04 February 2019
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ONCHAN DISTRICT COMMISSIONERS Hawthorn Villa, 79 Main Road, Onchan. ORDINARY MEETING 301h January 2019 Sir/Madam, You are hereby summoned to attend an ORDINARY meeting of the Authority to be held in the Boardroom at HAWTHORN VILLA, 79 MAIN ROAD, ONCHAN, to transact the undernoted business on: Monday, 4th February 2019 6.00 p.m. - Equality Act Presentation 7.00 p.m. - Board Meeting which will be followed by a meeting of the Board sitting In Committee. Items on this agenda marked (P) will be considered in private, and correspondence is circulated separately. Please note that the minutes referred to in the agenda have yet to be confirmed by the Authority as a true and correct record of proceedings at the various meetings, and will be published after ratification. Yours faithfully, L. RADCLIFFE (Mrs) CHIEF EXECUTIVE/CLERK Page 1 of 4 ODC MEETING - 4th February 2019 ORDINARY MEETING AGENDA The order of business at every meeting of the authority shall be in accordance with that laid down in Standing Order No. 13 unless varied by the Chairman at his discretion (with the exception of items 1, 2, 3 or 4 which cannot be varied) or by a resolution duly moved and seconded and passed on a motion which shall be moved and put without discussion. 1. To choose a person to preside if the Chairman and Vice-Chairman be absent. 2. To deal with any business required by statute to be done before any other business. None 3. To approve as a correct record and sign the Minutes of the:- 3.1. Ordinary meeting held on 21st January 2019 (Appendix 3.1) 3.2. (P) Staffing minutes - Ordinary meeting held on 21st January 2019 (Appendix 3.2) 4. To dispose of any relevant business arising from such minutes if not referred to in the minutes of any Special Committee. None. 5. To deal with any business expressly required by statute to be done. None. 6. To dispose of any relevant business adjourned from a previous meeting. 6.2 Periodic Rental Policy - General Needs and Sheltered Housing (Appendix 6.2) 7. To consider any planning decisions/communications from the Department of Infrastructure Planning Committee. 7.1 Plans for Consideration (Appendix 7.1) (a) PA 19/00012 Mrs E.G. French, 4 Harbour View (b) PA 19/00040 Mr J.B Faragher, Ballaskelly Farm, Hillberry (c) PA 19/00044 Mr & Mrs C.M. Hussey, 42 Alberta Drive (d) PA 19/00046 Mr G. Johnson, 61 Howe Road (e) PA 19/00048 Mr & Mrs P. Bergquist, 57 Governors Road 7.2 Planning Communications None. Page 2 of 4 ODC MEETING - 4th February 2019 ORDINARY MEETING 8. Finance & General Purpose Matters. 8.1 (P) 2018 Year End Internal Audit Report (Appendix 8.1) 9. Consideration of any report from the Clerk or other officer. 9.1 Draft Whistle Blowing Policy (Chief Executive to report) 9.2 Draft Onchan Dog Byelaws 2018 (Chief Executive to report) 9.3 GDPR Update (Chief Executive to report) 9.4 Planning Policey on Additional Parking (Appendix 9.4) 9.5 (P) Staffing Matter (Chief Executive to report) 10. Consideration of any relevant correspondence (already circulated unless indicated). 10.1 Onchan Raceway - Fixtures List (Appendix 10. 1) 10.2 IOM Astronomical Society - Letter of Thanks (Appendix 10.2) 10.3 Arbory Parish Commissioners - Civic Sunday (Appendix 10.3) 10.4 (P) Department of Infrastructure -Road Map (Appendix 10.4) 11. To answer questions asked under Standing Order 18. None. 12. To consider Motions in the order in which notice has been received. (Note: See Standing Order No. 14, 15, 16 and 17) None. 13. Environmental & Technical Services Matters. 13.1 Street Lighting Report (Appendix 13.3) 13.2 (P) Nuisance Abatement Notice (Chief Executive to report) 13.3 (P) Select List of Tenders for Maintenance Works (Appendix 13.3) 14. Properties & Amenities Matters. 14.1 (P) Empty Property Report (Appendix 14. 1) 14.2 (P) Housing Allocation (a) 13/26 - 2 Bed Bungalow (Appendix 14.2) (b) 15/39 - 2 Bed House (Appendix 14.3) 14.3 (P) Commercial Lease (a) Onchan Park- Cafe (Chief Executive to report) (b) 151 and 2"d Floor, Elm Tree House (Chief Executive to report) (c) 35 Main Road (Chief Executive to report) (d) 75 Main Road (Chief Executive to report) Page 3 of 4 ODC MEETING-4th February 2019 ORDINARY MEETING 15. Chairman's Announcements. (a) Dates for Diary Date 'O'rganf�atiQn Event" T.lhfe I 2na February 2019 Onchan District Commissioners Comm" issioners' Surgery 11.00 a.m. to 1.00 p.m. 5m February 2019 Onchan District Commissioners Commissioners Surgery - 2.30 p.m. Springfield Court 4m February 2019 Onchan District Commissioners Board Meeting 7.00 p.m. 1 om February 2019 Arbory Parish Commissioners Civic Service 10.30 a.m. 18m February 2019 Onchan District Commissioners Board Meeting 7.00 p.m. 3ra March 2019 Malew Parish Commissioners Civic Sunday 3.00 p.m. 1 st March 2019 Onchan District Commissioners Commissioners' Surgery 11.00 a.m. to 1.00 p.m. 5m February 2019 Onchan District