Student-Athlete Handbook 2014 - 2015

Concordia University Irvine, California Intercollegiate Athletic

CONTENTS

Letter from Intercollegiate Athletic Director...... 3 Administrative Decisions ...... 35 Denial Release Appeal Process ...... 35 Highlights: 2013-2014 ...... 4 SECTION V Athletic Department Staff Directory...... 5 Expectation Policies and Annual Eligibility and Rules Letter from Faculty Athletics Representatives...... 6 Compliance Meetings ...... 36

Vision Statement ...... 7 Class Attendance Policy ...... 36

NAIA Champions of Character...... 8 Study Hall Policy ...... 37

NCAA Division II Strategic Positioning Platform...... 9 Athletic Training Facility Policy...... 37

Golden West Conference (GSAC) ...... 10 Pre-Participation Physicals and Insurance Policy ...... 37

Pacific West Conference (PacWest)...... 11 Injury and Illness Policy ...... 38

Hazing Policy ...... 39 SECTION I Community Misconduct Policy ...... 39 NAIA and NCAA Eligibility Requirements ...... 13 Sexual Misconduct Policy...... 40 General Requirements ...... 13 Social Networking Policy ...... 41 Hardship Requests ...... 15 Disability Policy ...... 41 Conclusion ...... 16 Practice Policy ...... 42

SECTION II Game Policy ...... 42

Student-Athlete Code of Conduct and Attitude ...... 17 Travel Policy ...... 42

Interim Sanctions ...... 19 Equipment Policy...... 43

Investigation Process ...... 19 Administrative Discretion ...... 44

Drug Education and Testing Program ...... 20 Student-Athlete End of Seasons Evaluations ...... 44

Maintaining Amateur Status ...... 44 Alcohol Policy and Sanctions…………...... 21 Outside Competition...... 45 Tobacco Policy and Sanctions…………...... 23 Gambling and Sports Wagering...... 45 Drug Policy and Sanctions……………...…………………………...... 23 Off – Campus Housing Appeal …………………………………………. 45 Appeal Process ...... 25 SECTION VI

SECTION III Grievance Procedure...... 47 Office of Financial Aid...... 32

Financial Athletic Award (LOI) Policy...... 32

Non-Renewal of a Financial Athletic Award ...... 33

Termination of a Financial Athletic Award...... 33

SECTION IV

Appeal Process ...... 34

Non-Renewal of a Financial Athletic Award ...... 34

Termination of a Financial Athletic Award...... 34

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LETTER FROM ATHLETIC DIRECTOR Dear Student-Athlete, On behalf of Concordia University Irvine and the entire Intercollegiate Athletic Staff, Welcome to Concordia Athletics!

We are very excited that you have decided to join our Concordia Athletics Family; one that is blessed with a long- standing tradition of excellence in the classroom and in the competitive arena. Concordia Intercollegiate Athletics, along with the University as a whole, is committed to providing our student-athletes with the best possible environment for academic, spiritual and athletic growth.

In July 2014, the National Collegiate Athletic Association (NCAA) announced that Concordia University Irvine was accepted into the NCAA Division II process. Achieving full NCAA Division II typically takes three years, provided Concordia successfully completes each phase of the three year membership process. The NCAA committee reviews each school in the process annually to determine if the institution should move forward in the process. There is not a guarantee to move from one year to the next year. Concordia University Irvine will spend two years in candidacy status and then one year as a provisional member of the NCAA Division II before gaining full membership status.

While we would not achieve active NCAA Division II membership status until the 2017-2018 academic year, we will begin compliance with NCAA Division II legislative requirements in 2014-2015. As such, you will note references to both the NAIA and the GSAC as well as the NCAA Division II and PacWest conference rules and regulations throughout this Handbook.

God has given you the privilege of using your talents and abilities to honor Him and He has given Concordia Athletics the honor of having you represent us while doing so.

