Annual Operating and Capital Budget Fiscal Year July 1, 2003 through June 30, 2004
San Mateo County Transit District San Carlos, California Cover Photo: SamTrans articulated bus picks up customers along El Camino Real. Inside Cover Photo: While the transit district is working within a constrained budget, the fiscal year started off on a positive note when the district officials named it’s bus rodeo course in memory of veteran employee James V. Castagno, who died last year after a hard-fought battle with cancer.
ANNUAL BUDGET FOR THE FISCAL YEAR BEGINNING JULY 1, 2003
Adopted by the Board of Directors June 11, 2003
Finance Division Roger Contreras, Chief Financial Officer
SAN MATEO COUNTY TRANSIT DISTRICT FISCAL YEAR 2004 BUDGET TABLE OF CONTENTS
Table of Contents ...... 1
Budget Guide
Document Organization ...... 5 Budget Planning and Development Process . . . . 6 Budget Assumptions for Fiscal Year 2004 . . . . 8 Budget Calendar ...... 9 Board Resolution, Operating Budget . . . . . 11 Board Resolution, Capital Budget . . . . . 13
Section One - Introduction
Budget Message ...... 15 FY2004 Budget Highlights ...... 16 Service Area Map ...... 19 General Organization Chart ...... 20 Board of Directors ...... 21 General Manager/CEO and Key Staff . . . . 23 Board Secretaries and General Counsel . . . . 23 Major Milestones in District Evolution . . . . 24 Core Values ...... 27 Vision Statement ...... 28 Mission Statement ...... 28 District Goals ...... 28 FY2004 Operating Budget Summary . . . . . 29 Distinguished Budget Presentation Award . . . . 32
Section Two - Financial Plan
Operations and Summary of Accounting Policies . . . 33 Operating Revenues and Expenses as a Percent of Totals . . 37 FY2004 Operating Revenue Budget . . . . . 38 Revenue Line Item Explanations . . . . . 39 Five-year Comparison of Operating Revenue. . . . 44 FY2004 Operating Expense Budget . . . . . 45 Expense Line Item Explanations . . . . . 47 Five-year Comparison of Operating Expenses . . . 52 FY2004 Sources and Uses of Funds Summary . . . 53 Sources and Uses of Funds Explanations . . . . 54 Long-Term Debt ...... 57
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Section Three – Department & Division Budgets
Department & Division Budgets with Supporting Detail . . 61 Performance Measurements for FY2003 Goals & Objectives . 63 FY2004 Organization Chart Field . . . . . 64 Administration Division ...... 66 Communications Division ...... 76 Development Division ...... 84 Executive Department ...... 97 Finance Division ...... 103 Operations Division ...... 116
Section Four - Capital Budget & Program
FY2004 Capital Budget ...... 151 FY2004 Capital Budget Summary . . . . . 152 FY2004 District Capital Project Descriptions . . . . 154 Long Term Capital Planning ...... 161
Section Five – Supplemental Information
Personnel Summary by Division . . . . . 163 Demographic Data ...... 164 Operating Statistics ...... 166 Bus System and Fares ...... 169 Bus Route Descriptions ...... 170 Private Sector Participation Policy . . . . . 175 Disadvantaged Business Enterprise Policy . . . . 178 Glossary of Transit Terms ...... 182
List of Tables and Charts
Budget Preparation Calendar ...... 9 San Mateo County Map ...... 19 General Organization Chart ...... 20 FY2004 Operating Budget Summary . . . . . 29 Distinguished Budget Presentation Award . . . . 32 Revenues and Expenses as Percentages of Totals . . . 37 FY2004 Operating Revenues Budget . . . . 38 Five-year Comparison of Operating Revenues . . . 44 FY2004 Operating Expenses Budget . . . . . 45 Five-year Comparison of Operating Expenses . . . 52 FY2004 Sources and Uses of Funds . . . . . 53 Long-Term Debt ...... 57 Debt Service Requirements ...... 58 Organization Chartfields ...... 64 Administration Division Organization Chart . . . . 67 Administration Division Personnel . . . . . 69 Administration Division - Administration Expense Budget . . 70
2 Administration Division - Human Resources Expense Budget . 71 Administration Division - Information Technology Expense Budget . 72 Administration Division - Contracts and Procurement Expense Budget 73 Administration Division - Risk Management Expense Budget . 74 Administration Division – Non-departmental Activities . . 75 Communications Division Organization Chart . . . 77 Communications Division Personnel . . . . . 78 Communications Division - Administration Expense Budget . . 79 Communications Division - Customer Service Expense . . 80 Communications Division - Marketing Expense Budget . . 81 Communications Division - Public Information Expense Budget . 82 Communications Division - Distribution Expense Budget . . 83 Development Division Organization Chart . . . . 85 Development Division Personnel...... 87 Development Division - Administration Expense Budget . . 88 Development Division - Engineering Expense Budget . . 89 Development Division - Facilities Expense Budget . . . 90 Development Division - Strategic and Long Range Planning Expense Budget ...... 91 Development Division - Grants & Capital Project Funding Administration Expense Budget . . . . . 92 Development Division - Property Management Expense Budget . 93 Development Division - Capital Project Management Expense Budget 94 Development Division - Colma BART Station Expense Budget . 95 Development Division - Sequoia Station Program Expense Budget . 96 Executive Department Organization Chart . . . . 98 Executive Department Personnel . . . . . 99 Executive Department - Administration Expense Budget . . 100 Executive Department - Board of Directors Expense Budget . 101 Executive Department - Legal Services Budget . . . 102 Finance Division Organization Chart . . . . . 105 Finance Division Personnel ...... 106 Finance Division - Administration Expense Budget . . . 107 Finance Division - Audit Department Expense Budget . . 108 Finance Division - Accounting Administration Expense Budget . 109 Finance Division - Accounting Department Disbursement Center . 110 Finance Division - Accounting Department General Ledger . . 111 Finance Division - Finance and Budget Administration Expense Budget 112 Finance Division - Budget Department Expense Budget . . 113 Finance Division - Treasury and Debt Service Expense Budget . 114 Finance Division - ICAP Administration . . . . 115 Operations Division Organization Chart . . . . 119 Operations Division Personnel . . . . . 123 Operations Division - Administration Expense Budget . . 125 Operations Division - Quality Assurance Expense Budget . . 126 Operations Division - Transit Operations Training Expense Budget . 127 Operations Division - Operations Planning . . . . 128 Operations Division - Service Planning Expense Budget . . 129 Operations Division - Bus Transportation-North Base Expense Budget 130 Operations Division - Bus Transportation-South Base Expense Budget 131 Operations Division - Bus Communications Expense Budget . 132
3 Operations Division - Bus Maintenance-North Base Expense Budget 133 Operations Division - Bus Maintenance-South Base Expense Budget 134 Operations Division - Bus Maintenance-Unit Repair Expense Budget 135 Operations Division - Bus Maintenance-Stores Expense Budget . 136 Operations Division - Bus Maintenance-Fixed-Route Accessibility Expense Budget ...... 137 Operations Division - Contracted Urban Bus Service Expense Budget 138 Operations Division - Contracted-Coastside Service Expense Budget 139 Operations Division - Contracted-La Honda/Pescadero Expense Budget 140 Operations Division - SamCoast Community Bus Expense Budget . 141 Operations Division - ADA Programs-Administration Expense Budget 142 Operations Division - ADA Coastside Service Expense Budget . 143 Operations Division - Redi-Wheels North Base Expense Budget . 144 Operations Division - Redi-Wheels South Base Expense Budget . 145 Operations Division - ADA Sedan Service Expense Budget . . 146 Operations Division – Peninsula Commuter Rail-Samtrans Expense Budget ...... 147 Operations Division - Shuttles Expense Budget . . . 148 Operations Division - Dumbarton Express Service Expense Budget 149 Composition of SamTrans FY2004 Capital Budget . . . 153 Personnel Summary by Division . . . . . 163 Demographic Data ...... 164 Fixed-route Ridership ...... 166 Bus Passenger Fares ...... 166 Fixed-route Farebox Recovery ...... 167 Fixed-route Total Miles ...... 167 Fixed-route Hours ...... 168 Redi-Wheels Ridership ...... 168 SamTrans Bus System and Fares . . . . . 169
4 BUDGET GUIDE
The San Mateo County Transit District fiscal year begins July 1 and ends June 30. The adopted budget contains an abundance of information regarding the District. To assist the reader in locating subjects of interest, this guide has been provided to help in understanding how this budget document is structured.
DOCUMENT ORGANIZATION
The Fiscal Year 2004 Budget has five major sections: Introduction, Financial Plan, Department & Division Budgets, Capital Budget & Program and Supplemental Information.
The Introduction contains the Budget Message for the District, a map of the District service area, the overall organizational chart, a listing of the Board of Directors, major milestones for the District, the Vision and Mission statements, and a comprehensive Executive Summary of operating and capital budgets with all sources and uses of funds.
The Financial Plan contains the FY2004 Operating Budget in much greater detail than the Executive Summary Budget. The District revenues and expenses are presented in more detail showing resources allocated to expense categories and major programs. Explanations of all major revenue sources and expense justifications are included in this section. A summary of the debt obligations is presented along with the debt service requirements.
The Department & Division Budgets are presented including the organizational structure, a list of key staff members in the organization, division responsibilities and objectives for FY2004, a comparison of the prior year adopted budget and projected expenses to the adopted budget, and the department staffing requirements. The amount and percent of budget change is indicated on the department financial budget presentations.
The Capital Budget & Program for FY2004 is presented showing major capital programs and capital replacement, including sources of funding for all capital purchases. The operating budget impact for each capital project is also presented.
The last section is for Supplemental Information. Included in this category is the Personnel Summary, Demographic Data, Operating Statistics, Ridership and Farebox Recovery, Bus Route Descriptions, Private Sector Participation Policy, Disadvantaged Business Enterprise Policy, and a Glossary of Transit Terminology.
The following pages include the Budget Planning and Development Process, Budget Amendment Process, Budget Assumptions for FY2004, Budget Preparation Calendar for FY2004, and Board Resolutions for the Operating and Capital Budgets.
5 BUDGET PLANNING AND DEVELOPMENT PROCESS
The District Budget process is designed to identify goals and objectives and allocate resources accordingly. Operating revenues and expenses are budgeted on the accrual basis. Progress is monitored and controlled throughout the year by the Finance Division and operating units using exception reporting and variance analysis. When necessary, a list of budget amendments is prepared for the Chief Executive Officer’s approval and for submission to the Board of Directors for final approval. The budget for the upcoming year is approved by the Board of Directors at the end of the budget process. The Board of Directors also has the authority to amend the budget, if it chooses, at any time during the year. The Board of Directors fiscal and budgetary authority is defined in the Enabling Legislation and the SamTrans Administrative Code.
The budget process starts for both operations and capital in December with a review of District and division level goals and objectives. A preliminary set of service assumptions is developed to form the basis of the budget preparation process. The Finance Division is responsible for distribution of budget instructions and materials for the operating budget. The Development Division is responsible for budget instructions and materials for the capital budget and long- range capital program effort. Both divisions coordinate their efforts to facilitate a budget process that is focused on achieving the SamTrans’ short-term and long-term goals and objectives as presented in the Short Range Transit Plan (SRTP). The SRTP contains the Capital Improvement Program (CIP), which includes 10-year capital projection for SamTrans.
Because capital projects can require a significant initial investment and potential commitment of operating funds in the future, projects are given careful consideration before being programmed in the capital budget. Before a project is approved as part of the capital budget, it is evaluated, scored and ranked consistent with the goals and objectives set forth in the CIP and the SRTP.
It is the District’s policy to secure the maximum amount of external funds possible and to spend these funds prior to relying on internal funds for capital projects. The FY2004 District Capital Budget includes $5,710,043 in federal and state funding and $3,801,417 in internal funding, 79 percent and 21 percent respectively, for a total budget of $9,511,460.
Capital projects are evaluated and ranked by the Peer Review Committee (PRC), comprised of staff from each division, prior to being programmed into the Capital Budget. Once the PRC has reviewed each of the projects, a complete budget is presented to the Capital Committee, which is comprised of chief officers. The Capital Committee then reviews the budget and makes a recommendation to the General Manager/CEO. Once the General Manager/CEO has reviewed and approved the capital budget, it is presented to the Board of Directors for final approval, usually in June. The FY2004 Capital Budget was adopted by the Board of Directors on June 11, 2003.
The operating budget is prepared from the bottom up to arrive at division level and then company level budgets. Organization (ORG) Units are the smallest cost units in the District, which in turn roll up to a departmental level and then to divisional level budgets. Organization and Department budgets are prepared and reviewed first by department management before being submitted to the Finance Division Budget Department for analysis. The Finance Division Budget Department conducts an extensive review of the requested budgets, validates current and projected expenditures, and identifies outstanding issues for consideration during reviews with the Chief officers. All budget requests must include a justification in order to remain in the budget. The Finance Division Budget Department will then meet with each Organization Manager to review the budget requests and adjust the amounts to be included in the budget.
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The completed division budgets are then reviewed at the policy level by the Chief Officers and General Manager/CEO for appropriateness of service levels and programs to assure they meet SamTrans goals and objectives for the upcoming budget year. This review of budget requests may result in adjustments in order to maximize District resources. After final budget adjustments, the General Manager/CEO will conduct a final review and informal meetings are scheduled with individual Board members to discuss the proposed operating budget.
Once the operating budget has been thoroughly reviewed and approved by the General Manager/CEO, it is formally presented to the Board of Directors for adoption. The budget is scheduled for Board consideration before the end of the fiscal year proceeding the budget year. The Fiscal Year 2004 Operating Budget was first presented to the Board on May 14, 2003 and formally adopted by the Board on June 11, 2003. For information regarding the Capital Budget, please see page 151.
BUDGET AMENDMENT PROCESS
The budget may be amended during the fiscal year following formal adoption. Procedures for implementing changes follow very closely with the budget development process itself. That is, proposed amendments must be submitted to the Board of Directors along with appropriate documentation outlining the justification for the request.
7 BUDGET ASSUMPTIONS FOR FISCAL YEAR 2004
WAGES AND BENEFITS Wages and benefits are calculated by the Budget Department based on approved Salary Ordinance positions and anticipated salary level and step for each person for FY2004. The Union negotiated contract approved on July 10,2002 included a 4.5 percent salary increase for Mechanics and 4.0 percent to other Union employees. Non-union employees will not receive a wage increase for FY2004.
STAFFING CHANGES Additions and deletions in staffing are prepared by Organization Managers with Division Officer approval. A copy of each request is submitted with the Division budget, with a copy sent directly to the Human Resources Department. There were no new operating positions added in FY2004. Due to the economic slowdown, vacant positions can only be filled on a case-by-case basis requiring approval of the CEO. Additionally, certain current vacant positions are frozen and will not be filled during FY2004.
FARE INCREASE The fares were increased approximately 10 percent effective August 25, 2002. The previous fare increase was implemented on July 1, 1998. There is no fare increase planned for FY2004.
SERVICE CHANGES A new Regional Express Bus Service effective January 2004 will add approximately 71,000 riders during the six months of operation in FY2004. The fiscal year marks the second full fiscal year that the District has provided 24- hour bus service from San Francisco through San Francisco International Airport and along the heart of the Peninsula corridor.
OTHER EXPENSES Organization Managers prepared estimated expenses for the FY2004 budget year. Budget requests reflected anticipated “usage” at current prices. An explanation and analysis justifying the requests was prepared for each line item expense showing how the cost was determined. Worksheets were provided for each Organization using Excel software. Summary Organization Line Items and a Detail Line Item Worksheet template for expense line items were provided on diskette for convenience.
Estimated levels of capitalized expenses were determined by each Organization Manager for Organization expenses (labor and materials) to be included as part of a Capital Project cost. Worksheets for allocations were provided.
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Redi-Wheels and ADA Sedan Service will be maintained at “Zero Denials,” a standard achieved in FY2001. Redi- Wheels ridership is projected to increase 16.0 percent.
Capital budget proposals and associated staffing were considered during this combined operations and capital budget process. The allocations to capital or other off-load activities and portions remaining in the cost center for any expense item total 100 percent.
BUDGET PREPARTION CALENDAR FOR FY2004
DATE ACTIVITY
November 1, 2002 through Budget Committee developed overall FY2004 Budget November 15, 2002 Process.
November 20, 2002 Reviewed Business Plan and Budget Process at Chief’s meeting.
November 20, 2002 Notification of December 12 budget kick-off meeting issued.
December 12, 2002 FY2004 budget kick-off meeting with departments.
January 13, 2003 All divisions except Operations submitted FY2004 budget detail line item worksheets.
January 20, 2003 Divisions submitted labor distribution report.
January 27, 20003 Operations submitted the FY2004 budget detail line item worksheets.
January 20 through Budget staff reviewed budget requests with Cost Center February 21, 2003 Managers.
February 3 through 28, 2003 Budget staff prepared Budget Presentation Report.
February 4, 2003 Budget staff submitted Budget to CFO for review.
February 5 through 10, 2003 Budget staff updated Budget based on CFO review.
March 12, 2003 Budget Manager and Director of Finance & Budget presented Budget to CEO and Chiefs for review.
March 18 through CEO and Chiefs adjusted, reviewed and approved April 4, 2003 Samtrans FY2004 Operating Budget.
April 21, 2003 Budget Department prepared final revision to proposed
9 FY2004 Operating Budget.
May 1 through 23, 2003 Individual District Board Member informal discussions.
May 7, 2003 Presentation of FY2004 Operating and Capital Budgets to the Board at the monthly public meeting.
May 30, 2003 Budget staff prepared final budget package.
June 11, 2003 District Board Meeting - FY2004 Capital and Operating Budgets Approved.
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San Mateo County Transit District
Section One
INTRODUCTION • Budget Message • FY2004 Budget Highlights • Service Area Map • Organization Chart • Board of Directors, Key Staff • Major Milestones in SamTrans Evolution • Core Values • Vision Statement • Mission Statement and Corporate Goals • FY2004 Operating Budget Summary • Distinguished Budget Presentation Award
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FY2004 BUDGET HIGHLIGHTS
The FY2004 SamTrans Operating Budget totals $100.7 million, a $7.7 million or 8.2 percent increase compared to the FY2003 projection and adopted on June 11, 2003. The FY2004 $9.5 million Capital Budget, also adopted June 11, 2003, includes five major elements: 1) Retrofit of Revenue Vehicle Fleet to comply with the state’s clean air standards - $3.7 million; 2) Funding for Transit Oriented Development Projects - $500,000;3) Revenue Vehicles & Revenue Vehicle Support - $2.4 million; 4) Construction/Facility Rehabilitation $2.3 million; and 5) Information Technology Software and Hardware Upgrade & Replacement - $354,069.
The focus of the FY2004 Capital Budget is to continue to implement a balanced program of projects that gives District the ability to meet its goals and policies; prioritize the projects based on safety, ongoing maintenance and improvements necessary to sustain and maintain existing transit operations, and legal and regional requirements and mandates.
The District was designated by San Mateo County voters in 1974 to provide mobility for a public that was increasingly frustrated by congested roadways. In FY2003, approximately 97,000 riders each weekday relied on transit District services. In addition to its extensive fixed-route bus system, the District is responsible for two rail services (Caltrain and BART), paratransit for the mobility- impaired (Redi-Wheels), and shuttles carrying commuters from rail stations to work sites. This area-wide network has emerged from a handful of municipal bus systems carrying less than 5,000 weekday passengers in 1974.
SamTrans The District is best known for its bus operation, initiated 27 years ago, providing service throughout San Mateo County and into parts of San Francisco and Santa Clara counties. Approximately 53,000 passengers ride SamTrans buses each weekday, including commuters, students, shoppers and senior citizens. SamTrans also funds and administers a paratransit service for the mobility- impaired known as Redi-Wheels; Caltrain service between San Francisco and Gilroy; a BART extension that was opened June 22, 2003 to serve the North County and San Francisco International Airport; and direct shuttle service between rail stations and major employment sites.
Caltrain The District is a member of the tri-county Peninsula Corridor Joint Powers Board (JPB), which acquired the former Southern Pacific rail corridor in 1991. Because of the economic slowdown and lower ridership, the number of weekday trains was reduced from 80 to 76 effective August 26, 2002. There were 27,785 weekday riders during FY2003. Weekend train service has been temporarily suspended since July 2002 because of a major construction project along the rail corridor. There will be an increase of up to 10 weekday trains in Spring 2004 to support the Caltrain Baby Bullet service. Weekend service is scheduled to resume at the same time. Alternate weekend express buses serve five stations during the construction. District staff provides administration for the JPB and oversees the Operating Agreement with Amtrak, the National Railroad Passenger Corporation, which has been retained to operate Caltrain.
BART The District funded 25 percent of the construction of the Colma BART Station/SamTrans Transit Center, which opened in February 1996. The station opening marked the first phase of BART’s extension into San Mateo County. A BART extension was opened June 22, 2003 to serve the North County and the San Francisco International Airport.
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Redi-Wheels The Americans with Disabilities Act (ADA) of 1990 mandates public transit agencies to provide paratransit programs for passengers with mobility impairments who are unable to utilize fixed-route bus service. At SamTrans, the Redi-Wheels program was initiated in March 1977, with 11 mini- buses. Through the years, the system has expanded to 76 small buses, lift-vans, and sedans. Redi-Wheels ridership has increased from 90 passengers a day in 1977 to nearly 1,100 passengers a day in 2003.
Shuttle Buses Together with the JPB, the District is a partner with the Bay Area Air Quality Management District and participating employers to fund shuttles transporting passengers from rail stations to work sites. The Caltrain shuttle bus program consists of 35 shuttles that provide service from 19 Caltrain stations to approximately 200 employers during morning and afternoon peaks. Additionally, 10 other shuttles operate between the East Bay and Northern San Mateo County BART stations to employment sites. Shuttle ridership has increased 753 percent, from 664 daily passengers in FY1996, to about 5,661 daily riders in FY2003.
San Mateo County Transportation Authority The District provides the administrative staff for the Transportation Authority, an independent agency formed to administer the proceeds from a countywide half-cent sales tax approved by county voters in 1988. Programs and projects in Measure A include Caltrain upgrades, highway and street projects, and paratransit service enhancements.
Budget Strategy The budget challenge for FY2004 is to support continued improvement in on-time performance, maintain reliability, meet a growing demand for ADA programs, and control costs during this ongoing difficult economic period.
FY2004 State Transportation Development Act (TDA) and State Transportation Assistance (STA) funds are up $3.9 million or 16 percent from FY2003 projection of $24.2 million. However, that is still well below the $42.9 million received in FY2002. Countywide half-cent sales tax receipts are projected to remain unchanged from FY2003 projected total of $56.0 million. FY2004 motor bus passenger fare revenues are projected at $15.2 million, which is an increase of $263,980 or 1.7 percent higher than FY2003. FY2004 is the first full year of the 10 fare percent increase, which went into effect August 25, 2002. ADA Passenger fares are projected at $521,500, which is an increase of $87,500 or 20.2 percent higher than FY2003.
New for FY2004 is the $6.5 million in preventative maintenance funding. These are one-time Federal funds provided by the Metropolitan Transportation Commission (MTC) to cover qualifying preventive maintenance costs. This is provided to operators who need additional funding in FY2004 to cover, in part or in full, their budget shortfalls.
Overall Motor Bus expenses are up $5.7 million or 8.6 percent from $67.0 million projected for FY2003 to $72.7 million in FY2004. A new Regional Express Bus Service effective January 2004 will add approximately 71,000 riders during the six months of operation in FY2004. The District is challenged with increasing and uncertain fuel costs as well as increasing benefit costs. Wages and Benefits are up more than $6.6 million or 17.9 percent, primarily due to increasing benefit costs and a negotiated wage increase of 4.5 percent for mechanics and 4.0 percent for all other union employees. Contracted Urban Bus Service (CUB) is down $1.6 million or 12.4 percent primarily due to the elimination of the Route BX (Colma/SFO) when the BART extension opened June 22, 2003.
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ADA program costs increased 17.3 percent, reflecting an increase in Redi-Wheels service and the program’s commitment to zero-denials and increasing support for the contracted paratransit services to citizens living in San Mateo County coastal communities. Multimodal expenses are shown separately to accurately monitor rail activity. The principal expense in this category is the annual contribution to fund Caltrain rail service, which remains the same as last year at $14.3 million for FY2004.
Challenges for the Future In spite of current economic conditions, San Mateo County remains one of the most affluent communities in California. To preserve its quality of life, county residents look to the District to provide convenient and accessible mobility to work, and recreation, and to offer effective alternatives to roadway congestion that is stifling many urban areas. To provide cost-effective local transportation, and to link all the county’s major communities with the greater Bay Area, the District must continue to offer effective leadership, carefully manage limited resources, and set wise priorities to increase ridership and productivity.
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SAN MATEO COUNTY TRANSIT DISTRICT Organization Chart
Board of Directors
General Counsel
General Manager/CEO Michael J. Scanlon
Manager, Executive Deputy and Governing General Manager Boards Support Jim Gallagher
Administrative Board Secretary Secretary (2)
Administrative Communications Development Finance Operations George Cameron Rita Haskin Howard Goode Roger Contreras Chuck Harvey
* Contracts & * Advertising * Engineering * Accounting * ADA Accessibility Procurement * Customer Service * Grants & Capital Payroll Programs * DBE Compliance * Distribution * Long Range Planning G/L & A/P * Bus Transportation * Human Resources * Marketing * Property Management Capital Projects & * Bus Maintenance * Information * Media Relations * Real Estate Fixed Assets * Contracted Bus Technology * Public Information * Audit Service * Safety & Risk * Sales * Finance & Budgets * Service Planning Management Treasury * Shuttles Budget Revenue Collection
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BOARD OF DIRECTORS
John D. Barbour, was appointed to the District Board of Directors as public representative from the Coastal zone, in January 2000. He served as chair of the Planning and Development Committee of said board in 2002. His current term expires in December 2003. Mr. Barbour’s business background encompasses a wide variety of industries, including painting contractor, V.P. of Finance & Administration, founder and manager of two highly successful private telephone and communications equipment companies, and manager of various investment portfolios specializing in real estate. For the past 10 years, Mr. Barbour has owned and run the Moss Beach Distillery Restaurant.
Michael P. Guingona (Chair), was first appointed by the Cities Selection Committee to the District Board of Directors in 1997, representing the Northern Judicial District. He served as chair of the Community Relations Committee in 1998 and 2000; and chair of the Finance Committee in 1999 and 2001. He was the vice chair in 2002 and presently the chair of the District board. His current term will expire in December 2003. Mr. Guingona is a Daly City Council Member. He previously worked as a full-time Deputy Public Defender in the San Francisco Public Defender’s Office. He runs his own law firm in San Francisco. In 1998, he was appointed to the Board of Directors of the San Mateo County Transportation Authority.
Shirley Harris, was first appointed to the District Board of Directors in 1994 as a public member. She held key positions as chair of the District Community Relations, Finance and Legislative committees and was the board chair in 1996 and 2001. Presently, she is the chair of the Finance Committee of said Board. Her current term expires in December 2005. Ms. Harris also was elected to the American Public Transportation Association (APTA) Transit Board Members Committee as Regional Representative for Region 6 and chairs the Leadership APTA Committee. She is currently a member of the Women’s Transportation Seminar and the Conference of Minority Transportation Officials. She has been involved in civic activities in Daly City and the Bay Area for many years. She has served on the PATELCO Credit Union board and was a member of the Daly City Planning and Parks and Recreation commissions. Ms. Harris has served on numerous fundraising committees for the United Way, seniors, children with developmental disability, and the AIDS foundation. She is also on the board of Florence Crittenton Services, a non-profit organization that serves young women and children.
Jim Hartnett was appointed by the Cities Selection Committee to the District Board of Directors in 2002. He is currently the chair of the Planning and Development Committee of said board. His term will expire in December 2005. Mr. Hartnett was elected to the Redwood City City Council in 1994. He served as Vice Mayor and Mayor of the city in 1994 and 1995 respectively. He was a member of the Redwood City Housing & Human Concerns Committee for eight years. His involvement in civic activities include chairmanship of the San Mateo Business Development Commission and presidency of the Redwood City-San Mateo County Chamber of Commerce. He was the chair of the American Chamber of Commerce in Japan in 1981 and president of the George Washington Society, Kobe, Japan in 1981. Mr. Hartnett received the President’s Leadership Award in 1981 bestowed by U.S. Ambassador to Japan Mike Mansfield, Honorary President of the Chamber.
Jerry Hill was first appointed to the District Board of Directors in 1999. He served as chair of the Finance Committee in 2000 and vice chair and chairman of the board in 2001 and 2002, respectively. He is currently the chair of the Community Relations Committee. His term will expire in December 2003. Supervisor Hill has been a member of the County Board of Supervisors since June 1998 representing the 2nd Judicial District, which includes the cities of San Mateo, Foster City, and Belmont. He served as a member of the San Mateo City Council for seven years and was mayor in 1994. He was also on the board of the Local Agency Formation Commission, and is
21 president of the San Mateo County General Hospital Board. Mr. Hill is a member of the San Mateo County Homeless Task Force and the Steering Committee of the County Economic Development Program of the San Mateo County Economic Development Association.
Mary H. Janney (Vice Chair) was appointed by the Cities Selection Committee to the District Board of Directors in February 2000. She previously served as chair of the Community Relations and Finance committees in 2001 and 2002 respectively. Currently, she is the vice chair of said board. Her term will expire in December 2003. Ms. Janney is also serving as member of the Peninsula Corridor Joint Powers Board (Caltrain). She is presently a councilmember of Burlingame. In addition to being the executive director of Sterling Court Retirement Center, some of Ms. Janney’s current activities include memberships in: the Burlingame Rotary, president in 1994 and 1995 and District governor in 1998 an 1999; president of the Community Gatepatch and current member of the Board of Directors of the Burlingame Senior Commission, the American Cancer Society Board of Directors, the San Mateo Chamber of Commerce – Board of Directors, the Burlingame Chamber of Commerce, the Leadership San Mateo Advisory Committee and the Mills Peninsula Hospital Breast Center Advisory Committee. Ms. Janney was inducted into the San Mateo County Women’s Hall of Fame in 1992.
Arthur Lloyd was first appointed in 1988 as the Transit Expert of the District Board of Directors. He previously served as chair of the Community Relations and Finance committees of said Board. He also served as chair in 1993 and vice chair of the SamTrans Board of Directors in 1992. He has been the chair of the Legislative Committee since 1998 to the present. His current term expires in December 2003. Mr. Lloyd retired as director of Public Affairs for Amtrak. He also is an active member of the Peninsula Corridor Joint Powers Board (Caltrain) and was a founding officer of the Peninsula Commuter Club when Southern Pacific was operating the rail corridor.
Michael D. Nevin was appointed to the District Board in January 1993. He served as chair of the Community Relations and Finance committees of said Board in 1994 and 1991 respectively, and he served three terms as chair of the Board of Directors. His current term expires in December 2005. Mr. Nevin started his service as member of the Board of Supervisors also in 1993. Currently, he is on the Peninsula Corridor Joint Powers Board (Caltrain) and the county’s new Transportation Task Force. His involvement with county organizations includes the California State Association of Counties, the San Mateo County Health Commission, the California for Better Transportation, and the San Mateo County General Hospital Board.
Albert M. Teglia was elected to the District Board by the cities in 1980, representing the Northern Judicial District. He has been a public member of said Board since 1997. During his term, he served as chair of the Community Relations, Finance, and Legislative committees. He was vice chair in 1983 and chair in 1984 and 1994. He retired from the board in 1996 and returned in 1998. Mr. Teglia’s current term with the SamTrans board expires in December 2005. He distinguished himself through his long service to San Mateo County, having served for 10 years as member of the Board of Trustees of the Jefferson Union High School District. He was appointed member of the Transportation Authority Board representing the District in 1988. As such, he was one of the first nine members of the TA Board. He was elected to the Daly City Council in 1976 and served as mayor for a total of four terms.
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GENERAL MANAGER/CEO
Michael J. Scanlon
KEY STAFF
George Cameron – Chief Administrative Officer Roger Contreras – Chief Financial Officer James A. Gallagher – Deputy General Manager Howard Goode – Chief Development Officer Chuck Harvey – Chief Operating Officer Rita Haskin – Chief Communications Officer
EXECUTIVE STAFF Martha Martinez – Manager, Executive & Governing Boards Support Aurora Jose – Administrative / Board Secretary
GENERAL COUNSEL Hanson, Bridgett, Marcus, Vlahos & Rudy David J. Miller and Joan Cassman
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MAJOR MILESTONES IN DISTRICT EVOLUTION
1974 San Mateo County Transit District was created by countywide vote, with authority to collect a one-half cent sales tax.
1976 The District consolidated 11 city transit systems.
1977 Greyhound filed for abandonment of mainline service - - the District assumed responsibility of the trunkline operations.
The District inaugurated Redi-Wheels - - a special transit service for persons with mobility impairment.
1978 State Proposition 13 passed, placing pressure on governmental agencies to reduce costs. Schools throughout the county send children on SamTrans fixed-route bus service.
Southern Pacific filed for abandonment of the Peninsula commuter rail service. The District initiated a “Fare Stabilization Plan” to preserve Southern Pacific commuter rail operations in the Peninsula Corridor.
1980 Southern Pacific rail service was publicly operated through Caltrans, with the District, Santa Clara and San Francisco counties as funding partners.
1982 The District began collection of a half-cent sales tax approved in 1974.
1985 The District adopted Century Plan containing support for Bay Area Rapid Transit (BART) service in the I-280 corridor and Caltrain commuter rail service in the 101 corridor.
1988 County voters passed Measure A, a 20-year half-cent sales tax collection for specific highway and transportation improvements. The District was selected to administer the program and continues to do o under the umbrella of the San Mateo County Transportation Authority.
1989 The District entered into an agreement with BART to extend service to the vicinity of the San Francisco International Airport.
1990 Americans with Disabilities Act was signed into law. As a result, paratransit services were expanded without federal financial assistance.
1991 The District, on behalf of the Peninsula Corridor Joint Powers Board, purchased the Southern Pacific right of way from San Francisco to San Jose for $219 million.
1992 The District assumed administration of Caltrain for the Peninsula Corridor Joint Powers Board and actively engaged in enhancing the service, including adding more trains and connecting shuttles.
1995 The District and the Bay Area Rapid Transit (BART) adopted the BART to San Francisco International Airport extension alternative and amended the Comprehensive Agreement between the two agencies.
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1996 Colma BART Station / SamTrans Transit Center opened, the first of the San Francisco International Airport extension stations.
The District launched several planning studies to determine short- and long-range needs of its various transit modes, including paratransit, bus, Caltrain, shuttle service and BART.
1997 The District July ridership hit a five-year high and was 7.1 percent higher than the prior July.
1998 Groundbreaking was held for the multimodal BART and Caltrain station in Millbrae, which will bring together the two rail systems and SamTrans buses.
SamTrans held public meetings on the recommendations of a wide-ranging bus study aimed at reallocating resources to areas of greatest demand.
Bus tokens were introduced, which offer SamTrans patrons a 10 percent discount on cash fares. Each token is good for one ride.
Board of Directors adopted the Five-year Bus Improvement Plan based on the Bus Evaluation Study designed to improve bus service in San Mateo County and connecting with San Francisco and Santa Clara counties.
1999 The District implemented Phase I of the Bus Improvement Plan and changed route designations to a new color-coded system to indicate geographical area served, express service, and connections to BART and Caltrain.
A new Integrated Information System was designed and implemented to fully integrate all business functions and operations activities managed by SamTrans.
The District buses were equipped with bike racks to improve mobility options for passengers.
2000 The District was reorganized into five Divisions to more effectively and efficiently deliver service to its customers. The Divisions are: Administrative - human resources, information technology, procurement, safety and security. Communications – customer service, distribution, marketing and public information. Development – engineering, construction, strategic planning, grant development, legislation, real estate and joint development. Finance – all finance affairs - revenue collection, accounting, audit, payroll and budget. Operations – all transit services - fixed-route bus, paratransit and commuter rail operation.
