The University of British Columbia Staff Job Postings

Staff Job Postings ______

THIS POSTING LISTS THE CURRENT UBC VACANCIES AS OF Date:04-NOV-2013

PLEASE POST ON A BULLETIN BOARD IN A CONSPICUOUS PLACE

THE UNIVERSITY OF BRITISH COLUMBIA

APPLICATION INSTRUCTIONS

All career opportunities can be accessed at: www.hr.ubc.ca careers

INTERNAL APPLICANTS Internal applicants will apply for positions using the myCareer feature in the self-service web portal, accessible by logging in with their Campus Wide Log-in (CWL) ID.

EXTERNAL APPLICANTS External applicants will create their online profile by visiting www.hr.ubc.ca careers. Once you have selected the position you would like to apply for, you can create your online profile and upload your resume.

For those wishing to apply using a paper format, please submit an application resume for each position for which you wish to be considered, by specifying the Position and Job ID, to:

THE UNIVERSITY OF BRITISH COLUMBIA Human Resources 350-2075 Wesbrook Mall Vancouver, BC V6T 1Z1

The Job Posting does not imply that any applicant will necessarily be selected for the position, nor is the classification as listed a commitment by the University to appoint an applicant to the classification.

Applications for each of the following vacancies should be submitted by 11:59PM on the posting close date.

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VIEW YOUR APPLICATION STATUS View the status of your application(s) by logging into myCareer. You can also choose to apply for multiple job postings at the same time.

Note: Unless otherwise indicated, positions are full-time Monday to Friday. Research Grants, Capital Funds and Self-supporting positions can be continued only as long as funds are available.

UBC hires on the basis of merit and is committed to employment equity. We encourage all qualified persons to apply.

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Job Posting

Job ID: 17015 Location: Kelowna - UBC Okanagan Employment Group: BCGEU UBC-Okanagan Job Category: Clerical - BCGEU Classification Title: Support Services Asst I Business Title: Support Services Asst I Department: UBCO-Education - Dean's Office Salary: $40,164.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-04 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-09 Available Openings: 1

Job Summary

The Placement Assistant provides a wide range of personal and confidential administrative and secretarial support to the School Experience Coordinator in the Faculty of Education. This position requires a thorough knowledge of Faculty policies and procedures and office administration as well as protocols for working with school district administrators and other teaching organizations.

The Placement Assistant must have the ability to work independently, professionally, and proactively and must have outstanding judgment and be able to act with tact and discretion. This position must have a keen interest in outreach and assisting the Faculty of Education to develop strong relationships with partner schools and school districts.

Organizational Status

The Placement Assistant works closely with the School Experience Coordinator and under the general direction of the Associate Dean and Director of the Undergraduate Programs. Liaise with faculty, support staff, teacher candidates, faculty advisors, mentor teachers, school districts and practicum sites. Reports to the Faculty of Education Faculty Administrator.

Work Performed

Assists School Experience Coordinator by:

-Providing secretarial and administrative support. -Assisting with recruiting and arranging for interviews of new faculty advisors. -Assisting with assigning faculty advisors and mentor teachers to teacher candidates and keeping accurate records of placements and practicum performance. -Assisting in coordinating local and international practicum placement requests and assisting with placement of teacher candidates; ensuring teacher candidate synopses are current. -Arranging and coordinating information sessions and meetings for teacher candidates, school district personnel, faculty advisors and recruiters. -Gathering and assembling information and assisting with practicum reports, including summary of all practicum placements for review by the Associate Dean and Director's review. -Collecting teacher candidate fees and submits to faculty administrator. -Ensuring teacher candidate and faculty advisor criminal record check documentation is collected and up to date.

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Staff Job Postings ______-Preparing faculty advisor contracts and expense claims. -Processing and reconciling School Experience Coordinator expense claims, travel requests, payment vouchers, request to purchase (P-card holder). -Planning and coordinating all teacher candidate practicum events including: Transition to Teaching, Lunch & Learn workshops, Faculty Advisor Meet & Greet. -Assisting in coordinating orientation sessions for both ETEP STEP teacher candidates and faculty advisors. -Coordinating Pro-D day for ETEP and STEP teacher candidates. -Assisting with the coordination of the ETEP and STEP GRIP Showcases. -Updating and maintaining all teacher candidate documents, including ETEP STEP Field Guides, reporting forms, and other documentation. -Maintaining detailed records and databases. -Maintaining teacher candidate files. -Maintaining the School Experience webpages for teacher candidates, faculty advisors and mentor teachers. -Taking and transcribing meeting minutes. -Scheduling appointments. -Coordinating teacher candidate intake: initial communication, placement requests, and scheduling initial interviews. -Assisting in school employment transitions, coordinating recruitment, tracking Education graduates. -Coordinating mentor teacher appreciation initiatives -Coordinating communication systems: Mentor Teacher e-news, Faculty Advisor memos, and weekly teacher candidate memos. -Collaborating with the Academic Advisor for Education re teacher candidate enrolment withdrawals interruptions.

Performs other related duties as required.

Supervision Received

The Placement Assistant reports directly to the Faculty Administrator but works independently on a day-to-day basis with minimal supervision. Overall objectives are determined in consultation with the School Experience Coordinator; within those guidelines, this position works independently, determining priorities as necessary. Guidance is received in matters of strategic significance.

Supervision Given

None.

Consequence of Error/Judgement

Errors may impact on the effectiveness of the office, image, reputation and credibility of the Faculty of Education. Incorrect actions may damage the faculty's reputation and or the careers of students, and lead to academic appeals or lawsuits. Accuracy and speed and the ability to meet deadlines are critical. Errors could result in unnecessary expenditures, which could cause financial hardship or missed opportunities for effective delivery of services to students, faculty, and staff.

Qualifications

-Completion of a two (2) year diploma in a relevant discipline; three (3) years of related administration experience or an equivalent combination of education and experience. . -Knowledge of UBC systems, policies and procedures is an asset. -Ability to compose correspondence and prepare reports in clear, concise business English and to draft more complex correspondence for signature. -Proficiency with Microsoft Office (Word, Excel, Access, PowerPoint, Outlook, CS2, internet skills essential) and intermediate-level familiarity with web-development software. -Ability to type 60 wpm and to operate a normal range of office equipment. -Excellent interpersonal skills and problem solving skills. -Must have strong attention to detail, accuracy, and presentation of information. -Ability to manage multiple projects and tasks, to prioritize and organize effectively, and to meet established timelines without

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Staff Job Postings ______undue stress. -Ability to take and transcribe minutes. -Ability to maintain confidentiality and exercise judgment, tact and discretion, particularly while handling sensitive or confidential issues. -Ability to work both independently and as part of a team environment. -Ability to work after regular office hours for occasional faculty meetings and or events. -Effective oral and written communication, problem-solving, interpersonal, multitasking and organizational skills. -Excellent customer service skills are essential. -Knowledge of University policies and procedures, and UBC Systems (SISC, FSC, FMS) an asset. -Knowledge of the BC public and independent schools systems an asset -Must be able to work under pressure and to meet deadlines while being courteous and helpful. Effective oral and written communication, problem-solving, interpersonal, multitasking and organizational skills.

Computer experience at an intermediate level required (Word, Excel, PowerPoint, Outlook, and Adobe CS2); ability to type 60 words per minute. Familiarity with Web-development software required. Strong attention to detail, accuracy, and presentation of information required. Excellent customer service skills are essential. Knowledge of university policies and procedures, and UBC Systems (SISC, FSC, FMS) an asset. Ability to work under pressure and to meet deadlines while being courteous and helpful. Available to work after regular office hours for occasional faculty meetings and or events.Ability to work both independently and in a team environment, exercising tact and discretion while handling sensitive or confidential issues.

UBC hires on the basis of merit and is strongly committed to equity and diversity within its community. We especially welcome applications from visible minority group members, women, Aboriginal persons, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

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Job Posting

Job ID: 16988 Location: Kelowna - UBC Okanagan Employment Group: BCGEU UBC-Okanagan Job Category: Research/Technical - BCGEU Classification Title: Technician III Business Title: Technician III Department: UBCO-BarberArts&SciencesUnit 3 Salary: $40,164.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2014-01-01 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Sessional Date Closed: 2013-11-14 Available Openings: 1

The incumbent in this position works full time between September 1 and April 30 annually.

Job Summary

Services the undergraduate laboratories (with the exception of teaching related activities)

Organizational Status

Reports to the Laboratory Manager and may assist other laboratory staff and professors with laboratory duties.

Work Performed

Responsible for (in approximate order of importance):

Prepares solutions for labs.

Setups and takedowns of labs.

Assists in inventory control.

General housekeeping, including waste disposal.

Assists in adapting, modifying and maintaining equipment (if qualified).

Assists students with operating instrumentation and running samples.

Demonstrates the operation of equipment to students, TAs, Sessionals, and Faculty.

Monitors lab sections for safety reasons.

Attends relevant safety licensing courses.

Performs other tasks as assigned by Laboratory Manager.

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Staff Job Postings ______Note: 1) Unless otherwise stated, lab relates to the undergraduate laboratories only. 2) No teaching or research duties are associated with this position. 3) All tasks are to be performed in a safe manner consistent with laboratory protocols and must be completed on time, and to a standard that does not compromise the delivery of the laboratory program.

Supervision Received

Reports to the Laboratory Manager, but may receive direction from other laboratory staff and professors who they are assisting. Incumbent is expected to execute their assigned tasks autonomously.

Supervision Given

None.

Consequence of Error/Judgement

Safety is paramount in the undergraduate laboratories. All decisions and operations must consider safety first. Laboratory program protocols and timelines must be adhered to.

Qualifications

A Bachelor of Science or technical diploma plus at least two years of appropriate experience is required. . Ability to maintain instrumentation will be a great asset. Ability to perform laboratory-related procedures (e.g., prepare solutions). Ability to effectively use computer applications at an intermediate level (e.g. Outlook, MS Word, MS Excel).

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Job Posting

Job ID: 17031 Location: Vancouver - Point Grey Campus Employment Group: CUPE 116 (Cler/Sec/Bookstore) Job Category: Clerical, CUPE 116 Classification Title: Sr Bookstore Assistant Business Title: Sr Bookstore Assistant - Buying Office Department: Bookstore Salary: $38,016.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-12-02 Ongoing: Yes Job End Date: Funding Type: Self Funded Other: Date Closed: 2013-11-11 Available Openings: 1

Job Summary

The Senior Bookstore Assistant (Buying Office) is responsible for purchasing custom merchandise in accordance with Departmental Student Group requirements as well as providing administrative support for general merchandise buyers

Organizational Status

Reports to the Merchandise Manager.

Work Performed

Custom Orders

Assists customers in choosing custom imprint products:

- Provides quotes and sets retail prices for departmental customers and student groups according to established standards to achieve gross margin targets - Places orders and coordinates product artwork approval - Liaises with vendors as required; responds to e-mail, telephone and in-person inquiries - Ensures products are delivered and processed on time per customers deadline

Administrative Support to Section Heads

Working within guidelines set out by Section Heads, the Senior Bookstore Assistant:

- Maintains inventory control ; including providing backorder maintenance, preparing write-offs and reports, creating SKU and performs housekeeping and warehouse maintenance - Facilitates customer returns and returns to vendors as required - Prepares markdowns for approval on a monthly basis as required - Coordinates transfer requests to and from satellite stores - Inputs orders into computer system from various sources; verifies information entered and runs replenishment orders - Maintains files and records by following procedures and guidelines

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Staff Job Postings ______- Inputs and updates inventory or other related data into computer systems, including corrections, comments, cancellations, deletions and orders - Coordinates printing of purchase orders, order review reports, and inventory worksheets - Creates and updates vendor files through computer systems - Contacts venders via phone, email or fax to place orders, and to follow up on deliveries if needed - Reports on status of orders in progress and in the warehouse; advises involved staff members - Assists Section Heads in preparation and maintenance of inventory documentation for the online store - Trains sales staff on product offerings as required - Liaises and communicates changes in processes procedures with other Bookstore departments to ensure continuity and efficiency of standard procedures - Assists in the counting and documentation of inventory - Performs other related duties in keeping with classification

Supervision Received

Reports to the Merchandise Manager. Works with minimal supervision under the general day to day direction of the respective Section Heads. Carries out responsibilities within established guidelines and limits.

Supervision Given

Provides guidance to sales staff in the performance of their work related to designated categories.

Consequence of Error/Judgement

The nature of this position requires responsibility for designated sections of the Bookstore. The incumbent exercises judgment based on a broad knowledge of procedures, guidelines and regulations. Works to ensure costs and margins are aligned with the Bookstore budget.

Qualifications

High School graduation and relevant post-secondary educaton for some positions may be required. Minimum of 2 years related experience or the equivalent combination of education and experience. Buying purchasing experience preferred. Ability to communicate effectively verbally and in writing Ability to work effectively independently and in a team environment Ability to type and operate a normal range of office equipment. Ability to maintain accuracy and attention to detail. Ability to accurately create and maintain records. Ability to provide quality service to customers in a courteous, patient manner. Ability to effectively use Microsoft Excel at and advanced level.

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Job Posting

Job ID: 17005 Location: Vancouver - Point Grey Campus Employment Group: CUPE 116(Service/Techs/Trades) Job Category: Food Services - CUPE 116 Classification Title: Assistant Cook-Food Serv. Business Title: Assistant Cook - Residence Department: Food Services Salary: $ 16.73 (Hourly) Full/Part Time: Part-Time Desired Start Date: 2013-11-11 Ongoing: Yes Job End Date: Funding Type: Self Funded Other: Date Closed: 2013-11-11 Available Openings: 6

Job Summary

Prepares, cooks and serves meals in accordance with a menu plan.

Organizational Status

Reports to Supervisor or Manager.

Work Performed

Cooks and or prepares main courses, pastry items, bakeshop items, desserts, salads, sandwich plates and specialty items on a large scale and as per unit requirements. Performs grill cooking and short order cooking; takes food orders from customers and serves as required. Recommends food inventory levels; assists in maintaining inventory. Cleans kitchen and kitchen equipment. Assesses and ensures quality of finished product prior to service. Performs the duties of other food service workers on a relief basis as operationally required. Maintains proper standards of sanitation and safety in accordance with FoodSafe, UBC policy and UBC Food Services safety guidelines. Carries out any other related duties as required in keeping with the qualifications and requirements of positions in this classification.

Supervision Received

Works under general supervision and independently as required.

Supervision Given

None.

Consequence of Error/Judgement

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Makes minor decisions related to the readiness of foods being prepared; errors may negatively impact customer experience

Qualifications

Grade 12 Education, Certificate in cooking from a recognized cooking institution, Food Safe Level 1 Certificate. 1 year relevant experience.

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Job Posting

Job ID: 16997 Location: Vancouver - Point Grey Campus Employment Group: CUPE 116(Service/Techs/Trades) Job Category: Trades - CUPE 116 Classification Title: Service Worker - Bldg Ops Business Title: Evening - Part-Time Service Worker Department: Building Ops - Custodial Salary: $35,196.00 (Annual) Full/Part Time: Part-Time (67%) Desired Start Date: 2013-11-18 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-11 Available Openings: 1

Monday to Friday; 9:00 PM to 2:00 AM.

Job Summary

Positions in this classification provide cleaning and servicing of campus buildings and fixtures.

Organizational Status

Reports to the Assistant Supervisors Head Service Worker.

Work Performed

Requests and receives materials and equipment for the work assigned and maintains adequate level of cleaning supplies and equipment according to instructions; maintains and ensures such equipment is in good operating conditions. Dusts, sweeps, mops, washes, vacuums, strips, waxes, polishes, shampoos, disinfects and scrubs, as applicable, all surfaces of floors, walls, fixtures, furniture and appliances in various areas of buildings, operating light or heavy duty hand or power operated cleaning equipment in the performance of duties, as required. Cleans up spillages and spot washes and waxes floors where spillages occur. Cleans the interior and exterior of windows, other glass surfaces, shades and Venetian blinds. Replenishes supplies, such as soap, toilet paper, paper towels and writing papers in designated areas according to need. Sweeps and cleans sidewalks and related areas and clears snow when required. Collects garbage and waste, empties waste receptacles and deposits in containers or at pick up points. Performs minor maintenance tasks, such as, hanging pictures, drapes and blinds, changing light bulbs, oiling hinges and locks, unplugging toilets, removing and cleaning light fixtures and tightening loose fixture screws. May be required to re-arrange, move and set up furniture and equipment. May be required to make beds, distribute and change linens, remove soiled linen to designated collection area and collect laundry. May be required to fill vending machines and attend to petty cash. Submits reports regarding maintenance or repairs needed to building and utilities and reports signs of abuse or failure of fixtures and furnishings. Reports any unusual circumstances related to building security; assists in emergencies such as evacuation of persons from buildings, etc., as directed. Carries out any other related duties as required in keeping with the qualifications and requirements of positions in this classification.

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Supervision Received

Works under general supervision and from oral and written instructions and in accordance with standard procedures to complete the work; receives specific instructions on new or unusual problems.

Supervision Given

None.

Consequence of Error/Judgement

Makes decisions related to the sequence of duties; errors may have minor impact on service.

Qualifications

Completion of Grade 10. 1 years relevant experience or the equivalent combination of education and experience. Related training and experience. General knowledge of cleaning rules and regulations, security and safety policies and procedures. Ability to meet physical requirements involving considerable walking, climbing and manual work. Ability to follow instructions and to adopt new methods and practices. Ability to understand written and oral English.

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Job Posting

Job ID: 16996 Location: Vancouver - Point Grey Campus Employment Group: CUPE 116(Service/Techs/Trades) Job Category: Trades - CUPE 116 Classification Title: Service Worker - Bldg Ops Business Title: Evening - Part-Time Service Worker Department: Building Ops - Custodial Salary: $35,196.00 (Annual) Full/Part Time: Part-Time (67%) Desired Start Date: 2013-11-18 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-11 Available Openings: 1

Monday to Friday; 9:00 PM to 2:00 AM.

Job Summary

Positions in this classification provide cleaning and servicing of campus buildings and fixtures.

Organizational Status

Reports to the Assistant Supervisor Head Service Worker.

Work Performed

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Staff Job Postings ______

Supervision Received

Works under general supervision and from oral and written instructions and in accordance with standard procedures to complete the work; receives specific instructions on new or unusual problems.

Supervision Given

None.

Consequence of Error/Judgement

Makes decisions related to the sequence of duties; errors may have minor impact on service.

Qualifications

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Job Posting

Job ID: 17000 Location: Vancouver - Point Grey Campus Employment Group: CUPE 116(Service/Techs/Trades) Job Category: Trades - CUPE 116 Classification Title: Service Worker - Bldg Ops Business Title: Evening - Full-Time Service Worker Department: Building Ops - Custodial Salary: $35,196.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-18 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-11 Available Openings: 1

Monday to Friday; 6:00 PM to 2:00 AM.

Job Summary

Positions in this classification provide cleaning and servicing of campus buildings and fixtures.

Organizational Status

Reports to the Assistant Supervisor Head Service Worker.

Work Performed

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Staff Job Postings ______

Supervision Received

Works under general supervision and from oral and written instructions and in accordance with standard procedures to complete the work; receives specific instructions on new or unusual problems.

Supervision Given

None.

Consequence of Error/Judgement

Makes decisions related to the sequence of duties; errors may have minor impact on service.

Qualifications

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Job Posting

Job ID: 17036 Location: Vancouver - Point Grey Campus Employment Group: CUPE 2950 (Cler/Secr/Library) Job Category: CUPE 2950 Administrative Suppt Classification Title: Administrative Support 3 (Gr6) Business Title: Assistant to the Dean Department: Education, Dean's Office Salary: $40,752.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-12-02 Job End Date: 2014-11-28 Possibility of Extension: Yes Funding Type: Budget Funded Other: Date Closed: 2013-11-08 Available Openings: 1

Job Summary

The Assistant to the Dean provides secretarial and administrative support to the Dean. Responsibilities include effectively coordinating an intensive and demanding Dean's schedule and travel arrangements, preparing the Dean for his meetings, appointments and travels, following up on action items of the Dean's meetings, monitoring progress toward completion of projects and tasks, setting priorities, researching necessary information in order to assist the Dean, and occasionally accompanying the Dean to work-related events and functions as required. Based on the understanding of the Dean's portfolio and priorities, the incumbent is expected to accommodate requests to meet with the Dean, identify urgent matters of high importance and independently redirect and or resolve inquiries and issues as appropriate.

This position requires thorough knowledge of the activities of the Dean and the Faculty of Education. The Assistant to the Dean must exercise diplomacy, tact, discretion, good judgment, initiative, and be able to work independently and collaboratively. The incumbent must be energetic and demonstrate a high level of attention to detail. The position requires the individual to be flexible, adaptable and be able to attend and provide support at evening and weekend events which will occur outside of regular working hours.

Organizational Status

The position reports to the Dean of Education on a daily basis. The incumbent is required to use the utmost tact, discretion, and diplomacy in liaising with faculty and staff from the Faculty of Education, the UBC President's Office and other UBC Faculties, senior government officials, a wide range of officials and donors in the corporate and public sectors, administrators and faculty at other universities and committees upon which the Dean of Education serves.

Work Performed

1.Acts as the personal and confidential assistant to the Dean of Education. Effectively coordinates the complexities of the Dean's schedule through triaging various methods of communication. Schedules appointments with the Dean, all the while keeping the Dean informed. Exercises tact and discretion in prioritizing a high volume of requests for appointments. In complex and sensitive situations, is required to decline or redirect requests diplomatically and persuasively.

2.Responds to email, telephone and in-person inquiries from a wide variety of sources either general or complex in nature and relating to the Dean's schedule. When necessary, triages, redirects, and tracks the Dean's incoming and outgoing paper and

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Staff Job Postings ______electronic mail.

3.Coordinates all travel arrangements for the Dean including airline tickets, hotel, visas, and ground transportation. These arrangements are often of a complex nature and require a high level of coordination. Prepares often complex reimbursement of travel expenses for the Dean and follows through to reimbursement in a timely manner.

4.Effectively prepares the Dean for his meetings, appointments and travels by making sure that he has all documents and information (transportation, etc.) that he needs prior to the appointed time.

5.Researches, composes, and types confidential correspondence, forms and other documents such as announcements, letters, thank you acknowledgements, memos etc., in either draft or final format from handwritten materials, brief oral instructions or notes, tapes, and or e-mails for the Dean. Proofreads and edits hardcopy and electronic documents as required.

6.Drafts Power Point presentations and researches background information as required for a wide variety of commitments for the Dean.

7.Assembles and maintains bring-forward materials from a variety of sources for the Dean's meetings. Assists with preparation and distribution of agendas and other meeting materials; makes appropriate arrangements for room bookings, travel, catering, and video-conferencing connections when necessary.

8.Contacts senior officials, internal and external to the University including government agencies, Ministry officials, school boards, BC College of Teachers, professional associations, and Deans of Education faculties throughout Canada and internationally, to obtain and disclose information on sensitive or restricted matters for the preparation of reports for the Dean.

9.Conducts Faculty-related research for the Dean while liaising with Associate Deans, Heads, and Directors, senior administrative levels across UBC, peer institutions, corporate and government officials, as well as prominent members of the external community.

10.Assists with a variety of ongoing, annual and one-time academic and non-academic projects and activities for the Dean. Tasks included booking venues, creating and distributing invitations, managing RSVPs, catering, and AV arrangements.

11.May occasionally accompany the Dean to work-related events or functions as required which may involve work beyond regular office hours or even weekends.

12.Ensures the Dean's correspondence requesting information or meetings is tracked and followed up.

13.Follows up and researches actions items assigned to the Dean after meetings.

14.Exercises judgment when referring materials to the Dean and or re-directing inquiries during his absences from campus.

15.Maintains private and confidential records for the Dean.

16.Performs other administrative duties related to the qualifications and requirements of this job level as needed.

Supervision Received

Reports directly to the Dean of Education

Supervision Given

None

Consequence of Error/Judgement

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This position requires judgment, tact, discretion and initiative to an outstanding degree. Poor judgment or errors could have a negative impact on the Dean, Dean's Office and the University, resulting in legal action, negative public relations, financial costs and loss of credibility.

Qualifications

High School graduation and 1 year post-secondary education. 4 years related experience or the equivalent combination of education and experience. Minimum four years of senior administrative experience, preferably as an Executive Assistant to a President or CEO, or a minimum of three years in a university setting with experience providing administrative experience to senior executives. Must have advanced skills in Microsoft Office programs including, Word, Excel, PowerPoint and Outlook (calendar and email). Strong ability to accurately maintain electronic calendars (Outlook), reconcile scheduling conflicts, coordinate meetings and schedule the day's activities appropriately. Experience in content management of WordPress web platform is preferred. Must have an aptitude for learning new software applications. -Ability to use internet applications and tools at an advanced level. -Ability to type 60 wpm and operate a normal range of office equipment. -Ability to plan, schedule, and organize a variety of meetings events. -Ability to compose reports, presentation and other written materials using clear concise business English and to draft complex correspondence for signature. -Highly effective verbal and written communication skills. -Ability to plan, schedule and organize a variety of projects and or events, often concurrently. -Ability to prioritize work, multi-task, work under pressure and meet deadlines. -Ability to analyze problems, identify key information and issues, and effectively resolve. -Ability to obtain, disseminate, record and organize information effectively and tactfully with individuals from all levels of the University and the external community. -Ability to politely screen calls and direct as appropriate. -Ability to exercise tact and discretion with confidential matters. -Ability to exercise sound judgment. Highly effective interpersonal and organizational skills. -Ability to deal with a diverse group of people in a calm, courteous, and effective manner. -Ability to determine the nature and urgency of inquiries and issues, and triage appropriately. -Ability to develop and maintain cooperative and productive working relationships. -Possess highly effective organization and interpersonal skills. -Ability to adapt to and work effectively under pressure and meet deadlines in an environment that is fast paced, with high volume and critical deadlines. -Ability to be thorough and maintain accuracy and high level of attention to detail. -Ability to work both independently and participate as an effective member in a team environment. -Knowledge of UBC Policies and Procedures preferred. -Ability to work independently and exercise considerable judgment and discretion on a daily basis.

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Job Posting

Job ID: 16971 Location: Vancouver - Point Grey Campus Employment Group: CUPE 2950 (Cler/Secr/Library) Job Category: CUPE 2950 Administrative Suppt Classification Title: Administrative Support 3 (Gr6) Business Title: Administrative Support 3 (Gr6) Department: Microbiology Salary: $40,752.00 (Annual) Full/Part Time: Part-Time (80%) Desired Start Date: 2014-01-02 Job End Date: 2015-01-01 Funding Type: Budget Funded Other: Date Closed: 2013-11-07 Available Openings: 1

Job Summary

This position acts as Administrative Assistant for the Departmental Operations & Human Resources Manager. Duties include working with seminar committee in arranging dates & events, answering general inquiries, occasionally scheduling appointments and arranging meetings, processing and preparing documentation of a confidential and sensitive nature, updating & maintaining departmental information on the departmental website, general departmental correspondence. Under direction from the Operations & Human Resources Manager assists the Department Head with faculty promotion and tenure process when required, as well as the recruitment of new faculty members to the department.

Organizational Status

Reports to the Operations and Human Resources Manager

Work Performed a.Plans & implements & coordinates all aspects of speakers visits including (room bookings, catering, posters and other communications, & accommodation) for our weekly Department seminars, monthly symposiums and other special events; updates the departmental web-site with seminar information and other news updates. b.Assists Operations & HR Manager with E-recruit process, including job descriptions, postings, offer letters & hiring of staff & faculty. Prepares short term appointments, student appointments and other paperwork for HR & Payroll using the Epaf system. c.Prepares financial documentation when required & assists other departmental staff when time allows. d.Initiates and assembles the documentation required for appointments, promotion and tenure of faculty members. Arranges meetings and then follows up on decisions or recommendations made. e.Prepares general correspondence. f.Occasionally composes memos and letters of a routine nature for the Department Head. g.Receives documents and forms for the Head's signature. h.Prepares agenda for Faculty Meetings, takes and transcribes meeting minutes, and distributes minutes. i.When required assists in the recruitment of new faculty members by placing advertisements, processing applications, arranging meetings, scheduling candidates for interviews and organizing their visits, and taking action resulting from decisions or recommendations made. j.As the main e-mail and phone contact for the Department, answers or directs inquiries. k.Books rooms for classes, events and meetings as requested by Faculty and students.

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Staff Job Postings ______l.Orders office supplies for LSC & oversees the copier on our 3rd floor. m. Assists with teaching evaluations-collecting and graphing data n. Coordinates sign out of audio-visual equipment. o. Coordinates and processes requests for access cards & keys. p. Other related duties including maintaining and organizing computer files relating to promotions & tenure, teaching evaluations, communications, etc.

Supervision Received none

Supervision Given

Work is performed in a standard office environment with modern equipment.

Consequence of Error/Judgement

Work is procedural in nature following established guidelines. Position is expected to resolve routine problems and refer more serious problems to the Operations & HR Manager. Failure to act in a professional, tactful manner when communicating with internal and external clients would have an adverse effect on the image of the Department.

Qualifications

High School graduation and 1 year post-secondary education. Training in secretarial and office procedures and practices. University degree preferred. 4 years related experience or the equivalent combination of education and experience. one year of UBC experience.

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Staff Job Postings ______

Job Posting

Job ID: 16986 Location: Vancouver - Hospital Site Employment Group: CUPE 2950 (Cler/Secr/Library) Job Category: CUPE 2950 Administrative Suppt Classification Title: Administrative Support 4 (Gr7) Business Title: Executive Assistant Department: Infectious Diseases Division Salary: $42,072.00 (Annual) Full/Part Time: Part-Time (60%) Desired Start Date: 2013-11-18 Job End Date: 2014-11-17 Possibility of Extension: Yes Funding Type: Grant Funded Other: Date Closed: 2013-11-04 Available Openings: 1

Job Summary

The Executive Assistant is responsible for providing complex and confidential executive administrative and secretarial support for the Division Head, Associate Head, Research Director, Medical Education Coordinator and the Administrative Manager for the Division of Infectious Diseases at UBC, VGH (Vancouver General Hospital), and SPH (St. Paul's Hospital). The position includes responsibility for maintaining general office efficiency and support for the Division's clinical, educational, and research activities. Key responsibilities include managing and prioritizing communication, appointments and schedules; maintaining division websites; maintaining general office workflow and resources; and recommending and implementing adjustments to administrative record processes and systems.

Organizational Status

The Division of Infectious Diseases fulfills its clinical and academic mandate under multiple organizations including the Faculty and Department of Medicine (UBC), Vancouver Coastal Health (VCH) and other teaching hospitals. The Division Head has dual appointments as Head for the Division of Infectious Diseases at UBC, Vancouver Acute, and St Paul's Hospital. The Executive Assistant's communications include division faculty, staff and trainees, as well as effective liaising with other UBC department heads, faculty, and research collaborators, and liaising externally with executives from affiliated hospitals, health authorities and research granting agencies.

The Division of Infectious Diseases includes 35 Full and Associate Faculty members at 7 different locations throughout the Lower Mainland and Vancouver Island. Where this position is located, VGH, there are 55 faculty, staff, and trainees working in several different buildings. A high level of knowledge, resourcefulness, organizational, communication, and computer skills are necessary in order to fulfill administrative and secretarial responsibilities effectively.

Work Performed

- Coordinate and prioritize internal and external communications involving department heads, research investigators, granting agency personnel, faculty & associates from numerous disciplines, staff, hospital executives and medical and science trainees. - Maintain office operational flow: order new or replacement office supplies and equipment; arrange for maintenance, evaluate cost effectiveness; and maintain service contractual liaison and documentation. - Organize and coordinate meetings for the 2 Heads, Research Director and Administrative Manager using electronic tools to manage complex schedules for attendees with inflexible schedules.

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Staff Job Postings ______- Maintain division and research websites including updating schedules, events and content for research and medical education. - Organize faculty promotion and reappointment, merit, and academic activities materials and submissions as well as documentation relating to licensing and hospital appointments renewals. - Organize and coordinate a variety of division meetings; prepare and distribute agendas and supporting documents, and follow up on identified action items to completion. - Assist with editing, organizing, and submitting research submissions, applications, grant reviews, proposals, correspondence and other documents, the nature of which is sensitive and confidential. - Oversee confidential records system; maintain directories; incorporate documentation for division business activities (administrative, clinical, research, and teaching activities) and faculty personnel files. Makes recommendations to the Administrative Manager on administrative record processes and systems and implements adjustments as needed. - Coordinate and organize international travel for the Division Head, Associate Head, Research Director. - Update CV's and compile Royal College Maintenance of Certification submissions, cataloguing teaching, presentations, and publications for the Division Head, Associate Head, and Research Director. - Coordinate financial processes for journal subscriptions, and miscellaneous reimbursements (including UBC Professional Development Reimbursements, BCCA Consulting Staff Travel Allowance, and BCMA CME Fund), and maintain records of credit card statements and expense records for VGH ID Faculty. - Assist Administrative Manager and Medical Education Coordinator with communications and coordination of special events. - Performs other duties as assigned.

Supervision Received

Works independently, establishing priorities in order to meet deadlines. Exercises sound judgment and resourcefulness to analyze, interpret and problem solve. Receives broad direction from the Division Head, Associate Head, and Administrative Manager.

Supervision Given

None but may provide assistance and direction to faculty, research staff, and trainees regarding administrative activities and procedures.

Consequence of Error/Judgement

Failure to use good judgement, organize work, or provide accurate information regarding the Division's key activities and related communications would have a serious direct or indirect impact on overall operations, development, patient care, financial stability, and extending to exposure to legal action for the Division. Inappropriate management of confidential documents and information could have an adverse effect on patients, faculty, staff or students, or on UBC or affiliated hospital departments. Errors and delays such as missed deadlines would lead to and financial implications, including termination of research staff and faculty.

Qualifications

High School graduation and two year post-secondary diploma. University degree in a relevant discipline or advanced secretarial training preferred. 4 years related experience or the equivalent combination of education and experience. Prior work experience in a University, research, education, and or health care organizational structure with responsibilities at an executive assistant level preferred. Exceptional organizational, time management, oral and written communication skills essential. Ability to demonstrate good judgment, discretion, and tact and ability to work effectively under pressure to meet deadlines independently under broad direction. Advanced computer and internet skills required; Word, Excel, Outlook, Internet Explorer, and web management. Ability to interact with a variety of people in a calm and courteous manner. Ability to be accurate and have a high attention to detail.

UBC hires on the basis of merit and is strongly committed to equity and diversity within its community. We especially welcome

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Staff Job Postings ______applications from visible minority group members, women, Aboriginal persons, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

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Staff Job Postings ______

Job Posting

Job ID: 16936 Location: Other Employment Group: CUPE 2950 (Cler/Secr/Library) Job Category: CUPE 2950 Clinical Classification Title: Clinic Receptionist (Gr3) Business Title: Medical Office Assistant Department: Family Practice Salary: $38,148.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-25 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-04 Available Openings: 1

Job Summary

To provide administrative and clinical duties for the Family Practice Unit. Duties include: answering telephone calls; booking appointments using computerized scheduling; cleaning and stocking offices; washing and sterilizing instruments, preparing equipment; updating patient information; preparing patients for examination; preparing forms; arranging procedures; handling test results and prescription refills; processing mail; scanning documents and performing other medical office related duties.

Organizational Status

Reports to the Clinic Manager and physicians. Interacts with physicians, nurse practitioner(s), residents, other support staff and patients, as well as hospital personnel and computer support staff.

Work Performed

- Answer calls and respond to callers requests - Make appointments - Greet patients at check in and verify patient demographic info - Escort patients into exam rooms - Triage phone calls and walk-in patients - Open close clinic according to procedure - Book referral appointments and notify patients of such - Respond to MD requests - Stock, clean and tidy exam rooms and waiting room - Enter Rx renewals and call back Pharmacies - Support Resident involvement in patient care and clinic function - Participate in prevention programs e.g. stop smoking project - Maintain office machine operations e.g. load paper, clear jams - Prepare lab specimens for pick up - Download PathNet and MediNet test results into EMR - Open and sort incoming mail; prepare outgoing mail and send - Fax, photocopy material as requested - Scan and link documents into patients' EMR

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Staff Job Postings ______- Process private payments from patients and 3rd party insurers - Prepare patient forms for physicians - Clean and prepare instruments for sterilization - Record vaccinations in patients EMR - Perform certain diagnostic tests including urinalysis, eye exams, height, weight, head circumference etc. and record in EMR - Set up procedure trays using sterile technique - Maintain clinic inventory ordering supplies and vaccines as needed - Empty physician outboxes - Print labels for next day appointments - Process MSP remittances and prepare physician cheques are required - Perform banking tasks and deposits as required - Maintain clinic CDM registry and bill appropriate MSP chronic disease complex care codes - Provide vacation leave relief for Office Manager and Senior MOA

Supervision Received

Direction from Clinic Manager and physicians.

Supervision Given

N A

Consequence of Error/Judgement

Reduced quality of care for patients. Reduced staff and caregiver satisfaction. Loss of income for the Clinic.

Qualifications

High School graduation and completion of a Medical or Dental Office Assistant program (including terminology). one year post-secondary education. 1 year related experience or the equivalent combination of education and experience. If no relevant UBC experience, then minimum two years of related experience. Computer experience, particularly electronic medical record experience, required. Knowledge of medical billing including processing remittances and chronic care complex care essential. Knowledge of MSP alternative payments preferred. Basic accounting knowledge and bookkeeping skills required. Effective oral and written communication, interpersonal and organizational skills. Ability to exercise tact and discretion. Ability to prioritize work and to meet deadlines. Ability to maintain accuracy and attention to detail. Ability to work effectively independently and in a team environment.

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Staff Job Postings ______

Job Posting

Job ID: 17026 Location: Vancouver - Point Grey Campus Employment Group: CUPE 2950 (Cler/Secr/Library) Job Category: CUPE 2950 Financial Classification Title: Financial Proc. Spec 4 (Gr5) Business Title: Payables Processor Department: Procure to Pay Client Services Salary: $39,492.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-12-02 Job End Date: 2014-06-30 Funding Type: Budget Funded Other: Leave Replacement Date Closed: 2013-11-07 Available Openings: 1

Job Summary

The Payables Processor will deliver the service requirements expected by the University by providing comprehensive advice and guidance in a timely manner to UBC customers and external stakeholders on all procure to pay activities. The incumbent will act as the first point of contact for a department and faculty portfolio engaging customers to facilitate understanding of financial policies, payment protocols and enable customers to use UBC payment systems whilst resolving queries and outstanding issues. Responsibility includes verifying the authorization, spot checking transactions accuracy, requesting any outstanding data and recycling incomplete transactions through the Online Payables System for Requisition Payments and Purchase order invoice matching. The Payables Processor from time to time will support secondary systems such as (Q-Req) and or Travel Requisitions (Travel-Req), Smart Forms.. The Payables Processor will ensure that transactions are in compliance with University policies, procedures, guidelines, government regulations and general accounting practices. Responsibility for ensuring that goods and services contracted by the University are recorded and payments are processed in an accurate, timely and auditable manner.

Organizational Status

Reports to the Procure to Pay Assistant Manager.

Work Performed

-Promote the use of the Online Payables System and other future procure to pay enhancements to the customer to promote and educate them on procure to pay processes and policies to enable the customers to pay for goods and services self-sufficiently. -Verifies accuracy, adequacy, completeness and authorization of information provided on the Online Payables System primarily Q-Reqs, Travel-Reqs and Smart Forms (as required). Spotchecks transactions to ensure supporting documentation to the related information. Corrects minor errors where possible and for other errors, proactively contacts customers with an explanation and may recycle documents to originator. -If required, will processes Q-Req, Travel-Req and Smart Forms based on the University policies and procedures with the explicit to convert customers to Online systems. -Coordinate with Payroll, Revenue Accounting, and Research and Trust Accounting on Honoraria, withholding tax, and research project grant transactions. -Verifies, calculates, and pays invoices according to Purchase Orders (POs) specifications. Ensures proper authorization and backup documentation is obtained prior to processing PO payments. -Interprets contract terms, University policies, procedures, guidelines & Governmental regulations as they relate to PO payments.

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Staff Job Postings ______Examples include service contracts, equipment manufacturing agreements and GST HST and or PST self-assessment guidelines. -Assesses the accuracy of GST HST and or PST on invoices and self-assessing such taxes where necessary. Assesses withholding tax, holdbacks, exchange rates and discounts. Ensures appropriate tax forms are issued in relation to the payments and withholding taxes are deducted. -Investigates and rectifies discrepancies relating to Online Payment Systems, Purchase Orders, vendor invoices, Q-Req, Travel-Req, Smart Forms, General Ledgers, and Journal Vouchers (these discrepancies may be identified by departments, vendors and or the processor involved). Prepares and enters journal vouchers and cash receipts where necessary. Performs collection procedures for payments made to wrong vendor payee. -Reconciles vendor account statements and prepares and inputs vouchers on adjustments. -Liaisons with the bank and departments in regards to the required information (currency, beneficiary payee and bank account information) for wire transfer and bank draft requests from departments. -Verifies and prepares payments for invoices in foreign currency ensuring correct vendor and banking details. Completes EFT forms for Wire Transfers and Bank Drafts for PO invoices. -Performs other duties or projects related to the position.

