First 1,000 Days

Supporting families and children to start well Guidance Notes 2020–2022 2

Contents

Purpose of the guide and how to use it 3

Detailed guidance notes 4

1. About you and your partners 4

2. Where and with whom you intend to work 4

3. About your activities 5

4. Budgets and finance 6

5. Management 6

6. Declaration 7

Appendix 1 7

Appendix 2 8 3

Following assessment of applications to the Purpose of the general Our Voluntary and Community Sector (OMVCS) grant programme, guide and how we have provided some examples in Appendix 2, which cover what made a bid successful and unsuccessful in the past. We encourage you to to use it consider these when completing your application form. We realise that completing an application form takes time and effort. This guidance is intended to Key requirements help you fill in the form with the information we Equal opportunities should be considered right need to decide whether to offer you a grant. across your application, particularly the impact We recommend you get someone to check over geography, age, disability, race, gender, sexual your submission before you send it to us, to orientation, religion and belief can have on ensure you have answered all the questions and mothers, fathers and families. For some mothers, that your answers are clear. fathers and families, eg. black, Asian and minority ethnic (BAME), the impact can be in a number of If any part of this guidance is incorrect or ways, so the focus should be on the person and incomplete or you have any questions, please how this can be addressed. email [email protected] or phone 0161 234 3159/3267. Applicants need to: Show a high level of links and local connections General guidance with organisations and amenities within the areas for which they applying. The application form can be completed online using Smart Survey at www.manchester.gov.uk/ Show experience of running activities that help First1000days. A link to the form is available at mothers, fathers, babies and young children or www.mhcc.nhs.uk/news and www.manchester families. communitycentral.org, or it can be sent to you if you send an email to the address above. Show service user involvement in the organisation, design and delivery of projects, Answer all the questions on the application form. activities and services. If the question is not relevant, please insert n/a (not applicable). Show how they are prioritising the engagement of BAME women, fathers and families. For example, Some questions have a word count. Please note looking at the BAME make up within an area and that this varies depending on the size of the grant equality impacts and then seeking to reflect this you are applying for, eg. questions with a 1,000- in your application using outreach, collaboration, word limit when applying for a £50,000 grant, and a range of activities, and partnership a 2,000-word limit when applying for £200,000. relationships. Where these are part of a scored section you will be assessed on the quality of what you write, not Show the added value over the period of the on the quantity. However, short answers (less grant, putting the mechanisms in place to than half the word count) are unlikely to contain monitor and increase their overall social, sufficient information to score highly. environmental and economic benefit. We will not read any words in excess of the word count. You can use bullet points and lists, and you do not need to write in whole sentences as long as the meaning is clear. You cannot attach additional documentation to the online form. If additional information is required, you will be asked to provide it. 4

Show value for money that the project will deliver against its total contribution to the objectives. 1. About you Bids will not be assessed against one another, but they will be assessed for unreasonable costs. and your partners Strong emphasis on both formal and informal partnerships. By formal partnership, we mean that a significant part of the funding goes to a 1.1 Details of you and your partner through any suitable funding mechanism. Further information on significant funding is organisation provided further down in the guidance. Name of organisation Partnership expectations. Every lead organisation Use the legal name of your organisation (as shown is expected to work with at least one formal in your governing document). If your organisation partner unless there are clear reasons not to. This is also known by other names, put these in will need to be explained in your application. brackets. If you are applying as a partnership, this should be the name of the lead organisation. Partnerships will be expected to have an agreement in place that includes (but is not Main contact person and second contact person limited to) how they will work together to deliver Both contact people should be key members of activities, keep people safe (in terms of health and your organisation with detailed knowledge of safety and safeguarding), monitor the work, and your application. We will only contact the second pass on funding. contact person if the main contact person is unavailable. Lead organisations will be expected to have checked that any partner organisation they are working with is constituted and that they are 1.2 Details of your partners working towards and/or willing to adopt Partnership working is a key focus of this funding safeguarding, equality and diversity, risk programme. You need to provide the name of all practices, policies and procedures of the partners involved in your project and provide lead organisation. details for the main contact. Every lead organisation is expected to work with at least one formal partner unless there are clear reasons not to. You will be asked to explain this in your Detailed application. Please note, if your application is successful, the OMVCS Programme Team will guidance notes undertake due diligence of the partnership arrangements and will be contacting all named contacts. We have only supplied guidance for questions Only put partners here who are going to receive that we consider need clarification. funding as part of your application. Can I apply? Only organisations already funded through any of the following grant programmes are eligible to 2. Where and apply for funding as the lead organisation: yy Our Manchester Voluntary and Community with whom you Sector general fund intend to work yy Young Manchester (Youth and Play Fund) yy Cultural Partnership Agreement grants programme. 2.1 What level of grant are Please refer to the attached Appendix for a full list you applying for? of all eligible organisations. 5

