Page 1of 6 NTPC Limited ( A Government of Enterprise ) Super Thermal Power Project P.O. KAHALGAON STP KAHALGAON - 813214, India Telephone No. : 06429-226281/226321 Fax No. : 06429-226281

LSTNo : 10521193077 CST No : 10521193174 TIN No : 10521193271

ENQUIRY TO VENDORS AS PER ATTACHED ANNEXURE

NITNumber : 9900157730/185/1025 NITDate : 30.05.2018 TechnicalBidOpeningDate : 28.06.2018 TechnicalBidOpeningTime : 15:30:00 EMDAmountinINR : 50,000.00 EMDAmountinUS$ : NotApplicable BidOpeningDate : 30.06.2018 BidOpeningTime : 09:30:00Hrs

Subject: Coal loading, supervision, liaison, witnessing of sample collection & preparation, transportation of sample from ECL-Raniganj to NTPC Kahalgaon & referee sample transportation from different loading points of ECL # Rajmahal, Raniganj & NTPC-Kh to the designated analysis lab.(C.No.52561)

Dear Sir, With reference to your request for issue of tender documents vide your letter number , the tender papers consisting of the following documents are enclosed.

TenderDocumentconsistof no.ofpages.

Your offer should reach this office latest by 09:00:00 Hrs on BOD.

Tender shall be submitted in sealed envelope by Regd post/Hand Delivery super scribing Enquiry No. & Date, Bid Opening Date and EMD Details.

Thanking You,

For & behalf of NTPC Limited

SR Manager (CS)

Registered Office: NTPC Bhawan, Core-7, Scope Complex, Institutional Area, Lodhi Road, New Delhi-110003 Phone No. -(011)24360100, Fax No. -(011)24361018. Website: www.ntpc.co.in Page 2of 6 NTPC Limited ( A Government of India Enterprise ) NITNo.:9900157730/185/1025 BidOpeningDate: 30.06.2018

(Contracts Services) (Bid Proposal Sheet) Name of Work: Coal loading, supervision, liaison, witnessing of sample collection & preparation, transportation of sample from ECL-Raniganj to NTPC Kahalgaon & referee sample transportation from different loading points of ECL # Rajmahal, Raniganj & NTPC-Kh to the designated analysis lab.(C.No.52561)

Delivery Address: Kahalgaon Super Thermal PowerProject P.O. KAHALGAON STP KAHALGAONBHAGALPUR Bihar 813214 India 06429-226281/226321 06429-226281 SINo. Code Description Unit Quantity Rate Amount Long Text 10 Coal loading supervision of RJ &Rly rake ####### ####### ######### 10.10 FHMAT01GN45 MATL (COAL) JT NO Yes 3 SAMPLNG&LIASONING 1,500 10.10 Rate In Words :

10.20 FTMAT01GN90 MATL(COAL)TRANSPORTATION TRP 48 Yes 1 10.20 Rate In Words :

10.30 FTMAT01GN90 MATL(COAL)TRANSPORTATION TRP 12 Yes 1 10.30 Rate In Words :

UOM Legends:- AU - Activity unit NO - Number TRP - Trip GRAND TOTAL in Figure:

GRAND TOTAL in Words:

(Signature of Buyer's Representative) ( Signature of Supplier/Contractor) Page 3of 6 NTPC Limited ( A Government of India Enterprise ) NITNo.:9900157730/185/1025 BidOpeningDate: 30.06.2018

SCOPE OF WORK

00010:Coal loading supervision of RJ &Rly rake "Coal loading, supervision, liaison, witnessing of sample collection & preparation, transportation of sample from ECL-Raniganj to NTPC Kahalgaon & referee sample transportation from different loading points of ECL # Rajmahal, Raniganj & NTPC-Kh to the designated analysis lab.(C.No.52561)"

Scope of work & Special Terms and Conditions:

(1.) The agency shall carry out the coal loading supervision and witnessing of third party sample collection and preparation at mine end on regular basis on behalf of NTPC / Kahalgaon.

(2.) The agency has to work for this job at any of the mines of ECL/ Wharf Wall (RJ) Lalmatia coal rakes depending upon the coal requirement as decided from time to time.The agency shall work and act as liaisoning agency for co-ordination of coal dispatches as per quantity and quality and requirement of coal to NTPC / Kahalgaon from different mines.

(3.) The agency shall keep NTPC / Kahalgaon informed of all the developments at mines end and Railways on allotment, placement, loading etc and issue in respect of coal transportation on daily basis.

(4.) The agency shall also supervise the weighment of loaded rakes wherever weighment facilities are available and where weighment facilities are not available the agency shall ensure that wagons are loaded properly.

