AGENDA ITEM 8

MEMBER’S QUESTION – Standing Order 10(b) A MEETING OF MALVERN TOWN COUNCIL to be held remotely via Zoom, on Wednesday 16 December 2020, at 6.00 pm

CORONAVIRUS GUIDELINES

Question Given the strong recommendation from Dr Kathryn Cobain, Director of Public Health in that the public can best support the NHS by strictly following the government and NHS guidelines, can the Mayor confirm both his support for this and state any comments for the Council as a whole, as well as the broader MTC area?

Cllr Paul Tuthill (Link Ward)

Answer As Mayor of Malvern, I can confirm my unequivocal support for following government and NHS guidelines to tackle coronavirus. We need to continue to follow the measures in place to protect us all and to keep the infection rate figures heading in the right direction. I encourage everyone to keep up the good work by social distancing, wearing a face covering, washing hands regularly and limiting contacts with other people. Sadly, this cannot be a normal Christmas, but we can work within the rules to allow family and friends to see each other, whilst recognising that it must be both limited and cautious.

AGENDA ITEM 9

RESOLUTION MOVED ON NOTICE – Standing Order 9 A MEETING OF MALVERN TOWN COUNCIL to be held remotely via Zoom, on Wednesday 16 December 2020, at 6.00 pm

MALVERN HILLS COLLEGE

Proposed Resolution That this Council notes with concern the proposed closure of by the Colleges Group (WCG), and records its wish to preserve the site and buildings as an educational and community asset. With this in mind, the Council should seek to secure its status as an Asset of Community Value (within the terms of the Localism Act 2011), by making an immediate application for this to Malvern Hills District Council.

Background It has recently been reported that the WCG is to close the Malvern Hills College in August next year after it carried out a financial review of provision in Malvern, and . The college has been closed during the coronavirus pandemic, although it is understood that it will re-open in March 2021 temporarily to allow students to complete their studies, which were interrupted by the pandemic, with full-time vocational courses being transferred to Evesham College. WCG has noted that whilst Malvern Hills College has been a community learning facility for decades, it has not been financially viable for a number of years as a result of reduced adult education funding and a diminishing customer base. WCG recognises the important role Malvern Hills College plays in supporting the community and hopes a way can be found for the courses to continue for local people to attend. The closure of the college will undoubtedly deprive Malvern Hills, and Malvern in particular, of much-valued educational and community facilities. Securing Asset of Community Value (ACV) status for the premises will help to protect the site and buildings from being used or developed for non-community purposes whilst longer-term solutions are sought for their continued community use. The principal benefits of an ACV may be summarised briefly as follows: • ACV status is a material consideration in planning applications and can be used by the local planning authority as a factor in refusing planning permission for full or partial change of use or demolition; • if the property is offered for sale, it gives the community a right to bid, allowing for the possibility for its purchase by a group representing its users or the local community; AGENDA ITEM 9

• it also gives the local authority (in this case Malvern Hills District Council), compulsory purchase rights "if the asset is under threat of long-term loss to the community". Under the provisions of the Localism Act, voluntary or community groups are able to make ACV nominations, and Malvern Town Council does fulfil those requirements. It is hoped that having acquired ACV status for the college, Malvern Town Council would then be instrumental in working with WCG, voluntary and community groups, and other councils, to enable viable educational and other community use to be made of the college site for the future.

Proposer Cllr Clive Hooper (North Malvern Ward) Seconder Cllr Cynthia Palmer (Priory Ward) 1 December 2020

AGENDA ITEM 11 REPORT CL02/20

A REPORT OF THE TOWN CLERK TO A MEETING OF MALVERN TOWN COUNCIL to be held remotely via Zoom on Wednesday 16 December 2020, at 6.00 pm

AUDIT COMMITTEE RECOMMENDATIONS

1. Purpose of Report 1.1. For decision.

2. Recommendation 2.1. Full Council is asked to consider the recommendations from the meeting of Audit Committee held on 19 November 2020 and listed below. 2.2. Recommendations to be presented by the Chairman of the Audit Committee or, if absent, the Vice-Chairman. i. Minute 34 Review of Purchase Order Control System It was RECOMMENDED that no changes be made to the current purchase order system as the controls in place were felt to be adequate. ii. Minute 35 Review of Internal Controls in Processing Invoices for Payment It was RECOMMENDED that no changes were required to the current internal controls system for processing invoices for payment as the controls in place were felt to be adequate. iii. Minute 36 Review of Petty Cash Procedure It was RECOMMENDED that no changes be made to the current procedure for managing petty cash and its controls. 3. Background 3.1. At a meeting of Full Council held on 12 September 2018, it was resolved that committees would approve their own minutes for accuracy with any recommendations from committee meetings being taken separately to be accepted by Full Council before being put into effect. 3.2. Full Council is therefore asked to consider the recommendations listed above in 2.2 and to approve, amend or refer back to committee as appropriate. 3.3. Councillors are reminded that the relevant reports as considered by committees when making their recommendations can be found within the papers distributed for the meeting and these will not be reissued. 3.4. If any councillor has any queries relating to a recommendation, it is suggested that they raise it with either the Town Clerk or Chairman of Committee before the Council meeting. 4. Financial Implications 4.1. Please see individual committee reports. 5. Legal Implications 5.1. Please see individual committee reports for specific details. AGENDA ITEM 11 REPORT CL02/20

5.2. Council decisions are supreme and therefore any changes to recommendations can be made with final agreement at Full Council.

