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Saskatchewan – Adele Buettner 5

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Saskatchewan – Adele Buettner 5 MEMORANDUM FROM: Administration TO: Administration Committee SUBJECT: Administration Committee Meeting A meeting of the Administration Committee will be held on: Monday, June 13, 2016 @ 2:30 p.m. R.M. Council Chambers AGENDA 1. Call to Order 2. Adopt Agenda 3. Administration Carry Forward Action List 4. Delegations a) 10:00 am: Farm & Food Care Saskatchewan – Adele Buettner 5. Corman Park Cash Flow and Investment Analysis 6. APAS 2016 Member Assessment 7. Municipal Election 2016 8. Policy Manual Review 9. Annual General Meeting (AGM) of Ratepayers 10. Canada 150 Community Infrastructure Program – Second Call for Proposals 11. Eagle Creek Regional Park 12. Langham & District Regional Park Authority (LDRPA) – Division 7 13. Correspondence – Action Items a) Provincial Association of Resort Communities of Sask. b) Invasive Plant Tour 14. Correspondence – Information Items a) RM of Reno No. 51- Letter b) Agriculture and Agri-Food Canada – Insect Pest in Crops 2016 c) SARM: 2016-17 Provincial Budget d) Prairie Central District June 2016 E-News Update e) SARM: Federation of Canadian Municipalities Annual Conference Statement 15. Adjourn ADMINISTRATION/FINANCE/HR Carry forward Action List – CURRENT Date/Source Action Item/Request Status Sept 16, 2013 Temperance Colony Tax Title Property Disposal • Tax Title property, Pcl A NE/21/38/4/W3 was transferred to the Municipality under the Council resolution to dispose of Tax Title property, Tax Enforcement Act in 2008. File left inactive, property not disposed of. Pcl A NE/21/38/4/W3 • Marksview Farms, Dick Friesen claims interest in property due to farming the land in conjunction with of the adjacent land for over 50+ years. Interest registered on title. • R.M. applied to ISC for Lapse of Interest of Marksview Farms interest. • Court of Queen’s Bench, April 24th May 8th set for hearing regarding lapse and removal of interest held by Marksview Farms from title. • June 16, 2014 Administration received the court’s decision that the R.M. was successful in arguing that the miscellaneous interest registered by Marksview Farms was not appropriate and that they were given 30 days to amend its interest to allege that it is a tenant and to remove all reference to any other interest in the land. • June 19, 2014 the R.M. received notification from ISC that Marksview Farms had revised their interest type to that of a “Lease – less than 10 years.” • July 14, 2014 Committee advised Administration to contact at least two real estate agents specializing in rural property sales and obtain appraisals of the property and information regarding the potential sale of the property. • July 21, 2014 Administration reported to Council that two real estate agents were contacted and obtained appraisals for the property. • July 21, 2014 Council approved hiring Don Dyck, Real Estate Agent with Remax North Country, to sell the R.M. tax title and that all purchase bids be submitted in closed tender. • Tenders closed, results brought to the October 20, 2014 Council Meeting. • October 20, 2014 - Declined tender received and are awaiting results of the Court of Queen’s Bench Application for review. • November 25, 2014 - Administration was advised by the RM’s legal representative that the Courts have again ruled in favour of the RM of Corman Park and dismissed the application made by Marksview Farms. RM’s legal representatives will proceed to have the pending litigation removed from the title of the said property and await further direction. continued…. Page 1 of 6 Printed Date: June 8, 2016 ADMINISTRATION/FINANCE/HR Carry forward Action List – CURRENT Date/Source Action Item/Request Status Tax Title Property Disposal (cont’d) December 1, 2014 - Council motion: That Marksview Farms Ltd. be served with notice to Council resolution to dispose of Tax Title property, vacate the land described as Parcel A NE 21-38-4-W3, to discharge their miscellaneous Pcl A NE/21/38/4/W3 interest from the title and that the property be relisted for sale with all purchase bids being submitted in closed tender.” • February 2, 2015 - The miscellaneous interest was removed from the title on January 28, 2015 and the R.M. legal representative has served Marksview Farms Ltd. with notice to vacate the land. Effective March 31, 2015 the property will now be relisted for sale with purchase bids being submitted in close tender. • June 15, 2015 – Council passed the motion: “That Administration bring back a report outlining a proposed plan for enhancement of the tax title property, known as Parcel A. NE 21-38-4-W3, prior to re-listing it for sale.” • July 20, 2015 – Council passed the motion “That the R.M. proceed with the enhancement of the tax title property, Parcel A, NE 21-38-4-W3, with the survey of the property at a cost of $1,700.00 and the installation of a fence around the