Proposal to host the Population Approach Group in Europe in , 2016 1 Index

Page Contents Page Contents

04 Local Organizing Commitee and PCO 52-54 TA DMC Electronic Tools

06-09 Welcome Letters 56-58 TA DMC Onsite Assistance Services

11 Lisbon, your destination 60-61 Some Relevant Events Coordinated by TA DMC

13 Arguments in favour of Lisbon 63-64 Exhibition / Posters

15-16 How to reach Lisbon 66-68 Gala Dinner Venues

18 Everyday Items 70-72 Business Meeting & Committee Dinner

20 Hotel Capacity 74-75 Transportation Services

22-30 Attractions of Lisbon to Delegates 77-79 Pre & Post Conference Tours

32-37 Suggested Conference Venues 81-82 The Last 5 years of Events Organized by TA DMC

39-46 PCO | Professional Congress Organizer – TA DMC 84-86 Testimonials

48-50 TA DMC Congress Secretariat Services 88-100 Estimated Conference Budget Local Organizing Committee and PCO|Professional Congress Organizer

3 LOCAL ORGANIZING COMMITTEE

Prof. Dr. José A. Guimarães Morais

Prof. Rosário Lobato

Prof. Manuela Maya

Prof. Nuno Silva

Prof. Paulo Paixão

PCO | PROFESSIONAL CONGRESS ORGANIZER

Mr. Filipe de Pina, Managing Director

Mr. Hélder Viana

Mrs. Elizabete Oliveira

4 Welcome Letters

5 6 7 8 9 Lisbon, your destination

10 Lisboa, the capital of Portugal, lies on seven low hills at the estuary of the river , six miles from the . It is the westernmost large City located in Europe, as well as it’s westernmost Capital City and the only one along the Atlantic Coast. Lisbon is one of the oldest cities in the world and the oldest City in western Europe pre-dating other modern capital cities, as London, Paris or Rome. The origins of Lisbon are shrouded in legend, among its mythical founders are Elisha and Ulysses. Its name derives from Olissapona, a Latin version of the Phoenician "Allis Ubbo" or " delightful little port". Lisbon was occupied successively by Phoenicians around 1200 BC, followed by the Greeks, Carthaginians, Romans, Visigoths, Moors and finally conquered in 1147 AD by Portugal's first king, Afonso Henriques, with the aid of English crusaders. The city was made Portugal's capital in 1255, and was the seat of the monarchy until the Republic in 1910. As Portugal developed into the greatest power in the 15th century onwards, so Lisbon became a very important port, the centre for trade in spices and jewels from the East and gold from Brazil, and capital of the Portuguese Empire. Today, Lisbon is a lively, international city with a population of half million, offering a fascinating combination of the old and the new, with an unmistakable character and a beauty all of its own.

11 Arguments in favour of Lisbon

12 The City of LISBON

Lisbon is an historic capital, a mixture of 800 years of cultural influences that blend with modern trends and lifestyle creating elaborate and spectacular contrasts. The city is spread across seven hills with an open window towards the majestic Tagus River.

The climate is agreeable all year around, comfortable summers and warm sunshine in the winter.

Lisbon, located only a few hours away, 1-3 hours from most major European cities and 6-8 hours from the Americas.

Competitive prices – Value for money - Lisbon is highly placed among the European major cities with competitive accommodation rates and quality.

Friendly – an open-minded city thanks to centuries of cross cultural influences where everyone is made to feel at home! Lisbon is amongst the most secure cities in Europe, creating a confortable environment for visitors.

City resort - the only European capital with sandy beaches only 20 minutes away from the cobbled streets of the city centre with the luxuriant hills of nearby , an oasis of lush parks dotted with fairytale and , a cosmopolitan resort with a Victorian-era charm.

Lisbon invites you for an unforgettable experience!13 How to reach Lisbon

14 LISBOA IS EASY TO GET TO. IT IS A SHORT FLIGHT AWAY FROM MOST EUROPEAN CITIES, AND IS JUST AS EASILY ACCESSIBLE BY ROAD, RAILWAY OR SEA.

BY AIR Lisboa International Airport, 7 km from the city centre, has daily flights to and from major cities around the world. The Portuguese airline TAP Portugal as well as major international airlines, fly to and from Lisboa. BY ROAD The city has good road accesses and the most frequently used routes are: the A1 motorway, the 25th April Bridge, the Bridge, and the CREL, the outer ring-road for the Lisboa region. BY RAIL Scores of national and international trains arrive in Lisboa every day. In addition to Santa Apolónia terminal station, the city has the Gare do , which opened in 1998 adjacent to the Nations Park. Both stations have direct bus and underground connections to the city centre. BY SEA The Port of Lisboa is the busiest port on the European Atlantic coast. It has three terminals for cruise ships: the Alcântara, Rocha de Conde d’Óbidos and the Santa Apolónia terminals. Lisboa is a port of call for many cruise ships. Furthermore, the city also has marinas in the docks of Belém, Santo Amaro, Bom Sucesso, Alcântara and Docks.

15 INTERNATIONAL AIRLINES WITH REGULAR FLIGHTS TO LISBOA AER LINGUS PORTUGALIA AIGLE AZUR ROYAL AIR MAROC AIR ALGERIE RYANAIR AIR CANADA ROUGE SAS AIR EUROPA SATA INTERNACIONAL AIR FRANCE STP AIRWAYS AIR MOLDOVA SWIFTAIR AIR TRANSAT SWISS BINTER CANARIAS TAAG BRITISH AIRWAYS TACV BRUSSELS AIRLINES TAP PORTUGAL EASYJET TRANSAERO UKRAINE AIRLINES EGYPTAIR TRANSAVIA UNITED AIRLINES

EL AL ISRAEL AIRLINES TUNISAIR US AIRWAYS AT THE AIRPORT THE AT EMIRATES TURKISH AIRLINES VUELING FINNAIR GERMANWINGS IBERIA FLIGHT TIME TO LISBOA FROM SOME EUROPEAN CITIES ISRAIR AMSTERDAM 2H50 BARCELONA 1H45 BRUSSELS 2H40 BUDAPEST 3H50 KLM COPENHAGEN 3H30 DUBLIN 2H40 FRANKFURT 2H55 GENEVA 2H25 LUFTHANSA ISTANBUL 3H45 KIEV 4H00 LONDON 2H30 LUXEMBOURG 2H40 LUXAIR MADRID 1H05 MILAN 2H40 MOSCOW 5H25 MUNICH 3H05 OSLO 3H55 PARIS 2H20 PRAGUE 3H25 ROME 2H45 MONARCH SOFIA 4H20 STOCKHOLM 4H15 STUTTGART 2H50 VIENNA 3H30 NORWEGIAN WARSOW 4H15 ZURICH 2H40

