Board Meeting – Public Session
Thursday, November 25, 2010 Board Room – 8:00 p.m.
Pages
1. Roll Call
2. Approval of Agenda
3. Report from the Board Meeting – Private Session, November 25, 2010
4. Student Trustee Report – Lee Shelson
5. Presentation to Trustees
6. APPLAUSE! 1-2
7. Ontario Public School Boards’ Association Report
8. Special Announcements
9. Approval of Minutes of the October 28, 2010 3-20 Board Meeting
10. Routine (*) & Non-Routine Presentation of Minutes and Reports of Board Committees:
(a) Special Education Advisory Committee Minutes 21-29 Thursday, November 4, 2010 (*)
(b) Policy and By-Law Committee Minutes 30-48 Monday, November 8, 2010 (*)
(c) Board Standing Committee Minutes 49-51 Monday, November 8, 2010 (*)
(d) Chair’s Committee Minutes 52-60 Monday, November 15, 2010 (*)
(e) Proposed Development Application, D01-10007/ 61-64 D02-10020/ D06-10039, Town of Richmond Hill (*)
11. Information and Inquiries
12. Meetings and Events (*) 65
13. Adjournment
November 2010 Applause!
Today’s Parent Magazine 2010 School MVP – Support Staff
Great school experiences don’t happen by accident: They’re the result of hard work and dedication from individuals in the school community. That’s why Today’s Parent Magazine put out a cross-Canada call for the principals, teachers, volunteers and support staff who make their schools great. More than 200 nominations were received.
David Holborn
Today’s Parent Magazine’s 2010 School MVP for Support Staff is David Holborn, Lead Caretaker of Beverley Acres Public School in Richmond Hill.
He was nominated by Paula Windsor, a school parent, who said: “David is so much more than a caretaker at our school. He truly cares about the students and gives selflessly to help them be the best that they can be.”
When the school choir found itself without a music director, he didn’t think twice about using his lunch hours to fill the role. In addition, David acts as a vocal coach for actors in Beverley Acres’ annual musicals. He leads our students in school concerts and performances, and even outside the school in the Richmond Hill Santa Claus Parade and in the Music's Alive Festival.
David also shares his time and talent with the school and students during many special ceremonies, such as the Grade 8 graduation ceremony where he plays the bagpipes to usher in the student procession.
Beyond his musical talents, David positively influences students, helps redirect students’ actions if needed and encourages them to choose appropriate games and dress appropriately when outside at recess. David takes an active role in helping ensure the safety and well-being of all Beverley Acres PS students.
Beverley Acres PS Principal, Ramon Andrade said the following of David: “David Holborn is an altruistic, responsible, caring individual who is always willing to help and selflessly contributes his time and energy to making our school a better place to learn and work.”
Congratulations to our Today’s Parent 2010 School MVP, David Holborn. Keep up the good work, David.
Habitat for Humanity Build
Bur Oak Secondary School Global Action Club
Recently, a group of students from Bur Oak Secondary School participated in a Habitat for Humanity Build in Keswick. The school’s Global Action Council met with the volunteer co- ordinator of Habitat for Humanity York Region, Heather Johnson, in the spring of last year. Heather conducted safety training and an orientation for participating students and ensured they were ready to get down to work.
November 2010 Applause!
Due to a mandatory minimum age of 16, not all members of the Council were able to participate, but 13 members of the Global Action Club spent the day working very hard on the construction site that will eventually be home to a mother and her five adopted daughters.
The members of the Global Action Club who worked on the build that day were: Anmol Punjabi, Arunyah Sivakular, Narusha Arulranjan, Maria Mustansir, Irene Nguyen, Deepiga Vigneswaran, Nitharsan Vigneswaran, Iesha Wu, Cara Cho, Momtha Sivapathasundram, Dhivya Sasi, AstaAu, Amal Ahmed and Kate Kostandoff, Head of Library at Bur Oak.
The team took a bus to Keswick, donned their work boots and hard hats and prepared for a challenging day. Students were guided by experienced Habitat for Humanity volunteers who directed the student team and taught them some basic skills.
Throughout the day, Bur Oak students cemented bricks, dug a hole and prepared it to have the concrete poured, shifted excess concrete blocks from inside the foundation to be stacked for removal, positioned and raised floor joists. It was a full day of hard and steady work and certainly put our students and teacher to the test.
The team was happy to meet the thankful mother who will be moving into the energy efficient home in late December 2010.
Thank you, Bur Oak Global Action Club for your outstanding efforts and hard work! And thanks to Heather Johnson of Habitat for Humanity for your support and partnership.
ROUTINE
YORK REGION DISTRICT SCHOOL BOARD BOARD MEETING MINUTES - PUBLIC SESSION OCTOBER 28, 2010
The Board Meeting - Public Session of the York Region District School Board was held in the Board Room of the Education Centre, Aurora at 8:00 p.m. on Thursday, October 28, 2010 with Chair D. Giangrande presiding and the following members present; Trustees L. Carruthers, A. DeBartolo, N. Elgie, S. Geller, J. Hertz, G. Kerr, P. Luchowski, and M. Van Beek.
Regrets: Trustees B. Crothers and E. Richardson
Also in attendance: Student Trustees M. Bun and L. Shelson
APPROVAL OF AGENDA
(*)1. Moved by S. Geller, seconded by G. Kerr:
That the agenda be approved as written.
- Carried -
RISE AND REPORT – OCTOBER 28, 2010 BOARD MEETING – PRIVATE SESSION
(*)2. Moved by A. DeBartolo, seconded by P. Luchowski:
1) That the York Region District School Board approve the recommendations in the Human Resource Services staff report.
2) That the York Region District School Board receive the Student Discipline and Suspension reports for information.
3) That the York Region District School Board appoint Kelly Gravelle, Olga Luftig and James Robinson to the Joint Board Election Compliance Audit Committee for the period December 1, 2010 to November 30, 2014.
4) That the York Region District School Board approve the Elementary Administrator Transfer as outlined in the staff report.
- Carried -
STUDENT TRUSTEE REPORTS
At this time, Student Trustee M. Bun made the following remarks.
BOARD MEETING MINUTES - PUBLIC SESSION PAGE 2 OCTOBER 28, 2010
“Madame Chair, Mr. Director, Trustees, Staff, Ladies and Gentlemen.
Quite a number of updates are due this month, as Lee and I have been working on many things. The biggest topic we have been hearing about in consultation with students has been student councils and how they function throughout the Region. We have also been having many discussions about technology, and found that the two are actually inter-related. Before speaking in regard to those matters, first some updates about Student Vote, Wear Purple Day, and the student trustee website.
Throughout Municipal Democracy Awareness Week, which took place October 17-23, 2010, 33 per cent of York Region schools participated in Student Vote to engage both elementary and secondary school students in the democratic process. Student Vote is an organization that runs in-school elections parallel to the Municipal Election to teach students about active citizenship and provide a way for youth to voice the political issues most important to them. Aside from having the chance to vote for their candidates of choice in a mock election, students also participated in a civics curriculum that taught them about how municipal elections work. One of the most exciting parts of this initiative is the Student Survey that will be launched province-wide by Student Vote on November 1, 2010. In referendum-style fashion, students will have the chance to cast their votes on a number of educational issues to indicate how they feel about things like French language courses, healthy schools, WiFi in schools, and many other student issues. The Ontario Student Trustees’ Association has been proud to work in partnership with Student Vote to facilitate and promote the student referendum and we look forward to the results to come, which will give a direct indication of students’ attitudes towards their education.
Another popular event in the Board this month was the Anti-Bullying Spirit Day that took place on October 20, 2010. Students Board-wide wore purple for a Spirit Day commemorating the young men and women who have committed suicide because of the homophobia they experienced in their schools and at home. The Spirit Day served as a show of solidarity for all who have had to endure bullying and abuse because of their sexuality. Purple represents spirit on the Lesbian, Gay, Bi-sexual and Transgender (LGBT) flag, and spirit is something to display in support of acceptance and respect regardless of sexuality. Gay Straight Alliances and social justice clubs in York Region District School Board secondary schools had the opportunity to bring awareness to discrimination that still exists in schools. By taking leadership on this cause, students united with their peers in striving towards equality. The event received a great response, with most secondary schools throughout the Region participating, and elementary schools taking an active interest in the cause as well.
As we hear about all these great events and leadership initiatives throughout York Region, it only increases the need to broaden their scope and accessibility via digital means. At the beginning of our term, Lee and I saw much potential for the student trustee website to undergo a transformation in the interest of better communication between us and the students we represent. This month, we had the opportunity to meet with Information Technology Services staff and established plan for putting these BOARD MEETING MINUTES - PUBLIC SESSION PAGE 3 OCTOBER 28, 2010
changes into effect. Though much of the website redesign is top-secret for now, what we can tell you is that there will be a lot more relevant information for students to access easily from the student trustee website, and interactive ways for student leaders to collaborate and share resources.
Looking forward to the Quest Conference coming up next month, Lee and I are very excited to participate on the ‘Engaging Learning in the 21st Century’ panel and in various student-engagement components of the conference. In preparation for the conference, Dr. Belchetz and I worked together on a paper for the Quest Journal. Our article “Creating a Vision of the Digital Classroom” examined the student perspective on the role of Information Communications Technology (ICT) in schools, what works well, what needs to improve, and how learning and technology will come together in the future. In the article, we made recommendations based on extensive student consultation and feedback. This article looks specifically at how Advanced Broadband Enabled Learning (ABEL) technology is used to enhance courses by adding an online component, and the use of specific technologies in schools, such as iPads and portable computers. In terms of student councils, technology can also be used to connect students throughout the Region, which I spoke about in regards to the student trustee website. To further enhance the profile of student councils and their role in the York Region Presidents’ Council (YRPC), Lee and I met with YRPC advisors Chris Hilmer and Lisa Wargo and Superintendent C. Roach to discuss ways of promoting a more active, recognizable role for the YRPC within the Board. We would like to thank Mr. Hilmer, Ms. Wargo, and Mr. Roach for the support they have given me, Lee and the YRPC as a whole. Next month, Lee and I will be making a presentation at the Vice Principals’ Council meeting to raise awareness of what the YRPC does and how schools can get involved. In addition to this, we look forward to solidifying the interrelation between student councils, YRPC, and the student voice in the form of a Student Leadership Policy.
Finally, Lee and I are very excited to attend the Ontario Student Trustees’ Association (OSTA-AECO) Fall General Meeting (FGM) coming up November 11-14, 2010. At this meeting, student trustees from across Ontario will participate in workshops facilitated by the Ministry of Education, People for Education, and the Canadian Education Alliance, as well as a special appearance by His Excellency, Governor General of Canada, David Johnston. We also look forward to continuing to work with OSTA-AECO on important policy issues such as Aboriginal Education, student councils, and mental health. The Ten-Year Anniversary Gala that is happening in conjunction with FGM also promises to be a spectacular event where we will be joined by the York Region District School Board Director of Education K. Thurston and Chair of the Board D. Giangrande.
I would like to close by thanking all trustees and Board staff for being so supportive of OSTA-AECO, the province’s only democratically elected student stakeholder group.
Thank you.”
BOARD MEETING MINUTES - PUBLIC SESSION PAGE 4 OCTOBER 28, 2010
Student Trustee Bun also provided information about ‘Shannon’s Dream’, a campaign to raise awareness of the under-funding of schools in First Nations reserves.
Director of Education K. Thurston and Board Chair D. Giangrande thanked Student Trustee Bun for her remarks and leadership.
