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July 21, 2020 Regular Meeting of Council Resort Village of Kannata Valley

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July 21, 2020 Regular Meeting of Council Resort Village of Kannata Valley Page 1 July 21, 2020 Regular Meeting of Council Resort Village of Kannata Valley Resort Village of Kannata Valley The regular meeting of Council held in the Arnold Flegel Council Chambers Resort Village of Kannata Valley Tuesday, July 21, 2020 Present: Mayor Ken MacDonald Council Members Ed Schaeffer Tom Fink Terry Lang Cindy Gorrill Administrator: Darlene Sytnick Call to order A quorum being present, Mayor MacDonald called the meeting to order at 7:04 p.m. Declarations No declarations of conflict of interest or financial interest were made. Minutes R082/20 Fink “THAT the minutes from Wednesday, June 17, 2020, regular meeting of Council is approved.” CARRIED In-camera Resort Village of Saskatchewan Beach – Mayor Harvey McEwen and Councillor Ann Donovan. R083/20 Fink “THAT this meeting move in camera to facilitate discussion with the Resort Village of Saskatchewan Beach representatives. CARRIED The closed session started at 7:10 p.m. Present were Ken MacDonald, Cindy Gorrill, Ed Schaeffer, Terry Lang, Tom Fink, Ann Donovan, Harvey McEwen, and Darlene Sytnick. The legislative authority under clause 17(1)(g) of the Local Authority Freedom of Information and Protection of Privacy Act. The in-camera session concluded at 7:40 p.m. Councillor A. Donovan and Mayor H. McEwen left the meeting at 7:43 p.m. and the regular meeting of the council reconvened. Bylaws/Policies 113 Lakeshore Drive “Order to Remedy” R084/20 Fink “THAT an ‘Order to Remedy’ is issued with instruction that the garage located at 113 Lakeshore Drive that is in a dilapidated state be removed by September 30, 2020. CARRIED Bylaw 93.3-20 ‘A Bylaw to Extend the Time required for the Completion of the Financial Statement.’ R085/20 Fink “TO consider third reading of Bylaw No. 93.3-20. CARRIED R086/20 Lang “THIRD reading of Bylaw No. 93.3-20. CARRIED Resort Village of Kannata Valley Reference Manual The document will be removed from the website pending completion of a content review. Some areas are open to more than one interpretation. Policies would be required to replace items that are not reflective of a current policy or bylaw. Fireworks Bylaw R087/20 Fink “THAT the administrator is authorized to approve fireworks permits received that comply with the “Bylaw 86 Fireworks Bylaw”. CARRIED Permits Building/Property Development/Demolition Permits. 119 Lakeshore Drive R088/20 Schaeffer “THAT the Property Development permit application for 119 Lakeshore Drive is approved. CARRIED ___________ Mayor Page 2 July 21, 2020 Regular Meeting of Council Resort Village of Kannata Valley Permits cont. 12 Lakeshore Drive R089/20 “THAT the Demolition Permit, Property Development Permit and Building Permit for 12 Lakeshore Drive is approved.” CARRIED Firework Permits 152 Lakeshore Drive – August 3 and August 8 – Location: Main beach area – R090/20 Schaeffer “THAT the fireworks permit application for 152 Lakeshore Drive to be denied as the location for the fireworks is in contravention of Bylaw 86 Fireworks Permit. CARRIED 61 Lakeshore Drive – July 25, 2020, August 1, 8, 15, 22, 29th and Sept 5, 2020 Duration 6-7 minutes at dark. Location 61 Lakeshore Drive R091/20 Lang “THAT Fireworks permit application for 61 Lakeshore Drive on July 25, 2020, August 1, 8, 15, 22, 29th and September 5, 2020, is approved. CARRIED Business Complaints received of problems in the village and at the beach/boat launch of dogs not being leashed and running at large – signage is to be purchased and erected throughout the village. Nominee Profiles R092/20 Lang “THAT the proposed Nominee Profile presented by the Administrator for distribution to candidates of the 2020 election year is approved. CARRIED Extension of meeting R093/20 Fink “THAT this regular meeting of the council be extend. CARRIED Emergency Living Sky Regional Emergency Management (ELSREM) R094/20 Lang “THAT the Village submit annually the ELSREM membership fee of $50.00. CARRIED R095/20 Gorrill “THAT the tenders received for Biffy/Garbage Can Contract and Janitorial Contract be awarded as approved by the council. CARRIED Reports Water Report /Mayor MacDonald • HCE truck fill project not started as they are awaiting a part but anticipated the work will begin at the end of July. R096/20 Fink “THAT the monthly water log for June 2020 is approved.” CARRIED Bench in the Environmental Reserve Mayor Ken MacDonald left the meeting at 9:21 pm. A request by Ken MacDonald for approval to donate a bench to replace the existing damaged bench in the Environmental