parcel at a cost of $1,000.00 for a total cost of $2,700.00 be APPROVED and that the property be rezoned from AG to AR1 following the survey.” • July 21, 2015 – Survey in progress. • September, 2015 – Survey of the property is complete with property corners being marked. Administration to bring forward rezoning from AG to AR1 of the said parcel. • Oct 5, 2015 – Rezoning from AG to AR1 was read a first time. • Nov 2, 2015 – Rezoning from AG to AR1 was read a 2nd and 3rd time. Awaiting rezoning approval of the Minister of Government Relations. • Jan 6, 2016 – Ministry of Government Relations rezoning approval received. To proceed with parcel enhancement and marketing in the spring. • Jan 25, 2016 – Council received correspondence from the Sonnenschein Law Office, legal counsel for Marksview Farms Ltd, proposing to the R.M. an exchange of land for the R.M. tax title property. Council responded to the proposal with conditions that would includea legal review and the execution of an agreement by Council. Response letter to follow pending the approval of the Jan 25th minutes on Feb 8th. • Feb 16, 2016 – Administration received a letter from Sonnenschein Law Office, acknowledging receipt of the R.M. letter responding to Marksview Farms proposal. Page 2 of 6 Printed Date: June 8, 2016 ADMINISTRATION/FINANCE/HR Carry forward Action List – CURRENT Date/Source Action Item/Request Status Tax Title Property Disposal (cont’d) • Mar 21, 2016 – Administration presented Council with a letter of response from Council resolution to dispose of Tax Title property, Sonnenschein Law Office reporting that they had would contact their client and Pcl A NE/21/38/4/W3 advised them to contact the R.M. to make arrangements for matter to proceed. • Apr 18, 2016 – Council passed the following motion: “That the proposal as presented in the April 6, 2016 letter from Sonnenschein Law Office, on behalf of their client, Marksview Farms be received as information and that written agreement be made ensuring that all the tax title costs and all costs to be incurred will be recovered from the proceeds of the sale of new lands prior to split of the proceeds by the two parties.” • May 6, 2016 - Administration forwarded a letter to Sonnenschein Law Office regarding Council’s proposal. Mar 16, 2015 PFRA Community Pasture Transfers • Councillor Rooke brought forward a request to include a contribution to the pending lawsuit regarding the PFRA Community Pasture lands. • March 16, 2015 – Council passed a motion to investigate participating in the Community Pastures lawsuit and that information be brought back for Council review. April 20, 2015 – Council was presented an historical review of the PFRA pasture transfers and resolved to defer any further action until a legal opinion is received and that this item remain on the action list. • Sept 14, 2015 – Committee presentation includes SARM’s update from the Ministry of Agriculture on the PFRA transitions and included the Federal Community Pasture Transition Schedule and Policy and the Agricultural Crown Land Sale to Lessee Policy. • Dec 7, 2015 – No legal opinion received to date. • Apr 18, 2016 – Council passed a motion “that correspondence be sent to the RM of Dundurn requesting a copy of the legal opinion regarding the PFRA Community Pastures Transitions and upon receipt of the legal opinion, Council determine their support regarding legal action.” • Apr 18, 2016 – Update received from SARM regarding their involvement with the PFRA transition. Administration completed the SARM feedback survey. • May, 2016 – Legal opinion received with an information item to follow at the June 20th Council meeting. Page 3 of 6 Printed Date: June 8, 2016 ADMINISTRATION/FINANCE/HR Carry forward Action List – CURRENT Date/Source Action Item/Request Status July 20, 2015 Merrill Hills – Leafy Spurge Eradication • Council was addressed by a delegation from the Hamlet of Merrill Hills regarding the eradication of leafy spurge and their objection to use of herbicides in and around the Hamlet. Council passed the following motion: “that the residents of Merrill comes back to Council with a plan prior to December 31, 2015 to be reviewed by the R.M. to eradicate Leafy Spurge in the Hamlet of Merrill Hills and that the residents continue mowing within the Hamlet of Merrill Hills in the interim.” • Sept 21, 2015 – Councillor Rooke brought forward concerns regarding spraying of leafy spurge within 500m of the Organized Hamlet of Merrill Hills and Council passed the following motion: “That Administration consult with a government agency regarding safety aspects of spraying for leafy spurge with herbicides within the Hamlet of Merrill Hills and to clarify if it is the obligation of the R.M. to control or eradicate the noxious weed.” • Nov 7, 2015 – Administration has several attempts to confirm and have clarification of the information provided by Robert Martin, Regulatory Information Officer.
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