The Student-Athlete Handbook provides you and the Intercollegiate Athletic Staff members with guidelines to follow as we all undertake this journey of excellence together. Please take the time to familiarize yourself with the guidelines so you are able to comply. This will be an essential element to our collective success as an Athletics Family and to your success as a student-athlete.

GO EAGLES!

David Bireline Director of Intercollegiate Athletics

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STRIVING TOGETHER FOR EXCELLENCE

• Seventh place finish in Learfield Sports Director’s Cup in 2013- 2014 Year

• Seven top-ten finishes in Learfield Sports Director’s Cup

• Seven NAIA National Championships

• 22 NAIA Individual National Champions

• 39 Golden State Athletic Conference titles

• 328 NAIA All-Americans

• 298 NAIA Scholar-Athletes

• Seven NAIA Coaches of the Year

HIGHLIGHTS FROM 2013 - 2014 ACADEMIC YEAR

• Seventh place finish in Learfield Sports Directors’ Cup 2013 – 2014

• Men’s Soccer GSAC Regular – Season and Tournament Champions

• Women’s Soccer GSAC Regular – Season and Tournament Champions

• Softball GSAC Regular – Season and Tournament Champions

• Women’s Volleyball NAIA Semifinalist

• Men’s Swimming – 4th Place finish at NAIA Championships

• Women’s Swimming – 5th Place finish at NAIA Championships

• Nine Concordia teams advance to NAIA National Championship

• Jenna Jorgenson GSAC Softball Player of the Year

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ATHLETIC DEPARTMENT STAFF DIRECTORY

Name Position Ext. Office Cell Administration:

David Bireline Athletic Director 3209 Gym 200A (949) 683-7882 Mo Roberson Associate Athletic Director 3210 Gym 200B (909) 239-7017 Brittany Brasington Assistant Athletic Director for Compliance /NCAA 3212 Gym 200G (714) 504-2339 Crystal Rosenthal Associate Athletic Director/Senior Woman Administrator 3323 Gym 200D (949) 533-0217 Amy Haney Athletic Business Manager/Compliance 3208 Athletic Office (714) 296-3929 Curt Cattau NAIA Faculty Athletic Representative 3269 Alpha 205B (714) 476-3995 Bret Taylor NCAA Faculty Athletic Representative Brian Gaul Director of Athletic Communications 3211 Gym 200J (406) 531-7820 Athletic Training: Glory Fung Head Athletic Trainer 3245 Gym 100 (626) 513-6045 Jennifer Rizzo Athletic Training Education Clinical Coordinator 3273 Gym 105 (949) 510-0852 Jessina Manio Assistant Athletic Trainer 3246 Gym 100 (714) 206-0132 Chris Cooper Assistant Athletic Trainer 3247 Gym 100 (530) 570-7559 Ashlee Harlow Assistant Athletic Trainer 3248 Gym 100 (949) 933-2276

Swim & Dive: Jeff Boss Head Coach Swim and Dive 3214 Gym 200H (949) 350-4530 Rian Wise Assistant Coach Swim and Dive 3215 Gym 200H (949) 910-1273

Water Polo: John Wright Head Water Polo Coach 3216 Gym 200H (562) 714-0338 TBD Assistant Water Polo Coach 3216 Gym 200H Track & Field/Cross Country: Danny Bowman Head Cross Country /Track and Field Coach 3243 Gym 200C (208) 871-2823 Jorge Jabaz Assistant Track and Field Coach 3253 Gym 200C (714)925-4016

Men’s Basketball: Ken Amman Head Men’s Basketball Coach 3228 Gym 102 (714) 686-7666 Brett Lauer Assistant Men’s Basketball Coach 3229 Gym 102 (925) 286-7085 Men’s & Women’s Soccer: Chris Gould Director of Soccer 3236 Gym 103 (949) 637-7986 Cheyne Gordon Associate Soccer Coach 3237 Gym 103 (714) 342-4445 Mike Oseguera Assistant Soccer Coach 3238 Gym 103 (714) 308-7798

