Social Monitoring Report

Semi-annual Report

July 2017

Maritime and Waterways Safety Project

Prepared by National Maritime Safety Authority for the Asian Development Bank.

This Semi-annual Social Monitoring Report is a document of the Borrower. The views expressed herein do not necessarily represent those of ADB Board of Directors, Management, or staff, and may be preliminary in nature.

In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgements as to the legal or other status of any territory or area.

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National Maritime Safety Authority Maritime and Waterways Safety Project

Project Number: 44375-013 Loan Number: 2978-PNG: Maritime and Waterways Safety Project

Social Safeguard Monitoring Report

Period Covering:

January to June 2017

Prepared by: National Maritime Safety Authority

Date: July 2017

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Table of Contents ABBREVIATIONS ...... 3 1. INTRODUCTION ...... 4 2. PROJECT OVERVIEW ...... 5 3. METHODOLOGY...... 5 4. COMMUNITY ENGAGEMENT PROGRAM (CEP) ...... 5 5. GENDER ...... 6 6. ACTIVITIES FROM PERIOD JANUARY TO JUNE 2017 / UPDATE ON PROPOSED SITES . 7 7. OUTPUTS FOR ACTIVITIES JANUARY - JUNE 2017 ...... 7 I) PACKAGE 3 SITE VISITS ...... 7 II) COMMUNITY MEETINGS JANUARY TO JUNE 2017 ...... 8 III) LAND INVESTIGATION REPORT FOR THIS REPORTING PERIOD...... 9 8. GRIEVANCE REDRESS...... 10 9. CONCLUSION ...... 10 APPENDICES ...... 12 APPENDIX A: STATUS OF CEP AND LANDS ACTIVITIES FOR PACKAGES 1,2 & 3 ...... 12 BIBAZ/SEK ...... 19 RAINU ...... 20 MARUA ...... 20 APPENDIX B: SAMPLE LAR ...... 19 APPENDIX C: SAMPLE FPIC ...... 21 APPENDIX D: SAMPLE MINUTES ...... 23

TABLES

Table 1: Summary of Community Consultation from January to June 2017Error! Bookmark not defined. Table 2: Community Lighthouse Committees...... 8 Table 3: Status of of Land Acquisition Process ...... 8

FIGURE Figure 1: Sek ...... 20

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ABBREVIATIONS

ADB Asian Development Bank ARB Autonomous Region of Bougainville BSP Bank South Pacific CALC Community and Lands Coordinator CD Community Development CDO Community Development Officer CEP Community Engagement Program CLC Community Lighthouse Committee CSLA Community Security and Lighthouse Monitoring Agreement DLO District Lands Officer DLPP Department of Lands & Physical Planning ENBP East Province ESP East Province FPIC Free, Prior and Informed Consent GoPNG Government of Papua LAR Land Acquisition and Resettlement Checklist LARF Land and Resettlement Framework LIR Land Investigation Report LLG Local Level Government MWSP Maritime and Waterways Safety Project Navaid Navigational aid NGI Niugini Group NIP New Island Province NMSA National Maritime Safety Authority PA Provincial Administrator PIU Project Implementation Unit PLO Provincial Lands Officer PMIZ Pacific Marine Industrial Zone PNG SPS Safeguards Policy Statement VGO Valuer’s General Office WNBP West New Britain Province

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1. INTRODUCTION

1. The Maritime and Waterways Safety Project is jointly funded by the Government of Papua New Guinea (GoPNG) and the Asian Development Bank (ADB) through Loan 2978-PNG. The Loan Agreement was signed on the 29th of January 2013. The Executing Agency is the National Maritime Safety Authority (NMSA).

2. The Maritime Waterways Safety Project (MWSP) aims at improving safety and efficiency of international and national shipping in coastal areas and waterways in Papua New Guinea (PNG) by replacing, installing and maintaining navigational aids (navaids), improving maritime safety information infrastructure, improving maritime safety practice of communities, and providing efficient project management and capacity development.

3. The MWSP involves the maintenance of 99 existing navigational aids and installation of 33 new ones across the 14 provinces in PNG. The project is expected to have limited and or minor land acquisition of mostly of sea-bed, reefs, or foreshore. Also it is unlikely to have displacement of people or resettlement impacts, as most sub-projects are existing infrastructures and rehabilitation works will be undertaken in the sea and within existing location.

4. According to ADB reporting requirement as stipulated in its Safeguards Policy Statements 2009 (SPS 2009), the MWSP Project Implementation Unit (PIU) should prepare and submit social monitoring report on a semi-annual basis on safeguard matters since the project is categorized B for Involuntary Resettlement, although there is no involuntary resettlement of any people necessary for this project.

5. This social safeguard monitoring report covers project activities from January to June 2017 of mostly community and stakeholder consultations for package three, which covers the whole of (Morobe, , West and East Sepik Provinces), and areas of Northern/Oro and Milne Bay Provinces in the Southern Region.

6. The following paragraphs describe in brief the project background, social safeguard requirements, resettlement processes and the community engagement programme, which involves two field visits to each community per navaid site as a minimum and one courtesy visit to the respective provincial government administrations, where the navaids will be installed.

7. Then a short overview is given on implementation of project activities during the reporting period. A table is attached in Appendix A, which summarizes the main outcomes and outputs per community, lists all signed agreements in regards to land acquisition and other social safeguard requirements, any land disputes in the communities, planned mediation processes and further steps how to overcome these problems.

8. A monitoring of the consultation process has started whereas resettlement and social assessments in communities have been initiated as a prerequisite for installation of planned navaids. Any socio-economic impact of people’s life regarding the project activities can be monitored after the first installation of the navaid and first installment of land lease payments to customary landowners and Community Lighthouse Committees (CLC).

9. Detailed activity reports with meeting minutes, signed agreements, due diligence reports for resettlement and photos of sites and communities are not attached to this report but were submitted in quarterly progress reports to ADB.

10. In Appendices B-D are sample forms for Free, Prior and Informed Consent, a checklist from the LARF and minutes from community consultations.

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2. PROJECT OVERVIEW

11. The Project has four main outputs:

I. Installation of 33 new navaids, replacement of 99 existing navaids, and maintenance of installed and replaced navaids as located in the various Maritime Provinces.

II. Improvement of safety information, infrastructure, comprising hydrographic surveys, installation of 5 AIS transponders, and installation of 3 tide gauges.

