ADMINISTRATION REPORT 2009 PREPARED BY PLAN IMPLEMENTATION BRANCH IRRIGATION DEPARTMENT CONTENTS Page1 Introduction 1 - 2 1. Organization 3 2. Administration 3 3. Overall programme 3 – 5 4.1 Plan Implementation 5 4. Regional Development & Construction Sub Department 5.1 Major Irrigation Schemes 6 – 12 5.2 Medium Irrigation Schemes 13-14 5.3. Procurement Branch 15 5.4 Machinery & Work shop Branch 16 5.5 World Bank Funded Dam Safety & Water Resources Planning Project 17 5.6 Works General 18 6. Specialized Services & Training Sub Departments 6.1 Hydrology Branch 19 – 20 6.2 Engineering Geology Branch 20 6.3 Engineering Materials Branch 21 - 24 6.4 Land Use Division 24- 25 6.5 Hydraulics Branch 25 - 26 6.6 Computer Services Branch 27 6.7 Training Branch (Local & Foreign Training) Annex 3 & 4 27 7 Irrigation and Water Management Sub Department 27 - 33 8 Assets Management Sub Department 8.1 Assets Management Division 34 8.2 Dam Safety Branch 35 – 36 9 Planning and Designs Sub Department 9.1 Water Resources & Project Planning Branch 36 – 39 9.2 Design Branches 40 – 41 9.3 Geo Informatics Branch 41 10. Environment, Drainage & Flood Protection Sub Department 10.1 Environmental Studies Branch 42 – 47 10.2 Drainage Branch 47 – 50 11. Human Resources Branch ( Staff Position ) Annex 1, 2 and 5 50 12. Finance Branch 50 – 53 13. Contract Branch 53 14. Administration Report – Regional Level 55- 108 15. Annexes 1,2,3,4 and 5 IRRIGATION DEPARTMENT ADMINISTRATION REPORT FOR 2009 1.0 Introduction The Irrigation Department with over a century of experience as a pioneer organization responsible for most of the development works in the irrigation sector, looks optimistically towards the development envisage in the water sector at the dawn of the new millennium. 1.1 Vision "Not let a single drop of rain water flow to the sea without first being used for the welfare of mankind" King Maha Parakramabahu the Great 1153-1186AD The Vision of the Irrigation Department probably must have emerged from the vision of the great hydraulic civilization which existed from 500 B.C. to 1200 A.D. Despite the fact that this vision might look very optimistic in today’s context, the mission of the Irrigation Department emerged with this broad objective in view. Therefore the Irrigation Department emerged as the principal government organization responsible for the regulation and control of Inland waters. 1.2 Mission The Mission of the Irrigation Department is to ensure optimum utilization of Water Resource for enhancing the living condition of the farming community of the country and all other uses of Water Resources in sustainable, productive, equitable and environment friendly manner with due attention to conservation of Water shed areas. Hence the Irrigation Department is responsible for planning, design, construction, operation ,management, rehabilitation and efficiency improvement of all major and medium Irrigation schemes and works related to flood control, drainage and salinity extrusion. 1.3 Objectives The main objectives of the Irrigation Department are as follows; a) Development of land and water resources for Irrigated Agriculture, hydro power, flood control, Domestic Usage, Industrial usage and Aquaculture development, giving priority to the environmental factors. b) Provision of Irrigation Drainage and salinity exclusion facilities for cultivable lands in Irrigation and Drainage Projects. Provision of salinity exclusion schemes. c) Provision of flood protection and drainage facilities to lands affected by floods. d) Alleviation of poverty of the rural farming community by increasing their farm income and raising their standard of living. e) Management of Water economically for sustainable Agriculture and other uses. f) Productivity enhancement of Land and water in Major/Medium Irrigation Schemes. g) Integrated water resources Management and Participatory Management in Major /Medium Irrigation systems. 1.4 Functions of the Irrigation Department The functions of the Irrigation Department arising from the objectives are as follows; a. Preparation of Master plan for development of the different river basins for the optimum utilization of land and water resources giving priority to the environmental factors. b. Project formulation and detail designs of Irrigation, Hydro-power, Flood control and Reclamation Projects. c. Construction of Irrigation and Settlement Projects for the conservation, diversion and distribution of water under gravity and lift Irrigation to new and existing land for cultivation by farmers for an enhanced food crop production and to upgrade their living conditions. d. Construction of Drainage, flood protection and salt water exclusion projects for the protection of cultivable land to enable the cultivation of such lands with