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Belgian Bid for the European Medicines Agency Table of Contents

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Belgian Bid for the European Medicines Agency Table of Contents BELGIAN BID FOR THE EUROPEAN MEDICINES AGENCY TABLE OF CONTENTS 3 THE BRUSSELS GREATER AREA IS THE IDEAL PLACE FOR THE RELOCATION OF THE EMA 4 1. AVAILABILITY OF PREMISES IN TIME 7 ARCHITECTURAL BRIEF 8 2. THE ACCESSIBILITY OF THE LOCATION 9 ACCOMMODATION FACILITIES 10 DIRECT FLIGHTS 10 DIRECT TRAIN CONNECTIONS 11 3. EDUCATION FACILITIES 12 4. SOCIAL SECURITY, MEDICAL CARE AND JOB OPPORTUNITIES 13 THE EXPAT WELCOME DESK OF THE BRUSSELS - CAPITAL REGION 14 RELOCATION PACKAGE BY THE EXPAT WELCOME DESK 16 5. BUSINESS CONTINUITY 16 PRIVILEGES AND IMMUNITIES 18 6. GEOGRAPHICAL SPREAD 19 ANNEX 19 THE ONE 33 OTHER AVAILABLE BUILDING – AIRPORT REGION 35 OTHER AVAILABLE BUILDING – LOUVAIN-LA-NEUVE SCIENCE PARK 2 I EMATOBE.EU THE BRUSSELS GREATER AREA IS THE IDEAL PLACE FOR THE RELOCATION OF THE EMA As one of the founding members of the European Union and home to the EU institutions, Belgium is proud to launch its bid to host the European Medicines Agency. Centrally located in the heart of Europe and close to the current headquarters of the European Medicines Agency, Brussels Greater Area provides the ideal conditions for a swift and smooth transition. Amongst the several flexible and attractive alternative location proposals for the relocation of the European Medicines Agency, Belgium proposes The One, a state-of-the-art office building located right in the heart of the European Quarter in Brussels, unlocking countless synergies with the nearby EU institutions. The Brussels Greater Area also offers other location alternatives for the European Medicines Agency. For example, Greenhouse BXL is located at a stone’s throw from Brussels Airport, providing an easy access to European capitals and beyond. On top of that, the Brussels Greater Area offers the option of a building project to be developed in the hearth of the Louvain-la-Neuve Science Park hosting innovative biotech companies, university campuses, and research facilities easily accessible via the adjacent motorways. More details on these two alternatives are provided in the annex on the alternative locations. DIEGEM Brussels Airport BRUSSELS LOUVAIN-LA-NEUVE Brussels South Charleroi Airport 3 I EMATOBE.EU AVAILABILITY OF PREMISES IN TIME 1 REQUIREMENTS TO BE FULFILLED This criterion concerns in particular the availability of appropriate office premises in time for the Agency to be able to take up its functions at the new location at the withdrawal date. This should include the necessary logistics and sufficient space for offices, meeting rooms and off-site archiving, high-performing telecommunication and data storage networks as well as appropriate physical and IT security standards. In order to provide the Agency with the appropriate premises, the Brussels Greater Area has a large selection of modern and affordable office space. Brussels has around 13.3 million sq. m. of office space, of which 1.3 million sq. m. is currently available on the market. Projects with building permits represent an impressive potential increase in office stock. Amongst the several flexible and attractive alternative location proposals for the relocation of the European Medicines Agency, Belgium proposes The One, a state-of-the-art office building located right in the heart of the European Quarter in Brussels, unlocking countless synergies with the nearby EU institutions. The building is currently under construction and will be delivered by mid-November 2018, enabling the European Medicines Agency to be fully operational by April 2019. The One offers 29,511 sq. m. gross office space distributed over 22 levels. A standard configuration would allow for 1,252 work stations in open plan and 130 offices, totalling 1,382 work stations on 29,077 sq. m. GLA. The requested meeting rooms and restaurants can be fitted into the existing building as planned. Three large meeting rooms with a capacity of up to 100-130 seats are planned on the first three floors. The ceiling height in those meeting rooms will be 4.2 m (ground floor), 2.8 m to 3.1 m (first floor) and 2.7 m (second floor). Air quality and lighting is constantly monitored in order to allow for delegates to attend meetings in the best possible conditions. Two additional meeting 4 I EMATOBE.EU rooms for 100 seats can be built into to the existing structure by control gates after the entrance zone. Finally, the lift command will adding two floors. Smaller meeting rooms are available on every floor. also be subject to access control. Additional doors may be added to the system as part of the fit-out. A badge system allows the reception desk Large meeting rooms can be equipped with translation and secretary to configure visitors' badges for their movements inside the building. boots. Translation boots comply with standards of DG SCIC. Latest A/V and