Commissioners Commissioners Surgery - 2.30 p.m. Heywood Court 16. Any other URGENT business as authorised by the Chairman for consideration. Page 4 of 4 7.1 PLANS LIST Board Meeting to be held on 4th February 2019 The Lead Member for Environmental and Technical Services has viewed the applications with the District Surveyor and proposes the following:- Planning Applicant/Address Description Application PA 19/00012 Mrs E.G. French Additional information was requested with regard to 4 Harbour View the proposed levels of this development in relation to the neighbouring property. Some further information has been provided indicating that there is a fall across the site of 1.48m. There is a 1.8m high fence on the boundary, but the level of the higher paved area is approximately 300 higher than the fence. The paved area is approximately 2. 7m from the fence at its closest point and 11.7m from the neighbouring dwelling. For Members' consideration (notify 'Rathmore', Harbour View) PA 19/00040 Mr J.B. Faragher Proposed agricultural building adjacent to an existing Ballaskelly Farm, Hillberry structure. The roof of the new building to extend over the existing. No comments received. Recommendation - Approval PA 19/00044 Mr & Mrs C.M. Hussey Proposed replacement roof covering from tile to 42 Alberta Drive glassfibre on rear annex. No comments received. Recommendation - Approval PA 19/00046 Mr G. Johnson Replacement conservatory roof with lightweight tiles. 61 Howe Road No comments received. Recommendation - Approval PA 19/00048 Mr & Mrs P. Bergquist Retrospective application for the creation of off-street 57 Governors Road parking. No comments received. Recommendation - Refusal on the grounds that the proposed fails to comply with General Policy 2 (h), (i) of the Island Strategic Plan namely it has an adverse effect on road safety. __,,- infrastructure Isle of Man public estates and housing division •Government fo-rheynn steatyn as thieys theayagh Contact: Telephone: (01624) 685955 Fax: (01624) 685943 To Local Authority Housing Clerks Email: Deborah [email protected] (via email) Our Ref: DJR/EW Your ref: Date: 14t11 December 2018 Dear All Consultation: Periodic rental policy, general needs and sheltered housing The purpose of this consultation is to request that Boards of Commissioners' of all Local Authority Housing Providers (Local Authorities') consider potential changes to the rental setting process. Proposal The basic policy principles being considered are to: 1) end the annual rental setting process and instead, to introduce a periodic rental policy; 2) link the periodic rental setting process to a recognised inflationary index; 3) maintain Treasury approved deficiency limits by accelerating and decelerating the Capital Programme; and 4) only under exceptional and previously agreed circumstance, such as a significant and unforeseen inflationary movement, revert to Local Authorities for their views. Department of Infrastructure Public Estates and Housing Division, 2nd Floor, Markwell House, Market Street, Douglas, Isle of Man, IM1 2RZ www.gov.im/infrastructure Background In 2012, a public sector tenant could anticipate paying a rental levy equivalent to 25-30% of market rate. More aggressive rental increases in the period 2013-2016 have resulted in stabilisation of the housing funding gap, such that a public sector tenant can now expect to pay a rental levy, averaging 50% of market rate. The existing rental setting process starts annually in July when the Department writes out, seeking the views of all Local Authorities, and given the number of, and variance, in Board meetings, it is October before all feedback is received. The governmental approval process then follows, and it is generally December before Local Authority Boards can be advised of the Minister's decision. The most significant disadvantages for all stakeholders involved in the existing rental setting process are that budget setting can be challenging and that there is very limited visibility for financial planning. The perceived advantages of the changes to the policy are summarised as: • More ability for financial planning for Local Authorities, increasing autonomy and enabling longer-term resourcing and procurement planning. • More ability for financial planning for Central Government, removing the requirement to impress upon the Treasury the ongoing revenue and investment requirements for the sector, and likewise, simplifying the estimating process. • More ability for financial planning for your tenants who will be able make more informed decisions based upon predefined rules, rather than awaiting the outcome of a Ministerial decision. • More openness and transparency regarding revenue and expenditure, with a greater focus on affordability for the tenant than on reduction of the deficiency funding gap. • A reduction in interest in Local Authority matters from national politicians.