III. Improvement of maritime safety practice of communities, comprising of community engagement programs for maritime safety awareness activities and small craft safety training activities.

IV. Provision of efficient project management and capacity development, comprising of establishment of a Project Implementing Unit (PIU), support to manage and implement the project, and engagement and training of staff in operating the safety and hydrographic information infrastructure of NMSA.

12. The impact will be safer and enhanced access to socioeconomic opportunities for communities in PNG and regional and international stakeholders. The project is expected to produce benefits for rural and remote populations as well as the national and international population.

13. The Project has been categorized B under ADB SPS (2009) for environment and social safeguards category. Resettlement Framework document have been prepared to describe the safeguard requirements for the project. NMSA as executing agency has the overall responsibility to comply with ADB safeguard requirements in implementation and reporting.

14. The PIU of the project employed two Community and Land Coordinators (national, whole project duration) and a Gender, Community and Lands Specialist (international, intermittent) as part of the community development team.

3. METHODOLOGY

15. Social safeguards and resettlement in this project include inter alia a community engagement programme (CEP) and land acquisition processes. Involuntary resettlement of people will not be required as most navaids will be installed in the seabed or on locations on land, which mark a cliff or a rock. In most cases, no vegetation is to be removed.

16. The resettlement process involves land acquisition of customary land on a lease basis for 20 years. Most sites are under water. The proposed size of land under water is 20 m x 20 m and on land 10 m x 10 m. The lease is signed between NMSA and respective landowners. The Land Investigation Report (LIR) is initiated by officers from Department of Lands and Physical Planning (DLPP) and provincial land officers. Land acquisition processes follow legal procedures of PNG government as disclosed in the Land Act 1996 (currently under review).

4. COMMUNITY ENGAGEMENT PROGRAM (CEP)

17. The CEP comprises of several phases of stakeholder consultations, which have to be followed before any installation of the navaid can proceed.

18. The first phase includes courtesy visits to the provincial administrations. The main aim of these visits is to introduce the project to the Provincial Administrator (PA), Governor and respective officers from Land, Law and Justice, Planning and Local Level Government. The project team expects to get information from the lands officers about the communities located nearest to the planned site to identify the right landowners.

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19. After receiving information from the lands officers and provincial administrations, the team conducts first visits to communities. The main purpose of these visits is to conduct awareness about the installation of the navaid/beacon and the project. The first consultation with communities is done by the community, environment and engineering project teams. Officers from provincial and national lands divisions/department, a surveyor and a valuer also join the team.

20. Whilst the community team conducts the awareness about the project, the engineering team assesses the sites with local permission and attendance. It is crucial that people in villages accept the installation of the navaid and that elder, councilors and landowners gives their permission to the project team to inspect the sites. By accepting and understanding the purpose of the project, community representatives sign a Free, Prior and Informed Consent (FPIC), which is a precondition of continuing project activities. The form is pre - signed by NMSA CEO; one original is within the community and the other original remains in the project office.

21. A checklist retrieved from the Land Acquisition and Resettlement Framework (LARF) is filled during each community visit and a due diligence report prepared for each site (see sample attached in Appendix B).

22. During community meetings, the MWSP PIU also discloses grievance redress mechanisms and explains further steps of the community programme. All awareness material about the project is prepared by the CD team and distributed in community meetings, which are recorded and filed in the office. Main emphasis is laid on gender balance, when it comes to decision making for the navaid installation, land issues and representation in public discussions.

23. The second phase of community consultations is focused around land acquisition and community representation by forming a Community Lighthouse Committee (CLC). The Community Lighthouse Committee is established to monitor the lighthouse and to ensure that no vandalism acts occur to the lighthouse.

24. The CLC is responsible for the security of the lighthouse and to report any outage or damage of lights. It is bounded by the Community Security and Lighthouse Monitoring Agreement (CSLA). The term of this agreement is for twenty (20) years.

25. Fees are paid once the lighthouses are installed and are tested to be functioning. Whilst the LIR is conducted by officers from DLPP and provincial/district lands offices with assistance from the CD project team, the whole process around forming of CLC is solely the responsibility of the CD project team. Village Councillors and Ward Recorders assist the team in retrieving information through community profiles and collecting socio - economic baseline data through survey questionnaires.

26. Awareness about safe practice at sea for small craft operators and community members are part of the awareness programme during the second visits. These trips last approximately two to three days per community. Distribution of HIV/AIDS material and a short introduction on transmission and infection and prevention measures, background and social impact. It is done by Community and Lands Coordinators, who have been trained and certified during the inception phase of the Project.

5. GENDER

27. The project has a Gender Action Plan, which was modified in a workshop with relevant stakeholders in 2015. It lays strong emphasis on developing equal gender participation in decision making processes and consultations on the community, administrative and management level whenever possible. Cultural constraints and differences especially in decision making processes about landownership in matrilineal and patrilineal societies were discussed and appropriate amendments done. The GAP identifies and addresses gender issues in project

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activities and formulates indicators for outputs and impacts. Regular monitoring is provided and updates on the GAP are submitted in the Quarterly Reports. The CD team implements gender awareness in community consultations and visits to the provincial administrations. Women are encouraged to express their opinions about the proposed navaid installations and are active members of the community lighthouse committee (CLC) and signatories to the committee account. The CLC agreement, which is signed by NMSA and the CLC executive members includes a clause that 20% of funds spent for communal activities must benefit women and girls. At the end of each year, the CLCs have to prepare reports, which then will be monitored by NMSA. So far, the installation of navaids has not been completed. Monitoring of the CLC reports will start after the installation of the first navaids have been completed.

6. ACTIVITIES FROM PERIOD JANUARY TO JUNE 2017 / UPDATE ON PROPOSED SITES

28. As of June 2017, the project had four proposed navaid packages distributed over 12 maritime provinces in Papua New Guinea. After the list was updated 129 installations are planned in total. Package 1 includes 48 navaids, 44 in and 4 in Central Province. Package 2 is geographically scattered over the New Guinea , which includes Autonomous Region of Bougainville (ARB), (NIP) and Manus (MP); East New Britain (ENB) and West New Britain (WNB) Provinces. A total of 21 navaids are listed in package 2. Package 3 involves the main coastline of Papua New Guinea and includes six Provinces. The total number of sites is 45. Package 4 has been included in 2016 and consists of 15 navaids in within the harbor area (Motukea) in preparation for the APEC Meeting in 2018. The numbering of Package 3 and 4 has been swapped.

