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Board Meeting DISTRICT AND MUNICIPAL COURT JUDGES’ ASSOCIATION BOARD MEETING July 13, 2018 AOC SEATAC OFFICE SEATAC, WASHINGTON DISTRICT AND MUNICIPAL COURT JUDGES’ ASSOCIATION SCHEDULE OF BOARD MEETINGS 2018-2019 DATE TIME MEETING LOCATION Friday, July 13, 2018 12:30 – 3:30 p.m. AOC SeaTac Office Center Friday, Aug. 10, 2018 12:30 – 3:30 p.m. AOC SeaTac Office Center Sunday, Sept. 23, 2018 9:00 a.m. – 12:00 p.m. 2018 Annual Judicial Conference, Yakima, WA Friday, Oct. 12, 2018 12:30 – 3:30 p.m. AOC SeaTac Office Center Friday, Nov. 9, 2018 12:30 – 3:30 p.m. AOC SeaTac Office Center Friday, Dec. 14, 2018 12:30 – 3:30 p.m. AOC SeaTac Office Center Friday, Jan.11, 2019 12:30 – 3:30 p.m. AOC SeaTac Office Center Friday, Feb. 8, 2019 12:30 – 3:30 p.m. AOC SeaTac Office Center Friday, March 8, 2019 12:30 – 3:30 p.m. AOC SeaTac Office Center Friday, April 12, 2019 12:30 – 3:30 p.m. AOC SeaTac Office Center Friday, May 10, 2019 & May 10: 12:00-5:00 p.m. 2019 DMCJA Board Retreat, Saturday, May 11, 2019 May 11: 9:00-1:00 p.m. Location: TBD June 2019 9:00 a.m. – 12:00 p.m. 2019 DMCJA Spring Conference, Location: TBD AOC Staff: Sharon Harvey Updated: May 31, 2018 Persons with a disability, who require accommodation, should notify Susan Peterson at 360-705-5278 or [email protected] to request or discuss accommodations. While notice five days prior to the event is preferred, every effort will be made to provide accommodations, when requested. DMCJA BOARD MEETING FRIDAY, JULY 13, 2018 12:30 PM – 3:30 PM AOC SEATAC OFFICE SEATAC, WA PRESIDENT REBECCA C. ROBERTSON AGENDA PAGE Call to Order General Business A. Minutes – June 3, 2018 1-6 B. Treasurer’s Report C. Special Fund Report D. Standing Committee Reports 1. Diversity Committee 7-11 a. August 2018 Pro Tem Training 2. Education Committee – Judge Charles Short 12-19 a. 2018 DMCJA Spring Conference Evaluation Summary Report 3. Rules Committee Minutes for May 9, 2018 20-21 4. Therapeutic Courts Committee Minutes for May 9, 2018 22 5. Legislative Committee – Judge Samuel Meyer E. Trial Court Advocacy Board (TCAB) F. Judicial Information Systems (JIS) Report – Ms. Vicky Cullinane Liaison Reports A. Administrative Office of the Courts (AOC) – Ms. Callie Dietz B. Board for Judicial Administration (BJA) – Judges Ringus, Jasprica, Logan, and Johnson C. District and Municipal Court Management Association (DMCMA) – Ms. Margaret Yetter D. Misdemeanant Probation Association (MPA) – Ms. Stacie Scarpaci E. Superior Court Judges’ Association (SCJA) – Judge Kitty-Ann van Doorninck F. Washington State Association for Justice (WSAJ) – Loyd James Willaford, Esq. G. Washington State Bar Association (WSBA) – Kim E. Hunter, Esq. Discussion A. Governor’s Office Pardoning Defendants with Marijuana Possession Violations 23-25 B. Brief DMCJA Board of Governors (Board) Orientation 1. Operational Rules 26-28 2. Rules for Conduct at Board Meetings 29-30 3. Motion Precedence and Conduct for DMCJA Board Meetings 31-34 C. Development of curriculum for judicial independence 1. For Judges to Present to their Legislative/Executive Branches 2. For Judges at Association of Washington Cities, Washington Association of Counties, and Washington State Association of Municipal Attorneys 3. Presentation at Judicial Conference D. The new Domestic Violence Washington Administrative Code Procedures E. Pursuit of Legislation Exempting Judges from Disclosing their Addresses with the PDC ( RCW 4.24.680, RCW 4.24.690, and RCW 4.24.700) See F. Proposed Amendment to CrRLJ 3.2(o) – Ms. J Benway 35-38 Information A. 2018-2019 DMCJA Priorities are located in the meeting packet. 39-41 B. Board members are encouraged to apply for DMCJA representative positions. Available positions include: 1. Commission on Judicial Conduct (CJC) 2. JIS CLJ “CLUG” User Group 3. Misdemeanant Probation Association (MPA) Liaison 4. Presiding Judge & Administrator Education Committee 5. Washington State Access to Justice Board (Liaison Position) 6. WSBA Court Rules and Procedures Committee C. Policy Analyst Project Ideas for 2018 are as follows: 1. Survey on Committees with DMCJA Representatives (July 2018) 42-46 2. Courthouse Security Survey (September 2018) 3. Judicial Independence Matters (Municipal Court Contracts) D. Ignition Interlock Report by National Center for State Courts (See Ignition Interlock Report by the National Center for State Court) E. Reports of Engrossed Second Substitute House Bill (E2SHB) 1163 Domestic Violence Workgroups (See attachment on July Board meeting notice; Cover Letter in agenda packet) 47 Other Business A. The next DMCJA Board Meeting is August 10, 2018, 12:30 p.m. to 3:30 p.m., at the AOC SeaTac Office in SeaTac, WA. The Council on Independent Courts will present its final report at this meeting. Adjourn DMCJA Board of Governors Meeting Sunday, June 3, 2018, 9:00 a.m. – 12:00 p.m. Campbell’s