction in the business rate for Hinkley 'B' will have a significant impact on the operational freedom of the council. Public comments on agenda items only Issues relating to hunting on the Quantocks: A member of the public spoke about hunt followers on 'Quad' bikes, some of which did not have visible registration plates. When the hunt was in the locality ofHolford, these bikes could pass through the village on as many as 6 occasions. There have been 4 minor accidents recently involving motor vehicles, and both residents and visitors (who often include children) are at risk. Nick Gibbons (Chairman of the Quantock Staghounds and attending as a member of the public) said he accepts responsibility for followers of his hunt and will do everything he can to ensure good behaviour on their part. Any evidence that could be supplied would help him to confront those misbehaving. Steve Willis (Chairman of the West Somerset Vale Foxhounds and attending as a member of the public) voiced his agreement and also said he will do all he can to take up any issues brought to him and instil good behaviour in his followers. Cllr. Grandfield thanked Mr. Gibbons and Mr. Willis, and Mr. Weir (Master of the West Somerset Vale Foxhounds) for attending and said that maybe a forum could emerge and establish a code of behaviour from the co-operative spirit shown. The importance of distinguishing between the two hunts involved was also emphasised. Cllr. Hayes offered to liaise between the villagers and the two hunt organisations; he would be happy to have this offer publicised in Holford News & Views. Minute 063/15 MINUTES The minutes of the meeting of the Parish Council held on Monday 13 111 July 2015 were taken as read having been circulated to Cllrs., and were accepted as a correct record upon a proposal by Cllr. Ayre and seconded by Cllr. Salvidge Minute 064115 MA TIERS ARISING and not covered elsewhere on the agenda. 1. WiFi at the Village Hall. CUr. Salvidge reorted that the Management Cte. of the Village Hall had agreed to enter into a contract to instal WiFi at a cost of £150 +VAT. Cllr. Ayre proposed the Parish Council gives £100-00 towards the installation; Cllr. Hayes seconded and this was approved. Minute 065/15 CHAIRMAN TO REPORT CUr. Grandfie1d reported: 1. Defibrillator. Following discussion, it emerged that the preferred location for the defibrillator is the Plough Inn. Cllr. Hayes will confirm there are no difficulties in the way of accommodating this. 2. Apparent lack of an organised response following unplanned closure of sections ofthe A39. Cllr. Grandfield is pursuing this issue and will report to the next meeting of the council. 3. Cllr. Ayre was thanked for cutting up the tree branch that T.P. Salvidge had removed from the Bowling Green plantation. Another branch was reported as requiring attention. 4. The post box on the verge outside 'Honeymead' is reported as needing to be painted. 5. Cllrs. Ayre and Hayes will revisit the bus shelter to identify exactly how much much cladding must be replaced. Cllr. Ayre will donate the timber and the repair work will only involve labour costs Minute 066115 PLANNING Cllr. Salvidge introduced comment on applications: 1. Application 3/16115/006 (on behalf of Lady Gass). Removal of condition 1 and variation of condition 3 on planning permission 3/16/15/001 in order to retain the widened access to facilitate access for farm machinery. Moorhouse Distribution Site, Kilton Lane. Cllr. Ayre declared an interest but explained the background to the application. It was agreed to arrange a site visit. f!p Minute067S/15 FINANCE 1. the following payments were authorised: Clerk salary July/ Aug £262-50 proposed by Cllr. Salvidge seconded by Cllr. Hayes expenses July/Aug £14-75 proposed by CUr. Savidge seconded by CUr. Hayes T.P.Salvidge tree works at Bowling Green £150-00 proposed by Cllr. Ayre seconded by CUr. Hayes 2. the following payment was ratified: QH&GM ground maintenance work- inv. 2706£163-00 proposed by Cllr. Ayre seconded by Cllr. Hayes Minute 68/15 HIGHWAY and RIGHTS OF WAY MATTERS 1. Stowey Lane. Four accidents have occurred in the last three months where the lai).e joins the road to Ho Iford Combe. Priority needs to be established and signage put in place. Cllr. Grandfield said a site meeting is in process of being arranged. 2. Turn-arounds in Holford Combe. Cllr. Grandfield said he counted 19 turn-arounds in a 1.5 hr. Period recently. Improvement in the signage might reduce this unnecessary traffic in the Combe. Minute 069/15 MAINTENANCE MATTERS including BOWLING GREEN 1. Dog Pound. Cllr. Grandfield reported that documents applying for £9 000-00 grant are presently with the Scrutiny Cte. ofthe Council 2. Ground maintenance for 2016. Various sites were identified so that invitations to tender could be sent out. Minute 070/15 HUNTING ISSUES IN AND AROUND HOLFORD Cllrs expressed satisfaction with the way the discussion had proceeded and Cllr. Hayes was thanked for volunteering to act for the community in liaising with hunt officers if/when necessary. Minute 071/15 CORRESPONDENCE RECEIVED- and not dealt with elsewhere in the agenda 1. Freedom of Information request. The Clerk reported on the request for information about the structure of the council from a group called 'Making Parishes Better Places'. An appropriate response had been made. Minute 072/15 ITEMS TO REPORT 1. Broad band matters. Cllr. Grandfield presented a report, a copy of which is annexed to Open Discussion at the discretion of the Chairman Bushes on the island at Stowey Lane lay-by. These will be attended to. 111 2015 The meeting was closed at 9 .20pm. Next meeting MONDAY 9 NOVEMBER HOLFORD PARISH COUNCIL Minutes of a meeting of the Planning Committee held on 5th October 2015 at 2.00pm at Ge-Mare Farm Holford TA5 1DU Present: Cllrs.T. Ayre, D. Tailing, C.Hayes, N. Venner, P.Grandfield. In Attendance. Mr A. Salvidge and Mr T. Salvidge. (Part-time). Councillor T. Ayre took the Chair and stated that the meeting had been convened to discuss Planning Application 3/16/15/007 Erection of Agricultural Workers Dwelling and invited the applicants Mr A and Mr T Salvidge to explain the reasons, positioning and design of the application, they then left the meeting. Ge-Mare Farm is a thriving family run farm and agricultural/equine supply business. The business is an important local employer and provides a much used "shop" service to the local community. The proposed dwelling is intended to be for the use of a family member who is taking increased responsibilities within the business and needs to be resident on site. Members agreed tha·t Planning Permission should be granted and the West Somerset Council be informed accordingly but the following points were made: - The proposed dwelling is on an incline and therefore management and drainage of "run-off' water will be important. There is an 11KVA? Electricity supply pole and transformer directly in front of the proposed dwelling. What arrangements will be made for foul sewage disposal in view of the sloping nature of the site. The meeting closed at 2.45pm. Cllr Grandfield agreed to ta the Minutes. 741 BROADBAND REPORT AUGUST/SEPTEMBER 2015 Despite the current media hype in respect of "Superfast Broad band" we are still uncertain as to the outcome of the "new" phase 2 of "Superfast" roll out for this area. It has been impossible, so far, to obtain any sensible information from CDS regarding the definitive plan for our area. I have been in contact with other groups who are in the same position as us, in particular those who started their own self funded schemes. Once we know where there is to be no "Superfast Broadband" it may be possible to develop a new scheme. The main fibre cable is wending its way to the 741 Exchange and had reached the Parish Boundary (Shervage end) last week. I am sorry that information is so sparse but I think that the CDS/BT tactic at present is to say as little as possible and confirm nothing. You may be aware that the Department of Culture Media and Sport has launched yet another enquiry in to "UK Superfast Broad band Delivery". All of this "stuff'' is extremely frustrating to us all but we shall continue to try and obtain the plain truth and some common sense from CDS alongside looking to develop our own strategy to deal with the inevitable failure of CDS to provide for all. Peter Grandfield September 2015. HOLFORD PARISH COUNCIL A meeting of HOLFORD PARISH COUNCIL will take place on MONDAY 14th SEPTEMBER 2015 at 7.30pm in the Holford & District Village Hall. The public and press are cordially invited to attend. AGENDA Apologies 1. Declarations of Interest and Requests for Dispensations 2. Matters of Interest from SCC 3. Matters of Interest from WSC 4. Public comments on agenda items only 5. To approve the Minutes of the meeting of Holford Parish Council on 13th July 2015. 6. Matters arising from these Minutes and not covered elsewhere on the agenda 7. Chairman to report 8. Planning- report on applications received 9. Finance To approve the following payments: a. Clerk salary July/August £262-50 expenses July/August b. T.P. Salvidge - tree works on Bowling Green £150-00 To ratify the following payment: Maintenance- QH&GM invoice 2706 £163-00 10. Highway and Rights of Way Matters 11. Maintenance Matters a) To identify the areas for ground maintenance during 2016 12. Hunting and Hunt followers in and around Holford- a discussion 13. Correspondence received and not covered elsewhere in the agenda a) Freedom of Information request b) Notice of submission of WSC Local Plan 14. Items to Report 15. Open Discussion- at the discretion of the Chairman P. Brimson, Clerk ,, HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 13th JULY 2015 at 7.30pm. in the Holford & District Village Hall. PRESENT: Cty. Cllr. H. Davies, Dist. Cllr. S. Goss Cllrs. T. Ayre, P. Grandfield, C. Hayes, D. Salvidge, G. Weed Also present P. Brimson (Clerk),+ 3 members of the public. Cllr. Grandfield (vice-Chairman) took the Chair and welcomed those present. APOLOGIES Dist. Cllr. C. Morgan, Cllrs. D. Talling, N. Venner Minute 046/15 DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATIONS No declarations or requests were made. Minute 4 7/15 MATIERS OF INTEREST FROM SCC Cty. Cllr. Davies highlighted issues including: 1. The recently appointed Children's Officer has made an encouraging start. 2. Superfast broadband. The failure of CDS to agree a contract for Phase 2 is very disarpointing. 3. The B3190 road from Washford Cross to Five Bells will be open from today until 6t' September 2015. 4. Applications for money from the Flood Mitigation Fund are required by 27th July 2015. 5. SCC Chairman's Award. Nominations for this annual award are invited. Minute 048/15 MATTERS OF INTEREST FROM WSC Dist. Cllr. Goss reported: 1. Council Tax Rebate Scheme. A consultation for this very necessary service is on the WSC website 2. Hinkley Point 'A' station. The reduction in business rate by £350k consequent on decommissioning will have a significant impact on WSC fmances. 3. Taunton Deane/West Somerset Councils' amalgamation. This is now in Phase 2 of the scheme and will concentrate on integration of services. Public comments on agenda items only No comments were made. Minute 049/15 MINUTES 1. The minutes of the meeting of the Parish Council held on Monday 11th May 2015 were taken as read having been circulated to Cllrs., and were accepted as a correct record upon a proposal by Cllr. Ayre and seconded by Cllr. Salvidge 2. The minutes of a meeting of the Parish Council held on 1st June 2015 to discuss an application for planning consent at Mayfield were also taken as read and accepted as a correct record upon a proposal by Cllr. Ayre and seconded by Cllr. Hayes. Minute 050/15 MATTERS ARISING and not covered elsewhere on the agenda. 1. Hinkley Point Forum. Cllrs. requested that details of forthcoming meetings be made available. Minute 051115 CHAIRMAN TO REPORT Cllr. Grandfield reported: 1. Defibrillator. The Chairman is seeking approval the SW Ambulance Service for a defibrillator with protective case costing £1300. . 2. 'Your Somerset'. Cllr. Grandfield deplored the triviality of items given publicity in the recent copy. 3. Proposed memorial seat for Karen Keane on the Bowling Green. In discussion, concerns were expressed about the issue of setting a precedent with a seat on the Bowling Green. Cllr. Grandfield undertook to convey the views of the Council to the person who had made the request. 4. The Council wished it to be placed on record that Karen Keane had made a significant contribution both to the work of the council and to other organisations concerned with life in Holford. Minute 052/15 PLANNING Cllr. Salvidge introduced comment on applications: 1. Application 3/16115/004 Provision of on-site parking at 'Mayfield'. Comments as per minutes. 2. A request for support from the Parish Council by owners of part of the Coach House at Alfoxton who are anxious to stop further deterioration of Alfoxton House. As this is a (partly) listed building, WSC could insist on repairs, or put necessary work in hand and recover the cost afterwards. It was agreed to send a letter to the Conservation Officer with a copy to the WSC Enforcement Officer. Minute 053/15 FINANCE 1. the following payments were authorised: Clerk salary May/June £262-50 proposed by Cllr. Salvidge seconded by Cllr. Ayre expenses May/June £41-69 proposed by Cllr. Ayre seconded by Cllr. Hayes 2. WSC- cost of uncontested election £100-00 proposed by Cllr. Ayre Seconded by Cllr. Weed Minute 054/15 HIGHWAY and RIGHTS OF WAY MATIERS accidents was discussed and Cllr. 1. The traffic chaos resulting from closures of the A39 following recent meeting. Grandfield undertook to follow up this matter at the next Area Panel that maintenance is the responsibility 2. Poor condition of the track in Hodders Combe. It was confirmed of the owner. GREEN Minute 055/15 MAINTENANCE MATTERS including BOWLING to sign an agreement. 1. Dog Pound. Cllr. Grandfield reported that all parties are now ready was agreed and Cllr. Grandfie1d 2. Village tidiness. The need for improving the overall appearance undertook to see what he can 'put together' and report back to the Council. a contact and report to PG. 3. Bus shelter. Cllr. Hayes agreed to discuss the work to be done with to organise this. 4. Need for a village 'walkabout' by Cllrs. Cllr. Grandfield agreed Minute 056/15 'TOP FIVE PARISH PRIORITIES' business, but took part in discussion. Cllr. Ayre declared a possible interest in connection with his campsite priorities might best be achieved if this Following the discussion it was agreed that the identification of specific was done immediately following the planned 'walkabout'. Minute 057115 WiFi AT THE VILLAGE HALL :. facilities at the Hall had been received A request for assistance with the setting up and/or running costs ofWiFi but asked that the PC representatives from the Trustees and Management Cte. It was agreed to defer a decision scheme and report back to the council on the Management Cte. find out more about the viability of the proposed elsewhere in the agenda Minute 058/15 CORRESPONDENCE RECEIVED- and not dealt with No items received. Minute 059/15 ITEMS TO REPORT which is annexed to these minutes. 1. Broadband matters. Cllr. Grandfield presented a report, a copy of for EDF CIM funds. Cllr. Grandfield said 2. Application by the Trustees of the Holford & District Village Hall down they seemed to be spurious, and he was concerned about the reasons given for the application being turned this is disappointing. will be shut down. Consideration is 3. SSG Report. Cllr. Ayre reported that by 2028 all12 Magnox reactors contaminated material. Hinkley Point 'B' being given to the use of divers to enter the ponds in order to retrieve its 40 year life. station has a good record with no generating time lost for accidents over he had recently attended this in place of 4. SCC Joint Advisory Cte. on the AONB. Cllr. Grandfield reported attended (9 attendees) but the reports Cllr. Ayre (a parish representative). He had found the meeting to be poorly of trying to balance the demands of presented (on bats, adders and dormice), were fascinating. The necessity Commoners and visitors were clearly apparent. Open Discussion at the discretion of the Chairman Council to the Chairman and his wife. There was unanimity in the decision to pass on the good wishes of the 1 Next meeting MONDAY 14 h SEPT The meeting was closed at 9.30pm. 741 BROADBAND CAMPAIGN UPDATE JULY 2015 'ere we go again! There have been significant developments since my last report in that Connecting Devon and Somerset (CDS) have failed to agree on a contract for the £35m Phase 2 of the Superfast Broadband Roll Out. CDS and Broadband UK (BDUK the Government Agency for Broadband) said that negotiations failed because BT could not meet the CDSIBDUK Superfast Broadband target of 95o/o coverage by 2017, also, BT's best offer does not meet the public value for money standards required under Section 151 of the Local Government Act. Finance Officers who have a fiduciary duty to tax-payers said that the offer was high risk! After seeking further clarification from BT, CDS have decided to re-issue the tender for this work under open procurement rules. To me this whole saga now has a distinct smell of "rotting fish". The local authorities involved have all said bow sorry they are to local residents that a contract could not be agreed as though an open tender will be the cure-all for the problem. Any new contractor will have to follow the BT system of using the telephone exchange to copper telephone wires for broad band delivery because of the cost parameters placed upon Phase 2 which were based upon BTs own calculations; if they do not and use "fibre to .the door technology" a better future proofed system would result but it would be more expensive than the £35m available for the contract. There will also be a potential "mishmash" of systems. Perhaps you can see that a more expensive best offer contract under the "new deal" would probably mean a reversion to BT who would then achieve their own time objective etc. or am I just an old "cynic" (answers to my email!). So what do we do? Firstly we re-visit our own plan with our advisers and see if we can develop something different for us again. We can also talk to WSC and see if there is any way in which we can "club up" with other Parish Councils to run our own WSC system. You can all help by writing to WSC Councillors and Hugh Davies our County Councillor complaining about this "total shambles" Your Parish Council will continue to place extreme pressure on WSC and CDS to reach an effective conclusion. Peter Grandfield 3rd July 2015 HOLFORD PARISH COUNCIL A meeting of HOLFORD PARISH COUNCIL will take place on MONDAY 13th JULY 2015 at 7.30pm in the Holford & District Village Hall. The public and press are cordially invited to attend. AGENDA Apologies 1. Declarations of Interest and Requests for Dispensations 2. Matters of Interest from SCC 3. Matters of Interest from WSC 4. Public comments on agenda items only 5. To approve Minutes of the meeting of Holford Parish Council on 11th May 2015 and on Monday 1st June 2015. 6. Matters.. arising from these Minutes and not covered elsewhere on the agenda 7. Chairman' to report 8. Planning, report on applications received 9. Finance a) To approve the following payments: a. Clerk salary May/June £262-50 expenses May/June 4-t-.67> b. wsc uncontested election 2015 cost £100-00 10. Highway and Rights of Way Matters 11. Maintenance Matters 12. Top Five Parish Priorities- information re: Planning Obligations at WSC 13. WiFi at the Village Hall-to discuss possible PC assistance 14. Correspondence received and not covered elsewhere in the agenda 15. Items to Report: a) Broadband matters (PG) b) Holford & District Village Hall Cl M Fund application 16. Open Discussion- at the discretion of the Chairman P. Brimson, Clerk HOLFORD PARISH COUNCIL 2015 Minutes of the Annual Meeting ofHOLFORD PARISH COUNCIL held on MONDAY 11th MAy immediately following the Annual Parish Meeting in the Holford & District Village Hall. PRESENT: Cty. Cllr. H. Davies. Cllrs. T. Ayre, P. Grandfield, D. Salvidge, D. Tailing, G. Weed Also present P. Brimson (Clerk),+ 5 members of the public. Cllr. Tailing took the Chair, welcomed those present. APOLOGIES: Chris Hayes. Minute 028115 ELECTION OF CHAIRPERSON proposed After all Councillors had signed their 'Declaration of Acceptance of Office' forms, Cllr. Grandfield seconded the that Cllr. Tailing be Chairman. Cllr. Tailing said he would be willing to take office and Cllr. Weed duly signed proposal. As no other proposals were made, Cllr. Tailing declared himself elected as Chairman. He the Declaration of Acceptance of Office. Minute 029115 CO-OPTION OF NEW COUNCILLORS Karen Keane withdrew as a candidate and therefore, as the number of those willing to serve as councillors the Council equalled the number of vacancies, the Chairman declared Nigel Venner and Chris Hayes elected to given an Cllr. Venner signed a 'Declaration of Acceptance of Office' form and took his seat. Cllr. Hayes had apology for his absence. Minute 030115 ELECTION OF VICE CHAIRPERSON no other Cllr. Grandfield was elected upon a proposal by the Chairman and seconded by Cllr. Weed, there being nominations. Minute 031/15 APPOINTMENT OF PLANNING COMMITTEE a The Chairman explained that it was useful if all CUrs. are members ofthe planning committee and that Cllrs. Chairperson be appointed to co-ordinate the council's response to applications for planning consent. be Chair of present agreed to be members of the planning committee and Cllr. Ayre proposed that Cllr. Salvidge the Committee; this was seconded by Cllr. Grandfield and carried. Minute 032/15 APPOINTMENT OF REPRESENTATIVES TO SERVE ON THE MANAGEMENT COMMITTEE OF THE HOLFORD & DISTRICT VILLAGE HALL Cllrs.Salvidge and Weed agreed to represent the Parish Council on this committee. Minute 033/15 APPOINTMENT OF COUNCILLORS WITH SPECIFIC OVERSIGHTS 1. Highways and Rights of Way - Cllrs. Ayre and Grandfield volunteered for this 2. Maintenance overseer- Cllr. Grandfield undertook to do this 3. Representing the PC on the Hinkley Point SSG Cte.- Cllr. Ayre, with Cllr. Grandfield as reserve 4. Representing the PC at meetings of the Hinkley Point Forum- Cllr. Ayre (Cllr. Grandfield as reserve) 5. Attendance at the WSC Area Panel meetings- all Cllrs. are welcome to attend watchful 6. Steward of the Holford Bowling Green- Jeremy Anderson, if he is willing to continue keeping a eye on the Green. Minute 034/15 APPOINTMENT OF INTERNAL AUDITOR TO THE PARISH COUNCIL after Mr. R. Swash had indicated to the Chairman that he did not wish to be reappointed as internal auditor were . serving the Council in this capacity ever since internal auditing was introduced in 2002. Councillors ensure th1s unanimous that he be thanked for the years of service he has given to the Council. The Clerk would was done and that he be given the best wishes of the Council during his retirement. Minute 035/15 DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATIONS No declarations of interest or requests for dispensations were made. Cty. Cllr. Davies reported: Minute 036/15 MATTERS OF INTEREST FROM SCC 1. Today is 'Somerset Day' . .. 2. The Cty. Cllr. who had overseen matters relating to the West Somerset railway no longer has this rec1p1ents. 3. The new Care Act came into effect on 1st April and it is hoped the reforms will benefit carers and in Holford which is within 3 4. Library Service. The mobile library will be stopping at Hilltop, Kilve but not miles ofNether Stowey and not eligible under the new guidelines. to a 'subsidised' route and SCC 5. No. 16 Bus Service. This is described as an 'economic' route as compared has no control over whether stops are 'request' stops or 'timed' stops. exchange area only. 6. Superfast broadband. BT now promises upgrading to some parts of the 741 asked to pass a request to Concerning the gorse on the A39 verge near Kilton Cross, Cty. Cllr. Davies was Somerset Highways to spray the stumps so there is no repeat of the growth. Minute 037/15 MATTERS OF INTEREST FROM WSC and Morgan had been re-elected. No matters had been forwarded but the Chairman announced that Cllrs. Goss Public comments on agenda items only: No comments were made. Minute 038/15 MINUTES 1 " 2015 were taken as read having The minutes of the meeting of the Parish Council held on Monday 9 March by Cllr. Ayre and seconded by been circulated to CUrs. and were accepted as a correct record upon a proposal Cllr. Salvidge. Minute 039/15 MA TIERS ARISING and not covered elsewhere on the agenda. There were no matters arising that would not be covered within the agenda. Minute 040/15 CHAIRPERSON TO REPORT work of the Council. Cllr. Tailing said he had nothing to add to the report he had given earlier on the Minute 41/15 PLANNING Cllr. Grandfield reported: 1. No permission was needed for work proposed at Woodlands Edge. Minute 042/15 FINANCE 1. the following payments were authorised: Clerk salary March/April £262-50 proposed by Cllr. Ayre seconded by Cllr. Salvidge expenses March/April £10-56 proposed by Cllr. Salvidge seconded by Cllr. Ayre AON insurance premium £437-35 proposed by Cllr. Ayre seconded by Cllr. Grandfield SALC subscription for 2015-16 £74-26 proposed by Cllr.Ayre 6t(-ft:Cf(. seconded by Cllr. Salvidge , c. - 2. concerning the 2014-2015 accounts: J?.....ll-w ended 31-03-15 as a] Council received a summary of the receipts and payments account for the year by Cllr. Venner published and circulated; this was proposed by Cllr. Grandfield and seconded to approve Section 1 of b]. Upon a proposal by Cllr. Weed and seconded by Cllr. Salvidge it was resolved · the Annual Return for the year ended 31-03-15. to approve Section 2 of the c] Upon a proposal by Cllr.Ayre and seconded by Cllr. Salvidge, it was resolved Annual Return(= Annual Governance Statement) for the year ended 31-03-15. Minute 043/15 HIGHWAY and RIGHTS OF WAY MATTERS House are incorrect. 1. It was reported that the signage of road diversions adjacent to the Counting Area Panel meeting. 2. State of A39 at the corner near Hack Lane. This will be raised at the next Minute 044/15 MAINTENANCE MATTERS including BOWLING GREEN has been accepted by 1. Dog Pound. Cllr. Grandfield reported that the 12 year licence he has negotiated the next two months. Wessex Water and Stephen Lees. He hopes we shall have legal access within ITEMS TO REPORT Minute 045/15 1 1. Cllr. Grandfield will attend the Area Panel meeting on 9 " June. Service will cost 2. The Chairman reported that the type of defibrillator recommended by the Ambulance £2,500. Attempts will be made to raise locally the additional funding needed. attached to these minutes. 3. Broadband issues. Cllr. Grandfield presented an update, a copy of which is The Chairman closed the meeting at 9.05pm. ·- 741 BROADBAND CAMPAIGN UPDATE MAY 2015 In my last report I stated our dissatisfaction with the performance of the CIM Obligations Board in respect of our CIM Application and that it was our intention to re-apply immediately with the same proposition. However following discussions with EDF and West Somerset Council we have decided to wait whilst Somerset County Council decide upon the the Phase 2 funding of Connecting Devon and Somerset; this decision is imminent. Also there will be some changes to the CIM Obligations Board as result of the WSC Local Election and further input from EDF. I stated in my last report that the significant problem that we now face is our ability to keep potential "funders" interested as a result of CDS!BTs constantly changing installation position on the CDS area e.g. the 741 Exchange is now in the process of an upgrade to enable "Superfast Broad band" (five months ago BT stated that this would never happen!). We believe that our original concept of "fibre to the door" of all 741 exchange users is now probably unviable due to the likely general acceptance of the "BT Offer". However the central Kilve area remains excluded from the CDS programme, this may change following the Somerset County Council decision on Phase 2 Funding, if it does not then we will certainly have to consider how we might deal with Kilve and other outlying areas of the 741 Exchange, again, this might mean a separate project for us and perhaps a different application to the CIM Fund. In conclusion thank you for your support and please watch this space! Peter Grandfield 7th May 2015. HOLFORD PARISH COUNCIL CHAIRMAN CLERK D. TALLING P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 lDU A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 1st JUNE 2015 by MAYFIELD, FRONT LANE, HOLFORD following a site meeting at 7.00pm by Councillors. Members of the public are cordially invited to be present. AGENDA Provision of on-site parking at Mayfield No other business will be transacted. P. Brimson, Clerk Minutes of a meeting of the Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting of Holford Parish Council held on Monday 1st June 2015 at 7.00pm following a site visit to 'Mayfield', Front lane, Holford AGENDA Present: Cllrs. T. Ayre, P. Grandfield, C. Hayes, D. Salvidge, G. Weed Cllr. Salvidge chaired the meeting which considered: Application 3/16/15/004: Formation of off road parking area. Mayfield, Church Road, Holford Following discussion it was agreed that Holford Parish Council has no objections to the proposals contained in this application. WSC would be asked to take note of the following observations: 1. Boundary Wall. The application states that the wall shall be of brick to match that used in the house. However, all other boundary walls in the road are of local red sandstone and Councillors believe this material would be more in keeping with neighbouring buildings. 2. Boundary wall - safety issue. The wall will be 1.2 metres high and a safety barrier fixed to the top of it may be a sensible addition. 3. Width of access. Concern was expressed that there may be insufficient width of access between the boundary wall and the bay window. No other business was transacted and the Chairperson closed the meeting. HOLFORD PARISH COUNCIL 1 2015 in be held on MONDAY ll h MAY of the PARISH COUNCIL will The ANNUAL MEETING of the Annual Parish Meeting. VILLAGE HALL at the conclusion the HOLFORD & DISTRICT invited to attend. The press and public are cordially AGENDA Apologies for absence. and election of Chairperson Acceptance of Office by all CUrs. 1. Signing ofDeclaration of 2. Co-option of two new councillors 3. Election ofvice-Chairperson Planning Committee 4. Appointment of Hall Committee representatives to sit on the Village 5. Appointment of one or two with specific oversights 6. Appointment of Councillors ofthe Bowling Green 7. Appointment of Steward 8. Appointment oflntemal Auditor. Requests for Dispensations 9. Declarations of Interest and 10. Matters of interest from SCC 11. Matters of interest from WSC items only 12. Public comments on agenda 1 2015 ofthe meeting held on 9 h March 13. Minutes agenda meeting and not included on the 14. Matters arising from this 15. Chairperson to Report received since the last meeting 16. Planning- report on applications 17. Finance: payments: a] To authorise the following £262-50 Clerk salary March/April /0 -S"'/:; expenses March/April £437-35 AON Insurance b] To ratify the following payment: £213-20 QH&GM- ground maintenance b] concerning the 2014-15 accounts: year ended and payments account for the To receive a summary of the receipts 31/03/15 year ended 31/03/15 1 of the Annual Return for the To approve Section Statement Return= Annual Governance To approve Section 2 of the Annual Matters 18. Highway and Rights of Way 19. Maintenance Matters - and not dealt with elsewhere 20. Correspondence received 21. Items _to Report of the Chairperson. 22. Open discussion- at the discretion P. Brimson Clerk& RFO HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 9th MARCH 2015 at 7.30pm. in the Holford & District Village Hall. PRESENT: Cty. Cllr. H. Davies, Dist. Cllr. S. Goss CUrs. T. Ayre, P. Grandfield, D. Salvidge, D. Talling, N. Venner Also present P. Brimson (Clerk),+ 3 members of the public and PCSO P. Bolton. Cllr. Talling took the Chair and welcomed those present. APOLOGIES Dist. Cllr. C. Morgan, CUr. K. Keane Minute 014/15 CO-OPTION OF NEW COUNCILLOR Cllr. Grandfield proposed that Ms Frances Venn be eo-opted as Councillor to fill the casual vacancy; Cllr.Venner seconded and, there being no other proposals, the Chairman declared her elected. Minute 015115 DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATIONS No declarations or requests were made. Minute 016/15 MATTERS OF INTEREST FROM SCC Cty. Cllr. Davies highlighted issues including: 1. The SCC Council Tax component will not be increased and £50m is to be spent on schools -though the investment is lost if the schools become academies- and other major projects. 2. Arrangements for the sale of the 'Heritage' Railway are ongoing. 3. New arrangements for the Library Service have been agreed and are to be put in place. 4. The new telephone number for all SCC enquiries is 0300 123 2224 5. Gorse on the A39 verge near Kilton Cross. Cty. Cllr. Davies was asked to lobby for its removal. Minute 017/15 MATIERS OF INTEREST FROM WSC Dist. Cllr. Goss reported: 1. The WSC Council Tax component is to increase by 1.99% though £320 000 of savings have been made since joining with Taunton Deane Council. 2. Local and Parliamentary Elections. An 'average' sized parish will be required to contribute about £1500 towards the cost of staging a contested election and about £100 for an uncontested election. 3. Hinkley Point 'A' station. Revised proposals have been formulated for dealing with fuel elements in the long term and for pond skip waste, without compromising safety. 4. Hinkley point 'B' station. 100 extra people are working on the site for the next 10 weeks. 5. Hinkley Point 'C' site. Preliminary site preparation continues apace. Public comments on agenda items only No comments were made. Minute 018115 MINUTES 1. The minutes of the meeting of the Parish Council held on Monday 12th January 2015 were taken as read having been circulated to Cllrs., and were accepted as a correct record upon a proposal by CUr. Ayre and seconded by Cllr. Venner. Minute 019/15 MATTERS ARISING and not covered elsewhere on the agenda. 1. Superfast broadband in the 741 exchange area. Cllr. Grandfield reported on developments since January and praised support from Cty. Cllr. Davies and Dist. Cllrs. Goss & Morgan. The recommendation to WSC by the Chair of the CIM Obligations Board is to reapply to the CIM. This will be done, though on grounds that the WSC decision is flawed and illogical. Concerns exist over the structure of the Obligations Board and these will be pursued. 2. Somerset Strimming Project. Cllr. Keane will receive training and then be issued with equipment. 3. Bus Shelter. The Clerk reported that Mr. Potter seemed no nearer to being able to give a start date. Minute 020/15 CHAIRMAN TO REPORT Cllr. Talling reported: Defibrillator. The Chairman said he had been in touch with the SW Ambulance Service which is able to arrange training in the use and maintenance of a defibrillator. Minute 021115 PLANNING Cllr. Grandfield commented on application: 1. 3/16/15/002 Holford & District Village Hall. The PC supports this proposal. 2. 3/16/14/005 Lawful Development Certificate, Coach House 1, Alfoxton Park. No objections raised. 3. An application just received requests removal of the restrictions relating to the use of the marquee at Combe House Hotel. Minute 022/15 FINANCE 1. the following payments were authorised: Clerk salary Jan/Feb £262-50 proposed by Cllr. Ayre seconded by Cllr. Salvidge expenses Jan/Feb £23-87 proposed by Cllr. Ayre seconded by Cllr. salvidge 2. Signatories to the Parish Council bank account. Cllr. Ayre proposed that both the Chairman and vice- Chairman should be signatories to the account. This was seconded by Cllr. Salvidge and carried. Minute 023/15 HIGHWAY and RIGHTS OF WAY MATTERS 1. The bridleway through Hodders Combe is reported to be in poor condition . Cllr. Grandfield undertook to report this to the RoW Officer (Glenn Martin) and to Sue Edwards- PPLO for Holford. Minute 024/15 MAINTENANCE MATTERS including BOWLING GREEN 1 Dog Pound. Encouragement and permission of the Council to act on its behalf in matters relating to securing access for maintenance were given to Cllr. Grandfield. Minute 025/15 WEST SOMERSET LOCAL PLAN TO 2032 In response to the WSC invitation to the Parish Council to comment on the Draft West Somerset local Plan to 2032, it was agreed that Holford Parish Council considered: 1 the Plan and Proposals Map to be legally compliant, 2 the Plan to be sound. Minute 026/15 CORRESPONDENCE RECEIVED- and not dealt with elsewhere in the agenda 1 Permission to hold an Easter Sunday Egg Hunt on the Bowling Green was given to Mrs. M. Young. Minute 011/15 ITEMS TO REPORT 1 The Area panel Meeting had been attended by the Chairman who reported on the West Somerset Flood Cte., on which he is willing to represent the PC. Cllr. Ayre said he has some empty sand bags at Moorhouse Farm, should there be a need for these. 2 Forthcoming elections. The Clerk announced that some proposal forms were available at the back of the Hall. 3 Closure of Dodington church for regular public worship and draft proposals for the union of the ecclesiastical parishes ofHolford and Dodington. The Clerk reminded the PC that it is one of the Statutory Interested Parties, its interest being that, if at some point in the future, the burial ground at Dodington was declared full and closed for new burials, its maintenance would become the responsibility of this Parish Council. 4 Civil Contingencies Unit. Three contacts from each parish are required and Cllr. Grandfield volunteered to be one ofthese. 5 Quantock Hills JAC. Cllr. Ayre reported that problems arising from cars leaving the established tracks were discussed. 6 Hinkley Point SSG (for stations 'A' and 'B'). Problems associated with an underground fuel store with a capacity of I 00 000 litres were explained at the recent meeting. 7 PCSO Bolton reported on both behaviour related and crime related calls from this area. He reminded everyone that only two beat officers now cover this area where there used to be four officers available. PCSO Bolton said he will take up, with Somerset Highways, the issue of accidents at the corner on the A39 between the junction with Hack Lane and Long Cross Barn. Open Discussion at the discretion of the Chairman No items were raised. The Chairman closed the meeting at 9.30pm. Next meeting MONDAY 11th MAY 2015 HOLFORD PARISH COUNCIL Summary Receipts and Payments Account for the Year Ended 31 March 2015 RECEIPTS £ Precept 3640- 00 Grants: wsc 212-82 sec 1ooo-oo 1212- 82 TOTAL RECEIPTS 4852- 82 PAYMENTS insurance 459-46 salaries 1575-00 maintenance 570-31 subscriptions 72-51 hire of premises 84-00 administration 204-88 2966- 16 TOTAL PAYMENTS 2966- 16 NOTES: 1. Bank balance at 31 March 2015: £6871 -72 2. The Parish Council owns the structure of the Dog Pound, and has responsibility for the Bowling Green and Bus Shelter CASH ACCOUNT Balance brought forward 01-04-14 4985- 06 Add total receipts 4852- 82 9837- 88 Less total payments 2966- 16 Balance carried forward 31 - 03 - 13 £6871-72 P. Brimson Responsible Financial Officer HOLFORD PARISH COUNCIL A meeting ofHOLFORD PARISH COUNCIL will take place on Monday 9th March 2015 at 7.30pm in the Holford & District Village Hall. The public and press are cordially invited to attend. AGENDA Apologies 1. Co-option of a new Councillor 2. Declarations of Interests & Requests for Dispensations 3. Matters oflnterest from sec 4. Matters of Interest from WSC 5. Public comments on agenda items only 6. To approve the Minutes of the meeting ofHolford Parish Council on 12th Jan. 2015 7. Matters arising from these Minutes and not covered elsewhere on the Agenda 8. Chairman to Report 9. Planning, report on applications received 10. Finance a) To approve the following payments: Clerk salary January/February £262-50 expenses b) To discuss signatories for the Parish Council Bank account 11. Highway and Rights of Way Matters 12. Maintenance Matters 13. West Somerset Local Plan to 2032- Parish Council response 14. Correspondence received and not covered in the Agenda 15. Items to Report a) Area Panel Meeting · b) Forthcoming Elections- information from Clerk 16. Open discussion- at the discretion of the Chairman P. Brimson, Clerk. HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 12th JANUARY 2015 at 7.30pm. in the Holford & District Village Hall. PRESENT: Cty. Cllr. H. Davies, Dist. Cllr. S. Goss Cllrs. T. Ayre, P. Grandfield, K. Keane, D. Salvidge, D. Tailing, N. Venner Also present P. Brimson (Clerk),+ 5 members of the public. Cllr. Tailing took the Chair and welcomed those present. APOLOGIES Dist. CUr. C. Morgan. The Chairman announced that Cllr. A. Salvidge is no longer a member of the council and had been thanked for his contribution to its work over the last seven and a half years. Minute 001/15 DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATIONS No declarations or requests were made. Minute 002/15 MATTERS OF INTEREST FROM SCC Cty. Cllr. Davies highlighted issues including: 1. Somerset County Council's Domestic Abuse Services will be delivered by new provider Knightstone Housing from 13th January 2015. 2. SCC is seeking views on a draft Improvement Plan that sets out how it will manage and improve public rights of way across Somerset. 3. The newly fledged Somerset Rivers Authority will play a key role in flood protection for the county. 4. A new Director of Children's Services is about to be appointed. 5. Cllr. Davies presented the Council with a cheque for £1000-00 towards the cost of a defibrillator (cost will be about £1260. He was warmly thanked by the Chairman for his efforts on behalf of the parish. Minute 03/l5 MATTERS OF INTEREST FROM WSC Dist. Cllr. Goss reported: 1. WSC will contribute £5k pa to the Somerset Rivers Authority. 2. Cuts in finances have not been as great as were feared. 3. A decision on the 741 Campaign Project will be made on 21st January at a full meeting of the WSC at which Cllrs. Goss and Morgan will be speaking. Cllr. Grandfield then gave an update on the Campaign and the difficulties encountered in obtaining accurate information from CDS and Obligations Board spokespeople. He said the Project fmds itself disappointed by the position in which into which ithas been manoevoured as its proposals are technically superior. 4. Cllr. Ayre commented on the hardship for workers at Hinkley Point who live in the Holford area who have to drive to Jet 24 of the M5 to catch a bus to take them to the power station site. Cty. Cllr. Davies said he had been told this is a security matter. 5. The Chairman commented on the incongruity of parish councils being required to pay for forthcoming elections and the lack of any information as to how the charges are arrived at by WSC. Public comments on agenda items only A project to be lead by the National Trust and supported by the Greater Quantock Landscape Fund, to dig out the pond on Woodlands Hill and rebuild part of the bank to prevent leaks, was outlined. The site is a SSSI and Parish Council support is asked for. Minute 004/l5 MINUTES 1. The minutes of the meeting of the Parish Council held on Monday lOth November 2014 were taken as read having been circulated to Cllrs., and were accepted as a correct record upon a proposal by Cllr.Keane and seconded by Cllr. Grandfield. 2. The minutes of a meeting of the Parish Council held on Friday 31st October 2014 to discuss planning application H/16/14/001 by Wessex Water for works off Kilton Lane were also taken as read and accepted as a correct record upon a proposal by Cllr.Venner and seconded by Cllr.Grandfield. Minute 005/15 MA TIERS ARISING and not covered elsewhere on the agenda. 1. Somerset Strimmer Project. Cllr. Keene will continue to investigate this and report back in due course. 2. Bus shelter. The Clerk reported that he had spoken to Ray Potter who said he was busy for the foreseeable future in Kilve. Council agreed not to look for a replacement before the next meeting. 3. Gorse on verge of A39 near Kilton corner. It was agreed the gorse is now thicker and higher and that visibility, especially when emerging from Kilton Lane and Hiltop is much impaired. 4. De-icing materiai. Bags have been distributed around the village. Cllr. Keane was thanked for this. 5. 'Visit Exmoor' website. This now profiles amenities in Holford. 6. Village Hall improvements. Parish Council cash support has been requested. Cllr. Keane proposed £100-00 to assist with ground maintenance. Cllr.Ayre seconded and the proposal was approved with 4 in favour. Minute 006/15 CHAIRMAN TO REPORT Cllr. Tailing reported: 1. Community Warden Scheme. The Councils ofKilve, and West Quantoxhead have expressed interest but one more council would be needed to set up a scheme. The idea would have to be held over until next year when it might be possible to fmd one more council and then implement it. Minute 007115 PLANNING Cllr. Grandfield commented on application: 1. 3/16114/002 Woodlands End. The PC had no objections to this proposal. Minute 008/15 FINANCE 1. the following payments were authorised: Clerk salary Nov/Dec £262-50 proposed by Cllr. Ayre seconded by Cllr. Salvidge expenses Nov/Dec £50-84 proposed by Cllr. Salvidge seconded by Cllr. Ayre 2. Consideration was given to the Council's budget for the year 2015-16. It was agreed that a precept of £3665-00 would be required and that WSC be directed to pay this sum to Holford Parish Council. Minute 009/15 HIGHWAY and RIGHTS OF WAY MATTERS 1. Closure ofbridleway WLl0/29. It was reported that this bridleway is now open. 2. Alfoxton Drive. This is a bridleway and Mr. S. Lees is responsible for maintaining it to bridleway standard. [Cllr. Ayre declared an interest and said he would take no part in any discussion on this]. As the drive is used as an access road to some residential properties, it was agreed to send a letter to 'Somerset Roads' asking who they believe to be responsible for its maintenance. Minute 010/15 MAINTENANCE MATTERS including BOWLING GREEN No matters for consideration Minute011/15 VILLAGEGATEWAYS The Chairman introduced this setting the topic in the wider context of traffic calming measures. Cllr. Keane agreed to assist the Chairman in exploring the different types of 'gateway'. Cty. Cllr. Davies agreed to support a traffic calming scheme under the 'small improvements' scheme. Minute 012/15 CORRESPONDENCE RECEIVED- and not dealt with elsewhere in the agenda 1 WSC: Street Cleaning and Public Convenience contract. Ways of reducing costs would be welcomed. 2 WSC: Enquiry as to whether parish councils would be willing to hold stocks of sand bags to be available if a danger of flooding arises. Cllr. Ayre offered an area by the Plough Inn car park. Minute 0 13115 ITEMS TO REPORT 1 The Clerk referred Cllrs. to the Transparency Code for Parish Councillors - distributed by email. 2 The Clerk declared a Casual Vacancy on the Parish Council 3 Pond on Woodlands Hill. It was agreed the Chairman should send a letter of support for this project. 4 Apologies had been received that Holford PC had not received an invitation to join the 'walkabout' in Portway. Assurances were given that Councillors would be notified in future of such events. Open Discussion at the discretion of the Chairman No items were raised. 