29. The list of confirmed sites has been changed due to various reasons. The issues in communities, which could not be solved by mediation or during consultations therefore led to cancellation of these sites. The changes are in Package 3, which includes Momase Region, Northern and Milne Bay Provinces (Sydney Islands). One site was cancelled in Sandaun, one in Morobe, two in Madang Provinces and one site added from Package 2, Wuwulu Island (see in detail Appendix A).

30. Field activities from January to June 2017 only focused on Package 3, which has the geographically most spread area from Manus (Wuwulu Island), Sandaun, East Sepik, Morobe, Madang, Northern and Milne Bay Provinces. It consists of 45 planned sites and 25 communities. The Gender, Community and Land Specialist paid another visit to to meet with the Maritime section and officers from the lands division to identify the right communities to the sites. All other courtesy visits to the provincial administrations were done in late 2016.

31. Actual field visits were implemented to all 25 communities and site assessments were done for 45 sites.

32. Land and resettlement activities in the reporting period focused on follow ups for the Land Investigation Reports (LIRs) for Packages 1-3 and all necessary documents like survey plans and valuation reports. Status of LIRs can be seen in detail in Table 3.

7. OUTPUTS FOR ACTIVITIES JANUARY - JUNE 2017

I) PACKAGE 3 SITE VISITS

33. All first site visits were implemented for package 3 with different outcomes. The CD team could finalise first activities during the project awareness and had positive feedback from nearly all members in the communities except for Sek Island in . The Sek Island community is located within the vicinity of the Pacific Marine Industrial Zone (PIMZ) and the Fish Cannery. As per discussions, community members complained about not having been consulted by the government before the construction of PIMZ and they felt being misled by the government over compensation claims for reefs and fishing grounds in the Ottilien Passage. The project team

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tried to convince the community that the installation of a navaid will bring more protection for the environment, saves lives and also will benefit them. The team went there three times, but was told not to conduct any further activities as the community has to sort themselves out first. It was agreed that by August 2017 the project team will contact the Councillor to discuss if the community is ready for the proposed activities (LIR, CLC). If not, the Project Management has to decide further steps.

34. Gender related issues were brought up by Riwo community in Madang Province. The CD team was confronted with the refusal of village men to have women take part in community meetings and in the formation of the Lighthouse Committee. The main reasons for excluding women in communal meetings and become member of CLC were given as due to their custom and traditional practices of patrilineal society and their interpretation of text passages in the Bible. After some discussions with the community, the CD team had to convince them on women’s participation and representation in the committee. A few more village women attended the meetings. During this visit, LIRs were initiated.

35. The project team decided to defer all other planned site visits for package three to August, after elections are finished.

Table 1: Community Consultations January - June 2017

No Date Sites included Type 1. 21.02.17 – 24.02.17 1 site in /Sandaun First and second visit combined, but has to be redone as community was not ready for LIR 2. 06.03.17 -10.03.17 13 sites in Madang Province: First visits to two  6 sites with 2 communities communities  2 sites in Basamuk Basamuk was cancelled  5 sites in Madang port area 3. 28.03.17 – 09.04.17 1 site in , 19 in Oro First visits, 18 Province, 6 in Milne Bay Province communities consulted and 26 sites assessed 4. 23.05.17 – 29.05.17 6 sites in Madang Province Second visits; 3 LIRs and CLCs conducted; Sek Island visit postponed again

II) COMMUNITY MEETINGS JANUARY TO JUNE 2017

36. Package 3: 23 community meetings for first and second visits (Madang only) for package three with 746 participants, out of this are 505 males and 241 females only; children are not included.

Table 2: Community Lighthouse Committees for January to June 2017

No Province CLC m f Total Comments Madang 1 6 1 7 The community decided to have one CLC for three sites Total: 1 6 1 7

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III) LAND INVESTIGATION REPORT FOR THIS REPORTING PERIOD

37. Within these six months, the project had some of the LIRs signed and endorsed by the respective Provincial Administrators for package 2 and 3. The LIRs for package 3 have been initiated in Madang Province only for three sites. Below is an updated table for all LIRs, which were initiated during the project period. NMSA is very concerned about not receiving respective survey plans and valuation certificates from Valuer’s General Office (VGO) as well as the reports which was not completed to date by officers from the VGO. A meeting was held recently with lead Valuers from the VGO to discuss the whole process and the reasons that encountered the delays for the submission of required documents to NMSA PIU.

Table 3: Status of Land Acquisition Process

Package Province No. Status Survey Valuation Comments LIRs Plans Certificates 1 Milne 26 23 signed and 26 Not received 23 copies in (26 Bay stamped by PA office LIRs) 3 still in Milne Bay Central 4 3 signed and Not Not received 3 LIRs are with stamped by PA received DLPP and 1 status unclear yet copies in office

2 ARB 8 8 Signed and With DLPP Not received 8 LIRs with (17 endorsed Survey DLPP and LIRs) Department copies in office for registration NIP 5 5 Signed and With DLPP Not received 5 LIRs with endorsed Survey DLPP and Department copies in office for registration Manus 1 With PLO Manus With DLPP Not received Survey Department for registration ENB 3 With PLO ENB With DLPP Not received Survey Department for registration 3 Manus 1 With PLO Manus Not yet Not received (33 registered LIRs) ESP 2 1 signed and with Not yet Not received PLO registered 1 with landowners Biam

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Package Province No. Status Survey Valuation Comments LIRs Plans Certificates WSP 1 To be initiated Not yet registered Morobe 3 2 signed and Not yet Not received stamped with PLO registered 1 to be initiated Madang 6 3 initiated Not yet Not received registered Oro 13 To be initiated Milne 6 To be initiated Bay Total: 79

38. As of 30 June 2017, the project has in total 58 LIRs initiated of which 39 are signed and stamped and copies are available in the project office. The team proposed to conduct 21 LIRs during second visits in the next reporting period from June to December 2017.