APPLAUSE
Director K. Thurston made the following remarks.
Toronto Star Teacher Award
“Would Bernadette Taylor-Dohla and Brian Stone please come forward.
The Toronto Star Teacher Award, in its second year, recognizes one Ontario teacher for exceptional service to students. More than 80 nominations were submitted by students, parents and colleagues from across the province. The winners and honourable mentions were selected by representatives from the Star, the Ontario Teachers’ Federation and the Ontario Institute for Studies in Education.
The Toronto Star Teacher of the Year for 2010 is Bernadette Taylor-Dohla of Baythorn Public School in Thornhill.
She was nominated by twin students Paige and Brady Madsen for being “the best teacher who ever will exist.”
Bernadette, who once sang musicals on the Shaw Festival stage, now uses her acting skills to captivate grade seven students in the arts program at Baythorn Public School. She teaches drama and also uses her unique talents to weave drama into every subject from history to math.
Math students are taught MC Hammer's “Can't Touch This!” to remind them not to touch denominators when adding fractions.
Congratulations to Toronto Star Teacher of the Year, Bernadette Taylor-Dohla.
Toronto Star Teacher Award Nominees
Would Shirley Dalrymple, Katrine Doganglu, Dan Grant, Jay Major, Elizabeth St. Jean, Mark Warling and Natalie Zuchlinkski and their school’s principals or vice-principals please come forward.
We are thrilled to announce that of the 80 Toronto Star Teacher of the Year nominations, seven other York Region District School Board teachers were recognized with nominations: BOARD MEETING MINUTES - PUBLIC SESSION PAGE 5 OCTOBER 28, 2010
• Shirley Dalrymple, Thornhill Secondary School; • Katrine Doganglu, Richmond Hill High School; • Dan Grant, Bayview Hill Elementary School; • Jay Major, Northern Lights Public School; • Elizabeth St. Jean, Boxwood Public School; • Mark Warling, Roselawn Public School; and • Natalie Zuchlinski, Kettle Lakes Public School.
Congratulations to all York Region teachers who were nominated for this prestigious award.
Antiracism & Ethnocultural Equity Education Awards: 2009-2010
Tonight, we are pleased to recognize the 2009-2010 recipients of the Antiracism and Ethnocultural Equity Education Awards. The Race Relations Advisory Committee has developed the Antiracism and Ethnocultural Equity Education Awards, which recognize schools and other Board locations whose practices have:
• assisted with the implementation of Policy #260.0, Antiracism and Ethnocultural Equity; • supported student learning; and • involved as many partners of the school community as possible.
The 2009-2010 school year marks the 15th anniversary of this award.
Middlefield Collegiate Institute
Would Annette Oliver, Principal of Middlefield Collegiate Institute, and her team please come forward.
The Community Outreach Team (COT) at Middlefield Collegiate Institute has been hosting a cultural Exchange Event called Mélange for the past four years. Mélange is a cultural exchange between two very culturally different and diverse schools. The concept was sparked by an idea shared at a Character Education Conference in 2006. Through Mélange, students and staff promote the York Region District School Board Character Traits as well as antiracism and ethnocultural equity via a fun-filled day that incorporates informational workshops and hands-on activities.
Mélange promotes positive and respectful relations between members of different school communities. The underlying message from this initiative is that although we are different, we have many similarities and should not hide behind stereotypes but we should make an effort to meet people different from ourselves.
The success and popularity of Mélange gave birth to Global Fusion, an event at Middlefield Collegiate Institute for grade nine and ten students, which is intended to BOARD MEETING MINUTES - PUBLIC SESSION PAGE 6 OCTOBER 28, 2010
foster an environment of understanding and appreciation of diversity through education. Congratulations Middlefield Collegiate Institute for taking on this initiative and providing the opportunity for students and staff to understand different cultures.
Wilclay Public School
Would Yvonne Chan, Principal of Wilclay Public School, and her team please come forward.
Over the years, Wilclay Public School has demonstrated leadership in the area of Antiracist Education by participating in a number of related activities and events. This school year has been no exception.
In December 2009, the school hosted a Multicultural Fair showcasing the many cultural traditions of the school community. This event provided a unique opportunity for parents and staff to work together and celebrate the diversity of the Wilclay community.
The school also put together various other activities to celebrate the Lunar New Year, African Heritage Month, The International Day for the Elimination of Racial Discrimination on March 21st, Fundraising for Haiti, as well as hosting their third Community Roundtable event to address the needs of their multilingual parent community. The school also hosted an Asian and South Asian Heritage day on June 22nd in honour of Asian/South Asian Heritage Month, providing the opportunity for students and staff to participate in many activities to help develop an understanding of different cultures of South East Asia.
Keep it up Wilclay.
Richmond Rose Public School
Would Rick Rosemin, Principal of Richmond Rose Public School, and his team please come forward.
With students from over 40 birth countries, Richmond Rose Public School serves a very diverse community where the majority of students come from families where more than one language is spoken. To support and celebrate the various cultures, the school’s Diversity Committee has initiated a variety of activities and events over the years. As such, students see themselves represented through the activities, displays, resources and events in the school.
Some of the activities include, announcements highlighting Significant Faith Days and artistic displays of the same; Lunar New Year’s Parade, multicultural winter celebrations, and new this year Abilities Awareness Day, which has made an impact on students from the school’s two community classes. Students and staff also participated in a Holiday Sing-Along before the winter break to celebrate the diverse holidays that BOARD MEETING MINUTES - PUBLIC SESSION PAGE 7 OCTOBER 28, 2010
take place in December and early January.
Well done Richmond Rose.
Maple Creek Public School
Would Sheila MacRae, Principal of Maple Creek Public School, and her team please come forward.
This year Maple Creek Public School hosted three exciting projects which contributed to Antiracism and Ethnocultural Equity Education.
Grade eight students participated in a “Trade Summit” which provided them with the opportunity to learn about the valuable resources of different countries and the importance of international connections for Canada’s well-being and influence in the world.
The Heritage Night event provided students, staff, and the school community the opportunity to learn more about and celebrate the various cultures that make up the Maple Creek community.
The Maple Creek Olympics engaged all the students and staff at the school. Participants were organized in teams and participated in the “Opening Ceremony” dressed in costumes that represented their countries, providing the opportunity for students to learn about different countries.
Thank you Maple Creek.
Armitage Village Public School
Would Joy Lee, Principal of Armitage Village Public School, and her team please come forward.
Armitage Village Public School has initiated and participated in a variety of multicultural activities to support and promote diversity within the school and the school community over the past year.
During Black History Month, classes were introduced to stories of slavery and students from all grades were involved in creating a quilt, depicting the route to freedom by African Americans.
Amongst other activities, there was a Chinese Dragon Dance in honour of the Lunar New Year and a showcase of artwork related to Chinese culture. Students also had the opportunity to listen to motivational speaker Errol Lee, and participate in the assembly as well as learning about the history of the Steel Pan from Earle La Pierre, a renowned steel pannist. The school also promoted in-class discussion about the Civil Rights Movement and about perception versus reality, concluding with the realization that we BOARD MEETING MINUTES - PUBLIC SESSION PAGE 8 OCTOBER 28, 2010
live in a very diverse community.
Additionally, the school has a “Community Voice” parent group, a welcoming program for newcomer families, whereby parents volunteer to provide the necessary information about the school, to other parents, in different languages as needed. The school is also in the process of putting together a team of Student Ambassadors to help students from other countries make a successful transition into the school.
Good work Armitage Village.
John McCrae Public School
Would Lori Hall, Principal of John McCrae Public School, and her team please come forward.
John McCrae Public School established a Student Diversity Team to ensure that voices and concerns around issues of diversity, antiracism and equity are being heard and addressed within the school. The Team works to ensure that cultural celebrations, faith days and equity issues are recognized and addressed in the schools through a variety of media such as including announcements, posters, and display boards.
The students also put together a Dragon Dance to celebrate the Lunar New Year, organized popcorn and movie sessions, and highlighted achievements by people of African Heritage. The school also hosted an Asian/South Asian Heritage Fair to increase cultural awareness.
The Student Diversity Team has also helped to develop and promote a school culture which promotes togetherness and motivates other students to become more involved in equity and inclusive activities.
John McCrae’s parent council proposed the idea of a Multicultural Fair event to promote parent engagement and community building, as well as fundraising. This event, with the assistance of the Student Diversity Team, took place in June 2010.
Keep up the good work.”
Trustee J. Hertz, Chair of the Race Relations Advisory Committee, introduced committee members and thanked them for their commitment and participation.
Director of Education K. Thurston continued.
“York Region District School Board Peace Tree Committee
Before presenting this next award, I would just like to say that we’re all saddened to hear about the recent passing of Sylvia Strachan-Davidson. Sylvia tirelessly spread the message of peace through her teaching practices. Sylvia's passing this month is a great loss to the peace movement. BOARD MEETING MINUTES - PUBLIC SESSION PAGE 9 OCTOBER 28, 2010
Would Aneta Fishman, Oksana Majaski, Norene Bergart, Kimberley Bergart, Paula D’orazio Cirone, Francine Fainer, Carol Murray, Annabel Wong, Shruti Joshi, Tuyet Lam and Karen Richards (York Regional Police) please come forward.
The York Region District School Board Peace Tree Committee continues their work with schools, parents and the community to inspire students, staff, parents and community members to develop compassion and implement “peace initiatives” in York Region schools. The Peace Tree initiative embodies the mission of the York Region District School Board by weaving together some of the Board’s initiatives and commitments and making the message tangible and within reach for all.
In 2006, the Peace Tree Committee was formed in the Board and the Peace Tree Initiative was implemented in some of the West area schools, and expanded to include more schools in 2007. In 2008, East area schools joined schools from the West, including thirty eight parents who participated as Parent Peace Tree Ambassadors.
In October 2009, the Committee hosted it’s fourth annual Peace Tree Conference entitled “On Our Journey for Peace” with about 37 schools participating from the West, East and Central areas and about 300 grade three and four Student Peace Ambassadors.
Keep up the Good Work and Keep Growing!
North Star
Would Jennifer Pescador and Megan Crowley please come forward.
October’s North Star is Jennifer Pescador of Unionville Meadows Public School. Jennifer was nominated by Megan Crowley who told us.
“I have had the pleasure of working with Jennifer for three years. I began my teaching career as a grade five Long-Term Occasional Teacher at Unionville Meadows Public School. In addition to teaching grade five, I also acted as a resource teacher in Jennifer's grade seven classroom. In watching Jennifer teach and interact with students, I quickly noticed how dedicated she was to her profession.
When I was offered a permanent contract as a grade eight Teacher at Unionville Meadows, my Principal asked if there were any teachers that came to mind whom I would like as my Mentor Teacher. Without a second’s hesitation, I declared Jennifer Pescador. I knew she was the perfect person to guide me through the beginning of my career as a teacher.
BOARD MEETING MINUTES - PUBLIC SESSION PAGE 10 OCTOBER 28, 2010
Simply put, she was awesome. Jennifer went above and beyond her duties as my Mentor to ensure I felt confident and prepared in my teaching. She modeled how to plan and execute well-crafted units. She set aside time weekly to help me to prepare my lessons. Most importantly, she was always ready and willing to be a caring listening ear.
Although Jennifer is no longer my "Official Mentor," I jokingly tell her that she must not have read the fine print when she agreed to be my mentor because I consider her my "Mentor for Life." I continue to seek Jennifer's expertise and advice whenever I find myself at a loss. Whether it be parent communication, unit planning, lesson planning, or the stresses that can afflict teachers, I know that Jennifer will always be there to help me make things right.