1 The Chairman closed the meeting at 9.45pm. Next meeting MONDAY 9 h MARCH 2015 HOLFORD PARISH COUNCIL A meeting of HOLFORD PARISH COUNCIL will take place on MONDAY lih JANUARY 2015 at 7.30pm in the Holford & District Village Hall. The public and press are cordially invited to attend. AGENDA Apologies 1. Declarations of Interest and Requests for Dispensations 2. Matters of Interest from SCC 3. Matters of Interest from WSC 4. Public comments on agenda items only 5. To approve Minutes of the meeting of Holford Parish Council on lOth ,, Nov. 2014 6. Matters arising from these Minutes and not covered elsewhere on the agenda 7. Chairman to report a) Community Warden Scheme 8. Planning, report on application 3/16/14/004 9. Finance a) To approve the following payments: a. Clerk salary Nov/Dec £262-50 expenses Nov/Dec b) To agree the Council's budget and precept for 2015 10. Highway and Rights of Way Matters 11. Maintenance Matters- Bus shelter, Dog Pound 12. Village Gateways 13. Correspondence received and not covered in the agenda 14. Items to Report a) Proposed renovation of pond on Woodlands Hill b) Area Panel Meeting 15. Open Discussion- at the discretion of the Chairman P. Brimson, Clerk HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 10111 NOVEMBER 2014 at 7.30pm. in the Holford & District Village Hall. PRESENT: Cty. Cllr. H. Davies, Dist. Cllr. C. Morgan Cllrs. T. Ayre, P. Grandfield, K. Keane, D. Salvidge, D. Tailing, N. Venner Also present P. Brimson (Clerk),+ 5 members of the public. Cllr. Tailing took the Chair and welcomed those present. APOLOGIES Dist. Cllr. S. Goss, Cllr. A. Salvidge Minute 085/14 DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATIONS Cllr. Grandfield declared a personal interest pertinent to agenda item 'Items to Report' - broadband issues. Minute 086/14 MATTERS OF INTEREST FROM SCC Cty. Cllr. Davies highlighted issues including: 1. Library Service. Consultations are ongoing, all are urged to show interest by responding. 2. Head of Children's Services has left the employ ofSCC after disappointing level of improvements. 3. Washford Cross roundabout. Work to start later in November. 4. Community Budget. Money is still available for 'health and wellbeing' projects. 5. Bus Service subsidy. A consultation will determine subsidy levels and allocation to routes. 6. Winter de-icing material. 10 x 20kg bags per PC are available from Somerset Highways. 7. Influenza vaccination is now available free to mothers of young children. Minute 087/14 MATTERS OF INTEREST FROM WSC Dist. Cllr. Morgan reported: 1. CIM Fund. Two applications were successful recently from 20 requests for funds. The importance of including supporting information was stressed. 2. He had attended a recent meeting of the Nuclear Regulatory Advisory Board, at which concerns were voiced at the effects of coastal erosion in the Hinkley Point area. 3. No fmish date has been given for the Cannington Park-and-Ride preparations. 4. The turbine hall of the Hinkley Point A station is not due for demolition before 2022. Public comments on agenda items only Mrs. M. Young, on behalf of the Holford & District Village Hall Committee, asked the Parish Council for a letter of strong support (and some financial support in due course) to accompany the application for CIM funding. The proposals include extension to the existing building, with refurbishment to the kitchen and toilets. The car park would also be extended. Financial assistance from the Parish Council would demonstrate support for the project. Minute 088/14 MINUTES I. The minutes of the meeting of the Parish Council held on Monday 8111 September 2014 were taken as read having been circulated to Cllrs., and were accepted as a correct record upon a proposal by Cllr.Ayre and seconded by Cllr. Grandfield. 2. The minutes of a meeting of the Parish Council held on Friday 31st October 2014 to discuss planning application 3/16/14/003 (The Orchard), had been 'tabled', and were accepted as a correct record upon a proposal by Cllr.Keene and seconded by Cllr.Venner. Minute 089/14 MATTERS ARISING and not covered elsewhere on the agenda. I. Somerset Strimmer Project. Cllr. Keene will continue to .investigate this and report back in due course. Minute 090/14 CHAIRMAN TO REPORT Cllr. Talling reported: 1. Community Warden Scheme. The Councils ofBicknoller, Crowcombe, East Quantoxhead, Kilve, Stringston and West Quantoxhead have been contacted and contact established with SCC relating to this initiative. Cty. Cllr. Davies suggested adding Bishops Lydeard to this list. 2. Area Panel Meeting. The road accidents on the A39 at the corner between Hacks Lane and Long Cross Barn were reported and it is understood that some resurfacing is planned. 3. Visit Exmoor Website. One reply to the request for information has been received and the Chairman has filled in the form and submitted it. Minute 91/14 PLANNING Cllr. Grandfield commented on application: 1. 3/16114/003 The Orchard. This will be refused by WSC as 'not in keeping with the area' and the proposed hedge would grow too slowly. 2. The proposed 'stopping-up' order on land at Stowey Lane. The Clerk reported that this will be heard at Taunton Magistrates Court on 5th. December 2014. The PC had previously indicated 'no objection'. Minute 092/14 VILLAGE HALL IMPROVEMENTS Cllr. Ayre declared an interest as a tenant ofFairfield Estate and expressed disappointment that the additional land earmarked for a 'green project', would not be forthcoming. Minute 93/14 FINANCE 1. the following payments were authorised: Clerk salary Sept/Oct £262-50 proposed by Cllr. Ayre seconded by Cllr. Grandfield 2. Preliminary consideration was given to the Council's budget for the year 2015-16. It was agreed that the Council would always do everything possible to obtain a minimum of two estimates covering work to be done. Minute 094114 HIGHWAY and RIGHTS OF WAY MATIERS 1. Closure ofbridleway WLI0/29. Cllr. Grandfield said he had reported the dangerous state of the bridleway to the RoW Group, adding that one person had got into difficulties when using it. The required permission to do the repair work had been given by Fairfield Estate and the bridleway is now 'closed for repairs'. 2. Gorse on A39. It was reported that there is now no visibility towards Minehead when emerging from Stringston, and none when emerging from Hilltop either. Minute 095114 MAINTENANCE MATTERS including BOWLING GREEN 1. The ground maintenance programme for 2015 was agreed and QH&GM' s bid accepted. 2. Dog Pound. Arrangements which will secure access for maintenance have been agreed. 3. Bus shelter. The Clerk will contact Mr. Potter and report back at the next meeting. Minute 096/14 CORRESPONDENCE RECEIVED- and not dealt with elsewhere in the agenda A letter from Mr. Copleston was read out and it was confmned that meetings ofHolford Parish Council are formally called by a printed notice on the board in Front Lane and not on the Holford village website. Minute 0 97/14 ITEMS TO REPORT It was agreed that the Council will hold its regular meetings during 2015 on the following dates: Iih Jan; 9th March; 11th May; 13th July; 14th Sept; 9th Nov. 2 Broadband matters. Cllr. Grandfield reported that some work had been done by BT in the locality but it is not likely that any superfast broadband service would be available before 2017. It is expected that we shall hear in January 2015 whether or not our application for CIMF funding has been successful. There is no promise from BT that their review would lead to superfast broadband in this area and no guarantee that it would be available to all householders/businesses in the 741 exchange area. 3 AONB Report. Cllr. Ayre referred to the monitoring of birds and small mammals, and to the newly introduced landslip improvement scheme. Further details are available from Cllr. Ayre 4 SSG Meeting. Cllr. Ayre said the 'A-station' team had received a ROSPA award as there had been no incidents at the site. Disposal of radioactive waste up to the year 2040 was discussed. Tours of the 'B-station' can be arranged. 5 The subject of Village Gateways will be placed on the agenda for the next meeting. Open Discussion at the discretion of the Chairman 1. It was reported that the magnets used in the notice board at Green Close had mostly gone. The Chairman undertook to replace them. 2. Rubbish collections during holiday periods. These will be well advertised. The Chairman closed the meeting at 9.30pm. Next meeting MONDAY 12th JANUARY 2015 -· Holford Parish Council Planning Committee Site Meeting Moorhouse Distribution Site 9th December 2014 at 2.00pm. Present: Cllr D. Tailing Cllr N. Venner. Cllr P. Grandfield (Chairman). The meeting was convened to discuss a Planning Application (H/16/14001) by Wessex Water under The Environment Act 1995. The Hedgerows Regulations 1997 for the temporary removal of two sections of boundary hedge and the permanent removal of two sections of hedgerow to include an entrance gate and attached stone wall. Members made the following observations: - 1). No mention is made in the application of the fact that this site is a notified Bio Diversity Site. 2). The Red Line outline drawing shows significant temporary hedgerow removal noted M 11M2 and whilst M1 is a poor quality hedge M2 is certainly not and this hedge also provides significant screening of the site to the East which looks to the Quantocks and Moorhouse Farm which is an attractive and secluded Tourist Camping and Caravan Site. Replacement of the M2 hedgerow will take some 20 years plus to produce an adequate screen. Why remove hedgerow M2? 3). The M4/M5 Hedgerows are either side of the access track growing into an old stone wall and two stone gate posts. Kilton Lane which is the site access road is narrow and dependent on the size of vehicular access needed, could be difficult. We think that rather than remove this attractive access why not open the hedgerow further down the lane, on a temporary basis, and put a temporary track down to meet the existing access track, thereby leaving the wall and hedge in situ. In conclusion we think that this application has not been thought through and because of the Hinkley Point need it has been assumed that no further detail is required. We believe that WSC should be in receipt of much more information as to just what Wessex Water are bringing to the site, taking into account, earth moving equipment , cell size, duration of project and overall environmental effect. In its current form the application is inadequate and for this reason we are opposed to it. CUr Peter Grandfield. lOth December 2014. HOLFORD PARISH COUNCIL A meeting of HOLFORD PARISH COUNCIL will take place on MONDAY lOth NOVEMBER 2014 at 7.30pm in the Holford & District Village Hall. The public and press are cordially invited to attend. AGENDA Apologies 1. Declarations of Interest and Requests for Dispensations 2. Matters of Interest from SCC 3. Matters of Interest from WSC 4. Public comments on agenda items only 5. To approve Minutes of the meetings of Holford Parish Council on: a) gth September 2014 b) 31st Q_ctober 2014- to consider planning application 3/16/14/003 6. Matters arising from these Minutes and not covered elsewhere on the agenda 7. Chairman to report a) Community Warden Scheme 8. Planning, report on application 3/16/14/003 9. Village Hall improvements 10. Finance a) To approve the following payments: a. Clerk salary Sept/Oct £262-50 expenses Sept/Oct b) To give preliminary consideration to the Council's budget for 2015 11. Highway and Rights of Way Matters a) Closure of Bridleway WLl0/29 11. Maintenance Matters a) To agree items for inclusion in contract for the Council's 2015 ground maintenance programme. b) Dog Pound c) Bus shelter 12. Correspondence received and not covered in the agenda 13. Items to Report 14. Open Discussion- at the discretion of the Chairman P. Brimson, Clerk HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 8111 SEPTEMBER 2014 immediately following a brief presentation by Rebekah West of the Quantock Hills AONB team at7.30pm. in the Holford & District Village Hall. PRESENT: Cty. Cllr. H. Davies, Dist. Cllr. S. Goss Cllrs. T. Ayre, P. Grandfield, D. Salvidge, D. Tailing Also present P. Brimson (Clerk),+ 4 members of the public and PCSO P. Bolton Cllr. Tailing took the Chair and welcomed those present. APOLOGIES Dist. Cllr. C. Morgan, Cllrs. A. Salvidge, N. Venner Minute 072/14 DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATIONS No declarations of interest or requests for dispensations were made. Minute 073/14 MATTERS OF INTEREST FROM SCC Cty. Cllr. Davies highlighted issues including: 1. West Somerset Railway. CUr. Davies described the situation as 'ongoing'. 2. Libraries. A self-service system is being piloted in several libraries. 3. Old Croft House, Williton. SCC will sell so that 12 affordable houses can be built on the site. 4. New Bus Service. Webers are trialling a new service to Bridgwater Hospital, for a 6 month period. 5. Free school meals for children in Reception+ Years 1 & 2. Parents must register for this offer. 6. Wahford Cross Roundabout. Work will start in early October and be fmished by Summer 2015. 7. Kilton Cross bus stop on A39. Buses will now leave the A39 and stop at the shelter. 8. Health & Wellbeing Fund. Applications for up to £500-00 are invited. Minute 074114 MATTERS OF INTEREST FROM WSC Dist. Cllr. Goss reported: 1. £90k from the Impact Mitigation Fund has been awarded to Stogursey 2. The WSC Local Plan will be out for consultation by the end of the year 3. The WS!raunton Deane Joint Management Team has been in place for seven months and is looking at ways of obtaining 'best value' from the amalgamation of the two district councils. 4. Pick-up points for Hinkley Point site workers. There is currently no 'park and ride' facility at Cannington, the nearest one being located near J24 of the MS. The consequence of this is that workers from the Holford area have to go to Bridgwater in order to be picked up for work at Hinkley Point! Public comments on agenda items only 1. Agenda item 13c. A member of the Holford & District Village Hall Committee gave an outline of the improvements under discussion. 2. Agenda item 10. Information that bridleway WL10/29 is in poor condition behind White Cottage. Minute 075/14 MINUTES 111 The minutes of the meeting of the Parish Council held on Monday 14 July 2014 were taken as read having been circulated to Cllrs., and were accepted as a correct record upon a proposal by Cllr. Grandfield and seconded by Cllr. Ayre. The minutes of a meeting of the Parish Council held on Monday 31st July 20 14to discuss planning application 3/16/14/001 (Heathercot) had been 'tabled', and were accepted as a correct record upon a proposal by CUr. Grandfield and seconded by Cllr. Tailing. Minute 076114 MATTERS ARISING and not covered elsewhere on the agel}.da. 1. Re: 'Notes from meeting with CEO ofWSC' attached as an appendix to the PC minutes of 14 111 July meeting, point 5. Cllr. Ayre said Holford PC does not own any equipment for self-help maintenance and there would be insurance issues concerning maintenance next to a Highway. The subject would need careful investigation before any policy decision to adopt this suggestion. 2. Broadband matters. Cllr. Grandfield reported that the application to the CIM Fund for the project (which still needs a name), has not been submitted yet, but will be ready shortly. Meanwhile, BT has said it might consider supplying (some of) the 741 area with an improved broadband service. Cllr. Grandfield said he was not very impressed with the proposals which are vague and unsatisfactory. Minute 077/14 CHAIRMAN TO REPORT Cllr. Talling reported: 1 1. Area Panel meeting. The next meeting is scheduled for 16 h September 2014. Minute 78/14 PLANNING Cllr. Grandfield commented on applications received: 1. Woodlands End -listed building. A site visit had been made and, upon a proposal by Cllr. Grandfield which was seconded by Cllr. Tailing, the council agreed there were no objections to it. 2. 3/16114/001 Heathercot, amended application. Council agreed that the decision reached by the Parish 51 Council at the meeting on 31 July was not altered by the amendment to the application. 3. Cllr. Ayre said he wished to object to the very short notice given for the site meeting at Woodlands End. Cllr. Grandfield said the problem was with the applicant who could only see Cllrs. on that day. Minute 79/14 FINANCE I. the following payments were authorised: Clerk salary July/Aug £262-50 proposed by Cllr. Ayre seconded by Cllr. Salvidge expenses July/Aug £40-40 proposed by Cllr. Salvidge seconded by Cllr. Grandfield 2. the following payment was ratified: QHGM- maintenance work £119-99 proposed by Cllr. Ayre seconded by Cllr. Salvidge Minute 080/14 HIGHWAY and RIGHTS OF WAY MATTERS 1. Condition ofbridleway WLl0/29. Cllr. Grandfield said this has been reported to the RoW Group 2. Somerset Strimmer Project. The Chairman reported that SCC will supply both training and equipment for self-help by councils. · Minute 081/I4 MAINTENANCE MATTERS including BOWLING GREEN I. Dog Pound. Cllr. Grandfield reported that everything is in place for an access agreement but ownership of the land immediately in front of the building is proving difficult to establish. 2. Bus shelter. The Clerk would try to fmd out when Ray Potter was intending to do the repair work. 3. Community Warden Scheme. The Chairman reported this scheme is still open to new groups of parishes with £3k per parish being available. 4 parishes are needed to start a scheme and the Warden is self-employed. It was agreed the Chairman should make further inquiries and report back. 4. Ground maintenance for 2015. Areas to be maintained were agreed and tenders would be sought. Minute 082/14 CORRESPONDENCE RECEIVED - and not dealt with elsewhere in the agenda. There was no correspondence to deal with. Minute 83/14 ITEMS TO REPORT I. Neighbourhood Plan. Cllr. Grandfield said there had been only one response to his article in Holford News & Views. He will try to contact parishes which have successfully launched such schemes. 2. Chairman's Award for Service to the Community 20I4. Cllr. Tailing will place a nomination form on the Holford Village website, since any person can nominate any other person for this award. 3. Holford & District Village Hall proposed improvements. The Chairman read a letter from Mrs. Mo Young outlining the reasons for the proposals. Ms. McDonnell was on hand to answer questions when the Chairman suspended the meeting for this purpose. 4. Launch of Greater Quantock Landscape Development Fund. Information will be placed on the website 5. Flytipping in 'Silk Mills' area. This is a matter for the owner of the site to deal with. 6. PCSO Bolton reported on the 4 calls to the police relating to the Holford area, including the reporting of the theft of gnomes from a garden in Portway. Open Discussion at the discretion of the Chairman There were no matters raised for discussion. The Chairman closed the meeting at 9.30pm. Next meeting MONDAY lOth NOVEMBER 2014 ( Holford Parish Council Minutes of a meeting ofHOLFORD PARISH COUNCJL held on Friday 31st October 2014 at 2.30pm outside the "ORCHARD" in Hodderscombe. PRESENT: Cllrs T. Ayre, D. Tailing, K. Keane, N. Venner, P.Grandfield. Cllr Grandfield took the Chair. The Chainnan opened the meeting by stating that the only Agenda Item was the Planning Application 3/16/14/003 in respect of change of use from agricultural land to residential amenity land and erection of new boundary fence and hedge for The Orchard Hodderscombe Holford TA51SA. Minute 84/14 The members of the Holford Parish Council Planning Committee, having inspected, reviewed and discussed the proposed Planning Application, determined, unanimously, that there were no objections to the proposition and the Chairman said that he would indicate accordingly to West Somerset Council. It was noted that the area outside The Orchard was unkempt and untidy which could cause some visual obliteration of the footpath. The Chainnan closed the meeting at 2.50pm HOLFORD PARISH COUNCIL A meeting of HOLFORD PARISH COUNCIL will take place on MONDAY 8th SEPTEBER 2014 immediately following a brief introduction to and presentation by REBEKAH WEST, the recently appointed Ranger on the Quantock Hills AONB, which will commence at 7.30pm in the Holford & District Village Hall. AGENDA Apologies 1. Declarations of Interest and Requests for Dispensations 2. Matters of Interest from SCC 3. Matters of Interest from WSC 4. Public comments on agenda items only 5. To approve Minutes of the meetings of Holford Parish Council on: a) 14th July 2014 b) 31st July 2014- to consider planning application 3/16/14/001 6. Matters arising from these Minutes and not covered elsewhere on the agenda 7. Chairman to report 8. Planning, report on applications: 3/16/14/002 and 3/16/14/001 amended. 9. Finance a) To approve the following payments: a. Clerk salary July/Aug £262-50 Expenses July/Aug j41J-4-0 b) To ratify the following payment: QH&GM ground maintenance £ 119-99 c) To agree items for inclusion in the Council's 2015 ground maintenance programme. 10. Highway and Rights of Way Matters 11. Maintenance Matters a. Dog Pound b. Bus Shelter c. Lengthman sharing 12. Correspondence received and not covered 13. Items to Report a. Neighbourhood Plan- response to article in HN&V b. Chairman's Award for Service to the Community 2014 c. Holford & District Village Hall- proposed extensions d. Launch of Greater Quantock Landscape Development Fund 14. Open Discussion- at the discretion of the Chairman P. Brimson, Clerk HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 14th JULY 2014 at 7.30pm. in the Holford & District Village Hall. PRESENT: Dist. Cllr. S. Goss Cllrs. T. Ayre, P. Grandfield, K. Keane, D. Tailing, N. Venner Also present P. Brimson (Clerk),+ 8 members of the public. Cllr. Tailing took the Chair, welcomed those present. APOLOGIES: Cty. Cllr. H. Davies, Dist. Cllr. C. Morgan, Cllrs. A. & D. Salvidge Minute 060114 DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATIONS No declarations or requests for dispensations were made. Minute 061114 MATTERS OF INTEREST FROM SCC Cty. Cllr. Davies highlighted issues including: 1. West Somerset Railway. John Osman, leader ofSCC, has taken responsibility for WSR negotiations. 2. Quantock Hills AONB. Cllr. Davies will challenge the possible loss of funding from SCC. 3. Old Croft House, Williton. Sale much delayed but Cllr. Davies is trying to get more affordable units. 4. First Bus. From 6th July, discounts for children and fares linked to distance travelled will take effect. 5. Free school meals for children in Reception+ Years 1 & 2. Parents must register for this offer. 6. Wahford Cross Roundabout. Work should start late September and be finished by Summer 2015. 7. 'GETSET'- a new approach to families and children is being launched in Somerset. 8. New CEO ofSCC is Mr. P. Flaherty (previously Deputy CEO ofSCC). Minute 062/14 MA TIERS OF INTEREST FROM WSC Dist. Cllr. Goss reported: 1. Hinkley Point 'C'. Negotiations concerning partnership arrangements with investors are still ongoing but some preliminary work has begun, eg. site preparation for accommodation 2. A meeting of those concerned with allocation of money from the Impact Mitigation Fund will be held shortly. Cllr. Ayre declared his pecuniary interest and asked about pick-up points for site workers. Cllr. Goss replied that at present there are minibuses from Stogursey and Nether Stowey but she will make enquiries about future plans and report to the council in September. Public comments on agenda items only No comments were made. Minute 063/14 MINUTES The minutes of the meeting of the Parish Council held on Monday 19th May 2014 were taken as read having been circulated to Cllrs. and were accepted as a correct record upon a proposal by Cllr. Grandfield and seconded by Cllr. Keane. The minutes of the extraordinary meeting of the Parish Council held on Monday 27th June 2014 were taken as read having been circulated to Cllrs. and were accepted as a correct record upon a proposal by Cllr. Venner and seconded by Cllr. Keane. Minute 064/14 MATIERS ARISING and not covered elsewhere on the agenda. 1. Neighbourhood Plan- Cllr. Grandfield said he has put an article in Holford News & Views which will be sent to every household in the parish during July. Minute 065/14 CHAIRPERSON TO REPORT Cllr. Tailing reported: 1. Visit ofWSC CEO, Penny James. Detailed notes were made by the Chairman and a copy of these is attached to these minutes as an appendix. 2. Area Panel meeting. Matters specific to Holford Parish that were raised included a] gorse at Kilton Cross -there is no money available at present to deal with this and it was suggested the PC might consider dealing with the problem itself, b] rumble strips on A39- although quite ineffective, these will not be removed by Somerset Highways due to the cost of doing so. Matters of wider concern included the impending closure of the Police Station & the need for a police base in the area. Minute 66/14 PLANNING 1. No new applications had been received. 2. Alfoxton application will be resubmitted for full consideration following initial incorrect submission Minute 067/14 FINANCE 1. the following payments were authorised: Clerk salary May/June £262-50 proposed by Cllr. Ayre seconded by Cllr. Grandfield expenses May/June £72-87 proposed by Cllr. Ayre seconded by Cllr. Venner 2. the following payment was ratified: QHGM- maintenance work £120-33 proposed by Cllr. Ayre seconded by Cllr. Venner Minute 068/14 HIGHWAY and RIGHTS OF WAY MATTERS I. Gorse on A39 verge at Kilton Cross. Cty. Cllr. H. Davies reported that Somerset Highways will reduce the gorse at some time in the future and when more funding is available, they hope to remove it in full. 2. Safety concerns at corner on A39 between junction of Hack Lane with A39 and Long Cross Barn. Cllr. Ayre said there had been several accidents at this corner recently. Somerset Highways said they only get informed ifthere has been personal injury. The Chairman said he would raise this issue at the next Area Panel meeting. Minute 069/14 MAINTENANCE MATTERS including BOWLING GREEN I. Dog Pound. Cllr. Grandfield reported that matters relating to refurbishment of the Dog Pound would be finalised on Thursday of this week. 2. Bus Shelter. Cllr. Venner reported that builder Ray Potter has been told he has been awarded the contract for repair work. The Clerk was asked to confirm this in a letter. 3. Grass on island at junction ofStowey lane with A39. Thanks were expressed to Anthony Salvidge for cutting this grass and the hope was expressed that he will continue to cut this area. 4. Weeds in gutters outside houses on Holford village. Cllr. Keane volunteered that the 'Friends of Holford' group would attend to this at a forthcoming working session. Minute 070/14 CORRESPONDENCE RECEIVED- and not dealt with elsewhere in the agenda. There was no correspondence to deal with. Minute 071/14 ITEMS TO REPORT I. Broadband matters. Cllr. Grandfield reported that a business plan is being worked on in readiness for an application for CIMF money to be submitted in September. The project is in need of a name. A positive relationship with Kilve PC is emerging. The project would include wireless connection to outlying properties. 2. The idea of sharing a lengthrnan with other councils was raised and it was agreed it should be placed on the agenda of the next meeting of the council. 3. SSG Report. Cllr. Ayre apologised for being unable to attend the last meeting of the SSG. 4. It was reported that the street cleaning vehicle had come through Holford village earlier today. Open Discussion at the discretion of the Chairman 1. Corroboration that the corner on the A39 referred to in Min. 068/14.2 is dangerous, was given by a member ofthe public. 2. Broadband issues: a questionnaire will be distributed to all households in the 741 exchange area in due course. The Chairman closed the meeting at 8.52pm. Next meeting MONDAY 8th SEPTEMBER 2014 Notes from meeting with CEO {Penny James) West Somerset Council 1. Planning classification for Holford needs review regarding currently only affordable housing allowed as new build. New guidelines show no longer the case. Much more relaxed view regarding small developments (max of 5 homes per site) in areas such as our village. Penny is having a copy of the guidelines sent to me for Councillors to see. 2. Assistance available from WSC to enable Neighbourhood Plan development. Backing and assistance from WSC will be given in formulating a Neighbourhood Plan. Initial contact is the head of Planning. 3. Connecting Somerset & Devon Broadband . Following on from Wednesday's Cabinet meeting where an extra £240,000 requirement was debated and the Cabinet agreeing to be put to the full Council the proposal, it is still very uncertain if Kilve & Holford will benefit. If we decide to go it alone then funding from Hinkley CIMF should be applied for and should receive favourable consideration by WSC. An initial application should be made and meat added when full costing known. 4. Alfoxton Planning Application. WSC Planning website shows (as at 5th June 2014) an appeal has been submitted -this is incorrect and will be corrected. Currently the application is at a standstill due to being submitted incorrectly- this is expected to be resolved shortly. Once resolved the application will continue with Highways having their input. Penny did state that there are quite a few issues regarding the application. Penny visited the Alfoxton area. 5. Kilton Corner visibility. Suggested that the Police be contacted again as it is a safety issue. If SCC do not have the funding or will to do anything to resolve the problem why don't we do something ourselves (like cutting it down or destroying) by getting funding from EDF (it will be an EDF route when full building starts) or add cost to our precept. 6. Funding from EDF - priority, timescale etc. Application guidelines on WSC website and there is presentation on the CIMF by James Holbrook (Major Projects Manager for Hinkley C) at the Area Panel meeting on lOth June. 7. Poor state of verges and litter due to cuts. Penny told that the state of the overgrown verges, weeds in the gutters and litter can put off visitors which this area relies upon -first impressions count and entering WS area first impressions are not good. 8. Funding for AONB Stressed the need for funding for the AONB- Quantock Hills the first in England to be designated AONB and if funding cuts continue it could be the first to be de-designated. it was put to her that apart from the funding set aside by EDf for the AONB more funding by the Mitigation Fund should be considered. 9. WSC Arrangements with Taunton Deane possible bias regarding officers of Taunton Deane in the joint arrangement between WSC & Taunton Dean e. Both sets of District Councillors maintain a watching brief over joint function officers. HOLFORD PARISH COUNCIL CLERK CHAIRMAN P. BRIMSON D. TALLING RIDGES HOLFORD BRIDGWATER TAS 1DU take place on THURSDAY 31st A meeting of HOLFORD PARISH COUNCIL will following a site meeting at 2.30pm JUJY 2014 at WHITE COTTAGE, HOLFORD by Councillors at Heathercot, Holford. present. Members of the public are cordially invited to be AGENDA Planning application 3/16/14/001: let and replacement of Change of use from holiday home to guest house/holiday glazed door at Heathercot, one double glazed timber window with a double Holford. No other business will be transacted. P. Brimson, Clerk a planning application Minutes of a meeting of the Council called to consider HOLFORD PARISH COUNCIL held on Thursday 31st July Minutes of a meeting of HOLFORD PARISH COUNCIL to Heathercot, Holford Comb e. 2014 at The White Cottage following a site visit 3 members ofthe public. PRESENT: Cllrs. P. Grandfield, K. Keane, D. Tailing+ Cllr. Talling chaired the meeting. holiday home to guest house/holiday Re: application 3/16/14/001: Change of use from window with a double glazed door. let and replacement of one double glazed timber Heathercot, Holford Combe, Holford. near neighbour and by being Cllr. Grandfield declared personal interests as a to it which is used as parking responsible, as tenant, for the hedge and verge adjacent for cars. unanimously, that no objections be Following discussion it was agreed, though not but mention would be made to raised to the proposals contained in this application and by the public regarding the WSC of the concerns expressed both in council parking arrangements for those staying at Heathercot. closed the meeting. No other business was transacted and the Chairman HOLFORD PARlSH COUNCIL CHAIRMAN CLERK D. TALLING P. BRIMSON RIDGES HOLFORD BRIDGWATER TA5 1DU A meeting ofHOLFORD PARISH COUNCIL will take place on FRIDAY 27th JUNE 2014 at 6.00pm in the HOLFORD & DISTRICT VILLAGE HALL. Members of the press and public are cordially invited to be present. AGENDA 1. To consider co-operation between Holford and Kilve Parish Councils in respect of a joint application being made by these two councils and submitted to the Community Impact Mitigation Fund (set up by EDF) for the purpose of helping to fund superfast broadband for the 741 exchange area. No other business will be transacted. P. Brimson, Clerk HOLFORD PARISH COUNCIL 27111 JUNE 2014 at Minutes of an extraordinary meeting ofHOLFORD PARISH COUNCIL held on FRIDAY 6.00pm. in the ij:olford & District Village Hall. PRESENT: Dist. CUr. C. Morgan Cllrs. T. Ayre(from 6.25pm), P. Grandfield, K. Keane, A. Salvidge, D. Salvidge, D. Tailing, N. Venner of Also present P. Brimson (Clerk),+ 5 members of the public including CUr. A. Keene (Chair Kilve PC). Cllr. Tailing took the Chair, welcomed those present. APOLOGIES: Cty. Cllr. H. Davies, Dist. Cllr. S. Goss. Minute 058/14 DECLARATIONS OF INTEREST AND REQUESTS FOR DISPENSATIONS No declarations or requests were made. COUNCIL TO THE Minute 059/14 CONSIDERATION OF A JOINT APPLICATION WITH KlLVE PARISH EXCHANGE AREA. CIMF FOR GRANT AID TO HELP FUND SUPERF AST BROADBAND IN THE 741 of the council Cllr. Grandfield outlined the situation which accounts for the need for an extraordinary meeting from the 'Connecting and the proposal which would be put before it. He said exclusion of the 741 exchange area ineptitude'. Devon and Somerset' programme for providing superfast broadband boiled down to 'commercial this is 'match Although central government had offered a further £22m to 'Connecting Devon and Somerset', would be for the whole funded' with the consequence that WSC has to fmd £240k. Even so, the WSC allocation Further, the BT area served by it and there can be no guarantee that the 741 exchange area could be included. improvement on upgrade would, at best, yield about 24Mb/sec and although this would represent a significant the importance the 2-3 Mb/sec available now, is would soon seem a trivial speed. Dist. CUr. Morgan emphasised oflooking ahead beyond the next 5-10years. started to consider Fortuitously, the Hinkley Point 'C' Community Impact Mitigation Fund (CIMF) has now submitted an applications and the campaign group for superfast broadband for the 741 exchange area application for grant aid 'Expression oflnterest' (Eol) to it. A positive result has been received, meaning that an in this area could be to provide (independent to though compatible with the BT scheme) superfast broadband to the 741 exchange submitted. Broadway & Partners have estimated the cost of providing superfast broadband only supplies the area to be £300k- this would be for fibre optic connection to houses whereas the BT scheme Holford and Kilve but exchange and the connection to houses is via copper wires. £120k would be needed from that those households a complete business plan would need to be prepared first. Cllr. Grandfield gave assurances be included in the within the parishes ofEast Quantoxhead and Stringston but in the 741 exchange area would scheme under consideration. The proposal before Holford Parish Council at this stage is for support in proceeding to a CIMF application, Kilve PC would be considering a similar proposal so an application could be made jointly by the two councils. The proposal was put by Cllr. Grandfield and seconded by Cllr. Keane and supported by all councillors. The Chairman closed the meeting at 6.45pm. • HOLFORD PARISH COUNCIL in the A meeting ofHolford Parish Council will be held on MONDAY 14thth JULY 2014 at 7.30pm. HOLFORD & DISTRICT VILLAGE HALL. The public and press are cordially invited to attend. AGENDA Apologies for absence 1. Declarations of Interest and Requests for Dispensations 2. Matters of interest from SCC. HD to report 3. Matters of interest from WSC. SG, CM to report 4. Public comments on agenda items only 5. Minutes of the meetings held on 19th May 2014 and 27th June 2014 -to receive. 6. Matters arising from these meetings and not included on the agenda: a] Neighbourhood Plan. PG to report 7. Chairman to Report: a] Meeting with CEO Penny James b] Area Panel meeting 8. Planning- report on applications received since the last meeting. 9. Finance a] to authorise the following payments: Clerk salary May/June £262-50 expenses May/June J:.1 ')_ --g 7: b] to ratify the following payment: QH&GM-ground maintenance to 30/06 £120-33 10. Highway & Rights of Way Matters a] Gorse on A39 verge at Kilton Cross HD to report. Cross Barn b] Safety concerns at corner on A39 between junction of Hack Lane with A39 and Long 11. Maintenance Matters: a] Dog Pound- report on any progress since last meeting: PG b] Bus shelter- NV to report c] Grass on island at junction ofStowey Lane with A39 d] Weeds in gutters ofhouses in Holford village. 12. Correspondence received- and not dealt with elsewhere. 13. Items to report a] Update on superfast broadband matters -PG 14. Open discussion- at the discretion of the Chairman. P. Brimson Clerk (741 413) HOLFORD PARISH COUNCIL Minutes of the (postponed) Annual Meeting ofHOLFORD PARJSH COUNCIL held on MONDAY 19 111 MAY 2014 at 7.30pm. in the Holford & District Village Hall. PRESENT: Cty. Cllr. H. Davies. CUrs. T. Ayre, P. Grandfield, K. Keane, D. Salvidge, D. Tailing, N. Venner Also present P. Brimson (Clerk),+ 8 members of the public. CUr. Salvidge took the Chair, welcomed those present. APOLOGIES: Dist. Cllr. S. Goss, Cllr. A. Salvidge Minute 038114 ELECTION OF CHAIRPERSON Cllr. T. Ayre proposed that CUr. D. Salvidge be Chairperson of the Parish Council for the next year. Cllr. Salvidge indicated her willingness to take this office and asked for the proposal to be seconded. No seconder was forthcoming and so further proposals were invited. Cllr. Grandfield proposed that Cllr. Talling be Chairman. CUr. Talling said he would be willing to take office and Cllr. Keane seconded the proposal. As no other proposals were made, Cllr. Salvidge declared that Cllr. Talling had been elected as Chairman. He duly signed the Declaration of Acceptance of Office, took the Chair and immediately paid tribute to the work and conscientious approach ofhis predecessor. Minute 039114 ELECTION OF VICE CHAIRPERSON CUr. Grandfield was elected upon a proposal by Cllr. Keane and seconded by Cllr. Venner, there being no other nominations. Minute 040/14 APPOINTMENT OF PLANNING COMMITTEE The Chairman proposed that all Cllrs. be members of the planning committee and that a Chairperson be appointed to co-ordinate the council's response to applications for planning consent. CUrs present agreed to be members of the planning committee and CUr. Grandfield volunteered to Chair the committee. Minute 041114 APPOINTMENT OF REPRESENTATIVE(S) TO SERVE ON THE MANAGEMENT COMMITTEE OF THE HOLFORD & DISTRJCT VILLAGE HALL Cllrs.Keane agreed to represent the Parish Council on this committee. Minute 042114 APPOINTMENT OF COUNCILLORS WITH SPECIFIC OVERSIGHTS 1. Highways and Rights of Way- CUrs. Ayre and Keane volunteered for this •!• 2. Maintenance overseer- Cllr. Keane undertook to do this Minute 043/14 APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES I. Hinkley Point Site Stakeholders Group (SSG): Cllr. Ayre said he would continue with this 2 .Hinkley Point 'C' Community Forum: Cllr. Ayre is willing to attend on behalf of the council Cllr. Grandfield agreed to be 'stand-in' for both committees. Minute 044/14 APPOINTMENT OF INTERNAL AUDITOR TO THE PARlSH COUNCIL By general agreement the Council wished that Mr. R. Swash be reappointed as internal auditor and that he be thanked for the years of service he has so far given to the Council in this capacity. Minute 045/14 APPOINTMENT OF STEWARD OF THE BOWLING GREEN Mr. J. Anderson was thanked for the watchful eye he keeps over the Bowling Green and reappointed as Steward, having indicated his willingness to continue. Minute 046114 DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATIONS No declarations or requests for dispensations were made. Minute 047114 MATTERS OF INTEREST FROM SCC Cty. Cllr. Davies reported: I.He had recently fallen victim to social networking site misuse and wished to caution others about the risks 2.Congratulated Cllr. Talling on his election to the Chair. 3 .Indicated that interviews for the post of CEO of SCC had taken place and an announcement may be expected soon. 4.Sandford Corner roundabout is scheduled to be completed late July/early August. The lack of any weekend or night work which would have ensured earlier completion, was lamented. 5.Cllr. Davies indicated his willingness to put forward the idea of a pedestrian crossing on the A39 in Holford. Minute 048114 MA TIERS OF INTEREST FROM WSC No matters had been forwarded. Public comments on agenda items only No comments were made. Minute 049/14 MINUTES The minutes of the meeting of the Parish Council held on Monday lOth March 2014 were taken as read having been circulated to Cllrs. and were accepted as a correct record upon a proposal by Cllr. Salvidge and seconded by Cllr. Ayre. Minute 050/14 MATTERS ARISING and not covered elsewhere on the agenda. I. Neighbourhood Plan- report on the open meeting on 14th April. Cllr. Grandfield said he is in the process of drafting a letter which will be sent to every household in the parish. 2. Cllr. Ayre expressed regret that this meeting of the council had been postponed. Cllr. Grandfield apologised for the process that led to the postponement but not for the decision to postpone which had been a council decision, adding that he believed the meeting about broadband matters may have profound significance to all '741 area' subscribers. Minute 051114 CHAIRPERSON TO REPORT Cllr. Tailing gave a brief resume of the report given by his predecessor to the Annual Parish Meeting which _ highlighted both ongoing and new issues that had formed the work of the council during 2013/14. Minute 52/14 PLANNING I. No new applications had been received. Minute 053114 FINANCE 1. the following payments were authorised: Clerk salary March/April £262-50 proposed by Cllr. Salvidge seconded by Cllr. Ayre expenses March/April £16-90 proposed by Cllr. Salvidge seconded by Cllr. Ayre AON insurance premium £459-46 proposed by Cllr. Ayre seconded by Cllr. Salvidge SALC subscription for 2014-15 £ 72-51 proposed by Cllr.Ayre seconded by Cllr. Salvidge 2. the following payments were ratified: QHGM- maintenance work £169-99 proposed by Cllr. Keane seconded by Cllr. Salvidge D. Robinson tree felling at Bowling Green £160-00 proposed by Cllr. Keane seconded by Cllr. Venner Holford & District Village Hall £84-00 proposed by Cllr. Keane seconded by Cllr. Salvidge P. Brimson purchase of printer for council £130-00 proposed by Cllr. Ayre seconded by Cllr. Grandfield P. Brimson salary Jan/Feb £262-50 proposed by Cllr. Grandfield seconded by Cllr. Ayre expenses Jan/Feb £70-19 proposed by Cllr. Grandfield seconded by Cllr. Salvidge 3. concerning the 2013-2014 accounts: a] Council received a summary of the receipts and payments account for the year ended 31-03-14 as published and circulated; this was proposed by Cllr. Salvidge and seconded by Cllr. Ayre b]. Upon a proposal by CUr. Salvidge and seconded by CUr. Venner it was resolved to approve Section 1 of the Annual Return for the year ended 31-03-14. c) Upon a proposal by Cllr.Grandfield and seconded by Cllr. Ayre, it was resolved to approve Section 2 of the Annual Return(= Annual Governance Statement) for the year ended 31-03-14. Minute 054/14 HIGHWAY and RIGHTS OF WAY MATTERS I. Speedwatch- request for volunteers. Cllr. Salvidge explained she had been contacted by the newly appointed co-ordinator for Speedwatch .. The Chairman now has the letter which gives contact details for anyone who may be interested. 2. Gorse on A39 verge at Kilton Cross. Cllr. Ayre said brambles are now growing with the gorse and visibility for car drivers is reduced. Cty. Cllr. H. Davies was asked to pursue this on behalf of the council. Minute 055/I4 MAINTENANCE MATTERS including BOWLING GREEN I. Dog Pound. Cllr. Grandfield reported that he has received a draft contract for refurbishment work. It is currently being examined by his solicitor and will be available at the next meeting of the council. 2. Bus shelter. Tenders from T. Hayes (£2171-00) and R. Potter (£390-00) had been circulated and, on a proposal by Cllr. Ayre which was seconded by CUr. Keane, council agreed to accept that from Ray Potter ofBridgwater. Cllr. Venner undertook to contact Mr. Potter. 3. 'Friends ofHolford' -role in maintenance. Cllrs. welcomed the self-help approach and the response to the appeal for volunteers, and are keen to support the venture. Caution was expressed where health and safety issues are involved, eg concerning the use of chain saws unless the required certification was held by the operator, and concerning fires on land not owned by the council. 4. Damaged post at Stowey Lane lay-by. It was reported that one of the posts needs to be replaced. Minute 056/I4 CORRESPONDENCE RECEIVED- and not dealt with elsewhere in the agenda. I. John Keevens- sewerage leak on to bridleway WL/1 0. The Clerk reported this leak had been inspected by Wessex water and was due to unusually large amounts of surface water in Holford at the time. Minute 057/I4 ITEMS TO REPORT I. Broadband matters. Cllr. Grandfield reported he would be reporting to Kilve PC on the meeting at Holford on 12 111 May2014. 2. CUr. Ayre reported on the recent meeting of the Quantock Hills JAC. There is a Q. Hills Management Plan in preparation, and Whinchat numbers are falling, giving cause for concern. 3. Cllr. Ayre reported on a meeting of the Deer Management Group at which problems with Miscanthus were discussed. 4. CUr. Ayre reported on a meeting of the Hinkley Point 'C' Community Forum at which the Cannington by-pass was discussed. This will be built when the Sandford Corner roundabout is completed. 