Supervision Received

Report to the Procure to Pay Assistant Manager. Organizes and prioritizes workload to meet service needs within guidelines.

Supervision Given

N A

Consequence of Error/Judgement

Failure to pay vendors in a timely and accurate manner or delay in requisition payment processing could result in goods and services being withheld from the University, interest charges assessed to departments for late payment, a damaged reputation for the University, and loss of funding from granting agencies or overspending PG funds. Miscoding of Q-Req, Travel-Req and Smart Forms could result in cheques not being available to the payee on time, going to the wrong payee, or the wrong amount being paid. Undetected error in coding types of expenses could result in disallowed expenses by the grant contract agency and significant time-loss to the researcher scientist in explaining the error to the agency to get a correction processed.

Qualifications

High School graduation and two-year post-secondary diploma in accounting. 3 years of related experience or the equivalent combination of education and experience. Training in accounting and office procedures. or two years related UBC experience. Proficiency in data entry required with a minimum keystroke rate of 10,000 cph. Detail oriented with analytical and technical problem solving skills. Must possess the ability to exercise tact and discretion. Effective communication and organizational skills required. Must be able to multi-task, set priorities, manage workflow effectively, and meet deadlines. Must be able to work independently and in a team environment. Competency in the use of Microsoft Word and Excel software required. FMS experience required. Knowledge of GST HST PST Tax laws is useful.

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Staff Job Postings ______

Job Posting

Job ID: 16994 Location: Vancouver - Point Grey Campus Employment Group: CUPE 2950 (Cler/Secr/Library) Job Category: CUPE 2950 Reception Classification Title: Front Counter 3 (Gr4) Business Title: Front Counter 3 (Gr4) Department: Fac.of Pharmaceutical Sciences Salary: $38,808.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-25 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-04 Available Openings: 1

Job Summary

This position is responsible for providing receptionist and administrative support to the Office of Student Services and the Faculty of Pharmaceutical Sciences. The position requires a thorough knowledge of office routines, software and technology, as well as the ability to work independently and with good judgment.

Organizational Status

The position reports to the Director, Student Services.

Work Performed

1.Acts as the first point of contact for the Office of Student Services and the Faculty of Pharmaceutical Sciences by performing duties such as receiving visitors, answering the telephone, and responding or redirecting queries as appropriate. Presents to the public the first impression and image of the Faculty in a professional, competent and service oriented manner. Exercises discretion and tact in the evaluation of request for information and in the responses to the public on behalf of the Faculty both on the telephone and in person at the reception desk.

2.Manages room booking requests for faculty, staff, and students in restricted and non-restricted rooms on the UBC room booking system (Ad Astra) and the Faculty's Outlook Calendar. Provides guidance and information with respect to the availability and booking of rooms, and making recommendations for any extra services, ie. custodial, security, that may be needed. Provides back-up support to the Purchasing & Building Facilities person for external room booking requests.

3.Assists in responding to the Student Services' general enquiry e-mail address. Redirects e-mails from potential applicants or from students, to the Director or Program Administrator as appropriate.

4.Handles all incoming phone calls routed through the Office of Student Services. Pre-screens callers and redirects enquiries to the Director or Program Administrator as appropriate.

5.Provides administrative support to the Director, Student Services, including scheduling of all appointments, drafting routine correspondence, maintaining distribution lists, and photocopying and filing as needed.

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Staff Job Postings ______6.Responsible for the collection and tracking of student immunization records and follow-up on outstanding records not received. Maintains an accurate filing system for use to verify students' immunization by the OEE Office and Preceptor Sites.

7.Coordinates with UBC Enrolment Services and Access & Diversity to schedule supplemental and other special exams for students.

8.Assists in gathering awards information for Undergraduate Student Awards.

9.Assists with set-up associated with Faculty events, such as the Welcome Reception, the White Coat Ceremony, as well as the Dean's Luncheon and Graduation Receptions, etc. Assists with the logistics associated with recruitment events and admissions activities, such as the Multiple Mini Interviews (MMIs). This includes booking venues, arranging catering, circulating invitations, tracking RSVPs, as well as any other logistical requirements.

10.Distributes incoming mail for the Office of Student Servicesdispatches outgoing mail. Assists with mailouts (photocopying, stuffing envelopes) as needed.

11.Maintains good 'housekeeping' to ensure the Office of Student Services presents a tidy and professional appearance. Reports any unsafe conditions to the Faculty's Safety Committee Chair.

12.Orders and picks-up office kitchen supplies (paper, stationary, etc.).

13.Performs other duties as requested related to the qualifications and requirements of the job.

Supervision Received

Working independently under general supervision, the incumbent reports to the Director, Student Services.

Supervision Given

No supervision given.

Consequence of Error/Judgement

The position requires a thorough knowledge of office routines, software and technology, as well as the ability to work independently and with good judgment.

The impact of poor organization or poor decision-making would be a serious matter. Errors occurring in receptionist work could result in dissemination of incorrect information, running short of supplies at crucial times and inconveniencing others. Incorrect decisions including lack of prioritizing may embarrass the department and delay the processing of associated work.

Qualifications

High School graduation and one year of related post-secondary education. 3 years relevant experience or the equivalent combination of education and experience. Experience with Microsoft Office Suite. Ability to accurately maintain electronic calendars, reconcile scheduling conflicts, coordinate meetings and schedule the day's activities appropriately. Ability to plan, schedule and organize a variety of projects and or events, often concurrently. Ability to prioritize work, multi-task, work under pressure and meet deadlines. Highly effective verbal and written communication skills. Ability to politely screen calls and direct as appropriate. Ability to compose correspondence using clear concise business English. Ability to gather, record and organize information. Ability to be thorough and maintain accuracy and high level of attention to detail. Ability to determine the nature and urgency of enquiries and issues and triage appropriately. Highly effective interpersonal skills. Ability to deal with a diverse group of people in a calm, courteous and effective manner. Ability to exercise tact and discretion with confidential matters.

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Staff Job Postings ______

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Staff Job Postings ______

Job Posting

Job ID: 17029 Location: Vancouver - Point Grey Campus Employment Group: CUPE 2950 (Cler/Secr/Library) Job Category: CUPE 2950 Student Info Support Classification Title: Student Info Support 2 (Gr3) Business Title: International Awards Assistant Department: Intern'l Student Initiative Salary: $38,148.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-12-02 Job End Date: 2014-03-28 Funding Type: Budget Funded Other: Date Closed: 2013-11-07 Available Openings: 1

Job Summary

This position will contribute to the advancement of the International Student Initiative's (ISI) internationalization mission by providing administrative and clerical support to the ISI's awards program.

The position assists the International Student Recruiter-Advisor, Awards, with administrative and clerical services including processing a very high volume of awards nomination and application packages in a timely and accurate manner.

The position also answers moderately complex email and phone enquiries from international students, their parents, international counselors from international schools and advisors from other post-secondary institutions and non-profit organizations, about completing the admissions and awards applications in a timely manner for admissions evaluation and award adjudication.

The position will also provide feedback on ways to improve the logistics of processing the awards packages.

Organizational Status

Reports to the International Student Recruiter-Advisor, Awards and works collaboratively with all staff within ISI teams as well as with staff counterparts in Admissions and other units within Enrolment Services.

Work Performed

Administrative and clerical support for awards nominations and applications

-Processing of a very high volume of international awards packages received by mail and email, in preparation for review by the different international awards selection committees. -Processing includes tasks such as opening mail, sorting, collating, photocopying and scanning documents, accurate data entry using the UBC Student Information System (SIS), and filing, and also collating awards applications sent via email using Adobe Acrobat. -The position also involves being able to analyze transcripts and documents that are in different languages, and determine whether they are relevant for admission and to the selection committees. -Liaises closely with the Admissions Office regarding documents required by the awards candidates for admission and thus eligibility for the awards.

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Staff Job Postings ______-Preparation of the awards packages electronically for distribution to the selection committees. -Updating of international undergraduate tuition and student fees table to be used in calculation of award amounts. -Preparing short biographies of the shortlisted candidates that are used to assist the deans and associate deans when they contact the award winners from their faculties. -Writing letters of support for the award recipients for their Canadian Study Permit applications using a template, and updating the timed email communications to recipients that contain important information that they need to know and act upon.

Advising services for international clients

-Working proficiently with various systems including the Student Information System (SIS), the you.ubc.ca website and other Enrolment Services publications, informs international clients (students, their families and school counselors) on awards criteria and admission requirements and procedures with the goal of encouraging international students to complete their admissions application and awards package. -Responds to moderately complex email and telephone calls from international clients about admission and awards requirements. -Directs clients to written, online policies and explains procedures, communicating routine information with cross-cultural sensitivity to international clients, the majority of whom will have English as their second language and are unfamiliar with Canadian culture and expectations. -More specifically, accurately directs international students to the appropriate online resources on the following: oadmission requirements for students entering from secondary schools as well as post-secondary institutions from school systems world-wide. oUBC's English language admission standards, application processes, deadlines, transcripts and other required supporting documents. oawards available to international students, eligibility requirements. -Communicates information accurately and empathically, while preserving protocols around Freedom of Information and Privacy regulations. -Refers complaints from international clients to the International Student Recruiter-Advisor, Awards, or the Manager for resolution. -Assists students and encourages them to complete their online admissions application and awards package in a timely way. -At the direction of the International Student Recruiter-Advisor, Awards, provides students with updates on the status of their application, on missing or unacceptable materials. Liaises with Admissions, adhering to appropriate protocols for handling transcripts and other records.

WORKING CONDITIONS Work station in the Welcome Centre in Brock Hall

Supervision Received

The position works under the direction of the International Student Recruiter-Advisor, Awards but collaboratively with all members of the ISI team as well as with counterparts in Enrolment Services. Receives detailed instructions on the assignment of new duties and thereafter only on new or unusual problems.

Supervision Given

Consequence of Error/Judgement

Incorrect information given out to international students, their parents or counselors would negatively impact a student's future and prevent them from enrolling in the University and obtaining a major award. Poor or indifferent client service would ultimately prevent the International Student Initiative from effectively offering major awards to high-achieving international students and could harm the University's reputation internationally. Inability to deal effectively and appropriately with administrative tasks, with appropriate follow-through, in support of the ISI awards program could result in the loss of outstanding prospective

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Staff Job Postings ______international student award recipients as well as reputation and opportunities for the unit.

Qualifications

High School graduation and one year of related training. Undergraduate university degree preferred. 2 years of related experience or the equivalent combination of education and experience. Minimum one year of related experience, preferably in a student services or student advising environment or the equivalent combination of education and experience. Strong computer experience required (Word, Excel, Adobe Acrobat, Outlook, UBC Student Information System) Ability to type 50 w.p.m. and to operate a normal range of office equipment. Accurate and quick data entry skills Knowledge of university and departmental policies and procedures and university publications an asset, including Freedom of Information and Protection of Privacy Act. Detail-oriented, strong analytical capabilities and ability to synthesize information Efficient and effective time management and organizational skills and ability to work under pressure with deadlines Fluency in English required. Effective oral and written communication, especially cross-cultural communication skills and effective communication techniques with English as a second language speakers. Ability to prioritize work and to meet deadlines in a busy, high pressure work environment. Proven ability to maintain accuracy and pay attention to detail. Ability to exercise tact and discretion. Ability to work both independently and within a close-knit team environment.

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Staff Job Postings ______

Job Posting

Job ID: 16998 Location: Vancouver - Point Grey Campus Employment Group: CUPE 2950 (Cler/Secr/Library) Job Category: CUPE 2950 Student Info Support Classification Title: Student Info Support 4 (Gr7) Business Title: Enrolment Services Administrative Coordinator Department: Enrolment Services Salary: $42,072.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-18 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-05 Available Openings: 1

Job Summary

The Enrolment Services Administrative Coordinator (ESAC) provides support and assistance to the Centre for Organizational Excellence (CFOE) in Enrolment Services (ES). In addition to providing direct support to the Associate Directors in the coordination of the CFOE portfolio, the ESAC performs duties across functional areas within the CFOE which includes: assisting the Learning & Development team in learning module creation, workshop and resource material development for an internal ES audience; system maintenance and updates for the Business and IT Alignment team, project participation for ES and IT initiatives including Degree Navigator, Knowledge Management, Service Excellence, internal blogs and newsletter campaigns, and others as needed. The ESAC also provides daily assistance in the SIS Security area.

The ESAC may also provide support within other Enrolment Services areas during times of high volume. This may include the collection, sorting and distribution of paper and electronic files or correspondence, and or computer work, as required.

Organizational Status

This position reports to the Associate Director, Business and IT Alignment and the Associate Director, Learning & Development. May supervise the work of junior, work-study or student staff.

Work Performed

-In support of Organizational Excellence, the ESAC reviews departmental policies and procedures and provides input and recommendations for change to the Associate Directors. -Provides recommendations on improving ES systems and processes, tools and communication programs, such as those that would enhance the student experience and or service to the UBC stakeholder community -Assists Business Solutions Analysts and Student Information Security Coordinator with complex tasks including investigating, analyzing system implementation options and system and access issues, interpreting facts, policies, regulations, procedures; summarizing findings; making recommendations and executing approved recommendations. -Assists Learning & Development by participating in the design and development of training workshop content, materials and presentations, and the coordination of Service Excellence reports and data. -Attends meetings and consultations with Business Solutions Analysts and or Associate Directors in CFOE where appropriate.

Learning & Development Support

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Staff Job Postings ______

The ESAC assists the Instructional Designer in the coordination of content collection which will be used in learning module and workshop development. Contributes to the design and development of promotional course material and presentations, coordinates meeting logistics including room and equipment booking, set-up and meeting materials.

Supports the administration of Learning & Development collateral and aids in the production and maintenance of the Instructional Design resource library.

Updates and maintains the ES knowledge base and or WIKI. Ensures the knowledge base remains relevant and up to date.

Coordinates and distributes Service Excellence reporting data for Enrolment Services.

Decision Support and Business IT Alignment

Assists Associate Director and Business Solutions Analysts in coordinating workshops and stakeholder meetings; organizing materials, equipment, room set-up, meeting logistics, and other duties as required.

Enters, edits, and manipulates data in relevant information systems requiring data manipulation, supports processes of a complex nature with the guidance of Business Solutions Analysts in the ongoing operation of systems (e.g. Degree Audit, Sessional Evaluation, Bursary support, database updates, etc); data entry, running reports, database table updates, and other duties as required.

SIS Security

Coordinates, administers and oversees work flow and processes of the Student Information Security area. Collaborates with the Student Information Security Coordinator and other members of the Business and IT Alignment team and or Academic Systems Support when escalation is required. Assists UBC community with understanding matters regarding security and access to student information, Responds to complex inquiries by telephone, email, and in-person, and provides security and access information of a complex nature to SIS users at Vancouver and Okanagan campuses, including instructors, staff, and faculty members, as well as agents, consultants, companies, and other universities as required.

Performs various transactions and updates in student information security and related systems, ensuring accuracy of security privileges and compliance with University and external policies and regulations. Processes, analyzes and verifies employee information such as review of assigned role and responsibility and Faculty assignment as appropriate.

Drafts communications, updates manuals, prepares minutes, and ensures that web sites are up-to-date.

Student Service Administrative Support

The ESAC uses a variety of computer systems and applications to support the Student Support Services unit. Responsible for ensuring electronic and paper communication is routed to the correct individual or location.

Accurately files and or scans legal documents according to regulatory requirements. Communicates with students with tact, discretion and in a timely matter.

Updates documents (spreadsheets, manuals, etc.) and wiki as needed.

Provides a variety of administrative tasks (ordering and distributing supplies, etc.) as necessary during peak periods.

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Staff Job Postings ______

Supervision Received

Strategic direction and management is provided by the Associate Directors of Business and IT Alignment and Learning & Development. For specific duties, this position works independently with the guidance of members of the CFOE team including the Student Information Security Coordinator, Business (and Associate) Solutions Analysts and Instructional Designer. This position provides support to both the Centre for Organizational Excellence and the Student Service Support unit throughout the year and interacts with all other functional areas within Enrolment Services, as well as faculty members, department heads, and administrative personnel across the university community.

Supervision Given

May formally train new and junior staff on work procedures, and or oversees work of students and or temporary staff.

Consequence of Error/Judgement

Exercises independent judgment in selecting and interpreting information, and reconciling deviations from standard methods.

Incumbent must exhibit tact and discretion when reviewing confidential or sensitive information. Ensures confidentiality procedures are followed in providing access as per FIPPA and University Policies.

Errors made in the areas of data security, troubleshooting assistance, documentation, or training, could lead to inappropriate system use and could damage the data maintained by the University or lead to damage to the SIS computer systems, negatively impacting the reputation of Enrolment Services and the University.

Lack of attention to detail or due care could result in failure to identify problems and potentially affect the system, users and jobs, and consequently reflect negatively on Enrolment Services and UBC as a whole.

The individual must be knowledgeable regarding a number of university policies. Information is provided to faculty, students and other clients regarding access set-ups and this information must be accurate and provided in a respectful, timely supportive way. Failure to provide service that meets these standards affects the reputation of Enrolment Services and the university.

Assigned tasks make it necessary to determine what data and quality of data are required to make reliable decisions.

Inaccurate content in training materials will result in potential misinformation to students and Enrolment Services staff.

Qualifications

High School graduation and two year post-secondary diploma. 4 years related experience or the equivalent combination of education and experience. With training in office procedures and practices. Minimum four years related experience preferably in a student service environment. Previous work experience at a post-secondary institution and knowledge of Student Information Systems are assets. SISC FSC preferred. Computer experience required for Word, Excel, Outlook and Internet. Database knowledge preferred. Knowledge of university and department policies and procedures preferred. Knowledge of Freedom of Information & Protection of Privacy Act an asset. Effective written communication skills including the ability to provide instructions by email. Effective interpersonal, client service and organizational skills. Strong verbal communication skills, attention to detail and coordination skills is required. Ability to exercise tact and discretion and remain calm in emotionally charged situations. Ability to maintain accuracy and attention to detail. Ability to plan and complete assignments independently and to work under pressure to meet deadlines. Ability to work both independently and within a team environment. Ability to work in a high volume email environment. Ability to evaluate and respond to technical help-desk type requests. Ability to analyze user requirements so that proper security is maintained.

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Staff Job Postings ______

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Staff Job Postings ______

Job Posting

Job ID: 17017 Location: Vancouver - Point Grey Campus Employment Group: Excluded M&P Job Category: Human Resources Classification Title: Human Resources Advisor Business Title: Human Resources Advisor Department: Human Resources Salary: $66,969.00 - $80,395.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-25 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-06 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

To provide advice and counsel and makes recommendations on all human resources management issues to ensure best practices are established within each unit. To provide leadership with respect to the Focus on People Workplace Practices Initiative. To participate on the Focus on People Integration Team by partnering with units to identify and implement strategies. To develop relationships and partner with clients by providing human resources expertise into their strategic business plans. This is done by participating in the review of organizational structures, performance and change management issues and conflict resolution opportunities. To provide guidance and direction in handling employee relations issues including contract interpretation and grievance handling to Step 2, progressive discipline, investigations, terminations, return to work and accommodation initiatives.

Organizational Status

Reports to the Manager, Human Resources Advisory Services. Provides consultation to Supervisors, Department Managers, Directors, Department Heads, Vice-Presidents. Works with Employee Relations Managers, Organizational Training & Development Practitioners, Return to Work Coordinators, Pension Administrators and Benefit Administrators. Provides direction to Human Resources Associates and Administrative Secretaries.

Work Performed

Consult with and coach clients on all human resources management issues pertaining to staff employees so as to ensure human resource best practices are established within all units. To ensure business partnerships are developed and maintained by regularly visiting units on site and meeting with functional department leaders.

Provide leadership and participate in the Focus on People Integration Team so as to support units in their identified strategies.

Develop and maintain partnerships with client departments so as to provide advice into their strategic business plans by participating in the review of organizational structures, performance and change management issues and conflict resolution opportunities.

Provides interpretation and advice regarding collective agreements, contracts, government legislation and University policies, procedures, practices and guidelines.

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Resolve various case issues, grievances and disputes by researching, documenting processes, participating in discussions, recommending solutions and negotiating settlements as applicable. Provide thorough overview of case with recommendations directly to Employee Relations Manager. Consult with Employee Relations Managers prior to advising on appropriate disciplinary action.

Collaborates with Return to Work Coordinators in Health, Safety and Environment to develop action plans for returning employees to the workplace. Oversees accommodation process identified with Human Resources Associate.

Participate in the development, community roll-out and maintenance of attendance management programs. Deliver training sessions and provide guidance and support to address specific attendance management issues.

Identify unit development needs, collaborate with advisory services team members to determine training requirements community wide, participate in program development and deliver training sessions in support of University initiatives.

Using a coach approach, advise units on career development, recruitment practices, succession planning, compensation and performance management and other human resource practices.

Oversees the work of Human Resource Associates and Administrative Secretaries, Advisory Services.

Chairs and or participates regular Employer Council Meetings Administrative Managers Meetings in order to provide a forum for discussion of human resource issues and provide new and revised human resource practices.

Regularly participates in HR Managers Networks Meetings and presents topics at Round Tables and or participates in Round Table discussions.

Answer a wide range of general employment related enquiries from internal and external community.

Participate in a wide range of various projects and committees.

Performs other related duties as required.

Supervision Received

Reports to the Manager, Human Resources Advisory Services.

Supervision Given

Oversees the work of Human Resources Associates and provides guidance in matters of professional practices. Directs and oversees the work of Administrative Secretaries.

Consequence of Error/Judgement

Implications of decisions or advice may result in legal and or financial liability, restrictions on operations, damage to credibility, and poor relations with unions and employees.

Qualifications

Undergraduate degree in a relevant discipline. Minimum of five to seven years of related experience or the equivalent combination of education and experience. Minimum five to seven years of related human resources experience including generalist experience. Experience in administration of collective agreements and labour relations in a complex unionized environment. Knowledge of current Human Resource Management practices. Knowledge of provincial and federal legislation governing employers Human Resource practices. Knowledge and experience in using a coaching model to influence and advise clients. Knowledge of the

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Staff Job Postings ______electronic recruiting systems an asset. Ability to communicate effectively verbally and in writing. Effective presentation, leadership, organizational, analytical and problem-solving skills. Ability to establish and maintain supportive working relationships with clients and team members. Ability to develop and implement strategies to meet the needs of clients. Ability to travel to on and off-site departmental unit locations.

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Job Posting

Job ID: 17003 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Accounting Classification Title: Accounting, Level A Business Title: Financial and Operations Manager Department: Nursing, School of Salary: $49,226.00 - $59,094.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-12-01 Job End Date: 2014-11-30 Possibility of Extension: Yes Funding Type: Grant Funded Other: Date Closed: 2013-11-06 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

Financial and Operational Manager (FOM) is responsible for managing the financial administration of the Men's Depression and Suicide - Network (MD&S-Net).

Organizational Status

The Men's Depression and Suicide - Network is funded by Movember Canada to advance men's mental health. The MD&S-Net, led by Dr. John Oliffe at the School of Nursing, will conduct 5 projects with the overall administration and operations of the network and knowledge translation activities being housed centrally to ensure efficiencies in deriving and distributing the products derived from that work.

Work Performed

-Management of the MD&S-Net budget, budget forecasts, and projections. Responsible for the day to day management of the annual budget and processes within the UBC's reporting system. Provides recommendations on budget initiatives assessing alternatives and consequences and leads the implementation of budget policy and priorities. -Establishes financial procedures, which meet UBC, and Movember requirements, which reflect good business practices and generally accepted accounting principles, and which achieve adequate internal controls. Implements new financial processes and internal controls to improve the efficiencies of the financial information workflow within the department and integration with the UBC's financial system. -Provides financial advice to the MD&S-Net leads (Oliffe and Ogrodniczuk) co- investigators, staff and researchers. Ensure procedural or procurement guidelines required by UBC and Movember, and other government educational bodies (i.e., funding partners) are met. -Oversees reconciling of ledgers (all funds, grants, expenditures and accounts), monitors payroll for all staff and contractors and ensures that information is accurate. Monitors cash flow, investigates and corrects errors in the project grant. Tracks financial commitments and prepares annual financial statements and reports for periodic internal and external funding audits and reviews. -Manages the purchasing functions of the MD&S-Net. Ascertains needs, advises on appropriate vendors, best prices, and availability of funds, and arranges for purchases, receipts, payments and reconciliation. -Plans, leads, implements, manages budgets, and evaluates logistical details for the MD&S-Net projects and events (e.g., Annual

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Staff Job Postings ______face-to-face meetings in various Canadian cities and attended by ~35 staff and board members, etc.). -Works with the evaluation consultant to make recommendations for outcome measures and provide relevant data to that end. -Has a direct report line to the Network Team coordinator -Completes other related duties as required.

Supervision Received

The FOM will receive minimal supervision but works collaboratively with and report to the Network team coordinator and Principal Investigator (Dr. Oliffe) and his designate.

Supervision Given

The FOM will provide direction about finances and reporting to the project managers for each of the 5 studies competed within MD&S-Net.

Consequence of Error/Judgement

-Many materials the FOM handles are confidential and the FOM will be required to interpret and maintain confidentiality and privacy requirements. -The FOM will be required to interpret and at times reconcile the financial policies of UBC and Movember. -The FOM is required to interact with Movember, MD&S-Net investigators, researchers and staffs across Canada. Hence, the FOM will have excellent communication skills in dealing with diverse colleagues and collaborators. -Submission of incorrect information and documentation to internal and external personnel, committees and associations will result in breakdown in communication and functioning of the MD&S-Net.

Qualifications

Undergraduate degree in a relevant discipline and Completion of one year in an accredited accounting program (CGA or CMA or CA). Minimum of two years experience or the equivalent combination of education and experience. Experience in developing infrastructure to support financial functions and services. Accredited training and proficiency in software programs including Word, Excel, Outlook, PowerPoint and Access; Experience in FMIS online; Familiarity with University policies and procedures mandatory; Experience working in the health sector, the public policy arena or for a health research organization would be advantageous; Advanced financial and project management skills. Must possess good communication skills in both oral and written form and interpersonal skills; Effective organization skills (i.e., attention to detail); The ability to exercise tact, discretion and confidentiality is imperative, and the ability to show initiative and sound judgment; The ability to pay attention to details; to prioritize workload and meet externally imposed deadlines; Working knowledge of computer applications for word processing and spreadsheets, as well as Internet browsers and email applications; A demonstrated ability to work both independently and within a team environment is critical.

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Job Posting

Job ID: 17035 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Accounting Classification Title: Accounting, Level H Business Title: Director, Financial Reporting Department: Fincl Rprtng & Revenue Acctng Salary: $90,789.00 - $113,487.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-12-02 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-28 Available Openings: 1

Job Summary

The Director, Financial Reporting provides leadership, strategic direction and guidance for the University's external Financial Reporting portfolio. This position is responsible for the overall effective reporting of all university financial data including operating, capital, endowment and ancillary enterprise transactions. Current annual budget of UBC totals $2.0 billion in revenue with in excess of four million transactions recorded annually. Total assets are over $4.2 billion.

The Director will lead, develop and maintain a strong and motivated team that is accountable for Financial Reporting and Revenue Accounting. Responsible for providing coaching, mentorship, consistent performance management, and career path development in order to achieve the goals and objectives of the University.

Organizational Status

Directly reports to the University Comptroller. The Director is a senior level position and an integral part of the overall financial leadership team. The Director provides managerial oversight and leadership responsibility for 8 direct reports. The Director liaises with other Directors in the Finance, Resource, and Operations portfolio as well as with senior faculty, staff and partners internal and external to the University.

Work Performed

1. Accountable for ensuring all significant transactions, transaction processes and relevant agreements are accounted for in accordance with Canadian public sector accounting standards and standards set by the Canadian Association of University Business Officers (CAUBO). Accountability includes overseeing the production of financial statements and accompanying reports which will be approved by the Board of Governors and submitted to the Office of the Comptroller for inclusion in the financial statements for the Province of British Columbia. Reports are used for analysis, decision making and are reviewed internally by the Board of Governors, senior management and by departments and are used externally by university granting agencies, donors, government, key stakeholders, and by concerned citizens.

2.Scope of responsibility spans five major funds (Operating, Sponsored Research, Capital, Endowment and Specific Purposes) plus affiliated related organizations such as UBC Properties Trust, UBC Foundation, American Foundation for UBC, TRIUMF, WCUMSS, Great Northern Way Campus Trust, and UBC Investment Management Trust Larger ancillary operations include Bookstore, Student Housing and Hospitality Services, and Athletics and Recreation. These related entities produce their own financial statements which then must

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Staff Job Postings ______be consolidated into the parent entity (UBC) and included in the consolidated package produced for the Board of Govenors and government. Consolidating financial statements can be quite complex from a technical accounting perspective as related party transactions must be eliminated and specific accounting standards must be followed depending on the legal structure of the entity being consolidated. This position is accountable for setting the accounting standards across the entire consolidated entity which includes all areas listed above.

3.Leads and finalizes the overall presentation of quarterly and annual financial statements of the University by guiding a team of qualified accountants through the phases of preparation, verification and analysis. The resulting statements are then presented to various groups including the Board of Governors, senior management and the Province of British Columbia.

4.Responsible for audit liaison and audit responses for both internal and government audits. This involves working directly with our external auditor (KPMG). Activities include reviewing UBC's policy and procedures with the auditors, researching and answering audit queries and responding to any perceived weaknesses identified. Findings of the auditors are typically reported to the Board of Governors and to the external organization requesting the audit. The form of the report could include a report on audit findings and control weaknesses or it could be a bill for payment (as is the case with revenue audits).

5.Responsible for ensuring internal financial controls, policy and procedures for capital, endowment and financial reporting. Continuous review of controls to ensure they maximize efficiency and that they satisfy all regulatory and reporting requirements. Constant communication of all policies and changes to those policies to the campus community to ensure compliance. Prepare and present training sessions on "Understanding Financial Risks and Internal Controls".

6.Accountable for the successful operation of the Revenue Accounting department. Provide direction and leadership to the team in order to meet the objectives of the function, to ensure completion of all accounting entries for all incoming funds for the University. Oversee that adequate controls are in place to safeguard the University's funds.

7.Consults and leads discussions with faculties and departments to identify, analyze and resolve financial management and reporting issues. To maximize the use of existing tools, such as PeopleSoft nVision, Query and FMS nQuery, and assist in the development of new tools to better meet the needs of the user.

8. Advise senior university personnel on the impact of major business decisions to the financial statements and bottom line of the university. Normally this involves advising the VP Finance, Resources and Operations and the Comptroller as to how a large item will flow through the financial statements and what impacts it will cause. Assess the impact of proposed externally mandated changes on the financial operations and reporting of the university.

9.Lead the implementation of required financial changes due to government legislation or changes in public sector accounting standards. This position will provide leadership in the implementation of changes required to ensure the University's statements comply with any new accounting standards and will be responsible for redefining reports and the underlying information system structures to support all required external reporting and the training of key finance staff on public sector accounting.

10. Represents the Financial Reporting Portfolio on senior University committees and task forces, inter-University committees and associations, and government bodies related to financial reporting (NUBO, CAUBO, Payment Card Industry (PCI) Working Committee , Personal Information etc.). As well as other external organizations and corporations. Supports the VP Finance, Resources and Operations and the Comptroller at meetings of the Board of Governors, Audit Committees and Senate meetings.

11. Provide leadership in the endowment accounting area. Current market value of the endowments of the University are approximately $1.0 billion. This department is accountable for the accounting records of three thousand deeds entrusted to the university, as well as ensuring that fiduciary responsibilities over expenditures are being monitored. The endowment area has a number of challenges including monitoring significant underwater accounts and is accountable for the proper implementation of the endowment management policy #113.

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12. Responsible for capital accounting at the University. Currently, in excess of $1.5 billion worth of capital projects are being undertaken with additional projects planned. This position is responsible for policy development, overseeing the maintenance of accounts, consolidating construction costs from entities such as UBC Properties Trust, and assisting in the completion of the capital projects update report for the Board of Governors.

13. Review semi-annual (Dec 31 and Mar 31) financial statements prepared for Killam trusts and support Comptroller by attending meetings with Killam trustees

14. Accountable for daily authorization of all University bank wire transfers and stop payments on HSBCnet (HSBC's on-line banking application)

15.Responsible for accurate and timely external reporting, such as the CAUBO report, Financial Information Act (FIA) report, and the University tax returns (Canadian and US). Responsible for reporting the University's financial statements in accordance with US GAAP as required by regulation.

16. Performs other related duties as required.

Supervision Received

Reports to the University Comptroller. Works under broad direction.

Supervision Given

This position provides strategic leadership, supervision and expertise to 8 direct management reports. Hires, trains, evaluates and disciplines.

Consequence of Error/Judgement

Accounting errors could cause serious inaccuracies in the University's records perhaps resulting in errors in the financial statements. Financial statement errors could lead to incorrect decisions by the executive and the Board and could damage the reputation of the University, adversely affecting its ability to raise funds. Due to the senior level of this position, the decisions or recommendations made will have a significant effect on University standards, operations and finances. Ineffective systems may result in errors, delays and costs to users.

Qualifications

A postgraduate university degree in Finance or Business Administration and a professional accounting designation preferred Completion of an accredited accounting program (CA or CGA ). . Over ten years experience at a senior finance level in a complex organization, with several years' senior financial planning, systems development, business process reengineering, and budgeting and control experience. Experience in a university environment and or private public sector. Plus systems experience culminating at a senior management level. Financial computer system development, policy analysis, writing management reports and assessing the adequacy of internal controls, engagement with senior levels of management in an organization. Effective interpersonal and communication skills. Ability to lead change by creating a vision and taking appropriate action to ensure acceptance and support. Ability to work within strict deadlines. Excellent written and oral communication skills and skills in problem identification and analysis. Knowledge of PeopleSoft preferred.

UBC hires on the basis of merit and is strongly committed to equity and diversity within its community. We especially welcome

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Job Posting

Job ID: 16989 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Administration Classification Title: Administration, Level A Business Title: Project and Outreach Coordinator Department: Life Science Institute Salary: $45,579.00 - $54,717.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-05 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-04 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

This position supports the implementation and administration of a variety of projects and activities. Provides support in the implementation and delivery of various LSI projects under the Personalized Medicine Initiative umbrella. In consultation with the Operations & HR manager, will be responsible for implementing and managing all aspects of the organization of outreach and special events, including promotion, event-day production and creative materials.

Organizational Status

Reports to the Associate Director, PMI and the Operations & HR Manager. The coordinator develops relationships and liaises with LSI faculty, staff and students in soliciting and generating content for various LSI websites and other media platforms. He She works closely with the Operations & HR manager on all outreach events and maintenance of LSI websites and other social media channels and with the Associate Director, PMI on LSI projects and with other staff as required.

Work Performed

Project Coordination - Reports to Associate Director, LSIPMI

-Assists in development of Business Plans and project summaries. -Manage projects through developing project plans and timelines, and establishing associated deliverables. -Participates in strategic planning and policy development. -Collaborates with the Associate Director, LSIPMI on conceptualization and implementation of projects. -Researches, compiles, and analyzes material in order to write briefs and reports. -Researches and provides background material for project meetings; establishing agendas; coordinates and attends meetings; follows up on action items. -Follows up and takes action to ensure timelines are met for overall project and sub-projects. -Assists in the development of project communication materials and other communication initiatives; coordinates dissemination of information, promotional materials and other publications. -Participates in various team projects

Content Management and Outreach Events - Reports to Operations & HR Manager

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Staff Job Postings ______-Solicits, creates and coordinates news worthy announcements, paper publications and media releases and promotes it through varied platforms including website(s), digital signage and social media outlets. Regular monitoring, examining and advising on best practices at comparable institutions. Solicits content from LSI members, Public Affairs and FoM and FoS Development offices. -Compose and designs communication materials and publications for distribution. -Create edits websites for various LSI Projects under the LSI Personalized Medicine Initiative (LSIPMI) as they progress. -Responsible for delivery of various outreach and training programs and initiatives. -Works with the LSI Research Grants Officer and Development team to identify and pursue new funding opportunities for the above programs.

Supervision Received

Reports to the Associate Director, PMI and the Operations & HR Manager. Performs duties independently, self-directed within broad goals and objectives developed in conjunction with the Director, Associate Director PMI and the Operations & HR Manager.

Supervision Given

While the incumbent does not have direct supervisory responsibilities, he she is required to work with numerous groups in the LSI to achieve the required outcome. This would include such tasks as identifying and coordinating labs for LSI tours for undergraduate and secondary schools through to initiating and managing the delivery of the Cafe Scientifiques. In some cases, it requires assigning task work to others, defining expected outcomes, reviewing the outcome quality of this work and providing feed-back. They may delegate some clerical tasks to support staff as required and in conjunction with the Operations & HR Manager.

Consequence of Error/Judgement

This position requires use of discretion in a wide variety of situations. Work is expected to be relatively error-free and performed on time. The incumbent will be expected to exercise considerable good judgment and initiative in prioritizing and scheduling work. This position is expected to function ina team setting with a degree of autonomy and independence, working under broad guidelines. Errors may cause delays in the progress and completion of the LSI Projects. Events when not well organized could negatively impact the public image of the Institute and potential partnership opportunities.

Qualifications

Undergraduate degree in a relevant discipline. Minimum of two years experience or the equivalent combination of education and experience. Ability to communicate effectively verbally and in writing. Ability to communicate effectively with the media and public relations agencies. Ability to listen actively and attentively, and obtain clarification as required. Ability to effectively facilitate groups to achieve appropriate outcomes. Ability to effectively use programs at an intermediate level(e.g., Outlook, MS Word, MS Excel). Ability to effectively use design programs at an intermediate level(e.g., Adobe InDesign, Photoshop, Illustrator, Acrobat Professional). Experience with content management (e.g. Drupal, WordPress) and database programs (e.g. Filemaker Pro). Ability to compose correspondence, reports, presentations and other written materials using clear concise business English. Ability to effectively manage multiple tasks and priorities. Ability to anticipate problems and issues and plan ahead. Ability to be thorough, accurate, and have a high level of attention to detail. Ability to deal effectively with a diversity of people. Ability to develop and maintain cooperative and productive working relationships. Ability to work effectively independently and in a team environment. Ability to exercise sound judgment. Ability to prioritize and work effectively under pressure to meet deadlines

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Job Posting

Job ID: 17008 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Administration Classification Title: Administration, Level A Business Title: Executive Assistant Department: Equity Office Salary: $45,579.00 - $54,717.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-10-22 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-06 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

Supports the Associate Vice-President Equity and Inclusion in the whole spectrum of the Equity and Inclusion mandate and vision. Manages the Equity and Inclusion Office and operations and oversees the effective functioning of a system-wide office across both campuses. Assists in developing and implementing equity and inclusion initiatives and strategy for UBC compliance with the Federal Contractors Program, and BC Human Rights Special Program. Oversees and manages the system-wide employment equity census. Coordinates protocol on equity and inclusion and related visitations. Directly liaises with government officials, external organizations, and all levels of administrative and academic units, Faculties, departments and unions and associations.

Organizational Status

Reports to Associate Vice-President Equity and Inclusion. Performs responsibilities with autonomy and under broad direction of the Associate Vice-President Equity and Inclusion. Works both independently and collaboratively with colleagues and key units, including Human Resources, Student Development and Services, Faculties and unions and associations. Represents Equity and Inclusion office on committees and working groups internal and external to the office, including government and agency committees.

Work Performed

Manages the Equity and Inclusion Office and operations. Strategizes and oversees full spectrum of office protocol and operations; prepares budgets and forecasts for offices at both campuses and special projects; oversees and reconciles expenditures and revenues, prepares financial summaries, authorizes purchases, develops and implements office systems and procedures. Manages and reconciles expenditures and revenues on Peoplesoft Finance Management System (FMS).

Assesses and coordinates office space and security measures; investigates and approves lease and purchase of office equipment, computers, furniture, etc.

Supports the AVP Equity and Inclusion on UBC Okanagan Equity and Inclusion office operations and issues, budgetary and personnel matters. Coordinates communication between the offices on the Vancouver and Okanagan campuses to ensure a highly functioning system-wide office.

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Receives and responds to inquiries from all members of the UBC community and assists by explaining policies and procedures, exploring options and making appropriate referrals, including formal processes under Policy 3.

Works collaboratively across both campuses and is a role model for promoting respectful interactions among the UBC community. Communicates with tact and discretion on matters of a highly sensitive nature to all levels of decision-makers, including Administrative Heads of Unit. Acts as Liaison Officer with Human Resources & Skills Development Canada (HRSDC) Labour Standards and Workplace Equity, and Federal Contractors Program (FCP) on University Compliance Reviews and as Source Information and Liaison with government officials on visits and on-site reviews.

