Foundational Training Guide

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FOUNDATIONAL DMRS TRAINING GUIDE Powered by DisasterAWARE™

Better solutions. Fewer disasters. Safer world. LAST UPDATED: 03/2018i

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AUTHORS

Michael Chatman, MS Disaster Management Specialist Response Lead Pacific Disaster Center

Cassie Stelow, MS Disaster Services Analyst Pacific Disaster Center

Sharon Mielbrecht Hazard Mitigation Specialist Pacific Disaster Center

Todd Bosse Disaster Management Information Specialist Exercise Lead Pacific Disaster Center

Revision History

Date of Version Key Changes Release

April 2018 6.3 - Original Document

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DMRS TRAINING COURSE DESCRIPTION

The DMRS training course provides participants with an overview of the Pacific Disaster Center’s (PDC) integrated decision support platform. DMRS has been designed specifically to meet the needs of the disaster management and humanitarian assistance community through enhanced decision support tools and functions.

Course 6 classroom contact hours Duration • Module 1: DMRS Foundation Duration: 4 Hours • Module 2: Administrative Functions Duration: 2 Hours

Course  Lecture  Discussion  Demonstration Delivery  Field Trip  Case Studies  Simulated Exercise Method  Group Activities

Personal Group Demonstration Learning Discussion Application Activity Check

To introduce the DMRS platform and teach the necessary skills for Course Goal practitioners to be able to integrate the application into their existing operations.

. Participants will achieve a working mastery of all software functions necessary for the typical user.

. Course Participants will be exposed to advanced functions, achieving the working knowledge necessary to incorporate Objectives the application into operations.

. Participants will become familiar with the types of geospatial and non-geospatial data and information available in the system.

Course Upon successful course completion participants will receive a Certificate Certificate.

Prerequisite . Basic Computer Skills . DisasterAWARETM User ID & Password

CONTENTS

Authors ...... iii DMRS Training Course Description ...... iv About DMRS ...... 1 DMRS Key Terms and Definitions ...... 3 Quick Reference Guide ...... 5 Map Tools and Features ...... 5 Navigation ...... 5 Draw & Annotate ...... 6 Map Tip ...... 6 Hazard Icons ...... 7 Non-Hazard Icons ...... 7 Hazard Severity ...... 7 Hazard Category ...... 7 Module 1: DMRS FOUNDATIONS ...... 9 Accessing DMRS ...... 10 To request a DMRS account: ...... 10 Modifying Your User Settings ...... 10 Managing Your Account ...... 12 Log Out of DMRS ...... 12 System Optimization ...... 12 Tips for Better Performance ...... 13 Let’s Get Started ...... 14 Application Interface ...... 14 Buttons, Palettes, and Panels ...... 14 DMRS Dashboard View ...... 17 Navigating the Map ...... 18 Navigate by Search and Geospatial Coordinates ...... 20 Exporting Maps ...... 22 Map Tips ...... 23 Accessing Up-To-Date Hazard Information ...... 24

Geocoded Products ...... 27 Search for Expired Hazards ...... 28 Hazard Alerts and Updates ...... 30 Exploring Data Layers ...... 31 Static vs. Dynamic Data ...... 32 Activating Layers ...... 32 Search for Layers ...... 33 Data Display ...... 34 Metadata ...... 36 Customize the Layers Palette ...... 36 Importing Layers ...... 37 Layer Filter Tool ...... 38 Time Series Animation ...... 40 Legend ...... 41 Creating Bookmarks ...... 42 Area Brief Executive Summary ...... 46 Identify Tool ...... 49 Create Drawings & Annotation ...... 55 Draw & Annotate ...... 56 Measure Distance & Area ...... 57 Erasing Figures ...... 58 Export Drawings ...... 59 Using DMRS Offline ...... 61 Download Hazards & Products ...... 61 Save Map Area for Offline ...... 62 Download Layers ...... 64 Accessing Help Documents & Links ...... 66 Links ...... 66 Activating the DisasterAWARE™ Alert Service ...... 67 Module 1 - Appendix A: Near Real-time Layers in DMRS ...... 70 Appendix B: Integrated Hazard Models ...... 71 ShakeMap ...... 71

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Tsunami Travel Time (TTT) ...... 72 The Arbiter of Storms (TAOS) ...... 73 Module 2: Administrative FunctionsFunctions ...... 75 Add Products to a Hazard ...... 75 Create and Populate a Product Folder ...... 77 Edit a Product ...... 78 Create a Hazard ...... 80 Edit a Hazard ...... 82

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ABOUT DMRS

Pacific Disaster Center (PDC) has developed an integrated platform for hazard situational awareness, decision support, and information exchange that forms the basis for customized early warning applications. Known as PDC’s Disaster All- hazards Warning, Analysis, and Risk Evaluation (DisasterAWARE™), this platform provides the foundation for customized iterations of the system. The Disaster Monitoring and Response System (DMRS) is one such special deployment. Disaster management professionals face significant information management challenges with regard to creating and sharing common operating pictures— essential for coordinating preparedness, response, and recovery efforts. Information is scattered across agencies and lacks risk context, specialized solutions are difficult and expensive to integrate, and security restrictions result in complex access rules. DMRS overcomes these and many other obstacles by incorporating international best-practice methodologies and technologies for data acquisition, Hazard modeling, risk and vulnerability assessment, mapping, visualization, and communications into one system. Additionally, the system’s interoperable base platform is adaptable to support secure environments. DMRS continually monitors information feeds from reliable meteorological and geological agencies around the world ensuring accurate, real-time reporting of Hazard events. Decision makers receive early warning alerts delivered via email or to their mobile devices by reliable, up-to-the-minute alert services. Subscribers to the DisasterAWARE™ Alert Service can elect to receive alerts according to hazard type, severity, and geographic region. Hazard data are put into context for

1 responders in an easy-to-use, but sophisticated geospatial information environment. Collaborating experts can instantly share analyses and situational reports through a simple process, supported (where appropriate) by a mobile application interface, thereby enriching the knowledge base for all stakeholders.

DMRS KEY TERMS AND DEFINITIONS

Automated Product: Pre-determined information bulletins or advisories issued by authoritative sources that trigger PDC Active Hazards; or products that are automatically generated by DMRS based on those bulletins or advisories.

Category: Every Hazard is assigned to one of four categories: Event, Exercise, Other, or Response.

Event: Indicates the Incident is an actual occurrence.

Exercise: Indicates the Incident is a simulation—not an actual occurrence—created to drill operating procedures.

Other: Indicates the need to place an icon on the map so information stored in the database can be associated with a geospatial reference.

Response: Indicates that agencies or organizations are actively responding to a disaster.

Alerts: Users who subscribe to DisasterAWARE™ Alerts through DMRS will receive alerts via email or SMS when the status of selected Hazard types reaches their selected severity level.

Users can also obtain mobile notifications via Disaster Alert, PDC’s multi-hazard monitoring application created for iOS and AndroidTM users.

Hazard: A Hazard is an occurrence or Incident that has been deemed potentially “hazardous to people, property, and assets” by disaster management professionals. Hazards may be automatically generated by the DMRS platform, or manually created by users.

Hazard Status: Every Hazard is assigned a Status that is either Active or Expired. Active Hazards show up by default listed in the Hazards Palette and on the map when the user opens DMRS. A Hazard is Active when the current date is between the Hazard’s start date and end date. Expired Hazards remain in the system, and may be searched for, viewed in the Hazard palette listing, and displayed on the map.

Incident: Hazard occurrences such as earthquakes or volcanic eruptions that are generated by information bulletins issued from authoritative sources (e.g., USGS). Incident data appear in DMRS as icons located at their points of origin, and can be turned on and off in the map viewer like all other data layers. Some Incidents attain a Severity status that will trigger an Active Hazard.

Palettes & Panels: Application windows within DMRS that are specific to various functions and facilitate user interaction such as viewing and managing Hazards and Products, accessing data layers, or using navigation or drawing tools.