8. GRIEVANCE REDRESS

39. During the reporting period, the project office decided to cancel two sites from the list of proposed navaid installation for package 2 and four sites on package 3. The reasons for cancellation were landowner issues and technical strategic reasons, see following:

40. WNB/Package 2, Pelelua Reef North + South: The CD Team visited community Buluma in June 2017 to conduct the CLC and the LIR for the sites. Both activities could be implemented successfully for both sites and the identified landowners signed the LIRs. However, after the team left, other clan members started to dispute the landownership and went to the provincial lands office, where they claimed the document from the Lands Office to be handed out again. After the lands officer handed out the signed LIRs they were not valid anymore and the project office decided to cancel the proposed sites as tender documents for package 2 were already prepared. The project office informed the community about the cancellation of the site.

41. WSP/Package 3, Wutung Lighthouse, Replacement: After detailed assessment, the project management decided not to move the lighthouse closer to the cliff. There is an existing lighthouse on the Indonesian side of the border, which is far bigger than the Wutung Lighthouse and guides big ships along the coast. No LIR or CLC activities were conducted.

42. Madang Province/Package 3, Pommern Bay E+W: After detailed assessment the Project Management decided not to install two lights at Pommern Bay as Nickel has its own lights to guide ships into the bay.

43. Morobe Province/Package 3, Nessup Channel: The LIR and CLC activities were conducted in November 2016, however it was decided to cancel the site as the proposed light is in a water depth of 40 m, which is far too deep for a navaid. The community was informed and understood the issue.

9. CONCLUSION

44. Social safeguard monitoring and reporting follows the same described pattern of activities. The most unpredictable component in the community engagement programme is the land acquisition as land ownership is a main cultural identity for the people especially families and clans in

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communities. There were some individuals with different interests, which should be treated sensitively.

45. Although land mediation strategies are initiated when disputes arise, some problems cannot be immediately resolved during implementation of community consultation and engagement program. Packages 1 and 2 must go for tender and the list of proposed navaids might be changed over disputed sites thus to provide an appropriate basis for a contractor to address communities and start with installations of navaids.

46. During the community and public consultation processes the CD team realised that the MWSP and its planned outputs is highly appreciated as it with benefit the public directly through its community engagement programme and land lease payments to landowners. In addition, from the safety perspective, minimising risks of sea accidents and improving safety of national and international shipping.

47. A special emphasis has to be given on gender issues and the community must be aware about roles and rights of women in PNG whenever the situation is appropriate; social safeguard practices in ADB funded projects are always priority and are implemented according to safeguard policies.

10. RECOMMENDED ACTIVITIES:

48. During the next visits to communities for package 3 the CD Team will focus more on gender awareness and the role of women in the formation of CLCs and the caretaking of the proposed lighthouse. Where appropriate, the team will conduct separate meetings with women and youth to provide the possibility to express their opinion in a less exposed community setting.

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APPENDICES

Appendix A: Status of CEP and Lands Activities for Packages 1,2 & 3

Package 1: 48 sites Package 2: 21 sites (3 sites cancelled in AROB, 2 in WNB, 4 in Manus & 1 in ENB) Package 3: 45 sites (1 site cancelled in Sandaun, 1 in Morobe, 2 in Madang, 1 site added from Package 2) Package 4: 15 sites (New, NCD, Channel to Motukea) Total: 129 sites

Province No Sites /English Community FPIC CLC LIR Planned Activities/ Area Traditional Signed Signed Status Comments/ Updates PACKAGE 1 Milne Bay 1. Gigipwala Point Taulu 31.07.15 18.11.15 18.11.16 Survey plan registered. Dawson Gigipwala Point Yet to receive valuation certificate and DLPP will Strait later request for certificate of alienability. Milne Bay 2. Sebulugomwa Point Bwaiowa 01.08.15 17.11.15 17.11.15 Survey plan registered. Dawson Sebulugomwa Point Strait Milne Bay 3. N-end Dewasiya 01.08.15 16.11.15 16.11.15 Survey plan registered. Dawson Bwabwawa Yet to receive valuation certificate and DLPP will Strait later request for certificate of alienability. Milne Bay 4. Waiope Island Neumara 01.08.15 15.11.16 15.11.16 Survey plan registered. Dawson O’ayobe Yet to receive valuation certificate and DLPP will Strait later request for certificate of alienability. Milne Bay 5. Cape Doubtful S-end Eluiya 01.08.15 14.11.16 14.11.16 Survey plan registered. Dawson Niugoma’ala Yet to receive valuation certificate and DLPP will Strait later request for certificate of alienability. Milne Bay 6. Cape Doubtful N-end/ Lalai O’oiyana 02.08.15 12.11.16 12.11.16 Survey plan registered. Dawson Yet to receive valuation certificate and DLPP will Strait later request for certificate of alienability. Milne Bay 7. Yadayadala/ Sapilai 01.08.15 13.11.16 13.11.16 Land acquisition in process: Dawson Yadayadala Survey plan registered. Strait Yet to receive valuation certificate and DLPP will later request for certificate of alienability. Milne Bay 8. Sanaroa Island W-end/ Udaudana 02.08.15 11.11.16 11.11.16 Survey plan registered. Yauyana

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Province No Sites /English Community FPIC CLC LIR Planned Activities/ Area Traditional Signed Signed Status Comments/ Updates Dawson Yet to receive valuation certificate and DLPP will Strait later request for certificate of alienability. Site has been disputed. Lazarus will follow-up and inform Project. Milne Bay 9. Losuia Pile No.3/ Kavataria 03.08.15 13.02.16 Not No LIR conducted due to advise from DLO Isl Wayayu conducte (Kiriwina). All other navaids were a community d. service from Nawae. Milne Bay 10. Losuia Pile No.2/ No community No FPIC No CLC Replacem No CLC established and LIR not conducted. Kiriwina Isl Losuia Pile No.2 ent Replaced with pile Milne Bay 11. Losuia Pile No.6/ No community No FPIC No CLC Replacem No CLC established and LIR not conducted. Kiriwina Isl Losuia Pile No.6 ent Replaced with pile Milne Bay 12. Losuia Pile No.10/ No community No FPIC No CLC Replacem No CLC established and LIR no conducted. Kiriwina Isl Losuia Pile No.10 ent Replaced with pile Milne Bay 13. Losuia Pile No 1 No community N/A N/A N/A Existing pile; replacement of light Kiriwina Isl Milne Bay 14. Losuia Pile No 4 No community N/A N/A N/A Existing pile; replacement of light Kiriwina Isl Milne Bay 15. Losuia Pile No 5 No community N/A N/A N/A Existing pile; replacement of light Kiriwina Isl Milne Bay 16. Losuia Pile No 7 No community N/A N/A N/A Existing pile; replacement of light Kiriwina Isl Milne Bay 17. Losuia Pile No 8 No community N/A N/A N/A Existing pile; replacement of light Kiriwina Isl Milne Bay 18. Losuia Pile No 9 No community N/A N/A N/A Existing pile; replacement of light Kiriwina Isl Milne Bay 19. Losuia Pile No 11 No community N/A N/A N/A Existing pile; replacement of light Kiriwina Isl Milne Bay 20. Losuia Pile No 12 No community N/A N/A N/A Existing pile; replacement of light Kiriwina Isl Milne Bay 21. Losuia Pile No 13 No community N/A N/A N/A Existing pile; replacement of light Kiriwina Isl Milne Bay 22. Losuia Pile No 14 No community N/A N/A N/A Existing pile; replacement of light Kiriwina Isl Milne Bay 23. Losuia Pile No 15 No community N/A N/A N/A Existing pile; replacement of light Kiriwina Isl Milne Bay 24. Losuia Pile No 16 No community N/A N/A N/A Existing pile; replacement of light Kiriwina Isl Milne Bay 25. Losuia Pile No 17 No community N/A N/A N/A Existing pile; replacement of light

