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Attachments Included ORDINARY MEETING OF COUNCIL AGENDA 15 APRIL 2015 ORDINARY MEETING OF COUNCIL AGENDA 15 APRIL 2015 TABLE OF CONTENTS Item Subject Page No. Table of Contents ........................................................................................................ 1 1. Meeting Opened ........................................................................................................ 4 2. Leave of Absence ...................................................................................................... 4 3. Condolences/Get Well Wishes ................................................................................. 4 3.1 Condolences/Get Well Wishes ...................................................................................... 4 4. Declaration of any Material personal interests/conflicts of interest by councillors and senior council officers ................................................................... 4 5. Deputations/Presentations ....................................................................................... 5 6. Mayoral Minute .......................................................................................................... 5 6.1 Mayoral Minute ............................................................................................................. 5 7. Confirmation of Minutes ........................................................................................... 5 7.1 Confirmation of Ordinary Meeting Minutes of 18 March 2015........................................ 5 8. Business Arising from Minutes ................................................................................ 5 9. Committee Reports ................................................................................................... 5 10. Executive Office Reports .......................................................................................... 6 10.1 Chief Executive Officer's Report ................................................................................... 6 10.2 Council of Mayors South East Queensland Committee Report ................................... 28 11. Governance and Performance Reports ................................................................. 32 11.1 Application for Permanent Road Closure - Part of the Unnamed Road off East Haldon Road, Lot 94 on CH312521 ............................................................................ 32 11.2 Future Tenure of Lot 1275 on CC1692 ....................................................................... 37 11.3 2015 National General Assembly of Local Government .............................................. 42 11.4 Local Government Election 2016 Update .................................................................... 47 11.5 Executive Manager Governance & Performance Monthly Update ............................... 50 12. Organisational Development and Engagement Reports...................................... 54 12.1 2013 Recovery & Resilience Final Report ................................................................... 54 12.2 Community Grants April 2015 ..................................................................................... 71 12.3 Executive Manager Organisational Development and Engagement Monthly Update ........................................................................................................................ 76 13. Corporate and Community Services Reports ....................................................... 79 13.1 Summary of Council Actual Financial Performance vs Budget - 31 March 2015 ......... 79 13.2 Adoption of 2015-2016 Animal Management Fees and Charges .............................. 101 Page 1 ORDINARY MEETING OF COUNCIL AGENDA 15 APRIL 2015 13.3 Laidley Sports Complex - Sporting Logos ................................................................. 109 13.4 Regional Arts Development Fund Applications ......................................................... 111 13.5 Executive Manager Corporate and Community Services Monthly Update................. 113 14. Planning and Development Services Reports .................................................... 119 14.1 Request for Change to Road Name in the Fairways Estate, Hatton Vale .................. 119 14.2 Rquest for New Road Name in Residential Subdivision at Station Street and Connor Road, Helidon .............................................................................................. 122 14.3 Request for Change of Road Name in the Plainland Crossing (Maddison Ridge) Estate at Plainland ........................................................................................ 124 14.4 Lockyer Valley Planning Scheme - Public Notification of the Draft Lockyer Valley Planning Scheme ........................................................................................... 127 14.5 Request from Projects Queensland for Council to Support the Amendment of the Sustainable Planning Regulation 2009 to Exempt the Toowoomba Second Range Crossing from Assessment Against the Gatton Shire Planning Scheme ........ 141 14.6 Executive Manager Planning and Development Services Monthly Update................ 149 15. Infrastructure Works and Services Reports ........................................................ 152 15.1 Property Addressing on Old Grandchester Road ...................................................... 152 15.2 Executive Manager Infrastructure Works and Services Monthly Update ................... 157 16. Items for information............................................................................................. 162 16.1 Investment Report - March Quarter 2015 .................................................................. 162 16.2 Sale of Land for Unpaid Rates Update ...................................................................... 166 16.3 Disaster Management Update .................................................................................. 168 16.4 Queensland Urban Utilities (QUU) Progress Report ................................................. 172 16.5 Local Law Customer Requests Management - Health & Regulatory Services .......... 175 16.6 Economic Development Initiatives - Quarterly Report ............................................... 178 17. Confidential Items ................................................................................................. 182 17.1 Friends of Lake Apex (FOLA) ................................................................................... 182 17.2 Expression of Interest for Catering, Hospitality & Venue Management Services (LVrc-14-32) - Formal Presentation Review .............................................................. 182 17.3 Lake View Accommodation Precinct Offers and Evaluation Process ........................ 183 17.4 Implementation Plan for Business Incubator ............................................................. 183 17.5 Black Duck Valley Moto Park .................................................................................... 184 17.6 Quarterly Report of Exemptions from Obtaining Competitive Offers for the March Quarter 2015 .................................................................................................. 184 17.7 Queensland Urban Utilities (QUU) Participating Loan Refinancing ........................... 185 17.8 Rates Debtor Update ................................................................................................ 185 17.9 Advocacy Agenda Update - Activities/Events Precinct .............................................. 186 17.10 Proposal for the Transfer & Development of Lot 4 on SP270923, Philps Road, Grantham.................................................................................................................. 186 17.11 Proposed Closure of Tender 13/14-14 Purchase & Development of Lot 4 on SP270923, Philps Road,Grantham ........................................................................... 187 Page 2 ORDINARY MEETING OF COUNCIL AGENDA 15 APRIL 2015 17.12 Proposed Business Opportunity, Gatton ................................................................... 187 17.13 Portobello Subdivision, Helidon Spa ......................................................................... 188 17.14 Development Activity Briefing - First Quarter 2015 .................................................... 188 17.15 Compliance Action Undertaken at Murphys Creek Escape and Six Mile Country Retreat on Saturday 4 April 2015 Regarding Development Offences Under the Sustainable Planning Act 2009 ................................................................. 189 18. Meeting Closed ...................................................................................................... 189 Page 3 ORDINARY MEETING OF COUNCIL AGENDA 15 APRIL 2015 1. MEETING OPENED 2. LEAVE OF ABSENCE No Leave Of Absence 3. CONDOLENCES/GET WELL WISHES 3.1 Condolences/Get Well Wishes Date: 08 April 2015 Author: Susan Boland, Council Business Support Officer Responsible Officer: Jason Bradshaw, Executive Manager Governance and Performance File No: Formal Papers Officer's Recommendation: THAT letters of condolence be forwarded to the families of the recently deceased persons in the Lockyer Valley region. 4. DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST BY COUNCILLORS AND SENIOR COUNCIL OFFICERS 4.1 Declaration of Material Personal Interest on any Item of Business Pursuant to Section 172 of the Local Government Act 2009, a councillor who has a material personal interest in an issue to be considered at a meeting of the
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