5. Traffic congestion on the A39 due to tankers running to and from the Biomass plant at Cannington, was reported . Cty. Cllr. Davies said he would see what he can find out about this problem. Open Discussion at the discretion of the Chairman I. Possible water leaks in underground drains near the 'welly-wash' and in the Honeymead/Whistlers Hollow areas of the village were reported. The Chairman closed the meeting at 9.I6pm. Next meeting MONDAY 14J:h JULY 2014 HOLFORD PARISH COUNCIL The ANNUAL PARISH MEETING at which all local residents may attend and raise any matter they wish, will be held on MONDAY 12th MAY 2014 at 7.30pm in the Holford & District Village Hall. The press is cordially invited to attend. AGENDA Apologies for absence 1. Minutes of the meeting held on Monday 13th May 2013 2. Chairman's Report 3. Any other matters raised by the public: a] Report by Sue Edwards, Holford's Parish Path Liaison Officer xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Minutes of the ANNUAL PARISH MEETING held on Monday 13th May 2013 at 7.30pm in the '· Holford & District Village Hall. PRESENT: T. Ayre (Chairman), P. Brimson (Clerk), PCSO P. Bolton Mesdames P. Aldridge, K. Keane, D. Salvidge, C. Taylor, M. Young Messrs. P. Grandfield, S. Gunner, S. Tavner, D. Tailing, N. Venner;D. Young Also present C. Morgan (District Cllr.). APOLOGIES: A. Salvidge. Cllr. T. Ayre took the Chair and welcomed those present. Agenda item 1. The Minutes of the meeting held on Monday 14th May 2012 were taken as read having been displayed on notice boards, with copies available to those present. Upon a proposal by Mr. D. Tailing, seconded Mrs. C. Taylor and supported by a show ofhands, it was agreed they represented a correct record of that meeting. Agenda item 2. The Chairman's Report was given by Cllr. Ayre and a copy of it is attached to this record of the meeting. Agenda item 3. a] A report submitted by Sue Edwards, Holford's Parish Path Liaison Officer was read by the Clerk. A copy of this report is attached to these minutes. b] David Tailing, having declared his interest as a near neighbour, spoke about Quantock House and quoted press reports referring to the recently received grant of £204,000 for work there. He said the house was seldom used and it was difficult to see how such a large sum of public money could be justified. c] It was reported that a group of people assumed to be followers of the Hunt were in Holford village on 25th April. They were described as behaving badly and Quantock Rangers were said to be concerned about their behaviour. PCSO Bolton said only one call was logged in relation to this incident. d] Peter Grandfield thanked Terry Ayre for his work as Chairman over the past five years. The Chairman closed the meeting at 7.39pm. Parish Council. Chairmanship report. ·-When I took the chair I said that it would be for 5years. and hope that it has been executed to Well here we are. I have enjoyed my time spent as your chairperson he or she may be. I am not leaving the the best of my ability. My best wishes to the new head whoever settle in. council and am willing to help in any way that I can whilst they that our responsibilities for the -During my time as chairperson I have endeavoured to make sure at or above their previous state. maintenance of buildings and areas in our care have been kept clerk.! have been lucky to have a good one. -Every chairman needs a good secretary or in the councils case clerk always knowing what to do and how to Many thanks Phillip you have been a great person to have as a proceed when difficult items came up. initiated by this council and taken over by -The car park and trackway link to the Lay-by at Woodlands was 18 vehicles in the car park last Sunday the National Trust. This has been a great success. There were afternoon all parked safely off the highway. be seen by the SID results. This has still to -We still have problems with speeding through the village as can be resolved. group set up to stop any building in -The Silk Mills have been a contentious issue with an anti development if it is to survive although the Silk Mills may this area. Personally I feel that we need new building in the village not be the best place it should not be discounted. in Holford and I believe this is strangling it. -The District Council have an affordable only policy for new build are thriving with the retention of their amenities. Other villages that have built new housing in the past 50 years Hall and Church. Just a reminder that we did We have lost all but the pub, Post Box, Telephone box, Village all gone in my short 25 years living at have a Garage, Shop, Post Office and Tea Rooms. They have Moorhouse. housing and facilities for young families as well - Looking ahead I feel that Holford should be looking to provide to maybe recover our amenities and keep as the older generation so that we have a mixture of generations the village alive. at our meetings. Many thanks to my fellow -I have hopefully given constructive advise with a little humour with all the support that I have received. I councillors and residents who have made my life so much easier post at the forthcoming Parish Council meeting. finish by wishing the new chairperson all the best in their new From Terry Ayre. PPLO Report for 2012113. and accessible, The majority of the Rights (ROW) in Holford were in good order fallen _trees and until the snows in February. This resulted in an enonnous number of block1!1g the ROW. branches, many of significant size, as well as many hanging branches ·" Htll. These were Particularly badly hit were Holford and Hodders Combes and as trees and reported to the ROW team and awaited the landowners, Both Hodders a.I_ld branches falling across rights of way are thetr respons1b1hty to remove. though there are st1ll Holford Combes and Woodlands Hill have now been largely cleared, some fallen trees in Holford Combe to clear. just after the The damage to the bridleway, caused by a large fallen tree, in Hodders Width. access gate has now been repaired, so the bridleway is back to its normal Some new waymarkers have been installed on some ROW to aid users. access easier and Hopefully the rain will stop soon and allow the ROW to dry out and make pleasanter. Sue Edwards. PPLO (Holford) 29th March 2013 HOLFORD PARISH COUNCIL The ANNUAL MEETING ofthe PARISH COUNCIL will be held on MONDAY 12th MAY 2014 in the HOLFORD & DISTRICT VILLAGE HALL at the conclusion of the Annual Parish Meeting. The public and press are cordially invited to attend. AGENDA Apologies for absence 1. Election of Chairperson and signing of the Declaration of Acceptance of Office 2. Election of vice-Chairperson 3. Appointment of planning committee 4. Appointment of one or two representatives to sit on the Village Hall Committee 5. Appointment of Councillors with specific oversight: a] Highways & Rights of Way b] Maintenance overseer 6. Appointment of Steward of the Bowling Green 7. Appointment of Internal Auditor. 8. Declarations oflnterest and Requests for Dispensations 9. Matters of interest from SCC 10. Matters of interest from WSC 11. Public comments on agenda items only 12. Minutes of the meeting held on lOth March 2014 13. Matters arising from this meeting and not included on the agenda: a] Neighbourhood Plan- report on Open Meeting on February lOth. 14. Chairperson to Report 15. Planning- report on applications received since the last meeting 16. Finance: a] To authorise the following payments: Clerk salary March/April expenses March/April cl/6-qo AON insurance -2014-15 premium £459-46 SALC- subscription for 2014/15 £72-51 b] To ratify the following payments: D. Robinson- tree work on Bowling Green £160-00 Holford & District Village Hall £84-00 P. Brimson- purchase of printer £130-00 P. Brimson, Clerk- salary £262-50 -expenses _; ro-19 QHGM- ground maintenance £169-99 c] Concerning the 2013-2014 accounts: To receive a summary of the receipts and payments account for the year ended 31/03/14 To approve Section 1 of the Annual Return for the year ended 31/03/14 To approve Section 2 of the Annual Return= Annual Governance Statement 17. Highway & Rights of Way Matters: a] 'Speedwatch' request for volunteers 18. Maintenance Matters- a] Dog Pound b] Bus shelter-to consider tender from T. Hayes c] 'Friends ofHolford' role in maintenance. d] Damaged post at Stowey Lane layby 19. Correspondence received- and not dealt with elsewhere a] Mr. J. Keevans- sewerage leak on to bridleway WL/10 20. Items to report- a] Broadband matters 21. Open discussion - at the discretion of the Chairperson P. Brimson Clerk (741 413) HOLFORD PARISH COUNCIL Summary Receipts and Payments Account for the Year Ended 31 March 2014 £ RECEIPTS Precept 3655-00 TOTAL RECEIPTS 3655- 00 PAYMENTS General administration insurance 456-09 salaries 1575-00 mise. exp. 854-29 2885-38 TOTAL PAYMENTS 2885-38 NOTES: 1. Bank balance at 31 March 2014: £4985-06 2. The Parish Council owns the structure of the Dog Pound, and has responsibility for the Bowling Green and Bus Shelter CASH ACCOUNT Balance brought forward 01-04-12 4215- 44 Add total receipts 3655-00 7870-44 Less total payments 2885-38 Balance carried forward 31 - 03 - 13 £4985-06 P. Brimson Responsible Financial Officer HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY lOth MARCH 2014 at 7.30pm in the Holford & District Village Hall. PRESENT: Cty. Cllr. H. Davies, Dist. CUrs. S. Goss, C. Morgan Cllrs. T. Ayre, P. Grandfield, K. Keane, D. Salvidge, D. Tailing, N. Venner Also present P. Brimson (Clerk), 4 members of the public. Cllr. Salvidge took the Chair and welcomed those present. APOLOGIES: Cllr. A. Salvidge Minute 026/14 DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATIONS No Declarations or Requests were made. Minute 027/14 MATTERS OF INTEREST FROM SCC Cty. Cllr. Davies reported: 1. The CEO of Somerset County Council has resigned and left. 2. West Somerset Heritage Railway. Negotiations concerning future ownership of the line are ongoing. 3. SCC funding for the Quantock Hills AONB Service will remain unchanged for this year and, as it is match funded by DEFRA, the Service is assured stability for this year. 4. Transport Review. The findings are still awaited. Minute 028/14 MATTERS OF INTEREST FROM WSC Dist. Cllr. Morgan submitted comprehensive notes via email which highlighted the following topics: 1. Sandford Corner roundabout 2. Washford Cross roundabout, construction of which will not overlap timewise with Sandford Corner 3. Cannington By-pass. Construction is due to start in Autumn 2014. 4. Cl82 Cannington to Hinckley Point road. 5. Soundproofmg. EDF will revisit the issue when construction begins. 6. AONB. WSC will continue to fund the Service during this year. Dist. Cllr. Goss added comments on the following subjects: 1. Visit of joint CEO of West Somerset and Taunton Dean Councils is scheduled for Thurs. 5th June 2. Superfast Broadband. Matt Ballard will attend the Holford Annual Parish Meeting on Mon. 12th May 3. Hinkley Point 'C'. The EU is currently consulting on the 'strike price'. 4. SSG meeting. It would be in order for Holford to send a replacement representative to any meeting. Public comments on agenda items only No comments were made. Minute 029/14 MINUTES of meetings ofthe Parish Council: 1. held on Monday 101h February 2014, were taken as read having been circulated to Cllrs. and were accepted as a correct record upon a proposal by Cllr.Talling and seconded by Cllr. Ayre. 2. held on Wednesday 5th March 2014, which was called to consider only planning applications 3/16/13/012/013. These minutes were on the table and approved on a proposal by Cllr. Ayre and seconded by Cllr. Keane. ARISING and not covered elsewhere on the agenda. Minute 030/14 MATTERS 1 1. Proposed visit of Penny James. The date for this visit will be Thursday 5 h June 2014 at 2.30pm. 2. Internet usage through the 741 exchange. A parish briefing progress update had been received from 'Connecting Devon and Somerset'. Matt Ballard will attend the next meeting on lih May 2014. 3. Trees on Bowling Green. David Robinson had reported fmding a tree with rot in the trunk and he advised the tree should be felled- which he would do for £160-00 to include clearing the timber. This was accepted on a proposal by Cllr. Ayre and li<;lCOnded by Cllr. Keane. Chris Edwards would be asked by the Clerk about having a fire of small dead wood to clear up the site. Minute 031/14 CHAIRPERSON TO REPORT The Chairperson had nothing to report. Minute 032/14 PLANNING 1. Application 3/16/13/012/013 Alfoxton Park had been dealt with- see Min. 029/14. 2. Application CA16/13/002 Tree works at Church End. The Chairperson read a letter from the applicant which clarified the sequence of events relating to additional work to the yew tree. This letter confirmed that the additional work was properly approved by WSC and that Holford Parish Council had not 'missed' any application for planning approval. 3. Councillor advice and training on planning matters had taken place immediately prior to this meeting. Minute 033114 HIGHWAY and RIGHTS OF WAY MATTERS 1. Traffic using Stowey Lane as access to and egress from Holford village. Cllr. Grandfield stated that the two areas of concern are the sides of the Lane and the junction with the road to Holford Combe by 'Ramblers'. The producers of electronic navigation aids are trying to arrange a modification to the programme so that Stowey Lane will not be a recommended route in future. As there is no enthusiasm for junction signage, no action will be taken in relation to this hazard. 2. Drain clearance. Cty. Cllr. Davies reported that drains on the Kilton Cross to Stringston road are cleared annually. Drains on the Holford to Kilton Cross section of the A39 are cleared every two years. However, there is an 80% reduction in the funding allocation for this work. Minute 034/14 MAINTENANCE MATTERS including BOWLING GREEN 1. Bus shelter. Cllr. Keane said the estimate from Terry Hayes will be coming this week. Cllr. Ayre said he may be able to help with timber for repair work. It was agreed the Clerk would consult Cllrs. on the estimate by email. 2. Dog Pound. Cllr. Grandfield announced that the draft contract should be ready next week. 3. Tapes on bridleway at Woodlands corner. The Clerk reported that Glen Martin has been informed. Minute 035/14 NEIGHBOURHOOD PLAN FOR HOLFORD PARISH Cllr. Grandfield offered to talk through the project with the Parish Council at a public meeting. This offer was graciously accepted by Cllrs. and it was agreed the meeting would take place on Monday 14 'April2014 at 7.30pm in the Holford & District Village Hall. Minute 036/14 CORRESPONDENCE RECEIVED- and not dealt with elsewhere in the agenda. There was no such correspondence, all relevant emails + attachments having been forwarded. Minute 037114 ITEMS TO REPORT 1. Hinkley Point SSG meeting. Cllr. Ayre said that regrettably he was unable to attend the February meeting. 2. Area Panel meeting. Cllr. Tailing reported that items raised at the recent Area Panel meeting included the 'broadband' issue, mineral extraction policy in Somerset (there is no drop-in meeting arranged within West Somerset), and problems consequent on contacting out pot hole filling (eg. those holes appearing after the contactor has identified and agreed those to be filled). 3. Possible co-operation with Kilve PC on issues affecting both parishes. The Chairperson suspended the meeting to enable Alan Keen, Chair ofKilve PC, to introduce himself and speak to this idea. This he did and the principle was well received by Holford Cllrs. who readily agreed that there are and will be occasions when jointly we may be able to act as a stronger force than on our own. The PC meeting was then reconvened. 4. The Clerk presented cheques for signing and said they would be ratified at the next 1 5. Notice was given of the proposed meeting with the Police and Crime Commissioner on 25 March at the Beech Hotel, Minehead. Open Discussion- at the discretion of the Chairperson No matters were raised. The Chairperson closed the meeting at 9.35pm. Next meeting MONDAY 12th MAY 2014 at 7.30pm HOLFORD PARISH COUNCIL At 7.00pm on MONDAY lOth MARCH 2014 in the HOLFORD & DISTRICT VILLAGE HALL, Holford's Parish Councillors will receive advice and training on dealing with applications for planning consent. At 7.30pm there will be a meeting ofHOLFORD PARISH COUNCIL in the HOLFORD & DISTRICT VILLAGE HALL, to which the public and press are cordially invited. AGENDA Apologies for absence 1. Declarations oflnterest and Requests for Dispensations 2. Matters of interest from SCC. HD to report 3. Matters of interest from WSC. SG, CM to report 4. Public comments on agenda items only 5. Minutes: to receive minutes of meetings ofHolford Parish Council held on- 1. Monday lOth February 2014 2. Wednesday 5th March 2014- which considered only planning application 3/16/13/012 6. Matters arising from these meetings and not included on the agenda: a] Meeting with Penny James,joint CEO ofWS and TD Councils b] Broadband service in the 7 41 exchange area 7. Chairperson to Report: 8. Planning- report on applications received since the last meeting. 9. Highway & Rights of Way Matters a] Use of Stowey Lane for access to and egress from Holford village- PG to report b] Drain clearance on A39 and road from Kilton Cross to Stringston. HD to report c] Tapes on bridleway 10. Maintenance Matters, including the Dog Pound: a] Bus shelter- estimate for repair/maintenance KK 11. Neighbourhood Plan for Holford Parish- outline of proposals. PG 12. Correspondence received- and not dealt with elsewhere. 13. Items to report: 1. Hinkley Point- Stakeholders Group meeting TA 2. Area Panel meeting DT 3. Co-operation with Kilve PC- Clerk 15. Open discussion- at the discretion of the Chairperson. P. Brimson Clerk (741 413) HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 1oth FEBRUARY 2014 at 7.30pm in the Holford & District Village Hall. PRESENT: Dist. Cllr. S. Goss Cllrs. T. Ayre, P. Grandfield, K. Keane, D. Salvidge, D. Tailing, N. Venner Also present P. Brimson (Clerk), 4 members of the public and PCSO P. Bolton Cllr. Salvidge took the Chair and welcomed those present. APOLOGIES: Cty. Cllr. Davies, Dist. Cllr. C. Morgan, Cllr. A. Salvidge Minute 013/14 DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATIONS No Declarations or Requests were made. Minute 014/14 MATTERS OF INTEREST FROM SCC Cty. Cllr. Davies had emailed a report which was presented by the Clerk, and included: 1. Use of Stowey Lane for access to and egress from Holford village. Cllr. Grandfield would be able to report on his discussions with Somerset Highways. 2. Health and Wellbeing Fund. The Fund is now oversubscribed for this year's allocation. 3. SCC Transport Survey (Buses). Consultation is now completed and the fmdings are awaited. 4. Flooding Relief Fund. Anyone experiencing hardship as a result·offlooding can contact the Somerset Community Foundation, Yeoman House, Shepton Mallet (0 1749 344949). On this topic the Clerk said he had been asked by a couple of residents how Holford Parish Council is intending to respond to those in Somerset affected by flooding and would he ensure that the subject is raised. Cllrs. decided that individuals could best make their own donations to the Somerset Community Foundation. Minute 015/14 MATTERS OF INTEREST FROM WSC Dist. Cllr. Goss reported: I. Hinkley Point 'C'. July is likely to be the time for final decisions and site work could start in the autumn. 2. The meeting between representatives ofStogursey and Kilve PC's and the new joint CEO of Taunton Deane and West Somerset District Councils on 30th January was useful. Cllrs. indicated that they would welcome a similar meeting when one can be arranged. Cllr. Goss undertook to do this. 3. WSC Council Tax. Talks about freezing the Council Tax are 'ongoing'. Public comments on agenda items only No comments were made. Minute 016/14 MINUTES The minutes of the meeting of the Parish Council held on Monday 13th January 2014 were taken as read having been circulated to Cllrs. and were accepted as a correct record upon a proposal by Cllr.Ayre and seconded by Cllr. Grandfield after correcting the name 'Jane Powerbrook' to 'James Holcroft' in line 2 of Minute 003/14.1 and altering the words 'another' to 'the same' in line 3 of'Open discussion'. Minute 017114 MATIERS ARISING and not covered elsewhere on the agenda. 1. Health and Wellbeing Fund. This year's allocation is already oversubscribed as reported by Cty. Cllr. Davies. 2. Future pattern of meetings ofHolford Parish Council. Cllr. Grandfield put the case for monthly meetings of the council as a preliminary to proposing that 'this council meets each month in future'. After discussion, Cllr. Venner seconded and 3 votes were cast in favour and 3 were cast against the proposal. The Chairperson used her casting vote against the proposal which was therefore lost. 3. Invitation to the Chairperson to attend a meeting ofKilve PC on 15th Jan. Cllr. Salvidge said she had been given an incorrect date for this meeting and could not therefore report on it. 4. EDF Energy Hinkley Point 'C' Community Forum meeting attended by Cllr. Grandfield in place of Cllr.Ayre. Cllr. Grandfield commended EDF on its work at Cannington Court. Minute 018/14 CHAIRPERSON TO REPORT The Chairperson had nothing to report. Minute 019/14 PLANNING No applications had been received since the last meeting. Minute 020/14 HIGHWAY and RIGHTS OF WAY MATIERS 1. Traffic using Stowey Lane as access to and egress from Holford village. Cllr. Grandfield reported he had spoken to Ron Smith of Somerset Highways who agreed to a site meeting at Stowey Lane in two weeks' time with a view to looking at what could be done about this problem. 2. Drain clearance on A39 and the road from Kilton Cross to Stringston. No report was available. Minute 021/14 MAINTENANCE MATTERS including BOWLING GREEN a] Dog Pound. Cllr. Grandfield announced he would be meeting with woodlands owner Stephen Lees within a couple ofweeks to discuss the question of access to the structure. b] Arising from the councillor 'walkabout' in November were the following items requiring attention: 1. Bus shelter. Cllr. Keane undertook to obtain an estimate for repair work needed. 2. Dodington fountain. Fairfield Estate has been notified that maintenance work is necessary. 3. Dead tree branches at Bowling Green. David Robinson has quoted £125-00 for this work. On a proposal by Cllr. Keane and seconded by Cllr. Ayre, this was accepted. 4. Bridge across Holford Glen. Sue Edwards has been contacted about the maintenance work needed. 5. Play Area at Portway. Magna Housing has been contacted about the missing enclosing wire. c] Hodders Combe was described as looking shabby. It was agreed a letter should be sent to Fairfield Estate. d] Tapes on the bridleway through Woodlands are flapping and this could frighten horses. Glen Martin will be contacted. Minute 022/14 DEVELOPMENT PLAN FOR HOLFORD PARISH Cllr. Grandfield introduced the topic and said the Localism Act (2011) made provision for local people to put together a 'Neighbourhood Plan' which, if accepted, would confer significant rights to residents- such as requiring District Councils to take note of its contents when considering their policies. Such a plan could only be accepted after a referendum. Some discussion on the scope and possibilities took place and Cllr. Grandfield offered to set out some of the salient points in a paper and a proposal could then be put to the Council. Minute 023/14 BROADBAND SERVICE TO HOLFORD The Chairperson closed the meeting at 9.05pm to allow Mr. Copplestone to speak about the dependence of his Holford based business on a fast broadband service, and how the 741 telephone exchange area is not included in plans for upgrading this service until after 2020. Only one other area throughout Devon and Somerset shares this plight with its crippling effect on small office/home based businesses. The 'Connecting Devon and Somerset' team has been of very limited use and the help of the Parish Council is sought as other users in the area may also be affected. The meeting was reconvened at 9.15pm and Cllr. Talling reported on his survey ofbroadband speeds at different times of the day. The possibility of the EDF Community Fund being used to assist in improving connectivity was raised, as was the desirability of liaising with Kilve PC since Kilve parish shares the same disadvantage as Holford concerning broadband speeds .. Following discussion it was agreed also to contact Angela Lamplugh for help in the first instance. Stringston residents would be kept informed of any progress made. Minute 024/14 CORRESPONDENCE RECEIVED- and not dealt with elsewhere in the agenda. There was no such correspondence, all relevant emails + attachments having been forwarded. Minute 025/14 ITEMS TO REPORT PCSO Bolton reported on local crime since Jan. & the visit of the Crime Commissioner to Minehead in March. Open Discussion- at the discretion of the Chairperson 1. The importance of referring to the 'parish' and not just the 'village' was stressed. 2. Rubbish was reported as having been dumped in the field opposite to Cleeve Cottage. The Chairperson closed the meeting at 9.34pm. Next meeting MONDAY lOth MARCH 2014 at 7.00pm HOLFORD PARISH COUNCIL CHAIRPERSON CLERK D. SALVIDGE P. BRIMSON A meeting of Holford Parish Council will take place on Wednesday 51h March 2014 at 3 00 · th pm m e Holford and D. t · v·u1 · an . IS net age Hall. The press and public are cordially invited to attend and there will be opportumty for members ofthe public to make comments relevant to the agenda item. • AGENDA 1. Planning application 3/16/13/12/13: Extension and alterations to Alfoxton Park Hotel, Steps Cottage, Chapel Cottage, Linhay and Coach House North. No other business will be transacted. P. Brimson, Clerk Minutes of a meeting of the Council called to consider a planning application HOLFORD PARISH COUNCIL 1 Minutes of a meeting of Holford Parish Council held on Wednesday 5 h March 2014 at 3.00pm in the Holford & District Village Hall following a site meeting at Alfoxton Park. PRESENT: Cllrs. T. Ayre, P. Grandfield, K. Keane, D. Salvidge, D. Tallinlg, N. Venner. Also present P. Brimson (Clerk)+ 15 members of. the public. APOLOGIES: Cllr. A. Salvidge Cllr. T. Ayre chaired the meeting and welcomed those present. Planning application for consideration: 3/16/13/012/013 extension and alterations to Alfoxton Park Hotel, Steps Cottage, Chapel Cottage, Linhay and Coach House North. After hearing views expressed by members of the public, Cllrs. agreed that they accept the proposals contained in the application in principle. However, the Council would want a curfew over deliveries by HGV's over 7.5t from 9.00pm to 8.00am, passing places would be needed in the access road and a review of the proposed number of parking places is recommended. Questions would also be asked about the proposal to use 'Velux' windows in that part of the Coach House not already sold. Concern would be expressed that surface water could flood the east end of Lof)g Barn. No other business was transacted and the Chairman closed the meeting at 4.20pm. HOLFORD PARISH COUNCIL 111 A meeting ofHolford Parish Council will be held on MONDAY 10th FEBRUARY 2014 in the HOLFORD & DISTRICT VILLAGE HALL at 7.30pm. The public and press are cordially invited to attend. AGENDA Apologies for absence ·1. Declarations of Interest and Requests for Dispensations 2. Matters of interest from SCC. HD to report 3. Matters of interest from WSC. SG, CM to report 4. Public comments on agenda items only 5. Minutes ofthe meeting held on 13 111 January 2014 -to receive. 6. Matters arising from this meeting and not included on the agenda: a] Money available through our Cty. Cllr. -to consider any suitable projects. b] Future pattern of meetings ofHolford Parish Council. 7. Chairperson to Report: 8. Planning- report on applications received since the last meeting. DT to report. 9. Highway & Rights of Way Matters a] Use of Stowey Lane for access to and egress from Holford village- PG to report b] Drain clearance. HD to report 10. Maintenance Matters: a] Dog Pound-report on any progress since last meeting: PG b] Reports on progress with 'walkabout' items: KK and Clerk 11. Development Plan for Holford Parish- to try and establish aims and objectives, how these can be achieved and over what approximate time-scale. PG to open discussion 12. Broadband service to Holford (and Kilve)- ref. forwarded emails. DT to open discussion. 13. Correspondence received- and not dealt with elsewhere. 14. Items to report 15. Open discussion- at the discretion of the Chairperson. P. Brimson Clerk (741 413) HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 13th JANUARY 2014 at 7.30pm in the Holford & District Village Hall. PRESENT: Cty. Cllr. H. Davies (from 8.00pm), Dist. Cllr. S. Goss CUrs. T. Ayre, P. Grandfield, K. Keane, A. Salvidge, D. Salvidge, N. Venner Also present P. Brimson (Clerk),+ 4 members of the public. Cllr. Salvidge took the Chair and welcomed those present. APOLOGIES: Cty. Cllr. Davies until8.00pm, Cllr. D. Tailing Minute 001114 DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATIONS No Declarations or Requests were made. Minute 002/14 MATTERS OF INTEREST FROM SCC Cty. CUr. Davies reported: 1. He will endeavour to attend alternate meetings ofHolford Parish Council 2. Adults aged 17-24 years are to be offered free motorway driving lessons. 3. The money available for allocation by Cty. CUrs. is for 'health and well-being' purposes only and therefore not available for the purchase of defibrillators. £3k has been allocated so far and the money must be used by the end of February. 4. The consultation which covers the bus service for this area of West Somerset gives an opportunity to establish need. Comments from Parish Councillors stated that: 1. Road drains on the A39 between Holford and Kilton Cross and between Killton Cross and Stringston need cleaning and have not received attention for over a year 2. £ 17m has been spent on flooding an area of arable farmland near the River Parrett. Minute 003/14 MATTERS OF INTEREST FROM WSC Dist. Cllr. Goss reported: 1. Radioactive waste from Hinkley Point nuclear power station. The views ofHolford PC need to reach eBreek at WSC by 31-01-14. 2. CUr. Grandfield undertook to represent Holford PC (in place ofCllr. Ayre) on Thursday. Cllr. Ayre will attend the 28-02-14 meeting of the SSG Forum. Public comments on agenda items only No comments were made. Minute 004/14 MINUTES The minutes of the meeting of the Parish Council held on Monday 11th November 2013 were taken as read having been circulated to Cllrs. and were accepted as a correct record upon a proposal by Cllr.Ayre and seconded by Cllr. Grandfield Minute 005/14 MATTERS ARISING and not covered elsewhere on the agenda. 1. The Landlord of the Plough Inn has no objection to a defribillator being affixed to the wall of the pub, should it prove possible to acquire this equipment for the village. . 2. Frequency of PC meetings during 2014. A wide ranging discussion took place as a result ofwhtch Cllr. Ayre proposed that Holford PC meets on lOth February 2014 to deal primarily with issues that affect the future development of the village. This was seconded by Cllr. Venner and carrted. 3. Planning policy as it relates to Holford. Cllr. Grandfield led a discussion centred on the theme t?at the PC needs to formulate a policy in relation to future dev.elopment. He proposed that Holford Pansh Council takes steps to put in place a development plan for the neighbourhood and undertook to play a leading part in the work involved. Cllr. Keane seconded and this was carried. Minute 006/14 CHAIRPERSON TO REPORT Cllr. Salvidge reported: . . . 1. Cllrs. made a 'walkabout' of the village on 18 111 Nov. And their fmdings would be discussed later m this meeting. . . h" h h 2. She will be attending a meeting ofKilve PC on 15th Jan. with a view to looking at Issues on w IC t e two councils might cooperate to their mutual benefit. Minute 007114 PLANNING 1. No applications had been received since the last meeting. 2. Councillor training on planning matters will take place at 7.00pm prior to the March meeting of the PC 3. Silk Mill- possible future developments. Cllr. Grandfield said it is highly likely that a planning application in relation to the silk mill will be lodged very soon and that the Parish Council needs a clear policy in relation to the piece of land in question. Further discussion on this will take place at the February meeting ofthe council. Minute 008/14 HIGHWAY and RIGHTS OF WAY MATTERS 1. Traffic using Stowey Lane as access to and egress from Holford village. It was stated that vehicle satellite navigation systems include Stowey Lane as an access to the village. This is both dangerous (there have been 3 minor accidents at the 'triangle' within the last month) and will lead to erosion of the walls and hedges. Cllr. Grandfield will approach Somerset Highways with a view to trying to get some restriction on the use of this lane. 2. The letter received from Ms. Stapleton of Nether Stowey expressing her concerns about road safety on the A39 through Shervage Wood was read; also the reply from Somerset Highways. 3. Recent heavy rainfall has resulted in lying water between Dyche and Corwell and on the A39 at Shervage Wood. Cty. Cllr. Davies was asked to take these problems to Somerset Highways. Minute 009114 MAINTENANCE MATTERS including BOWLING GREEN Arising from the councillor 'walkabout' in November were the following items requiring attention: 1. Bus shelter. Cllr. Keane undertook to obtain an estimate for repair work needed. 2. Dodington fountain. Fairfield Estate to be notified of maintenance work necessary. 3. Dead tree branches at Bowling Green. David Robinson to be asked to quote for this work. 4. Dog Pound. Cllr. Grandfield reported that a grant of £2k- £3k is hoped for from Wessex Conservation and a further £1.5k could be forthcoming from a private charitable trust. 5. Bridge across Holford Glen. Glen Martin to be contacted about the maintenance work needed. 6. Play Area at Porrn:ay. Magna Housing to be contacted about the missing enclosing wire. Minute 010114 FINANCE 1. The following payments were authorised: Clerk salary Nov/Dec £262-50 proposed by Cllr. A. Salvidge seconded by Cllr. Ayre expenses Nov/Dec £38-00 proposed by Cllr. Grandfield seconded by Cllr. A. Salvidge 2. The budget for the year 2014-15 was agreed and the precept set at £3640.00 Minute 011/14 CORRESPONDENCE RECEIVED- and not dealt with elsewhere in the agenda. There was no such correspondence. Minute 012/14 ITEMS TO REPORT There were no items to report. Open Discussion- at the discretion of the Chairperson 1. Hunting. It was stated that, at a recent meet of the foxhounds, 18-20 dogs and six quad bikes were in Holford village. Cllr. said she knew of three young girls who, whilst their_ horses through the village on occasion, were spoken to very rudely by a Hol!ord resident any provocation which indicated that not all residents were victims of bad behaviour all of the time. However, agressive behaviour was shown to one lady councillor when_ hunt supp?rters were in the village, and the situation was described as a disturbance. Cllr. A. explamed_that the dogs can be difficult to control if they pick up the scent of a fox because they will leave the trail they have been following and follow the scent of the animal instead. Following discussion it was agreed a letter should be sent to the Huntmaster. The Chairperson closed the meeting at 10.05pm. Next meeting MONDAY lOth FEBRUARY 2014 \ HOLFORD PARISH COUNCIL A meeting ofHolford Parish Council will be held on MONDAY 13th111 JANUARY 2014 in the HOLFORD & DISTRICT VILLAGE HALL at 7.30pm. The public and press are cordially invited to attend. AGENDA Apologies for absence 1. Declarations of Interest and Requests for Dispensations 2. Matters of interest from SCC 3. Matters of interest from WSC 4. Public comments on agenda items only 5. Minutes ofthe meeting held on 11 111 November 2013 -to receive. 6. Matters arising from this meeting and not included on the agenda: a] Money available from Cty. Cllr. for projects-possible purchase of defibrillator b] Frequency of Parish Council meetings during 2014. 7. Chairperson to Report: 8. Planning: a] report on applications received since the last meeting b] councillor training on planning matters c] Silk Mill possible future development. (PG) 9. Highway & Rights of Way Matters a] Traffic using Stowey Lane as access to and egress from Holford village b] Letter from Ms. Stapleton 10. Maintenance Matters: a] ·Issues arising from councillor 'walkabout' 11. Finance: a] to authorise the following payments: clerk salary Nov/Dec £262-50 expenses Nov/Dec b] to agree the budget and precept for 2014-15 12. Correspondence received- and not dealt with elsewhere 13. Items to report 14. Open discussion- at the discretion of the Chairperson P. Brimson Clerk (741 413) HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 11th NOVEMBER 2013 in the Holford & District Village Hall. PRESENT: Cty. Cllr. H. Davies (from 8.00pm), Dist. CUrs. S. Goss and C. Morgan Cllrs. T. Ayre, P. Grandfield, D. Salvidge, D. Talling, Also present P. Brimson (Clerk),+ 3 members of the public. Cllr. Salvidge took the Chair and welcomed those present, in particular Peter Grandfield attending his first meeting as a Councillor. APOLOGIES: Cty. Cllr. Davies until8.00pm, Cllrs. K. Keane, A. Salvidge, N. Venner Minute 075113 DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATIONS Cllr. Ayre declared an interest (possibly pecuniary) in respect of Agenda item 6b: 'Planning restrictions relating to Holford'. Minute 076113 MATTERS OF INTEREST FROM SCC Cty. Cllr. Davies reported: 1. SCC budget. More cuts will have to be made and some voluntary redundancies are likely. Some 'Sure Start' buildings, presently not used will be sold and a Trust will be formed to manage the museums. 2. School transport. Cllr.Davies explained the policies that guide school transport arrangements. It was considered by some present that anomalies and inconsistencies existed in arrangements for this area. Minute 077/13 MATTERS OF INTEREST FROM WSC Dist. Cllr. Morgan reported: 1. Hinkley Point. A 'strike price' has now been agreed between the Government and EDF. Work on the site may begin next year. EDF has agreed to fund the planning office at WSC and is expected to pay for a roundabout to be built at Sandford Corner on the A39. Radioactive waste classified as 'intermediate level' will be stored at the Hinkley site. 2. Ms P. James is now joint CEO ofWSC and Taunton Deane Council. 3. Structure Plan- the east part of the District has been ignored almost entirely. Public comments on agenda items only No comments were made. Minute 078113 MINUTES 1. The minutes of the meeting of the Parish Council held on Monday 81h July 2013 were taken as read having been circulated to Cllrs. and were accepted as a correct record upon a proposal by Cllr.Talling and seconded by Cllr. Ayre 2. The minutes of a meeting ofHolford Parish Council called to consider two planning applications and held on Wednesday 61h November 2013 at 2.00pm by the Lych Gate of St. Mary's Church, Holford, were approved after an amendment to application 3/16/13/011 upon a proposal by Cllr. Talling and seconded by Cllr. Ayre. Minute 079113 MATTERS ARISING and not covered elsewhere on the agenda. 1. School catchment areas and transport policies. Details of the policies and arrangements had been circulated to Cllrs. by the Clerk. and reported on by Cty. Cllr. Davies earlier in this meeting. 2. Planning restrictions relating to Holford: a] Holford Parish Council response to the Draft West Somerset Local Planto 2032- the Revised Preferred Strategy. A copy of the response had been circulated to Councillors. b] Letter to the Planning Services Manager requesting details of the criteria used to determine whether a village is classified as 'Primary' or 'Secondary'. No reply had been received and the letter would by resent to Martin Wilshire. 3. Advice/Training to Holford Parish Councillors on planning matters. The Clerk was asked to email Andrew Goodchild on this matter. Minute 080113 CHAIRPERSON TO REPORT Cllr. Salvidge congratulated all who participated in the recent fundraising events which raised money for the Macmillan Cancer Clinic. Minute 081/13 PLANNING Cllr. Talling reported on applications 3/16/13/0ll(Brookside) andCA/16/13/002 (Church End) that had been received since the last meeting. Minute 082/13 HIGHWAY and RIGHTS OF WAY MATTERS 1. 30mph repeater sign opposite 'Factory' wall. Replacements have been ordered by Somerset Highways. 2. Bridleway 10/29 behind White Cottage to Hare Knap. Glen Martin of the ROW Group is aware of the damage and says it is the responsibility ofFairfield Estate to repair the pathway. 3. Coach Road up from the Counting House. Dead branches exist on a number of trees and are a potential hazard. There are also fallen trees in both Combes with new tracks being established around some of them. 4. Alfoxton Road. The owner has confirmed that he will maintain the surface to bridleway standard. Minute 083/13 MAINTENANCE MATTERS including BOWLING GREEN 1. Ground maintenance. Council accepted the tender submitted by Quantock Home & Garden Maintenance for work during 2014. 2. Bus shelter. This will be inspected at the 'walkabout' -see below. 1 3. Parish Councillor 'walkabout'. This was arranged for Monday 18 h November at 2.00pm. 4. Dog Pound. Cllr. Grandfield reported that £100 had been raised at the meeting organised by the Holford History Society addressed by Richard McDonnell. A surveyor has been engaged and has made an inspection. A schedule of work and a Heritage Statement could be supplied at a total cost of £300. Friends of Quantock could then be approached for a grant towards the preliminary estimate of £3500 needed to complete the refurbishment. Minute 084/13 PARISH COUNCIL MEETINGS DURING 2014 Cllr. Grandfield initiated a discussion on the frequency of meetings of the council and pointed out the limitations to the work of the council that arise from it only meeting once every two months. It was agreed that no decision would be taken with three councillors absent and that the subject would be on the agenda of the January meeting. It was further agreed that the council would meet at least on 13/01; 10/03; 12/05; 14/07; 08/09; 10/11 during 2014. Minute 085/13 FINANCE The following payments were authorised: Clerk salary Sept/Oct £262-50 proposed by Cllr. Talling seconded by Cllr. Grandfield expenses Sept/Oct £62-20 proposed by Cllr. Grandfield seconded by Cllr. Talling The following payment was ratified: Quantock Home & Garden Maintenance £100-00 proposed by Cllr. Talling seconded by Cllr. Ayre Preliminary consideration was given to the budget for the year 2014-15 Minute 086/13 CORRESPONDENCE RECEIVED- and not dealt with elsewhere in the agenda. There was no such correspondence. Minute 087/13 ITEMS TO REPORT 1. Area Panel Meeting. Cllr. Talling reported that Toni Fooks and Emma Date had attended the last meeting and were helped by Cty. Cllr. Davies. · 2. Winter Service leaflet on notice board and Cllr. Ayre would collect 10 bags of de-icing material for Holford. Open Discussion- at the discretion of the Chairperson 1. The Strawberry field has been sold to a Mr. Taylor from Kingston St. Mary The Chairperson closed the meeting at 10.07pm. Next meeting MONDAY 13th JANUARY 2014 HOLFORD PARISH COUNCIL A meeting ofHolford Parish Council will be held on MONDAY 11 thth NOVEMBER 2013 in the HOLFORD & DISTRICT Vll..LAGE HALL at 7.30pm. The public and press are cordially invited to attend. AGENDA Apologies for absence 1. Declarations of Interest and Requests for Dispensations 2. Matters of interest from SCC 3. Matters of interest from WSC 4. Public comments on agenda items only 5. Minutes: a] of the meeting held on 9th September 2013 - to receive. b] of the meeting called on 6th Nov. to consider planning applications 6. Matters arising from this meeting and not included on the agenda: a] School catchment areas and transport policies b] Planning restrictions relating to Holford - response to revised preferred strategy 7. Chairperson to Report: 8. Planning- report on applications received since the last meeting 9. Highway & Rights ofWay Matters a] 30mph repeater sign opposite 'Factory' wall in Holford village 10. Maintenance Matters: a] Ground maintenance - to consider tenders received. b] Bus shelter c) To consider/arrange a Parish Councillor 'walkabout• in the Parish d] Dog pound -'Support Group• report 11. To agree dates for meetings of the Parish Council in 2014. This item to include consideration ofthe suggestion that the Council should meet at monthly intervals. 12. Finance: a] to authorise the following payments: clerk salary Sept/Oct £262-50 expenses Sept/Oct 62.- l" b] to ratify the following payment: QH&GM - ground maintenance £100-00 c] to give preliminary consideration to the budget and precept for 2014-15 13. Correspondence received-and not dealt with elsewhere 14. Items to report 15. Open discussion- at the discretion ofthe Chairperson P. Brimson Clerk (741 413) -HOLF-ORD PARISH ·COUNCIL 111 2013 Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 9 SEPTEMBER in the Holford & District Village Hall. PRESENT: Cty. CUr. H. Da'll Cllr. Salvidge took the Chair and welcomed those present. APOL.O.c;irES: .Dist. Clb:s. S. Go.ss, C. Morgan Minute 060/13 CO-OPTION OF NEW COUNCll..LOR The Clerk confirmed that permission to eo-opt had been received from the Electoral Registration - Officer ofWSC. Upon a proposal by CUr. Tailing and seconded by Cllr. Keane, Peter Grandfield . The after indicating his willingness to serve- was eo-opted to membership ofHolford Parish Council of Clerk then him with a 'De<:laration of Acceptance of Office' form to sign, and with copies . the 'Standing Orders' for members ofHo1ford'Pluisli'COuncil'& the 'Code of COnduct' for Councillors Minute 061/13 DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATIONS the Cllr. Ayre declared an interest (possibly pecuniary) in respect of Agenda item 13: 'Issues affecting future of the parish - planning restrictions'. Mjnute-062/13 ·MA'f.TERS OF INf.EREST·FROM SCC ·Cty; CUr: DavieS reported: 1. He has £5,()()()..()0 available for spending on projects by the seven councils in his ward. 2. WHAtkins has been sold to a Swedish company. Cllr. Davies expressed his anxiety concerning service providers being owned outside of the UK. that Some discussion about local bus services followed during which it was pointed out to Cllr. Davies Kilton there is no point in those intending to travel towards Bridgwater by bus waiting in the shelter at road Cross, as the bus will not leave the A39.- and will only.stop if. passengers are waiting.on the main at by the corner. Further, passengers wanting to travel towards Williton from Kilton Cross must wait ing the entrance to Ge-Mare Farm. CUr. Ayre said he knows incidences ofintending travellers not be picked up through not being aware ofthese facts, which are not publicised. Minute 063/13 MATTERS OF INTEREST FROM WSC Dist. CUr. Morgan had sent notes reporting CEO 1. The shared services project with Taunto'trlleane'Council is·moving aheatl'slowly: The joint r- will take up her post in October 2013 . any 2. No activity is taking place on the site ofthe Hinldey Point C development and it is unlikely that work will commence for at least a year. No announcement has been made on the 'strike price' which EDF Energy say they need in order to move forward with the project. to 3. The National Grid's consultation regarding the route to be taken for power lines from Bridgwater Seabank (Avonmouth) has begun. storage 4. There is no further information on the issue ofimporting radio-active waste on the A-site for and/or treatment. CUr. Ayre lamented the fact that neither of the two District Cllrs was present at this meeting and their suggested they should be able to organise a rota system. The Clerk was asked to keep a record of attendance over the past year. Public comments on agenda items only No comments were made. Minute 064/13 MINUTES read 1. The minutes ofthe meeting ofth e Parish Council held on Monday 81h July 2013 were taken as TaJJing having been circulated to Cllrs. and were accepted as a correct record upon a proposal by Cllr. and seconded by Cllr. Keane. Minute 065/13 MATTERS ARISING and not covered elsewhere on the agenda. area l. 'Fly tipping• at Sbervage wood CUr. Ayre clarified that the vendor. Mr. May. keeps the lay-by clear of rubbish and bags up rubbish from his business separately. repaired. 2. Damage to 'Factory wall' by fallen tree branches. The damage to the wall has now been has 3. Winter storm damage to trees in the Combes. The Clerk reported that Lady Gass had said she . commissioned a survey on the state of woodlands in Hotford Parish owned by Fairfield Estate Deputy 4. Training for Cllrs on planning matters. The Clerk reported that he was waiting to hear from Planning Manager Kenneth Taylor following a reply fi"om"CUr. Tony Knight. Minute 066/13 CHAIRPERSON TO REPORT Cllr. Salvidge said she had nothing to report. Thanks were expressed by alJ Cllrs to Cllr. TayJor for her work on the council over many years. Minute 067/13 PLANNING CUr. Tailing reported tbat no applications had been received since the last meeting. Minute 068/13 FINANCE I. the following payments were authorised: Clerk salary July/Aug £262-50 proposed by Cllr. A. Salvidge seconded by Cllr. TaJiing expenses July/ Aug £24-20" proposed by CUr: Ayre seconded by Cllr. A. SaJvidge id 2. appointment of new signatory to the Holford Parish Council bank account. Cllr. Talling sa and he was willing to be a signatory to the account and his appointment was confirmed by a Cllr. Ayre seconded by Cllr. A. Salvidge. Minute 069/13 lfiGHWAY and RIGHTS OF WAY MATTERS 1. 30mph repeater sign opposite 'Factory• wall. A replacement has been requested. 2. Alfoxton Drive repair work. The Clerk will continue with enquiries about this. Minute 070/13 MAINTENANCE.MATTERS GREEN l . CUrs. identified the items ofground maintenance at the Bowling Dog Pound. Dodington fountain, and on the island where Stowey Lane joins the A39. Tenders would be sought for work needed in 2014. 2. Saplings on the island where Stowey Lane joins the A39. Cllr. Ayre has removed these. 