2000 The Redi-Wheels program achieved its goal of “Zero Denial,” which means all passenger ride requests were accommodated. Samtran’s on-time performance and reliability improved in part because of converting 44 part-time bus operator positions to full-time positions.
2002 SamTrans implemented its first 24-hour bus service from San Francisco through San Francisco International Airport and along the heart of the Peninsula.
Because of the economic slowdown and reduced ridership, SamTrans had its first budget reduction in its 26 years of service.
2003 BART to SFO extension opened June 22. Four new BART stations in San Mateo County
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including South San Francisco, San Bruno, the Millbrae Intermodal Station and SFO, complete a pivotal Bay Area rail link featuring the only cross platform (Caltrain/BART) rail-to- rail link west of the Mississippi. The transit District is responsible for the extension operating costs, which will be offset by fare revenues from passengers entering and exiting at extension stations.
2003 The District completed the repower of 137 1993 buses, which included new engines, transmissions, differentials, electrical systems and refurbished suspension systems. The buses were scheduled to be retired in 2005, but will now be in service until the 2008/2009 time frame. The mileage increased from less than three mile per gallon to approximately four miles per gallon.
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Core Values
Integrity—District employees adhere to a code of conduct in all dealings with each other, our partners and customers that is ethical and steeped in the concepts of honesty, fairness and straightforwardness.
Customer focused—Helping our customers get from A to B is the reason for our existence. We will always strive to understand the changing needs of our customers and constantly seek to improve our services to meet those needs.
Respect—respect is one of the principles that guide every one of our interactions. We respect the individual, and believe that individuals who are treated with respect and given responsibility respond by giving their best. We also deal with our customers and the community with the utmost in courtesy and regard for their opinions.
Quality—The services we provide the community are a reflection of the pride that we as an organization take in our work and reflect a high quality that has always been a trademark of the District. We always seek to deliver transportation solutions to the best of our abilities and to meet the rigorous standards and expectations we set for ourselves.
Teamwork—We realize that there is strength in numbers and that working together as a team toward a defined goal is an empowering experience that results in a higher quality product. We value, respect and require input from all of our partners, both within and without the organization, in order to carry out our mission because through teamwork we combine the skills and knowledge of individual members to work more effectively.
Leadership—We are endowed with the public trust to not only manage the county’s transportation systems, but to use our skills, knowledge and expertise to lead in the development of transportation systems and partnerships that accomplish the District goal to enhance the quality of life in and around San Mateo County.
Accountability—As an organization that makes transportation decisions for such a diverse customer base involving public funds we understand that these decisions are not always clear-cut. We take ownership of the decisions we make and the services we provide and we accept responsibility for them.
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Vision Statement
To be recognized as the lead transportation expert, mobility manager, community builder, and provide the leadership that improves transportation in and through San Mateo County and the Bay Area.
Mission Statement
To supply the public with a high-quality, safe and efficient transportation system. The system should enhance quality of life by increasing access and mobility, reducing congestion, improving the environment and promoting economic vitality.
Corporate Goals
1. High customer satisfaction and service quality.
2. Promote employee development and ownership.
3. Provide leadership in improving transportation.
4. Maintain strong financial control and stability.
5. Advocate the integration of transportation and land use.
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FISCAL YEAR 2004 OPERATING BUDGET SUMMARY
Fiscal year 2004 operating budget compared to the projected actual for fiscal year 2003:
(Thousands $000) FY2003 FY2004 % Difference
Motor Bus – SamTrans Operated $ 52,706 $60,130 14.1 Motor Bus – Contracted Service 14,268 12,580 (11.8) ADA Programs 9,035 10,601 17.3 Peninsula Rail 14,881 15,142 1.8 Other Multimodal 2,207 2,297 4.0
TOTAL $93,098 $100,750 8.2
Overview The budget, as presented, includes adjustments for wages and benefits and costs associated with the new three-year labor agreement with the Amalgamated Transit Union effective July 1, 2002.
FY2004 will mark the District’s 2nd full year of 24-hour bus service on Route 397, providing lifeline transportation from San Francisco, through to San Francisco International Airport and along the Peninsula.
Bus service, both District operated buses and Contracted Bus Services, represents the largest element of District transit services at $72.7 million or 72.2 percent of the total operating budget. However, the District has expanded beyond its core operations to include a growing role in Redi- Wheels/ADA, Caltrain, BART and other multimodal programs. The Redi-Wheels/ADA budget increased 17.3 percent, while Multimodal programs increased by 2.0 percent.
SamTrans Operated Buses The most significant changes for FY2004 are $6.6 million or 17.9 percent increased costs for Wages & Benefits. Union wages and benefits are up $4.6 million due to a salary increase of 4.5 percent for mechanics and 4.0 percent increase for other union employees as part of the labor negotiated contract. Diesel Fuel is up $329,630 or 16.6 percent. The cost per gallon is expected to increase from $1.00 per gallon in FY2003 to $1.10 in FY2004. This includes a 5-cent premium for ultra low sulfur fuel.
Contracted Bus Services Contracted Urban Bus (CUB) Service is down $1.6 million or 12.4 percent due to service elimination of BX express routes when Millbrae BART service began June 22, 2003.
ADA Program Total ADA Programs for FY2004 will increase $1,566,490 or 17.3 percent. The increase in costs reflects the Board commitment to the “Zero Denial” standard for Redi-Wheels patrons, an improvement in reliability and resulting consumer satisfaction cited as one of the most significant developments in the 27-year history of the Redi-Wheels network. Redi-Wheels ridership is projected to increase 49,200 or 16.0 percent from approximately 308,000 in FY2003 to over 357,000 in FY2004.
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Caltrain Service The District share to fund the Caltrain budget for FY2004 is projected to remain the same as FY2003. Stringent cost controls and the use of creative financing proceeds are anticipated to offset lower farebox revenues and increasing costs for insurance, security and a new Amtrak operator contract initiated in November 2001. San Mateo County Caltrain Shuttle is up $225,010 or 50.6% due to an increase in projected service levels for FY2004. Service levels include a new shuttle, Pete’s Harbor, for FY2004.
Revenues Motor Bus Farebox Revenue is expected to increase $263,980 or 1.7 percent from $15,175,220 in FY2003 to $15,439,200 in FY2004. A new Regional Express Bus Service that will start January 2004 will add approximately 71,000 riders during the first six months of operation. This also will be the full first year of a fare increase that went into effect August 25, 2002. Farebox revenue from Redi-Wheels patrons will be up $87,500 or 20.2 percent for FY2004. The ADA paratransit fare increased from $1.50 to $2.00 per trip effective August 25. 2002. Ridership is projected to increase by 49,200 or 16.0 percent to 357,200 in FY2004.
Transportation Development Act (TDA) funding for general operating assistance is calculated at $26.2 million based on projections from the Metropolitan Transportation Commission (MTC). This is an increase of $167,830 or 0.6 percent above the projected receipts for FY2003. Paratransit Article 4.5 funding for Redi-Wheels is up $167,740 or 13.8 percent to $1,379,740 for FY2004. Article 4.5 funding is shared with San Mateo County for providing administrative support to the Paratransit Coordinating Council (PCC) and the contracted service that provides paratransit services along the San Mateo County coast. State Transit Assistance (STA) funds are down $973,450 or 84.2 percent for Motor Bus Service, and $17,550 or 4.8 percent for Paratransit. STA funds are based on allocations provided in the state budget and based on distribution formulas and economic conditions. The District half-cent sales tax revenues needed for motor bus operating programs are up by $2.8 million or 13.9 percent in FY2004.
Investment Interest Income Temporarily idle sales tax funds are invested by the District’s Investment Manager, Harris Bretall Sullivan & Smith Inc., according to the District’s approved investment policy for government funds and under the oversight of the Chief Financial Officer. Investment interest is down $193,300 or 4.8 percent for FY2004 because of lower interest rates and lower amounts on deposit earning interest income compared to the projected FY2003 actual.
Other Revenues Other Motor Bus revenues, at $3.6 million for FY2004, reflect a decrease of $796,310 or 18.2 percent. The decrease includes $870,000 for Colma BART revenue due to a change in formula in the allocation of operating expenses per the terms of the Agreement with BART once the BART SFO Extension opened June 22, 2003.
Paratransit Trust Fund The Paratransit Trust Fund was established in accordance with provisions of the San Mateo County Transportation Authority Measure A Expenditure Plan. SamTrans, with the advice of the San Mateo County Paratransit Coordinating Council (PCC), allocates the interest earned on the Trust Fund for paratransit purposes. The Transportation Authority maintains the Trust Fund and interest income from the trust is then transferred to SamTrans for use in funding paratransit activities.
The Paratransit Trust Fund transfer is forecasted on the basis of the SamTrans preliminary budget and the availability of income from the trust. The projected amount of funding available for FY2004 for SamTrans is $3,005,500, which is an increase of $31,700 or 1.1 percent over the FY2003
30 projected actual and includes a special allocation to the District of $2,099,000 to fund Paratransit activities of San Mateo County.
Due to current economic conditions and in order to provide sufficient funding for FY2004 paratransit programs, staff is recommending suspending the current amount of a paratransit fund set-aside for FY2004. The set-aside amount is traditionally based on amount equal to the Consumer Price Index (CPI) as applied to the San Mateo County Transportation Authority’s Paratransit Trust Fund.
Capital Programs Capital programs total $9,511,460 for FY2004. The capital programs are funded $3.8 million from local capital (sales tax) and $5.7 million from other funds such as Federal, State, regional grants and realized local match savings from existing grants. The major programs are Retrofit of Revenue Vehicle Fleet for $3.6 million, $2.4 million for Revenue Vehicle Support and Construction/Facility Rehabilitation for $2.8 million. Other projects are listed in detail in the Capital Budget for FY2004, which is presented separately in Section Four – Capital Program.
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Distinguished Budget Presentation The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Budget Presentation to the San Mateo County Transit District for its annual budget for the five consecutive fiscal years beginning July 1, 1998, 1999, 2000, 2001 and 2002.
In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communication device.
The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to the GFOA to determine its eligibility for a fifth consecutive award.
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San Mateo County Transit District
Section Two
FINANCIAL PLAN • Operations and Summary of Accounting Policies • FY2004 Revenues and Expenses as a Percent of Totals • FY2004 Operating Revenue Budget • Revenue Line Item Explanations • FY2004 Operating Expense Budget • Expense Line Item Explanations • FY2004 Sources and Uses of Funds Summary • Sources and Uses of Funds Explanations • Long-Term Debt
SAN MATEO COUNTY TRANSIT DISTRICT
FINANCIAL PLAN
OPERATIONS AND SUMMARY OF ACCOUNTING POLICIES Operations - The San Mateo County Transit District also referred to as the “District” was formed by the California State Legislature and approved by the electorate in 1974 to meet the public transit needs of San Mateo County. The District operates buses throughout San Mateo County and also provides, through purchased service with independent contractors, demand- responsive transportation services and certain mainline bus services. The District also shares in the costs of operating the Caltrain rail service. The District also provided the local costs of extending the San Francisco Bay Area Rapid Transit District (BART) rail system into San Mateo County, as well as the net cost to operate the extension, which was completed in June 2003.
Entity - The reporting entity includes only the San Mateo County Transit District.
Basis of Accounting – The District is a single enterprise fund and maintains its records on the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded when the related liability is incurred. The District has elected under Governmental Accounting Standards Board (GASB) Statement No. 20, Accounting and Financial Reporting for Proprietary Funds and Other Governmental Entities That Use Proprietary Fund Accounting, to apply all applicable GASB pronouncements, as well as any applicable pronouncements of the Financial Accounting Standards Board, the Accounting Principles Board, or any Accounting Research Bulletins issued on or before November 30, 1989, unless those pronouncements conflict or contradict GASB pronouncements.
New Pronouncements
GASB Statements No. 34 and 37 - In June 1999 and June 2001, the GASB issued Statement No. 34, Basic Financial Statements and Management’s Discussion and Analysis for State and Local Governments and Statement No. 37, Basic Financial Statements and Management’s Discussion and Analysis for State and Local Governments – an amendment of GASB Statement No. 34. These statements introduce the requirements of Management’s Discussion & Analysis (“MD&A”), cash flow statements presented using the direct method and the concept of net assets, classified on the basis of availability. The District has adopted these statements effective with its 2002 financial statements.
The most significant changes resulting from the adoption of these new GASB statements is that contributed capital, net of accumulated depreciation and retained earnings have been reclassified to the three categories of net assets – invested in capital assets, net of related debt, restricted and unrestricted.
GASB Statement No. 38 – In June 2001, the GASB issued Statement No. 38, Certain Financial Statement Note Disclosures. This statement modifies various note disclosure requirements concurrently with the implementation of Statement No. 34. While this statement does not affect amounts reported in the financial statements of the District, certain note disclosures have been modified for capital assets, debt service obligations, actions taken in response to legal violations, variable rate debt and short-term obligations.
33 Cash and Cash Equivalents - For purposes of the statement of cash flows, the District considers all highly liquid investments with a maturity of three months or less when purchased to be cash equivalents.
Investments – Current investment represent securities, which mature within the next 12 months. Noncurrent investments represent the portion of the District’s investment portfolio that is not expected to be liquidated during the next 12 months. Investments in nonparticipating interest-earning investment contracts (guaranteed investment contracts) are reported at cost, and all other investments are at fair value. The fair value of investments is determined annually and is based on current market prices. Investments are regulated by state statutes and could be further restricted by the Board of Directors.
Under provision of the Investment Policy, the District may invest in any type of investment permitted by the California Government Code. The District predominantly invests in the following types of investments:
a) Government Securities or U.S. Agency Securities issued or guaranteed by the United States or its agencies or instrumentalities.
b) Time Deposits with Banks
c) U.S. Treasury Bills
d) Local Agency Investment Fund (State Pool) Deposits
e) Passbook Savings Account Demand Deposits
f) Repurchase Agreements
g) Mortgage Securities purchased under an Agreement to resell not to exceed 80% of the mortgage securities’ fair market value
h) Asset-backed securities
i) Mutual Funds
Restricted Investments – represent unused bond proceeds and other funds designated for financing the District’s principal capital projects and related debt service. These funds have been invested in U.S. Treasury notes, repurchase agreements, mutual funds and guaranteed investment contracts.
Bond Issuance Costs are being amortized over the life of the related debt.
Compensated Absences - Employees accrue compensated absence time by reason of tenure at annual rates ranging from 160 to 312 hours per year. Employees are not allowed to accumulate more than 1,440 hours of compensated absence time, depending upon the number of service years. At June 30, 2001, 2002, 2003 accrued compensated absences for all District employees amounted to $5,176,000, $5,269,356, and $6,116,484, respectively. During FY2001 the District implemented a new benefit for non-union employees that permits employees to sell back a portion of their accumulated paid time off. During FY2003, employees sold back
34 $316,123 of their accumulated paid time off, $275,356 was sold back in FY2002, and $361,858 was sold back in FY2001, the first year of the program.
Inventories –consist primarily of bus replacement parts and fuel and are stated at average cost. Inventories are charged to expense at the time that individual items are withdrawn from inventory.
Property and Equipment are stated at historical cost. Depreciation is calculated using the straight-line method over the estimated useful lives of the assets, as follows:
Buses and bus equipment 2 to 12 years Other vehicles, shelters and bus stops, maintenance and other equipment, and furniture and fixtures 3 to 20 years Building 30 years Building improvements 2 to 5 years
The District’s policy is to capitalize all property and equipment with a cost greater than $1,000 and a useful life of more than one year.
Operating Assistance – The District receives operating assistance from various federal, state and local sources. The District receives a 0.5 percent transaction and use tax levied on all taxable sales in San Mateo County, which is collected and administered by the State Board of Equalization. Transportation Development Act funds are received from San Mateo County to meet, in part, operating and capital requirements based on annual claims file by Samtrans and approved by the Metropolitan Transportation Commission (MTC). Federal funds are distributed to the District by the Federal Transit Administration (FTA) after approval by MTC. The District also receives San Mateo County Transportation Authority funds as a result of the approval of Measure A (half-cent sales tax) for funding of transportation projects.
State and Local Operating Assistance is recorded as revenue upon approval by the grantor agencies. The District serves as the cash conduit for State Transit Assistance received on behalf of the Peninsula Corridor Joint Powers Board (PCJPB) and does not recognize revenues or expenses associated with this agency function.
Capital Contributions - The District receives grants from the FTA and state and local transportation funds for the acquisition of buses and other equipment and improvements. Capital contributions are recorded as revenues and the cost of the related assets is included in property and equipment.
Depreciation on Assets acquired with capital grant funds is included in the statement of revenues, expenses and changes in net assets.
35 Net Assets - The Board of Directors or management of the District has set aside unrestricted net assets for general contingencies and future capital expenditures. The amounts established for future capital expenditures represent the estimated cost of internally funded capital projects and the local matching portion of capital projects that the District is committed to. Operating and capital contingencies have been established for unusual or emergency expenditures. The remaining set-asides have been established for potential future liabilities associated with bodily injury/property damage, unemployment and workers’ compensation, working capital, and public officials’ liability.
Budgetary Basis of Accounting – The District prepares its budget on a basis of accounting that differs from generally accepted accounting principles (GAAP). The primary difference between the budgetary basis of accounting and GAAP is that capital assets are expensed rather than capitalized and depreciated and that debt principal payments are expensed rather than a reduction of liability. Operating revenues and expenses are budgeted on the accrual basis . Projects are budgeted in their entirety when approved and spread over the anticipated expenditure dates. Progress is monitored and controlled through exception reporting and variance analysis. Depreciation is not budgeted.
36 FY2004 OPERATING REVENUES AND EXPENSES AS A PERCENT OF TOTALS
Revenue Sources: (In thousands) Passenger Fares $15,961 15.8% Local (TDA) Transit Funds 27,595 27.4% State Transit Assistance (STA) 533 0.5% Federal Operating Funds - Section 8 141 0.1% District Half-Cent Sales Tax * 44,402 44.1% Measure A Funds 3,458 3.4% AB 434 Funds 520 0.5% Other Revenue Sources ** 8,140 8.1% $100,750 100.0%
Operating Revenues 3% 1% 8% 16%
44%
27% 1% 0% * District Half-Cent Sales Tax revenue reflects amounts needed to fund operating expenses. ** Other Revenue Sources includes: interest income, rental income, advertising income, and other income. Depreciation expense is not included in operating expenses for budget purposes.
Operating Expenses: (In thousands) Motorbus Service $72,711 72.2% Americans with Disability Act Programs 10,601 10.5% Multimodal Transit Programs 17,438 17.3% $100,750 100.0%
Operating Expenses
72% 11%
17%
37 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 OPERATING REVENUE BUDGET
APPROVED APPROVED FY2004 BUDGET ACTUAL BUDGET PROJECTED BUDGET INCREASE Percent FY2002 FY2003 FY2003 FY2004 (DECREASE) Change A BC D EF D minus C E divide by C OPERATING REVENUES - MOTOR BUS 1 TOTAL MOTOR BUS FARES 14,439,573 15,357,800 15,175,220 15,439,200 263,980 1.7% 1 2 LOCAL (TDA) TRANSIT FUND: 2 3 Local TDA Gen. Oper. Asst. 38,420,844 26,047,250 26,047,250 26,215,080 167,830 0.6% 3 3b Local TDA Gen Oper. Asst Reduction 0 0 (4,224,575) 0 4,224,575 (100.0%) 3b 4 STATE TRANSIT ASSISTANCE: 4 5 Local STA - General 2,314,140 1,156,000 1,156,000 182,550 (973,450) (84.2%) 5 5b Local STA - General & Other Reduction 0 0 (90,550) 0 90,550 (100.0%) 5b 6 FEDERAL OPERATION FUNDS: 6 7 Federal Planning Asst. Sec.8 0 41,200 41,200 141,200 100,000 242.7% 7 8 SAMTRANS 1/2 CENT SALES TAX: 8 9 General Operating Asst. 4,473,728 16,565,620 19,995,795 22,781,030 2,785,235 13.9% 9 10 Accessibility Fixed Route 543,172 411,200 438,990 512,070 73,080 16.6% 10 11 Plann. Asst. Grant - Match 0 10,300 10,300 4,000 (6,300) (61.2%) 11 12 TOTAL 1/2 CENT TAX 5,016,900 16,987,120 20,445,085 23,297,100 2,852,015 13.9% 12 13 INVESTMENT INTEREST INCOME: 13 14 Investment Interest Income 3,830,871 3,605,200 4,049,900 3,856,600 (193,300) (4.8%) 14 15 OTHER REVENUE SOURCES: 15 16 Interest Income 44,072 45,600 33,510 41,800 8,290 24.7% 16 17 Rental Income 956,976 947,000 957,410 958,000 590 0.1% 17 18 Advertising Income 2,169,539 2,175,000 2,175,000 2,275,000 100,000 4.6% 18 19 Colma BART Revenue 923,073 500,000 870,000 0 (870,000) (100.0%) 19 20 Other Income 613,968 224,900 339,190 304,000 (35,190) (10.4%) 20 21 TOTAL OTHER REVENUES 4,707,628 3,892,500 4,375,110 3,578,800 (796,310) (18.2%) 21 22 22 23 TOTAL MOTOR BUS 68,729,956 67,087,070 66,974,640 72,710,530 5,735,890 8.6% 23 24 24 25 AMERICAN DISABILITIES ACT: 25 26 Passenger Fares ADA Service 339,879 424,800 434,000 521,500 87,500 20.2% 26 27 Local TDA 4.5 Redi-Wheels 1,829,371 1,212,000 1,212,000 1,379,740 167,740 13.8% 27 27b Local TDA 4.5 Redi-Wheels Reduction 0 0 (222,350) 0 222,350 (100.0%) 27b 28 Local STA - Paratransit 323,766 368,600 368,600 351,050 (17,550) (4.8%) 28 28b Local STA - Paratransit Reduction 0 0 (610) 0 610 (100.0%) 28b 29 Sales Tax - Paratransit Suppl. District 2,473,064 2,315,970 3,565,400 4,366,470 801,070 22.5% 29 31 Sales Tax - Paratransit Suppl. Coastside 642,100 703,860 703,930 977,000 273,070 38.8% 31 32 Measure A Redi-Wheels 2,110,076 3,042,300 2,973,800 3,005,500 31,700 1.1% 32 33 TOTAL ADA PROGRAMS 7,718,256 8,067,530 9,034,770 10,601,260 1,566,490 17.3% 33 34 34 35 MULTI-MODAL TRANSIT PROGRAMS: 35 36 Sales Tax - Caltrain 14,525,448 14,475,680 14,436,360 14,471,780 35,420 0.2% 36 37 TA Funded SM/Caltrain Shuttles 176,046 452,140 383,640 452,000 68,360 17.8% 37 38 Employer Share SM/Caltrain Shutttles 36,091 153,490 87,540 127,960 40,420 46.2% 38 39 AB434 and Other - Samtrans Shuttles 0 0 8,330 90,000 81,670 980.4% 39 40 AB434 Funds - Samtrans Shuttles 470,405 436,680 428,350 430,000 1,650 0.4% 40 41 Employer SamTrans Shuttle Funds 726,203 376,500 570,520 376,500 (194,020) (34.0%) 41 42 Sales Tax - SamTrans Shuttle Program 353,770 750,070 546,110 717,930 171,820 31.5% 42 43 State Operating Grants 0 0 0 200,000 200,000 n/a 43 44 Sales Tax - Gen. Operating Asst. 928,151 497,600 627,950 571,970 (55,980) (8.9%) 44 45 TOTAL MULTIMODAL 17,216,114 17,142,160 17,088,800 17,438,140 349,340 2.0% 45 46 46 47 TOTAL REVENUES 93,664,326 92,296,760 93,098,210 100,749,930 7,651,720 8.2% 47
38 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 APPROVED BUDGET Revenue Line Item Explanations
OPERATING REVENUES
The District revenues are derived from transit fares and various federal, state, and local sources. Some state and federal funds are discretionary allocations, whereas others are based on a formula allocation. The District competes for discretionary funds on a project-by-project basis; formula-based funds are allocated by the Legislature.
The FY2004 Proposed Operating Revenue Budget schedule shows actual revenues for FY2002, Approved Budget for FY2003, Projected Annual for FY2003, and the Approved FY2004 Budget.
PASSENGER FARES
Motor Bus Fares Farebox revenues are used to offset operating costs. Farebox revenues include fare receipts collected from monies deposited in the farebox by riders or through the sale of tickets, passes, and tokens to the public. The FY2004 budget projection of $15.4 million in fare revenues for fixed-route service is an increase of $263,980 or 1.7 percent above the FY2003 Projected Actual. The fixed-route fares increased approximately 10 percent effective August 25, 2002.
LOCAL (TDA) TRANSIT FUND
Transportation Development Act Funds (TDA) These funds are generated by sales taxes collected within San Mateo County. SB 325 created a fund for transportation purposes in 1972. These funds are derived from a quarter percent of the state six percent sales tax and are allocated to eligible applicants by the Metropolitan Transportation Commission (MTC), based on a proportionate amount of sales tax generated.
The TDA funds are used for motor bus, paratransit/ADA, and commuter rail operating needs. TDA funds traditionally have funded a substantial portion of motor bus operations. Up to five percent of total TDA allocations are provided for community or paratransit agencies, under Article 4.5. Within San Mateo County, SamTrans, the contracted service provided to the San Mateo County coastal area and the county are the only eligible Article 4.5 applicants. During FY2004 approximately 13.0 percent of SamTrans paratransit program costs will be funded under Article 4.5.
The preliminary TDA allocations for FY2004 are $26.2 million for motorbus operations, which is an increase of $167,830 or 0.6 percent over the FY2003 Projected Actual of $26.0 million. The allocation for paratransit services is $1.4 million, which is an increase of $167,740 or 13.8 percent. Due to the economic slowdown, MTC has notified us of an adjustment to the FY2003 TDA and STA subventions. As a result, the FY2003 projected actual has been lowered from the original approved budget of $27,259,250 to $22,812,325.
39 STATE FUNDING
The state provides both operating and capital assistance through a variety of dedicated and discretionary sources.
State Transit Assistance (STA) Funds The State Transit Assistance program was authorized in 1979. These revenues are derived from the state sales tax on fuel, and are allocated by the state legislature to the Metropolitan Transportation Commission (MTC) based on the availability of funds for eligible transit operators. The MTC apportions these funds on the basis of two formulae:
Revenue Formula Funds. Apportionment to transit is based on a farebox revenue ratio requirement. Three priority projects have been identified for these funds: 1) SB 602 projects; 2) Capital match; and, 3) ADA programs. For FY2004 STA Revenue based funds amount to $182,550, for a decrease of $973,450 or 84.2 percent over FY2003. The allocation is based on the estimated availability of funding as provided in the California Governor’s annual budget. Revenue based funds will be programmed for fixed-route bus operations. Again, because of the economic slowdown, MTC has notified us of an adjustment to the FY2003 Projected Actual has been reduced by $90,550 for Motorbus and $610 for ADA programs.
Population Formula Funds. are allocated for regional paratransit requirements under the Americans with Disabilities Act (ADA). Any remaining discretionary funds may be used for regional coordination projects, special projects, productivity projects, and unmet capital and operating requirements. These funds have been used to offset the expenditures associated with SamTrans’ ADA programs. Allocations for FY2004 are $351,050, which is a decrease $17,550 or 4.8 percent.
FEDERAL FUNDING
Federal capital and operating assistance for transit purposes is subject to an annual appropriation by Congress and is administered by the Federal Transit Administration (FTA). The two primary sources of federal aid are the FTA 5309 (formerly FTA Section 3) discretionary program and the Section 5307 (formerly FTA Section 9) formula grant program, both authorized through the Inter-modal Surface Transportation Efficiency Act of 1991.
FTA Section 5307 Formula Grant Assistance Federal FTA funds are not available for FY2004. This source of operating funding is not expected to be available in future years. Therefore, SamTrans did not submit an application for federal operating assistance for the year.
FTA Section 8 Discretionary Section 8 funds are distributed by MTC for special studies and federally required planning studies that support and justify transit-related equipment and facilities, such as the Short-Range Transit Plan (SRTP). Section 8 funding for preparation of the SRTP has been an ongoing program since inception of the District. For FY2004, the estimated amount to be granted is up $100,000 or 242.7 percent to $141,200. The $100,000 increase is for the new LIFT funds for the East Palo Alto Bus Program which is scheduled to commence service in January 2004.
40 LOCAL REVENUE SOURCES
District Half-Cent Sales Tax Local revenues primarily come from farebox revenues and a half-cent sales tax approved by San Mateo County voters at the time the District was formed in 1974. These funds have been collected since July 1, 1982, and provide operating revenues to cover the annual shortfall in operating revenues, local match for capital grants, other capital programs, and debt service. Total anticipated collections of one-half cent sales tax revenue for FY2004 is $56.0 million, which is equal to the FY2003 projected actual. Of the total sales tax collections, $44.4 million will be used during FY2004 for various subsidies and operating expenses, compared to $40.3 million projected for FY2003.
Operating allocations for FY2003 are as follows: • General Operating Assistance for motor bus operations is $22.8 million, an increase of $2.8 million or 13.9 percent compared to the FY2003 projected actual of $20.0 million.
• General Operating Assistance Caltrain: $14.4 million up by $35,420 or 0.2 percent for FY2004 due to an increase in wage and benefit costs for the Customer Service Department. In FY2003 there was an average of approximately 10 vacant part time positions and the FY2004 budget reflects these positions being filled.
• Fixed-route Accessibility: $512,070 up $73,080 or 16.6 percent. This budget provision is to fund the cost of testing and maintaining the wheelchair lifts on fixed route bus service. This represents an element of the District’s ongoing commitment to the paratransit needs of the citizens of San Mateo County. The revenue increase is due to higher Wages $18,075 as a result of a union wage increase, a Benefits increase of $41,105 due to higher benefit costs and mainline service up $13,900.
• The District Shuttle Program and the BART to work shuttles are funded by AB434, employer subsidies, and the District. The size of the program, the availability of funds from AB434 and employer subsidies determines the District’s share. In addition to the subsidy paid to providers for shuttle service, the District’s share includes staff support costs. The Total Shuttle Program increased $204,460 or 10.3 percent for FY2004 because of a new shuttle program named Pete’s Harbor to start in FY2004. A portion of the shuttle program will be supported directly by the San Mateo CountyTransportation Authority up $68,360 and County of San Mateo Human Resources $60,000. AB434 Funds are up $83,320, Employer SamTrans Shuttle Funds are down $194,020 and the Sales Tax SamTrans Shuttle Program is up $171,820.
• Sales Tax – Paratransit District: $4.6 million, up $801,070 or 22.5 percent. The Sales Tax is used to balance the District ADA Revenue with ADA Expenses. FY2004 expenses are up $1.6 million, TDA revenue is up $0.4 million, fares are up $87,500, and the portion of sales tax used to supplement contracted services to the San Mateo County coastal area is up $273,070. The District has committed to provide a base amount for paratransit/ADA plus inflationary escalation.
• Paratransit Supplemental: the portion of sales tax used to supplement contracted services to the San Mateo County coastal area paratransit shortfalls after exhausting all other funding sources is up $273,070 or 38.8 percent to $977,000. The increase is mainly due to increased contract costs that started July 1, 2003. Paratransit Supplemental is a contribution to the paratransit service operated by a contracted service provider servicing patrons living in communities located along the San Mateo County coast.
41 Measure A Funds On June 7, 1988, the voters of San Mateo County approved a ballot measure known as Measure A that approved a one-half cent sales tax increase to fund local transportation projects, including upgrading and extending Caltrain, improvements to local streets and highways, and creation of a paratransit trust fund. Measure A funds are administered by the San Mateo County Transportation Authority (Transportation Authority). A $25 million paratransit trust fund was established from these revenues with the interest income from the trust dedicated to paying for paratransit needs in San Mateo County. A provision of the Measure A trust fund is that Measure A funding must be the last dollars spent for paratransit/ADA projects. Measure A Funds allocated for Redi-Wheels and other SamTrans ADA projects for FY2004 is $3.0 million. This is up from FY2003 by $31,700 or 1.1 percent.
AB 434 Funding - The Transportation Fund for Clean Air Assembly Bill 434 approved in 1991 provides funding for the District Shuttle program. The Bay Area Air Quality Management District (BAAQMD) in conjunction with the Department of Motor Vehicles collects a $4.00 surcharge on motor vehicle registrations paid within the Air District’s jurisdiction. The funds provide for a variety of clean air programs. The District shuttles connect BART stations to employment sites across the North County during peak commute periods. Initially, 50 percent of the program was financed with AB434 Local Funds, with the remaining 50 percent split between the District and the employers served by the shuttles.
INVESTMENT INTEREST INCOME
Investment Interest Income Portfolio Interest: Temporarily idle sales tax funds are invested by the District’s Investment Manager, Harris Bretall Sullivan & Smith Inc., according to the District’s approved investment policy for government funds and under the oversight of the Chief Financial Officer. Investment interest income is down $193,300 or 4.8 percent for FY2004 because of lower average interest rates and lower amounts on deposit earning interest income compared to the FY2003 projected actual.
OTHER REVENUE SOURCES
Rental Income The District owns its headquarters building and rents out available space. Anticipated net rental income for FY2004 is $958,000, which is an increase of $590 or 0.1 percent over FY2003. The budget is conservative and does not account for possible CPI adjustments.
Advertising Income Advertising Income is up $100,000 or 4.6 percent because of the five-year contract with Transportation Displays Inc., which was effective October 1, 2000. This contract escalates on an annual basis.
Other Income Estimated at $304,000 for FY2004, this revenue item is down $35,190 or 10.4 percent. This item provides for unanticipated or miscellaneous revenues that may be earned by the District during the year but because of uncertainty in the economy, it was budgeted conservatively.
42 SHUTTLE PROGRAM SUMMARY
The District Shuttle program provides free rides from BART stations to employee work sites in the North County. The program is sponsored by the county’s portion of AB434 funds, employer contributions, and the District half-cent sales tax.
Revenue: TA Funded SM/Caltrain Shuttles $452,000 20.6% Employer Share SM/Caltrain Shuttles $127,960 5.9% AB434 and Other Employer SM/Caltrain 90,000 4.1% AB434 Funds – District Shuttles 430,000 19.6% Employer Contributions 376,500 17.1% District Half-cent Sales Tax 717,930 32.7%
Total Program Revenue $2,194,390 100.0%
Expenditures: SM/Caltrain Shuttles $669,960 SamTrans Shuttles $1,524,430
Total Program Cost $2,194,390
The San Mateo County Caltrain Shuttle program provides the final link from the San Mateo Caltrain stations to employers in San Mateo County.