Product: Hazard-related information such as advisories, bulletins, maps, or graphics that may be automatically or manually posted to a listed Hazard via the Hazards palette interface.

Severity: The system assigns and dynamically updates the Severity status (Information, Advisory, Watch, Warning, and Termination) of each Active Hazard based on the information bulletins received from issuing agencies. The Severity status governs automated processes such as Hazard creation, expiration and notification. Severity thresholds vary by hazard type and are either configurable based on business rules or dictated by internationally recognized standards.

QUICK REFERENCE GUIDE

MAP TOOLS AND FEATURES Button Feature Name Drawing

Hazards

Map

Layers

Offline

Bookmarks User

Area Brief Help

Identify

NAVIGATION Button Feature Name Pan Mode Zoom In Zoom Mode Zoom Out

Default Extent Undo Position Change Street View Redo Position Change

DRAW & ANNOTATE

Drawing Functions Image

Annotate Line

Circle Polygon

Free Line

Rectangle

Free Polygon

Eraser Placemark

MAP TIP

Button Function Default Layers

Hazard Products Area Brief

Hazard Information Edit Hazard

HAZARD ICONS

Avalanche High Surf Tornado

Tropical Biomedical High Wind Cyclone

Drought Landslide Tsunami

Volcanic Earthquake Man-made Eruption

Extreme Marine Wildfire Temperature

Winter Flood Storm Storm

NON-HAZARD ICONS

Equipment Incident Unit

HAZARD SEVERITY

Termination Advisory Warning

Information Watch

HAZARD CATEGORY

Event Response

Exercise Other

Module 1: DMRS Foundations

MODULE 1: DMRS FOUNDATIONS

ACCESSING DMRS

Access to some DMRS applications is restricted to disaster management and humanitarian assistance practitioners in order to ensure priority and uninterrupted access to critical information and protected content during times of emergency and disaster. DMRS is used operationally in national and regional disaster management centers around the world.

To request a DMRS account:

. Prospective users can request access by sending an email to [email protected].

. Upon approval, which can take up to 24 hours, LOGIN credentials will be emailed to the applicant(s).

. If you have a user name but can’t remember your password, click on Forgot Password? and enter your user name to receive a temporary password.

. LOGIN to the system.

. Go to www.dmrs.ahacentre.org.

MODIFYING YOUR USER SETTINGS

There are a number of options that enable you to customize your interaction with the DMRS application. For example, you can change the language, adjust the application display, change the default map extent to a view of your choosing, and set your time zone preferences on the world clock display.

. Click on the User button at the bottom of the tool bar. o By default, the User palette opens to the Info panel.

The User palette gives you a number of customization options. Some of these will be covered later in the training, but for now, explore the Language options available in DMRS.

. Default Bookmark: Change the default (Home) map extent by designating one of your bookmarks as the default view.

. Save Hazard Filter: If checked, the last Hazard search performed will be repopulated when the Hazard palette is reopened.

You can also customize the world clock display at the top of the map by selecting preferred Time Zones. You may select up to five preferred Time Zones to appear in the world clock display.

To modify a Time Zone:

. Click on the Time Zones button in the User Menu.

. Select the Time Zone you would like to modify.

o Choose a Name. . By default, the Name is the selected City. (Note: The Name will show up in the world clock display above the time.)

o Choose a Location (Country/City).

The order of the time zones in the world clock display may be rearranged in the User settings. Click on the icon at the left of the time zone title, and drag the time zone into the desired place in the list.

Tip: You can also access the Time Zone settings by clicking on the world clock display.

To delete a Time Zone:

. Select a time zone from the list, and click .

Tip: If you have less than five Time Zones selected, you will have the option to Add Time Zones.

MANAGING YOUR ACCOUNT

You can also change your password and update your account information and notification settings through the User palette.

. Change Password: Click here to update your password.

. Account tab: Click here to update your user account information: o Name o Email Address o Organization o Phone Number o Title

LOG OUT OF DMRS

To end your DMRS session, click on the button in the User palette.

SYSTEM OPTIMIZATION

For effective use of DMRS: . A broadband Internet connection (4Mb/sec or faster*) suitable for fast downloads and other data-intensive needs is recommended. (Note: The Animated Layers in DMRS may require additional bandwidth to animate; up to 15MB of data may be consumed to display each of these layers.) . The system is optimized for a minimum resolution of 1024 x 768 pixels (1920 x 1200 is best), and requires the use of JavaScript for dynamic content and navigational capability. . PDC uses cookies for session management. . Microsoft Internet Explorer 10+, Chrome 51+, Safari 9+, and Firefox 47+ are supported. . List *.pdc.org as a trusted site to allow pop-up windows.

TIPS FOR BETTER PERFORMANCE

1. If you experience an issue with the application freezing and/or not performing as expected, please conduct the following steps: . Refresh your browser. . If the problem persists, clear your browser’s cache, then close and reopen your browser and begin a new DMRS session. . If the issue remains, please email a detailed description of the issue to [email protected].

2. Freezing of the application can occur due to: . Outdated browsers . A poor or slow internet connection

3. If your base map is displaying a camera icon , this indicates that you have zoomed in beyond the viewable scale threshold of the base map image. To correct this, zoom out until the base map image becomes visible, or try selecting a different base map image.

4. Some browsers support the automatic copying of Hazard links and Bookmark URLs to your clipboard, while some will require manual copying of the link from the dialog box with the message “Copy and paste this URL.”

LET’S GET STARTED

APPLICATION INTERFACE

The Home extent is displayed every time you log in to DMRS or reload the application.

The image above depicts the Home extent. The tool bar is located along the left side of the application window. Map navigation tools are located in the upper right corner of the window. Palettes offering different functionality appear from the left side of the map, and change according to the tool or feature selected. A semi- transparent PDC logo is fixed to the bottom left-hand corner of the application, and there is no action associated with this icon.

Tip: You can change the default Home extent by defining a Bookmark (discussed later in the training). PDC’s Active Hazards layer is automatically displayed.

BUTTONS, PALETTES, AND PANELS

Along the toolbar, buttons are grouped based on whether they open interactive palettes, activate tools that enable you to interact with the map display in different ways, or allow you to make changes to your user preferences and add personal links.

Hazards Area Brief Offline

Layers Identify User

Bookmarks Drawing Help

Buttons can appear in three modes. Unselected buttons will appear gray, and buttons turn blue when they are selected. Hovering the mouse cursor over a tool button will turn it white and display a Tool Tip so that functions can be easily identified.

Each of these functions and features will be further explained throughout the training.

Selecting a button will open a palette. Palettes are application windows within DMRS that are specific to various functions and facilitate user interaction. Although each palette may provide different functionality, there are similarities in the way you interact with palettes.

. Title Bar: The title bar contains the Title for the current set of information found within the palette and buttons to close the palette, or go back to a previous panel within the palette.

. Panel Menu: Within each palette are panels that allow you to navigate through a set of related information. The Panel Menu (located below the Title Bar) provides a display of available panels.

Tip: As you explore panels within a palette, the Title and Panel Menu buttons may change to reflect more detailed information (e.g., individual layers and Hazards) and available actions.

. Settings: When palette- or panel-specific options are available, the Settings

button will appear below the Title Bar/Panel Menu. Layer visibility and options may also be accessed by clicking on the Settings button.

. Action Menu: The Action Menu button provides access to feature- specific actions, such as adding or editing Products, creating Hazards or bookmarks, and exporting KMLs.

Palettes open from the left side of the application interface, with the exception of the Legend palette, which opens from the right side. This allows you to have both the Legend palette and an additional palette open while interacting with DMRS.

. The width of each palette can be adjusted by clicking on and dragging the edge of the palette to resize. (Note: Palettes have a minimal width and cannot be resized smaller than that width. Also, palettes cannot overlap, and there will always be a slight gap between two open palettes.)

. To close an open palette, click on the button located in the title bar of the palette.

Tip: You can easily switch between palettes by clicking on the buttons in the side toolbar. Clicking on the button for the palette currently open will close the palette.