Softball: Crystal Rosenthal Head Softball Coach 3223 Gym 200D (949) 533-0217 Rose Imbriano Assistant Softball Coach 3225 Gym 200D (949) 302-3448 Baseball: Mike Grahovac Head Baseball Coach 3219 Gym 200F (714) 313-3991 Joe Turgeon Assistant Baseball Coach 3220 Gym 200F (714) 924-3300 Women’s Basketball: Trisha Stafford-Odom Head Women’s Basketball Coach 3232 Gym 200E (919) 428-7186 Chelsea Pinkstaff Assistant Women’s Basketball Coach 3233 Gym 200E (865) 804-2358 Tennis: Jonathan Sanchez Head Tennis Coach 3240 Gym 103 (562) 544-3080 Women’s Volleyball: Trevor Johnson Head Women’s Volleyball Coach 3249 Gym 104 (562) 544-3080 Brett Gillen Assistant Women’s Volleyball Coach 3251 Gym 104 (559) 960-3646 Women’s Sand Volleyball:

Kari Pestolesi Head Women’s Sand Volleyball Coach Gym 104

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Men’s Volleyball:

Shawn Patchell Head Men’s Volleyball Coach 3249 Gym 104 (949) 423-8373

Cheer: Amy Haney Head Cheer Coach/Screamin Eagle Coordinator Athletic Office (714) 296-3929

Men & Women’s Lacrosse:

Ryan Brent Head Coach Men & Women’s Lacrosse Sigma 151

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LETTER FROM FACULTY ATHLETICS REPRESENTATIVE

Dear Student-Athlete,

On behalf of the Concordia University Irvine Faculty, Welcome to Concordia Athletics!

As a representative of the faculty to the Athletic Department, it is my privilege to work with you as you compete in athletics at Concordia University Irvine. The decision to participate in collegiate athletics means success in the classroom as well as your athletic pursuits. It is my goal to help you achieve that success in both those areas.

Together, the experiences in your academic life, athletic endeavors and social events will provide the environment that develops you as a Wise, Honorable and Cultivated graduate of Concordia University Irvine. Our commitment is to provide you with the opportunities you need to develop spiritually, mentally and physically as you take this journey.

You have unique talents and God has provided you this opportunity to use those talents to glorify and honor Him in sport as a collegiate athlete. As a Concordia University Irvine athlete, you have certain responsibilities and my responsibility as the Faculty Athletics Representative (FAR) is to help you understand the area of academic eligibility. Please work with me and be familiar with the guidelines in this Student- Athlete Handbook. This will be a critical element to the success we expect you to have as a student-athlete at Concordia University Irvine.

I look forward to serving you as your Faculty Athletics Representative. GO EAGLES!

All the Best! Blessings, Curt W. Cattau Bret Taylor Curt W. Cattau, PhD . Bret Taylor, PhD.

NAIA Faculty Athletics Representative NCAA Faculty Athletics Representative Associate Professor Associate Professor Exercise and Sport Science Mathematics

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THE VISION OF CONCORDIA UNIVERSITY IRVINE INTERCOLLEGIATE ATHLETICS

University Mission: Concordia University Irvine guided by the Great Commission of Christ Jesus and the Lutheran Confessions, empowers students through the liberal arts and professional studies for lives of learning, service and leadership.

Athletic Mission: Concordia University Irvine Intercollegiate Athletics in unity with the University mission is committed to achieving academic and athletic excellence by utilizing the intercollegiate athletic experience as a platform to prepare our student – athletes for lives of learning, service and leadership in their chosen field of endeavor.

Romans 12: 3 – 6 “For through the grace given to me I say to every man among you not to think more highly of himself than the ought to think; but to think so as to have sound judgment, as God has allotted to each a measure of faith. For just as we have many members in one body and all the members do not have the same function, so we, who are many, are one body in Christ, and individually members on of another. And since we have gifts that differ according to the grace given to us, let each exercise them accordingly.”