Provides strategy on FCP reviews and plans for compliance requirements; liaises with higher level administration, unions and key players on behalf of Associate Vice-President Equity and Inclusion for consultation and meetings with FCP officials, and coordinates source information and briefing notes to prepare all involved in the Review process.

Generates data and materials for FCP reviews, BC Human Rights Special Program approvals, and Equity external reviews with Equity and Inclusion office staff members to fulfil review requirements.

Coordinates protocol on visits by government officials and others, as well as for on-site reviews.

Manages the process and timelines for tasks resulting from equity and inclusion office strategic discussions, participates in strategy, and initiates follow-up reviews for the AVP to evaluate and navigate the work of the Equity and Inclusion office team to meet strategic goals.

Working with the Communications Coordinator, coordinates the editing and publication of various Equity and Inlusion Reports for UBC Reports, Equity Annual Report, and office brochures; consults with designers on text, graphics, and layout of all publicity and educational materials.

Leads and manages the University's ongoing employment equity census and follow-ups for new hires and non-respondents at both UBC campuses; resolves problems on Peoplesoft, advises on change and upgrades, liaises with PAIR, HR system personnel and other units on anomalies and issues.

Plans the business systems process for on-line employment equity census, re-census, and follow-ups for the entire university workforce; collaborates with PAIR, HR Systems, and Peoplesoft personnel to ensure that all complexities of the database are effectively and fully translated with intact security.

In consultation with AVP Equity and Inclusion, strategizes approach for non-returns of census, re-census, and follow-ups; liaises with Departmental Managers and Administrators of units with large non-response; determines if employment equity presentations will increase response rate.

Assists the AVP Equity and Inclusion on tasks relating to the census and workforce collection, for example in research projects or canvassing the equity and inclusion network of Canadian universities for comparison feedback.

Requests reports on the UBC Employment Equity Census Questionnaire, including participation rates, new hires and non-respondents from Human Resource Information Systems.

Coordinates program and schedule, briefing materials and notes for all parties concerned; evaluates requests for meetings; acts as central source of information on the equity and inclusion office and ensures media requests are resolved or routed appropriately.

In consultation with and supporting the Director, Conflict Management, organizes systems and processes for informal resolution in discrimination and harassment case management; liaises with Director, Conflict Management and Administrative Heads; provides support for mediators and investigators, university and external lawyers.

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Advises on procedures, and explains practices on equity and inclusion and related issues, e.g. the Equipment Accommodation Fund for Employees with Disabilities and Equity Enhancement Fund; liaises with various units on equity and inclusion projects and initiatives; provides budgetary and funding process; and follows up on summaries and final reports.

Provides counsel on membership and monitors terms of service for the Provost's Advisory Committee on Equity, Discrimination & Harassment (PACED); initiates invitation to end-of-term correspondence from the Provost to the members; coordinates briefing materials, introduction notes to new members, and facilitates the monthly meetings of the Committee.

Formats correspondence, drafts position postings, organizes materials and manages statistical tables charts; compiles information on equity and inclusion inititiatives and events for reporting and award application purposes.

Manages and coordinates workshops, presentations, conferences, or events for purposes of training and or information provision for primary audiences of students, staff, and faculty. Attends Orientations and Information Fairs and acts as a representative from the Equity and Inclusion office.

Provides counsel and support to the AVP Equity and Inclusion on personnel issues; coordinates and oversees the recruitment, appointment, orientation, and severance for staff, student workers and temporary office help; manages staff strategic workflow schedules, approves vacation, coordinates coverage and return-to-work process from sickness; counsels staff on request; provides input on hiring and training issues.

Manages and coordinates special projects (Diversity at UBC, Equity & Diversity Strategic Plan, Respectful Environment Statement).

Communicates incoming and outgoing messages from Associate Vice President Equity and Inclusion with community members. Manages and schedules various meetings for AVP Equity and Inclusion (PACED, Respectful Environment, Recruitment and Pay Equity committees).

Coordinates meetings for the AVP Equity and Inclusion with the Vice-President Human Resources, Vice-President, Academic, Vice-President, Students and the Deputy Vice-Chancellor.

Organizes and coordinates meetings of the Equity and Diversity Councils in consultation with the AVP Equity and Inclusion.

In consultation with and supporting the Communications Coordinator, manages and maintains Equity and Inclusion office, Positive Space and Diversity at UBC websites.

Acts on all urgent matters in the absence of the AVP Equity and Inclusion.

Supervision Received

Works independently under the general supervision of Associate Vice President Equity and Inclusion.

Supervision Given

Coordinates the hiring, orientation and evaluation of staff and or student employees. Orients, trains, provides direction and or supervises student employees. May be assigned as project leader to provide leadership and supervision on a project involving other staff members, faculty, external stakeholders and or students.

Consequence of Error/Judgement

Qualifications

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Undergraduate degree in a relevant discipline. Minimum of two years experience or the equivalent combination of education and experience. Ability to communicate effectively verbally and in writing. Ability to gather, record, and organize information. Demonstrated ability to analyze problems, identify key information and issues, and effectively resolve. Ability to analyze and interpret data, determine implications, and provide recommendations Ability to exercise sound judgment. Ability to exercise tact, discretion and confidentiality. Demonstrated ability to act as liaison with senior leadership. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to work effectively independently and in a team environment. Ability to effectively use MS Word and Excel.

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Job Posting

Job ID: 17022 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Administration Classification Title: Administration, Level A Business Title: Manager, Faculty Human Resources & Graduate Awards Department: Botany Salary: $45,579.00 - $54,717.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-01 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-07 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

This position is responsible for the management of the faculty human resources requirements for the Department of Botany. Managing the recruitment and selection process for all faculty. This position is required to supervise the day to day operations of the Main Office and is responsible for hiring, training, evaluating performance, disciplining, terminating, establishing workloads and work priorities and developing and implementing HR policies and procedures for departmental staff. This position supervises both the Graduate Program Coordinator and Graduate Admissions Assistant, and is responsible for administering the graduate student awards and scholarship program.

Organizational Status

The Manager of Faculty Human Resources and Graduate Admissions and Awards reports both to the Head of the Department and the Departmental Administrator and is responsible for the supervision of both the Graduate Program Coordinator and the Graduate Admissions Assistant. Works in the Department of Botany and interacts with faculty, staff, students and prospective students. The person in this position is a key liaison with the Faculty of Graduate Studies Student Academic Services Unit, Faculty Relations, Human Resources and other university and government agencies.

Work Performed

Recruitment & Advising - Faculty

Manages all aspects of Faculty recruitment processes required for tenure, term appointments, reappointments (includes Full, Associate, and Assistant Professors, Post Doctoral Fellows, Research Associates, Visiting Faculty and Adjunct Professors). Works in liaison with the Departmental Faculty Recruitment Committee, Dean of Science and Vice-president's offices.

Manages the online faculty recruitment, populates and maintains online database of relevant documents for all candidates, organizes interview visits of shortlisted candidates, processes hiring package of successful candidate through immigration procedures to payroll registration.

Manages the appointment and renewal of Lecturers (12 month) and Sessional Lecturers. Prepares applications for Appointment Committees. Determines salary based on UBC full-time equivalence service. Calculates and determines salary scale for

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Staff Job Postings ______appointments based on previous teaching experience. Processes and authorizes on-line (ISIS) Appointment Forms in compliance with Sessional Agreement and interprets this information for sessional lecturers. Forecasts sessional expenditures and prepares a financial report for the Administrator.

Oversee the preparation of Appointments, Promotion and Tenure cases. Serves as a resource person for the Departmental Promotion and Tenure Committees; ensures compliance by obtaining sensitive and confidential information and reference materials relating to appointment, promotion, tenure and salary administration. Ensures all immigration requirements are met for each new appointment.

Implements recommendations from Committees for promotion and tenure cases; prioritizes cases depending on various deadlines; manages confidential information and reference materials related to cases under consideration.

Reviews all final recommendations and consults with the Department Head or Dean's Office on findings, advises of changes that must be made in order to be compliant with UBC Conditions of Appointment for Faculty.

Interprets and provides advice to faculty members, candidates and faculty administrators regarding the UBC Agreement on conditions of Appointment for Faculty, other Faculty, other Faculty Association groups and other related matters.

Ensures that approval has been received for filling vacant faculty positions and ensures and verifies that the information for the advertisements are in accordance with UBC advertising policies and recruitment guidelines; advises and implements appropriate changes when needed, for review by Department Head, Dean and VP Academic and Provost. Ensures publication deadlines are met; forecasts budget for faculty recruitment, approves expenditures and prepares a financial report for the Administrator.

Maintains the periodic review and performance interview schedule for full-time faculty members as outlined in the UBC Condition of Appointment for Faculty. Coordinates the process for retiring faculty members.

Coordinates all aspects of the relocation of new faculty members, ensuring compliance with UBC policies. Conducts departmental orientation in regard to office space, keys, e-mail account, and other UBC personnel issues.

Manages faculty awards for the department. Advises faculty of award opportunities, advises with applications and keeps database of awards up to date.

Works closely with the Dean's Office to coordinate both the departmental head search and the departmental review. (every five years)

Assists faculty members in sabbatical application submissions.

Maintains, and ensures integrity and confidentiality of faculty personnel files (including postdoctoral fellows, research associates, and visitors) as well as financial files relevant to salaries, chairs.

Resolves issues relating to academic employees salaries, benefits, immigration status or orientation questions.

Ensures all faculty appointment, and shadow appointments, are processed in a timely manner.

Manages orientation process for new faculty.

Ensures appropriate documentation is gathered and distributed prior to relevant committee meetings.

Places job postings in the appropriate publications, or on Human Resources E-Recruit system, as required.

Serves as a Department resource for faculty.

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Staff Job Postings ______Recruitment & Managing -Staff

Works with the Departmental Administrator to assess efficiencies of work processes, to develop performance standards and job content and set strategic goals and policy regarding the role of administrative staff.

Manages all aspects of the day-to-day operation of the department's Main office, including establishing workloads and work priorities. Monitors staff absences and hires temporary support staff as needed. Develops and implements administrative policies and procedures and is responsible for the hiring, discipline, evaluation and termination of staff.

Monitors vacation, sick and medical leave requests and mediates conflict; compiles statistics and schedules for annual vacation requests as necessary.

Improves workflow procedures and staff utilization to ensure a smooth operation of the department. Appraises and improves the efficiencies of work processes by reallocating staff to other projects as needed by the Department.

Works to develop and implement main office administrative policies and procedures as required, and in compliance with UBC policies and collective agreements. Resolves human resources matters related to employee development and performance management to promote a positive working environment

Writes job descriptions and is responsible for the posting and hiring of successful applicants using the eRecruit system.

Provides orientation and training to administrative staff and new employees

Develops and implements main office administrative policies and procedures as required, and in compliance with UBC policies and procedures, and collective agreements.

Admissions, Recruitment & Advising - Students

Manages the Admissions and Scholarship processes for the Graduate program for the Department of Botany.

Advises and provides consultation to prospective and current students on a wide variety of issues including: academic policies and requirements of awards and scholarships.

Responsible for training and providing direction to the Graduate Admissions Assistant. The Graduate Admissions Assistant is the first point of contact for prospective students of the Botany graduate program and is responsible for coordinating admission material, assessing eligibility, evaluating transcripts and ensuring admission files are complete.

Supervision Received

Reports to the Head on faculty matters, and the Administrative Director on financial, safety, facility, and human resource matters. Works under limited supervision and has broad guidelines. Sets own priorities based on the work load and receives no day-to-day supervision.

Supervision Given

Manages two CUPE 2950 employees directly and one CUPE 2950 indirectly. Managing includes hiring, training, establishing workloads and participation in performance evaluation, discipline and termination.

Consequence of Error/Judgement

This position requires a high level of tact, discretion and accuracy. Errors in judgment will reflect negatively on the Department of Botany and UBC, and could easily lead to irreparable damage to the department in the form of lost opportunities in hiring,

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Staff Job Postings ______union action, or the loss of existing personnel. If confidentiality is mishandled or breached, professional and academic careers may be affected. Providing incorrect data could have adverse budgetary consequences, mistakes in mismanagement of staff could cause distress, affect staff morale and impact the operation of the department.

Qualifications

Undergraduate degree in a relevant discipline. Minimum two years of relevant UBC experience working with senior managers and administrators. Demonstrated experience in office management required. Thorough knowledge of UBC practices, procedures and policies. Experience in account and budget monitoring. Supervisory experience in a unionized environment. Minimum of two years experience or the equivalent combination of education and experience. Ability to maintain accuracy and attention to detail. Ability to analyze and interpret data, determine implications, and provide recommendations Ability to understand and apply policies, procedures, and instructions. Ability to communicate effectively verbally and in writing. Ability to make thoughtful, informed, and thorough decisions. Ability to exercise sound judgment. Ability to interpret and apply collective agreements in a complex, unionized environment. Ability to work effectively with minimal supervision. Ability to approach interactions with an awareness of sensitive issues. (e.g., issues concerning specific cultures) Ability to exercise tact and discretion. Ability to foster the long-term learning and development of staff through coaching, managing performance, and mentoring. Ability to develop and implement policies and procedures. Ability to manage staff performance by establishing standards and goals, evaluating performance, providing feedback, and taking corrective action. Ability to effectively recruit, train, supervise, and motivate employees. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to analyze and redesign work flow business processes to make them more efficient and effective.

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Staff Job Postings ______

Job Posting

Job ID: 17010 Location: Vancouver - Hospital Site Employment Group: Management&Professional (AAPS) Job Category: Administration Classification Title: Administration, Level B Business Title: Manager - Administration Department: Centre for Hip Health Salary: $53,163.00 - $63,821.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-04 Job End Date: 2014-11-03 Possibility of Extension: Yes Funding Type: Funded by Multiple Sources Other: Date Closed: 2013-11-06 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

The Manager - Administration is responsible for the operational and strategic management of the Centre for Hip Health & Mobility, as well as, the oversight and management of research grants held by the Centre's key faculty. CHHM is a multi-user, internationally recognized, bone and joint research centre represented by over 26 core faculty members from 3 faculties within UBC. CHHM recently moved into the new Robert H.N. Ho Research Centre which was funded, in part, through $23M funding from Canada Foundation for Innovation, private sector matches and monies from the Province of BC. The new 40,000 square foot facility includes laboratories for bioengineering, population health, safe movement, falls and bone health, exercise prescription, surgical solutions and medical imaging suites. CHHM also received an additional $13M funding to equip the new facility and for an Open MRI (first in North America) which is housed within the Department of Radiology at Vancouver General Hospital (VGH), and a fully equipped Mobile Research Laboratory, which travels across the province. CHHM's budget includes funding from philanthropic, operating, research, special purpose and fee-for service sources. CHHM is one of the most complex research centres at UBC, housing researchers from many different disciplines who are working on over 100 research projects in diverse areas such as, social science, biomedical engineering, histology, genetics, molecular biology, materials research, computer-assisted surgery, falls prevention, gait analysis, exercise as medicine, advanced CT and MR imaging, development of new protocols for ultrasound and novel surgical techniques, high speed X-ray analysis of bone fracture and rehabilitation medicine. CHHM houses over 75 graduate and post-graduate trainees and research staff from around the globe. Researchers within CHHM have collaborative projects with other research institutes, government agencies and universities throughout Canada and the world. CHHM manages research projects which range from basic, laboratory-based programs to research involving research participants (over 1000 annually) from across the lifespan - children, youth and older adults ; the research is also carried out within multiple sites across the VGH campus(Robert H.N. Ho Research Centre, Vancouver Coastal Health Research Institute (VCHRI) Research Pavilion, the Mobile Lab "home base" and within the Department of Radiology Department (Open MRI) as well as at multiple, temporary sites established across the province (Mobile Lab).

Organizational Status

-The Manager - Administration reports to the CHHM Director of Strategic Operations and will be part of the Senior Management Team for the Centre. -Oversees the recruitment, hiring, training, supervision and evaluation of CHHM administration support staff. -Provides guidance on administrative, human resource and financial matters to researcher investigators, their staff and trainees, as well as to other senior members of the Centre's Management Team.

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Staff Job Postings ______-Liaises with a broad range of stakeholders, including management and staff from other UBC administrative and academic units, and external entities including vendors, regulatory agencies, health authorities and partner institutions. -Collaborates with UBC Administrators from various Departments within the Faculty of Medicine including, the Department of Family Practice, Orthopaedics and Physical Therapy. As well as directly with the Faculty of Medicine Dean's Office and with Departments in other Faculties within UBC and other Institutions (SFU, UVic). -Works in conjunction with senior staff in UBC Finance, Human Resources, Office of Research Services, UILO and Supply Management. -Works closely with VCHA and VCHRI administrators, with VCHA Facilities Operations and with HSSBC information services. -Maintains relationships with provincial ministries, funding agencies and other partners as required.

Work Performed

Strategic Planning: -Responsible for strategic planning relating to the administration and operations of research operating grants held by core CHHM members -Anticipates and problem solves for new and emerging issues related to the Centre's operations; identifies, develops and implements new operational and administrative projects to support the advancement of CHHM Administration and Operations: -Identifies and develops new initiatives; reports on the Centre's initiatives; reallocates staff-and-budget as appropriate; ensures that all initiatives meet the Centre's goals in collaboration with the other members of the Senior Management Team. -Acts as a resource for the Director and Senior Leadership on a variety of issues, including the interpretation of University policies and their application to situations not covered by existing policies -Liaises with external organizations (e.g. national and international funding agencies, government and community partners) with respect to research project administration and operations -Participates in Senior Management Committee Meetings, Research Advisory Committee Meetings and External Advisory Board Meetings -Provides leadership, management, coaching, monitoring and direction to the Centre's operations and administrative staff and ensures that staff are accountable for their responsibilities and have the skills, education and training to execute their responsibilities and achieve key performance targets -Oversees and approves implementation of policies and procedures to streamline operations and maintain compliance with university guidelines and regulatory bodies -Develops annual plans for the core administration team, to ensure that priorities are clearly communicated and understood -Creates and documents policies and procedures for each function, to ensure consistency and fairness across the Centre to support the core administration team in executing their work -Evaluates and make recommendations related to core administration staffing and budgetary needs -Participates in development of research proposals and contributes to research support services for major initiatives -Evaluates administrative requirements for research projects and new initiatives -Responsible for records management for the Centre, including all administrative, research operations and research project related records -Works closely with Communications and Community Relations Manager to develop communications for internal dissemination -Ensures CHHM activities are supported by UBC, VCHRI, VCHA and other partners and stakeholders, including community partners and government organizations departments -Negotiates operational contracts with vendors, consultants and partners -Liaises with VCHRI VCHA on space development issues, including ongoing facility operations, minor modifications and major renovations -Consults with membership and staff in order to plan and implement infrastructure changes -Manages space allocation within current square footage of over 40,000 sq ft -Performs other related duties as required

Human Resources: -Oversees the implementation of human resource strategies, policies and procedures to achieve the overall mission and success of the Centre -Oversees the provision of HR services and ensures the effective and efficient operation of all aspects of employee transactions,

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Staff Job Postings ______complying with collective agreements, legislation, procedures and regulations -Provides full relationship management support on challenging and complex issues related to conflict resolution, performance management, collective agreement interpretation and terminations, by effectively diagnosing issues, recommending solutions and ensuring successful implementation of agreed upon recommendations. -Directs and supports research clusters in developing strategies related to talent identification, performance management, succession planning and retention -Determines the role and scope of responsibilities for administrative staff -Approves all new job descriptions, staff appointments and reappointments; recruits and provides orientation and training for all administrative staff -Conducts annual performance evaluations for administrative staff -Acts as an advisor for human resource policy at UBC to investigators in relation to complex issues found with employment conditions, salary guidelines, equity, benefits and interpersonal issues -Establishes and maintains liaisons with University Departments on issues relating to staff and student appointment policies and procedures. -Meets with administrative staff on a regular basis to encourage, support and exchange information Financial Administration: -Implements major financial policies, procedures, analyses and controls to ensure consistency and compliance with current accepted accounting procedures and practices -Provides leadership to Research Clusters in developing and implementing systems and practices relating to financial statements, budgets, audits, forecasts and variances of income and expense, cost analysis etc. -Develops research operations budgets for core researchers and Research Clusters for specific research projects and grant-funded activities -Manages all financial matters relating to senior faculty member's research operating grants, contracts and endowments including budgeting, documentation and reporting requirements. Responsible for direct administration of research grants, including developing policies and procedures for distribution and reporting and ensures adherence to funding goals and objectives -Authorizes financial transactions, including purchases, claims and payments for researcher's operating grants -Consults with and trains Research Cluster Leads in all financial reporting and fiscal procedures and responsibilities -Oversees financial reporting to UBC Finance, funders and external agencies, as required

Supervision Received

Works under the general direction of the CHHM Director of Strategic Operations, with guidance from the Director. Receives direction from individual researchers with regards to their specific research grants. Must be able to work independently, as well as, contribute actively and collaborate openly as a team member.

Supervision Given

Provides leadership to CHHM researchers, trainees and staff on demonstrated areas of expertise. Supervises Centre's administrative staff.

Consequence of Error/Judgement

Inappropriate decisions could damage the reputation of the Centre and the University, negatively impact funding opportunities and adversely affect the ability of the Centre to fulfill its mandate.

Qualifications

Undergraduate degree in a relevant discipline. Minimum of three years experience or the equivalent combination of education and experience. Minimum 5 years of experience in a senior position as an Administrative Manager, or the equivalent combination of education and experience. Working knowledge of UBC FMS and HRMS systems. Working experience with major research projects, including grant processes, publications and reporting requirements. Ability to understand and communicate the Centre's mission and vision to internal and external individuals and agencies. Ability to maintain accuracy and attention to detail. Ability to

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Staff Job Postings ______prioritize and work effectively under pressure to meet deadlines. Ability to compose correspondence, reports, presentations, and other written materials using clear concise business English. Ability to create and accurately maintain record and filing systems. Ability to gather, record, and organize information. Ability to effectively manage multiple tasks and priorities. Ability to effectively use Outlook, MS Word, MS Excel at an advanced level. Ability to review, analyze, and synthesize complex information into summaries and reports. Ability to anticipate problems and issues and plan ahead. Ability to communicate effectively verbally and in writing. Ability to assess situations and make decisions that fall outside the scope of established policy. Ability to perform complex analyses. Ability to conduct effective audits. Ability to develop and monitor budgets. Ability to prepare cost estimates projections. Ability to accurately gather, organize, and summarize financial information. Ability to design and implement financial models. Ability to enter, retrieve, correct, and interpret data in financial management system. Ability to analyze and reconcile accounts. Ability to establish effective relationships with a variety of stakeholders, including unions and associations. Ability to effectively source and recruit candidates. Ability to provide effective and appropriate guidance and counsel (e.g., career counselling). Ability to develop and maintain cooperative and productive working relationships. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Ability to work effectively independently and in a team environment. Ability to exercise tact and discretion. Ability to lead change by creating a vision and taking appropriate action to ensure acceptance and support. Ability to foster the long-term learning and development of staff through coaching, managing performance, and mentoring. Ability to assess training requirements and develop, coordinate, lead, and evaluate training. Ability to develop and implement policies and procedures. Ability to effectively recruit, train, supervise, and motivate employees. Ability to manage staff performance by establishing standards and goals, evaluating performance, providing feedback, and taking corrective action. Ability to effectively lead committees and plan meetings. Ability to conduct needs analyses, plan, organize, manage, monitor, complete, and evaluate projects within allocated time and resources. Ability to analyze and redesign work flow business processes to make them more efficient and effective.

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Staff Job Postings ______

Job Posting

Job ID: 17002 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Administration Classification Title: Administration, Level B Business Title: Manager, Administration and Human Resources Department: Center for Teachng,Learng&Tech Salary: $53,163.00 - $63,821.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-04 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-05 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

The Manager, Administration and Human Resources provides leadership in the management of human and physical resources, effectively managing the day-to-day administration of the unit. Areas of responsibility include human resources, space, operational efficiency and general administration.

Organizational Status

Reports to the Managing Director. Participates in Senior Management Team activities as appropriate. Works closely with the CTLT Finance Manager.

Supervises CUPE staff who provide administrative functions in the department

Liaises with senior staff of other University departments, including but not limited to: -Finance Director for the Provost and Vice President Academic -Manager, Payroll -Manager, Faculty Relations -Human Resources Associate, HR -Network of Human Resources Administrators

Work Performed

Administration -Develops and implements new procedures to ensure administrative efficiency in consultation with the Senior Management Team. -Manages preparation of monthly and annual operational reports and ad hoc statistical and activity reports for all CTLT Divisions. -Manages division budget in alignment with departmental objectives. -Designs, evaluates and implements projects related to administration. -Manages physical space issues for three separate locations, including authorizing key requisitions and coordinating security access. -Manages space allocations, renovations and administration.

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Staff Job Postings ______-Oversees department safety program, including chairing the Health and Safety Committee. -Provides leadership on office sustainability initiatives.

Human Resources -Supports the development and oversees the implementation of human resource strategies, policies and procedures to achieve the overall mission and success of CTLT. -Sets direction and oversees the provision of high-quality HR services and ensures the effective and efficient operation of all aspects of employee transactions, complying with collective agreements, legislation, procedures and regulations. -Provides full Relationship Management support on challenging and complex issues related to conflict resolution, performance management, collective agreement interpretation and terminations, by effectively diagnosing issues, recommending solutions and ensuring successful implementation of agreed upon recommendations. oFacilitates meetings for discussions on employee relations, conflict resolution, roles and responsibilities oProvides guidance on personnel issues for CUPE 2950 and M&P staff. oOrganizes performance management activity for department. oOversees employee recruitment, orientation, training, discipline and discharge processes, liaising and supporting CTLT senior management staff as appropriate. oManages personnel records including vacation and sick leave in accordance with University policy. -Manages and maintains a healthy culture within the organization, including supporting the development and implementation of a CTLT "Outstanding Work Environment" plan. -Responsible for hiring, performance management and termination of administrative staff. -Implements change in accordance with a change management plan under the direction of the Managing Director. -Advises on and or oversees teaching appointment processes associated with distance education. -Works closely with Faculty Relations and Payroll on ensuring Instructor payroll procedures and policies are in alignment with legal agreements.

Financial Administration Support -Works with Senior Manager, Finance and Finance Manager (Office of the Provost) to support implementation of departmental financial policies and procedures. -Liaises with the Senior Manager, Finance and Finance Manager (Office of the Provost) to incorporate financial data into the overall reporting framework for CTLT Senior Management Team. -Manages the operational budget for Administration and Directors (2 G funds).

Other -Liaises with and fosters good working relationships with Business Officers, HR Managers and Administrators across campus and beyond. -Other duties as required.

Supervision Received

-Works independently under general direction from the Managing Director, CTLT.

Supervision Given

-Supervises administrative staff in the department who provide support to all functions within CTLT. - Responsible for hiring, performance management and termination of administrative staff.

Consequence of Error/Judgement

Judgment and decisions require the application of excellent interpersonal, communication, conflict-resolution and problem-solving skills. Inappropriate or incorrect application of policy and ineffective management decisions could potentially damage the image

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Staff Job Postings ______of CTLT and the University.

Qualifications

Undergraduate degree in a relevant discipline. University degree in Business Administration or Administrative. Minimum of three years experience or the equivalent combination of education and experience. Experience developing work plans, policies and procedures and ensuring successful implementation. Experience managing administrative aspects of a service organization an asset. -Ability to prioritize and work effectively under pressure to meet deadlines. -Ability to analyze and interpret data, determine implications, and provide recommendations. -Ability to function effectively in a rapidly changing environment. -Proven ability to write policies and procedures. -Proven leadership skills and administrative abilities. -Proven diplomatic and public relations skills. -Excellent oral and written communication skills. -Attention to detail. -Strong computer skills, including word processing, presentation, statistics and database packages. -Proven administrative system analysis and project management skills. -Ability to map processes and produce process flow diagrams. -Strong analytical and critical reasoning skills -Ability to work independently and within a team environment. -Comfort with Mac and Windows environments. -Familiarity with UBC administrative systems an asset.

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Staff Job Postings ______

Job Posting

Job ID: 17012 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Administration Classification Title: Administration, Level B Business Title: Executive Assistant to the Vice-Provost and AVP Ac Department: VP Academic & Provost Office Salary: $53,163.00 - $63,821.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-10-28 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-06 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

Provides confidential executive-level administration assistance and support to the Vice-Provost and Associate Vice President (AVP) Academic. Manages and coordinates a variety of projects and activities; and provides communications, research and writing support.

Organizational Status

Reports to the Vice-Provost and AVP Academic, and administratively to the Director in the Provost's Office. Works directly with the Vice-Provost and AVP Academic, the Director of Finance, and others within the Office of the Provost. Collaborates with the Directors of the Centre for Teaching, Learning and Technology (CTLT) and First Nations House of Learning (FNHL) and Senior Advisor International. Liaises with other University Units and external organizations, as required. The responsibilities of the Vice-Provost and AVP Academic include participation in strategic planning in the Provost's portfolio, coordination with the Deans and Principals, and collaboration with Faculty Relations, including representing the University in collective bargaining. The Vice-Provost and AVP Academic has the oversight of: * Quality assurance, including reviews of all academic units, including Departments, Schools, Centres and Institutes to ensure their quality and effectiveness; implementation of Student Evaluation of Teaching and Peer reviews; * Units reporting to the Provost Office (CTLT, the Institute for Scholarship of Teaching and Learning, the First Nations House of Learning (FNHL)) * International academic partnerships and initiatives (UBC- Ritsumeikan Academic Programs, UBC Vancouver Summer Programs). The Vice-Provost and AVP Academic facilitates and assists in the development of new academic programs and initiatives and leads several important committees, including the Aboriginal Strategic Plan Implementation Committee; the Teaching and Learning Enhancement Fund Adjudication Committee; The position is an ex-officio member of several committees of the UBC Vancouver Senate. The position also represents UBC externally on committees and functions involving government and national and international organizations and partners.

Work Performed

* Prepares reports and works closely with Faculties in preparation of submissions to the Senate and Board of Governors, * Liaises with the Ministry of Advanced Education with respect to the approval of new degree programs. Supports the internal process for the approval of new degree programs,

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Staff Job Postings ______* Coordinates the review of new degree program proposals from peer institutions, and posts comments and proposals to the Ministry's website, * Provides executive-level administrative assistance to the Vice-Provost and AVP Academic, * Coordinates and attends committee meetings; follows-up on action items; researches and provides background materials for committee meetings, * Coordinates a variety of ongoing, annual and one-time projects and activities, i.e. TA Training Program Funding, Killam Graduate Teaching Awards. * Manages funding activities and reviews for potential budget overruns, * Researches, compiles, analyzes, and prepares briefs, reports, and other materials, * Writes updates for the VP Academic website relating to the programs and initiatives with the portfolio of the Vice-Provost and AVP Academic, * Manages the Vice-Provost's professional time, including reviewing protocol for scheduled events and arranging travel, * Works closely with Financial Services in disbursing funds related to various programs and initiatives, * Writes communication materials and publications for internal and external distribution, * Serves as point of contact between Faculties and the Office of the Vice-Provost and AVP Academic, * Develops and implements administrative procedures, * Develops job descriptions and job postings for positions reporting to the Vice-Provost and AVP Academic, * Reviews and drafts responses to correspondence from internal and external sources such as students, staff, faculty, senior administrators, the external community, government and industry, including answering questions on policies and procedures, making appropriate referrals, synthesizing comments, and investigating complaints. In the latter case, the position serves as first line of response, and determines the appropriate course of action for addressing the complaint, * Performs other related duties, as required.

Supervision Received

Works independently under the direction for the Vice-Provost and AVP Academic. Projects may be undertaken under the direction of other senior personnel within the Provost's Office. Reports administratively to the Director.

Supervision Given

May supervise staff and students in the AVP's portfolio.

Consequence of Error/Judgement

The incumbent is expected to display personal initiative and must exercise sound judgment in all administrative areas; have tact and diplomacy, be accurate, and maintain strict confidentiality. The incumbent must be able to act independently in performing defined duties. The potential for negative impact on the Provost's Office and the university is significant. Incorrectly disbursing funds may result in delay or cancellation of projects or over-expenditure of funds available. Errors in judgment or procedure would lead to serious administrative problems and have negative impact on the credibility of the portfolio and reputation of the university.

Qualifications

Undergraduate degree in a relevant discipline. Minimum of three years experience or the equivalent combination of education and experience. Experience working with individuals at senior levels and in complex environments, or comparable University or corporate experience. Ability to demonstrate project management experience and skills. Effective oral and written communication, interpersonal, organizational, and time management skills in excellent business English. Ability to analyze a variety of situations and develop and execute appropriate strategies for implementation. Ability to work independently, with minimal supervision, and cooperatively both within the UBC community and with external stakeholders. Ability to analyze problems, identify key information and issues, and effectively resolve. Must demonstrate tact and discretion with respect to sensitive material and situations. Effective computer skills in a PC (Microsoft suite) environment. Must be flexible and responsive to the often changing requirements within the Office of the Provost and Vice-President Academic.

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Staff Job Postings ______

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Staff Job Postings ______

Job Posting

Job ID: 16960 Location: Vancouver - Hospital Site Employment Group: Management&Professional (AAPS) Job Category: Administration Classification Title: Administration, Level C Business Title: Managing Director Department: Devlpmtl Neurosci&Child Health Salary: $62,010.00 - $74,441.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-12-09 Ongoing: Yes Job End Date: Funding Type: Self Funded Other: Date Closed: 2013-11-09 Available Openings: 1

Job Summary

The Managing Director is responsible for the leadership, operation, strategic planning, facilities and management of Developmental Neurosciences & Child Health's (DNCH) finance, human resources, policy development, and administrative functions. This position is responsible for administrative and research staffing, recruitment, appointments, payroll contract processing and authorization, and the purchasing of equipment, supplies and expenses. This position is critical in ensuring that sound, efficient and effective plans, policies, controls, procedures and practices exist within the core administration team in supporting the teams and helping to achieve DNCH's goals and objectives.

Developmental Neurosciences & Child Health is one of seven research clusters within the Child & Family Research Institute (CFRI). Developmental Neurosciences & Child Health currently has 85 research investigators as members. The research cluster promotes a collaborative, dynamic and interdisciplinary approach to research by interacting with others at CFRI, at the University of British Columbia (UBC), in the external community, and internationally. Our research involves scholars and scientists whose diverse interests include developmental pediatrics; pediatric neurology, neurosurgery and neuroimaging; child psychiatry; psychology; nursing sciences; developmental neurobiology; pharmacogenomics; statistics, epidemiology and health care policy.

Organizational Status

The Managing Director reports to the Head of Developmental Neurosciences & Child Health and works closely with the Advisory Committee members.

This position will work collaboratively with the research investigators who are members of DNCH, interact with the administrative staff of the Child & Family Research Institute and all pertinent departments of the BC Children's Hospital and the University of British Columbia.

The incumbent liaises with the UBC administrators at the Department of Pediatrics, Faculty of Medicine, and the CFRI administrators in Finance, Research Education and Communications. Liaises with PHSA administrators in Finance, Information Systems, Human Resources, and Facilities Operations. Maintains relationships with provincial ministries and other funding partners as required.

Work Performed

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Staff Job Postings ______

Overall - Provides leadership, management, coaching, monitoring and direction to ensure the whole operation of the unit is accountable for their responsibilities and have the skills, education and training to execute their responsibilities and achieve key performance targets. - Responsible for strategic planning to enhance productivity and processes. - Creates and documents policies and procedures for each function, to ensure consistency and fairness across DNCH and to support the core administration team, in executing their work. - Evaluates and make recommendations related to core administration staffing and budgetary needs. - Keep the Head apprised of operational matters to ensure proper operations management of DNCH. - Works on a daily basis with administrative staff to meet goals and objectives.

Financial - Responsible for managing, holding signing authority and overseeing all financial matters relating to the Cluster including the Cluster's operating budget, research grants, operating grants, contracts and the Community Child Health Endowment. - Keep the Head apprised of financial matters to ensure proper financial stewardship of DNCH. - Responsible for all financial matters relating to the cluster operational budget for DNCH, including budget forecasting. - Develops short and long term plans to meet financial obligations. - Develops and directs the execution of major financial policies and procedures to ensure consistency and compliance with current accepted accounting procedures and practices. - Authorizes financial transactions, including purchases, claims and payments.

Human Resources - Develops and implements appropriate staffing strategies consistent with strategic planning goals and objectives. - Manages all staff and research members in the Cluster. - Provides management support on challenging and complex issues related to conflict resolution, performance management, collective agreement interpretation and terminations, by effectively diagnosing issues, recommending solutions and ensuring successful implementation of agreed upon recommendations. - Advises on HR policies for UBC and C&W to the research investigators in relation to salary guidelines, equity, benefits and hiring procedures. - Determines the roles and scope of responsibilities for administrative staff. - Conducts annual performance evaluations for staff. - Advises coaches Principal Investigators and research members on performance evaluations. - Approves all job descriptions, appointments and reappointments. - Directs and supports all staff within the unit on a regular basis to encourage, support and exchange information.

Administration Operations - Responsible for planning, organizing, participating in and evaluating DNCH membership events such as strategic planning, Research Day and research rounds. - Develops and monitors terms of reference and procedures for the DNCH Advisory Committee. - Plan, organize, and participate in Advisory Committee meetings and other appropriate events. - Develops communication and information dissemination systems for DNCH. - Ensures that DNCH activities meet the requirements of the agreements within CFRI, the Ministry of Health and other partners. - Establish and maintain liaisons with university and hospital departments on issues relating to appointments, policies, and procedures. - Ensures observance of prescribed procedures for procurement of equipment and goods. - Acts as liaison with CFRI on space development issues including space acquisition, minor modifications and major renovations. - Manages and oversees space allocation within current square footage of 10,000 square feet. - Participates in clinical research support services for major redevelopment initiatives. - Consults with DNCH members and staff to plan and implement infrastructure changes. - Plans and facilitates meetings regarding the management and development of DNCH with for the cluster head.

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Staff Job Postings ______- Works directly to develop and implement operational and administrative strategies to support the development of Developmental Neurosciences & Child Health. Communications - Collaborates with the CFRI Director, Communications to develop communication strategies, goals, objectives and appropriate marketing promotional materials. - Writes reports and other communications for internal and external use.

Supervision Received

The Managing Director receives direction from the Head, Developmental Neurosciences & Child Health. This position acts independently in setting directions and work plans within the context of the overall organization plan and budget.

Supervision Given

Provides ongoing supervision to all administrative staff.

Consequence of Error/Judgement

Inappropriate decisions may be damaging to the Child & Family Research Institute, Developmental Neurosciences & Child Health and the University.

Qualifications

Undergraduate degree in a relevant discipline. A condidate with University degree (business administration preferred) or a combination of education and relevant experience is preferred. A minimum of 5 years of experience or the equivalent combination of education and experience. A candidate with experience in a hospital or university setting is preffered. General knowledge of organizational structures on site and at the University of BC, grant processes, spreadsheets and statistical analysis is an asset. Ability to plan and be responsible for financial resources budget. Ability to communicate effectively verbally and in writing. Ability to supervise and manage staff performance by establishing standards and goals, evaluating performance, providing feedback, and taking corrective action. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to make thoughtful, informed, and thorough decisions. Ability to identify and relate to concerns of others and to exercise good judgement when resolving difficulties. Ability to understand and communicate the mission and vision to internal and external individuals and agencies. Ability to effectively plan and chair meetings.

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Staff Job Postings ______

Job Posting

Job ID: 16955 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Administration Classification Title: Administration, Level C Business Title: Facilities Mngr Maintenance Safety&Sustainability Department: Athletics and Recreation Salary: $49,226.00 - $59,094.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-12-09 Ongoing: Yes Job End Date: Funding Type: Self Funded Other: Date Closed: 2013-11-19 Available Openings: 1

Job Summary

Is responsible to plan, implement and coordinate projects, building maintenance and safety protocols for select facilities managed by UBC Athletics and Recreation: including initially the UBC Aquatic Center, War Memorial Gymnasium and Student Recreation Center. Maintains good relationships with facility managers, coaches, REC managers, facility users and students to resolve complaints and issues related to facilities managed by UBC Athletics and Recreation. Works closely with the RMS (Risk Management Services) department to develop, update and manage Health and Safety policies.

Works in an office environment, but occasionally travels between buildings to perform inspections of facilities or to meet with colleagues within the properties managed by UBC Athletics and Recreation. Is required to wear appropriate business dress. Flexible hours, including occasional weekends, are required.

Organizational Status

Reports to the Senior Facilities Manager. Maintains positive, close working relationships with all facility managers especially with the Senior Manager, Programs and Operations, UBC Aquatic Centre Manager.