DMRS DASHBOARD VIEW

The DMRS Dashboard View presents users with a limited number of palettes, streamlining access to the most frequently used features for disaster response and recovery activities.

Hazards Identify User

Layers Drawing Help

Map

To enable Dashboard View:

• Open the User palette.

• Use the Dashboard View button to switch between the Dashboard and default layouts.

NAVIGATING THE MAP

Navigation within the map viewer can be accomplished in several ways. Map navigation tools are available at all times, located in the upper right of the application window.

. Use the mouse wheel to zoom in and out within the map viewer.

. Use the or button to Zoom In/Out by one increment.

Tip: You can also zoom to an area of interest by double clicking on the map. After double-clicking, the map will zoom in by one increment and automatically recenter.

The Overview Map, located at the bottom right of the application, maintains the general location of the center of your map, even as you zoom in. Overview Map also offers another navigation option via Street View (discussed later in this section).

The Overview Map can be resized:

• Expand the Overview Map by clicking on the button in the top-left corner of the map frame; to reduce the size of

the map, click on the button.

• To close the Overview Map, click on the button in the top-right corner of the map frame.

. Default Extent/Undo Position Change/Redo Position Change buttons allow you to move forward or backward to previously viewed map extents; or click on the Default Extent button (located at the top) to return to the default extent of the map viewer.

. Pan Mode: Use the Pan Mode button to adjust the map extent. Double- click on the map to recenter the map on a chosen location; or click and hold down the left mouse button while dragging the map to a new extent. This is known as the click-drag-release technique.

. Zoom Mode: Use the click-drag-release technique to draw a rectangle around an area of interest. The smaller the rectangle, the greater the zoom. The selected area on the map will appear semi-transparent with a white border around it. Upon releasing the mouse, the map will zoom to and re-center on the area selected.

Tip: Opening certain palettes will cause a third button to appear below the Pan Mode and Zoom Mode buttons. This button allows for easy access to palette-specific functions, such as the Drawing tools (discussed later in training).

. Street View: Click on the Street View icon and drag it to a location of interest on the map. While hovering over the map, areas where Street View is available will be highlighted in blue.

o The Street View Icon will turn green when hovering over a valid Street View location. . Note: You may have to zoom in to find valid Street View locations.

o Street View will appear in the Overview Map, and navigation is done via directional controls available in the Overview Map.

. Click the button in the Overview Map to view Street View in the main map viewer (full screen).

. Click the button to close Street View.

NAVIGATE BY SEARCH AND GEOSPATIAL COORDINATES

Click on the Map button to open the Map palette. The Map palette offers additional navigation options.

Click on the Places button in the Map Palette Menu to search for and center the map on a specified location.

. As you type a place name, suggested locations will populate the Places list.

. Click on a suggested location or finish typing the location and press the ENTER key on your keyboard to recenter the map to that location.

Click on the Coordinates button to navigate using geospatial coordinates.

. Both Latitude/Longitude and the Military Grid Reference System (MGRS) are available in the system. By default, the MGRS and Latitude/Longitude coordinates displayed when switching to this panel reflect the center of the map extent.

. To display the MGRS grid on the map, use the Layer Enabled bar to turn the MGRS grid on and off.

Enter Latitude/Longitude or MGRS coordinates to center the map on a chosen point.

. Click to navigate to the chosen point.

Try It: Map Navigation

Use the Search Tool to locate the following:

 The address of your work facility  Bangkok, Thailand  1305 North Holopono Street, Kihei, Hawaii 96753

Use Lat/Long and MGRS:

 Type 51PTS8247714816 into the MGRS search tool, then hit the ENTER key. What major city in Asia is located at these coordinates?

 What are the MGRS and Lat/Long coordinates of the following location: (instructor to provide)

MGRS: ______

Lat: ______/ Long: ______

Use Map Navigation Tools:

 Practice using map navigation tools to zoom in to Phnom Penh, Cambodia. Then use the Home button to return to the default extent.

EXPORTING MAPS

Exporting maps allows you to share information from the map display. Exporting a KML or GPX allows user to export information, save information, and open in in different applications.

To Export a map:

. Click on the Action Menu button in the bottom right of the Map palette. o Export a KML/GPX: . Choose a Title . Click Save

MAP TIPS

Map Tips provide basic information about Active Hazards, Incidents, and other visible data layers, and offer links to additional information and analyses.

. Hover over any Active Hazard or Incident icon in the map to view a Map Tip. The Map Tip provides basic information on the Hazard, including Name, Type Severity, Date Reported, and last Update. o The number at the top of the Hazard icon refers to the number of Products associated with the Hazard.

. Click on the Map Tip to view additional information and access buttons offering quick links to various functions. (Note: These functions will be discussed in detail in later sections.)

. To close a Map Tip, click on the button in the top-right corner of the Map Tip.

Tip: You may have any number of Map Tips open at a time, but only one expanded Map Tip. Selecting between open Map Tips will cause the Map Tips to switch between the standard and expanded views.

ACCESSING UP-TO-DATE HAZARD INFORMATION

Click on the Hazards button to open the Hazards palette.

The Hazards palette displays all Hazards that are currently active within DMRS. Every Hazard has at least one information Product associated with it. Many Hazards have multiple Products such as official bulletins and advisories, custom map products, documents, photos, or links to external websites. Products can be automatically or manually added to a Hazard. As new information about a particular Hazard becomes available and new Products are added to the system, the Hazard is updated. By default, the most recently updated Hazard will appear at the top of the Hazards palette.

The following important information about each Hazard is available at a glance:

. Hazard name

. Hazard type (e.g., earthquake, flood, tropical cyclone)

. Severity (e.g., Information, Watch, Warning)

. Time since the Hazard was first reported

. Time since the Hazard was last updated

. Hazard location o Click on the geospatial coordinates to zoom to the Hazard location on the map.

The list of Hazards automatically refreshes every five minutes.

. To manually refresh the Hazard list, click on the

button at the bottom of the Hazard palette to open the Action Menu, and click on Refresh Hazards.

Hazards can be sorted in the Hazards list by Name, Type, Severity, Start Date, and Update Date by clicking on the Settings button in the Hazards palette title bar.

Click on the Hazard name to access information and Products associated with the Hazard.

. Products (will be discussed further later in this section) . Info o Hazard Link: Click on Select to obtain a URL that can be shared with other DMRS users. The URL will open DMRS, focus on the selected Hazard, and show the Hazard Product listing . Layers o Each Hazard has a pre- determined set of Default Layers. Click on the check box to the left of the layer name to activate a layer. . Area Brief o Area Brief will be discussed in a later section of this training guide. . Discussion: o DMRS users are able to interact using the Discussion communication tool available for specific Hazards. A new discussion is created when the first user accesses the discussion panel for the Hazard; messages are deleted once the last user leaves the discussion.

. Click on the button at the top of the Discussion panel to view a list of users currently active in the Discussion, as well as last updates and number of messages.

Products may be organized into folders (e.g., Situation Reports, Advisories, Damage and Needs Assessments, etc.). Navigate through folders and click on individual Products to view them.

. By default, Products appear in List view. Click on the Settings button to switch between alternate views. o Tree: Products can be navigated by expanding and collapsing folders. o List: Products are automatically separated alphabetically or by date, and can be viewed as thumbnails. The option to view all Products outside of their folders (or “flatten”) is also available in List view. o Preview: Products can be previewed as thumbnails in a slideshow format.

. The option to change the visibility of Hidden and Geocoded Products can also be accessed by clicking on the Settings button.

Explore some of the Products for a Hazard by following the instructions below:

. Click on the Products button in the title bar of a Hazard palette to view the list of Products or folders containing Products.

. Click on several folders to view contents.

The following options are also available via the Settings button:

• Products can be filtered by Time Period (24 Hrs, 48 Hrs, and All). By default, All Products are shown in a Hazard’s Product list.

• Products can be sorted in by Name, Creation Date, and Update Date.