3. Bus shelter. This would be considered at the next meeting of the council. Minute 071/13 PARISH COUNCll.. SUPPORT GROUP on the state Peter Grandfield reported that the Holford History Society will be commissioning a survey help of the Dog Pound; this survey will also assist the Friends ofQuantock in deciding how it can best all in the refurbishment project. CUrs. pledged support ofthe Parish Council ifthere should be a shortf the funds at the disposal ofthe History Society for this purpose. Stephen Lees, owner of the woodland be area surrounding the Dog Pound. has offered to grant access to the site. and it is hoped this will formalised in due course. Minute 072/13 ISSUES AFFECTING 1HE FUTURE OF THE PARISH of The Chairperson introduced this item by reminding CUrs. that Holford is one of a small group . This has parishes in West Somerset which is governed by a policy that permits only affordable housing a significant effect on development in the parish and. over the years, has led to stagnation in growth. s Following discussioD;, the Clerk was asked to enquire ofthe Planning Services Manager why thi policy exists and what could be done to alter it. by Concerning school catchment area boundaries, it appeared from evidence presented to the Council to parents of children ofschool age who Jive in Holford, that anomalies exist in the policies relating of the charges levied for travel to some secondary schools. The Clerk was asked to seek clarification arrangements that exist so CUrs. can discuss the issue at the next meeting. Cty. Cllr. Davies also promised support if indeed there are anomalies in the arrangements and/or policies. in the agenda. Minute 073/13 CORRESPONDENCE RECEIVED - and not dealt with elsewhere This was passed to the Chairperson for circulation among CUrs. Minute 074113 ITEMS TO REPORT offer opportunities to 1. ·Area Panel Meeting. Cllr. Tailing reminded those present that the meetings attend. meet with officers of the Council. They are open to members of the public to at 6.00- 2. The Clerk reported the next Local Choices meeting will take place on 41h November2013 9.00pm in the West Somerset College. Open Discussion - at the discretion of the Chairperson undertook to give it to 1. Cllr. Venner passed some 'heating oil club' literature to Cllr. Tailing who David Young (i/c heating oil deliveries in the village) NOVEMBER 2013 The Chairperson closed the meeting at 9.30pm. Next meeting MONDAY 11th $ ... ¥W \\ \\' \13 -· HOLFORD PARISH COUNCIL CHAIRMAN CLERK D. SALVIDGE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 lDU A meeting ofHOLFORD PARISH COUNCIL will take place on Wednesday 6th November 2013 by the Lych Gate of St. Mary's Church, Holford immediately following site meetings at Church End and Brookside Cottage at 2.00pm. Members of the public are cordially invited to be present. AGENDA 1. Tree works (pruning of yew tree) at Church End 2. Application 3/16/13/011. Installation of a Grant Vortex pro combi boiler in the lean-to outhouse with a flu terminal projecting from the rear wall into the garden. Brookside Cottage, Holford Combe, Holford P. Brimson, Clerk Minutes of a meeting ofthe Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCil.. held on Wednesday 6th November 2013 at 2.00pm following site visits to Brookside and Church End. PRESENT: T. Ayre, Cllrs. P. Grandfield, D. Salvidge, N. Venner. Cllr. Salvidge chaired the meeting. Re: application 3/16/13/011: Install Grant Vortex Pro Combi boiler in outhouse + flu, Brookside, Holford Combe, Holford. Following discussion it was agreed that no objections be raised to the proposals contained in this application. Re: application Reference No. CA/16/13/002: Reduce height of yew tree, Church End Holford. Following discussion it was agreed that no objections be raised to the proposal contained in this application. No other business was transacted and the Chairperson closed the meeting...... -c- - - .. f I • , cJ TA5 HO!ford Combe, Holford, Bridgwater:, 1 3/16/13/011 &ookside Cottage, . "'" ' .iect Re: Planning application Sub"' tRY From: philip brimson (holfordpc:@btjntemet.com} To: [email protected]<; 2013, 16:12. Date: Thursday, 14 November Hello Sarah Holford, Re: 3/16/13/011, Brookside Cottage, to mention that response following a site visit, I omitted When I sent Holford Parish Council's flu of the proposed to the position of the opening of the concerns were expressed in relation thoroughfare which is the exhaust gases very close to a Vortex boiler. It is proposed to vent of the vapour could fears are that the sight (and sound?) much frequented by hoJSe riders and a rider being thrown. frighten the animals and lead to be considered when the left out of my letter and hope it can I apologise for this comment being application is being assessed. Thank you and regards, Philip Brimson, C1erlc From: Sarah Wilsher Regards Planning Services prosper in West Somerset To enable peopJe to live. wOJk and West Somerset Council's Vision: minutes to Please could you take a couple of feedback on the services provided. West Somerset Council values your complete then choose the survey you wish to provide yours by clicking here and Twitter You can follow us on Facebook and its Please Read: only. The content of the email and is sent in confidence for the addressee outside 1. This message and should not be disclosed to parties attachments are considered proprietary information of the intended recipients organisation. recipient, you must infonnation. If you are not the intended 2. This e-mail constitutes privileged information, please delete it any other way use or rely on this not disclose, copy, circulate or in from your system and notify the sender. business practices. monitored in accordance with lawful E-mails to and from the council are to be the official 3. are personal and must not be considered 4 ..The views expressed in this message views of West Somerset Council. message has been swept been taken to ensure that this e-mail 5. Whilst evecy reasonable effort has 26/11/2013 l&.rand=ddgk8e87pk0sd · I ,f • "' · · :. •'.! rageL. OIL. Print once an e-mail and for the presence of computer viruses the company accepts no responsibility any attachments are sent http://www. westsomersetonline.gov.uk/ This message has been scanned for viruses 26/11/2013 http://uk-mg-bt.mail.yahoo.com/neo/launch?.partner=bt-1&.nmd=ddgk8e87pk0sd HOLFORD PARISH COUNCIL A meeting ofHOLFORD PARISH COUNCIL will be held on MONDAY 9thth SEP1EMBER 2013 in the HOLFORD & DISTRICT VILLAGE HALL at 7 .30pm. The public and press are cordially invited to attend this meeting. AGENDA Apologies for absence 1. Co-option of new Councillor. 2. Declarations of Interest and Requests for Dispensations 3. Matters of interest from SCC 4. Matters of interest from WSC 5. Public comments on agenda items only 6. Minutes of the meeting held on gth July 2013 -to receive. 7. Matters arising from this meeting and not included on the agenda: a] Fly tipping at Shervage Wood lay-by b] Damage to 'Factory' wall by fallen tree branches c] Winter storm damage to trees in the Combes and environs ofHolford 8. Chairperson to Report: 9. Planning- report on applications received since the last meeting 10. Finance: a] To authorise the following payments: Clerk salary July/Aug £262-50 expenses July/Aug J24- -.20 b] To appoint a new signatory to the Parish Council bank account 10. Highway & Rights ofWay Matters: a] 30mph repeater sign opposite 'Factory' wall in Holford village b] Alfoxton Drive repair work. 11. Maintenance Matters -Bowling Green, Dog Pound, Bus Shelter a] To identify items of ground maintenance in areas for which the Parish Council has responsibility so tenders can be sought for work needed in 2014 b] Saplings on the 'island' at junction ofStowey Lane with the A39 12. Parish Council Support Group -report 13. Issues affecting the future of the Parish, eg planning restrictions on development, school catchment area boundaries as set up by SCC Education Dept. etc. To discuss whether the PC should probe or try to influence district & county policies. Correspondence received- and not dealt with elsewhere 1!.' Items to report . Open discussion- at the discretion of the Chairperson P. Brimson Clerk (741 413) HOLFORD PARISH COUNCIL an open meeting Minutes of a meeting ofHOLFORD PARISH COUNCIL held immediately following & District addressed byHolford's 'Village Agent' on MONDAY gth JULY 2013 in theHolford Village Hall. PRESENT: Dist. Cllr. S. Goss. CUrs. T. Ayre, K. Keane, D. Salvidge, D. Tailing, C. Taylor, N. Venner. Also present P. Brimson (Clerk),+ 3 members of the public. Cllr. Salvidge took the Chair, welcomed those present. APOLOGIES: Cllr. A Salvidge, Dist. Cllr. C. Morgan, Cty. Cllr. H. Davies Minute 047/13 DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATIONS No declarations or requests were made. Minute 048/13 MATTERS OF INTEREST FROM SCC No matters had been forwarded. Minute 049/13 MATTERS OF INTEREST FROM WSC Dist. Cllr. Goss reported: proposal for storage 1. Storage of intermediate level radioactive waste on the Hinkley point site. The allowed for has been rejected by WSC, which had also complained at the short period oftime a Councillor as a member consultation and the lack of public notice. The desirability ofHolford having to do this. of the Stakeholders Cte. was emphasised, and CUr. Ayre said he would be willing share some services, 2. WSC news. Concerning the proposal that WSC and Taunton Deane Council both councils are preparing to appoint a joint CEO. Public comments on agenda items only No comments were made. Minute 050/13 MINUTES 2013 were taken as read 1. The minutes of the meeting of the Parish Council held on Monday 11th May proposal by CUr. Tailing having been circulated to Cllrs. and were accepted as a correct record upon a and seconded by Cllr. Taylor. Minute 051/13 MATTERS ARISING and not covered elsewhere on the agenda. to date and CUr. Ayre 1. 'Fly tipping' at Shervage wood The Clerk reported on the correspondence provided for visitors. The said he had seen the proprietor of the food outlet tipping rubbish into the bin Clerk said he w'ould take this up with Mr. May. received a reply to his 2. Damage to 'Factory wall' by fallen tree branches. The Clerk said he had not would be sent. letter to Mr. Gray pointing out the damage and resulting hazard. A further letter Gass. 3. Winter storm damage to trees in the Combes. No reply to the letter to Lady this arranged. 4. Training for CUrs on planning matters. The Clerk would endeavour to get Minute 052/13 CHAIRPERSON TO REPORT Cllr. Salvidge reported: Gibbons and Cllr. 1. Quantock Staghound supporters in Holford. The Clerk had written to Mr. N. apparent supporters in Salvidge had spoken to him and received an apology for the behaviour of some it would not - it Holford during April. Should anything like this ever happen again - and he hoped to him. would be helpful to Mr. Gibbons if vehicle registration numbers could be given Minute 053/13 PLANNING Cllr. Tailing reported: for, mainly 1. Application 3/16/13/010 Coach House at Alfoxton Park, a retrospective application the proposals. internal work to this listed building. The Parish Council saw no objections to Minute 054/13 FINANCE 1. the following payments were authorised: Clerk salary May/June £262-50 proposed by Cllr. Ayre seconded by CUr. Tailing Ayre expenses May/June £7-50 proposed by Cllr. seconded by CUr. Tailing 2. the following payment was ratified: proposed by Cllr. Taylor QHGM -maintenance work £100-00 seconded by CUr. Keane Minute 055/13 lDGHWAY and RIGHTS OFWAYMATfERS Newby's reply to complaints from 1. Noise from the rumble strips on A39. The Clerk reported on Mr. as a traffic calming measure and their residents living close to the road that, as the strips were put there before this part of the road is resurfaced. efficacy was still being assessed, they would not be removed on the email received from Mr. Owen to 2. Gorse on A39 verge near Kilton Cross. The Clerk reported Highways but would be considered the effect that cutting this gorse is not a current priority of Somerset the most northerly end of the gorse and at the end of the financial year. CUr. Ayre said he had trimmed in a private arrangement. the Chairperson said the rest had now been cut by Mr. Prettyjohn been reinstated. 3. 30mph repeater sign post opposite 'Factory wall'. This has are still awaited. 4. Comments on the poor quality of repair work to Alfoxton drive and north ofHolford village need 5. Drains at the side of the A39 near the Counting House, Dodington, to be cleared. Portway Lane needs cutting. 6. The grass triangle adjacent to the A39 near the entrance to GREEN Minute 056/13 MAINTENANCE MATTERS including BOWLING Ayre said he would remove these. 1. Saplings on the island where Stowey Lane joins the A39. Cllr. 2. Dog Pound - dealt with under next agenda item. Minute 057/13 PARISH COUNCIL SUPPORT GROUP to present a report on the survey carried The Chairperson closed the meeting to allow Mrs. M Young of need in the villages. Mrs. out among residents to ascertain their views concerning the priorities with the Holford & District Village Young said that 170 surveys were sent out and 10 were returned with the principle of the Hall Hall receiving most support. Cllr. Ayre said he had no problem south of the building, but negotiations Committee increasing the area of land it has, especially to the land, and the Committee. The Support would have to be between the Fairfield Estate which owns the ofthe Dog Pound, as interest was Group offered to explore the availability of funds for refurbishment also expressed by residents in this structure. dealt with elsewhere in the agenda. Minute 058/13 CORRESPONDENCE RECEIVED - and not There was no such correspondence. Minute 059/13 ITEMS TO REPORT poorly attended yet they offer 1. Area Panel Meeting. CUr. Tailing said the meetings are often opportunities tq p1eet with officers of the Council. Open Discussion at the discretion of the Chairperson and Oyles woods (to the 1. Stephen Lees, whose company Wildlife Woodlands owns Alfoxton and confirmed his responsibility boundary with the Somerset Wildlife Trust land) introduced himself for maintaining Alfoxton Drive to bridleway standard. software includes it on a route map. 2. Traffic in Stowey Lane has increased since satellite navigation It was confirmed that Magna 3. The children's ball play area is described as 'looking unkempt'. Housing are responsible for maintenance of this facility. and will be in place within the next 4. Mr. P. Grandfield announced the new notice board is finished two weeks. 'factory wall'. 5. The 30mph sign is missing from its newly reinstated post opposite MONDAY 9th SEPTEMBER 2013 The Chairperson closed the meeting at 9.15pm. Next meeting HOLFORD PARISH COUNCIL An 'open meeting' to be addressed by Yvonne Bulman who is the 'Village Agent' for the cluster of parishes that includes Holford, will be held on MONDAY 8thth JULY 2013 in the HOLFORD & DISTRICT VILLAGE HALL at 7.15pm. This will be followed immediately by a meeting of HOLFORD PARISH COUNCU.. for which the agenda is given below. The public and press are cordially invited to attend these meetings. AGENDA Apologies for absence 1. Declarations oflnterest and Requests for Dispensations 2. Matters of interest from SCC 3. Matters of interest from WSC 4. Public comments on agenda items only 5. Minutes of the meeting held on 11th May 2013 - to receive. 6. Matters arising from this meeting and not included on the agenda: a] Fly tipping at Shervage Wood lay-by b] Damage to 'Factory' waJJ by fallen tree branches c] Winter storm damage to trees in the Combes and environs ofHolford 7. Chairperson to Report: a] Quantock staghound supporters in Holford village during April 8. Planning- report on applications received since the last meeting 9. Finance: a] To authorise the following payments: Clerk salary May/June £262-50 expenses May/June ,.$ '9-So b] To ratify the·following payments: QHGM - ground maintenance £100-00 10. Highway & Rights ofWay Matters: a] noise from rumble strips on A39 b] gorse on A39 verge near Kilton Cross c] 30mph repeater sign opposite 'Factory' wall in Holford village d] Alfoxton Drive repair work. 11. Maintenance Matters -Bowling Green, Dog Pound, Bus Shelter a] Saplings on the 'island' at junction of Stowey Lane with the A39 12. Parish Council Support Group- report on 'Invitation to suggest priorities for Holford' which was circuJated with the May edition of 'HoJford News & Views'. 13. Correspondence received - and not dealt with elsewhere 14. Items to report 15. Open discussion- at the discretion of the Chairperson P. Brimson Clerk (741 413) HOLFORD PARISH COUNCIL COUNCIL held immediately following the Minutes ofthe Annual Meeting ofHOLFORD PARISH in the Holford & District Village Hall. Annual Parish Meeting on MONDAY 13th MAY 2013 Cty. Cllr. H. Davies, Dist. Cllr. C. Morgan PRESENT: N. Venner Cllrs. T. Ayre, K. Keane, D. Salvidge, D. Tailing, C. Taylor, Also present P. Brimson (Clerk),+ 6 members of the public. Cllr. Ayre took the Chair, welcomed those present. APOLOGIES: CUr. A. Salvidge Minute 026113 ELECTION OF CHAIRMAN of the Parish Council for the next year. Cllr. T. Ayre proposed that Cllr. D. Salvidge be Chairperson and CUr. Taylor seconded the proposal. Cllr. Salvidge indicated her willingness to take this office Cllr. Salvidge to be elected, and she duly signed There being no other nominations, Cllr. Ayre declared the Declaration of Acceptance of Office and took the Chair. Minute 027/13 ELECTION OF VICE CHAIRPERSON by CUr. Taylor and seconded by Cllr. Ayre, Cllr. D. Talling was unanimously elected upon a proposal there being no other proposals. Minute 028/13 APPOINTMENT OF PLANNING COMrvfi.TTEE the planning committee and that a Chairperson The Chairperson proposed that all CUrs. be members of for planning consent. Upon a proposal be elected to co-ordinate the council's response to applications was appointed to Chair the Planning Cte. by Cllr. Tailing seconded by Cllr. Ayre, Cllr. D. Salvidge Cllr. Ayre was appointed vice-Chair of this committee. TO SERVE ON THE MANAGEMENT Minute 029/13 APPOINTMENT OF REPRESENTATIVES HALL COMMITTEE OF THE HOLFORD & DISTRICT Vll.LAGE this committee. Cllrs.Talling agreed to represent the Parish Council on WlTif SPECIFIC OVERSIGHTS Minute 030113 APPOINTMENT OF COUNCILLORS A. Salvidge were appointed. 1. Highways and Rights of Way- Cllrs. Keane and 2. Maintenance overseer- Cllr. Keane was appointed. TO THE PARISH COUNCIL Minute 031/13 APPOINTMENT OF INTERNAL AUDITOR be reappointed as internal auditor and that By general agreement the Council wished that Mr. R. Swash to the Council in this capacity. he be thanked for the years of service he has so far given BOWLING GREEN Minute 032/13 APPOINTMENT OF STEWARD OF THE over the Bowling Green and reappointed as Mr. J. Anderson was thanked for the watchful eye he keeps Steward. REQUESTS FOR DISPENSATIONS Minute 033/13 DECLARATIONS OF INTEREST and from Quantock House. Cllr. Tailing declared an interest re: planning and the application Minute 034/13 MATTERS OF INTEREST FROM SCC training along with other new Cty. Cllr. Davies introduced himself and said he was undergoing councillors. Meannwhile, he had nothing to report. Dist. CUr. Morgan reported: Minute 035/13 MATTERS OF INTEREST FROM WSC thanked Cllr. Ayre for his years in the Chair, 1. He congratulated Cllr. Salvidge on her appointment and and has Hinkley Point as his portfolio, 2. He is standing down as Leader of the Council to be announced within the next ten days. The 3. Re: Hinkley Point- an agreed 'strike price' is likely on the development reaching Phase 2, ie. the Washford Cross roundabout scheme is wholly dependent 'park and ride' stage. by the owner from the Holford Silk Mill. 4. Community Asset Status has been withdrawn on appeal Public comments on agenda items only No comments were made. Minute 036/13 MINUTES 2013 were taken as 1. The minutes of the meeting of the Parish Council held on Monday 9th March a proposal by Cllr. read having been circulated to Cllrs. and were accepted as a correct record upon Keane and seconded by CUr. Talling. and 3/16/13/00?LB 2. The minutes ofthe meeting called to consider planning application 3/16/13/008 by Cllr. Taylor and on 5th April2013 at 2.Q..Qpm were accepted as a correct record upon a proposal seconded by Cllr. Ayre. and 3/16/13/006LB 3. The minutes of a meeting called to consider planning application 3/16/13/005 by Cllr. Ayre and on 5th April2013 at 3.00pm were accepted as a correct record upon a proposal seconded by Cllr. Venner. Minute 037/13 MATTERS ARISING and not covered elsewhere on the agenda. within the next two 1. Tree branches on Bowling Green. Cllr. A. Salvidge will clear these branches weeks. in a damaged 2. Trees through Hodders Combe. A fair number of these were reported as being tot the attention of the condition after the winter snows and it was agreed that this should be brought Fairfield Estate. Minute 038/13 CHAIRPERSON TO REPORT Cllr. Salvidge said there were no items to report. Minute 39/13 PLANNING House, said 1. Cllr. Tailing, having made his Declaration of Interest as a near neighbour ofQuantock to this property, that he wished to report information about the application for planning consent relating Planning Officer Mrs. he had be given as a councillor: About 10 comments had been received by WSC is that it will not be E. Peeks, the application has been put 'on hold' for one month and the intention considered by the WSC Planning Committee. 2. No new applications had been received. Minute 040/13 FINANCE 1. the following payments were authorised: Ayre Clerk salary March/April £262-50 proposed by CUr. seconded by Cllr. Tailing expenses March/April £13-20 proposed by Cllr. Tailing seconded by Cllr. Ayre AON insurance premium £456-09 proposed by CUr. Taylor seconded by Cllr. Tailing 2. the following payments were ratified: QHGM- maintenance work £100-00 proposed by Cllr. Keane seconded by Cllr. Ayre 3. concerning the 2012-2013 accounts: year ended 31-03-13 a] Council received a summary ofthe receipts and payments account for the as published and circulated .. to approve Section b]. Upon a proposal by CUr. Keane and seconded by Cllr. Ayre it was resolved 1 of the Annual Return. to approve Section c] Upon a proposal by Cllr. Keane and seconded by Cllr. Ayre, it was resolved 2 of the Annual Return(= Annual Governance Statement). Minute 041113 IDGHWAY and RIGHfS OF WAY MATTERS passing over the 1. Noise from the rumble strips on A39. Residents report that noise from traffic measure and the rumble strips is a disturbance to them. The strips were installed as a traffic calming request their removal. SID results consistently show no reduction in speed so the Clerk was asked to to be cleared. 2. At least one of the drains on the A39 north of the village is blocked and needs on visibility to traffic 3. Gorse on A39 near Kilton Cross has grown significantly and is a restriction turning right at the junction. 4. Comments on the poor quality of repair work to Alfoxton drive are still awaited. Minute 042/13 MAINTENANCE MATTERS including BOWLING GREEN would remove these if 1. Saplings on the island where Stowey Lane joins the A39. CUr. Ayre said he they are still in place in a week's time. Minute 043/13 HUNT FOLLOWERS IN HOLFORD Holford recently and their It was reported that some followers of the Quantock Staghounds had been in gives the Hunt a bad behaviour had caused a nuisance to residents. CUrs. agreed this kind of behaviour Taylor recalled somewhat name and it was decided to send a letter of complaint to Nick Gibbons. Cllr. would keep out of similar problems in 1990 which did lead to an agreement that Hunt followers realised it could not be Holford and, though this agreement had been effective for some years, it was enforced. Minute 044/13 PARISH COUNCIL SUPPORT GROUP residents concerning Cllr. Ayre reported that the Support Group would like to canvass the views of of 'Holford News & their priorities in the villages and would place a questionnaire in the next edition arrangements with Views'. It was also agreed that Councillors would meet with a view to regularising to the Council. the group and identifying some expectations they might have of such support in the agenda. Minute 045/13 CORRESPONDENCE RECEIVED - and not dealt with elsewhere Clerk was asked to thank A letter from Mr. Swash relating to his recent audit had been received and the him for this. Minute 046/13 ITEMS TO REPORT past month, 15 of these 1. PCSO Bolton said 46 calls had been received from Holford & Kilve in the being traffic related. Theft of metal, eg. metal signs is an issue in the area. present that the public 2. Cllr. Tailing spoke of the value of the Area Panel Meetings and reminded all were welcome at these events. 3. The Clerk was asked to arrange training for Cllrs on planning issues. to write to the owner 4. Factory Wall has been damaged by trees fulling on it and the Clerk was asked and draw to his attention the weakened state ofthe wall. 3. The Clerk reported he would be on leave for 4 weeks from 27th May. Open Discussion at the discretion of the Chairman site whilst building there 1. It was said that the owner of the silk mill would like to put a caravan on the to Quantock House 2. The public was urged to write to WSC Planning Officers with comments relating 3. Cty. CUr. Davies was urged to 'get rid of the rumble strips' by next week. He 4. Mr. Grandfield announced the new notice board is finished and will be in place was thanked for this very practical gift to the village, by the Council. 8th JULY 2013 The Chairman closed the meeting at 9.50pm. Next meeting MONDAY HOLFORD PARISH COUNCIL The ANNUAL PARISH MEETING at which aUlocal residents may attend and raise any matter they wish, will be held on MONDAY11th MAY 2013 at 7.30pm in the Holford & District Village Hall. The press is cordially invited to attend. AGENDA Apologies for absence 1. Minutes of the meeting held on Monday 14th May 2012 2. Chairman's Report 3. Any other matters raised by the public: a] Report by Holford's Parish Path Liaison Officer, SueEdwards. Minutes ofthe ANNUALPARISHMEETING held on Monday 14th May 2012 at 7.30pm in the Holford & District Village Hall. PRESENT: T. Ayre (Chairman), P. Brimson (Clerk). Mesdames A Steer, K. Keane, C. Taylor, J. Swash, V. Moffatt Messrs. D. Tailing. Also present A Trollope-Bellew. APOLOGIES: Dist. Cllrs. S. Goss, C. Morgan, Cllrs. A. & D. Salvidge, B. Bates. Cllr. T. Ayre took the Chair and welcomed those present. Agenda item 1. The Minutes of the meeting held on Monday 16th May 2011 were taken as read having been displayed on notice boards with copies available to those present. Upon a proposal by D. Talling, seconded by K. Keane and supported by a show of hands, it was agreed they represented a correct record of that meeting. Agenda item 2. The Chairman's Report was given by CUr. Ayre who included mention of the following: 1. Following a 'walkabout' by Councillors, several areas of maintenance were identified and are in the process of being remedied. The Council does its best to maintain its assets and it is to be hoped that future parishioners will appreciate what has been achieved. 2. Speeding traffic on A39 through Holford. Although more and more data points to excessive speeding through the village, there seems small chance offurthertraffic calming measures being introduced. 3. Forthcoming Jubilee Celebrations in Holford. A 'Jubilee Committee' partly sponsored with money from the Parish Council, has planned a weekend of events to celebrate the jubilee in the parish. 4. Resignations. The Chairman thanked CUr. Bates for his contributions to the council, in particular his interest in highway matters and the 'Speedwatcb' system in which be was actively involved. Cllr. Ayre also said it was his intention to stand down as Chairman later in the year. Agenda item 3. a] Anne Steer said she would like to thank all the CUrs for their various contributions to village life Cty. Cllr. Trollope-Bellew concurred with her remarks. The Chairman closed the meeting at 7.39pm. ( 1'5 .. HOLFORD PARISH COUNCIL The ANNUAL MEETINGofthe PARISH COUNCIL will be held on MONDAY 13th MAY 2013 in the HOLFORD & DISTRICT VILLAGE HALL at the conclusion of the Annual Parish Meeting. The public and press are cordially invited to attend. AGENDA Apologies for absence I. Election of Chairperson and signing of the Declaration of Acceptance of Office 2. Election ofvice-Chairperson 3. Appointment of planning committee 4. Appointment ofone or two n:ptesentatiw:s to sit on the Village Hall Committee 5. Appointment ofCoundllors with specific oversight: a] Highways & Rights ofWay b] Maintenance overseer 6. Appointment of Steward of the Bowling Green 7. Appointment of Internal Auditor. 8. Declarations ofinterest and Requests for Dispensations 9. Matters of interest fiom SCC 10. Matters of interest from WSC 1 L Public comments on agenda items only 12. Minutes ofthe meetings held on 9th March 2013, lOth March 2013 & 5th April2013 13. Matters arising from these meetings and not included on the agenda 14. Chairperson to Report 15. Planning-report on applications received since the last meeting 16. Finance: a] To authorise the following payments: Clerk salary March/ April £262-50 expenses March/April AON insurance -2013-14premium £456-09 b] To ratifY the following QHGM- ground maintenance £1()()...()() c] Concerning the 2012-2013 accounts: To receive a summary of the receipts and payments account for the year ended 31/03/13 To approve Section I ofthe Arurual Return for the year ended 31103/13 To approve Section 2 ofthe Annual Return= Annual Governance Statement 17. Highway & Rights ofWay Matters: a] noise from rumble strips on A39 18. Maintenance Matters- Bowling Green, Dog Pound, Bus Shelter 19. Quantock Staghounds in Holford 20. Parish Council Support Group 21. Correspondence received-and not dealt with e1sewbere 22. Items to report 23. Open discussion - at the discretion ofthe Chairperson P. Brimson Clerk (741 413) HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCll.., held on MONDAY 9th March 2013 at 7.30pm in the Holford & District Village Hall. PRESENT: Cty. CUr. A. TroJlope-BeJlew Dist. Cllr. C. Morgan Cllrs. T. Ayre, K. Keane, A. Salvidge, C. Taylor, N. Venner Also present P. Brimson (Clerk),+ 7 members of the public. Cllr. T. Ayre took the Chair and welcomed those present. APOLOGIES: CUrs. D. Salvidge & D. Tailing Minute 013/13 DECLARATIONS OF INTEREST & REQUESTS FOR DISPENSATIONS No declarations were made and there were no requests for dispensations. Minute 014/13 MATTERS OF INTEREST FROM SCC Cty. CUr. Trollope-Bellew reported: 1. The County Council element of the Council Tax will not be increasing for 2013-14, 2. £38m of capital money is to be spent on schools and roads, 3. There has been a £94m reduction in the central government grant over the last 4 years, 4. An announcement from the IPC relatini to the application by EDF for planning consent to build 'Hinkley C' is expected to be made by 19 March. 5. County Council land on the Quantocks has been handed over to Friends of Quantock. Minute 015/13 MATTERS OF INTEREST FROM WSC Dist. Cllr. Morgan reported: 1. EDF has already spent £lbn on the Hinkley C project and needs to secure a satisfactory price guarantee in order to attract financial partners and make a commitment to build., 2. WSC has taken part in talks with Taunton Deane Council about a possible joint venture. Such a venture would need to be good for both councils. The future ofWSC is secure until 2015-16., 3. The application for registration of the Silk Mill as a Community Asset was successful and Cllr. Morgan hoped that a Parish Plan may yet be undertaken. In answer to a question, Cllr. Morgan said EDF money for a parish project was not dependent on there being a Parish Plan, though such a plan would add weight to any application for funding. Public comments on agenda items only. 1. Planning - Alfoxton Barn applications etc. The argument was advanced that the whole site needs to be considered together rather than a piecemeal approach which seemed to be emerging, 2. A new notice board for the Parish Council has been made in sapele with a metal lining, 3. Flytipping- at the side of Alfoxton Drive and on the roadside east ofKilve. Concerns were expressed and a question asked about the obligations ofWSC regarding flytipping, 4. Parish Plan. It was stated that those who had been willing to form a Parish Plan Steering Group would be happy to assist Holford Parish Council in any project it wishes to take on, 5. Community Assets. Money may be available from EDF on a 'matching funding' basis. Minute 016/13 MINUTES 1. The minutes of the meeting of the Parish Council held on Monday 12th January 2013 were taken as rea9 having been circulated to Cllrs. and were accepted as a correct record upon a proposal by CUr. N. Venner and seconded by Cllr. A. Salvidge. Minute 017/13 MATIERS ARISING and not covered elsewhere on the agenda 1. Front Lane notice board. It was reported that Mr. P. Grandfield has nearly completed the new board which, it is hoped, will be sited next to the existing board. Minute 018/13 CHAIRMAN TO REPORT Cllr. Ayre reported: 1. Quantock Hills JAC. The Chairman reported he was unable to attend the November meeting of this committee but he had received the minutes and noted that: I. Of7 prosecutions for illegal vehicle use, 4 have been successful and 3 remain outstanding, 2. An advertising sign at Crowcombe Park Gate has been removed, 3. Ash dieback- information about this disease can be found on the Forestry Commission web site. Concerning the recent JAC meeting attended by the Chairman: 1. The Countryside Stewardship Scheme for the main common has now ended and a Higher Level Stewardship Scheme is being sought. Cothelstone Hill has entered the scheme. 2. Swaling -with reduced labour will mean reduced delivery. 3. The Cte. was reminded that dead and dangerous branches are still overhanging the Coach Road. Details of AONB Team staff changes, the Service business plan, budget and constitution are available from Cllr. Ayre. 2. Local Choices meeting at WSC Offices: the money available for this scheme is limited in both amount and duration (3 years). 4 Parish Councils are needed to form a participating group and Stogursey already has a scheme with EDF, so it could be difficult for Holford to get involved. Minute 019113 PLANNING 1. Alfoxton barns- change of use and development. A site meeting has been arranged for Monday 18th March and will be followed by a meeting of the Council. 2. Honeymead- application to have highways jurisdiction removed from the parking area adjoining Stowey Lane. Following discussion, Cllrs. saw no objection to this application. Minute 020/13 FINANCE 1. the following payments were authorised: Clerk salary Jan/Feb £262-50 proposed by Cllr. A. Salvidge seconded by Cllr. K. Keane expenses Jan/Feb £58-81 proposed by Cllr. A Salvidge seconded by Cllr. K. Keane Holford & District Village Hall - hire £84-00 proposed by Cllr. A Salvidge seconded by Cllr. Keane SALC - affiliation fee for 2013-14 £71-93 proposed by CUr. A Salvidge seconded by Cllr. Keane Minute 021/13 HIGHWAY and RIGHTS OF WAY MATTERS 1. Resetting of30mph repeater sign opposite 'Factory Wall'. This has been done 2. Consideration of priority on emergence from Hodders Combe to the road leading northwards from Holford Combe. A decision or opinion on this is awaited. 3. Possibility of overhead electricity cables being fouled by tree branches near silk mill. The site has been inspected by Western Power and any necessary remedial work will be put in hand. 4. Gorse on A39. An email reply from Somerset Highways states this has 'not been forgotten'. Minute 022/13 MAINTENANCE & BOWLING GREEN MATTERS 1. Tree branches overhanging the Green. Cllr. A. Salvidge undertook to see if he could clear these and, if he could not do this, then a contractor would have to be engaged. 2. Fly tipping at 'No Man's Land' in Shervage Wood. Not yet cleared by WSC 3. Dodington Fountain masonry repairs. Not yet done. 4. Small saplings on the island at the junction of Stowey Lane with the A39. To be cleared by Cllrs. 5. Clearance of fallen branches on land owned by the National Trust. Mostly completed quickly after the damage had been caused. 6. Clearance offhllen branches and debris in the combes. Rangers are still trying to achieve this. 7. Alfoxton Drive from the Dog Pound to the cattle grid is described as being in a worse state than before repair work carried out last autumn .. The Clerk was asked to write to Somerset Highways to say the money spent on work so poorly done had been wasted. Minute 023/13 CONSIDERATION OF COMMUNITY ASSETS lN TilE PARISH Following discussion it was agreed to consider such assets under the 'Open Discussion' agenda item. Minute 024/13 CORRESPONDENCE RECEIVED - and not dealt with elsewhere in the agenda. 1. The Clerk handed papers to the Chairman for circulation among Cllrs. Minute 025113 ITEMS TO REPORT 1. There were no items to report Open Discussion at the discretion of the Chairman 1. Community Assets (N.B. churches & hotels are excluded by the Act). The Plough Inn, Bowling Green, Dog Pound & Village Hall were mentioned and the ex PP Steering Group would consider these and report to the Parish Council in due course. The Chairman closed the meeting at 9.30pm. Next meetings= APM&APCM: MON. 13th MAY 2013 HOLFORD PARISH COUNCIL Receipts and Payments Account Summary 2013 for the Year Ended 31 March £ RECEIPTS 3704-00 Precept 3704-00 TOTAL RECEIPTS PAYMENTS General administration insurance 48149 salaries 1575-00 85947 mise. exp. 3059-80 Subscriptions 143-84 3059-80 TOTAL PAYMENTS NOTES: 2013: £4215 -44 1. Bank balance at 31 March tbe stmctme of the Dog Pound, 2. The Parish ColDlcil owns Bowling Green and Bus Shelter and has responsibility for the CASH ACCOUNT 3571-24 Balance brought forward 01-04-12 3704-00 Add total receipts 7275-24 3059-80 Less total payments £4215-44 03 - 13 Balance carried forward 31 P.Brimson Responsible Financial Officer Minutes ofa IDt'ding oftbe Coooc:il caUed to cnnsidcr a planning applitation HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on Friday 5lh April 2013 following a site visit to Quantock House, Holford at 2.00pm. PRESENT: T. Ayre, Cllrs. D. Salvidge, C. Taylor, N. Venner. Cllr. Ayre chaired the meeting. Planning application for consideration: 3/16/13/008 and 3/16/13/008 LB, conversion of car port into a diversional therapy room with associated enclosed external store, and extension of the existing AGA flu, Quantock House, Holford Following discussion it was agreed oo objections would be raised to the proposal to extend the existing AGA flu. However, a number of concerns surround the proposal to covert the car port into a therapy room. These include: L Car parking. 5 spaces are stated as being available but this council understands that 2 of these are "drop-off' points. 2 are for full time staff and one is reserved for use by Ms. L. Russ.. 2. The applicants have not communicated with neighbours concerning the proposals contained in the application. While this may not be a mandatory requirement. it contravenes an undertaking given to parishioners in order to seek support for the venture when it was at an early stage of development 3. Re: item 19 of the application, there ba"'e been no residents at Quantoclc House so far this year so there is no argument to justifY the proposal from use ofthe premises as it is effectively a vacant house. 4. Re: item 24 of the application which states that there are 2 fuH time staff at Quantock House. This is simply not true and this council is concerned that inaccuracies it can identify in the applialtion damages the credibility and reliability of the whole application. 5. There is concern relating to the amount of overhang of the roof of the car port to the adjoining property (Nutwalk). Holford Parish Council, while recognising that there may be insufficient planning grounds to raise objections to the proposals contained in tbe application, nevertheless wants the West Somerset Council Planning Committee to be aware that it is unhappy with a certain amount of misrepresentation contained in this application. No other business was transacted and the Chairman closed the meeting. HOLFORD PARISH COUNCIL CLERK CHAIRMAN P_BRlMSON T. AYRE RIDGES HOLFORD BRIDGWATER TAS lDU take place on A meeting ofHOLFORD PARISH COUNCIL will a site meeting there at 20 t 3 by Quantock House, Holford. immediately following Members ofthe public are cordially invited to be present AGENDA of car port into a diversional l. Application 3/J 6/131008 (3116113/007 LB) conversion and extension ofthe existing therapy room with associated enclosed external AGA flu, at Quantock House, Holford. P. Brimson, Clerk HOLFORD PARISH COUNCIL CLERK CHAIRMAN P.BRJMSON T. AYRE RIDGES HOLFORD BRJDGWATER TAS IDU will take place on FRIDAY 5th APRIL A meeting ofHOLFORD PARISH COUNCIL immediately following a site meeting 2013 by The Cottage, Sandy Lanel, Dodington there at 3.00pm to be present Members of the public are cordially invited AGENDA LB) first floor extension. 1. Application 3/16/13/005 (3/16/13/006 P. Clerk to consider a planning application Minutes of a meeting ofthe Council called HOLFORD PARISH COUNCIL COUNCIL held on 5th April 2013 Minutes of a meeting ofHOLFORD PARISH Lane, Dodington. following a site visit to The Cottage, Sandy C. Taylor, N. Venner. PRESENT: Cllrs. T. Ayre, D. Salvidge, CUr. Ayre chaired the meeting. 3/16/I3/005, First floor extension, Planning application for consideration: The Cottage, Sandy Lane, Dodington. is included with the above application. Note: 3/16/13/005, Listed Building consent objections would be raised to the proposals Following discussion it was agreed no contained within this application. the Chairman closed the meeting. No other business was transacted and HOLFORD PARISH COUNCIL A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 11th March 2013 at 7.30pm in the Holford & District Village Hall. The press and public are cordially invited to attend. AGENDA Pre-meeting report to Cllrs. on the first meeting of the Steering Group for the Holford Parish Plan by Mr. S. Tavner. Apologies 1. Declarations of Interest and Requests for Dispensations 2. Matters of interest from SCC 3. Matters of interest from WSC 4. Public comments on agenda items only 5. Minutes of the meeting held on 14th January 2013, to receive 6. Matters arising and not covered elsewhere on the agenda, including: a] Parish Plan 7. Chairman to Report 8. Planning matters 9. Finance a] to authorise the following payments: Clerk salary Jan/Feb £262-50 expenses Jan/Feb Holford & District Village Hall - hire £84-00 SALC- affiliation fee for 2013-14 £71-93 10. Highway & Rights of Way Matters 11. Maintenance and Bowling Green Matters 12. Consideration of Community Assets in the parish 13. Correspondence received and not dealt with elsewhere on the agenda 14. Items to Report 15. Open discussion - at the discretion of the Chairman. P. Brimson, Clerk (741 413) HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCil., held on MONDAY 14th January 2013 at 7.30pm in the Holford & District Village Hall. PRESENT: Cty. Cllr. A. Trollope-Bellew Dist. Cllr. S. Goss Cllrs. T. Ayre, K. Keane, A. Salvidge, D. Salvidge, D. Tailing, N. Venner Also present P. Brimson (Clerk),+ 5 members of the public. Cllr. T. Ayre took the Chair and welcomed those present. APOLOGIES: Dist. Cllr. C. Morgan, CUr. C. Taylor Minute 001/13 DECLARATIONS OF INTEREST & REQUESTS FOR DISPENSATIONS All Cllrs. present declared a pecuniary interest in respect of Agenda item 1Ob): Discussion ofBudget and Precept for 2013-2014. All CUrs. present then jointly signed a Request for Dispensation to allow them to freely and fully participate and vote in relation to the setting of the precept for 2013-2014. This Request was then signed by the Clerk. Minute 002/13 MATTERS OF INTEREST FROM SCC Cty. Cllr. Trollope-Bellew reported: 1. The financial settlement from central government is slightly better than expected and so zero % increase in Council Tax should be possible. The Fire & Rescue Service component will, however, increase as its costs are increasing. No Fire stations will be closed. 2. Flooding. There has been much damage to roads and repairs are being done as fast as possible. 3. High Speed Broadband. The contract should be signed next week. 4. Hinkley Point 'C'. The Secretary of State is expected to make his decision within six weeks. In answer to a question Cllr. Trollope-Bellew said West Somerset Area Highways should be contacted about gully emptying. Minute 003/13 MATTERS OF INTEREST FROM WSC Dist. Cllr. Goss reported: 1. Finance. The WSC financial settlement is slightly better than expected and so only a small rise in Council Tax should be necessary. 2. Future viability ofWSC. All options are being investigated and a business case will be prepared by Taunton Deane Council. Public comments on agenda items only. 1. Parish Plan. An 'open meeting' has been arranged for 131h. February 2013 to discuss the importance of there being a Parish Plan in place during the next decade. The hope was expressed that there would be a response sufficient for a steering committee to be formed. Cllr. Ayre has agreed to chair this meeting. 2. The question as to who paid for the recent repairs to Alfoxton Drive was raised. The Chairman said this will be discussed under item 11. Highway & Rights of Way Matters. Minute 004/13 MJNUTES 1. The minutes of the meeting ofthe Parish Council held on Monday 12th November 2012 were taken as read having been circulated to Cllrs. and were accepted as a correct record upon a proposal by Cllr. D. Salvidge and seconded by Cllr. A. Salvidge. Minute 005/13 MATTERS ARISING and not covered elsewhere on the agenda. 1. Funding request for the proposed Parish Plan (re: letter received from Mr. S. Tavner requesting £100-00 from the Parish Council). The Parish Council agreed to the principle of giving initial financial support to the venture and Cllr. Ayre proposed £100-00 be allocated but withheld until after the February meeting. Cllr. Keane seconded the proposal which was then carried on a vote with 5 in favour and one abstention. 2. Hinkley Point 'C' station. It was confirmed that up to 50% of the business rate could come to WSC under new rules- though this would not apply until the station was working. 3. Road salt for self-help. The Chairman confirmed this had been collected. 4. Local Choices meeting. This is now rescheduled to take place on 291h January 2013 from 5.00 pm to 7.00pm. The Chairman said he hoped to attend. Minute 006/13 CHAIRMAN TO REPORT CUr. Ayre reported: this 1. QuantockHills JAC. The Chairman reported he was unable to attend the November meeting of committee but he had asked that the question of responsibility for the falling of dead branches from trees close to highways and ROW's be raised. Minute 007/13 PLANNING No new applications for consent had been received. AND BOWLING GREEN MATTERS Minute 008/13 MAINTENANCE 111 A] Council considered and agreed action as below in the light of the 'walkabout' on 29 Nov.2012: 1. Bus shelter. Clerk to ask SALC for advice on self-help concerning repair work. 2. Fly tipping at 'No man's land'. WSC to be contacted. 3. Dodington fountain. Fairfield Estate to be contacted about the condition of some stonework. 4. Woodlands car park. National Trust to be contacted re: elder bush. 5. 'Island' by Stowey Lane exit to A39. Saplings to be removed by CUrs. 6. AONB signs on Bowling Green. AONB Team to be informed that signs are loose in ground. 7. Dog Pound. Quote to be obtained for resetting capping stones and investigation to be made concerning colours needed in repainting the 'emblem'. 8. Holford Combe. Somerset Highways to be contacted about the ditch. 9. Silk Mills Cross. Western Power to be informed ofbranches above electricity supply line. 10. Water on surface of road opposite Factory Wall. It is expected that this will drain away when the water table, which is unusually high at present, returns to a more normal level. 11. Front Lane notice board. New catches have been fitted and board is 'fit for purpose'. 12. Green Close notice board. Cllr. Keane and Mr. S. Tavner undertook to repaint the board. B] Ground maintenance programme. Upon a proposal by CUr. A Salvidge and seconded by CUr. D. Salvidge, it was agreed that the programme of work would be as agreed for last year, delivered by QH&G Maintenance. Minute 009/13 FINANCE 1. the following payments were authorised: Clerk salary Nov/Dec £262-50 proposed by CUr. D. Salvidge seconded by Cllr. A Salvidge expenses Nov/Dec £31-97 proposed by Cllr. Tailing seconded by CUr. D. Salvidge 2. The budget for 2013-14 was discussed and agreed with a precept of £3655-00 needing to be raised. The Clerk was instructed to arrange this. Minute 010/13 HIGHWAY and RIGHTS OF WAY MATTERS 1. Alfoxton drive. The top part was said to have been well repaired but the section up to the cattle grid was poorly done and does not represent money well spent. The repairs were said to be at the expense of Somerset Highways. 2. Permissive path from Portway Lane towards Woodlands was stated by the Chairman to have been extinguished but he is hopeful that provision may be possible for there to be a bridleway from the Hilltop area to Holford at some future date. 3. Gorse on verge of A39 near Kilton Cross. Somerset Highways need to be reminded that this continues to be a problem. Minute 011/13 CORRESPONDENCE RECEIVED- and not dealt with elsewhere in the agenda. 