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Province No Sites /English Community FPIC CLC LIR Planned Activities/ Area Traditional Signed Signed Status Comments/ Updates Kiriwina Isl Milne Bay 26. Losuia Pile No 18 No community N/A N/A N/A Existing pile; replacement of light Kiriwina Isl Milne Bay 27. Nuratu Island/ Kumwageia 09.08.15 10.02.16 10.02.16 Land acquisition in process: Nuratu Island Survey plan registered. Island Yet to receive valuation certificate and DLPP will later request for certificate of alienability. Milne Bay 28. West Passage/ West Panaeati 06.08.15 05.02.16 05.02.16 One CLC formed for 2 sites. Deboyne Mahawan Dispute settled through land mediation, LIR Islands started Survey plan registered. Yet to receive valuation certificate and DLPP will later request for certificate of alienability. Milne Bay 29. West Passage/ West Panaeati 06.08.15 05.02.16 05.02.16 Same as above; dispute settled Deboyne Lenana Survey plan registered. Islands Yet to receive valuation certificate and DLPP will later request for certificate of alienability. Milne Bay 30. Redlick Passage/ Panapompom 06.08.15 05.02.16 05.02.16 One CLC for two sites Deboyne Rara Island Survey plan registered. Islands Yet to receive valuation certificate and DLPP will later request for certificate of alienability. Milne Bay 31. Redlick Passage/ Panapompom 06.08.15 05.02.16 12.09.16 CLC with same community Deboyne Holuga LIR Initiated Islands Survey plan registered. Yet to receive valuation certificate and DLPP will later request for certificate of alienability. Milne Bay 32. Hobwaiwala 1/ East Panaeati 06.08.15 05.02.16 05.02.16 One CLC formed for 2 sites Deboyne Hobwaiwala 1 Survey plan registered. Islands Yet to receive valuation certificate and DLPP will later request for certificate of alienability. Milne Bay 33. Hobwaiwala 2/ East Panaeati 06.08.15 05.02.16 05.02.16 CLC with same community Deboyne Hobwaiwala 2 Survey plan registered. Islands Yet to receive valuation certificate and DLPP will later request for certificate of alienability. Milne Bay 34. Jomard Entrance (Bramble Brooker Island 07.08.15 01.02.16 01.02.16 Community decided that they have one CLC for all Jomard Haven Entrance S-end)/ sites in Jomard Passage Aimekumekuna Survey plan registered.

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Province No Sites /English Community FPIC CLC LIR Planned Activities/ Area Traditional Signed Signed Status Comments/ Updates Yet to receive valuation certificate and DLPP will later request for certificate of alienability. Milne Bay 35. Jomard Entrance (Bramble Brooker Island 07.08.15 Same as 01.02.16 Survey plan registered. Jomard Haven Entrance N-end) above Yet to receive valuation certificate and DLPP will Passage Nevenak later request for certificate of alienability. Milne Bay 36. Jomard Entrance (Uruba Brooker Island 07.08.15 Same as 01.02.16 Land acquisition in process: Jomard Reef S-end)/ above Survey plan registered. Passage Ulubwal Yet to receive valuation certificate and DLPP will later request for certificate of alienability.

Milne Bay 37. Jomard Entrance (Uruba Brooker Island 07.08.15 Same as 01.02.16 Survey plan registered. Jomard Reef N-end)/ above Yet to receive valuation certificate and DLPP will Passage Ungi later request for certificate of alienability. Milne Bay 38. Gadogadowa Island Point/ Gadogadowa 08.08.15 20.11.15 20.11.15 Survey plan registered. China Bwatasiuna Yet to receive valuation certificate and DLPP will Strait later request for certificate of alienability. Milne Bay 39. Kwato Island (1)/ Gouwali 08.08.15 21.11.15 21.11.15 Survey plan registered. China Isuhina Yet to receive valuation certificate and DLPP will Strait later request for certificate of alienability. Milne Bay 40. Kwato Island (2)/ Gouwali 08.08.15 21.11.15 21.11.15 Survey plan registered. China Kwato Eno Kabawasa Yet to receive valuation certificate and DLPP will Strait later request for certificate of alienability.

Milne Bay 41. Gesila Island/ Kihikihiuna 08.08.15 22.11.15 22.11.15 Survey plan registered. China Lei Motumotu Yet to receive valuation certificate and DLPP will Strait later request for certificate of alienability.

Milne Bay 42. Iguali Island / Iguali Island 08.08.15 24.11.15 24.11.15 Survey plan registered. China Baewa Ionaguda Yet to receive valuation certificate and DLPP will Strait later request for certificate of alienability. Milne Bay 43. Tamaris Reef/ Budibudi 21.09.15 08.02.16 08.02.16 Survey plan registered. Budibudi Tamaris Reef Yet to receive valuation certificate and DLPP will Island later request for certificate of alienability. Milne Bay 44. Cannac Islet/ Budibudi 21.09.15 08.02.16 08.02.16 Survey plan registered. Budibudi Cannac Islet Yet to receive valuation certificate and DLPP will Island later request for certificate of alienability. Central 45. McFarlane Harbour Gavuone 10.09.15 25.02.16 25.02.16 LIR signed by PA Province Marshall Lagoon 1/ Survey plan has been submitted to be registered.