GEOCODED PRODUCTS

Some Hazards may include Geocoded Products. These are Products that include user-defined coordinates (selected when a Product is added to the Hazard), allowing you to visualize their corresponding geographic location on the map.

Geocoded Products must be enabled to view the Products on the map.

• Select a Hazard, and click on the Products button to view the Products associated with that Hazard.

• Click on the Settings button to enable/disable Geocoded Products.

• When Products appear in List View, Geocoded Products will include their location as a hyperlink. Click on the location hyperlink to recenter the map on the Geocoded Product.

SEARCH FOR EXPIRED HAZARDS

By default, the Hazards palette displays all active Hazards. You can use the Filter function to search for historical or expired Hazards. Search results will display in the Hazard listing and on the map.

• Click on the Hazards palette to view all active Hazards.

• Click on the Settings button to access the Hazard Filter function, and enter information into the form (see image below).

o To apply the Hazard Filter, click the button at the top of the Hazards palette.

• The Hazard list will update based on the information entered into the form.

Activity: Hazards & Products

 Use the Hazard Filter function to search for an expired Hazard.

 View the results to answer the following questions: o When was the hazard reported? o What are its coordinates? ______o How many Products are available for the Hazard? ______

 Clear the Hazard Filter.

HAZARD ALERTS AND UPDATES

When a new Hazard is created, or an existing Hazard is updated, a Hazard Alert will appear in the top right corner of the map. Hazard Alerts will also appear when loading DMRS, and show Hazards created or updated within the hour.

• When the Hazard Alert appears, click on the down arrow to open a panel with more information on the recently created or updated Hazards.

Hazard Alerts contain the following information:

• Name of the Hazard • Hazard type • Severity of the Hazard • Time since the Hazard was created or updated (within the hour)

Clicking on the button for a specific Hazard will open the Hazard’s Info Pane.

EXPLORING DATA LAYERS

Interact with hundreds of data layers through the Layers palette. Click on the Layer button to open the Layers palette.

The palette Menu contains the following panels.

. Tree o By default, Tree View is active when opening the Layers palette, and data layers are organized into themes. . Search o The Search panel will organize data layers into a list format. In this format, you have the option to search for layers of interest (discussed further later in this section). . Backgrounds o Base map layers . Edit o The Edit panel allows you to customize the Layers palette (discussed later in this section of the training guide).

Note: While in list format, color bars to the left of a layer name indicate the root folder where the layer can be found in Tree View.

STATIC VS. DYNAMIC DATA

Some data layers are static. That is, they do not change unless they are manually updated, or removed from the system. PDC routinely updates static data layers. Refer to the metadata (discussed in a later section) to determine when a layer was last updated. Examples of static layers include:

. Population density . Infrastructure (roads, airports, seaports) . Historical hazard locations Other data are dynamic. Layers or attribute data are automatically updated in near real-time as new information becomes available from an official information provider. Examples of dynamic data include:

. PDC Active Hazards: This layer is based on the real-time information bulletins/warning messages received from issuing agencies and depicts hazard events that are considered potentially harmful to people, property, or assets. . Hazards and Events (e.g. current and historical hazards) . Observations and Forecasts (e.g. rainfall accumulations, weather level gauges, sea surface temperature) Refer to Appendix A for a list of near real-time data layers supporting preparedness and response. For detailed information about dynamic Hazard models (ShakeMap, Tsunami Travel Time, TAOS) integrated into DMRS, see Appendix B.

ACTIVATING LAYERS

The Layers palette allows users to choose which geospatial information is visualized on the map.

To turn on or show a layer:

• Click on the check box to the left of a layer name • A check mark next to a layer name indicates that the layer is currently visible.

To turn off or hide a layer:

• Click on the box containing a check mark located to the left of a layer name.

SEARCH FOR LAYERS

Enter key words in the Search tool at the top of the Search panel in the Layers palette to quickly search for layers of interest.

• Open the Layers palette and click on Search to access the Search panel.

• The Search tool will retrieve all layers with the specified key words in the layer names or descriptions.

The Search panel organizes data layers into a list format. In list format, you have the option to sort data layers alphabetically, or list layers by those that are currently visible in the map frame by clicking on the Settings button.

Tip: Emergency managers typically use a combination of global (e.g., airports and seaports) and regional-level (e.g., EOC locations) data to inform decision making. Much of the data in DMRS has global coverage. More detailed regional data is added to the system depending on availability. Coordinate with your PDC representative to inquire about adding data sets.

Try It: Data Exploration

Try a keyword search by entering the word ‘hospital’ and view all layers with this word in the titles or layer descriptions.

Next, enter ‘Peru’ to see all the layers with titles or layer descriptions containing ‘Peru.’

DATA DISPLAY

A number of data-display options are available to enhance or simplify the visualization of data layers.

• Click on a layer’s More Information button to access detailed information about that layer. o Show Layer: This layer option offers another way to turn layers on and off. o Zoom to Initial Extent: The map will zoom in or to the scale where the layer can be seen. o Transparency of data layers can be adjusted to enhance the display of multiple layers.

Try It: Data Exploration

 Turn on the Population Density layer, or any layer of choice.

 Click on the More Information button to access layer options.

 Using the layer options, adjust the Transparency level with the slider bar.

. Cluster View: Data layers that display numerous points can be viewed in two ways:

o As individual data points, or

o Aggregated into clusters of data points. (Note: Only select data layers have the option to display using clusters.)

Tip: The Identify (ID) Tool is disabled by design when Cluster View is enabled.

Try It: Data Exploration: Cluster View

 Use Cluster View to change the way a data layer with numerous points is displayed. Go to Historical Hazards and turn on the Historical Tsunami Events layer.

 Click on the layer’s More Information button.

 Enable Cluster View.

 Notice how multiple data points now appear in clusters on the map.

 Zoom in or out and notice the changes to how the data are displayed.

METADATA

Metadata, or information about each data layer (such as description, abstract, processing history, and source), is accessible by clicking on the More Information button to the right of the layer name.

To view the Metadata for a layer of interest:

• Click on a layer’s to More Information button to access the layer’s Info panel.

• Click on the View Full Metadata button. The full metadata record will open in a new browser tab.

CUSTOMIZE THE LAYERS PALETTE

The Edit panel allows you to customize the Layers palette by selecting what folders and layers will be visible in the list, as well as importing layers from external map services.

To hide layers:

. Click on the Edit button to open the Edit panel.

. Click on the button to the left of the layer or folder name that you would like to hide. Click the button again to make it visible.

. Click on the Tree button to return to the layer listing. The hidden layers will not appear listed in the Layers palette.

Tip: Modification of the Layers palette is saved as a user preference; therefore, changes carry over from session to session. If you are unable to find a layer listed in the Layers palette, click on the Edit button to check if the visibility has been switched off.

IMPORTING LAYERS

The Layers palette may be further customized by importing custom layers from external map services. Once imported, these layers will appear listed under the KML & External Layers folder in the Layers palette.

To import layers, click on the Edit button to access the Edit panel, then click on the Add Layer button to open the Add Layer panel.

By default, the Add Layer panel opens to the Catalog, a listing of available layers from PDC’s map service. Other options for importing layers include:

. File: Upload KML and GPX files. . URL: Add layers via ArcGIS/WMS service URL

To add a layer using File:

. Click on the File button.

. Click on ‘Please choose the file’ to locate the KML/GPX file on your computer. Select the file to be imported. The import will begin automatically.

To add a layer using URL:

. Click on the URL button.

. Copy the map service URL and paste into the URL field.

. Click on the Import button to start importing the layer.

LAYER FILTER TOOL

Some data layers within DMRS contain hundreds of features. With the Layer Filter Tool, you can specify which features within a layer will be displayed on the map. For example, you can choose to display only active earthquakes with magnitudes above 5.0, or earthquakes that occurred within a specified timeframe.

Layers that may be filtered include:

. Earthquake Locations and Magnitude (see examples below) . Tropical Cyclone Positions & Segments . Forecast Uncertainty (3 and 5 Day) . Potential Wildfire Locations . HealthMap Incidents

To access the Layer Filter Tool:

. Click on the layer’s More Information

button to access the Features panel.

o The Features panel provides information on all features contained in a visible layer.