Work Performed

1)Arranging for all aspects of building maintenance such as renovations, projects and housekeeping, using input from departmental managers. Assembles specifications, drawings and cost estimates. Manages general building maintenance for select buildings managed by UBC Athletics and Recreation including initially: UBC Aquatic Center, War Memorial Gymnasium and the Student Recreation Centre. 2)Oversees procedures and maintenance relevant to pool chemistry in the UBC Aquatic Centre. 3)Oversees and implements all safety protocols including: work safe standards, participant safety, facility safety plans, policies and training. 4)Checks to ensure that work is completed in accordance with requirements and specifications. 5)Works closely with and supervises custodial staff for associated facilities 6)Works closely with Building Operations on associated maintenance 7)Manages risk management requirements and protocols for select UBC Athletic facilities. 8)Is responsible to ensure that all employees work in a correct, safe manner, and are trained in regard to all necessary safety and environmental regulations, standards, practices and procedures.

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Staff Job Postings ______9)Manages processes in place to safeguard master keys or other keys controlled by the Facilities division, and that building security systems are promptly maintained, and provide reasonable protection for residents, guests, visitors, staff, and the university's assets from both fire and theft. 10)Provides leadership and guidance on policies, procedures, guidelines and standards on Operational Health and Safety procedures and protocols. 11)Identifies and documents patterns in reoccurring issues related to facilities, services and event coordination. Assesses and develops approaches for standardized processes, work flow and issues resolution. Resolves complex and sensitive issues on a regular basis. 12)Provides input and advice in the development and implementation of new and existing policies, procedures and guidelines related to health, safety, maintenance and custodial. 13) Provides valuable input and advice towards the management of facilities and services by participating in the monthly athletics facilities team meeting. 14)Has a thorough knowledge of the complex policies, procedures, guidelines, standards, protocols, work flows and systems used for maintaining facilities. 15)Coordinates efforts related to Climate Change Action Plan and identifies opportunities for Facilities to improve all aspects of sustainable operation. 16)Manages and executes the UBC Athletics sustainability strategy including all partnership management and project implementation. 17)Performs rigorous studies on user equipment, products, materials and furnishings. Makes recommendations to departmental managers. 18)Maintains departmental files, including blueprints, building manuals and warranty information. Coordinates provision and updating of files with consultants, vendors and contractors. 19)Coordinates scheduling of work with outside service providers and facility managers. 20)Expedites delivery of equipment and materials to support the completion or work requests within an established timeframe. Supports good customer service by providing timelines to departmental managers for special maintenance and small projects. 21)Works from oral and written instructions, drawings and specifications. 22)Assists facility managers with special projects or programs as requested.

Supervision Received

Works under general direction. Selects methods and techniques to be followed in achieving objectives. Consults with the Associate Director, Facilities and Manager, UBC Aquatic Center for advice. Works in a strong team environment with the facility managers.

Supervision Given

Exercises judgment and initiative in decision-making situations involving work methods and procedures within a defined area; in the selection and interpretation of information; in resolving issues not clearly covered by established guidelines; in coordinating staff and assessing performance. Coordinates and supervises custodial staff.

Consequence of Error/Judgement

Work is subject to general checking by the Associate Director Facilities to ensure the desired goals and objectives are being achieved. Errors or incorrect decisions could impact job schedules and result in increased costs, and could negatively impact service to students, external users and faculty staff. Poor scheduling could lead to a loss of customer satisfaction and or a loss of revenue due to lost business opportunity.

Qualifications

Technical School Diploma in Housekeeping Management. University degree plus successful completion of a building services management or building maintenance program at a technical institute or college, or an equivalent combination of on-the-job training and work experience. Knowledge of project management software and literacy in architectural drawings are required.

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Staff Job Postings ______Knowledge and experience in maintaining or managing sports facilities is an asset. Minimum of three years experience or the equivalent combination of education and experience. Three years experience in project coordination, sport facility management, safety management and scheduling. Previous experience in a municipality or a university is preferred.

Must be tactful, diplomatic and have good interpersonal skills, fluent in both spoken and written English. Able to effectively plan complex tasks. Must possess excellent computer skills, and have a working knowledge of buildings, building systems and blueprints. Valid British Columbia Drivers license preferred.

Must agree to a criminal record search to document that no relevant criminal record exists.

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Staff Job Postings ______

Job Posting

Job ID: 16969 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Administration Classification Title: Administration, Level C Business Title: Superintendent of Trades Department: Building Ops - Trades Admin Salary: $90,789.00 - $113,487.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-12-02 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-23 Available Openings: 1

Job Summary

Provides strategic leadership for the operations, maintenance, building automation, repair, and renewal of all the University's building mechanical, electrical, architectural, structural, control systems and components as well as the implementation of service maintenance management agreements for campus ancillary and external business units. This includes providing leadership in identification of systems and components in need of renewal or addition and the ongoing operation and monitoring of systems for optimal use to ensure UBC provides reliable, safe and sustainable services to the nine million square feet of academic space on the UBC campus.

Directs a workforce of approximately 225 staff. Prepares business plans and financially responsible for a budget of approximately $22 million.

Responsible and accounts for mandated operational, maintenance, record keeping and personnel training to ensure compliance to the: Power Engineers, Boiler, Pressure Vessel and Refrigeration Act; BC Safety Authorities Act for any work on Pressure Vessels, Steam and HVAC related systems; BC Electrical Act and Regulations as per BC Safety Authority.

Organizational Status

Reports to Managing Director. Works closely with Associate Directors and other Superintendents as well as campus clients.

Work Performed

Provides strategic leadership to management supervisors and trades heads involved in building mechanical, electrical, architectural, structural, control operations, maintenance and renovation staff. Provides leadership to management of the: mechanical (heating, ventilation, air conditioning, refrigeration, plumbing, steam and Pressure Vessel); electrical (electrical lighting, power and distribution, Elevators, Fire Life Safety, Utilities systems); control (electronic DDC and pneumatic) systems and components, including the campus wide Building Management (BMS) and synchronized clock systems; and architectural and structural (roofing; glazing, lock and door hardware, interior finishes, sheet metal, exterior walls and doors, masonry, fixtures and flooring). Directs, plans, evaluates and controls all maintenance and renovations programs involving building trades. Checks job information and details, organizes and inspects work to ensure the best and most economical production within budget constraints. Through supervisors, ensures that a high standard of workmanship is attained by the trades, and that appropriate codes, regulations and safety standards are adhered to.

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Staff Job Postings ______

Provides leadership to ensure the adherence and compliance to BC Electrical Act (BC Safety Authority), other regulatory Acts and regulations for all Pressure vessel's and registered equipment within eight million square feet of building envelopes.

Provides leadership and direction related to maintenance and alternation work intended to reduce costs or improve efficiency of operations. Ensures that the requirements of the customer are addressed and met including: -managing and forecasting maintenance; -recommending and approving related major maintenance and renovation work; -identification and project management of approximately 4.0 million dollars of the remedial deferred maintenance; -during all phases of design and construction in new projects, ensure necessary information is available to contractors and suppliers, efforts are coordinated, projects are expedited to satisfactorily complete jobs on schedule and within budget; -the continual review of operating-maintenance programs and procedures, introducing new methods, materials and equipment required to provide the most effective and economical maintenance consistent with good engineering and safety practice; -the efficient delivery of fee-for-service work requested of other departments.

Directs the implementation and efficient delivery of maintenance contracts, within terms and conditions, with ancillary and external customers, documents work and estimates and recommends identified repair work above and beyond scope of contract.

Provides leadership to ensure that preventative maintenance programs are in place and operating for all critical building systems; work with a team of engineers, supervisors, and trades heads and workers to identify and prioritize buildings and building systems maintenance requirements within realistic budget constraints

Provides direction to ensure building operators utilize the remotely operated and monitored automated building management systems to maximize energy efficiencies for all buildings on campus and identify systems that need repairs to ensure energy optimization. This includes implementation of the continuing ongoing management of preventative maintenance programs to ensure the energy efficient operation of building systems and equipment.

Develops medium to long-range strategic and business plans valued at 22M per year for the trades group.. Responsible for the implementation of these plans by developing specific goals, objectives, tasks and action plans. Ensures that the necessary resources are made available and monitors progress to ensure goals and objectives are being achieved within the required time. Ensures expenditures are within the budget appropriation; identifies budget over or under expenditures and takes timely corrective action. Identifies and implements new or improved procedures to avoid re-occurrence of budget problems.

Identifies needs, creates business plans and submits requests for funds and, if successful, implements new facility maintenance and operations projects that improve service and maximize system service life.

Liaises with Facility Managers, Project Managers, Superintendents of all Business Units, academic, ancillary and external clients to ensure that the facility needs of the campus are being met.

Develops projects intended to reduce costs, improve service or improve efficiency of all operations within the section in collaboration with the Associate Director, Operational Effectiveness.

Consults with architects and engineers regarding maintenance and operation requirements for new and existing facilities.

Acts as a steward for the University by working with Engineering Services to develop a performance based design guideline and standards for use by architects and engineers in the design of new or renewed University facilities.

Leads the unit-level and shop-specific safety programs. Participates proactively with various University Safety committees, University safety initiatives and WorkSafeBC. Acts as a Management representative on Trades Safety Committee.

Leads policy and procedure development to ensure the work is carried out to the highest levels of efficiency, code standards,

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Staff Job Postings ______personal safety, customer satisfaction, sustainability and minimal environmental impact.

Directs routine inspections, in conjunction with the zone managers of the physical plant within the assigned area of responsibility, to ensure equipment and facilities are operated and maintained in a satisfactory, safe manner; to foresee problems, and to initiate action through the appropriate staff to correct any problems.

Provides leadership on human resources matters as they arise. Administers union contracts as a representative of the University. To hire, promote, provide guidance, manage performance, and to develop and implement training and development programs (including safety and operational technology programs). Directing action to be taken on issues of employee misconduct and performance. Disciplines and makes recommendations on employment suspension and discharge. Provides leadership on human resources initiatives such as abilities management and attendance management programs..

Writes business letters, reports and makes presentations.

Represents UBC Building Operations on various University committees.

As a member of the Building Operations Leadership Team participates in the development of department's overall strategic direction.

Relieves various trades Superintendents on a temporary basis as necessary and will be required to respond to after hours building operational problems.

May act on behalf of Managing Director.

Other duties as required.

Supervision Received

Works within broadly established University and Departmental policy and procedure to achieve overall goals and objectives. The position has wide latitude for decision making within the terms of the position and independence is encouraged and accountability expected. Consults with the Managing Director for strategic direction as required and on decisions that may effect other departments or sections.

Supervision Given

Provides leadership and senior management to a staff of approximately 225 people including technologists, management supervisors, heads, sub-heads, and trades people. Works with Managing Director to establish departmental goals, objectives, priorities and standards that set overall direction for the work force. Job supervision and procedures are directed via management supervisors, through the heads and sub-heads. This position has direct supervisory responsibility over contractors in his her field. Personally makes continuous checks on work progress to ensure that objectives are being met. Ensures that all work carried out conforms to departmental policy and procedure.

Consequence of Error/Judgement

Manages an annual budget of approximately $22 million through weekly and monthly revenue and expense analysis. Can approve items up to $5,000 in value. For Pressure Vessels and boilers, refrigeration systems and equipment, electrical equipment, elevating devices, gas systems, and boilers and pressure piping under jurisdiction, is personally liable for up to $100,000 in fines per incident or 18 months imprisonment or to both, and can make UBC liable for up to $200,000 in fines per incident under BC Safety Standards Act, Bill 19 -2003. The Superintendent is responsible for making professional judgments on the selection of consultants and contractors retained for maintenance, operational and design work, and the resolution of technical facility problems and issues.

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Staff Job Postings ______Attention to detail is required, particularly to assure that work is performed to U.B.C. standards. The consequence of decisions and errors where they occur could result in increased costs through wasted materials and labor, time, outages, increased energy costs and unsatisfied clients. Errors could potentially increase the operational costs of the University. This position oversees the mechanical, electrical and control building trades activities assuring that maintenance, operations, alterations, renovations etc. are carried out according to plan.

Qualifications

Consideration will be given to those holding certification as an Applied Science Technologist or having Interprovincial Red Seal Trade Certification in combination with suitable skills and extensive experience.

Specialized training and accreditation in a recognized facilities management training program, project planning, construction management, computer applications and business management would be an asset. . -A minimum of 10 years progressive management experience in facilities operations and maintenance in a large institutional environment. -Strong technical skills in facilities maintenance and operations. Well developed organizational, leadership and communication skills. -Experience with labour relations in a heavily unionized setting. -Experience in project planning and control, labour relations and conflict resolution. -Demonstrated ability to write and present business reports. -Must have good interpersonal skills and be a team leader. -The position requires considerable planning, coordinating, expediting and priority setting skills together with a broad knowledge of the building and service trades. Many projects and tasks are required to be carried out simultaneously according to self established priorities. -It requires a comprehensive knowledge of the organization and function of all parts of Building Operations Work must be considered in advance, materials obtained and time scheduled. A critical examination of job details is required to foresee and prevent field problems. -Fluent in both written and verbal English, along with excellent communication skills are necessary. -Broad understanding of construction and trades work. -Specialized knowledge of building systems operations and maintenance requirements. -Valid B.C. Driver's License in good standing Registration or eligible for registration as a Professional Engineer.

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Staff Job Postings ______

Job Posting

Job ID: 16894 (Repost) Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Information Systems & Tech Classification Title: Info.Sytems&Technlgy, Level B Business Title: Programmer Analyst I Department: UBC IT - Web Services Salary: $53,163.00 - $63,821.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-10-14 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-04 Available Openings: 1

Job Summary

The Programmer Analyst I programs software application modules and codes, tests, debugs, documents, and maintains those modules.

Using their front-end and back -end web expertise, the Programmer Analyst I will contribute to designing solutions based on client needs. These may include designing and developing websites for desktop and mobile devices using Drupal, WordPress, JavaScript, CSS, jQueery and PHP, with guidance from more senior Web programmer Analysts and Project Coordinators.

The Programmer Analyst I thrives in working directly with faculty and departmental leadership to understand their business needs, coordinate the project, and develop website solutions. The Programmer Analyst I will use their high energy, communication skills and web technical experience to deliver multiple websites.

Organizational Status

Interacts directly with other University technology professionals and with faculty, staff and students at multiple levels in UBC. Reports to the Manager, Web Services, UBC-IT. On a daily basis, the position may also work under the direction of a Project Coordinator while assigned to a development project.

UBC IT Web Services is a full service web development team. This role will work that works with a wide range of faculties and departments to deliver educational services and information to students, researchers, staff, industry and community over the internet to any device, anywhere, anytime.

Work Performed

Specific Duties:

- Works directly with clients to identify their business requirements and prroposes solutions to meet those needs - Collaboratively architects and develops websites using Drupal, WordPress, JavaScript, CSS, jQuery and PHP - Contributes to technical designs, performs testing and debuging and provides ongoing support and maintance for application modules - Work with clients to understand the user experience, leverages their knowledge of Drupal and WordPress to address challenges in a flexible, user-oriented way

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Staff Job Postings ______- Works with other developers, UX designers, creative designers, network management, systems management and DBAs to architect, develop and launch websites. - Collaborates with the Project Coordinator by providing effort estimates and project status updates as required. - Builds and maintains good working relationships and collaborates with others to achieve client objectives. - Provides regular project updates to clients.

Core Duties: - Programs small discrete software application modules. - Conducts testing and debugging of small modules to ensure application meets specifications. - Prepares programming documentation for assigned programs. - Supports software development lifecycle, and applies and follows appropriate programming development methodologies and best practices as instructed. - Maintains appropriate professional designations and up-to-date knowledge of current information technology techniques and tools. - Participates in project planning and implementation. - Builds and maintains good working relationships and collaborates with others to achieve client objectives. - Performs other related duties as required.

Supervision Received

Works autonomously in accordance with general instructions as to methods and procedures. Work is reviewed in terms of achievement of desired results.

Works under the general direction of the Manager, Web Services. Results are reviewed for achievement of overall and long term objectives.

Supervision Given

May provide guidance, coaching and technical leadership to, and provide feedback on performance to student staff.

May provide input recommendations into the hiring and evaluation of staff.

Consequence of Error/Judgement

The position takes an active, participatory role in ensuring the quality of, the reliability and high availability of UBC websites and web-based applications, problem analysis and resolution, and ensuring services meet or exceed customer service levels at all times.

Errors in judgment, poor planning, or failure to act decisively could have a detrimental effect on the reputation of UBC. Poor design or unreliable systems and code errors that disrupt the operations of these system, or failure to meet contractual obligations for performance and availability will damage the reputation of UBC and UBC-IT. This could adversely impact the University community, including the large majority of students, faculty and staff, and could cost hundreds of thousands of dollars in lost productivity, funding and revenue.

Qualifications

Undergraduate degree in a relevant discipline. Undergraduate degree in an IT-related discipline, such as Computer Science or Web and Design, preferred.

Demonstrated ongoing career development through active and self-motivated professional development. Minimum of two years experience or the equivalent combination of education and experience. Relevant web architect and development expertise, including front-end (Javascript, CSS and jQuery) expertise, Drupal and WordPress theming expertise. Direct client relationship experience,

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Staff Job Postings ______including requirements elicitation, project coordination, proposing technical solutions that meet client's business needs.

IKnowledge and ability to effectively use PHP programming language; front-end (Javascript, CSS and jQuery) expertise, Drupal and WordPress theming expertise. Ability to modify Drupal and WordPress modules, responsive web development considered an asset.

Familiarity with designing and developing applications for mobile devices would be beneficial.

Collaboration - Participates willingly by supporting team decisions, assisting other team members, and doing his her share of the work to meet goals and deadlines. Informs other team members about client-related decisions, group processes, individual actions, or influencing events. Shares all relevant and useful information.

Communication for Results - Speaks and writes to peers in ways that support transactional activities. Shares information and asks questions prior to taking action.

Problem Solving - Asks questions and looks for data that helps to identify and differentiate the symptoms and root causes of every day, defined problems. Suggests remedies that meet the needs of the situation and those directly affected. Resolves problems and escalates issues appropriately.

Accountability - Asks questions and provides feedback in an effort to clarify mutual expectations. Seeks advice on tasks and responsibilities when needed.

Business Process Knowledge - Identifies and documents processes within area of responsibility. Seeks guidance on aspects of process that are out of immediate scope. Drafts procedures that comply with the process.

Information Systems Knowledge - Aware of the primary uses of technology by customers, learning the systems of the enterprise and the customers affected. Responds to day-to-day requests for technical support in areas of primary usage. Escalates questions and problems to relevant technical expert groups.

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Staff Job Postings ______

Job Posting

Job ID: 17016 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Information Systems & Tech Classification Title: Info.Sytems&Technlgy, Level B Business Title: Project Coordinator Department: UBC IT - Creative Media Salary: $53,163.00 - $63,821.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-10-30 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-06 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

The Project Coordinator provides assistance with project management activities including gathering information from users and a variety of other sources and contributing to the entire project lifecycle. UBC IT Creative Services is a full service creative media design and development team that works with a wide range of faculties and departments so they can deliver educational services and information to students, researchers, staff, industry and community over the internet to any device, anywhere, anytime. The incumbent will work directly with faculty and departmental leadership to understand their business needs and communicate these to the producers. This position will also be responsible for coordinating key activities and supporting the launch of web and mobile-web applications and sites. The Project Coordinator will support the Creative Director, Creative Services by assisting in project qualification and needs assessment, project and resource scheduling, documentation and project coordination as assets are being delivered.

Organizational Status

The Project Coordinator reports to the UBC IT Executive Producer and works with the UBC IT Creative Services team.

Work Performed

Specific Duties: - Chairs client needs-analysis meetings, along-side senior technical context professionals, to ensure all business requirements are understood and then documents client needs for review with production team and management; - In consultation with Management and senior level producers, develops project plans and various related project documentation, in final draft, for circulation to project stakeholders; - Makes recommendations to clients regarding functionality of new web services and translates client feedback to senior level producers - Responsible for gathering client needs and providing options to the client that balance their needs against available resources and available technology; - Must be able to translate emerging trends in creative media to clients; - Coordinates communications between the client and the team for specific project milestones; Responsible for scheduling and allocating resources for all sizes of creative media projects on behalf of the department for the

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Staff Job Postings ______clients; - Assesses variances from the project plans, budgets and schedules. Consults with management and senior level producers on implementation changes before confirming with the client to ensure the project remains within specified scope and is within time, cost, and quality objectives.

Core Duties: - Gathers information from users and a variety of other sources, refines project requirements, and develops small modules of larger project plans with support of senior members of the team. - Assists in the preparation of budget estimates and staffing requirements for project plan, - Compiles information for the development of schedules and timelines. - Assists with the allocation of resources to projects according to project plans and resource availability. - Provides orientation and work direction to project team members as assigned by Project Manager. - Maintains project documentation including logs and schedules and notifies Project Managers of variances from project plan. - May coordinate some activities as directed by Project Manager. - Maintains appropriate professional designations and up-to-date knowledge of current information technology techniques and tools. - Performs other related duties as required.

Supervision Received

Reports to the Executive Producer UBC IT Creative Services. Must be able to work independently as well as contribute actively and collaborate openly as a team member.

Supervision Given

No supervision is given.

Consequence of Error/Judgement

UBC IT provides enterprise technology solutions to the university community. Decisions and actions taken by the Business Analyst I will have a direct impact on how efficiently and effectively the systems and processes will perform and function. Errors in judgment, poor analysis, or failure to act decisively could have a detrimental effect and adversely impact the university community, affecting up to tens of thousands of students, faculty and staff, and could cost hundreds of thousands of dollars in lost productivity, funding and revenue. Unreliable systems or failure to meet contractual obligations for performance and availability will damage the reputation of UBC IT and UBC.

Qualifications

Undergraduate degree in a relevant discipline. Minimum of two years experience or the equivalent combination of education and experience. Professional development in business analysis and project management is an asset. Experience in at least one of the following is an asset: web or mobile web design and development, business analysis, project management, IT or higher education.

Experience in producing two or more of the following: BRDs, use cases, user scenarios, user stories, BPMs. Knowledge of BPMN.

Ability to effectively facilitate groups to achieve appropriate outcome. Knowledge of project management, quality assurance, change management disciplines and best practices; and development methodologies. Knowledge and continuous learning of business analysis discipline and best practices. Good organizational, planning, and prioritization skills. Able to multi-task and deliver multiple assignments in a fast-paced and changing environment. Demonstrates the willingness, ability, and enthusiasm to learn new processes, methodologies or technologies.

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Staff Job Postings ______Collaboration - Takes initiative to actively participate in team interactions. Without waiting to be asked, constructively expresses own point of view or concerns, even when it may be unpopular. Ensures that the limited time available for collaboration adds significant customer value and business results.

Communication for Results - Converses with, and writes to, peers in ways that support transactional and administrative activities. Seeks and shares information and opinions. Explains the immediate context of the situation, asks questions with follow-ups, and solicits advice prior to taking action.

Accountability - Checks assumptions about mutual expectations and clarifies standards of overall performance. Checks the scope of responsibilities of self and others. Monitors day-to-day performance and takes corrective action when needed to ensure desired performance is achieved.

Analytical Thinking - Collates and reports information. Identifies trends and exceptions. Investigates to define problems more accurately. Sorts information in order of importance. Identifies relationships and linkages between components. Identifies variable potential causes and effects. Solicits guidance to define criteria and assign values of importance and urgency. Escalates issues of an exceptional nature.

Business Enterprise Knowledge - Inquires about the relationship of technology to the business as it pertains to assigned area of responsibility and related projects. Seeks out relevant information from available sources including supervisors, peers, clients, intranet Internet, and documentation.

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Staff Job Postings ______

Job Posting

Job ID: 17007 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Information Systems & Tech Classification Title: Info.Sytems&Technlgy, Level C Business Title: Change Management Specialist Department: UBC IT - Identity & Access Mgm Salary: $62,010.00 - $74,441.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-10-29 Job End Date: 2015-03-15 Possibility of Extension: Yes Funding Type: Budget Funded Other: Date Closed: 2013-11-05 Available Openings: 1

Job Summary

The Change Management Specialist is responsible for interface between people and technologies. Focusing primarily on increasing and enabling the adoption of new processes and technologies by taking a structure change management approach including communication and training plans introduced by assigned project(s) within the IAM Program.

The Change Management specialist will create and implement a change management plan which maximizes adoption through employee engagement and minimizes risk. The plan will incorporate comprehensive communication plans and a training curriculum that supports process and technology implementation and incorporates tactics to drive faster adoption, greater utilization and higher proficiency. The Change Management Specialist will create and manage target measures to ensure new processes and technologies meet desired adoption, utilization and proficiency goals.

Organizational Status

The Change Management Specialist reports to the Sr Manager of Identity and Access Management - Strategic direction is provided by the Sr Manager, Application Architect and the Director of IT Infrastructure; day-to-day direction is given by the Project Manager on assigned projects. - Works daily with a project team typically made up of a project manager, business analyst(s), developers, functional experts, and other project specialists. - Works closely with a broad range of stakeholders, including management and staff of UBC IT, clients from administrative and academic units, and external entities including vendors, regulatory agencies, and partner institutions.

Work Performed

- Apply a structured change management approach and methodology for the adoption of new processes and technologies focusing on the interaction between people and technology. - Create and manage measurement systems to track adoption, utilization and proficiency of individual changes. - Develop a change management plan based on a situational awareness of the details of the change and the groups being impacted by the change. - Identify potential adoption risks, and develop specific plans to mitigate or address the concerns. - Conduct readiness assessments, evaluate results and present findings in a logical and easy-to-understand manner. - Develop a set of actionable and targeted change management tactics - including communication methods, process training

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Staff Job Postings ______curriculum and recommendations for increasing or accelerating adoption. - Execute on the communication plans and support the execution of coaching, training and process adoption plans by employee-facing managers. - Identify any issues or concerns relating to adoption of new technologies and work with stakeholders to develop and implement corrective actions. - Create and enable reinforcement mechanisms and celebrations of success. - Work with project teams to integrate change management activities into the overall project plan. - Work with operational managers, HR and union specialists to formulate plans and activities to support project implementation. - Liaise with other projects to share learnings and knowledge on change management and the adoption of processes and technologies as required. - Additional responsibilities on a project may include project coordination, requirements analysis, business process mapping, training, writing and or editing public content.

Supervision Received

Works under the Direction Sr Manager of Identity and Access Management as well as day to day guidance from the Project Manager on assigned projects.

Supervision Given

In general, provides mentoring and coaching to managers on how to manage change, as well as provides leadership and education to other staff in IAM on demonstrated areas of expertise. May supervise, advise, mentor or coach on change-related work of other UBC IT staff on a project as well as stakeholders in other faculties or administrative units.

Consequence of Error/Judgement

UBC IT provides enterprise technology solutions to the university community. Decisions and actions taken by the Change Management Specialist will have a direct impact on how efficiently and effectively new systems and processes are adopted by the user community. Errors in judgment, poor analysis, or failure to act decisively could have a detrimental effect and adversely impact the university community, affecting up to tens of thousands of students, faculty and staff, and could cost hundreds of thousands of dollars in lost productivity, funding and revenue.

Qualifications

Undergraduate degree in a relevant discipline. Minimum of three years experience or the equivalent combination of education and experience. Experience and knowledge of change management principles and methodologies. Previous change management experience is a required. A solid understanding of how people go through a change and the change process. Experience with large-scale organizational change effort. Experience with IT Service Management, ITIL principles an asset. Training and experience in PROSCII or equivalent change management methodology framework. Able to work effectively at all levels in an organization. Must be a team player and able to work with and through others. Ability to influence others and move toward a common vision or goal. Conducts discussions with and writes memoranda to all levels of colleagues and peer groups in ways that support troubleshooting and problem solving. Seeks and shares relevant information, opinions, and judgments. Handles conflict empathetically. Explains the context of interrelated situations, asks probing questions, and solicits multiple sources of advice prior to taking action when appropriate Actively solicits ideas and opinions from others to efficiently and effectively accomplish specific objectives targeted at defined business outcomes. Openly encourages other team members to voice their ideas and concerns. Shows respect for differences and diversity, and disagrees without personalizing issues. Utilizes strengths of team members to achieve optimal Investigates defined issues with uncertain cause. Solicits input in gathering data that help identify and differentiate the symptoms and root causes of defined problems. Suggests alternative approaches that meet the needs of the organization, the situation, and those involved. Resolves problems and escalates issues with suggestions for further investigation and options for consideration as required. Participates in change initiatives by implementing new directions and providing appropriate information and feedback. Offers ideas for improving work and team processes. Experiments with new approaches and improves productivity through trial and error. Establishes and maintains relationships and alliances. Shares information and readily determines to whom to go for relevant

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Staff Job Postings ______information. Seeks assistance and feedback in the problem solving process. Partners with others to achieve expectations. Collates and reports information. Identifies trends and exceptions. Investigates to define problems more accurately. Sorts information in order of importance. Identifies relationships and linkages between components. Identifies variable potential causes and effects. Solicits guidance to define criteria and assign values of importance and urgency. Escalates issues of an exceptional nature.

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Job Posting

Job ID: 17013 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Information Systems & Tech Classification Title: Info.Sytems&Technlgy, Level C Business Title: Support Analyst II Department: UBC IT - Desktop Services Salary: $62,010.00 - $74,441.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-10-30 Job End Date: 2014-03-28 Possibility of Extension: Yes Funding Type: Budget Funded Other: Date Closed: 2013-11-06 Available Openings: 1

Job Summary

The Support Analyst II consults with user groups to determine business needs and to identify the appropriate technology solution.

This role will act as technical support and liaison between the ADI and Desktop Services teams; the role will work with UBC's Active Directory Integration (ADI) team on a major initiative to migrate into the institution's centralized Enterprise Active Directory (EAD) various departmental network domains. He she acts as a Migration Engineer working with end user groups and internal Desktop IT teams to identify migration tasks and implement them. This is an exciting hands on role with opportunities to apply his her experience in a variety of technical areas such as Virtual Desktops, Active Directory, Quest Migration, Networking and Firewalls, to an ever growing user base across UBC Point Grey Campus and parts of the Lower Mainland. EAD is a directory service within the Identity and Access Management (IAM) ecosystem. He she is technically hands on, energetic, results-focused, adaptable and highly team-oriented.

Organizational Status

Works with UBC IT's ADI team and with other members of UBC IT Desktop Services to perform, train, review, research, recommend, document and support any and all aspects of Active Directory integration lifecycle which comprises Initiation, Assessment, Solutioning, Readiness, Integration and Closure phases. Interacts with various departments within UBC IT.

Work Performed

'Specific Duties: - Act as a technical liaison in supoprt of activitiesand projects shared between the ADI and Desktop Services teams; ensures leads from both teams are kept informed - On collaboration and instruction from both the ADI and Desktoper Services teams, will perform migration activities as outlined in UBC's ADI framework quickly and effectively. These include but are not limited to capturing and verifying current state client inventory (users, computers, applications), working with IT teams to setup domain trust relationships, developing and testing changes, performing the migrations (automated or manually) and providing post-migration support. - Responsible for ensuring both ADI and Desktop Services management are updated on progress and issues that may interfere with the operational collaboration of the technologies. - Day-to-day system administration of the EAD Quest migration infrastructure. - Able to work with Desktop Services teams to perform Desktop Support duties as and when required.

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Staff Job Postings ______- Troubleshoots, resolves, documents and communicates Active Directory (AD) migration issues effectively and professionally. - Maintains and deploys software changes and updates. - Implements security for all equipment and software - Provides training, consultation and assistance as and when required. - In consultation with the Project Manager and Team Lead, jointly determines and implements ways to mitigate risks and achieve quality objectives in these migrations. - Provides consultation and assistance to UBC IT users.

Core Duties: - Consults with user groups to ensure a thorough understanding of software, hardware, information systems and procedural requirements in order to determine their business needs and to identify the appropriate technology solution. - Makes recommendations on the use of the appropriate technology services and products and the purchase of related hardware, software and network equipment. - Researches emerging technologies and their potential impact on the enterprise. - Provides technical support and troubleshooting in the use of information technology products and services. - Installs and maintains servers, networks, and related software and hardware. - Creates and maintains documentation in accordance with prescribed standards. - Contributes to the development of best practices, standards, procedures and quality objec-tives across systems infrastructure or platforms. - Maintains appropriate professional designations and up-to-date knowledge of current infor-mation technology techniques and tools. - Performs other related duties as required.

Supervision Received

Works with considerable latitude; receives direction from the Project Manager, Team Lead and IAM Unit Manager. Reports into the Desktop Services Unit. Keeps managers and team lead informed of the status of work in progress and able to make the migrations happen smoothly with minimal supervision. Work is reviewed in terms of achievement of specific project objectives.

Supervision Given

No direct supervision given. May be responsible for evaluating, coaching, disciplining of staff. May also mentor and support staff on a project by project basis. Guidance will be provided for internal project activities and planning.

Consequence of Error/Judgement

Impact of decisions can affect any number users and ultimately serve to disrupt pre-negotiated service level commitments. An error in judgment or action without thought can result in varying impacts that ultimately could affect services used by UBC Students, Faculty and Staff.

Decisions that could affect multiple users will be made in conjunction with the IAM Unit Manager, Pro-ject Manager and Team Lead.

Qualifications

Undergraduate degree in a relevant discipline. Degree in Computer Science preferred. Minimum of three years experience or the equivalent combination of education and experience. Microsoft and other industry certification preferred.

Experience in migrations, particularly in-place migrations. Experience with Quest is preferred but not mandatory.

Proficiency in Microsoft Active Directory (AD2008R2) and other related Microsoft technologies including ADUC ADAC, GPO GPP, DNS DHCP, scripting and the like.

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Staff Job Postings ______Proficiency in Windows, Mac OS, Virtual network firewall configurations, SAN, VDI (VMware).

Knowledge of networks and software distribution tools.

Knowledge of and experience with virtualized computing environments.

Technical knowledge of standard office tools including: MS Office (Word, Excel, PowerPoint, Out-look, Access), MS Project and other desktop tools.

Collaboration - Consistently fosters collaboration and respect among team members by addressing elements of the group process that impedes, or could impede, the group from reaching its goal. Engages the right people within and beyond organizational boundaries, by matching individual capabilities and skills to the team's goals. Works with a wide range of teams and readily shares lessons learned and credit for team accomplishments.

Communication for Results - Converses with, writes reports for, and creates delivers presentations to all levels of colleagues and peer groups in ways that support problem solving and planning. Seeks a consensus with business partners. Debates opinions, tests understanding, and clarifies judgments. Brings conflict into the open empathetically. Explains the context of multiple interrelated situations, asks searching, probing questions, and solicits expert advice prior to taking action and making recommendations.

Problem Solving - Diagnoses problems using formal problem-solving tools and techniques from multiple angles and probes underlying issues to generate multiple potential solutions. Proactively anticipates and prevents problems. Devises, facilitates buy-in, makes recommendations, and guides implementation of corrective and or preventive actions for complex issues that cross organizational boundaries and are unclear in nature. Identifies potential consequences and risk levels. Seeks support and buy-in for problem definition, methods of resolution, and accountability.

Accountability - Sets enhanced objectives for self and others. Monitors performance trends and identifies opportunities to improve standards. Provides regular feedback and suggests alternative approaches necessary to ensure that organizational objectives and superior standards are achieved. Delegates responsibility and reallocates resources as needed to ensure that priorities are met for initiatives within area of responsibility.

Analytical Thinking - Determines criteria for assessing issues and opportunities. Establishes clear goals and priorities needed to assess performance. Identifies relationships and linkages between different information sources. Anticipates issues that are not readily apparent on the surface. Identifies root causes and effects. Establishes clear goals and priorities. Anticipates potential problems and develops solutions needed to resolve them. Systemically analyzes relationships between apparently independent problems and issues. Reviews and cross-reviews reports. Identifies trends as well as isolated events. Translates analytical reports into management presentations, and provides guidance to resolve issues. Anticipates the possible outcome of potential solutions. Identifies areas of significant concern or opportunity. Probes and initiates research to identify critical problems.

Information Systems Knowledge - Identifies means of integrating technical support requirements with enterprise processes and strategies. Identifies technological opportunities to meet client needs. Creates information system solutions to meet the needs of business stakeholders. Partners with appropriate technical consultants, experts, and managers to resolves complex problems across all IT solutions.

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Job Posting

Job ID: 16995 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Information Systems & Tech Classification Title: Info.Sytems&Technlgy, Level D Business Title: Project Manager II Department: UBC IT - Audio Visual Salary: $70,106.00 - $87,633.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-10-28 Job End Date: 2014-11-07 Possibility of Extension: Yes Funding Type: Budget Funded Other: Date Closed: 2013-11-06 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

The UBCNETwork and Infrastrcuture Facilities Project Manager II is responsible for the IT management of a wide variety of connectivity infrastructure projects at UBC right through to completion. Primarily works on UBC construction related projects providing project management for the UBC IT portion from design phase through service implimentation. May also work on other infrastructure and networking related projects. Acts as the initial and formal point of contact for UBC IT customers and provides support to planning, estimating, implementation and administration activities.

Organizational Status

Works within the Connectivity Infrastructure group as part of a team providing networking and infrastructure services to the University Community. Reports to the Team Lead of Connectivity Infrastructure under the UBCNETwork and Infrastructure Facilities unit.

Liaises with personnel from other UBC IT units, UBC Project Services, various Campus service units, University technology professionals, external consultants, architects, trades, faculty, staff and students.

Work Performed

Specific Duties: - Provides complete project management activities for voice data infrastructure and service requests through UBC IT - the majority of which are defined on a per project basis. Project cyle runs from need analysis and estimating right through to final project billing. - Coordinates and works with Clients, any number of UBC IT internal departments in addition to outside departments, regulatory groups, and consultants & contractors with the goal of providing reliable IT infrastructure and service solutions to medium-sized construction projects. - Prepares IT budget estimates and quotations based on project infrastructure and service requirements that are incorporated

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Staff Job Postings ______into larger campus project budgets. - Prepares high-level project plans and aspects of contingency plans. - According to approved plans, makes necessary contacts, obtains signatures and authorizations for necessary forms, and notifies necessary units within UBC to initiate construction as it relates to UBC IT. - Maintains project logs, documenting the steps and people interactions needed and performed during all the phases of a project. Produces written reports outlining the progress of projects, writes signoff letters and other documents associated with the completion of a project. - Compiles information for the development of schedules and timelines for various UBC IT departments to ensure work performed is completed on schedule. Allocates resources to projects according to project plans and resource availability. - Compiles and consolidates billing requirements for UBC IT projects from various UBC IT departments and contractors and submits single complete invoice to client. Ensures payment is received for invoices submitted.

Core Duties: - Initiates projects following appropriate project management methodology including gathering and defining project requirements, developing project charters, project plans, budgets and schedules, identifying staffing requirements, and forming project teams. - Selects and follows project management methods, procedures, and quality objectives, and tracks metrics for assessing progress. - Balances workload, provides technical and analytical guidance and work direction to project team, including scheduling, assignment of work, review of project efforts and removal of roadblocks which may inhibit project success. - Ensures that all team members have the tools and training required to perform effectively, and provides the team with constructive feedback as it pertains to project performance. - Assesses variances from the project plans, budgets and schedules, develops and implements changes as necessary to ensure that the project remains within specified scope and is within time, cost, and quality objectives, and keeps management aware of the situation. - Conducts formal review with business sponsor at project completion to confirm acceptance and satisfaction. - Identifies potential areas for improvement in current methodologies and provides guidance to other less experienced project managers. - Develops and maintains a productive working relationship with project sponsors, vendors and key clients. - Maintains appropriate professional designations and up-to-date knowledge of current information technology techniques and tools. - Performs other related duties as required.

Supervision Received

Works under general administrative direction on projects and service priorities as assigned by the Team Lead of Connectivity Infrastructure under the UBCNETwork and Infrastructure Facilities unit. Reports to project and or service managers, both internal and external to UBC IT for project or service-related activities. Results are reviewed to ensure that overall effectiveness and long term objectives have been achieved.

Supervision Given

Provides direction and guidance to UBC IT and UBC staff to make sure that connectivity infrastructure projects are completed as assigned. Monitors progress of projects as assigned and coordinates activities to ensure that deadlines are met.

Consequence of Error/Judgement

Errors in UBC IT estimates could result in the University project going over budget. Errors in UBC IT scheduling could result in delays forcing the University project to miss construction and or occupancy schedules.

Qualifications

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Staff Job Postings ______

Undergraduate degree in a relevant discipline. A minimum of 5 years of experience, in-depth knowledge of applications and the business requirements supporting them or the equivalent combination of education and experience. Extensive experience with and knowledge of structured cabling best practices and general construction processes, including a sound understanding of the CSI Master Format and in particular divisions 16 and 17, managing building projects, or equivalent combination of training and experience.

Proven track record of initiating and completing successful projects.

Excellent knowledge of IT communications and networking concepts.

Excellent knowledge of EIA TIA IT infrastructure and connectivity best practices.

Excellent knowledge of the University Design Guidelines.

Good understanding of UBC IT service level agreements related to connectivity.

Good knowledge of construction safety procedures.

Knowledge of UBC and UBC IT financial processes is an asset.