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NAIA CHAMPIONS OF CHARACTER

The NAIA “Champions of Character” initiative is designed to assist those influenced by sports programs to know the right thing, do the right thing and value the right thing inside of and outside of the sports setting.

CORE CHARACTER VALUES

RESPECT: Respect for self, opponents, all others associated with the game, and for the game.

RESPONSIBILITY: Accountable for your actions in all areas of life.

INTEGRITY: Keep commitments and stand by your word.

SERVANT LEADERSHIP: Serve others while you strive to be a personal and team leader.

SPORTSMANSHIP: Hold yourself to the highest standards of fair-play.

Concordia University Irvine Champions of Character Representative Mike Grahovac

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As noted earlier, Concordia University Irvine has applied and been accepted into the membership process for NCAA Division II. 2014-15 will be the first of a three year candidacy process. While Concordia University Irvine will still be competing in the NAIA in 2014-15, we will immediately begin implementing NCAA Division II rules and regulations and will follow applicable Pac West rules and regulation.

As Concordia University Irvine begins its transition to NCAA Division II, it will also begin operating in a manner consistent with the Division II Strategic Positioning Platform:

NCAA DIVISION II STRATEGIC POSITIONING PLATFORM

NCAA MISSION

What the brand wants to accomplish:

To govern competition in a fair, safe, equitable and sportsmanlike manner, and to integrate intercollegiate athletics into higher education so that the educational experience of the student-athlete is paramount.

DII POSITIONING STATEMENT Who we are:

Life in the Balance. Higher education has lasting importance on an individual’s future success. For this reason, the emphasis for the student-athlete experience in Division II is a comprehensive program of learning and development in a personal setting. The Division II approach provides growth opportunities through academic achievement, learning in high-level athletic competition and development of positive societal attitudes in service to community. The balance and integration of these different areas of learning opportunity provide Division II student-athletes a path to graduation while cultivating a variety of skills and knowledge for life ahead.

DII ATTRIBUTES What we stand for:

• LEARNING: multiple opportunities to broaden knowledge and skills

• SERVICE: positive societal attitude through contributions to community

• BALANCE: emphasis on collective knowledge; integration of skills

• PASSION: enthusiastic dedication and desire in effort

• RESOURCEFULNESS: versatile skill set drawn from broad range of experiences

• SPORTSMANSHIP: respect for fairness, courtesy; ethical conduct toward others

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GOLDEN STATE ATHLETIC CONFERENCE

The Golden State Athletic Conference (GSAC) is one of the most unique and successful conferences in the country. The GSAC is affiliated with the National Association of Intercollegiate Athletics (NAIA), the nation’s first collegiate athletic association to offer national championships.

Established in 1986 by like-minded institutions, the GSAC members are all Christian colleges. They are purposely aligned to be similar in enrollment, academics, athletics and student life. The GSAC uniquely links sport sponsor- ship to enrollment and adjusts athletic scholarships and financial aid to the cost of education at each institution, thereby maintaining a constant ratio for all members.

Current members are Arizona Christian University, Biola University, Concordia University Irvine, Vanguard University, Westmont College, San Diego Christian College, Hope International University, and The Master’s College.

Conference members have won 40 national championships and individual athletes from eight schools have won individual NAIA titles. GSAC schools consistently have teams ranked in the NAIA’s Top 20 in all sports and compete regularly for regional and national honors. In addition, numerous GSAC schools have hosted NAIA national championships, giving the conference great exposure and the chance to showcase their beautiful locations, from the central and southern California coasts to the central California valley.