16 Everyday Items

17 COMPETITIVE PRICES – VALUE FOR MONEY

Some every day items at 2014 EURO US DOLLAR GB POUND prices Espresso coffee 0,60 0,82 0,50 Beer 0,80 1,09 0,66 Bottle of a good red wine* 15,00 20,40 12,45 Bottle of Vintage Port 50,00 68,00 41,50 Bottle of mineral water 0,50L 1,50 2,04 1,25 Light Lunch 10,00 13,60 8,30 Dinner in a Fado Restaurant* 40,00 54,40 33,20 Underground Ticket 1,90 2,58 1,58 Bus Ticket 1,90 2,58 1,58 Taxi Voucher - City 16,00 21,76 13,28 Centre/Hotel/Airport Cigarettes (regular pack) 4,30 5,85 3,57 Daily Newspaper 1,20 1,63 1,00 Green-fee** 55,00 74,80 45,65 HD Lisbon City Tour 35,00 47,60 29,05

* Average price in middle class restaurant **average price for weekdays, not being guest at golf resort/hotel Exchange Rates used 1 Euro = 1.36 US$ / 1 Euro = £ 0.83

18 Hotel Capacity

19 COMPETITIVE PRICES – VALUE FOR MONEY Lisbon is well placed amongst the European major cities with competitive accommodation rates, especially taking in consideration the quality. The Portuguese Hotel Industry has a good reputation abroad, basically due to its high standard of services. The professionalism together with the Portuguese natural warmth and friendliness make a powerful combination that will certainly help you to feel - at Home - and Welcome. Most of the Lisbon Hotels are located in the city itself and in two main areas - downtown and the new quarters of Lisbon (in the north part of the town).

The present Hotel capacity, per categories is as follows:

HOTELS NR. OF ROOMS HOTELS NR. OF BEDS 5 Stars 5.483 5 Stars 10.844 4 Stars 10.500 4 Stars 21.512 3 Stars 4.381 3 Stars 9.412 2 and 1 Stars 2.322 2 and 1 Stars 4.948 Hotel Apartments 1.576 Hotel Apartments 3.639 Other Properties 3.235 Other Properties 7.092 The total number of rooms in the different Hotel Categories is 27.497 and the total number of beds is 57.447. Bearing in mind that other Hotels are being built and some others with confirmed building projects already. Lisbon is considered to be one of the European cities with lower accommodation costs.

TA DMC, the largest room/nights producer, will handle Hotel accommodation for participants and exhibitors, at the most competitive rates.

20 Attractions of Lisbon to Delegates

21 Over the last 10 years, Lisbon has grown into a cosmopolitan destination, due to the quality and variety of new and renovated hotels, increasing number of meeting locations, multi-functional venues, excellent international flight connections, trendy restaurants, varied cultural agenda and lively nightlife atmosphere. In the Lisbon region, there is no shortage of great things to do and see. Full of attractions, this region provides visitors with a distinctive setting for unforgettable, once-in-a-lifetime experiences. Lisbon is a city of light, with the Tagus and copious sunshine making the Portuguese city a palette of color in which the architectural beauty and uniqueness of its architecture stand out. 22 HISTORIC CENTRE BAIXA/ (DOWNTOWN) - adds a special touch to Lisbon’s ambiance. Traditionally, it is the city’s shopping hub and a distinctive place for leisurely walks. /CASTELO/MOURARIA - Praça do Comércio, with the Rua Augusta Arch facing the Tagus River, Cathedral, ruins and Chiado with exclusive cafes and bookshops. make Lisbon such a colorful city with charming ancient Moorish quarters, narrow winding streets and picturesque white washed houses, crowned by St. George’s BELÉM – is overflowing with reminders of the empire’s past grandeur – Portugal’s Castle. discovery of new ocean routes and faraway lands, recalled in a series of monuments : the Tower of Belém and Jerónimos Monastery – both exceptional heritage classified – is traditionally Lisbon’s by UNESCO; Monument of Discovery and Royal Coach Museum. There is also the Belém nightlife hub, whilst during the day it is a Cultural Centre that hosts many varied events, whilst Belém itself is also a place for bazaar with designer shops which cannot be walks through gardens and along the riverside, culminating with the delicious Belém found anywhere else in the city. custard pastries, Lisbon’s most celebrated confectionary.

23 THE NEW CITY

PARQUE DAS NAÇÕES - In eastern Lisbon by the River Tagus, is the Parque das Nações (or Nations Park, the former Expo 98 site), a large urban complex combining cultural, recreational residential and business activities, one of Lisbon’s focal points and an example of integrated modernity. Besides the many riverside gardens, there are varied examples of modern architecture, such as the MEO arena, Lisbon (the largest Oceanarium in Europe and the second largest in the world), , which has been converted into an hotel, the and many others.

24 CLOSEBY & FURTHER OUT

ESTORIL - A cosmopolitan beach resort, with palm lined avenues, GUINCHO - A long open sandy beach, famous for scuba sumptuous villas of millionaires and kings, luxurious hotels, good diving, fishing, surfing and windsurfing, with hotels and restaurants, two golf courses and the largest Casino in Europe. several excellent sea food and fish restaurants. Regarded by many as the “” the town of Estoril overflows with glamour and charisma.

CASCAIS - A town of fishermen and kings with a beautiful - The westernmost point of continental sheltered bay, colourful painted fishing boats, yacht club, golf Europe. Spectacular scenery over the ocean, with a coffee and courses, 17th century citadel, museum and municipal park. Originally souvenirs shop. just a fishing village with good beaches, it has developed into a cosmopolitan international holiday resort with excellent restaurants, bars, boutiques and night clubs. 25 QUELUZ - A charming 18th century pink Rococo , described as Portugal’s Versailles with antiques from the Portuguese Empire and attractive ornamental gardens. The Palace Kitchen is now a famous CLOSEBY & FURTHER OUT restaurant, complemented by an elegant guest house. SINTRA - Full of romance, history and culture, Sintra is a living portrait of the harmony between nature and human presence, with a truly magnificent setting. One of the oldest and most beautiful towns in Portugal, perched high in the hills and surrounded by luxuriant vegetation. Sintra, with its fairytale palaces, baroque follies and unique micro climate has inspired many great writers and poets: Lord Byron called it a glorious Eden. Visit the 14th century Royal Palace, with its magnificent chimneys; The Moorish castle; the - a pastiche of architectural styles; the fascinating Gardens of Monserrate with 3000 different species of plants and the , now a luxury hotel.

