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GUIDELINES ASEAN-ERAT ASEAN-EMERGENCY RESPONSE AND ASSESSMENT TEAM 2 3 ASEAN-Emergency Response and ASEAN-ERAT GUIDELINES ASEAN-ERAT Assessment Team GUIDELINES ASEAN-ERAT (ASEAN-ERAT) 2018 All contents copyright by the AHA Centre. All rights reserved. No parts of this document or the related files may be reproduced or transmitted in any form or by any means, including electronic, photocopying, recording, or otherwise, without the prior written permission of the AHA Centre. © THE AHA CENTRE, MARCH 2018, V2.0 Supported by: 4 5 D. Implementation of ASEAN-ERAT 122 Table of Contents Field Response Plan LIST OF ABBREVIATIONS 8 USE OF TERMS 11 ASSESSMENT 125 A. Concept 126 INTRODUCTION 15 B. Assessment Methodology 130 A. Background 16 C. Planning the Assessment 134 ASEAN-ERAT GUIDELINES ASEAN-ERAT B. Development of the 18 D. Data Collection 138 GUIDELINES ASEAN-ERAT ASEAN-ERAT System E. Data Analysis 144 C. One ASEAN One Response 24 F. Reporting and Dissemination 148 D. ASEAN-ERAT Guidelines 30 FACILITATION OF RECEPTION 153 ASEAN-ERAT SYSTEM 33 OF INCOMING ASSISTANCE A. ASEAN-ERAT 34 A. Concept 154 B. Purpose of ASEAN-ERAT 36 B. Reception and Handover of 156 C. Core Functions 38 ASEAN Relief Items D. Preparedness Mission 40 C. Logistics and Procurement 160 E. ASEAN-ERAT System 42 F. ASEAN-ERAT and ICLT 48 COORDINATION 167 G. Structure 50 A. Concept 168 H. Mission Cycle 58 B. Scope of Coordination 170 Support to NDMO PERSONAL PREPAREDNESS 61 C. Establishment of JOCCA 172 A. Concept 62 B. Mission Readiness 64 DEMOBILISATION 193 C. Personal Mission Gear 68 A. Concept 194 B. Conclusion of the Mission 196 MISSION EQUIPMENT 73 C. Personnel Rotation 200 A. Team Mission Kit 74 D. Handover of Equipment and 202 B. Set-up/Operation 78 Supplies to the NDMO C. Handover or Returning the Equipment 80 E. After-Action-Review (AAR) 204 Annex 1 : List of NDMOs of SAFETY & SECURITY 83 206 ASEAN Member States A. Concept 84 Annex 2 : Disaster Management Structure in B. Responsible Entities 86 207 ASEAN Member States Annex 3 : Customs and Culture in ASEAN ALERT, ACTIVATION AND 91 213 MOBILISATION Annex 4 : ASEAN-ERAT Rapid 218 Assessment Tool A. Concept 92 Annex 5 : ASEAN-ERAT Report Format B. Alert 94 231 Annex 6 : Calculation of Transportation C. Activation 96 234 Requirements D. Mobilisation 98 Annex 7 : Incident Action Plan Safety Analysis E. Mission Stand-down 104 236 Annex 8 : Medical Plan F. Readiness Tests 106 239 Annex 9 : Emergency Indicators and Minimum 243 Standards ACTION UPON ARRIVAL 109 Annex 10: Initial Needs Assessment Checklist A. Concept 110 245 (INAC) B. ASEAN-ERAT Field Response Plan 116 English to Metric Conversion Table C. Team Meetings and Reporting 120 246 6 ASEAN-ERAT GUIDELINES ASEAN-ERAT GUIDELINES ASEAN-ERAT ABBREVIATIONS LIST OF LIST 7 LIST OF ABBRE- VIATIONS 8 9 List of Abbreviations AADMER ASEAN Agreement on Disaster ICLT In-Country Liaison Team Management and Emergency IFRC International Federation of the Red Response Cross and Red Crescent Societies ASEAN-ERAT GUIDELINES ASEAN-ERAT GUIDELINES ASEAN-ERAT ADMM ASEAN Defence Ministers Meeting HADR Humanitarian Assistance and AHA Centre ASEAN Coordinating Centre Disaster Relief for Humanitarian Assistance on INAC Initial Needs Assessment Checklist disaster management INSARAG International Search and Rescue Group AJDRP ASEAN Joint Disaster Response JOCCA Joint Operations and Coordination Plan Centre of ASEAN AMRG ASEAN Military Ready Group LCA Logistics Capacity Assessment AMS ASEAN Member States MNCC Multi-National Coordination Centre APG AADMER Partnership Group NDMO National Disaster Management ARDEX ASEAN Regional Disaster Organisation Emergency Response Simulation NFP National Focal Point Exercise SASOP Standard Operating Procedure for ARF-DIREX ASEAN Regional Forum Disaster Regional Standby Arrangements and Relief Exercises Coordination of Joint Disaster Relief and ASEAN Association of Southeast Emergency Response Operations Asian Nations SG-AHAC Secretary-General as the ASEAN AWP AADMER Work Programme Humanitarian Assistance Coordinator CA Competent Authority TOR Terms of Reference CMCoord Civil-Military Coordination UN United Nations CIQ Customs, Immigration and UN OSOCC United Nations On-Site Operations Quarantine Coordination Centre CSO Civil Society Organisation UNDAC United Nations Disaster Assessment DELSA Disaster Emergency Logistics and Coordination System for ASEAN UNOCHA United Nations Office for the EMT Emergency Medical Team Coordination of Humanitarian Affairs EOC Emergency Operations Centre USAR Urban Search and Rescue ERAT ASEAN-Emergency Response and V-OSOCC Virtual On-Site Operations Coordination Assessment Team Centre FRP Field Response Plan Web-EOC Web-Emergency Operations Centre 10 11 TERMS USE OF ASEAN-ERAT