Hillsboro School District 1J June 14, 2016 Board Meeting
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Hillsboro School District 1J June 14, 2016 Board Meeting Board of Directors Monte Akers • Lisa Allen • Wayne Clift • Glenn Miller • Erik Seligman • Janeen Sollman • Kim Strelchun HILLSBORO SCHOOL DISTRICT 1J BOARD OF DIRECTORS Administration Center, 3083 NE 49th Place, Hillsboro, OR Board Meeting Agenda June 14, 2016 5:15 PM 1. 5:15 PM - Work Session A. Budget Reinvestment Update - Talented and Gifted (TAG) / Athletics / 4 Activities / The Arts Presenter: Ted Zehr B. Presentation of District Long-Range Facility Plan 5 Presenter: Adam Stewart C. Board Leadership Planning 6 Presenter: Wayne Clift D. Board Discussion Time E. Recess Board Meeting 2. 7:00 PM - Regular Session Call to Order and Flag Salute 3. Recognition / Student Presentation A. Student Presentation: Glencoe High School – Team Shockwave Presenter: Janeen Sollman 4. Recess Board Meeting, Convene Budget Hearing 5. 7:15 PM - Hold Budget Hearing 7 Presenter: Wayne Clift 6. Adjourn Budget Hearing, Reconvene Board Meeting 7. Approval of Agenda 8. Audience Time 9. Reports and Discussion A. Announce Budget Committee Vacancies 8 Presenter: Adam Stewart B. Announce Citizens’ Curriculum Advisory Committee Vacancies 9 Presenter: Travis Reiman C. Financial Report (see written report) 11 Presenter: Adam Stewart 10. Consent Agenda Consent agenda items are distributed to Board members in advance for study, and enacted with a single motion. A. Approve Minutes of May 5, 2016, Budget Committee Meeting 16 B. Approve Minutes of May 10, 2016, Board Meeting 21 C. Approve Minutes of May 24, 2016, Board Meeting 22 D. Approve Routine Personnel Matters 34 E. Accept Donations 37 F. Adjust Appropriations 38 G. Approve Policy Revisions The following policy was presented for first reading on April 26, 2016 1. Policy JEC: School Admissions 39 H. Approve Policy Revisions The following policy was presented for first reading on May 24, 2016 1. Policy JFCF - Hazing, Harassment, Intimidation, Menacing, Bullying, 42 Cyberbullying, Teen Dating Violence, Domestic Violence – Student 11. Action Items A. Adopt Resolutions to Adopt 2016-17 Budget, Appropriate 2016-17 Budget, and 47 Impose 2016-17 Taxes and Categorize Tax Levy Presenter: Adam Stewart B. Approve Compensation for Non-Union Employees (2016-2018) 136 Presenter: Debbie Ashley C. Review Superintendent’s Performance and Approve Performance Evaluation 137 Presenter: Wayne Clift D. Approve Extension of Superintendent's Contract 142 Presenter: Wayne Clift E. Approve Strategic Plan 2016-2021 143 Presenter: Beth Graser F. Adopt District Long-Range Facility Plan 152 Presenter: Adam Stewart G. Approve 2016-17 Board Meeting Dates 153 Presenter: Wayne Clift 12. NWRESD / HCU / HEA Reports 13. Superintendent's Time 14. Board of Directors' Time 15. Executive Session If needed, the Board may wish to go into Executive Session to discuss matters according to ORS 192.660. (Only used if the Board needs to come back to the Regular Session to take action.) 16. Adjourn Regular Session 17. Next Meetings of the Board of Directors • July 12, 2016 – Regular Session (tentative) • August 17, 2016 – Summer Retreat (tentative) HILLSBORO SCHOOL DISTRICT 1J June 14, 2016 BUDGET UPDATE – TALENTED AND GIFTED (TAG) / ATHLETICS / ACTIVITIES / THE ARTS SITUATION The District’s 2015-16 approved budget includes a reinvestment of $200,000 for the talented and gifted (TAG) program, and $100,000 for high school athletics and activities. This budget reinvestment update will include a TAG reinvestment report, outlining supports for students, teachers, and families; and an outline of the District’s initial reinvestments in extracurricular programming for high school athletics and activities, and the arts. RECOMMENDATION The Superintendent recommends the Board of Directors listen to this report and ask any questions they may have. 4 HILLSBORO SCHOOL DISTRICT 1J June 14, 2016 PRESENTATION OF DISTRICT LONG-RANGE FACILITY PLAN SITUATION The District’s Long-Range Planning Committee has worked for several months with Frank Angelo of the Angelo Planning Group to prepare a District Long-Range Facility Plan. The Long-Range Facility Plan presents comprehensive information related to student enrollment trends, current facility conditions, and new facility needs. It has been prepared in compliance with the requirements of ORS 195.110, and includes a series of recommendations for new facilities, operational practices, and policy for the District to consider, as it plans for future educational services. During tonight’s work session, Mr. Angelo will present the final draft version of the report. Adoption of the District Long-Range Facility Plan is scheduled as an action item during tonight’s regular session. The draft Long-Range Facility Plan is posted on the District website: http://www.hsd.k12.or.us/Portals/0/District/departments/business/HSD%20Long%20Range %20Facility%20Plan_053116_with%20appendices.pdf (Scroll to the right, if needed.) RECOMMENDATION The Superintendent recommends that the Board of Directors listen to this report and