Ability to conduct needs analyses, plan, organize, manage, monitor, complete, and evaluate projects within allocated time and resources.

Ability to provide quality service to customers in a courteous, patient manner. Strong interpersonal skills with the ability to resolve conflicts at all levels.

Ability to effectively facilitate groups to achieve appropriate outcome.

Ability to develop and deliver effective presentations and workshops.

Ability to maintain accuracy and attention to detail and effectively manage multiple tasks and priorities.

Ability to work in a team environment, either as a team leader or member.

Ability to make sound decisions in circumstances of ambiguity, uncertainty, and pressures of limited time.

Ability to deliver defined results within budget and schedule.

Ability to write clear and well-structured business documents related to connectivity projects (e.g. business requirements, project plans, budget estimates, service level agreements, project status reports, sign-off agreements, etc).

Ability to present project information to audiences of mixed IT knowledge and experience.

Ability to visit and inspect construction sites.

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Staff Job Postings ______

Problem Solving - Applies problem-solving methodologies and tools to diagnose and solve operational and interpersonal problems. Determines the potential causes of the problem and devises testing methodologies for validation. Shows empathy and objectivity toward individuals involved in the issue. Analyzes multiple alternatives, risks, and benefits for a range of potential solutions. Recommends resource requirements and collaborates with impacted stakeholders.

Business Enterprise Knowledge - Develops and implements technical solutions that meet operational improvement needs. Ensures that decisions are supported by relevant stakeholders, as well as sound performance data. Effectively communicates technology changes to clients and how the changes affect their business drivers.

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Job Posting

Job ID: 17020 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Information Systems & Tech Classification Title: Info.Sytems&Technlgy, Level D Business Title: IT Analyst Department: UBC IT - Infrastructure Salary: $70,106.00 - $87,633.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-10-30 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-06 Available Openings: 1

Job Summary

This position designs, provides, implements, configures, supports, monitors, investigates, analyzes, problem solves and recommends changes to all Information Technology supported systems infrastructure, and acts as a project lead when required. Maintains UBC mission critical 7 x 24 services, servers, storage, networked appliances, backups and disaster recovery. Meets user requirements by maintaining acceptable service levels at all times.

Organizational Status

Reports to the Team Lead, Special Infrastructure Projects, Information Technology. Works independently, jointly within Infrastructure teams, and in collaboration with other Information Technology staff and management. Interacts directly with other University technology professionals, faculty and staff.

Work performed both within normal office and computer room environments. Performance of some work activities may be required outside of regular business hours. Required on a rotational on-call basis to respond on-site as required to resolve critical infrastructure failures outside of regular business hours.

Work Performed

- Designs, provides, implements, configures, supports, monitors, investigates, analyzes, problem solves and recommends changes to all Information Technology supported systems infrastructure, and acts as a project lead when required. - Maintains UBC mission critical 7 x 24 services, servers, storage, networked appliances, backups and disaster recovery. Monitors activity and behavior of Information Technology' systems infrastructure to ensure service levels are maintained. - Investigates, analyzes and corrects problems that cause incorrect system behavior or system outages for Information Technology supported systems. Assumes leadership role as required. - Performs system software and firmware upgrades to maintain secure and reliable systems infrastructure. - Implements, configures, monitors, tests, troubleshoots and resolves issues with servers and system software - Implements, configures, monitors, tests, troubleshoots and resolves issues with storage infrastructure (includes SAN infrastructure, NAS, local disks). Implements storage network rules, performs storage management and recommends improvements to maintain a reliable storage infrastructure. - Designs, orders, provides and supports systems infrastructure including hardware, operating systems, systems software, backup systems, networks, firewalls, load balancers and storage systems.

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Staff Job Postings ______- Provides system infrastructure administration functions and support as required. - Works closely with IT personnel and other UBC departments in implementing and maintaining systems infrastructure, including recommending operational procedure improvements, to meet user's requirements. - Implements, configures, monitors operations, tests, troubleshoots and resolves issues with data backup restore, and recommends improvements to ensure data integrity. - Implements, configures, monitors, tests, troubleshoots and resolves issues with systems network infrastructure (includes switches, load balancers and firewalls). Implements network rules, manages network address assignments, and recommends improvements to ensure reliable and secure network connectivity - Analyzes, recommends, and develops strategies for ongoing support and upgrade of systems infrastructure services. Leads in the implementation and maintenance of these strategies. - Implements and maintains tools that improve support and problem resolution capabilities for Information Technology' systems infrastructure. - Tests, troubleshoots, implements, configures, and recommends improvements to the disaster recovery procedures. Performs disaster recovery to restore failed systems infrastructure - Collaborates with connectivity infrastructure to verify power source reliability by assisting in implementing UPS infrastructure, troubleshooting and resolving power issues, and recommending changes to improve redundancy - Recommends and implements improvements for system monitoring tools. - Participates in development projects to ensure developed services will meet support requirements. - Writes and maintains required Systems Infrastructure support documentation for each system, including hardware configuration, installed firmware and system software to facilitate knowledge transfer. - Keeps current in related technology and industry standards through research, seminars and training. - On a rotation basis is on-call outside of work hours in order to resolve emergency system infrastructure problems. - Performs other related duties as required.

Supervision Received

Works under the direction of the Team Lead, Special Projects Team. Results are reviewed for achievement of overall and long-term objectives.

Supervision Given

May supervise and evaluate work of other IT staff or any other contract and or vendor staff performing technical or functional duties.

When acting as a project leader, prioritizes workloads and periodically reviews work performed by other professionals involved in the project.

Consequence of Error/Judgement

Within the growing University community, all services supported by Information Technology require reliable systems infrastructure in order to provide important functions such as , eLearning, Student Services, Finance, HR and Research Services. This infrastructure must be available on a near 24 x 7 basis. The decisions and actions taken by the Systems Analyst will have a direct impact on how efficiently and effectively the systems infrastructure will perform and function. Errors in judgment, poor decisions, or failure to act decisively could have a detrimental effect on systems infrastructure. Unreliable systems infrastructure or failure to meet contractual obligations for performance and availability will damage the reputation of Information Technology and UBC. This could adversely impact the University community, including the large majority of students, faculty and staff, and could cost hundreds of thousands of dollars in lost productivity, funding and revenue.

Qualifications

Undergraduate degree in a relevant discipline. University degree in Computer Science preferred.

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Staff Job Postings ______Professional or technical certification an asset. A minimum of 5 years of experience, in-depth knowledge of applications and the business requirements supporting them or the equivalent combination of education and experience. Experience in troubleshooting systems infrastructure including SAN, NAS, firewalls, switches, load balancers and backup technologies, Experience using: operating system utilities; scripting languages (such as ksh, PERL, Python); management, optimization and configuration tools.

Experience with in-depth hardware troubleshooting of SPARC, Intel and or AMD platforms (e.g., Sun, HP Compaq and IBM). Knowledge and the ability to effectively use multi-platforms and distributed system infrastructure; UNIX or Windows operating systems fundamentals, including installation, configuration, security and patching; and networking and internet technologies including TCP IP, DNS, DHCP and NTP.

Additional knowledge of Macintosh operating systems of Macintosh hardware an asset. Ability to communicate with technical and non-technical individuals.

Ability to take initiative and work with limited direction.

Ability to work as part of a team.

Ability to keep current with advancements in technology and tools. - Ability to adopt a project approach for such undertakings as the development and implementation of support strategies.

Ability to adopt a task-oriented approach to solving operational hardware and software problems. Ability to effectively manage multiple tasks and priorities and work under pressure in time sensitive and mission critical situations. Ability to mentor and coach IT professional staff and teams, and act as a resource. Core Competencies: Communicating for Results (Intermediate): Conducts discussions with and writes memoranda to all levels of colleagues and peer groups in ways that support troubleshooting and problem solving. Seeks and shares relevant information, opinions, and judgments. Handles conflict empathetically. Explains the context of interrelated situations, asks probing questions, and solicits multiple sources of advice prior to taking action when appropriate. Collaboration (Intermediate): Actively solicits ideas and opinions from others to efficiently and effectively accomplish specific objectives targeted at defined business outcomes. Openly encourages other team members to voice their ideas and concerns. Shows respect for differences and diversity, and disagrees without personalizing issues. Utilizes strengths of team members to achieve optimal performance. Problem Solving (Intermediate): Applies problem-solving methodologies and tools to diagnose and solve operational and interpersonal problems. Determines the potential causes of the problem and devises testing methodologies for validation. Shows empathy and objectivity toward individuals involved in the issue. Analyzes multiple alternatives, risks, and benefits for a range of potential solutions. Recommends resource requirements and collaborates with impacted stakeholders.

Role Based Competencies Initiative (Intermediate): Seeks out new challenges that require risk taking. Determines the resources, team support, and technical needs necessary to enable success and procures them. Keeps responding to the challenge in spite of obstacles and setbacks. Accountability (Intermediate): Sets objectives that meet organizational needs. Provides recommendations to individuals and teams on ways to improve performance and meet defined objectives. Monitors and provides feedback on individual and team performance against defined standards. Information Systems Knowledge (Intermediate): Resolves escalated problems of technical support. Identifies root causes. Sets up and integrates new and enhanced information systems. Identifies customer needs and determines the appropriate approach to apply and ensure resolution. Solicits the input of appropriate technical experts and managers as required.

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Staff Job Postings ______qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

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Staff Job Postings ______

Job Posting

Job ID: 17004 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Information Systems & Tech Classification Title: Info.Sytems&Technlgy, Level E Business Title: Project Manager II Department: UBC IT - IT Application Devlp Salary: $76,415.00 - $95,518.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-10-29 Job End Date: 2016-03-31 Possibility of Extension: Yes Funding Type: Budget Funded Other: Date Closed: 2013-11-05 Available Openings: 1

Job Summary

The Project Manager II manages the entire project lifecycle of medium scale or complex projects including developing project plans, assembling project teams, assigning individual responsibilities, identifying appropriate resources needed, and developing schedules to ensure timely completion of projects. The Project Manager II directs and coordinates a cross-functional team and manages inter-project dependencies and communication. The incumbent ensures that the formal project management methodologies established by UBC IT's Project Management Office (PMO), are followed. The incumbent is required to provide regular status reports to the project Steering Committee or Program Manager and escalates issues as required.

Organizational Status

The Project Manager II reports to the Program Manager, Student Interaction Transformation Program, while working closely with management and staff in UBC IT, and other administrative and academic units.

Work Performed

Specific Duties: - The Project Manager II leads and manages complex projects related to information systems and business processes that involve UBC IT and the greater UBC community. Examples of such projects are: Enhancements to the Student Information System or new technology solutions within Application Development Services. - responsible for the oversight of third party vendor management across a set of projects within the Student Interaction Transformation Program. - liaise with various UBC IT project teams to ensure the effective planning and implementation of the SIS Roadmap. - builds and maintains good working relationships and collaborates with others to achieve client objectives - manages the completion of Business Process Reviews (BPRs) across the suite of SIS Roadmap solutions in preparation for future project definition and approval.

Core Duties - Initiates projects following appropriate project management methodology including gathering and defining project requirements, developing project charters, project plans, budgets and schedules, identifying staffing requirements, and forming project teams. - Selects and follows project management methods, procedures, and quality objectives, and tracks metrics for assessing progress.

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Staff Job Postings ______- Balances workload, provides technical and analytical guidance and work direction to project team, including scheduling, assignment of work, review of project efforts and removal of roadblocks which may inhibit project success. - Ensures that all team members have the tools and training required to perform effectively, and provides the team with constructive feedback as it pertains to project performance. - Assesses variances from the project plans, budgets and schedules, develops and implements changes as necessary to ensure that the project remains within specified scope and is within time, cost, and quality objectives, and keeps management aware of the situation. - Conducts formal review with business sponsor at project completion to confirm acceptance and satisfaction. -Identifies potential areas for improvement in current methodologies and provides guidance to other less experienced project managers. - Develops and maintains a productive working relationship with project sponsors, vendors and key clients. - Maintains appropriate professional designations and up-to-date knowledge of current information technology techniques and tools. - Performs other related duties as required.

Supervision Received

Works with complete latitude within general policies and an administrative framework. Work is reviewed in terms of achievement of overall and long-term project objectives.

Supervision Given

Manages staff directly and indirectly through subordinates. Project direction responsibilities may include technical and user staff from UBC IT, academic departments, customers, and other administrative units around campus.

Consequence of Error/Judgement

Information Technology plays a key role in enabling the University to achieve its goal of becoming one of the world's leading universities. The Project Manager II plays a significant role in the implementation of systems and processes. Should these projects not be completed successfully or the results not support the activities of the University, this would compromise the University's ability to achieve its strategic goals and vision. Inability of systems and processes to support the University's needs could seriously compromise daily business and activities at the University. This position must assume responsibility for project decisions that could cost the University hundreds of thousands of dollars. This position must be able to foresee potential problems before they occur and take corrective action.

Qualifications

Undergraduate degree in a relevant discipline. Undergraduate degree in an IT or Business Administration preferred.

Demonstrated ongoing career development through active and self-motivated professional development in the field of project management. Project Management Professional designation is an asset. A minimum of 8 years of experience and 2 years of managerial experience or the equivalent combination of education and experience. Project and or technology management experience demonstrating progressive responsibility preferably in a University or other public sector environment or the equivalent combination of education and experience.

Experience in the role of project manager managing, designing, developing and implementing IT systems or processes. Experience throughout the project management life cycle in managing third party commercial off the shelf product solutions in complex environments.

Experience in change management, budget development, financial management, and risk management.

Good knowledge of applications development methodologies.

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Staff Job Postings ______Knowledge of IT application development and implementation best practices, "rules of thumb", and benchmarks. An understanding of key trends and players in the IT industry, particularly on mobile applications and digital media.

Effective leadership, consulting, facilitation, consensus building, conflict resolution, and negotiation and team-building skills.

Ability to mentor and coach staff, and act as a resource. Ability to effectively facilitate groups to achieve appropriate outcome. Ability to develop and deliver effective presentations and workshops. Ability to develop and maintain cooperative and productive working relationships with customers and potential customers. Ability to effectively manage multiple tasks and priorities and work in a fast-paced environment.

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Staff Job Postings ______

Job Posting

Job ID: 16919 (Repost) Location: Vancouver - Hospital Site Employment Group: Management&Professional (AAPS) Job Category: Information Systems & Tech Classification Title: Info.Sytems&Technlgy, Level E2 Business Title: Simulation Technology Specialist Department: MedIT Salary: $83,293.00 - $104,115.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-12-02 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-04 Available Openings: 1

Job Summary

Working as an integral member of MedIT, this position provides simulation technology leadership and expertise for the health professions education programs within the Faculty of Medicine, UBC. This role supports the development and the operational transition of Faculty of Medicine's simulation centres throughout British Columbia. This role works to help achieve educational program objectives of enhancing health professions education through the use of simulation by: -Developing and mentoring regionally based technical staff to support simulation technology; -Identifying and developing best practices and standards in simulation technology; and -Encouraging the adoption of technical standards that will support anticipated curricular objectives.

Organizational Status

Reports to the Director, Technology Enabled Learning.

Work Performed

-Contributing highly specialized and advanced simulation technical expertise to the Faculty of Medicine and its affiliated higher education and health authority partners -Working closely with, and as an expert adviser to, the Faculty of Medicine's Provincial Coordinator of Simulation on matters related to enabling, via technology, Faculty of Medicine's strategic plan for use of simulation in health professions education -Designing, developing and implementing high fidelity simulation systems -Working as a team member within the Faculty of Medicine's capital projects portfolio, overseeing the technical components of Faculty of Medicine's capital simulation projects encompassing large, provincial, multi-faceted simulation systems -Developing simulation technology operational support plans including the development of operational services, preparation of budgets and cost benefit evaluations -Managing consultants and contracts in relation to simulation facility audio-visual design and installation -Mentoring and training staff in current and new advancements in simulation technologies -Analysing emerging trends in simulation and advising senior management on technological advancements -Providing technical leadership in the implementation of leading-edge simulation technology strategies -Develop plan(s) for interconnecting British Columbia's simulation centres to facilitate educational resource sharing -Representing the Faculty of Medicine at national and international simulation conferences. -Acting as core member of the BC Simulation Technology Working Group (STWG) as simulation technology expert in developing

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Staff Job Postings ______standards and guidelines -Develop simulation technology provincial procurement strategies and act as primary contact for vendors -Working with simulation centres counterparts in other regions to learn and share expertise

Supervision Received

Works within general technical and administrative parameters reporting to the Director, Technology Enabled Learning, Faculty of Medicine, UBC; Work is reviewed in terms of technical vision and the achievement of specific strategic goals.

Supervision Given

May manage staff and contractors directly and indirectly through subordinates.

Consequence of Error/Judgement

Errors on judgement could adversely affect the delivery of medical education; extreme lapses in judgement could jeopardize accreditation standing.

Qualifications

Undergraduate degree in a relevant discipline. Post-graduate degree may be required for specialized positions. Post-graduate degree in Computer Science, Engineering or another related discipline. Minimum of 9 years experience or the equivalent combination of education and experience. Supervisory experience may be required. Technical expertise in a highly specialized area required. Minimum of nine years of related experience, working in higher-education, supporting high-fidelity simulation programs (or the equivalent combination of education and experience); Previous supervisory experience is required. Project management knowledge required, preferably in the domain of capital projects; This position is expected to have an expert level of understanding in current and emerging trends in educational technology; Technical expertise and expert level knowledge designing and supporting the spectrum of technologies associated with education, specifically in areas involving Tele-Health, Tele-Medicine, distance education and high-fidelity simulation; ability to develop and manage vendor relationships; Hands-on experience with technologies from the following vendors: CAE METI, Laerdal, , Gaumard, B-Line, EMS-Medical, Mimic simulation, Simbionix, Mentice, Crestron, Cisco, Polycom, Blackboard, Moodle. Excellent analytical and problem solving skills. Excellent facilitation skills. Excellent communication skills (reading, writing, listening, speaking, and presentation). Effective leadership, consulting, facilitation, conflict resolution and negotiation and team-building skills are an asset. Ability to coach and mentor staff. Ability to build relationships, consults with customers and potential customers, and work with consultants. Ability to multi-task and work in a fast-paced environment. Ability to demonstrate diplomacy. Ability to work within a complex environment involving a multitude of stakeholders.

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Staff Job Postings ______

Job Posting

Job ID: 17033 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Conf, Accomm, Cerem & Events Classification Title: Conf,Accom,Ceremonies, Level A Business Title: Conference Services Manager Department: Conferences & Accommodation Salary: $42,204.00 - $50,664.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-12-01 Job End Date: 2014-09-30 Possibility of Extension: Yes Funding Type: Budget Funded Other: Date Closed: 2013-11-08 Available Openings: 2

Position December 1, 2013 to September 30, 2014

Job Summary

To book, plan, coordinate, administer and provide service to conferences held at UBC. Major responsibilities include: coordinating conference logistics; developing path for activities; meeting with clients and service facility providers; booking managing group accommodation, event space, services, equipment needs and distributing pertinent information to stakeholders; overseeing on-site conference logistics and attending client functions; troubleshooting problems and authorizing implementing corrective measures; recommending plans, suppliers, facilities and equipment to clients; meeting corresponding with client to provide policy, procedure and resource information; evaluating needs and resource requirements; organizing and conducting site tours for potential and existing clients; booking clients; promoting facilities, accommodation and services; preparing proposals, negotiating and preparing contracts; overseeing billing and payments; determining client expenses and preparing summary of charges; managing delegate registration; developing and preparing financial and statistical reports; keeping abreast of current industry trends by attending relevant seminars and conferences; maintaining membership of industry or professional association; and performing other related duties.

Organizational Status

Reports to the Director of Conference Services, takes direction from other senior Managers, maintains close working relationships with other departmental Managers and staff. Interacts regularly with various departmental staff, clients, guests, on-campus resource service departments, administrators of Faculties and Departments, and outside suppliers of service and equipment.

Work Performed a) Coordinates conference logistics. Develops critical path of activities, meets with clients and service facility providers, books manages group accommodation, event space, services and equipment needs, and distributes pertinent information to stakeholders. b) Oversees on-site conference logistics and attends key client functions. Troubleshoots problems and authorizes implements corrective measures. c) Recommends plans, suppliers, facilities and equipment to clients. Meets corresponds with client to provide policy, procedure and resource information and evaluates needs and resource requirements. Organizes and conducts site tours for potential and

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Staff Job Postings ______existing clients. d) Books new and repeat clients. Promotes facilities, accommodation and services, prepares proposals, negotiates designated terms, sends collects contracts, and confirms group bookings in writing. e) Oversees all billing and payments. Determines all client expenses, prepares summary of charges for accounts receivable, reviews transaction account status, and ensures that Conferences and Accommodation at UBC's financial exposure is within acceptable parameters. f) Manages delegate registration and the registration desk, prepares financial and statistical reports, approves printed digital publications, and authorizes all account transactions. g) Recommends, designs, plans and may help implement functions of conference clients. h) Researches, prepares reports and makes recommendations. i) Performs other related duties as required. j) Keeps abreast of current industry trends by attending relevant seminars and conferences, maintaining membership of an industry or professional association etc.

Supervision Received

Reports directly to the Director of Conference Services. Takes direction from other senior managers. Works independently and in accordance with procedures and generally accepted standards. Refers serious problems to senior manager.

Supervision Given

Provides functional supervision to the Housestaff Coordinator and Housestaff. Delegates work to clerical staff, resolving difficulties encountered.

Consequence of Error/Judgement

Communication of inaccurate information advice or failure to deliver services as agreed or poor performance may result in litigation with financial and legal consequences for the Conference Centre and jeopardize the reputation and future revenues of the Centre. Error may also adversely affect the success and credibility of an event potentially resulting in litigation with financial and legal consequences for the Client and jeopardize their reputation.

Qualifications

Two year diploma in Hotel Management, Hospitality, Tourism, or Event Management. University degree preferred, or a combination of relevant courses and progressive on-the-job training. Minimum of two years experience or the equivalent combination of education and experience. A minimum of four years relevant conference experience. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to communicate effectively verbally and in writing. Ability to provide quality service to customers in a courteous, patient manner. Ability to effectively use the normal range of programs at an intermediate level and an ability to learn and adapt to relevant software programs.

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Staff Job Postings ______orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

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Staff Job Postings ______

Job Posting

Job ID: 17014 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Educational Programming Classification Title: Educ. Programming, Level C Business Title: Instructional Designer/Project Manager Department: Center for Teachng,Learng&Tech Salary: $62,010.00 - $74,441.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-18 Job End Date: 2014-11-17 Funding Type: Budget Funded Other: Date Closed: 2013-11-07 Available Openings: 1

Job Summary

The instructional designer project manager provides leadership in the application of educational technology and research to the design and development of distance education and flexible learning courses and other educational materials. Develops and manages distance education and flexible learning projects from proposal through development to readiness for course delivery.

Organizational Status

Reports to the Senior Manager, Distance and Blended Learning. Works with academic course authors, external clients and development teams.

Work Performed

-Provides leadership, expertise and training in instructional design for distance education and flexible learning materials and methods; -Initiates research projects related to the design and efficacy of distance education and flexible learning materials and methods; -Participates in strategic planning for the development of distance education and flexible learning programs and courses; -Develops and monitors budgets, schedules and resources for projects; -Liaises with and provides instructional design expertise and media selection recommendations to course authors and external clients in the development of educational processes and materials; -Liaises with UBC Digital Media Technologies; -Manages and coordinates multiple projects and project teams within UBC; -Manages and coordinates multiple projects and project teams external to UBC; -Develops workshops and trains UBC staff and other interested parties in the use of educational technologies; -Represents UBC distance education and flexible learning interests through provincial, national and international associations and liaisons; -Performs other related duties as required.

Supervision Received

Works independently with general direction of the Manager, Distance and Blended Learning, the Centre for Teaching, Learning and

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Staff Job Postings ______Technology

Supervision Given

Manages project teams of varying composition, depending on the scope and nature of the specific project. Project teams may include University faculty members and staff, colleagues within CTLT, external clients and specialist staff hired for specific tasks.

Consequence of Error/Judgement

Errors in judgment may result in the inefficient use of resources, and may damage the image and reputation of the University, and the Centre for Teaching, Learning and Technology.

Qualifications

Master's degree in Education. Master's degree in educational technology, distance education, educational psychology, or related field also desirable. Minimum of six years experience or the equivalent combination of education and experience. Relevant experience in the design and development of educational materials delivered at a distance and use of instructional media. Teaching using on-line and multimedia technologies. Teaching and learning experience in post-secondary environments an asset. -Proven project management skills; -Ability to work under pressure; -Proven leadership abilities; -Effective diplomatic and interpersonal skills; -Familiarity with a wide variety of instructional technologies; -Proven teaching facilitation skills. -Some experience with media design and production background

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Staff Job Postings ______

Job Posting

Job ID: 16889 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Information Services Classification Title: Information Services, Level A Business Title: Manager, Communications and Outreach Department: Schl of Arch & Landscp Arch Salary: $49,226.00 - $59,094.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-18 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-09 Available Openings: 1

Job Summary

Manages communications and outreach initiatives for the School of Architecture and Landscape Architecture (SALA). Works in collaboration with the SALA Director to establish and maintain strong connections to the design professions, alumni and wider community. Prepares and communicates public information on behalf of the School. Manages the Student Services staff within the School (4 FTE).

Organizational Status

Reports to the Director, SALA. Liaises regularly with the School's faculty, staff and students on special projects and with other UBC units as required. Develops relationships and directly liaises with external Architecture, Landscape Architecture and other related communities. Works closely with the Faculty of Applied Science Development Office staff.

Work Performed

Develops, implements and manages outreach and communications initiatives for the School.

Outreach: -Identifies opportunities for developing relationships with the professional communities (Architecture and Landscape Architecture) to pursue outreach engagements. -Liaises with professional visitors to the School and manages the front-line relationship. -Oversees the School's annual lecture series and related events and directs the work of SALA staff to organize regular internal and external events. -Participates in the development and implementation of special projects and initiatives including the SALA Advisory Board. -Manages the SALA Mentor Program with support from the staff. -Liaises with the Faculty of Applied Science and UBC development offices on alumni fundraising initiatives and events. Works with the Director on all School fundraising efforts. -Liaises with donors and potential donors of program scholarships and awards to manage the initial set up of award files. -Establishes relationships and maintains contact with SALA alumni. -Manages SALA alumni records in collaboration with the APSC alumni staff. -Conceptualizes plans, executes and manages special School-wide events such as exhibitions, open houses and receptions in consultation with the Director.

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Staff Job Postings ______-Attends public events on behalf of the School. -Manages and hosts Faculty-wide and University-wide development events.

Communications

-Researches and analyses information for communications -Writes and edits articles, speeches, news releases, brochures, reports, promotional pamphlets, and other communications materials -Curates and edits the new SALA newsletter -Develops and conducts public presentations -Oversees the content of the SALA website, makes recommendations for improvements and manages updates. -Responds to public and media requests for information -Liaises with internal and external production and media service providers -Prepares and distributes content and communications related to the School's policy manuals and documents -Attends SALA Executive committee meetings -Performs other related duties of the position as required

Supervision Received

The position reports directly to the SALA Director. The position is expected to work independently with minimal supervision, determining priorities as necessary. This requires a high degree of independent, executive decision making, ability to assess and implement work required, strong organizational skills and the ability to provide leadership and support.

Supervision Given

Manages the School's Student Service staff (4 FTE). Performs annual reviews and makes recommendations for staff changes. Hires and manages the work of casual and student workers when needed.

Consequence of Error/Judgement

Judgment and tact is required when communicating with others outside of SALA, as well as when coordinating projects within the department. All communication outside of SALA is representative of the school, and should be conducted in a professional and formal manner. Inappropriate judgment could potentially damage the reputation of SALA, and could possibly have a negative impact on future partnerships.

Qualifications

Undergraduate degree in a relevant discipline. A clear understanding of the design disciplines' cultures; a professional degree in a relevant design discipline preferred. Minimum of four years experience or the equivalent combination of education and experience. Experience in public relations is an asset. Must have demonstrated ability to work with community members. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to effectively manage multiple tasks and priorities under tight deadlines. Ability to develop and deliver effective presentations and to effectively facilitate groups to achieve appropriate outcomes. Ability to communicate effectively verbally and in writing. Ability to make thoughtful, informed, and thorough decisions. Ability to gather, record, and organize information. Ability to compose correspondence, reports, presentations, and other written materials using clear concise business English. Ability to effectively use Microsoft Office applications at an intermediate level(e.g., Outlook, MS Word, MS Excel, Powerpoint). Ability to effectively use Creative Suite and other desktop publishing software at an intermediate level.

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Staff Job Postings ______

Job Posting

Job ID: 16978 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Information Services Classification Title: Information Services, Level D Business Title: Director, Communications and Community Engagement Department: UBC Sustainability Initiative Salary: $76,415.00 - $95,518.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-12-16 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-08 Available Openings: 1

Job Summary

The Director, Communications and Community Engagement is a senior position within the UBC Sustainability Initiative team. The incumbent works strategically and cooperatively with other communications and public relations offices, working groups, and departments across the University to lead sustainability engagement and communications across the University.

The UBC Sustainability Initiative (USI) builds on UBC's position as a leader in campus sustainability, and works to reinforce the University's goal of providing an exceptional learning and research-rich environment that advances global citizenship and a civil and sustainable society. With a focus on deeply integrating existing academic and operational efforts in sustainability and generating new opportunities, the USI fosters collaboration within and outside UBC, and across all disciplines, to fulfill its mission.

Organizational Status

Reports to the Associate Provost, Sustainability. Works closely with the USI team, Campus and Community Planning and its Campus Sustainability Office, faculty and staff across campus, and external partners. Supervises the Communications Specialist, Engagement Specialist and Projects Manager (shared supervision with Associate Director, USI and CIRS). Is part of the management team at the USI.

Work Performed

The work involves conceptualizing, recommending, implementing, managing and evaluating a full range of communication and community engagement efforts focused on sustainability, and designed to enhance the image and reputation of the University. Community engagement activities go beyond communications efforts to include processes of partnership and interactive engagement with faculty, staff and students at UBC to increase involvement and a sense of community around UBC's sustainability efforts.

Strategy - Advise senior executives on the strategic direction for sustainability communication across the University, in particular the USI Steering Committee, Campus as a Living Lab working group, and various specific sustainability projects.

- Conceptualize and lead communication and engagement efforts - including public relations, marketing, publications, online channels, engagement processes, and events - for sustainability on UBC's Vancouver campus. This work involves an overarching

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Staff Job Postings ______communication and engagement plan for UBC Sustainability, as well as supporting and integrating communications and community engagement plans for:

- USI Teaching and Learning; - USI Research and Partnerships; - The Campus as a Living Lab initiative; and - The Bioenergy Research and Demonstration Facility.

- Manage two key cross-functional advisory groups for the USI on environmental wellbeing and human wellbeing.

- Coordinate UBC Sustainability communication and community engagement plans with the operational plans of: - Campus Sustainability Office; - Building Operations; - Infrastructure Development; - Student Housing and Hospitality Services; and - Supply Management. - Provide expert advice to the USI and other UBC officials and groups on visibility opportunities, strategic positioning, alignment of USI communication and community engagement objectives and activities with UBC Communications and Marketing, and emerging trends and opportunities related to sustainability communication and engagement.

Implementation

- Responsible and accountable for the creation and implementation of communications efforts designed to establish and maintain the University's reputation as a local, national and international leader in sustainability.

- Manage strategy and implementation of the University's media relations regarding sustainability, including digital communications including websites and social media, sustainability visual identity, and engagement activities on and beyond campus.

- Collaborate with other UBC leaders and communicators - in units such as Campus & Community Planning and Continuing Studies, faculties such as Applied Science and Arts, and organizations such as CERC and AMS - to build alliances and ensure communication and community engagement methods are complementary, consistent and provide maximum value to the University.

- Liaise with UBC Communications and Marketing, USI offices and external consultants, stakeholders and partners to promote and safeguard the University's visual identity.

- Provide advice to directors of University campaigns (such as Enrolment Services' annual recruitment campaigns and Development's "Start an Evolution" campaign) to incorporate sustainability.

Stakeholder and government relations

- Foster relationships with leadership and staff within the President's Office, Public Affairs, Development and Government Relations, stakeholders and strategic partners: monitoring industry, business, government and community issues associated with UBC sustainability goals.

- Lead outreach to members of the UBC sustainability research community to increase awareness and community engagement in UBC research.

Reporting

- Responsible for sustainability reporting for the University's Place and Promise Annual Report and Sustainability Tracking,

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Staff Job Postings ______Assessment & Rating System (STARS). Advise on reporting UBC's sustainability efforts and successes, including award applications on behalf of the University.

Administration

- Human resources and budget responsibilities for the communications and community engagement portfolio including hiring, managing, coaching, evaluating and terminating of staff and contractors as required.

Supervision Received

Reports to the Associate Provost, Sustainability. Works with wide latitude and independence.

Supervision Given

Directly manages the Communications Specialist, Engagement Specialist and Projects Manager (shared supervision with Associate Director, USI and CIRS), as well as consultants and external service providers.

Consequence of Error/Judgement

Error in this position could be very serious to the University since it concerns the public image and profile of the institution on the local, national and international level. Incorrect or insufficient information and advice could have grave consequences.

Qualifications

Undergraduate degree in a relevant discipline. Master's degree preferred in a relevant discipline. A minimum of 8 years of experience or the equivalent combination of education and experience. Knowledge of sustainability and related fields. Superior interpersonal and leadership skills. Ability to communicate effectively verbally and in writing. Ability to mentor and coach staff, and act as a resource. Significant experience and demonstrated skill developing, implementing and evaluating strategic communication plans and community engagement strategies. Experience working with people at senior levels. Demonstrated experience managing complex projects with multiple stakeholders and interests and managing sensitive issues. Ability to exercise judgment, tact, discretion and creativity. Ability to work under pressure to meet deadlines and to juggle multiple priorities and varying assignments.

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Staff Job Postings ______

Job Posting

Job ID: 16991 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Institutional Analysis Classification Title: Instit. Analysis, Level A Business Title: Analyst, Evaluation and Learning Analytics Department: Arts ISIT Salary: $45,579.00 - $54,717.00 (Annual) Full/Part Time: Part-Time (50%) Desired Start Date: 2014-04-01 Job End Date: 2014-05-30 Possibility of Extension: Yes Funding Type: Self Funded Other: Date Closed: 2013-11-04 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

This position is responsible for developing and delivering material in response to data visualization and reporting requests from learning-analytic data and course evaluations. Communicates with Heads, Directors and Deans about this material and will participate as a member of the Evaluation & Analytics group in meeting the growing Faculty-wide need for reporting, evaluation, development of QA frameworks and production of data-driven evidence-based reports on teaching and learning in the Faculty of Arts to inform ongoing strategic planning.

Organizational Status

Arts ISIT provides instructional, informational and technical support to the Faculty of Arts. The Evaluation & Analytics group undertakes analysis of and reporting on Arts teaching and learning data (student grades and demographic data, course evaluation data, online learning activity tracking data) to Deans, Heads & Directors. Findings from data analysis, and presentation of results in regular reports, contributes to Departmental decision-making regarding re-appointment and promotion tenure of teaching staff; Departmental decision-making regarding curriculum planning and course offerings; Departmental External Review processes; and a range of ongoing initiatives to further advance teaching, learning and quality assurance in the Faculty of Arts.

The position will report to and work with the Manager, Evaluation & Learning Analytics, and will regularly submit reports to Heads of Department, Associate Deans and others in leadership roles in the Faculty of Arts. May collaborate with a graduate student assistant on selected projects.

Work Performed

- Develops and presents reports in response to requests from Deans, Heads, Directors and other senior leaders in the Faculty of Arts. - Reviews and conducts analysis of learning and evaluation related data. - Develops new and or modifies existing reporting templates and guidelines to meet needs. - Provides research support to Manager, Evaluation & Learning Analytics - Contributes to ongoing research and strategic planning projects by researching and reviewing relevant research and policy information as needed;

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Staff Job Postings ______

Supervision Received

The incumbent will work collaboratively with and report to the Associate Director - Evaluation & Learning Analytics. The position may develop new data analysis or visualization projects.

Supervision Given

Will not supervise other staff.

Consequence of Error/Judgement

Errors in data reporting could impact employment decisions made across the faculty, and misdirect Departmental and Faculty-wide planning processes that rely on accurate data. All reporting output will therefore be checked for accuracy and format by the Associate Director, Evaluation & Learning Analytics. New reporting approaches or requests will be developed in consultation with the Manager, Evaluation & Learning Analytics.

Data sets contain sensitive personal and confidential information whose security and privacy is mandated by FIPPA and UBC Policy. Failure to ensure security and privacy of such data would contravene BC and federal laws.

Qualifications

Undergraduate degree in a relevant discipline. Degree that involves quantitative analytic work and communication of quantitative results preferred; masters degree an advantage. Minimum of two years experience or the equivalent combination of education and experience. Experience with higher education and or learning analytics especially valuable. Ideal skills include experience with working independently, with some supervision. Data analysis and data analysis software, and or Data visualization and data visualization applications and or Statistical analysis and statistical software and or Demonstrated writing ability. Basic research skills (literature searching and review; research planning; data analysis).

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Staff Job Postings ______

Job Posting

Job ID: 16935 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Nursing Classification Title: Nursing, Level B Business Title: Nurse Research Associate Department: Nursing, School of Salary: $57,417.00 - $68,929.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-18 Job End Date: 2015-03-31 Possibility of Extension: Yes Funding Type: Grant Funded Other: Date Closed: 2013-11-06 Available Openings: 3

Job Summary

Nurse Research Associate positions (n=3) are available on a nationally (CIHR) funded study, "Addressing the Consequences of Violence and Trauma: A Health Intervention for Women in an Indigenous Context". The purpose of this study is to adapt, deliver, and test the efficacy of a complex intervention that addresses intersecting health issues related to violence and trauma for Aboriginal women in an indigenous health care context.

The Nurse Research Associates, in collaboration with other health interventionists (such as elders, trauma counselors and other health care providers), will primarily be responsible for delivering a complex health intervention designed for an indigenous context to urban Aboriginal women who have experienced intimate partner violence in their lives. The intervention is delivered using a combination of workshops and 1:1 consultation and support.

Organizational Status

The position reports to the Principal Investigators of the project. She he will also work in collaboration with the Project Manager, Elders, co-investigators and community members to achieve the goals of the project.

Work Performed

The major goal of this position is to deliver an innovative, community-based, intervention that addresses intersecting health issues related to violence and trauma for Aboriginal women in an indigenous health care context. In collaboration with other interventionists on the study, guided by a written protocol and working within the scope of professional practice, the nurses will assume a primary responsibility for working with women over a 6-8 months period in their homes or other community settings to deliver the intervention via group (workshops) and 1:1 formats..

The broad tasks include: -Building on existing knowledge and undergoing specific training related to: a) indigenous approaches to health, b) the impact of colonization and historical trauma on Aboriginal women's health, c) dynamics of interpersonal violence, d) study neighborhood contexts

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Staff Job Postings ______-Participating in pre-intervention training and team development sessions and ongoing activities to help refine the intervention and plan specific sessions for women;

-Scheduling and completing study visits in accordance with study guidelines

-Exploring with women the health and other life challenges which affect women's ability to deal with the effects of violence and trauma, including historical trauma;

-Conducting health assessments and reviewing options for managing specific types of health problems;

-Supporting coaching women, in groups and individually, in identifying strategies for managing health, social, economic and or family challenges and in testing out self-management strategies;

-Facilitating women's access to information about community and indigenous specific services that may be helpful to her (including health services);

-Making referrals or otherwise helping women navigate services and systems (particularly health services);

-Advocating for changes to improve the responsiveness and or fit of services with needs;

-Maintaining an accurate record of study activities according to study guidelines;

-Engaging in peer feedback and consultation during bi-weekly clinical meetings and bi-monthly team conferences;

Providing feedback to the investigators regarding study feasibility, implementation challenges, and recommendations for strengthening the intervention

Supervision Received

-The candidate works under general direction and will have to exercise a high degree of clinical judgment and autonomy. Performance is subject to periodic review to ensure conformity to overall objectives

Supervision Given

May assist in training and supervision of other professional staff on the study.

Consequence of Error/Judgement

Position is responsible for decisions and execution of intervention work at the community site(s). Errors or incorrect decisions could potentially result in delays in completing the project or seriously compromise the quality of the research.

Qualifications

Research Nurse:Registered Nurse with CRNBC. Clinical Associate:Undergraduate degree in Nursing and Registered Nurse with CRNBC. Nurse Practitioner Clinical Associate:Postgraduate degree in Nursing & Regsistered Nurse with CRNBC. Preference will be given to those with Aboriginal background Research Nurses require 3 years of nursing and administrative experience. Clinical Associates require at least 2 years of related clinical work experience. Nurse Practitioner Clinical Associates require 2 years of primary care Nurse Practitioner experience or the equivalent combination of education and experience. -Minimum of 2 years relevant clinical experience working with Aboriginal people or communities, and experience working with other diverse populations, including for example, people living on or near the street, people living with mental health and addictions issues, people facing major social challenges. - Awareness about BC First Nations and Aboriginal voluntary organizations, bands and agencies including influential nursing groups.