Not only does Jennifer continue to mentor me, she has also been the Intermediate Lead Teacher for years. She plans helpful professional development for our team. She is dedicated to making the Intermediate Division run as smoothly and effectively as possible. She makes it her mission to keep updated on the latest teaching techniques driven by research so that all Intermediate Teachers are implementing high-yield strategies in their classrooms.
Jennifer is also a Junior Intermediate Special Education Resource Teacher (SERT) and she works hard to ensure all of her students are being serviced and educated in accordance with their Individual Education Plans. She works alongside her students' rotary teachers to ensure that their needs are being met. This year, she is unofficially mentoring a teacher who has just made the transition to becoming a SERT teacher.
Most notably, in all she does, and with everyone she helps, Jennifer does so in a humble and selfless manner. She does not look for recognition or praise from others. Jennifer helps others because she has a big heart and passion for her profession. I only hope that one day I can become half as good a teacher and colleague as Jennifer Pescador. She inspires me to do my best every day, in every way.”
Congratulations Jennifer.”
Director Thurston and Chair Giangrande congratulated all recipients and thanked them for their contributions.
ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION
Trustee P. Luchowski stated that he would represent the Board at the November Ontario Public School Boards’ Association Board of Directors’ Meeting.
BOARD MEETING MINUTES - PUBLIC SESSION PAGE 11 OCTOBER 28, 2010
SPECIAL ANNOUNCEMENTS
Trustee G. Kerr, Chair of the Special Education Advisory Committee, presented Superintendent of Education C. McAdam with a certificate in recognition of her involvement with the Special Education Advisory Committee.
APPROVAL OF MINUTES
(*)3. Moved by A. DeBartolo, seconded by M. Van Beek:
That the minutes of the September 27, 2010 Board Meeting be approved as written.
- Carried -
ROUTINE RECOMMENDATIONS
(*)4. Moved by P. Luchowski, seconded by G. Kerr
That the Board adopt the following routine recommendations (*) in accordance with Board procedure.
BOARD STANDING COMMITTEE MINUTES, OCTOBER 4, 2010
1) Approval of Agenda
That the agenda be approved as written.
2) Report of the 2009-2010 Provincial Assessments and Ontario Secondary School Literacy Test
That the York Region District School Board receive the Report of the 2009- 2010 Provincial Assessments and Ontario Secondary School Literacy Test for information.
3) 2009-2010 S.L.G. Chapman Scholarship in Mathematics
That the York Region District School Board receive the 2009-2010 S.L.G Chapman Scholarship in Mathematics report for information.
4) Highest Three 2009-2010 Ontario Scholars – Secondary Schools
That the York Region District School Board receive the Highest Three 2009- 2010 Ontario Scholars – Secondary Schools report for information.
BOARD MEETING MINUTES - PUBLIC SESSION PAGE 12 OCTOBER 28, 2010
5) Cash Disbursements, May 2010
That the York Region District School Board approve the following recommendations.
1. That Cash Disbursements for May 2010 for all expenditures, except item #41, in the sum of $13,456,088.56 be approved.
2. That Cash Disbursements for May 2010 for item #41, in the sum of $77,497,992.77 be approved.
6) Cash Disbursements, June 2010
That the York Region District School Board approve the following recommendations.
1. That Cash Disbursements for June 2010 for all expenditures, except item #51, in the sum of $18,843,414.35 be approved.
2. That Cash Disbursements for June 2010 for item #51, in the sum of $184,730,730.91 be approved.
7) Cash Disbursements, July 2010
That the York Region District School Board approve the following recommendations.
1. That Cash Disbursements for July 2010 for all expenditures, except item #36, in the sum of $14,556,603.75 be approved.
2. That Cash Disbursements for July 2010 for item #36, in the sum of $30,595,626.47 be approved.
8) Cash Disbursements, August 2010
That the York Region District School Board approve the following recommendations.
1. That Cash Disbursements for August 2010 for all expenditures, except item #50, in the sum of $12,675,633.32 be approved.
2. That Cash Disbursements for August 2010 for item #50, in the sum of $16,593,763.69 be approved.
BOARD MEETING MINUTES - PUBLIC SESSION PAGE 13 OCTOBER 28, 2010
SPECIAL EDUCATION ADVISORY COMMITTEE MINUTES, OCTOBER 7, 2010
1) Approval of Agenda
That the agenda be approved as written.
2) Receipt of Minutes
That the minutes of the September 16, 2010 Special Education Advisory Committee meeting be received for information.
3) Provincial Assessments of Reading, Writing and Mathematics and the Ontario Secondary School Literacy Test: Highlights of Board Results for Students with Special Needs and Growing Success Document Presentations
That the Special Education Advisory Committee receive the Provincial Assessments of Reading, Writing and Mathematics and the Ontario Secondary School Literacy Test: Highlights of Board Results for Students with Special Needs and the Growing Success Document presentations for information.
4) Special Education Report
That the Special Education Advisory Committee receive the Special Education Report for information.
5) Student Services Report
That the Special Education Advisory Committee receive the Student Services Report for information.
6) Report from the Board
That the Special Education Advisory Committee receive the Report from the Board for information.
7) Communications Sub-Committee Update
That the Special Education Advisory Committee receive the Communications Sub-Committee Update for information.
BOARD MEETING MINUTES - PUBLIC SESSION PAGE 14 OCTOBER 28, 2010
CHAIR’S COMMITTEE MINUTES, OCTOBER 18, 2010
1) That the York Region District School Board receive the staff report Construction Projects Review.
PROPOSED DEVELOPMENT APPLICATION ZA 07 118026/SU 06 135184/OP 09 1092285, TOWN OF MARKHAM
That the York Region District School Board approve the following recommendations.
1) That the York Region District School Board will not require a public elementary school site within proposed development plan ZA 07 118026/ SU 06 135184/OP 09 1092285, Town of Markham.
2) That the Director of Planning for the Town of Markham be advised of this action.
PROPOSED PLAN OF SUBDIVISION 19TM-10003, TOWN OF MARKHAM
That the York Region District School Board approve the following recommendations.
1) That the York Region District School Board will require one public elementary school site within Proposed Plan of Subdivision 19TM-10003, Town of Markham.
2) That the Director of Planning for the Town of Markham be advised of this action.
PROPOSED AMENDMENTS TO THE YORK REGION OFFICIAL PLAN
That the York Region District School Board receive the report on the York Region Draft Official Plan for information.
OFFICIAL PLAN REVIEW, 2010, TOWN OF AURORA
That the York Region District School Board approve the following recommendations.
1) That the York Region District School Board will require an elementary school site within the 2C Area of the Official Plan.
2) That the Director of Planning for the Town of Aurora be advised of this BOARD MEETING MINUTES - PUBLIC SESSION PAGE 15 OCTOBER 28, 2010
action.
AURORA PROMENADE SECONDARY PLAN, TOWN OF AURORA
That the York Region District School Board approve the following recommendations.
1) That a public elementary school site will not be required within the Aurora Promenade Secondary Plan, Town of Aurora.
2) That the Director of Planning for the Town of Aurora be advised of this action.
2C SECONDARY PLAN AREA, TOWN OF AURORA
That the York Region District School Board approve the following recommendations.
1) That the York Region District School Board will require an elementary school site within the 2C Secondary Plan area.
2) That the public elementary school site should be located as shown on Land Use schedule Draft 1.
3) That the location of the public elementary school site shown on Land Use Schedule Draft 2 and Draft 3 are not acceptable to the Board.
4) That the Director of Planning for the Town of Aurora be advised of this action.
OFFICIAL PLAN REVIEW, TOWN OF RICHMOND HILL
That the York Region District School Board receive the Official Plan Review, Town of Richmond Hill report for information.
PROPOSED DEVELOPMENT APPLICATION D01-10003/D02-10011, TOWN OF RICHMOND HILL
That the York Region District School Board approve the following recommendations.
1) That the York Region District School Board will not require a public elementary school site within proposed development plan D01-10003/ D02-10011, Town of Richmond Hill.
2) That the Director of Planning for the Town of Richmond Hill be advised BOARD MEETING MINUTES - PUBLIC SESSION PAGE 16 OCTOBER 28, 2010
of this action.
PROPOSED DEVELOPMENT APPLICATION D01-10005/D02-10017, TOWN OF RICHMOND HILL
That the York Region District School Board approve the following recommendations.
1) That the York Region District School Board will not require a public elementary school site within proposed development plan D01-10005/ D02-10017, Town of Richmond Hill.
2) That the Director of Planning for the Town of Richmond Hill be advised of this action.
SUTTON/JACKSON’S POINT SECONDARY PLAN, TOWN OF GEORGINA
That the York Region District School Board approve the following recommendations.
1) That the York Region District School Board confirm the continued need for two public elementary school site designations shown on the Land Use Schedule in the Sutton/Jackson’s Point Secondary Plan.
2) That the Director of Community Planning for the Region of York be advised of this action.
PORTION OF KESWICK PUBLIC SCHOOL: SURPLUS LANDS, TOWN OF GEORGINA
That the York Region District School Board approve the following recommendations.
1) That a portion of Keswick Public School (Church Street frontage) be declared surplus to the York Region District School Board’s needs effective immediately.
2) That the circulation in accordance with Regulation 444/98 of the Education Act commence immediately.
MINISTRY OF EDUCATION: REQUEST FOR UPDATED CAPITAL PRIORITIES
That the York Region District School Board receive the Capital Priorities List for submission to the Ministry of Education.
BOARD MEETING MINUTES - PUBLIC SESSION PAGE 17 OCTOBER 28, 2010
BILL CROTHERS SECONDARY SCHOOL: COST SHARING AGREEMENT REGARDING SITE SERVICES
That the York Region District School Board approve the following recommendations.
1) That staff be authorized to enter into a cost-sharing agreement with the Rockport Group who require services provided by the York Region District School Board in order to develop their lands and who will build Street A as part of their development approval by the Town of Markham.
2) That easements across the Bill Crothers Secondary School property be authorized to fulfill the requirements of the cost-sharing agreement.
- Carried -
ENROLMENT AND STAFFING: EARLY LEARNING – KINDERGARTEN, PRIMARY CLASS SIZE AND SECONDARY SCHOOLS REPORT
Director of Education K. Thurston introduced Superintendent of Staff resources S. Yake who presented information on the Early Learning – Kindergarten, Primary Class Size and Secondary Schools Report. Superintendent Yake introduced the following members of the Early Learning team; Officer, Education and Community Services M. Scott, Manager, Accommodation Planning D. Adams, Assistant Manager, Staffing and Enrolment D. Coates, and Early Learning Project Lead N. Beatty. Details about current and projected enrolment numbers, the staffing process, Ministry of Education compliance report requirements, and Board goals and strategies were provided.
A trustee inquiry about specific junior/intermediate enrolment numbers was responded to by Superintendent Yake who indicated that reports with statistical detail are available from Education and Community Services.
(*)5. Moved by J. Hertz, seconded by L. Carruthers:
That the York Region District School Board receive the October 2010 Annual Class Size Report for information.
- Carried -
BOARD MEETING MINUTES - PUBLIC SESSION PAGE 18 OCTOBER 28, 2010
ADJOURNMENT
(*)6. Moved by A. DeBartolo, seconded by J. Hertz:
That the Board Meeting be adjourned at 9:00 p.m.
