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BOARD OF WATER AND POWER COMMISSIONERS REGULAR MEETING AGENDA February 28, 2017 9:00 AM CITY OF BIG BEAR LAKE, DEPARTMENT OF WATER AND POWER 41972 GARSTIN DRIVE Service, Quality, Community BIG BEAR LAKE, CALIFORNIA 92315 WWW.BBLDWP.COM BOARD MEMBERS Don Smith, Chair Bob Tarras, Vice-Chair Craig Hjorth, Treasurer Alan Lee, Commissioner Kris Saukel, Commissioner OPEN SESSION CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE PUBLIC FORUM The public may address the Board by completing a speaker card. All remarks shall be addressed to the Board as a body only. There is a three minute maximum time limit when addressing the Board. Please note that California law prohibits the Board from taking action on any item not appearing on the agenda. 1. CONSENT CALENDAR 1.1 Approve Minutes of a Special Board Meeting Dated January 24, 2017 1.2 Resolution No. 2017-XX for 2015 and 2016 Salary Schedules 1.3 Resolution No. 2017-XX for DWP Policy #2017-XX Drug-free and Alcohol-free Workplace ITEMS REMOVED FROM THE CONSENT CALENDAR 2. DISCUSSION/ACTION ITEMS 1.1 2.1 Check Register 1/01/2017-1/31/2017 Board to review and consider authenticating the check register for January 2017. 2.2 Financial Analysis – December 31, 2016 Board to review the YTD financial analysis. 2.3 Draft Annual Report - Fiscal Year Ending June 30, 2016 Board to review and consider approving the Fiscal Year 2015/2016 Annual Report. 2.4 Resolution No. DWP 2017-XX for USBR Grant Funding Application for Infrastructure Improvements Board to review and consider adopting Resolution No. DWP 2017-XX supporting the USBR Grant applications staff submitted for the Sawmill Well. 2.5 Amgen Tour of California Partnership and Support Opportunities Board to review and consider authorizing staff to sponsor the Amgen Tour at $2,500, which will give DWP an opportunity to have a Water Conservation booth and international advertising for the Big Bear Valley 2.6 Authorize Staff to Solicit Bids for a Vehicle Replacement Purchase Board to review and consider deferring the replacement of a trailer mounted air compressor for one year and instead authorize staff to purchase a replacement truck for a 1995 model year vehicle. 2.7 TRT Committee Report Board to review the report from the November Technical Review Team committee report. 1 of 316 Regular Meeting Agenda February 28, 2017 Page 2 of 2 2.8 Management Reports 2.9 Board Member Reports ADJOURNMENT I herby certify under penalty of perjury, under the laws of the State of California that the foregoing agenda was posted in accordance with the applicable legal requirements. Dated this 24th day of February, 2017. Jack Roberts, Secretary to the Board of Commissioners DWP Board of Commissioners The City of Big Bear Lake, Department of Water and Power strives to make all of its public meetings accessible to everyone. If you need any special assistance or disability-related accommodation in order to participate in this meeting, please contact the Board Secretary at (909) 866-5050. Notification 48 hours prior to the meeting will enable the DWP to make reasonable arrangements to ensure accessibility to this meeting. We are an equal opportunity provider and employer. 2 of 316 Item 1.1 MINUTES OF A SPECIAL BOARD MEETING CITY OF BIG BEAR LAKE, DEPARTMENT OF WATER AND POWER BOARD OF WATER AND POWER COMMISSIONERS January 24, 2017 OPEN SESSION A Special Meeting of the City of Big Bear Lake, Department of Water and Power Board of Water and Power Commissioners was called to order at 3:30 PM on January 24, 2017 by Vice Chair Tarras at 41972 Garstin Drive, Big Bear Lake, California 92315 with one Board Member participating via telephone from 1610 Ford St., Redlands, CA 92373, another Board Member participating via telephone from 7130 Shoreline Dr., #1113, San Diego, CA 92122, and another Board Member participating via telephone from 1539 Tigertail Ct., Palmdale, CA 93551. BOARD MEMBERS PRESENT: BOARD MEMBERS EXCUSED: Don Smith, Chair (via telephone) N/A Bob Tarras, Vice Chair Craig Hjorth, Treasurer Alan Lee, Commissioner (via telephone) Kristin Saukel, Commissioner (via telephone) PLEDGE OF ALLEGIANCE Craig Hjorth, Treasurer PUBLIC FORUM Nikki Peterson informed the Board she is resigning from DWP to pursue a career in teaching. Ms. Peterson thanked the Board for the opportunity to work at DWP. 1. CONSENT CALENDAR 1.1 Approve Minutes of a Regular Board Meeting Dated November 22, 2016 1.2 Approve Minutes of a Special Board Meeting Dated January 10, 2017 1.3 Adopt Resolution No. DWP 2017-04 for USBR Grant Funding Applications for Infrastructure Improvements Board reviewed and considered approving Resolution No. DWP 2017-04 in support of 2017 USBR WaterSMART grant applications for capital improvements. 