26 CLOSEBY & FURTHER OUT

BREATHTAKING ARRÁBIDA NATURE RESERVE - Cross the 25th of April ÓBIDOS - A beautiful medieval walled town, bridge and the vineyards of the demarcated wine producing area of . The with narrow cobbled streets, picturesque Arrábida nature reserve is located on a mountain ridge from where views exist over houses, ramparts and the XVII century church the golden sands and blue sea to the south and over Lisbon to the north. Departing of Santa Maria. from Setúbal for a sailing trip to meet the dolphins, who are just as friendly, fun and smiling as you imagine. FÁTIMA - known for the XX century neo-classical basilica, said to ALCOBAÇA - A former Cistercian monastery, built to celebrate the be twice as large as St. Peter’s in Rome. This is where, in 1917, three victory at Santarém in 1147 of King Afonso over the Moors. The church child shepherds saw a series of miraculous visions and which is now is the largest in Portugal holding the tombs of King Pedro and his a place of Christian pilgrimage and worship for many thousands of beloved Inês de Castro – World Heritage Site by UNESCO. believers.

27 CLOSEBY & FURTHER OUT

NAZARÉ - Portuguese for Nazareth, this fishing village is famous for it’s typical flat-bottomed boats and fishermen wearing black stocking-caps. The coastline of Praia do Norte, near the fishing village of Nazaré, is known as a surfing paradise. The biggest wave ever surfed in the world was surfed precisely at Norte Beach by Garrett McNamara on the 1st November 2011.

BATALHA - A gothic masterpiece with beautiful Manueline filigreed stonework, it was built to commemorate the Portuguese victory over the Castilians at Aljubarrota in 1385 and now a World heritage site by UNESCO. 28 SHOPPING Visitors may do some shopping in Lisbon’s most fashionable neighbourhood: the Chiado. This recently renovated area of Lisbon offers the most exquisite shops in a typical setting. The downtown area has countless stores and major brand shops on the , right in the city centre. One can also try the magnificent shopping centres in Lisbon: Colombo, Amoreiras, El Corte Inglés and Vasco da Gama. Antiques are also a good option for those who prefer special gifts with history. Shops are open from 09h00 to 13h00 and 15h00 to 19h00 Monday to Friday, and 09h00 to 13h00 on Saturdays. In major town centers and in many shopping malls, retail outlets stay open during lunch hours with late night shopping, including weekends. Fine leather goods, lead crystal ware, porcelain, vintage wines, golden and silver filigree, pottery and specialist textiles are some of the excellent purchases in Portugal.29 GOLF

The Lisbon region is the perfect golf destination with abundant tranquility and pleasure to be found on the greens, matched only by the quality, number and diversity of Lisbon’s Golf courses. The region’s natural features are a major attraction with nearly year- round sun and temperate climate, combined with a striking landscape of ocean, beaches, rivers, cliffs, dunes and lakes, making this a truly exhilarating experience. Over 20 golf courses can be found around Lisbon, all courses are top quality – the only difficulty is to select one.

30 Suggested Conference Venues

31 AULA MAGNA

With a capacity to seat 1430 persons, Aula Magna in Lisbon is built in an area of 18,000sq ft. Its front façade design is inspired by the Parthenon with several tall columns greeting the visitors, symbolizing high devotion and stature to the education, culture and arts of the country. Aula Magna hall venue in Lisbon is considered to be one of the most important cultural hubs in the city. The venue is set in the Lisbon University Campus.

32 AULA MAGNA

Aula Magna a medium-sized hall has been designed, specifically, for academic events, conferences and congresses but has also been utilized for hosting musical concerts. Aula Magna is a reference in the Portuguese culture. Many great cultural events take place in this well known room.

33 CCL – LISBON CONGRESS CENTRE

Three large entrance halls allow the holding of several and different kind of events simultaneously with maximum comfort and efficiency. The venue is served with up-to-date Audiovisual and IT Equipment and also Wi-Fi System.

34 CCL – LISBON CONGRESS CENTRE

Located near the Tagus river near the historic buildings of Belém quarter, Lisboa Congress Centre is an inviting space for anyone wishing to hold congresses, conferences, meetings, exhibitions and other events. Auditorium I has a area of 1700 sqm and can seat up to 1500 persons.

35 CCB – BELÉM CULTURAL CENTRE

The Conference Centre has an explicit vocation for summits, congresses, conferences, seminars, technical exhibitions, celebrations, courses, workshops and all kind of social events. This unique space combines business activity with the excellence of an intense cultural life of high prestige

36 CCB – BELÉM CULTURAL CENTRE

It comprises a modern and wide set of auditoriums, conference rooms, foyers, all fully furnished and equipped to the highest standard, assuring a premium quality level according to renowned international parameters. Here, quality, diversity, flexibility and a broad range of options are some of the characteristics that stress the difference. CCB general operation services, several stores, a restaurant, two bars and two parking areas, opened to the visitors.

37 PCO|Professional Congress Organizer

38 TA DMC

THE STRENGHT TO DEVELOP YOUR EVENT

39 Address: Av. Dom João II, Lote 1.16.1 1990-083 LISBOA – PORTUGAL

Telephone: (+351) 218 646 900

Fax: (+351) 214 252 381

E-mail: [email protected]

Website: www.tadmc.pt

Licence: 1198/2004

Contacts: Filipe de Pina, Managing Director Hélder Viana, Senior Project Coordinator 40 TA DMC The PCO of Espírito Santo Viagens

TOUR OPERATORS OUTGOING INCOMING & PCO INTERNATIONAL & REPRESENTATION

Espírito Santo Viagens The biggest Travel Organization in Portugal 41 42 43 44 45

TA DMC is the oldest Portuguese member of ICCA – International Congress and Convention Association.

In 2011 TA DMC received from ICCA the certification of 20 years membership.

We were the first company in Portugal to be accepted as ICCA member and consequently recognized by ICCA as PCO – Professional Congress Organizer.

ICCA is the most prominent organization in the world of international meetings. It is the only association that comprises a membership representing the main specialists in handling, transporting and accommodating international events.

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THE OLDEST PORTUGUESE PCO PORTUGUESE OLDEST THE

TA DMC Congress Secretariat Services

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Top Atlântico DMC will take care of all the necessary arrangements for the execution of all services of the Congress Secretariat, including communications, personnel and coordination.

Reception and computerized treatment of the individual Registration Forms, with online registration and payment by credit card.

Correspondence with the participants and confirmation of registrations.

Production of lists resulting from the computerized treatment of the Registration Forms, such as: •Participants by type of registration / Participants by alphabetical order / Participants by nationality / Participants by hotel •Other lists, so long they are available in our system •Control of registration payments through computerized lists and individual invoices/receipts to participants.

Coordination and preparation of the Congress bag, preparation and execution of the badges for the participants.

SECRETARIAT

Coordination of the set up of the registration desk at the Congress venue with all the necessary technical equipment and TA DMC Staff. Rental of space and furniture are not included.