- Carried -
Chair of the Board Director of Education and BOARD MEETING MINUTES - PUBLIC SESSION PAGE 19 OCTOBER 28, 2010
Secretary-Treasurer ROUTINE
YORK REGION DISTRICT SCHOOL BOARD SPECIAL EDUCATION ADVISORY COMMITTEE
The regular meeting of the Special Education Advisory Committee (SEAC) was held on Thursday, November 4, 2010 in the Board Room of the Education Centre, Aurora at 7:07 p.m. with SEAC Vice-Chair L. Ziraldo presiding and the following members present:
Members: L. Burtt, K. Gouthro, M. Graham, A. Helps, A. Leung, F. MacDonald, E. Maynard-Lloyd, M. Ongman, C. Simmons- Physick, N. Stephens and L. Ziraldo
Alternate: B. D’Angelo
Trustee: M. Van Beek
Student Trustee: L. Shelson
Staff: M. Cohen, D. Conrad-Knight, L. Moreau, B. Planche, J. Porter and A. Ballard
Regrets: S. Facchini, Trustee S. Geller, Trustee G. Kerr and K. Stewart
Absent: I. Lehmann
SEAC Vice-Chair L. Ziraldo welcomed Student Trustee L. Shelson to the meeting.
APPROVAL OF AGENDA
(*)1. Moved by M. Van Beek, seconded by B. D’Angelo:
That the agenda be approved as written.
- Carried -
MOMENT OF REFLECTION
On behalf of K. Stewart, E. Maynard-Lloyd presented the moment of reflection entitled “Einstein Syndrome”, written by Miriam Kauk. A copy will be attached to the minutes for Committee members. M. Graham will deliver the Moment of Reflection at the December 2, 2010 SEAC meeting.
Note: SEAC Representative M. Graham entered the meeting at 7:09 p.m.
Special Education Advisory Committee Page 2 November 4, 2010
RECEIPT OF MINUTES – October 7, 2010
(*)2. Moved by M. Ongman, seconded M. Van Beek:
That the minutes of the October 7, 2010 Special Education Advisory Committee meeting be received for information.
- Carried -
SPECIAL ANNOUNCEMENTS
SEAC Representative M. Ongman announced the Autism Ontario – York Region Chapter office has relocated within their current location for additional space and clinic areas. She also welcomed all members to attend the organization’s annual holiday photo event on November 20, 2010.
SEAC Vice-Chair L. Ziraldo welcomed teachers participating in the Special Education Part-One Qualifications Course. She congratulated all returning and new trustees following the October 25, 2010 Municipal Elections and thanked trustees leaving the Board for their commitment to education in York Region.
BOARD IMPROVEMENT WORK PLAN FOR STUDENT ACHIEVEMENT
Superintendent of Student Services L. Moreau introduced Coordinating Superintendent of Education D. Belchetz to present information on the Board Improvement Work Plan for Student Achievement. Coordinating Superintendent Belchetz mentioned the importance of having all administrators qualified in special education.
Note: SEAC Representative A. Leung entered the meeting at 7:19 p.m.
Coordinating Superintendent Belchetz outlined the Board’s focus continues to be literacy. The Board Improvement Work Plan for Student Achievement has evolved from the prior Board Plan for Continuous Improvement which has been streamlined into this new format for ease of understanding and clarity. In accordance with Bill 177, Student Achievement and School Board Governance Act, 2009 and the Multi-Year Plan, this document serves as an architectural blueprint for school and system staff and focuses on student achievement. Coordinating Superintendent Belchetz explained the 2010-2014 Multi-Year Plan focuses on three areas; student achievement and well-being, the delivery of effective and appropriate educational programs and stewardship of Board resources. The Director’s Annual Plan will operationalize these goals.
The Board Improvement Work Plan for Student Achievement encompasses a needs assessment and analysis of data, the development of SMART goals, School Effectiveness Framework (SEF) indicators and targeted evidence-based strategies which include literacy, numeracy, programs and pathways and community, culture and caring. Coordinating Superintendent Belchetz reviewed each of these areas in detail and acknowledged the plan has a tremendous amount of detailed information for staff. She Special Education Advisory Committee Page 3 November 4, 2010
explained the success of this type of plan depends on capacity building and professional learning. The focus of professional learning involves knowing the students, using the Individual Education Plan (IEP) and online learning modules for special needs students to better support teaching and personalize learning. A variety of resources are currently available and continue to be developed. Coordinating Superintendent Belchetz stated the plan will be monitored and updated to reflect the progress of students and ensure the IEP goal and learning expectations across grades and subjects are aligned with the School Effectiveness Framework.
Coordinating Superintendent of Education D. Belchetz clarified the reference made to students with learning disabilities is specific to the information gathered from the EQAO data. Of all exceptionalities recorded in the EQAO data, students with learning disabilities form the largest group.
In response to a question, Coordinating Superintendent Belchetz stated the goals in the Board Improvement Work Plan for Student Achievement strive for continued improvement and focus on specific priorities in order to reach all students. Superintendent of Curriculum and Instructional Services B. Planche added the specific targets chosen in the plan are developed to support the needs of all students.
Coordinating Superintendent of Education D. Belchetz touched on the three areas of engagement adopted in the document; affective, behavioural and cognitive. She stated having a tangible measure of student engagement is important and different options were explored when developing the plan. Superintendent of Curriculum and Instructional Services B. Planche reviewed various techniques used for gathering assessment data in the classroom environment.
SEAC Vice-Chair L. Ziraldo commended the Board for the goals set in the document and mentioned it will be interesting to see how it is implemented at the school level. She requested that how secondary students successfully transition out of the system should be reviewed.
Ms. Ziraldo thanked Coordinating Superintendent of Education D. Belchetz for providing an extensive plan and presentation. Coordinating Superintendent Belchetz thanked the SEAC for their continued input into the development of the Board Improvement Work Plan.
(*)3. Moved by K. Gouthro, seconded by A. Leung:
That the Special Education Advisory Committee receive the Board Improvement Work Plan for Student Achievement presentation for information.
- Carried -
Special Education Advisory Committee Page 4 November 4, 2010
2010-2011 EDUCATION FUNDING UPDATE
Associate Director of Education B. Richardson introduced Superintendent of Business W. Muirhead-Toporek and congratulated her on her recent promotion. He mentioned the presentation to SEAC members is a brief overview of the 2010-2011 Education Funding Update. The Board consistently ensures available funding to service the needs of special education students although it can sometimes be a challenge. He thanked the SEAC for their yearly budget input and reminded members that the March 28, 2011 Budget meeting is when SEAC can present their budget input for next year.
Superintendent of Business W. Muirhead-Toporek noted the Ministry of Education has projected $20.2 billion through the Grants for Student Needs (GSN) with the per-pupil funding projected at 4.5 per cent. Funding continues to focus on increasing student achievement. The following funding highlights were reviewed.
• Provincial Framework Agreements are continuing to be funded. • The introduction of the Early Learning Program is impacting the Board in 2010- 2011. • A number of the Educational Program Other (EPO) grants are being reallocated to the regular GSN grant creating more stability for the Board. These grants include School Effectiveness Leads and Framework Release Time, Ontario Focused Intervention Partnership Tutoring, Specialist High Skills Major and Special Education Behaviour Expertise Amount (BEA) amount. • Additional benefit allocations have been incorporated into the existing collective agreements. • The Board will receive additional funding for specialized teachers. • Additional funding was provided for grades four to eight class size reductions. • Approximately $500,000 is being provided for elementary teacher supervision. • More than $1 million has been allocated for teachers’ professional learning. • The Board will receive funding for approximately 11 additional secondary teachers. • Community Use of Schools grants have increased slightly. • Due to enrolment, a small increase for school transportation funding has been received; however, the Board does not benefit from the full grant amount. • The Ministry is considering how to fund the Special Education area to simplify and improve the allocation. The Ministry is obtaining feedback and input from school boards to ensure funding is distributed evenly throughout the province. • The Ministry continues to support the Measures of Variability grant. • The Special Incidence Portion (SIP) is still based on individual claims for special needs students. • Funding for the Special Equipment Amount (SEA) has changed. In 2010-2011, 85 per cent will be based on pupil allocation and 15 per cent on specific claims. The 85 per cent is being directed towards computer technology for special needs students. • The Learning Opportunities Grant may be affected due to the elimination of census data. Special Education Advisory Committee Page 5 November 4, 2010
• The Ministry continues to cut funding for computers; however, the grant is expected to be restored in 2011-2012. • Staff development funding was eliminated by 100 per cent in 2009-2010; however, the Board has funded 50 per cent during the past two years and is being restored for 2010-2011. • School Operations and Renewal Top-up Funding has been reduced by approximately $900,000 in 2010-2011 and another $1.2 million in 2011-12. • Another area of funding reduction is in Board Administration and there is a large amount of change in the method of reporting capital within the Board.
Superintendent of Business W. Muirhead-Toporek responded to specific funding requests made by the SEAC at the 2010 Budget Committee Meeting.
• The Council of Directors of Education (CODE) funding will continue. • BEA amount funding has decreased from last year. • Special Education Resource and Community Class teachers have increased with 13 additional teachers in 2010-11. • There is an increase in professional staff and educational assistant positions. • Professional development has increased by an additional $100,000. • Current funding for Community/Regional/Schools Links is $160,000 while the Student Support Leadership amount has decreased slightly. • The current budget for research and data has remained the same and additional EPO Autism funds are expected.
SEAC Vice-Chair L. Ziraldo thanked both Superintendent of Business W. Muirhead- Toporek and Associate Director of Education B. Richardson for the in-depth budget review and she also extended the SEAC’s appreciation to the Board for considering the Committee’s recommendations to support students with special needs.
(*)4. Moved by F. MacDonald, seconded by L. Burtt:
That the Special Education Advisory Committee receive the 2010-2011 Education Funding Update presentation for information.
- Carried -
SPECIAL EDUCATION REPORT
Principal of Student Services J. Porter explained the Special Education Report is in the Action process of being posted on the Board’s website. Once posted, the link will be forwarded Item with the minutes for all SEAC representatives to share with their organizations.
Special Education Advisory Committee Page 6 November 4, 2010
(*)5. Moved by M. Ongman, seconded by N. Stephens:
That the Special Education Advisory Committee receive the Special Education Report for information.
- Carried -
STUDENT SERVICES REPORT
Superintendent of Student Services L. Moreau briefly outlined the Ministry of Education’s proposal on the new funding model for predicting high needs amounts which is based on census data, location of families, students with various disabilities and EQAO data. She mentioned this process is complex and the Ministry is engaged in provincial consultation. The Ministry has not made any decision on the funding model and the next steps involve a focus or advisory type group to provide additional information.
Superintendent Moreau commented, as lead Board in the areas of Learning for All and the Kindergarten Grade One Assessment Project, staff attended a meeting to share information and learning experiences. Additional funds are available from a Council of Directors of Education (CODE) project.
Superintendent of Student Services L. Moreau identified some of the ongoing work underway with the Board Improvement Work Plan for Student Achievement. Student Success staff and Student Services Coordinators are planning upcoming transition meetings scheduled for February 2011.
Superintendent Moreau mentioned a joint protocol is being developed with school boards Action in the Toronto area, York, Durham and Peel Regions in connection with the Children’s Item Aid Society (CAS) regarding students entering group homes or who are crown wards. She will share information on this collaborative venture at a future SEAC meeting.