School Location Mascot

Arizona Christian Phoenix, AZ Firestorm Biola La Mirada, CA Eagles Concordia Irvine, CA Eagles Hope International Fullerton, CA Royals The Master’s Santa Clarita, CA Mustangs San Diego Christian El Cajon, CA Hawks Vanguard Costa Mesa, CA Lions Westmont Santa Barbara, CA Warriors William Jessup Rocklin, CA Warriors

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PACIFIC WEST CONFERENCE

The NCAA is the primary association that governs and controls intercollegiate athletics on the national level.

As part of the transition to NCAA Division II, Concordia University Irvine will become a member of the Pacific West Conference and play a PacWest Conference schedule for 13 of its sports. Concordia is also a member of the Pacific Collegiate Swimming and Diving Conference (swim and dive), the Western Water Polo Association (men’s water polo), the Golden Coast Conference (women’s water polo) and the Mountain Pacific Sports Federation (men’s volleyball).

PACIFIC WEST CONFERENCE MEMBERS

School Location Mascot

Academy of Art University San Francisco, CA Urban Knights Azusa Pacific University Azusa, CA Cougars Brigham Young University Laie, HI Seasiders California Baptist University Riverside, CA Lancers Chaminade University Honolulu, HI Silverswords Dixie State College of Utah St. George, UT Red Storm Dominican University of California San Rafael, CA Penguins Fresno Pacific University Fresno, CA Sunbirds University of Hawaii-Hilo Hilo, HI Vulcans Hawai’i Pacific University Honolulu, HI Sea Warriors Holy Names University Oakland, CA Hawks Notre Dame de Namur University Belmont, CA Argonauts Point Loma Nazarene University San Diego, CA Sea Lions

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SECTION I

NAIA AND NCAA ELIGIBILITY REQUIREMENTS

The requirements below are NOT designed to be a comprehensive listing of all rules and regulations of the NAIA and the NCAA. They are to assist the student-athlete, coaches, administrators and institutional representatives with a general overview. All NAIA eligibility regulations are published in the official NAIA Handbook. Please refer to: www.NAIA.org.

GENERAL REQUIREMENTS

As a member of the NAIA and Golden State Athletic Conference (GSAC), to be eligible to represent Concordia University Irvine in any intercollegiate game, match, or scrimmage, you must meet the following guidelines:

1. YOU MUST, if a first-time entering freshman*, meet two of the three entry level requirements:

a. A score of 18 on the enhanced ACT or a score 860 on the SAT. Scores must be achieved on a single test (residual tests are not acceptable). The ACT/SAT test must be taken on a national testing date and certified to the institution prior to the beginning of the term in which the student initially participates. b. Achieve an overall high school grade point average of 2.000 on a 4.000 scale or

c. Graduate in the top half of your high school graduating class.* A first-time entering freshman is defined as a student who, upon becoming identified with an NAIA institution, has not been previously identified with another institution of higher learning for two semesters or three quarters (or equivalent). 2. YOU MUST be making normal progress toward a recognized baccalaureate degree and maintain the grade point average required to remain a student in good standing as defined by the institution (2.0 GPA). 3. YOU MUST be enrolled in 12 institutionally-approved degree or required credit hours at the time of participation. Should participation take place between terms, you must have been enrolled and in attendance the term immediately preceding the date of participation. 4. YOU MUST have accumulated a minimum total of 24 degree or required credit hours the two terms of attendance immediately prior to participation. Up to 12 institutional credit hours earned during the summer and/or non-term may be applied to meet the 24 credit hour rule provided such credit is earned AFTER one of the two immediately prior terms of attendance. 5. YOU MUST, if a second term freshman has accumulated 9 degree or required credit hours before identification for the second term of attendance and have a grade point average of 2.0. 6. YOU MAY NOT count repeat courses previously passed in ANY term toward the 24 credit hour rule.

7. YOU MUST be eligible in the conference.

8. YOU MUST, if a transfer student from a four-year institution has eligibility remaining at the institution from which you are transferring. 9. YOU MUST, if a transfer student having ever attended a four-year institution, reside for 16 consecutive calendar weeks (112 calendar days), not including summer sessions, at the current institution before becoming eligible for intercollegiate competition in any sport which the previous four-year institution sponsored during your attendance. Exception to the 16 calendar week’s residency will be explained by the institution’s Faculty Athletics Representative or the Athletic Director.