43
SAN MATEO COUNTY TRANSIT DISTRICT Five-Year Comparison of Operating Revenues FY2000 through FY2004
OPERATING REVENUES FY2000 FY2001 FY2002 FY2003 FY2004 (Thousands $000) ACTUAL ACTUAL ACTUAL PROJECTED BUDGET Passenger Fares 15,196 15,919 14,780 15,609 15,961 AB434 and Other Local Funds 389 435 470 436 520 TDA & STA Funds, and Grants 29,742 33,574 42,888 24,287 28,470 Measure A Funds 1,407 2,239 2,286 3,358 3,457 Sales Tax 25,494 21,819 23,939 40,324 44,402 Interest & Other Income 3,737 10,046 9,301 9,084 7,940 Total Revenues $75,965 $84,032 $93,664 $93,098 $100,750
SAN MATEO COUNTY TRANSIT DISTRICT 5-YEAR OPERATING REVENUE COMPARISON (Presented in Thousands $000)
$100,000 7,940 9,301 9,084 $90,000 3,737 10,046 $80,000 23,939 44,402 $70,000 21,819 40,324 25,494 2,286 $60,000 2,239 1,407 3,457 $50,000 3,358 42,888 $40,000 29,742 33,574 24,287 28,470 $30,000 PROGRAM REVENUES 520 $20,000 389 435 470 436 15,196 15,919 14,780 15,609 15,961 $10,000
$0 FY2000 ACTUAL FY2001 ACTUAL FY2002 ACTUAL FY2003 FY2004 BUDGET PROJECTED
Passenger Fares AB434 and Other Local Funds TDA & STA Funds, and Grants Measure A Funds Sales Tax Interest & Other Income
44 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 OPERATING EXPENSE BUDGET
APPROVED APPROVED FY2004 BUDGET ACTUAL BUDGET PROJECTED BUDGET Increase % EXPENSES FY2002 FY2003 FY2003 FY2004 (Decrease) Change AB C DEF D minus C E/C DISTRICT OPERATED BUSES
1 Wages & Benefits 36,182,975 35,990,360 37,123,250 43,766,080 6,642,830 17.9% 1 2 Services: 2 3 Board of Directors 67,579 80,700 63,210 81,000 17,790 28.1% 3 4 Contracted Vehicle Maintenance 374,651 353,300 330,050 270,800 (59,250) (18.0%) 4 5 Property Maintenance 1,434,054 1,441,200 1,389,080 1,470,900 81,820 5.9% 5 6 Professional Services 1,489,110 1,293,865 1,251,160 1,403,600 152,440 12.2% 6 7 Technical Services 2,807,009 2,208,765 2,660,560 2,569,690 (90,870) (3.4%) 7 8 Other Services 363,355 297,800 303,700 313,200 9,500 3.1% 8 9 9 10 Materials & Supply: 10 11 Fuel & Lubricants 1,734,969 2,382,050 1,981,260 2,310,890 329,630 16.6% 11 12 Bus Parts & Material 1,549,641 1,435,900 1,347,080 1,353,600 6,520 0.5% 12 13 Uniforms & Driver Expense 409,931 359,225 393,800 459,550 65,750 16.7% 13 14 Timetables & Tickets 206,185 334,500 333,300 336,500 3,200 1.0% 14 15 Office Supplies / Printing 533,218 467,820 425,650 458,800 33,150 7.8% 15 16 Other Materials & Supply 160,315 248,800 232,550 220,900 (11,650) (5.0%) 16 17 17 18 Utilities: 18 19 Telephone 272,798 262,500 263,290 260,000 (3,290) (1.2%) 19 20 Other Utilities 935,118 1,009,000 1,065,000 1,073,000 8,000 0.8% 20 21 Insurance Costs 3,111,422 2,663,370 1,948,940 2,120,300 171,360 8.8% 21 22 Taxes & License Fees 152,632 211,900 181,050 202,750 21,700 12.0% 22 23 Fixed Route Accessibility 543,172 411,200 438,990 512,070 73,080 16.6% 23 24 Leases & Rental 53,263 79,440 129,540 134,660 5,120 4.0% 24 25 Promotional Advertising 550,910 404,300 429,000 400,500 (28,500) (6.6%) 25 26 Legal Advertising 18,127 10,200 5,520 7,500 1,980 35.9% 26 27 Seminar Travel & Meeting 75,952 78,355 78,870 69,350 (9,520) (12.1%) 27 28 Business Travel & Meeting 31,289 17,600 21,100 18,500 (2,600) (12.3%) 28 29 Training Travel & Meeting 197,619 163,600 144,060 148,450 4,390 3.0% 29 30 Dues & Membership 94,299 86,775 83,350 81,690 (1,660) (2.0%) 30 31 Postage & Other 63,067 89,125 82,940 85,790 2,850 3.4% 31 32 32 33 Total District Operated Buses 53,412,660 52,381,650 52,706,300 60,130,070 7,423,770 14.1% 33 34 34 35 CONTRACTED BUS SERVICES 35 36 Contracted Urban Bus Service 13,860,017 13,377,000 12,777,090 11,195,000 (1,582,090) (12.4%) 36 37 Insurance Costs 959,871 320,000 889,010 336,690 (552,320) (62.1%) 37 38 Other related costs 89,486 728,520 317,480 736,640 419,160 132.0% 38 39 Coastside Services 350,072 227,000 221,290 212,600 (8,690) (3.9%) 39 40 Other related costs 31,103 24,100 18,570 28,730 10,160 54.7% 40 41 La Honda - Pescadero 26,747 28,800 23,900 28,800 4,900 20.5% 41 42 Southcoast - Pescadero 0 0 21,000 42,000 21,000 100.0% 42 43 Total Contracted Bus Service 15,317,296 14,705,420 14,268,340 12,580,460 (1,687,880) (11.8%) 43 44 44 45 TOTAL MOTOR BUS 68,729,956 67,087,070 66,974,640 72,710,530 5,735,890 8.6% 45
45 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 OPERATING EXPENSE BUDGET
APPROVED APPROVED FY2004 BUDGET ACTUAL BUDGET PROJECTED BUDGET Increase % EXPENSES FY2002 FY2003 FY2003 FY2004 (Decrease) Change AB C DEF D minus C E/C 46 AMERICAN DISABILITY ACT PROGRAMS 46 47 47 48 Elderly & Disabled/Redi-Wheels 4,327,863 4,468,700 5,010,340 5,333,000 322,660 6.4% 48 49 Other related costs 1,128,775 1,020,200 1,248,020 1,720,740 472,720 37.9% 49 50 Sedan Service 985,261 1,112,000 1,119,310 1,082,000 (37,310) (3.3%) 50 51 ADA Accessibility Support 561,534 684,770 504,480 1,083,590 579,110 114.8% 51 52 Coastside ADA Support 642,100 703,860 703,930 977,000 273,070 38.8% 52 53 Insurance Costs 72,723 78,000 448,690 404,930 (43,760) (9.8%) 53 54 TOTAL ADA PROGRAMS 7,718,256 8,067,530 9,034,770 10,601,260 1,566,490 17.3% 54 55 55 56 MULTIMODAL TRANSIT PROGRAMS 56 57 57 58 CALTRAIN SERVICE 58 59 Member Agency Share 14,355,008 14,295,780 14,295,780 14,295,780 0 0.0% 59 60 SM/Caltrain Shuttles 212,138 613,960 444,950 669,960 225,010 50.6% 60 61 Other related costs 170,440 179,900 140,580 176,000 35,420 25.2% 61 62 Total Commute Service 14,737,586 15,089,640 14,881,310 15,141,740 260,430 1.8% 62 63 63 64 DUMBARTON INTER-COUNTY CORRIDOR 64 65 Express Service 95,054 86,600 83,040 99,530 16,490 19.9% 65 66 Rail Corridor Maintenance 210,758 0 0 0 0 N/A 66 67 Insurance Costs 0 0 0 0 0 N/A 67 68 Total Dumbarton Inter-County 305,812 86,600 83,040 99,530 16,490 19.9% 68 69 69 70 STATION / BART & CALTRAIN SUPPORT 70 71 SamTrans Shuttle 1,550,378 1,554,920 1,544,980 1,524,430 (20,550) (1.3%) 71 72 Maintenance Multimodal Facilities 402,919 211,000 379,470 282,440 (97,030) (25.6%) 72 73 Total Station/BART & Rail 1,953,297 1,765,920 1,924,450 1,806,870 (117,580) (6.1%) 73 74 74 75 MULTIMODAL PROMOTION 219,419 200,000 200,000 390,000 190,000 95.0% 75 76 76 77 TOTAL MULTIMODAL 17,216,114 17,142,160 17,088,800 17,438,140 349,340 2.0% 77 78 78 79 TOTAL EXPENSES 93,664,326 92,296,760 93,098,210 100,749,930 7,651,720 8.2% 79
46 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 APPROVED BUDGET Expense Line Item Explanations
EXPENSES
Total funding required for the District’s operating budget for FY2004 is $100.7 million. This represents a $7.7 million, or 8.2 percent increase above FY2003 Projected Actual. The format for the budget is presented to reflect the major activities or programs of the District. Activities are divided into three major categories: 1) Motor Bus Operations, 2) American Disability Act Programs (ADA), and 3) Multimodal Transit Programs. Within each category, major elements and programs are clearly identified in order to maintain comparability with prior periods. This format helps facilitate a better understanding of the District’s expanding role from a bus system to a multimodal transportation leader in San Mateo County.
The FY2004 Operating Expense Budget - Expenses schedule shows the actual expenses for FY2002, the Approved Budget for FY2003, Projected for FY2003, and the Approved FY2004 Budget.
Detail explanations for changes (increases and decreases) in budget items are limited to those items that had material changes and are presented below for a better understanding of FY2003 projection to FY2004 budget.
MOTOR BUS OPERATIONS
Motor bus operations include SamTrans operated bus service, mainline routes operated under contract by MV Transportation, and certain Coastside routes operated under contract. Items shown below are for selected items with material changes up or down from the prior year projection.
Wages & Benefits - Plus $6.6 million or + 17.9% Wages and Benefits are up primarily due to increasing benefit costs and a negotiated wage increase of 4.5 percent for mechanics and 4.0 percent for all other union employees. Of the $6.6 million, $2.1 million are for Wages and $4.5 million for Benefits. Worker’s Compensation Premiums are up over $1.7 million and Medical Benefit costs are up $1.0 million. Additionally, nine employees have been reassigned from capital projects to operating programs. Two mechanics and a utility worker, positions that were temporarily vacant in FY2003, are included in the FY2004 budget.
Board of Directors - Plus $17,790 or + 28.1% Board of Directors costs increased mainly because of an increase in the Travel and Meetings expenses for the APTA Regional Representative to attend all meetings. Also, FY2004 budget is based on full Board member attendance at all meetings.
Contracted Vehicle Maintenance - Minus $59,250 or - 18.0% Bus Maintenance Contact Services decreased mainly due to newer fleet and reduced vehicle painting for the year.
47 Property Maintenance – Plus 81,820 or + 5.9% Property Maintenance is expected to increase due to the following: Custodial Services up $25,000 or 10.0 percent due to increased in contract costs; bus shelter maintenance up $17,046 or 5.3 percent due to increased costs; building maintenance up $24,273 or 3.2 percent due to age of facility being maintained and hazardous material disposal up $15,500 or 22.8 percent due to increased disposal costs.
Professional Services - Plus $152,440 or + 12.2% The use of consultants decreased by $279,865 or 43.2 percent in an effort to control costs for FY2004, but Legal Services are up $378,308 or 80.2 percent, legislative advocate up $50,000 or 66.7 percent as a result of new advocacy for federal funds; audit fees increased $4,000 or 7.1 percent due to an increase in audit consulting services.
Technical Services - Minus $90,870 or - 3.4% Technical Services includes temporary help, security services, sales outlet commissions, employee programs, and software maintenance and license renewals. Due to the economic downturn employees are being asked to take on additional work and some projects are being deferred.
Other Services - Plus $9,500 or + 3.1% Radio System Maintenance and Support increased by $15,900 or 9.2 percent and bank fees are up $2,800 or 4.1 percent. These are partially offset by other contract services, which is down by $9,200 or 14.4 percent.
Fuel & Lubricants - Plus $329,630 or + 16.6% Diesel Fuel cost per gallon is expected to increase from an average of approximately $0.94 in FY2003 to $1.10/gallon in FY2004. This includes $0.05 premium for ultra low sulfur fuel. The high price for the year was $1.24 in March 2003.
Uniforms & Driver Expense - Plus $65,750 or + 16.7% Employee uniforms increased due to higher uniform costs, from $300 to $400 per uniform for bus operators that represents an increase of $56,250 or 25.5 percent. Uniforms are replaced annually. Employee Safety & Health Programs are up by $9,100 or 6.8 percent.
Office Supplies / Printing - Plus $33,150 or + 7.8% Office Supplies and Printed Materials increased mainly due to high use of computer equipment and replacement of peripherals.
Other Material & Supply - Minus $11,650 or - 5.0% Building and Ground Maintenance supplies decreased by $20,028 or 20 percent mainly because some supplies are now included in property maintenance expenses. Maintenance Shop and General Supplies increased by $8,376 or 6.3 percent.
Telephone - Minus $3,290 or - 1.2% Costs are lower because of decreased cost of local telephone service.
Other Utilities - Plus $8,000 or + 0.8% Trash removal costs are up $5,000 and water service costs are up $3,000.
Insurance Costs - Plus $171,360 or + 8.8% The premium for P/L & P/D increased by $94,512 or 17.4 percent while claims and fees are down by $109,086 or 44.7 percent, which is offset by an increase in Premiums – Other
48 Insurance up $129,038 or 76.8 percent. Earthquake insurance would cost an additional $440,000, as a result it is not included in this coverage.
Taxes & License Fees - Plus $21,700 or + 12.0% Fuel taxes are up $21,700, which is reflective of higher budgeted fuel costs.
Fixed-Route Accessibility - Plus $73,080 or + 16.6% The increase is due mainly to higher wages and benefits costs to provide inspection and maintenance of the wheelchair lifts on fixed-route buses. Wages are up $18,000, and Benefits are up $41,000 because of higher costs for worker’s compensation premiums, and increasing medical costs. The remaining increase of $14,000 is associated with increased Contracted Urban Bus (CUB) service.
Leases & Rental – Plus $5,120 or + 4.0% Rents are up $4,000 or 4.1 percent due to 2 additional toilet facilities at two facility sites.
Promotional & Legal Advertising - Minus $28,500 or - 6.6% Recruitment Advertising decreased $25,000 due to lower hiring activity. Promotional Advertising decreased $3,500 due to reduced sponsorship of community events.
Seminar Travel - Minus $9,520 or - 12.1% Decrease is due to employees reducing their attendance at seminar meetings.
Business Travel - Minus $2,600 or - 12.3% Decrease is due to less business travel expected in FY2004 in an effort to control costs.
Training Meetings - Plus $4,390 or + 3.0% Training expense is up to address an increased demand of training in FY2004.
CONTRACTED BUS SERVICES
Contracted Urban Bus Service (CUB) - Minus $1,582,090 or - 12.4% The CUB service is expected to decrease due primarily to elimination of BX express route when Millbrae BART service started June 22, 2003.
CUB Other Related Costs – Minus $552,320 or - 62.1% Wages and Benefits decreased $532,566 due to a shift in labor distribution to ADA programs. Also utilities, rent and miscellaneous items are down $19,746.
CUB Insurance Costs - Plus $419,160 or + 132.0% Insurance premium and claims have increased based on estimates provided by the insurance broker, which incorporates reduced CUB service.
Contracted Service for San Mateo County Coastal Area - Minus $8,690 or - 3.9% Decreased based on projected service levels in FY2004.
Contracted Service for San Mateo County Coastal Area Other Related Costs – Plus $10,160 or + 54.7% Coastside other related costs are up $14,069 due to wages and benefits labor distribution change and legal fees are down approximately by $4,000.
49 La Honda Pescadero – Plus $4,900 or + 20.5% La Honda Pescadero costs are up $4,900 due to increased projected service level during FY2004.
SamCoast – Pescadero – Plus $21,000 or + 100% New service started in November 2002, FY2004 will be the first full year of service.
AMERICANS WITH DISABILITIES ACT PROGRAMS
The paratransit/ADA program includes Redi-Wheels service, Sedan service, SamTrans administration costs, support of paratransit service in the coastal area of San Mateo County, and a contribution to the Paratransit Coordinating Council (PCC) for administration costs.
Elderly & Disabled/Redi-Wheels - Plus $322,660 or + 6.4% The ridership is expected to increase approximately 12.0 percent during FY2004 based on ridership trends and the successful implementation of a “Zero-Denial” policy.
Other Related Costs – Plus $472,720 or + 37.9% Other related costs are for vehicle maintenance and fuel costs. Wages and Benefits up approximately $447,100 due increase in maintenance of Redi-Wheel vehicles; fuel is up $36,600 due to increase in usage and price, uniforms and small tools are up $5,300 due to increase in more mechanics working on vehicles while bus parts and maintenance are down $16,280.
Sedan Service - Minus $37,310 or - 3.3% The decrease is primarily because of the new level of service. New taxi service is providing savings to more expensive sedan portion of service.
ADA Accessibility Support - Plus $579,110 or + 114.8% This item covers the cost of staffing, postage, office supplies, technical services, telephone and other administrative costs. The costs of three programs now paid through the District were not paid in previous years: 1) $69,000 for contracted coastal area bus service; 2) $69,000 for Aging & Adult Service, and 3) $21,000 contracted coastal area ADA support service. It also includes an eligibility certification program new for FY2004 at a cost of $371,000.
Contracted Coastal Area ADA Support - Plus $273,070 or + 38.8% SamTrans provides financial support for the contracted coastal area paratransit service, which will be operated under a new contract effective October 2003.
Insurance Costs - Minus $43,760 or - 9.8% Decreased due to claims and fees are down in FY2004.
MULTIMODAL TRANSIT PROGRAMS
Multimodal programs include the Caltrain, the Dumbarton Inter-County Corridor, SamTrans Shuttle Service, station support for multimodal transit in San Mateo County, and multimodal promotion.
SM/Caltrain Shuttles - Plus $225,010 or + 50.6%
50 This is a new Caltrain Shuttle Service in San Mateo County that started in January 2002 and is partially funded by the San Mateo County Transportation Authority (TA). The increase is due to an increase in service levels, including a new shuttle, Pete’s Harbor, for FY2004.
Other Related Costs – Plus 35,420 or + 25.2% The costs are up primarily due to an increase in wages for the Customer Service Center (CSC). In FY2003, there was an average of 10 vacant positions and the FY2004 budget reflects these positions being filled.
Express Service – Plus $16,490 or + 19.9% This is the DBX service on the Dumbarton Bridge between Union City and work locations in Palo Alto. Increase is primarily due to increased contract costs at $13,960.
SamTrans Shuttle – Minus $20,550 or - 1.3% Decreased based on projected shuttle service level for FY2004.
Maintenance Multimodal Facilities – Minus $97,030 or – 25.6% Decreased due to elimination of contract service for Colma/BART station because of the opening of BART/Millbrae station.
Multimodal Promotions – Plus $190,000 or + 95.0% The increase was awarded to the District by the Bay Area Air Quality Management District to promote and advertise the opening of Millbrae Intermodal Station. Partially offset by $10,000 due to effort by Marketing to control costs for promotions.
51
SAN MATEO COUNTY TRANSIT DISTRICT Five-Year Comparison of Operating Expenses FY2000 through FY2004
OPERATING EXPENSES FY2000 FY2001 FY2002 FY2003 FY2004 (Thousands $000) ACTUAL ACTUAL ACTUAL PROJECTED BUDGET
SamTrans Operated Buses 43,731 47,195 53,413 52,706 60,130 Contracted Urban Bus Service 12,046 13,555 15,317 14,268 12,581 ADA Programs 4,926 7,012 7,718 9,035 10,601 Multimodal Programs 15,252 16,270 17,216 17,089 17,438 Total Expenses $75,955 $84,032 $93,664 $93,098 $100,750
SAN MATEO COUNTY TRANSIT DISTRICT 5-YEAR OPERATING EXPENSE COMPARISON (Presented in Thousands $000)
$100,000 17,438 $90,000 17,216 17,089 10,601 $80,000 16,270 7,718 9,035 $70,000 15,252 12,581 7,012 15,317 14,268 $60,000 4,926 13,555 12,046 $50,000
$40,000 60,130
PROGRAM EXPENSES $30,000 53,413 52,706 43,731 47,195 $20,000
$10,000
$0 FY2000 ACTUAL FY2001 ACTUAL FY2002 ACTUAL FY2003 FY2004 BUDGET PROJECTED SamTrans Operated Buses Contracted Urban Bus Service ADA Programs Multimodal Programs
52 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 SOURCES AND USES OF FUNDS SUMMARY
APPROVED PROJECTED APPROVED FY2004 BUDGET ACTUAL BUDGET ANNUAL BUDGET INCREASE Percent FY2002 FY2003 FY2003 FY2004 (DECREASE) Change SOURCES OF FUNDS A B C D E F D minus C E/C Operating Revenues 1 Passenger Fares 14,779,452 15,782,600 15,609,220 15,960,700 351,480 2.3% 1 2 Local TDA and STA Funds 42,888,121 28,783,850 24,245,770 28,128,420 3,882,650 16.0% 2 3 Federal Operating Grants 0 41,200 41,200 141,200 100,000 242.7% 3 4 State Operating Grants 0 0 0 200,000 200,000 n/a 4 5 Measure A and AB434 Funds 2,756,527 3,931,120 3,794,120 3,977,500 183,380 4.8% 5 6 Subtotal - Operating Revenue 60,424,100 48,538,770 43,690,310 48,407,820 4,717,510 10.8% 6
Other Revenue Sources 7 SamTrans 1/2 Cent Sales Tax 57,261,917 59,200,000 56,046,000 56,046,000 0 0.0% 7 8 Investment Interest 3,830,871 3,605,200 4,049,900 3,856,600 (193,300) (4.8%) 8 9 Reimbursed Funds Interest 15,765,444 9,846,700 2,273,490 0 (2,273,490) (100.0%) 9 10 Other Non Operating Revenue 2,929,701 1,560,000 0 6,500,000 6,500,000 n/a 10 11 Other Interest, Rent & Other Inco 5,469,922 4,422,490 5,033,170 4,083,260 (949,910) (18.9%) 11 12 Subtotal - Other Revenues 85,257,855 78,634,390 67,402,560 70,485,860 3,083,300 4.6% 12 13 Total Revenues 145,681,955 127,173,160 111,092,870 118,893,680 7,800,810 7.0% 13
14 Capital Assistance Funds 5,464,530 n/a 58,861,170 n/a n/a n/a 14
15 Funds Committed for Capital 11,041,519 n/a 24,918,520 n/a n/a n/a 15
16 Total Revenues - All Sources 162,188,004 127,173,160 194,872,560 118,893,680 (75,333,730) (38.7%) 16
USES OF FUNDS
Operations 17 Motor Bus 69,039,035 67,087,070 66,974,640 72,710,530 5,735,890 8.6% 17 18 ADA Programs 17,216,114 8,067,530 9,034,770 10,601,260 1,566,490 17.3% 18 19 Multimodal Programs 7,718,256 17,142,160 17,088,800 17,438,140 349,340 2.0% 19 20 Subtotal - Operating Costs 93,973,405 92,296,760 93,098,210 100,749,930 7,651,720 8.2% 20
Other Uses of Funds 21 Debt Service on Bonds 33,930,472 35,250,300 15,932,630 13,772,580 (2,160,050) (13.6%) 21 22 Bonds Amortization 480,345 491,000 491,000 527,200 36,200 7.4% 22 23 Subtotal - Other Uses 34,410,817 35,741,300 16,423,630 14,299,780 (2,123,850) (12.9%) 23
24 Subtotal - Capital Programs 20,859,793 3,758,700 84,874,720 3,843,970 (81,030,750) (95.5%) 24
CPI ADJUSTMENT - PARATRANSIT 25 TRUST FUND 688,000 920,000 476,000 0 (476,000) (100.0%) 25
26 Total Uses of Funds 149,932,015 132,716,760 194,872,560 118,893,680 (75,978,880) (39.0%) 26
27 Surplus/(Deficit) For Period 12,255,989 (5,543,600) 0 0 N/A N/A 27
53 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 SOURCES AND USES OF FUNDS SUMMARY Sources and Uses of Funds Explanations
SOURCES OF FUNDS
Operating Revenues:
Operating revenues consist of passenger fares and other taxes and grants dedicated to providing transit services. Detailed explanations of revenues are included in the Revenues Section of the proposed budget.
Passenger Fares Passenger fares are $351,480 or 2.3 percent higher in the FY2004 budget. Motor Bus Service Fares are up $263,980 and ADA Service Fares are up $87,500.
Local Transportation Development ACT (TDA) and State Transit Assistance (STA) Funds Local TDA and STA funds increased by $3.9 million to $28.1 million for FY2004. TDA and STA funds are derived from one-quarter percent of the state’s six percent sales taxes generated within each county. The FY2003 TDA fund was reduced by $4.5 million from the original adopted budget of $28.8 million to $24.3 million because of reduced funds available from the TDA and STA sources. The County uses conservative estimates in estimating sales tax growth, the remainder of the decline is attributable to the economic slowdown. STA funds are from sales taxes on fuel.
Federal Operating Grants Federal Operating grants from FTA Section 8 funds are used for Planning Studies and the Short Range Transit Plan (SRTP). Estimated funding for FY2004 is $141,200. The $100,000 increase is for the new LIFT funds for the East Palo Alto Express Bus Program, which is scheduled to commence service in January 2004.
State Operating Grants New grant from the Bay Area Quality Management District in the amount of $200,000 to promote and advertise the opening of the Millbrae Intermodal Station.
Measure A and AB434 Funding Measure A funding is higher by $183,380 because the Transportation Authority authorized a $31,700 additional for Redi-Wheels and $151,680 for SM/Caltrain Shuttles. Of the $151,680, $68,360 are Transportation Authority funds for a new shuttle (Pete’s Harbor), $60,000 is from the County of San Mateo Human Resources and $23,320 of additional funds from AB434 sources.
Other Revenue Sources:
District Half-Cent Sales Tax District one-half cent sales tax revenue collections are projected to be $56.0 million for FY2004. This is equal to the FY2003 projected revenue. The $56.0 million is down $3.2 million or 5.4 percent from the original adopted FY2003 budget of $59.2 million.
54
Investment Interest Income Temporarily idle sales tax funds are invested by the District’s Investment Manager, Harris Bretall Sullivan & Smith Inc. according to the District’s approved investment policy for government funds and under the oversight of the Chief Financial Officer. Investment Interest income is down $193,300 or 4.8 percent compared to the projected actual for FY2003 because of lower interest rates. Average interest rates for investments maturing during FY2004 is approximately 5.9 percent, and could possibly be re-invested at rates as low as 2.0 percent.
Maintenance Funding FY2004 is the first year of $6.5 million capitalized maintenance funds proposed to be distributed by MTC. This is done to assist operators who need additional funding in FY2004 to cover, in part or in full, their budgeted shortfalls.
Other Interest, Rent and Other Income. Other Interest, Rent and Other income for the next budget year is down by $949,910 due to Colma/BART Revenue down $870,000, which ended June 22, 2003 with the opening of the BART/Millbrae Station. Employer Share of Shuttles will be down $153,600, and various smaller items will decline a net $26,310. The decreases will be partially offset by Advertising Income increase of $100,000.
USES OF FUNDS
Operating Costs
District operations consist of SamTrans Motor Bus Service, ADA Programs, and Multimodal Transit Programs. Detailed expense explanations for these three major transit programs are presented in the Expense Section of this report.
Other Uses of Funds
Debt Service and Bond Amortization: Debt service and bond amortization are payments made to satisfy obligations to bondholders for bonds issued to finance transit projects. The payments include interest expense and provisions for bond principle repayment as follows:
Principal Interest Total
Cross-Over Refunding 1993 $3,516,430 $4,838,950 $8,355,380 Subtotal 3,516,430 4,838,950 8,355,380
Reimbursed Funds 1993 1,328,154 1,827,669 3,155,823 Reimbursed Funds 1997 2,333,333 2,484,545 4,817,878 CTFA Reimbursed Funds 1998 665,000 1,080,000 1,745,000 Reimbursed Funds 1998 5,970,000 5,413,719 11,383,719 Bonds 1999 2,719,167 3,112,915 5,832,082 Subtotal 13,015,654 13,918,848 26,934,502
Total Debt Service $16,532,084 $18,757,798 $35,289,882
55 Capital Programs: The District has ongoing capital needs for replacement of equipment, facilities, and other capital programs. The capital budget for current year programs for FY2004 is $3.8 million. Carryover capital programs represent capital projects authorized in a prior period that will be completed during the current or subsequent fiscal years. The carryover is estimated to be $42.5 million.
Paratransit Trust Fund CPI Adjustment Reserve: Starting in FY1999, SamTrans recorded in its accounting records a set aside reserve from SamTrans funds equal to the Consumer Price Index (CPI) to protect the Paratransit Trust Fund from inflationary erosion. The CPI adjustment has been suspended in FY2004 due to current economic conditions and in order to provide sufficient funding for FY2004 paratransit programs.
Fund Balance – Ending Working Capital The San Mateo County Transit District is a single enterprise fund and maintains its records on the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded when the related liability is incurred. The District has elected under Governmental Accounting Standards Board (GASB) Statement No. 20, Accounting and Financial Reporting for Proprietary Funds and Other Governmental Entities That Use Proprietary Fund Accounting, to apply all applicable GASB pronouncements as well as any applicable pronouncements of the Financial Accounting Standards Board, the Accounting Principles Board, or any Accounting Research Bulletins issued on or before November 30, 1989, unless those pronouncements conflict with or contradict GASB pronouncements.
Accordingly, the District does not have traditional “Fund Balances” similar to other governmental agencies. The District conducts both short-term and long-term financial analyses and planning through the budgeting process and though maintenance of the District’s Financial Capacity Model respectively. The “Ending Working Capital” as shown on the FY2003 Sources and Uses of Funds Summary represents the amounts available to fund SamTrans’ ongoing operating and capital needs. The District’s Board of Directors has discretion over the use of these funds and allocates them for designated uses through the budgetary process. Carryover capital projects and their funding sources were approved by Board action in prior periods.
56 LONG-TERM DEBT
Long-term debt at June 30, 2002 and 2003 is as follows (in thousands): 2002 2003 1993 Series A Limited Tax Bonds $ 129,270 $ 124,675 1997 Series A Limited Tax Bonds 51,455 49,220 1998 CTFA Series A Limited Tax Bonds 25,765 25,120 1998 Series A Limited Tax Bonds 127,500 121,780 1999 Series A Limited Tax Bonds 65,270 62,665 Total debt 399,260 383,460
Less: Unamortized bond discount (726) (995) Current portion of total debt (15,800) (16,475)
Net long-term portion $ 382,734 $ 365,990
1993 Series A Limited Tax Bonds - In June 1993, the District issued $150,555,000 of 1993 Series A Limited Tax Bonds (“1993 Series A Bonds”) to refund a portion of the 1990 Series A Bonds (pursuant to a crossover refunding) and to reimburse the District for prior capital project expenses. The 1993 Series A Bonds, with interest rates ranging from 5 to 8 percent, are limited obligations of the District, and shall be payable from and secured by a pledge of sales tax revenues received by SamTrans on and after June 1, 1993. Interest payments are due on June 1 and December 1 of each year. $104,939,000 of the proceeds from the 1993 Series A Bonds were used to purchase U.S. government securities which were placed into an irrevocable trust to be used to advance refund the 1990 Series A Bonds at a redemption price of 102 percent on June 1, 1998 (crossover date). The bonds mature on June 1 of each year through June 1, 2020.
The District is required by the indentures to maintain funds for the payment of the bond principal and interest. These amounts are included in investments restricted by debt covenants for use in capital projects.
1997 Series A Bonds – In August 1997, the District issued $61,875,000 in parity with the 1993 Series A Bonds to reimburse itself for certain expenditures made on capital projects. The Bond issue was a single offering in conjunction with the San Mateo County Transportation Authority. The bonds carry a coupon rate of 5.12 percent and mature June 2018. In connection with the 1997 Series A Bonds, the District through its Trustee entered into a Forward Sale Agreement (FSA). The FSA is structured to meet the SamTrans debt service requirements for the 1997 Series A Bonds. Under the terms of the FSA, SamTrans is required to make scheduled payments to the principal and interest accounts for the months of July through May of each year. However, the District has given its rights to Bear Stearns Capital Markets, Inc., (Provider) and authorized them to invest these funds up and until the required debt service date (i.e., June 1 and December 1). In exchange, District received a fee from the Provider in the amount of $1,081,000 representing an advance of investment income from the principal and interest accounts. The advance investment income was recorded as Other Noncurrent Liabilities in the Statement of Net Assets and is being amortized over the life of the 1997 Series A Bonds.
57 1998 Junior Lien Sales Tax Revenue Bonds – In November 1997, the District and Santa Clara Valley Transportation Authority (Members) entered into a joint Exercise of Powers Agreement creating the California Transit Finance Authority (Authority). On December 15, 1997, the Authority through the California Transit Variable Rate Finance Program (Program) issued $200,000,000 of Variable Rate Demand Bonds Series 1997 to provide a source of funds from which to provide financing to the Members. Each financing will be evidenced by a separate security agreement between the Authority and the Members. The $200,000,000 Variable Rate Demand Bonds Series 1997 is stated to mature on October 1, 2027. Complete financial information for the Authority may be obtained from its financial advisor, Public Financial Management, Inc.: 660 Newport Center Drive, Newport Beach, CA 92660.
In March 1998, the Authority purchased the District $27,000,000 Junior Lien Sales Tax Revenue Bonds Series 1998 (1998 Junior Lien Sales Tax Revenue Bonds). The 1998 Junior Lien Sales Tax Revenue Bond’s interest rate is based on the interest rate of the Authority’s bonds and is determined weekly by the Authority’s remarketing agent (include what basis LIBOR, Prime, etc.). Interest on the 1998 Junior Lien Sales Tax Revenue Bonds is payable monthly and principal is due annually commencing on October 1, 2000.
1998 Series A Bonds – In December 1998, the District issued $148,265,000 of 1998 Series A Bonds on parity with the 1993 and 1997 Series A Bonds to reimburse itself for certain expenditures made on capital projects. The bonds carry a coupon rate from 4.0 percent to 5.0 percent and mature on June 1, 2018.
In connection with the 1998 Series A Bonds, the District through its Trustee entered into an Investment Agreement (Investment Agreement). The Investment Agreement is structured to meet the District’s debt service requirements for the 1998 Series A Bonds. Under the Investment Agreement, SamTrans is required to make scheduled payments to the principal and interest accounts for the months of July through May of each year. However, the District has given its rights to AIG Matched Funding Corp. (AIGMFC) and authorized them to invest these funds up and until the required debt service payment date (i.e., June 1 and December1). In exchange, the District received a fee from the AIGMFC in the amount of $2,076,000 representing an advance of investment income from the principal and interest accounts. The advance investment income was recorded as Other Noncurrent Liabilities in the Statement of Net Assets and is being amortized over the life of the 1998 Series A Bonds.
1999 Series A Bonds – In August 1999, the District issued $72,475,000 of 1999 Series A Bonds on parity with the 1993, 1997 and 1998 Series A Bonds to finance the District’s share of the capital cost of extending the BART line to Colma and Millbrae. The bonds carry a coupon rate from 4.0 percent to 5.25 percent and mature on June 1, 2019.
58 Debt service requirements for long-term debt as of June 30, 2003 are as follows (in thousands):
1998 1993 1997 Junior 1998 1999 Series A Series A Lien Series A Series A Bonds Bonds Bonds Bonds Bonds Total 2004 11,512 4,818 1,745 11,384 5,832 35,291 2005 11,505 4,820 1,770 11,386 5,834 35,315 2006 11,507 4,821 1,790 11,383 5,836 35,337 2007 11,507 4,819 1,815 11,386 5,832 35,359 2008 11,513 4,820 1,835 11,383 5,831 35,382 Thereafter 137,854 48,179 43,165 113,852 64,164 407,214
Total Debt Service $ 195,398 $ 72,277 $52,120 $170,774 $ 93,329 $ 583,898
Less Interest (70,723) (23,057) (27,000) (48,994) (30,664) (200,438)
Total $124,675 $49,220 $25,120 $121,780 $62,665 $383,460 ======
District Debt Limitations The District does not have a legal debt limit per se. A statutory limitation contained in its enabling act, however, limits SamTrans’ ability to issue bonds by the additional bonds tests contained in its operative bond documents. Those documents are: (1) the Indenture, dated as of December 1, 1990, and all supplements thereto (collectively, the “Senior Bond Indenture”), pertaining to the District’s outstanding 1993 Limited Tax Bonds and its 1997 Limited Tax bonds (the “Senior Bonds”) and (2) the indenture dated as of March 1, 1998 and all supplements thereto (the “Junior Lien Indenture”) pertaining to the District’s outstanding Junior Lien Sales Tax Revenue Bonds (the Junior Bonds). In either case,the District’s bonding capacity is based on the relationship of (x) sales tax revenues collected in any consecutive 12-month period over the past 18 months (“Sales Tax Revenues”) and (y) maximum annual debt service for the Senior and Junior Bonds, as the case may be. Under the Senior Bonds Indenture, the District may issue additional Senior Bonds to the extent that Sales Tax Revenues will cover combined maximum annual debt service on outstanding and additional Senior Bonds by 1.3 times. Under the Junior Bond Indenture, the District may issue additional Junior Bonds to the extent that Sales Tax Revenues, less maximum annual debt service on the Senior Bonds, will cover combined maximum annual debt service on outstanding and additional Junior Bonds by 1.1 times.