GUIDELINES ASEAN-ERAT GUIDELINES ASEAN-ERAT USE OF TERMS 12 13 AADMER: The legally-binding regional NDMO: The National Disaster AADMER agreement for cooperation on disaster NDMO Management Organisation of the Member management in the ASEAN region. State. Disaster: A serious disruption of the Competent Authorities: One or more ASEAN-ERAT GUIDELINES ASEAN-ERAT functioning of a community or a society entities designated and authorised by GUIDELINES ASEAN-ERAT causing widespread human, material, each AMS to act on its behalf in the economic or environmental losses. implementation of the AADMER. Member State: A member country of National Operation Centre: The ASEAN (also referred to ASEAN Member designated centre within the Member State or AMS). 24/7 State that operates on 24/7 basis to help the NFP receive or transmit reports and Affected ASEAN Member State: situation updates from and to the AHA The member country of ASEAN that is Centre or other Assisting Entities. affected by a disaster. AHA Centre: The Centre is mandated Assisting Entity: A State, international to facilitate cooperation and coordination organisation, and any other entity or among the AMS, and with relevant United person that offers or renders assistance Nations and international organisations, to the affected AMS in the event of a in promoting regional collaboration. The disaster emergency. AHA Centre has the responsibility over the management of the ASEAN-ERAT National Focal Point: An entity system. designated and authorised by AMS NFP to receive and transmit information in The AHA Centre works on the basis that accordance with the provisions of the the affected AMS will act first to manage AADMER. and respond to disasters. In the event that the affected AMS requires support The NFP plays an important role in to cope with such a situation, it may facilitating communication with other seek assistance from the AHA Centre AMS and the AHA Centre and serves as directly or may request the AHA Centre the single point of contact for the country. to facilitate the coordination of assistance The NFP is also responsible to coordinate from any Assisting Entity. with one or more Competent Authorities for regional emergency response EOC EOC: The AHA Centre Emergency coordination. Operations Centre based in Jakarta, Indonesia. 14 ASEAN-ERAT GUIDELINES ASEAN-ERAT GUIDELINES ASEAN-ERAT INTRODUCTION 15 INTRO- DUCTION 16 17 3 A1 The objective of the ASEAN Agreement on Disaster Management and Emergency Response (AADMER) as stated in Article 2 is to jointly respond to disaster emergencies through concerted national efforts and ASEAN-ERAT GUIDELINES ASEAN-ERAT GUIDELINES ASEAN-ERAT intensified regional and international co- operation. AADMER also stipulates a number of actions to be taken by ASEAN Member States (AMS) in terms of preparedness and to jointly respond to a disaster in the region. These are described in Articles 8 to 16 of Parts IV and V of the AADMER. Background 3 3 A2 Under AADMER, ASEAN has established disaster preparedness and emergency response mechanisms and tools, including the Standard Operating Procedure for Regional Standby Arrangements and Coordination of Joint Disaster Relief and Emergency Response Operations (SASOP), ASEAN Regional Disaster Emergency Response Simulation Exercise (ARDEX), and the ASEAN-ERAT to ensure the overall preparedness, response, deployment, coordination and supervision of assistance A when a disaster occurs within the region. 18 19 3 1 After the ARDEX-07 hosted by Singapore B on 20-24 October 2007, participants of the After-Action Review (AAR) brought up the need for an ASEAN rapid assessment team. The ASEAN Committee on Disaster ASEAN-ERAT GUIDELINES ASEAN-ERAT Management (ACDM) during its succeeding GUIDELINES ASEAN-ERAT meeting agreed to form the ASEAN Rapid Assessment Team on 26 October 2007. 3 2 The ASEAN disaster preparedness and B emergency response tools and mechanisms were put into use when the Cyclone Nargis made a landfall in the Ayeyarwady and Yangon Divisions of Myanmar on 2 and 3 May 2008. Cyclone Nargis left almost 140,000 Development of dead or missing and adversely affected up 3 to 2.4 million people. 3 the ASEAN-ERAT 3 Following the disaster, the ASEAN Secretariat B as the Interim AHA Centre activated the SASOP and released daily situation updates System to monitor the situation, gather updates and recommend response required. One of the recommendations made in the daily situation updates was the mobilisation of the ACDM-coordinated ERAT to Myanmar to conduct joint assessment, coordinate, and gather information in the field. The word “emergency” was added to the name; henceforth until 2014, the team was called “ASEAN-Emergency Rapid Assessment Team”. 3 4 The first batch of the ASEAN-ERAT began B to operate in Yangon from 9 May 2008.