Resort Chelan, WA MEETING MINUTES Members Present: AOC Staff: Chair, Judge Scott Ahlf Ms. Vicky Cullinane (via phone) Judge Linda Coburn Ms. Merrie Gough (via phone) Judge Douglas Fair Ms. Sharon R. Harvey Judge Michael Finkle Judge Michelle Gehlsen Judge Drew Ann Henke Judge Judy Jasprica (BJA non-voting) Judge Dan B. Johnson (BJA non-voting) Commissioner Rick Leo Judge Samuel Meyer Judge Kevin Ringus (BJA non-voting) Judge Rebecca Robertson Judge Douglas Robinson Judge Damon Shadid Judge Charles Short Members Absent: Judge Mary Logan (BJA non-voting) Judge G. Scott Marinella CALL TO ORDER Judge Ahlf, District and Municipal Court Judges’ Association (DMCJA) President, noted a quorum was present and called the DMCJA Board of Governors (Board) meeting to order at 9:00 a.m. He then asked attendees to introduce themselves. GENERAL BUSINESS A. Minutes The Board moved, seconded, and passed a vote (M/S/P) to approve the Board Minutes for May 12, 2018. ***Added Agenda Item*** Draft Amendments to CrRLJ 4.2(g) Guilty Plea, Attachments, Washington State Misdemeanor DUI Sentencing Attachment and DUI Sentencing Grid Judge Ahlf informed the Board that the Courts of Limited Jurisdiction (CLJ) Forms Subcommittee (Subcommittee) requests review and comments regarding draft changes to forms related to Engrossed Second Substitute House Bill (E2SHB) 1783, Legal Financial Obligations (LFO). On May 31, 2018, the Subcommittee prepared a memorandum regarding Draft Amendments to CrRLJ 4.2(g) Guilty Plea, Attachments, and Washington State Misdemeanor DUI Sentencing that was sent to the Board listserv on June 1, 2018. Ms. Gough attended the Board meeting via telephone and discussed the following forms changes related to the new LFO bill: 1 DMCJA Board of Governors Meeting Minutes, June 3, 2018 Page 2 1. CrRLJ 4.2(g), Statement of Defendant on Plea of Guilty – Amendment to delete the sentence, “The law does not allow any reduction of this sentence” in paragraph 6(h) of the form because the new law allows such reduction. 2. CrRLJ 4.2(g) DUI1, “DUI” Attachment – Effective dates changed from July 23, 2017 to June 7, 2018; changed first sentence of Mandatory Monetary Penalty section on page 3 to read, “Criminal Conviction Fee, RCW 3.62.085, shall not be imposed if defendant is indigent as defined in RCW 10.101.010(3)(a)- (c).” 3. CrRLJ 4.2(g) DUI2, Washington State Misdemeanor DUI Sentencing Attachment (sample page) – change to delete the sample page that was developed to inform judicial and legal communities of the automated Washington State Misdemeanor DUI Sentencing Attachment because it did not fulfill its purpose; proposal to delete the sample page and make the automated version of Washington State Misdemeanor DUI Sentencing Attachment available at www.courts.wa.gov, Court Forms page. 4. Washington State Misdemeanor DUI Sentencing Attachment – change for municipal and district court version of this automated form to allow the user to delete the $43.00 criminal conviction fee. 5. DUI Sentencing Grid – change to Mandatory Monetary Penalty section, first sentence, on page 3 to read, “Criminal Conviction Fee, RCW 3.62.085, shall not be imposed if defendant is indigent as defined in RCW 10.101.010(3)(a)-(c).” Judge Coburn reported that she has worked with members of the LFO Stakeholder Consortium to develop an optional LFO calculator for judges. She expressed that she wants to incorporate the historical DUI Grid and requested Ms. Gough’s assistance with this endeavor. Ms. Gough agreed to assist Judge Coburn and requested that Board members submit any comments regarding the Subcommittee’s proposed changes by June 7, 2018. B. Treasurer’s Report M/S/P to approve the Treasurer’s Report located in the meeting materials. Judge Gehlsen reported that all DMCJA members paid their dues in 2018. She then thanked AOC Staff and Ms. Christina Huwe, DMCJA Bookkeeper, for all of their assistance with recordkeeping. Judge Gehlsen informed Board members to request two copies of their lodging receipt in order to get reimbursed for Saturday night lodging, which for most Board members was necessary to attend the Sunday morning meeting. C. Special Fund Report M/S/P to approve the Special Fund Report. Judge Meyer reported the account gained $4.16 in interest in April 2018. D. Standing Committee Reports 1. Conference Planning Committee Judge Ahlf informed that Conference Planning Committee Minutes for May 4, 2018 are located in the agenda packet. 2. Legislative Committee Judge Meyer reported that Representative Roger Goodman was scheduled to attend the DMCJA Spring Conference Legislative Update session but cancelled at the last minute because of a scheduling conflict. Representative Goodman was to speak about DMCJA bills such as commissioners solemnizing marriages. 2 DMCJA Board of Governors Meeting Minutes, June 3, 2018 Page 3 3.
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