Reimbursement Debt Debt for the purpose of reimbursement of capital projects is limited to amounts spent on such capital projects. Under applicable federal tax regulations, public entities are permitted to issue bonds or enter into tax exempt borrowing to reimburse themselves for capital projects and/or to finance capital projects.
Future Bonds Future reimbursement debt is contingent upon the amount of capital projects that qualify for such bonding activity. Total debt for reimbursement the District may issue for capital projects is expected to be approximately $300 million for the 10-year period from FY1999 through FY2008. Reimbursement borrowing follows the strategy as outlined in the District’s current Financial Capacity Plan and is reviewed and updated at least once per year and is subject to modifications as financial conditions change.
59
60 San Mateo County Transit District
Section Three
DEPARTMENT & DIVISION BUDGETS • Divisions Budget Organization with Supporting Detail • Performance Measurements for FY2003 Goals & Objectives • FY2004 Organization Chart Field • Administrative Division • Communications Division • Development Division • Executive Department • Finance Division • Operations Division
SAN MATEO COUNTY TRANSIT DISTRICT
DEPARTMENT & DIVISION BUDGETS
With Supporting
ORGANIZATION BUDGET DETAIL
Effective July 1, 2000, the San Mateo County Transit District was organized into five Divisions reporting to the General Manager / Chief Executive Officer (CEO). The five Divisions are: 1) Administrative; 2) Communications; 3) Development; 4) Finance; and 5) Operations, which includes bus, rail and paratransit. Within each Division are various organizations (ORG) or departments responsible for specific business functions.
Planning Planning at the District is segregated into two functions: 1) Strategic and Long Range Planning, which is longer term plans and direction; and 2) Service Planning, which is the shorter term implementation plans.
The budget is developed from the Service Planning function, which is augmented by a series of meetings aimed at establishing the Budget Assumptions for the coming year. Following are six key assumptions that were used in developing the FY2004 Operating Budget:
1. Bus Fares. The fares were increased approximately 10 percent effective August 25, 2002. The previous fare increase was July 1, 1998. There is no fare increase in FY2004.
2. Service Changes. A new Regional Express Bus Service effective January 2004 will add approximately 71,000 riders during the six months of operation in FY2004. FY2004 marks the 2nd full fiscal year that the District has provided 24-hour bus service through San Francisco International Airport and the heart of the Peninsula corridor.
Redi-Wheels and ADA Sedan Service will be maintained at “Zero Denials” a standard achieved in FY2001. Redi-Wheels ridership is projected to increase 16.0 percent. The Sedan Service includes a Taxi Demonstration Project, which commenced service in the northern part of the county on June 10, 2002. The service was expanded to the central and southern portions of the county in March 2003. FY2004 will be the first full year of Taxi service for the entire county.
3. Ridership. Motor Bus ridership is anticipated to increase 354,050 or 2.1 percent from the FY2003 projected budget of 16,437,150 to the FY2004 budget of 16,791,200. Paratransit ridership is projected to increase 49,200 or 16.0 percent from the FY2003 projected budget of 308,000 to the FY2004 budget0 of 357,200.
4. Staffing Levels. Due to the economic slowdown there will be no new operating positions added in FY2004 and there are restrictions on filling positions that become vacant. As positions become vacant, refilling same is considered on a case-by-case basis requiring the General Manager/CEO’s approval.
61 5. Revenue. Total revenue from all sources will be up $7.8 million or 7.0 percent from FY2003 projection of $111.0 million to $118.9 million in FY2004.
Motor Bus farebox revenue will be up $263,980 or 1.7 percent. TDA funding for operating assistance will be up $167,830 or 0.6 percent. Paratransit Article 4.5 for Redi-Wheels is up $167,740 or 13.8 percent. STA funding will be down $973,450 or 84.2 percent for Motor Bus Service and $17,550 or 4.8 percent for Paratransit. Measure A and AB434 funds will be up $183,380 or 4.8 percent. The District one-half cent sales tax receipts is projected to be equal to FY2003 actual projection of $56.0 million. Interest income sources will be down $193,300 million or 4.8 percent. Lastly, other income sources will be down $796,310 or 18.2 percent.
6. Expenses. FY2004 controllable expenses are budgeted near or below the FY2003 projected expenses. The negotiated wage increase for mechanics is 4.5 percent and 4.0 percent for all other union employees as per the union contract approved July 10, 2002. No wage increase for non-union employees. However, a one time accrual of two weeks leave time was awarded for FY2004 only. Employee benefit costs will be increasing significantly in FY2004.
Organization The following two page Organization Chart Field report is a list by Division of each Organization (Cost Center), the Title, and the responsible officer and key contact person. Following are the Goals and Detailed Organization Charts for each division, including the budget for each ORG within the Division.
62 SAN MATEO COUNTY TRANSIT DISTRICT PERFORMANCE MEASUREMENTS FOR FY2003 GOALS & OBJECTIVES
Executive staff is currently considering a process to develop, quantify and measure agency wide goals. It is anticipated that this procedure will be approved and implemented in time for FY2005.
63 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 - ORGANIZATION CHART FIELD
ORG Budget Control ORG Number and Title Officer/Contact Person
010000 Executive Department Mike Scanlon (GM/CEO) 010100 Executive Department Administration Martha Martinez 010300 Board of Directors Martha Martinez 010400 Executive - Legal Services Martha Martinez
020000 Operations Division Chuck Harvey (officer) 020100 Operations Administration Roger Lawrence 020150 Quality Assurance & Management Analysis Roger Lawrence 020200 Transit Operations Training Jeff Johnson 020300 Transit Scheduling Doug Johnson 020350 Service Planning Larry Stueck
020400 Bus Transportation Chester L.Patton III 020401 Bus Transportation - North Base Ed Fregoso 020402 Bus Transportation - South Base Tad Wood 020403 Bus Communications Frank Burton
020500 Bus Maintenance David Olmeda 020501 Bus Maintenance - North Base Jerie Moeller 020502 Bus Maintenance - South Base Darrel Scott 020503 Bus Maintenance - Unit Repair Greg Moyer 020504 Bus Maintenance - Stores George Fulsher 020506 Bus Maintenance - Fixed Route Accessibility Darrel Scott
020600 Contracted Bus Service John Griffiths 020601 Contracted Bus Service John Griffiths 020602 Contracted - Coastside Service John Griffiths 020603 Contracted - LaHonda / Pescadero John Griffiths 020604 Contracted - SamCoast Community Bus John Griffiths
ADA Accessibility Programs Chuck Harvey (officer) 050100 050100 ADA Accessibility Programs Administration Bill Welch 050200 050200 ADA Accessibility Programs - Coastside John Griffiths 050300 050300 ADA Accessibility Programs - Redi Wheels No Base Griffiths/Moeller 050400 050400 ADA Accessibility Programs - Redi Wheels So Base Scott/Griffiths 050500 050500 ADA Accessibility Programs - Sedan Service John Griffiths
070100 070100 Rail Services Administration Jerry Kirzner/Ernie DeGuzman
080000 Operations Programs Chuck Harvey (officer) 080200 Peninsula Commuter Rail - SamTrans Roger Lawrence 080301 Shuttles John Griffiths/Richard Cook 080302 Dumbarton Express Service Darrel Scott
64 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 - ORGANIZATION CHART FIELD
ORG Budget Control ORG Number and Title Officer/Contact Person
030000 Development Division Howard Goode (officer) 030100 Development Administration Carol Wolf 030200 Engineering Carol Wolf 030201 Facilities Jim Kellner 030301 Strategic and Long Range Planning Corinne Goodrich 030302 Section 8 Grant Corinne Goodrich 030303 Grants and Capital Project Funding Administration Ian McAvoy 030400 Property Management Brian Fitzpatrick 030500 SMCTA Administration Joe Hurley 030600 Capital Project Management Elizabeth Wiecha 030700 Construction Carol Wolf
081000 Development Programs Howard Goode (officer) 080303 Colma BART Station Jim Kellner 080304 Dumbarton Rail Corridor Dick Dahllof 080305 Sequoia Station Program Jim Kellner
040000 Finance Division Roger Contreras (officer) 040100 Finance Division Administration Jim Shelton 040706 Audit Cary Dare
Accounting Department 040700 Accounting Department Administration Stan Arend 040701 Accounting Department Disbursement Center David Musser 040702 Accounting Department General Ledger Dina Stewart 040705 Accounting Department Grants, Capital Projects Donna Fong & Fixed Assets 040900 040900 ICAP Administration Stan Arend
Finance Administration 040800 Finance and Budget Department Admin Susan Stark 040801 Finance & Budget Department - Budgeting Jim Shelton 040802 Finance & Budget Department - Treasury Carol Lawson 040803 Finance & Budget Department - Revenue Services David Chow
060000 Administrative Services Division George Cameron (officer) 060050 Administrative Services Administration George Cameron 060100 Human Resources Monica Colondres 060300 Information Technology Randy Rudolph 060400 Contracts & Procurement Cheryl Cavitt 060500 DBE Compliance Bill Carson 060600 Safety and Risk Management Gary Lambert 082000 082000 Non Departmental Activities Gary Lambert
090000 Communications Division Rita Haskin (officer) 090100 Communications Administration Nancy Wood 090200 Customer Service Center Rosie Hayes 090300 Marketing Pat Boland 090400 Public Information Jayme Kunz 090500 Distribution Nancy Wood
65
SAN MATEO COUNTY TRANSIT DISTRICT FY2004 GOALS & OBJECTIVES ADMINISTRATIVE DIVISION
Contracts & Procurement • Get Chief Officer and General Manager/CEO approval of the updated Procurement Manual. Distribute the manual and train all Department Heads and Cost Center Managers on new and modified procurement policies and procedures by calendar year end.
• Implement on-line requisitioning in PeopleSoft with project management support from IT, and develop procedures to accompany its use by end of the fiscal year.
• Complete Records Retention Policy Committee work and implement the amended policy by the end of September.
Information Technology • Work jointly with Finance to insure a successful cutover of the PeopleSoft Financials 8.4 upgrade during September.
• Work jointly with Budget to insure a successful cutover of the new PeopleSoft Budget Module by calendar year-end.
• Complete the upgrade of all user workstations to Microsoft Corporation’s XP Operating System by calendar year-end.
Human Resources • Complete the Affirmative Action Program in full compliance with federal regulations and submit the program to the Feds by July 20th. Conduct a number of EEO/AA awareness sessions for hiring managers and supervisors. Based on applicant flow, revise and implement outreach strategies to increase female and minority applicants. Provide annual updates of the program and progress to the Chief Officers and the General Manager/CEO.
• Provide for on-line job application submission by applicants. Analyze applicant-tracking methodology and assess the capabilities of the PeopleSoft module. If PeopleSoft can effectively and efficiently track applicant in support of the District’s affirmative action program, implement PeopleSoft applicant tracking system with IT project management support.
• Examine our current skills testing processes and procedures. Evaluate whether or not skills testing is an accurate predictor of success in a position. Look at alternatives to skills testing and other types of skill testing methodologies.
66 SAN MATEO COUNTY TRANSIT DISTRICT ADMINISTRATION DIVISION
General Manager, CEO Michael J. Scanlon
Chief Administrative Officer George Cameron
Executive Assistant
Director, Director, Director, Manager, Human Resources Contracts and Information Risk Procurement Technology Management
Manager, Employee Manager, see Manager, Manager, Employee Relations Programs & Personnel chart on Software Systems IT Services Safety Officer and Civil Rights Development Operations next page Development Officer Labor Chief of Compliance Senior see see Protective Officer Personnel Recruitment chart on chart on Services Specialist Officer next page next page DBE Officer Claims Recruitment Administrator Civil Rights Coordinator Officer (frozen) Risk Employee Management Relations Benefits Specialist Officer Coordinator
Personnel Specialist Personnel Specialist (2)
67 SAN MATEO COUNTY TRANSIT DISTRICT ADMINISTRATION DIVISION
Chief Administrative Officer George Cameron
Director, Director, Secretary Contracts & Information Procurement Technology
Senior Senior Senior Senior Manager, Manager, Contract Contract Contract Contract Software Systems IT Services Officer Officer Officer Officer Development
Contract Contract Contract Computer Windows Officer (2)Officer (2) Officer (3) Support System Representative (2) Administrator (5)
Associate Contract Database Network Contract Administration Administrator (2) Administrator (2) Officer Specialist (2)
Senior Systems Software Analyst (2)
68 SAN MATEO COUNTY TRANSIT DISTRICT
FISCAL YEAR 2004 BUDGET ADMINISTRATIVE DIVISION PERSONNEL
NET POSITIONAUTHORIZED POSITIONS CHANGE STAFFING CLASSIFICATION CLASSIFICATION FY2002 FY2003 FY2004 FY03 to FY04 NOTES Chief Administrative Officer 27 0.99 1.00 0.75 (0.25) (1) Executive Assistant 08 - 1.00 0.75 (0.25) (1) Human Resources Director, Human Resources 25 1.00 0.89 0.75 (0.14) (1) Manager, Employee Relations and Civil Rig 20 1.00 0.75 0.61 (0.14) (1) (4) Employee Relations Officer 15 1.00 0.95 0.75 (0.20) (1) Manager, Personnel Operations 18 1.00 0.89 0.75 (0.14) (1) Civil Rights Officer 15 1.00 0.89 - (0.89) Labor Compliance Officer 15 - 0.10 0.10 - (4) Employee Programs & Development Office 15 1.00 0.89 0.75 (0.14) (1) Senior Recruitment Officer 14 1.00 0.89 0.75 (0.14) (1) Recruitment Coordinator 10 1.00 0.89 0.75 (0.14) (1) Personnel Specialist 08 5.00 3.67 2.72 (0.95) (1) (4) Benefits Coordinator 11 - 0.99 0.75 (0.24) (1) Disadvantaged Business Enterprises DBE Officer 15 0.30 0.10 0.10 - (4) Information Technology Director, Information Technology 22 0.60 0.50 0.75 0.25 (1) Manager, Software Systems Development 19 0.50 0.50 0.75 0.25 (1) Manager, Information Technology Services 19 0.50 0.40 0.75 0.35 (1) Database Administrator 13 1.20 1.00 1.20 0.20 (1) Network Administrator 12 1.60 1.00 0.90 (0.10) (1) Windows Systems Administrator 12 1.70 3.70 3.37 (0.33) (1) Systems Software Analyst 13 0.60 0.50 - (0.50) (1) Senior Systems Software Analyst 15 1.20 0.50 1.50 1.00 (1) Computer Support Representative 08 1.20 1.00 1.50 0.50 (1) Contracts and Procurement Director, Contracts and Procurement 21 - 0.60 0.75 0.15 (1) Secretary 06 - 0.75 0.75 (0.00) (1) Manager, Contracts and Procurement 19 0.50 - - - Senior Contract Officer 18 1.95 1.90 2.70 0.80 (1) (3) Contract Officer 15 3.50 2.80 4.10 1.30 (1) (3) Associate Contract Officer 08 0.65 0.85 0.75 (0.10) (1) Contract Administrator 15 0.75 0.10 - (0.10) (5) Contract Administration Specialist 08 - - 0.75 0.75 (1) Risk Management Manager, Risk Management 20 1.00 1.00 0.75 (0.25) (1) Risk Management Specialist 08 - 0.80 0.75 (0.05) (1) Safety Officer 16 1.00 1.00 1.00 - (2) Chief of Protective Services 17 0.80 0.80 0.75 (0.05) (1) Claims Administrator 10 0.50 0.50 0.75 0.25 (1) TOTAL EMPLOYEES 35.04 34.10 34.79 0.50
NOTES: (1) Wages for FY2004 reallocated through the Agency Indirect Allocation (AIA) for general support services not identified specifically with a specific operating business unit. 100% of these costs allocated to the other categories below via appropriate measures and an overhead rate. Principally used by the Administration, Communications, Development & Finance Divisions. (2) Operations Administrative wages (3) Capital Direct Services wages. (4) Capital Direct Administrative Wages. (5) Transferred position to other division.
69 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Administrative Services ORGANIZATIONAd i i t ti NUMBER: 060050 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BC D E=D-C
511110 01010 District Regular Wages – Non-Union 132,826 152,700 164,558 166,930 2,372 511210 01010 Over Time Wages - Non-Union 143 - - - - 512000 01010 Fringe Benefits 61,583 75,710 74,314 83,320 9,006 521010 01010 Dues & Subscriptions - 100 - - - 522010 01010 Seminar Travel 350 1,320 298 - (298) 522020 01010 Training Expense 189 750 - 750 750 522030 01010 Business Travel 137 - - - - 523010 01010 Office Supplies 417 460 278 1,000 722 523030 01010 Books & Reference Materials 145 200 - 200 200 523050 01010 Information & Printing Services - 250 - - - 525010 01010 Legal Services 2,387 - - - - 530090 01010 Miscellaneous - - - 10,500 10,500 590010 01010 Office Furniture & Equipment 776 500 - 250 250
TOTAL ORG: Administrative Services Admin 198,953 231,990 239,448 262,950 23,502
70
SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Human Resources ORGANIZATION NUMBER: 060100 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages – Non-Union 813,087 795,100 744,912 784,280 39,368 511120 01010 Regular Wages - Union 9 - 4,992 - (4,992) 511210 01010 Over Time Wages - Non-Union 2,605 - 761 - (761) 512000 01010 Fringe Benefits 355,931 360,040 338,947 391,440 52,493 513000 01010 Temporary Help 49,496 12,240 3,000 10,000 7,000 521010 01010 Dues & Subscriptions 2,588 3,435 4,000 4,440 440 521020 01010 Employee Programs 148,351 70,860 70,000 110,000 40,000 521040 01010 Recruitment Advertising 313,914 125,000 150,000 125,000 (25,000) 521050 01010 TSM Program Reimb. 33,844 70,000 60,000 70,000 10,000 521070 01010 DMV Specil Driver License Reimb. 4,349 6,400 3,000 4,000 1,000 522010 01010 Seminar Travel 3,621 5,000 5,000 2,000 (3,000) 522020 01010 Training Expense 42,947 77,000 70,000 75,000 5,000 522030 01010 Business Travel 2,815 1,000 3,500 2,000 (1,500) 523010 01010 Office Supplies 10,473 7,330 15,000 7,330 (7,670) 523020 01010 Postage 1,176 - - - - 523030 01010 Books & Reference Materials 95 - - - - 523040 01010 Office Equipment Repair & Maintenance 2,673 - - - - 523050 01010 Information & Printing Services 3,224 - - - - 523060 01010 Software Maint. & License Renewals - 1,500 1,500 - (1,500) 523074 01010 Business Forms 9,353 6,820 6,800 6,820 20 523090 01010 Legal Advertising 446 2,200 2,000 2,000 - 525010 01010 Legal Services 162,601 - 108,793 - (108,793) 525050 01010 Consultants 236,006 185,065 150,000 170,000 20,000 526010 01010 Gas & Electric Utilities 133 - - - - 526040 01010 Rent Expense 2,708 1,500 1,500 1,000 (500) 530090 01010 Miscellaneous 250 2,500 2,000 2,000 - 590010 01010 Office Furniture & Equipment 524 2,000 3,000 1,000 (2,000)
TOTAL ORG: Human Resources 2,203,219 1,734,990 1,748,705 1,768,310 19,605
71 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Information Technology ORGANIZATION NUMBER: 060300 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED ABCDE=D-C
511110 01010 District Regular Wages - Non-Union 543,730 572,500 913,614 935,660 22,046 511210 01010 Over Time Wages - Non-Union 54,090 55,000 33,332 40,000 6,668 512000 01010 Fringe Benefits 242,221 262,450 425,308 466,990 41,682 513000 01010 Temporary Help 177,248 - 120,000 2,400 (117,600) 521050 01010 TSM Program Reimb. 383 - - - - 522010 01010 Seminar Travel 55 8,335 7,000 2,800 (4,200) 522020 01010 Training Expense 50,535 36,500 37,924 22,000 (15,924) 522030 01010 Business Travel 3,815 - - - - 523010 01010 Office Supplies 11,596 13,735 10,000 10,990 990 523020 01010 Postage 90 - - - - 523030 01010 Books & Reference Materials 2,919 3,870 900 900 - 523040 01010 Office Equipment Repair & Maintenance 2,657 17,080 119,000 112,500 (6,500) 523050 01010 Information & Printing Services 6,173 2,500 956 200 (756) 523060 01010 Software Maint. & License Renewals 279,984 488,545 488,000 691,090 203,090 523074 01010 Business Forms 125 685 84 - (84) 523100 01010 Promotional Advertising 2,534 - - - - 524030 01010 Pager Services 454 - - - - 525010 01010 Legal Services 10,300 - 414 - (414) 525050 01010 Consultants 196,587 - 28,320 - (28,320) 530090 01010 Miscellaneous - - - 500 500 590010 01010 Office Furniture & Equipment 7,178 4,000 1,322 - (1,322) 590020 01010 Computer Equipment 20,812 30,000 30,000 62,240 32,240
TOTAL ORG: Information Technology 1,613,486 1,495,200 2,216,174 2,348,270 132,096
72 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Contracts and Procurement Division ORGANIZATION NUMBER: 060400 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages - Non-Union 485,970 349,600 563,500 794,180 230,680 511210 01010 Over Time Wages - Non-Union 3,365 - 602 - (602) 512000 01010 Fringe Benefits 211,257 160,840 254,706 396,380 141,674 513000 01010 Temporary Help 26,722 - 31,000 - (31,000) 521010 01010 Dues & Subscriptions 390 15,000 12,000 - (12,000) 521040 01010 Recruitment Advertising 100 - - - - 522010 01010 Seminar Travel 610 - 4,500 2,000 (2,500) 522020 01010 Training Expense 6,757 - 500 4,500 4,000 522030 01010 Business Travel 187 - 17 - (17) 523010 01010 Office Supplies 15,131 7,330 5,598 7,000 1,402 523020 01010 Postage 184 - - - - 523030 01010 Books & Reference Materials 627 - 11 - (11) 523040 01010 Office Equipment Repair & Maintenance 3,552 - - - - 523050 01010 Information & Printing Services 1,629 1,800 - - - 523060 01010 Software Maint. & License Renewals 1,338 - - - - 523073 01010 Letterhead Items 250 - 98 - (98) 523074 01010 Business Forms 227 - - - - 523090 01010 Legal Advertising 2,800 2,000 520 2,500 1,980 525010 01010 Legal Services 170,256 - 142,816 - (142,816) 525090 01010 Other Contract Services 90 - - - - 528012 01010 Gasoline - - 20 - (20) 590010 01010 Office Furniture & Equipment 6,045 500 - - -
TOTAL ORG: Contracts & Procurement 937,487 537,070 1,015,889 1,206,560 190,671
73 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Risk Management ORGANIZATION NUMBER: 060600 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages – Non-Union 230,547 281,200 316,912 354,730 37,818 511210 01010 Over Time Wages - Non-Union 2,079 - 9,620 10,000 380 512000 01010 Fringe Benefits 103,440 132,150 146,788 177,040 30,252 513000 01010 Temporary Help 85,804 - - - - 521010 01010 Dues & Subscriptions 3,707 1,040 1,000 11,920 10,920 521060 01010 Employee Safety & Health Program 86,346 62,575 95,500 105,000 9,500 522010 01010 Seminar Travel 918 - 1,000 1,500 500 522020 01010 Training Expense 223 150 - 1,700 1,700 522030 01010 Business Travel 5,083 - 866 800 (66) 523010 01010 Office Supplies 9,139 3,665 4,910 6,000 1,090 523030 01010 Books & Reference Materials - 1,100 - 1,100 1,100 523040 01010 Office Equipment Repair & Maintenance 1,260 - - - - 523050 01010 Information & Printing Services 1,718 2,400 120 1,200 1,080 523074 01010 Business Forms 2,511 - - - - 524011 01010 Local Telephone Service 3,386 - - - - 525010 01010 Legal Services 8,247 - 518 - (518) 525050 01010 Consultants 29,914 4,000 6,045 15,000 8,955 525060 01010 Security Services 1,000,365 1,211,820 1,365,000 1,270,560 (94,440) 525060 01010 Security Services - Colma/BART 30,038 - 35,900 35,940 40 525060 01010 Security Services - Sequoia 54,793 - 78,500 78,500 - 530090 01010 Miscellaneous 7 - - - - 590010 01010 Office Furniture & Equipment 13,099 - - 2,550 2,550 590020 01010 Computer Equipment 64 - - - -
TOTAL ORG: Risk Management 1,672,688 1,700,100 2,062,679 2,073,540 10,861
74 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Non Departmental Activities ORGANIZATION NUMBER: 082000 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A B C DE=D-C
527011 01010 Premium - Physical Damage - Motor Bus 191,800 350,000 287,920 350,100 62,180 527012 01010 Premium - Physical Damage - CUB Service 89,486 67,922 81,840 13,918 527013 01010 Premium - Physical Damage - ADA Service - 5,708 22,730 17,022 527031 01010 Premium - P/L & P/D Insurance - Motor Bus 444,314 1,154,000 543,488 638,000 94,512 527032 01010 Premium - P/L & P/D Insurance - CUB Service - 168,000 150,390 324,800 174,410 527033 01010 Premium - P/L & P/D Insurance - ADA Service 72,723 78,000 153,794 197,200 43,406 527041 01010 Insurance Deductable - Motor Bus 960 100,000 23,478 50,000 26,522 527043 01010 Insurance Deductable - ADA Service - - 19,378 - (19,378) 527051 01010 Insurance Adjustor Fee - Motor Bus 199,789 150,000 104,410 95,000 (9,410) 527052 01010 Insurance Adjustor Fee - CUB Service - - 56,846 45,000 (11,846) 527053 01010 Insurance Adjustor Fee - ADA Service - - 4,768 10,000 5,232 527061 01010 Insurance Claim - Legal Fees - Motor Bus 161,583 140,000 244,086 135,000 (109,086) 527062 01010 Insurance Claim - Legal Fees - CUB Serv - - 42,324 135,000 92,676 527063 01010 Insurance Claim - Legal Fees - ADA Serv - - 141,046 25,000 (116,046) 527071 01010 Insurance Borker Fees - Motor Bus 66,565 55,000 27,050 55,200 28,150 527081 01010 Claims Expense - Motor Bus 1,402,419 198,000 550,546 500,000 (50,546) 527082 01010 Claims Expense - CUB Service - 152,000 - 100,000 100,000 527083 01010 Claims Expense - ADA Service - - 123,998 150,000 26,002 527091 01010 Premium - Other Insurance - Motor Bus 571,269 516,370 167,962 297,000 129,038
TOTAL ORG: Non Departmental Activities 3,200,908 3,061,370 2,715,114 3,261,870 546,756
75 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 GOALS & OBJECTIVES COMMUNICATIONS DIVISION
The Communications Division – covering customer service, distribution, marketing, public information and sales functions – is tasked with supporting the District's vision and mission. In order to do this, it has a dialogue with the passengers and the community, informing them of available services and projects. Communications staff listens to its customers and makes any necessary adjustments to its work, with the goal of improving service. Communications also markets the District to the community, trying to convert some of them to users, as well as informing them about how they can benefit from the District’s services -- even if they never step foot on one of its vehicles. Communications develops and provides the materials people need to know about the District and its services.
• Promote the introduction of new regional express bus service in San Mateo County in early 2004.
• Hold a successful California Transit Association conference in November.
• Public Comment Process: getting input from staff from other departments and the Citizens Advisory Committee, improve the Caltrain Public Comment Process for Fare and Service Changes and introduce a process for SamTrans.
• Continue to develop and empower staff. Make sure that they continue to have fun and don’t get burned out by the pace of the job and monumental tasks we’re facing (CTA Conference, Express Bus Service Kick-off, low-floor bus introduction).
76 SAN MATEO COUNTY TRANSIT DISTRICT
COMMUNICATIONS DIVISION
Chief Communications Officer Rita Haskin
Executive Assistant
Distribution Marketing Public Customer Supervisor Manager Information Service Officer Supervisor
Distribution Information Telephone Clerk (2) Secretary Specialist Systems Administrator
Communications Market Public Customer Clerk Research Information Relations Specialist Specialist (3) Specialist (2)
MarketingCommunity Customer Specialist Relations Service Specialist Specialist
Graphic Web Content Customer Service Artist Manager Representative (Frozen) (12) FT (22) EH
Sales and Promotions Supervisor
Pass Sales Specialist
Pass Sales Assistant
Receptionist
77 SAN MATEO COUNTY TRANSIT DISTRICT
FISCAL YEAR 2004 BUDGET COMMUNICATIONS DIVISION PERSONNEL
NET POSITIONAUTHORIZED POSITIONS CHANGE STAFFING CLASSIFICATION CLASSIFICATION FY2002 FY2003 FY2004 FY03 to FY04 NOTES Chief Communications Officer 26 0.58 0.50 0.75 0.25 (1) Executive Assistant 8 - 0.58 0.75 0.17 (1) Customer Service Telephone Systems Administrator 08 0.59 0.85 0.75 (0.10) (1) Customer Relations Specialist 07 0.59 0.98 1.00 0.02 (1) Customer Service Specialist 07 1.18 0.92 0.67 (0.25) (1) Customer Service Supervisor 12 0.59 0.68 0.75 0.07 (1) Customer Service Representatives (extra help) 05 11.21 13.20 14.69 1.49 (1) Customer Service Representatives (FT) 05 7.67 7.20 8.99 1.79 (1) Marketing Marketing Manager 19 0.55 0.45 0.46 0.01 (1) (2) Market Research Specialist 10 0.60 0.55 0.50 (0.05) (1) (2) Pass Sales Assistant 05 0.05 0.03 0.50 0.47 (1) (2) Secretary 06 0.75 0.72 0.66 (0.06) (1) (2) Marketing Specialist 08 0.60 0.50 0.38 (0.12) (1) (2) Graphic Artist 07 0.55 0.50 0.55 0.05 (2) Receptionist 04 0.60 0.57 0.52 (0.05) (2) Sales and Promotions Supervisor 12 0.60 0.54 0.51 (0.03) (1) (2) (4) Pass Sales Specialist 08 0.59 0.50 0.10 (0.40) (2) Public Information Public Information Officer 18 0.50 0.48 0.37 (0.11) (1) (2) Public Information Specialist 08 1.32 0.94 0.64 (0.30) (1) (2) Information Specialist 08 0.45 0.60 0.59 (0.01) Community Relations Specialist 08 0.50 0.44 0.59 0.15 (1) (2) Distribution Communications Clerk 05 - 0.45 0.35 (0.10) (2) Distribution Clerk 04 2.90 1.10 1.15 0.05 (2) Distribution Supervisor 07 0.60 0.65 0.75 0.10 (1) (2)
TOTAL EMPLOYEES 33.57 33.93 36.99 3.06
NOTES: (1) Wages for FY2004 reallocated through the Agency Indirect Allocation (AIA) for general support services not identified specifically with a specific operating business unit. 100% of these costs allocated to the other categories below via appropriate measures and an overhead rate. Principally used by the Administration, Communications, Development & Finance Divisions. (2) Operations Administrative wages (3) Capital Direct Services wages. (4) Capital Direct Administrative Wages.
78 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Communications Administration ORGANIZATION NUMBER: 090100 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages - Non-Union 383,515 164,400 196,946 161,310 (35,636) 511210 01010 Over Time Wages - Non-Union 5,578 10,000 697 5,000 4,303 512000 01010 Fringe Benefits 169,156 77,380 89,207 80,510 (8,697) 513000 01010 Temporary Help 56,959 2,400 12,897 2,400 (10,497) 521010 01010 Dues & Subscriptions 12,528 6,900 6,000 6,900 900 521050 01010 TSM Program Reimb. 646 - - - - 522010 01010 Seminar Travel 8,586 6,000 6,000 5,750 (250) 522020 01010 Training Expense 2,424 1,000 1,610 200 (1,410) 522030 01010 Business Travel 741 1,620 1,070 1,070 - 523010 01010 Office Supplies 19,623 18,750 18,750 17,000 (1,750) 523030 01010 Books & Reference Materials - - 16 - (16) 523040 01010 Office Equipment Repair & Maintenance 5,780 49,500 1,000 500 (500) 523050 01010 Information & Printing Services 91,174 1,550 3,000 1,500 (1,500) 523060 01010 Software Maint. & License Renewals 210 - - - - 523071 01010 Time Tables, Schedules & Maps 166,142 - - - - 523074 01010 Business Forms 17 - - - - 523090 01010 Legal Advertising 4,971 - - - - 524012 01010 Long Distance Telephone Service 4 - - - - 525010 01010 Legal Services 616 - 138 - (138) 525050 01010 Consultants 47,143 - - - - 525090 01010 Other Contract Services 32,888 5,300 10,000 3,300 (6,700) 590010 01010 Office Furniture & Equipment 7,117 3,500 3,500 2,000 (1,500) 590020 01010 Computer Equipment 3,119 - - - -
TOTAL ORG: Communication Administration 1,018,937 348,300 350,830 287,440 (63,390)
79 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Customer Service ORGANIZATION NUMBER: 090200 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages – Non-Union 222,907 265,670 245,874 807,770 561,896 511130 01010 Regular Wages Special Program 115,988 124,100 96,146 131,500 35,354 511210 01010 Over Time Wages - Non-Union 5,378 - 3,850 - (3,850) 512000 01010 Fringe Benefits 100,454 84,700 155,925 273,330 117,405 512130 01010 Regular Benefits Special Program 54,452 55,800 43,995 44,500 505 523010 01010 Office Supplies - - 80 - (80) 523040 01010 Office Equipment Repair & Maintenance - - 46,000 46,000 - 524011 01010 Local Telephone Service 194,414 182,500 182,500 180,000 (2,500) 525010 01010 Legal Services (44) - - - -
TOTAL ORG: Customer Service Center 693,549 712,770 774,370 1,483,100 708,730
80 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Marketing ORGANIZATION NUMBER: 090300 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages – Non-Union - 179,000 195,616 200,200 4,584 511210 01010 Over Time Wages - Non-Union - - 900 - (900) 512000 01010 Fringe Benefits - 80,500 88,684 99,920 11,236 513000 01010 Temporary Help - 1,000 20,000 1,000 (19,000) 522030 01010 Business Travel - - 22 - (22) 523010 01010 Office Supplies - - 36 - (36) 523050 01010 Information & Printing Services - 35,000 35,000 23,500 (11,500) 523072 01010 Tickets & Passes 39,626 75,000 75,000 76,500 1,500 523100 01010 Promotional Advertising 233,879 266,000 266,000 258,000 (8,000) 523120 01010 Multimodal Promotion 219,419 200,000 200,000 190,000 (10,000) 525090 01010 Other Contract Services - 24,000 24,000 23,500 (500)
TOTAL ORG: Marketing 492,924 860,500 905,258 1,072,620 167,362
81 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Public Information ORGANIZATION NUMBER: 090400 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages - Non-Union - 123,400 106,388 97,460 (8,928) 512000 01010 Fringe Benefits - 55,500 48,045 48,650 605 523050 01010 Information & Printing Services - 38,700 38,700 43,500 4,800 523071 01010 Timetables, Schedules & Maps - 258,500 258,300 259,500 1,200 523100 01010 Promotional Advertising - 13,000 13,000 17,500 4,500 525090 01010 Other Contract Services - 2,800 2,800 800 (2,000)
TOTAL ORG: Public Information - 491,900 467,233 467,410 177
82 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Distribution ORGANIZATION NUMBER: 090500 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages - Non-Union - - - 86,200 86,200 512000 01010 Fringe Benefits - - - 43,030 43,030 523020 01010 Postage 59,180 61,625 65,303 57,290 (8,013) 523021 01010 Postage - Overnight - 20,000 10,000 10,000 - 523040 01010 Office Equipment Repair & Maintenance - - 10,000 10,800 800 525090 01010 Other Contract Services - 30,000 27,000 27,000 -
TOTAL ORG: Distribution 59,180 111,625 112,303 234,320 122,017
83 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 GOALS & OBJECTIVES DEVELOPMENT DIVISION
The Development Division is responsible for planning, program development, capital and grant development, government relations, real estate, facility management, and all aspects of project delivery including engineering, design and construction.