Principal of Student Services J. Porter asked members to forward their agencies’ website Action addresses for inclusion in the Student Services monthly “Special Edition” newsletter. Item
Ms. Porter provided an overview of ongoing activities. Sessions on Assistive Technology, Circles and Communications for All were held during the October 22, 2010 Professional Activity Day. The elementary Special Education Resource Teacher (SERT) meetings have started. Two mathematics projects have been launched; Collaborative Inquiry for Learning Mathematics for grades four to six students and the Assessment for Learning for grades seven to ten. SERTs are released up to 11 days during the year as part of the school teams to engage in co-planning and co-teaching of mathematics. The Special Incidence Portion (SIP) Claims are being gathered for submission to the Ministry before December 15, 2010.
Superintendent of Curriculum and Instructional Services B. Planche provided the Committee with additional information on the Board’s mathematics strategies. These Ministry funded projects are a form of professional development through job embedded Special Education Advisory Committee Page 7 November 4, 2010
learning where a group of teachers participate in co-planning, co-teaching and co- debriefing incorporating the current math curriculum.
Superintendent of Student Services L. Moreau acknowledged the SEAC’s previous Action request for rotating Superintendents on the Committee is being considered by the Item Director of Education and senior staff. A response will be brought back to the Committee.
(*)6. Moved by A. Leung, seconded by B. D’Angelo:
That the Special Education Advisory Committee receive the Student Services Report for information.
- Carried -
SUCCESSFUL PRACTICES AND CHALLENGES
Principal of Student Services J. Porter shared a statistic from the 2009-2010 Work Experience Program report. Students committed 45,814.5 hours to the Work Experience Program last year. This number illustrates the time commitment given by students, staff and the community.
A challenge raised by SEAC representative A. Helps involved a survey sent to all Ontario school boards from the Association of Bright Children to obtain information on the gifted criteria and benchmarks for students. Staff stated a response from the York Region Action District School Board has been sent. Any further communication required will be Item coordinated through SEAC representatives A. Helps and F. MacDonald.
SEAC representative F. MacDonald mentioned a challenge regarding Individual Educational Plans (IEP) being prepared without consultation or input from families. She suggested when IEPs are distributed to parents, that the covering letter could include an outline of any changes or updates to assist parents. Superintendent Moreau will Action investigate this concern. Item
REPORT FROM THE BOARD
At the October 28, 2010 Board Meeting trustees received the report on the proposed amendments to the York Region Draft Official Plan for information. Trustees approved the recommendation that the Board will require an elementary school site within the 2C Area of the Town of Aurora’s 2010 Official Plan, but not within the Aurora Promenade Secondary Plan. The Board also approved the need for an elementary school site within the Aurora 2C Secondary Plan Area.
The Richmond Hill Official Plan Review was received for information. The Board confirmed the continued need for two public elementary school site designations in the Sutton/Jackson’s Point Secondary Plan. Trustees approved the Capital Priorities List for Special Education Advisory Committee Page 8 November 4, 2010
submission to the Ministry of Education and received the October 2010 Annual Class Size Report for information.
(*)7. Moved by E. Maynard-Lloyd, seconded by K. Gouthro:
That the Special Education Advisory Committee receive the Report from the Board for information.
- Carried -
COMMUNICATIONS SUB-COMMITTEE UPDATE
SEAC Vice-Chair L. Ziraldo announced the SEAC Annual Report has been submitted to the Board for information. The Communications Sub-Committee has summarized the survey responses from members on the Ministry of Education survey and will submit one survey to the Ministry on behalf of SEAC. Input from SERTs and system partners will be gathered for updating the “A Parents’ Guide to...(IPRC)” brochure. Ms. Ziraldo reminded Action the Committee to review and familiarize themselves with the Ministry of Education SEAC Item e-learning site. Members were reminded the December 2nd meeting is also the Annual Holiday Dinner which begins at 6:00 p.m. followed by the regular SEAC meeting at 7:00 p.m. The SEAC requires confirmation of a representative for the Parent, Family and Community Engagement Advisory Committee (PEAC).
(*)8. Moved by E. Maynard-Lloyd, seconded by N. Stephens:
That the Special Education Advisory Committee recommend that the York Action Region District School Board appoint Lynn Ziraldo to continue as the Required representative on the Parent, Family and Community Engagement Advisory Committee.
- Carried -.
(*)9. Moved by B. D’Angelo, seconded by A. Helps:
That the Special Education Advisory Committee receive the Communications Sub-Committee Update for information.
- Carried -.
Ms. Ziraldo reminded members to ensure the prompt delivery of their organization’s Action nomination letters to the Board for the 2010-2014 term. Item
Special Education Advisory Committee Page 9 November 4, 2010
FUTURE PRESENTATIONS
• Equity and Inclusive Education Draft Policy #261.0 – December 2010 • Trustees’ Multi-Year Plan Presentation – January 2011 • Accessibility for Ontarians with Disabilities Act (AODA) – Customer Service – February 2011 • Round Table Discussion – Pending • Special Education Resource Staff – Pending • Mental Health and Special Needs – Pending • Elementary to Secondary School Transition Through Student Success – Pending
ADJOURNMENT
(*)10. Moved by L. Ziraldo, seconded by B. D’Angelo:
That the Special Education Advisory Committee meeting adjourn at 8:54 p.m.
- Carried -
ROUTINE
YORK REGION DISTRICT SCHOOL BOARD
POLICY AND BY-LAW COMMITTEE
MINUTES, MEETING #5 NOVEMBER 8, 2010
The Policy and By-Law Committee met at 4:32 p.m. in Room 200 on Monday, November 8, 2010 with the following members present:
A. DeBartolo (Chair) L. Carruthers N. Elgie J. Hertz P. Luchowski E. Richardson L. Barnes K. Thurston K. Tanaka (Elementary Principal Representative) T. Dungey (Secondary Principal Representative)
Also in attendance: Student Trustee M. Bun Student Trustee L. Shelson Special Assistant to the Director of Education R. Swarup Coordinating Superintendent B. Harper Coordinating Superintendent C. Tulley
CALL TO ORDER
Chair A. DeBartolo called the meeting to order at 4:32 p.m.
APPROVAL OF AGENDA
(*)1. Moved by N. Elgie, seconded by P. Luchowski:
That the agenda be approved as written.
- Carried -
RECEIPT OF MINUTES
The minutes of the June 7, 2010 Policy and By-Law Committee meeting were received for information.
POLICY AND BY-LAW COMMITTEE MINUTES PAGE 2 NOVEMBER 8, 2010
POLICY #250.0, VIOLENCE PREVENTION AND INTERVENTION
Coordinating Superintendent C. Tulley, Senior Manager, Human Resource Services D. Cammaert, and Manager, Health and Safety R. Kaskow were in attendance to review first draft comments received regarding Policy #250.0, Violence Prevention and Intervention.
In response to specific comments received, R. Kaskow suggested specific wording changes that provide clarification regarding when staff should call 9-1-1 if witness to, or involved in a violent incident.
In response to a comment regarding supervisor duties associated with reporting of and responding to reports of suspected violence, it was noted that situations are to be handled on a case-by-case basis. Superintendents are available to assist as required. Coordinating Superintendent C. Tulley indicated that supervisors and superintendents consult to determine the best course of action in each situation. D. Cammaert added that anonymous reports are common and processes are in place to ensure that safety precautions are available to support staff if assistance is required.
(*)2. Moved by J. Hertz, seconded by P. Luchowski:
That in accordance with Board Policy #285.0, Board Policies and Procedures, Policy #250.0, Violence Prevention and Intervention, as amended, be forwarded to the November 25, 2010 Board Meeting for final approval. (Appendix A)
- Carried -
Note: Student Trustees M. Bun and L. Shelson entered the meeting at 4:42 p.m.
POLICY #536.0, PERFORMANCE APPRAISAL PROCESS
Coordinating Superintendent C. Tulley, Senior Manager, Human Resource Services D. Cammaert, and Employee Relations Officer, R. McCarthy were in attendance to provide information regarding Policy #536.0, Performance Appraisal Process.
Coordinating Superintendent Tulley stated that the policy is intended to provide a performance appraisal framework for all employee groups. D. Cammaert added that all appraisal training resources are available electronically as well as on-line and in-person.
POLICY AND BY-LAW COMMITTEE MINUTES PAGE 3 NOVEMBER 8, 2010
(*)3. Moved by N. Elgie seconded by P. Luchowski :
That in accordance with Board Policy #285.0, Board Policies and Procedures, Policy #536.0, Performance Appraisal Process (First Draft Revision), be circulated to the system for comment. (Appendix B)
- Carried -
POLICY #663.0, PARTNERSHIPS WITH EXTERNAL AGENCIES FOR PROVISION OF SERVICES BY REGULATED HEALTH PROFESSIONALS, REGULATED SOCIAL SERVICE PROFESSIONALS AND PARAPROFESSIONALS
Superintendent of Student Services L. Moreau and Supervisor, Attendance Services J. Lewis were in attendance to provide information regarding Policy #663.0, Partnerships with External Agencies for Provision of Services by Regulated Health Professionals, Regulated Social Service Professionals and Paraprofessionals.
L. Moreau summarized the Ministry of Education requirement that school boards implement a policy and procedure to address how boards work with external partners under Policy/Program Memorandum 149: Protocol for Partnerships with External Agencies for Provision of Services by Regulated Health Professionals, Regulated Social Service Professionals and Paraprofessionals. The policy will protect staff already hired by the Board as well as provide an opportunity for positive collaboration. A regional team consisting of representatives from the Board and agencies will be created to monitor the effectiveness of the external partnerships.
This policy and procedure aims to ensure that resources are distributed equitably among schools and identify areas where resources are most needed. This process will be monitored by a leadership group who will review all applications and approve where the additional resources will be placed. Applications will be required to identify why additional staff resources are requested, as well as what the anticipated benefits to schools and children will be. L. Moreau recommended that the policy be used as a working document for one year.
Note: Trustee E. Richardson entered the meeting at 4:49 p.m.
Note: Trustee D. Giangrande entered the meeting at 4:55 p.m.
Note: Trustee L. Carruthers entered the meeting at 4:56 p.m.
POLICY AND BY-LAW COMMITTEE MINUTES PAGE 4 NOVEMBER 8, 2010
(*)4. Moved by E. Richardson, seconded by N. Elgie:
That in accordance with Board Policy #285.0, Board Policies and Procedures, Policy #663.0 (Working Document), Policy Partnerships with External Agencies for Provision of Services by Regulated Health Professionals, Regulated Social Service Professionals and Paraprofessionals (First Draft Revision), be circulated to the system for comment. (Appendix C)
- Carried -
POLICY #235.0, ENVIRONMENTAL POLICY
Superintendent of Education K. Friedman was in attendance to review first draft comments received regarding Policy #235.0, Environmental Services.
Superintendent Friedman reviewed comments received. The policy statement will be revised to highlight the value of respecting the environment and staff engagement. K. Friedman will review wording changes at the next Eco-Team meeting in December and bring a revised document to the January 10, 2011 Policy and By-Law Committee meeting for consideration.
(*)5. Moved by J. Hertz, seconded by D. Giangrande.
That in accordance with Board Policy #285.0, Board Policies and Procedures, Policy #235.0, Environmental Policy (First Draft Revision), be updated as required and scheduled for further review at the January 10, 2011 Policy and By-Law Committee Meeting.
- Carried -
POLICY #194.0, APPROPRIATE USE OF TECHNOLOGY
Associate Director B. Richardson and Senior Manager, Information Technology Services P. Bennett were in attendance to review first draft comments received regarding Policy #194.0, Appropriate Use of Technology.