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Staff Job Postings ______-Understanding of health issues, priorities, and cultural diversity of BC indigenous people. -Demonstrates knowledge of the living contexts of Aboriginal people including poverty, lateral violence, racism, and the Indian Act and Residential School legacy. -Experience working in the field of mental health, substance use, and trauma treatment, and violence. -Demonstrated knowledge of the dynamics and effects of interpersonal violence and historical trauma, principles of health promotion and empowerment, the social determinants of health (particularly in the context of health of First Nations and as developed by them), and community-based health and social services Demonstrated skill in exercising a high degree of responsibility in relation to clinical judgments -Commitment to a strengths-based collaborative model of practice and comfort working in varied community settings (e.g. such as health or social service agencies or women's homes). -Demonstrated skill in working independently and as part of an inter-disciplinary team -Strong communication (written and oral), organizational and counseling skills -Solid judgment and ethical conduct including ability to maintain confidentiality, tact and discretion. -Ability to work a flexible schedule and to travel to varied locations in the lower mainland -Ability to identify problems early and engage in constructive problem-solving

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Job Posting

Job ID: 17009 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Human Resources Classification Title: Human Resources, Level B2 Business Title: HR Project Specialist Department: Animal Care Services Salary: $57,417.00 - $68,929.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-12 Job End Date: 2014-05-11 Funding Type: Budget Funded Other: Date Closed: 2013-11-06 Available Openings: 1

Job Summary

In support of the Animal Care Services (ACS) HR strategic goals the Project Specialist develops and implements new and or existing HR initiatives, programs, processes such as employee engagement, performance management, professional development, employee recognition, recruitment, and compensation. Provides consultation, advice and support, in change management, communications, and organization effectiveness and project planning as it relates to assigned projects.

Organizational Status

Reports to with the Director, Business Development & Operations in ACS, and works closely with the ACS HR Team, Management Team and employees in the ACS Portfolio and independently on assigned projects. Develops strategic partnerships and coordinates initiatives with required stakeholders for the purpose of aligning interests and developing synergies. Also works closely with Human Resource staff in Central HR.

Work Performed

1. Manages various projects such as employee engagement, performance management, succession planning, career pathing and professional development, workforce planning, and staff recognition initiatives within the context of the ACS Portfolio goals and objectives and ACS HR Unit Plan. This includes: - Developing project plans - Identifying appropriate topic experts and stakeholders, - Conducting research, - Developing materials - Designing implementation and communication plans - Collaborating on and participating in training of managers

2. Conducts assessments, prepares reports and analyses, makes recommendations for change initiates and evaluates opportunities for developing tools and resources. Assess methods to determine the value effectiveness of programs tools implemented. Works closely with the ACS HR Team to acquire support and buy-in prior to implementation.

3. Provides recommendations to and acquires input from HR Team on change management project initiatives and fosters quality improvement. Identifies strengths and weaknesses that may impact on successful implementation of change efforts and provides

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Staff Job Postings ______recommendations to HR Team.

4. Contributes to the development and manages components of the implementation of strategic communication plans. Develops communication materials.

5. Conducts needs gap analysis on HR programs and processes, provides advice on options to address gaps and supports implementation of appropriate intervention, including facilitation, program design, materials development and performance analysis as required.

6. Manages components of the development and implementation of learning and development initiatives and practices to meet business goals. This includes the development of web-based communication and mixed-mode learning initiatives.

7. Documents current and participates in development of desired future state HR business processes. Supports implementation of changes. Works closely with the ACS HR Team to acquire input and buy-in prior to implementation.

8. Develops methods to identify areas of performance improvement. Provides advice on areas to focus on in support of employee development including identifying learning needs, identifying and evaluating tools for independent learning, training evaluations, training support to internal trainers, and related activities as required.

9. Identifies and develops relationships with key people re: training and organizational needs to support professional development for Management and Professional Staff as well as CUPE 116 & 2950 staff.

10. Maintains up-to-date knowledge of change management, communications and instructional design and delivery, principles and practices, quality improvement, multi-media instructional technology, performance improvement, succession planning, employee engagement, staff recognition, and organizational learning theory and practice.

11. Identifies the need for, and the sourcing, evaluating and making recommendations about third-party learning and development programs and or works with Central HR resources to identify and leverage existing learning and development opportunities.

Supervision Received

Works under the general supervision of the Director, Business Development & Operations and in accordance with established principles and methods. Receives guidance from HR Advisors and works with HR Advisors and HR Coordinators. Work is performed independently and collaboratively with other team members. Emphasis is given to communication and team work towards common goals. Keeps the Director, Business Development & Operations informed of actions through reports and discussions and brings items requiring policy decisions to their attention.

Supervision Given

No direct supervision, may delegate work to the ACS HR Clerk.

Consequence of Error/Judgement

Failure to perform the above effectively would cause significant loss of support for and credibility from program participants, managers and senior administration. Error in judgment in determining kinds of resources and techniques needed could result in high costs to the unit, would affect the quality and success of the projects, and credibility of programs that have both strategic and operational impact.

Qualifications

Undergraduate degree in a relevant discipline. Undergraduate degree in business administration, organizational development or human resources management preferred. Minimum of four to five years of related experience or the equivalent combination of

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Staff Job Postings ______education and experience. Relevant human resources, change management, organization development, and communications project experience. Advanced working knowledge of Power Point, Word, Excel, and Visio. Experience with MS Project an asset. Thorough knowledge of current Human Resource Management best practices. Knowledge of provincial and federal legislation governing employers Human Resources practices. Previous project management experience an asset. Ability to meet deadlines, work independently and exercise sound judgment where there is ambiguity. Proven ability to develop appropriate project timelines and meet deadlines. Ability to leverage technology for effective communication such as, intranet, electronic newsletters, and web communications. Effective oral and written presentation and communication skills and the ability to develop and deliver presentations and workshops. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Ability to analyze problems, identify key information and issues, and effectively resolve. Proven ability to establish and maintain supportive working relationships. Demonstrated ability to support the development and implementation of strategies to meet the needs of the ACS HR Team and ACS clients. Ability to influence and gain support to implement change and to work collaboratively in a team. Demonstrated commitment to continuous improvement. Demonstrated ability to anticipate future trends consequences and recommend innovative strategies and flexible plans.

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Job Posting

Job ID: 16987 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Research & Facilitation Classification Title: Research&Facilitation, Level A Business Title: Liber Ero Program Coordinator Department: Biodiversity Research Centre Salary: $45,579.00 - $54,717.00 (Annual) Full/Part Time: Part-Time (50%) Desired Start Date: 2013-11-04 Job End Date: 2014-11-03 Possibility of Extension: Yes Funding Type: Self Funded Other: Date Closed: 2013-11-04 Available Openings: 1

Job Summary

To coordinate the Liber Ero Fellowship Program, a new Canadian postdoctoral fellowship (PDF) program in Applied Conservation Biology. The Liber Ero program aims in part to facilitate applied conservation research collaborations that link researchers from various institutions across Canada together with conservation practitioners. This key position provides coordination support for research activities and assists with facilitation of relationships with Fellows, donors, and other universities. Seeks potential funding sources, and prepares applications for funding, contracts, etc.

Organizational Status

Reports to the Director

Work Performed

Major Responsibilities include: Coordinates selection process for postdoctoral fellows, including developing and advertising 'Request for Proposals', and assisting in the evaluation of the PDF applications. Oversees progress of Fellows (and alumni) through reporting and regular communications with the intention of stimulating interaction, cross-fertilizing ideas and creating synergies wherever possible. Develops and forecasts budgets, manages revenues and monitors expenditures; provides monthly financial reports and more analytical annual financial reports. Manages the Program on a daily basis, consistent with implementation of Program vision. Plans and organizes all aspects of professional development training retreats (2 per year). Coordinates with the Scientific Advisory Board. Creates agreements with, manages relationships with, and monitors fiscal performance of associate partners (ie host agencies, including other universities and non-profit agencies). Seeks potential funding sources, and prepares, drafts edits documents such as contracts and applications for funding.

Supervision Received

Works independently, with minimal supervision. Works under general direction of the Director within established policies, procedures and standards.

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Supervision Given

None. May supervise a work study student.

Consequence of Error/Judgement

Errors in judgment will reflect negatively on the Liber Ero Program and UBC, and could lead to irreparable damage to the program (if funding is withdrawn for instance). If confidentiality is mishandled or breached, professional and academic careers may be affected.

Qualifications

Undergraduate degree in a relevant discipline. Background and interest in conservation biology is an asset. Minimum of two years experience or the equivalent combination of education and experience. Budget management required. Relevant UBC experience and knowledge of university policies and procedures, as well as experience working in a public education environment, are assets. Webpage experience (eg Wordpress) is an asset. Effective oral and written communication skills. Interpersonal, supervisory, analytical and organizational skills. Ability to work independently and within a team environment. Ability to prioritize and work effectively under pressure to meet deadlines. Accuracy and attention to detail.

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Job Posting

Job ID: 16972 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Research & Facilitation Classification Title: Research&Facilitation, Level A Business Title: Graduate & Postdoctoral Research Coordinator Department: Fac Med Research Office Salary: $45,579.00 - $54,717.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-25 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-16 Available Openings: 1

Job Summary

This position will facilitate and promote research and graduate and postdoctoral fellow scholarship opportunities in BC and internationally.

This position will create and develop proposals for and be accountable for FoM competitions for UBC and internationally. This will include collecting data, identifying funding sources, analyses, and review of applications and academic proposals. In addition, this position will be intimately involved with the financial facilitation, preparation of budgets, and financial reporting of the Research portfolio as well as the Graduate and Post-doctoral portfolio.

This position will facilitate communication across the FoM campuses with respect to the Graduate and postdoctoral research and scholarship. This will include the creation and maintenance of databases of graduate and postdoctoral fellows, research projects and researchers for the Faculty of Medicine; the creation and maintenance of related web content; coordination of activities, and gathering and communicating information on research, scholarship and funding opportunities.

Organizational Status

This position will report to the Director, Research but also receives direction from the Executive Associate Dean, Research and the Associate Dean, Graduate & Postdoctoral Education. This position will establish working relationships with UBC Department Heads, Graduate Program Advisors and Directors, the Faculty of Graduate Studies, Faculty Financial Officers, staff in the FoM Research Office, the FoM Office of Student Affairs, the FoM Development Office, the Island Medical Program (IMP), Northern Medical Program (NMP), Southern Medical Program (SMP), Vancouver Fraser Medical Program (VFMP), Health Authority Research Institutes, the Office for Research Services, administrative offices, graduate and postdoctoral fellows, and faculty members providing research opportunities for graduate and postdoctoral fellows.

Work Performed

Facilitate and Promote Research for Graduate and Postdoctoral Fellows -Promote the importance of student research and scholarship and research and scholarship opportunities at all sites of the UBC graduate and postdoctoral programs. Develop a communications strategy to disseminate information on available research, scholarship and funding opportunities. This will include the development of publicity materials and electronic communications and the delivery of information sessions.

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Staff Job Postings ______-Manage and coordinate the FoM graduate and postdoctoral programs and research competitions, and other student research related activities. -Liaise with internal and external funding bodies to determine funding available for graduate and postdoctoral research programs and research competitions, draw up program budgets, manage financial resources, and allocate funding. -Develop and implement program evaluation tools, analyze the results, and prepare a detailed annual comparative report of participation and funding for the Faculty of Medicine. -Coordinate with Island, Northern, Southern and Vancouver Fraser Medical Programs to ensure students can access research opportunities throughout the FoM and the province. -Identify and recruit potential faculty supervisors and mentors for graduate and postdoctoral research and scholarship. -Develop a career resource centre and oversee the graduate and postdoctoral fellow professional development programs. -Advise students, faculty and staff on current application processes for research opportunities. -Identify health research opportunities in BC and internationally, and create and maintain a database of health research opportunities and funding for graduate and postdoctoral fellows. Develop and manage a database of active researchers research projects. -Create and maintain web content, working with the Database Analyst and Communications Manager, relating to graduate and postdoctoral fellow research and scholarship opportunities, mentorship, and research highlights for the FoM Research website. Ensure website information meets needs of graduate and postdoctoral population. -Create and maintain a database of graduate and postdoctoral fellows within the Faculty of Medicine that span over all the various UBC departments at Point Grey campus and at the distributed sites. -Liaise with the FoM Director of Communications to ensure the FoM Dean's Office is informed, and therefore prepared, if there are any items that may generate further media interest; graduate and postdoctoral fellow research is promoted through FoM and UBC communication channels; and UBC branding is taken into account. -Act as the primary FoM contact person as the Graduate and Postdoctoral fellow coordinator to periodically review the Graduate and Postdoctoral portfolio strategic goals and Financial Statements to ensure compliance with FoM and UBC policies and requirements; report on the same to the Director, Research and Associate Dean, Graduate and Postdoctoral studies. -Manage and coordinate FoM Travel Awards for Graduate and Postdoctoral fellows to facilitate attendance at local, national and international conferences. -Manage and coordinate Travel Awards for graduate and Postdoctoral fellows attending the annual CIHR Canadian Student Health Research Forum (CSHRF). -Together with the MD Student Research Coordinator, oversee the allocation of funding associated with the FoM CIHR Health Professional Student Research Awards (HPSRA). This will require coordination with the Vice President Research and International Office who oversees the program for UBC as a whole. -Serve on the Graduate Education Committee as Ex-Officio member.

Finance -Prepares budgets and creates a database for and performs analysis on the financial reporting for the FoM Research and the Graduate and Postdoctoral portfolio. -Oversees management with financial requisitions, journal vouchers and expense claims for the FoM Research and the Graduate and Postdoctoral portfolio. -Liaise with the FoM Finance team to ensure ongoing financial accountability and UBC financial reporting requirements are taken into account.

General -Review current policies and processes related to Graduate and Postdoctoral research opportunities, streamline these and increase effectiveness. -Responding to Graduate and Postdoctoral fellow questions, and organizing orientation and other postdoctoral activities. -Provide annual report of activities, participating researchers, graduate and postdoctoral fellows and projects. -Manage special related projects and events. -Attend meetings to define strategy, goals, and scope of projects. -Develop, implement and maintain up to date procedure manual for position. -Performs other related duties as required.

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Supervision Received

This position will report to the Director, Research with guidance also from the Executive Associate Dean, Research, and the Associate Dean, Graduate and Postdoctoral Education. This position will be expected to work independently in accordance with established objectives; and exercise initiative and judgment in performing all work related functions.

Supervision Given

None.

Consequence of Error/Judgement

Errors in performance of the above-related duties could have a significant impact on the effectiveness, image, and reputation of the FoM both locally and internationally. Incorrect or incomplete information provided to faculty or students regarding research and funding opportunities could result in a loss of potential funds to these groups. Failure to manage the financial resources for student research projects could result in over-expenditure or a loss in funds.

Qualifications

Undergraduate degree in a relevant discipline. Minimum of two years experience or the equivalent combination of education and experience. Experience in research and technical writing. Excellent and effective interpersonal, public speaking, leadership, oral and written communication skills. Ability to prioritize tasks and work effectively to meet deadlines. Able to work under pressure-fast paced, high volume and critical deadlines. Demonstrated ability to work within a team environment. Proven problem-solving and judgment skills. Project management skills required. Ability to maintain accuracy and attention to detail. Proven ability to adapt to and work effectively in a multi-tasked environment. Ability to facilitate dialogue between diverse constituents. Excellent knowledge of MS office software, database programs and internet applications and tools. Ability to exercise tact, diplomacy and discretion. Sensitivity to cultural norms in international settings. Demonstrated ability to work unsupervised.

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Job Posting

Job ID: 17019 Location: Vancouver - Hospital Site Employment Group: Management&Professional (AAPS) Job Category: Research & Facilitation Classification Title: Research&Facilitation, Level B Business Title: Research Manager Department: Nursing, School of Salary: $57,417.00 - $68,929.00 (Annual) Full/Part Time: Part-Time (50%) Desired Start Date: 2014-07-01 Job End Date: 2015-03-31 Funding Type: Grant Funded Other: Date Closed: 2013-11-07 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

The Research Manager will supervise and oversee the research activities for a research study set in a busy emergency department; provide supervision and research training to research staff; oversee general office management, including financial and human resources management; oversee study participant consenting procedures; oversee data collection and management; and coordinate the knowledge synthesis and translation activities including the preparation of papers and reports; presenting results at conferences; and performing other related duties as required.

Organizational Status

The Research Manager will report directly to the Principal Investigator. Research assistants and other research staff will report directly to the Research Manager. The Research Manager will work closely with the entire research team and the two study sites.

Work Performed

Research Management: -Responsible for development of strategy and implementation of all aspects of the project -Develop study protocols, including a lead role in all phases of the project -Manage research team meetings, provide regular updates on research activities; establish effective communication with all team members, ensure timely notification to Principal Investigators of issues or problems -Develop and implement study processes and revise as necessary -Obtain Research Ethics Board (REB) approvals, including writing, submitting and revising applications through to approval, drafting and editing consent forms and questionnaires; liaise with the Office of Research Services as necessary -Ensure full compliance with Tri-Council Policy Statement requirements -Coordinate development and maintenance of web-based data collection and management tools -Ensure that the study is running smoothly and according to schedule, and that the research objectives are being met -Oversee processes of data collection and analysis, at all stages; may be required to participate in the processes of data collection and analysis from time to time -Develop schedules and timelines for the various collaborators to ensure work performed is completed on schedule, and track progress based on these -Maintain high quality data through regular audits; oversee data entry and coding; participate in data analysis; coordinate

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Staff Job Postings ______research ethics approvals -Identify roadblocks to progress and seek out solutions -Develop and maintain the study's literature database including the conduct of literature reviews and syntheses -Manage study office operations: monitor research budgets and implement cost-effective measures to optimize budget utilization; participate in the ongoing evaluation of research staff performance, and manage the establishment and maintenance of all study files -Develop reports for funders, including identification of milestones and deliverables -Work collaboratively with the research team to develop papers and presentations

Training and Supervision of Research Staff: -Provide supervision and leadership to staff -Lead the training of Research Assistants and other staff in research skills such as using web-based data collection tools, obtaining informed consent, interviewing and collecting health record data -Ensure high quality data collection, entry and management procedures -Supervise and be accountable for the work completed by Research Assistants and other staff -Maintain records of hours worked by Research Assistants and other staff

Knowledge Translation: Coordinate knowledge translation activities throughout the study including organizing knowledge translation meetings, participating in the preparation of reports, papers and other publications, and presenting research findings at conferences; and perform other related duties as required.

Supervision Received

The work will be carried out with significant independence and as a member of a collaborative investigative research team. Principal Investigator and designated Co-Investigators will review the Research Manager's work to ensure that it meets the expected standard.

Supervision Given

The Research Manager will be responsible for supervising the Research Assistants and other research staff.

Consequence of Error/Judgement

The quality of the overall research will be affected.

Errors made in this position can impede the progress of the research project, cause adverse relationships with partners, decision-makers, and funding agencies and may compromise the positive promotion of the research and the reputation of the research team members. Errors or incorrect decisions could potentially result in delays in completing the project or seriously compromise the quality of the research.

Qualifications

Undergraduate degree in a relevant discipline. Graduate degree in health or social sciences, preferred. Minimum of three years experience or the equivalent combination of education and experience. Experience working in an acute care environment in a health or social services position preferred, ideally with cardiac patients; Education training in quantitative data collection, management and analysis; Experience providing supervision to research staff; Administrative experience, skills and knowledge in research management; Familiarity with relevant literature on ischemic heart disease, ethnicity and health, and other sociodemographic influences on cardiac health; Knowledge of and experience in quantitative data collection, interviewing, and library skills;. Excellent computer skills (word processing; spreadsheet software, ability to learn SPSS [a statistical software program]; library database searches; RefWorks or other reference management system); Demonstrated ability to think critically, analytically and respond to a broad range of situations with a high level of independence; Excellent interpersonal skills and the

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Staff Job Postings ______ability to demonstrate tact and respect; Demonstrated effective oral and written communication skills; Demonstrated initiative and the willingness to work closely with members of a research team to ensure problems are resolved quickly and appropriately; Ability to work with people of diverse backgrounds, health care professionals and policy makers; Ability to be self-directed, and to work both independently and within a team environment.

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Job Posting

Job ID: 17028 Location: Vancouver - Hospital Site Employment Group: Management&Professional (AAPS) Job Category: Research & Facilitation Classification Title: Research&Facilitation, Level C Business Title: Research Project Manager Department: Obstetrics & Gynaecology Salary: $62,010.00 - $74,441.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2014-01-01 Job End Date: 2014-12-31 Possibility of Extension: Yes Funding Type: Grant Funded Other: Date Closed: 2013-11-07 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

The primary focus of the PIERS Project Manager is to carry out the central-site planning, coordination, communication, management and leadership of research activities for the Pre-eclampsia Integrated Estimate of RiSk (PIERS) research project. Exceptional organizational skills, as well as a high degree of motivation, enthusiasm, and initiative are required to provide central coordination and management of the 17 national and international sites participating in the PIERS research project.

Responsibilities will include central study leadership, management and coordination for multiple national and international study sites. The PIERS Project Manager will build and foster effective working relationships with research partners at new and existing collaborating sites, and will liaise with these sites to submit ethics applications, develop and maintain study documentation, and train and supervise data abstractors for data collection at sites.

The PIERS Project Manager will be directly involved in the development, writing and implementation of protocols, the facilitation of grant funding opportunities, study logistics, budget management, and in identifying and developing new and ongoing PIERS research partnership opportunities.

Organizational Status

Reports to the Principal Investigator. Works with the Principal Investigator, the research program manager, and research, database management and statistical staff involved with the conduct of the project at C&W research facilities. Also works with co-investigators and research staff involved with the conduct of the project at local, national and international collaborating research centres. External contacts are also required with the University Industry Liaison Office (UILO) and the World Health Organization (WHO).

Work Performed

PIERS Project Manager Responsibilities

For Local, National and International Sites: Responsible for the central management of PIERS study activities at multiple (17) national and international collaborating sites Facilitates and oversees study logistics, protocols and budget preparation

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Staff Job Postings ______Develops strategic work plans, setting priorities and goals Maintains ongoing contact with PIERS collaborating sites, providing direction, counseling and advice to sites regarding study requirements, protocols and study set up Facilitates study sub-site agreements with the assistance of the UBC University-Industry Liaison office Maintains study material organization, including up-to-date sub-site agreements and research ethics board (REB) certificates in place at each collaborating site Develops and updates study case report forms and associated working protocols, and ensures all collaborating sites have up-to-date study protocols, materials and documents Trains, supervises and manages research staff and PIERS data abstractors at each site Communicates and collaborates with Database Project Manager in development of and updates to project database Tests the performance of the aforementioned database and reports problems Oversees the performance of all data entry, data quality assurance checks and queries Reviews data results and provides recommendations to principal investigator Maintains up-to-date records of study progress, numbers of eligible patients recruited and adverse outcomes Manages, organizes, and tracks study payments to participating sites for completed data collection Communicates and collaborates with statistical support staff in performance of statistical analyses of data Provides intellectual input into PIERS study publications, grant application preparations and budget development Provides intellectual input into the preparation of study-related abstracts, posters and presentations for local, national and international medical scientific meetings and conferences Plans, organizes and implements periodic international PIERS study meetings & teleconferences Plans, organizes and implements periodic site visits with provincial, national and international collaborating sites Ensures compliance with granting agency requirements (CIHR & WHO)

For BC Children's and Women's PIERS Site: Trains, supervises, manages and leads the PIERS research staff, students and volunteers assisting with the project Oversees prospective data collection, and the maintenance and organization of all project related files and documentation at C&W site Prepares and submits research ethics board applications and amendments, and maintains up-to-date REB certifications Organizes regular meetings with local study team members

Supervision Received

The PIERS Project Manager will work with considerable latitude, with most of the work being done independently; however, the Principle Investigator supervises all projects and will review work periodically.

Supervision Given

The PIERS Project Manager will be responsible for the management and supervision of research staff and or students participating in student work programs. He she will provide direction and technical knowledge to the PIERS research team.

Consequence of Error/Judgement

The PIERS Project Manager will exercise professional judgment and initiative in the overall coordination and management of the research project, and will be accountable for the effective execution of all research related activities. He she is required to conduct all research activities in an ethical manner, suited to proper activities of the University of BC, the granting agencies, and to the professional organizations governing him herself and those governing the activities of all other investigators. Any procedures or data recorded as part of a study or trial must be reliable and accurate, reflecting the work performed. Strict confidentiality of all study participants must be adhered to. All activities involving participants are accountable to the Principle Investigator, the Department Head and the Project Manager's governing professional organization.

Qualifications

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Post-graduate degree or equivalent professional designation if responsible for a research project otherwise Undergraduate degree if not responsible for a research project. University degree (Masters preferred) in Health Sciences. 4 years or equivalent combination of education and experience if responsible for research project otherwise 6 years or equivalent combination of education and experience if not research work. Exceptional interpersonal, communication, management and organizational skills Sound understanding of clinical issues in Obstetrics Strong knowledge of the scientific terminology in the health sector Proven team collaborative skills especially within a research infrastructure Proven ability to coordinate, motivate, manage and guide a multi-centre team Strong problem-solving abilities, and dedication to accuracy and attention to detail Working knowledge and experience in project management Previous experience with large data sets Ability to train and supervise other research assistants, staff and students Ability to multitask and prioritize work to meet deadlines A sound knowledge and proficiency in computer applications (MS Word, Excel, Access, and SPSS) Demonstrated ability to work independently with minimal supervision, and in a cooperative manner with a wide range of internal and external contacts Some travel required

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Job Posting

Job ID: 16979 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Research & Facilitation Classification Title: Research&Facilitation, Level E Business Title: Associate Director, Ethics Department: Ethics Salary: $70,106.00 - $87,633.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-11 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-05 Available Openings: 1

Job Summary

The position is responsible for assisting the Director of Research Ethics to develop, implement and monitor ethical review processes and standards at UBC and its Affiliated Hospitals, and raising awareness by educating and promoting compliance with Tri-Council Policy and other national and international standards, including the ICH-GCPs and the FDA and DHHS regulations. The primary focus of this position is on compliance related activities, including related educational outreach and department support. The position oversees the UBC Financial Conflict of Interest (FCOI) in US Public Health Service (PHS) funded research and acts as the UBC Designated Institutional Official in this context. The position is also responsible for developing and implementing the quality improvement and compliance program of directed on-site reviews and audits of ongoing human participant research at UBC and its affiliated hospitals. The position provides leadership to the REB Managers and staff in research compliance including: mentoring ORE staff on national and international standards to the level necessary for their work performance; setting individual and departmental goals; documenting policies and procedures and; streamlining audit processes.

Organizational Status

.The position reports to the Director Research Ethics and collaborates with the Director, Research Services. The position provides information and advice to the Vice-President Research on matters relating to research integrity for human subject research, and works collaboratively with the Managers of the Research Ethics Boards, the REB Chairs and members of the REB's. The position provides advice and direction to all UBC faculty and research coordinators concerning compliance with national and international guidelines and regulations, with particular emphasis upon the US and Canadian regulations pertaining to conduct of clinical trials and REB IRB operations.

Work Performed

-Provides leadership in developing, planning and implementing the strategic direction of quality improvement and compliance related to ongoing human subject research at UBC and its affiliated institutions. -Identifies and rectifies weaknesses in the compliance of ongoing research with TCPS, Health Canada Food and Drug Regulations, privacy legislation and other relevant national and international standards including the ICH-GCPs and the FDA and DHHS regulations. This will be achieved by accumulating knowledge of current and future standards through background research, networking and attendance and presentation at workshops and conferences. -It will be necessary to develop policies and implement processes for a program of directed on-site audits of ongoing research studies.

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Staff Job Postings ______-Training and supervision of other members of the continuing review team may be needed. -Gains knowledge of the research ethics process at UBC by attendance at meetings of the ethical review boards, and familiarity with REB documentation. To achieve a close working relationship with the ethical review process at UBC it will be necessary to consult with the appropriate stakeholders in the process and work with the Director, as well as with the REB Managers and Chairs of the REBs in order to amend or introduce procedures which ensure compliance. -Ensures compliance with federal and provincial privacy legislation by collaborating with the REBs and privacy officers at UBC and the affiliated institutions. -Works with the UBC research community as requested, to assist in preparation and outcomes of external audits, e.g. Health Canada, CIHR, OHRP or the Food and Drug Administration. -Gain experience from external audits and implements methods for raising standards within UBC to ensure future compliance with external standards for research involving human subjects. -Ensure compliance with relevant UBC Policies, such as Scholarly Integrity and Conflict of Interest, and in particular the UBC Directive on Financial Conflict of Interest (FCOI) in PHS funded research. -Provides advice to the Director Research Ethics and to the Vice-President Research on issues of compliance with regulations. This includes giving advice on compliance with national and international standards, on individual matters relating to ongoing research as they arise and on strategic matters of UBC-wide importance. -Liaises between the Director, Research Ethics, and the VP Research, and UBC-linked institutions on research compliance matters. -Establishes a broad network of personal contacts both within the UBC community and with industry, agencies, government and other university representatives. -Plans and implements a variety of education sessions related to compliance of ethical and other standards, including US Financial Conflict of Interest requirements. -Provides leadership to the managers and staff in research compliance, including: mentoring ORE staff on national and international standards to the level necessary for their work performance, setting individual and departmental goals; documenting policies and procedures; streamlining audit processes; and contributing to the Research Ethics website. -Collaborates with the Director, Research Ethics, and REB Managers to ensure that TCPS and other relevant standards are maintained and to facilitate and share best practice and consistency in processes -Primarily responsible for maintaining the UBC wide REB Standard Operating Procedures and ensuring that they are updated to adhere to institutional, provincial, national, international standards -Ensures compliance with the annual SFI disclosure requirements for individuals receiving or applying for PHS funding and in collaboration with the Director, Research Ethics, creates and administers management plans for members of faculty who have financial conflicts of interest -Assists in planning Web and IT requirements to facilitate the auditing of ongoing human subject research -Assesses training requirements for staff working in the area of compliance.

Supervision Received

Reports to the Director, Research Ethics, provides advice as needed to the Vice President Research on research ethics compliance and US financial conflict of interest and works collaboratively with the REB Chairs and Managers.

Supervision Given

Provides guidance, support and advice to REB staff, as well as to UBC Faculty and members of their research teams, concerning compliance matters.

Consequence of Error/Judgement

If the University and Affiliated Hospitals fail to comply with national and international ethics standards, research at UBC might be suspended for individual researchers, research groups or more broadly, which would have negative consequences on future research funding and opportunities. Compliance or non-compliance could enhance or damage the reputation of the University and Affiliated Hospitals and protect or expose them to legal liability.

Qualifications

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Staff Job Postings ______

Post-graduate degree in a relevant discipline or an equivalent professional designation. At least a Master's degree in a related area, but preferably a doctorate A minimum of 7 years of experience and extensive experience in method development, research, and facility management and ethical and other legal and regulatory requirements. Internationally recognized level of specialist expertise. A minimum of 8 years experience in an academic research environment or equivalent professional level experience. -Experience in health research, particularly ethical and other legal and regulatory aspects -Experience in a leadership role, including strategic planning -Experience developing and implementing policy and procedure. -Ability to understand and interpret guidelines and legal documents relating to research ethics -Ability to read difficult or complicated text analytically and critically. -In-depth knowledge of national and international research ethics standards -Knowledge of University and Affiliated Hospital's research ethics policies and procedures -In-depth knowledge of provincial, national, and international standards guidelines and regulations pertaining to research and research ethics, including the ICH-GCP's; the US FDA regulations and the Tri-Council Policy Statement. -Ability to communicate tactfully and effectively, in both verbal and written form, to provide and obtain information as required. -Ability to develop contacts and deal with members of clinical and academic staff, and employees of private and governmental organizations. -Ability to simultaneously manage a diverse range of complex projects and activities.

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Staff Job Postings ______

Job Posting

Job ID: 16999 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Scientific Engineering Classification Title: Scientific Eng., Level D Business Title: Lead Scientific Engineer Department: Electrical&ComputerEngineering Salary: $66,969.00 - $80,395.00 (Annual) Full/Part Time: Part-Time (25%) Desired Start Date: 2013-11-15 Job End Date: 2013-12-31 Funding Type: Grant Funded Other: Date Closed: 2013-11-07 Available Openings: 1

Job Summary

The purpose of the position is to manage the development team and plan and lead the research activities to deliver customized prototype 2D- to-3D video conversion solutions as defined under an NSERC Idea-to- Innovation project. This involves highly specialized equipment with a focus on 3D technology.

Organizational Status

This position reports to Dr. P. Nasiopoulos. Supervises the research and development team to ensure project milestones are delivered on time and prototype functionality meets industry standards. Interacts and visits industry partners to arrange prototype testing and implementation. Presents project results in conferences and industry standards committee meetings.

Work Performed

-Manages research and development on 2D to 3D conversion technology. -Manages the research and development team to ensure project milestones are delivered on time. -Determines and directs project needs and resources. -Manages testing of prototypes on different platforms and displays - autostereoscopic & 3D, Theatre, mobile, TVs. -Manages the design, installation, analysis, configuration and integration of equipment software related to the project. -Manages the design and development of systems and advises on acquisition of new system or systems construction incorporating new equipment available in the market. -Analyses results and designs plans solutions to improve the performance of the prototypes. -Brings highly technical knowledge, expertise and experience to bear on issues which arise during all stages of development throughout this project. -Ensures that the developed prototypes meet ITU standards. -Advises and consults with industry partners to arrange prototype testing and implementation. -Presents project results in conferences and industry standards committee meetings. -Leads project teams concentrating on fixed goals and participates on one or more staff teams on major and ongoing projects. -Performs other related duties, as required.

Supervision Received

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Works independently within the task project objectives; position reports directly to Dr. Nasiopoulos.

Supervision Given

Manages various research engineers, members of the i2i project team.

Consequence of Error/Judgement

Exercises professional judgment and initiative in assessing design and development as well as testing of the new prototypes. Responsible for the completion of this phase of the i2i project. Decisions guarantee the quality the developed prototypes and may ensure future funding for this project.

Qualifications

University degree in Engineering or Applied Science. Ph.D. degree in Electrical & Computer Engineering with focus on multimedia and 3D video technology preferred. Minimum of 10 years experience and Advanced training in field of specialization or the equivalent combination of education and experience. Research background on digital media and more specifically 3D and multiview video technologies. Familiarity with UBC policies and procedures considered an asset. Ability to understand and apply policies, procedures, and instructions. Ability to be thorough, accurate, and have a high level of attention to detail. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to work effectively independently and in a team environment. Ability to explain, assign, and monitor work. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Ability to exercise sound judgment. Ability to develop and maintain cooperative and productive working relationships. Ability to work with faculty and students in a multidisciplinary teaching and research environment.

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Job Posting

Job ID: 16941 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Statistical Analysis Classification Title: Statistical Analysis, Level B Business Title: Bioinformatician Department: Fac.of Pharmaceutical Sciences Salary: $57,417.00 - $68,929.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-18 Job End Date: 2014-11-17 Possibility of Extension: Yes Funding Type: Grant Funded Other: Date Closed: 2013-11-17 Available Openings: 1

Job Summary

This position is for an experienced bioinformatician with demonstrated research expertise in computational biology and bioinformatics, to work in the laboratory of Drs. Guri Giaever and Corey Nislow in the Faculty of Pharmaceutical Sciences at the University of British Columbia in Vancouver. Our lab in actively involved in a number of system biology approaches (e.g., next generation sequencing, microarray, functional screening, imaging) to answer applied and fundamental questions in biology and medicine.

Organizational Status

Reports to Principal Investigators, Drs. Guri Giaever and Corey Nislow. Liaises with other researchers, trainees and students.

Work Performed

Responsibilities will include: - Working collaboratively with multi-disciplinary teams to design experiments - Analyzing the output of high-throughput runs for quality and biological meaning - Submitting results for publication - Developing and publishing new analytical methods - Building software libraries, which are written in R, C C++, Python and SQL

Experiments include (but are not limited to): - ChIP-seq - RNA-seq - Digital gene expression - Whole exome re-sequencing - Whole genome re-sequencing

Supervision Received

Oversight will be provided by the PIs, however the position requires a strong independent work ethic and a candidate capable of setting their own directions and priorities within a given framework and working within agreed-upon milestones and timelines.

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Staff Job Postings ______

Supervision Given

May manage undergraduate, research and bioinformatician trainees.

Consequence of Error/Judgement

Exercises professional judgement in the overall data capturing and analysis. Accountable for the generation of quality data that will have significant research progress implications.

Qualifications

Post-graduate degree in Statistics. Minimum of two years of training in computational biology and bioinformatics (M.Sc. required, Ph.D. preferred). Formal education in biology, statistics, and computer science preferred. Minimum of three years experience in research analysis or the equivalent combination of education and experience. Minimum of five years experience in computational biology or the equivalent combination of education and experience. Experience with statistical programming languages (e.g., Matlab, R). Should possess excellent teamwork collaboration and interpersonal skills, good communication skills and be proficient in written and spoken English. Preferred qualifications: -Experience analyzing next generation sequencing data -Experience with a general programming language (e.g., Java, C C++), a scripting language (e.g., Perl, Python) -Experience with cluster computing -Experience with biological databases (e.g. MySQL).

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Job Posting

Job ID: 17001 Location: Kelowna - UBC Okanagan Employment Group: Management&Professional (AAPS) Job Category: Development Office Classification Title: Development Office, Level D Business Title: Development Officer - Gift and Estate Planning Department: UBCO - Development Salary: $57,417.00 - $68,929.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-18 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-14 Available Openings: 1

Annual salary range: $57,417.00 to $82,713.00

Job Summary

Responsible for supporting senior management to ensure annual fundraising benchmarks and performance goals are achieved. An additional focus of this position will be in the area of Gift and Estate Planning.

Organizational Status

Reports to Associate Director, Development. Works with UBC faculty and staff involved in fundraising. Contacts include donors and outside community groups, allied professionals and other organizations.

Work Performed

1.Ensures annual fundraising benchmarks and performance goals are achieved by: -Facilitating maximum private and public sector support for UBC's Okanagan campus. -Developing and implementing a comprehensive plan for identifying, cultivating, soliciting, and stewarding major gift prospects and donors as well as planned giving prospects. -Generating donor prospect solicitation materials and correspondence. -Developing and implementing strategies for closing major gift solicitations. -Developing and managing portfolio of major gifts prospects and planned giving prospects. -Developing proposals and working with donors to generate gift for Priority projects. -Ensuring that appropriate donor recognition, acknowledgment and Stewardship programs are in place.

2.Performs other related duties as required.

Supervision Received

May supervise development coordinators and support staff.

Supervision Given

Reports to the Deputy Director, Development.

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Consequence of Error/Judgement

Errors of judgement, untimely or inaccurate advice, and inappropriate decisions on procedures or policies could reflect negatively on the University.

Qualifications

Undergraduate degree in a relevant discipline. Degree in Commerce, Marketing or Economics is an asst. Minimum two to four years of fundraising or related experience or an equivalent Minimum of three years experience or the equivalent combination of education and experience. Experience working with a centralized fundraising system an asset. Knowledge of the university environment and academic structure is preferred. Effective oral and written communication, organizational and interpersonal skills. Ability to communicate appropriately and effectively with donors, co-workers and other campus departments. Computer experience required. Ability to work effectively with minimal supervision. Ability to plan and execute a variety of complex projects, and meet imposed deadlines.

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Job Posting

Job ID: 16944 Location: Kelowna - UBC Okanagan Employment Group: Management&Professional (AAPS) Job Category: Development Office Classification Title: Development Office, Level D3 Business Title: Associate Director, Development Department: UBCO - Development Salary: $66,969.00 - $80,395.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-25 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-20 Available Openings: 1

Salary range: $66,969.00 to $96,478.00

Job Summary

This fundraiser position is responsible for generating strategic prospect contact at the major gift level. The Associate Director is responsible for managing a defined development program at an average $1.5+ million level, or resource development activity at an average $1+ million annually. Responsible for managing a minimum of 75-150 prospects, making 20-25 solicitations and raising a minimum average of $1+ M annually.

The Associate Director works in partnerships with senior management to facilitate maximum private and public sector support; develops and implements comprehensive and complex plans for identifying, cultivating, soliciting and stewarding major gift prospects and donors and develops and manages a portfolio of major gift prospects and meets potential prospects on a one-on one basis. The position will ensure appropriate donor recognition, acknowledgement and stewardship programs are in place and oversees the generation of donor prospect solicitation materials and correspondence, and will have some administrative responsibilities.

Organizational Status

Reports to: One of: Senior Associate Director, Director Assistant Dean or Executive Director of Development.

Works with: UBC faculty and staff involved in fundraising including the VP, Development and Alumni Engagement, AVP Development, the President of the University and other senior administrators as appropriate.

