Enterprise Information Governance, Archiving & Records Management

by Star Storage

Enterprise Information Governance, Archiving & Records management

Protect, reuse and securely share your electronic records while maintaining compliance.

seal-online.com by Star Storage

04. Compliant Records Management and Information 07. Archiving and Records Management for Microsoft A simple way to protect, Governance SharePoint - Advanced Records Management – define file plan and - Select and declare as corporate records active content access and manage your corporate retention periods for your corporate records, manage the stored in SharePoint. records for the entire lifecycle from creation to controlled records. digital shredding; 08. SAP archiving - Hybrid Records Management – unified management for - Archive SAP data files and print lists via ArchiveLink in the Enforce compliance rules and start building your information paper and electronic records. SEAL unstructured content repository; - Allow SAP users to access archived content stored in SEAL governance policy! 05. Ingest and Archive high volume computer and make this content available also for non-SAP users generated data through SEAL user interface. - Ingest and archive computer-generated data batches for 01. customer service and compliance / records management 09. Decommission legacy DMS or ECM systems needs. - Move passive content from legacy DMS or ECM, reduce WHAT IS SEAL? maintenance cost and improve business users experience 06. Records Management for Microsoft Outlook while keeping the content ready for discovery and usage - Import, “expand” and archive PST Files; as part of the business processes. Unified Archive: - Declare emails as corporate business records. Integrated system for Enterprise Unified Archive; Unified Content Repository - storing, searching 10. Decommission legacy applications and retrieving, navigation and security, viewing, sharing, classification, flexible metadata. - Move passive content from legacy application kept “alive” just to keep the data available and reduce the Records Management: maintenance costs while keeping the content ready for Enterprise Records Management System – retention management, file plan, controlled disposal discovery and usage at the corporate level. and updates, advanced audit.

Hybrid Archive: End-to-end system for Hybrid Archives Management - unified management of paper and electronic archives.

Productivity Hub: Digital mailroom, smart workflows, automated tasks assignments following business rules, flexible routing, approvals and case collaboration functionalities leveraging the power of content’s metadata. 03.

HOW SEAL HELPS YOU! 01. Build Paperless operations 02. Mobile productivity for content centric - Use the included state-of-the-art capture processes software to transform paper into valuable - Native mobile clients for iOS and Android and knowledge to be used in paperless business CMIS implementation for total mobility. processes; - Securely store, classify, browse, search and 03.Unified Unstructured Content Repository retrieve, view, and share your valuable for Line of Business Applications documents; make them available for business - Storing unstructured content generated by the users and line of business applications (eg. Line of Business Applications and allowing ERPs, CRMs, etc.) in order to support critical access through the LoB applications user business processes. interface. WHAT IS SEAL ? WHAT

pag. 02 04. Compliant Records Management and Information 07. Archiving and Records Management for Microsoft Governance SharePoint - Advanced Records Management – define file plan and - Select and declare as corporate records active content retention periods for your corporate records, manage the stored in SharePoint. records for the entire lifecycle from creation to controlled digital shredding; 08. SAP archiving - Hybrid Records Management – unified management for - Archive SAP data files and print lists via ArchiveLink in the paper and electronic records. SEAL unstructured content repository; - Allow SAP users to access archived content stored in SEAL 05. Ingest and Archive high volume computer and make this content available also for non-SAP users generated data through SEAL user interface. - Ingest and archive computer-generated data batches for customer service and compliance / records management 09. Decommission legacy DMS or ECM systems needs. - Move passive content from legacy DMS or ECM, reduce maintenance cost and improve business users experience 06. Records Management for Microsoft Outlook while keeping the content ready for discovery and usage - Import, “expand” and archive PST Files; as part of the business processes. - Declare emails as corporate business records. 10. Decommission legacy applications - Move passive content from legacy application kept “alive” just to keep the data available and reduce the maintenance costs while keeping the content ready for discovery and usage at the corporate level. 04.

REFERENCE ARCHITECTURE

User Access

User Generated Content Ingestion

Mass Upload Files & Ad-hoc / Web Upload Files & Paper Scan & Mobile Content Capture Audio File & Video File & DICOM Medical Data Internet browsers & Other IT Systems / Metadata (SEAL Uploader) Metadata (SEAL Web) Add Metadata (StarCapture) (SEAL Mobile) Metadata Upload Metadata Upload Upload mobile devices LOB Apps

Application Generated LoB Apps Legacy ECM Legacy Apps 01. Build Paperless operations 02. Mobile productivity for content centric Content Ingestion CRM, ERP, BPM App 1...App n - Use the included state-of-the-art capture processes

Import PST Files Archive / Content Offload Archive / Content Offload Archive / Content Offload Offload Content from Decommission / Retire Decommission / Retire REST API software to transform paper into valuable - Native mobile clients for iOS and Android and Declare E-mails as Records Business Apps knowledge to be used in paperless business CMIS implementation for total mobility. processes; Unified Information Governance, Archiving and Records Management - Securely store, classify, browse, search and 03.Unified Unstructured Content Repository retrieve, view, and share your valuable for Line of Business Applications On Premises From Cloud documents; make them available for business - Storing unstructured content generated by the Extended users and line of business applications (eg. Line of Business Applications and allowing Cloud Storage ERPs, CRMs, etc.) in order to support critical access through the LoB applications user business processes. interface.