1. The Clerk reported on a request for information on Alfoxton Drive, made under the Foi Act 2000. Minute 012/13 ITEMS TO REPORT 1. Area Panel Meeting. No representative ofHolford was present at the last meeting, so no report was available. Open Discussion at the discretion of the Chairman 1. It was stated that the 'Local Choices' scheme for a handyman sounds a good idea, especially if there is funding available for it. 2. Front Lane notice board. The opinion was offered that, if this owned by the Parish Council, then it should be kept locked. The Chairman said this would be discussed at the next meeting of the Council. Mr. P. Grandfield offered to provide a notice board for the public to use. 3. A request was made for the agenda of the next meeting to contain an item where the identification of 'community assets' can be discussed. The Chairman agreed this would be done. The Chairman closed the meeting at 9.20pm. Next meeting MONDAY 11th MARCH 2013 HOLFORD PARISH COUNCIL A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 14th January 2013 at 7.30pm in the Holford & District Village Hall. The press and public are cordially invited to attend. AGENDA Apologies 1. Declarations of interest and Requests for Dispensations 2. Matters of interest :from SCC 3. Matters of interest from WSC 4. Public comments on agenda items only 5. Minutes of the meeting held on 12th November 2012, to receive 6. Matters arising and not covered elsewhere on the agenda a] Funding request for Parish Plan 7. Chairman to Report 8. Planning matters 9. Maintenance and Bowling Green Matters a] to consider action needed in the light of the 'walkabout' on 291h November 2012 b] to agree the ground maintenance programme for 2013 10. Finance a] to authorise the following payments: Clerk salary Nov/Dec £}62-50 expenses Nov/Dec b] to agree the budget and precept for 2013-2014 11. Highway & Rights of Way Matters 12. Correspondence received and not dealt with elsewhere on the agenda 13. Items to Report 14. Open discussion- at the discretion of the Chairman. P. Brimson, Clerk (741 413) HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 121h November 2012 at 7.30pm in the Holford & District Village Hall. PRESENT: Cty. Cllr. A Trollope-BeJJew Cllrs. T. Ayre, A Salvidge, D. Salvidge, D. Tailing, C. Taylor, N. Venner Also present P. Brimson (Clerk},+ 2 members of the public. CUr. T. Ayre took the Chair and welcomed those present. APOLOGIES: Dist. CUrs. C. Morgan & S. Goss. CUr. K. Keane Minute 074/I2 DECLARATIONS OF lNTEREST No declarations were made. Minute 075/12 MATTERS OF INTEREST FROM SCC Cty. Cllr. Trollope-Bellew reported: I. Council Tax for 2013-14. The hope is for no increase. 2. The number of children in the care of Somerset County Council has risen from 300 to 500. 3. Hinkley 'C'. The IPC is expected to announce its decision soon. 4. Broadband. BT is the preferred supplier and will begin upgrading the system in 2014. Minute 076/12 MATTERS OF INTEREST FROM WSC Dist. CUr. Goss had emailed a report: 1. Finance. WSC is working with the Local Government Association on issues surrounding future levels of government funding and the future viability ofWSC. A report has now been produced and is currently in the process of being examined by officers and members. A press release will be issued shortly. 2. Hinkley 'C'. Cllrs. Goss, Morgan, WSC officers, and the Leader ofthe Council had recently attended and addressed a meeting at Sedgemoor DC with members of the Parliamentary Energy Select Committee. During this meeting the subject of storage of high level nuclear waste on-site was raised, and the need for commensurate compensation oflocal communities. The Cte. was also reminded that business rates from Hinkley 'C' when operational would be payable to WSC - as already indicated by the Minister. Public comments on agenda items only. 1. Parish Plan (to be raised under Matters Arising from the minutes). The interest within the community for a Parish Plan was outlined. 2. Take Art productions. It was said that, in order for performances to continue in Holford, money needs to be found- £400 for 2013, because it is not possible to cover costs from ticket sales. Ticket numbers are limited by the seating capacity ofthe hall and tickets would not sell ifthe full cost of a performance had to be met through sales alone. Five members of the public each supported a request for a subsidy to be raised from the parish precept. 3. Highways. Dismay was expressed at the speed oftraffic on the A39 through the viJJage. Complaints were made about the level of noise emanating from the rumble strips. Minute 077/12 MINUTES I. The minutes of the meeting of the Parish Council held on Monday I olh September 2012 were taken as read having been circulated to Cllrs. and were accepted as a correct record upon a proposal by Cllr. D. Salvidge and seconded by Cllr. A Salvidge. Minute 078/12 MATTERS ARISING and not covered elsewhere on the agenda. 1. Parish Plan. The Clerk reported on his conversations with several District Council officers and the emphasis that was placed on the need for the preparation to be community led with some Parish Council representation. The Chairman suggested that the Parish Council funds the cost of a first meeting ofthose interested in the construction of a parish plan. This was formally proposed by Cllr. Tailing, seconded by Cllr. Taylor and approved. 2. Gorse on verge near Kilton Cross. The Clerk reported that police policy was never to interfere with the work and responsibility of the County Highways Dept. 3. Future of Area Panel. CUr. Tailing reported that, due to much greater attendance of parish representatives at the most recent meeting, the future of the Panel is assured for the time being. 4. Front Lane notice board. New catches had been fitted and the Council extended its appreciation to Mr. S. Tavner for this. 5. New Code of Conduct arrangements. CUr. Tailing reported on a CUrs. briefing meeting given by WSC that he had attended at which it was emphasised that Cllrs were required to declare an interest in the land on which any property they own is built, and then to seek dispensation from this disclosable interest so they could take part in and vote on matters of council business. 6. Diamond Jubilee commemoration. The Clerk reported he had received no feedback from the public on this matter as a result of the discussion at the last meeting of the Council. Minute 079/12 CHAIRMAN TO REPORT Cllr. Ayre reported: 1. Salt. He will be collecting 10 bags of salt which will be distributed throughout the parish for self- help if roads/walkways become frozen. 2. Quantock Hills JAC. He will be attending a meeting of this committee on Thursday of this week and will be raising the question of responsibility for falling of dead branches from trees close to highways and ROW's. 3. The Chairman suggested a 'walkabout' by Councillors through the parish- which he would arrange - to inspect areas over which the Parish Council has responsibility and to identify anything needing attention which should be brought to the notice ofDistrict/County authorities. Minute 080/12 PLANNING One new application for consent for tree works had been received and will be dealt with by Cllrs. Minute 081/12 REQUEST FOR FINANCIAL HELP FOR 'TAKE ART' EVENTS IN 2013 In discussion CUrs. noted the excellent standard of entertainment provided in 'Take Art' productions but were conscious that not all members of the community were being catered for by them, and there was reluctance to subsidise non-residents through Hoford's precept. It was agreed that the Parish Council would make a donation towards next year's event and Cllr. A Salvidge proposed £100, this being seconded by Cllr. Venner. Cllr. Tailing proposed £200 but there was no seconder for this proposal. The donation of £100 was carried. Minute 082/12 FINANCE 1. the following payments were authorised: Clerk salary Sept/Oct £262-50 proposed by Cllr. D. Salvidge seconded by Cllr. A Salvidge expenses Sept/Oct £44-17 proposed by Cllr. Talling seconded by CUr. D. Salvidge 2. the following payment was ratified: Quantock Home & Garden Maintenance £80-00 proposed by Cllr. A Salvidge seconded by CUr. Taylor. 3. Preliminary discussion ofthe budget for 2013-14: Discussion took place and some priorities were established. Minute 083/12 HIGHWAY and RIGHTS OF WAY MA1TERS 1. 30mph repeater sign opposite 'Factory wall'. The post to which the repeater sign is attached has been dislodged from the ground. The Clerk reported he had contacted Somerset Highways and it will be inspected. 2. Rumble strips on A39 south ofHolford village. The Clerk reported he was told these were put there as a traffic calming measure. 3. Emergence from Hodders Combe to the road leading northwards from Holford Combe. Somerset Highways have been asked to inspect the site. 4. SID machine. This has been booked for future speed measuring sessions in Holford. 5. Alfoxton Road repairs. These were reported to generally satisfactory. 6. 'Leak' or a new spring opposite factory wall. It was reported that there is standing water on the road. Cllr A Salvidge undertook to inspect the site and see if he could fix the problem. Minute 084/12 MAINTENANCE MA'ITER.S including BOWLING GREEN 1. Ground Maintenance- programme for 2013. Following discussion it was agreed not to have the area opposite Ford Cottage and the 'island' adjacent to where Stowey Lane joins the A39 cut this year. There was only one tender received for the maintenance work and so the contract for the other work in the specification was awarded to Quantock Home & Garden Maintenance. Minute 085/12 LOCAL CHOICES-PROPOSED COMMUNITY WARDEN SCHEME Cllr. Tailing initiated discussion on the SCC led proposal to engage a local handyman to undertake work on behalf ofParish Councils. He and the Chairman would attend a meeting on November 26th at which more details of the scheme would be revealed, including the costs to councils which opt to participate in it. It was agreed to consider this at the next meeting of the Council. Minute 086/12 CORRESPONDENCE RECEIVED- and not dealt with elsewhere in the agenda. 1. A letter from Mr. S. Tavner asking for financial backing for the construction of a Parish Plan was read out. Minute 087/12 ITEMS TO REPORT 1. Cllr. Tailing reported on the 18th September meeting of the Area Panel at which the following items t of interest to Holford residents were raised: a] Williton surgery and pharmacy where a new manager is trying to improve the quality of service. b] Speeding problems through the villages. c] Burglary issues. 2. Dates for meetings ofHolford Parish Council during 2013. It was agreed the Council would meet on: 14th January; 11th March; 13th May; 8th July; 9th September; 11th November. Open Discussion at the discretion ofthe Chairman 1. The observation was made that for traffic entering Holford down Stowey Lane and turning right by 'Ramblers', there is no 'yield' notice. 2. 'Take Art'. It was suggested that self-help should be applied. 3. The footpath behind White Cottage was stated to be in a very poor state. The Chairman closed the meeting at 9.45pm. Next meeting MONDAY 14th JANUARY 2013 HOLFORD PARISH COUNCIL A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 12th November 2012 at 7.30pm in the Holford & District Village Hall. The press and public are cordially invited to attend. AGENDA Apologies 1. Declarations of interest 2. Matters of interest from SCC 3. Matters of interest from WSC 4. Public comments on agenda items only 5. MilUltes of the meeting held on lOth September 2012, to receive 6. Matters arising and not covered elsewhere on the agenda 7. Chairperson to Report 8. Planning matters 9. Consideration of request for financial help for 'Take Art' events which could be staged in Holford during 2013. 10. Finance a] to authorise the following payments: Clerk salary Sept/Oct £262-50 expenses Sept/Oct b] to ratify the following payment: QH&GM - ground maintenance £80-00 c] to give preliminary consideration to the budget for 2013-14 11. Highway & Rights of Way Matters 12. Maintenance & Bowling Green Matters a] To agree the ground maintenance programme for 2013 13. Local Choices- the proposed Community Warden Scheme and its suitability for the needs ofHolford Parish 14. Correspondence received and not dealt with elsewhere on the agenda 15. Items to Report, including proposed dates for meetings during 2013 16. Open discussion- at the discretion ofthe Chairman. P. Brimson, Clerk (741413) HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIT.- held on MONDAY lOth September 2012 at 7.30pm in the Holford & District Village Hall. PRESENT: Dist. CUr. S. Goss, CUrs. K. Keane, A. Salvidge, D. Salvidge, D. Tailing, N. Venner Also present P. Brimson (Clerk), + 2 members ofthe public. CUr. D. Salvidge took the Chair and welcomed those present. APOLOGIES: Cty. Cllr. A. Trollope-Bellew, Dist. CUr. C. Morgan, CUrs. T. Ayre & C. Taylor Minute 060/12 DECLARATIONS OF INTEREST No declarations were made. Minute 061/12 MATTERS OF INTEREST FROM SCC No matters had been forwarded. Minute 062/12 MATTERS OF INTEREST FROM WSC Dist. CUr. Goss reported: 1. She was sorry not to have been able to attend recent meetings ofHolford Parish Council, but this had been due to exceptional circumstances. 2. Consultations were taking place on changes to Council Tax, necessitated by a planned reduction in central government funding. 3. Hinkley Point 'C' development. EDF has agreed to place £12m into a 'Community Fund'. This money will be held by the already existing Somerset Charity Foundation Fund and is intended to alleviate the impact of the power station on the area. Public comments on agenda items only. No comments were made. Minute 063/12 MINUTES I. The minutes ofthe meeting ofthe Parish Council held on Monday cJh July 2012 were taken as read having been circulated to Cllrs. and were accepted as a correct record upon a proposal by Cllr. Tailing and seconded by Cllr. A. Salvidge. Minute 064/12 MATTERS ARISING and not covered elsewhere on the agenda. 1. Parish Plan. Upon a proposal by CUr. Tailing and seconded by Cllr. Keane, it was agreed to ask Martin Wilshire (Planning Officer re: policy) ofWSC to address an open meeting and explain what is involved in creating a Parish Plan. 2. Gorse on verge near Kilton Cross. It was decided to see if the police would give an opinion concerning the effect of the gorse on visibility for car drivers approaching Kilton Cross from Holford village. 3. Future of Area Panel. Cllr. Tailing reported that, owing to low attendance of parish representatives at recent meetings, the future of the Panel would be discussed at its next meeting. Minute 065/12 CHAIRPERSON TO REPORT Cllr. D. Salvidge reported: 1. Both the Chairman and herself had attended a recent meeting of the Quantock Hills JAC, but that no matters of concern to Holford residents had been discussed. Minute 066/12 PLANNING No new applications for planning consent had been received. Minute 067/12 FINANCE 1. the following payments were authorised: Clerk salary July/ August £262-50 proposed by Cllr. A. Salvidge seconded by Cllr. Tailing expenses July/August £12-00 proposed by Cllr. Tailing seconded by CUr. Keane Minute 068/12 IDGHWAY and RIGHTS OFWAYMATI'ERS 1. Flooding in Corewell. The Clerk reported that Somerset Highways had cleaned the gutters and gullies of Corwell during the Summer in the hope this would prevent flooding of the roads there. 2. 30mph repeater sign opposite 'Factory wall'. The post to which the repeater sign is attached has been dislodged from the ground. The Clerk was asked to contact Somerset Highways again to enquire when it will be reinstated. 3. Rumble strips on A39 south ofHolford village. It was reported there had been three complaints from residents about the noise generated by vehicles passing over the strips and it was decided to ask for a review of the effectiveness of the strips in that particular location. CUrs. could not understand the reason for laying the strips on both carriage ways. 4. Emergence from Hodders Combe to the road leading northwards from Holford Combe. It was agreed that there is a need for a priority marking and Somerset Highways would be asked to inspect the site. Minute 069/12 MAINTENANCE MATTERS including BOWLING GREEN 1. Dog Pound. Following discussion and upon a proposal by CUr. A Salvidge which was seconded by Cllr. Tailing, it was agreed that the Dog Pound would be maintained by repairs as and where needed. 2. Front Lane notice board. Upon a proposal by Cllr. Tailing and seconded by Cllr. Keane it was agreed in principle to replace the existing board with a new one. Cllr. Keane undertook to explore the possibility of a board being made locally. 3. Ground maintenance programme for 2013. It was agreed to add the island area by the Stowey Lane entrance to the A39 and the small area of grass adjacent to the A39 north of the entrance to Portway Lane, to the invitations to tender. The Council would consider the cost to the parish before committing to the additions. Minute 070/12 CONSTITUTIONAL MATTERS 1. Upon a proposal by Cllr. Tailing and seconded by Cllr. Keane, a new Code of Conduct for Holford Parish Council which conforms to the law as set out in Chapter 7 of Part 1 of the Localism Act 2011 (which came into force on 1st July 2012), was agreed. 2. Revisions to the Standing Orders ofHolford Parish Council consequent upon adoption of the new Code of Conduct were approved by a proposal by Cllr. Tailing and seconded by Cllr. Keane. 3. The new arrangements for dealing with complaints regarding the conduct of councillors, as drawn up by West Somerset Council, were received by the Council 4. The new forms on which Council Members' interests are required to be registered, were received by the Council; the Clerk asked for their completion and return to him as soon as possible. Minute 071/12 DIAMOND JUBILEE 1. Copies of the statement of income and expenditure relating to the events in Holford were received. 2. Concerning the possibility of a more permanent commemoration of the Jubilee in Holford, Cllrs agreed to ask for suggestions via a request in Holford News & Views. Minute 072/12 CORRESPONDENCE RECEIVED- and not dealt with elsewhere in the agenda. There was no correspondence that had not been dealt with. Minute 073/12 ITEMS TO REPORT 1. Cllr. Tailing announced the next meeting of the Area Panel would be 18th September 2012. Open Discussion at the discretion of the Chairperson 1. It was stated that the area ofHodders Combe to the east & south of the Bowling Green looked untidy 2. It was stated that money from the EDF Community Fund would only be payable on consequential impact of the effects of the development at Hinkley Point. 3. The Footpath behind White Cottage was said to be badly eroded. 4. Councillors were thanked for the time and energy they gave to the work of the Council for Holford. The Chairperson closed the meeting at 9.2Spm. Next meeting MONDAY 12th NOVEMBER 2012 \l- '2_01'2. HOLFORD PARISH COUNCIL A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY lOth September 2012 at 7.30pm in the Holford & District Village Hall. The press and public are cordially invited to attend. AGENDA Apologies 1. Declarations of interest 2. Matters of interest from SCC 3. Matters of interest from WSC 4. Public comments on agenda items only 5. Minutes of the meetings held on 9th July 2012, to receive 6. Matters arising and not covered elsewhere on the agenda 7. Chairperson to Report 8. Planning matters 9. Finance a] to authorise the following payments: Clerk salary July/Aug £262-50 expenses July/Aug 10. Highway & Rights ofWay Matters 11. Maintenance & Bowling Green Matters a] Dog Pound b] Front Lane notice board c] To agree the ground maintenance programme for 2013 12. Constitutional Matters a] To approve a new Code of Conduct for Holford Parish Council b] To approve changes needed to Holford Parish Council Standing Orders c] To receive new arrangements for dealing with complaints re: conduct ofCllrs. d] To receive new forms on which members' interests are to be registered 13. Diamond Jubilee- a] finance report, b] a more pennanent commemoration? 1 Correspondence received and not dealt with elsewhere on the agenda Items to Report- including 16. Open discussion- at the discretion of the Chairman. ' P. Brimson, Clerk (741 413) HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 9th JULY 2012 at · 7.30pm in the Holford & District Village Hall. PRESENT: CUrs. T. Ayre, K. Keane, A Salvidge, D. Salvidge, D. TaUing, C. Taylor Also present P. Brimson (Clerk), + 5 members of the public. Cllr. Ayre took the Chair, welcomed those present. APOLOGIES: Cty. Cllr. A Trollope-Bellew, Dist. Cllr. S. Goss, Mrs. P. Aldridge. Minute 046/12 DECLARATIONS OF INTEREST No declarations were made. Minute 047/12 CO-OPTION OF A NEW MEMBER OF THE COUNCIL Cllr. Taylor proposed the eo-option ofMr. Nigel Venner of Castle of Comfort, Dodington. Mr. Venner indicated he was willing to be a member of the Council, Cllr. Salvidge seconded the proposal and, there being no other nominations, the Chairman declared him now a member. CUr. Venner took his seat among the CUrs. and signed a Declaration of Acceptance of Office. Minute 048/12 MATTERS OF INTEREST FROM SCC No matters had been forwarded. Minute 049/12 MATTERS OF INTEREST FROM WSC No matters had been forwarded. The Clerk was asked to write to the Dist. CUrs. asking that, in the event of neither member being able to attend a meeting ofHolford Parish Council, matters of interest be forwarded in advance to the Clerk. Public comments on agenda items only. No comments were made. Minute 050/12 MINUTES 1. The minutes of the meeting of the Parish Council held on Monday 14th May 2012 were taken as read having been circulated to Cllrs. and were accepted as a correct record upon a proposal by Cllr. Tailing and seconded by Cllr. Taylor. 2. The minutes of the meeting called to consider planning application 3/16/12/012 at Castle of Comfort on 28th June 2012 at 2.00pm were accepted as a correct record upon a proposal by Cllr. Tailing and seconded by Cllr. D. Salvidge. CUr. Venner abstained from voting, declaring a personal interest. 3. The minutes ofthe meeting called to consider planning application 3/16/12/011at 2.30pm at Mares Pool, Holford on 28th June 2012 were accepted as a correct record upon a proposal by Cllr. Tailing and seconded by Cllr. D. Salvidge. Minute 051112 MATTERS ARISING and not covered elsewhere on the agenda. 1. Consideration of a proposal to place a draft copy of the minutes of any general meeting ofHolford Parish Council on the Holford village website within a week of the meeting. Following discussion, it was agreed that the proposal will be adopted but reviewed after six months. Minute 052112 CHAIRMAN TO REPORT Cllr. Ayre reported: He had attended a meeting of a committee charged with the task of finding and allocating funding for the Quantock Hills AONB, including the Warden Service. The reduction of council funding has major implications for the AONB and all options are having to be considered. Minute 53/12 PLANNING 1. Application 3/16/12/012 works at Castle of Comfort, Dodington. The Parish Council saw no reasons to object to the proposals contained in this application which has now received consent from WSC. 2. Application 3/16/12/011 extension at Mares Pool, Holford. The Parish Council raised no objections to the proposals contained in the application which has now received consent from WSC. Minute 054112 FINANCE 1. the following payments were authorised: Clerk salary May/June £262-50 proposed by Cllr. Salvidge seconded by Cllr. Tailing expenses May/June £10-49 proposed by Cllr. Salvidge seconded by Cllr. Keane D. Robinson - deadwooding £140-00 proposed by CUr. D. Salvidge seconded by Cllr. Keane 2. the following payments were ratified: QHGM- maintenance work £83-00 proposed by Cllr. Tailing seconded by Cllr. D. Salvidge Moore Step hens-2011 audit £60-00 proposed by Cllr. Taylor seconded by CUr. Tailing 3. Appointment of external auditor for 2012/13 and future years. The Clerk reported that Grant Thomton had been appointed. Minute 055/12 HIGHWAY and RIGHTS OF WAY MATTERS 1. Flooding in Corewell. The letter from Mr. A Manchip would be passed to Somerset Highways with a request for a site meeting to see ifthere is a solution to the problem. 2. Gate on Alfoxton drive. The letter from Mrs. P. Aldridge had been circulated to Cllrs. and its contents formed the basis of the discussion which followed. The problems which could arise from stock belonging to Commoners on the Quantock Hills, if these animals gain access to the road network, is the root of the concern. The cattle grid on Alfoxton drive silts up and is not stock proof; the gate beside it is frequently left open and provides an easy route for animals to leave the hills. Cllr. A Salvidge reported that the Commoners' Association has investigated two schemes, each ofwhich would, hopefully, solve the problem: 1. replacement of the cattle grid (the property of the owner of Alfoxton park) which is in poor condition structurally, and 2. fencing with gates in appropriate places so stock cannot get into Alfoxton park. The latter option is considered preferable and Natural England seem likely to fund the project though it is not likely to be completed for 2-3 months. The Clerk was asked to send letters to residents using Alfoxton drive for access requesting they ensure the gate is closed securely after each use until the drive has been effectively stockproofed. 3. Gorse on verge near Kilton Cross. The Chairman reported on a meeting he had with Cty. Cllr. Trollope-Bellew, Richard Newby and David Peake of Somerset Highways at the site. Whilst all money for highway maintenance has been allocated, if there is any surplus at the end of the financial year, then the gorse will be cut. 4. Trees on LACS land in Holford. Cllr. Tailing reported on four incidents involving trees/branches on land owned by LACS within the last five weeks, with three of the incidents involving falls onto a highway. It was agreed the Clerk would write to LACS asking that it arranges for a review to be carried out, of trees on its land in Holford parish. 5. 30mph repeater sign opposite 'Factory wall'. The post to which the repeater sign is attached has been dislodged from the ground. The Clerk was asked to contact Somerset Highways and request it be reinstated. Minute 056/12 MAINTENANCE MATTERS including BOWLING GREEN 1. Grass verge near to the junction ofPortway Lane with the A39. The Chairman reminded the Council that SCC will not be cutting the small area of grass adjacent to the A39 north of the entrance to Portway Lane. The Clerk was asked to write to Mr. Huxtable of SCC requesting that the cutting service continues. Minute 057/12 A PARISH PLAN FOR HOLFORD The Chairman suspended the meeting at 8.31 pm to allow Vanessa McDonnell to speak on behalf of the 'Save the Silk Mill' group which would like to see the silk mill area designated as a 'Local Green Space'. The aim behind such a designation would be to ensure greater protection to the silk mill area against development. The vision into which a 'Local Green Space' designation fits would be embodied in a Parish Plan for Holford, and Parish Council involvement and support would be essential. Martin Wilshire (Planning Officer re: policy) ofWSC will advise on the construction of a parish plan. The Chairman reconvened the meeting at 8.40pm and CUr. Taylor said she hoped those involved in putting together a plan for Holford would draw on the findings of the council in a survey of2000. The Clerk said early notice of any financial implications of a plan would be needed. Minute 058/12 CORRESPONDENCE RECEIVED- and not dealt with elsewhere in the agenda. There was no correspondence that had not been dealt with. Minute 059/12 ITEMS TO REPORT 1. Cllr. Tailing reported on the meeting of the Area Panel he had attended at which the following topics were raised: a] the future of area panels- only 4 four parish councillors were present. CUr. Tailing said he found it useful to be able to speak to the police or highways officers or Cty. CUrs. lJJ Jubilee celebrations in Holford. The Chairman suspended the meeting at 8.47pm to allow Stewart Tavner, Chair of the Jubilee Committee to give a summary of the activities. Mr. Tavner mentioned the principal activities and said they were well supported and that a full report would be appearing in the forthcoming edition of'Holford News & Views'. About £500 remained and will be given back to the Holford & District Village Hall. The Chairman reconvened the council meeting at 8.50pm and Cllrs. praised the efforts of the organising committee. Open Discussion at the discretion of the Chairman 1. The new notice board near the post box by the 'triangle' was installed by Stewart Tavner who will place current notices in it. 2. The PC notice board in Front Lane needs attention as it is not waterproof- this will be discussed at the next meeting ofthe council 3. The dog waste bin needs permanently fixing to its post -the Clerk will again try to arrange this. 4. The 30mph repeater sign opposite 'Factory Wall' was said to have been hit by a lorry. 5. The AONB information boards by the Bowling Green are said to be 'in poor shape'. 6. The application for funding for work on the Dog Pound, from Friends of Quantock, will be on the agenda for the next meeting. The Chairman closed the meeting at 9.05pm. Next meeting MONDAY lOth SEPTEMBER 2012 jftJ- P'l- (2- HOLFORD PARISH COUNCIL A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 9th July 2021 at 7.30pm in the Holford & District Village Hall. The press and public are cordially invited to attend. AGENDA Apologies 1. Declarations of interest 2. Co-option of a new member of the Council 3. Matters of interest from SCC 4. Matters of interest from WSC 5. Public comments on agenda items only 6. Minutes of the meetings held on 14th May 2012, and 28th June -to receive 7. Matters arising and not covered elsewhere on the agenda a] to consider putting a draft the minutes on the Holford village website 8. Chairman to Report 9. Planning matters 10. Finance a] to authorise the following payments: Clerk salary May/June £262-50 expenses May/June D. Robinson- deadwooding on Bowling Green £140-00 b] to ratify the following payments: Moore Stephens - 2011 audit £60-00 QHGM- maintenance work £83-00 11. Highway & Rights of Way Matters a] Flooding in Corewell b] Gate on Alfoxton Drive c] Gorse on verge near Kilton Cross d] Trees on LACS land - safety issues 12. Maintenance & Bowling Green Matters a] Verge at Junction ofPortway Lane and A39 13. A Parish Plan for Holford? 14. Correspondence received and not dealt with elsewhere on the agenda 15. Items to Report - including a] report on the Jubilee Celebrations in Holford b] Area Panel meeting 16. Open discussion- at the discretion of the Chairman. P. Brimson, Clerk (741 413) HOLFORD PARISH COUNCIL Minutes ofthe Annual Meeting ofHOLFORD PARISH COUNCIL held immediately following the Annual Parish Meeting on MONDAY 14th MAY 2012 in the Holford & District Village Hall. PRESENT: Cty. Cllr. A. Trollpe-Bellew, CUrs. T. Ayre, K. Keane, D. Talling, C. Taylor Also present P. Brimson (Clerk),+ 3 members of the public. CUr. Ayre took the Chair, welcomed those present and announced that CUr. Bates had resigned from the Council. APOLOGIES: Cllrs. A. Salvidge, D. Salvidge. Dist. Cllrs. C. Morgan, S. Goss Minute 027/12 ELECTION OF CHAIRMAN CUr. C. Taylor proposed that Cllr. Ayre be Chairman of the Parish Council for the next year. CUr. Ayre indicated his willingness to take this office and CUr. Talling seconded the proposal. There being no other nominations, Cllr. Ayre declared himself to be elected and duly signed the Declaration of Acceptance of Office. Minute 028/12 ELECTION OF VICE CHAJRPERSON CUr. D. Salvidge was unanimously elected upon a proposal by Cllr. Ayre and seconded by CUr. Keane, there being no other proposals. Minute 029/12 APPOINTMENT OF PLANN1NG COMMITTEE AND COUNCILLORS WITH SPECIFIC OVERSIGHTS The Chairman proposed that all Cllrs. be members of the planning committee and that a Chairperson be appointed at the first meeting called to discuss a planning application. This was agreed and Cllr. A. Salvidge was appointed to have oversight on highways issues, with Cllr. Taylor reporting to the Council on Rights of Way matters. Minute 030/12 APPOINTMENT OF REPRESENTATIVES TO SERVE ON THE MANAGEMENT COMMITTEE OF THE HOLFORD & DISTRICT VILLAGE HALL CUrs. Tailing agreed to represent the Parish Council on this committee. Minute 031/12 APPOINTMENT OF INTERNAL AUDITOR TO THE PARISH COUNCIL By general agreement the Council wished that Mr. R. Swash be reappointed as internal auditor and that he be thanked for the eleven years of service he has so far given to the Council in this capacity. Minute 032/12 APPOINTMENT OF STEWARD OF THE BOWLING GREEN Mr. J. Anderson was thanked for the watchful eye he keeps over the Bowling Green and reappointed as Steward. Minute 033/12 DECLARATIONS OF INTEREST No declarations were made. Minute 034/12 MATTERS OF INTEREST FROM SCC Cty. Cllr. TroUpe-Bellew reported: 1. He is trying to arrange that the gorse on the verge near Kilton Cross will be cut and sprayed. 2. Speeding on A39 through Holford: parallel yellow lines of maximum permitted thickness will be laid in the approach to the 30mph speed restriction sign from the south-east. 3. John Osmond has replaced Ken Maddock as Leader of the SCC, with David Hall as deputy. 4. Re: grass cutting previously carried out in Holford by SCC. The Parish Council is advised to write to David Huxtable requesting continuation of this service. 5. £15m of the £25m deposited by SCC in an Iclandic bank which failed, has been recovered. Minute 035/12 MATTERS OF INTEREST FROM WSC No matters had been forwarded. Public comments on agenda items only. No comments were made. Minute 036/12 MINUTES 1. The minutes of the meeting of the Parish Council held on Monday 12th March 2012 were taken as read having been circulated to CUrs. and were accepted as a correct record upon a proposal by Cllr. Talling and seconded by CUr. Keane. 2. The minutes of the meeting called to consider planning application 3/16/12/001 on 13th March 2012 were accepted as a correct record upon a proposal by CUr. Tailing and seconded by Cllr. Taylor. Minute 037/12 MATTERS ARISING and not covered elsewhere on the agenda. 1. Cllr. Tailing reported on the Holford village website he has launched and asked whether draft copy of Parish Council minutes could be made available to it. The Chairman said he thought discussion of this should be deferred to the next meeting when, hopefully, there would be a full attendance ofCllrs. 2. The young beech trees by the Silk Mill have been removed by Brett Bates. Minute 038/12 CHAIRMAN TO REPORT Cllr. Ayre reported: There were no items to report. Minute 39/12 PLANNING 1. Application 3/16/12/001 works at Castle of Comfort, Dodington. The Parish Council saw no reasons to object to the proposals contained in this application. 2. Application 3/16/12/003 amendment to conditions 2 & 3 on Planning permission 3/16/97/10 at Mayfield, Holford. The Parish Council raised no objections to the amendment. 3. Application 3/16/12/004 replacement of gate and archway at Brookside Cottage, Holford. This application has just been received by the Council and will be considered shortly. 4. Application 3/32/12/030 store for intermediate level radioactive waste at Hinkley Point. Concerns were expressed by CUrs. that no time limit seemed to apply to the length of time waste could be stored. Minute 040/12 FINANCE 1. the following payments were authorised: Clerk salary March/April £262-50 proposed by Cllr. Tailing seconded by Cllr. Keane expenses March/April £68-03 proposed by Cllr. Taylor seconded by Cllr. Keane AON insurance premium £481-49 proposed by Cllr. Talling seconded by CUr. Keane 2. the following payments were ratified: QHGM- maintenance work £83-00 proposed by Cllr. Taylor seconded by Cllr. Tailing SALC - affiliation and workshop fee £91-91 proposed by Cllr. Talling seconded by Cllr. Keane Holford & District Village Hall - hire £84-00 proposed by Cllr. Talling Seconded by Cllr. Taylor 3. concerning the 2011-2012 accounts: a] Council received a summary ofthe receipts and payments account for the year ended 31-03-12 as published and circulated .. 4. Upon a proposal by Cllr. Taylor and seconded by Cllr. Tailing it was resolved to approve Section 1 of the Annual Return. 5. Upon a proposal by Cllr. Talling and seconded by CUr. Taylor, it was resolved to approve Section 2 of the Annual Return(= Annual Governance Statement). Minute 041/12 IDGHWAY and RIGHTS OF WAY MATTERS 1. SID Report - Cllr. Talling said he thought there should be more extensive police presence on the A39 through Holford; all present agreed with him. 2. Alfoxton Drive - may have been attended to but the problems have not been fixed. Minute 042/12 MAINTENANCE MATI'ERS including BOWLING GREEN 1. It was reported that the dog waste bin had not yet been properly fixed to its post. 2. Dead wooding of the trees on the Bowling Green has been done. 3. Dog Pound. The Clerk outlined what was being asked for by Friends of Quantock in order for a request for a grant to be considered. Some discussion ensued and CUrs. hoped the efforts of the Council to discharge its responsibilities concerning the Dog Pound would be mentioned in HN&V. Minute 043/12 HUNT FOllOWERS IN HOLFORD The Chairman said he had encountered 4 'Quad' bikes travelling much too fast in Holford village and he subsequently spoke to the Chairman of the Hunt Committee about this. Cllrs. agreed this kind of behaviour gives the Hunt a bad name and it was decided to send a letter of complaint to Nick Gibbons. Cllr. Taylor recalled somewhat similar problems in 1990 which did lead to an agreement that Hunt followers would keep out ofHolford, and maybe this needs to be reinstated. Minute 044/12 CORRESPONDENCE RECEIVED - and not dealt with elsewhere in the agenda. The Clerk passed reports and papers to the Chairman for circulation among Cllrs. A letter from Mr. Manchip about flooding in Corwell would be put on the agenda for the next meeting . ITE:N.I:S TO REPORT ...a:!l!lll!-reported on the meeting of the Area Panel he had attended at which the following topics were raised: a] Dementia awareness b] Speedwatch -the Kilve group is to be resurrected. c] Crime detection rates are up- according to a report given by the police d] SCC will not be cutting the grass in a small area ofHolford in future. 2. Casual vacancy- the Clerk said he would declare the vacancy consequent on the resignation of Mr. Bates. It was agreed a letter should be sent thanking him for his contribution to the Parish Council. 3. The Clerk reported he would be on leave for 4 weeks from 17th May. Open Discussion at the discretion of the Chairman 1. A reference made to 'Church Lane' did not meet with approval and 'Front Lane' is the name that has been in common use over many years. 2. It was reported that the driver of a vehicle had descended from Hare Knap into Holford - this should be discouraged. The Chairman closed the meeting at 9.15pm. Next meeting MONDAY 9th JULY 2012 HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 lDU A meeting ofHOLFORD PARISH COUNCIL will take place on THURSDAY 28th JUNE 2012 by Castle of Comfort, Dodington, immediately following a site meeting there at 2.00pm. Members of the public are cordially invited to be present. AGENDA 1. Application 3/16/12/012: Works at Castle of Comfort, Dodington P. Brimson, Clerk Minutes of a meeting ofthe Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on Thursday 28th June . 2012 following a site visit to Castle of Comfort, Dodington at 2.00pm. PRESENT: Cllrs. D. Salvidge, D. Tailing, C. Taylor Cllr. Salvidge chaired the meeting. Planning application for consideration: 3/16/12/012, conservation/renovation works to roof/covering structure, Castle of Comfort, Dodington, Nether Stowey, Bridgwater TA5 lLE Following discussion it was agreed no objections would be raised to the proposals contained within this application. No other business was transacted and the Chairperson closed the meeting. q.. '1- ,Jo t 2- HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TAS 1DU A meeting ofHOLFORD P AR.ISH COUNCIL will take place on THURSDAY 28th JUNE 2012 by Marespool, Holford immediately following a site meeting there at 2.30pm. Members of the public are cordially invited to be present. AGENDA 1. Application 3/16/12/011 :Works at Marespool, Holford. P. Brimson, Clerk Minutes of a meeting ofthe Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on Thursday 28th June 2012 following a site visit to Mares Pool, Holford at 2.30pm. PRESENT: Cllrs. D. Salvidge, D. Talling, C. Taylor Cllr. Salvidge chaired the meeting. Planning application for consideration: 3/16/12/011, single storey side extension on western elevation to provide additional suitable living accommodation to disabled spouse, Mares Pool, Holford. Following discussion it was agreed no objections would be raised to the proposals contained within this application. No other business was transacted and the Chairperson closed the meeting. /- 7 2-o 1z. HOLFORD PARISH COUNCIL The ANNUAL PARISH MEETING at which all local residents may attend and raise any matter they wish, will be held on MONDAY14th MAY 2012 at 7.30pm in theHolford & District Village Hall. The press is cordially invited to attend. AGENDA Apologies for absence I. Minutes of the meeting held on Monday 16th May 2011 2. Chairman's Report 3. Any other matters raised by the public. Minutes of the ANNUAL PARISH MEETING held on Monday l61h May 2011 at 7.30pm in the Holford & District Village Hall. PRESENT: T. Ayre (Chairman), P. Brimson (Clerk). Mesdames D. Salvidge, A. Steer, K. Keane, C. Taylor. Messrs. B. Bates, M Beaton, A. Salvidge, D. Tailing. M. Upson. Also present A. Trollope-Bellew, C. Morgan. S. Goss. APOLOGIES: No apologies were given Cllr. T. Ayre took the Chair and welcomed those present. Agenda item 1. The Minutes of the meeting held on Monday lOth May 2010 were taken as read having been displayed on notice boards with copies available to those present. Upon a proposal by A. Salvidge seconded by D. Tailing and supported by a show of hands, it was agreed they represented a correct record of that meeting. Agenda item 2. The Chairman's Report was given by CUr. Ayre wbo included mention ofthe following: 1. Congratulations to all the Parish CUrs. on their appointments 2. Thanks to Christina Taylor for arranging removal ofthe 'Coronation bench' from the 'triangle' at Dodington and its rebuild on the Holford Bowling Green 3. Woodlands car park is in use and nearly completed 4. Dog Pound suffered in the winter frosta and more repair work. will be needed. 5. Speeding through Holford on the A39 continues to be a problem 6. There is an increased risk of fire on the hills in dry weather 7. Proposed new nuclear power station- consultations are progressing 8. Cuts in central government funding will inevitably feed down to the parishes 9. Thanks to Paul Tipney for his attendance at Holford's Parish Council meetings during the last cycle District Council best wishes fur his retirement. Agenda item 3. a] Anne Steer said she would like to thank all the Cllrs for their various contributions to village life b] Congratulations were offered to the District Cllrs who were successful in the recent elections The Chairman closed the meeting at 7.37pm. HOLFORD PARISH COUNCIL The ANNUAL MEETING of the PARISH COUNCIL will be held on MONDAY 14th MAY 2012 in the HOLFORD & DISTRICT VILLAGE HALL at the conclusion of the Annual Parish Meeting. The public and press are cordially invited to attend. AGENDA Apologies for absence 1. Election of Chairperson and signing of the Declaration of Acceptance of Office 2. Election of vice-Chairperson 3. Appointment of planning committee 4. Appointment of one or two representatives to sit on the Village Hall Committee 5. Appointment of Steward ofthe Bowling Green 6. Appointment of Internal Auditor. 7. Declarations of interest 8. Matters of interest from sec 9. Matters of interest from WSC 10. Public comments on agenda items only 11. Minutes of the held on Monday 12th March 2012 -r -r-.... e. 13 rl c.rd.. 13. Matters arising from these meetings and not included on the agenda 14. Chairman to Report 15. Planning- report on applications received since the last meeting 16. Finance: a] To authorise the following payments: Clerk salary March/April £262-50 expenses March/April 68.-.qJ. AON insurance -2012-13 premium £481-49 b] To ratify the following payments: SALC - Affiliation + workshop fee £91-91 QHGM-ground maintenance £83-00 Holford & District Village Hall - hire £84-00 c] Concerning the 2011-2012 accounts: To receive a summary of the receipts and payments account for the year ended 31/03/12 To approve Section 1 of the Annual Return for the year ended 31/03/12 To approve Section 2 of the Annual Return= Annual Governance Statement 17. Highway & Rights ofWay Matters 18. Maintenance Matters-Bowling Green, Dog Pound, Bus Shelter 19. Hunt followers in Holford 20. Correspondence received- and not dealt with elsewhere 21. Items to report 22. Open discussion - at the discretion of the Chairman P. Brimson Clerk (741 413) HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 12th MARCH 2012 at 7 .30pm in the Holford & District Village Hall. PRESENT: Cty. CUr. A. Trollope-Bellew,. CUrs. T. Ayre, B. Bates, K. Keane, D. Salvidge, D. Tailing, C. Taylor Also present P. Brimson (Clerk}, PCSO P. Bolton+ 3 members of the public. Cllr. Ayre took the Chair and welcomed those present. APOLOGIES: Dist. CUrs. C. Morgan, S. Goss, Cllr. A. Salvidge Minute 014/12 DECLARATIONS OF INTEREST No declarations were made. Minute 015/12 MATTERS OF INTEREST FROM SCC Cty. CUr. TroUope-BeUew reported: ·1. Council Tax has been frozen for this year. The future is uncertain and further cuts may be needed - such savings would be made in staffing. 2. £85m of capital is being spent on roads (A303) and schools. 3. Proposed boundary changes will not affect us, although the Quantocks are involved. 4. WSC Council Tax will need to rise because of the impending deficit. 5. New money available through Cty. Cllrs. A pedestrian crossing in Holford on the A39 is not likely to be granted, but chicanes are a possibility. 6. Re: Fuddling on the A39 outside Holts Edge and gorse on the verge near Kilton Cross- Cty. CUr. TroUope-Bellew undertook to get these investigated. Minute 016/12 MATTERS OF INTEREST FROM WSC The Clerk presented Dist. CUr. Goss' report. Public comments on agenda items only. No comments were offered. Minute 017/12 MINUTES 1. The minutes of the meeting of the Parish Council held on Monday 9th January 2012 were taken as read having been circulated to Cllrs. and were accepted as a correct record upon a proposal by Cllr. D. Salvidge and seconded by Cllr. Taylor. Minute 018/12 MATTERS ARISING and not covered elsewhere on the agenda. 1. Possible resiting of dog waste bin. The cost of £100 was considered too large and, since the bin needs refixing anyway, it was decided to ask the District Council to do this. 2. Trees behind the seats on the Bowling Green. It was agreed that tenders should be obtained for the necessary work to be done before the end of May, with only dead branches to be removed. The Chairman undertook to inform the AONB team. 3. Request to Friends ofQuantock for financial help with repairs to the Dog Pound. It was agreed to seek advice from English Heritage and from Vanessa & Richard McDonneU. 4. Catch on notice board in Front Lane. The Chairman undertook to replace this. Minute 019/12 CHAIRMAN TO REPORT CUr. Ayre reported: 1. He had attended a recent meeting of the Quantock Hills JAC where it was reported that wild camping is on the increase. No action is taken if the incidents are isolated and temporary. 