(5.) In case of loading oversize coal (size exceeding 250x250mm) shale’s, middling, stone, foreign materials etc and under loading / overloading the agency shall lodge a complaint in writing with ECL and Railway with intimation to NTPC / Kahalgaon and take up the issue at appropriate level on behalf of NTPC / Kahalgaon for corrective measure.

(6.) The agency shall keep NTPC / Kahalgaon informed of missing wagons / diversion of wagons from other consignees and subsequent rebooking of coal wagons if any on day to day basis.

(7.) The agency shall maintain liaisoning with ECL for obtaining required quantity of coal in size and quality. The agency shall associate with ECL for sample collection and preparation.

(8.) The agency shall follow up with Railway for allotment and placement of rakes at different collieries for regular supply of coal as per requirement from time to time.

(9.) The agency shall collect copy of RRs as soon as it is prepared by railway and send to NTPC / Kahalgaoan through email / fax on daily basis.

(10.) The agency shall submit a list of diverted out rakes once in a week indicating RR/ invoice and wagon statement.

(11.) The agency shall also provide information on coal bills through email /fax after collection from ECL as and when required.

(12) The agency shall take information of rakes in pipeline / loading at least twice a day and inform to NTPC / Kahalgaon.

(13) Coal samples are to be collected colliery wise by third party and in association with M/S ECL representatives from each rake as per FSA between NTPC & ECL.

(14.) The party shall associate themselves for sampling of all the rakes at loading end by third party along with M/S ECL at different collieries, loaded from ECL mines on account of NTPC / Kahalgaon so that interest of NTPC / Kahalgaon is protected.

15. Supervision of preparation of coal samples by third party will be done in association with M/S ECL representatives third party as per FSA between NTPC & ECL.

(16.) The samples will be divided into no. of parts as per FSA provision or as agreed between NTPC & ECL from time to time,out of which one part will be kept as referee samples.

(17.) The referee sample shall be sealed, kept under lock and key jointly with ECL with proper identification. The agency Page 4of 6 NTPC Limited ( A Government of India Enterprise ) NITNo.:9900157730/185/1025 BidOpeningDate: 30.06.2018 shall be entirely responsible for the security of referee samples.

(18.) Agency has to submit weekly and monthly reports of loading of rakes along with weighment in the format attached.

(19.) The agency shall collect the mines end analysis result and send to NTPC / Kahalgaon every month.

(20.) The agency has to ensure safety to his personnel involved in this job and is to follow standard safety norms at his own cost and NTPC / Kahalgaon would not be responsible for any happening.

(21.) Rates shall remain firm during the contract period.

(22.) Quoted rate has to be exclusive of all GST , which will be paid extra. Other taxes shall be inclusive in the quoted rates.

(23.) Tax benefit accruing after implementation of GST, if any, shall be passed on to NTPC as per the GST Act.

(24.) NTPC GCC for O&M works and Vol-II special purchase condition shall be applicable.

ADDITIONAL SAFETY CLAUSE :

In addition to the existing provisions of SCC/GCC pertaining to Safety, the following shall also be applicable:

A) After certification by EIC that the Contractor has brought to site the Safety equipments & safety PPEs as per minimum quantity specified in the Tender document, EIC shall forward 1st RA Bill to site Safety dept. for certification against use of PPEs by all Contract labours involved in the particular work and no violation of safety aspects/requirements including PTWs/ work procedures etc., have been observed. In case of any violation in safety aspects/requirements are observed during execution of the work, owner reserves the right as per following:-

I) Owner may deduct Rs.5000/- from the RA bill amount towards the 1st time violation of the major safety aspects/requirements by the Contractor and its workers as per certification of EIC.

II) Owner may deduct Rs.10000/- from the RA bill amount towards the 2nd time violation of the major safety aspects/requirements by the Contractor and its workers as per certification of EIC.

III) Owner reserves the right to terminate or suspend the balance work under the contract and the case may be considered for banning the Contractor for future contract assignment / award or work in case violation of major safety aspects/requirements is observed for the 3rd time by the Contractor and its workers.

B) Further, an undertaking from all the bidders to be submitted along with the bids is at Annexure- 20, in Formats and Certificates. Page 5of 6 NTPC Limited ( A Government of India Enterprise ) NITNo.:9900157730/185/1025 BidOpeningDate: 30.06.2018

SERVICE SPECIFICATION ------

S.No. Service Code Service Text Service Long Text

10.10 FHMAT01GN453 MATL(COAL)JTSAMPLNG&LIASONING As per SOW.

10.20 FTMAT01GN901 MATL(COAL)TRANSPORTATION As Per SOW

10.30 FTMAT01GN901 MATL(COAL)TRANSPORTATION As Per SOW Page 6of 6 NTPC Limited ( A Government of India Enterprise ) NITNo.:9900157730/185/1025 BidOpeningDate: 30.06.2018

ANNEXURE

VENDORS LIST

S.No. Collective No. / Vendor Details RFQ No.