Casting and coordination of the Hostesses and/or Students for registration, back-up and meeting rooms. The number of Hostesses and/or Students will be in accordance to the Congress needs and subject to a previous approval of the Organizing Committee. Hostesses’ expenses such as wages and meals and are subject to a quotation.

Collection of payment from the participants all outstanding amounts and acceptance of new registrations.

Processing of refunds to participants, in accordance with the policy stipulated by the Organizing Committee.

Presentation of the Congress final accounts to the Organizing Committee, after the financial close of the event. SECRETARIAT

TOP ATLÂNTICO DMC WILL TAKE CARE OF ALL SECRETARIAT ISSUES , BEFORE, DURING AND AFTER THE

CONGRESS

Top Atlântico DMC, will provide to the Organizing Committe all the contents and terms of the registration form, map with location of the selected hotels, description and pictures of the selected hotels, information for optional sightseeing tours and general information of the congress venue.

Top Atlântico DMC has its own “Welcome Desk”, located in the arrivals hall of Lisbon Internation Airport, where assistance on arrival can be provided to the participants during the working hours.

Top Atlântico DMC will also set up a Travel & Tourism Information Desk at the Congress venue, without any costs to the Organizing Committee. SECRETARIAT

A TA DMC TEAM FROM OUR CONGRESS DEPARTMENT WILL BE AT THE CONGRESS VENUE

DURING ALL DAYS OF THE EVENT

TA DMC Electronic Tools

51 ONLINE ABSTRACT SUBMISSION

This platform is a TA DMC tool to collect abstract submissions online. Submitters will have to register at the online platform and will receive an email with a password to login and submit the abstract.

Submitters login to the online submission platform, fill in their profile and paste their abstract on the platform which will allow

ABSTRACTS ABSTRACTS them to save it as draft for further review or as final version.

An administrative backend allow us to manage the abstracts online. They may be reviewed and scored by a group of reviewers (Scientific Committee) and accepted or rejected. All submitters will be automatically notified by email.

The platform also allows to assign abstracts to specific types of presentations and sessions into an efficient, easy-to-use system!

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 TA DMC will provide without extra costs to the Organizing Committee an online booking tool to be linked to the official conference website, which allows:

 Online registration, online booking of hotels, tours and any other service required by the Organizing Committee.

 Automatic confirmation of registration and/or services booked is sent by e-mail.

 Issue of receipts

Map with the locations of the conference venue, hotels, conference dinner venue, etc.

ONLINE REGISTRATION ONLINE  Hotels & Tours description.

Online payments by credit card on a secure transactional website.

Payment by bank transfer.

CONGRESS

LOGO ONLINE REGISTRATION ONLINE

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TA DMC Onsite Assistance Services

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ASSISTANCE DURING THE CONGRESS

. Set up of the TA DMC desk at the Congress venue. All the necessary material, such as: stationary, computers, printer, mobile phones, etc to be displayed at TA DMC desk will be provided by TA DMC.

. TA DMC staff to be at the desk on congress venue for the duration of the event.

. TA DMC will also be available to provide on-site all Travel & Tourism information.

. POS Terminal will be available at our desk allowing payment by credit or debit cards.

. Handling of onsite registrations, new reservations for hotels, tours, transfers, dinners etc.

. TA DMC will be available throughout the event to assist, cooperate and support the participants and the Organizing Committee.

ONSITE SECRETARIAT ONSITE . Changes to existing bookings.

WELCOME DESK WELCOME

TA DMC HAS ITS OWN WELCOME DESK at Lisbon International Airport, located on the Arrivals Hall of Terminal 1.

We welcome, assist and direct all participants, as soon as they arrive in Lisbon.

TA DMC, Welcome Desk is opened from Monday to Friday from 09.30 Hrs to 13.00 Hrs and from 14.30 Hrs to 57

18.30 Hrs.

HOSTESSES HOSTESSES

Regardless of the size of the event and in order to guarantee high quality services, TA DMC recruits its hostesses after very demanding selection criteria which meet the rigorous demands of the clients.

Most of the Scientific Conferences, that take place at Universities require students to help onsite with all matters related to the Conference. TA DMC is acquainted to work and coordinate student’s teams. TA DMC will be most pleased to coach, brief and coordinate their tasks. 58 Before each service, the hostesses and/or the students are briefed and know exactly what is expected from them. Some Relevant Events Coordinated by TA DMC

59 SOME RELEVANT EVENTS COORDINATED BY TA DMC

9th EUROPEAN BIOPHYSICS CONGRESS-EBSA 2013 1.000 participants

ASD ANNUAL CONVENTION 2012 1.000 participants

EASD 2011 18.000 participants

PORTUGUESE PRESIDENCE OF THE EU 2007 20.000 participants

PORTUGUESE PRESIDENCE OF THE EU 2000 11.000 participants

NATO SUMMIT 7.500 Participants + 2.000 journalists 60 SOME RELEVANT EVENTS COORDINATED BY TA DMC

WORLD CONGRESS OF PHARMACY 2010 4.000 participants

16th WORLD ROAD MEETING 2010 2.000 participants

XIX IBERO-AMERICAN SUMMIT OF HEADS OF STATE AND GOVERNMENT 2009 1.000 participants + 700 journalists

EUROPEAN TRIATHLON CHAMPIONSHIPS 2008 2.500 participants

INT. STATISTICS INSTITUTE WORLD CONFERENCE 3.500 participants

WORLD TRAVEL AND TOURISM SUMMIT 2007 1.000 participants 61 Exhibition / Posters

62

SAMPLE 1 SAMPLE 2

Height 90 cm * Width 135 cm * Plumb height 215 cm Portrait 240 cm x 94 cm

Posterboards for Congresses, Conferences, Poster Sessions, Medical Conventions, Scientific Presentations, Art Exhibitions. TA DMC will provide all needed posterboards and organize it at the conference venue. We will take the appropriate measurements and will make sure that there will be room for all posters. TA DMC will setup and will identify all posterboards. We will also be pleased to assist participants

POSTER BOARDS POSTER to set their posters at the correct posterboard.

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TA DMC will prepare the exhibitors floor plan and will prepare the exhibitors hand manual. An exhibitors help-desk will be available at the conference venue to assist onsite all exhibitors.

