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Meeting Materials May 11 2020 Civil Liberties

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Notice of Public Meeting Monday, May 11, 2020 1:00 pm – 3:00 pm California Civil Liberties Public Education Program Advisory Committee Meeting VIA ZOOM: [info to come] AGENDA I. Call to order and introductions II. Approval of minutes of previous committee meeting III. Overview of advisory committee procedures a. Declarations of committee members’ conflicts b. Procedures for observation of meeting by members of the public IV. Review of submitted public comment (see note below) V. Review and discussion of grant applications a. Preliminary scoring and discussion of applications b. Determination of recommendations for grant awardees and amounts VI. General discussion of program in immediate future fiscal year VII. General business VIII. Adjournment Notes: • Per Executive Order N-29-20, the California Civil Liberties advisory committee meeting will be held via teleconference. access will be available by web link or phone. There will be no physical meeting location in order to comply with public health guidelines. If you need additional reasonable accommodations, please make you request no later than May 7, 2020. Please direct your request to Mary Beth Barber at [email protected]. or (916) 323-9758. Email communication is preferred. • All times indicated and the orders of business are approximate and subject to change. • Any item listed on the agenda is subject to possible committee action. • Public comments will be accepted via an online form, which will be made available 24 hours prior to the meeting. Library – Courts Building 916-323-9759 P.O. Box 942837 [email protected] Sacramento, CA 94237-0001 www.library.ca.gov California Civil Liberties Public Education Program Advisory Committee Meeting Stanley Mosk Library and Courts Building 914 Capitol Mall, Room 218 (“American Civics Room”) MINUTES Monday, April 15, 2019 9:00 am – 3:30 pm Members in attendance Asmaa Ahmed, Zahra Billoo, Carin Fujisaki, Manjusha P. Kulkarni, Dale Minami, Diane Miyeko Matsuda, Dennis M. Robinson Members not in attendance All members of the advisory committee were in attendance California State Library staff in attendance State Librarian Greg Lucas; special projects coordinator Mary Beth Barber; library development consultant Bev Schwartzberg. Annly Roman, California Library Services Board administrator, assisted at various times throughout the meeting. Call to order The meeting started at 9:20 am. State Librarian Greg Lucas thanked the advisory committee for their service to the California Civil Liberties program and for reviewing the applications and giving advice on the proposals. Each member of the committee in attendance greeted each other and introduced themselves, as did Barber and Schwartzberg. Approval of minutes of previous meeting Barber directed the committee’s attention to the draft minutes from the October 2018 meeting. Matsuda recommended the notation of the members of the committee in attendance should be at the top of the document. Billoo moved that the minutes, with the addition of the members in attendance at the meeting, be adopted as written. Robinson seconded. Ahmed, Billoo, Minami, Matsuda and Robinson approved; Fujisaki and Kulkarni abstained, as they had not yet been appointed to the committee when the meeting in October 2018 had taken place. Library – Courts Building 916-323-9759 P.O. Box 942837 [email protected] Sacramento, CA 94237-0001 www.library.ca.gov MINUTES – CA Civil Liberties advisory committee Page 2 April 15, 2019 Overview of the advisory committee procedures Barber gave an overview of the advisory committee procedures, including the requirement for advisory members to declare conflicts, and the procedures for the observation of the meeting by members of the public. The applicants are as follows: Education, Public Media and Preservation category Poston Community Alliance Fred T. Korematsu Institute (KI) Tides Center / National Veterans Network Friends of Manzanar California State Polytechnic University, Pomona (Cal Poly Pomona) California State University Dominguez Hills (CSUDH) National Japanese American Historical Society, Inc. (NJAHS) L.A. Theatre Works Japanese American National Museum International Documentary Association (IDA) KCETLink (KCET) Heritage Future / 1888 Center Valley Public Television Inc., dba ValleyPBS - KVPT (Valley PBS) Monterey Peninsula Japanese American Citizens League (MP/JACL) Japanese American National Museum (JANM) San Diego Chapter Japanese American Citizens League (San Diego JACL) Kizuna Little Tokyo Inc. (Kizuna) Visual Communications Media (Visual Communications) KALW San Francisco Unified School District (KALW) Community Projects category Tule Lake Committee (TLC) New West Symphony Association (New West Symphony