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In line with your specific departmental or industry specific business needs. Own the competitive space in your industry and move to a low cost paperless office.

01.

SAMPLE Compliance Legal HORIZONTAL / - Unified Records Management / Enterprise - Legal cases / Litigations Documentation CROSS-INDUSTRY Information Governance, Continuous Archiving. USE CASES Compliance with the GDPR. Administration / Facilities Management Customer Service - Digital Mailroom – Scanning and Classification - Unified Customer Folder. Enterprise Correspondence. - Property Documentation Management. Procurement & Supply Chain Management - Contracts Archiving. Technical - Technical Documentation Archiving, as build Finance & Administration Documentation Management. - Invoice to Payment, Electronic Invoice Archiving, SAP Archiving.

HR - Human Resources Documentation Archiving, HR Documents Self-service for Employees.

03.

SAMPLE INDUSTRY SPECIFIC USE CASES

Banking and Insurance: Healthcare: - Customer enrollment – capture and store - Zero Paper healthcare (from paper to digital); customer documents; - Long-Term Clinical Document Archive; - Unified customer folder; - Digital Archive for Health Insurance Claim - Payment instruments archiving; Reimbursements. - Digital Policy subscription; HOW YOU CAN USE SEAL! YOU HOW - Digital Claims processing. pag. 04 Advanced technology, simple interface, mobile-ready.

Public Sector: Telco: - E-Government / Paperless Citizen Services; - Call-data records archiving; - Citizens Self-Service; - Site technical documentation management; - Archive documents supporting specific processes; - As build Documentation. - Investigative Case Management; - Mobile Inspector.

Energy, Oil, Gas & Engineering: Construction & Engineering: - Capital Project Documentation Management; - BIM Level 2 – Construction & Engineering - Asset Operations documentation management; Documentation Management. - Refinery as built documentation; - E&P site documentation management.

Retail: Legal: - Merchandising Optimization; - Legal case management; - Suppliers, Contracts and Account Payable - Litigations document archiving; Management; - Information Governance. - Mobile Legal Archive Access pag. 05 by Star Storage DIFFERENTIATORS KEY paperless office. unleash the full power ofyour Be ahead oftimeand pag. 06 WHY SEAL ? 01. - Embedded powerful documentscanning - Embeddedpowerful - Usingopenstandards all themanagedcontent - OwnRestAPI; - Long-term archiving withintegrated toolsto - Competitive pricingvs. traditional DMS/ECM automatic learning. (StarCapture Desktop)withunlimitedOCRand Included documentscanningwithOCR a compliant electronic archive. digital signatures inorder tobuild andmanage sign, view, andusequalifiedcertificates for Digital signatures system ormobiledevice. is accessible innon-proprietary format from any Open -Ready toIntegrate (unlimited numberofusers). platforms. Capacity based licensing available Competitive Pricing that drain your company! get ridofoldDMS/ECMandlegacyapplicationscosts Make your content mobilewithout losingcontrol and - View PDFs, scannedimages, Microsoft Word - Strong content ingestioncapabilities(filesand - User-defined metadataschemas-dynamic - Efficiently browsing capabilities withunlimited optimized for viewinglarge scans. docs directly from SEAL. Web basedand Included internalviewerfor documents flexible datamanagementfeatures (no-schema). and emailsfrom MSExchange) withuniquely metadata, documentscanning and indexing, PST “Dynamic Schema”Indexing information governance. adaptive datamodelfor “IT independent” self-service) Dynamic adaptive datamodel(user documents (perspectives). content withmetadata driven views of hierarchical navigational views over thestored Perspectives -metadata-based browsing Simple office / paperless office.

Powerful and flexible security rules Document Collections - secured content sharing - Built-in user management or integration with LDAP - Ability to define specific set of information based on authentication specific needs (document collections) with advanced - Security enforcement by multiple algorithms: access sharing capabilities (inside and outside the organization) control lists, policies, security / classification levels; while keeping information governance & control (the - Dynamic Security - powerful and flexible security rules content doesn’t leave the repository). In terms of security based on metadata; SEAL provides more than just control lists (time-boxed - Content encryption using AES. security, dynamic security).

Designed for Cloud & Mobility Advanced records management - Designed for Cloud and SaaS providers with multi-tenancy - Enforce retention rules of business documents based on a capabilities; records retention schedule, record-holds, file lifecycle - Based on own mobile application for iOS and CMIS management and enforced disposition if needed; implementation the users have the ability to easily view - Automation of retention and compliance policies, content using a variety of devices such as laptops, tablets, ensuring legal, regulatory and industry compliance; and mobile phones.

Hitachi Content Platform Integration - Deeply integrated, leveraging HCP key features (for example data protection, metadata, retention, multi-tenancy and namespaces).

Integrated with Microsoft platforms - Fully integrated with Microsoft Office 365 (Records Management for Microsoft Outlook; Archiving and Records Management for Microsoft SharePoint); Integrated for global coverage with Microsoft Azure.