We want to know what level of grant you are should reflect the objectives of the grant applying for. Please tick only one box. programme and state who the activities will benefit. You should be clear about any You will need to complete a separate application marginalised groups you will be supporting that form for each grant amount you intend to work may have barriers to accessing services. with. Please note that lead organisations can only bid and receive funding for one £200,000 grant. If the activities you are carrying out are new and Lead and partner organisations can apply for and not similar to those you or your partners are receive funding for a maximum of two bids for the currently carrying out, we want to know how you smaller £50,000 and £100,000 grant amounts. will ensure that you have the experience, skills and knowledge to carry out these activities. 2.2 Which areas If you are working with communities of identity or within Manchester in areas where you have not worked before, we want to know how you will build on your existing are you and your partners connections and create new ones. intending to work in? We only want to know about areas you and your 3.2 What key outcomes will partners will work in using this grant, not about your activities achieve? the areas you or your partners are working in with other money you receive. You can choose to work The outcomes you describe must relate to the across all the neighbourhood area or part of it, objectives of the grant programme. You should such as in specific wards. Please tick all relevant decide on a minimum of two outcomes, being ward boxes. specific about who you will engage, how many people you will engage, and how you will engage with them. 2.3 Who are you planning The outcomes you decide to use should reflect on working with? the key change, impact or difference your We only want to know about who you and your activities will make. A key to writing strong partners will be using this grant to work with, not outcomes is to make sure they are, in fact, about who you or your partners are working with outcomes and not outputs. Outputs tell us how using other money you receive. You can choose to much you did, whereas outcomes tell us the work across all the neighbourhood area or part of difference it made. it, such as in specific wards. You may also want to focus on particular communities of identity in the OUTPUT Not like this OUTCOME But like this neighbourhood. We want to understand why you have made these decisions and how they fit in By next year we will Need specific example with work you and your partners are doing and be more effective. By 22 December we will other work within the neighbourhood, ward and/ Need specific example. have engaged with an or community of identity. By next year we will work additional 100 pregnant with an additional 50 women and their pregnant women and families, resulting in their families more families attending 3. About your peer support groups These outcomes you decide to include will be activities used as a basis for part of the monitoring and evaluation of your project and activities, and you will need to report on your success in 3.1 Tell us about your achieving them. proposed activities The activities you describe in this application can be a new set of activities or an extension of an existing set of activities into new geographical areas and communities of identity. Your activities 6

yy Food, equipment and resources directly 4. Budgets related to the costs of running your project and activities and finance yy Volunteer expenses yy Premises costs yy Costs associated with monitoring and 4.1 What is the total cost evaluation of your activities? yy Partnership costs. The total cost for the two-year period should be for the amount of funding you We will not fund: are requesting (detailed in the table below) yy Costs not related to your project and activities, and no more. or service enhancements

North Manchester yy Purchase of vehicles, land or property yy a grant of £200,000 for a project working with yy Building renovation/repair costs. women, fathers and families living in north and women, fathers and families from BAME 4.3 Allocation of money communities living in north Manchester You need to tell us how you intend to split the yy Two grants of £100,000 for projects working money requested between your organisation and with women, fathers and families living in your partner organisations. We don’t intend to be north and women, fathers and families from too prescriptive, but we expect a ‘significant’ BAME communitiess living in north amount of money to be transferred to a delivery Manchester partner. This significant amount should be based yy Three grants of £50,000 for projects working on the relationship between groups and what is with women, fathers and families living in needed to deliver the project and activities north and women, fathers and families from overall. In some situations a significant amount of BAME communities living in north funding will mean a more equal split of the funds; Manchester. in other situations it will be split differently based on who is delivering what within the project. This BAME should take into account the partnership meeting yy A grant of £200,000 for a project working with times and the monitoring role that is required to women, fathers and families living in north be undertaken by the lead applicant. and women, fathers and families from BAME communities. 4.4 How have you worked General grants out your costs? yy Two grants of £100,000 We need to understand the reasoning behind your yy Three grants of £50,000. costs, why you have chosen to spend the money as you have between partner organisations and between the different categories. We will 4.2 Expenditure consider the value for money that the project Some examples of the types of things we will deliver against it total contribution to the will and will not fund are listed below: objectives. Bids will not be assessed against one another, but they will be assessed for We will fund: unreasonable costs. yy Items directly relating to the cost of your project and activities, or service enhancements yy Full cost recovery including staff salaries (delivery staff and/or management costs) yy Training and capacity-building activities 7 5. Management Appendix 1