The Development Division has six major SamTrans objectives during FY2004:
• Complete SamTrans Strategic Plan and federal required Short Range Transportation Plan (SRTP).
• Develop 2005 Capital Budget.
• Submit and secure 2004 Grant funding applications.
• Prepare ten-year Capital Plan for the District facilities.
• Submit and secure federal earmark requests for the District.
• Seek developer proposals for the District Administration facilities in conjunction with Transit Oriented Development of the San Carlos Caltrain station.
84 SAN MATEO COUNTY TRANSIT DISTRICT
DEVELOPMENT DIVISION
Chief Development Officer Howard Goode
Executive Assistant
Director, Deputy Chief Capital of Development Project Management
Manager, Support Secretary Services
Manager, Manager, Manager Engineering Capital Strategic & Chief Records Real Estate Programming Long RangeEngineer Administrator & Grants Planning
Real Estate Legislative See chart Officer Capital Analyst Senior on next (2) Programming Planner (2) page & Grants Associate Administrator Real Estate Associate Officer Planner
Assoc Capital Secretary Planner Budget (frozen) Administrator
85 SAN MATEO COUNTY TRANSIT DISTRICT
DEVELOPMENT DIVISION
Chief Development Officer Howard Goode
Chief Engineer
Secretary
Supervising Supervising Engineer, Supervising Engineer (Design, Standards Engineer (Third Party Projects) Tech Support)
Secretary
Senior Engineer Senior Senior Senior Engineer/ Engineer Engineer Architect (3) Construction Manager (2) Facilities Superintendent Contract Facilities CAD Operator Administrator Engineer
Facilities Technician (3)
86 SAN MATEO COUNTY TRANSIT DISTRICT
FISCAL YEAR 2004 BUDGET DEVELOPMENT DIVISION PERSONNEL
NET POSITIONAUTHORIZED POSITIONS CHANGE STAFFING CLASSIFICATION CLASSIFICATION FY2002 FY2003 FY2004 FY03 to FY04 NOTES Chief Development Officer 29 0.25 0.25 0.20 (0.05) (2) (4) Executive Assistant 08 0.80 0.80 0.75 (0.05) (1) Engineering Chief Engineer 24 0.21 0.21 0.20 (0.01) (3) (4) Secretary 06 0.30 0.30 1.50 1.20 (1) Supervising Engineer 20 0.63 0.60 0.95 0.35 (2) (3) (4) Senior Engineer 17 1.55 1.84 1.99 0.15 (1) (2) (3) (4) Construction Manager 14 0.38 0.30 0.25 (0.05) (2) (3) (4) Facilities Contract Administrator 13 1.00 1.00 0.75 (0.25) Superintendent, Facilities 13 1.00 1.00 0.75 (0.25) (1) Facilities Technician 07 4.00 3.00 2.50 (0.50) Engineer 14 0.37 0.37 0.40 0.03 (2) (3) (4) Engineering Records System Administrator 10 0.30 0.30 - (0.30) CAD Operator 10 0.30 0.30 0.40 0.10 (2) (3) (4) Strategic and Long Range Planning Manager, Strategic and Long Range Planning 20 0.34 0.40 0.46 0.06 (1) (2) (3) Government Liaison 09 0.91 - - - Senior Planner 15 0.52 0.95 0.95 - (2) (3) Associate Planner 13 0.40 0.40 0.40 - (2) Grants and Capital Deputy Chief of Development 24 - 0.41 0.31 (0.10) (2) (3) (4) Capital Grant Administrator 13 - - 0.15 0.15 Manager, Capital Programing and Grants 19 0.41 - 0.21 0.21 (2) (3) (4) Capital Budget Administrator 13 - 0.95 0.95 - (4) Legislative Analyst 13 0.50 0.50 0.75 0.25 (1) Associate Planner 13 0.95 - 0.40 0.40 (2) (4) Senior Planner 15 0.72 0.31 - (0.31) Administrative Analyst 10 0.40 0.40 - (0.40) Secretary 06 0.76 0.76 0.75 (0.01) (1) Property Management Real Estate Officer 13 0.90 0.90 0.90 - (2) (3) (4) Secretary 06 0.55 0.55 0.75 0.20 (1) Assoc. Real Estate Officer 05 - 0.30 0.30 - (2) (3) (4) Manager, Real Estate 20 0.30 0.40 0.40 - (2) (3) (4) Capital Project Management Director, Capital Project Management 22 - 0.17 - (0.17) Senior Engineer 17 0.21 0.09 - (0.09) Manager, Engineering Support Services 17 0.30 0.30 0.30 - Engineerin Records Administrator 15 - - 0.30 0.30 (4) TOTAL EMPLOYEES 21.26 18.06 18.91 0.85
NOTES: (1) Wages for FY2004 reallocated through the Agency Indirect Allocation (AIA) for general support services not identified specifically with a specific operating business unit. 100% of these costs allocated to the other categories below via appropriate measures and an overhead rate. Principally used by the Administration, Communications, Development & Finance Divisions. (2) Operations Administrative wages (3) Capital Direct Services wages. (4) Capital Direct Administrative Wages.
87
SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Development Administration ORGANIZATION NUMBER: 030100 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages – Non-Union 73,622 71,000 71,578 84,010 12,432 511120 01010 Regular Wages - Union - - 600 - (600) 512000 01010 Fringe Benefits 35,362 34,000 32,596 41,940 9,344 513000 01010 Temporary Help 1,089 - - - - 521010 01010 Dues & Subscriptions 70 200 200 200 - 521030 01010 Employee Uniforms 365 - - - - 522010 01010 Seminar Travel 399 - - - - 523010 01010 Office Supplies 9,548 10,000 10,000 10,000 - 523040 01010 Office Equipment Repair & Maintenance 4,717 - - - - 523050 01010 Information & Printing Services 431 - - - - 523074 01010 Business Forms 21 200 200 200 - 523090 01010 Legal Advertising 562 - - - - 525010 01010 Legal Services 38,060 - 29,430 - (29,430) 525200 01010 Building Maintenance Service 383 - - - - 526020 01010 Water & Sewer 4,002 - - - - 526030 01010 Trash & Refuse 3,534 - - - - 526060 01010 Building & Grounds Maint Supplies 151 - - - - 590010 01010 Office Furniture & Equipment 1,656 500 500 500 -
TOTAL ORG: Development Admin 173,972 115,900 145,104 136,850 (8,254)
88 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Engineering ORGANIZATION NUMBER: 030200 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED ABCDE=D-C
511110 01010 District Regular Wages - Non-Union 401,608 438,300 400,802 493,770 92,968 511210 01010 Over Time Wages - Non-Union 4,955 - 8,534 - (8,534) 512000 01010 Fringe Benefits 176,493 202,950 184,259 246,440 62,181 513000 01010 Temporary Help 3,442 - 11,000 2,000 (9,000) 521010 01010 Dues & Subscriptions 1,657 2,400 2,400 2,600 200 521030 01010 Employee Uniforms 106 - - - - 521050 01010 TSM Program Reimb. 578 - - - - 521060 01010 Employee Safety & Health Program 7,524 4,000 4,000 4,000 - 522010 01010 Seminar Travel 8,735 - - - - 522020 01010 Training Expense 3,396 - 105 800 695 522030 01010 Business Travel 565 - 210 - (210) 523010 01010 Office Supplies 54,897 50,000 50,000 50,000 - 523030 01010 Books & Reference Materials 7,409 3,000 3,000 4,000 1,000 523040 01010 Office Equipment Repair & Maintenance 3,513 - - - - 523050 01010 Information & Printing Services 13,866 6,500 6,500 6,500 - 523060 01010 Software Maintenance & Lic Renewals 22 - - - - 523074 01010 Business Forms 209 500 500 200 (300) 523090 01010 Legal Advertising 1,105 - - - - 524011 01010 Local Telephone Service - - 790 - (790) 525010 01010 Legal Services 7,068 - - - - 525050 01010 Consultants 32,763 27,000 27,000 10,000 (17,000) 525200 01010 Building Maintenance Service 2,523 - 209 - (209) 528020 01010 Maintenance Shop - General Supplies - - 10 - (10) 590010 01010 Office Furniture & Equipment 828 3,000 3,000 1,000 (2,000) 590020 01010 Computer Equipment 1,373 - 240 - (240)
TOTAL ORG: Engineering 734,635 737,650 702,559 821,310 118,751
89 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Facilities ORGANIZATION NUMBER: 030201 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
512000 01010 Fringe Benefits 5,737 - - - - 521030 01010 Employee Uniforms 1,165 1,000 1,000 1,000 - 523010 01010 Office Supplies 88 - - - - 523090 01010 Legal Advertising 515 - - - - 523110 01010 Bus Roadeo 2,257 2,500 1,600 2,000 400 525070 01010 Custodial Services 247,275 250,000 250,000 275,000 25,000 525080 01010 Bus Shelter Maintenance 353,141 300,000 300,000 300,000 - 525200 01010 Building Maintenance Service 713,889 740,000 740,000 765,000 25,000 526010 01010 Gas & Electric Utilities 810,901 900,000 950,000 950,000 - 526020 01010 Water & Sewer 40,708 29,000 35,000 38,000 3,000 526030 01010 Trash & Refuse 75,839 80,000 80,000 85,000 5,000 526060 01010 Building & Grounds Maint Supplies 9,421 100,000 100,000 80,000 (20,000) 528020 01010 Maint. Shop - General Supplies 763 - - - - 528040 01010 Hazardous Material Disposal 4,433 3,000 1,000 1,500 500 530090 01010 Miscellaneous 626 - - - -
TOTAL ORG: Facilities 2,266,758 2,405,500 2,458,600 2,497,500 38,900
90 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Strategic and Long-Range Planning ORGANIZATION NUMBER: 030301 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages – Non-Union 118,192 108,300 107,934 120,990 13,056 512000 01010 Fringe Benefits 49,688 50,870 48,743 60,390 11,647 513000 01010 Temporary Help 15,350 - - - - 521010 01010 Dues & Subscriptions 422 500 - 900 900 522010 01010 Seminar Travel 3,048 - 500 - (500) 522020 01010 Training Expense - - - 300 300 522030 01010 Business Travel 707 - - 500 500 523010 01010 Office Supplies 904 - 35 - (35) 523030 01010 Books & Reference Materials 615 500 500 - (500) 523050 01010 Information & Printing Services 1,596 10,000 - 10,000 10,000 523074 01010 Business Forms 21 - - - - 525050 01010 Consultants 14,479 20,000 360,000 41,200 (318,800) 590010 01010 Office Furniture & Equipment 890 1,000 1,000 500 (500) 590020 01010 Computer Equipment 4,340 - - - -
TOTAL ORG: Strategic & Long-Range Planning 210,252 191,170 518,712 234,780 (283,932)
91
SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Grants and Capital Project ORGANIZATION NUMBER: 030303 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BC D E=D-C
511110 01010 District Regular Wages – Non-Union 174,145 151,600 205,010 232,660 27,650 511210 01010 Over Time Wages - Non-Union 457 - - - - 512000 01010 Fringe Benefits 79,070 70,640 92,583 116,120 23,537 513000 01010 Temporary Help 15,482 - - - - 521010 01010 Dues & Subscriptions - 400 400 400 - 522010 01010 Seminar Travel 7,760 - - - - 522020 01010 Training Expense 2,009 - - - - 522030 01010 Business Travel 6,099 7,500 7,500 7,500 - 523010 01010 Office Supplies 157 - - - - 523030 01010 Books & Reference Materials 16 100 - - - 523050 01010 Information & Printing Services 2,948 3,000 - 1,500 1,500 523074 01010 Business Forms 219 - - - - 525010 01010 Legal Services 1,550 - - - - 525030 01010 Legislative Advocate 43,169 75,000 75,000 125,000 50,000 590010 01010 Office Furniture & Equipment 2,295 1,000 1,055 750 (305)
TOTAL ORG: Grants and Capital Project 335,376 309,240 381,548 483,930 102,382
92 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Property Management ORGANIZATION NUMBER: 030400 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages - Non-Union 84,196 105,700 98,374 123,350 24,976 512000 01010 Fringe Benefits 41,099 50,100 44,426 61,570 17,144 521010 01010 Dues & Subscriptions 895 500 700 1,000 300 521050 01010 TSM Program Reimb. 326 - - - - 522010 01010 Seminar Travel 3,638 - - - - 522020 01010 Training Expense 1,266 - - - - 522030 01010 Business Travel 8 - - - - 523010 01010 Office Supplies 163 - - - - 523030 01010 Books & Reference Materials 425 100 100 100 - 523050 01010 Information & Printing Services 413 500 200 500 300 523073 01010 Letterhead Items 12 - - - - 523100 01010 Promotional Advertising - 300 - - - 525010 01010 Legal Services 45,974 - 44,481 - (44,481) 525050 01010 Consultants 9,726 15,000 15,000 15,000 - 530110 01010 Property Taxes 103 2,200 100 200 100 590010 01010 Office Furniture & Equipment 567 1,000 - - -
TOTAL ORG: Property Management 188,811 175,400 203,381 201,720 (1,661)
93
SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Capital Project Management ORGANIZATION NUMBER: 030600 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BC D E=D-C
511110 01010 District Regular Wages - Non-Union 12,257 21,000 17,760 39,850 22,090 512000 01010 Fringe Benefits 10,885 10,340 8,020 19,890 11,870 521010 01010 Dues & Subscriptions 1,033 1,000 1,000 1,380 380 522010 01010 Seminar Travel 243 - 12 - (12) 523010 01010 Office Supplies - - - 900 900 523030 01010 Books & Reference Materials - 300 300 300 - 523074 01010 Business Forms 42 200 200 300 100 525050 01010 Consultants - - - 28,100 28,100 590010 01010 Office Furniture & Equipment 455 1,000 1,000 500 (500)
TOTAL ORG: Capital Program Management 24,915 33,840 28,292 91,220 62,928
94
SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Colma BART Station ORGANIZATION NUMBER: 080303 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A B C DE=D-C
525090 01010 Other Contract Services 33,540 32,000 32,000 - (32,000) 525200 01010 Building Maintenance Service 44,828 50,000 50,000 50,000 - 526020 01010 Water & Sewer 2,165 3,000 3,000 3,000 - 530090 01010 Miscellaneous 60 - - - -
TOTAL ORG: Colma BART Station 80,593 85,000 85,000 53,000 (32,000)
95 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Sequoia Station Program ORGANIZATION NUMBER: 080305 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A B C DE=D-C
525010 01010 Legal Services 137,141 - 63,071 - (63,071) 525050 01010 Consultants 2,911 16,000 7,000 5,000 (2,000) 525200 01010 Building Maintenance Service 97,441 110,000 110,000 110,000 -
TOTAL ORG: Sequoia Station Program 237,493 126,000 180,071 115,000 (65,071)
96 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 GOALS & OBJECTIVES EXECUTIVE DEPARTMENT
Executive Department: The General Manager/CEO is responsible for overall management and administration of three agencies: 1) San Mateo County Transit District 2) Peninsula Corridor Joint Powers Board, which is a Joint Exercise of Powers Agreement among: City and County of San Francisco; San Mateo County Transit District; and Santa Clara Valley Transportation Authority 3) San Mateo County Transportation Authority
San Mateo County Transit District District service is designed to meet the needs of Peninsula travelers with hundreds of daily trips along traffic corridors between Palo Alto and downtown San Francisco. • The District service area population is 707,161. • The area is 446 square miles. • To service the community, the District maintains a fleet of 321 buses and 77 paratransit vehicles, which operate 678,000 revenue vehicle hours per year. • The vehicles travel nearly 10 million revenue vehicle miles per year. • The District serves approximately 17 million passengers per year. • Redi-Wheels, the District’s paratransit service, serves approximately 850 mobility-impaired patrons daily. • The District FY2004 Capital Budget is $9,511,640.
97 SAN MATEO COUNTY TRANSIT DISTRICT EXECUTIVE DEPARTMENT
General Manager/CEO Michael J. Scanlon
Manager, Executive & Deputy General Manager Governing Boards Support Jim Gallagher
Secretary Administrative / Board Secretary
98 SAN MATEO COUNTY TRANSIT DISTRICT
FISCAL YEAR 2004 BUDGET EXECUTIVE DEPARTMENT PERSONNEL
NET POSITIONAUTHORIZED POSITIONS CHANGE STAFFING CLASSIFICATION CLASSIFICATION FY2002 FY2003 FY2004 FY03 to FY04 NOTES
General Manager/CEO Contract 0.45 0.45 0.75 (0.30) (1) Deputy General Manager 29 0.40 0.40 0.75 (0.35) (1) Manager, Executive and Governing Boards Support 18 0.45 0.45 0.75 (0.30) (1) Administrative / Board Secretary 11 0.98 0.40 1.50 (1.10) (1) Secretary 06 - 0.60 0.75 (0.15) (1) TOTAL EMPLOYEES 2.28 2.30 4.50 (2.20)
NOTES: (1) Wages for FY2004 reallocated through the Agency Indirect Allocation (AIA) for general support services not identified specifically with a specific operating business unit. 100% of these costs allocated to the other categories below via appropriate measures and an overhead rate. Principally used by the Administration, Communications, Development & Finance Divisions.
99 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Administration - Executive ORGANIZATION NUMBER: 010100 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages – Non-Union 256,572 254,400 524,430 567,780 43,350 511210 01010 Over Time Wages - Non-Union 1,381 1,500 2,478 - (2,478) 512000 01010 Fringe Benefits 114,988 128,510 237,778 287,380 49,602 513000 01010 Temporary Help 25,395 - 9,801 - (9,801) 521010 01010 Dues & Subscriptions 57,023 50,000 50,000 47,250 (2,750) 522010 01010 Seminar Travel 26,067 30,000 30,000 26,000 (4,000) 522020 01010 Training Expense 2,057 3,000 3,000 3,000 - 522030 01010 Business Travel 748 700 700 500 (200) 523010 01010 Office Supplies 6,492 4,000 4,000 4,000 - 523020 01010 Postage 15 - - - - 523040 01010 Office Equipment Repair & Maintenance 3,519 - - - - 523050 01010 Information & Printing Services 1,057 3,000 3,000 1,000 (2,000) 523090 01010 Legal Advertising 7,627 6,000 3,000 3,000 - 523100 01010 Promotional Advertising 446 - - - - 525050 01010 Consultants 8,624 5,000 5,000 5,000 - 530090 01010 Miscellaneous - 3,000 5,000 4,000 (1,000) 590010 01010 Office Furniture & Equipment 666 - - - - 590020 01010 Computer Equipment 3,542 - - - - 590040 01010 Support Services Vehicle 5,663 5,240 5,232 5,500 268
TOTAL ORG 010100: Administration - Executive 521,882 494,350 883,419 954,410 70,991
100
SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Board of Directors ORGANIZATION NUMBER: 010300 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A B C DE=D-C
511500 01010 Fees - Board Of Directors 41,042 43,000 38,400 43,000 4,600 512000 01010 Fringe Benefits (1,565) 3,200 - - - 522010 01010 Seminar Travel 21,129 30,000 20,808 32,000 11,192 522030 01010 Business Travel 3,939 4,500 3,500 4,000 500 523050 01010 Information & Printing Services 1,352 - - - - 525010 01010 Legal Services 1,870 - - - - 525050 01010 Consultants (187) - - - - 530090 01010 Miscellaneous - - 500 2,000 1,500
TOTAL ORG: Board of Directors 67,580 80,700 63,208 81,000 17,792
101 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Executive - Legal Services ORGANIZATION NUMBER: 010400 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A B C DE=D-C
525010 01010 Legal Services 159,460 850,000 126,714 850,000 723,286
TOTAL ORG: Executive - Legal Services 159,460 850,000 126,714 850,000 723,286
102 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 GOALS & OBJECTIVES FINANCE DIVISION
The division is organized into three departments: • Finance Division Administration, responsible for the overall management of the Division, including auditing. • Finance and Budget Department, responsible for budgets, budget analysis, financial capacity, treasury and debt service, billings, cash receipts, bond issues, and cash management. • Accounting Department, responsible for general accounting, grant accounting, and disbursements, which includes payroll and accounts payable.
Key Finance Division measurable tasks for FY2004 are:
• Prepare Annual Operating Budget: Complete draft Operating Budget for Board approval in May of each year. Prepare adopted Budget Presentation for Government Finance Officers Association (GFOA) within 90 days after Board adoption.
• File claims for operating funds from external funding agencies: File claims for operating funding (TDA, STA, etc.) from external sources on the day the Board approves the filing of claims.
• Assist in developing a monitoring system that measures established goals and objectives: Complete development of comparison and monitoring project during FY2005 with full implementation scheduled for FY2006.
• Select and implement an automated budget system to replace the current manual spreadsheet process: Selection to be fully compatible with existing automated financial management system. Implementation to be completed in time for use in FY2005 budget preparation process.
• Improve Revenue Collection and Counting: All funds will be counted, reported and deposited in the bank within two working days of pick-up by the Revenue Collection Group.
• Successfully complete annual financial audit and preparation of the Comprehensive Annual Financial Report (CAFR): External auditor opinions issued by November 30 of each year. No more than five audit comments at exit conference. Submit CAFR to the GFOA for professional evaluation by December 31 of each year.
• Timely processing of payment requests that are submitted with appropriate approvals, backup documentation, and correct account codes: Process payments appropriately submitted to Finance within seven working days after receipt.
103 • All external financial reports to be completed accurately and timely: Reports to be completed and filed on time 100 percent of the time.
• Month-end financial statements to be completed accurately and timely: Month end financial statements to be delivered to the Budget Department by the 15th working day of the month following the end of the prior month. Budget Department to complete the financial statements by the 20th working day of the month following the end of the prior month. Distribute to Board Secretary by the 21st working day of the month.
104 SAN MATEO COUNTY TRANSIT DISTRICT
FINANCE DIVISION
Chief Financial Officer Roger Contreras
Director, Director, Executive Finance and Accounting Secretary Assistant Budget
Manager, Manager, Manager, Manager, Manager, Disbursement General Audit Budget Financial Services, Ledger Treasury Disbursement Supervisor Senior Financial Supervisor, Senior Payroll Accountant Auditor Analyst Revenue Accountant Specialist (3) (2) Collection
Accountant Accountant Accounting Accounting Assistant (3) Technician (3) Accounting Technician
Accounting Assistant (2)
105 SAN MATEO COUNTY TRANSIT DISTRICT
FISCAL YEAR 2004 BUDGET FINANCE DIVISION PERSONNEL
NET POSITIONAUTHORIZED POSITIONS CHANGE STAFFING CLASSIFICATION CLASSIFICATION FY2002 FY2003 FY2004 FY03 to FY04 NOTES Finance Administration Chief Financial Officer 28 0.40 0.45 0.45 - (2) (4) Executive Assistant 08 1.00 1.00 0.75 (0.25) (1) Accounting Division Director, Accounting 22 0.45 0.45 0.80 0.35 (1) (2) (4) Secretary 06 0.60 1.00 0.75 (0.25) Disbursement Center Manager, Disbursement Center 19 0.99 1.00 0.75 (0.25) (1) Disbursement Supervisor 13 - 1.00 0.75 (0.25) (1) Accountant 13 - - 0.75 0.75 (1) Payroll Specialist 06 3.00 3.00 2.25 (0.75) (1) Accounting Technician 07 1.00 1.00 0.75 (0.25) (1) Accounting Assistant 05 2.01 2.00 1.50 (0.50) (1) General Ledger Manager, General Ledger 19 0.40 0.70 0.62 (0.08) (1) (2) (4) Senior Accountant 14 0.90 1.00 1.00 - (2) (4) Accountant 13 3.00 2.00 1.00 (1.00) (2) (4) Finance and Budget Division Director, Finance and Budget 22 0.30 0.60 0.60 - (2) Budget Manager, Budget 19 0.45 0.45 0.45 - (2) Financial Analyst 14 0.50 0.80 0.80 - (2) (4) Revenue Collection Supervisor, Revenue Collection 09 1.00 1.00 1.00 - (2) Accounting Assistant 05 3.00 3.00 3.00 - (2) Treasury Manager, Financial Services - Treasury 19 - 0.40 0.40 - (2) Senior Accountant 14 0.48 0.45 0.45 - (2) Accounting Technician 07 1.45 1.00 1.00 - (2) Audit Manager, Audit 18 0.35 0.80 0.80 - (2) Auditor 14 0.56 0.70 0.70 - (2)
TOTAL EMPLOYEES 21.84 23.80 21.32 (2.48)
(1) Wages for FY2004 reallocated through the Agency Indirect Allocation (AIA) for general support services not identified specifically with a specific operating business unit. 100% of these costs allocated to the other categories below via appropriate measures and an overhead rate. Principally used by the Administration, Communications, Development & Finance Divisions. (2) Operations Administrative wages (3) Capital Direct Services wages. (4) Capital Direct Administrative Wages.
106 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Finance Division Administration ORGANIZATION NUMBER: 040100 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED AB C DE=D-C
511110 01010 District Regular Wages - Non-Union 79,935 97,300 98,982 105,350 6,368 511210 01010 Over Time Wages - Non-Union 1,103 500 192 500 308 512000 01010 Fringe Benefits 39,773 47,430 44,774 52,580 7,806 513000 01010 Temporary Help 1,493 1,200 1,200 1,200 - 521010 01010 Dues & Subscriptions 10,381 1,300 1,300 1,200 (100) 522010 01010 Seminar Travel 434 500 500 500 - 522030 01010 Business Travel 30 100 100 100 - 523010 01010 Office Supplies 36,977 26,000 26,000 26,000 - 523020 01010 Postage 78 - - - - 523030 01010 Books & Reference Materials 1,010 200 200 200 - 523040 01010 Office Equipment Repair & Maintenance 7,938 - - - - 523050 01010 Information & Printing Services 1,122 - - - - 523074 01010 Business Forms 21 - - - - 523100 01010 Promotional Advertising 37 - - - - 525010 01010 Legal Services 29,245 - 17,388 - (17,388) 525050 01010 Consultants 33,438 18,000 18,000 18,000 - 530090 01010 Miscellaneous 302 500 300 300 - 590010 01010 Office Furniture & Equipment 1,984 2,000 2,000 2,000 -
TOTAL ORG: Finance Division Administration 245,301 195,030 210,936 207,930 (3,006)
107 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Audit ORGANIZATION NUMBER: 040706 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BC D E=D-C
511110 01010 District Regular Wages - Non-Union 48,204 108,300 48,938 110,670 61,732 512000 01010 Fringe Benefits 25,982 48,700 22,100 55,240 33,140 521010 01010 Dues & Subscriptions 300 - - - - 522020 01010 Training Expense 13 - - - - 522030 01010 Business Travel 1,547 600 600 450 (150) 523010 01010 Office Supplies 235 - - - - 523030 01010 Books & Reference Materials 606 300 - - - 523060 01010 Software Maint.& License Renewals - 300 425 440 15 525021 01010 Annual Audit Services 60,000 - - - - 525022 01010 Special Audit Services 75,045 - - - -
TOTAL ORG: Audit 211,932 158,200 72,063 166,800 94,737
108 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Accounting Department Administration ORGANIZATION NUMBER: 040700 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages - Non-Union 105,965 79,400 128,066 123,660 (4,406) 511210 01010 Over Time Wages - Non-Union 894 - - - - 512000 01010 Fringe Benefits 49,228 38,330 57,835 61,710 3,875 513000 01010 Temporary Help 64,970 - 10,940 - (10,940) 521010 01010 Dues & Subscriptions 55 1,000 1,000 1,000 - 522010 01010 Seminar Travel 60 - - - - 522020 01010 Training Expense 182 - - 2,500 2,500 522030 01010 Business Travel 290 200 120 500 380 523010 01010 Office Supplies 143 500 550 - (550) 523020 01010 Postage 30 - - - - 523030 01010 Books & Reference Materials - 1,000 1,050 1,000 (50) 523050 01010 Information & Printing Services 42 3,500 - 1,000 1,000 525010 01010 Legal Services - - 1,000 - (1,000) 525021 01010 Annual Audit Services - 56,000 56,000 60,000 4,000 525050 01010 Consultants 15,500 - 20,000 - (20,000) 590010 01010 Office Furniture & Equipment - 1,500 1,500 - (1,500)
TOTAL ORG: Accounting Department Admin 237,359 181,430 278,060 251,370 (26,690)
109 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Accounting Department Disbursement Center ORGANIZATION NUMBER: 040701 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages - Non-Union 387,589 380,900 362,020 449,660 87,640 511210 01010 Over Time Wages - Non-Union 24,730 11,000 20,000 11,000 (9,000) 512000 01010 Fringe Benefits 178,911 171,400 171,120 224,430 53,310 513000 01010 Temporary Help 14,753 - 20,000 - (20,000) 521010 01010 Dues & Subscriptions 955 - - - - 521050 01010 TSM Program Reimb. 400 - - - - 522010 01010 Seminar Travel 263 - 300 - (300) 522020 01010 Training Expense 10 - - - - 522030 01010 Business Travel 23 - 170 - (170) 523010 01010 Office Supplies 87 2,900 - - - 523030 01010 Books & Reference Materials 2,915 - - - - 530090 01010 Miscellaneous 41 - - -
TOTAL ORG: Accounting Dept-Disbursement 610,677 566,200 573,610 685,090 111,480
110
SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Accounting Department General Ledger ORGANIZATION NUMBER: 040702 ADOPTED 4 Months ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 Actual Ended FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET Oct. 31, 2002 PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages – Non-Union 212,892 219,500 130,605 261,210 136,570 (124,640) 512000 01010 Fringe Benefits 95,151 98,800 54,854 117,962 68,170 (49,792) 513000 01010 Temporary Help 47,407 - - - - - 522020 01010 Training Expense 703 - - - - - 523010 01010 Office Supplies 78 - - - - - 523050 01010 Information & Printing Services 3,253 - - - - -
TOTAL ORG: Accounting Dept General Ledger 359,484 318,300 185,459 379,172 204,740 (174,432)
111
SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Finance and Budget Administration ORGANIZATION NUMBER: 040800 APPROVED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED ABCDE=D-C
511110 01010 District Regular Wages - Non-Union - 115,040 63,356 66,180 2,824 512000 01010 Fringe Benefits - 48,320 28,612 33,030 4,418 521010 01010 Dues & Subscriptions - 1,000 2,318 800 (1,518) 522030 01010 Business Travel - 150 150 150 - 523030 01010 Books & Reference Materials - - 341 1,020 679 525050 01010 Consultants - 20,000 20,000
TOTAL ORG: Finance & Budget Admin - 164,510 94,776 121,180 26,404
112 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Finance and Budget - Budgeting ORGANIZATION NUMBER: 040801 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages - Non-Union 235,111 93,400 94,158 91,190 (2,968) 511210 01010 Over Time Wages - Non-Union 3,064 - - - - 512000 01010 Fringe Benefits 105,763 42,000 42,522 45,520 2,998 513000 01010 Temporary Help 115,535 8,000 8,000 6,000 (2,000) 521010 01010 Dues & Subscriptions 702 - - - - 522010 01010 Seminar Travel 634 - - - - 522030 01010 Business Travel 359 - 20 - (20) 523010 01010 Office Supplies 772 - 40 - (40) 523050 01010 Information & Printing Services 3,895 3,000 2,000 2,000 - 530090 01010 Miscellaneous 264 - - - - 590010 01010 Office Furniture & Equipment 443 200 200 1,000 800
TOTAL ORG: Finance and Budget -Budgeting 466,542 146,600 146,940 145,710 (1,230)
113 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Finance and Budget - Treasury ORGANIZATION NUMBER: 040802 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages – Non-Union 150,861 250,600 255,190 259,400 4,210 511210 01010 Over Time Wages - Non-Union 2,469 2,000 2,000 2,000 - 512000 01010 Fringe Benefits 70,135 112,700 116,007 129,470 13,463 521030 01010 Employee Uniforms 2,099 3,600 2,500 2,400 (100) 522010 01010 Seminar Travel 270 - - - - 522020 01010 Training Expense 1,379 - 100 200 100 522030 01010 Business Travel 959 50 125 - (125) 523010 01010 Office Supplies 159 600 600 600 - 523040 01010 Office Equipt. Repair & Maint. 3,247 3,700 3,700 3,700 - 525060 01010 Security Services 11,983 - - - - 528020 01010 Maint. Shop - General Supplies 203 - - - - 530020 01010 Sales Commission Expense 118,952 105,000 105,000 116,000 11,000 530040 01010 Bank Fees 62,964 63,000 68,000 70,800 2,800
TOTAL ORG: Finance and Budget -Treasury 425,680 541,250 553,222 584,570 31,348
114 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: ICAP Administration ORGANIZATION NUMBER: 040900 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED ABCDE-D-C
405140 01010 Capitalized Expenses (3,080,657) (2,243,000) (4,032,754) (1,256,200) 2,776,554 405140 01010 Transfer Out - (805,800) - (3,535,600) (3,535,600)
TOTAL ORG 040900 - ICAP Administration (3,080,657) (3,048,800) (4,032,754) (4,791,800) (759,046)
115 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 GOALS & OBJECTIVES OPERATIONS DIVISION
The Operations Division is responsible for the overall bus operations for the San Mateo County Transit District as well as the operations of the Caltrain commuter rail service. The Division is the largest of the five Divisions with over 540 personnel. The division has five functional areas. They are: Bus Operations, Rail Services, Operations Planning, Service Planning, Accessible Transit Services, and Quality Assurance and Management Analysis. Bus Operations has the largest number of personnel and is further divided into departments: Bus Transportation, Bus Maintenance, Transit Operations Training, Operations Technology, and Bus Contracts.
Bus service is provided not only within San Mateo County but also to the adjoining counties of San Francisco and Santa Clara. Fixed-route service is provided through a mixture of directly operated service and contracted service. The District also participates in Paratransit programs designed to meet the transit needs of mobility-impaired riders who are unable to utilize fixed- route bus service. The Americans with Disabilities Act (ADA) mandates the parameters for service requirements and service areas. The District meets its ADA commitment through services provided by the District and partnerships with outside agencies.
The Operations Division is also responsible for the administration of the Caltrain rail service on behalf of the Peninsula Corridor Joint Powers Board (JPB). The commuter rail service operates on a 77.2-mile long corridor from San Francisco County on the north end through San Mateo County to Santa Clara County on the south end. The service is operated and equipment maintained under a contract with Amtrak. A new five-year agreement with Amtrak was negotiated via a competitive bid process in 2001.
PARATRANSIT PROGRAMS AND ADMINISTRATION:
Accessible Services Administration: This activity is responsible for the overall management for all accessible service and ADA administration including customer services, communication with the public, eligibility monitoring, federal reporting, and policy board coordination.
Redi-Wheels Paratransit ADA Service: Redi-Wheels is the District’s ADA service to communities located along the bay and in the North County. The bus operators and scheduling services are contracted through MV Transportation, Inc. to provide paratransit service. The MV service is administered by the Contract Bus Services Department. The vehicle maintenance for all Redi-Wheels buses and vans is performed by the District’s Maintenance Department.
Sedan Service: Sedan Service provides paratransit service to mobility-impaired riders who do not need a wheelchair lift equipped vehicle. MV Transportation provides vehicles, drivers and scheduling under contract. The service is popular with patrons and replaces more expensive Redi-Wheels service provided in earlier years. The Sedan Service is administered by the Contract Bus Services Department.
116 Coastside Paratransit ADA Service: ADA service to residents living in San Mateo County coastal communities is provided by the Coastside Opportunity Center, under a negotiated agreement with the District. This contract is currently in the bid stage to award a new multi-year agreement. Funding in part comes from the District, which provides support from the ½ cent sales tax collected in San Mateo County for transit needs.