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10. YOU MUST be within your first 10 semesters, 12 trimesters or 15 quarters of attendance as a regularly enrolled student. A term of attendance is any semester, trimester, or quarter in which you initially enrolled for 12 or more of institutional credit hours and attended class. (Summer sessions are not included, but night school, extension, or correspondence courses are applicable to this ruling.) 11. YOU MUST have a cumulative grade point average of at least 2.000 on a 4.000 scale as certified by the Registrar.

12. YOU MUST, to participate the second season in a sport, accumulate at least 24 semester/36 quarter institutional credit hours (effective for all new students enrolling fall 1989 or later). 13. YOU MUST, to participate the third season in a sport, accumulate at least 48 semester/72 quarter institutional credit hours (effective for all new students enrolling fall 1989 or later). 14. YOU MUST, to participate the fourth season in a sport, accumulate at least 72 semester/108 quarter institutional credit hours. These hours must include at least 48 semester/72 quarter hours in general education and/or your major field of study. 15. YOU MAY NOT participate for more than four seasons in any one sport. A season of competition is defined as participation in one or more intercollegiate contests, whether a freshman, junior varsity, or varsity participant, or in any other athletic competition in which the institution as such is represented during a sport season. 16. Should you participate for two different institutions in the same sport in the same academic year (example: basketball or fall golf at a junior college and then transfer to an NAIA school and participate in basketball or spring golf), you shall be charged with a second season of competition in that sport unless you earned an associate degree at a junior college the term immediately prior to transferring. 17. YOU MUST be an amateur, as defined by the NAIA, in the sport(s) in which you participate. See the Athletic Director or Faculty Athletics Representative for all amateur regulations as printed in the NAIA Bylaws.

18. YOU MUST be registered in PLAY NAIA located at www.playnaia.org prior to any participation. This is the student-athletes responsibility to register, send the proper paperwork, and complete the registration process in a timely manner. Each athlete must receive a decision from PLAY NAIA before they can be declared eligible.

19. POST SEASON participation is a privilege. The Athletic Department will conduct academic progress reports prior to National Championship play that will include but not be limited to grade check, attendance check, and possible grade outcome in a course. Concordia University Irvine reserves the right to determine postseason rosters. a. If after a progress report has been completed and the athletic department determines a student-athlete is not going to make satisfactory progress, the Head Coach and student-athlete will be notified. The student-athlete will then have 48 hours to complete an appeal b. This appeal will be heard by the Academic Council and a final ruling will be completed within 48 hours. This will be the FINAL determination.

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NCAA REQUIREMENTS

(Please note that NCAA rules and regulations are subject to change at the NCAA Convention, which is held in January every year. Concordia University Irvine will monitor any changes and be sure to communicate them to you and all staff involved in monitoring your eligibility status.)

As Concordia University Irvine makes the transition to NCAA Division II, you will be subject to NCAA and PacWest Conference including, but not limited to:

• YOU MUST be enrolled for a minimum of 12 credits of academic work and not drop below that number at any time during the quarter. • YOU MUST be a student in good academic standing, which is accomplished by maintaining a 2.0 grade point average (Concordia University Irvine and overall) for undergraduates and 3.0 GPA for graduate/post-baccalaureate students. A student-athlete’s grade point average shall be calculated after each term of enrollment. • YOU MUST be making satisfactory progress toward your designated degree by passing 36 units per academic year that directly apply to satisfying the General Education, core and/or support requirements of your major course of study. No more than 9 of the required 36 units may be earned during the summer quarter. • YOU MUST be earning a minimum of six degree applicable units each term (six-unit rule) of full-time enrollment.