or NWS) Japantown Task Force, Inc. Triton Museum of Art San Diego Repertory Theatre (San Diego REP or The REP) San Bernardino Symphony Orchestra Yuba Sutter Regional Arts Council (Yuba Sutter Arts) San Francisco Flamenco Dance Company The East West Players (EWP) Musical Traditions, Inc. (Paul Dresher Ensemble) Nikkei Federation San Jose Taiko Group, Inc. (San Jose Taiko) Densho The Regents of the University of California Nihonmachi Little Friends MINUTES – CA Civil Liberties advisory committee Page 3 April 15, 2019 Heyday Advocates for Indigenous California Language Survival (AICLS or the Advocates) New Village Arts, Inc. (NVA) Opera Santa Barbara Los Angeles Opera Company (LA Opera) The ABAS Law Foundation Go For Broke National Education Center (GFBNEC) East West Players The AjA Project (AjA) Visual Communications Media (Visual Communications) API Cultural Center, Inc. (Oakland Asian Cultural Center or OACC) Nichi Bei Foundation Playground, Inc. (Playground) Visual Communications Media The advisory members declared conflicts as follows: Fujisaki: Cal Poly Pomona, Friends of Manzanar Minami: Nichi Bei Foundation, National Japanese American Historical Society, Tides Center, Japanese American Citizens’ League-San Diego, Nihonmachi Little Friends, Fred Korematsu Institute, Musical Traditions, Inc., Poston Community Alliance, Japanstown Task Force. Billoo: ABAS Foundation Ahmed: ABAS Foundation Public Comment Barber directed the committee members’ attention to the procedures for observation by members of the public. There was no public comment. Review and Discussion of Grant Applications Barber disseminated a summary document that included the applicant name, proposed project summaries, and requested amounts. Barber also disseminated tables with the average draft preliminary scoring of the applications by the committee members, as well as the standard deviation. Barber explained that the standard deviation data was provided so the committee could see where there might be differencing evaluations by committee member and therefore could prioritize the meeting discussion and evaluation of those applications that have higher differences in scores. The committee discussed each application. Committee members with conflicts left the room during the discussion of that particular application. MINUTES – CA Civil Liberties advisory committee Page 4 April 15, 2019 Recommendations to the State Librarian The committee voted by each applicant whether to fund the application and make recommended amounts. A brief break was taken during this process for committee members and staff to get boxed lunches brought in by Roman, and continued to evaluate the applications through a working lunch. In each preliminary discussion, those members who noted conflicts left the room during the vote. The committee made the following recommendations to the State Librarian for funding: Applicant Requested Recommended Amount Amount Advocates for Indigenous California Language $30,000.00 $10,000.00 Survival API Cultural Center, Inc. $30,000.00 $10,000.00 California State Polytechnic University, Pomona1 $51,064.00 $51,064.00 California State University Dominguez Hills $86,310.00 $86,310.00 Densho $30,000.00 $30,000.00 Fred T. Korematsu Institute $88,315.50 $20,000.00 Friends of Manzanar $67,035.00 $37,035.00 Heritage Future / 1888 Center $23,500.00 $23,500.00 Japanese American National Museum $100,000.00 $30,000.00 KALW San Francisco Unified School District $86,600.00 $20,000.00 Kizuna Little Tokyo Inc. $20,000.00 $20,000.00 L.A. Theatre Works $78,839.00 $78,839.00 Los Angeles Opera Company $30,000.00 $30,000.00 Monterey Peninsula Japanese American Citizens $66,273.00 $66,273.00 League2 New Village Arts, Inc. $15,000.00 $15,000.00 Nichi Bei Foundation $25,000.00 $15,000.00 Nihonmachi Little Friends $30,000.00 $10,000.00 Nikkei Federation $14,400.00 $14,400.00 Poston Community Alliance $35,788.00 $15,000.00 San Diego Repertory Theatre $29,500.00 $29,500.00 San Jose Taiko Group, Inc. $30,000.00 $30,000.00 The ABAS Law Foundation $8,394.00 $10,000.00 The AjA Project $21,997.25 $21,997.25 1 This applicant had significant staff and programming amendments submitted to the State Librarian’s office prior to fulfillment of the grant agreements. The changes proposed substantially changed the nature of the project from the original proposal. Agreement was not fulfilled and grant was not allocated, and applicant was encouraged to apply again in the next grant cycle. 2 This grant recommendation was not able to be fulfilled because of complications with the nonprofit corporation’s status with the California Secretary of State’s office. Applicant was recommended to clarify their status and reapply in the following grant cycle. MINUTES – CA Civil Liberties advisory committee Page 5 April 15, 2019 Applicant
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