P. Bennett provided details about comments received since the June 7, 2010 Policy and By-Law Committee Meeting. B. Richardson and P. Bennett provided clarification that the policy is in place to address appropriate use of Board-provided technology and associated services and appropriate use of personal technology devices is a classroom-management issue.
POLICY AND BY-LAW COMMITTEE MINUTES PAGE 5 NOVEMBER 8, 2010
In response to a trustee question regarding how principals will ensure personal technology use is consistent in all schools, P. Bennett advised that equity issues will be discussed. Committee members recommended wording changes that would incorporate personal technology use and a revised document will be discussed at the January 10, 2011 Policy and By-Law Committee Meeting.
(*)6. Moved by J. Hertz, seconded by L. Carruthers:
That in accordance with Board Policy #285.0, Board Policies and Procedures, Policy #194.0, Appropriate Use of Technology (First Draft Revision), be revised and scheduled for additional review at the January 10, 2011 Policy and By-Law Committee Meeting.
- Carried -
INFORMATION ITEMS
POLICY #103.0, AWARDS
Senior Manager, Board and Trustee Services L. Barnes advised that Plant Services had requested a change to Policy #103.0 due to changes in the procedure. The policy has been updated to show that the Quality Standards Exceptional Achievement Award has been changed to Plant Services Exceptional Achievement Award.
POLICY #220.0, TRUSTEE SERVICES
Senior Manager, Board and Trustee Services L. Barnes indicated that trustees had requested a review of the monthly allowance of $125 that is allocated for communication expenses. Mrs. Barnes advised that updated technology for trustees is being reviewed and the new plan will reduce monthly costs. It was agreed that the review of the expense plan would be delayed until the new technology is in place.
POLICY #261.0, EQUITY AND INCLUSIVE EDUCATION
Senior Manager, Board and Trustee Services L. Barnes stated that Special Assistant to the Director R. Swarup requested that the review of Policy #261.0, Equity and Inclusive Education be delayed until all consultation with community groups is complete. The policy is scheduled for review at the February 7, 2011 Policy and By-Law Committee meeting.
POLICY #540.0, HEALTH AND SAFETY
Senior Manager, Board and Trustee Services L. Barnes indicated that recent changes to the Occupational Health and Safety Act required that the definition of violence be added to Policy #540.0, Health and Safety.
POLICY AND BY-LAW COMMITTEE MINUTES PAGE 6 NOVEMBER 8, 2010
POLICY REVIEW STATUS CHART
Senior Manager, Board and Trustee Services L. Barnes informed trustees that the policy review status chart is up to date.
INFORMATION ITEMS
The next Policy and By-Law Committee meeting is scheduled for Monday, January 10, 2011 beginning at 4:30 p.m.
ADJOURNMENT
(*)7. Moved by E. Richardson, seconded by D. Giangrande:
That the Policy and By-Law Committee meeting adjourn at 5:48 p.m.
- Carried - APPENDIX A
FINAL APPROVAL Board Policy #250.0 Violence Prevention and Intervention Document Integration Project Format
The York Region District School Board is committed to providing a safe and healthy environment in all schools and workplaces.
It promotes a violence free workplace and does not tolerate incidents of workplace violence perpetrated against or by any employee or any other persons.
The Board prohibits reprisals against those who have made good faith complaints or provided information regarding a complaint or incident of workplace violence.
Application of Policy
This policy applies to all Board employees as well as all persons working at, attending or visiting a school or workplace including, but not limited to, students, visitors such as parents or community members, and contractors.
The Respectful Workplace and Learning Environment Policy applies whenever there are concerns about harassment in the workplace.
Responsibilities
The Board of Trustees is responsible for:
• taking reasonable preventative measures to protect employees and others from workplace violence; • ensuring that all employees are trained in the prevention and reporting of workplace violence; and • reviewing this policy at least annually.
The Co-ordinating Superintendent of Human Resource Services is responsible for:
• ensuring that workplace violence risk assessments are conducted and reassessed as deemed necessary; and • maintaining and monitoring compliance training related to workplace violence.
Superintendents, Principals, Vice-Principals, Managers and Supervisors are responsible for:
• communicating and reviewing this policy and related procedure with the employees they supervise or manage; • verifying that all persons working at, attending or visiting a school or workplace are aware of and adhere to this policy and procedure; • informing employees about all procedures that address workplace violence risk(s) applicable to their job responsibilities; and • encouraging the reporting of incidents of workplace violence.
Employees are responsible for:
• immediately notifying their supervisor or other designated person of any incident of workplace violence whether the notifying worker is the victim or not; • informing their supervisor if they are experiencing domestic violence outside of the workplace that may create a risk of danger to themselves or others in the workplace; and • complying with training, reporting and investigative requirements in accordance with applicable legislation.
Legislative Context
Education Act Occupational Health and Safety Act
Definitions
Workplace Violence (also defined in Equity and Inclusive Education Policy)
Workplace violence is:
(1) the exercise of physical force by a person against a worker, in a workplace, that causes or could cause physical injury; (2) an attempt to exercise physical force against a worker, in a workplace, that could cause physical injury to the worker; or (3) a statement or behavior that it is reasonable for a worker to interpret as a threat to exercise physical force against a worker, in a workplace, that could cause physical injury to the worker.
Department
Human Resource Services
Policy History
Drafted November 8, 2010
It is the expectation of the York Region District School Board that all employees, students and persons invited to or visiting Board property; or partaking/volunteering in Board or school-sponsored events and activities will respect the policies and procedures of the Board. The term “parents” refers to both biological/adoptive parents and guardians in all Board policies and procedures.
ATTACHED FOR INFORMATION
Board Procedure #250.0 Violence Prevention and
Intervention Document Integration Project Format
The purpose of this procedure is to provide information regarding the reporting and investigation of incidents of workplace violence.
Responsibilities
The Co-ordinating Superintendent of Human Resource Services shall:
• ensure that this policy and procedure are posted in a conspicuous place and communicated to all persons working at, attending or visiting a school or workplace; and • establish a process for reporting and responding to incidents of workplace violence that is communicated, maintained and adhered to.
The Health and Safety Manager shall:
• reassess the risks of workplace violence as deemed necessary and share the risk assessment with the Joint Occupational Committees; • develop and maintain training, in consultation with the Joint Occupational Health and Safety Committees, related to workplace violence; and • ensure that Employee Accident/Incident Reports for violent incidents are forwarded to the Joint Occupational Health and Safety Committees.
All staff shall respond to incidents of workplace violence by adhering to the following:
A. Emergency Response Measures
If you witness or are involved in a violent incident:
• summon immediate assistance, if available and in the case of an extreme or imminent threat of physical harm to yourself or any person from workplace violence, or when immediate assistance if unavailable, call 9-1-1 to receive police support; and • refer to the Emergency Preparedness Guide if necessary.
B. Reporting and Investigating Incidents of Workplace Violence
By an employee against another employee of the Board
1. All incidents of violence by an employee against another employee must immediately be reported to the supervisor. 2. The supervisor must investigate the incident and, where appropriate, consult with law enforcement authorities. 3. The supervisor must notify the superintendent, Human Resource Services and the union or federation as appropriate. 4. All incidents that have caused physical harm or could have caused physical harm to an employee must be reported and investigated by the supervisor in accordance with Board Policy and Procedure #540 Health and Safety. 5. The supervisor, in consultation with the employee, must complete the Employee Accident / Incident Report Form and record any steps taken to prevent a recurrence.
By a student against an employee of the Board
1. All incidents of violence by a student against an employee of the Board must immediately be reported to the school principal. 2. All incidents that have caused physical harm or could have caused physical harm to an employee must be reported and investigated by the supervisor in accordance with Board Policy and Procedure #540, Health and Safety. 3. The supervisor, in consultation with the employee, must complete the Employee Accident/Incident Report Form and record any steps taken to prevent a recurrence. 4. Where an employee suffers workplace violence that is initiated by a student or is the result of behaviour by a student, the incident must also be reported in accordance with the Safe Schools Act and applicable Ministry of Education Regulations, Policy and Memoranda, Board Policy #668.0, Safe and Supportive Schools and/or Memorandum S33 Special Education: Behavior Management in Safe and Supportive Ways. 5. The school principal, in consultation with the student services coordinator, will review the safety plan, and where there is no safety plan, if appropriate, one will be created for a student who engages in behaviours which pose a danger to self or others. Memo S33 outlines progressive supportive actions that respond to the student’s behaviour and maintains the student within an appropriate learning environment. 6. The school principal must ensure that relevant information contained in a safety plan is shared with all YRDSB staff (e.g., teachers, educational assistants, caretakers, office staff, lay assistants, supply staff) who have contact with the student. Sharing of information in a safety plan is done to ensure that all staff that have contact with the student are able to respond with safe and supportive methods.
By a parent/guardian, visitor, contractor or other third party against an employee of the Board
1. All incidents of violence by a parent/guardian, visitor, contractor, or other third party against an employee of the Board must immediately be reported to the school principal, or supervisor of the program or department. 2. All incidents that have caused physical harm or could have caused physical harm to an employee must be reported and investigated by the supervisor in accordance with Board Policy and Procedure #540 Health and Safety. 3. The supervisor, in consultation with the employee, must complete the Employee Accident/Incident Report Form and record any steps taken to prevent a recurrence. 4. The school principal, or supervisor of the program or department must investigate the incident and, where appropriate, consult with law enforcement authorities. 5. The school principal, supervisor of the program or department, in consultation with the appropriate superintendent, will report the incident to the perpetrator’s employer and/or such other person as the YRDSB determines is appropriate in the circumstances.
By a student against another student of the Board
1. All incidents of violence by a student against another student of the Board must immediately be reported to the school principal. 2. The school principal must investigate the incident in accordance with Board Policy and Procedure #668.0 Safe and Supportive Schools. 3. The school principal, in consultation with the student services coordinator, will review the safety plan, and where there is no safety plan, if appropriate, one will be created for a student who engages in behaviours which pose a danger to self or others. Memo S33 outlines progressive supportive actions that respond to the student’s behaviour and maintains the student within an appropriate learning environment. 4. The school principal must ensure that relevant information contained in a safety plan is shared with all Board staff (e.g, teachers, educational assistants, caretakers, office staff, lay assistants, supply staff) who have contact with the student. Sharing of information in a safety plan is done to ensure that all staff that have contact with the student are able to respond with safe and supportive methods. 5. The appropriate Superintendent’s office will keep records of such incidents.
By an employee, parent/guardian, visitor, contractor or other third party against a student, parent/guardian, visitor, contractor or other third party
1. All incidents of violence by a parent/guardian, visitor, contractor or other third party against a student, parent/guardian, visitor, contractor or other third party must immediately be reported to the school principal, supervisor of the program or department or appropriate superintendent. 2. The school principal, supervisor of the program or department or appropriate superintendent must investigate the incident and, where appropriate, consult with law enforcement authorities. 3. Where the perpetrator is an employee of the Board, the superintendent, Human Resource Services and the union or federation as appropriate must be notified of the incident. 4. The investigation must be documented in writing. 5. The school principal or supervisor of the program or department, in consultation with the appropriate superintendent, will report the incident to the perpetrator’s employer and/or such other person as the YRDSB determines is appropriate in the circumstances. 6. The appropriate Superintendent’s office will keep records of such incidents.
C. When it is evident that a person has a history of violence
The supervisor, in consultation with the appropriate superintendent, will provide information, including personal information, to employees about a person with a history of violence if:
• the employee can be expected to encounter that person in the course of his or her work; and • the risk of workplace violence is likely to expose the worker to physical injury.