Contacts: Donors and outside community groups and organizations.

Work Performed

-Works in partnership with senior management to facilitate maximum private and public sector support for the University, with a Faculty unit specific individual annual dollar goal; -Develops and manages a portfolio of major gift prospects (75-150) making face-to-face visits (100-200 annually) for the purposes of discovery, cultivation and solicitation strategies for prospects at the major gift level (defined as $25,000 and up). Responsible for coordinating and attending face-to-face prospect donor meetings, with an expectation to meet annual benchmarks for these meetings; -Develops and implements a comprehensive plan for identifying, cultivating, soliciting, and stewarding major gift prospects and donors. Responsible for management of a portfolio of relationships;

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Staff Job Postings ______-Develops proposals and works with donors to generate gifts for priority projects. Develops and implements strategies for closing major gift solicitations, with an expectation to make solicitations (20-25 annually) at the major gift level; -Ensures that appropriate donor recognition, acknowledgment and stewardship programs take place; -Generates donor prospect solicitation materials and correspondence; -Performs other related duties as required.

Supervision Received

This position works under general direction according to broad objectives. Works independently with discretion relating to donor negotiations, policy administration and interpretation, and administrative responsibilities. Overall strategic planning on global fund-raising initiatives is executed in consultation with manager.

Supervision Given

Normally Associate Directors do not have direct supervisory responsibilities, but may mentor junior development staff.

Consequence of Error/Judgement

The position is a critical point of contact for donors and university staff in relation to development activities. The Associate Director is expected to make decisions and recommendations impacting a total development goal. Incorrect interpretation or communication of university policy and procedures or lack of tact, diplomacy or sensitivity in dealing with major donors and senior administrators could potentially result in damaged relationships and credibility, leading to the potential loss of these donations.

This position is also critical in advising and ensuring proper interpretation and implementation of academic and fiscal policies for fundraising, senior administrators, and development staff. The Associate Director is responsible for a portfolio of donors and prospects, as well as for an individual goal per annum. If inappropriate advice, incorrect interpretation or improper financial analysis were conveyed to major donors or senior university administrators, millions of dollars could be incorrectly administered or unavailable for disbursement. UBC could be in direct violation of stewardship and trusteeship obligations to donors and for funds received through bequests.

The incumbent participates in decisions concerning the planning, organization and utilization of staff, staff selection and job performance reviews.

Qualifications

Undergraduate degree in a relevant discipline. A graduate degree and or an undergraduate degree in commerce, marketing or economics is preferred. A minimum of 5 years of experience including experience in major-gift fundraising and strategy development or the equivalent combination of education and experience. Thorough knowledge of the University environment and academic structure is preferred. Experience working with a centralized fundraising system an asset. Ability to work independently while exercising good judgement at all times. Well-developed analytical and problem-solving skills are required, along with strategic thinking and skills in conflict resolution. Strong conceptual abilities combined with high attention to detail. Ability to work simultaneously on a variety of complex projects with imposed deadlines; ability to formulate strategic plans; effective communication skills, verbal and written; strong interpersonal and negotiation skills required in liaising with major donors, corporate executives and senior university administration; proven ability to work with the University's senior-most donors to advance the University's mission; tact, diplomacy, discretion and sound judgment required.

The incumbent should have the ability to plan, coordinate and supervise the work of others, in order to execute a variety of complex projects with imposed deadlines. Computer experience required; MS Windows environment, Microsoft Office preferred

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Job Posting

Job ID: 16850 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Development Office Classification Title: Development Office, Level D3 Business Title: Associate Director, Land & Food Systems Department: Development Office Salary: $66,969.00 - $80,395.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-11 Job End Date: 2016-03-31 Funding Type: Budget Funded Other: Date Closed: 2013-11-06 Available Openings: 1

Job Summary

Organizational Status

Reports to: One of: Senior Associate Director, Director Assistant Dean or Executive Director of Development.

Contacts: Donors and outside community groups and organizations.

Supervises: Normally Associate Directors do not have direct supervisory responsibilities, but may mentor junior development staff.

Work Performed

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Staff Job Postings ______these meetings; -Develops and implements a comprehensive plan for identifying, cultivating, soliciting, and stewarding major gift prospects and donors. Responsible for management of a portfolio of relationships; -Develops proposals and works with donors to generate gifts for priority projects. Develops and implements strategies for closing major gift solicitations, with an expectation to make solicitations (20-25 annually) at the major gift level; -Ensures that appropriate donor recognition, acknowledgment and stewardship programs take place; -Generates donor prospect solicitation materials and correspondence; -Performs other related duties as required.

Supervision Received

The incumbent works under general direction according to broad objectives. Works independently with discretion relating to donor negotiations, policy administration and interpretation, and administrative responsibilities. Overall strategic planning on global fund-raising initiatives is executed in consultation with manager.

Supervision Given

Normally Associate Directors do not have direct supervisory responsibilities, but may mentor junior development staff.

Consequence of Error/Judgement

The incumbent participates in decisions concerning the planning, organization and utilization of staff, staff selection and job performance reviews.

Qualifications

Undergraduate degree in a relevant discipline. Minimum of an undergraduate degree in an applicable discipline; and a graduate degree and or an undergraduate degree in commerce, marketing or economics is preferred. A minimum of 5 years of experience including experience in major-gift fundraising and strategy development or the equivalent combination of education and experience. A minimum of five years' related experience or an equivalent combination of education, training and experience. Proven experience in Major-Gift fundraising and skilled in strategy development. Thorough knowledge of the university environment and academic structure is preferred. Experience working with a centralized fundraising system an asset. Ability to work independently while exercising good judgement at all times. Well-developed analytical and problem-solving skills are required, along with strategic thinking and skills in conflict resolution. Strong conceptual abilities combined with high attention to detail. Ability to work simultaneously on a variety of complex projects with imposed deadlines. Ability to formulate strategic plans. Effective communication skills, verbal and written; strong interpersonal and negotiation skills required in liaising with major donors, corporate executives and senior university administration. Proven ability to work with the University's senior-most donors to advance the University's mission. Tact, diplomacy, discretion and sound judgment required. The incumbent should have the ability to plan, coordinate and supervise the work of others, in order to execute a variety of complex projects with imposed deadlines.

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Staff Job Postings ______Computer experience required; MS Windows environment, Microsoft Office preferred.

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Job Posting

Job ID: 16723 Location: Robson Square Employment Group: Management&Professional (AAPS) Job Category: Business Development Classification Title: Business Development, Level C Business Title: Manager, Business Development, Executive Education Department: Sauder - Executive Education Salary: $66,969.00 - $80,395.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-18 Job End Date: 2014-11-14 Funding Type: Self Funded Other: Leave Replacement Date Closed: 2013-11-05 Available Openings: 1

Job Summary

This position is part of the management team within the Executive Education (EE) business unit at the Sauder School of Business. Reporting to the Associate Dean, Executive Education, this position is the face-to-face sales and business development arm of Executive Education. The Business Development Manager, EE, has the primary responsibility for developing and implementing the strategic sales plan for EE, including: reviewing emerging markets, building fresh market ideas and thrusts, identifying and developing new prospective business relationships in the corporate market, and evaluating and pursuing business opportunities across various vertical markets. There are currently no direct reports for this position, but the focus in on building a business development team in conjunction with the long-term strategic plan for the business unit. The overall focus of the Business Development Manager position is on the B2B (business-to-business) sales effort of Sauder EE within the Custom segment of the market.

Organizational Status

Reports to the Associate Dean, Executive Education. Externally, this position interacts with local, regional, national and international organizations as both clients and prospects. This position deals with a broad-range of business contacts within an organization, ranging from senior level executives to human resources management. Internally, this position works closely with the Program Management Team in the development and pursuit of Executive Education opportunities. Specifically: Works with the Program Manager, Custom to develop custom opportunities in local and regional market Works with Program Manager, Accelerated Leadership Program, to develop long-term profitable growth of this initiative Works with Program Manager, Open Enrolment and Marketing Department, to assist in business to business function of Open Enrolment revenue growth Works with Program Manger, International, on strategic growth of international business This position also interacts with the business development client facing arm of other Sauder business units including the Career Centre, Business Family Centre and External Relations to ensure a coordinated approach to key account management and a strategic approach to interacting with key Sauder stakeholders.

Work Performed

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Staff Job Postings ______

Maximize profitable revenue growth through leading the formulation and implementation of the sales strategic plan for the business unit, especially as it pertains to the Custom market Identify and pursue new business opportunities Acquire new customers while retaining existing ones Assist in the implementation and utilization of the CRM for the business unit, including the management of the master prospect list ("sales funnel") for EE Support the existing direct marketing effort for Open Enrolment through the B2B sales channel Foster relationships with potential players and key decision-makers in the market Create and implement promotional initiatives to promote Sauder Executive Education in the marketplace Define and facilitate core business development activities within selected sectors Generate and implement strategies for development Manage sales expense budget Analyze competent market activity and trends Prepare short and long-term sales forecasts Work is based at the Exec Ed offices at the Robson Square campus, but also involves travel (local, national and international) to meet with clients and prospects. It also requires the individual to attend business networking functions, meetings, events and conferences. Valid BC Drivers License and own transportation required. Ability to incorporate a varied workday (i.e. attend a variety of evening and weekend events year round) is important.

Supervision Received

Works independently under general guidance from the Associate Dean, Executive Education. Participates in setting goals and objectives with the Associate Dean, Executive Education and other Managers in the business unit.

Supervision Given

Initiates and coordinates the pursuit of opportunities in the Exec Ed business unit. Delegates and reviews the work of the program management team in the creation of client proposals and in the pursuit of new business opportunities. The position has the potential for the management of a small business development team as the business grows, with this position providing direct supervision, guidance and strategic direction for this group

Consequence of Error/Judgement

Makes independent decisions and recommendations on key client management, strategic prospect management, and pricing of Executive Education Services. Exercises judgement and tact in dealing with customers, faculty members and Sauder management and staff. This position represents the Sauder School of Business, the faculty, students and the university. Incorrect decisions judgement will directly affect the Sauder School of Business and UBC's reputation with the business community and key stakeholders. Incorrect decisions would have direct impact on the financial performance of the Exec Ed business unit and Sauder in general, while also affecting the operations of EE programs, and the reputation of Exec Ed, the Faculty and the University.

Qualifications

Undergraduate degree in a relevant discipline. Prefer business degree. Minimum of six years experience or the equivalent combination of education and experience. Proven sales and business development track record in a learning or consultancy environment Strong business Acumen Ability to call on all levels of an organization Excellent relationship-building skills Excellent presentation and communication skills Proven ability to work in a team-selling environment

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Staff Job Postings ______Superior negotiation skills.

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Job Posting

Job ID: 17011 Location: Vancouver - Hospital Site Employment Group: Management&Professional (AAPS) Job Category: Business Development Classification Title: Business Development, Level E Business Title: Director, Strategic Operations Department: Centre for Hip Health Salary: $83,293.00 - $104,115.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2014-01-01 Job End Date: 2015-12-31 Possibility of Extension: Yes Funding Type: Funded by Multiple Sources Other: Date Closed: 2013-11-06 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

The senior leadership of the Centre for Hip Health and Mobility (CHHM), a Senate-approved Centre within the Faculty of Medicine, University of British Columbia have determined that: -The Centre is in the final stages of completing the launch of the Centre in its new facility; over the past two years the Centre transitioned from a newly created Centre to an established Centre with an internationally recognized profile. -In order to implement the Centre's broader mission and vision, CHHM requires a strategy to provide long term sustainability for the Centre which will rely on development of plans for Stakeholder and Partner Engagement, Community Outreach and the development of Strategic Initiatives that will generate revenue. -The development and implementation of these plans are required to directly support the Centre's goals and sustainability. -In addition, the Centre requires ongoing, high-level oversight of the major financial projects funded through two Canada Foundation for Innovation awards, monies from the provincial government and philanthropic funding. To provide ongoing, high-level executive management of the Centre's operations, to provide leadership through the CFI audit and to develop the new plan for sustainability from concept to implementation, a Director - Strategic Operations will be established for a two (2) year period. The Director - Strategic Operations is required to be intimately familiar with the Centre's vision, mission and values and aware of the culture, policies & procedures, networks and decision makers and administrative departments within both the University and partner organizations such as Vancouver Coastal Health Authority, in order to obtain information, come to consensus and influence change. The Director - Strategic Operations will work with a number of full-time Centre staff who, under his her direction, will be responsible for establishing the appropriate program infrastructure and for engaging the support of the appropriate faculties and departments within the university and of various senior level personnel from external organizations. In short, the Director - Strategic Operations must continue to ensure the highest level of financial and operational management for the Centre while working out all the details to translate ideas for the Centre's long term sustainability into a viable strategy and implementation plan. The Director: Strategic Operations will provide executive level strategic management of the Stakeholder and Partner Engagement component, the Community Outreach component and the Strategic Initiatives component of the Centre's Strategic Plan. The individual in this role will lead a number of strategic planning processes involving leadership teams which include senior university faculty, senior operations staff, senior administrative staff from partner organizations (e.g. health authorities and other universities), external consultants, fundraising partners ( VGH & UBC Hospital Foundation and UBC & FOM Development Office) and government to develop a long term strategic plan for sustainability, recommend an organizational model to support the delivery of the plan and oversee a communication strategy to promote the plan. The Director - Strategic Operations will lead UBC's Centre for Hip Health and Mobility to enhance the Centre's (and the University's) reputation locally, nationally and internationally by

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Staff Job Postings ______recommending policies, implementing change of appropriate systems and processes required by CHHM, so that CHHM can support the Centre's training and research mandates. The Director will be charged with building the necessary relationships with numerous individuals and stakeholder groups, both internal and external to the Centre to ensure longer term sustainability for the Centre. The Director - Strategic Operations will be responsible for developing and leading initiatives that will increase the number of researchers who use the Centre's facilities and equipment, from both public and private sector institutions, from different regions within Canada and from a variety of countries worldwide, and for continuing to increase the percentage of fee-paying users to meet defined revenue targets that will help to provide sustainability for the Centre. These plans will need to include the development of a compelling communication portfolio. The Director - Strategic Operations will also play a key role in the maintenance of existing donor relations and will develop plans, in partnership with both the UBC Faculty of Medicine (FOM) Development Office and the Vancouver General Hospital (VGH) and UBC Hospital Foundation, and with other fundraising organizations, to further develop a philanthropic funding strategy for the Centre.

The Director - Strategic Operations will provide overall leadership of the project team responsible for the creation and implementation of a new sustainability plan that directly supports high level research facilitation for CHHM faculty members, an enriched training experience for post-graduate, graduate and undergraduate students and research staff who are affiliated with the Centre, as well as for external academic and private sector researchers who come to the facility. The position will direct and coordinate a cross-functional team and manages inter-project dependencies and communication. The incumbent will develop and direct the overall project strategies, plan and schedule, allocates resources, and is responsible for project deliverables within the agreed upon budget. The Director - Strategic Operations is part of the Centre's Executive Committee, and obtains buy-in for new initiatives and secures required approval. The Director - Strategic Operations will also work seamlessly with key stakeholders including University senior management and disparate faculties across the Point Grey campus and other hospital-based campuses throughout the Lower Mainland. The Director - Strategic Operations will oversee all aspects of the Centre's finances, this includes: completion of the acquisition of the final $1M of state-of-the-art CFI-funded equipment, reconciliation of the budget for construction of the $40M Robert H.N. Ho Research Centre budget (which involved funding from over 7 partners), the final audit of the two CHHM CFI awards (totalling $27M). The Director - Strategic Operations will help to develop proposals that seek funding from federal and provincial governments for capital infrastructure and programs, will be the chief negotiator for the Centre for contracts and leases and will be responsible for identifying strategic partners and service providers and pursuing variety of opportunities for new revenue and cost savings. The Centre for Hip Health and Mobility (CHHM) is a multi-user, internationally recognized, bone and joint research centre represented by over 35 faculty members from 6 faculties and 20 departments. The Centre recently moved into the new Robert H.N. Ho Research Centre which was funded, in part, through $23M funding from Canada Foundation for Innovation, private sector matches and monies from the Province of BC. The new 40,000 square foot facility includes laboratories for bioengineering, population health, safe movement, falls and bone health, exercise prescription, surgical solutions and medical imaging suites. The Centre also received an additional $13M funding to equip the new facility and for an Open MRI (first in North America) which is housed within the Department of Radiology at Vancouver General Hospital (VGH), and a fully equipped Mobile Research Laboratory, which travels across the province. The Centre's budget includes funding from philanthropic, operating, research, special purpose and fee-for service sources. The Centre is one of the most complex at UBC, housing researchers from many different disciplines who are working on over 100 research projects in diverse areas such as, social science, biomedical engineering, histology, genetics, molecular biology, materials research, computer-assisted surgery, falls prevention, gait analysis, exercise as medicine, advanced CT and MR imaging, development of new protocols for ultrasound and novel surgical techniques, high speed X-ray analysis of bone fracture and rehabilitation medicine. The Centre houses over 75 graduate and post-graduate trainees and research staff from around the globe. Researchers within the Centre have collaborative projects with other research institutes, government agencies and universities throughout Canada and the world. The Centre manages research projects which range from basic, laboratory-based programs to research involving research participants (over 1000 annually) from across the lifespan - youth (ages 9 to 21) and seniors (including the frail elderly); the research is also carried out within multiple sites across the VGH campus( Robert H.N. Ho Research Centre, Vancouver Coastal Health Research Institute (VCHRI) Research Pavilion, the Mobile Lab "home base" and within the Department of Radiology Department (Open MRI) as well as at multiple, temporary sites established across the province (Mobile Lab).

Organizational Status

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Staff Job Postings ______

The Director - Strategic Operations reports to the Centre Director. The incumbent will accomplish the duties of the position through the use of communication and relationship building and negotiation strategies with a wide variety of individuals, primarily at senior organization levels, through the UBC, other academic institutions (local, national and international), all six provincial health authorities and their individual institutions and other health service delivery units, funding agencies and various ministries within the provincial and federal governments. The incumbent will work as a member of the Centre's Executive Team on all aspects of the Centre's operations, administration and governance with a focus on key strategic initiatives and sustainability. The individual ensures that the reputation and stature of the Centre (and the University) as perceived locally, nationally and internationally is maintained and enhanced to promote the Centre and UBC. The individual builds and maintains relationships with international research institutes, other universities, and provincial, federal and foreign government departments handling research education and training Within UBC and Vancouver Coastal Health Authority (VCHA), works closely with Senior Administration, management and staff in Development Office, VGH & UBC Hospital Foundation, CFI Office, Office of Research Services, Financial Services (UBC and VCHA), Human Resources, Supply Management, IT (MedIT and HSSBC) and other administrative and academic units.

Work Performed

The incumbent directs this portfolio in collaboration with the Centre Director. While both positions have strategic responsibilities for the portfolio, it is helpful to think about the separation of responsibilities as the incumbent being focused on the "financial, operational and administrative" aspects of the portfolio while the Centre Director is focused on the "overall governance and research" aspects. The Director - Strategic Operations and the Centre Director interact regularly in managing the overall mission, vision, governance and operations of the Centre. (see organization chart attached). A. Executive Leadership: - Participates as a member of the Centre's Executive One Team, meeting weekly, to share strategic issues and determine appropriate courses of action. - Is a member of and participates at a strategic level on the Centre's Executive Advisory Committee, Executive 2 Committee, Research Advisory Committee and the Trainee Committee. - Improves, upholds and communicates the Centre's mission, vision and values. - Identifies needs and recommends actions in support of CHHM governance as it relates to organizational structure, people and their roles. - Responsible for formulating strategic financial and long-term (5 years) strategies relating to design and operations of current and future facilities and establishing long term objectives for such facilities to meet objectives of the Centre (Operations Plan); drafting a strategic plan that articulates and operationalizes a Sustainability Plan - which includes community engagement, donor engagement, research services, training, development of new programs that support public policy initiatives locally, nationally and internationally and identification of new business opportunities for income generation. - Recommends an organizational model to support the delivery of the Sustainability Plan; - Responsible for complex problems which have reached the attention of the Director, primarily in the area of finance, operations, administration and stakeholder and donor relations. - Serves on other University committees, such as the VCHRI Infrastructure Working Group, as required. B. Strategic Planning & Business Development: - Leads strategic planning processes involving leadership teams which include senior university faculty, operations personnel, external consultants, senior members of partner organizations, stakeholders, government, donors and external clients; creates a comprehensive plan for sustainability including activities, schedules, resources, budgets, and quality assurance of deliverables; integrates sustainability goals and objectives with the University's overall strategic objectives. - Formulates and recommends annually to the Centre's Executive Committee a strategic plan for recruiting and retaining fee-paying research initiatives, including analysis of international and Canadian competitors, fees from other similar facilities, financial strategies and identification of new local, national and international opportunities. - Oversees the development of new opportunities for revenue generation within the context of CHHM's mission, vision and values; production of all relevant data, projections and forecasts that are required to support the Centre's strategic planning & commercialization process.

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Staff Job Postings ______- Works to identify and develop new business opportunities by talking to people, doing due diligence and research, monitoring trends and new areas of research and business opportunities. - In collaboration with senior CHHM researchers, generates partnerships and makes new business arrangements by meeting with researchers (from both internal and external academic organizations), private sector R&D companies, service providers and major equipment vendors. May involve initiating and negotiating contracts, liaising closely with the University' Industrial Liaison Office and the University Counsel, as required. - Defines and measures project related performance indicators and takes appropriate corrective action to ensure programs are on track. - Develops and maintains evaluation mechanisms to demonstrate the achievement of the strategic initiatives of the Centre and the added value of the contribution of business segments to the overall success of the Centre. - Oversees the development and implementation of a communication strategy to support the establishment and enhancement of revenue generating opportunities. - Responsible, together with the Centre's Executive and Operations Teams, for implementing the plan and preparing an annual report on results achieved. - Oversees the development and maintenance of relevant documentation including communication to all key stakeholders, internally and externally, marketing materials, annual reports and budget documentation. - Conducts post-implementation reviews to ensure continuous improvement and learning. C. Fundraising and Stakeholder Relations: - Develops a Fundraising Campaign strategy together with the Centre Director, the Executive Advisory Board and with partners, such as the UBC FOM Development Office, VGH & UBC Hospital Foundation and others. - Creates proposals and communication strategies for donors and fundraising partners. - Plans and implements activities for donor recognition. - Develops a strategic plan for Community Outreach and Knowledge Translation (KT) activities. - Builds and manages relationships with stakeholders and partners. - Participates on behalf of the Centre with external institutions in a variety of ways and makes recommendations to improve these relationships - Collaborates with key stakeholders, both internal and external to UBC, to identify potential partnerships. - Responsible for a range of CHHM communications to a broad variety of audiences which include stakeholders, partners, government, media and potential donors. - Establishes a strong relationship with appropriate executive management in affiliated organizations to maintain commitment to and sponsorship of CHHM projects and programs. - Seeks funds from governmental agencies for major capital infrastructure and programs, such as additional equipment, community outreach and KT activities, training and workshops, etc. D. Financial Management: - Develops the five-year and other financial plans and projections - Prepares, presents and recommends to the Director an annual operating budget to achieve the goals and objectives described in the Centre's strategic plan. - Directly accountable for managing all aspects of the Centre's finances (anticipated budget of $4million+ over the next two years). - Manages seven (7) UBC PGs (research, special purpose and fee-for service), one (1) VCHA research account and three (3) VGH & UBC Hospital Foundation accounts. - Ensures adherence to budgets throughout the year. - Responsible for critical financial decisions and purchases. - Oversees the establishment and development of Centre processes for the production of financial projections, forecasts, policies and systems for developing budget, statistical, variance, and financial reports as required. - Maintains a current knowledge of financial policies and procedures to ensure that University, Canada Foundation for Innovation, VCHA and donor financial policies and procedures are being respected. - Responsible for the timely and accurate completion of all documentation relating to audits for two major CFI awards - Innovation Fund award ($13.8M) and Research Hospital Fund award ($13.1M). - Maintains a current knowledge of all relevant federal and provincial legislation and regulations relating to all financial issues for the Department. - Acts as chief contract negotiator for CHHM on major initiatives.

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Staff Job Postings ______E. Human Resources Staff: - Develops and directs human resource strategies, policies and procedures to achieve the overall mission and success of the Centre. - Sets direction for the provision of HR services to ensure the effective and efficient operations of all aspects of employee transactions, complying with collective agreements, legislation, procedures and regulations. - Responsible for reviewing job descriptions and quality of candidates to ensure appropriate skill sets. - Responsible for ensuring that Centre functions as a cohesive and effective unit through regular coaching of direct reports (M&P staff) and through team-building. - Coordinates and works closely with team members to ensure that they participate and perform project assignments. - Provides coaching and mentorship as required. F. Operations - Research Operations, Facilities Development & Utilization: - Reference point for development of a long term capital plan, strategies for space development, acquisition of equipment, funding and administration - Provides direction to Manager - Research Operations & Facilities, in the areas of research operations, administrative organization, facilities development and utilization.

Supervision Received

The Director - Strategic Operations works independently under very broad administrative and policy directives from the Director and acts as the Director's representative in matters pertaining to Operations. Work is reviewed in terms of fulfillment of mandates and achievement of executive goals.

Supervision Given

The Director - Strategic Operations is responsible for recruiting and maintaining the necessary staffing and resources to achieve the agreed upon goals and objectives of the position. Plans, organizes, directs and supervises the work of the senior CHHM team. This team consists on an ongoing basis of 3 high performing staff, including: Operations Director, Director of Communications and the Finance and HR Manager; Also, in conjunction with the Manager - Research Operations & Facilities, supports the management of an IT Manager, Administration Manager, Research Engineer and Lab Coordinator, Research Engineering Technician, Research Technicians (Levels 1,2 and 3). Additionally, all external consultants hired by the Centre report to this position. The Director - Strategic Operations ensures that any reporting staff are given the appropriate direction, guidance and development to contribute effectively to the Centre's strategic objectives and desired outcomes and ensures that all staff members are well-suited, trained and equipped for their responsibilities on an ongoing basis. The Executive Director: Strategic Operations, HR and Finance, maintains a respectful and collaborative work environment, and ensures research support and advising services are client-centred and trainee-focused. Develops and implements policies and procedures to appropriately manage risks involved for a unit engaged in multi-disciplinary and complex research activities. The Director - Strategic Operations leads by example and implements measures to motivate and empower all staff to contribute fully to the realization of the goals and objectives of the Centre as expressed in the Centre's mission, vision and value statements, and to carry out their duties in a professional manner as stewards of the Centre's reputation. The Director - Strategic Operations provides strong leadership and acts as a role-model in the mentoring and coaching of members of the Centre's operations and administrative teams. Direction also includes staff with external partners - Vancouver Coastal Health Authority and consultants.

Consequence of Error/Judgement

As a key player in the Centre's strategic and leadership team and operating with a high degree of independence and responsibility, the Director - Strategic Operations must exercise superior judgment in all areas and at all times. Errors could result in significant concerns regarding the liability, credibility and integrity of the Centre and the University and may result in an additional financial burden for the Centre and or University. The Director - Strategic Operations will lead an Initiative that has the potential to generate more than $1 million per year for UBC within the next decade. The $40 million RHNH Research Centre at VGH was recently completed with funds from CFI, BCKDF, private donor funds and monies from the Provincial government. In addition to a state of the art customized research facility, CHHM has over $13M of equipment, much of which is found in few other research

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Staff Job Postings ______centres world-wide. The continued sustainability of the Centre will require development of an innovative strategy for growth in the number of researchers using the equipment. By growing the user-base for the CHHM equipment and facility, the Centre will raise the profile of the Centre (and the University) and provide a revenue source that is vital to CHHM's financial sustainability. Decisions made by the Director - Strategic Operations will directly affect CHHM's ability to compete internationally as a leading research centre. The Centre is a hub for international student recruitment and the ability of the Centre to continue expand this capacity directly relates to its profile. This also affects the Centre's and the University's ability to recruit and retain outstanding faculty members and staff and to attract research funding from international sources. Decisions made by the Director - Strategic Operations will affect the success or otherwise of the Centre. This position is key in the development of the Centre's strategic plan for sustainability. In addition to a high level of tact and discretion, the incumbent must have a strong knowledge and understanding of the issues facing the centre, the university, affiliated partners and the local and national community. The incumbent must work independently and largely outside of defined terms of reference and draw from knowledge of University and Faculty of Medicine policies and practices and an expertise in research, research management and research operations in order to determine the appropriate course of action. The Director - Strategic Operations must also have a demonstrated ability to manage a philanthropic fundraising campaign and high-level finances. Poor leadership or improper advice actions would have a serious negative impact on the reputation of the Centre and the university. The CHHM Sustainability Plan contains a "marketing" component that is a transition away from the way in which most other department centre-based research facilities are managing operations. It will facilitate access to researchers who may be internal or external to the University as well as to private sector companies with research needs that can be met by the state-of-the-art equipment and facilities available within the Centre. This model will promote the use of equipment to a broad range of users and will support interdisciplinarity within the University and beyond. It has the opportunity to differentiate the Centre (and UBC) in the area of research facilitation and services and would establish UBC as a leader in the adoption of innovative mechanisms to support world class research at a time when traditional funding models are proving to be a challenge. Should this sustainability plan not be completed successfully, it could compromise the Centre's ability to achieve its strategic goals. This position is responsible for developing a new model that will potentially create a revenue stream to support the on-going sustainability of the Centre into the future.

Qualifications

Undergraduate degree in a relevant discipline. Graduate degree in a relevant discipline. Minimum of 9 years experience in a senior management position or the equivalent combination of education and experience. Minimum of ten years of related experience in a senior management position involving strategic business planning or the equivalent combination of education and experience. Minimum ten years of experience in a large, complex environment, preferably in the public, educational and or healthcare sector with demonstrated success in achieving results in areas of strategic leadership, managing high profile teams, financial leadership, business operations, communications, fundraising (private and public sector) research management, human resources and with at least five years spent in a senior strategic capacity. Proven executive-level success in strategic planning, project management and implementation and the management of large financial responsibilities together with a solid foundation in facilities management and an understanding of IT systems development and administrative capacity-building. Ability to contribute strategically, creatively, resourcefully and effectively within a strong leadership team. Must be able to formulate broad strategic plans and set directions. Requires a thorough understanding of and commitment to the values of a research institute within the university. Knowledge of the governance of and demonstrated proficiency in working with finance, human resources and decision-making processes at the University of British Columbia and within the Vancouver Coastal Health Authority an asset. Ability to communicate effectively verbally and in writing and to effectively communicate financial and technological information to audiences of varying sizes and capability. Exceptional negotiation, communication, interpersonal and conflict resolution skills with a wide variety of individuals and circumstances; including an ability to build consensus. Ability to develop and maintain cooperative and productive working relationships and consult with customers and potential customers. Strategic and project management planning and implementation skills; expertise in overseeing and accomplishing projects on time and on budget. Knowledge of project management applications and tools, including Microsoft Project. Ability to identify and solve problems, especially those not contemplated under existing procedures and the ability to take initiative in improving processes or developing new processes to meet changing conditions. Strong demonstrated leadership, planning and policy development skills. Ability to successfully develop and lead a team of staff to accomplish Faculty objectives on a sustained basis. Demonstrated ability to coach and mentor team members. Excellent analytical and problem solving skills. Ability to identify and act on new opportunities.

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Staff Job Postings ______Ability to "read" situations and lead by influence. Ability to work effectively independently and in a team environment with a variety of stakeholders to mobilize support across an organization to achieve results. High-level experience working within a research laboratory environment both within academic and private sector environments and a thorough understanding of the opportunities within the areas of research facilitation, research operations and equipment management. Expert ability to work in a fast-paced and changing environment. Strong organizational skills and the ability to prioritize and work effectively under pressure to meet deadlines Must have the ability to exercise a high level of diplomacy and discretion in both internal and external interactions. Ability to exercise sound judgment. Excellent political awareness. This position requires an individual of great energy, creativity and integrity.

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Staff Job Postings ______

Job Posting

Job ID: 16983 Location: Other Employment Group: Management&Professional (AAPS) Job Category: Business Operations Mgmt Classification Title: Business Operations, Level C Business Title: Planning Forester Department: University Research Forest Salary: $53,163.00 - $63,821.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2014-01-01 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-14 Available Openings: 1

Please note this position is based out of Williams Lake, BC.

Job Summary

The position plans the timber harvesting and road development activities as required by contracts, legislation and tenure arrangements at the Alex Fraser Research Forest, and carries out the resulting silviculture activities through contracts.

Organizational Status

Reports to the Manager, UBC Alex Fraser Research Forest. Assists in the selection, negotiates terms and reviews work of external service providers, contractors and vendors. Collaborates with the Operations Supervisor and Research Coordinator. Provides day-to-day supervision of summer staff and volunteers.

Work Performed

Develops site plans and road plans to satisfy the timber harvest needs and satisfy the legal and social requirements and applicable management objectives by making complex social, economic and environmental decisions and trade-offs.. Participates in the timber harvesting and road construction operations. Participates in forest management planning. Ensures that plans and prescriptions comply with legal requirements and guidelines, UBC policy and best-practice guidance. Reviews and makes recommendations regarding what amount to harvest and when. Responds to log quality needs and and marketing demand for logs. Provides revenue and cost estimates for future harvest units. Plans and implements silviculture activities including reforestation activities, stand tending treatments, and required reporting to government. Makes recommendations about location and suitability of research and demonstration projects at the Forest in conjunction with the Research Coordinator. Replaces the Operations Supervisor and Research Coordinator during scheduled and unscheduled absences from the Forest - on average 60-70 days per year. Recruits, selects, evaluates, supervises, and terminates service providers, vendors and contractors and ensures that operational, safety and legislation requirements and standards are met. Participates in silviculture and forest health committees on behalf of the Forest. Participates in educational activities and programs as required. Coordinates and develops practical curriculum requirements for Forestry 351 Field School and other education programs. Assists with instruction of Forest Fire Suppression training for employees and contractors of the Research Forest. Oversees and trains students, staff and contractors. Organizes workshops and

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Staff Job Postings ______logistical needs for external training events and tours. Performs other related duties in keeping with qualifications and requirements of the position.

Supervision Received

Reports to the Manager, Alex Fraser Research Forest. Collaborates with other staff on a daily basis. Matters involving policy or liability are referred to the Manager with suggested courses of action.

Supervision Given

Day-to-day supervision of up to 5 temporary staff and part-time employees and two volunteers. Directly supervises up to 10 contractor staff engaged to complete the planning and silviculture tasks

Consequence of Error/Judgement

Manages development of harvesting prescriptions and road plans to ensure that they meet Forestry standards and policies, legislation, best practices, financial requirements and contributes to the strategic goals of the Research Forest. Manages legal obligations for reforestation and stand-tending. Failure to set effective plans and prescriptions in a timely way threatens the financial viability of the unit. Development of inappropriate plans or prescriptions presents the University with environmental, legal, and financial liabilities. Failure to adequately deliver on silviculture obligations exposes the University to legal and financial liabilities.

Qualifications

Undergraduate degree in a relevant discipline. A university degree in a forestry program and eligibility for enrollment as a Registered Professional Forester is required. A minimum of five years of related experience including specific knowledge of planning and operations on forest land in British Columbia or an equivalent combination of education and experience is required. Familiarity with a wide range of silviculture systems and logging methods is required. Class V Drivers License is required. Computer literacy, including word processing, spreadsheets, GIS GPS and database applications is required. Proven abilities in written and oral communications are necessary..Proficiency in ESRI ArcGIS and proven abilities in oral and written communication are required A minimum of 5 years of experience or the equivalent combination of education and experience.

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Staff Job Postings ______

Job Posting

Job ID: 16954 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Business Operations Mgmt Classification Title: Business Operations, Level D Business Title: Sr. Mngr Programs&Operations UBC Aqua Cntre Mngr Department: Athletics and Recreation Salary: $66,969.00 - $80,395.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-12-09 Ongoing: Yes Job End Date: Funding Type: Self Funded Other: Date Closed: 2013-11-06 Available Openings: 1

Job Summary

This position has responsibility for the development, co-ordination and management of aquatic programs and staff at the UBC Aquatic Centre. This position functions as the primary management representative in overseeing the effective team leadership of the Aquatics operations and is responsible for managing employees, including the hiring of staff, coaching, training and development, performance evaluation and attendance management, discipline up to and including dismissal, and representing the Employer in the grievance process. Key components of the position is the creation of a 5 year business plan, the exercise of sound judgement and decision-making to ensure effective current and future service delivery and accountability. The position also participates in the overall development, co-ordination and management of all athletic facilities and recreational programs

Organizational Status

Reports to the Associate Director, Facilities and Business Development. Liaises with a variety of internal and external contacts, including UBC departments and internal managers within the department of Athletics.

Work Performed

Management and strategic planning of the Aquatic Centre facility. Develops, implements and evaluates Aquatic Centre's annual goals and marketing strategy which supports the department's goal of financial viability and customer satisfaction.

Manages the Aquatic Facility's human, financial and other resources in order to enhance operational efficiencies within the framework of Athletic facilities and the applicable collective University agreements, and community partnerships. . Prepares five-year business plan for Aquatic Centre that specifies staffing needs and identifies growth opportunities. Oversees establishment of operational systems and management of them to ensure delivery of efficient and cost effective high quality services to customers.

Plans, schedules, prioritizes and assigns work and manages staff directly and through subordinate first line supervisors responsible for service delivery at the Aquatic Facility. Provides coaching on a timely basis; develops goals and expectations, identifies training and development, includes all aspects of OH&S, technical, and administrative requirements.

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Staff Job Postings ______Administers contracts, partnerships, policies and collective agreements. Provides leadership in the resolution of disputes; meets with employees to resolve disputes and administers appropriate collective agreements, participates in grievance hearings at all steps of the grievance process; hears meetings at step 1 of the grievance process and in consultation with superiors has the authority to resolve grievances at that step.

Establishes and maintains communication with staff to discuss policies, administrative issues and share information, programs plans and problems solve around difficulties encountered working in a challenging environment.

Sets performance goals and coaches employees to achieve desired results. Conducts performance reviews and provide constructive feedback to employees.

Establishes and monitors attendance management goals within the group; meets with employees to address and resolve attendance problems.

Provides management representation and leadership on aquatic program development policy assignments; ensures compliance by relevant parties; represents management on special and ad hoc committees such as labour and risk management, CIS regulations, and OH&S.

Manages and takes responsibility for the health and safety of clients and staff of an assigned facility.

Prepares, monitors and is held accountable for facility budgets; provides input to annual budget planning and projects, and prepares related reports throughout the fiscal year; recommends alternative service models, staffing levels, revenue sources and or efficiency gains.

Develops and implements new programs in conjunction with the program coordinator that utilize Aquatic training facilities. Oversees all instructional programming and evaluates courses and instructors.

Does market research and sets prices for admissions, programs & membership packages.

Establishes and maintains effective communication with UBC Aquatic Centre Management Committee, AMS (Alma Mater Society), UNA (University Neighbourhood Association), coaches, UBC REC staff, contractors, stakeholders, community groups and the general public.

Participates in facility team meetings, conducts staff meetings and organizes in-service and other events.

Ensures the maintenance of operational and administrative records such as daily attendance records, checking time sheets of direct reports for accuracy and completeness and ensures that subordinate supervisors perform same; authorizes overtime, vacation and monitors expenditures to keep within the budget. Responsible for ensuring safe work procedures are in place and followed and investigates and represents the employer, as required, on OH&S Committee.

Participates in the planning and development for recreation services and facilities. Performs other duties as required.

Supervision Received

Works autonomously. Work is reviewed in terms of achievement of defined goals under the general guidance from Associate Director, Athletics.

Supervision Given

Manages the Program Coordinator, booking clerk, full time head guard staff, shift supervisors, lifeguard instructors day camp

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Staff Job Postings ______staff and front desk staff.

Consequence of Error/Judgement

Makes independent decisions and recommendations in areas of budgets, planning, organizing and scheduling of work. Exercises judgment and tact in dealing with the public, staff, faculty members, students and external vendors. This position represents the department of Athletics, the students, and the University. Incorrect decisions judgment will directly affect Athletics and UBC's reputation within the community at large. Incorrect decisions would have impact on the operations of the Aquatic Centre and reputation of the department and the University.

Qualifications

Undergraduate degree in a relevant discipline. Degree in Human Kinetics (Masters preferred) or supplemented by courses in recreation, education and business administration or, an equivalent combination of education and experience.

Considerable supervisory experience gained through a minimum of eight years of progressively more responsible positions in the area of Recreation, Aquatic Management or Sport program development with an emphasis on aquatic service delivery.

Demonstrated skills and competencies including financial and human resource management; planning, organization, and project management; leadership; team development; conflict resolution; coaching and facilitation; customer service; and, excellent verbal and written communication skills.

Demonstrated experience in applying policies and collective agreements working in consultation with Human Resources.

Extensive knowledge and understanding of aquatics - program planning, delivery and evaluation.

Excellent knowledge of budget management.

