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Advertisement for Bids Town of Plymouth – Public Schools Invitation for Bid - Field Lighting Installation TOWN OF PLYMOUTH PLYMOUTH PUBLIC SCHOOLS 253 SOUTH MEADOW ROAD PLYMOUTH, MASSACHUSETTS 02360 REQUEST FOR BIDS Field Lighting Installation – Plymouth South High School 490 Long Pond Road Issued: Friday, June 8, 2018 Due Date: Friday, June 29, 2018 10:00 a.m. Town of Plymouth – Public Schools Invitation for Bid - Field Lighting Installation TABLE OF CONTENTS TITLE Page (Click directly on title to jump to that page.) Invitation to Bid 2 Contract Period 2 Rule for Award 2 Bid Surety 2 Pre-Bid Conference 3 DCAM Certification 3 Prevailing Wage Rates 3 Labor and Materials Bond 3 Performance Bond 3 General Information 4 General Conditions 4 Contract Award Criteria 7 Insurance Requirements 8 Withdrawal of Bids 9 Bid Status Information 9 Bid Questions 10 Special Conditions 11 Owner/Contractor Agreement 16 General Conditions of Agreement 17 ATTACHMENT 1: Technical Specifications and Plans 34 ATTACHMENT 2: Bid Forms 41 ATTACHMENT 3: Electrical Site Plan 48 ATTACHMENT 4: Prevailing Wage Rates and Forms 50 Town of Plymouth – Public Schools Invitation for Bid - Field Lighting Installation Invitation - Page 2 TOWN OF PLYMOUTH PLYMOUTH PUBLIC SCHOOLS 253 SOUTH MEADOW ROAD Plymouth, Massachusetts 02360 June 8, 2018 INVITATION FOR BID – FIELD LIGHTING INSTALLATION Sealed bids are requested by the Town of Plymouth–Public Schools for the crane installation of 14 galvanized steel poles, 14 factory wired pole top luminaire assemblies, 116 factory aimed and assembled luminaries, and all associated wiring for 19 poles and luminaire assemblies back to control panel housed in the building. (General Contractor is installing 5 poles) Conduit has been placed under the turf field to accommodate all necessary wiring. Specifications and bid forms are available to download electronically at https://www.plymouth.k12.ma.us/Page/625. Bids are to be submitted to the Plymouth Public Schools Administration Building, 253 South Meadow Road, Plymouth, MA by 10:00 a.m., Friday, June 29, 2018, at which time they will be publicly opened and read. Postmarks will not be considered. All bids must be sealed and must utilize the attached forms. Bids submitted on any other form will not be accepted as valid bids. Envelopes should be clearly marked "Bid – Field Lighting Installation Plymouth South High School.” All bids are subject to the provisions of M.G.L. Chapter 30, §39M, and these bid and contract documents. Contract Period: The agreement shall be for the period as specified in the Notice to Proceed. Time is of the essence with regard to completion of the work required by the Contract and the work is to be completed by September 28, 2018. Rule for Award: The contract will be awarded to the responsive and eligible bidder offering the lowest lump sum price. Bid Surety: Bid deposit is required in the amount of five percent (5%) of the approximate total value of the bid based upon the bid price and, if applicable, the estimated quantities as shown on the bid form price schedule. Such bid deposit shall be in the form of a Cashier's, Certified, or Bank Treasurer's check payable to the Town of Plymouth or a bid bond from a licensed surety company doing business in the Commonwealth of Massachusetts. Bid deposit of successful bidder will be returned upon delivery and acceptance of the product. All others Town of Plymouth – Public Schools Invitation for Bid - Field Lighting Installation Invitation - Page 3 will be returned upon contract award. Pre-Bid Conference: Any person interested in submitting a bid is encouraged to inspect the premises. Arrangements have been made for such inspections on Thursday, June 14th, 10:00 a.m., at Plymouth South High School, 490 Long Pond Road, in the main office conference room. All inspections are to be completed at that time. Notwithstanding whether a bidder performs such an inspection, each bidder shall be deemed to have done so, and to be aware of any and all matters that are reasonably discernable from such an inspection. DCAMM Certification: N/A Prevailing Wage Rates: This bid is subject to Section 39M of Chapter 30 and Sections 26 to 27G and Section 29 of Chapter 149 of the Massachusetts General Laws as amended, including prevailing wage rates as determined by the Commissioner of Labor and Industries that must be paid on this contract. A copy of said rates is contained herein. Each Contractor and/or subcontractor shall preserve its payroll records for a period of three (3) years from this date of completion of the contract, and shall furnish to the Commissioner within fifteen (15) days a statement of compliance, a copy of which is enclosed herein. In addition, each contractor and/or subcontract must submit a copy of their weekly