D. Reporting of and Response to Reports of Domestic Violence
1. Employees will inform their supervisor if they are experiencing domestic violence outside of the workplace that may create a risk of danger to themselves or others in the workplace. 2. The supervisor, regardless of whether the threat of domestic violence is from a co-worker or from someone outside of the workplace, under the advice of the superintendent, must take steps to ensure the victim and other workers are protected. Such steps may include, but are not limited to, warnings, employee transfers, informing police, and requesting restraining orders.
E. Reporting and Investigating Complaints of Reprisal from or against Board Employees
1. All complaints of reprisal must be immediately reported to the supervisor. 2. The supervisor, in consultation with the superintendent and Human Resources Services, must promptly investigate complaints of reprisal. Appropriate disciplinary action, up to an including dismissal will be rendered where appropriate.
Procedure History
Drafted November 9, 2010
It is the expectation of the York Region District School Board that all employees, students and persons invited to or visiting Board property; or partaking/volunteering in Board or school-sponsored events and activities will respect the policies and procedures of the Board. The term “parents” refers to both biological/adoptive parents and guardians in all Board policies and procedures. APPENDIX B
FIRST DRAFT REVISION
Board Policy #536.0 Performance Appraisal Process Document Integration Project Format
Policy Statement
The York Region District School Board is committed to improved student achievement and well being through excellence in teaching, ongoing learning opportunities for staff and the delivery of a range of support services to schools. The Board strives to provide an environment where employees are encouraged to perform the duties of their positions at the highest level achievable. Regular and cyclical performance appraisals for all employees support this commitment.
Performance development and appraisal has a positive effect on student achievement and staff effectiveness, assists in the identification of professional learning and training needs, and supports a positive workplace climate. Employee performance appraisal is a key factor in supporting the Board’s Mission, Vision and Values as well as the School and Department Plans for Continuous Improvement.
Formal performance appraisal is one part of an on-going reflective process between employee and supervisor to assess skill development, support continuous high quality performance, complement ongoing individual performance and professional learning dialogue and acts as a catalyst for professional growth.
It is the reciprocal responsibility of every supervisor and each employee to ensure that the employee has the required skills, training and professional learning required to support the broader organization.
Responsibilities
Human Resource Services is responsible for:
• facilitating the establishment of performance standards and performance development systems in collaboration with system partners; • notifying the supervisor of the year in which an employee’s performance appraisal is due; • tracking the completion and submission of performance appraisals; • retaining related documentation on file in accordance with relevant legislation and document retention guidelines; • providing support to the administrator or supervisor to take the appropriate action where performance does not meet standards; and • ensuring, in conjunction with the Leadership Development team, that supervisors are trained in performance appraisal strategies.
Leadership Development is responsible for:
• Working with supervisors to provide employee groups with the professional learning and training opportunities that are required for their roles in the Board; • Informing employee groups as to which self-directed professional learning and training opportunities correspond with their leadership growth needs and objectives; and • In conjunction with the Human Resource Services team, ensuring that supervisors are trained in performance appraisal processes and strategies.
Supervisory Officers are responsible for:
• Conducting performance appraisals in accordance with the process and timelines set out in the applicable performance appraisal system; • Ensuring compliance to Performance Appraisal policy, procedure and related legislation; • Reviewing completed performance appraisals; • Through the application of management and administrative competencies, ensuring that staff are provided the opportunity to engage in the appraisal process on a regular and cyclical basis; and • Ensuring that pertinent skills training and professional learning opportunities are made available for and accessed by employees to support the strategic objectives of the Board Plan for Continuous Improvement.
Managers and Principals are responsible for:
• Conducting performance appraisals in accordance with the process and timelines set out in the applicable performance appraisal system; • Reinforcing system expectations with respect to standards of performance; and • Providing direction and support for improvement in identified areas and opportunities for professional learning and growth. • Ensuring that pertinent skills training and professional learning opportunities are made available for and accessed by employees to support the strategic objectives of the Board Plan for Continuous Improvement.
Employees are responsible for:
• Participating in the performance appraisal process; • Incorporating feedback from the appraisal into the performance of their duties; • Providing input regarding their ongoing professional learning and growth needs; and • Ensuring that they have and maintain the required skills, knowledge and training for their specific roles.
Legislative Context
Education Act
Definitions
Performance Appraisal
The Performance Appraisal is a cyclical process that provides an opportunity for feedback and discussion regarding professional growth; clarification of job expectations; identification of areas where performance management would be beneficial; and to confirm individual levels of performance in comparison to established standards. Appraisals are documented in accordance with Board procedures and, legislation. Ongoing observation of the employee’s interactions with students, the community, parents, supervisors and coworkers, along with the objectives achieved during the review period provide the framework from which the Performance Appraisal is compiled.
Department
Human Resource Services
Policy History
Drafted November 8, 2010
It is the expectation of the York Region District School Board that all employees, students and persons invited to or visiting Board property; or partaking/volunteering in Board or school-sponsored events and activities will respect the policies and procedures of the Board. The term “parents” refers to both biological/adoptive parents and guardians in all Board policies and procedures.
APPENDIX C
FIRST DRAFT REVISION
Board Policy #663.0 Partnerships with External
Agencies for Provision of Services by Regulated Health Professionals, Regulated Social Service Professionals and Paraprofessionals Document Integration Project Format
Policy Statement
The York Region District School Board (YRDSB) respects the importance of partnerships and collaborative relationships, such as COMPASS (Community Partners with Schools), that complement or enhance learning. The Board is committed to promoting effective community-based partnerships with external agencies that foster continuous improvement and are consistent with the Board’s mission, vision and values. Collaborative protocols are established in partnership with external agencies for the provision of services by regulated health professionals, regulated social services professionals and paraprofessionals and must enhance and supplement but not duplicate the delivery of services of YRDSB professional Student Services staff and/or paraprofessional staff and not violate collective agreements.
This policy does not apply to government mandated services provided directly to students in school settings such as:
• School Health Support Services, serviced through Community Care Access Centres; • Children’s Treatment Network; • Care and Treatment agreements; • Board-wide Protocols with Children’s Aid Societies and Police Services; and/or • Guest speakers, classroom presentations and assemblies.
Responsibilities
Collaborative Relationships for Extended Services (CRES) Committee is responsible for:
• ensuring that each proposed agreement demonstrates that the services offered by an external agency benefits all parties and enhance the learning and wellbeing of students; and • ensuring supports to schools have appropriate qualifications, credentials and supervision.
Superintendents of Schools are responsible for:
• reviewing CRES agreements to ensure: • compliance with the mission, vision, and values of the Board and Board policies and procedures; and • a clear rationale for the request and demonstration that available Board services have been explored and implemented.
Principals are responsible for:
• following parameters set out in the CRES agreement template to initiate, maintain and terminate agreements.
Definitions
Collaborative Relationships for Extended Services (CRES) Committee
A committee of representatives from York Region District School Board including the Superintendent of Student Services or designate, Human Resources staff, Special Education staff, and the COMPASS Leadership Group.
A CRES Agreement
An extended services agreement which outlines the primary focus of each proposed agreement and demonstrates that the services offered by an external agency will benefit all parties and enhance the learning and well being of students without duplicating available Board services.
COMPASS - Community Partners with Schools
A model that networks, integrates and builds on the strengths of existing service providers, expands services available to the community and links mental health, social and recreational and educational services to create a comprehensive support system for children, youth and their families.
External Agency
An organization, not internal to a school board, that employs regulated health professionals, regulated social services professionals and paraprofessionals.
Regulated Health Professional, Regulated Social Service Professionals and Paraprofessionals include:
• audiologist, as defined by the Audiology and Speech-Language Pathology Act, 1991; • speech-language pathologists, as defined by the Audiology and Speech-Language Pathology Act, 1991; • occupational therapists, as defined by the Occupational Therapy Act, 1991; • physiotherapists, as defined by the Physiotherapy Act, 1991; • psychologists, as defined by the Psychology Act, 1991; • psychological associates, as defined by the Psychology Act, 1991; • social workers, as defined by the Social Work and Social Service Work Act, 1998; • other regulated professionals and/or paraprofessionals who are deemed by the school board to be essential for the delivery of programs and services for students with special needs; and • any future regulated categories will also be covered by this protocol.
Paraprofessionals
Paraprofessionals are individuals with relevant post-secondary or on the job training (e.g. child and youth workers, child and youth counselors, occupational therapy assistants or physiotherapy assistants and communications disorders assistants).
Regulated Professional Student Services Personnel
For the purpose of this policy, Regulated Student Services Personnel are considered those personnel in one of the following categories:
• Audiologist, as defined by the Audiology and Speech-Language Pathology Act, 1991; • Occupational therapists,as defined by the Occupational Therapy Act, 1991; • Physiotherapists, as defined by the Physiotherapy Act, 1991; • Psychologists or Psychological Associates as defined by the Psychologists Act, 1991; • Social workers, as defined by the Social Work and Social Services Work Act, 1998; and • Speech-language pathologists, as defined by the Audiology and Speech-Language Pathology Act, 1991 Unionized Staff
School board-employed professional student services personnel and/or paraprofessionals that are represented by a bargaining agent recognized under the Labour Relations Act.
Department
Human Resources Student Services
Policy History
Drafted November 8, 2010
It is the expectation of the York Region District School Board that all employees, students and persons invited to or visiting Board property; or partaking/volunteering in Board or school-sponsored events and activities will respect the policies and procedures of the Board. The term “parents” refers to both biological/adoptive parents and guardians in all Board policies and procedures. ATTACHED FOR INFORMATION
Board Procedure #663.0 Partnerships with External Agencies for Provision of Services by Regulated Health Professionals, Regulated Social Service Professionals and Paraprofessionals Document Integration Project Format
The purpose of this procedure is to comply with the Ministry’s Protocol for Partnerships with External Agencies for Provision of Services by Regulated Health Professionals, Regulated Social Service Professionals, and Paraprofessionals and outlines the process for developing effective community-based relationships with external agencies that foster continuous improvement in the delivery of programs and services for students in schools. It applies specifically to partnerships with external agencies for provision of services by regulated health professionals, regulated social service professionals and paraprofessionals.
Responsibilities:
Collaborative Relationships for Extended Services (CRES) Committee shall:
• designate a school board personnel from Student Services to manage aspects of this policy and procedure that are Board related; • review proposed CRES documents to ensure issues such as accountability, liability, confidentiality and consent have been examined and requirements have been satisfied; • ensure that CRES documents support the policies and procedures established by the YRDSB and demonstrate sound management and fiscal responsibility; • respond to requests while considering available resources; • ensure the partnership will enhance and not duplicate the duties, functions or roles of Board Student Services personnel and will respect all contractual and collective agreement obligations of both the Board and the community participant; • ensure a process to collect evidence of effective service programs that are evaluated in collaboration with the Board, paraprofessionals and external agencies; • address any disagreements or disputes that may arise among the parties; • maintain a record of where CRES agreements have been undertaken; • ensure the terms of termination are specified in each Collaborative Agreement; and • ensure agreement includes requirement to provide thirty days written notification of intent to terminate service with a provider.
Superintendents shall:
Review the CRES documentation to ensure:
• clear rationale for the request and demonstration that available Board services have been explored and implemented, where possible; • the benefits are clearly defined for all parties and demonstrate how the services will enhance student learning and well being; • clearly defined expectations of each partner before the agreement is implemented; • adequate information regarding allocation of resources to complement, not replace, existing educational programs which are publicly funded; • ensure alignment with Board policies and procedures; and • ensure proposed agreement documents are completed and forwarded to the CRES committee via the Superintendent of Student Services.