• YOU MUST also be in good standing “outside the classroom.” Any form of disciplinary action and/or probation may render a student-athlete ineligible from practice and/or competition and may lend to dismissal from the squad. • YOU MUST complete your seasons of competition within the first 15 quarters of full-time status.

HARDSHIP REQUESTS

1. A hardship request is a request for an exception to the season of competition regulation. Hardships deal only with seasons of competition. The NAIA will honor incapacitating injury or illness hardships granted by the NCAA prior to the student’s association with an NAIA institution provided such requests are documented. 2. All hardship requests must meet the following criteria:

a. They must involve an injury or illness which is beyond the control of the student or coach and which incapacitates the student from competing further during the sport season in question as verified by the attending physician (M.D. or M.O.) who must have examined the student during the sport season in question. b. The student involved shall not have participated in more contests or dates, excluding scrimmages, in the affected sport during the sports season than those listed for the sport: Baseball 8 contests Basketball 5 contests Cross Country 2 meets* Soccer 3 contests Softball 3 dates Swimming & Diving 2 meets* Tennis 3 dates Track & Field-Indoor 1 meet* Track & Field-Outdoor 2 meets* Volleyball 4 dates * Scrimmages are not allowed in these sports.

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c. All applicable information must appear on the completed certificate. This certificate, along with a transcript from all previous institutions the student has attended, is to be sent to the National Office for processing. d. Participation by a student after being examined by a physician for the incapacitating injury or illness and before receiving written medical clearance shall nullify hardship considerations. * Scrimmages are not allowed in these sports. * Hardship cannot be requested for students who are incapacitated in the last regular season contest or post season competition.

CONCLUSION

1. It is IMPORTANT to remember student-athletes, coaches, administrators, as well as member institutions, are responsible for knowing and abiding by the rules and regulations of the applicable national governing body. Violations of any eligibility regulations by you as a student-athlete can jeopardize your eligibility and could result in disallowance of any honors or consideration of such honors awarded by the applicable national governing body and could cause the institution to forfeit contests in which you participated.

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SECTION II

STUDENT-ATHLETE CODE OF CONDUCT AND ATTITUDE

1. All undergraduate and graduate students in the Concordia University Irvine Intercollegiate Athletic Department are subject to the jurisdiction of the Athletic Handbook. This includes managers, athletic training students, graduate assistants, scholarship athlete, non-scholarship athletes and red-shirt athletes.

2. A Concordia University Irvine athlete is first and foremost a student and is therefore subject to the rights and responsibilities of all CUI students which are outlined in the Student Code of Conduct (p. 17). It is important that student-athletes are familiar with the policies in this document as well as those in Student Athlete Handbook. Student-athletes are subject to all other University handbooks and the direction of the athletic administration and coaching staffs.

3. Student-athletes are afforded the privilege of participating in the Intercollegiate Athletics program at CUI. This privilege comes with higher expectations, greater responsibilities and more requirements than students who are not members of the Athletics program. The following section outlines expectations and requirements that are specific to CUI student-athletes:

A. Alcohol and Tobacco  Student-athletes may not use alcohol or tobacco at any time during the academic year. For purposes of this policy, the academic year is defined as August 1 through the last day of Spring intercollegiate competition.  Student-athletes may not use alcohol or tobacco during team functions occurring between Commencement and August 1. For purposes of this policy, an official team function is defined as any activity that is held at the direction of or under the supervision of the team’s coaching staff.

B. Drugs  Student-athletes, like all CUI students, may not possess, use, manufacture, sale or distribute any unauthorized, counterfeit, illegal, dangerous, “designer” or controlled drug or substance. This includes prescription medications, over-the-counter drugs and medicinal marijuana.  Nutritional/Dietary Supplements that are not approved by CUI Athletic Training Staff.  Student-athletes are required to keep the athletic training staff and/or team physicians aware of any prescribed medication or dietary supplements that he/she may be taking.  Student-athletes are subject to random and mandatory drug testing (see Drug Testing, p. 20).