conferencing technology will be available in all meeting All entrances are also controlled by a video system. Given its strategic rooms: videoconferencing, high-end projection, presenter-tracking importance the European Quarter is continuously being monitored cameras, etc. by Belgian security forces. Brussels boasts around 210 venues for events for between 10 and The building's structure is reinforced and designed according to anti- 10,000 persons, totalling 1,237,400 sq. m. of convention centre space. collapse and anti-blast rules. These elements can also be reinforced Several nearby conference venues can provide the ideal place for by developments on the public road system as part of the fit-out, to conventions of up to 1,250 people, in case EMA would require larger be coordinated with the authorities for authorisation purposes, as per conference facilities. the advice of the Belgian Royal Military School, which has provided a study on this. The glazing on the ground floor is P6B quality, i.e. The European Medicines Agency’s staff and guests have exclusive anti-intrusion. access to the building through a spacious lobby boasting a cafeteria. Guests are screened in the lobby area before being granted access to The One complies with the stringent environmental and energy the conference areas. Access to staff areas is restricted. standards of the Brussels Capital Region and is labelled a passive building. It provides 108 dedicated parking spaces. An additional On- and off-site security services are readily available. An access 1,115 spaces are available in the nearby private Parking Loi. A secure control system is fitted on all doors providing access to the building, indoor parking area for bicycles is also provided. main entrance doors but also access doors to the service room, delivery bay and car park. Furthermore, the building will be fitted with access SQUARE - BRUSSELS MEETING CENTRE 5 1 4 THE ONE Berlaymont 2 EUROPEAN Council of the QUARTER European Union European Commission European CONFERENCE VENUES Committee of the Regions European 1 THON HOTEL 3 Parliament 0,2 KM 300 SEATS 2 CONCERT NOBLE 0,5 KM 450 SEATS 3 RENAISSANCE BRUSSELS 1 KM 360 SEATS 4 BOZAR 1,6 KM 350 SEATS 5 SQUARE BRUSSELS 6 1,7 KM 300 TO 1250 SEATS 6 ALBERT HALL 1,9 KM 500 SEATS 5 I EMATOBE.EU Belgium boasts a fast, secure and reliable IT infrastructure providing the ideal backbone for the operations of the European Medicines Agency. Broadband fibre-optic internet and secure servers are widely available, offering secure cloud solutions and collaborative computing. Several backup data centers for disaster recovery in the Brussels Greater Area can be made accessible from the proposed premises via a fibre-optic connection. A loop through a second operator is possible depending on the EMA's security requirements. Connections to telecommunications operators are part of the fit-outs. The proposed premises will be provided with the requested IT facilities, such as a centralized Uninterrupted Power Supply, a fibre-optic vertical distribution and Wi-Fi throughout the building. All floors are equipped with IT rooms and technical rooms. All IT requirements will be fitted into the building according to the specifications defined by the IT division of the European Medicines Agency. For example, a data center can be installed in the underground areas. A backup power infrastructure is also planned : either a single emergency power unit will be installed for the entire building, or a second one will be added in fit-out depending on EMA’s requirements. On-site archiving facilities include between 600 sq. m. and 800 sq. m. of underground archiving space, as well as archive rooms on each floor. Off-site archiving with extended height is widely available in the Greater Brussels Area. Belgium stands ready to assist the EMA in managing its location specific contracts, such as the maintenance of the future EMA premises. The Belgian Building’s Agency can propose a comprehensive service level agreement for building related services, in close cooperation with third-party providers, in order to facilitate a smooth transition to the new premises. The One is marketed by Atenor Group and is priced at a competitive price level. All technical details of the proposed building are included in the annex on The One. 6 I EMATOBE.EU ARCHITECTURAL BRIEF EMA - ARCHITECTURAL BRIEF THE ONE - ARCHITECTURAL BRIEF ON SITE & TAKING FUNCTION ON TIME AVAILABLE EMA HAS 27,000 SQ. M. OF OFFICES SPACE INCLUDING: 29.077 SQ. M. GLA • 250 SQ. M. RECEPTION AREA WITH DISABILITY ACCESS AVAILABLE AS WELL AS WITH ADEQUATE SECURITY STRUCTURE IN THE VICINITY • ACCESS CONTROL SYSTEM AVAILABLE AND CLOSED CIRCUIT TELEVISION (CCTV) • 6,000 SQ. M. OF MEETING ROOMS OF DIFFERENT SIZES 5 ROOMS WITH 70-120 SEATS 5 ROOMS WITH 100-130 SEATS 2 ROOMS WITH 35 SEATS 2 ROOMS WITH 35 SEATS 10 ROOMS WITH 4-24 SEATS 17 ROOMS: 6 X 4 SEATS, 2 X 10-12 SEATS, 3 X 16 SEATS, 6 X 20-24 SEATS ENCLOSED LOUNGE OF 500 SQ.
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