5.1 How will you ensure the Our Manchester Voluntary successful delivery of these and Community Sector activities? General Grant – Assessment Describe the arrangements that you have made Feedback with your partners to deliver the activities. We The following information has been summarised need to know how you will manage the work based on the feedback from the assessment you and your partners are doing. What was the process used for all the applications made to the process of reaching an agreement with partners? Our Manchester Voluntary and Community Sector What arrangements – both formal and informal grant programme (at the end of 2017). – have you put in place to ensure that the partnership works? How will funding be passed Successful applications over? How will you deal with monitoring and yy Good governance with involvement from disagreements? We want to know that you have beneficiaries, and volunteers from the local made effective and lasting preparations for community partnership working. yy Clear vision for their organisation with 5.2 Explain how you will evidence of development and progression yy Good strength-based approach evidenced – ensure the safety of people working with people who use your services, or yy Good evidence of service-user involvement in work or volunteer for your the development and delivery of their services organisation yy Good evidence of collecting service-user feedback and using this to inform activities We need to know that you have robust and and direction appropriate systems and policies in place to ensure the safety of all those involved in both yy Evidence of collaboration with other groups your and your partner organisations’ services and agencies (women, children, staff, volunteers, etc). yy Evidence of diverse income streams yy Clear and specific outcomes with evidence of delivery against them.

6. Declaration Unsuccessful applications yy Organisations’ governance weak – board lacking relevant skills; no involvement of By inserting a name in the name box under service users or volunteers in the organisation signatory one and two you are affirming that the person has read and agreed to the declaration. yy Lack of evidence/information and in some This also applies to the partner signatory, cases not answering questions although we will only require one signatory yy Lack of narrative around the importance of the from each partner named in the bid. service and the impact it makes on service For any questions about the fund, please contact users, using relevant examples the OMVCS Programme Team at omfunds@ yy Lack of engagement with service users around manchester.gov.uk or by phone on 0161 234 service delivery 3159/3267. yy Lack of evidence of collecting/acting on service-user feedback yy Limited and/or no evidence of success stories and impact. 8 Appendix 2