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Province No Sites /English Community FPIC CLC LIR Planned Activities/ Area Traditional Signed Signed Status Comments/ Updates Galu’Uvale Yet to receive valuation certificate and DLPP will later request for certificate of alienability. Central 46. McFarlane Harbour Gavuone 10.09.15 26.02.16 26.02.16 LIR signed by PA Province Marshall Lagoon 3/ Survey plan has been submitted to be registered. Managavaro Yet to receive valuation certificate and DLPP will later request for certificate of alienability. Central 47. McFarlane Harbour Kelerakwa 10.09.15 26.02.16 26.02.16 LIR signed by PA Province Marshall Lagoon 2/ Survey plan has been submitted to be registered. Rinaloo Yet to receive valuation certificate and DLPP will later request for certificate of alienability. Central 48. McFarlane Harbour Kupiano 10.09.15 26.02.16 N/A No LIR conducted. The site is at the station Province Marshall Lagoon 5/ Kupiano PACKAGE 2 ARB 1. Cape Hanpan (North Buka)/ Hanpan 21.02.16 23.08.16 23.08.16 Revisited 22. August 2016 Kape Hanpan/ Aragah CLC formed and LIR initiated DLPP awaits survey plan and valuation certificate; then a portion number is inserted into the LIR and sent to the province; further steps are done in the provincial offices ARB 2. Buka Passage Beacon Novahnek 22.02.16 27.05.16 27.05.16 Land acquisition in process: No.2/ DLPP awaits survey plan and valuation certificate; Koteikanak then a portion number is inserted into the LIR and sent to the province; further steps are done in the provincial offices ARB 3. Carola Landing Beacon Karola 23.02.16 01.06.16 01.06.16 Karola has one CLC for three sites No.6/ DLPP awaits survey plan and valuation certificate; Tulung then a portion number is inserted into the LIR and sent to the province; further steps are done in the provincial offices ARB 4. Hetau Passage Beacon Hetau and Pororan 23.02.16 01.06.16 01.06.16 Hetau and Pororan communities jointly formed one No.1/ CLC Wapu DLPP awaits survey plan and valuation certificate; then a portion number is inserted into the LIR and sent to the province; further steps are done in the provincial offices ARB 5. Hetau Passage Beacon Hetau and Pororan 23.02.16 Same as 01.06.16 Hetau and Pororan communities jointly formed one No.2/ above CLC Kulu

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Province No Sites /English Community FPIC CLC LIR Planned Activities/ Area Traditional Signed Signed Status Comments/ Updates DLPP awaits survey plan and valuation certificate; then a portion number is inserted into the LIR and sent to the province; further steps are done in the provincial offices ARB 6. South Channel Beacon Karola 23.02.16 01.06.16 01.06.16 Karola CLC No.3/ DLPP awaits survey plan and valuation certificate; Tulum then a portion number is inserted into the LIR and sent to the province; further steps are done in the provincial offices ARB 7. South Channel Beacon Karola 23.02.16 01.06.16 01.06.16 Karola CLC No.1/ DLPP awaits survey plan and valuation certificate; Diwau then a portion number is inserted into the LIR and sent to the province; further steps are done in the provincial offices ARB 8. South Point/ Gerei 24.02.16 14.06.16 14.06.16 Land acquisition in process: Tulau (Kamloe) DLPP awaits survey plan and valuation certificate; then a portion number is inserted into the LIR and sent to the province; further steps are done in the provincial offices New 9. Feni Island/ Pikan 25.02.16 15.06.16 15.06.16 Traditional name changed Ireland Pikan/ Waranguspak DLPP awaits survey plan and valuation certificate; Province then a portion number is inserted into the LIR and sent to the province; further steps are done in the provincial offices New 10. /Malendok/ Sindaodu 26.02.16 16.06.16 16.06.16 Traditional name changed to Mulemo Ireland Mulemo DLPP awaits survey plan and valuation certificate; Province then a portion number is inserted into the LIR and sent to the province; further steps are done in the provincial offices New 11. Tench Island/ Tench 27.02.16 18.06.16 18.06.16 Traditional name of reef after inspection by Ireland Tangisnakuru landowners changed to Tangisnakuru. Province DLPP awaits survey plan and valuation certificate; then a portion number is inserted into the LIR and sent to the province; further steps are done in the provincial offices New 12. Eloaua Island/ Eloaua/Loaua 28.02.16 20.06.16 20.06.16 Traditional name changed into Ekatakumatanalu; Ireland Ekatakumatanalu the right name for the island is Eloaua Island within Province the Mussau Islands Group.

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Province No Sites /English Community FPIC CLC LIR Planned Activities/ Area Traditional Signed Signed Status Comments/ Updates DLPP awaits survey plan and valuation certificate; then a portion number is inserted into the LIR and sent to the province; further steps are done in the provincial offices New 13. Tingwon Island / Tingwon 29.02.16 21.06.16 21.06.16 DLPP awaits survey plan and valuation certificate; Ireland Bangatan then a portion number is inserted into the LIR and Province sent to the province; further steps are done in the provincial offices Manus 14. / Rei 04.03.16 09.05.16 09.05.16 DLPP awaits survey plan and valuation certificate; Province Sovorani Reef then a portion number is inserted into the LIR and sent to the province; further steps are done in the provincial offices East New 15. Raluana Point/ Ialakua 15.03.16 05.08.16 05.08.16 DLPP awaits survey plan and valuation certificate; Britain Tagirgir Point then a portion number is inserted into the LIR and sent to the province; further steps are done in the provincial offices. Received a letter disputing the site. Deadline for resolving dispute until 03.10.2016. Dispute resolved. East New 16. Vulcan Point/ Tavana 15.03.16 21.06.16 21.06.16 DLPP awaits survey plan and valuation certificate; Britain Kuraira then a portion number is inserted into the LIR and sent to the province; further steps are done in the provincial offices East New 17. Pidgeon Island Point/ Palakuvur 15.03.16 04.08.16 04.08.16 DLPP awaits survey plan and valuation certificate; Britain Pupuongon then a portion number is inserted into the LIR and sent to the province; further steps are done in the provincial offices West New 18. Beacon No.03 Kimbe Harbour N/A N/A N/A Harbour area, no community engagement required Britain 19. Kimbe Beacon No.02 20. Kimbe Beacon No. 06 21. Kimbe Beacon No. 05 Package 3 Manus 1. Wuwulu Onne & Auna yes yes With PLO Two visits in one; Hafohaina Reef Manus Sandaun 2. Vanimo Point/ Mena Bihei Lidoi/Vanimo 22.02.17 Second visit necessary for CLC and LIR ESP 3. Vokeo Island Bajor, Nanao & Gaa N/A 07.11.16 07.11.16 LIR signed and endorsed by the Provincial Vatmare Rock Administrator. LIR is still with the provincial lands officer, . Two visits in one