. Click on the Settings button to access the Layer Filter Tool.

. Apply the desired filters.

. Click .

Filtered features will appear on the map (see example below). All visible features contained in the layer will remain listed in the Features panel.

To restore all features associated with the layer to the map:

. Click on the Settings button to access the Layer Filter Tool.

. Clear filters.

. Click .

TIME SERIES ANIMATION

The Time Series Animation feature allows you to visualize layers over time in a “movie-like” format.

Animated layers are listed in the Layers palette with a button to the left of the layer name.

Examples of layers which include this feature are:

• Rainfall Accumulation (3 Hour, 1 Day) • Sea Surface Temperature • Global Clouds • Earthquake Locations and Magnitude • Historical Earthquakes

• By default, the animation speed is set to play at 2x and can be adjusted to a slower speed (1x or 0.5x) or faster (4x). • To move the current time period displayed forward or back, click on the blue bar and drag to the desired time in the animation timeline.

Some layers (e.g., Historical Earthquakes) include additional options in their animation bars: • Unlock start point (default): Specify the frame length, to view only features within that time span. Pressing play progresses the start and end points

along the animation bar, maintaining the specified timespan; e.g. specify a year interval to view only earthquakes within that time period. • Lock start point: Keeps the start point at a user-specified location while the end point progresses; e.g. set and lock the start point to 1950 to view only earthquakes that occurred from that date forward.

Tip: Users can choose to view all layers chronologically, in animated sequence, as well as select specific time periods for comparison. This enhances the decision-making process by depicting how conditions change over time, rather than providing a static view of a single point in time.

LEGEND

Access a legend of visible data layers by clicking the Legend button in the top right corner of the application. The Legend displays the symbols and colors used to depict information for active layers in the map.

Tip: The Legend palette is the only palette that slides in from the right side of the application. You may have the Legend palette and another palette visible at the same time. When two palettes are open at the same time, resizing the width of one may automatically cause the other to resize as well.

CREATING BOOKMARKS

The Bookmarks tool offers a convenient way to save and share combinations of layers and map extents. Bookmarks are unique to each user. You can create a Bookmark and designate it as the Default Bookmark.

Try It: Create a Bookmark

In this activity, you will create a Default Bookmark. Begin by navigating to an area of interest and turning on selected data layers.

 Select the Bookmark function from the side toolbar.  Click on the Action Menu button in the bottom right corner of the Bookmark palette.

 Click Add Bookmark to begin.

 Name the Bookmark.

 Choose Bookmark type. o Selecting Extent and Layers will save both your current map extent and active layers. Selecting Extent will save only your current map extent, and Layers will save only the layers that are currently visible.  Toggle on the Default Bookmark button to make this Bookmark the default view when logging in to the system. The Default Bookmark will appear in the Bookmark list with a blue bar next to it.

 Click Create . The newly created Bookmark will now appear in the Bookmarks list.

Bookmarks can be shared by copying and pasting the Bookmark URL into a document or email.

. Click on the More Information button to open the Bookmark Info pane for the Bookmark that you’d like to share.

. Click on Select to highlight the URL, then Copy (using Ctrl + C) and Paste (using Ctrl + V) into a document or email; or post as a URL Product.

Tip: You can add a Bookmark as a Product for a specific Hazard if you have Administrative privileges (described later).

Bookmarks can also be shared by enabling the Save to File option when creating a new Bookmark.

. The Bookmark will be saved on your computer with the file extension (.json).

. To open the Bookmark file in DMRS, click on the Action Menu button at the bottom of the Bookmarks palette, and click on Import File Bookmark to open the Import File Bookmark panel.

. Click on Please choose the file to locate a Bookmark (Note: The file extension must be .json). Once the file has been selected, the Bookmark will be imported and appear in your Bookmarks.

The Search function can be used to find Bookmarks containing a specific keyword. This is useful if you have a large number of bookmarks. (Note: There is no limit to the number of bookmarks that can be created.)

The Sort function can be used to list your bookmarks alphabetically or by the date they were created.

• Click on the Settings button in the Bookmarks palette.

For each Bookmark, a Summary is available and provides additional information on the map extent and layers activated when the Bookmark was created.

. Click on the More Information button to access the Bookmark Summary for a specific Bookmark.

While accessing More Information for a specific Bookmark, additional actions are available.

. Click on the Action Menu button to activate or delete the Bookmark, or save the Bookmark to file.

AREA BRIEF EXECUTIVE SUMMARY

Use Area Brief to quickly generate an executive-level summary report as a PDF for a selected Hazard or area of interest.

Area Brief provides situational awareness of current hazards; a regional overview including population estimates, locations of infrastructure, meteorological observations, terrain features, land cover, and land use information; risk and vulnerability information; and a summary or historical hazards based on the Hazard or area selected.

There are three ways to generate an Area Brief:

. Click on the Area Brief button within the Map Tip of a Hazard of interest. o Directly access an Area Brief generated in the Hazard’s palette.

. Click on the Area Brief button in a Hazard’s panel menu. o Click on an active Hazard in the Hazards palette to access the Area Brief panel.

o An Area Brief will generate within the Hazard’s palette.

. Click on the Area Brief button in the side toolbar. o Create Report from Current Extent uses the center of the current map extent to generate an Area Brief.

o Use Enable Area Selection to define your own region of interest. When the Area Brief palette is open, two additional selection tools are available to define an area of interest. Rectangle and Circle selection tools will appear under the navigation tools, located in the upper right corner of the map viewer. . Click and hold the selection tool to switch between the Rectangle and Circle selection tools. . Select a geographic area or Hazard by using the click-drag- release technique.

Tip: The maximum area that may be selected is an extent or radius of three degrees.

Click on a report to view the Area Brief for your selected area. The Area Brief will appear within the palette and may include the following sections.

. Situational Awareness . Regional Overview . Risk & Vulnerability . Biomedical/Health . Historical Hazards

Click the arrow to view individual sections of the Area Brief.

The Area Brief can be viewed in its entirety in a web browser, or downloaded as a PDF. . Click on the Open Report in New Window button to save or share your Area Brief as a PDF.

Tip: The Situational Awareness section will be included in an Area Brief only when the selection includes an Active Hazard. Also, keep in mind that large areas or sections with a lot of data may take a minute or so to load due to the quantity of information selected.

You can generate multiple Area Briefs, all of which will be listed in the Area Brief palette for the duration of your session.

. To remove an Area Brief listed in the Area Brief palette, click on the check box to the left of the report name.

o Click on the Action Menu button to remove.

IDENTIFY TOOL

To obtain more information about Active Hazards, Incidents, and other visible data layers, use the Identify tool.

. Click on the Identify button in the side toolbar. o Create Summary with Current Extent uses the center of the map extent to generate an Identify Summary.

o Use Enable Area Selection to define your own region of interest.

Tip: Opening the Identify palette will cause a third button to appear below the Pan Mode and Zoom Mode navigation tools. By default, the button will be the Rectangle Tool. To easily switch between tools, click and hold the button until the Circle Tool appears. Closing the Identify palette will cause the additional button to disappear.

The Identify palette will display attributes for selected feature(s). Each time you use the Identify tool, a new summary will appear listed in the Identify palette.

. Click on an Identify Summary for an overview of each layer name and the total number of features included in the summary. o Attribute information for selected data points can be viewed in a table associated with each layer.

The Zoom To button within the Identify Summary gives you the option to quickly zoom to the selected feature.

Tip: Remember that you can resize the Identify palette for optimal viewing.

Results of the Identify can be exported as a CSV file.

. Select the layers you would like to export.

. Click on the Action Menu button at the bottom of the Identify Summary panel.

. Click on Export Selected To CSV. The file will automatically start downloading to your computer.

Try It: Identify Tool

 Locate and activate the Identify Tool on the tool bar along the left side of the application.

