Admissions Policy Start Date: April 2017 Date of Next Review: Spring Term 2019 Author: Mr R Newman Responsible Committee: Full Governing Body 1 Policy and Numbers The school is an Academy for students of 11 to 19 years of age; it is a co- educational, all ability secondary school. The main principle of admission to the school is to maintain the character as an academy, providing for the needs of young persons within the 11 to 19 age range. There is however, no guarantee of a place for children living in the immediate area. The school participates in the Hertfordshire Local Authority coordinated scheme for ordinary Year 7 September admissions and all deadlines within that should be adhered to by applicants. The school is responsible for coordinating its own in-year admissions. Haileybury Turnford is required by its funding agreement to admit children with a statement or EHC (Education, Health and Care) Plan that names the school. Therefore children with a statement or EHC that names the school will be admitted outside of the usual system. The student admission number (PAN) for September 2018 will be 182. Oversubscription Where applications for admission exceed the number of places available, the following criteria will be used to decide which students to admit. 90% of allocations will be made using Criteria 1 to 4 in the order set out below and the remaining 10% of allocations will be made using Criterion 5. 1: Looked After Children or Previously Looked After as defined below. Places are allocated to children in public care according to Part 2, Regulation 7 of the School Admissions (Admission Arrangements and Co-ordination of Admission Arrangements) (England) Regulations 2012. These children will be prioritised under rule 1. (See Appendix C) 2: Medical or Social: Children for whom it can be demonstrated that they have a particular medical or social need to go to the school. Governors will determine whether the evidence provided is sufficiently compelling to meet the requirements for this rule. The evidence must relate specifically to the school applied for under Rule 2 and must clearly demonstrate why it is the only school that can meet the child’s needs. 3: Children who have a sibling at the same address who is a student at the school at the time of application. For the purpose of this clause siblings would include sister, brother, half, step, adoptive and looked after children, provided they also live at the same address. (See Appendix D) 4: Children who would have the longest extra journey by distance to get to their next nearest state school. 2 The longest extra journey will be calculated according to the methodology outlined in Appendix B. (See Appendix E) Application Process for Year 7 Entry In line with the admission arrangements for all Hertfordshire schools approved by the Secretary of State, all parents must complete Hertfordshire LA’s Secondary Transfer Forms (STF). These forms must be completed and returned as described in the County Council transfer information. In addition, we strongly encourage parents to complete the school’s Supplementary Information Form (SIF). The SIF enables governors to collect information which they will need to consider applications fully. If an applicant does not complete the SIF, the Governing Body will apply the school’s oversubscription criteria using the information submitted on the STF. This may result in the application being given a lower priority against those criteria due to lack of available information. SIFs are available from the school, the school’s website and via Hertfordshire Local Authority’s website at www.hertfordshire.gov.uk/admissions. The SIF should be completed and returned to the school’s Admissions Officer by the date shown on the form. Late Applications Applications received after the closing date will be deemed as late and will be dealt with as prescribed under Hertfordshire’s Coordinated Admissions Scheme. You are much less likely to be offered a place at our school if you apply late. After Allocation Day You will be required to accept or decline the place that has been offered to you by the stated deadline. If you do not respond then we reserve the right to withdraw the place offered to you in order to offer it to another child who wants it. In the event of a parent not responding then the school will send one reminder letter with a response deadline. Parents who are unsuccessful in their application to the school have the right to appeal to an independent panel. Parents who wish to appeal can contact the school to request appeal guidance and an appeal pack. Hertfordshire parents wishing to appeal who applied online should log on to their online application and click on the link “register an appeal”. If you did not apply using Hertfordshire’s on line application system please contact the school or Customer Service Centre on 0300 123 4043 to request an appeal pack. A continued interest (waiting) list will be drawn up and revised in accordance with the criteria set out above. Such places as become available will be allocated strictly in 3 accordance with the oversubscription criteria. A child will move down the list if another child is added who has higher priority under the criteria. Secondary transfer waiting lists will automatically be carried forward into the first academic year and a letter will be sent in the autumn term to ascertain whether or not you wish to remain on this list. Those that were on the continued interest list under Criterion 5 (Performing Arts Test) will, at the start of the new academic year, be considered under Criteria 1, 2, 3 and 4. Multiple Births In the event that a twin or triplet is offered a place under the admission rules the remaining twin or triplets will also be offered a place. Where one multiple birth sibling takes the last available place, the remaining multiple birth siblings will also be offered a place as over PAN admissions. Tie-Break In any case where a ‘tie-break’ is needed under any of the above oversubscription Criteria, priority will be given to the child or children living nearest to the school (as defined at Appendix A).When there is a need for a further tie-breaker where two different addresses measure the same distance from a school, in the case of a block of flats for example, the lower door number will be deemed nearest as logically this will be on the ground floor and therefore closer. If there are two identical addresses of separate applicants, the tiebreak will be random allocation. Children Out of Year Group If parents/carers believe that their child/children should be educated in a different year group they must, at the time of application, submit supporting evidence from relevant professionals working with the child and family stating why the child must be placed outside their normal age appropriate cohort. The Admissions Committee of the Governing Body would then meet to decide whether the application would be accepted or not. There is no guarantee that an application will be accepted on this basis. In-Year Admissions Admissions for all other Year Groups during the school year commencing in September 2018 will be dealt with directly by the Admissions Senior team at Haileybury Turnford. In Year Application Process Parents should contact the school and complete the In-Year Application Form. This form enables governors to collect information which they will need to consider 4 applications fully. The form should be completed and returned to the school’s Admissions Officer. In-Year Continued Interest (Waiting) Lists The school will hold a continued interest list for all oversubscribed year groups. Applications for inclusion on a continued interest list must be made to the school using the In-Year Application Form which should be completed and returned directly to the school. Applications will be ranked according to our oversubscription criteria (1- 4) only, as described above. Some students take precedence over the continued interest list; these include Fair Access Protocol admissions and Children with Health Care Plans as well as statements of special needs or where the Academy is subject to a direction from the Secretary of State. At the end of each academic year, parents/carers will be written to by the school and asked if they wish to remain on the continued interest list. Appeals for In-Year Applications Parents who are unsuccessful in their application to the school have the right to appeal to an independent panel. Parents who wish to appeal can contact the school to request appeal guidance and an appeal pack. Appeal applications must be completed and returned to the Local Authority within the timescale given. Appendix A Method for measuring home to school distance We measure the distance from your child’s home to Haileybury Turnford, using a computerised mapping system. We measure from the school entrance to the address point for your house (as supplied by Britain’s national mapping agency) in a straight line. Websites which provide a distance measuring facility do not measure home to school distances by our definition. We measure distances in metres down to two decimal points. Appendix B Method for calculating the longest extra journey to get to the nearest state school We calculate the distance from the child’s house to Haileybury Turnford (Appendix A) and to their next nearest neighbouring state school. The schools that we measure to are Sheredes School, The Broxbourne School, Cheshunt School, Goffs School, The Chauncy School, Stewards School, Passmores School, Burnt Mill School, Mark Hall School, Simon Balle School, The Sele School, St Mary’s Church of England High School.