MULTIMODAL PROGRAMS: Multimodal Programs are administered by the Operations Division. Multimodal programs are designed to provide seamless access to regional transit systems and other transit services connecting with District supported transit services. Examples of coordinated transit services include:
SamTrans Shuttles: SamTrans Shuttles provide shuttle service between BART stations and employment sites. The funding comes from a combination of Bay Area Air Quality Management District grants, employer contributions, and funding from the District’s half-cent sales tax.
Dumbarton Express Service: Dumbarton Express Service operates between Alameda and San Mateo/Santa Clara counties operating over the Dumbarton Bridge. The service is managed by a consortium of Bay Area Transit Agencies and operated under contract with a private service provider. The District supports the service by providing a share of the operating costs for the service.
Colma BART Station: The District provides support for the Colma BART Station in the form of security and enhanced parking availability. The District is also responsible for any operating deficit or surplus for the BART extension to Colma.
BART Extension to SFO Airport and Millbrae: The District entered into a comprehensive agreement with BART to extend the system south from the Colma Station into the San Francisco International Airport and Millbrae. Millbrae serves as a multimodal transit station with a direct connection to the Caltrain commuter rail system, SamTrans mainline bus routes, and District/Employer sponsored shuttles. The District and BART also administer a parking program for all lots located at extension stations. The District is also responsible for any operating deficit or surplus for the BART extension to SFO/Millbrae. Sequoia Station Program: The District entered into a public/private joint venture development agreement at the Redwood City Transit Center Station. The District is responsible for underground parking and property maintenance expenses are net of parking revenues collected.
OPERATIONS DIVISION KEY OBJECTIVES FOR FY2004:
BUS TRANSPORTATION, BUS MAINTENANCE, BUS CONTRACTS, OPERATIONS PLANNING DEPARTMENTS
• On-time performance – 85 percent.
• Total accidents – 35,000 miles or greater.
• Preventable accidents – 105,000 miles or greater. 117
• Schedules not operated – 20 (10 per base) or less per month.
• Operator related consumer complaints per 100,000 – 12 or less per month.
• Achieve fixed-route bus fleet miles between road calls of 10,000 miles.
• Complete 775 preventative maintenance inspections on fixed route buses.
• Conduct 1,680 hours of staff time to ride checks and 795 hours of staff time to load point checks.
• Conduct 1,080 hours of staff time to Contract Urban Bus inspection, and 820 hours of report auditing.
• Implement new Express Bus Route in 4th quarter FY2004.
• Place 60 new low-floor transit buses into revenue service.
• Analyze BART-SFO extension ridership/operating costs and develop recommended service levels and related policies.
ACCESSIBLE TRANSIT SERVICES, BUS MAINTENANCE, BUS CONTRACTS DEPARTMENTS
• Achieve paratransit bus fleet miles between road calls of 10,000 miles.
• Maintain a zero denial rate for paratransit trip requests from qualified users.
• Complete 200 preventative maintenance inspections on paratransit buses.
• Conduct 1,400 hours of staff time to Redi-Wheels inspection, and 900 hours of report auditing.
• Implement new ADA eligibility screening program using 3rd party assessment process.
118 SAN MATEO COUNTY TRANSIT DISTRICT OPERATIONS DIVISION
Chief Operating Officer Chuck Harvey
Manager, Deputy Chief of Service Planning Executive Operations, Rail & Analysis Assistant
see chart back 3 pages
Manager, Manager, Manager, Manager, Manager, Manager, Quality Operations Accessible Bus Bus Bus Contracts Assurance and Planning Transit Transportation Maintenance Management Services Analysis
Transit Scheduler Accessibility Senior see chart see chart Associate Management Coordinator Planner (3) on next back Operations Analyst (2) page 2 pages Contract Service Accessibility Office Administrator(2) Planner Specialist Technician
Schedules Customer Bus Contractor Analyst Relations Inspector (3) Assistant Scheduling Aide (2) Elderly & Disabled Program Assistant
Office Technician
119 SAN MATEO COUNTY TRANSIT DISTRICT
OPERATIONS DIVISION
Chief Operating Officer Chuck Harvey
Manager, Bus Transportation Secretary
Manager, (North Base)Manager, (South Base) Transit Superintendent,Operations Superintendent, Operations BusTechnology Bus Training Transportation Transportation
AssistantAssociate Assistant Senior SuperintendentOperations Superintendent Instructor (2) Contract Administrator Instructor (3) Office Office Technician Technician Maintenance Instructor
Secretary Bus Bus Transportation Dispatchers Dispatchers Transportation Supervisors (10) (2) (2) Supervisors(9)
FT Bus PT Bus FT Bus PT Bus Operators Operators Operators Operators (179) (15) (137) (5)
120 SAN MATEO COUNTY TRANSIT DISTRICT OPERATIONS DIVISION Bus Operations Department
Chief Operating Officer Chuck Harvey
Deputy Chief of Operations, Bus
Manager, Manager, Bus Manager, Bus Manager, Bus Transit Transportation Contracts Maintenance Operations Secretary Training
(North Base)Manager, (South Base) Associate see SeniorSuperintendent, Operations Superintendent, Operations chart on InstructorBus Technology Bus Contract next Transportation Transportation Administrator(2) page Instructor (3) Assistant Associate Assistant MaintenanceSuperintendent Operations Superintendent Bus Contractor Instructor(2) Contract Inspector (3) Administrator Secretary Office Office Technician Technician
Bus Bus Transportation Dispatchers Dispatchers Transportation Supervisors (10)(2) (2) Supervisors(9)
FT Bus PT Bus FT Bus PT Bus Operators Operators Operators Operators (179) (15) (137) (5)
121
SAN MATEO COUNTY TRANSIT DISTRICT OPERATIONS DIVISION Maintenance Department
Chief Operating Officer Chuck Harvey
Manager, Bus Maintenance
Secretary
Superintendent,Bus Senior Superintendent, Superintendent, Maintenance BusMaintenance Maintenance Materials and Bus Analyst Maintenance Contract Supervisor Inventory Control Maintenance (Frozen) (South Base) Administrator (Unit Repair) (North Base)
OfficeSenior Quality Mechanic Stores Office Senior TechnicianMaintenance Assurance / "A" Coordinator Technician Maintenance Supervisor Warranty Supervisor Administrator Mechanic Buyer "B" Utility Maintenance Maintenance Utility Maintenance SupervisorMechanic Supervisor Maintenance Supervisor (3) "C" (3) Supervisor
Office Utility Mechanic Mechanic Mechanic Utility Stores Technician Mechanic Mechanic Mechanic Utility Stores- Utility Worker "A" "B" "C" Worker keeper "A" "B" "C"Worker keeper Worker (8) (13) (7) (6) (3) (3) (22)(14) (2) (4) (5) (13)
122 SAN MATEO COUNTY TRANSIT DISTRICT FISCAL YEAR 2004 BUDGET OPERATIONS DIVISION PERSONNEL
NET POSITIONAUTHORIZED POSITIONS CHANGE STAFFING CLASSIFICATION CLASSIFICATION FY2002 FY2003 FY2004 FY02 to FY03 NOTES Operations Division Administration Chief Operating Officer 29 0.56 0.56 0.57 0.01 (1) (2) (3) Deputy Chief of Operations, Bus 24 1.00 0.56 0.60 0.04 (2) (3) Executive Assistant 08 1.00 1.00 0.97 (0.03) (1) (2) Quality Assurance and Management Analysis Manager, Quality Assurance 17 1.00 0.75 0.75 - (2) Transit Management Analyst 13 - 1.25 0.75 (0.50) (2) Operations Training Manager, Transit Operations Training 18 1.00 1.00 1.00 - (3) Secretary, Operations Training 06 1.00 1.00 1.00 - (3) Senior Instructor 12 1.00 1.00 1.00 - (3) Instructor 11 3.00 3.00 3.00 - (3) Maintenance Instructor 13 1.00 1.00 1.00 - (3) Bus Operator Trainee Union Operations Planning Scheduler 11 1.00 1.00 0.90 (0.10) (3) Manager, Operations Planning 17 1.00 1.00 0.90 (0.10) Service Planner 10 1.00 1.00 0.90 (0.10) (3) Schedules Analyst 10 1.00 1.00 0.90 (0.10) (3) Scheduling Aide 04 2.00 2.00 1.60 (0.40) (3) Service Planning Manager, Service Planning 20 1.00 0.70 0.80 0.10 (3) Senior Planner 15 1.00 1.75 1.80 0.05 (3) Associate Planner 13 1.00 0.30 - (0.30) Office Technician 05 1.00 0.80 0.80 - (3) Bus Operations Bus Transportation Manager, Bus Transportation 20 1.00 1.00 1.00 - (3) (4) Secretary Operations 06 1.00 1.00 1.00 - (3) Superintendent, Bus Transportation 16 2.00 2.00 2.00 - (3) (4) Assistant Superintendent, Bus Transportation 14 2.00 3.00 2.98 (0.02) (3) (4) Office Technician 05 2.00 2.00 1.98 (0.02) (3) Bus Transportation Supervisor 11 17.00 19.00 18.53 (0.47) (3) (4) Dispatcher 11 4.00 5.00 3.85 (1.15) (3) Bus Operator (full time) Union 344.00 316.00 316.00 - (3) Bus Operator (part time) Union - 20.00 20.00 - (3) Bus Communications Bus Communications Systems Administrator 13 0.50 - - Manager, Operations Technology 17 - 1.00 0.80 (0.20) (3) (4) Associate Operations Contract Administrator 11 - 1.00 1.00 - (3) (4) Bus Maintenance Manager, Bus Maintenance 20 1.00 1.00 0.95 (0.05) (3) (4) (5) Secretary, Bus Maintenance 06 1.00 1.00 0.79 (0.21) (3) Superintendent, Bus Maintenance 16 3.00 2.00 1.78 (0.22) (3) Bus Maintenance Contract Administrator 15 1.00 1.00 0.88 (0.12) (3) (4) Quality Assurance/Warranty Administrator 11 1.00 - - - Senior Maintenance Supervisor 13 4.00 4.00 2.65 (1.35) (2) (3) (4) Maintenance Supervisor 12 5.00 6.00 4.97 (1.03) (3) (4) Maintenance Analyst 13 - 1.00 - (1.00) (6) Utility Maintenance Supervisor 10 2.00 2.00 1.60 (0.40) (3) (4) Office Technician 05 3.00 3.00 2.74 (0.26) (3) Mechanic "A" Union 30.00 34.00 34.00 - (3) Mechanic "B" Union 18.50 21.00 21.00 - (3) Mechanic "C" Union 5.00 8.00 8.00 - (3) Utility Worker Union 25.50 29.00 29.00 - (3) Unit Repair Stores Superintendent, Materials Inventory & Control 15 1.00 1.00 0.85 (0.15) (3) Stores Coordinator 09 1.00 1.00 0.85 (0.15) (3) Buyer 09 1.00 1.00 0.85 (0.15) (3) Storeskeeper Union 8.00 8.00 8.00 - (3)
123 SAN MATEO COUNTY TRANSIT DISTRICT FISCAL YEAR 2004 BUDGET OPERATIONS DIVISION PERSONNEL NET POSITIONAUTHORIZED POSITIONS CHANGE STAFFING CLASSIFICATION CLASSIFICATION FY2002 FY2003 FY2004 FY02 to FY03 NOTES Bus Contracts Manager, Bus Contracts 18 0.92 0.80 0.50 (0.30) (3) Associate Operations Contract Administrator 11 1.00 2.00 0.25 (1.75) (3) (4) Bus Contracts Inspector 8 1.77 3.00 1.00 (2.00) (3) ADA Accessibility Manager, Accessible Transit Services 18 0.90 0.90 0.95 0.05 (2) (4) Accessibility Coordinator 13 1.00 1.00 1.00 - (2) (4) Accessibility Specialist 08 0.87 0.90 0.80 (0.10) (2) (4) Customer Relations Assistant 07 1.00 1.00 1.00 - (2) (4) Elderly and Disabled Program Assistant 05 1.00 1.00 1.00 - (2) (4) Office Technician 05 1.00 1.00 1.00 - (1)
TOTAL EMPLOYEES 514.52 527.27 515.55 (11.72) NOTES: (1) Wages for FY2004 reallocated through the Agency Indirect Allocation (AIA) for general support services not identified specifically with a specific operating business unit. 100% of these costs allocated to the other categories below via appropriate measures and an overhead rate. Principally used by the Administration, Communications, Development & Finance Divisions. (2) Operations Administrative wages. (3) Operations Direct wages (4) Capital Direct Services wages. (5) Capital Direct Administrative Wages.
124 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Operations Administration ORGANIZATION NUMBER: 020100 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages - Non-Union 278,532 161,500 117,234 169,870 52,636 512000 01010 Fringe Benefits 122,721 77,000 52,943 84,780 31,837 513000 01010 Temporary Help - 500 - 500 500 521010 01010 Dues & Subscriptions 225 1,000 206 1,000 794 522010 01010 Seminar Travel 8,752 18,800 15,000 18,800 3,800 522020 01010 Training Expense - 1,800 - 1,800 1,800 522030 01010 Business Travel 1,222 200 44 200 156 523010 01010 Office Supplies 2,159 1,500 1,500 1,500 - 523050 01010 Information & Printing Services 42 - - - - 523074 01010 Business Forms - 100 - 100 100 524030 01010 Pager Services - 500 - 500 500 525010 01010 Legal Services 2,786 - - - - 525050 01010 Consultants 750 300 - 300 300 590010 01010 Office Furniture & Equipment 1,178 250 - 250 250
TOTAL ORG: Operations Administration 418,367 263,450 186,927 279,600 92,673
125
SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Quality Assurance and Management Analysis ORGANIZATION NUMBER: 020150 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED ABCDE=D-C
511110 01010 SamTrans Regular Wages - NonUnion - 137,200 89,856 118,040 28,184 512000 01010 Fringe Benefits - 57,600 40,579 49,580 9,001 522030 01010 Business Travel - 180 18 180 162 523010 01010 Office Supplies - 450 45 450 405 523050 01010 Information & Printing Services - 225 20 200 180 525050 01010 Consultants - - - 3,000 3,000
TOTAL ORG: Quality Assurance & Mgmt Analysis - 195,655 130,518 171,450 40,932
126 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Transit Operations Training ORGANIZATION NUMBER: 020200 APPROVED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages - Non-Union 390,638 419,000 396,638 415,410 18,772 511120 01010 Regular Wages - Union 258,744 150,720 182,118 212,160 30,042 511210 01010 Over Time Wages - Non-Union 9,632 16,490 27,082 16,500 (10,582) 511220 01010 Over Time Wages - Union 458 - 3,344 2,100 (1,244) 512000 01010 Fringe Benefits 317,144 189,040 272,977 207,330 (65,647) 521030 01010 Employee Uniforms 93,585 39,750 45,500 53,000 7,500 522010 01010 Seminar Travel 1,132 3,500 3,234 3,500 266 522020 01010 Training Expense 61,813 38,950 29,122 32,000 2,878 522030 01010 Business Travel 34 - - - - 523010 01010 Office Supplies 4,675 6,700 6,000 6,000 - 523030 01010 Books & Reference Materials 3,121 2,000 2,000 2,000 - 523040 01010 Office Equipment Repair & Maintenance 877 - - - - 523050 01010 Information & Printing Services 8,165 9,000 9,000 9,000 - 523074 01010 Business Forms 21 - - - - 523110 01010 Bus Roadeo 52,282 36,800 36,800 36,800 - 524030 01010 Pager Services - 700 - - - 525050 01010 Consultants 7,060 10,500 9,100 8,000 (1,100) 526040 01010 Rent Expense 1,762 2,500 2,500 2,500 - 528230 01010 Bus Maintenance - Parts 4,101 4,800 4,000 6,700 2,700 530090 01010 Miscellaneous 423 - 92 - (92) 590010 01010 Office Furniture & Equipment 733 - - - - 590020 01010 Computer Equipment 143 - - - -
TOTAL ORG: Transit Operations Training 1,216,543 930,450 1,029,507 1,013,000 (16,507)
127 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Operations Planning ORGANIZATION NUMBER: 020300 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCD E=D-C
511110 01010 District Regular Wages - Non-Union 252,469 252,500 254,700 257,220 2,520 511210 01010 Over Time Wages - Non-Union 419 9,500 5,000 9,500 4,500 512000 01010 Fringe Benefits 106,213 113,600 116,931 128,380 11,449 521050 01010 TSM Program Reimb. 517 - - - - 522010 01010 Seminar Travel - - - 1,800 1,800 522020 01010 Training Expense 930 - - - - 522030 01010 Business Travel 940 200 200 200 - 523010 01010 Office Supplies 1,804 2,500 2,000 2,000 - 523050 01010 Information & Printing Services - 100 - 100 100 523060 01010 Software Maint. & License Renewals 2,667 - - - - 523074 01010 Business Forms 8,533 8,900 8,800 8,800 - 590010 01010 Office Furniture & Equipment 210 - - - -
TOTAL ORG: Operations Planning 374,702 387,300 387,631 408,000 20,369
128
SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Service Planning ORGANIZATION NUMBER: 020350 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BC D E=D-C
511110 01010 District Regular Wages – Non-Union 262,812 249,480 262,534 253,820 (8,714) 512000 01010 Fringe Benefits 116,118 116,400 118,560 126,680 8,120 513000 01010 Temporary Help 38,502 54,000 37,126 20,000 (17,126) 522010 01010 Seminar Travel 2,492 3,600 3,600 3,600 - 522020 01010 Training Expense 22 2,250 - 2,000 2,000 522030 01010 Business Travel 174 450 - 500 500 523010 01010 Office Supplies 5,015 3,600 1,890 3,600 1,710 523020 01010 Postage 9 - - - - 523050 01010 Information & Printing Services 2,336 2,250 90 2,000 1,910 523090 01010 Legal Advertising 100 - - - - 525010 01010 Legal Services 18,939 - - - - 525050 01010 Consultants 10,295 18,000 - 25,000 25,000 590010 01010 Office Furniture & Equipment 826 450 - 450 450 590020 01010 Computer Equipment - 450 - 450 450
TOTAL ORG: Service Planning 457,640 450,930 423,800 438,100 14,300
129 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Bus Transportation-North Base ORGANIZATION NUMBER: 020401 APPROVED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A B CDE=D-C
511110 01010 District Regular Wages - Non-Union 810,575 1,072,300 850,000 1,039,300 189,300 511120 01010 Regular Wages - Union 6,806,295 7,559,900 7,000,000 7,472,100 472,100 511210 01010 Over Time Wages - Non-Union 99,196 53,000 80,000 46,200 (33,800) 511220 01010 Over Time Wages - Union 1,831,345 1,653,300 1,850,000 1,718,600 (131,400) 512000 01010 Fringe Benefits 3,714,941 3,460,850 4,281,548 6,318,420 2,036,872 513000 01010 Temporary Help 756 5,200 1,814 5,200 3,386 521010 01010 Dues & Subscriptions 65 100 24 100 76 521020 01010 Employee Programs 1,123 - - - - 521030 01010 Employee Uniforms 91,996 128,600 108,600 140,900 32,300 521050 01010 TSM Program Reimb. 7,131 - - - - 521060 01010 Employee Safety & Health Program 16,654 20,000 18,500 18,500 - 522010 01010 Seminar Travel 192 - 920 - (920) 522020 01010 Training Expense 961 - - - - 522030 01010 Business Travel 203 2,000 580 1,500 920 523010 01010 Office Supplies 14,237 15,000 12,318 15,000 2,682 523020 01010 Postage - 300 34 - (34) 523030 01010 Books & Reference Materials 236 - 486 500 14 523040 01010 Office Equipment Repair & Maintenance 6,399 - - - - 523050 01010 Information & Printing Services 4,071 7,000 10,704 9,000 (1,704) 523072 01010 Tickets & Passes 417 1,000 - 500 500 523074 01010 Business Forms 21,733 33,800 34,868 33,800 (1,068) 525050 01010 Consultants 389 - - - - 525080 01010 Bus Stop Signs 39,485 28,000 22,854 39,900 17,046 525090 01010 Other Contract Services 3,127 - - - - 526040 01010 Rent Expense 16,025 29,700 16,512 21,020 4,508 528020 01010 Maintenance Shop - General Supplies 6,254 4,400 3,936 4,400 464 528030 01010 Bus Parking Fees 9,020 14,000 12,000 12,650 650 590010 01010 Office Furniture & Equipment 2,029 2,000 - 1,000 1,000 590030 01010 Maintenance Equipment - 1,000 - 500 500
TOTAL ORG: Bus Transportation - North Base 13,504,855 14,091,450 14,305,698 16,899,090 2,593,392
130 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Bus Transportation - South Base ORGANIZATION NUMBER: 020402 APPROVED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages - Non-Union 683,794 768,400 714,969 807,250 92,281 511120 01010 Regular Wages - Union 4,749,047 5,534,740 4,705,684 5,469,300 763,616 511210 01010 Over Time Wages - Non-Union 105,047 70,760 93,280 38,150 (55,130) 511220 01010 Over Time Wages - Union 1,382,262 1,210,100 1,338,276 1,257,900 (80,376) 512000 01010 Fringe Benefits 2,748,329 2,521,530 2,994,249 4,648,100 1,653,851 513000 01010 Temporary Help 74,323 1,720 - 1,000 1,000 521030 01010 Employee Uniforms 3,180 17,200 2,200 5,500 3,300 521050 01010 TSM Program Reimb. 3,546 - - - - 521060 01010 Employee Safety & Health Program 3,437 3,600 3,600 2,400 (1,200) 522010 01010 Seminar Travel 22 - 234 - (234) 522030 01010 Business Travel 616 900 900 900 - 523010 01010 Office Supplies 7,353 9,000 9,000 7,000 (2,000) 523040 01010 Office Equipment Repair & Maintenance 5,311 6,000 6,000 9,500 3,500 523050 01010 Information & Printing Services 1,134 9,000 9,000 8,410 (590) 523074 01010 Business Forms 5,278 - 42 - (42) 525050 01010 Consultants 317 - - - - 525090 01010 Other Contract Services 530 - - - - 526040 01010 Rent Expense - - 76,800 76,800 - 528020 01010 Maintenance Shop - General Supplies 5,286 4,000 4,000 4,000 - 528030 01010 Bus Parking Fees 11,700 20,300 11,000 10,690 (310) 590010 01010 Office Furniture & Equipment 3,095 2,000 1,060 2,000 940
TOTAL ORG: Bus Transportation - Sourth Base 9,793,607 10,179,250 9,970,294 12,348,900 2,378,606
131
SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Bus Communications ORGANIZATION NUMBER: 020403 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages – Non-Union 42,806 11,000 33,846 40,600 6,754 512000 01010 Fringe Benefits 23,716 4,800 15,285 17,690 2,405 513000 01010 Temporary Help 57,818 32,800 17,908 16,400 (1,508) 521010 01010 Dues & Subscriptions 250 900 800 600 (200) 522010 01010 Seminar Travel (3,039) - 505 - (505) 522020 01010 Training Expense 1,239 - - - - 522030 01010 Business Travel 41 - - - - 523010 01010 Office Supplies 204 - - - - 524014 01010 Cellular Telephone Service 74,994 80,000 80,000 80,000 - 524030 01010 Pager Services 5,931 5,000 4,000 4,000 - 524040 01010 Radio System Maint & Support 263,755 171,900 171,900 187,800 15,900
TOTAL ORG: Bus Communications 467,715 306,400 324,244 347,090 22,846
132
SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Bus Maintenance - North Base ORGANIZATION NUMBER: 020501 APPROVED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages – Non-Union 480,155 509,900 451,123 462,560 11,437 511120 01010 Regular Wages - Union 1,358,298 1,428,680 1,274,188 1,761,900 487,712 511210 01010 Over Time Wages - Non-Union 1,573 - 894 - (894) 511220 01010 Over Time Wages - Union 471,988 40,800 241,315 52,800 (188,515) 512000 01010 Fringe Benefits 903,650 792,900 871,577 1,399,060 527,483 513000 01010 Temporary Help 205,131 28,000 50,000 28,000 (22,000) 521010 01010 Dues & Subscriptions 1,052 - - - - 521030 01010 Employee Uniforms 21,734 41,000 41,000 47,350 6,350 521050 01010 TSM Program Reimb. 934 - - - - 521060 01010 Employee Safety & Health Program 4,624 9,800 9,800 9,800 - 522010 01010 Seminar Travel 283 500 20 300 280 522020 01010 Training Expense 17,188 500 - - - 522030 01010 Business Travel 3,768 750 - 750 750 523010 01010 Office Supplies 4,173 5,000 4,128 4,500 372 523040 01010 Office Equipment Repair & Maintenance 1,947 1,248 - (1,248) 523074 01010 Business Forms 2,076 2,000 1,740 1,740 - 525010 01010 Legal Services 44 - - - - 525200 01010 Building Maintenance Service 1,749 5,000 3,000 3,000 - 526050 01010 Small Tools 13,415 15,800 15,800 16,400 600 528011 01010 Diesel Fuel 1,000,799 1,363,550 1,196,896 1,318,320 121,424 528013 01010 Oil & Lubricants 35,080 35,300 47,780 27,200 (20,580) 528014 01010 Fuel & Lubricant Taxes 95,333 125,900 115,830 121,100 5,270 528020 01010 Maintenance Shop - General Supplies 71,070 61,000 51,876 70,000 18,124 528040 01010 Hazardous Material Disposal 35,888 59,500 55,000 55,000 - 528050 01010 Freight 2,040 1,000 1,154 1,500 346 528140 01010 Support Svcs. Veh Maint-Tires & Tubes 4 - - - - 528210 01010 Bus Maintenance Contract Services 101,225 70,300 70,796 32,000 (38,796) 528220 01010 Bus Maintenance Accident Repair 73,605 80,000 61,126 65,000 3,874 528230 01010 Bus Maintenance - Parts 707,843 669,200 669,200 650,000 (19,200) 530090 01010 Miscellaneous 258 700 10 700 690 590010 01010 Office Furniture & Equipment 1,190 2,000 656 2,000 1,344
TOTAL ORG: Bus Maintenance - North Base 5,618,117 5,349,080 5,236,157 6,130,980 894,823
133
SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Bus Maintenance - South Base ORGANIZATION NUMBER: 020502 APPROVED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages – Non-Union 316,505 374,700 264,633 376,590 111,957 511120 01010 Regular Wages - Union 1,250,227 1,343,620 1,068,552 1,330,700 262,148 511210 01010 Over Time Wages - Non-Union 23 405 - (405) 511220 01010 Over Time Wages - Union 122,786 38,400 82,863 39,900 (42,963) 512000 01010 Fringe Benefits 705,219 697,550 633,843 1,070,360 436,517 513000 01010 Temporary Help 52,644 20,000 20,000 20,000 - 521030 01010 Employee Uniforms 17,226 27,200 20,000 26,900 6,900 521050 01010 TSM Program Reimb. 573 - - - - 521060 01010 Employee Safety & Health Program 569 5,400 2,000 3,000 1,000 522010 01010 Seminar Travel 61 500 200 500 300 522020 01010 Training Expense 1,375 1,700 1,700 1,700 - 522030 01010 Business Travel 172 500 - 300 300 523010 01010 Office Supplies 1,713 2,700 1,500 1,800 300 523040 01010 Office Equipment Repair & Maintenance 75 - - - - 523074 01010 Business Forms 1,293 2,000 1,500 2,000 500 525010 01010 Legal Services 970 - - - - 525200 01010 Building Maintenance Service 4,213 6,000 3,000 2,500 (500) 526050 01010 Small Tools 9,910 11,700 10,600 10,800 200 528011 01010 Diesel Fuel 599,482 877,500 636,000 873,570 237,570 528013 01010 Oil & Lubricants 26,493 33,400 14,800 20,300 5,500 528014 01010 Fuel & Lubricant Taxes 56,983 82,000 64,600 80,450 15,850 528020 01010 Maintenance Shop - General Supplies 53,417 64,900 64,400 50,000 (14,400) 528040 01010 Hazardous Material Disposal 28,743 48,700 12,000 27,000 15,000 528050 01010 Freight 888 1,000 1,000 1,000 - 528210 01010 Bus Maintenance Contract Services 28,560 32,000 30,000 28,000 (2,000) 528220 01010 Bus Maintenance Accident Repair 50,348 60,000 40,000 40,000 - 528230 01010 Bus Maintenance - Parts 713,582 615,000 480,000 500,000 20,000 530090 01010 Miscellaneous 81 500 200 500 300 590010 01010 Office Furniture & Equipment 1,452 2,000 1,062 2,000 938
TOTAL ORG: Bus Maintenance - South Base 4,045,583 4,348,970 3,454,861 4,509,870 1,055,009
134 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Bus Maintenance - Unit Repair ORGANIZATION NUMBER: 020503 APPROVED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages - Non-Union 39,155 102,100 99,422 104,160 4,738 511120 01010 Regular Wages - Union 34,115 98,570 184,264 234,700 50,436 511220 01010 Over Time Wages - Union 92,609 2,800 117,944 7,000 (110,944) 512000 01010 Fringe Benefits 116,827 84,770 173,120 207,690 34,570 513000 01010 Temporary Help - 5,000 - 2,500 2,500 521030 01010 Employee Uniforms 2,088 - - - - 521050 01010 TSM Program Reimb. 570 - - - - 522010 01010 Seminar Travel 54 300 44 300 256 522030 01010 Business Travel 5 - - - - 523010 01010 Office Supplies 1,097 1,000 1,000 1,000 - 523020 01010 Postage 53 - - - - 523074 01010 Business Forms 1,316 1,500 2,200 1,500 (700) 523110 01010 Bus Roadeo 171 - - - - 525010 01010 Legal Services 44 - - - - 525090 01010 Other Contract Services - 800 - - - 525110 01010 Redi - Wheels Service - - 126 - (126) 525200 01010 Building Maintenance Service 2,333 1,000 2,018 2,000 (18) 526050 01010 Small Tools 6,662 5,500 2,168 5,400 3,232 526060 01010 Building & Grounds Maint Supplies 403 - 28 - (28) 528012 01010 Gasoline 71,720 70,000 85,760 71,000 (14,760) 528013 01010 Oil & Lubricants 1,394 2,300 - 500 500 528014 01010 Fuel & Lubricant Taxes - 300 - - - 528020 01010 Maintenance Shop - General Supplies 13,336 14,000 7,802 12,000 4,198 528050 01010 Freight - 300 24 300 276 528110 01010 Support Svcs. Veh Maint-Contract Svc 105,076 91,000 110,194 91,000 (19,194) 528120 01010 Support Svcs.Veh Maint-Accident Repairs 8,583 6,000 7,308 6,000 (1,308) 528130 01010 Support Svcs. Veh Maint-Parts 42,739 23,000 47,136 40,000 (7,136) 528140 01010 Support Svcs. Veh Maint-Tires & Tubes 13,991 14,000 19,348 14,000 (5,348) 528150 01010 Support Services Veh Lic & Registration 212 1,000 500 500 - 528210 01010 Bus Maintenance Contract Services 7,254 14,000 10,626 8,800 (1,826) 528230 01010 Bus Maintenance - Parts 18,842 16,000 36,652 47,000 10,348 528250 01010 Bus Vehicle License & Registration - 500 16 500 484 590010 01010 Office Furniture & Equipment 507 500 660 500 (160)
TOTAL ORG: Bus Maintenance - Unit Repair 581,156 556,240 908,360 858,350 (50,010)
135 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Bus Maintenance - Stores ORGANIZATION NUMBER: 020504 APPROVED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages – Non-Union 132,441 148,600 134,054 151,890 17,836 511120 01010 Regular Wages - Union 283,815 360,710 293,532 357,200 63,668 511210 01010 Over Time Wages - Non-Union 4,177 - - - - 511220 01010 Over Time Wages - Union 23,695 10,300 19,973 10,700 (9,273) 512000 01010 Fringe Benefits 224,766 208,880 200,720 312,710 111,990 513000 01010 Temporary Help 1,646 6,000 6,000 6,000 - 521030 01010 Employee Uniforms 2,518 - - - - 521050 01010 TSM Program Reimb. 1,020 - - - - 521060 01010 Employee Safety & Health Program - 1,200 1,200 1,000 (200) 522030 01010 Business Travel - 500 400 400 - 523010 01010 Office Supplies 1,947 3,000 3,000 3,000 - 523040 01010 Office Equipment Repair & Maintenance 1,400 - - - - 523074 01010 Business Forms - 800 - - - 525050 01010 Consultants 9,403 10,000 10,000 10,000 - 528020 01010 Maintenance Shop - General Supplies 11 500 500 500 - 528230 01010 Bus Maintenance - Parts 15,623 - - - - 528231 01010 Bus Maintenance-Parts Inventory/Adj - 60,000 60,000 60,000 - 590010 01010 Office Furniture & Equipment - 1,300 1,416 1,300 (116)
TOTAL ORG: Bus Maintenance - Stores 702,462 811,790 730,795 914,700 183,905
136 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Bus Maintenance - Fixed Route Accessibility ORGANIZATION NUMBER: 020506 APPROVED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED AB C D E=D-C
511110 01010 District Regular Wages - Non-Union 67,667 51,400 54,999 51,210 (3,789) 511120 01010 Regular Wages - Union 188,716 158,770 179,835 195,800 15,965 511220 01010 Over Time Wages - Union - 4,500 - 5,900 5,900 512000 01010 Fringe Benefits 158,214 85,650 106,051 155,360 49,309 525100 01010 Mainline Service 128,575 119,000 98,100 112,000 13,900
TOTAL ORG: Bus Maint. - Fixed Route Accessibility 543,172 419,320 438,985 520,270 81,285
137
SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Contracted Bus Service ORGANIZATION NUMBER: 020601 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED ABCDE=D-C
511110 01010 District Regular Wages - Non-Union 515,923 503,800 563,388 202,470 (360,918) 511210 01010 Over Time Wages - Non-Union 31,863 - 12,820 - (12,820) 512000 01010 Fringe Benefits 235,807 192,000 259,318 100,500 (158,818) 522010 01010 Seminar Travel 130 - - - - 522020 01010 Training Expense 1,132 - - - - 523010 01010 Office Supplies 494 720 738 720 (18) 523040 01010 Office Equipment Repair & Maintenance 124 - - - - 523071 01010 Time Tables, Schedules & Maps 38,763 - - - - 523072 01010 Tickets & Passes 21,771 - - - - 523074 01010 Business Forms 24 - - - - 523100 01010 Promotional Advertising 18,121 - - - - 525010 01010 Legal Services 760 - 4,140 - (4,140) 525100 01010 Mainline Service 13,860,017 13,377,000 12,777,086 11,195,000 (1,582,086) 525200 01010 Building Maintenance Service 4,234 - - - - 526010 01010 Gas & Electric Utilities 7,930 - 7,320 - (7,320) 526020 01010 Water & Sewer 1,404 - 1,296 - (1,296) 526030 01010 Trash & Refuse 1,404 - 1,296 - (1,296) 526040 01010 Rent Expense 4,800 - 4,884 (4,884) 528210 01010 Bus Maintenance Contract Services 71,326 32,000 30,894 33,000 2,106 528220 01010 Bus Maintenance Accident Repair 1,425 - - - - 528230 01010 Bus Maintenance - Parts 645 2,912 - (2,912) 530090 01010 Miscellaneous 10 - - - - 590010 01010 Office Furniture & Equipment 1,777 - - - -
TOTAL ORG: Contracted Bus Service 14,819,884 14,105,520 13,666,092 11,531,690 (2,134,402)
138 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Contracted Bus Service - Coastside ORGANIZATION NUMBER: 020602 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages – Non-Union 11,942 16,600 10,100 19,160 9,060 511210 01010 Over Time Wages - Non-Union 1,374 - - - - 512000 01010 Fringe Benefits 11,330 7,500 4,561 9,570 5,009 525010 01010 Legal Services 6,457 - 3,910 - (3,910) 525150 01010 Coastside Service 350,072 227,000 221,290 212,600 (8,690)
TOTAL ORG: Contracted Bus Service - Coastside 381,175 251,100 239,861 241,330 1,469
139
SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Contracted Urban Bus Service - LaHonda / Pescadero ORGANIZATION NUMBER: 020603 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED AB C D E=D-C
525010 01010 Legal Services 429 - - - - 525100 01010 Mainline Service 1,512 - - - - 525160 01010 La Honda - Pescadero 26,317 28,800 23,898 28,800 4,902
TOTAL ORG: CUB Service - LaHonda / Pescadero 28,258 28,800 23,898 28,800 4,902
140 FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: SamCoast Community Bus ORGANIZATION NUMBER: 020604 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BC D E=D-C
525160 01010 La Honda - Pescadero / Sam Coast - - 21,000 42,000 21,000
TOTAL ORG: CUB Service - SamCoast Community Bus - - 21,000 42,000 21,000
141 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: ADA Programs Administration ORGANIZATION NUMBER: 050100 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages - Non-Union 294,540 380,400 240,428 290,930 50,502 511210 01010 Over Time Wages - Non-Union 3,329 - - - - 512000 01010 Fringe Benefits 130,842 168,900 108,577 145,200 36,623 513000 01010 Temporary Help 22,754 - 43,926 5,000 (38,926) 521010 01010 Dues & Subscriptions 650 520 550 520 (30) 522010 01010 Seminar Travel 1,265 5,000 4,700 3,500 (1,200) 522020 01010 Training Expense 1,810 - - - 522030 01010 Business Travel 258 2,350 550 1,400 850 523010 01010 Office Supplies 3,680 2,600 1,400 1,800 400 523020 01010 Postage 12,182 16,400 24,626 25,000 374 523050 01010 Information & Printing Services 4,892 - - - - 523060 01010 Software Maint. License Renewals - 15,600 15,600 - (15,600) 523074 01010 Business Forms 8,876 20,300 15,000 10,040 (4,960) 524011 01010 Local Telephone Service 31,047 38,100 24,318 28,000 3,682 525010 01010 Legal Services 22,309 - 3,098 - (3,098) 525030 01010 Legislative Advocate 295 - - - - 525050 01010 Consultants 5,292 31,800 21,708 412,400 390,692 525090 01010 Other Contract Services 16,675 2,500 - - - 525150 01010 Coastside Service - - - 159,500 159,500 590010 01010 Office Furniture & Equipment 837 300 - 300 300
TOTAL ORG: ADA Programs Administration 561,533 684,770 504,481 1,083,590 579,109
142
SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: ADA Coastside Service ORGANIZATION NUMBER: 050200 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED AB C DE=D-C
525150 01010 Coastside Service 642,100 703,860 703,860 977,000 273,140 528230 01010 Bus Maintenance - Parts - - 72 - (72)
TOTAL ORG: ADA Coastside Service 642,100 703,860 703,932 977,000 273,068
143 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: ADA - Redi Wheels North Base ORGANIZATION NUMBER: 050300 APPROVED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages – Non-Union 119,452 63,600 135,776 296,310 160,534 511120 01010 Regular Wages - Union 141,829 229,560 150,318 265,400 115,082 511210 01010 Over Time Wages - Non-Union 4,422 - 1,284 - (1,284) 511220 01010 Over Time Wages - Union 28,460 6,600 30,136 8,000 (22,136) 512000 01010 Fringe Benefits 167,090 119,000 141,190 320,150 178,960 521030 01010 Employee Uniforms 1,266 2,100 1,388 2,700 1,312 523072 01010 Tickets & Passes 8,332 - - - - 525110 01010 Redi - Wheels Service 2,935,417 3,121,000 3,493,682 3,723,000 229,318 526050 01010 Small Tools 576 1,600 1,000 2,200 1,200 528011 01010 Diesel Fuel 52,596 59,600 76,020 94,430 18,410 528012 01010 Gasoline 99,212 95,700 111,968 123,600 11,632 528013 01010 Oil & Lubricants 1,050 2,100 1,050 - (1,050) 528014 01010 Fuel & Lubricant Taxes 5,071 5,600 7,130 8,770 1,640 528050 01010 Freight - 500 - 500 500 528210 01010 Bus Maintenance Contract Services 11,143 19,100 19,100 20,000 900 528220 01010 Bus Maintenance Accident Repair 14,412 5,000 11,936 5,000 (6,936) 528230 01010 Bus Maintenance - Parts 70,030 70,000 120,256 120,000 (256)
TOTAL ORG: ADA Redi-Wheels - North Base 3,660,358 3,801,060 4,302,234 4,990,060 687,826
144
SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: ADA Redi-Wheels - South Base ORGANIZATION NUMBER: 050400 APPROVED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED ABCDE=D-C
511110 01010 District Regular Wages - Non-Union 80,925 49,300 102,670 76,310 (26,360) 511120 01010 Regular Wages - Union 100,945 116,030 99,546 120,200 20,654 511210 01010 Over Time Wages - Non-Union 3,966 4,158 - (4,158) 511220 01010 Over Time Wages - Union 4,337 6,600 1,884 3,600 1,716 512000 01010 Fringe Benefits 81,399 67,900 93,626 117,790 24,164 512130 01010 Regular Benefits Special Program - - 428 - (428) 521030 01010 Employee Uniforms 612 1,000 - 1,600 1,600 523072 01010 Tickets & Passes - 8,000 - - - 523100 01010 Promotional Advertising 3,869 - 304 - (304) 525110 01010 Redi - Wheels Service 1,392,446 1,347,700 1,516,662 1,610,000 93,338 526050 01010 Small Tools 385 1,800 - 1,200 1,200 528011 01010 Diesel Fuel 47,642 56,800 62,920 78,250 15,330 528013 01010 Oil & Lubricants 1,050 1,100 1,050 1,000 (50) 528014 01010 Fuel & Lubricant Taxes 4,590 5,500 5,902 7,130 1,228 528050 01010 Freight - 300 - - - 528210 01010 Bus Maintenance Contract Services 8,206 5,000 5,776 8,000 2,224 528220 01010 Bus Maintenance Accident Repair 14,554 3,000 5,388 3,000 (2,388) 528230 01010 Bus Maintenance - Parts 51,354 35,500 55,816 52,000 (3,816) 530090 01010 Miscellaneous 2 - - - -
TOTAL ORG:ADA Redi-Wheels - South Base 1,796,282 1,705,530 1,956,130 2,080,080 123,950
145 SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: ADA Sedan Service ORGANIZATION NUMBER: 050500 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A B C DE=D-C
525010 01010 Legal Services - - 7,222 - (7,222) 525120 01010 ADA Sedan 985,261 1,112,000 1,112,000 1,082,000 (30,000) 528230 01010 Bus Maintenance - Parts - - 86 - (86)
TOTAL ORG: ADA Sedan Service 985,261 1,112,000 1,119,308 1,082,000 (37,308)
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SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Peninsula Commuter Rail (SamTrans) ORGANIZATION NUMBER: 080200 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED ABCDE=D-C
525010 01010 Legal Services - - 435 - (435) 525185 01010 SMCTA Caltrain Shuttles (TA contribution 212,138 613,960 444,945 669,960 225,015 529000 01010 Peninsula Commute Rail-SamTrans 14,355,008 14,295,780 14,295,780 14,295,780 -
TOTAL ORG: Peninsula Commuter Rail (Samtrans) 14,567,146 14,909,740 14,741,160 14,965,740 224,580
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SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Shuttles ORGANIZATION NUMBER: 080301 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED A BCDE=D-C
511110 01010 District Regular Wages - No-Union 60,321 30,600 21,620 9,360 (12,260) 512000 01010 Fringe Benefits 31,072 13,800 9,760 4,670 (5,090) 513000 01010 Temporary Help 3,611 4,400 4,400 4,400 - 523050 01010 Information & Printing Services - 100 - - - 523090 01010 Legal Advertising 72 - - - - 525010 01010 Legal Services 1,702 - 3,180 - (3,180) 525184 01010 SamTrans Shuttle Service 1,449,641 1,506,020 1,506,020 1,506,000 (20) 525200 01010 Building Maintenance Service 3,958 - - -
TOTAL ORG: Shuttles 1,550,377 1,554,920 1,544,980 1,524,430 (20,550)
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SAN MATEO COUNTY TRANSIT DISTRICT FY2004 ADOPTED BUDGET OPERATING EXPENSES
ORGANIZATION TITLE: Dumbarton Express Service ORGANIZATION NUMBER: 080302 ADOPTED ADOPTED INC(DEC) ACCOUNT FY2002 FY2003 FY2003 FY2004 FY04 ADOPTED to CODE FUND DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET FY03 PROJECTED AB C D E=D-C
511110 01010 District Regular Wages - Non-Union 1,472 4,400 - 1,690 1,690 512000 01010 Fringe Benefits 6,355 1,700 - 840 840 525170 01010 Dumbarton Service 87,226 80,500 83,040 97,000 13,960
TOTAL ORG: Dumbarton Express Service 95,053 86,600 83,040 99,530 16,490
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150 San Mateo County Transit District
Section Four
CAPITAL BUDGET & PROGRAM • FY2004 Capital Budget Overview • Composition of SamTrans FY2004 Capital Budget • FY200 SamTrans Project Descriptions • Long-Term Capital Planning
FY2004 CAPITAL BUDGET
OVERVIEW
The District’s FY2004 Capital Budget was developed consistent with the Goals, Objectives, and Standards set forth in the FY2000 Ten-Year Short Range Transit Plan (SRTP) and the Five- Year Bus Improvement Plan. The SRTP was adopted by the Samtrans Board of Directors in August 1999 and the Bus Improvement Plan in September 1998.