The standard stand with 9 sqm includes: 1 round table, 2 chairs, carpet, electrical panel with 2 sockets, 5 projectors

and lettering on the fronton. Other formats/sizes are available on request. STANDS

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Gala Dinner Venues

65 EATO ONVENT BRecognized over the years forC its magnificent construction, in 1984 Convent was classified by IPPAR (the Portuguese Institute for Architectural Heritage) as a Heritage Site of Public Interest, and it was used for holding a number of events of a cultural nature. In 1999, the Cerealis Group, a company involved in the processing of cereals, acquired property. Aware of the incalculable value of Beato Convent both for the City of Lisbon and the country as a whole, the company brought greater dynamism to the management of the site, with improvements being carried out and raising the profile of the building nationally and internationally as a venue for holding events. Only five minutes from and very close to the main railway stations in Lisbon (Santa Apolónia and Oriente), Beato Convent is located in a historic part of Lisbon, rich in tradition and culture, close to the Tagus River. The restoration of a number of areas and the constant investment in improvements to the building have made it possible to be used for all kind of events in which style, security and practicality are the keys to success.

66 Estufa ria Initially designed as a plant shelter,F the Lisbon Estufa Fria is a space where you can enjoy pleasant moments amongst pools, waterfalls, creeks, statues and hundreds of species of different plants from all over the world. This 800 m2 multipurpose space is now available for staging any type of event (parties, weddings, conferences and congresses), thereby bringing back the glamour, mysticism and power of attraction which have always accompanied it since its construction in the 1950’s. The Lisbon Estufa Fria, designed by the respected engineer Edgar Cardoso, dates back to the 1950’s and it was built with a view to carrying on the design of the large central avenue (Parque Eduardo VII) which, as it was devised with the same width as Av. da Liberdade, clashed with the excavated quarry area (situated in the Estufa Fria). This is why it proved necessary to build this spacious vaulted building as a way of overcoming the excavated span. It is thus a semi-buried building made of reinforced concrete comprising ten arches which accompany the slope of the hill on which it is located, including, at the Northern end, a rock outcrop of basalt. The interior is lined in gravel pebbles, resembling washed marmorite. Over the years various events have been staged at the Nave of the Lisbon Estufa Fria such as concerts, exhibitions, congresses and advertising actions.

67 PÁTIO da GALÉ

The Portuguese capital has a new venue for enjoying the city, Pátio da Galé, in Terreiro do Paço, featuring areas dedicated to food & beverage, leisure, culture and events. Situated in the west wing of Lisboa's most emblematic square, Pátio da Galé helps to promote the charm of the Portuguese capital as a tourist destination, presenting itself as an ideal place to experience the city. Following its renovation by architect James Silva Dias, Pátio da Galé is today a privileged setting that combines a historical background with a fashionable atmosphere and has hosted some major events in the Portuguese capital's calendar.

68 Business Meeting & Committee Dinner

69 PENA PALACE RESTAURANT

The Pena Palace stands on the top of a hill above the town of Sintra. It is a national monument and constitutes one of the major expressions of 19th-century Romanticism in the world. The palace is a UNESCO World Heritage Site.

The restaurant space corresponds to the former servants' quarters of the Pena Palace and was initially divided by several partitions. Its demolition in the late twentieth century made ​​it possible to spot a robust structure with pillars and vaulted “torais” stone arches, similar to the old stables on the ground floor, which is the Store.

At the restaurant, pillars mark the rhythm space, while the windows open to the park, establishing a close relationship with the surrounding nature.

70 Santa Maria Restaurant

Perched right at the edge of the dunes of the Guincho beach, close to the cosmopolitan town of in Portugal, is the Porto de Santa Maria Restaurant. Described as the “place where the sea and the land meet” the Porto de Santa Maria Restaurant perfectly manages to reflect its geographical location in its delicious menu that combines the very best of freshly caught Atlantic fish and seafood with meat and poultry dishes inspired by centuries of Portuguese culinary tradition. Established in 1947, the Porto de Santa Maria Restaurant is one of the longest-surviving eateries in Guincho and is something of an institution in the area. However that is not to say that the owners have rested on their laurels and the restaurant is highly deserving of its Michelin Star, a reflection of its 65 years at the forefront of gastronomy in the area. 71 DARWIN’S Restaurant

Darwin's Cafe is located in a beautiful riverside area and marries distinctive architectural design to an outstanding and diverse menu. The interior decor of Darwin’s cafe transports all who enter to the world of the British naturalist and biologist who lends his name to the Centre’s restaurant. One of Lisbon’s most desirable locations and one of the most sought after places to dine in the city. The traces of the past inherent in the decoration merge with the modernity of the space to create an incomparable atmosphere. The river-facing windows invite contemplation while the menu, carefully prepared by the chef, António Runa, invites savouring. The terrace, with its breathtaking view marks the end point of this unique space which is already a reference point on the national landscape.

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Transportation Services

73 TA DMC, will be most pleased to organize and reserve flight tickets for the Invited participants, Speakers, etc, and will provide to the Organization the best price available at the time of the booking for the itinerary requested. After being approved by the Organizing Committee, TA DMC will issue the e-tickets

and send it by email to the invited participants and/or speakers. FLIGHT TICKETS TICKETS FLIGHT Assistance at arrival and transfer to the selected hotel

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TA DMC Portugal, offers a variety of options to meet your event transportation needs. From private cars and minivans with Chauffeur to deluxe tourism buses, from planning to execution, TA DMC will manage all conference transportation activities.

TRANSPORTATION TRANSPORTATION

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Pre & Post Conference Tours

76 PRE & POST CONFERENCE TOURS

ALGARVE - The famous resort area in the South of FUNCHAL, ISLAND - “ART OF NATURE” Portugal, 300 km from Lisbon, well known for its sandy Madeira is the pearl of the Atlantic and a floating tropical garden. With its beaches and golf courses. unique scenery and marvellous climate, is the perfect place for a holiday at any time of the year. Funchal, the capital is a picturesque port city with a tempting choice of restaurants along its seaside esplanades. An adventurous way to explore this wonderful island is on guided walk along the “Levadas”- NORTHERN PORTUGAL - Birthplace of the nation and man made irrigation channels which carry water from high in the mountains home of best wines, including Port, the area is very down through the many farms to the fields and villages lying below . If you picturesque with much of historical interest. Visit the cities of are feeling more active, you can enjoy golf, tennis and the chance to scuba Porto, Guimarães, Barcelos, Braga, Viana do Castelo, Vila Real dive around underwater caves and wrecks of sunken ships. A thrilling “ and Lamego, along the Douro Valley. Toboggan ride” will sweep you down the mountain from Monte to Funchal.

77 PRE & POST CONFERENCE TOURS ARCHIPELAGO A truly exceptional wealth of landscape associated with a peaceful atmosphere that is in contact with the everyday pressures–these are some of the attractive aspects of the Azores. If to this we add the extraordinary potential of the Archipelago for golfing, yachting and fishing, we certainly have a very special Destination to offer. Each of the nine islands of the Azores have its own enchantment, but they have certain things in common: their exuberant greenness in varied hues, brought out by an abundance of flowers; the cool takes nestling at the bottom of volcanic craters. Life lived at a rate in which there is time to taste the joy of living simply and peacefully. Nature in all her splendor, encouraging one to discover a different world, which each of the islands of the Azores contains.