Principals shall:
• consult with relevant Student Services personnel prior to initiating agreement process; • follow parameters set out in the agreement template to initiate, maintain and terminate CRES agreements; • ensure that prospective external partners complete the Partnership Agreement form, Checklist for Partnership Agreement, and Confidentiality Agreement; • obtain appropriate informed consent when service is for an individual student and when service is provided to a whole class, provide a letter informing parent/legal guardian(s) and/or students, who are of age to consent, of the service(s) to be provided; • forward the above documentation to the Superintendent of Schools for review; • identify any issues of non-compliance of the partnership agreement; and • maintain and provide evidence of effectiveness in addressing the identified needs, in collaboration with the service provider to the CRES committee as part of the contract agreement.
External Agency Provider shall:
• sign the following documents: • Partnership Agreement Form; • Checklist for Partnership Agreement; and • Confidentiality Agreement; • ensure employees who are providing the services are duly qualified to perform the services; • ensure services are provided in accordance with legislative, regulatory and professional standards and requirements, as applicable; • provide the following information regarding professional and paraprofessional staff; • evidence of work under the clinical supervision of staff from the External Agency, • proof of membership in the relevant regulated college, • proof of criminal record checks, • details of the professional/paraprofessional’s role and responsibilities; name of immediate supervisor and a supervision plan that includes details of frequency of supervision and the supervisor’s qualifications, and • ensure that staff sign in at the school office and carry a visitor’s pass which should be worn and visible at all times, or where an agency employee has an Ontario Education Services Corporation (OESC) issued Identification Card, this may be worn and visible at all times; • where the agency employee is part of a provincial organization with standards and practices in place that meet the requirements of Regulation 521/01, the employee may present a valid photo identification card from the provincial organization in lieu of the visitor’s pass. These organizations include; • Public Health Departments, • Victorian Order of Nurses, • Community Care Access Centres, • Children’s Mental Health Ontario, • Provincial Schools Authority, • Children’s Aid Societies, and • St. John’s Ambulance; • be responsible for supervision and evaluation for the performance of its employees performing the services under the Agreement; • deliver services in a capacity building manner; • clearly state any required fees or payments; • agree to participate in a dispute resolution process if a conflict arises and cannot be resolved; and • provide proof of liability insurance and indemnification certificate.
Procedure History
Drafted November 8, 2010
It is the expectation of the York Region District School Board that all employees, students and persons invited to or visiting Board property; or partaking/volunteering in Board or school-sponsored events and activities will respect the policies and procedures of the Board. The term “parents” refers to both biological/adoptive parents and guardians in all Board policies and procedures.
ROUTINE
YORK REGION DISTRICT SCHOOL BOARD BOARD STANDING COMMITTEE MEETING - PUBLIC SESSION November 8, 2010
The public session of the Board Standing Committee Meeting of Monday, November 8, 2010, commenced at 7:05 p.m. in the Board Room with Chair A. DeBartolo presiding and the following trustees present; L. Carruthers N. Elgie, S. Geller, D. Giangrande, J. Hertz, P. Luchowski, E. Richardson and M. Van Beek.
Also present: Student Trustees M. Bun and L. Shelson
Regrets: Trustees B. Crothers and G. Kerr
APPROVAL OF AGENDA
(*)1. Moved by E. Richardson, seconded by M. Van Beek:
That the agenda be approved as written.
- Carried -
SPECIAL ANNOUNCEMENTS
Trustees were informed of the October 29, 2010 death of previous Board employee Gordon Smart McIntyre in his 100th year. Mr. McIntyre had been the former Superintendent of Schools for the York County Board of Education and Associate Director of Elementary Schools in 1969. Coordinating Superintendent of Education B. Harper provided a brief history on Mr. McIntyre’s 40-year educational career.
ANNUAL 2009-2010 ACCESSIBILITY PLAN
Coordinating Superintendent of Education C. Tulley introduced Manager, Human Resource Services J. Hicks. Coordinating Superintendent Tulley stated the Board is responsible under the Ontarians with Disabilities Act, 2001 to provide an annual report and post the information publicly. This is the eighth annual plan which reflects the ongoing work of the Accessibility Working Committee.
Responding to a trustee question, Ms. Hicks confirmed all staff must receive Customer Service Standard Training; however, volunteers in the schools are not required to have mandatory training since they do not work directly with the public which is the customer. Under the regulations, students are not classified as customers. Principals are required to train school volunteers if they work directly with the public, although the Board does not track this information centrally.
In response to trustee comments Coordinating Superintendent Tulley noted that training Action for volunteers who work directly with students and parents will be investigated and staff Item BOARD STANDING COMMITTEE MEETING MINUTES PAGE 2 November 8, 2010
will ensure the Board’s practices are in alignment with the regulations and other organizations, such as municipalities, as noted.
Manager, Human Resource Services J. Hicks confirmed all previous Accessibility Plans are posted on the Board’s public website under the Accessibilities for Disabilities icon.
Coordinating Superintendent of Education C. Tulley will incorporate specific wording Action changes requested by trustees which align the content of the report with the Board’s Item philosophical beliefs.
(*)2. Moved by M. Van Beek, seconded by P. Luchowski:
That the York Region District School Board receive the 2009-2010 Annual Accessibility Plan, as amended, and make it available to the public in accordance with the Ontarians with Disabilities Act, 2001 (ODA).
- Carried -
SPECIAL EDUCATION ADVISORY COMMITTEE (SEAC) ANNUAL REPORT SEPTEMBER 2009 TO JUNE 2010
A request was made to consider finding additional funds, during the Budget development process, to help the SEAC further assist students with special needs.
(*)3. Moved by E. Richardson, seconded by L. Carruthers:
That the York Region District School Board receive the Special Education Advisory Committee 2009/2010 Annual Report for information.
- Carried -
CASH DISBURSEMENTS, SEPTEMBER 2010
Associate Director of Education B. Richardson provided details on expenses related to legal services, locker provisions in schools, asphalting, portable relocation work and the School Success Scholarship fund.
Director of Education K. Thurston clarified the report includes additional items from the summer months and September school start up. Ways to reduce paving expenses will be considered.
Associate Director of Education B. Richardson stated specific details relating to portable Action relocation, grass growing between pavement and the asphalt paving tendering process Item will be provided to trustees.
Note: Trustee S. Geller entered the meeting at 7:23 p.m.
BOARD STANDING COMMITTEE MEETING MINUTES PAGE 3 November 8, 2010
(*)4. Moved by P. Luchowski, seconded by E. Richardson:
That the York Region District School Board approve the following recommendations.
1. That Cash Disbursements for September 2010 for all expenditures, except item #89, in the sum of $31,784,408.43 be approved.
2. That Cash Disbursements for September 2010 for item #89, in the sum of $49,534,964.56 be approved.
- Carried -
ADJOURNMENT
(*)5. Moved by D. Giangrande, seconded by L. Carruthers:
That the Board Standing Committee Public Meeting adjourn at 7:28 p.m.
- Carried - ROUTINE
YORK REGION DISTRICT SCHOOL BOARD
CHAIR’S COMMITTEE
MINUTES OF MEETING #11 (PUBLIC) NOVEMBER 15, 2010
The public session of the Chair’s Committee meeting was held at 2:35 p.m. in Room 103 at the Aurora Education Centre on Monday, November 15, 2010 with the following members present:
L. Carruthers A. DeBartolo D. Giangrande (Chair) J. Hertz L. Barnes K. Thurston
Also in attendance: Superintendent of Plant Services M. Roberts
(*)1. That the York Region District School Board receive the staff report Construction Projects Review. (Appendix 1)
November 15, 2010 For further information, please contact the Director, Chair Diane Giangrande or Lori Barnes.
ROUTINE
YORK REGION DISTRICT SCHOOL BOARD
PROPOSED DEVELOPMENT APPLICATION D01-10007 / D02-10020/ D06-10039 TOWN OF RICHMOND HILL
BACKGROUND:
The purpose of this report is to request approval of the comments that are to be submitted to the Town of Richmond Hill concerning the Board’s requirement for a school site within the proposed plans.
RATIONALE:
A. Application:
D01-10007 / D02-10020/D06-10039 by Yorkdale Group
The proposed Official Plan, Zoning By-law Amendments and Site Plan applications has been submitted for a mixed use development consisting of two 8-storey condominium apartment buildings, with ground floor commercial space.
B. Location:
The proposed application is located south of Coon’s Road, on the west side of Yonge Street, Town of Richmond Hill.
Please see attached map (Appendix A)
C. Proposed Housing Units:
Condominium Apartment (Residential) 200
Total 200
D. Total Pupil Yield:
Elementary 18 Secondary 8
The total pupil yields reflect regional high density yields since no community yields were available.
The application does not have servicing allocation at this time.
Town of Richmond Hill – Proposed Development Application D01-10007 / D02-10020/D06-10039 Page 2 of 3
E. School Accommodation:
Elementary
Current Attendance Area
At the elementary level, this plan is located within the Oak Ridges Public School Boundary. Oak Ridges Public School is a Junior Kindergarten to Grade 8 School with a capacity of 583 and a March 31, 2010 enrolment of 506.5 FTE
Secondary
Current Attendance Area
At the secondary school level, this plan is located within the King City High School boundary. King City High School has a capacity of 1290 and a March 31, 2010 enrolment of 1043
ESTIMATED COST:
Not applicable at this time.
TIMELINE:
The Town of Richmond Hill had requested the Board’s comments concerning the Proposed Development Application by September 30, 2010.
An extension of time in which to comment has been requested from the Town of Richmond Hill.
RECOMMENDATIONS:
That on the recommendation of the Property Management Committee, the York Region District School Board approve the following recommendations.
1. That the Board will not require a public elementary school site within proposed development plan D01-10007 / D02-10020/D06-10039, Town of Richmond Hill.
2. That the Director of Planning for the Town of Richmond Hill be advised of this action.
COMMUNICATIONS IMPLEMENTATION PLAN:
Property Management Committee November 2, 2010 Coordinating Council of Superintendents November 10, 2010 Board Meeting November 25, 2010
Town of Richmond Hill – Proposed Development Application D01-10005 / D02-10017 Page 3 of 3
APPENDED DATA:
Appendix A – Location of Proposed Plan D01-10007 / D02-10020/D06-10039, Town of Richmond Hill
Respectfully submitted,
November 25, 2010
For further information, please contact R. Benson, J. Ross or the Director of Education.
Appendix A Location of Proposed Plan, D01-10007 / D02-10020/D06-10039, Town of Richmond Hill . !
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YORK REGION DISTRICT SCHOOL BOARD
MEETINGS AND EVENTS
DECEMBER 2010 AND JANUARY 2011
December 2, 2010 Special Education Advisory Committee 7:00 p.m. Board Room
December 6, 2010 Inaugural Board Meeting 7:00 p.m. Board Room
December 16, 2010 Board Meeting 8:00 p.m. Board Room
January 6, 2011 Special Education Advisory Committee 7:00 p.m. Board Room
January 10, 2011 Board Standing Committee 7:00 p.m. Board Room
January 13, 2011 Race Relations Advisory Committee 7:30 p.m. Board Room
January 19, 2011 Parent, Family and Community Advisory 7:00 p.m. Engagement Committee Board Room
January 27, 2011 Board Meeting 8:00 p.m. Board Room
November 25, 2010 For further information, please contact the Director or Lori Barnes.