Reserve R097/20 Lang “THAT donation of a bench replacing the damaged bench in the Environment Reserve is approved”. CARRIED Mayor Ken MacDonald returned at 9:30 pm. Lagoon and Playground Report / Councilor Fink R098/20 Fink “THAT the June 2020 Playground Report is approved. CARRIED ___________ Mayor Page 3 July 21, 2020 Regular Meeting of Council Resort Village of Kannata Valley Reports cont. Refuse Transfer Station Report and Emergency Planning / Councilor Lang ▪ Volunteer firefighting update ▪ Emergency Planning update Financial Report / Gorrill R099/20 Gorrill “THAT Statement of Financial Activities for June 30, 2020 be accepted as presented by the Administrator.” CARRIED R100/20 Gorrill “THAT the List of Accounts for Approval for $28,396.69 as of July 21, 2020, attached hereto and forming a part of these minutes, be approved for payment.” CARRIED 2020 Assessment Roll and Tax levy As a result of COVID-19, the assessment role was extended an additional month putting the completion of the assessment roll and subsequent confirmation of the Assessment Roll behind by a month and by extension the preparation of tax notices. The administrator has asked that the council consider extending the discount period for payment of taxes to September 30, 2020. R101/20 Lang “THAT the discount period for early payment of 2020 taxes is extended to September 30, 2020. CARRIED Public Works/Streets Roads/ Boat Slips / Schaeffer Correspondence R102/20 Fink “THAT correspondence as presented by the Administrator be received and filed.” CARRIED Adjourn R103/20 Schaeffer “THAT this meeting of the Council of the Resort Village of Kannata Valley is adjourned.” CARRIED Time: 10:09 p.m. _______________________________________ Mayor _______________________________________ Administrator ___________ Mayor Resort Village of Kannata Valley Report Date List of Accounts for Approval 2020-07-21 11:42 AM As of 2020-07-21 Page 1 Batch: 2020-00018 Payment # Date Vendor Name Reference Invoice # GL Account GL Transaction Description Detail Amount Payment Amount Bank Code: Bank1 - Main Demand Other: 1-Man 2020-07-01 Access Communications Service for July 2020 07-2020 510-300-1 50 - GG - Utility - Intern( Service for July 2020 84.75 110-340-110 - GST Rebate Recov Both Tax Code 4.00 900-110-110 - GST Paid Both Tax Code 4.00 88.75 2-Man 2020-07-02 SASK POWER Street lights 0666-0064-8155 530-290-100 - TS - Maint. - Street Street lights 401.04 110-340-110 - GST Rebate Recov GST Tax Code 20.05 900-110-110 - GST Paid GST Tax Code 20.05 421.09 3-Man 2020-07-02 SASK POWER HCE Well 0963-0061-2101 580-300-120 - UT - Water - Power HCE Well 107.21 110-340-110 - GST Rebate Recov GST Tax Code 5.37 900-110-110 - GST Paid GST Tax Code 5.37 112.58 4-Man 2020-06-15 GOVT of SASKATCHEWAN May EDU tax FR0000406540 210-210-110 - School Taxes Colle May EDU tax 588.53 588.53 J.-Man 2020-07-06 GOV'T of SASKATCHEWAN June EDU tax 06-2020 210-210-110 - School Taxes Colle June EDU tax 215.15 215.15 6-Man 2020-07-31 SASK ENERGY Service Jun 1-Jul 1, 2020 2020-07-07 580-300-110 - UT - Water - Heat - Service Jun 1-Jul 1, 2020 48.55 110-340-110 - GST Rebate Recov GST Tax Code 2.43 900-110-110 - GST Paid GST Tax Code 2.43 50.98 7-Man 2020-07-29 SASK POWER Service Jun 4 - Jul 7, 2020 0864-0062-2122 580-300-120 - UT - Water - Power Service Jun 4- Jul 7, 20 689.11 110-340-110 - GST Rebate Recov GST Tax Code 34.45 900-110-110 - GST Paid GST Tax Code 34.45 723.56 8-Man 2020-08-04 SASK POWER Service Jun 4 - Jul 8, 2020 3504-0032-9915 580-300-120 - UT - Water - Power Service Jun 4 - Jul 8, 20 129.82 110-340-110 - GST Rebate Recov GST Tax Code 6.49 900-110-110 - GST Paid GST Tax Code 6.49 136.31 9-Man 2020-07-29 SASK POWER Service Jun 4 - Jul 8, 2020 0897-0062-4394 580-300-120 - UT - Water - Power Service Jun 4 - Jul 8, 20 65.83 110-340-110 - GST Rebate Recov Both Tax Code 3.11 900-110-110 - GST Paid Both Tax Code 3.11 68.94 10-Man 2020-07-29 SASK POWER Service Jun 4 - Jul 7, 2020 0864-0062-2120 580-300-120 - UT - Water - Power Service Jun 4 - Jul 7, 20 145.22 110-340-110 - GST Rebate Recov GST Tax Code 7.26 900-110-110 - GST Paid GST Tax Code 7.26 152.48 Resort Village of Kannata Valley Report Date List of Accounts for Approval 2020-07-21 11:42 AM As of 2020-07-21 Page 2 Batch: 2020-00018 Payment # Date Vendor Name Reference Invoice # GL Account GL Transaction Description Detail Amount Payment Amount 11-Man 2020-08-04 SASK POWER Street Lights 1326-0059-4960 530-290-100 - TS - Maint. - Street Street Lights 401.04 110-340-110 - GST Rebate Recov GST Tax Code 20.05 900-110-110 - GST Paid GST Tax Code 20.05 421.09 12-Man 2020-07-10 LORAAS DISPOSAL KV RTS container rent/empty 7719570 540-200-110 - EH&W - Cont.
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