78 PORTO & THE GREEN COAST PRE & POST CONFERENCE TOURS Portugal’s most fertile region, the Green Coast takes its name from its pervasive lush greenness. At the hub of Green Coast there is Porto, Portugal’s second most important city, a busy, bustling centre of industrial and commercial activity, the bearer of a long and rich tradition, home of a hard-working, conservative and fiercely independent people. Not to be missed when visiting this fascinating city is the lively Ribeira (Riverside) area, stretching along the River Douro with its quays, markets, shops and a cool cellars where Port Wine is aged. Porto - in fact, the whole region - is also famous for its cuisine - marvellous cooking that has to be experienced to be believed.

79 The Last 5 years of Events Organized by TA DMC

80 LIST OF SOME CONGRESSES, CONVENTIONS AND MEETINGS COORDINATED BY TA DMC SINCE 2008

INSTITUTION / EVENT DATE PART. PERSON OF CONTACT ORGANIZATION II Iberian Meeting of Neuroradiology 2013 October 2013 200 Dr. Pedro Vilela SPNR 9th European Congress for Mental Health in Intellectual Disability. September 2013 500 Rika Strik KNMG 9th European Biophysics Congress – EBSA 2013 July 2013 1.000 Prof. Manuela Pereira ITQB National Congress of Pharmacists 2012 November 2012 1.000 Dr. Carlos Maurício Barbosa Ordem dos Farmacêuticos ASD Annual Convention October 2012 1.000 Dr. Luís Florindo AICEP 3rd Congress of the Portuguese Society of Pharmaceutical Sciences 9th Congress of the Spanish-Portuguese Local Chapter of the Controlled October 2011 200 Prof. Dr. Maurício Barbosa Ordem dos Farmacêuticos Release Society Dr. Luis Gardete Correia APDP EASD 2011 -47th Annual Meeting European Association for Study of Diabetes September 2011 18.000 Dr. Vitor Jorgens EASD XVI National Congress of Family Medicine September 2011 600 Dr. Rui Nogueira APMCG EAFP 2011-European Assoc. of Faculties of Pharmacy Annual Conference June 2011 160 Prof. José A. Guimarães Morais Faculdade de Farmácia Univ. Lisboa COIFFA 2011-Ibero-American Conference of Faculties of Pharmacy June 2011 200 Prof. Sofia de Oliveira Martins Faculdade de Farmácia Univ. Lisboa 12th General Practitioner Meeting of June 2011 150 Dr. Rui Nogueira APMCG Spring School of General Practitioner May 2011 150 Dr. Rui Nogueira APMCG XXVIII Meeting of General Practitioner March 2011 2.500 Dr. Rui Nogueira APMCG 36th EIBA Annual Conference December 2010 400 Prof. Rosário Moreira Faculdade Economia do Porto OTAN Summit 2010 November 2010 7.500 Dr. Fernando Araújo M.N.E. XV National Congress of Family Medicine September 2010 600 Dr. Luís Pisco APMCG FIP 2010-World Congress of Pharmacy &Pharmaceutical Sciences August 2010 4.000 Mrs. Gretie Von den Baumen F.I.P. Faculdade de Farmácia 16th International Social Pharmacy Workshop August 2010 200 Prof. Afonso Miguel Cavaco Universidade de Lisboa RECOMB2010 -Int. Conference on Research and Computational Molecular August 2010 300 Prof. Arlindo Oliveira INESC Biology EAHIL 2010-12th European Conf. of Medical and Health Libraries June 2010 500 Dr. Margarida Meira Instituto Gulbenkian de Ciência WRM 2010- 16th World Road Meeting May 2010 1.500 Dr. Maria José La Fuente Centro Rodoviário Português 81 LIST OF SOME CONGRESSES, CONVENTIONS AND MEETINGS COORDINATED BY TA DMC SINCE 2008

INSTITUTION / EVENT DATE PART. PERSON OF CONTACT ORGANIZATION 11th General Practitioner Meeting of Alto Minho June 2010 150 Dr. Luís Pisco APMCG Spring School of General Practitioner May 2010 150 Dr. Luís Pisco APMCG XXVII Meeting of General Practitioner March 2010 2.500 Dr. Luís Pisco APMCG XIX Ibero-American Summit November 2009 1.000 Dr. Fernando Araújo M.N.E. V Ibero-American Enterprises Meeting November 2009 150 Dr. Alice Sousa Machado A.I.P. XX Meeting of Presidents of Ibero-American Organizations November 2009 150 Dr. Alice Sousa Machado A.I.P. XIV National Congress of Family Medicine September 2009 600 Dr. Luís Pisco APMCG AICO Meeting June 2009 100 Dr. Alice Sousa Machado A.I.P. International Association of Chambers of Commerce Network Ethics: The New Chalange in Business, ICT and Education June 2009 100 Prof. Antonino Vaccaro Universidade Católica IOLTS 09 June 2009 100 Prof. Marcelino Santos INESC International On-line Testing Symposium 10th General Practitioner Meeting of Alto Minho June 2009 150 Dr. Luís Pisco APMCG World Meeting of Customs Law June 2009 150 Dr. Andrès Rhode I.I.F.A. Spring School of General Practitioner May 2009 150 Dr. Luís Pisco APMCG BIAC General Assembly – The Voice of Business at OCDE April 2009 100 Dr. Alice Sousa Machado A.I.P. XXVI Meeting of General Practitioner March 2009 2.500 Dr. Luís Pisco APMCG XIII National Congress of Family Medicine September 2008 600 Dr. Luís Pisco APMCG PATMOS 2008 September 2008 100 Prof. Paulo Flores INESC COMPSTAT 08 August 2008 400 Prof. Paulo Teles Faculdade Economia do Porto International Conference on Computational Statistics 9th General Practitioner Meeting of Alto Minho June 2008 100 Dr. Luís Pisco APMCG EEM 08 May 2008 250 Prof. Jorge de Sousa ISEL European Electricity Market Simposium Measuring the Changes May 2008 200 Prof. Maria João Henriques LNEC European Triathlon Championships May 2008 2.500 Col. José Luís Moreira Ferreira Prot. Federation of Triathlon82 Testimonials

83 Testimonials

84 Testimonials

85 Testimonials

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Estimated Conference Budget

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PAGE 2016 Bid Budget Portugal, Lisbon, 2016

PRELIMINARY CONGRESS BUDGET

as of 30 March 2014

CONGRESS BUDGET BALANCE

ESTIMATED BUDGET EUR

ESTIMATED INCOME € 309.500,00

ESTIMATED EXPENDITURE € 259.300,00

ESTIMATED SURPLUS € 50.200,00

According to calculations we estimate a conference positive balance higher than € 50.000,00.

