Annual Operating and Capital Budget Fiscal Year July 1, 2003 Through June 30, 2004
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Annual Operating and Capital Budget Fiscal Year July 1, 2003 through June 30, 2004 San Mateo County Transit District San Carlos, California Cover Photo: SamTrans articulated bus picks up customers along El Camino Real. Inside Cover Photo: While the transit district is working within a constrained budget, the fiscal year started off on a positive note when the district officials named it’s bus rodeo course in memory of veteran employee James V. Castagno, who died last year after a hard-fought battle with cancer. ANNUAL BUDGET FOR THE FISCAL YEAR BEGINNING JULY 1, 2003 Adopted by the Board of Directors June 11, 2003 Finance Division Roger Contreras, Chief Financial Officer SAN MATEO COUNTY TRANSIT DISTRICT FISCAL YEAR 2004 BUDGET TABLE OF CONTENTS Table of Contents . 1 Budget Guide Document Organization . 5 Budget Planning and Development Process . 6 Budget Assumptions for Fiscal Year 2004 . 8 Budget Calendar . 9 Board Resolution, Operating Budget . 11 Board Resolution, Capital Budget . 13 Section One - Introduction Budget Message . 15 FY2004 Budget Highlights . 16 Service Area Map . 19 General Organization Chart . 20 Board of Directors . 21 General Manager/CEO and Key Staff . 23 Board Secretaries and General Counsel . 23 Major Milestones in District Evolution . 24 Core Values . 27 Vision Statement . 28 Mission Statement . 28 District Goals . 28 FY2004 Operating Budget Summary . 29 Distinguished Budget Presentation Award . 32 Section Two - Financial Plan Operations and Summary of Accounting Policies . 33 Operating Revenues and Expenses as a Percent of Totals . 37 FY2004 Operating Revenue Budget . 38 Revenue Line Item Explanations . 39 Five-year Comparison of Operating Revenue. 44 FY2004 Operating Expense Budget . 45 Expense Line Item Explanations . 47 Five-year Comparison of Operating Expenses . 52 FY2004 Sources and Uses of Funds Summary . 53 Sources and Uses of Funds Explanations . 54 Long-Term Debt . 57 1 Section Three – Department & Division Budgets Department & Division Budgets with Supporting Detail . 61 Performance Measurements for FY2003 Goals & Objectives . 63 FY2004 Organization Chart Field . 64 Administration Division . 66 Communications Division . 76 Development Division . 84 Executive Department . 97 Finance Division . 103 Operations Division . 116 Section Four - Capital Budget & Program FY2004 Capital Budget . 151 FY2004 Capital Budget Summary . 152 FY2004 District Capital Project Descriptions . 154 Long Term Capital Planning . 161 Section Five – Supplemental Information Personnel Summary by Division . 163 Demographic Data . 164 Operating Statistics . 166 Bus System and Fares . 169 Bus Route Descriptions . 170 Private Sector Participation Policy . 175 Disadvantaged Business Enterprise Policy . 178 Glossary of Transit Terms . 182 List of Tables and Charts Budget Preparation Calendar . 9 San Mateo County Map . 19 General Organization Chart . 20 FY2004 Operating Budget Summary . 29 Distinguished Budget Presentation Award . 32 Revenues and Expenses as Percentages of Totals . 37 FY2004 Operating Revenues Budget . 38 Five-year Comparison of Operating Revenues . 44 FY2004 Operating Expenses Budget . 45 Five-year Comparison of Operating Expenses . 52 FY2004 Sources and Uses of Funds . 53 Long-Term Debt . 57 Debt Service Requirements . 58 Organization Chartfields . 64 Administration Division Organization Chart . 67 Administration Division Personnel . 69 Administration Division - Administration Expense Budget . 70 2 Administration Division - Human Resources Expense Budget . 71 Administration Division - Information Technology Expense Budget . 72 Administration Division - Contracts and Procurement Expense Budget 73 Administration Division - Risk Management Expense Budget . 74 Administration Division – Non-departmental Activities . 75 Communications Division Organization Chart . 77 Communications Division Personnel . 78 Communications Division - Administration Expense Budget . 79 Communications Division - Customer Service Expense . 80 Communications Division - Marketing Expense Budget . 81 Communications Division - Public Information Expense Budget . 82 Communications Division - Distribution Expense Budget . 83 Development Division Organization Chart . 85 Development Division Personnel. 87 Development Division - Administration Expense Budget . 88 Development Division - Engineering Expense Budget . 89 Development Division - Facilities Expense Budget . 90 Development Division - Strategic and Long Range Planning Expense Budget . 91 Development Division - Grants & Capital Project Funding Administration Expense Budget . 92 Development Division - Property Management Expense Budget . 93 Development Division - Capital Project Management Expense Budget 94 Development Division - Colma BART Station Expense Budget . 