End

Linda Blake Town Clerk AGENDA ITEM 12 REPORT CL03/20

A REPORT OF THE TOWN CLERK TO A MEETING OF MALVERN TOWN COUNCIL to be held remotely via Zoom on Wednesday 16 December 2020, at 6.00 pm

OPERATIONS AND PLANNING COMMITTEE RECOMMENDATIONS

1. Purpose of Report 1.1. For decision.

2. Recommendation 2.1. Full Council is asked to consider the recommendations from the meeting of Operations and Planning Committee held on 25 November 2020 and listed below. 2.2. Recommendations to be presented by the Chairman of the Operations and Planning Committee or, if absent, the Vice-Chairman. i. Minute 143 Provision of Bike Racks It was RECOMMENDED that the Town Council supports and facilitates the provision of bike racks within the Town to support and encourage cycling as well as supporting the Council’s declaration of a climate emergency in 2019, with funding of £3,000. 3. Background 3.1. At a meeting of Full Council held on 12 September 2018, it was resolved that committees would approve their own minutes for accuracy with any recommendations from committee meetings being taken separately to be accepted by Full Council before being put into effect. 3.2. Full Council is therefore asked to consider the recommendations listed above in 2.2 and to approve, amend or refer back to committee as appropriate. 3.3. Councillors are reminded that the relevant reports as considered by committees when making their recommendations can be found within the papers distributed for the meeting and these will not be reissued. 3.4. If any councillor has any queries relating to a recommendation, it is suggested that they raise it with either the Town Clerk or Chairman of Committee before the Council meeting. 4. Financial Implications 4.1. Please see individual committee reports. 5. Legal Implications 5.1. Please see individual committee reports for specific details. 5.2. Council decisions are supreme and therefore any changes to recommendations can be made with final agreement at Full Council.

End Linda Blake Town Clerk AGENDA ITEM 13 REPORT CL04/20

A REPORT OF THE TOWN CLERK TO A MEETING OF MALVERN TOWN COUNCIL to be held remotely via Zoom on Wednesday 16 December 2020, at 6.00 pm

POLICY AND RESOURCES COMMITTEE RECOMMENDATIONS

1. Purpose of Report 1.1. For decision.

2. Recommendation 2.1. Full Council is asked to consider the recommendations from the meeting of Policy and Resources Committee held on 2 December 2020 and listed below. 2.2. Recommendations to be presented by the Chairman of the Policy and Resources Committee or, if absent, the Vice-Chairman. i. Minute 107 Town Council Investments There was a short committee discussion after which it was RECOMMENDED to leave the Council’s investment amounts unchanged for the present but to review these investments again next year. 3. Background 3.1. At a meeting of Full Council held on 12 September 2018, it was resolved that committees would approve their own minutes for accuracy with any recommendations from committee meetings being taken separately to be accepted by Full Council before being put into effect. 3.2. Full Council is therefore asked to consider the recommendations listed above in 2.2 and to approve, amend or refer back to committee as appropriate. 3.3. Councillors are reminded that the relevant reports as considered by committees when making their recommendations can be found within the papers distributed for the meeting and these will not be reissued. 3.4. If any councillor has any queries relating to a recommendation, it is suggested that they raise it with either the Town Clerk or Chairman of Committee before the Council meeting. 4. Financial Implications 4.1. Please see individual committee reports. 5. Legal Implications 5.1. Please see individual committee reports for specific details. 5.2. Council decisions are supreme and therefore any changes to recommendations can be made with final agreement at Full Council.

End Linda Blake Town Clerk Third Floor 28-30 Belle Vue Terrace

Malvern

Worcs WR14 4PZ

Tel: (01684) 892381 Fax: (01684) 575155

Email: [email protected]

www.communityaction.org.uk

th 8 December 2020 Dear Linda,

Thank you for your letter about how we have been spending the grant that was given to us by Malvern Town Council.

To date we have spent around £8,000 of the grant.

This has been used in several ways. As many of our clients live alone they usually attend our Sunday Tea Clubs, obviously these have not been running since last March when Covid 19 descended on us.

We have used some of the grant money to provide a Sunday Tea At Home for our lonely clients. We are due to do a Christmas Sunday Tea next week for them which they are really excited about.

Hopefully we will be able to provide another tea for our clients in the spring.

We have also used some of the grant to purchase some laptops for our staff to work from home. This took quite a lot of technical support in the beginning but is now running really well and has enabled all of our staff to stay safe during the pandemic. It has also enabled us to continue providing the support to the local residents who really needed it.

We also used the grant money to buy PPE equipment for our minibuses and volunteers to use in their own cars when they are transporting our clients to their appointments.

Some of the remaining grant money will be used for the spring tea club and also to buy any PPE that will be needed for our office and our Men’s Shed once we are able to start working from those places again.

All of the grant money has been carefully considered before spending and it has been used to benefit the people of Malvern.

Please pass on my thanks to the Town Councillors once again for their generosity.

Best wishes,

Jacci

Jacci Phillips.

Chief Officer.

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