ask any questions they may have. 5 HILLSBORO SCHOOL DISTRICT 1J June 14, 2016 BOARD LEADERSHIP PLANNING SITUATION The Board takes time each year to discuss the election of officers for the subsequent year. The election of Chair and Vice Chair will take place during the regular Board meeting in July. All seven Board members are eligible to run for office. The Board Chair will facilitate a discussion that allows each Board member to express an interest in running for office, and gives Board members an opportunity to ask questions, express the qualities they would like to see in the Chair and Vice Chair, and consider the decisions they must make for leadership. RECOMMENDATION The Superintendent recommends the Board of Directors discuss Board leadership planning for 2016-17. 6 HILLSBORO SCHOOL DISTRICT 1J June 14, 2016 HOLD BUDGET HEARING SITUATION On May 5, 2016, the Superintendent and Chief Financial Officer presented the District’s 2016-17 Proposed Budget to the Budget Committee. The twelve committee members who were in attendance approved the budget unanimously. District Policy DBG: Budget Hearing and ORS 294.430 require a public hearing prior to Board adoption of next year’s budget. During the hearing, any person may speak for or against items in the budget document. The Proposed Budget will be voted on during the “Action Items” portion of the meeting. RECOMMENDATION The Superintendent recommends the Board of Directors hold the budget hearing. 7 HILLSBORO SCHOOL DISTRICT 1J June 14, 2016 ANNOUNCE BUDGET COMMITTEE VACANCIES SITUATION Policy DBEA: Budget Committee requires the public announcement of vacancies on the Budget Committee. The appointed positions on the Budget Committee are for three- year terms, with staggered expiration dates. Three positions expire on June 30, 2016. An additional position is open, due to a resignation. POSITION EXPIRES HELD BY 1 June 30, 2017 Betsy Julian (resigning) 5 June 30, 2016 Chris Barry 6 June 30, 2016 Cathy Clark Thomas 7 June 30, 2016 Angie Ellis The Budget Committee consists of seven members appointed by the Board, plus the elected Board members. To be eligible for appointment, the appointive member must: 1. Live and be registered to vote in the District; and 2. Not be an officer, agent, or employee of the District Each June, the Board identifies vacant Budget Committee positions, which must be filled by appointment of the Board. The Board will announce the vacancies, and receive applications from interested persons by September 6, 2016. Such applications will include a signed statement that the applicant is willing to serve as a member of the Budget Committee and adhere to the policies of the District. The Board may appoint Budget Committee members for as many consecutive terms as are deemed appropriate. In September, the Board will review the names of persons filing applications and persons who have served previously and are willing to be reappointed, and determine the selection process. At the Board meeting in October, the Board will appoint candidates to fill the vacant positions. RECOMMENDATION The Superintendent recommends that the Board of Directors announce the Budget Committee vacancies and direct the administration to publicize the vacancies. 8 HILLSBORO SCHOOL DISTRICT 1J June 14, 2016 ANNOUNCE CITIZENS’ CURRICULUM ADVISORY COMMITTEE VACANCIES SITUATION In accordance with policy IFF, the Board of Directors has established the Citizens’ Curriculum Advisory Committee (CCAC) to provide for citizen involvement in the development of the schools’ curriculum and instructional programs, and input into those curricular areas identified by the Board. The CCAC consists of parents and/or citizens who reside in the District attendance area, and includes student representation, as appropriate. The Board, in consultation with the CCAC chair and District staff, determines the number of participants that is sufficient to fulfill the responsibilities of the committee. CCAC members are appointed by the Board. The term of service for CCAC members is two years, and terms are staggered so that one-half of members’ terms end each year. The Board may appoint CCAC members to as many consecutive terms as it deems appropriate. Each June, the Board identifies vacant CCAC positions. The Board will announce the vacancies, and receive applications from interested persons during the months of July and August. Such applications will include a signed statement that the applicant is willing to serve as a member of the CCAC, and adhere to the policies of the District. In August, the Board will review the names of persons filing applications, and persons who have served previously and are willing to be reappointed. During the first regular meeting in September, the Board will appoint persons to fill the vacant positions. The new members will be appointed in time to participate in the first 2016-17 CCAC meeting, which is scheduled for October 3, 2016. In 2014, the Board agreed that the number of adult members serving on the committee in previous years (14) would serve as a baseline for the CCAC, with a goal of appointing four additional student members.