95 Development Division - Sequoia Station Program Expense Budget . 96 Executive Department Organization Chart . 98 Executive Department Personnel . 99 Executive Department - Administration Expense Budget . 100 Executive Department - Board of Directors Expense Budget . 101 Executive Department - Legal Services Budget . 102 Finance Division Organization Chart . 105 Finance Division Personnel . 106 Finance Division - Administration Expense Budget . 107 Finance Division - Audit Department Expense Budget . 108 Finance Division - Accounting Administration Expense Budget . 109 Finance Division - Accounting Department Disbursement Center . 110 Finance Division - Accounting Department General Ledger . 111 Finance Division - Finance and Budget Administration Expense Budget 112 Finance Division - Budget Department Expense Budget . 113 Finance Division - Treasury and Debt Service Expense Budget . 114 Finance Division - ICAP Administration . 115 Operations Division Organization Chart . 119 Operations Division Personnel . 123 Operations Division - Administration Expense Budget . 125 Operations Division - Quality Assurance Expense Budget . 126 Operations Division - Transit Operations Training Expense Budget . 127 Operations Division - Operations Planning . 128 Operations Division - Service Planning Expense Budget . 129 Operations Division - Bus Transportation-North Base Expense Budget 130 Operations Division - Bus Transportation-South Base Expense Budget 131 Operations Division - Bus Communications Expense Budget . 132 3 Operations Division - Bus Maintenance-North Base Expense Budget 133 Operations Division - Bus Maintenance-South Base Expense Budget 134 Operations Division - Bus Maintenance-Unit Repair Expense Budget 135 Operations Division - Bus Maintenance-Stores Expense Budget . 136 Operations Division - Bus Maintenance-Fixed-Route Accessibility Expense Budget . 137 Operations Division - Contracted Urban Bus Service Expense Budget 138 Operations Division - Contracted-Coastside Service Expense Budget 139 Operations Division - Contracted-La Honda/Pescadero Expense Budget 140 Operations Division - SamCoast Community Bus Expense Budget . 141 Operations Division - ADA Programs-Administration Expense Budget 142 Operations Division - ADA Coastside Service Expense Budget . 143 Operations Division - Redi-Wheels North Base Expense Budget . 144 Operations Division - Redi-Wheels South Base Expense Budget . 145 Operations Division - ADA Sedan Service Expense Budget . 146 Operations Division – Peninsula Commuter Rail-Samtrans Expense Budget . 147 Operations Division - Shuttles Expense Budget . 148 Operations Division - Dumbarton Express Service Expense Budget 149 Composition of SamTrans FY2004 Capital Budget . 153 Personnel Summary by Division . 163 Demographic Data . 164 Fixed-route Ridership . 166 Bus Passenger Fares . 166 Fixed-route Farebox Recovery . 167 Fixed-route Total Miles . 167 Fixed-route Hours . 168 Redi-Wheels Ridership . 168 SamTrans Bus System and Fares . 169 4 BUDGET GUIDE The San Mateo County Transit District fiscal year begins July 1 and ends June 30. The adopted budget contains an abundance of information regarding the District. To assist the reader in locating subjects of interest, this guide has been provided to help in understanding how this budget document is structured. DOCUMENT ORGANIZATION The Fiscal Year 2004 Budget has five major sections: Introduction, Financial Plan, Department & Division Budgets, Capital Budget & Program and Supplemental Information. The Introduction contains the Budget Message for the District, a map of the District service area, the overall organizational chart, a listing of the Board of Directors, major milestones for the District, the Vision and Mission statements, and a comprehensive Executive Summary of operating and capital budgets with all sources and uses of funds. The Financial Plan contains the FY2004 Operating Budget in much greater detail than the Executive Summary Budget. The District revenues and expenses are presented in more detail showing resources allocated to expense categories and major programs. Explanations of all major revenue sources and expense justifications are included in this section. A summary of the debt obligations is presented along with the debt service requirements. The Department & Division Budgets are presented including the organizational structure, a list of key staff members in the organization, division responsibilities and objectives for FY2004, a comparison of the prior year adopted budget and projected expenses to the adopted budget, and the department staffing requirements. The amount and percent of budget change is indicated on the department financial budget presentations. The Capital Budget & Program for FY2004 is presented showing major capital programs