payroll records to the Business Office on a weekly basis. A copy of the Weekly Payroll Form that is to be used is also included herein. Labor and Materials Bond: This bid is subject to Section 39M of Chapter 30 and Sections 26 to 27G and Section 29 of Chapter 149 of the Massachusetts General Laws as amended, including the requirement for a payment bond. The successful bidder must furnish a bond in an amount of one hundred percent (100%) of the total contract price for payment by the Contractor and/or Sub Contractors for labor performed or furnished and material used or employed therein, payable to the Town of Plymouth, issued by a responsible surety company doing business in the Commonwealth of Massachusetts, the premiums of which are to be paid by the Contractor and included in the bid price. Performance Bond: This bid is subject to Section 39M of Chapter 30 of the Massachusetts General Laws as amended, including the requirement for a performance bond. The successful bidder must furnish a one hundred percent (100%) Construction Payment Bond, payable to the Town of Plymouth, issued by a responsible surety company doing business in the Commonwealth of Massachusetts. Town of Plymouth – Public Schools Invitation for Bid - Field Lighting Installation General Information - Page 4 GENERAL INFORMATION A. GENERAL CONDITIONS 1. All bids shall be based on the quantities set forth in the Invitation for Bid. These quantities shall be used as a basis for comparison of the bid proposals. The quantities are based on the Town’s estimates of the work to be performed during the term of this Contract, the Town does not expressly or by implication agree that the actual amount of work will correspond herewith and the Town reserves the right to increase or decrease the amount of any class or portion of the work as it may deem necessary, without change of price per unit. 2. The Town of Plymouth reserves the right to reject all proposals, to waive technicalities, to advertise for new proposals and to split awards as may be deemed to be in the best interests of the Town. The contract or contracts will be awarded by the Town within thirty (30) business days after opening bids. The Town reserves the right to require samples of materials for inspection and testing. 3. All words, signatures and figures submitted on the bid shall be in ink. Proposals which are conditional, obscure or which contain additions not called for, erasures, alterations or irregularities, or any prices which contain abnormally high or low prices for any item, may be rejected as informal. More than one proposal from the same bidder will not be considered. 4. If the Invitation for Bid requires payment of prevailing wage rates or a performance bond or a payment bond, then this bid is subject to Section 39M of Chapter 30 and Sections 26 to 27G and Section 29 of Chapter 149 of the Massachusetts General Laws as amended, including but not limited to the following: a. Prevailing Wage Rates Prevailing wage rates as determined by the Commissioner of Labor and Industries must be paid on this contract. A copy of said rates is contained herein. Each Contractor and/or subcontractor shall preserve its payroll records for a period of three (3) years from this date of completion of the contract, and shall furnish to the Commissioner within fifteen (15) days a statement of compliance, a copy of which is enclosed herein. In addition, each contractor and/or subcontract must submit a copy of their weekly payroll records to the School Business Office on a weekly basis. A copy of the Weekly Payroll Form that is to be used is also included herein. b. Performance Bond The successful bidder must furnish a Construction Payment Bond, Town of Plymouth – Public Schools Invitation for Bid - Field Lighting Installation General Information - Page 5 payable to the Town of Plymouth, issued by a responsible surety company doing business in the Commonwealth of Massachusetts. c. Payment Bond The successful bidder must furnish a bond for payment by the Contractor and/or Sub Contractors for labor performed or furnished and material used or employed therein, payable to the Town of Plymouth, issued by a responsible surety company doing business in the Commonwealth of Massachusetts, the premiums of which are to be paid by the Contractor and included in the bid price. 5. If the Invitation for Bid requires bid surety, this surety shall be in the form of a cashier’s check, certified check, or bank treasurer’s check payable to the Town of Plymouth or a bid bond from a licensed surety company doing business in Massachusetts. Failure to include this surety will result in the rejection of the bid. Such deposits will be returned to all except the three lowest responsible and responsive bidders within seven (7) days of bid award.
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