Notes: . The presented budget is estimated for 2016. . Breakeven can be achieved with 450 participants . We have estimated a low income from sponsorship and Exhibition (less than € 25.000,00) despite the fact that we do believe this income amount may be higher. . A contingency of € 10.000,00 is considered in the budget. It may be needed for unforeseen expenses. . VAT is included on all rates.

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PAGE 2016 Bid Budget Portugal, Lisbon, 2016

PRELIMINARY CONGRESS BUDGET

as of 30 March 2014

ESTIMATED INCOME

REGISTRATION FEE

Number of Participants: 650

Estimated number Estimated Total Participant's Category Proposed Fee of delegates in EUR

Academic € 420,00 150 € 63.000,00

Industry € 580,00 350 € 203.000,00

Students € 130,00 150 € 19.500,00

Invited / Speakers € 0,00 5 € 0,00

Sub total 655 € 285.500,00

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PRELIMINARY CONGRESS BUDGET

as of 30 March 2014

ESTIMATED INCOME

EXHIBITION / SOFTWARE DEMONSTRATION

Estimated Price per Estimated Total area in used area in each 7 Estimated Total Exhibition area Number of Square meters square square in EUR exhibitors meters meters

Space for booth or top table - 7 square meters 100 12 84 € 2.000,00 € 24.000,00

Sub total 100 12 84 € 24.000,00

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PAGE 2016 Bid Budget Portugal, Lisbon, 2016

PRELIMINARY CONGRESS BUDGET

as of 30 March 2014

TOTAL ESTIMATED INCOME

Estimated Total INCOME FROM in EUR

REGISTRATION € 285.500,00

EXHIBITION € 24.000,00

TOTAL INCOME € 309.500,00

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PAGE 2016 Bid Budget Portugal, Lisbon, 2016

PRELIMINARY CONGRESS BUDGET

as of 30 March 2014

ESTIMATED COSTS

Units / days Estimated Total Nbr. Service Quantity Item Specification / Note / nights in EUR

1. CONGRESS VENUE - Rectory of Lisbon University

1.1. Main Auditorium (Aula Magna) 1 Auditorium 4 € 8.400,00 Rental of facilities 1.2. Noble room (Salão Nobre) 1 Room 4 € 4.200,00 Rental of facilities 1.3. Noble room Hall (Atrio do Salão Nobre) 1 Hall 4 € 2.100,00 Rental of facilities 1.4. Exhibition Hall (Atrio dos Passos Perdidos) 1 Hall 4 € 3.500,00 Rental of facilities 1.5. Secutity Staff 1 Services 4 € 900,00 Compulsory services 1.6. Cleaning Staff 1 Services 4 € 2.000,00 Compulsory services 1.7. Venue staff extra hours (08:00 to 09:00 and 18:00 to 20:00) 3 Persons 4 € 500,00 Estimate for extra hours of venue staff 1.8. Fire brigade (2 elements) 2 Services 4 € 2.000,00 Compulsory services 1.9. Insurance 1 Services 4 € 600,00 Compulsory services Staff to remove furniture and put it back at the end of the 1.10. 1 Services 2 € 600,00 Compulsory services conference 1.11. Hire of registration desks, chairs, etc. 1 Furniture 4 € 1.500,00 1.12. Signage 1 Signage 4 € 1.000,00 1.13. Banners for Main Auditorium 2 Banners 4 € 1.000,00 1 flower centerpiece at the 1.14. Flower Decoration 2 Decoration 4 € 200,00 presidenTial table (1 per each two days) Estimative considering sound system, 1.15. AV Equipment 1 AV Equip. 4 € 10.000,00 micros, datashow, screens and Technical assistance during 4 days Contingency. The venue has wi-fi but 1.16. Wi-Fi 1 Wi-Fi 4 € 5.000,00 we budget it as contingency

Sub total € 43.500,00 VAT INCLUDED

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PRELIMINARY CONGRESS BUDGET

as of 30 March 2014

ESTIMATED COSTS

Units / days Estimated Total Nbr. Service Quantity Item Specification / Note / nights in EUR

2. PRINT MATERIALS

2.1. Final Programme 650 pcs € 3.500,00 4/4 colors - A4 - 50 pages 2.2. Congress Posters 50 pcs € 600,00 4/0 Colors - 70cm x 50cm

Pre-printed badges with different color code 2.3. Printing of Badges 650 badges € 500,00 (Academics, Speaker, etc, etc.)

2.4. Certificates of Attendance 650 certificates € 500,00 1/0 color - A4 - 250gr high quality paper

2.5. Blank Envelopes with name tags for documentation 650 envelopes € 500,00 A4 - Blank envelopes + Tags + inserts

Sub total € 5.600,00 VAT INCLUDED

3. MAILING AND DISTRIBUTION

3.1. Distribution of first announcement – Electronically € 300,00

3.2. Other costs courier services, etc, 1 estimate € 500,00 Contingency

Sub total € 800,00 VAT INCLUDED

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PRELIMINARY CONGRESS BUDGET

as of 30 March 2014

ESTIMATED COSTS

Units / days Estimated Total Nbr. Service Quantity Item Specification / Note / nights in EUR

4. WEBSITE AND GRAPHIC DESIGN

4.1. First Announcement - Electronic Only 1 € 500,00 Electronic

Creation of logo and graphic works – 4.2. Graphic Works, logo and design 1 € 3.500,00 estimate Creation and maintenance of website + 4.3. Website + domain registration 1 € 3.000,00 registration of domain .com

4.4. 2 years assistance and management of website contents 1 € 1.750,00 2 years assistance

Sub total € 8.750,00 VAT INCLUDED

5. PROMOTION

Air tickets + accommodation + meals + 5.1. Travel Expenses - Organizers' cost 1 Trip 4 € 1.500,00 travel expenses Air tickets + accommodation + meals + 5.2. Visit to the previous Conference - PCO expenses 1 Trip 4 € 1.500,00 travel expenses

5.3. Promotional materials 1 € 2.000,00 Roll-up banners + give aways, etc.

Sub total € 5.000,00 VAT INCLUDED

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PAGE 2016 Bid Budget Portugal, Lisbon, 2016

PRELIMINARY CONGRESS BUDGET

as of 30 March 2014

ESTIMATED COSTS

Units / days Estimated Total Nbr. Service Quantity Item Specification / Note / nights in EUR

6. REGISTRATION ITEMS

For delegates, accompanying, exhibitors, 6.1. Plastic badge holders 700 Badge Hold. € 500,00 staff. For delegates, accompanying, exhibitors, 6.2. Lanyards (without printing) 700 Lanyards € 600,00 staff.