2. Proposed sale of surplus SCC land including land at Great Wood, Over Stowey. The Forestry Commission as lessee is likely to be the purchaser. Minute 020/12 PLANNING Applications 3/16/12/001 and 3/16/12/002 on behalf of Mr. & Mrs. Venner of Castle of Comfort, Dodington had been received and there would be a meeting of the Council to discuss the proposals following the site meeting tomorrow. Minute 021112 FINANCE 1. the following payments were authorised: Clerk salary Jan/Feb £262-50 proposed by Cllr. Tailing seconded by Cllr. Taylor expenses Jan/Feb £41-32 proposed by Cllr. D. Salvidge seconded by Cllr. Tailing 2. Cllrs. considered a request for assistance with funding for a performance sponsored by the 'Take Art' organisation and put on under the auspices of the Holford & District Village Hall Management Cte., being organised by Helen Falconer. Following discussion a proposal that the Parish Council make a grant towards the cost, was defeated with two votes against and one in favour. Minute 022/12 IDGHWAY and RIGHTS OF WAY MATTERS 1. It was reported that two wooden gates in Dog Pound Lane had been smashed. Minute 023/12 MAINTENANCE MATTERS including BOWLING GREEN No items for consideration. Minute 024112 PARISH ARClllVES Cllr. Bates explained that he would like to borrow some of the parish records held at the Somerset Record Office for study purposes, and that Council permission is necessary. Council agreed to the request and the Clerk was asked to write to the Heritage Centre. Minute 025/12 CORRESPONDENCE RECEIVED - and not dealt with elsewhere in the agenda. 1. From Mr. & Mrs. Plomgren and others- copies of the letter requesting improved communication lines between the Council and the residents, had been circulated. Cllr. Tailing offered to maintain a web site on which information could be placed and accessible to everyone with a personal computer. Minute 026/12 ITEMS TO REPORT 1. The Area Panel meeting report was given by Cllr. Tailing who spoke of the SIG results. Cllr. Tailing said he would be unable to attend the next Area Panel meeting on 27th March 2012. 2. Notice was given of a meeting called by I an Lid dell Grainger M.P. relating to matters of local import concerning the proposed developments at Hinkley Point on 28th March 2012 at Cannington Village Hall. 3. PCSO Bolton said it had been reported to him that raves had taken place on LACS land in Holford on 9th and lOth March and two weeks previously. He will ensure that colleagues prioritise this on future weekends and added that more telephone calls from the public will evoke a better police response. The 101 number was commended for reporting any information about unauthorised parties on private land. Open Discussion at the discretion of the Chairman 1. The idea of the web site as outlined by Cllr. Tailing was welcomed. 2. It was reported that young beech trees are growing up on the corner of the Silk Mill site near the thatched cottages. Cllr. Bates undertook to look at the problem and deal with as necessary. The Chairman closed the meeting at 9.45.pm. Next meeting MONDAY 14th MAY 2012 14- b- HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 lDU A meeting ofHOLFORD P ARJSH COUNCIL will take place on TUESDAY 13th MARCH 2012 by Castle of Comfort, Dodington, immediately following a site meeting there at 4.30pm. Members of the public are cordially invited to be present AGENDA 1. Application 3/16/12/00 I: works at Castle of Comfort, Dodington P. Brimson, Clerk Minutes of a meeting ofthe Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on Tuesday 13th March 2012 following a site visit to Castle of Comfort, Dodington at 4.30pm. PRESENT: Cllrs. T. Ayre, D. Talling, C. Taylor Cllr. Ayre chaired the meeting. Planning application for consideration: 3/16112/001, relocate glazed door & window between WC and lobby to external porch area, undertake investigation works for removal of render and re-pointing or re-rendering, construction of bin store, installation of ·blank' windows and a conservation roof light on the east elevation and a window on the south elevation, erection of steps with handrail and balustrades on east elevation, construction of wall on east elevation. Castle of Comfort, Dodington, Nether Stowey, Bridgwater TA5 1LE Following discussion it was agreed no objections would be raised to the proposals contained within this application. No other business was transacted and the Chairperson closed the meeting. l't-5-UI'l.. HOLFORD PARISH COUNCIL Summary Receipts and Payments Account for the Year Ended 31 March 2012 £ RECEIPTS Precept 4110-00 TOTAL RECEIPTS 4110-00 PAYMENTS General administration insurance 476-28 salaries 1575-00 mise. exp. 1251-86 Subscriptions 66-84 3369-98 TOTAL PAYMENTS 3369-98 NOTES: 2. Bank balance at 31 March 2012: £3571-24 2. The Parish Council owns the structure of the Dog Pound, and has responsibility for the Bowling Green and Bus Shelter CASH ACCOUNT Balance brought forward 01-04-11 2831-22 Add total receipts 4110-00 6941-22 Less total payments 3369-98 Balance carried forward 31 - 03 - 1i. £3571-24 P. Brimson Responsible Financial Officer HOLFORD PARISH COUNCIL A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 12th March 2012 at 7.30pm in the Holford & District Village Hall The press and public are cordially invited to attend. AGENDA Apologies 1. Declarations of interest 2. Matters of interest from SCC 3. Matters of interest from WSC 4. Public comments on agenda items only 5. Minutes of the meeting held on 9th January 2012 - to receive 6. Matters arising and not covered elsewhere on the agenda 7. Chairman to Report 8. Planning matters 9. Finance a] to authorise the following payments: Clerk salary Jan/Feb £262-50 expenses Jan/Feb .# 41--32. b] to consider a request for funding of 'Take Art' performances in Holford 10. Highway & Rights of Way Matters 11. Maintenance & Bowling Green Matters 12. To consider a request to the council to authorise the borrowing of parish archives 13. Correspondence received and not dealt with elsewhere on the agenda a] Correspondence with Mr. & Mrs. Plomgren & others re: communications 14. Items to Report 15. Open discussion - at the discretion of the Chairman P. Brimson, Clerk (741 413) HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCil- held on MONDAY 9th JANUARY 2012 at 8.00pm in the Holford & District Village Hall. PRESENT: Dist. Cllr. C. Morgan CUrs. T. Ayre, B. Bates, K. Keane, A. Salvidge, D. Salvidge, C. Taylor Also present P. Brimson (Clerk),+ 10 members of the public. Cllr. Ayre took the Chair and welcomed those present. APOLOGIES: Cty. CUr. A. Trollope-Bellew, Cllr. D. Tailing Minute 001/12 DECLARATIONS OF INTEREST No declarations were made. Minute 002/12 MATTERS OF INTEREST FROM SCC No matters were reported. Minute 003/12 MATTERS OF INTEREST FROM WSC Dist. CUr. Morgan reported: 1. The CEO and Finance Director of WSC have been to London to discuss the Council's budget shortfall with Ministers. However, future reductions cannot be ruled out. 2. Fly-tipping in the area has increased, though picking up illegally dumped rubbish is a discretionary service rather than a mandatory requirement. 3. Hinkley Point Stakeholders Group is reducing the number of representatives that make up this body. 4. Hinkley Point 'B' station is now generating electricity again. Public comments on agenda items only. 1. Re: the presentation by D. Kerr at the public meeting. Sparse details were given about development of the larger building. Minute 004/12 MINUTES 1. The minutes of the meeting of the Parish Council held on Monday 12th November 2011 were taken as read having been circulated to Cllrs. and were accepted as a correct record upon a proposal by Cllr. Taylor and seconded by Cllr. D. Salvidge. Minute 005/12 MATI'ERS ARISING and not covered elsewhere on the agenda. 1. Quantock House. The email from the CEO outlining the contact arrangements with the company that provided the security system, was read by the Clerk. 2. Planning applications and visits to neighbours of the application site. The Chairman said it is important that either all the neighbours or none of them receive visits from the Planning Cte. 3. Road salt. The Chairman reported he has collected the Holford allocation and distributed it to store it for distribution to those who need some for their own use. 4. Alfoxton Drive. The repaired area have deteriorated again and the Clerk was asked to inform Somerset Highways and ask for an inspection. Minute 006/12 CHAIRMAN TO REPORT CUr. Ayre reported: 1. He had visited the Highways Depot Open Evening where the weather forecasting system was explained. The roads in the Holford area are served from the Dunball depot. 2. IPC. The Chairman had attended a meeting in Cannington and has the appropriate form for registration of this parish's interests in the EDF planning proposals. It was agreed that Holford Parish Council will register and invite Stringston to make any representations it may have, through Holford. 3. Parish 'Walkabout'. The Clerk reported on the following findings: a] Dog waste bin. It was agreed this should be relocated, for increased prominence, to a position close to the new 'AONB' post at the entrance to the car park. Clerk to follow up. b] Trees behind the seats on the Bowling Green. Some management/cutting back is needed. CUr. Keane undertook to deal with branches that need attention and are reachable from gro1l114 level. Higher placed branches will need to be attended to by a tree surgeon. c] The green coloured notices amongst the trees behind the seats and by the entrance to the Bowling Green were found to be very loose in the ground. d] Dog Pound. Many of the capping stones and an area of the base adjoining the road need repointing. e] Bridge across Holford Glen. The hand rails are not firmly fixed. Clerk to report this to RoW Group. f] PC notice board opposite entrance to 'Church End'. A new catch is needed. g] Bus shelter. Some maintenance work to the cladding will need to be done but it is not urgent for this year. Minute 007/12 PLANNING 1. Application 3/16/08/012 re: change of use from hotel to private dwelling of Alfoxton Hotel had been received. Cllrs. regretted the loss of a business that employed local labour whilst recognising that the change of use would lead to a reduction in traffic through the village. 2. CUrs. agreed on a proposal by CUr. Bates and seconded by Cllr. Salvidge that, if an application for planning consent relating to the Silk Mill is received, then an open meeting will be called to take the views of all residents with the Parish Council paying for the cost of hiring the hall. Minute 008/12 FINANCE 1. the following payments were authorised: Clerk salary Nov/Dec £262-50 proposed by Cllr. D. Salvidge seconded by CUr. A. Salvidge expenses Nov/Dec £53-58 proposed by CUr. A. Salvidge seconded by Cllr. Taylor 2. the budget for the financial year to end ofMarch 2013 was agreed and the precept for this period was set at £3704. Minute009/12 illGHWAY and RIGHTS OFWAYMATTERS 1. It was agreed to request 30mph warning signs at the approaches to the village. 2. Puddling on the A39 outside Holts Edge. No reply yet to the request for resurfacing here. 3. Gorse on A39 near Kilton Cross. No reply yet to the request for cutting and spraying. Minute 010/12 MAINTENANCE MATTERS including BOWLING GREEN No items for consideration. Minute 011/12 HOUSING NEEDS SURVEY All Cllrs. were in favour ofColin Savage conducting a survey of housing needs in the parish. Minute 012/12 CORRESPONDENCE RECEIVED- and not dealt with elsewhere in the agenda. 1. Copy of correspondence from Mr. Moffatt regarding damage to his vehicles whilst using Alfoxton Drive has been received, for information. 2. Williton Hospital. It was agreed the Clerk should send a letter of support to the Friends of the Hospital The Clerk passed reports and papers to the Chairman for circulation among CUrs. Minute 013/12 ITEMS TO REPORT 1. The Area Panel meeting report was deferred to the next meeting of the Parish Council. Open Discussion at the discretion of the Chairman 1. Silk Mill. It was said that it is not relevant to concentrate attention on who DK are working for, what matters is that the ideas are judged on their merit. 2. Gorse on A39 near Kilton Cross. The idea that removal of this gorse could be done by Holford people was put forward. 3. Dog pound. It was suggested that Friends ofQuantock might offer financial help with maintenance. The Chairman closed the meeting at 9.37.pm. Next meeting MONDAY 12th MARCH 2012 I '2. - 3- \a, HOLFORD PARISH COUNCIL A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 9th January 2012 in the Holford & District Village Hall immediately following presentations starting at 7.00pm. by: 1. Mr. D. Kerr ofDKA/PEP Ltd which is securing a long leasehold interest in the Silk Mills and which proposes to seek planning consent to restore the buildings to "beneficial use". 2. Colin Savage of the Rural Housing project on conducting a housing needs survey in Holford The press and public are cordially invited to attend. AGENDA Apologies 1. Declarations of interest 2. Matters of interest from SCC 3. Matters of interest from WSC 4. Public comments on agenda items only 5. Minutes of the held on 12th November 2011 - to receive 6. Matters arising and not covered elsewhere on the agenda 7. Chairman to Report 8. Planning matters 9. Finance a] to authorise the following payments: Clerk salary Nov/Dec £262-50 expenses Nov/Dec S3-SV b] to agree the budget and precept for 2012-2013 10. Highway & Rights of Way Matters 11. Maintenance & Bowling Green Matters 12. Housing Needs Survey- to consider the response to the presentation by Mr. Savage 13. Correspondence received and not dealt with elsewhere on the agenda 14. Items to Report 15. Open discussion - at the discretion of the Chairman P. Brimson, Clerk (741 413) HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 14th NOVEMBER 2011at 7.30pm in the Holford & District Village Hall. PRESENT: Cty. Cllr. A Trollope-Bellew, CUrs. T. Ayre, D. Salvidge, D. Tailing, C. Taylor Also present P. Brimson (Clerk),+ 1 member of the public. CUr. Ayre took the Chair and welcomed those present. APOLOGIES: Dist. CUr. S. Goss, CUrs. B. Bates, K.. Keane, A Salvidge Minute 074111 DECLARATIONS OF INTEREST No declarations were made. Minute 075/11 MATTERS OF INTEREST FROM SCC CUr. Trollope-Bellew reported: 1. Budget matters. 28% cuts have been planned over the next 4 years but more cuts could have to be made if there were further reductions in central government funds. 2. Taunton- 3rd Way. The new bridge near to the Tesco store is now open. A further road bridge at the northern end of the town will have work started on it in April2012. 3. Schools. 67% of secondary school children are now in Academies. 4. SCC has conveyed its views which had been informed by consultation, to the Boundary Commission 5. Section 106 money could be used to support the AONB Service. Minute 076/11 MATTERS OF INTEREST FROM WSC The Clerk reported on behalf of CUr. Goss 1. A Section 106 payments agreement has now been reached with Fairfield estate so the Hinkley Point C station development can now go ahead. Public comments on agenda items only. No comments were made Minute 077/11 MINUTES 1. The minutes of the meeting of the Parish Council held on Monday 12th September 2011 were taken as read having been circulated to Cllrs. and were accepted as a correct record upon a proposal by CUr. Tailing and seconded by CUr. D. Salvidge. 2. The minutes of the meeting called to consider a planning application at Bowling Green Cottage on 30th September 2011 were accepted as a correct record upon a proposal by Cllr. Taylor and seconded by Cllr. D. Tailing. Minute 078/11 MATTERS ARISING and not covered elsewhere on the agenda. 1. Devolution of Services. The Clerk reported he had sent a letter to Ms. A Lamplough itemising the services that Holford Parish Council had agreed are necessary. Minute 079/11 CHAIRMAN TO REPORT CUr. Ayre reported: 1. Colin Savage, Rural Housing Enabler with the Rural Housing Project, who is coming to discuss with the Council the possibility of conducting a housing needs survey in the parish, will attend the January meeting. 2. The Clerk had attended a Councillor and Clerk's training session on 18th October. Minute 80/11 PLANNING 1. The reports of the views ofHolford Parish Council on applications for planning consent are contained in the minutes of the meetings called specifically to discuss these applications. 2. Visits to neighbours of an applicant for planning consent in the parish. This was said to be worth the effort it takes for Cllrs. to make such visits. 3. Golf at Willoughby Cleeve. The Chairman reported that the Enforcement Officer of WSC has visited the site and has been in touch with the National Trust which owns the land. Planning consent will be required if a golf course is to be laid out and used on this land. Minute 081/11 FINANCE 1. the following payments were authorised: Clerk salary Sept/Oct £262-50 proposed by CUr. Taylor seconded by CUr. Tailing expenses Sept/Oct £18-33 proposed by CUr. D. Salvidge seconded by Cllr. Taylor 2. the following payments were ratified: J. Glynn -work at the Dog Pound £348-00 proposed by CUr. D. Tailing seconded by Cllr. Taylor A. Date -ground maintenance £190-00 proposed by CUr. Taylor seconded by CUr. Tailing Holford Jubilee Fund -grant £100-00 proposed by CUr. Tailing seconded by Cllr. D. Salvidge 3. Preliminary consideration was given to the budget for 2012-13 Minute 082111 HIGHWAY and RIGHTS OF WAY MATTERS 1. Road surface on the A39 outside Holts Edge. The Assistant Highway Service Manager has been informed and he has asked the Area Highway Superintendent to make an inspection and report back. 2. Tapes alongside part of the bridleway WL10/3 from Woodlands Barton to Woodlands House. The West Somerset Rights ofWay Officer reports that he has visited the site and that the wires/tapes have been repositioned to his satisfaction. 3. Alfoxton Drive potholes. These have now been filled. 4. Gorse on A39 verge. The Area Highway Superintendent has been asked to monitor the visibility and he will make arrangements for the gorse to be cut back when he considers that to be necessary. The Clerk was asked to write and say Holford PC considers the gorse needs cutting now. 5. Closure of A39 from Ge-Mare to the Old Rectory, Kilve and the lack of notice given. Cllr. Tailing reported that he had written to complain about the poor level of communication. 6. Agricultural rollers on grass verge near entrance to Ge-Mare. It was confirmed these and the verge are the property of Mr. A. Salvidge. Minute 083/11 MAINTENANCE MATTERS including BOWLING GREEN 1. Ground maintenance work for 2012. CUrs. considered the replies to the invitations to tender and, upon a proposal by Cllr. Tailing and seconded by CUr. Taylor, accepted the tender from Quantock Home & Garden. 2. Bus shelter. It was agreed that any maintenance work that needed to be done should be done. Minute 084/11 QUANTOCK HOUSE Now there is no resident housekeeper/caretaker the need for someone in Holford to have an 'out-of- hours' contact number in case of an emergency was discussed. The Clerk was asked to take this up with the CEO of St. Margaret's Hospice. Minute 085/11 CORRESPONDENCE RECEIVED - and not dealt with elsewhere in the agenda. 1. A letter from Mr. S. Tavner, Chair of the Jubilee Committee thanking the Parish Council for the donation of £100-00 was read by the Clerk. The Clerk passed reports and papers to the Chairman for circulation among Cllrs. Minute 086/11 ITEMS TO REPORT 1. Area Panel. CUr. Tailing reported: 1. that the garages at Green Close would be sold if they are not in use, 2. Information signs about diversions arising from unforeseen road closures, are being made. 2. Road salt. The Chairman said he had collected 10 bags for use in the parish. Arrangements for its distribution were agreed. 3. Council decided not to register with the IPC concerning the forthcoming EDF application. Minute 087/11 DATES FOR MEETINGS OF HOLFORD PARISH COUNCIL IN 2012 Council agreed to meet on 09/01; 12/03; 14/05; 09/07; 10/09; 12111 Open Discussion at the discretion of the Chairman No items were raised. The Chairman closed the meeting at 9.20.pm. Next meeting MONDAY 9th JANUARY 2012 o I - 12- HOLFORD PARISH COUNCIL A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 12th November 2011 at 7.30pm in the Holford & District Village Hall. The press and public are cordially invited to attend. AGENDA Apologies 1. Declarations of interest 2. Matters of interest from SCC 3. Matters of interest from WSC 4. Public comments on agenda items only 5. Minutes of the meetings held on 12th September 2011, 30th September 2011 -to receive 6. Matters arising and not covered elsewhere on the agenda 7. Chairman to Report 8. Planning matters 9. Finance a] to authorise the following payments: Clerk salary Sept/Oct £262-50 expenses Sept/Oct j 1€-33 b] to ratify the following payment: Holford Jubilee Fund - contribution £100-00 c] to give preliminary consideration to the budget for 2012-2013 10. Highway & Rights of Way Matters 11. Maintenance & Bowling Green Matters- to include consideration of tenders submitted for ground maintenance to be contracted for in 2012 12. Quantock House- need for contact Nos. 13. Correspondence received and not dealt with elsewhere on the agenda 14. Items to Report 15. Open discussion- at the discretion of the Chairman. 16. Dates ofParish Council meetings for 2012 -the 2nd Mondays of alternate months are: 9th January, 12th March, 14th may, 9th July, 1oth September, 12th November. P. Brimson, Clerk (741 413) HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 12th SEPTEMBER 2011at 7.30pm in the Holford & District Village Hall. PRESENT: Cty. Cllr. A Trollope-Bellew, Dist. Cllr. S. Goss. Cllrs. T. Ayre, B. Bates, K. Keane, D. Salvidge, D. Tailing, C. Taylor Also present P. Brimson (Clerk),+ 3 members of the public. Cllr. Ayre took the Chair and welcomed those present. APOLOGIES: Cllr. A Salvidge Minute 060/11 DECLARATIONS OF INTEREST Cllr. Bates declared a prejudicial interest in agenda item 11 -Maintenance Cllrs. Ayre and Keane declared personal and possible prejudicial interests in agenda item 6 -Matters arising, Alfoxton drive Minute 061/11 MATTERS OF INTEREST FROM SCC CUr. TroUope-Bellew reported: 1. Hinkley Point. The application will be submitted to the IPC by 30th September, though at present the contents of the application are not known. The IPC will decide whether the level of consultation has been adequate. 2. South West 1 is a venture arrangement covering some County services. It is said the County Council will save £500 000 per month through this arrangement. 3. Budget. A £15m shortfall has still to be found. 4. Electoral review. The Boundary Commission is minded to accept the recommendations of the Review body. Minute 062/11 MATTERS OF INTEREST FROM WSC Cllr. Goss reported: 1. Budget and devolution of services. WSC has a £1. 7m shortfall over the next 3 years The current workforce numbers 83 and the Council is underfunded with high overheads. These factors are prompting questions concerning the viability of the Council. Statutory services must be maintained and so it is the discretionary services that will be examined and prioritised. 2. WSC Local Plan. This is currently being updated with respect to new Government planning. 3. Hinkley Point. The preliminary site-works application has been approved and work is likely to start in September. Public comments on agenda items only. The Chairman was asked if cattle grids would be reported on and he said they would be. Minute 063/11 MINUTES 1. The minutes of the meeting of the Parish Council held on Monday 4th July 2011 were taken as read having been circulated to Cllrs. and were accepted as a correct record upon a proposal by Cllr. Bates and seconded by Cllr. D. Tailing. 2. The minutes of the meeting called to consider a planning application at Hare Knap Cottage on 13th July 2011 were accepted as a correct record upon a proposal by Cllr. Tailing and seconded by Cllr. D. Salvidge. 3. The minutes of the meeting called to consider a planning application at Hunters Moon, Corewell on 25th July 2011 were accepted as a correct record upon a proposal by Cllr. Taylor and seconded by Cllr. D. Salvidge. Minute 064/11 MATTERS ARISING and not covered elsewhere on the agenda. 1. Dog Pound. The Clerk reported that the repair work had started today- 12th September. 2. Alfoxton Drive. Cllrs. Ayre, Keane and A Salvidge declared personal interests but remained in the room pending their interests becoming prejudicial. The Clerk reported that he had sent a letter to Mr. Ben Thome ofFWAG in which Council support for the repair or rebuilding of the cattle grid was expressed. Concerning the road surface, Somerset Highways said repair work was scheduled to be done before the end of September. 3. Speeding on A39 through Holford. The Clerk reported he had sent a reply to Mr. Betteridge. 4. Gorse on A39 verge near Kilton Cross. The Clerk read the reply from Mr. Quick stating that the vision of drivers' was not reduced by the gorse at its present height. The Clerk was asked to challenge this opinion in a reply. 5. Evidence to support registration of track from the 'triangle' to the Hodders Combe road. 10 forms have been completed and 3 more are expected. The Clerk will then submit a formal application for registration. 6. The elderberry bush at Woodlands car park has been removed. Minute 065/11 CHAIRMAN TO REPORT Cllr. Ayre reported: 1. 2012 Diamond Jubilee open meeting. The Chairman said he chaired the initial part of this meeting until a chairperson was elected by those present at the time. 2. Quantock Hills JAC. Cllr. Ayre had attended a meeting of the committee and is concerned that parishes other than Holford do not receive reports of the proceedings. He hopes this situation may change for the better and that there will be a greater input from local parishes about what may happen on the hills in the future. Minute 66111 PLANNING 1. The reports of the views ofHolford Parish Council on applications for planning consent are contained in the minutes of the meetings called specifically to discuss these applications. 2. Applications 3/16/111012 and 3/16/11/013 Alfoxton long Barn are a reissue of a previous proposal with minor changes. They were dealt with by Cllrs. without a meeting and previous comments of Holford Parish Council were repeated. 3. Golf at Willoughby Cleeve. The question as to whether a change ofuse of land has occurred, was asked and the Chairman said he would make some enquiries. Minute 067/11 FINANCE 1. the following payments were authorised: Clerk salary July/ Aug £262-50 proposed by CUr. D. Salvidge seconded by Cllr. K. Keane expenses July/ Aug £54-11 proposed by CUr. D. Tailing seconded by Cllr. D. Salvidge 2. the following payment was ratified: West Somerset Council- election expenses £80-00 proposed by CUr. D. Salvidge seconded by Cllr. K. Keane Minute 068111 HIGHWAY and RIGHTS OF WAY MATTERS 1. The road surface on the A39 outside Halts Edge has worsened and the is deep puddling after rain. The Clerk was asked to write to Somerset Highways. 2. Tapes have been put alongside part of the bridleway from Woodlands Barton to Woodlands House and these frighten horses. The Clerk was asked to contact the Rights of Way Group. Minute 069111 MAINTENANCE MATTERS including BOWLING GREEN I.Ground maintenance work for 2012. CUrs. agreed that the pattern in use during this year should be repeated. The Clerk would obtain tenders by the next meeting. 2. Some small holes have appeared on the Bowling Green. CUr. Keane undertook to fill as necessary. Minute 070/11 DIAMOND JUBILEE OF CORONATION OF QUEEN ELIZABETH 2 IN 2012 The Parish Council had received a request from the committee organising celebration of the jubilee in Holford for a grant towards meeting the costs. Following discussion Cllr. Keane proposed that the Parish Council makes a donation to the committee. Cllr. Taylor seconded and three votes were cast in favour ofthe proposal and three votes were cast against it. The Chairman used his casting vote to support the proposal. Cllr. Keane then proposed that the Parish Council gives £100.00 to the committee. Cllr. Taylor seconded the proposal and three votes were cast in favour and three against. The Chairman used his casting vote to support the proposal. Minute 071/11 DEVOLUTION AND DELEGATION OF WSC SERVICES In response to a request from WSC, Cllrs agreed the following: 1. Mechanical street cleaning. Front Lane, Back Lane, Holford Combe, Hodders Combe, and Green Close all need to be cleaned once per month during October, November, December + April. 2. Litter and Dog bins. Both types of bin are needed at the Bowling Green. 3. Public conveniences. Questions not applicable. 4. Grounds maintenance service. Should not be reduced. Minute 072/11 CORRESPONDENCE RECEIVED - and not dealt with elsewhere in the agenda. The Clerk passed reports and papers to the Chairman for circulation among Cllrs. Minute 073/11 ITEMS TO REPORT 1 Area Panel. Cllr. Tailing said the next meeting would be held in two weeks time and he would be pleased to receive notice of any items suitable for taking to the meeting. 2. The Clerk reminded CUrs. of the training sessions arranged for 12th and 18th October. Open Discussion at the discretion of the Chairman No items were raised. The Chairman closed the meeting at 9.54.pm. Next meeting MONDAY 14th NOVEMBER 2011 HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 1DU A ofHOLFORD PARISH COUNCIL will take place on FRIDAY 30th SEPTEMBER 2011 by Bowling Green Cottage, Holford immediately following a site meeting there at 4.00pm. Members of the public are cordially invited to be present. AGENDA 1. Application 3/16/11/017: Change of use ofland and erection of a field/garden store, Bowling Green Cottage, Holford. P. Brimson, Clerk Minutes of a meeting ofthe Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on Friday 30th September 2011 following a site visit to Bowling Green Cottage, Holford at 4.00pm. PRESENT: Cllrs. D. Salvidge, D. Tailing, C. Taylor Cllr. Salvidge chaired the meeting. Planning application for consideration: 3/16/11/017, Part change of use of paddock to allow for erection of a field/garden store and garage, Bowling Green Cottage, Holford. Following discussion it was agreed no objections would be raised to the proposals contained within this application but Councillors were concerned about the issues listed below: 1. The amount of hedgerow and trees needing to be cut back, 2. The fact that some pasture land will be lost, 3. The height of the proposed building makes it intrusive to the Bowling Green, 4. No mention is made as to whether Fairfield Estate has been approached regarding the development as they placed restrictive covenants on the property. No other business was transacted and the Chairperson closed the meeting. HOLFORD PARISH COUNCIL A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 12th September 2011 at 7.30pm in the Holford & District Village Hall. The press and public are cordially invited to attend. AGENDA Apologies 1. Declarations ofinterest 2. Matters of interest from SCC 3. Matters of interest from WSC 4. Public comments on agenda items only 5. Minutes of the meetings held on 4th July 2011, 13th July and 25th July -to receive 6. Matters arising and not covered elsewhere on the agenda 7. Chairman to Report 8. Planning matters 9. Finance a] to authorise the following payments: Clerk salary July/Aug £262-50 expenses July/ Aug j-5"4-lf Contribution to election expenses £80-00 10. Highway & Rights of Way Matters 11. Maintenance & Bowling Green Matters - to include preliminary consideration of ground maintenance to be contracted for in 2012 12. Diamond Jubilee Celebration in 2012 13. Devolution and Delegation ofWSC Services 14. Correspondence received and not dealt with elsewhere on the agenda 15. Items to Report 16. Open discussion- at the discretion of the Chairman. P. Brimson, Clerk (741 413) HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 4th JULY 20Ilat 7.30pm in the Holford & District Village Hall. PRESENT: Cllrs. T. Ayre, B. Bates, K. Keane, A. Salvidge, D. Salvidge, D. Tailing, C. Taylor Also present P. Brimson (Clerk),+ 3 members of the public. Cllr. Ayre took the Chair and welcomed those present. APOLOGIES: None. Minute 047/11 DECLARATIONS OF INTEREST No declarations were made. Minute 048/11 MATTERS OF INTEREST FROM SCC No matters had been forwarded. Minute 049/11 MATTERS OF INTEREST FROM WSC No matters had been forwarded Public comments on agenda items only. Re: Agenda item 12, it was reported that a flagpole had been erected on Danesborough to mark the Diamond Jubilee of Queen Victoria. Minute 050/11 MINUTES 1. The minutes of the meeting ofthe Parish Council held on Monday 16th May 2011 were taken as read having been circulated to CUrs. and were accepted as a correct record upon a proposal by Cllr. Bates and seconded by CUr. D. Salvidge. 2. The minutes of the meeting called to consider a planning application at Quantock House on 3rd June 2011 were accepted as a correct record upon a proposal by Cllr. Talling and seconded by CUr. D. Salvidge. 3. The minutes of the meeting called to consider a planning application at Brookside on 30th June 2011 were accepted as a correct record upon a proposal by Cllr. Tailing and seconded by Cllr. D. Salvidge. Minute 051111 MATTERS ARISING and not covered elsewhere on the agenda. I. Dog Pound. Upon a proposal by Cllr. A. Salvidge and seconded by Cllr. Tailing it was agreed to accept the tender submitted by J. Glynn for repair work to the walls. Clerk to inform Mr. Glynn. 2. Alfoxton Drive. Cllrs. Ayre, Keane and A. Salvidge declared personal interests. Cllr. A. Salvidge said the drive is a right ofway due to it being a right of access ofthe owners of properties beyond the drive, and their visitors. SCC must maintain it to bridleway standard and the Clerk was asked to inform the Rights of Way Group that Holford Parish Council does not consider it is being kept to that standard. The Clerk then reported on the cattle grid saying that it is owned by Mr. Bond, the landowner. Cllr. A. Salvidge said there is hope that money from the Sustainable Development Fund may be available to replace the cattle grid and the Clerk was asked to write to Ben Thorne ofFWAG saying that it would be to the benefit of the community if it was repaired or replaced. 3. 'Save our Stags' book . The Clerk read out the letters he had sent to the author and to the distributor of the book. No replies had been received. 4. Sweet Briar Cottage. It was confirmed that no change of use (within the meaning of this term in planning parlance) had occurred. 5. Back Lane. Cllr. Tailing reported he had received replies to his enquiries, which were satisfactory eventually. Minute 052/11 CHAIRMAN TO REPORT Cllr. Ayre reported: I. The elderberry bush at Woodlands car park needs to be tidied and he will contact Nigel Garnsworthy about this. 2. Quantock Hills JAC Parish Members. The following were successful in the elections: T. Ayre (Holford), P. Greig (Nether Stowey), S. Parkman (West Bagborough), Mrs. Sansom (West Q.). Minute 53111 PLANNING 1. The reports of the views ofHolford Parish Council on applications for planning consent are contained in the minutes of the meetings called specifically to discuss these applications. 2. Re: the Planning Committee ofHolford Parish Council, it was agreed upon a proposal by the Chairman and seconded by Cllr. Talling, that Cllr. D. Salvidge should chair the meetings. 3. Quantock House. Cllr. Tailing reported that an enforcement order has been made concerning the section of fence near the entrance gate, so it has now been reinstated. Minute 054/11 FINANCE 1. the following payments were authorised: Clerk salary May/June £262-50 proposed by Cllr. A Salvidge seconded by Cllr. D. Salvidge expenses May/June £16-11 proposed by Cllr. B. Bates seconded by Cllr. A Salvidge Moore Stephens 2010-2011 audit £60-00 proposed by Cllr. A Salvidge seconded by Cllr. D. Salvidge 2. the Clerk announced the closure of the audit. Minute 055/11 lllGHWAY and RIGHTS OF WAY MATTERS 1. A letter had been received from Mr. Betteridge (Little Close) concerning the speed of traffic on the A39 through Holford. The Clerk was asked to invite him to become a Speed-watch operator. 2. Concerning the possible registration of the thoroughfare from the 'triangle' to the Hodders Combe road, Cllr. Taylor said she has 9 completed forms with 5 more in preparation. 3. Gorse by the railings next to the A39 approaching Kilton Cross. The Clerk was asked to contact Somerset Highways requesting the bushes be cut and the stumps sprayed with 'Roundup'. Minute 056/11 MAINTENANCE MATTERS including BOWLING GREEN 1. Appointment of Steward of the Bowling Green. Upon a proposal by Cllr. A Salvidge and seconded by Cllr. Bates, Mr. J. Anderson was appointed Steward. 2. Excessive growth of some tree branches 0!1 the Bowling Green. Cllr. Keane undertook to trim where needed. Minute 057/11 DIAMOND JUBILEE OF CORONATION OF QUEEN ELIZABETH 2 IN 2012 A letter from Mrs. J. Swash was read to CUrs. and, following discussion, it was agreed that the Parish Council would pay for the hire of the Village Hall to enable an open meeting to take place so that ideas about celebrating the occasion could be shared. Cllr. Ayre said he would Chair this meeting and Cllr. Keane undertook to arrange a date with the Bookings Secretary of the Village Hall & produce flyers. Minute 058/11 CORRESPONDENCE RECEIVED - and not dealt with elsewhere in the agenda. The Clerk passed reports and papers to the Chairman for circulation among Cllrs. Minute 059/11 ITEMS TO REPORT 1. The Chairman congratulated Cllr. Taylqr on her recent 'Somerset Heroes' award. 2. Area Panel. Cllr. Tailing reported that Mr. E. May had been re-elected Chairman of the Panel. 3. The Clerk asked all Cllrs. to complete Registration of Interests forms. Open Discussion at the discretion of the Chairman I. BBQ's on 'the bumps'. CUrs. agreed there should be a notice forbidding them and the Clerk was asked to relay a request to Tim Russell of the AONB Team. 2. It was recalled that the late Mrs. Brereton (onetime owner of Alfoxton House and Park) had said that, as a result of a court case, she was not responsible for the upkeep of Alfoxton Drive. 1 The Chairman closed the meeting at 9.12pm. Next meeting MONDAY 12 h SEPTEMBER 2011 i -2- _ '1- 1.-o 1! HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 1DU A meeting ofHOLFORD PARISH COUNCIL will take place on WEDNESDAY 13th JULY 2011 by Hare Knap Cottage, Holford immediately following a site meeting there at 2.00pm. Members of the public are cordially invited to be present. AGENDA 1. Planning application 3/16/11/010: Demolish existing single storey extension and replace with a larger single story extension to link library with entrance hall. Hare Knap Cottage, Holford. P. Brimson, Clerk Minutes of a meeting of the Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on Thursday 13th July 2011 following a site visit to Hare Knap Cottage, Holford at 2.00pm. PRESENT: Cllrs. T. Ayre, D. Tailing, C. Taylor CUr. Ayre chaired the meeting. Planning application for consideration: 3/16/11/010, Demolish existing single storey extension and replace with a larger single story extension to link library with entrance hall, Hare Knap Cottage, Holford. Following discussion it was agreed no objections would be raised to the proposals contained within this application. No other business was transacted and the Chairman closed the meeting. HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 1DU ,, A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 25th JULY 2011 by Hunters Moon, Corewell, Holford immediately following a site meeting there at 2.00pm. Members of the public are cordially invited to be present. AGENDA 1. Application 3/16/11/011 removal of condition 2 on planning permission 3/16/08/011: "the three chimneys shall be retained", Hunters Moon, Corewell, Holford. P. Brimson, Clerk Minutes of a meeting ofthe Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on Monday 25th July 2011 following a site visit to Hunters Moon, Corewell, Holford at 2.00pm. PRESENT: Cllrs. T. Ayre, D. Salvidge, C. Taylor Cllr. Ayre chaired the meeting. Planning application for consideration: 3/16/11/011, Removal of condition 2 on planning permission 3/16/08/011, ie. that the three chimneys shall be retained, Hunters Moon, Corewell, Holford. Following discussion it was agreed no objections would be raised to the proposals contained within this application. No other business was transacted and the Chairman closed the meeting. HOLFORD PARISH COUNCIL A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 11th July 2011 at 7.30pm in the Holford & District Village Hall. The press and public are cordially invited to attend. AGENDA Apologies I. Declarations of interest 2. Matters of interest from SCC 3. Matters of interest from WSC 4. Public comments on agenda items only 5. Minutes of the meetings held on 16th May 2011, 3rd June and 30th June -to receive 6. Matters arising and not covered elsewhere on the agenda 7. Chairman to Report 8. Planning matters 9. Finance a] to authorise the following payments: Clerk salary May/June £262-50 expenses May/June .f16-11 Moore Stephens - 2010-2011 audit £60-00 10. Highway & Rights ofWay Matters 11. Maintenance & Bowling Green Matters -to include appointment of Steward of the Bowling Green 12. Diamond Jubilee Celebration in 2012 13. Correspondence received and not dealt with elsewhere on the agenda 14. Items to Report 15. Open discussion- at the discretion of the Chairman. P. Brimson, Clerk (741 413) HOLFORD PARISH COUNCIL Minutes ofthe Annual Meeting ofHOLFORD PARISH COUNCIL held immediately following the Annual Parish Meeting on MONDAY 16th MAY 2011 in the Holford & District Village Hall. PRESENT: Cty. Cllr. A. Trollpe-Bellew, Dist. Cllrs. C. Morgan, S. Goss CUrs. T. Ayre, B. Bates, K. Keane, A. Salvidge, D. Salvidge, D. Tailing, C. Taylor Also present P. Brimson (Clerk),+ 3 members of the public. CUr. Ayre took the Chair and welcomed those present. APOLOGIES: None. Minute 028/11 ELECTION OF CHAIRMAN CUr. A. Salvidge proposed that Cllr. Ayre be Chairman of the Parish Council for the next year. Cllr. Ayre indicated his willingness to take this office and Cllr. Taylor seconded the proposal. There being no other nominations, Cllr. Ayre declared himself to be elected and duly signed the Declaration of Acceptance of Office. Minute 029/11 ELECTION OF VICE CHAIRPERSON CUr. D. Salvidge was unanimously elected upon a proposal by Cllr. Ayre and seconded by CUr. Bates, there being' no other proposals. Minute 030/11 APPOINTMENT OF PLANNING COMMITTEE AND COUNCILLORS WITH SPECIFIC OVERSIGHTS The Chairman proposed that all CUrs. be members of the planning committee and that a Chairperson be appointed at the first meeting called to discuss a planning application. This was agreed. CUrs. Bates and A. Salvidge undertook to have oversight on highways issues, with Cllr. Taylor reporting to the Council on Rights of Way matters. Minute 031111 APPOINTMENT OF REPRESENTATIVES TO SERVE ON THE MANAGEMENT COMMITTEE OF THE HOLFORD & DISTRICT VILLAGE HALL CUrs. Tailing agreed to represent the Parish Council on this committee. Minute 032/11 APPOINTMENT OF INTERNAL AUDITOR TO THE PARISH COUNCIL By general agreement the Council wished that Mr. R. Swash be reappointed as internal auditor and that he be thanked for the ten years of service he has so far given to the Council in this capacity. Minute 033/11 APPOINTMENT OF STEWARD OF THE BOWLING GREEN The Chairman asked that this appointment be deferred to the next meeting. Minute 034/11 DECLARATIONS OF INTEREST CUr. Bates declared a precautionary prejudicial interest in agenda item 19 of the Agenda. Minute 035/11 MATTERS OF INTEREST FROM SCC Cty. Cllr. Trollpe-Bellew reported: 1. Speeding through Holford. 50% of all traffic passing through Holford does so exceeding 35mph. The police have visited and observed. In discussion of the speeding problem, Cllrs. suggested moving the speed restriction sign further east and double white lines through the village as ideas which could help. 2. The proposed Electoral Review of Somerset is unlikely to affect Holford. 3. sec is making £34m of savings following a 7.9% cut in allocated funds. 4. Effect of the Japanese earthquake on nuclear power station planning in UK. EDF could decide not to submit an application for planning consent and, so far, all costs have been met by local councils. It was pointed out in discussion, that there are some benefits to an area that arise from building new power stations. Minute 036/11 MATTERS OF INTEREST FROM WSC The Chairman welcomed Dist. Cllr. Sue Goss who introduced herself to the Council. Dist. Cllr. Morgan, after thanking all who voted for him in the election, then reported: 1. The WSC cabinet is likely to remain unchanged initially. The Council needs to find savings of £600,000 for this coming year. Questions were put to CUr. Morgan on the following matters: 1. District Council responsibilities devolved to Parish Councils. How would this work in cases where there is no Parish Council, such as Stringston? What would happen if all the Parish Councillors resigned and no electors were willing to serve on the council? 2. Election expenses. Who pays the costs of holding an election in those villages which do not have a Parish Council? 3. Contact with Council Officers. Cllr. Tailing said he had no replies to enquiries concerning the closure of Back Lane with no advance notice or publicity. to find answers to these questions. Cl;] ·u,;_ r-;-BJ...... , Public comments on agenda items only. No comments were made. Minute 03 7Ill MINUTES 1. The minutes of the meeting of the Parish Council held on Monday 14th March 2011 were taken as read having been circulated to Cllrs. and were accepted as a correct record upon a proposal by CUr. Bates and seconded by CUr. A. Salvidge. 2. The minutes of the meeting called to consider a planning application at 3.00pm by 6, Green Close on 31st March 2011 were accepted as a correct record upon a proposal by Cllr. Tailing and seconded by Cllr. Ayre. 3. The minutes of the meeting called at 4.00pm to consider a planning application at Winsors Farm on 31st March 2011 were accepted as a correct record upon a proposal by Cllr. Tailing and seconded by CUr. Taylor. 4. The minutes of the meeting called for 14th April to consider an application for tree works at Nutwalk, were accepted as a correct record upon a proposal by Cllr. D. Salvidge and seconded by Cllr. Taylor. Cllr. Tailing declared an interest and took no part in the discussion and voting. Minute 038/11 MATTERS ARISING and not covered elsewhere on the agenda. 1. Silk Factory. There is no news on progress towards registering the site as an Ancient Monument. 2. Sweet Briar Cottage. This was reported as being now a holiday let and a Cllr. wondered whether this constituted a change of use. The Clerk would make enquiries and report to the Council. 3. Car park at Woodlands lay-by. This is in use and the layout is considered satisfactory. The barrier on to Stowey Lane would be added shortly. CUrs. agreed not to support any tree planting on the 'island' adjacent to the A39 at present. Opinions were divided concerning the Information Board, and the Chairman said he would talk to Nigel Gamsworthy (National Trust) about this. 4. Dog Pound. The Chairman undertook to arrange a site meeting ofCllrs. to agree the work needing to be done so that invitations to tender could be sent out. 5. Alfoxton Drive. Cllr. A. Salvidge said Somerset Highways own the surface of the Drive and would be repairing the pot holes. The land underneath the surface belongs to the League Against Cruel Sports from whom permission should have been sought prior to the recent laying of a water pipe across the Drive. It was reported that the space underneath the cattle grid linking Alfoxton Drive with the roadway which goes to the hotel, is full of grit and sand so it is no longer effective at keeping animals from the hills from accessing the Drive. A likely consequence of this is that deer, ponies, and sheep will, sooner or later, stray on to the road system and could then become the cause of an accident. The Clerk would try to discover who owns the cattle grid and is responsible for keeping it effective. Minute 039/11 CHAIRMAN TO REPORT Cllr. Ayre reported: 1. The Chairman reminded CUrs. that they must put 'Holford Parish Councillor' and not' Holford Parish Council' at the end of any letter they may write in the course of their service as Councillors. It is also important to inform the Chairman or Clerk of any letter that is being sent. Minute 40/11 PLANNING 1. The reports of the views ofHolford Parish Council on applications for planning consent are contained in the minutes of the meetings called specifically to discuss these applications. 