 The Rectangle Tool will appear below the navigation tools. Select and use the click- drag-release technique to draw a rectangle around any Active Hazard or Incident icon in the map frame. (Note: Multiple features can be selected at one time.)

 View results in the Identify Summary. Resize the Identify palette or scroll as necessary.

 Use the Identify Tool on another icon or data point. View the Identify Summary.

 Close the Identify palette.

Note: Remember that the Identify Tool is disabled by design when Cluster View is enabled.

Putting it all Together

 Use the navigation tools to zoom to one or more PDC Active Hazards in a country or area of your choice.

 Locate and activate the Identify Tool.

 Use the click-drag-release technique to draw a rectangle around an Active Hazard in the map frame.

 View results to answer the following questions. Resize the Identify palette or scroll as necessary. o What is the Hazard Type and Severity? ______o When was the Hazard first reported? Updated? ______o What additional information is available in the Quick Facts link? ______

 Close the Identify palette.

Now we’ll explore historical hazards for a country of your choice.

 Open the Layers palette and click on the Search button in the Panel Menu, and type in ‘Historical Earthquakes’. Using the More Info button, find the layer that has a description that says “Historical earthquake locations around the world,” and turn on the layer. If you have not already done so, navigate to a country of interest that has a history of earthquake activity.

 Using the information associated with the historical earthquakes layer, develop an abbreviated hazard profile for the country you chose. (Do earthquakes frequently occur there? If so, where and what magnitude? What was the largest or most recent earthquake and what was its location? Were there any reported damages or deaths?)

Putting it all Together

Next, considering the same country, explore some of the basemap layers to answer the following questions:

 Where are major Airports/Seaports located?

 Are there any Nuclear Power Plants?

 What are the predominant Land Cover types?

For some areas, there may be more detailed data in the Regional Data folder. Explore this folder to see if there are any additional data for your chosen country.

CREATE DRAWINGS & ANNOTATION

The Drawing functions can be used to add features and annotations to the map, and includes measurement functions for buffering, area calculation, and estimating distance.

Tip: Disaster managers and humanitarian assistance practitioners have used Drawing functions to:

• Identify staging areas • Identify staff and resources • Identify locations for preliminary Damage and Needs Assessments (DANA).

Drawing Functions Image

Annotate Line

Circle

Polygon

Free Line

Rectangle Free Polygon

Eraser Placemark

Tip: Opening the Drawing palette will cause a third button to appear below the Pan Mode and Zoom Mode navigation tools. By default, the button will either be Annotate or the tool currently being used. To easily switch between tools, click and hold the button until the additional drawing tools appear. Closing the Drawing palette will cause the additional button to disappear.

DRAW & ANNOTATE

Click on the Drawing button to open the Drawing palette. The palette Menu contains the following buttons:

. Tools o By default, the Drawing palette opens to the Tools panel.

. Figures o The Figures panel contains all figures drawn, ordered by creation date. From this panel, you are able to edit drawings and enable or disable the visibility of figures on the map. . Trash o The Trash panel contains all erased figures and provides options for restoring or permanently removing drawings.

Some drawings require a single click to start the drawing and a double click to stop (e.g., Line, Polygon). For others (e.g., Circle, Free Polygon, Rectangle), use the click- drag-release technique to complete the drawing.

Experiment with some of the Drawing functions. After you have completed one or more drawings, they will be visible in the Figures panel of the Drawing palette.

. Click on one of the drawings listed under Figures to access the editing function for that drawing.

o Use the editing function to change color of your drawing, adjust transparency, or add a Map Tip.

You can move or resize a figure at any time by clicking on the figure’s outline. Note: The Drawing palette does not have to be open in order to move or resize figures; if you would like to modify a drawing, you must open the Drawing palette to access the Figures list.

Tip: Drawings highlighted in red are being modified or moved.

Unless removed, drawings remain in the Figures list from one session to the next.

MEASURE DISTANCE & AREA

Some tools allow you to measure distance and area. If applicable, the Label panel provides options to add measurement labels to drawings.

. Enable Show Label to access measurement options.

o Depending on the shape, you may have the choice between area or buffer measurement types.

o You may also choose between metric and imperial measurement units.

o Additional options include the color, width, and opacity of the label’s outline, as well as the color and size of the label’s font.

ERASING FIGURES

Each visible figure on the map can be deleted two ways:

. Use the Eraser tool to select individual figures on the map to be erased.

. Select a figure from the Figures list to access the figure’s editing functions, then click the Move to Trash button.

As they are selected, drawings will move to the Trash and populate the Erased list. Figures can then be deleted permanently by selecting the figure (clicking the check box to the left of the figure name) and clicking Empty.

If you decide to keep a figure that has been added to the Erased list, select the figure and click on the Restore button. The figure will be removed from the Trash and reappear on the map.

EXPORT DRAWINGS

You can Export one or more of the drawings you’ve created to a KML file.

. To Export drawing: o Select the drawings you would like to Export in the Figures list, then click on the Action Menu button at the bottom right of the palette to access the Export to KML button.

Tip: Drawings can also be shared with others by creating and sharing a Bookmark.

USING DMRS OFFLINE

The Offline features allows you to continue to operate DMRS in no- and low-bandwidth environments, such as a facility that has lost its internet connectivity or while operating in the field. This mode allows you to choose which Hazards and select layers you want to access while offline. Once connectivity is restored, your DMRS session will automatically update with the latest data, Products, and Hazard information.

. When DisasterAWARE is Offline, the button in the side toolbar will appear as

. . While Offline, the basemap will default to the Open Street Map.

DOWNLOAD HAZARDS & PRODUCTS

Open the Offline palette by clicking on the button in the side toolbar.

. Click the Enable Offline Mode button. Once enabled, the Offline palette will provide options for saving the map area, and downloading Hazards and layers.

. Click the Hazards button in the palette menu. This will populate a list of Active Hazards.

. Locate the Hazard(s) you would like to download, and click on the button to the right of the Hazard name. This will start the download process.

. Once the download is complete, the icon will appear to the right of the Hazard name.

While offline, previously downloaded Hazards can be viewed via the Hazards palette.

. Select the Hazard listed in the palette, or search for the Hazard using the Search Tool.

. Products associated with the Hazard will be viewable in the selected Hazard’s palette.

Tip: Internet Explorer users may experience limitations in the amount of data that may be cached for offline use. Changing the cache settings in Internet Explorer may overcome these storage limits.

SAVE MAP AREA FOR OFFLINE

Offline mode allows users to save areas of the map.

. Zoom in to the extent that you would like to save. For example, an assigned area for damage assessments.

. Open the Offline palette, and click on . . Navigate to the map area you would like to save. . Click on Save Map Area for Offline.

. All saved maps will appear in the Offline palette. Select the map that you would like to work with while Offline. o Note: You are able to switch between saved maps while offline.

DOWNLOAD LAYERS

Download data layers for use in Offline mode.

. Open the Offline palette, and click on to view data layers available for download. . Select layers from the list or search for layers of interest using the Search tool. o Click on the box to the left of the layer name to enable downloading.

Tip: Drawing tools are still available while in Offline mode. When collecting information in the field, you can use this feature to add information to the map. When your connection is restored, you can share that information with other users.

ACCESSING HELP DOCUMENTS & LINKS

Visit the Help page to find additional DMRS resources, such as release notes, reference guides, and training videos. The Help page can also be accessed by typing disasteraware.pdc.org into a browser. This information is not secured.

LINKS

The Links panel provides access to additional resources. You can save and easily access links to your favorite websites under My Links in the Links panel.

Try It: Links

Think of a website that you visit every day.

 Navigate to that website, and Copy (Ctrl + c) the URL.  In the Links panel of the Help palette, click on My Links.  Click on the Action Menu button at the bottom of the panel, then click on the Add Link button.

 Paste (Ctrl + v) the URL into the URL field.  Add a name for the website in the Display Name field.  Click .