Capital expenditures outlined in the Budget support the transportation services SamTrans is dedicated to provide or support financially, including motorbus service, Redi-Wheels paratransit service, SamTrans shuttle service connecting BART stations with employment sites in northern San Mateo County, and BART. Capital funds are also budgeted for planning, project development, and related support costs.
The District’s policy is to secure the maximum amount of external funds possible and to spend these funds prior to relying on District revenue sources. Federal capital grants are generally secured to fund major revenue vehicle purchases with an 80 percent federal participation and a 20 percent local match. Major revenue vehicle support purchases are also included in the FY2004 Capital Budget, and these projects are receiving federal participation as well. The $9.5 million capital budget for FY2004 was adopted by the District Board on June 11, 2003.
The primary purpose of this document is to provide greater detail on each capital improvement project included in the FY2004 Capital Budget and to assist District staff in current and future grant development processes.
CAPITAL BUDGET DEVELOPMENT PROCESS
The District employs a capital programming process that ranks projects based on certain pre- determined criteria. A two-step process was used to develop the Capital Budget. The initial focus is to develop a project master list of capital projects that reflects the most pressing needs of the District. The second step of this two-prong strategy is to work with both internal and external funding sources to determine how best to finance the capital program in order to support the District’s overall mission, which is:
To provide the most convenient, reliable, safe and cost-effective transit service for commuters, those dependent on transit, and the disabled who are traveling throughout San Mateo County and adjoining areas.
Successful pursuit of this mission leads to reduced traffic congestion, lowered energy consumption and cleaner air. Social benefits occur through mobility for those who do not have access to private transportation.
The goals of the SRTP are:
Service Quality • Provide quality service for passengers and meet transit demand • Provide a safe and secure system for passengers and operators • Provide quality fixed-route accessible service to elderly and passengers with disabilities
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Service Productivity • Maintain and improve system productivity Service Coordination • Support and improve regional transit by coordinating service and fares with connecting operators Future Service Plan • Rehabilitate and provide bus service to maintain a state of good repair and meet market demand • Enhance bus service • Expand and integrate service to meet future paratransit demand Planning • Plan and effectively guide the District into the 21st century • Link land use and growth policies to the transit system Marketing and Public Information • Maintain marketing function that informs the public of available transit service and promotes the use of public transit Financial • Maintain a financial and budgetary process that supports the policies and plans of the District • Maximize the use of all available external funding sources before committing the District’s sales tax revenue Administration • Develop and maintain a professional, experienced and coordinated staff to effectively administer the District’s multiple functions • Take a proactive role in local, regional, state, and federal levels for purposes of coordinating, advancing, and financing the District’s programs and projects
All projects and programs presented in this summary were screened for conformity with one or more of the previously stated goals.
PROJECT MONITORING
Project monitoring is essential to any successful capital improvement program. Each project will be monitored for timely delivery. Projects that experience difficulty in the implementation process are identified and given special attention. This monitoring process will help identify any potential scope and schedule changes that need to be remedied in a timely fashion.
IMPACT OF THE CAPITAL PROGRAM ON OPERATING EXPENSES
In general, most capital projects are budgeted to replace and sustain the current capital plant, to ensure continued service levels are maintained, and safe and reliable services will continued to be delivered to District patrons. Because most projects included in the FY2004 Capital Budget are replacement and rehabilitation type projects, they have minimal impact on the operating expenses. In some cases, because of the improvements, the projects reduce the resources required to operate them.
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FY2004 CAPITAL BUDGET SUMMARY
The following Capital Budget Summary outlines the current year programs. The focus of the FY2004 Capital Budget is to continue to implement a balanced program of projects that gives SamTrans the ability to meet its goals and policies as set forth in the current Financial Capacity Plan, the Short Range Transit Plan, and the Bus Improvement Plan. These documents indicate SamTrans’ plan to address traffic congestion and transportation mobility in San Mateo County for the next 10 years.
The FY2004 Capital Budget projects are grouped into eight major program areas. The table below indicates the distribution of capital budget costs by program area.
Composition of SamTrans FY2004 Capital Budget
% of Capital FY2004 Program Description Total Cost Program Total
FY2004 Capital Program Communications $ 15,600 0.2% Construction $ 2,284,291 23.2% Development $ 500,000 5.3% Information Technology $ 354,069 3.8% Revenue Vehicles $ 559,988 5.9% Revenue Vehicle Support $ 5,534,512 58.8% Other Support Equipment $ 13,000 0.1% Contingency $ 250,000 2.7% TOTAL FY 2004 CAPITAL PROGRAM $ 9,511,460 100% Contribution from District Sales tax: $ 4,373,595 Contribution from Federal Grants: $ 4,737,865 Contribution from State Grants: $ 140,000 Contribution from other local grant sources: $ 260,000
Contribution from District Sales tax: Contribution from Federal Grants: Contribution from State Grants: Contribution from other local grant sources:
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FY2004 SAMTRANS PROJECT DESCRIPTIONS
The following is a listing of Capital projects included in the current budget period. A brief description is presented for each project along with the total estimated cost to complete.
Projects in the FY2004 capital budget will result in higher or lower operating and maintenance costs in the near term. Associated dollar amounts have not been determined for all projects. However, each project has been assessed as to whether its ultimate completion will result in higher, lower, or no significant impact on the operating budget.
1. COMMUNICATIONS – FY2004 BUDGET: $15,600
PROJECT TITLE: Automated Data Capture System
DESCRIPTION: Provides Customer Service Department with real-time information regarding bus location and estimated time of arrival for customers on hold.
COST ESTIMATE: $15,600
OPERATING BUDGET IMPACT: No significant impact.
2. CONSTRUCTION – FY2004 BUDGET: $2,284,291
PROJECT TITLE: Bus Stop Improvements
DESCRIPTION: Miscellaneous small projects to improve various bus stops, as requested by Transportation Department, Accessible Services, cities and County.
COST ESTIMATE: $140,000
OPERATING BUDGET IMPACT: No significant impact.
PROJECT TITLE: Pavement Rehab South Base
DESCRIPTION: Continuation of reconstruction of 1.5 acre asphalt pavement area at South Base, and resealing of Colma Park and Ride lot.
COST ESTIMATE: $471,536
OPERATING BUDGET IMPACT: No significant impact.
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PROJECT TITLE: Colma Park and Ride Lot Improvements
DESCRIPTION: Includes site improvements and procurement of parking machines at the Colma Park and Ride Lot.
COST ESTIMATE: $269,500
OPERATING BUDGET IMPACT: No significant impact.
PROJECT TITLE: Fall Protection: Maintenance Building
DESCRIPTION: Installation of new roof beam and harness system to prevent falls at bases.
COST ESTIMATE: $73,465
OPERATING BUDGET IMPACT: No significant impact.
PROJECT TITLE: Security and Maintenance Improvements
DESCRIPTION: Improvements to Money Counting Room at South Base Tire Shop to add floor area and increase security features.
COST ESTIMATE: $376,930
OPERATING BUDGET IMPACT: No significant impact.
PROJECT TITLE: Chiller and Ancillary Equipment Replacement - Central
DESCRIPTION: Replacement of HVAC components at Central which have reached the end of useful life.
COST ESTIMATE: $388,860
OPERATING BUDGET IMPACT: No significant impact.
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PROJECT TITLE: Improve Power and Fire Prevention in Datacenter
DESCRIPTION: Convert fire prevention system from water to halon or alternative to avoid water damage of equipment in the event of fire. Put data center and servers at N/S Base on generator to provide power in case of outage.
COST ESTIMATE: $169,000
OPERATING BUDGET IMPACT: No significant impact.
PROJECT TITLE: Facility Smaller Projects
DESCRIPTION: Miscellaneous improvements that generally cost between $5,000 and $20,000. Also includes two design studies: Hydraulic Lift Rehab at North and South Bases, and Fire Alarm System Upgrade at North Base.
COST ESTIMATE: $395,000
OPERATING BUDGET IMPACT: No significant impact.
3. DEVELOPMENT – FY 2004 BUDGET: $500,000
PROJECT TITLE: Transit Oriented Development Planning
DESCRIPTION: Capitalized funds for transit-oriented development (TOD) corridor planning, joint development planning and land use and economic development planning.
COST ESTIMATE: $250,000
OPERATING BUDGET IMPACT: No significant impact.
PROJECT TITLE: Capital Program Development
DESCRIPTION: Capital funds for annual program development including, but not limited to plans, budgets, programs, funding strategies, preliminary engineering.
COST ESTIMATE: $250,000
OPERATING BUDGET IMPACT: No significant impact.
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4. INFORMATION TECHNOLOGY (IT) – FY2004 BUDGET: $354,069
PROJECT TITLE: IT Equipment and Software Upgrades & Replacement
DESCRIPTION: Combined request includes server and network upgrades, replacement computers, and printers, and new and upgraded software.
COST ESTIMATE: $218,269
OPERATING BUDGET IMPACT: No significant impact.
PROJECT TITLE: Licenses for Application Software to Work on XP
DESCRIPTION: Provides licenses for PC and server software required to work under XP or W2K.
COST ESTIMATE: $29,800
OPERATING BUDGET IMPACT: No significant impact.
PROJECT TITLE: Implement Online Requisitioning
DESCRIPTION: Replaces the current manual requisitioning procedures with an on-line system to improve workflow and staff efficiency.
COST ESTIMATE: $106,000
OPERATING BUDGET IMPACT: No significant impact.
5. REVENUE VEHICLES – FY2004 BUDGET: $559,988
PROJECT TITLE: Paratransit Vans
DESCRIPTION: Purchase 11 minivans for Redi-Wheels.
COST ESTIMATE: $559,988
OPERATING BUDGET IMPACT: The District estimates approximately 5 percent improvement in fuel consumption with these new vehicles. There is also maintenance cost savings realized from purchasing new vehicles as opposed to costly repairs on existing vehicles, which have exceeded their useful life.
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6. REVENUE VEHICLE SUPPORT – FY2004 BUDGET: $5,534,512
PROJECT TITLE: Leased Tires / Service
DESCRIPTION: Annual procurement of bus tires and associated services in accordance with federal guidelines.
COST ESTIMATE: $486,849
OPERATING BUDGET IMPACT: No significant impact.
PROJECT TITLE: Maintenance Equipment
DESCRIPTION: Replacement of maintenance support equipment
COST ESTIMATE: $76,570
OPERATING BUDGET IMPACT: No significant impact
PROJECT TITLE: Major Bus Components
DESCRIPTION: Annual funding for procurement of bus parts in accordance with FTA guidelines.
COST ESTIMATE: $684,393
OPERATING BUDGET IMPACT: This will enable the District to maintain the fleet without having to replace vehicles that breakdown before their useful and thus incurring additional operating costs.
PROJECT TITLE: Maintenan ce of Revenue Collection System
DESCRIPTION: Replacement parts, as needed, for the Revenue Collection System.
COST ESTIMATE: $208,000
OPERATING BUDGET IMPACT: No significant impact
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PROJECT TITLE: Diesel Particulate Matter (PM) Trap Retrofit
DESCRIPTION: Installation of particulate matter traps on fixed route revenue vehicles required by CARB Urban Bus Law.
COST ESTIMATE: $1,743,500
OPERATING BUDGET IMPACT: No significant impact
PROJECT TITLE: Bus Catalyst
DESCRIPTION: Enhanced bus catalyst devices needed for the reduction of Nox emissions. Project is implemented to comply with CARB clean air requirements.
COST ESTIMATE: $1,914,000
OPERATING BUDGET IMPACT: No significant impact
PROJECT TITLE: Exhaust Filters
DESCRIPTION: Bay Area Air Quality Management District Requirement: Exhaust Filters for SamTrans/BART Shuttles.
COST ESTIMATE: $291,200
OPERATING BUDGET IMPACT: No significant impact
PROJECT TITLE: Transmission Dynamometer Upgrade
DESCRIPTION: Upgrade of dynamometer for testing Allison B400R and B500R transmissions.
COST ESTIMATE: $130,000
OPERATING BUDGET IMPACT: No significant impact
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7. SUPPORT EQUIPMENT – FY2004 BUDGET: $13,000
PROJECT TITLE: Travel Training Video
DESCRIPTION: Expand Travel Training Video to create second video for screening and educating Redi-Wheels applicants.
COST ESTIMATE: $13,000
OPERATING BUDGET IMPACT: No significant impact.
8. CONTINGENCY – FY2004 BUDGET: $250,000
PROJECT TITLE: Contin gency
DESCRIPTION: Annual set-aside for unforeseen and emergency capital expenditures.
COST ESTIMATE: $250,000
OPERATING BUDGET IMPACT: No significant impact.
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LONG-TERM CAPITAL PLANNING
The San Mateo County Transit District’s (“District”) Short Range Transit Plan (“SRTP”) for FY 1999/00 to FY 2008/09 was completed in August 1999. The SRTP was prepared to meet the Metropolitan Transportation Commission’s (“MTC”) planning and fund programming requirements in receiving Federal Transit Administration (“FTA”) funding.
The SRTP provides a comprehensive look at both the District’s 10-year operating and capital plans in order to culminate them into a plan on how the District intends to meet the goals, objectives, and standards set forth in the SRTP. In addition, the SRTP includes a financial plan to provide an assessment of the District’s financial capability to carry out the proposed levels of operations and the various capital projects associated with the implementation of the operating levels.
Capital projects included in the SRTP were derived directly from the District’s 20-year Capital Improvement Program (“CIP”). The 20-year CIP was developed with the intent of providing a comprehensive look at the assets and infrastructure needed over a long-range planning horizon to meet the future needs of all modes of transit service that the District supports financially. The CIP is sub-divided into program areas, which included these major categories: communication, construction, development, MIS, revenue vehicles, non-revenue vehicles, security, and training. Development of the CIP was completed in December 1997. As part of the on-going strategic planning and capital program development process, the District will be updating both the SRTP and the CIP in 2003 to ensure long-range planning keeps pace with the vision, goals and objectives set forth by the District Board of Directors in order to meet the needs of the District patrons.
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San Mateo County Transit District
Section Five
SUPPLEMENTAL INFORMATION • Personnel Summary by Division • Demographic Data • Operating Statistics • SamTrans Bus System and Fares • SamTrans Bus Route Descriptions • SamTrans Private Sector Participation Policy • Disadvantaged Business Enterprise Policy • Glossary of Transit Terms SAN MATEO COUNTY TRANSIT DISTRICT FISCAL YEAR 2004 BUDGET PERSONNEL SUMMARY BY DIVISION
NET Authorized Positions CHANGE DIVISION 7/1/02 7/1/03 7/1/04 FY03 to FY04 Notes
EXECUTIVE 2.28 2.30 4.50 2.20 (1)
ADMINISTRATION 35.04 34.10 34.79 0.69 (1)
COMMUNICATIONS 34.64 33.93 36.99 3.06 (1)
DEVELOPMENT 21.26 18.06 18.91 0.85 (1)
FINANCE 21.84 23.80 21.32 (2.48) (1)
OPERATIONS 514.52 527.27 514.80 (12.47) (2)
TOTAL EMPLOYEES 629.58 639.46 631.31 (8.15)
NOTES: Changes from FY2003 to FY2004
1) Wages for FY2004 reallocated through the Agency Indirect Allocation (AIA).
2) Frozen positions: Position Cost Center Mechanic 020501 Mechanic 020502 Utility Worker 020501
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DEMOGRAPHIC DATA 1980-2000 (Unaudited)
Date of SamTrans Formation: January 1, 1975 Form of Government: Special Purpose District Service Area: 446 Square Miles
% Change 1980 1990 2000 1990-2000
Total Population 587,329 649,623 707,161 8.9%
Persons Per Household 2.58 2.64 2.74 3.8%
Mean Household Income $50,881 $na 63,672
Minority Population: Black 35,575 35,283 23,778 -32.6% Hispanic 72,483 114,627 154,708 35.0% Asian 59,739 109,281 140,313 28.4% Native 2,316 2,987 10,658 256.8% Total 170,113 262,178 329,457 25.7%
% of Minority Population to Total Population 29.0% 40.4% 46.6% 15.4%
Population by Age: 0-4 34,615 44,793 45,374 1.3% 5-9 33,740 40,354 46,930 16.3% 10-14 40,899 35,863 44,179 23.2% 15-19 48,531 36,874 40,803 10.7% 20-24 51,077 46,450 40,897 -12.0% 25-34 106,394 122,716 112,122 -8.6% 35-44 77,224 110,280 122,699 11.3% 45-54 67,823 74,503 102,559 37.7% 55-59 36,238 29,130 35,612 22.3% 60-64 28,740 28,662 27,901 -2.7% 65 Plus 62,048 79,998 88,085 10.1%
% of Employed Residents to Total Population 53.0% 54.0% na
% of Residents Working Outside San Mateo County 40.0% 41.0% na
% of People Commuting to San Mateo County to Work 29.0% 36.0% na
Source: United States Bureau of the Census, 1980-2000, adopted by MTC and ABAG. Note: "na" specific census data is not yet available.
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Regional Summary of Bay Area Demographic & Vehicle Ownership Forecasts
Characteristic 1990 1998 2000 2005 2010 2020 2025 General Demographic Characteristics Total Population 6,020,100 6,716,100 6,930,600 7,380,100 7,631,400 8,026,900 8,224,100 Household Population 5,868,700 6,564,300 6,779,300 7,224,500 7,473,400 7,863,700 8,060,900 Total Households 2,245,900 2,394,800 2,438,100 2,554,000 2,656,700 2,839,600 2,916,500 Average Household Size 2.61 2.74 2.78 2.83 2.81 2.77 2.76 Total Employment 3,206,100 3,504,100 3,688,600 3,967,000 4,227,600 4,688,000 4,906,800 Employed Residents 3,149,300 3,373,900 3,538,000 3,779,000 4,017,500 4,438,300 4,625,200 Regional Net In-Commute 56,800 130,200 150,600 188,000 210,100 249,700 281,600 Average Workers per Household 1.40 1.41 1.45 1.48 1.51 1.56 1.59 Mean Household Income (1989$) $53,400 $60,500 $63,600 $68,400 $72,100 $78,600 $79,000 Vehicle Ownership Characteristics Total Vehicles 3,974,100 4,361,800 4,503,700 4,788,700 5,025,600 5,428,000 5,593,300 Average Vehicles per Household 1.77 1.82 1.85 1.87 1.89 1.91 1.92 Average Vehicles per 1000 Persons 660.1 649.5 649.8 648.9 658.5 676.2 680.1 Zero-Vehicle Households 232,100 223,500 216,500 212,900 211,700 216,600 218,500 Single Vehicle Households 720,200 728,000 718,400 729,600 746,200 776,900 793,000 Multi-Vehicle Households 1,293,600 1,443,300 1,503,200 1,611,400 1,698,800 1,846,100 1,905,000 Share of Zero-Vehicle Households 10.3% 9.3% 8.9% 8.3% 8.0% 7.6% 7.5% Share of Single Vehicle Households 32.1% 30.4% 29.5% 28.6% 28.1% 27.4% 27.2% Share of Multi-Vehicle Households 57.6% 60.3% 61.7% 63.1% 63.9% 65.0% 65.3% Workers in Household Characteristics Non-Working Households 469,300 435,300 408,400 393,000 398,100 462,100 464,900 Single-Worker Households 826,200 1,013,600 1,026,500 1,076,100 1,096,000 1,086,100 1,106,600 Multi-Worker Households 950,400 945,900 1,003,200 1,084,800 1,162,500 1,291,400 1,345,000 Share of Non-Working Households 20.9% 18.2% 16.8% 15.4% 15.0% 16.3% 15.9% Share of Single-Worker Households 36.8% 42.3% 42.1% 42.1% 41.3% 38.2% 37.9% Share of Multi-Worker Households 42.3% 39.5% 41.1% 42.5% 43.8% 45.5% 46.1% Land Use Characteristics Residential Acres 448,000 470,900 479,000 507,200 530,900 572,100 575,900 Commercial-Industrial Acres 187,200 198,500 201,900 210,100 215,900 224,400 228,300 Total Acres 4,436,800 4,436,800 4,436,800 4,436,800 4,436,800 4,436,800 4,436,800 Share, Developed of Total Acres 14.3% 15.1% 15.3% 16.2% 16.8% 18.0% 18.1%
Source: Travel Forecast for the SF Bay Area 1990-2025, Data Summary, MTC, May 2001
165 SAN MATEO COUNTY TRANSIT DISTRICT OPERATING STATISTICS PERIOD FROM FY1995 THROUGH FY2004
FIXED-ROUTE SERVICE Ridership (In thousands) Budget FY04 16,791 FIXED-ROUTE RIDERSHIP
Ridership is projected to increase by Projected FY03 16,205 585,711 or 3.6 percent from 16,205,489 in FY2003 to 16,791,200 Actual FY02 16,985 in FY2004. Actual FY01 17,958
Actual FY00 17,675
Actual FY99 17,829
Actual FY98 18,991
Actual FY97 18,455
Actual FY96 18,899
Actual FY95 19,363
Actual FY94 19,565
Bus Passenger Fares (In thousands)
Budget FY04 15,439 BUS PASSENGER FARES Projected FY03 15,175 The passenger fares were increased approximately 10 percent effective Actual FY02 14,439 August 25, 2002. FY2004 will be the first full year of the increase. Actual FY01 15,580
Actual FY00 14,918
Actual FY99 15,613
Actual FY98 13,946
Actual FY97 13,972
Actual FY96 13,516
Actual FY95 11,903
166 SAN MATEO COUNTY TRANSIT DISTRICT OPERATING STATISTICS PERIOD FROM FY1995 THROUGH FY2004
FIXED-ROUTE SERVICE
Farebox Recovery FIXED-ROUTE FAREBOX RECOVERY Budget FY04 21.2% The Farebox Recovery goal is 30 percent. Increases in utility costs, fuel costs, Projected FY03 22.7% insurance costs, security costs, and labor costs in the San Francisco Actual FY02 21.0% Bay Area have driven up the operating costs. The ridership has declined Actual FY01 25.7% because of the economic slowdown. A 10 percent fare increase effective Actual FY00 27.0% August 25, 2002 partially compensates for the decline in ridership. Actual FY99 30.3%
Actual FY98 27.3%
Actual FY97 27.7%
Actual FY96 27.9%
Actual FY95 25.5%
Total Miles (In thousands) FIXED-ROUTE TOTAL MILES A Bus Improvement Plan, implemented Budget FY04 9,692 in the summer of 1999, resulted in an increase in the Fixed-Route Total Miles Projected FY03 10,744 operated in FY2000. SamTrans commenced its first 24-hour service in January 2002. Actual FY02 10,931 FY2003 was the first full year of 24-hour service. Some routes were modified or Actual FY01 10,533 eliminated in FY2003. The routes BX and Actual FY00 10,679 193 were discontinued June 22, 2003 with the opening of the BART service to SFO Actual FY99 9,919 and Millbrae. FY2004 will be the first first full year without the 2 routes. Actual FY98 9,835
Actual FY97 10,145
Actual FY96 10,229
Actual FY95 10,060
167 SAN MATEO COUNTY TRANSIT DISTRICT OPERATING STATISTICS PERIOD FROM FY1995 THROUGH FY2004
FIXED-ROUTE SERVICE
Service Hours (In thousands) FIXED-ROUTE SERVICE HOURS A Bus Improvement Plan was implemented Budget FY04 706 in the summer of 1999 and resulted in an Projected FY03 798 increase in the Fixed-Route Total Service Hours operated in FY2000. FY2002 included Actual FY02 686 a new 24-hour service, which commenced in Actual FY01 729 January 2002. FY2003 was the first full year of 24-hour service. Some routes were Actual FY00 724 modified or eliminated in FY2003. The BX Actual FY99 600 route was discontinued June 22, 2003 with the opening of the BART service to Millbrae Actual FY98 590 and SFO Airport. FY2004 will be first full year without the BX route. Actual FY97 573
Actual FY96 609
Actual FY95 632
Actual FY94 625
AMERICANS WITH DISABILITIES ACT (ADA) SERVICE
REDI-WHEELS RIDERSHIP Ridership (In thousands) The Redi-Wheels / ADA Programs Budget FY04 357 increased rapidly during the mid-90s. The paratransit vehicle fleet was Projected FY03 308 expanded in 1996 and was expanded again during FY2001. Ridership Actual FY02 249 declined in 1998 for unexplained reasons. The quality of the service continues to Actual FY01 210 enjoy high ratings and the "zero-denial" Actual FY00 195 policy has been achieved each of the last three years. Growth is predicted as the Actual FY99 189 elderly population in San Mateo County grows. The FY2004 ridership of 357,000 Actual FY98 186 reflects a 16 percent growth over the 308,000 in FY2003, and is 83 percent Actual FY97 197 higher than the FY2000 ridership of Actual FY96 206 195,000. Actual FY95 185
168
SAMTRANS BUS SYSTEM AND FARES New Fares Effective August 25, 2002
SamTrans provides bus service throughout San Mateo County, with connections to the Daly City, Colma, South San Francisco, San Bruno, San Francisco International Airport, and Millbrae BART stations, Peninsula Caltrain Stations, and downtown San Francisco.
The system also connects with San Francisco Muni, AC Transit and Golden Gate Transit at San Francisco's Transbay Terminal and with the Dumbarton Express and Santa Clara Valley Transportation Authority in Menlo Park and Palo Alto.
Cash Fares (P=Peak) All Local 391,292,397 CX KX Other (NP= Non Peak) Routes Local Into SFOut of SF Local Local Express Express Adult (18 to 64) $1.25 $1.25 $1.25 $2.50 $1.25 $1.25 $3.50 $3.50 Senior/Disabled (P) $0.60 $0.60 $0.60 $1.20 $0.60 $0.60 $3.50 $3.50 Senior/Disabled (NP) $0.60 $0.60 $0.60 $1.20 $0.60 $0.60 $1.75 $1.75 Youth 17 and younger $0.75 $0.75 $0.75 $1.50 $0.75 $0.75 $1.25 $1.25
Paratransit Service Redi-Wheels $2.00 Lifeline $1.00
Children: One child (age 4 or younger) rides free with each adult, senior or adult-disabled farepaying passenger. Additional children are subject to the youth fare.
Pass Prices (P=Peak) All Local391,292,397 CX KX Other (NP= Non Peak) Routes Local Into SFOut of SF Local Local Express Express
Adult (18 to 64) $40.00 $40.00 $40.00 $56.00 $40.00 $40.00 $108.00 $108.00 $40 + $1.25
Senior/Disabled (P) $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $108.00 $108.00 $18 + $2.90 $18+$2.90
Senior/Disabled (NP) $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00
Youth 17 and under $22.00 $22.00 $22.00 $22.00 $22.00 $22.00 $22.00 $22.00
169
DISTRICT BUS ROUTE DESCRIPTIONS
Route Description
CX Commute express service from Linda Mar Park and Ride lot (Pacifica) to the Colma BART Station via Highway 1.
