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Uttar Haryana Bijli Vitran Nigam Limited

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Uttar Haryana Bijli Vitran Nigam Limited Uttar Haryana Bijli Vitran Nigam Limited EPRESSSION OF INTEREST [EOI] For EMPANELMENT OF CHARTERED ACCOUNTANTS AUDIT FIRM FOR CONDUCTING INTERNAL AUDIT OF VARIOUS OFFICES IN UHBVNL EOI Reference No. : ‐ CA/RA/UH/1/2016 Dated: 01.02.2016 CHIEF AUDITOR UHBVN, SHAKTI BHAWAN, SECTOR‐6, PANCHKULA Tel‐Fax: ‐ 0172‐2567054 Email: 1 | P a g e Index Sr. Section/ Particulars Page No. No. Annexure 1. SECTION‐I Invitation for bids [IFB] 4‐10 2. SECTION ‐II Instructions to Bidders 11‐15 3. SECTION‐III Qualification Requirement 16 4. SECTION –IV Background & Scope of Work 17‐21 5. SECTION –V Terms & Conditions of Contract 22‐29 6. ANNEXURE‐A Particulars of the bidder 30‐31 7. ANNEXURE‐B Price Schedule 32‐36 8. ANNEXURE‐C Procedure / instructions followed in UHBVN for conducting audit of 37‐39 consumers' accounts 9. ANNEXURE‐D Scope of audit 40‐44 10. ANNEXURE‐E Duties assigned to various members of Audit Parties of the Nigam 45‐46 11. ANNEXURE‐F Instructions regarding disposal of Half Margins 47‐48 12. ANNEXURE‐G Record maintained in the Operation Sub‐divisions 49‐50 13. ANNEXURE‐H Sub‐Division wise details of Connections for the month ending January 51‐54 14. ANNEXURE‐I Instructions / guideline for fixing responsibility 55‐59 15. ANNEXURE‐J Summary of Check Points 60‐62 2 | P a g e UTTAR HARYANA BIJLI VITRAN NIGAM LIMITED Regd. & Corp Office: SHAKTI BHAWAN, SECTOR‐6, PANCHKULA Office of CHIEF AUDITOR Phone & Fax No. 01722567054 E‐Mail ID: ‐ [email protected] CIN No. U40109HR1999SGCO34166 EXPRESSION OF INTEREST UHBVNL , a power distribution utility registered under Company Act 1956 in Haryana, invites Expression of Interest for empanelment of Audit firms in two parts (Part‐1 Technical Bid & Part‐II Price Bid) through e‐ tendering from CAG empanelled Chartered Accountants firms for internal audit of various offices ( Operation/Construction/M&P/MM etc.) of the company situated in 10 districts of Haryana. EOI No. Brief Scope of work EMD E‐Service Fee Cost of EOI documents CA/RA/UH/1/2016 Internal Audit of Rs. 1,00,000/‐ Rs.1,000‐/‐ Rs.5,000/‐ Various offices of UHBVNL Due date of acceptance of EOI : Up to 1.00 PM on 18‐02‐2016 Date of opening of EOI : At 3.00 PM on 18.02.2016 Information regarding online payment of EOI documents, e‐service and EMD fee The bidders can download EOI documents from the portal : https://haryanaeprocurement.gov.in. The bidders shall have to pay for the EOI documents, EMD fees and e‐service fees online by using the service of secure electronic payment gateway. The secure electronic payment gateway is an online interface between bidder and online payment authorization networks. The payment for EOI documents fees and e‐service fees can be made by eligible bidders online directly through Debit Card and Internet Banking account and the payment for EMD can be made on line directly through RTGS/NEFT. Note: If the EOI is cancelled or recalled on any ground, the EOI document fees and e‐service fees will not be refunded. Corrigendum, if any, would be published online on the website. For any clarification regarding bid preparation and submission, please contact M/S Nextenders (India) Pvt. Ltd office of DS&D Haryana SCO‐ 9, IInd Floor, Sector‐ 16 Panchkula. E‐mail id [email protected] , help desk: 1800‐180‐2097 (Toll Free Number) For Detail, Please visit www.uhbvn.com Chief Auditor, UHBVNL, Panchkula 3 | P a g e Section‐I Invitation for Bids [IFB] Uttar Haryana Bijli Vitran Nigam (UHBVN) a power distribution utility registered under Company Act 1956 in Haryana invites Expression of Interest for empanelment of Audit firms to conduct internal audit of various offices in UHBVNL. SR. PARTICULARS DATE AND TIME NO. 1. EOI Notice No. CA/RA/UH/1/2016 2. Sr. No. of EOI. CA/RA/UH/1/2016 3. Superscribed No. of EOI. CA/RA/UH/1/2016 Bid Preparation & Submission *(Bidder up to 1:00 PM on 18.02.2016 4. Stage) 5. Date & time of opening of Technical Bids At 3:00 PM on 18.02.2016 6. Date & time of opening of Financial Bids To be decided later on 7. EOI Fee Rs. 5000/‐ 8. Earnest Money required. Rs.1,00,000 9. E‐Service Fee. Rs.1,000/‐ 120 days from date of opening of 10. Rates to be kept valid for acceptance upto: price bid. * The digital signature certificate is used to secure the bid and to prevent any modifications. However, the bidder can modify his/her own bid before the expiry of Bid preparation and Submission stage. Important Note: 1) The bidders have to complete ‘Bid Preparation & Submission’ stage on scheduled time as refer under ‘Bidder Stage, of serial no. 4 mentioned above. If any bidder failed to complete his/her aforesaid stage in the stipulated online time schedule for this stage, his/her bid status will be considered as ‘bids not submitted’. 