2. Concerning a meeting between CUrs and a Planning Officer from the District Council, the Clerk reported that such meetings will be convened with clusters ofParish Councils. Minute 041/11 FINANCE 1. to authorise the following payments: Clerk salary March/April £262-50 proposed by CUr. Bates seconded by CUr. D. Salvidge expenses March/April £13-41 proposed by CUr. A Salvidge seconded by Cllr. D. Salvidge AON insurance premium £476-28 proposed by Cllr. A Salvidge Seconded by Cllr. Tailing SALC annual subscription £66-84 proposed by CUr. A Salvidge seconded by Cllr. Bates 2. to ratify the following payments: A Date- maintenance work £274-00 proposed by Cllr. D. Salvidge seconded by Cllr. Bates J. Glynn - repairs to Dog Pound £223-25 proposed by CUr. Bates seconded by Cllr. Tailing Holford & District Village Hall - hire £84-00 proposed by Cllr. D. Salvidge Seconded by CUr. A Salvidge 3. to receive a summary of the receipts and payments account for the year ended 31-03-11. Upon a proposal by the Cllr. A Salvidge and seconded by Cllr. Bates it was resolved to accept the summary as published and circulated .. 4. to approve Section 1 of the Annual Return for the year ended 31-03-11. Upon a proposal by Cllr. Bates and seconded by Cllr. A Salvidge it was resolved to approve Section 1 of the Annual Return. 5. to approve Section 2 ofthe Annual Return for the year ended 31-03-11. Upon a proposal by CUr. D. Salvidge and seconded by Cllr. Bates it was resolved to approve Section 2 of the Annual Return(= Annual Governance Statement). Minute 042/11 HIGHWAY and RIGHTS OF WAY MATTERS f. It was reported that Mr. E. Plomgron had cleaned the signposts around the village. All agreed that a letter of thanks be sent to him for this. Minute 043/11 MAINTENANCE MATTERS including BOWLING GREEN No new matters were raised for discussion. Minute 044/11 FIRES ON BOWLING GREEN Cllr. Tailing reported on the increasingly common use ofbarbeques on the Bowling Green and made the point that this practice constituted a hazard and produced rubbish. Following lengthy discussion, it was agreed the situation be monitored through this summer. Minute 045/11 CORRESPONDENCE RECEIVED - and not dealt with elsewhere in the agenda. The Clerk passed reports and papers to the Chairman for circulation among CUrs. Minute 046/11 ITEMS TO REPORT Oll.i-- 1. Quantock Hills Joint Advisory Committee. The Chairman has beenj,ffour members elected from the parishes and is willing to stand for a further term. Cllr. D. Salvidge proposed that Holford Parish Council support the nomination ofCllr. Ayre; CUr. Tailing seconded and all were in favour. 2. Cllr. Bates reported that copies of the book 'Save Our Stags' had been left around the village in plastic bags and said he thought the perpretators should be told that their actions were controversial and not always welcome. The Clerk was asked to inform the publisher/distributor of this. Open Discussion at the discretion of the Chairman 1. Fires on Bowling Green. It was suggested that a laminated notice be attached to the information board in the car park. Cllrs agreed the Fire & Rescue Service would be asked for their advice. The Chairman closed the meeting at 9.58pm. Next meeting MONDAY 11th JULY 2011 HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 1DU A meeting ofHOLFORD PARISH COUNCIL will take place on THURSDAY 30th JUNE 2011 by Brookside, Holford immediately following a site meeting there at lO.OOam. Members of the public are cordially invited to be present. AGENDA 1. Planning application 3/16/11/009: new heating oil tank, Brookside, Holford. P. Brimson, Clerk Minutes of a meeting of the Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on Thursday 30th June 2011 following a site visit to Brookside, Holford at lO.OOam. PRESENT: Cllrs. D. Salvidge, D. Talling, C. Taylor Cllr. Salvidge chaired the meeting. Planning application for consideration: 3/16/11/009, installation of replacement and repositioned bunded oil tank, Brookside, Holford. Following discussion it was agreed no objections would be raised to the proposals contained within this application. No other business was transacted and the Chairperson closed the meeting. HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 1DU A meeting ofHOLFORD PARISH COUNCIL will take place on FRIDAY 3rd JUNE 2011 by Quantock House, Holford immediately following a site meeting there at lO.OOam. Members of the public are cordially invited to be present. AGENDA 1. Planning application 3/16/11/008, Quantock House, Holford. P. Brimson, Clerk Minutes of a meeting of the Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on Friday 3rd June 2011 following a site visit to Quantock House, Holford at 10. OOam . . PRESENT: Cllrs. D. Salvidge, D. Tailing, C. Taylor Cllr. Salvidge chaired the meeting. Planning application for consideration: 3/16111/008, Upgrade of, or replacement of, existing internal doors to provide required fire resistance. Quantock House, Holford. Following discussion it was agreed no objections would be raised to the proposals contained within this application. No other business was transacted and the Chairperson closed the meeting. I{ -7- HOLFORD PARISH COUNCIL The ANNUAL PARISH MEETING at which all local residents may attend and raise any matter they wish, will be held on MONDAY16th MAY 2011 at 7.30pm in the Holford & District Village Hall. The press is cordially invited to attend. AGENDA Apologies for absence 1. Minutes of the meeting held on Monday 1Oth May 2010 2. Chairman's Report 3. Any other matters raised by the public. Minutes of the ANNUAL PARISH MEETING held on Monday lOth May 2010 at 7.30pm in the Holford & District Village Hall. PRESENT: T. Ayre (Chairman), P. Brimson (Clerk), Mesdames D. Salvidge, J. Swash, A Steer, C. Taylor. Messrs. J. Anderson, B. Bates, M. Beaton, A Salvidge, D. Tailing. Also present C. Morgan, P. Tipney. APOLOGIES: R. Holloway Cllr. T. Ayre took the Chair and welcomed those present. Agenda item 1. The Minutes of the meeting held on Monday 11th May 2009 were taken as read having been displayed on notice boards with copies available to those present. Upon a proposal by D. Talling, seconded by C. Taylor and supported by a show of hands, it was agreed they were a correct record of that meeting. Agenda item 2. The Chairman's Report was given by Cllr. Ayre who included mention of the following: 1. Planning consent has been given for the proposed car park Woodlands lay-by and the National Trust will now take over the handling of day-to-day progress. 2. Hinkley point 'C' Nuclear Development Project. The Parish Council is involved in the consultations that form part of the preparatory work before an application for planning consent is submitted. 3. Parish Council assets. Both the Dog Pound and Bus Shelter have been surveyed and it is clear that the severe weather has resulted in damage to the Dog Pound. 4. 'Speedwatch' is functioning and has the support of the Council. 5. Accidents on A39. Recently, there has been a spate of road traffic accidents on the 'Quantock section' of the A39. The Parish Council asks residents to take particular care on this stretch of the road and to report incidents of excessive speed and/or poor driving to the police. 6. Parking problems in Holford village. The Parish Council has tried to find a solution that is agreeable to all. Agenda item 3. It was reported that parking by Factory Wall is still a problem. The Chairman closed the meeting at 7.37pm. ( b- 6 s- t ( HOLFORD PARISH COUNCIL The ANNUALMEETINGofthePARISHCOUNCU,will beheld on MONDAY 16th MAY2011 in the HOLFORD & DISTRICT VILLAGE HALL at the conclusion of the Annual Parish Meeting. The public and press are cordially invited to attend. AGENDA Apologies for absence 1. Election of Chairperson and signing ofthe Declaration of Acceptance of Office 2. Election of vice-Chairperson 3. Appointment of planning committee 4. Appointment of one or two representatives to sit on the Village Hall Committee 5. Appointment of Steward of the Bowling Green 6. Appointment oflnternal Auditor. 7. Declarations of interest 8. Matters of interest from SCC 9. Matters of interest from WSC 10. Public comments on agenda items only 11. Minutes of the meetings held on Monday 14th March, 31st March and 14th April 13. Matters arising from these meetings and not included on the agenda a] Dog Pound- further repair work b] Seats on Bowling Green - repair and relocation c] Request for meeting with a WSC Planning Office d] Alfoxton Drive surface e] Car park at Woodlands lay-by- completion arrangements 14. Chairman to Report 15. Planning - report on applications received since the last meeting 16. Finance: a] To authorise the following payments: Clerk salary March/April £262-50 expenses March/April £,13-41 AON Insurance premium for 2011-12 @f¥Et9fi '76-),_g' SALC- 2011-12 subscription £66-84 b] To ratify the following payments: J. Glynn - repairs to Dog Pound £223-25 Holford & District Village hall - hire £84-00 A. Date-maintenance work £274-00 c] Concerning the 2010-2011 accounts: To receive a summary of the receipts and payments account for the year ended 31/03/11 To approve Section 1 of the Annual Return for the year ended 31/03/11 To approve Section 2 of the Annual Return= Annual Governance Statement 17. Highway & Rights of Way Matters a] Road closure in Back Lane 18. Fires on the Bowling Green- discussion of issues relevant to this practice. 19. Maintenance Matters -Bowling Green, Dog Pound, Bus Shelter 20. Correspondence received- and not dealt with elsewhere 21. Items to report 22. Open discussion- at the discretion of the Chairman P. Brimson Clerk (741 413) HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 14th MARCH 2011 at 7.30pm. in the Holford & District Village Hall. PRESENT: Dist. Cllr. P. Tipney Cllrs. T. Ayre, B. Bates, A. Salvidge, D. Salvidge, D. Tailing, C. Taylor Also present P. Brimson (Clerk), PCSO Peter Bolton+ 6 members of the public. Cllr. T. Ayre took the Chair and welcomed those present. APOLOGIES: Cty. Cllr. A. Trollope-Bellew, Dist. Cllr. C. Morgan, CUr. R. Holloway Minute 014/11 DECLARATIONS OF INTEREST No declarations were made Minute 015/11 MATTERS OF INTEREST FROM SCC No matters were offered Minute 016/11 MATTERS OF INTEREST FROM WSC Dist. CUr. Tipney reported: 1. On a meeting at Stogursey with representatives from EDF. It was attended by WSC Planning Manager Andrew Goodchild who posed many detailed questions to the EDF representatives. 2. Council Tax will not be increased this year by WSC. 3. Both P. Tipney and C. Morgan will stand for re-election. Questions were then put to Cllr. Tipney: 1. IfWSC is planning to devolve tasks to Parish Councils because it does not have the money to carry them out, why should PC's have money available for them? Cllr. Tipney said the statutory requirements ofthe council would be carried out and PC's may be invited to consider ifthey can carry out some non-statutory tasks; if not , these would not get done. Parish Cllrs. then expressed the view that there has been a lack of consultation from District CUrs. who should be more accountable to Parish Councils. Also, that Parish CUrs. are voluntary helpers who could become less willing to serve if too much is devolved to them. 2. Is the Parish Lengthman scheme likely to be extended to Holford? Cllr. Tipney said it is unlikely. Public comments on agenda items only. Mr. A. Manchip ofHunters Moon referred to a letter he had received from WSC Enforcement Officer P. Lean as a follow-up from an email from Cllr. Holloway, and which was taken to be a complaint by Holford Parish Council. Mr. Manchip said he wanted to know what action the council would be taking. Minute 017/11 MINUTES I. The minutes of the meeting of the Parish Council held on Monday lOth January 2011 were taken as read having been circulated to Cllrs. and were accepted as a correct record upon a proposal by CUr. Bates and seconded by Cllr. Taylor. 2. The minutes of the meeting held on 4111 February 2011 to discuss a planning application 3/16/11/00lin respect of The Cottage, Sandy Lane, Dodington, were accepted as a correct record upon a proposal by Cllr. Tailing and seconded by Cllr. D. Salvidge. Minute 018/11 MATTERS ARISING and not covered elsewhere on the agenda. I. Sweet Briar Cottage. Cllr. Bates reported that the owners were upset that they had not been approached by the Parish Council, yet the new flue pipe erected against the outside of the south wall of their property had been discussed at a council meeting. While they had considered replacing the external pipe with an internal one, because of the high cost of such a change, the external pipe will be retained. Cllr. Tailing wondered whether planning permission is needed to remove the redundant stone chimney in a conservation area.. 2. Woodlands car park. This is unfinished as Nigel Garsworthy (National Trust) is currently on paternity leave. There was some discussion as to whether the route of the walk to be shown on the information board, should be waymarked. 3. Dog Pound. The pointing was said to look unfinished and the Clerk was asked to look at the contract for the work and report back to the Council. 4. Possible registration of the section of the 'old road' that passes in front of the thatched cottages. Cllr. Taylor reported that evidence forms have been distributed to residents of20+ years standing. 5. Spoil at Dead Woman's Ditch. This has now been removed. Minute 019/11 CHAIRMAN TO REPORT Cllr. Ayre reported: 1. He had attended a meeting of the Quantock Hills AONB JAC. 2. He had also attended a consultation meeting in connection with the Supplementary Planning Document for the Hinkley Point 'C' Nuclear Development Project. Minute 020/11 PLANNING 1. Application 3/16/11/001 extension at Sandy Lane. Cllr. Talling reported on the site visit and the Parish Council's recommendation that no objections being raised. 2. Hunters Moon. The Chairman confirmed that no complaint had been made by the Parish Council to WSC Planning Dept. He then read out the email sent by Cllr. Holloway in response to an enquiry by a resident and Cllrs. agreed that this was clearly an enquiry and not a complaint. Cllr. A. Salvidge proposed that a letter be sent to the Enforcement Officer from the Parish Council pointing out the misinterpretation of Cllr. Holloway' s enquiry. Cllr. Tailing seconded and this was carried. Cllr. A. Salvidge said he also had been approached by a parishioner asking about the demolition of chimney stacks at Hunters Moon. 3. There was discussion on the consequences of the fact that no training on planning matters is given to Cllrs., ie. the guidelines that should be used to judge applications are not known, and nor is what decides whether a decision on an application is taken by officer delegated powers or by the full council. It was decided to ask the WSC Planning Dept for a meeting with an officer. Minute 021/11 FINANCE 1. the following payments were authorised: Clerk salary Jan/Feb £262-50 proposed by Cllr. A. Salvidge seconded by Cllr. D. Salvidge expenses Jan/Feb £20-02 proposed by Cllr. D. Salvidge seconded by Cllr. A. Salvidge 2. Upon a proposal by Cllr. A. Salvidge and seconded by Cllr. Bates, Holford Parish Council agreed to register as an employer with HMRC and operate the PAYE system with respect to income earned by any person it employed. Minute 022/11 HIGHWAY and RIGHTS OF WAY MATTERS 1. A letter received from Mr. S. Moffatt of Alfoxton Cottage complaining about the potholes in Alfoxton Drive would be referred to Somerset Highways. 2. The bollard on the central island of the A39 east of the village will not be replaced after it sustained damage from a tanker lorry. 3. Puddling of surface water on the A39 in Holford. An inspection is to be carried out. 4. Back Lane needs to be swept to clear the mud. The Highways Dept. will be asked and advised not use a wide lorry for the purpose. Minute 023/11 MAINTENANCE MATTERS including BOWLING GREEN Cllr. A. Salvidge agreed to trim the Bowling Green during the summer. Minute 024/11 HINKLEY POINT 'C' PROPOSED NUCLEAR DEVELOPMENT Re: Parish Council response to the consultation: 'Update on and Proposed Changes to the Preferred Proposals', the Clerk outlined the items in Holford Parish Council's response to the initial 'Preferred Proposals' that had not been addressed in the 'Update'. CUr. A. Salvidge proposed that the Clerk sends these so far unaddressed items as Holford's response to the 'Update', with a copy to our constituency MP. Cllr. Taylor seconded and this was carried. Minute 025/11 LISTED BUILDINGS WITHIN THE PARISH Re: possible listing of the Silk Factory, Cllr. Bates said that 'listing' is not an option that would be considered, but the granting of Ancient Monument Status is an option and - if granted - it would ensure no development took place on the historic site. The Chairman cautioned that the Parish Council must not place itself in a situation where it could be accused of interfering with a potential planning application. Following discussion, it was agreed that the Council should promote an application for Ancient Monument Status for the former Silk Factory site. Thanks to Richard McDonnell for much work and advice on matters relating to the site. Minute 026/11 CORRESPONDENCE RECEIVED - and not dealt with elsewhere in the agenda. The Clerk passed reports and papers to the Chairman for circulation among Cllrs. All Cllrs were asked to pass on the papers as promptly as possible. Minute 027/11 ITEMS TO REPORT 1. Parish and District Council elections on 5th May 2011. The Clerk reported on procedures and relevant dates, and said application packs were available to all from the table at the back of the hall. 2. Area Panel Meeting on 22"d February 2011. Cllr. Tailing reported he had attended this meeting and had raised the issue of Parish Councils being charged for the cost of holding the elections. He said he was told that all other councils pass on this charge and Holford will be required to pay its share. Cllr. Tailing said he had emailed a copy of the minutes of the meeting to all Cllrs. Open Discussion at the discretion of the Chairman 1. Former Silk Factory. Cllr. Bates said he is developing a website relating to the silk factory and would like to put in a link to Holford Parish Council. 2. Sweeping Back Lane. The view was put strongly that a request is made that the sweeping lorry does not go down Back Lane. 3. Alfoxton Drive. It was recalled that Mrs. Brereton had said that the Drive had been passed to SCC after a court case in the 1920's or 1930's. Efforts would be made to attempt to discover whether any records of this could be traced. The Chairman closed the meeting at 9.50pm. Next meeting MONDAY 16th MAY 2011 HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 1DU A meeting ofHOLFORD PARISH COUNCIL will take place on THURSDAY 31st MARCH 2011 by 6, Green Close, Holford immediately following a site meeting there at 3.00pm. Members of the public are cordially invited to be present. AGENDA 1. Planning application 3/16/11/007 P. Brimson, Clerk Minutes of a meeting ofthe Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on 31st March 2011 following a site visit to 6, Green Close, Holford at 3.00pm. PRESENT: Cllrs. T. Ayre, D. Talling, C. Taylor Cllr. Ayre chaired the meeting. Planning application for consideration: 3/16/11/007, Conservatory to rear of6, Green Close, Holford. Following discussion it was agreed no objections would be raised to the proposals contained within this application. No other business was transacted and the Chairman closed the meeting. HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 1DU A meeting ofHOLFORD PARISH COUNCIL will take place on THURSDAY 31st MARCH 2011 by Winsors Farm, Holford immediately following a site meeting there at4.00pm. Members of the public are cordially invited to be present. AGENDA 1. Planning application 3/16/111005 P. Brimson, Clerk Minutes of a meeting ofthe Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on 31st March 2011 following a site visit to Winsors Farm, Holford at 4.00pm. PRESENT: Cllrs. T. Ayre, D. Tailing, C. Taylor Cllr. Ayre chaired the meeting. Planning application for consideration: 3/16/11/005, Replacement of existing greenhouse in grounds ofWinsors Farm, Holford. Following discussion it was agreed no objections would be raised to the proposals contained within this application. No other business was transacted and the Chairman closed the meeting. HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 1DU A meeting ofHOLFORD PARISH COUNCIL will take place on THURSDAY 14th APRIL 2011 by Nutwalk, Holford immediately following a site meeting there at 2.15pm. Members of the public are cordially invited to be present. AGENDA 1. Application T/16/11/001: Tree works at Nutwalk P. Brimson, Clerk Minutes of a meeting of the Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on 14th April 2011 following a site visit to Nutwalk, Holford at 2.15pm. PRESENT: Cllrs. T. Ayre, D. Salvidge, C. Taylor Cllr. Ayre chaired the meeting. Planning application for consideration: T/16/11/001, Tree works at Nutwalk, Holford. Following discussion it was agreed no objections would be raised to the proposals contained within this application. No other business was transacted and the Chairman closed the meeting. -5-L\ HOLFORD PARISH COUNCIL A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 14th March 2011 at 7.30pm. in the Holford & District Village Hall. The press and public are cordially invited to attend. AGENDA Apologies 1. Declarations of interest 2. Matters of interest from SCC 3. Matters of interest from WSC 4. Public comments on agenda items only • 5. Minutes of the meetings held on lOth January .2011 and 4th Feb.2011 -to receive 6. Matters arising and not covered elsewhere on the agenda 7. Chairman to Report 8. Planning matters 9. Finance a] to authorise the following payments: Clerk salary Jan/Feb £262-50 expenses Jan/Feb j2c-cn. b] to agree the Parish Council registers as an employer with HMRC and operates PAYE on the income earned by the Clerk. 10. Highway & Rights of Way Matters 11. Maintenance & Bowling Green Matters 12. Hinkley Point C Project Supplementary Planning Document (SPD) 13. Listed Buildings within the parish and possible inclusion of Silk Factory 14. Correspondence received and not dealt with elsewhere on the agenda 15. Items to Report 16. Open discussion- at the discretion of the Chairman. P. Brimson, Clerk (741 413) HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY lOth JANUARY at 7.30pm. in the Holford & District Village Hall. PRESENT: Dist. Cllr. C. Morgan Cllrs. B. Bates, R Holloway, A. Salvidge, D. Salvidge, C. Taylor Also present P. Brimson (Clerk)+ 5 members of the public. Cllr. D. Salvidger (vice-Chairperson) took the Chair and welcomed those present. APOLOGIES: Cty. Cllr. A. Trollope-Bellew, Dist. CUr. P. Tipney, CUrs. T. Ayre, D. Tailing Minute 001/11 DECLARATIONS OF INTEREST No declarations were made Minute 002/11 MATTERS OF INTEREST FROM SCC No matters were offered Minute 003/11 MATTERS OF INTEREST FROM WSC Dist. CUr. Morgan reported: 1. Effects of the spending review. There will be about 13% reduction in the central government allocation to Somerset. 2. EDF has submitted details of plans for pre-application works. 3. One Parish Lengthman post has been created. 4. Fly tipping. CUr. Morgan spoke of the 'culture of recycling' which has been embedded over the years and which will suffer if waste recycling centres are closed Dist. CUr. Morgan left the meeting at 7.40pm. Public comments on agenda items only. No comments were offered. Minute 004/11 MINUTES 1. The minutes of the meeting of the Parish Council held on Monday 8th November 2010 were taken as read having been circulated to CUrs. and were accepted as a correct record upon a proposal by Cllr. Bates and seconded by CUr. A. Salvidge. 2. The minutes of the meeting held on lOth November 2010 to discuss a planning application in respect of Long Barn, Alfoxton, were accepted as a correct record upon a proposal by CUr. Taylor and seconded by CUr. Bates 3. The minutes of the meeting held on 1Oth September 201 0 to discuss an application in respect of Green Pastures were accepted as a correct record upon a proposal by CUr. Taylor and seconded by Cllr. A. Salvidge. Minute 005/11 MATTERS ARISING and not covered elsewhere on the agenda. 1. Possible registration of part of the 'Old Road' in front of the thatched cottages. Forms on which evidence can be recorded are available from the Clerk Minute 006/11 CHAIRMAN TO REPORT CUr. Ayre reported in writing: 1. Quantock Hills AONB JAC meeting. Possible changes to the ranger service if funding is reduced were considered and priorities identified for the AONB service. 2. Woodlands car park. Mostly completed but some items still to be done, e.g. safety barrier on to Stowey Lane and tree planting on the grass island. 3. Fly tipping. The heap of building waste dumped in the lay-by at Shervage Wood has been reported. Everyone asked to be vigilant about these tippings. Minute 07/11 PLANNING 1. Application 3/16/10/014 new dwelling at Green Pastures. The letter from the agent acting for the owner had been circulated and the request that the Parish Council might offer more support, was discussed. It was decided that Holford Parish Council had made a clear response after a site visit and that any further intervention would be inappropriate. However, a letter would be sent to the Planning Manager at WSC expressing concern at the use of officer delegated powers in situations where opinions concerning a development may differ. 2. Briar Cottage. Some concerns had been expressed by members of the public about the installation of an external flu pipe in a Conservation Area without the need for planning consent. It was agreed that the position needed to be clarified. Minute 008111 FINANCE 1. the following payments were authorised: Clerk salary Nov/ Dec £262-50 proposed by CUr. A. Salvidge seconded by Cllr. Bates expenses Nov/Dec proposed by CUr. Holloway seconded by CUr. Taylor 2. Budget for 2011-2012. This was discussed and considerable concerns were expressed at the intention ofWSC to recharge election costs to Parish and Town Councils. Holford Parish Council agreed, upon a proposal by CUr. Bates and seconded by Cllr. A. Salvidge to refuse to pay these costs. The budget was agreed and the precept set at £4110 for 2011-2012. Minute 009/11 HIGHWAY and RIGHTS OF WAY MATTERS 1. Standing water in Corewell. Cllr. Holloway will contact Somerset Highways about this. 2. Road salt stocks for individual use. On account of the difficulty in catering fairly for all residents of Holford, Dodington and CoreweU, it was decided not to purchase salt bins for the parish. Minute 010/11 MAINTENANCE MATTERS including BOWLING GREEN There were no matters to consider. Minute 011111 LISTED BUILDINGS WITHIN 1HE PARISH Re: possible listing ofthe Silk Factory, CUr. Bates said he is still exploring the options that may be open to the council and he wiU report at a future meeting. Minute 012/11 CORRESPONDENCE RECEIVED- and not dealt with elsewhere in the agenda. 1. The Clerk passed reports and papers to the Chairperson for circulation among CUrs. All Cllrs were asked to pass on the papers as promptly as possible. Minute 013111 ITEMS TO REPORT 1. Cllr. Tailing will be attending the next Area Panel meeting on 2200 February. 2. Piles of soil at Dead Woman's Ditch. The AONB Service will be contacted and asked to move this. Open Discussion at the discretion of the Chairperson 1. Green Pastures application. This was stated to be in contradiction with the intention expressed some ten years ago that there would be no more speculative building in Holford. 2. Concern, based on a visit, was expressed for the future of the Plough Inn. 3. The resident caretakers at Quantock House (Jeremy and Stephanie) introduced themselves to those present. The Chairman closed the meeting at 9.24pm. Next meeting MONDAY JfJ-01 MARCH 2011 0 L \ l'+->- 2.. ·HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 1DU A meeting ofHOLFORD PARISH COUNCIL will take place on FRIDAY 4th FEBRUARY 2011by the THE COTTAGE, SANDY LANE, DODINGTON immediately following a site meeting there at 2.30pm. Members of the public are cordially invited to be present. AGENDA 1. Planning application 3/16/11/001 P. Brimson, Clerk Minutes of a meeting of the Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on 4th February 2011 following a site visit to The Cottage, Sandy Lane, Dodington. PRESENT: Cllrs. D. Salvidge, D. Talling, C. Taylor Cllr. Salvidge chaired the meeting. Planning application for consideration: 3/16/11/001, Erection of a single story side extension and creation of new entrance and driveway, The Cottage, Sandy Lane, Dodington. Note: 3/16/111002, Listed Building consent is included with the above application. Following discussion it was agreed no objections would be raised to the proposals contained within this application. No other business was transacted and the Chairperson closed the meeting. t 4 - '3- 20 ll HOLFdRD PARISH COUNCIL A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY lOth January 2011 at 7.30pm. in the Holford & District Village Hall. The press and public are cordially invited to attend. AGENDA Apologies 1. Declarations of interest 2. Matters of interest from SCC 3. Matters of interest from WSC 4. Public comments on agenda items only 5. Minutes ofthe meetings held on 8th Nov.. 2010 -to receive 6. Matters arising and not covered elsewhere on the agenda 7. Chairman to Report 8. Planning matters 9. Finance a] to authorise the following payments: Clerk salary Nov/Dec £262-50 expenses Nov/Dec b] to agree the budget and set the precept for 2011-2012 10. Highway & Rights ofWay Matters 11. Maintenance & Bowling Green Matters 12. Listed Buildings within the parish and possible inclusion of Silk Factory 13. Correspondence received and not dealt with elsewhere on the agenda 14. Items to Report 15. Open discussion- at the discretion of the Chairman. P. Brimson, Clerk (741 413) HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 8th NOVEMBER 2010 at 7.30pm. in the Holford & District Village Hall. PRESENT: Cty. Cllr. A Trollope-Bellew, Dist. Cllr. C. Morgan Cllrs. T. Ayre, B. Bates, R. Holloway, A Salvidge, D. Salvidge, D. Tailing, C. Taylor Also present P. Brimson (Clerk)+ 3 members of the public. Cllr. Ayre took the Chair and welcomed those present. APOLOGIES: Dist. Cllr. P. Tipney. Minute 073/10 DECLARATIONS OF INTEREST Cllr. Bates declared a prejudicial interest in agenda item 11 of the Agenda. Minute 074/10 MATTERS OF INTEREST FROM SCC Cty. Cllr. Trollope-Bellew reported: 1. He had resigned from the County Council cabinet in protest at the reduction in the roads maintenance budget, 2. Cuts are expected to be made to the youth service, road safety, the bus service, & street and traffic light maintenance, with the library service and AONB service to be reviewed. Minute 075/10 MATTERS OF INTEREST FROM WSC Dist. Cllr. Morgan reported: 1. The Somerset Nuclear Energy Group had met in September and had found it difficult to respond to the EDF 2nd Stage Consultation, 2. Representatives ofEDF Energy had met with Stogursey PC to go through its response to the 2nd Stage Consultation and clarified that the 'lengthman' scheme would not include the villages of Stogursey, Kilve or Holford, and it would not employ local people, 3. WSC has to make savings over the next four years of £1.25m and is working on a budget. PC's might have to bear some of the costs of running local elections, 4. Patching of the road surface at Walford's Gibbet will be happening shortly, 5. WSC is looking at potential savings to be made by working with Sedgemoor, Taunton Deane and North Devon councils. Public comments on agenda items only. No comments were offered. Minute 076/10 MINUTES 1. The minutes of the meeting of the Parish Council held on Monday 13th September 2010 were taken as read having been circulated to Cllrs. and were accepted as a correct record upon a proposal by Cllr. Bates and seconded by Cllr. D. Tailing. 2. The minutes of the meeting held on 16th September 2010 to discuss a planning application in respect of Quantock House, were accepted as a correct record upon a proposal by Cllr. Talling and seconded by Cllr. D. Salvidge 3. The minutes of the meeting held on 16th September 2010 to discuss an application for tree works at Honeymead were accepted as a correct record upon a proposal by Cllr. Taylor and seconded by Cllr. D. Salvidge. 4. The minutes of the extraordinary meeting held on 27th September 2010 to consider a response to the 2nd Stage Consultation in respect ofHinkley Point 'C' station were accepted as a correct record upon a proposal by Cllr. Tailing and seconded by Cllr. D. Salvidge. Minute 077110 MATTERS ARISING and not covered elsewhere on the agenda. 1. Min. 065/10.2 Roadside refreshment vendors. It was stated that the vendor at Stowey lane obtained planning permission in respect of the roadside signs. 2. Min. 069/10.1 Stones on verge at Lee Cottage. The Chairman said he thought the wooden posts on the opposite verge could probably be moved further in. 3. The fallen tree behind Glenstone Farm has been removed. Minute 078/10 CHAIRMAN TO REPORT Cllr. Ayre reported: 1. Thanks to Cllr. D. Salvidge for Chairing the 13th September meeting of the Council, 2. New car park at Woodlands lay-by: work on this could be starting very soon, 3. Uncleared waste is still waiting to be removed at Dead Woman's Ditch, 4. Flytipping at No Man's Land. This took a long time to be cleared. Minute 79/10 PLANNING I. All Saints Church, Dodington: permission refused 2. Alfoxton Park: change of use+ barn conversion. A new application 3. Green Pastures, Holford: new dwelling within curtilage. A new application. Minute 080/10 FINANCE 1. the following payments were authorised: Clerk salary Sept/ Oct £262-50 proposed by Cllr. Taylor seconded by Cllr. Bates expenses Sept/Oct £15-66 proposed by Cllr. Taylor seconded by Cllr. A. Salvidge 2. preliminary consideration was given to the budget for 2011-12. It was reported that The ------. Village Hall Committee did not need financial support at present. Minute 081/10 HIGHWAY and RIGHTS OF WAY MATTERS 1. It was reported that the hedges around Corewell have not been cut this year - against expectation. Minute 082/10 MAINTENANCE MATTERS including BOWLING GREEN Cllr. Bates, having declared a prejudicial interest for item 1, left the meeting. 1. Consideration of tenders for 2011 ground maintenance. After discussion Cllrs. agreed to accept the tender from Andrew Date. The Chairman said he would supply the weed killer for the Dog Pound wall. Minute 083/10 LISTED BUILDINGS WITHIN THE PARISH Cllr. Bates said he wanted Cllrs. to consider making a request for the old Silk Factory to be listed. He argued that it would help in ensuring its continued existence if it were listed and on the Register of Buildings at Risk. Cllr. Bates' offer to investigate the possibility of achieving listing was accepted upon a proposal by Cllr. Holloway and seconded by Cllr. Tailing. Minute 084/10 CORRESPONDENCE RECEIVED- and not dealt with elsewhere in the agenda. 1. The Clerk passed reports and papers to the Chairperson for circulation among CUrs. All Cllrs were asked to pass on the papers as promptly as possible. 2. A request from The Parochial Church Council ofHolford to use the Bowling Green on 17th December, for Carol Singing, was granted. Minute 085/10 ITEMS TO REPORT 1. It was agreed Holford Parish Council would meet on the following dates during 2011: lOth January; 14th March; 16th May; 11th July; 12th September; 14th November. 2. Parish Council records. The Clerk reported that, whilst some records can be deposited at the Somerset Record Office at Norton Fitzwarren, the recommendation from SALC is that Parish Councils arrange to destroy all paper records except minutes of meetings and financial records. Cllrs. and the Clerk considered there are other records which are both useful and interesting as village history, but accepted they do not necessarily have to be retained as council records. Open Discussion at the discretion of the Chairperson 1. CUr. Taylor requested permission to remove the remains of the stone seat on the triangle where the Old Coach Road intersects with the A39, with a view to having the seat rebuilt on the Bowling Green. There would be no expense to the Parish Council. This request was granted, with thanks to CUr. Taylor upon a proposal by Cllr. Holloway and seconded by Cllr. Bates. 2. Eventual application for registration of that section of thoroughfare that runs in front of the 'thatched cottages'. It was agreed to give higher priority to this next year. The Chairman closed the meeting at 9.28pm. Next meeting MONDAY lOth JANUARY 2011 HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 1DU A meeting ofHOLFORD PARISH COUNCIL will take place on WEDNESDAY 1Oth NOVEMBER 2010 by LONG BARN, ALFOXTON PARK, HOLFORD, immediately following a site meeting there at 2.15pm. Members of the public are cordially invited to be present. AGENDA 1. Planning application 3/16/10/010, 3/16/10/011, 3/16/10/012: change of use from existing barn into 1, 2-story house + 1 flat, retaining existing garage P. Brimson, Clerk Minutes of a meeting of the Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on 1Oth November 2010 following a site visit to Long Barn, Alfoxton Park, Holford. PRESENT: Cllrs. T. Ayre, D. Salvidge, D. Tailing, C. Taylor Cllr. Salvidge chaired the meeting. Planning applications for consideration: 3/16/10/012, Change of use from existing barns to residential. Alfoxton Park, Holford. 3/16/10/011 Alteration to existing barn associated with the change of use to form one 2-storey house +one flat, retaining existing garage, Long Barn, Alfoxton Park, Holford. Following discussion it was agreed no objections would be raised to these proposals, though Councillors expressed certain concerns which would be incorporated in a letter to the Planning Manager at West Somerset Council. No other business was transacted and the Chairperson closed the meeting. HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 1DU A meeting ofHOLFORD PARISH COUNCIL will take place on WEDNESDAY 1Oth NOVEMBER 2010 by GREEN PASTURES, HOLFORD, immediately following a site meeting there at 3.15pm. Members of the public are cordially invited to be present. AGENDA 1. Planning application 3/16/10/014,: erection of detached dwelling with garage and improvements to access within residential curtilage P. Brimson, Clerk Minutes of a meeting ofthe Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on lOth November 2010 following a site visit to Green Pastures, Holford. PRESENT: Cllrs. T. Ayre, D. Salvidge, D. Talling, C. Taylor Cllr. Salvidge chaired the meeting. Planning application for consideration: 3/16/10/014, Erection of detached dwelling with garage and improvements to access within cartilage, Green Pastures, Holford. Following discussion it was agreed no objections would be raised to the proposals contained within this application. HOLFORD PARISH COUNCIL A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 8th November 2010 at 7.30pm. in the Holford & District Village Hall. The press and public are cordially invited to attend. AGENDA Apologies 1. Declarations of interest 2. Matters of interest from sec 3. Matters of interest from WSC 4. Public comments on agenda items only 5. Minutes ofthe meetings held on 13th Sept, 16th Sept, & 27th Sept.2010 -to receive 6. Matters arising and not covered elsewhere on the agenda 7. Chairman to Report 8. Planning matters 9. Finance a] to authorise the following payments: Clerk salary Sept/Oct expenses Sept/Oct b] to give preliminary consideration to the budget for 2011-2012 10. Highway & Rights of Way Matters 11. Maintenance & Bowling Green Matters 1. To consider tenders received for ground maintenance during 2011 season 12. Listed Buildings within the parish and exclusion of Silk Factory 13. Correspondence received and not dealt with elsewhere on the agenda 1. Request from Holford Parochial Church Council to use Bowling Green on 17th Dec. 14. Items to Report 1. Dates of meetings ofHolford Parish Council during 2011. Suggested dates: 10/01; 14/03; 09/05; 11/07; 12/09; 14/11 15. Open discussion- at the discretion of the Chairman. P. Brimson, Clerk (741 413) HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 13th SEPTEMBER2010 in the Holford & District Village Hall, immediately following an open meeting at which the CEO of St. Margaret's Hospice had been present to outline and discuss the work of the new carers centre at Quantock House. PRESENT: Cty. CUr. A. Trollope-Bellew Cllrs. B. Bates, A. Salvidge, D. Salvidge, D. Tailing, C. Taylor Also present P. Brimson (Clerk)+ 7 members of the public. CUr. D. Salvidge took the Chair and welcomed present. APOLOGIES: Dist. Cllrs. C. Morgan, & P. Tipney, Cllr. T. Ayre, PCSO S. Marks Minute 061/10 DECLARATIONS OF INTEREST Cllr. Bates declared a prejudicial interest in agenda items 9b and 11 of the Agenda. Minute 062/10 MATTERS OF INTEREST FROM SCC Cty. Cllr. Trollope-Bellew reported: 1. Finance. As yet there is no real idea of what will be in the spending review, but Parish Council precepts could be affected. 2. Hinkley Point. The plans for an on-site hostel to accommodate 700 people for 10 years are, in his opinion, flawed. The workers could be more easily accommodated in Bridgwater. In answer to a question about the extent of influence of SCC over EDF, the answer was given as "very little". Minute 063/10 MATTERS OF INTEREST FROM WSC No matters had been forwarded. Public comments on agenda items only. No comments were offered. Minute 064/10 MINUTES 1. The minutes of the meeting of the Parish Council held on Monday 12th July 2010 were taken as read having been circulated to CUrs. and were accepted as a correct record upon a proposal by Cllr. Bates and seconded by Cllr. A. Salvidge. 2. The minutes ofthe short notice meeting held on 4th August 2010 were accepted as a correct record upon a proposal by Cllr. Tailing and seconded by Cllr. Taylor. Minute 065/10 MATTERS ARISING and not covered elsewhere on the agenda. I. Triangle at junction of 'old coach road' with A39. It was reported that visibility to drivers entering the A39 from the 'old coach road', is satisfactory. 2. Snack van advertising signs. The signs near the Stowey Lane lay-by are still on the verges and Cllr. Bates offered to visit the licence holder with a copy of the letter drafted by the Clerk. 3. New Standing Orders. The Clerk reported these are now in force for Holford Parish Council. Minute 066/10 CHAIRPERSON TO REPORT Cllr. D. Salvidge reported: 1. Proposed new car park at Woodlands lay-by. Nigel Garnsworthy ofthe National Trust had reported that he had been able to obtain the full amount of funding for the project and is in a position to proceed with tenders if the Parish Council wishes this. Upon a proposal by Cllr. A. Salvidge and seconded by Cllr. Bates, it was agreed that Mr. Garnsworthy be congratulated on obtaining the funding and asked to proceed. 2. Stage 2 Consultation on EDF's preferred proposals for Hinkley Point C nuclear development. Representatives ofEDF were willing to attend a meeting in Holford and answer questions about the consultation before the Parish Council makes its response by 4th October. Upon a proposal by Cllr. Bates and seconded by Cllr. Tailing it was agreed that an extraordinary meeting ofHolford Parish Council be convened to follow an open meeting with EDF representatives. lan Liddell Grainger, M.P. for the constituency would be invited to attend. Minute 67/10 PLANNING 1. Application 3/16/10/007. Marquee at Combe House Hotel- permission granted. 2. Application 3/16/10/008 Replacement of existing conservatory etc. at QUantock House -to be discussed by Holford Parish Council at its meeting on Thursday 16th September. 3. Application CA189 Tree works at Honeymead, Holford -to be discussed by Holford Parish Council at its meeting on Thursday 16th September. Minute 068/10 FINANCE 1. the following payments were authorised: Clerk salary July/ Aug £262-50 proposed by Cllr. A. Salvidge seconded by Cllr. D. Tailing expenses July/Aug £44-28 proposed by Cllr. A. Salvidge seconded by Cllr. B. Bates 2. the following payments were ratified: Moore Stephens audit fee £ 58-75 proposed by Cllr. A. Salvidge seconded by Cllr. B. Bates Cllr. Bates, having declared a prejudicial interest in respect of the next item, left the room. Quantock Home & Garden Maintenance proposed by Cllr. Tailing seconded by Cllr. A. Salvidge 3. The Clerk announced the closure of the audit of the accounts for the year ended 31st march 2010 Minute 069/10 HIGHWAY and RIGHTS OF WAY MATTERS 1. Proposal to instal posts on verge outside Lee Cottage. Dennis Quick of Somerset Highways had visited the site and recommended that the stones be removed as the householder could be liable for any damage or injury that could be attributed to them; also that posts should not be erected as the problem with the water main should be addressed by Wessex Water. 2. Fallen tree on bridleway behind Glenstone Farm. This has been inspected on behalf of the Rights of Way Group, but not yet removed. 3. Drains at the back of the Plough Inn- these have now been cleared. 4. Hedge at Little Quantock-this has now been cut back. Minute 070/10 MAINTENANCE MATTERS including BOWLING GREEN 1. Preliminary consideration of ground maintenance during 2011 (Cllr. Bates, having declared a prejudicial interest, left the meeting for this item only). Cllr. A. Salvidge proposed and CUr. Taylor seconded that the programme should remain the same as for 2010- this was agreed. 2. Overnight parking in the Bowling Green car park. The Clerk had written to the AONB Service to ask for their policy on this matter, and Tim Russell's reply was read out+ a copy to the Steward. Minute 071/10 CORRESPONDENCE RECEIVED- and not dealt with elsewhere in the agenda. 1. The Clerk passed reports and papers to the Chairperson for circulation among CUrs. All CUrs were asked to pass on the papers as promptly as possible. Minute 072/10 ITEMS TO REPORT 1. Area Panel Meeting on 24th Aug. Cllr. Tailing reported that EDF representatives were present but answers to questions were consistently unsatisfactory. 2. Somerset Highways would be pleased to hear of any road signs that could be considered redundant. They will be inspected and removed if not needed. 3. The Fire Service will make home visits to advise on fire safety and security issues. 