SAP integration - Archive data files and print lists from any SAP business suite application in order to reduce SAP database footprint, improving the overall performance of SAP and freeing up additional disk space on the SAP system; - Enables SAP users to easily access and display documents that are now stored in SEAL repository;

pag. 07 by Star Storage FUNCTIONALITIES pag. 8 business users. interface, loved by thelineof Advanced functionalities andsimple SEAL FUNCTIONALITIES ! 01. electronic archive. index andsecurely manageyour entire system, SEALenablesyou tocapture, transform, At afraction ofacost usually paidfor classicalECM Embedded webbasedviewer. Unlimited OCRandautomatic learning; Advanced documentcapture capabilities; Content Capture, Imageprocessing policies automation. digital signatures; Retentionandcompliance sign, view, andusequalifiedcertificates for Long-term archiving withintegrated toolsto Records Management perspectives. metadata indexing; Unlimitednavigational Uniquely flexible data;Full text index including documents; Dynamicadaptive datamodel Security andlibrary services for business Document &metadatamanagement trails. and AEScontent encryption;Pervasive audit security /classificationlevels; Dynamicsecurity enforcement usingaccess control lists, policies, Integration withLDAP authenticationSecurity Security andAccess Control search, viewandretrieve thearchived data. application for iOSandCMISimplementationto systems (MSOutlook, FileSystems); Mobile Data archiving directly from your day by day End-User Archiving andAccess Document collection sharing. search andfiltering ofarchived data; electronically stored information; Advanced Preservation, review andanalysis of E-Discovery Advanced Records Management / Compliance and Governance

Architecture and Integration Administration Designed for Cloud and SaaS providers with Easy to use capabilities to enable admins to set multi-tenancy capabilities; Own Rest API; up users and user-access rights and manage the Embrace open standards such as Content system overall; Integration with LDAP Management Interoperability Services (CMIS). authentication.

02.

DELIVERY MODELS (LICENSES)

Use your On Premises Choose On-Premises deployment and use your existing infrastructure for building your private cloud leveraging the native SEAL multi-tenant features.

Use the On Demand Use the On Demand solution to pay as you use, with no initial cost for infrastructure, software or implementation services. Choose local cloud delivery from our EU Data Center powered by StarVault or global cloud with multiple data centers across the globe powered by Microsoft Azure.

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Real benefits for increased efficiency, cost optimization and smart working

Find all your documents at a click, reuse them and win valuable time and resources by working efficiently with SEAL’s added benefits.

01.

BENEFITS

Build your Unified Information Governance Go Digital - Capture, transform, index and securely manage - Transform paper into a reusable electronic archive your entire paper and electronic archive, and start building your Paperless Office; leveraging a centralized records management - Store, find, reuse and share your valuable repository that will put you lightyears away in documents; front of your industry. - Manage valuable business content based on what it is rather than where is stored.

Free up IT resources Total mobility - Enable your line of business users to store and - Leverage the true power of content mobility view documents without the need for using our dedicated clients for iOS and Android specialized IT personnel; and CMIS implementation that allows you to - Reduce the load of databases supporting the easily view and access content like never before business apps. from a variety of systems or devices.

Increase Efficiency Save money - Unleash anytime, anywhere the power of your - Competitive pricing vs. traditional DMS/ECM, corporate information assets just sitting there, legacy applications and platforms; in your day to day business processes. - Eliminate the cost of losing or re-creating existing documents. SEAL BENEFITS !

pag. 10 Fast implementation, rapid user adoption.

Increased productivity Keep your documents safe - Greatly increase productivity using personalized - Secure your valuable content with dynamic content views from a unified records repository security based on metadata. across the entire organization; - Give access to as many employees as needed - Become more efficient just by reusing existing empowering them to do their job better and documents. faster.

Collaborate in style Legal, regulatory and industry compliance - Increase collaboration efficiency while keeping - Reduce company exposure and mitigate risks information control by having a digitally shared with a legal, regulatory and industry workspace with third parties thanks to compliance electronic archive; document collections and time-boxed security. - Real-time discovery process in litigation or other investigative proceedings;

Total freedom to choose what’s best for You Create the best User Experience for the Line of - You have the freedom to choose from several Business Users delivery models: SEAL on-premises (using your - Intuitive yet powerful interface that will put existing infrastructure), SEAL on-demand as a your mind at ease and transform you into an cloud service (pay per use, with no initial cost information superhero. for infrastructure, software or implementation services) or hybrid deployments. pag. 11 ver1.4 journey ofany sizeorganization. public administration, thecompany plays akey role inthedigitaltransformation, mobileandcloud strong expertise intopindustriessuchas banking, insurance, telecom, manufacturing, utilitiesand experience, own Intellectual Property andaportfolioofover 500customers on4continents, with protection andmanagementsolutionsfor topprivate andpublicorganizations. With 17years of Star Storage isaglobaltechnology provider developing information and delivering state-of-the-art Product proudly developed by Star Storage star-storage.eu E: [email protected] T: +4021 2421396|F:+402195