rainfall for food crop production with minimized risk. e. Providing Drainage and flood protection facilities to minimize or mitigate the damages caused by floods. f. Operation, Maintenance, Improvements, Rehabilitation and Water Management for Medium and Major Irrigation Schemes., Drainage and flood protection scheme and salt water exclusion schemes for optimum productivity enlisting the participation of beneficiaries. Catering of water for Inter Sectoral use, domestic, industrial use and environmental requirements. Construction and maintenance of Conservation Reservoirs. g. Maintaining and upgrading the water infrastructure including dams for sustainable water supply to agriculture and domestic purposes. h. Research in Hydraulics, Hydrology, Soil Mechanics, Engineering Geology, Geographic information System (GIS), Engineering Materials and Land Use as applied to water Resources Development Projects. i. Human Resources Development for optimum utilization of Human Resources. 1 j. Operation and Maintenance of Financial Management system, Accounting, Reporting, Auditing systems of Irrigation Department in accordance with the financial Regulation of the Government of Sri Lanka. k. Providing Consultancy Services to government department, Statutory Boards/Corporation, public and private institutions and individuals; in the fields of Water Resources Development; Foundation Engineering; Quality Control of Earth work and Concrete; Hydraulic Model Testing and Land Use Planning. 2.0 Organization The Head of the Irrigation Department is the Director General of Irrigation and Eight ( 8 ) other Directors manage the Sub-Departments. These Sub-Departments are , 1. Regional Development and Construction (RD&C) 2. Specialized Service & Training (SS& Tr.) 3. Irrigation & water Management (I&WM) 4. Assets Management (AM) 5. Plan Implementation (PI) 6. Planning & Designs (P&D) 7. Finance(F) 8. Human Resources (HR) In addition there was one Senior Deputy Director to cover up the area of Environmental, Drainage & Flood Protection. Further there are separate Project Directors for Weheragala Project, Deduru Oya Project and PEACE Project. Fourteen Regional Office with Regional Directors in charge and forty eight Divisional Irrigation Engineers cover the entire Island in maintaining all major and medium irrigation schemes and rehabilitation activities. Irrigation Training Institute at Galgamuwa is considered as one of the Regional Office for the purpose of document deal, and conduct in service training for the department personnel as well as providing training for other agencies. Director, Irrigation Training Institute is the in charge of the Institute. Four Mechanical Engineering work shops are functioning at Ratmalana, Rambewa, Halpatota and Ampara headed by Mechanical Engineers and these workshops are being supervised by the Deputy Director, Machinery & Workshops from the head office. Organization Chart of the Irrigation Department is shown in Annex 01. 3.0 Administration Eng. H.P.S.Somasiri was the Director General of Irrigation for year 2009 .The key staffs of the Irrigation Department are shown in the Annex 2 and the present strength of the Irrigation Department in all categories is shown in the Annex 3. 4.0 Overall Programme The Sub Departments and other supporting Branches carried out the programme of the department during the year 2009. These activities can be broadly categorized as follows. 2 1. Feasibility studies of major and medium irrigation schemes. 2. Activities of specialized divisions. 3. Major construction projects under foreign funds.. 4. Major construction projects under consolidated funds. 5. Improvements and maintenance of major irrigation schemes and irrigation system management 6. Work done by the department for other organizations. The total financial allocation for capital expenditure for the year was Rs .2,358.97 Million and Rs. 2,215.08 Million was spent during the year. Detailed account of the progress of individual items is given below with a brief description of the items and present financial and physical position of work. Summary of Capital Expenditure Allocation for Cumulative Progress against Name of Project Year 2009 expenditure for Allocation 2009 /Rs.’000 Year 2009/ Rs.’000 ( %) 1. Project 1 (Sub Total) 24.34 22.52 92.52% Administration and Establishment services 2. Project 2 ( Sub Total) 761.55 700.86 92.03% Administration and maintenance of Irrigation schemes 3. Project 3 - Major 1362.08 1,297.26 95.24% Irrigation Schemes 4. Project 4 - Minor 211 194.44 92.15% Irrigation Schemes Grand Total 2358.97 2215.08 93.90% A brief explanation of the programme during the year is presented below. The Planning & Design branch concentrated on physical planning of irrigation works and has the responsibility of Planning