DX Commute express service from Linda Mar Park and Ride lot (Pacifica) to Transbay Terminal in downtown San Francisco via Highway 1, Interstate 280 and Highway 101.
FX Commute express service from selected stops in Foster City to downtown San Francisco via Beach Park Boulevard (north of Highway 92), Mariners Island Boulevard and Highway 101.
KX Commute express service from Stanford Shopping Center (Palo Alto) to San Francisco International Airport and Transbay Terminal (San Francisco) via El Camino Real, Hillsdale Boulevard, Highway 101 and Mission Street. During commute, service is extended to Stanford Industrial Park via Page Mill Road.
MX Commute express service from San Mateo to the Transbay Terminal in downtown San Francisco via El Camino Real and Highway 101. One trip serves Civic Center (San Francisco).
NX Commute express service from Redwood Shores (Redwood City) to the Transbay Terminal in downtown San Francisco via Redwood Shores Parkway, Highway 101, Highways 92/101 Park and Ride Lots (San Mateo).
PX Commute express service from Redwood City to the Transbay Terminal in downtown San Francisco via El Camino Real, 4th Avenue and Highway 101. One commute round trip starts and ends at Stanford Shopping Center, via Veterans Blvd., Brewster and El Camino Real.
110 Local service from Linda Mar Park and Ride lot (Pacifica) to Daly City BART Station via Highway 1, Oceana Blvd., Palmetto Avenue and John Daly Blvd.
112 Local service from Linda Mar Park and Ride lot (Pacifica) to the Colma BART Station via Palmetto Avenue, Hickey Blvd. and Serramonte Shopping Center, (Daly City).
170 14 Local neighborhood loop service in Pacifica to/from Linda Mar Park and Ride lot via Rosita Road, Terra Nova Boulevard Oddstad Boulevard and Crespi Drive.
15 Limited local service, from Half Moon Bay to Pescadero via Highway 1 and San Gregorio.
16 Limited school day only local Daly City and Pacifica service serving Lacy Middle School and Terra Nova High School in Linda Mar.
17 Limited local service from Half Moon Bay to Moss beach via Highway 1.
120 Local Daly City service from the Colma BART Station to Brunswick Street and Templeton Avenue via Serramonte Shopping Center, Southgate Avenue, John Daly Boulevard and Daly City BART.
121 Local Daly City service from Skyline College (San Bruno) to Lowell Street and Hanover Street via Skyline Boulevard, Hickey Boulevard, Junipero Serra and the Colma and Daly City BART stations.
122 Local Daly City service from South San Francisco BART station to Stonestown Shopping Center (San Francisco) via Gellert Boulevard, Serramonte Shopping Center, Seton Medical Center, Colma BART and Westlake.
123 Local Daly City service from Skyline College (San Bruno) to the Colma BART Station via Callan Boulevard and Serramonte Shopping Center. Selected trips serve Skyline Boulevard and Sneath Lane.
24 Limited school day only local service from Brisbane to Daly City via Geneva Avenue, Alemany Boulevard and Mission Street.
130 Local service from So. Airport Boulevard (South San Francisco) to Daly City BART via Grand Avenue, South San Francisco BART station, Old Mission Road, El Camino Real and Mission Street.
132 Local South San Francisco crosstown loop service from South San Francisco BART to Airport and Linden via Hillside, Grand Avenue, West Orange Avenue and El Camino Real.
133 Local South San Francisco crosstown service from Serramonte Shopping Center (Daly City) to Airport and Linden via South San Francisco BART, Rotary Plaza, San Bruno BART and Spruce Avenue.
34 Limited local service from San Bruno BART and South San Francisco to Daly City via Airport Boulevard and Bayshore Boulevard.
171 35 Limited school day only local Daly City and South San Francisco service via Callan Boulevard, Gellert Boulevard, Hickey Boulevard, El Camino Real and Old Mission Road.
36 Limited school day only local South San Francisco service via King Drive, San Felipe Avenue, Del Monte Avenue, El Camino Real and Old Mission Road.
140 Local service from Manor Plaza (Pacifica) to San Bruno BART via Skyline College.
141 Local San Bruno loop service from San Bruno BART serving Jenevein Avenue, Shelter Creek Lane, San Bruno Avenue and Cherry Avenue via downtown San Bruno. The San Bruno Senior Center is served during the mid-day.
342 Local Millbrae loop service to and from Millbrae BART/Caltrain Station via Trousdale Boulevard, Skyline Drive, Helen Drive, Richmond Drive and Magnolia Avenue.
43 Limited school day only local San Bruno/Millbrae service from Murchison Drive and Magnolia Avenue to San Bruno BART via El Camino Real and Bayhill Shopping Center.
44 Limited school day only local San Bruno service via San Mateo Avenue, Huntington Avenue and Third Avenue.
46 Limited school day only local service from Burlingame to Millbrae via California Drive.
250 Local San Mateo service from College of San Mateo to downtown San Mateo via Highway 92, Alameda de las Pulgas, Hillsdale Boulevard and Norfolk Street.
251 Local crosstown service within Foster City and San Mateo, to/from Hillsdale Shopping Center via Edgewater Boulevard, Beach Park Boulevard to Bridgepointe Shopping Center.
53 Limited school day only local San Mateo service from the Highlands area to El Camino Real.
54 Limited school day only local crosstown service within Foster City and San Mateo via Port Royal Avenue, Beach Park Boulevard and Gull Avenue, Port Royal Avenue, Baffn Street, Pitcairn Drive and Hillsdale Blvd.
55 Limited school day only local San Mateo service from San Mateo Park to El Camino Real via Poplar Avenue, Clark Road and El Camino Real.
172 260 Local service from Redwood Shores (Redwood City) to Continentals Way and Cipriani Blvd. or to the College of San Mateo via Marine World Parkway, downtown Belmont and Ralston Avenue.
261 Local crosstown loop within San Carlos to/from San Carlos Caltrain Station via Laurel Street, Brittan Avenue and Melendy Drive.
262 Local Belmont service from Carlmont Shopping Center to Hillsdale Shopping Center via Hiller Street.
270 Local Redwood City service from the Redwood City Caltrain Station via Jefferson Avenue, Broadway and Bay Road, with service to East Bayshore Road.
271 Local Redwood City service, from the Redwood City Caltrain Station via El Camino Real, Redwood Avenue and Roosevelt Avenue.
72 Limited school day only local crosstown service within Atherton and Redwood City via Woodside Road and Selby Lane.
73 Limited school day only local crosstown service within Redwood City via Whipple Avenue and Alameda de las Pulgas.
274 Local service from Redwood City Caltrain to Cańada College.
280 Local East Palo Alto crosstown service to Palo Alto via University Avenue.
281 Local service from Menlo Park, East Palo Alto to Palo Alto via University Avenue, Newbridge and the Onetta Harris Community Center.
83 Limited school day only local crosstown service within Menlo Park via Santa Cruz Avenue.
85 Limited school day only intercity service from Sky Londa to Portola Valley via Portola Road and Westridge Drive or to Menlo-Atheraton.
390 Intercity service from the Palo Alto Caltrain Station to Daly City BART via El Camino Real, Millbrae BART/Caltrain and South San Francisco BART.
391 Intercity service from Redwood City Caltrain to Mission/Evergreen via El Camino Real and Millbrae BART/Caltrain, San Bruno BART and Colma BART. During commute hours, service is extended to the Transbay Terminal (San Francisco) via Mission Street.
292 Intercity service from Hillsdale Shopping Center to San Francisco International Airport and Transbay Terminal (San Francisco) via El Camino Real, Delaware Street, California Drive, Old Bayshore Road, Potrero Avenue and Mission Street.
173 294 Intercity service from the Linda Mar Park and Ride through Half Moon Bay to the Hillsdale Caltrain Station via Highway 92.
295 Intercity service from Menlo Park Caltrain to San Mateo Caltrain via Alameda de las Pulgas and the Hillsdale Shopping Center through Menlo Park, Redwood City, San Carlos, Belmont and San Mateo.
296 Intercity service from East Palo Alto to Redwood City Caltrain via Willow Road, Menlo park Caltrain, Middlefield Road through Menlo Park.
297/397 Intercity service from Palo Alto Caltrain to Transbay Terminal via University Avenue, Middlefield, El Camino, Millbrae BART/Caltrain, Millbrae Avenue, Airport Blvd., San Francisco International Airport, Bayshore Blvd., Potrero, Mission and 1st Street.
174 DISTRICT PRIVATE SECTOR PARTICIPATION POLICY
District standards for privatization of service are as follows:
1) Three levels of private sector involvement a) Revenue Service Operation b) Other Services -- maintenance of vehicles c) Tangible Goods Provision -- office supplies, buses.
2) The District will implement private sector involvement whenever it is cost effective to do so, provided such involvement will realize goods or services of satisfactory quality.
3) Periodically, the District will evaluate its private sector contracts to determine if they are still cost effective.
4) Periodically, the District will evaluate its own service to determine if contracting it would be less costly.
5) The District will maintain a list of private firms operating transportation services within its service area, and inform those firms of new capital and operating programs to which they may wish to respond.
Cost Estimation
Generally speaking, the cost of service by private providers is stated on a cost per mile, cost per hour or total cost basis. For accurate comparison, the primary task is to accurately cost service provided by SamTrans. Regardless of the type of service involved, SamTrans uses the same general technique for evaluating its costs. This technique is as follows:
1) A detailed evaluation of the District financial statements allows a breakdown of expense into three categories
& Variable Hourly Costs (drivers = wages) & Variable Mileage Costs (fuel, tires, maintenance, insurance, etc.) & Fixed Costs (overhead)
2) Tabulation of system-wide and individual route miles and hours allows the District to determine average variable hourly and mileage costs. Each route's costs are an extension of these values based on route hours and miles. Combining the two variable cost categories provides Total Variable Cost. This is then adjusted for specific elements in the contract with the private provider. For instance, the private provider may not pay for liability and collision insurance, and instead rely on SamTrans' own system wide insurance policy. Therefore, insurance costs must be deducted from SamTrans cost per mile to achieve a true comparison.
175 3) Finally, the Run Book must be carefully examined to determine if the entire cost of a route would be saved should operation be turned over to a private provider. For instance, the driver for a route that is to be contracted may also operate other service not covered under the agreement with the private provider. Therefore, SamTrans would not eliminate any hourly costs since it needs to keep that driver. The true savings would be only the variable costs per mile such as fuel, tires, insurance and maintenance.
After all of the cost factors have been evaluated, a true comparison between the public/private alternatives can be made and the most cost-effective option selected.
Other Considerations
Other considerations, such as the types of vehicles used, reliability of service, comfort, convenience and cleanliness of the vehicles are important factors in the evaluation of private sector proposals. These are significant in order to maintain a quality transportation service, but may be neglected by a private provider in order to submit the low bid. The District requires assurance that such subjective quality factors will be provided at a level equal to service which SamTrans operates.
The District deals with private companies in other ways also. Many private firms provide goods and services of various kinds to the District (e.g. vehicle maintenance services, maintenance facilities construction, office supplies). These relationships will continue.
176
DISTRICT DISADVANTAGED BUSINESS ENTERPRISE POLICY
Disadvantaged Business Enterprise The United States Department of Transportation ("DOT") issued revised regulations (“Regulations”) pertaining to the participation of Disadvantaged Business Enterprises (“DBE”) in Department of Transportation programs effective on March 4, 1999. This program is intended to remedy past and current discrimination against Disadvantaged Business Enterprises, ensure a "level playing field," and foster equal opportunity in DOT- assisted contracts. As a result of the revised regulations, DOT grantees are required to adopt a narrowly tailored DBE program consistent with the regulations and to formulate a DBE overall annual goal in accordance with the prescribed methodology. The San Mateo County Transit District (“District”) has a DOT-approved DBE program and formulates overall goals on an annual basis in accordance with the Regulations.
The major objectives of the Regulations are: (1) to ensure nondiscrimination in the award and administration of DOT-assisted contracts; (2) to create a level playing field on which DBEs can compete fairly for DOT-assisted contracts; (3) to ensure that the DBE Program is narrowly tailored in accordance with applicable law; (4) to ensure that only firms that fully meet the eligibility standards are permitted to participate as DBEs; (5) help remove barriers to the participation of DBEs in DOT-assisted contracts; (6) to assist in the development of firms so that they can compete successfully in the marketplace outside the DBE Program; and (7) to provide appropriate flexibility to recipients of federal financial assistance in establishing and providing opportunities for DBEs. The key components of the revised DBE Regulations include:
• The establishment of DBE goals based, in part, on the actual availability of DBEs in the relevant markets. Unlike the previous regulation, which requires Secretary of Transportation approval for any annual goal under 10%, no minimum overall agency DBE goal is required.
• The use of race-neutral means of meeting overall agency DBE goals to the maximum extent possible. Race-conscious measures, such as contract-specific goals, may be employed only if necessary and if DBEs are available to meet them.
• Limitation on the personal net worth of business owners of DBE firms to $750,000 or less, excluding the value of an owner’s interest in the business itself and the equity in an owner’s primary residence.
• Increased reporting and monitoring during contract performance, to ensure actual expenditure of contract funds with DBEs listed in the proposal and contract.
• The development of a centralized DBE certification program and directory on a statewide basis.
The District developed a revised DBE program to conform to the Regulations in February 2000 and actively participates in the California Unified Certification Program (CUCP),
177 approved by the U.S. Secretary of Transportation on March 13, 2002. The CUCP is the California statewide certification program that provides one-stop shop services to DBEs and was established by substantially all DOT-recipients in California to comply with the Regulations. The California UCP is the first in the nation to receive program approval from DOT and DOT-recipients, such as the District, must fully implement the CUCP by September 15, 2003.
Each fiscal year, the District performs an analysis of the relative availability of DBEs to compete on DOT-assisted contracts, and establishes an annual overall goal for DBE participation in DOT-assisted contracts for the forthcoming fiscal year. For Fiscal Year 2002-2003, the District has approved an annual DBE goal of 4% based upon an assessment of the FTA-assisted expenditures for District contracts projected for FY 2002- 2003, a review of U.S. Census and other data sources concerning the availability of DBEs in the industries and geographical markets relevant to the District's contracting activity, and consideration of the District's historical utilization of DBEs, among other factors. An in- depth analysis of the relative availability of DBEs is performed each fiscal year to ensure that the District’s DBE program is narrowly tailored and meets statutory requirements.
A complete copy of the District’s DBE policy and program can be reviewed upon request from the District's DBE Liaison Officer. An abbreviated copy appears below.
Policy The San Mateo County Transit District ("District") is committed to and has adopted a Disadvantaged Business Enterprise (“DBE”) Program for the participation of DBEs in District contracting opportunities in accordance with Federal Regulation 49 CFR Part 26, effective March 4, 1999, as may be amended ("Regulations"). It is the policy of the District to ensure nondiscrimination on the basis of race, color, sex or national origin in the award and administration of the U.S. Department of Transportation ("DOT") assisted contracts. It is the intention of the District to create a level playing field on which DBEs can compete fairly for contracts and subcontracts relating to the District's construction, procurement and professional services activities.
The General Manager/CEO of the District is responsible for adherence to this policy. The DBE Liaison Officer, in consultation with the General Counsel, is responsible for the development, implementation and monitoring of the DBE Program in furtherance of the District's nondiscrimination policy. It is the expectation of the Board of Directors and the General Manager/CEO that all District personnel shall adhere to the provisions and the spirit of this program.
This policy will be circulated to all District personnel and to members of the community that perform or are interested in performing work on District contracts. The complete DBE Program and annual overall goal analysis are available for review at the San Mateo County Transit District's DBE Office, 1250 San Carlos Avenue, 2nd Floor, San Carlos, CA 94070- 1306. If you have any questions or would like further information regarding this program, please call the DBE Office at (650) 508-7939.
I. Applicability Pursuant to 49 CFR §§26.21 and 26.3, the District, a recipient of federal financial assistance from the Federal Transit Administration ("FTA") of the U.S. DOT, is required to implement a DBE Program in accordance with 49 CFR Part 26, which are incorporated herein by this reference. The Program outlined herein applies to all District contracts that
178 are funded, in whole or in part by U.S. DOT federal financial assistance. To the extent that the Program's policy, objectives and efforts involve race-neutral methods, the Program will apply to all District contracts regardless of funding source.
In the event of any conflicts or inconsistencies between the Regulations and this DBE Program with respect to DOT-assisted contracts, the Regulations shall control.
II. Objectives of the DBE Policy The objectives of this program are the following:
1. To remove barriers to DBE participation in the bidding, award and administration of District contracts;
2. To assist DBEs to develop and compete successfully outside of the Program;
3. To ensure that the Program is narrowly tailored in accordance with 49 CFR Part 26;
4. To ensure that only DBEs meeting the eligibility requirements are allowed to participate as DBEs;
5. To identify business enterprises that are eligible as DBEs to provide the District with required materials, equipment, supplies and services; and to develop a good rapport with the owners, managers and sales representatives of those enterprises;
6. To develop communications programs and procedures which will acquaint prospective DBEs with the District's contract procedures, activities and requirements and allow DBEs to provide the District with feedback on existing barriers to participation and effective procedures to eliminate those barriers; and
7. To administer the Program in close coordination with the various departments within the District so as to facilitate the successful implementation of this Program.
III. Prohibited Discrimination The District shall not exclude persons from participation in, deny benefits to, or otherwise discriminate against any persons in connection with the award and performance of any contract governed by 49 CFR Part 26 on the basis of race, color, sex or national origin.
The District shall not directly or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of this program with respect to individuals of a particular race, color, sex or national origin.
IV. Definitions Any terms used in this Program that are defined in 49 CFR §26.5 or elsewhere in the Regulations shall have the meaning set forth in the Regulations. Some of the most common terms are defined below:
A. Disadvantaged Business Enterprise (DBE) A DBE is a for-profit, small business concern 1) that is at least fifty-one percent (51%) owned by one or more individuals who are both socially and economically
179 disadvantaged, or, in the case of a corporation, in which fifty-one percent (51%) of the stock is owned by one or more socially and economically disadvantaged individuals; and 2) whose management and daily business operations are controlled by one or more of the socially and economically disadvantaged individuals who own it.
B. Small Business Concern A small business concern is an existing small business, as defined by Section 3 of the Small Business Act and the U.S. Small Business Administration regulations implementing it (13 CFR Part 121), whose average annual gross receipts for the previous three (3) years does not exceed $17.42 million (or as adjusted for inflation by the Secretary of U.S. DOT) pursuant to 49 CFR §26.65(b).
C. Socially and Economically Disadvantaged Individuals There is a rebuttable presumption that an individual is both socially and economically disadvantaged if s/he is a citizen or lawfully admitted permanent resident of the United States and is:
1. Black American (including persons having origins in any of the Black racial groups of Africa);
2. Hispanic American (including persons of Central or South American, Cuban, Dominican, Mexican, Puerto Rican, or other Spanish or Portuguese culture or origin, regardless of race);
3. Native American (including persons who are Aleuts, American Indians, Eskimos, or Native Hawaiians);
4. Asian-Pacific American (including persons whose origins are from Brunei, Burma (Myanmar), Cambodia (Kampuchea), China, the Commonwealth of the Northern Marianas Islands, the Federated States of Micronesia, Fiji, Guam, Hong Kong, Indonesia, Japan, Juvalu, Kirbati, Korea, Laos, Macao, Malaysia, Nauru, the Philippines, Samoa, Taiwan, Thailand, Tonga, the U.S. Trust Territories of the Pacific Islands (Republic of Pilau), or Vietnam;
5. Subcontinent Asian American (including persons whose origins are from Bangladesh, Bhutan, India, the Maldives Islands, Nepal, Pakistan, or Sri Lanka);
6. A Woman; or
7. A member of any additional group that is designated as socially and economically disadvantaged by the U.S. Small Business Administration.
8. Additionally, any individual can demonstrate, by a preponderance of evidence, that s/he is socially and economically disadvantaged on a case-by-case basis. The District will follow the guidelines in 49 CFR Part 26, Appendix E.
9. An individual cannot be presumed or determined on a case-by-case basis to be economically disadvantaged if s/he has a personal net worth exceeding $750,000 (excluding the individual's ownership interests in the small business concern and his or her primary residence.)
180
D. Race-Neutral A procedure or program that is used to assist all small businesses. For the purposes of this Program, race-neutral includes ethnic and gender neutrality.
E. Race-Conscious A measure or program that is specifically focused on assisting only DBEs, including women-owned DBEs.
F. Personal Net Worth The net value of the assets of an individual remaining after total liabilities are deducted. For the purpose of this program, an individual's personal net worth does not include the individual's ownership interest in an applicant or participating DBE firm, or the individual's equity in his or her primary place of residence. An individual's personal net worth includes only his or her own share of assets held jointly or as community property with the individual's spouse.
V. Responsibility for DBE Program Implementation
DBE Liaison Officer Pursuant to 49 CFR §26.23, the District’s DBE Liaison Officer administers the Program. The DBE Liaison Officer has direct, independent access to the General Manager/CEO of the District regarding DBE matters. The DBE Liaison Officer is the primary person responsible for implementing and monitoring all aspects of this Program, and works closely with operating divisions, other departments and consultants of the District, including legal, procurement, engineering, insurance and others who are responsible for making decisions relative to the District's construction, procurement and professional service contracts.
181 GLOSSARY
Term Definition
ABAG Association of Bay Area Governments -- A voluntary association of counties and cities that is the land-use planning agency for the nine- county San Francisco Bay Area.
ADA Americans with Disabilities Act -- Passed in 1990, this federal legislation calls on public transit systems to make their services more fully accessible, as well as to underwrite a parallel complementary network of paratransit service.
Accrual Accounting A method of accounting that recognizes the financial effect of transactions, events, and interfund activities when they occur, regardless of the timing of related cash flows.
AIA Agency Indirect Allocation—Wages and benefits of some administrative personnel that are allocated from SamTrans to PCJPB and SMCTA.
Amtrak Transportation service that provides intercity passenger rail throughout the country. Amtrak California, a partnership between Amtrak and Caltrans (the State Department of Transportation), provides additional intercity rail and bus service within California.
Appropriation A legislative authorization for expenditures for specific purposes within a specific time frame.
APTA American Public Transportation Association -- A non-profit international lobbying and research organization for transit operators and suppliers based in Washington, D.C.
Assembly Bill Authorizes the Bay Area Air Quality Management District (AB434) (BAAQMD) to impose a surcharge on vehicle registration fees for use on designated transportation programs, which reduce emissions in the Bay Area.
AVL Automatic Vehicle Location -- Use of satellites and other technologies to track vehicles in a fleet, assisting with dispatching and other applications.
BAAQMD Bay Area Air Quality Management District -- Polices and monitors emissions to keep air pollution in check.
Baby Bullet A new, limited-stop, express train that carries passengers between San Francisco and San Jose in less than an hour.
182 BART Bay Area Rapid Transit District -- provides heavy rail public transit service in San Francisco, San Mateo, Alameda and Contra Costa counties.
Bond Amortization Gradual reduction, redemption, or liquidation of the balance of a bond according to a specified schedule of times and amounts.
Budget Expression of organizational policies and operational plans in financial terms. An annual financial plan showing projected costs and revenue over a specified time period.
Caltrain Rail service which serves local cities from San Francisco in the north to San Jose and Gilroy in the south.
Caltrans California Department of Transportation
Capital All property and equipment with a cost greater than $1,000 and a useful life of more than one year.
CIP Capital Improvement Program
CBD Central Business District -- The traditional downtown or retail/commercial area of a city.
CAC Citizens Advisory Committee -- An advisory committee made up of board-appointed members to advise the board on all aspects of SamTrans policy. Meetings are held on a monthly basis.
C/CAG City/County Association of Governments -- A voluntary organization of local governments that strives for comprehensive, regional planning.
CMA Congestion Management Agency -- A countywide organization responsible for preparing and implementing the county’s Congestion Management Plan.
CMP Congestion Management Program -- Sets performance standards for roadways and public transit, and shows how local jurisdictions will attempt to meet those standards through Transportation Demand Management strategies and a seven-year capital improvement program.
CMAQ Congestion Mitigation and Air Quality -- Federal funds available for either transit or highway projects which contribute significantly to reducing vehicles emissions which cause air pollution.
Coastside Coastside is a contribution to the paratransit service operated by Services the Coastside Opportunity Center for patrons living in communities located along the San Mateo County coast.
183 Coastside The Coastside Opportunity Center provides paratransit services Opportunity Center along the San Mateo County coast.
CUB Contracted Urban Bus Service; participating third-party bus services; CUB service is expected to decrease primarily due to elimination of BX express route when Millbrae BART service starts June 22, 2003.
CPI Consumer Price Index
Cross-Over Bonds proceeds used for defeasance of San Mateo County Refunding Transit District Limited Tax Bonds, 1990 Series A aggregate principal
CTA California Transit Association
Deadhead The scheduled non-revenue operation of a transit vehicle without carrying passengers.
Demand Response Non-fixed-route service with passengers boarding and alighting at pre-arranged times at any location within the system’s service area.
DBE Disadvantaged Business Enterprise -- A business owned and operated by one or more socially and economically disadvantaged’ individuals as determined by the Small Business Administration.
DOT Department of Transportation -- At the federal level, a cabinet agency with responsibility for highways, mass transit, aviation and ports; headed by the Secretary of Transportation.
Deadhead The scheduled non-revenue operation of a transit vehicle without carrying passengers.
Debt Service Funds for the retirement of bonds and notes covering payments of principal and interest.
Demand Response Non-fixed-route service with passengers boarding and alighting at pre-arranged times at any location within the system’s service area.
District San Mateo County Transit District – provides fixed-route bus, special service bus and paratransit service in San Mateo County.
Division Officer level within SamTrans that reports directly to General Manager/CEO.
EEO Equal Employment Opportunity
EIR Environmental Impact Report -- A comprehensive analysis of the environmental impacts of a proposed project under California Environmental Quality Act.
184 EIS Environmental Impact Statement -- A comprehensive analysis of the environmental impacts of a proposed project under National Environmental Protection Act.
EPA Environmental Protection Agency
Encumbrances Commitments related to unperformed (executory) contracts for goods or services.
Enterprise Fund Propriety fund type used to report an activity for which a fee is charged to external users for goods or services.
Expenses Goods or services purchased directly for the running of the business. This does not include goods bought for re-sale or any items of a capital nature.
Express Service Routes with one or more long segments in which no stops are made; usually in peak commute hours.
Farebox Recovery Measure of the proportion of operating expenses covered by passenger fares.
FHWA Federal Highway Administration -- Branch of the Department of Transportation
Financial Capacity A blueprint for prudent financial planning and oversight of multiple Model operating and capital projects; determines priorities and levels of support for each transit alternative; used as a basis for the development of financial policies that shape the fiscal health of SamTrans; used to determine availability and allocation of new revenue sources.
FTA Federal Transit Administration -- Agency of the United States Department of Transportation that provides federal transit financing, policy and programs.
FY Fiscal Year -- Budget year beginning July 1 and ending on June 30.
Fixed-Route Public transit service that operates on a regular basis over a predefined route at predefined times as defined in a public timetable (e.g., bus and rail).
Fund An accounting entity comprised of a group of self-balancing accounts.
GASB Governmental Accounting Standards Board; establishes accounting and financial reporting standards for state and local governmental units.
GGBHTD Golden Gate Bridge, Highway, and Transportation District
185
ICAP Indirect Cost Allocation Plan - In October 2002, the Federal Transit Administration approved SamTrans’ Cost Allocation Plan for recovery of overhead expenses and indirect costs. In addition to costs for support functions, Capitalized Indirect Costs are identified as general overhead allocated to capital projects receiving benefits from the SamTrans resources. Capitalized Indirect Cost reduces the Transportation Authority operating costs through transfers to capital programs.
Intermodal Facility A station that joins and operates two or more transportation services, buses, or shuttles.
ISTEA Intermodal Surface Transportation Efficiency Act -- Six-year federal transportation funding that emphasizes diversity and balance of modes, as well as the preservation of existing systems over construction of new facilities, especially roads.
JPB Peninsula Corridor Joint Powers Board -- joint powers agency which operates Caltrain service and comprised of San Mateo County Transit District, San Francisco Muni and Santa Clara Valley Transportation Authority.
Layover The period of time that a transit vehicle is scheduled to wait at a particular point; normally at the end of a route to allow for schedule recovery and bus operator’s breaks.
LIFT Funding Funds for the East Palo Alto Bus Program, scheduled to commence service in January 2004.
LOS Level of Service -- A measure of traffic congestion, ranging from A (free-flowing traffic) to F (gridlock). Also used to denote the quantity of service on a transit route, including both frequency and hours of service.
LRT Light Rail Transit -- Fixed-guideway transportation mode that typically operates on city streets and draws its electric power from overhead wires.
Load Factor Ratio of passengers carried versus the total passenger capacity of a vehicle.
Measure A Passed in 1988, this measure approved a half-cent sales tax increase to fund local transportation projects. Sales tax receipts are administered by the San Mateo County Transportation Authority.
MPO Metropolitan Planning Organization -- A federally designated transportation planning and programming body responsible for the Regional Transportation Plan and the Transportation Improvement Plan in its region.
186 MTC Metropolitan Transportation Commission -- The MPO for the nine Bay Area counties responsible for coordinating regional transportation planning and financing.
Multi-modal Two or more modes of transportation linked together; e.g., the multi- modal BART and Caltrain station in Millbrae, which will bring together two rail systems and SamTrans buses.
Muni San Francisco Municipal Railway provides transit service in the City & County of San Francisco.
MV Transportation Transportation services contractor
Operating Financial assistance from various federal, state and local sources; Assistance funds are received from San Mateo County to meet, in part, operating and capital requirements based on annual claims file by Samtrans and approved by the Metropolitan Transportation Commission (MTC).
ORG Organization is the Cost Center level with SamTrans. ORG is the acronym built into the integrated computer system.
Paratransit Transportation service required by the ADA for individual with disabilities who are unable to use fixed-route service.
Passenger Fares Fares collected from riders of transportation services, which include fare receipts collected from moneys deposited in the farebox by riders or through the sale of tickets, passes, and tokens to the public.
PCC Paratransit Coordinating Council -- Advisory committee made up of representatives of county paratransit providers, paratransit users, persons with disabilities and senior citizens.
PIP Performance Improvement Program -- Where the MPO in conjunction with local transit agencies lays out projects and programs to streamline and integrate the region’s various transit systems.
Paratransit Transportation service required by the ADA for individual with disabilities who are unable to use fixed-route service.
Paratransit A $25 million trust fund established from Measure A revenues with Trust Fund the interest Trust Fund income from the trust dedicated to paying for paratransit needs in San Mateo County.
Park and Ride Designated parking are at transit stops or stations used by those who wish to park their cars and continue their trip by transit.
Population Funds allocated for regional paratransit requirements under the Formula Funds Americans with Disabilities Act (ADA).
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Project Basis The Asset construed with or owned via a Project Financing which is expected to produce cash flow at a Debt Service Cover Ratio sufficient to repay the Project Financing.
Proprietary Funds Sometimes referred to as “income-determination” or “commercial- type” funds of a state or local governmental unit. Examples are enterprise funds and internal service funds.
Public Transit Provision of general or special transportation service by a public agency to the public on a regular and continuing basis.
Redi-Wheels Initiated in March 1977, Redi-Wheels is a transportation service for persons with disabilities who cannot independently use regular SamTrans bus service some of the time or all of the time. The San Mateo County Transit District provides the Redi-Wheels service, often referred to as paratransit. Redi-Wheels uses small buses, mini- vans and sedans for this service.
Regional Express Effective January 2004, a new express bus service that will add Bus Service approximately 71,000 riders during the six months of operation in FY2004.
Reimbursed Funds Bond proceeds used to reimburse the District for prior capital project expenditures.
RTA Regional Transit Association -- An association of Bay Area public transit operators.
RTCC Regional Transit Coordinating Council -- Composed of the general managers of the region’s largest transit operators, this committee coordinates routes, schedules, fares and transfers among operators; provides input to MTC on transit policy and funding; and conducts legislative advocacy.
RTP Regional Transportation Plan -- A multimodal blueprint to guide the region’s transportation development for a 20-year period as required by state and federal law.
Revenue Formula Funds allocated to transit based on a farebox revenue ratio Funds requirement. Three priority projects have been identified for these funds: 1) SB 602 projects; 2) Capital match; and, 3) ADA programs.
Revenues Sales or royalty proceeds. Quantity times price realized.
Revenue Service The operation of a transit vehicle in scheduled service for the use of passengers.
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Sales Tax A tax levied on transfers of tangible personal property and/or on certain services.
SamTrans San Mateo County Transit District -- provides fixed-route bus, special service bus and paratransit service in San Mateo County.
SB602 Projects Senate Bill 602 projects are Revenue Sharing Agreement among transit operators. This includes agreements to accept transfers, monthly passes, etc. from other operators. For example, you can use a Caltrain monthly pass to take a local trip on a SamTrans bus.
SCCTA Santa Clara County Transportation Agency (Replaced by the SCVTA)
SCTVA Santa Clara Valley Transportation Authority.
Section 3 Section of the FTA that authorizes discretionary funds for capital public transportation projects.
Section 8 Section of the FTA that authorizes funds for special studies and federally required planning studies, which support and justify transit related equipment and facilities, such as the development of the SRTP.
Section 9 Section of the FTA that authorizes grants to public transportation systems in urbanized areas for both capital and operating programs based on formulas set out in the statute.
Section 15 Section of the FTA that authorizes the DOT to gather statistical information about the financing and operations of public transportation systems.
Shuttles Shuttle buses transport passengers from rail stations to work sites. The Caltrain shuttle bus program consists of 43 shuttles that provide service from 19 Caltrain stations to approximately 200 employers during morning and afternoon peaks.
SM San Mateo
SMCTA San Mateo County Transportation Authority. Responsible for administering Measure A funds to provide transportation improvement projects within San Mateo County.
SRTP Short Range Transit Plan -- A 10-year comprehensive plan required of all transit operators by federal and regional transportation funding agencies.
STA State Transit Assistance -- Provides funding for mass transit operations and capital projects.
189 TDA Transportation Development Act -- Generates funds from a one- quarter percent sales tax in each county to be used for transit, paratransit, bicycle and pedestrian purposes (streets and road repairs in rural areas); these funds are collected by the state and allocated by the MPO to projects and programs within the county of origin.
TDM Transportation Demand Management -- Low-cost ways to reduce demand by automobiles on the transportation system, such as programs to promote telecommuting, flextime and ridesharing.
TIP Transportation Improvement Program -- The spending plan for federal funding expected to flow to the region from all sources for transportation projects of all types; ranks capital projects according to criteria developed by a task force of regional transit operators.
Transportation San Mateo County Transportation Authority. Responsible for Authority administering Measure A funds to provide transportation improvement projects within San Mateo County.
TSM Transportation Systems Management -- Low-cost improvements to make the transportation system work more efficiently.
Transit Center A facility designed to accommodate several buses at one time, for the purposes of transferring. These facilities are usually located off- street and have amenities for passenger and bus operator convenience.
Zero-Denial A goal of the Redi-Wheels program, which means all passenger ride requests were accommodated.
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SCHEDULE OF CREDITS
Bill Carson Disadvantaged Business Enterprise Policy Employee Relations Manager
Roger Contreras General Overview Chief Financial Officer
Don Esse Overall Coordination, Report Design, Financial Analyst Budget Guide, Operating Data Presentation, Operating Budget Preparation, Operating Budget Summary, Revenue and Expenses Narrative
James Gallagher Letter of Transmittal Deputy General Manager
Rita Haskin Editing Chief Communications Officer
Carol Lawson Debt Service Treasury Manager
Martha Martinez Editing Manager, Executive & Governing Boards Support
Ian McAvoy FY2004 Capital Program Director, Capital and Grant Development
Jim Shelton General Overview Budget Manager
Susan Stark General Overview Director, Finance & Budget
Jerry Willard Fares Schedule Transit Management Analyst