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Province No Sites /English Community FPIC CLC LIR Planned Activities/ Area Traditional Signed Signed Status Comments/ Updates ESP 4. Biam Island Kulgirab & Aruk N/A 09.11.16 09.11.16 Customary land owners took the LIR from the Robo Reef provincial lands officer. The LIR current location is Biam Island. Madang 5. Ottilien Passage - Sek Bibaz/Sek Verbally CLC and LIR could not be implemented as the Island Reef/ Iduan Passage 08.03.17 community is concerned about the PMIZ and not ready for any other development; land issues and redress are main problems; A visit was postponed to after the elections in August 2017 Madang 6. Ottilien Passage - Budup Bibaz/Sek Verbally Same as above Reef/ Doui Reef 08.03.17

Madang 7. Ottilien Passage - Admosin Bibaz/Sek Verbally Same as above Island Reef/ Abmuzin Island 08.03.17 Reef Madang 8. Rasch Passage - Beacon Riwo 07.03.17 27.05.17 27.05.17 1 CLC for all three sites; the land is on communal East/ Labekmal ownership; same owners for all three sites Madang 9. Rasch Passage - Beacon Riwo 07.03.17 27.05.17 West/ Dam Passage Madang 10. Rasch Passage Shoal/ Tab Riwo 07.03.17 27.05.17 Madang 11. Madang Port N/A Madang Resort-MTS Jetty’s Point In Port Area Madang 12. Madang Port N/A Project Management considers one community to Jetties Point be consulted, which is closest to the proposed Madang 13. Madang Port N/A navaid e.g. Balau Island or Nui Island; it was Nui Timin Island decided not to do any project awareness as Madang 14. Madang Port N/A election campaigns had fully started Nui Island Madang 15. Madang Port N/A Biliau Island S-end Morobe 16. Nessup Channel Buoy N/A Existing Lighthouses erected in 2014 by NMSA. For replacement purpose. Morobe 17. Nessup Channel Buoy Existing Lighthouses erected in 2014 by NMSA. For replacement purpose. Morobe 18. Port Birik Yes Yes 20.11.16 LIR was signed and endorsed. LIR is with the Kaskas Reef provincial lands officer, Morobe ready to be collected whenever.

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Province No Sites /English Community FPIC CLC LIR Planned Activities/ Area Traditional Signed Signed Status Comments/ Updates Morobe 19. Umboi Island Starboard Mbula yes yes 20.11.16 Same as above Yoryor Reef Morobe 20. Kaide Reef Eya 30.03.17 Name should be Kaide instead of Kainde Oro 21. Claire Shoal Kurereda 31.03.17 Oro 22. Eleanor Shoal/Gadewipo Katuna 31.03.17 23. Rainu Reef No. 1/ Siu 02.04.17 Mamandibun Reef Oro 24. Rainu Reef No. 4/ Ajuwan/Fuar 02.04.17 Siwasiv Oro 25. Rainu Reef No. 3/ Ajuwan/Fuar 02.04.17 Wapat Reef Oro 26. Rainu Reef No. 2/ Wanigela 03.04.17 Wabad Oro 27. Wanigela Reef (No 18)/ Rainu 03.04.17 Rifok Oro 28. Collingwood Bay No.4/ Yuayu 03.04.17 Arabanua Oro 29. Collingwood Bay No.3/ Ganjiga 03.04.17 Wapat Reef Oro 30. Collingwood Bay No.2/ Marua 04.04.17 Karagowan Reef Oro 31. Collingwood Bay No.1/ Sinapa 04.04.17 Garandi Reef Oro 32. Varau Island Reef West/ Reaga 04.04.17 Baimakorot Oro 33. Varau Island Reef East/ Gegerawa 04.04.17 Wayanu Reef Oro 34. Star Reef Passage - Suhail N/A N/A No community as too far away from mainland, Reef site visit only Oro 35. Star Reef Passage - Enif N/A N/A No community as too far away from mainland, Reef site visit only Oro 36. Star Reef Passage - N/A N/A No community as too far away from mainland, Arcturus Reef S-end site visit only Oro 37. Star Reef Passage - N/A N/A No community as too far away from mainland, Arcturus Reef N-end site visit only Oro 38. Star Reef Passage - Menkar N/A N/A No community as too far away from mainland, Reef N-end site visit only

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Province No Sites /English Community FPIC CLC LIR Planned Activities/ Area Traditional Signed Signed Status Comments/ Updates Oro 39. Star Reef Passage - Vega N/A N/A No community as too far away from mainland, Reef site visit only Milne Bay 40. Sidney Islands Reef No.4 Iarame 05.04.17 Orara Reef Milne Bay 41. Sidney Islands Reef No.3 Iarame 05.04.17 Sesega Reef Milne Bay 42. Sidney Islands Reef No.2 Pem 05.04.17 No traditional name Milne Bay 43. Sidney Islands Reef No.1 Magabara 05.04.17 No traditional name Milne Bay 44. Jabbering Reef North/ Tapio 05.04.17 Nagira Milne Bay 45. Jabbering Reef South/ Tapio 05.04.17 Tapikosikosira Package 4 NCD 1- Motukea Port Channel Port Moresby - Basilisk Passage to Motukea Port 15 Design TOTAL

APPENDIX B: Sample LAR

LAND ACQUISITION AND RESETTLEMENT (LAR) SCREENING CHECKLIST (No: 2, Madang Province) Province Madang

Community Sek Island

Name of Ottilien Passage – Navaid/Subproject Budup Reef Brief Description of Site and Proposed Work

The site is about less than 20m from the shoreline and the pile will be installed under water of a depth of less than 5m. The pile will be installed in a sandy patch.