4. The Clerk reported that a liaison meeting with Nether Stowey Parish Council about the A39 road in relation to the proposed Hinkley Point development, had taken place in July. 5. Notice was given of the planned road closure at Crowcombe Hill on September 16th. Open Discussion at the discretion of the Chairperson 1. Speeding on roadway to Alfoxton Park- several residents have experienced this when walking on this bridleway. The police need to be informed, preferably with registration numbers of the vehicles involved. The Chairman closed the meeting at 9.20pm. Next meeting MONDAY 8 NOVEMBER 2010 HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 1DU A meeting ofHOLFORD PARISH COUNCIL will take place on THURSDAY 16th SEPTEMBER 2010 by the QUANTOCK HOUSE, HOLFORD, immediately following a site meeting there at 4.00pm. AGENDA 1. Planning application 3/16/10/008: replacement of existing conservatory, etc. P'. Brtmsurr, Clerk Minutes of a short notice meeting of the Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting of HOLFORD PARISH COUNCIL held on 16th September 2010 following a site visit to Quantock House, Holford. PRESENT: Cllrs. D. Salvidge, D. Tailing, C. Taylor Cllr. Salvidge chaired the meeting. Planning application for consideration: 3/16/10/008 Erection of conservatory, new entrance gate, etc. at Quantock House, Holford. Following discussion it was agreed no objections would be raised to the proposals for the conservatory but it would be suggested that a wooden entrance. gate might be more suitable than the metal one proposed. Also, the hope was expressed that the least number of shrubs possible be removed 'to make the 'drop off' space. No other- business was. transacted and·the Chairperson-closed the meeting. HOLFORD PARISH COUNCIL CHAIRMAN CLERK T AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 1DU A meeting ofHOLFORD PARISH COUNCIL will take place on THURSDAY 16th SEPTEMBER 2010 by the HONEYMEAD, HOLFORD, immediately following a site meeting there at 4.20pm. Members o:t:'the public are Gotdially invited-to-· be present: AGENDA 1. Application to fell a pine tree which may, in due course, cause problems to the house foundations. P. Brimson, Clerk Minutes of a short notice meeting.ofthe Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on 16th September 2010 following a site visit to Honeymead, Holford. PRESENT: Cllrs. D. Salvidge, D. Tailing, C. _Taylor Cllr. Salvidge chaired the meeting. Planning application for consideration: CA189 Works to trees in a tree preservation area, Honeymead, Holford. Following discussion, it was agreed that no objections would be raised to the proposal contained iii this application. No other business was transacted and the Chairperson closed the meeting. HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON An extraordinary meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 27th SEPTEMBER 2010 at 7.45pm in the Holford & District Village Hall. Representatives ofEDF Energy will be in attendance to answer questions and the Parish Council will then decide on its response to the Stage 2 Consultation on the Preferred Proposals for Hinkley Point C Nuclear Development. Details of these proposals will be on view in the hall from 7.30pm prior to the meeting and can also be accessed via the project website: www.edfconsultation.info Residents of the parish are cordially invited to be present but please note that no other business will be transacted at this meeting. P. Brimson, Clerk Minutes of an extraordinary meeting ofthe Council called to consider response to EDF Consulatation HOLFORD PARISH COUNCIL Minutes of an extraordinary meeting of HOLFORD PARISH COUNCIL held on 27th September 2010 following an open meeting with representatives from EDF Energy. PRESENT: Cllrs. B. Bates, A. Salvidge, D. Salvidge, D. Talling, C. Taylor Also present P. Brimson (Clerk), D. Eccles (EDF) + 20 members of the public. Cllr. D. Salvidge chaired the meeting. Matter for consideration: response of Parish Council to Stage 2 Consultation- Preferred Proposals for Hinkley Point C Nuclear Development. Following discussion, the areas of concern to the parish were agreed and the Clerk was instructed to incorporate these in a document to be forwarded to EDF Energy by 4th October 2010. No other business was transacted and the Chairperson closed the meeting. HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 lDU Stage 2 Consultation: Preferred Proposals for Hinkley Point 'C' Nuclear Development- S42(a) and/or S42(b) Planning Act 2008. 1. Holford Parish Council is dismayed at having to respond to proposals relating to such a major development in the absence of the kind of detail that can determine whether, or not, a particular proposal is acceptable. The Council can only make a meaningful response to detailed proposals and does not consider it satisfactory to be told that 'plans are evolving all the time'. 2. Holford Parish Council approves the principle that EDF Energy must not appear to be 'purchasing' planning consent. However, it considers the suggested 'compensatory' arrangements in respect of damage/aggravation to the community and/or environment to be trivial and quite inadequate. 3. Concerning transport issues: a) Holford Parish Council approves the intention to require all construction workers to use the proposed 'park & ride' facilities, but finds it frustrating to learn that an as yet unquantified number of personnel (including those present for meetings) will have parking facilities provided on site. b) The Parish Council supports the concerns of the residents of Stringston concerning the choice of a route for buses from the proposed Williton 'park & ride' facility to Hinkley Point that uses roads which are clearly unsuited to such vehicles. The Council strongly recommends that all Hinkley Point traffic should be required to use the route through Cannington. c) Although it seems that a by-pass to Bridgwater from Junction 23 of the MS to the Combwich area has been ruled out, Holford Parish Council is not persuaded by the reasons advanced for this, and contends that such a road could be the best legacy to the whole area left by EDF Energy. d) Increased road traffic in West Somerset will lead inevitably to more road traffic accidents, and although we are told that EDF Energy will fund two additional police officers for the area, this will probably do no more than cover shortfalls in expected government cuts. Road closures (and diversions if they can be found) will be a feature of this area for many years to come, and will damage the tourist industry, as well as inconvenience local people. 4. Concerning worker accommodation issues, Holford Parish Council consi(lers that, instead of providing 'temporary' accommodation on the site of the old cellophane factory in Bridgwater, new permanent housing should be built which could become 'affordable' housing when the construction is complete. This would bring real benefit to a deprived area and play a major part in avoiding some of the social problems which can arise from on-site hostel-type accommodation. 5. Concerning social issues: a) Holford Parish Council is pleased to be told that EDF Energy will invest in education and training, but saddened that this investment will be unlikely to extend to cover the much needed rebuilding of schools in Bridgwater. Such an investment would be of lasting benefit to the area which is likely to provide future employees for the proposed 'C' station during its working lifetime. b) The Parish Council is very concerned that existing overstretched health care facilities - in particular ancillary facilities such as dental care, podiatry, and specialist provision, will have a detrimental impact on a population which already has a high proportion of elderly residents. EDF Energy proposals may well cover routine matters of health and social care, but are likely to create longer waiting times for specialist facilities. · HOLFORD PARISH COUNCIL A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 13 September 2010 immediately following an open meeting at which the Chief executive Officer of St. Margaret's Hospice will be present to outline the work of the carers centre at Quantock House, at 7.30pm. in the Holford & District Village Hall. The press and public are cordially invited to attend. AGENDA Apologies 1. Declarations of interest 2. Matters of interest from SCC 3. Matters of interest from WSC 4. Public comments on agenda items only 5. Minutes ofthe meetings held on 12th July 2010 and 4th August -to receive 6. Matters arising and not covered elsewhere on the agenda 7. Chairperson to Report 8. Planning matters 9. Finance a] to authorise the following payments: Clerk salary July/Aug £262-50 expenses July/Aug b] to ratify the following payments: Quantock Home & Garden Maintenance £.£6-oo Moore,Stephens audit fee £58-75 10. Highway & Rights ofWay Matters 1. Proposal to install posts on verge outside Lee Cottage 11. Maintenance & Bowling Green Matters 1. To give preliminary consideration to ground maintenance for 2011 season 12. Correspondence received and not dealt with elsewhere on the agenda 13. Items to Report: 1. Area Panel Meeting on 24th August 14. Open discussion- at the discretion of the Chairperson. P. Brimson, Clerk (741 413) HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 12th JULY 2010 at 7.30pm.in the Holford & District Village Hall. PRESENT: Dist. CUr. P. Tipney CUrs. T. Ayre, B. Bates, R. Holloway, D. Salvidge, D. Tailing, C. Taylor Also present P. Brimson (Clerk)+ 3 members of the public. CUr. Ayre took the Chair and welcomed those present. APOLOGIES: Cty. Cllr. A Trollope-Bellew, Cllr. A Salvidge Minute 048/10 DECLARATIONS OF INTEREST CUr. Bates declared a prejudicial interest in agenda item 9b of the Agenda. Minute 049/IO MATTERS OF INTEREST FROM SCC No items had been received. Minute 050/I 0 MATTERS OF INTEREST FROM WSC - Dist. CUr. Tipney reported: 1. Boundary Commission Report. The plan is that two councillors will be lost from West Somerset but there will be no change to representation of Quantock V ale. 2. Swimming pool. A feasibility study is to be carried out regarding provision of a pool in West Somt. 3. Strategy Consultation proposals re: future work of parish councils: It may be that parish councils will be invited (though not compelled) to take on additional responsibilities. 4. Hinkley Point- Residual Impacts: Community Fund. There are no requirements which could be imposed on EDF, but it would contribute £1m to a Community Fund. Interest from this capital would be used to secure benefits for the local communities in the vicinity ofHinkley Point. Public comments on agenda items only. I. The question was asked about how the figure of£ lm for the Community Fund was arrived at. Minute 051/10 MINUTES 1. The minutes of the Annual Meeting of the Parish Council held on Monday 1Oth May 2010 were taken as read having been circulated to Cllrs. and were accepted as a correct record upon a proposal by Cllr. Bates and seconded by Cllr. Taylor. 2. The minutes of the short notice meeting held on lOth May 20IO were accepted as a correct record upon a proposal by Cllr. Salvidge and seconded by CUr. Taylor. 3. The minutes of the short notice meeting held on 11th May 4010 were accepted as a correct record upon a proposal by CUr. Salvidge and seconded by Cllr. Taylor. Minute 052/10 MATTERS ARISING and not covered elsewhere on the agenda. I. Dead deer. The Clerk reported that the remains of two deer are in Holford Glen had been removed by the LACS. 2. Overhanging hedges. Somerset Highways have made an inspection and the owners of certain properties will be contacted - one owner has started to trim his hedge. 4. Leaves on bridge across the Glen. Fewer leaves are now on the bridge than were there. 5. Road sign at the northern end ofBack Lane. This has been resited and it was agreed it is more easily seen than before. 6.Dog Pound. The Clerk reported that the remedial patching will be done during August. Minute 053/10 CHAIRMAN TO REPORT Cllr. Ayre said he had nothing to report. Minute 54/10 PLANNING I. The reports of the views ofHolford Parish Council on applications for planning consent are contained in the minutes of the short notice meetings. 2. New gateway on to A39 road near Long Cross Barn. It was reported that the farmer said he was reopening a gateway that had been in that position many years ago. 3. 'Snack vans' at Stowey Lane layby and at No Man's Land layby. It was reported that the advertising signs used by the proprietors of these vans do not pick up their signs at the end of each day's trading. Cllr. Ayre declared a prejudicial interest concerning one of the vans and he took no further part in the discussion. It was agreed that the Clerk would write to both proprietors asking them to lay down their signs at the end of trading each day. Cllr. Holloway undertook to deliver the letters. Minute 055110 FINANCE 1. to authorise the following payments: Clerk salary May/ June £262-50 proposed by Cllr. D. Salvidge seconded by Cllr. R. Holloway expenses May/June £39-76 proposed by Cllr. R. Holloway seconded by Cllr. D. Salvidge 2. to ratify the following payments: Allianz plc insurance premium £438-02 proposed by Cllr. Taylor seconded by Cllr. Salvidge Cllr. Bates, having declared a prejudicial interest in respect of the next item, left the room. Quantock Home & Garden Maintenance £60-00 proposed by Cllr. Talling seconded by Cllr. Taylor Minute 056/10 HIGHWAY and RIGHTS OF WAY MATTERS 1. Appointment of Cllrs. to oversee matters relating to highways & rights of way. Cllrs.Bates, Holloway & A Salvidge were appointed upon a proposal by Cllr. Tailing and seconded by Cllr. Taylor. 2. Possible siting of posts outside Lee Cottage. The Chairman said he had visited the owner ofLee Cottage and, following discussion, Cllr. Bates undertook to enquire about the extent of the highway on the opposite side of the road. 3. Letter from Ms. Constance concerning the brambles & bushes on the triangle by where the road from Crowcombe joins the A39. The Chairman said he would enquire as to ownership of this piece of land. 4. Parking of caravans in the car park next to the Bowling Green. According to PCSO Marks, the police are unable to do anything unless the caravanners are causing a problem. Minute 057/10 MAINTENANCE MATTERS including BOWLING GREEN 1. It was proposed by Cllr. Holloway and seconded by Cllr. Bates that Jeremy Anderson be reappointed as Steward of the Bowling Green. 2. Cllr. A Salvidge will trim the Bowling Green. Minute 058/10 NEW STANDING ORDERS Upon a proposal by Cllr. Holloway and seconded by Cllr. Bates, the customised version of the new Standing Orders was accepted by the Council. Minute 059/10 CORRESPONDENCE RECEIVED - and not dealt with elsewhere in the agenda. 1. The Clerk passed reports and papers to the Chairman for circulation among Cllrs 2. Letter from West Somerset Patient Group. The Clerk was asked to receive and pass on information from this newly formed group. . 3. A letter of support for Quantock Lodge Leisure would be sent if it could be established the pool was open for public use. Minute 060/10 ITEMS TO REPORT 1. The Clerk reported on possible future developments at the Silk Factory by LACS. 2. The CEO of St. Margaret' s Hospice will be present at the next meeting ofHolford Parish Council. 3. Comments on the changes proposed by the Boundary Commission in West Somerset due by 19 July. 4. Next Area Panel is on 24 August. Agenda items to include redundant road signs, emergency plans re: road traffic accidents, suggestions for surface dressing to roads. Open Discussion at the discretion of the Chairman 1. Camping within AONB. This has occurred in the car park on at least 3 occasions over the last 6 months. The Clerk will seek advice on policy from Tim Russell and report at the next meeting. The Chairman closed the meeting at 9.35pm. Next meeting MONDAY 13 SEPTEMBER 2010 HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 1DU· A meeting ofHOLFORD PARISH COUNCIL will take place on WEDNESDAY 4th AUGUST 2010 by COO:MBE HOUSE HOTEL, HOLFORD immediately following a site meeting at the same location at 5.30pm. Members of the public and press are cordially invited to attend. AGENDA 1. Planning application 3/16/10/007. P. Brimson, Clerk Minutes of a short notice meeting of the Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on 4th August 2010 following a site visit to Combe House Hotel, Holford. PRESENT: Cllrs. D. Salvidge, D. Tailing, C. Taylor Cllr. Salvidge chaired the meeting. Planning application for consideration: 3/16/10/007 Erection of marquee, Combe House Hotel, Holford. Following discussion it was agreed no objections would be raised to the proposals contained within the application. No other business was transacted and the Chairperson closed the meeting. HOLFORD PARISH COUNCIL A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 12 July 2010 at 7.30pm in the Holford & District Village Hall. The press and public are cordially invited to attend. AGENDA Apologies 1. Declarations of interest 2. Matters of interest from SCC 3. Matters of interest from WSC 4. Public comments on agenda items only 5. Minutes of the meetings held on 10 May 2010 -to receive 6. Matters arising and not covered elsewhere on the agenda 7. Chairman to Report 8. Planning matters 9. Finance a] to authorise the following payments: Clerk salary May/June £262-50 expenses May/June 3Cf-7b b] to ratify the following payments: Allianz insurance premium for 2010-2011 £438-02 Quantock Home & Garden Maintenance £60-00 10. Highway & Rights of Way Matters -to include 1. appointment ofCllrs. to oversee matters relating to these subjects 2. possible siting of posts outside Lee Cottage 11. Maintenance & Bowling Green Matters -to include appointment of Steward of the Bowling Green 12. New Standing Orders- to consider adoption of these. 13. Correspondence received and not dealt with elsewhere on the agenda 14. Items to Report: 1. possible developments at the Silk Mill by LACS 2. Next Meeting- immediately before the Monday 13th September meeting, there will be a brief!i;ddress by and discussion with Jon Andrewes- ChiefExecutive of St. Margaret's Hospice - about the new carers centre at Quantock House 15. Open discussion - at the discretion of the Chairman. P. Brimson, Clerk (741 413) HOLFORD PARISH COUNCIL Minutes of the Annual Meeting ofHOLFORD PARISH COUNCIL held immediately following the Annual Parish Meeting on MONDAY 1Oth MAY 2010 in the Holford & District Village Hall. PRESENT: Dist. Cllrs. C. Morgan, P. Tipney Cllrs. T. Ayre, B. Bates, A. Salvidge, D. Salvidge, D. Tailing, C. Taylor Also present P. Brimson (Clerk)+ 2 members of the public. Cllr. Ayre took the Chair and welcomed those present. APOLOGIES: Cty. Cllr. A. Trollope-Bellew, Cllr. R. Holloway, PCSO S. Marks. Minute 030/10 ELECTION OF CHAIRMAN -with Cllr. D. Salvidge in the Chair. Cllr. Taylor proposed that Cllr. Ayre be Chairman of the Parish Council for the next year. Cllr. Ayre indicated his willingness to take this office and Cllr. A. Salvidge seconded the proposal. There being no other nominations, Cllr. D. Salvidge declared Cllr. Ayre to be elected. Cllr. Ayre undertook to sign the Declaration of Acceptance of Office on the following day. Minute 031/10 ELECTION OF VICE CHAIRPERSON Cllr. D. Salvidge was unanimously elected upon a proposal by Cllr. Bates and seconded by the Chairman, there being no other proposals. Minute 032/10 APPOINTMENT OF PLANNING COMMITTEE The Chairman proposed that all Cllrs. be members of the planning committee with Cllr. D. Salvidge as Chairperson. Cllr. Talling seconded and all were in favour. Minute 033/10 APPOINTMENT OF REPRESENTATIVES TO SERVE ON THE MANAGEMENT COMMITTEE OF THE HOLFORD & DISTRICT VILLAGE HALL Cllrs.Talling agreed to represent the Parish Council on this committee. Minute 034/10 APPOINTMENT OF INTERNAL AUDITOR TO THE PARISH COUNCIL Cllr. A. Salvidge proposed that Mr. R Swash be reappointed as internal auditor. Cllr. Bates seconded and all were in favour. Minute 035/10 APPOINTMENT OF STEWARD OF THE BOWLING GREEN The Chairman asked that this appointment be deferred to the next meeting. Minute 036/10 DECLARATIONS OF INTEREST Cllr. Bates declared a prejudicial interest in agenda items 16b and 18 of the Agenda. Minute 037/10 MATTERS OF INTEREST FROM SCC No items had been received. Minute 038/10 MATTERS OF INTEREST FROM WSC- Dist. Cllr. Morgan reported: 1. He had visited an EDF nuclear power station site in France and reported on accommodation for workers and the support received from a local education college, 2. The consultation process re: Hinkley Point 'C' station is proceeding with the 2nd stage due in July. Dist. CUr. Tipney reported: 1. Any EDF funding oflocal projects would be a matter of good will only, 2. Car parking charges at Kilve beach. The will probably revert to a system where charges do not begin until10.00am. Public comments on agenda items only. No comments were made. Minute 039/10 MINUTES 1. The minutes of the meeting of the Parish Council held on Monday 8th March 2010 were taken as read having been circulated to Cllrs. and were accepted as a correct record upon a proposal by Cllr. Bates and seconded by Cllr. Tailing. 2. The minutes of the short notice meetings held on 19April2010 were accepted as a correct record upon a proposal by Cllr. Tailing and seconded by Cllr. D. Salvidge. Minute 040/10 MATTERS ARISING and not covered elsewhere on the agenda. 1. Dead deer. The remains of two deer are decomposing in Holford Glen and the Clerk was asked to contact the Environmental Health Dept with a view to having them removed. 2. Parking opposite 'Factory wall'. A letter received from resident Mr. Tavner had been circulated to Cllrs. Following discussion it was agreed the Clerk should thank Mr. Tavner for his interest and point out that the Parish Council is not happy about having white lines painted on the road and the problem is caused by local residents' cars and not those of visitors. The issue will be discussed further at a future meeting. 3. Overhanging hedges. Somerset Highways have made an inspection and the owners of certain properties will be contacted. 4. Leaves on bridge across the Glen. The leaves have not yet been swept up. 5. Supplies of salt for local self-help use. Cllr. A Salvidge will obtain these. Minute 041/10 CHAIRMAN TO REPORT Cllr. Ayre reported: 1. He had attended a meeting of the Quantock Hills Joint Advisory Committee and learned that Chris Edwards has been seconded to County Hall and lan Porter is taking his place. 2. He had attended a meeting at Stogursey about the proposed new power station. Minute 42/10 PLANNING The reports of the views ofHolford Parish Council on applications for planning consent are contained in the minutes of the short notice meetings. Minute 043/10 FINANCE 1. to authorise the following payments: Clerk salary March/April £262-50 proposed by Cllr. A Salvidge seconded by Cllr. D. Salvidge expenses March/April £11-40 proposed by Cllr. D. Salvidge seconded by Cllr. Bates Allianz Insurance plc - premium £491-39 Clerk to try and obtain adequate insurance cover at a lower cost to the Council. SALC annual subscription £66-84 proposed by Cllr. D. Salvidge seconded by Cllr. A Salvidge Holford & District Village Hall - hire £72-00 proposed by Cllr. Tailing seconded by Cllr. D. Salvidge 2. to ratify the following payments: A Date- maintenance work £110-00 proposed by Cllr. Taylor seconded by Cllr.A Salvidge Quantock Home & Garden Maintenance £200-00 proposed by CUr. Tailing seconded by Cllr. D. Salvidge 3. to receive a summary of the receipts and payments account for the year ended 31-03-10. Upon a proposal by the Cllr. Taylor and seconded by Cllr. Tailing it was resolved to accept the summary as published and circulated .. 4. to approve Section 1 ofthe Annual Return for the year ended 31-03-10. Upon a proposal by Cllr. Taylor and seconded by Cllr. D. Salvidge it was resolved to approve Section 1 of the Annual Return. 4. to approve Section 2 ofthe Annual Return for the year ended 31-03-10. Upon a proposal by Cllr. D. Salvidge and seconded by Cllr. Taylor it was resolved to approve Section 2 of the Annual Return(= Annual Governance Statement). Minute 044/10 IDGHWAY and RIGHTS OF WAY MATTERS 1. Possible siting of posts outside Lee Cottage. The Clerk was asked to find out who owned the verge outside Lee Cottage. 2. Damage to road opposite the Silk Mill. Somerset Highways will inspect this section of the road. 3. Road sign at eastern end ofBack Lane. This sign will be resited so as to be more visible to drivers. Minute 045/10 MAINTENANCE MATTERS including BOWLING GREEN 1. Dog Pound. Quotations for patching work made necessary by winter frosts had been circulated and were discussed. Cllr. A. Salvidge proposed the contract be awarded to S. J. Glyn with the work being done as per schedule by 181 October 2010. This was seconded by Cllr. Bates and approved. Minute 046/10 CORRESPONDENCE RECEIVED - and not dealt with elsewhere in the agenda. The Clerk passed reports and papers to the Chairman for circulation among Cllrs. Cllrs. then considered a letter from resident Mr. E. Plomgren suggesting that the Parish Council makes a regular contribution to the Holford & District Village Hall which has to subsidise every letting from money raised by the Management Committee. It was agreed that Cllr. Tailing would find out whether or not the Management Committee would welcome funding from the Parish Council. Minute 047/10 ITEMS TO REPORT 1. A report from the local police Beat Officer was read out by the Clerk. 2. Forthcoming meetings were announced as follows: 1. EDF Hinkley Point New Build Community Forum- at the 'B' station training centre on 20th May. 2. Area Panel at West Somerset House, Williton, 7.00pm on 19th May 3. SALC West Area meeting at Creech St. Michael, 7.30pm on lOth June Open Discussion at the discretion of the Chairman 1. A fire engine was stuck in Back Lane for one and a half hours recently, with damage to residential property (a wall, and a fence) and the vehicle. The Chairman closed the meeting at 9.22pm. Next meeting MONDAY 12 JULY 2010 1 z- 7- to. HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 1DU A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 1Oth MAY 2010 by the Castle of Comfort Hotel, DODINGTON immediately following a site meeting at the same location at 2.30pm. Members of the public and press are cordially invited to attend. AGENDA 1. Planning application 3/16/10/003/004: alterations to existing hotel and formation of additional parking area, Castle of Comfort Hotel, Dodington. P. Brimson, Clerk Minutes of a short notice meeting of the Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on 1Oth May 2010 following a site visit to the Castle of Comfort Hotel, Dodington. PRESENT: Cllrs. T. Ayre, D. Salvidge, C. Taylor Cllr. Salvidge chaired the meeting. Planning application for consideration: 3/16/10/003/004: alterations to existing hotel and formation of additional parking area. Following discussion it was agreed no objections would be raised to the proposals contained within the application. No other business was transacted and the Chairperson closed the meeting. \'1...-7-lD. HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 1DU A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 11th MAY 2010 by The Cottage, Sandy Lane, DODINGTON immediately following a site meeting at the same location at 2.15pm. Members of the public and press are cordially invited to attend. AGENDA 1. Planning application 3/16110/005: removal of existing conservatory to be replaced with leanto hardwood conservatory, The Cottage, Sandy Lane, Dodington. P. Brimson, Clerk Minutes of a short notice meeting of the Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on 11th May 2010 following a site visit to The Cottage, Sandy Lane, Dodington. PRESENT: Cllrs. T. Ayre, D. Salvidge, C. Taylor Cllr. Salvidge chaired the meeting. Planning application for consideration: 3/16/10/005: removal of existing conservatory to be replaced with leanto hardwood conservatory. Following discussion it was agreed no objections would be raised to the proposals contained within the application. No other business was transacted and the Chairperson closed the meeting. l"'l-- 7-CO• HOLFORD PARISH COUNCIL The ANNUAL PARISH MEETING at which all local residents may attend and raise any matter they wish, will be held on MONDAY10thMAY 2010 at 7.30pm in theHolford & District Village Hall. The press is cordially invited to attend. AGENDA Apologies for absence 1. Minutes of the meeting held on Monday 11th May 2009 2. Chairman's Report 3. Any other matters raised by the public. Minutes of the ANNUAL PARISH MEETING held on Monday 11th May 2009 at 7.30pm in the Holford & District Village Hall. PRESENT: T. Ayre (Chairman), P. Brimson (Clerk), PCSO S. Marks, Mesdames D. Salvidge, C. Taylor, Messrs. J. Anderson, B. Bates, M. Beaton, R. Holloway, D. Tailing. APOLOGIES: Mr. A Salvidge Cllr. T. Ayre took the Chair and welcomed those present. Agenda item 1. The Minutes of the meeting held on Monday 12th May 2008 were taken as read having been displayed on notice boards with copies available to those present. Upon a proposal by B. Bates, seconded by D. Salvidge and supported by a show of hands, it was agreed they were a correct record of that meeting. Agenda item 2. The Chairman's Report was given by Cllr. Ayre who included mention of the following: 1. The 'Buzzard' signs are in place at last, 2. Installation of the posts on the Bowling Green has been completed, 3. The Holford 'Speedwatch' volunteers are checking vehicle speeds on a regular basis, 4. Plans for a car park at Woodlands lay-by are proceeding satisfactorily, 5. Evidence is being gathered concerning the type ofuse of part of the old 'turnpike' road in Holford which may lead eventually to it becoming registered as a Right of Way, 6. A copy of the Quantock Hills JAC Management Plan is available for inspection at the back of the hall, 7. The have been no controversial applications for planning consent during the year, 8. It is hoped the Parish Council in Holford is seen as doing its job. Agenda item 3. PCSO Marks said it is hoped that 'Farmwatch' will be working in this area soon. The Chairman closed the meeting at 7.42pm. ( 0 ')- ;Lo I 0. HOLFORD PARISH COUNCIL The ANNUAL MEETING of the PARISH COUNCIL will be held on MONDAY lOth MAY 2010 in the VILLAGE HALL at the conclusion of the Annual Parish Meeting. The public and press are cordially invited to attend. AGENDA Apologies for absence 1. Election of Chairman and signing of the Declaration of Acceptance of Office 2. Election of vice-Chairman 3. Appointment of planning committee 4. Appointment of one or two representatives to sit on the Village Hall Committee 5. Appointment of Steward of the Bowling Green 6. Appointment oflnternal Auditor. 7. Declarations of interest 8. Matters of interest from SCC 9. Matters of interest from WSDC 10. Public comments on agenda items only 11. Minutes of the meeting held on Monday 8th March 2010 12. Minutes of the short notice meetings held on Monday 19th April2010 13. Matters arising from these meetings and not included on the agenda 14. Chairman to Report IS. Planning -report on applications received since the last meeting 16. Finance: a] To authorise the following payments: Clerk salary March/April £262-50 expenses March/April Allianz Insurance plc premium £491-39 SALC - 2010-11 subscription £66-84 Holford &District Village Hall - hire £72-00 b] To ratify the following payments: A. Date -maintenance work £110-00 Quantock Home & Garden Maintenance £200-00 c] Concerning the 2009-2010 accounts: To receive a summary of the receipts and payments account To approve Section 1 of the Annual Return for the year ended 31/03/10 To approve Section 2 of the Annual Return= Annual Governance Statement 17. Highway & Rights ofWay Matters 18. Maintenance Matters- Bowling Green, Dog Pound, Bus Shelter 19. Correspondence received - and not dealt with elsewhere 20. Items to report 21. Open discussion - at the discretion of the Chairman P. Brimson· Clerk (741 413) HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY glh MARCH 2010 at 7.30pm. in the Holford & District Village Hall. PRESENT: Cty. Cllr. A Trollope-Bellew (from 8.15pm) Cllrs.T. Ayre, B. Bates, R. Holloway, A Salvidge, D. Salvidge, D. Tailing, C. Taylor Also present P. Brimson (Clerk),+ 4 members of the public. Cllr. Ayre took the Chair and welcomed those present. APOLOGIES: Dist. CUrs. C. Morgan & P. Tipney, PCSO S. Marks Minute 016/10 DECLARATIONS OF INTEREST No declarations were made. Minute 017/10 MATTERS OF INTEREST FROM SCC. Cty. CUr. Trollope-Bellew reported: 1. Road salting. 21% of the County's roads were salted during icy weather, this being above average. 2. Budget. A cut of approx. 6% in central funding is expected in each year for the next 3 years. The capital debt, which approximates to £1500 per household, has not yet decreased. 3. Roads. The new contract has been agreed with WS Atkins who were £5m cheaper (on £400m) than their nearest competitor. Although the aim is to save money, some new money will be put in. 4. Community budget. This has been abolished. Minute 018/10 MATTERS OF INTEREST FROM WSC No matters had been forwarded. Public comments on agenda items only. 1. Parking opposite Factory Wall. It was said the problem is created by cars being parked too close to the junction. Minute 019/10 MINU1ES 1. The minutes of the meeting held on Monday 11th January 2010 were taken as read having been circulated to Cllrs. and were accepted as a correct record upon a proposal by Cllr. D. Salvidge and seconded by Cllr. R. Holloway. 2. The minutes of the short notice meeting held on Mon. 15th February 2010 to consider a planning application following a site meeting at Glenside, were approved upon a proposal by Cllr. Taylor and seconded by Cllr. Bates. Minute 020/10 MATTERS ARISING and not covered elsewhere on the agenda. There were no such matters arising. Minute 021/10 CHAIRMAN TO REPORT Cllr. Ayre reported: 1. He had attended a meeting in Bridgwater with EDF to consider the Parish Lengthman Scheme + other requests for parish funding. 2. He had attended with the Clerk a meeting with the Chairman ofNether Stowey Parish Council and is expecting a further meeting to be called which will involve more local councillors. The subject for discussion will centre on the impact on the area of a project the size of the proposed new power station. 3. He had brought Stringston into the picture in respect of the increased road traffic resulting from the Hinkley Point 'C' station. He had raised the possibility of Stringston joining either Holford or Stogursey for Parish Council representation. 4. He had attended a recent meeting of the JAC, and quoted from a report which referred to the clearance of rhododendron from Vinnycombe, West Quantoxhead, as a means of trying to prevent the spread of sudden oak death. Cllr. A Salvidge explained the need to clear the rhododendron as a way of maintaining heather and bilberry as a prominent part of the moorland flora of the Quantocks. The disease is both air and water borne and attacks these moorland plants as well as oak trees. Minute 022/09 PLANNING Cllr. D. Salvidge reported on the application for a summerhouse at Glenside. Minute 023110 FINANCE 1. the following payments were authorised: Clerk salary Jan/Feb £262-50 proposed by Cllr. D. Tailing seconded by Cllr. D. Salvidge expenses Jan/Feb £24-45 proposed by Cllr. A Salvidge seconded by Cllr. D. Salvidge Minute 024/10 HIGHWAY and RIGHTS ofWAY MATTERS 1. Obstructive parking opposite Factory Wall. Cllr. Salvidge reported he had spoken to the owner of the vehicle parked nearest the junction but the problem has continued. It was agreed the Clerk should write to all residents at the northern end ofHolford Combe explaining the need for keeping easy access up through the village. 2. Overhanging hedges in Holford village. Cllr. Bates will contact Somerset Highways over this. 3. Advisory sign at east end ofBack Lane. This will be moved so it will be more easily seen. 4. 'Speedwatch' will be starting up again soon. 5. Bridge over Holford Glen. It was reported this needs sweeping to clear it of dead leaves. 6. Salt for local self use. CUrs. A Salvidge & Holloway will obtain some bags before the next winter. 1. Ditching around Corewell. This has resulted in some improvements but the problems are not all solved yet. Minute 025/10 HINKLEY POINT 'C' STATION- PROPOSED The Chairman outlined hopes that the Districts of West Somerset and Sedgemoor can coordinate ideas relating to the infrastructure needs of the area. Minute 026110 PROPOSED NEW CARPARK AT WOODLANDS LAY-BY The Chairman reported he had spoken to Nigel Gamsworthy (National Trust) who has sent out invitations to tender. Stone from a quarry at Tiverton will be used as local red sandstone is too costly. Minute 027/10 MAINTENANCE MATTERS including BOWLING GREEN Invitations to tender for immediate remedial work on the Dog Pound made necessary by the severe winter weather, will be sent to masons recommended by Councillors. Minute 028110 CORRESPONDENCE RECEIVED - and not dealt with elsewhere in the agenda. 1. Overhanging bough above road to Alfoxton. Clerk will contact LACS and reply to the informant. The Clerk passed reports and papers to the Chairman for circulation among Cllrs. Minute 029110 ITEMS TO REPORT 1. Area Panel Meeting. Cllr. Tailing reported that the police had given a talk on- the procedures they follow after major incidents. 2. A dead deer was reported to be lying near Glenstone Farm. LACS will be informed. Open Discussion at the discretion of the Chairman 1. It was stated that two coaches went up Front Lane recently, the drivers saying that the sign is advisory only. 2. Information re: sudden oak death. It was said an article in HN&V would be helpful and that Natural England would probably help. The Chairman closed the meeting at 9.00 pm. Next meeting MONDAY lOth MAY 2010 l0-5"-?SJID HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 lDU A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 19 APRIL 2010 by COMBE WOOD, HOLFORD COMBE, HOLFORD immediately following a site meeting at the same location at 2. OOpm. The public and press are cordially invited to attend. AGENDA 1. Planning application T/CA/180/GS- tree works at Combe Wood P. Brimson, Clerk Minutes of a short notice meeting ofthe Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on 19th April2010 following a site visit to Combe Wood, Holford. PRESENT: Cllrs. D. Salvidge, D. Talling, C. Taylor Cllr. Salvidge chaired the meeting. Planning application for consideration: T/CA/180/GS, tree works at Combe Wood, Holford. Following discussion it was agreed no objections would be raised to the proposals contained within the application. No other business was transacted and the Chairperson closed the meeting. I 0- s- - 2.D I 0 J HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 IDU ( A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 19 APRIL 2010 by All Saints Church, DODINGTON immediately following a site meeting at the same location at 2.45pm. The public and press are cordially invited to attend. AGENDA I. Planning application 3116/10/002: extension to provide lobby and lavatory on south side of the building P. Brimson, Clerk Minutes of a short notice meeting of the Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on 19th April 2010 following a site visit to All Saints Church, Dodington. PRESENT: Cllrs. D. Salvidge, D. Tailing, C. Taylor Cllr. Salvidge chaired the meeting. Planning application for consideration: 3116110/002 extension to provide lobby and lavatory on south side of the building. Following discussion it was agreed no objections would be raised to the proposals contained within the application. No other business was transacted and the Chairperson closed the meeting. r o s-- - 2 01 o. HOLFORD PARISH COUNCIL Summary Receipts and Payments Account for the Year Ended 31 March 2010 2008/09 2009/10 £ £ RECEIPTS 3500-00 Precept 3500-00 469-50 Grants- sec ------3965-50 TOTAL RECEIPTS 3500-00 PAYMENTS 3619-49 General administration insurance 459-06 salaries 1575-00 mise. exp. 1734-46 3768-52 138-25 VAT 45-00 3757-74 TOTAL PAYMENTS 3813-52 NOTES: 2. Bank balance at 31 March 2010: £2133 -16 2. The Parish Council owns the structures of the Dog Pound, and the Bus Shelter, and has responsibility for the Bowling Green. CASH ACCOUNT Balance brought forward 01-04-09 2446-68 Add total receipts 3500-00 5946-68 Less total payments 3813- 52 Balance carried forward 31 - 03 - 10 £2133-16 P. Brimson Responsible Financial Officer HOLFORD PARISH COUNCIL A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY gth MARCH 2010 at 7.30pm in the Holford & District Village Hall. The press and public are cordially invited to attend. AGENDA Apologies 1. Declarations of interest 2. Matters of interest from SCC 3. Matters of interest from WSC 4. Public comments on agenda items only 5. Minutes of a] the meeting held on 11th January 2010 -to receive b] short notice meeting on 15th February 2010 6. Matters arising from the minutes and not covered elsewhere on the agenda 7. Chairman to Report 8. Planning matters 9. Finance a] to authorise the following payments: Clerk salary Jan/Feb £262-50 expenses Jan/Feb 10. Highway & Rights of Way Matters: a] Obstructive parking opposite Factory Wall b] Overhanging hedges in Holford village 11. Hinkley Point 'C'. Infrastructure needs in West Somerset and Sedgemoor 12. Maintenance & Bowling Green Matters- to include: a] Dog Pound- effect of winter weather on stonework 13. Proposed new car park at Woodlands lay-by- update on progress 14. CorrespondenCe received and not dealt with elsewhere on the agenda 15. Items to Report 16. Open discussion- at the discretion of the Chairman. P. Brimson, Clerk (741 413) HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 11 JANUARY 2010 at 7.30pm. in the Holford & District Village Hall. PRESENT: Dist. Cllrs. C. Morgan & P. Tipney Cllrs.T. Ayre, B. Bates, R. Holloway, D. Salvidge, D. Talling, C. Taylor Also present P. Brimson (Clerk),+ 10 members of the public. Cllr. Ayre took the Chair and welcomed those present. APOLOGIES: Cty. Cllr. A. Trollope-Bellew, Cllr. A. Salvidge Minute 001/10 DECLARATIONS OF INTEREST No declarations were made. Minute 002/10 MATTERS OF INTEREST FROM SCC. Cty. Cllr. Trollope-Bellew submitted a report: 1. Road salting. Central government has taken over control of salt allocation and distribution . 2. Budget. Although there will be 0% increase in the county part of the council tax, the county does not control District Council, Police Authority, and Fire & Rescue Services budgets. 3. Hinkley Point 'C'. A project of this size will inevitably have both adverse and beneficial impacts. Minute 003/10 MATTERS OF INTEREST FROM WSC-Dist. Cllr. Morgan reported: 1. An additional public meeting to discuss nominated sites for new nuclear power stations has been arranged for 27 January 2010 6.00pm at the Victory Hall, Stogursey. 2. The deadline for submitting documents for EDF Parish Funding has been extended to 18 January. 3. Bad weather had disrupted the schedules for refuse collection in the District. Dist. Cllr. Tipney reported: 1. The Boundary Commission proposals which include proposals to reduce the number of District Councillors for the District allow for a very short time for responses. A meeting has been arranged for Wednesday 13 January in Stogursey at which views can be put forward. Public comments on agenda items only. 1. Re: Back Lane. It was stated that all the problems so far have originated from the A39 end of the lane and they arise because the warning sign is not visible to vehicle drivers. If the sign was to be relocated then the problems should disappear. 2. The existing warning sign refers to 'wide vehicles' & the meaning of 'wide' is not specified. 3. Back Lane could be made a 'one way only' thoroughfare. Minute 004/10 MINUTES 1. The minutes of the meeting held on Monday 9 November 2009 were taken as read having been circulated to Cllrs. and were accepted as a correct record upon a proposal by Cllr. D. Salvidge and seconded by Cllr. D. Talling after clarification to Min. 074/09. 2. The minutes of the short notice meeting held on 01 December 2009 to consider a planning application were approved upon a proposal by Cllr. Taylor and seconded by Cllr. Holloway 3. The minutes of the short notice meeting held on 14 December 2009 to consider a planning application were approved upon a proposal by Cllr. Salvidge and seconded by Cllr. Taylor. Minute 005/10 MATTERS ARISING and not covered elsewhere on the agenda. There were no matters arising. Minute 006/10 CHAIRMAN TO REPORT Cllr. Ayre reported on a training event he had attended with Cllrs. D. Salvidge, Taylor and Tailing at WSC. He also reported that the proposed meeting to discuss sudden oak death had been cancelled. Minute 007/09 PLANNING Cllr. D. Salvidge reported on the two planning applications considered by the Council since the last meeting: 1. T/CA/176/GS Works to trees at Glenside, Holford 2. 3/16/09/011 Change of use at Quantock House, Holford Minute 008/10 FINANCE 1. the following payments were authorised: Clerk salary · Nov/Dec £262-50 proposed by Cllr. D. Salvidge seconded by Cllr. Holloway expenses Nov/Dec £8-52 proposed by Cllr. Holloway seconded by Cllr. D. Salvidge 2. following discussion the budget for 2010-2011 was drawn up and it was agreed upon a proposal by Cllr. Bates and seconded by Cllr. Holloway that the precept would be £3700-00. Minute 009/10 HIGHWAY and RIGHTS of WAY MATIERS 1. Obstructive parking opposite Factory Wall. The Chairman gave a resume of the problem and quoted his own observation. The situation was said to have arisen because the occupants of one property often have three vehicles parked in the road Visitors are sometimes additionally responsible for the congestion, though the situation was said to have improved overall. It was agreed no ac;tion sholild be taken for the moment. 2. Back Lane and damage to property by wide vehicles. Residents with properties adjacent to Back Lane had been invited to make their views known to councillors an,d to attend this meeting. Following discussion Cllr. Tailing proposed asking Somerset Highways to move the warning sign to a location where it would be more easily Visible. This was agreed and Cllr. Bates undertook to arrange a site meeting with his colleagues on the Council and Somerset Highways to discuss moving the sign. 3. Ditching at Corewell and Dodington. Drainage ditches in these areas have been cleared. Minute 010/10 EDF AND P ARlSH FUNDING Invitations to the public to contribute suggestions for the use of money on schemes to benefit the community in lieu of any adverse effects arising from building work at Hinkley Point had been displayed , though no responses had been received. Cllrs. assembled a list of ideas which the Clerk would forward to EDF for consideration. Minute 011/10 PROPOSED NEW CAR PARK AT WOODLANDS LAY-BY The Chairman reported he had spoken to Nigel Garnsworthy (National Trust) who would be getting letters out to tender shortly. Minute 012/10 MAINTENANCE MATIERS including BOWLING GREEN Council agreed to put work on the Dog Pound and Bus Shelter in abeyance until it is known whether EDF funding will be available. Minute 013/10 TO CQNSIDER REINSTATING THE FLAGPOLE ON THE 'TRIANGLE' The flagpole had been erected as a Great War memorial and it was agreed to add the reinstatement project to the EDF Parish Funding list. Minute 014/10 CORRESPONDENCE RECEIVED -and not dealt with elsewhere in the agenda The Clerk passed reports and papers to the Chairman for circulation among CUrs. Minute 015/10 ITEMS TO REPORT 1. Area Panel Meeting on 24th Nov. 2009. Cllr. Tailing reported that the road traffic police had been present for the first time and that vandalism and road surfacing had been discussed. Open Discussion at the discretion of the Chairman 1. Re; EDF funding- by-pass. It was said the 'Plough Inn' and 'B & B's' would lose trade. 2. Re: Proposed new car park 'Friends of Quantock' may give financial support for trees at the site. 3. Re; EDF funding- 'Visitor Centre' at the Silk Mill. Would not be welcomed by some residents. The Chairman closed the meeting at 9.24pm. Next meeting MONDAY 8th MARCH 2010 )-.{Oi o. HOLFORD PARISH COUNCIL CHAIRMAN CLERK T. AYRE P.BRIMSON RIDGES HOLFORD BRIDGWATER TA5 1DU A meeting ofHOLFORD PARISH COUNCJL will take place on MONDAY 15 FEBRUARY 2010 by Glenside, Holford immediately following a site meeting at the same location at 3.00pm. The public and press are cordially invited to attend. AGENDA 1. Planning application 3/16/10/001- replacement of existing summerhouse Minutes of a short notice meeting of the Council called to consider a planning application HOLFORD PARISH COUNCIL Minutes of a meeting ofHOLFORD PARISH COUNCJL held on 15 February 2010 following a site visit to Glenside, Holford. PRESENT: Cllrs. D. Salvidge, D. Talling, C. Taylor Cllr. Salvidge chaired the meeting. Planning application for consideration: 3/16/10/001. Replacement of existing summerhouse, Glenside, Holfat:d. Following discussion it agreed no objections would be raised to the proposals contained within the application. "\ No other was transacted and the Chairperson closed the meeting. HOLFORD PARISH COUNCIL A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 11 JANUARY 2010 at 7.30pm in the Holford & District Village Hall. The press and public are cordially invited to attend. AGENDA Apologies 1. Declarations of interest 2. Matters of interest from SCC 3. Matters of interest from WSC 4. Public comments on agenda items only 5. Minutes of a] the meeting held on 09 November 2009 -to receive b] short notice meetings on 1st Dec. and 14th Dec. 2009 6. Matters arising and not covered elsewhere on the agenda 7. Chairman to Report 8. Planning matters 9. Finance a] to authorise the following payments: Clerk salary Nov/Dec £262-50 expenses Nov/Dec b] to draw up the budget for 2010 - 20 11 and agree the precept for the parish 10. Highway & Rights of Way Matters-including obstructive parking opposite Factory Wall and possible request for a Traffic Regulation order for Back lane. 11. EDF and Parish Funding 12. Maintenance & Bowling Green Matters -to include: a] Dog Pound and Bus Shelter- financing the work needing to be done 13. Proposed new car park at Woodlands lay-by -update on progress 14. To consider possible reinstatement of flagpole on the 'triangle' 15. Correspondence received and not dealt with elsewhere on the agenda 16. Items to Report- including dates of proposed PC meetings in 2010, namely 11Jan, 8 March, 10 May, 12 July, 13 Sept, 8 Nov. 17. Open discussion- at the discretion of the Chairman. P. Brimson, Clerk (741 413)