ACTIVATING THE DISASTERAWARE™ ALERT SERVICE

DMRS users have the option to subscribe to DisasterAWARE™ Alerts, a messaging service that will send Hazard notifications based on user-specified Hazard type, severity, and location filters. DisasterAWARE™ Alerts will provide users with alerts via email or SMS (or both) as new Hazards occur or updates on existing Hazards become available.

. To begin receiving DisasterAWARE™ Alerts, access the User palette, click on DisasterAWARE™ Alert Service, and fill in your user information.

. Select Notification Type o Email: By default (if selected), DisasterAWARE™ Alerts will be sent directly to the email address provided upon registration. Alternatively, you may specify an email address for DisasterAWARE™ Alerts that is different from your registration email, under the “NOTIFICATION EMAIL” option. See below for an example of an alert sent via email.

Tip: Currently, alert updates are only issued for Tropical Cyclone and Tsunami Hazards.

o SMS: If selected, DisasterAWARE™ Alerts will be sent via text message to your mobile device using the number specified under “PHONE.” See right for an example of an SMS Alert.

(Note: Standard messaging and data rates may apply based on your plan with your mobile phone carrier.)

Tip: DisasterAWARE™ Alerts sent via SMS messages include the option to reply “STOP”. Doing so will unselect the SMS option in your notification settings. To resume receiving SMS messages, reselect that option in your notification settings.

. Choose Alert Settings o Specify the types of Hazards for which you would like to receive Alerts by selecting Hazards from the Types Available list. Selected types will appear in bold. (Note: You can select more than one Hazard type at a time.)

o Use the arrow to move your selections to the Types Selected list.

o You may also use the double arrow to move all Hazards in the Types Available list to the Types Selected list.

o Use the or to unselect Hazard types by moving Hazards from the Types Selected list back to the Types Available list.

Tip: You can change your Alert and Severity settings at any time.

. Choose Severity o Choose the hazard severities for which you would like to receive alerts by clicking along the Severity scale: . Information . Advisory . Watch . Warning

PDC has identified Tornado and Tsunami Hazard types as those that users may want to receive alerts for as information is first released due to the quick onset of these Hazards and the immediate action that may be required. For these reasons, alert settings for tornadoes and tsunamis can be found in the Special Types list. The Special Types list allows you to specify settings for these Hazards that may be different from the settings for other selected Hazards.

. Choose an Alert Area o Default: The default setting for the Alert Area is global. By selecting this option, you will receive DisasterAWARE™ Alerts for Hazards and disasters happening around the world.

o Customized: Customizing allows users to set a designated Alert Areas for DisasterAWARE™ Alerts. Use the rectangle, circle or polygon drawing tools to select the area or areas on the map where you would like to receive Hazard and disaster alerts for. (Note: If you chose to receive DisasterAWARE™ Alerts for Tsunami Hazards, expand your Alert Area to include areas where tsunamis may be generated that may impact your area, to ensure that you receive those alerts as well.)

Tip: The default setting for Area Alert is Global. It may be helpful to Customize your alert area to receive notifications that better fit your information needs.

Click Save.

MODULE 1 - APPENDIX A: NEAR REAL-TIME LAYERS IN DMRS * Denotes data that trigger active Hazards in H&P Examples of Near Real-time Layers in DMRS supporting preparedness and response Datasets Update Frequency Source Hazards and Events . PDC Active Hazards Upon occurrence Various (Hazards in H&P) . Earthquake Locations and U.S. Geological Survey Upon occurrence Magnitude* (USGS) Volcano Ash Advisory . Volcano Activity* Upon occurrence Centres (VAAC) . Potential Wildfire Locations Every 6 hours University of Hawaii (Hotspots) . Tropical Cyclones* o Forecast Uncertainty Based on advisories issued 4 o Positions and Segments times daily at 0300, 0900, NWS/JTWC o 2-Day and 5-Day 1500, 2100 GMT Formation . U.S. Watches, Warnings and Every 5 minutes NWS Advisories Hazards and Events > BioMedical . WHO Disease Outbreak News . HealthMap Incidents Upon occurrence Various . CDC Health Alert Network Hazards and Events > Tropical Cyclones

. TAOS Model o Estimated Still Water Storm Surge Based on storm advisories Kinetic Analysis Corp. o Estimated Rainfall o Estimated Wind Impacts

PTWC/Geoware TTT . Tsunami Travel Times (Model) Upon occurrence Software . Shaking Intensity (ShakeMap Upon occurrence USGS Model) Observations and Forecasts . Day/Night Indicator Every 30 minutes PDC Univ. of Wisconsin- . Global Clouds Every 3 hours Madison . Global Weather Observations Every 15 minutes ADDS (METAR) . Sea Level Monitoring Stations Hyperlink to continuous feed NOAA/PDC . Sea Surface Temperature Daily at 1400 GMT NOAA/NCEP . Rainfall Accumulation Every 3 hrs NASA 2 times daily at 0 and 1200 . Wave Height Forecast NOAA/NCEP GMT . Global Wind Every 3 hrs NOAA/NCEP

APPENDIX B: INTEGRATED HAZARD MODELS

The outputs from several Hazard Models have been incorporated in DMRS, providing disaster managers and humanitarian assistance practitioners with near real-time information on Hazard impact areas and intensities as they occur around the world.

Hazard models currently integrated within DMRS, include:

. ShakeMap . Tsunami Travel Time (TTT) . The Arbiter of Storms (TAOS)

SHAKEMAP

ShakeMap provides near real-time maps of ground motion and shaking intensity following significant earthquakes. The Shaking Intensity (ShakeMap) layer can be activated through the Layers palette, under Recent Hazards and Events > Earthquakes, or by searching for ShakeMap in the Layers palette.

. Source: o U.S. Geological Survey (USGS) Earthquake Hazards Program in conjunction with regional seismic network operators . Trigger: o Event-generated . Availability: o Near real-time; within several minutes of an earthquake’s detection. . Layer in DMRS: o ‘Shaking Intensity (ShakeMap)’ (see example below)

TSUNAMI TRAVEL TIME (TTT)

The Tsunami Travel Time model estimates the expected tsunami travel time from an earthquake’s epicenter to coastal locations (depicted in half-hour intervals). The Tsunami Travel Time (Model) layer can be activated through the Layers palette, under Recent Hazards and Events > Tsunamis, or by searching for Tsunami Travel Time in the Layers palette.

. Source: o Pacific Disaster Center . Trigger: o Issuance of a Pacific Tsunami Warning Center (PTWC) Tsunami Warning or Watch Bulletin . Availability: o Within 10 minutes of a Tsunami Warning message being issued . Layers in DMRS: o ‘Tsunami Travel Time (Model)’: Represents the expected travel time from earthquake epicenter to coastal locations (depicted in half hour intervals). See example image below. o ‘Tsunami Estimated First Wave Arrival Times’: Displays estimated first wave arrival time forecasts for a pre-determined set of coastal locations, in hours-to-impact from current time. o ‘Tsunami Watch and Warning Zones’: Shows tsunami watch and warning zones, based on arrival time.

THE ARBITER OF STORMS (TAOS)

TAOS provides information on current and forecast wind speeds and intensities, still water storm surge, and cumulative rainfall for tropical cyclone events. The TAOS layers can be activated through the Layers palette, under Recent Hazards and Events > Tropical Cyclones > Potential Tropical Cyclone Impacts (TAOS Model), or by searching for TAOS in the Layers Palette.

. Source: o Datasets generated by TAOS are provided as a subscription service to PDC by Kinetic Analysis Corporation. . Trigger: o Issuance of a Tropical Cyclone forecast advisory by the National Hurricane Center (NHC), Central Pacific Hurricane Center (CPHC), or Joint Typhoon Warning Center (JTWC). . Availability: o Approximately 15 to 45 minutes after an advisory is issued.

. Layers in DMRS: o ‘Estimated Wind Impacts (TAOS Model)’: Displays the spatial extent of tropical cyclone wind impacts and damage that may occur over a 5- day forecast period.

o ‘Estimated Still Water Storm Surge (TAOS Model)’: Displays maximum still water storm surge levels that may occur during a 5-day forecast period. (Note: Estimated water levels do not include wave run-up.)

o ‘Estimated Rainfall (TAOS Model)’: Displays estimated tropical cyclone rainfall amounts cumulative over a 5-day forecast period.