Sub total € 1.100,00 VAT INCLUDED

7. ORGANIZING COMMITTEE AND INVITED SPEAKERS EXPENSES

7.1. Organizing Committee and/or Speakers Costs – Accommod. 5 4 € 2.500,00 Accommodation 7.2. Organizing Committee and/or Speakers Costs - Flight Tickets 5 € 2.500,00 Flight tickets

Sub total € 5.000,00 VAT INCLUDED

8. CONGRESS SECRETARIAT EXPENSES

8.1. Telephone / Other communications € 500,00 Estimated amount for communications Copy of documentation during the 8.2. Copying € 500,00 congress 8.3. Office stationary € 1.000,00 3% from all income paid with credit cards. 8.4. Credit card charges € 8.000,00 Estimate for 90%

Sub total € 10.000,00 VAT INCLUDED

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PRELIMINARY CONGRESS BUDGET

as of 30 March 2014

ESTIMATED COSTS

Units / days Estimated Total Nbr. Service Quantity Item Specification / Note / nights in EUR

9. PCO MANAGEMENT FEE

9.1. TA DMC Registration fee 650 Participants € 6.500,00 € 10,00 per participant

Sub total € 6.500,00 VAT INCLUDED

10. STAFF

10.1. Senior Project Manager 1 Coordinator € 0,00 TA DMC Staff. Included in TA DMC fee

10.2. Congress Coordinator 1 Coordinator € 0,00 TA DMC Staff. Included in TA DMC fee Congress Secretariat - Staff for pre-registration, finances, 10.3. communication with participants, assistance to Organizing 3 Persons € 0,00 TA DMC Staff. Included in TA DMC fee Committee, etc. On-site staff besides TA DMC Staff - Student / Runners during on-site desk, bags delivery, micros, 10.4. 20 Students 4 € 4.000,00 the congress meeting rooms, directions, etc.

Sub total € 4.000,00 VAT INCLUDED

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PRELIMINARY CONGRESS BUDGET

as of 30 March 2014

ESTIMATED COSTS

Units / days Estimated Total Nbr. Service Quantity Item Specification / Note / nights in EUR

11. EXHIBITION & POSTERS

Space handling, communication with 11.1. Exhibition & Poster's area management and assistance 1 € 2.500,00 exhibitors and supliers. On-site assistance to the exhibitors – 11.2. Exhibitor's help desk assistance 1 Person 4 € 0,00 Included on 11.1. Preparation of the floor with marks to build 11.3. Marking of the floor 1 Marking € 350,00 the booths or set the tables.

11.4. Posterboards 150 Panels 4 € 6.000,00 Double face panels for scientific posters

Velcro, stickers and blue-tack adhesive to 11.5. Velcro, stickers and blue-tack adhesive € 250,00 identify posterborards and fix posters.

11.6. Posterboards set-up and identification 200 Posterboard € 0,00 Included on 11.1.

Sub total € 9.100,00 VAT INCLUDED

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PRELIMINARY CONGRESS BUDGET

as of 30 March 2014

ESTIMATED COSTS

Units / days Estimated Total Nbr. Service Quantity Item Specification / Note / nights in EUR

12. SOCIAL EVENTS & CATERING

12.1. Opening Ceremony (Entertainment) 1 Entertain. 1 € 3.000,00 Estimated

12.2. Welcome reception - At the Conference Venue – Space 1 1 € 0,00 Included in Congress Venue rental price. 12.3. Welcome reception – Catering 500 Participants 1 € 7.500,00 Includes liquid and solid aperitifs. 12.4. Coffee-breaks - 5 in total 650 Participants 5 € 20.000,00 12.5. Working lunches - 2 in total 650 Participants 2 € 30.000,00 Incluing drinks and service 12.6. Lunch box – Friday 450 Participants 1 € 7.000,00 Incluing drinks and service 12.7. Water for top tables and lectern 200 bottles 2,5 € 250,00 12.8. Gala Dinner - Rental of Venue 1 Venue 1 € 20.000,00 Estimated Includes menu with drinks, tables, chairs, 12.9. Gala Dinner – Catering 650 Participants 1 € 40.000,00 waiters, linen, glasses, cutlery, set up and desmantling, etc.

12.10. Gala Dinner – Entertainment 1 Entertain. € 5.000,00 Estimated

12.11. Gala Dinner - Staging and Technical 1 Entertain. € 5.000,00 Estimated

12.12. Business Meeting and Committee Dinner 40 Participants 1 € 3.500,00

Sub total € 141.250,00 VAT INCLUDED

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PRELIMINARY CONGRESS BUDGET

as of 30 March 2014

ESTIMATED COSTS

Units / days Estimated Total Nbr. Service Quantity Item Specification / Note / nights in EUR

13. TRANSPORTATION

13.1. Shuttle bus transportation to Social Event 12 Buses 1 € 5.400,00 49 seats tourism buses 13.2. Bus transportation to Business Meeting & Committee Dinner 1 Bus 1 € 450,00 49 seats tourism buses

Sub total € 5.850,00 VAT INCLUDED

14. FOOTBALL

14.1. Pitches to acomodate 4 cross pitch matches 2 Pitches 1 € 350,00 14.2. Balls 8 Balls 1 € 150,00 14.3. Football shirts + pants + jerseys 50 Strips 1 € 1.500,00

Sub total € 2.000,00 VAT INCLUDED

15. MISCELLANEOUS

15.1. T-shirts for Students 70 T-shirts € 600,00 15.2. Photographer 1 Person € 250,00 Contingency for everything out of budget 15.3. Contingency 1 € 10.000,00 that may be needed

Sub total € 10.850,00 VAT INCLUDED

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PAGE 2016 Bid Budget Portugal, Lisbon, 2016

PRELIMINARY CONGRESS BUDGET

as of 30 March 2014

TOTAL ESTIMATED COSTS

Estimated Total in COSTS WITH EUR

CONGRESS VENUE € 43.500,00 PRINTING MATERIALS € 5.600,00 MAILING AND DISTRIBUTION € 800,00 WEBSITE AND GRAPHIC DESIGN € 8.750,00 PROMOTION € 5.000,00 REGISTRATION ITEMS € 1.100,00 ORGANIZING COMMITTEE AND INVITED SPEAKERS EXPENSES € 5.000,00 CONGRESS SECRETARIAT EXPENSES € 10.000,00 PCO MANAGEMENT FEE € 6.500,00 STAFF € 4.000,00 EXHIBITION & POSTERS € 9.100,00 SOCIAL EVENTS & CATERING € 141.250,00 TRANSPORTATION € 5.850,00 FOOTBALL € 2.000,00 MISCELLANEOUS € 10.850,00

TOTAL COSTING € 259.300,00

100 WE WOULD LIKE TO MAKE IT TOGETHER

AS A TEAM!!!! 101