2) Bidder must confirm & check his/her bid status after completion of his/her all activities for e‐bidding. 3) Bidder can rework on his/her bids even after completion of ‘Bid Preparation & submission stage’ (Bidder Stage), subject to the condition that the rework must take place during the stipulated time frame of the Bidder Stage. 4) The bidders already registered at the portal https://haryanaeprocurement.gov.in need to re‐create password after login with the default password sent to their respective online registered e‐mail addresses from Nextenders. And in this regard for any queries please contact at helpdesk number. 4 | P a g e Information Regarding Online Payment of Tender Document, e‐Service & EMD Fee. The Bidders can download the tender documents from the Portal: https://haryanaeprocurement.gov.in. The Bidders shall have to pay for the Tender documents, EMD Fees & eService Fee online by using the service of secure electronic payment gateway. The secure electronic payments gateway is an online interface between firm and online payment authorization networks. The Payment for Tender Document Fee and eService Fee can be made by eligible bidders/ contractors online directly through Debit Cards & Internet Banking Accounts and the Payment for EMD can be made online directly through RTGS / NEFT. NOTE: If the tenders are cancelled or recalled on any grounds, the tender document fees & e‐Service Fess will not be refunded to the agency. Chief Auditor, UHBVNL, Panchkula . 5 | P a g e Instructions to bidder on Electronic Tendering System These conditions will over‐rule the conditions stated in the tender documents, wherever relevant and applicable. 1. Registration of bidders on eProcurement Portal:‐ All the bidders intending to participate in the tenders processed online are required to get registered on the centralized e‐Procurement Portal i.e. https://haryanaeprocurement.gov.in. Please visit the website for more details. 2. Obtaining a Digital Certificate: The Bids submitted online should be encrypted and signed electronically with a Digital Certificate to establish the identity of the bidder bidding online. These Digital Certificates are issued by an Approved Certifying Authority, by the Controller of Certifying Authorities, Government of India. A Digital Certificate is issued upon receipt of mandatory identity (i.e. Applicant’s PAN Card) and Address proofs and verification form duly attested by the Bank Manager / Post Master / Gazetted Officer. Only upon the receipt of the required documents, a digital certificate can be issued. For more details please visit the website – https://haryanaeprocurement.gov.in. The bidders may obtain Class‐II or III digital signature certificate from any Certifying Authority or Sub‐certifying Authority authorized by the Controller of Certifying Authorities or may obtain information and application format and documents required for the issue of digital certificate from M/s Nextenders (India) Pvt. Ltd O/o. DS&D Haryana,SCO – 09, IInd Floor, Sector – 16,Panchkula – 134108 E ‐ mail: [email protected] Help Desk: 1800‐180‐2097 (Toll Free Number) Bid for a particular tender must be submitted online using the digital certificate (Encryption & Signing), which is used to encrypt the data and sign the hash during the stage of bid preparation & hash submission. In case, during the process of a particular tender, the user loses his digital certificate (due to virus attack, hardware problem, operating system or any other problem) he will not be able to submit the bid online. Hence, the users are advised to keep a backup of the certificate and also keep the copies at safe place under proper security (for its use in case of emergencies). In case of online tendering, if the digital certificate issued to the authorized user of a firm is used for signing and submitting a bid, it will be considered equivalent to a no‐objection certificate/power of attorney /lawful authorization to that User. The firm has to authorize a specific individual through an authorization certificate signed by all partners to use the digital certificate as per Indian Information Technology Act 2000. Unless the certificates are revoked, it will be assumed to represent adequate authority of the user to bid on behalf of the firm in the department tenders as per Information Technology Act 2000. The digital signature of this authorized user will be binding on the firm. In case of any change in the authorization, it shall be the responsibility of management / partners of the firm to inform the certifying authority about the change and to obtain the digital signatures of the new person / user on 6 | P a g e behalf of the firm / company. The procedure for application of a digital certificate however will remain the same for the new user. The same procedure holds true for the authorized users in a private/Public limited company.
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