Land Acquisition & Resettlement Likely Effects Yes No Description Will the subproject require land X Land acquisition in PNG includes either acquisition? outright purchase or lease agreement of customary land Is the required land under water? X Customary land under water Will the subproject require X construction of a new facility? Will the subproject require X upgrade of an existing facility? Is the ownership status of land X Options of land acquisition will start in known? If yes, what are the second visit and follow PNG legal ownership arrangements? processes Is the current usage of land X known? Will there be loss of housing? X Will there be loss of agriculture X plots/fishing grounds? Will there be loss of crops/trees? X Will there be loss of businesses? X Will there be loss of any small X shops or stalls? Are there non-titled people, who X live or earn their livelihood at the site? If yes, do they have structures or other assets that will need to be removed? Information on Affected Persons What is the estimated number of Male: Female: N/A households to be affected? Land is under water and no people are displaced or affetced What is the estimated number of N/A people to be affected? What is the estimated number of N/A no-titled land users to be affected? 20

Briefly describe the types of income or livelihoods (if) to be affected and nature of impacts:

 Positively the community will have more income through the yearly payments to Community Lighthouse Committees, which will be used for community activities.  More income through the payment to landowners after the land acquisition process is finished – either by lease agreement with NMSA for next 20 years or through outright purchase  Improved subsistence fishing  Improvement of maritime safety

Document/Plan Requirements Based on the foregoing identification of impacts and the subproject:

Create land acquisition/resettlement impacts ( if yes is ticked in answer to any question in Section 1) and a Resettlement Pan Create no resettlement impacts, no resettlement plan is Land is under water and no need for required. This screening checklist and a due diligence resettlement plan as no people are affected report will be prepared as the documents for the sub project. Due Diligence Report: The site is under water, there are no affected people or their livelihood is under threat. There is no resettlement plan needed. Reviewed and agreed by:

Name & Signature: Date: 08.03.17 (Team Leader)

Name & Signature: Date: 08.03.17 (Programme Manager)

Name & Signature Date: 08.03.17 (Gender, Community & Land Specialist)

Figure 1: Sek Island

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APPENDIX C: Sample FPIC

National Maritime Safety Authority Maritime and Waterways Safety Project

Free, Prior and Informed Consent [Explanation: Free prior and informed consent’ (FPIC), is the principle that a community has the right to give or withhold its consent to proposed projects that may affect the lands they customarily own, occupy or otherwise use; UN Declaration on the Rights of Indigenous Peoples 2008] We, the undersigned, in representation of the community (named here)______- ______and holder of our customary rights do hereby declare that we are fully informed about the proposed installation of a navigational aid on the land/reef known as______Containing approximately______(enter size of land/reef) and situated in Province______, District ______LLG______,Ward______We understand the purposes of the navigational aid and herewith give our free consent to contractors and consultants to access and work on the site without interference or dispute by any force from our community. We expect the contractor/consultants to respect our fishing grounds and cultural heritage and that no harm or disastrous effect/damage caused to environments will occur by littering or leaving hazardous materials on site. We further declare that no vandalism by the community shall occur at any time on the installed navigational aid or equipment thereon. We are fully aware that breach of this agreement will be severely dealt with in court of law and that the land/water known as ______(enter name here) is disposed to the State of Papua New Guinea for the installation of a navigational aid (light house/beacon) for public and commercial transport purposes with National Maritime Safety Authority. ______(enter name of community), Date:______

Name Gender LLG Ward Community Status e.g. Signature councillor, chief, women´s rep., landowner

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I, ______(enter name) of ______(enter position in NMSA or other office administration of PNG), do hereby certify that the content of this declaration was read over by ______(enter name) in a language, which is understood by the signatories and I further state that to my best knowledge and belief the content of this consent was understood by the signatories.

______(name of location), date:______

______Signature of Witness

Signed for and on behalf of National Maritime Safety Authority

______PAUL UNAS General Manager/CEO National Maritime Safety Authority

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APPENDIX D: Sample Minutes Date 03/03/16 Location / /Mouklen community Site: Pucho/Houm/Langembulos Island Name of institution/ Community listed as above division/ organisation Attendees Keith Panikau (Chief), Renagi Manuai (Women´s Rep); Eric Petrus, Project Manager ; Claudia Strier, Gender, Community & Land Specialist (GCLS), John Ellyett, Maritime Specialist, Fabiola Atbo, Community & Land Coordinator; Priscilla Piandi, Environment Officer, Jenny Wakfen, Project Officer – Customary Lands Impact Project; DLPP; Patricia Kanamon, Senior Customary Lands Officer, ABG; Aaron Kupo, Private Surveyor; Ismael Kawai, Small Craft Safety & Education Officer, NMSA, community members, children Number of people at 27 m meeting 19 f Population 400+ Agenda Community awareness about the Project and signing of the Free, Prior and Informed Consent (FPIC) form and assessment of the site.  Brief description of the community and where the community awareness took place; o Mouklen is a well-established community with a lot of permanent houses. It lays in the boundaries of ward 9. The meeting was held in this community. It is the closest community to the site. The councillor of this community was not present at the meeting, therefor the councillor of Ward 8, representing Lengkau community, signed the consent form. He also claimed to be landowner of the customary land of the site, which is located on Langembulos island/Houm/Pucho. o Mouklen was a government plantation of copra production, coconut oil. The plantation is closed, but is still state land. They have a primary school, aid post and some stores. Travel time per dinghy is 3-4 hours to . People live from subsistence economy, but also have cash income from beche de mer and selling of fish, which they sell at Lorengau.

The technical team assessed the site on the island of Langembulos; the best location for the lighthouse would be on land. During the trip to the island the technical team was informed by some villagers that the island is disputed under four clans and that the councillor only represents one clan.

The customary lands officer from Manus Province explained the visit of the project team. The awareness was done by the CD team. Community’s Response

o The president of the Village Planning Committee (Mouklen) stated that the councillor for Ward 9 is in town and he asked the councillor of Ward 8 to speak on their behalf. He mentioned that they all agree with having a lighthouse installed and that it serves the communities of the whole island and not just one. It saves lives and their fishing environment. The FPIC was signed by the Ward 8 councillor and one women´s representative. The name of the community on the FPIC was mentioned as Lenkau, in fact the meeting was with Mouklen community. This has to be sorted out in the next visit. o The team thanked the community and went on site with the chief.

Comments: The customary lands officer of Manus will visit the community again to find out about possible disputes over the island, where the lighthouse will be installed. The project team has to discuss how to proceed further.