Eligible organisations OMVCS funded groups Name of Funding Manchester Deaf Centre Our Manchester VCS and organisation programme Young Manchester 4CT Limited Our Manchester VCS and Manchester Mind Our Manchester VCS Young Manchester Manchester Rape Crisis Our Manchester VCS African Caribbean Care Group Our Manchester VCS Manchester Refugee Support Our Manchester VCS African Caribbean Mental Health Our Manchester VCS Network Services Manchester Settlement Our Manchester VCS and Age Concern Manchester (trading as Our Manchester VCS Young Manchester Age UK Manchester) Medical Foundation for the Care of Our Manchester VCS All Arts & Media (trading as ALL FM) Our Manchester VCS Victims of Torture (Freedom from Torture) Alzheimer’s Society Our Manchester VCS Moodswings Our Manchester VCS Assist Neighbourhood Care Our Manchester VCS Nephra Good Neighbours Our Manchester VCS Back on Track Our Manchester VCS North Manchester Black Health Our Manchester VCS Barlow Moor Community Our Manchester VCS and Forum Association Limited Young Manchester Northmoor Community Association Our Manchester VCS Benchill Community Centre Our Manchester VCS People First Housing Association Our Manchester VCS Burnage Good Neighbours Our Manchester VCS Rainbow Haven Our Manchester VCS Caritas Diocese of Salford Our Manchester VCS Saheli Our Manchester VCS Cheetham Hill Advice Centre Our Manchester VCS St George’s Community Centre Our Manchester VCS Chorlton Good Neighbours (CGN) Our Manchester VCS Stroke Association Our Manchester VCS Coffee4Craig Our Manchester VCS Talbot House Support Centre Our Manchester VCS Connect Support Limited Our Manchester VCS The Albert Kennedy Trust Our Manchester VCS Didsbury Good Neighbours Our Manchester VCS The Manchester Men’s Room Our Manchester VCS EMERGE (FareShare Greater Our Manchester VCS and Culture Partnership Manchester) Agreement Fallowfield Library and Community Our Manchester VCS The Proud Trust Our Manchester VCS and Resource Centre (The Place at Platt Young Manchester Lane) The Tree of Life Centre Our Manchester VCS Friends of Burnage Library Our Manchester VCS CIC Our Manchester VCS TLC-St Luke’s Our Manchester VCS George House Trust Our Manchester VCS Together Dementia Support Our Manchester VCS Greater Manchester Coalition of Our Manchester VCS Trinity House Community Resource Our Manchester VCS Disabled People Centre Healthy Me Healthy Communities Our Manchester VCS Turkey Lane and Monsall Our Manchester VCS Ltd Neighbourhood Centre Higher Blackley Community Our Manchester VCS Venture Arts Our Manchester VCS, Organisation Culture Partnership Hulme Community Garden Centre Our Manchester VCS Agreement and Young Manchester Justlife Foundation Our Manchester VCS Wai Yin Society Our Manchester VCS and Inspire Our Manchester VCS Young Manchester LGBT Foundation Ltd Our Manchester VCS Whalley Range Community Forum Our Manchester VCS Manchester Action on Street Health Our Manchester VCS Whitemoss Club for Young People Our Manchester VCS Manchester Bangladeshi Women’s Our Manchester VCS Women in Prison Our Manchester VCS Organisation Wythenshawe Good Neighbours/ Our Manchester VCS Manchester Carers Centre Our Manchester VCS Captain J R Greenhalgh Legacy Manchester Carers Forum Our Manchester VCS 9

Culture Partnership Agreement Young Manchester Name of Funding Name of Funding organisation programme organisation programme Brighter Sound Culture Partnership 42nd Street Young Manchester Agreement A6 Young Manchester Castlefield Gallery Culture Partnership Active Communities Network Young Manchester Agreement Community Arts North West Culture Partnership Anson Cabin Young Manchester Agreement Children’s Literacy Charity Young Manchester Company Chameleon Culture Partnership City in the Community Young Manchester Agreement Community Arts North West Young Manchester Contact Culture Partnership Agreement & Young Community on Solid Ground Young Manchester Manchester Diane Modahl Sports Foundation Young Manchester Manchester Camerata Culture Partnership Agreement East Manchester Community Games Young Manchester Manchester Craft & Design Culture Partnership Eastlands Trust Young Manchester Agreement Families Against Violence Young Manchester Manchester Histories Culture Partnership Greater Manchester Youth Network Young Manchester Agreement Groundwork MSSTT Young Manchester Manchester Jewish Museum Culture Partnership Agreement Home Young Manchester Quarantine Culture Partnership Ladybarn Young Manchester Agreement LCF Young Manchester Reform Radio Culture Partnership Agreement Levenshulme Youth Project Young Manchester Streetwise Opera Culture Partnership M13 Youth Project Young Manchester Agreement MAD Theatre Young Manchester The Edge Culture Partnership Manchester United Foundation Young Manchester Agreement Manchester Young Lives Young Manchester Manchester Youth Zone Young Manchester Mancunian Way Young Manchester MEEN Young Manchester Music Stuff Young Manchester Muzik Movez Young Manchester N Gage Young Manchester Nacro Young Manchester Odd Arts Young Manchester Old Moat Young Manchester OMYOP Unity Young Manchester One Manchester Young Manchester Power2 Young Manchester Projekts MCR Young Manchester Safe Gorton Young Manchester Street League Young Manchester Uprising Young Manchester WAC Young Manchester Water Activity Centre Young Manchester Whalley Range Youth Alliance Young Manchester Women’s Aid Young Manchester Wythenshawe Community Housing Young Manchester Group Wythenshawe Community Initiative Young Manchester Wythenshawe Forum Trust Young Manchester YPAC Young Manchester 10

www.mhcc.nhs.uk/news Email: [email protected] Tel: 0161 234 3159/3267