1.4 Adopt Proposed Budget Schedule FY2017/18 Board reviewed and considered approving the Fiscal Year 2017/2018 budget schedule and appointing the Board Treasurer to oversee the budget with staff. Motion made by Chair Smith, seconded by Treasurer Hjorth and carried 5-0 to approve the Consent Calendar items with correcting the 1/10/2017 minutes to reflect it was a Special Board Meeting and adopting Resolution No. DWP 2017-04 Supporting USBR Grant Funding Applications. AYES: Hjorth, Lee, Saukel, Smith, Tarras NOES: - ABSTAIN: - 2. DISCUSSION/ACTION ITEMS 2.1 Check Registers 11/01/2016-11/30/2016 and 12/01/2016-12/31/2016 Board reviewed and considered authenticating the check register for November 2016 and December 2016. 3 of 316 Item 1.1 Minutes of a Special Board Meeting January 24, 2017 Page 2 of 2 Motion made by Treasurer Hjorth, seconded by Chair Smith and carried 5-0 to authenticate the check register for November 2016 and December 2016. AYES: Hjorth, Lee, Saukel, Smith, Tarras NOES: - ABSTAIN: - 2.2 Benefits Committee Board considered establishing an ad-hoc committee to assist staff with employee medical and supplemental benefits. Vice Chair Smith directed staff to establish the ad-hoc Benefits Committee and appointed Commissioner Lee and Commissioner Saukel to the Committee. 2.3 Claim Against DWP: Global Conductor Construction Board reviewed and considered the claim by Global Conductor Construction. Motion made by Chair Smith, seconded by Commissioner Lee and carried 5-0 to deny Global Conductor Construction’s claim. AYES: Hjorth, Lee, Saukel, Smith, Tarras NOES: - ABSTAIN: - 2.4 Formation of the Bear Valley Groundwater Sustainability Agency Board reviewed and considered authorizing the General Manager to expend funds for legal counsel to assist in developing a Groundwater Sustainability Agency for the Big Bear Valley. Motion made by Treasurer Hjorth, seconded by Commissioner Lee and carried 5-0 to authorize the DWP General Manager to expend funds not to exceed $15,000 to establish the Bear Valley Groundwater Sustainability Agency. AYES: Hjorth, Lee, Saukel, Smith, Tarras NOES: - ABSTAIN: - ADJOURNMENT No additional business came before the Board. At 4:04 PM Vice Chair Tarras adjourned the meeting. Jack P. Roberts, Board Secretary DWP Board of Commissioners Approved at meeting dated: 4 of 316 Item 1.2 AGENDA REPORT Service, Quality, Community DATE: February 28, 2017 TO: Board of Commissioners FROM: Reginald A. Lamson, General Manager PREPARED BY: Jack Roberts, Human Resources Resolution No. 2017-XX for 2015 and 2016 Salary Schedules RE: Background The DWP employee salary schedules for 2015 and 2016 were not adopted by the Board via resolution. As a housekeeping measure, we suggest the board approve the salary schedules via resolution to prevent future questions with regard to the Board’s intent. Financial Impact None. Recommendation Please review and adopt Resolution No. DWP 2017-XX, adopting the 2015 and 2016 salary schedules for DWP employees (excluding the GM). 5 of 316 Item 1.2 RESOLUTION NO. DWP 2017-XX A RESOLUTION OF THE BOARD OF WATER AND POWER COMMISSIONERS OF THE CITY OF BIG BEAR LAKE, DEPARTMENT OF WATER AND POWER, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, REGARDING RATIFICATION OF THE 2015 AND 2016 SALARY SCHEDULES FOR DWP EMPLOYEES WHEREAS, the City of Big Bear Lake was incorporated on November 28, 1980; and WHEREAS, the City of Big Bear Lake did adopt its Charter in 1982; and WHEREAS, the electors of the City did in 1985 adopt an amendment to that Charter which created the City of Big Bear Lake, Department of Water and Power (DWP); and WHEREAS, the Board of Commissioners (the Board) is empowered by the Charter Amendment to adopt wages, benefits, and policies for the DWP employees’ conditions of employment; NOW, THEREFORE BE IT RESOLVED that the Board of Water and Power Commissioners of the City of Big Bear Lake, Department of Water and Power does hereby establish the compensation for DWP employees, effective January 1, 2015, and January 1, 2016 in accordance with the pay scales previously approved by the Board attached as exhibit “A” and exhibit “B.” PASSED, APPROVED, and ADOPTED this 28th day of February, 2017. AYES: NOES: ABSTAIN: ABSENT: ______________________________ V. Don Smith, Chairman DWP Board of Commissioners ATTEST: ____________________________________ Jack Roberts, Secretary DWP Board of Commissioners 6 of 316 Item 1.2 CERTIFICATION STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO CITY OF BIG BEAR LAKE I, Jack Roberts, Secretary to the Board of Water and Power Commissioners of the City of Big Bear Lake, Department of Water and Power, do hereby certify that the whole number of members of said Board is five; that the foregoing Resolution, being Resolution No. DWP 2017- XX, was duly passed and adopted by said Board and attested to by the Secretary

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