Good knowledge and experience relating to federal and provincial legislation, acts and regulations related to aquatics.

Knowledge of methods and requirements to provide excellent customer service.

Knowledge and demonstrated experience in HR management, staff training and labour relations.

Knowledge of pertinent WCB and OH&S standards.

Demonstrated sound knowledge of technical practices. Minimum of six years experience or the equivalent combination of education and experience. A high level of personal and professional excellence, including the ability to set priorities and meet deadlines.

Demonstrated skills and competencies including financial and human resource management; planning, organizing and project management; leadership with the ability to articulate own goals and objectives of all parties; team development; conflict resolution; coaching and facilitation; customer service; and, excellent verbal and written communications skills.

Strong communications skills with the ability to formulate and articulate ideas and opinions.

Ability to carry out negotiations and interest-based conflict resolution.

Demonstrated ability to build partnerships and alliances with peers, business communities, association partners and staff.

Ability to manage organizational changes, anticipating future events, and determine service delivery alternatives to ensure an efficient use of resources.

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Staff Job Postings ______Demonstrated ability to be innovative, flexible and entrepreneurial.

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Staff Job Postings ______

Job Posting

Job ID: 16993 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Business Operations Mgmt Classification Title: Business Operations, Level H Business Title: Director, Food Services Department: Food Services Salary: $90,789.00 - $113,487.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-12-02 Ongoing: Yes Job End Date: Funding Type: Self Funded Other: Date Closed: 2013-11-04 Available Openings: 1

Job Summary

This position is responsible for strategic planning and successful operation of SHHS, including Food Services including Residence Dining, Retail Cash Operations, Central Commissary, Catering, and full-service restaurants, through the achievement of effective strategic planning, sales and marketing, management direction, revenue management, cost control, leadership, strategic partnerships, and client relationships. This position is responsible for a complex range of operations generating revenue in excess of $32 million per year with substantial growth planned for the foreseeable future.

Organizational Status

This position reports directly to the Managing Director, Student Housing and Hospitality Services (SHHS). This position directly supervises 3 Associate Directors and the Executive Chef, and regularly collaborates with members of the SHHS leadership team. This position interacts with many senior level positions within the University organization, various student groups, and departmental partners and suppliers, and is responsible for ensuring that UBC Food Services supports departmental and academic mission success for the University.

Work Performed

Creates strategic plans and establishes short, medium, and long-term vision, goals, and business plans for the UBC Food Services department. Assigns goals and objectives to Associate Directors to advance the departmental vision. Develops and provides leadership to the strong management team that is accountable for the day-to-day management of the business segments within Food Services and ensures that management activities are consistent with the mission, philosophy, culture and goals of SHHS and the University. Ensures effective selection, appraisal, development, promotion, and retention programs are in place to support departmental staffing, culture and service goals. Provides direction to ensure provision of diverse, high quality menu offerings, including a focus on healthy and sustainable options. Plans, develops, and directs implementation of organizational policies and procedures to continually improve product and service quality, in cooperation with SHHS support (Finance, IT, HR, Procurement, Communications) teams. Provides clarity on policies and procedures to senior departmental managers. Leads operations and directs operational changes to meet targets and improve efficiencies on an ongoing basis. Approves the hours

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Staff Job Postings ______of operation of all outlets. Lead and approves all new operations and renovation projects within Food Services. Works closely with off-campus consultants and or designers in order to ensure market demands are being met. Develops and approves partnerships and or franchise agreements with off-campus food operators and departmental suppliers, including contracts and other service agreements as required. Analyzes financial reports, approves Meal Plan pricing rates, all departmental budgets, and selling prices. Is fully accountable for the financial integrity of the department. Proactively monitors changing food trends to ensure that the provision of food to the campus community meets current and future demands. Champions principles of health, wellbeing, and nutrition for all areas of responsibility. Leads the development of marketing plans for all areas of responsibility. Champions sustainability practices for UBC Food Services units. Ensures compliance with best practices and implements new products and procedures as required. Recruits, motivates, coaches, supervises, evaluates, disciplines, and terminates staff as required. Ensures compliance with UBC and UBC Student Housing and Hospitality Services HR standards and procedures. Ensures all employees work in a correct, safe manner, and are trained in regard to all necessary safety and environmental regulations, standards, practices and procedures. Ensures safety practices are in compliance with applicable WorkSafeBC regulations, UBC Student Housing and Hospitality Services policy and UBC policy. Represents the Department and or The University in its relations with both external and internal organizations, government representatives, associations, departments, agencies and committees and handles escalated problems or complaints. Develops and maintains relationships with key clients, faculty, industry partners and contacts in relevant associations. Participates on University and related committees as required. Carries out any other related duties as necessary in keeping with the qualifications and requirements of the job.

Supervision Received

Works under broad directives. Reports to the Managing Director, Student Housing and Hospitality Services.

Supervision Given

This position directly supervises 3 Associate Directors and the Executive Chef

Consequence of Error/Judgement

This position is responsible for the health and well being of the UBC campus community and visitors in terms of food and beverage provision. Failure to ensure high standards of quality and hygiene in food preparation and service could have a negative impact on sales and the reputation of UBC, and could potentially result in legal liability for the University. The Food Services department is ancillary to the University and is responsible for making University dividend contributions; failure to meet the department's financial obligations could impact the University's ability to achieve its educational mission. UBC Food Services, like the food industry in general, is very profit-margin sensitive and must be prudently managed to ensure long-term viability.

Qualifications

Undergraduate degree in a relevant discipline. Over ten years of related experience or the equivalent combination of education and experience. University degree in business administration, commerce or hotel administration preferred. Experience with a large commercial food service operation, preferably in a University or College environment. Demonstrated experience in food production, administration, staff scheduling, and staff management in a unionized environment. The ability to coordinate, train, and motivate a diverse staff, and work with a high degree of accuracy in a fast paced environment. Effective oral and written communication, leadership, interpersonal and time management skills. Computer skills are required. Ability to work flexible hours and days of the week.

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Job Posting

Job ID: 17034 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Industry Liaison Classification Title: Industry Liaison, Level A Business Title: Industry Grants Officer Department: Industry Liaison Office Salary: $49,226.00 - $59,094.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2014-01-02 Job End Date: 2014-12-31 Funding Type: Self Funded Other: Date Closed: 2013-11-08 Available Openings: 1

Job Summary

The UILO's mission is to maximize the global impact of UBC's research for the economic and social benefit of the University and the people of British Columbia and Canada. Its mandate is to recognize innovation and excellence in the development and commercialization of technologies and to negotiate and maximize effective partnerships with industry and government. The Sponsored Research Group within the UILO is responsible for the promotion and management of all sponsored research arrangements, including research chairs, grants, clinical trials and research contracts for the faculty at the University and its affiliated teaching hospitals.

The Industry Grants Officer supports the researchers in obtaining and managing industry-sponsored research. The position's portfolio includes drafting and processing standard Grants and Non-Disclosure Agreements for life sciences, physical sciences and information technologies for all faculties at the University. To ensure excellent service to Researchers, the position must exercise a high level of diplomacy and tact in developing and maintaining close relations between the Researchers and the UILO.

Organizational Status

The position reports to the Manager, Government Contracts, Sponsored Research Group. The position works in close collaboration with UILO Technology Transfer staff and with senior University administration.

Work Performed

Drafts, reviews and approves standard Grant-in-Aid agreements, standard Non-Disclosure Agreements, and all amendments from the Sponsored Research Group, for compliance with UBC policies and procedures including publication, intellectual property, liability and indemnification, financial reporting and ethics approval, prior to execution by the Associate Director or Managing Director, UILO.

Interprets industry sponsors' contractual needs and comes to the appropriate agreement with the industry sponsor.

Exercises a high level of diplomacy and tact in developing and maintaining close relations between the different faculties and the UILO.

Liaises with Office of Research Services regarding matching industry government funds and project links.

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Establishes and maintains a broad network of personal contacts both within the UBC community and its affiliated teaching sites and with industry, government and other university representatives.

Performs other duties as required.

Supervision Received

The position works under its own direction and initiative. Grants and Agreements are reviewed and approved in accordance with the signing resolutions of the University. The position works on management projects in consultation with the Manager, Government Contracts, Sponsored Research, UILO. Work is reviewed against objectives.

Supervision Given

The position provides instruction and advice to the Research and Trust Accounting Group and interacts on a project-by-project basis with internal and external professionals.

Consequence of Error/Judgement

The Sponsored Research Group manages $42 million in industry sponsored research and $60 million in government and foundation sponsored research. Individual agreements vary in value from $500 to $1 million, but may exceed this amount. Decisions may result in the gain or loss of potential economic opportunities for the University, including the likelihood and financial magnitude of industry sponsored research. The decisions may enhance or damage the reputation of the faculty, the UILO, and the University, or protect expose the University to unwarranted legal liability. In many cases, the results of the decisions are irreversible.

Qualifications

Undergraduate degree in a relevant discipline. Undergraduate degree in science. Minimum of 2 to 3 year of related experience in research and technology transfer or the equivalent combination of education and experience. Experience in reaching agreements in business arrangements and contractual matters an asset. Ability to communicate effectively verbally and in writing. Strong interpersonal skills, with the ability to deal with a diversity of people in a calm, courteous, and effective manner. Ability to manage a large portfolio of pending and completed Grants and Agreements. Knowlege of business practices. Knowledge of UBC accounting procedures and practice an asset. Knowledge of University and Affiliated Hospitals policy and procedures relating to research, intellectual property and the execution of contractual agreements an asset.

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Job Posting

Job ID: 17030 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Student Management Classification Title: Student Management, Level C Business Title: Field Education Coordinator Department: Social Work Salary: $49,226.00 - $59,094.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2014-01-06 Job End Date: 2015-02-15 Funding Type: Budget Funded Other: Leave Replacement Date Closed: 2013-11-08 Available Openings: 1

Job Summary

The incumbent works with the Chair of Field Education to plan, organize, develop and administer the process for field placement practica for BSW and MSW students. Key responsibilities include arranging field education placement; meeting placement selection deadlines; communicating and consulting with agencies, students and faculty liaisons faculty related to field education, developing field education policies and procedures and manuals.

Organizational Status

The incumbent reports to the Director of the School of Social Work and the Chair of Field Education. All support staff report to the Administrator. The incumbent interacts and communicates with faculty members, students, staff, external professional social work agencies, and departmental offices of the Faculty of Arts, and other academic and administrative units on campus as required.

Work Performed

The incumbent: - ensures, in conjunction with the Chair, that deadlines are met both for finding a sufficient number of appropriate placements for students and ensuring that students have secured placements in a timely manner. - processes, reviews, and assesses applications by agencies and organizations and makes recommendations for affiliation as a field placement. - plans and organizes appropriate events for field instructors, field liaisons, and students, such as orientation sessions and recognition events. - researches, identifies, develops and recommends opportunities for placements - conducts placement site visits to ensure placement adherence to field education standards. - develops curricula and materials, e.g., manual, learning contract, evaluations, which appropriately reflect the objectives and standards of field education as well as the learning experiences needed to prepare students for social work practice. - develops, in conjunction with the Chair, appropriate policy and practice standards and the corresponding manuals which clearly outline procedures in field education. - develops educational opportunities between the faculty, agencies, and field instructors. - communicates with stakeholders and disseminates information. - provides ongoing consultation to the three stakeholder groups: agencies, students, and faculty liaisons faculty. - provides individual consultation to students, as required.

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Staff Job Postings ______- supports and consults with field liaisons in an ongoing manner throughout the academic year. - ensures evaluations of all components of the field education process are completed and on file. - oversees the keeping of records on student placements, agency affiliations as well as managing and tracking information and processes related to field education. - sits on the Practice Education committee of the College of Health Disciplines - performs other related duties as assigned.

Supervision Received

The incumbent works under general direction and in consultation with the Chair of Field Education.

Supervision Given

May oversee and direct work of employees in lower classification.

Consequence of Error/Judgement

This position interacts directly with students, the academic community and the professional social work community within the Lower Mainland on issues of practica and directly affects the reputation of the School. Incorrect or inappropriate decisions may adversely affect student progress and the credibility of the School of Social Work.

Qualifications

Undergraduate degree in a relevant discipline. Bachelor of Social Work required and Masters of Social Work preferred. Minimum of three years experience or the equivalent combination of education and experience.

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Job Posting

Job ID: 16948 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Student Management Classification Title: Student Management, Level D Business Title: Student Engagement Officer (Forestry) Department: Ctr Stud Involvmnt & Careers Salary: $57,417.00 - $68,929.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-15 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-04 Available Openings: 1

Job Summary

The Student Engagement Officer is responsible for developing, delivering, and evaluating programs and services to support undergraduate student learning and personal and professional development. In collaboration with students and university partners, the Officer supports new students to become successful university learners, who are well prepared to engage in the university community and achieve their personal and career goals. The Officer will develop learning outcomes and objectives, facilitate curricular and co-curricular learning experiences, and advise instructors and departments within the Faculty who are seeking to incorporate peer-supported learning and professional development into curricula and programs. The Officer will advise student groups and organizations and support student leadership broadly, including student-initiated projects. The Officer will be located within the Forest Sciences Centre and will be regularly and strategically present in the Centre for Student Involvement & Careers where he she will consider the Faculty of Forestry's specific needs and priorities as they align with the UBC community. The Officer may be required to work outside of normal office hours from time to time depending on programming.

Organizational Status

The Officer is supervised by the Manager, Student Engagement, serving under the direction of the Director, Centre for Student Involvement and Careers and by the Director, Student Services (Forestry), regarding Faculty-specific priorities and student needs. The he she will work in collaboration with academic and student service departments and programs in the Faculty, student organizations, and individuals within the Vice President, Students portfolio. The Officer will also take on leadership roles in cross-functional team projects within the unit of Centre for Student Involvement & Careers. The Officer will supervise and train student staff and volunteers, and may supervise professional staff. He she will assists with training and supervision of new advisors, coordinators and consultants within Centre for Student Involvement & Careers and Forestry Student Services.

Work Performed

Major responsibilities fall into the following areas: 1.Leads the orientation and transition program for new students -Plans, facilitates, and evaluates the participation of Forestry students in the University's first year experience programs (including Imagine UBC and Jump Start), including selection and training of student volunteers -Develops and manages peer programs to provide learning support to students and facilitate their deep engagement in learning

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Staff Job Postings ______experiences -Creates and implements the mechanisms for students to participate in, lead and direct programs for students -Develops pathways that contribute to the establishment of a sustained culture of student leadership and involvement for Forestry students -Fosters and maintains an environment for students to ask questions about and investigate unique learning and service opportunities (e.g., Community-based experiential learning, Alumni involvement, peer-program opportunities) -Develops the framework, implements, analyzes, and provides recommendations that support the process of checking-in with new students regarding their transition to UBC and academic experience 2.Supports student learning, professional development, and promotes student engagement in career building experiences: -Helps students plan their participation in experiential learning opportunities and to critically reflect on their learning from these experiences. Guides students to reflect upon and articulate and use insights to form next intentions. -Fosters student leadership through advising, training, and professional development support for student clubs, organizations, and teams. Contributes to the success and sustainability of student-led initiatives. -In close collaboration with the co-op coordinator in the Faculty of Forestry develops, delivers, and evaluates mentoring initiatives. May include coordination of the Forestry Tri-Mentoring cohort, facilitation of events and initiatives that link current students with alumni and community (e.g. career panels, industry nights, professional development workshops, etc.). -Coaches and educates students, using a wide variety of platforms and approaches, about a variety of personal and professional learning topics, including: choosing a major of study, career exploration, gaining work and volunteer experience, resumes, CVs, job and professional school interviews, networking, professional skills development, mentoring and connecting to the workplace community. -Develops, implements, and assesses programs and resources that develop graduating student outcomes and attributes as outlined by the Faculty. -Collaborates with Faculty-based partners to develop and evaluate customized events and programs for students and alumni. This includes planning and designing the program(s), promotion, coordinating faculty or industry participation, and coordinating the involvement of other members of the Centre for Student Involvement and Careers and or other student affairs staff. These events may include career fairs, speaker series, departmental career majors-specific events, student leadership development training programs, web resources, peer mentoring groups, workshops, etc. -Fosters an inclusive and respectful learning environment where all students have the opportunity to thrive academically, and personally. This includes work with faculty, staff, and students to support distinct populations within the Faculty and to prepare students for success after graduation. 3.Learning and Academic Support for Students

-Analyzes the learning needs or issues of students and, in consultation with the Faculties and relevant stakeholders, develop and deliver curricula for academic skill development programs and services to meet these needs. -On faculty request, designs and delivers specialized in-or out-of-class academic skills development workshops tailored to the needs of undergraduate students -Provides appointments, drop in advising and e-advising on an individual basis to assist undergraduate students in identifying and addressing issues impacting their learning and academic success. Guides students in determining a resolution or course of action and provide follow up as needed. -In collaboration with University partners, designs, delivers, and evaluates academic coaching programs, including training, supporting and mentoring student leaders. These leaders deliver workshops, facilitate supplemental learning sessions, and provide 1-1 academic coaching to new undergraduate students on learning study issues as needed. -Participates in coordinating, managing, designing, and delivering academic support workshops in partnership with the Learning Commons and the Centre for Student Involvement and Careers.

4.Assessment and Evaluation -Assessment and evaluation of services and processes to support the student experience and student learning. -Effectively respond to research and assessments by developing information services and programming interventions.

5.General Duties -Responsibilities as a member of the Forestry Student Services team and the Centre for Student Involvement & Careers team.

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Staff Job Postings ______-Performs other duties as required.

Supervision Received

Working under the general direction of the Manager, Student Engagement and the Director, Student Services for the Faculty of Forestry, the Officer will exercise considerable judgment and innovation in developing and implementing programs and supporting student learning.

Supervision Given

May supervise staff and student employees and volunteers. Will be required to take responsibility for projects that are substantially carried out by others, including faculty, staff, and student volunteers who are not directly supervised by the coordinator. Must work cooperatively with other staff, students and faculty to ensure that common goals are established and achieved.

Consequence of Error/Judgement

Providing incomplete or inaccurate information to students can have a strong adverse impact on UBC's ability to recruit students and on students' ability to achieve their academic goals. Poor management of staff or volunteers may lead to inefficiency, discontent or grievances. Inability to work cooperatively with students, staff, and faculty will jeopardize the effective provision of services to students.

Qualifications

Undergraduate degree in a relevant discipline. Master's Degree preferred. Minimum of four years experience or the equivalent combination of education and experience. Experience in program assessment and evaluation. Knowledge of student development theories. Excellent interpersonal skills and cross-cultural sensitivity are needed. Expertise in designing and delivering educational workshops and managing large events. Excellent writing and oral communication skills required. Ability to effectively use appropriate software (e.g., Outlook, MS Word, MS Excel) at an advanced level. Ability to manage the complexity inherent within a multi-faceted work environment focused on broad outcomes for students.

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Job Posting

Job ID: 17023 Location: Kelowna - UBC Okanagan Employment Group: Management&Professional (AAPS) Job Category: Facilities Management Classification Title: Facilities Management, Level C Business Title: Manager, Building Operations & Services Department: UBCO - Housing & Conferences Salary: $57,417.00 - $68,929.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-15 Ongoing: Yes Job End Date: Funding Type: Self Funded Other: Date Closed: 2013-11-07 Available Openings: 1

Job Summary

This position is responsible for the leadership, direction and asset management of the Student Housing & Hospitality Services (SHHS) residence building operations at the UBC Okanagan Campus. Oversees, manages, applies and recommends operating policies, procedures, project planning, yearly maintenance cycles, budgets, building systems, and inventory. The position will be responsible for measurements of quality assurance, and sustainability within all residential buildings. Development of asset management tracking system, annual maintenance cycles and forecasting. Provides oversight and coordinates all contracted services and procurement arrangements including custodial services. Provides strategic leadership and is responsible for the recruiting, scheduling, training and performance management of employees. This position will also be responsible for maintaining relationships and connections within the University in respect to the residential community.

Organizational Status

Reports to the Director, Student Housing & Hospitality Services, and works closely with all managers within SHHS. The position will work to coordinate, align, and develop building operational projects and procedures for the residential community with UBC departments including Campus Planning, members of the Facilities Management team, Fire & Safety, Campus Security, and external suppliers and contractors.

Work Performed

1.SHHS Asset Management: Develops and oversees the implementation of a systemic asset management program to operate, maintain, service, and upgrade SHHS buildings in a cost-effective and sustainable manner. Establishes annual budgets to establish short and longer term goals, priorities for SHHS building operations. Specifically, oversees, plans and forecast annual budget including controlling the expenditures. Establishes and ensures regular maintenance cycles and scheduling cycles for all buildings are implemented, maintained and completed. Oversees and coordinates projects to support ongoing building maintenance and improvement. Specifically: Arranges all aspects of building maintenance such as renovations, equipment renewal, and maintenance projects using input from campus and departmental colleagues. Ensures that building conditions are inspected on a scheduled basis and prepares and updates the departmental maintenance and asset replacement plan. Works with facilities, fire and safety, security, and external contractors to ensure compliance for residential buildings as per

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Staff Job Postings ______regulations, code and UBC policy. Develops policies and procedures as required, and makes recommendations affecting the consistent usability of all residential facilities to maintain capacity occupancy. Establishes and ensures that procedures for building system requirements are implemented and maintained such as the work order system, salto, inventory systems. Coordinates procurement of services and supplies. Specifically, Researches and approves appropriate suppliers for equipment, cleaning suppliers and other products and services for Student Housing and Hospitality Services. Evaluates suppliers on a continuous basis regarding quality, service, and accuracy. Develops and maintains good supplier relations. Prepares requests for quotation documents from appropriate suppliers, reviews and evaluates all bids and makes recommendations to the Director. Handles all concerns between the department and suppliers and mediating satisfactory solutions. Oversees completion and delivery of services and ensures work is completed in accordance with requirements and specifications. Advises the Director, SHHS on facilities requirements, both long and short term, for upgrading, renovation, and new construction to ensure the protection of capital investments, and to meet the needs of current and future residents. Liaises between SHHS and Facilities to advise the Director on upcoming initiatives and ensures consistent practices across the campus. Coordinates efforts related to operational sustainability and identities and recommends opportunities for SHHS to improve all aspects of sustainable operation. Ensures best practices and sustainable practices are in place. Works with conferences and accommodation to schedule and organize set-up and clean-up of all events, functions and conferences. Responds to service concerns with contractors, students, as required to resolve customer satisfaction. Designs and implements systems to collect feedback for customer student satisfaction 2.People Management Responsible for the human resource functions including recruitment, supervision, scheduling, direction, training and performance management up to and including termination for the SHHS building services personnel, in accordance with the collective agreement and in consultation with Human Resources personnel. Ensures staff, and other resources are correctly allocated to manage building maintenance services and changing volumes. Responsible for ensuring that all employees work in a correct, safe manner, and are trained in regard to all necessary safety and environmental regulations, standards, practices and procedures. Ensures safety practices are in compliance with applicable building codes, WorkSafeBC regulations, UBC Student Housing and hospitality Services policy and UBC policy. Responsible for the development and management of all contracted services and procurement arrangements. Specifically, ensure all procurement and contracted services are carried out in accordance with the department and UBC policies, procedures and practices. Develop a partnership with external contracting service providers; manage the relationship to ensure that services are delivered and implemented to explicit and agreed standards. 3.Contributes to the SHHS Leadership Team Works in close partnership with the Director, SHHS and management team; works collaboratively with UBC departments including Campus Planning, members of the Facilities Management team, Fire & Safety, Campus Security, and external suppliers and contractors. Acts as a representative of the SHHS management team. Specifically, liaises with Facilities Management on all projects related to SHHS. Participates in the development of the strategic goals of the operation and manages services and resources toward the achievement of these. Participates on University and departmental committees as required. Performs other related duties in keeping with requirements of the position.

Supervision Received

Works to broad directives and established policies. Work is reviewed for impingement on other units and achievement of objectives. Works independently under general supervision of the Director, Student Housing & Hospitality Services.

Supervision Given

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Staff Job Postings ______

Directly manages SHHS BCGEU maintenance staff and part-time seasonal staff, including, hiring, performance and discipline up to and including termination. Through subordinate staff, assigns and directs work and manages performance. Indirectly supervises consultants and contractors.

Consequence of Error/Judgement

The position is responsible for the effective administration and building operation services to be carried out within university industry safety policy and within budget allocations. The position is responsible for decisions on all aspects of assigned responsibilities and makes recommendations affecting the consistent usability of the facility. Failure to so may have a negative impact on student housing or guest accommodation living conditions, resulting to loss in revenue to operating budgets.

Qualifications

Undergraduate degree in a relevant discipline. ; such as engineering. Post secondary education or experience in hotel, university or institutional building services management, including renovations or new developments is an asset.. Minimum of four years experience or the equivalent combination of education and experience. Knowledge of WorkSafeBC regulations, use of equipment. Experience managing and overseeing contracts Experience working with trades. Demonstrated management experience in a supervisory role, preferably in a unionized environment. Ability to delegate, lead, motivate, coach and train a staff team. Effective verbal and written communication, organizational, and interpersonal skills. Demonstrated project management experience. Ability to plan and work independently and meet deadlines with a high degree of accuracy. Proficient computer skills required (Word & Outlook) with an advanced level of proficiency in Excel. Proficient with computer software systems and data base management systems. Experience with establishing budgets. Ability to comprehend, analyze and interpret complex documents while taking initiative and providing feedback on current processes. Ability to multi-task, prioritizes, lead, work independently and be extremely flexible as needed. Must be professional and have the ability to interact with senior management, colleagues and clients. Ability to work in fast paced environment and under pressure with excellent attention to detail.

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Job Posting

Job ID: 16992 Location: Vancouver - Hospital Site Employment Group: Technicians & Research Assists Job Category: Research/Technical - Non Union Classification Title: Research Asst/Tech 3 Business Title: Research Asst/Tech 3 Department: Ophthalmology Salary: $41,814.00 - $45,600.00 (Annual) Full/Part Time: Part-Time (53%) Desired Start Date: 2013-11-30 Job End Date: 2014-11-29 Possibility of Extension: Yes Funding Type: Self Funded Other: Date Closed: 2013-11-05 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

This position will consist of assisting with and performing standardized laboratory procedures and animal care, including monitoring animals' health, analysis of transgenic animals and general lab maintenance.

Organizational Status

This position reports directly to a Tech V Research Assistant and may also interact with and receive instructions from Graduate Students in the Ophthalmology Research Lab at Eye Care Centre.

Work Performed

This position is related to a project involving testing various small molecules as potential therapies for retinal degeneration using transgenic frog (X. laevis) models of retinitis pigmentosa. Specific duties will include:

1)Performing standardized sets of experimental procedures involved in analysis of potential small molecule therapeutics, including breeding animals, sorting fertilized embryos, treating animals with small molecules, performing western blots and dot blots, cutting cryosections, staining cryosections, confocal microscopy, performing western blots and dot blots, electroretinography analysis. 2)Analyzing the resulting data and preparing written reports according to guidelines. 3)Preparing standardized solutions, buffers, medias and other reagents. 4)Assisting with the care of an X. laevis (frog) animal colony, currently housed on recirculating rack systems. This will include feeding the animals, monitoring water quality using standardized assays, changing filters, cleaning tanks, monitoring animal health, and similar tasks.

Work is conducted in the research labs of the Eye Care Centre, at Vancouver General Hospital.

Supervision Received

The Assistant reports to, and is supervised by Beatrice Tam (Research Assistant Tech 5), The Assistant also reports to the principle investigator. Written instructions will be provided to ensure that work performed is in line with existing protocol and

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Staff Job Postings ______guidelines.

Supervision Given

None.

Consequence of Error/Judgement

The research assistant will perform work activities within existing protocols and guidelines. Research Assistant Tech 5, Beatrice Tam, and the PI, Orson L Moritz will be available for providing supervision when necessary, but this individual should eventually achieve a high level of independence. The work is directed at identifying possible therapeutics for further study in other systems. Poor record keeping or carelessness with procedures or animals could render results invalid. Negligence in animal care could result in deaths of animals and termination of the project.

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. Bachelors degree in the biological sciences such as Biochemistry or Physiology preferred. Minimum of 3 years related experience or the equivalent combination of education and experience. Minimum three years of relevant experience working with animals fish frogs and or molecular biology techniques such as PCR and electrophoresis, and or histological techniques preferred. Ability to communicate effectively verbally and in writing. Ability to gather, record, and organize information. Ability to effectively use computers. Ability to maintain accuracy and attention to detail. Ability to exercise initiative. Ability to work effectively independently and in a team environment.

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Job Posting

Job ID: 17025 Location: Vancouver - Hospital Site Employment Group: Technicians & Research Assists Job Category: Research/Technical - Non Union Classification Title: Research Asst/Tech 4 Business Title: Research Asst/Tech 4 Department: Surgery Salary: $47,861.00 - $52,040.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-15 Job End Date: 2014-12-31 Funding Type: Grant Funded Other: Date Closed: 2013-11-08 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

The Research Assistant Technician 4 coordinates, conducts, and develops clinical research activities related to Vascular Surgery. This role provides technical support for the UBC Department of Surgery's Division of Vascular Surgery in Vancouver. The incumbent joins faculty, students, and staff engaged in leading edge research, education and community service on university and medical campuses. We aim to create knowledge and advance learning to make a vital contribution to the health of individuals and communities, locally, nationally and internationally.

Organizational Status

The Research Assistant Technician 4: - is accountable, and reports on a day-to-day basis, to the Principal Investigator; - reports to the UBC Department of Surgery's Director of Administration & Finance regarding overall management of performance; - interacts and collaborates with other labs and individuals at UBC; and - provides guidance and instructions to students , Residents and Fellows.

Work Performed

The incumbent works under minimum supervision from the Principal Investigator in performing a wide range of responsibilities, including:

- designing, modifying and performing research on both retrospective and prospective clinical studies - planning research budgets; tracking research budgets and financial accounts in coordination with UBC financial officers; reconciling expenditures; preparing invoices and reimbursements and managing petty cash accounts; - preparing hospital and university research ethical review submissions; - training staff, students, and Fellows on techniques and procedures; - writing reports, new protocols and manuscripts; ethics submissions - performing statistical data analysis; maintaining computerized records; - ordering, tracking, recording and maintaining equipment; and - performing other related duties as required.

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Staff Job Postings ______WORKING CONDITIONS The position is based in an office in the Department of Surgery, Vancouver General Hospital, Vancouver Coastal Health Authority centre. Lighting is fluorescent.

Supervision Received

This person will work largely independently, with reporting and accountability to the Principal Investigator. The UBC Department of Surgery's Director of Administration & Finance provides functional supervision of this position.

Supervision Given

The Research Assistant Technician 4 provides functional supervision, in assigning and reviewing the work of, undergraduate and graduate students and fellows in the performance of various experimental techniques.

Consequence of Error/Judgement

The candidate will be expected to perform a variety of procedures to facilitate clinical research projects. The impact of incorrect decisions and errors would include failed experiments, delayed productivity or loss of data. In the most extreme scenario, insufficient productivity would result in loss of operating funds.

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. University degree in one of the following: Biology, Biochemistry, Molecular Biology, Physiology, Developmental Biology or Pharmacology (MSc preferred) required Minimum of 4 years of related experience or the equivalent combination of education and experience. Technical writing skills and experience with ethics applications, collating and analyzing data Computer experience is required. Knowledge of word processing, spreadsheet, data analysis and database programs, and statistical software preferred. Effective oral and written communication, interpersonal and problem-solving skills. Ability to exercise tact, discretion and confidentiality in all matters. Ability to work effectively under pressure to meet deadlines. Ability to work effectively both independently and collaboratively in a team environment. Ability to work a flexible schedule and additional hours occasionally on weekends, evenings and early mornings, as required.

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Staff Job Postings ______

Job Posting

Job ID: 16990 Location: Vancouver - Point Grey Campus Employment Group: Technicians & Research Assists Job Category: Research/Technical - Non Union Classification Title: Research Asst/Tech 4 Business Title: Research Asst/Tech 4 Department: Fisheries Centre Salary: $47,861.00 - $52,040.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-11-01 Job End Date: 2013-12-31 Possibility of Extension: Yes Funding Type: Grant Funded Other: Date Closed: 2013-11-04 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

Coordinate catch reconstruction research efforts of the Sea Around Us project. Provide supervision, expertise, guidance and logistical support to staff, students, volunteers and external collaborators.

Organizational Status

The focus of the Sea Around Us project is research and documentation of ecosystem effects of fishing on a global scale, and to develop and present solutions to ecosystem impacts of fishing (http: www.seaaroundus.org). One of the key deliverables of the project is improving fisheries catch data through a catch reconstruction technique. Catch reconstructions aim to improve fisheries catch data by estimating total marine fisheries catches (as opposed to reported landings), accounting for all fisheries subsector, many of which are overlooked in the reported data. This position coordinates the many people involved in this effort alongside the Sea Around Us project manager (Dr. Dirk Zeller) and the Principal Investigator (Dr. Daniel Pauly). This project involves coordinating approximately 25 internal and 50-60 external researchers & collaborators. Included in this is the supervision of 6 research assistants.

Work Performed

-Assist the Project Manager in coordinating research projects; conduct research; write reports & manuscripts -Supervise research assistants: provide feedback, guidance, research materials. -Advise students and volunteers: supply background material, answer questions -Liaise with external collaborators: Skype meetings, email communications, answer questions, send and receive information & data -Coordinate logistics: Arrange desk space and computers for new students, staff and volunteers; -Liaise with IT staff and administrative personnel on logistical matters related to new staff, students and volunteers (email accounts, appointments, terms of contract, space requirements), library cards, ILL and other reference acquisitions -Assist in editing a multi-volume book, summarizing the last 10 years of work by the Sea Around Us project -Lead the editing of Fisheries Centre Research Reports: Compile reports, format figures, create tables -Edit reconstruction reports; re-write or finish incomplete reports; -Develop & assemble presentation material for PI and PM. -Assist in the development of catch reconstruction database; supervise database developer in populating and completing the database.

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Staff Job Postings ______-Generate introductory material for new staff, students and volunteers -Train new staff and volunteers -Plan, lead and conduct catch reconstruction meetings

Supervision Received

The incumbent will report to the Principal Investigator (Daniel Pauly) and the Project Manager (Dirk Zeller).

Supervision Given

Supervise research assistants, interns, volunteers and visiting scholars in consultation with Dr. Zeller and Dr. Pauly.

Consequence of Error/Judgement

As appropriate to achieve stated objectives and within the parameters outlined for each body of work. Overall catch reconstruction output accuracy and correctness is crucial. Failure to provide reliability, accuracy, and timeliness will lead to loss of scientific and community support, and loss in trust in project outputs.

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. Degree in science or marine science is required. Minimum two years experience working in fisheries sciences. Minimum of 4 years of related experience or the equivalent combination of education and experience. Experience managing a team, training and supervising employees. Experience in scientific writing, knowledge of taxonomic principles, and or marine ecosystems and marine fauna, and or fisheries science. Experience in writing manuscripts. Familiarity with fisheries concepts, marine law and marine policy an asset. -Experience in technical and scientific writing; -Experience and demonstrated ability in communicating with technical, non-technical and scientific personnel; -Ability to build relationships, consult with technical and scientific staff; -Ability to work effectively independently and self-directed, as well as within a team environment; -Patience and good nature in the face of professional criticism; -Effective oral and written communication, analytical, problem-solving, organizational and interpersonal skills; -Accuracy and attention to details; -Ability to develop and follow project plans; establish and meet timelines; prioritize tasks -Ability to exhibit self-motivation and initiative; -Ability to learn new skills and remain current on fisheries topics -Ability to rapidly adapt to shifting priorities -Willingness to assist others as needed. -Knowledge of taxonomic nomenclature, fisheries, marine biology and marine ecosystems; -Experience in MS Access and MS Excel; -Experience with GIS

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Staff Job Postings ______

Job Posting

Job ID: 17027 Location: Vancouver - Point Grey Campus Employment Group: Technicians & Research Assists Job Category: Research/Technical - Non Union Classification Title: Research Asst/Tech 4 Business Title: Research Asst/Tech 4 Department: Cellular&PhysiologicalSciences Salary: $47,861.00 - $52,040.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2013-09-01 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2013-11-08 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

Under supervision of Body Program Manager, employee will provide support in the Gross Anatomy laboratory and other Gross Anatomy teaching areas. The employee will exercise a considerable amount of judgment, responsibility, and initiative in determining work procedures and methods as they relate to the administration of the Body Donation Program. The employee will coordinate the use of anatomical material for research and education in collaboration with and under the supervision of the Body Program Manager and the Director of the Body Donation Program. The employee will be responsible for managing the lab during the absence of the lab manager.

Organizational Status

Employee works from oral and written instructions or schedule, and will report to Body Program Manager to discuss new and unusual problems.

Work Performed

Gross Anatomy Laboratory (70%) - Coordinate delivery of bodies and prosections to the university, to other sites (UNBC, UVIC, UBC-O) and hospitals, and to funeral homes for cremation. - Responsible for developing and designing new technological updates on body program database. - Develop improved workflow for the administration of the Body Donation Program in collaboration with the Manager. - maintain and organize student bone collection and prosected specimens; cataloguing these collections. - Maintain Gross Anatomy medical student laboratories, morgue and dissecting areas including: cleaning cadaver trays, counters, sinks, commodes and laboratory floors as required; washing instruments; tidying rooms; replacing, and organizing supplies; putting away specimens; making solutions. - Research new technologies as they relate to the maintenance of a modern gross anatomy laboratory. Discuss these findings with the lab manager and coordinate any possible implementation of these new technologies with the Lab manager. - Manage chemical inventory for gross anatomy teaching labs and morgue - Receive bodies and prepare, embalm and store. - Receive body program phone calls from families, and doctors, and make decisions as to acceptance of the body based on a "check list" of questions and the doctor's experience.

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Staff Job Postings ______- Set-up and invigilation of anatomy lab examinations. - Develop, review and update all SOPs as they relate to the administration of the Body Donation Program - Train new staff and ensure compliance with safety protocols - Move cadavers into coolers and onto dissecting tables; move dissecting tables and other lab equipment - Other duties as required in the Gross Laboratory lab.

Anatomical Material for Education and Research - Upon approval of anatomical applications liaise with surgical departments to schedule courses. - Process anatomical requests from multiple postgraduate surgical departments simultaneously including but not limited to the following UBC Departments: Dept. Family Practice, Dept. Surgery, Dept. Plastic Surgery, St Paul's Hospital Emergency Department, Dept. of Obstetrics and Gynecology, Dept. of Family Practice, Dept. of Radiology, Dept. of Pathology and Laboratory Medicine, Dept. of Emergency Medicine - Process anatomical requests from the following external groups: Clinical Education Department, BC Emergency Health Services, American Association of Implant Dentistry, Pacific Training Institute of Facial Aesthetics. - Allocate and determine the suitability of anatomical material for surgical and educational courses and research projects. - Process applications for anatomical material for surgical courses. - Track and acquire serology samples from donors. - Process anatomical requests for research and education. - Process anatomical requests from the following external groups: Clinical Education Department, BC Emergency Health Services, American Association of Implant Dentistry, Pacific Training Institute of Facial Aesthetics - Accurate data entry of donors associated with workshops. - Create invoices and track payment for anatomical requests. - Data entry and log record of anatomy swipe cards. - Arrange transportation of anatomical material to and from CESEI, St. Paul's Hospital, VGH and other locations within BC for surgical courses.

Other Duties (30%) - With the help of instructors, responsible for determining and making available specimens for medical, dental and physiotherapy student laboratories sessions and external workshops. - Responsible for all MSDS and compliance to all safety regulations, WHMIS - Facilitate operation of the Gross Anatomy Lab during teaching sessions - May be required to assist the AV technicians with minor duties in the lab and lecture theatres. - Order supplies including chemicals, and equipment for the Gross Anatomy teaching labs, and morgue. - Perform minor maintenance in the lab if required. - Other duties in the teaching areas as may be required by the Department.

Supervision Received

Body Program Manager is the supervisor. Overall responsibility is provided by the Director of the Body Donation Program. The employee will work with minimum supervision, receiving specific instructions only on unusual problems or on matters, which depart significantly from established policy and procedure. Supervision may occur when changes in procedures are introduced, and when difficulty is encountered with body acceptance.

Supervision Given

Supervise junior research technicians in the lab, ensuring SOPs are adhered to. Create a training folder for new employees.

Consequence of Error/Judgement

- Follows procedures and protocols as outlined by supervisor.

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Staff Job Postings ______- Unusual problems are referred to supervisor.

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. B.Sc. or Technical Diploma required. Must be have knowledge of FileMaker Pro database Minimum of 4 years of related experience or the equivalent combination of education and experience. Four years of related experience in working clinical environment preferred. Good communication skills required in dealing with students and public. Discreteness in dealing with Body Donor Program. Effective oral and written communication, interpersonal and organizational skills. Must be able to work with FileMaker Pro database. Ability to work both independently and within a team environment. Computer experience required.

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