Module 2: Administrative Functions

MODULE 2: ADMINISTRATIVE FUNCTIONSFUNCTIONS

Depending on the level of Administrative privileges granted, some Administrative Users are able to add and edit a Hazard’s Products, and others may also add and edit Hazards.

Tip: Changes made to Products and Hazards will be visible to all users of the system. It is important to consider this when implementing any changes.

ADD PRODUCTS TO A HAZARD

User interaction within the system to manually upload information products (e.g., forecasts, warning bulletins, status reports) during a developing response situation enhances the value of the system for all users.

Use the Hazards palette to manually upload Products to an existing Hazard.

. Open the Hazards palette, and select the Hazard you would like to add a Product to.

. Click on the Action Menu button at the bottom of the palette to access the Add Product button.

Tip: It is important that the Product name is clear and concise. A possible format for product naming is: [Source]—[Brief Title],[Date] (e.g., NOAA—Flood Update, 27NOV12)

It is important to include the date for static products (e.g., PDF maps). However, the date should not be included for dynamic products (e.g., “NWS Latest Advisories” page).

. Fill in the Add Product form and make choices regarding the following: o Product Name o Type . Options for adding Products will change depending upon the type of Product selected. o Display on Web . Hidden Products will not be displayed on the Web, but will be counted in the Hazard’s Product list. o Organizations . Sometimes it is necessary to limit the release of information within the DMRS community. Users can Restrict Access to Products they add so that only pre-identified user groups can use them. However, all members of the Owner organization will be able to view those Products, and this system feature cannot be changed. • Toggling on Restrict Access will generate a list of organizations, allowing you to select which agencies will be authorized to access the product. o Location . To Geocode the Product, type in coordinates. You may also use the ‘Select’ option to select a location on the map. o Select Folder . Folders are useful for Product organization. o Comment

. Click Add.

Additional guidance for uploading Products:

1. When appropriate, convert URL Products to PDF or JPEG, and upload the actual file to the Hazard. This helps ensure that the Product stays accessible in the future, while external URLs may change and become invalid.

2. If adding a screenshot, ensure that the file extension is in lower case (e.g., “.jpg”) and not in upper case (e.g., “.JPG”), so the image icon will appear next to the Product name in the Product list.

Tip: Any Products you add while Offline will be synced with other users once your connectivity is restored. Products added by other users will also be synced with your session.

CREATE AND POPULATE A PRODUCT FOLDER

Organizing Products into folders allows for easy access and quick identification of Products.

To add a Product folder to a listed Hazard:

. Open the Hazards palette, and select the Hazard you would like to add a Product to.

. Click on the Action Menu button at the bottom of the palette to access the Add Product button.

. Click on the Folder button in the Product Type section.

Main Folders organize products into key themes (e.g., Situation Reports, Situational Awareness). Below are commonly used names for main Folders in DMRS, including guidance on what types of Products to post to each.

Subfolders, as appropriate, may be created under each main folder to further organize by source or region/location. Subfolders should include the main folder’s identifier “tag” (e.g., SitRep, SA), so that the association between the two are clear when selecting a folder from the List Under Folder options while creating a new product (e.g., “UN OCHA (SitRep)” vs. “UN OCHA (SA)” subfolders).

. “Situation Reports (SitRep)”: Information providing an update on the event. This does not include maps or image Products. o Examples: SitReps, Briefings, Press Releases

o Note: Subfolders should include “(SitRep)” in their name; e.g. “UNOCHA (SitRep)”.

. “Observations & Forecasts (Obs)”: Observations and forecasts which provide either current observations related to the phenomenon of the Hazard or forecast information. o Examples: Weekly Hazard Outlooks, Forecast Maps, Real-Time Weather Observations o Note: Subfolders should include “(Obs)” in their name; e.g. “JMA (Obs)”. . “Damage and Needs Assessments (DANA)”: Information pertaining directly to Damage and Needs Assessments, such as reports, tables, and maps. o Example: Preliminary, Detailed, and Sectoral Damage and Needs Assessments and maps o Note: Subfolders should include “(DANA)” in their name; e.g. “AHA Centre (DANA)”.

. “Photos”: May include photos taken in the field, satellite images, and other photos obtained from vetted sources. Sources may include high-profile news agencies (e.g., AP, Reuters), unless restricted. o Note: Subfolders should include “(Photos)” in their name; e.g. “IFRC (Photos)”.

. “GLIDE Numbers/Charters (Glide)”: GLIDE Reports and Charter Activations can be posted inside this folder.

. “Advisories”: Advisories issued by official authorities. o Example: US National Weather Service, Philippines PAGASA, Bahamas Meteorology Dept. o Note: Subfolders should include “(Advs)” in their name; e.g. “PAGASA (Advs)”.

. “Reference (Ref)”: Reference maps, such as the locations of facilities and population. o Note: Subfolders should include “(Ref)” in their name; e.g. “Map Action (Ref)”.

. “Situational Awareness (SA)“: Maps that provide situational awareness on the hazard or relief activities o Examples: Modeled impacts, location of response teams, hazard risk areas). o Note: Subfolders should include “(SA)” in their name; e.g. “PDC (SA)”. EDIT A PRODUCT

It is sometimes necessary to edit Products. For example, the Product name may have to be modified, or the Product may need to be moved to a folder. Only members of the organization that added a particular Product may edit it.

To Edit a Product:

. Select the Hazard, and click on the Products button in the Panel Menu to access the Products panel.

. Click on the More Information button for the Product you would like to edit.

. Once you access the information for a specific Product, the Action Menu button at the bottom of the panel provides access to the Edit options.

While editing a Product, you can update the date and time associated with the Product by changing the Timeline Date. Updating the date and time can move a Product higher or lower in a Hazard’s Product list. This is important to ensure that the timeframe for which the Product is valid is accurately reflected and not the time it was posted to DMRS (which is the default when adding Products).

Note that the Product to be edited may not appear in the Product list (meaning is has ‘hidden’ status).

To view Hidden Products:

. Select the Hazard, and click on the Products button in the Panel Menu to access the Products panel.

. Click on the Settings button.

. Toggle on the Display Hidden button to view Hidden Products.

CREATE A HAZARD

Use the Hazards palette to manually create Hazards.

. Open the Hazards palette.

. Click on the Action Menu button at the bottom of the palette to access the Add Hazard button.

Tip: It is important that the Hazard name is clear and concise. A possible format for product naming is: [Hazard Type]—[Location] (e.g., Flooding—Manila, Philippines)

. Fill in the Add Hazard form and make choices regarding the following: o Hazard Name o Category . Note: Use Event for real events and Exercise for exercises and training. o Severity o Type . Select the Hazard type. o Location . Type in the coordinates of the Hazard, if they are known. Otherwise, you can click on the Select button, and then click on the map. Note: Don’t forget to click Stop Selection to save the Hazard location. o Date & Time . Set start date and time of Hazard . If Expire On is selected, the Hazard will be active between the start and Expire On dates, after which it will be automatically expired by the system. • If the Hazard is not set to automatically expire, it will remain active until it is manually expired. o Description . This option is used to enter important information regarding the Hazard, which will be included in the DisasterAWARE™ Alert Service notification.

. Additional Hazard Options (if available) o Glide URL o International Charter URL o Comment

Tip: Any Hazards you add while Offline will be synced with other users once your connectivity is restored. Hazards added by other users will also be synced with your session.

EDIT A HAZARD

It is sometimes necessary to edit Hazards in DMRS. For example, there may be a change to a Hazard Name, Severity, or End Date.

To Edit a Hazard:

. Select the Hazard.

. Click on the Action Menu button.

. Fill out the Edit Hazard form. Save your changes by clicking Save, or click Cancel to cancel changes.

Tip: Be mindful that when a Hazard is edited, changes will be visible to all users of the system.