C. Academics and Eligibility  Student-athletes will maintain eligibility as required by institution, conference and national governing body.  Student-athletes shall comply with all the rules and regulations of the conference and national governing body.  Regular class attendance and participation is required.  Progress towards earning a degree must be demonstrated.

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D. Represent CUI and Athletic Department  Student-athletes will conduct themselves both on and off the field in a manner which brings credit to the University, the Intercollegiate Athletic program, their team and coaches.  Student-athletes will abide by the letter as well as the spirit of the University and Intercollegiate Athletics rules and regulations.  Student-athletes will treat all officials, opponents, coaches and spectators with respect and courtesy at all times.  Student-athletes who desire to participate in sanctioned or non-sanctioned events such as intra- mural/club teams, travel ball and AAU teams, must obtain the permission of the Head Coach/Compliance Director prior to and/or in order to participate.  The use of social media (Twitter, Facebook, Instagram, YouTube, Vine, etc.) represents the student- athlete, CUI and the Athletics Department. Student-athletes are expected to practice good habits and judgment when using social media. The student-athlete will be held responsible for the content and behavior on social media and general online activity (See Social Networking Policy, p. 41).

E. Represent Program and Team  Student-athletes are required to attend all team and/or Athletic Department functions and meetings as requested by the University administration and/or coaching staff.  Each student-athlete will positively contribute to the efforts of the team. Student-athletes will avoid undue criticism of their teammates or coaches. They will respect differing points of view. Questions are concerns regarding directions or decisions should be addressed to the coaching staff in private.  Student-athletes will abide by the training and conditioning program that is established for them to achieve their full potential. Student-athletes may be required to train in non-championship season.  Student-athletes will strive for excellence together and personal improvement on and off the court or playing field.  Student-athletes will exhibit dignity in manner and dress, when representing CUI.  Student-athletes will assist the Athletic Department with special events and fundraising for their team/program.

F. Hazing  Hazing of any kind is not allowed.  Initiation vs. hazing training/education (See Hazing Policy, p. 39).

G. Sex  Consensual sexual intimacy (genital) outside of marriage is prohibited. The Concordia community’s commitment to the authority of Scripture leads us to believe that a sexual relationship is to be understood and experienced within the context of that mutually acknowledged commitment to lifelong union known as marriage. This belief concerning our sexuality is based on our understanding of God’s perfect and good design for our sexual lives, on our own experience, and on our knowledge of human development and relational dynamics. It is our conviction that the sexual relationship is best understood as an expression of oneness in marriage and that to understand it or to express it otherwise would diminish the high regard that we for the this gift from God.  As with all Concordia students, student-athletes are expected to abide by the above prohibition.

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INTERIM SANCTIONS FOR VIOLATION OF CODE OF CONDUCT

If, in the judgment of the Head Coach and/or the Athletic Director and/or his/her designee, the health, the safety and/or the welfare of the intercollegiate athletic department and/or the university community and/or the preservation of the athletic integrity and/or the academic integrity requires action prior to the final determination of sanctions, the Head Coach and/or the Athletic Director and/or his/her designee, may impose an interim sanction. This may include, but not limited to: suspension from the intercollegiate athletic department, suspension from practice, suspension from contests, reduction of scholarship, termination of scholarship, non-renewal of scholarship, dismissal from the team or the imposition of specific conditions and/or restrictions on the student-athlete. If such sanctions are imposed prior to his/her having received notification of the complaint, the student-athlete will be given the opportunity to respond to the complaint within one day. The continuation, modification and/or rescission of an interim sanction will rest in the discretion of the Athletic Director. The student-athlete may appeal the interim sanction imposed by the Athletic Director to the Executive Vice President, Chief Enrollment Officer. The interim sanction will remain in place until a decision by the Executive Vice President, Chief Enrollment Officer is rendered. The decision of the Executive Vice President, Chief Enrollment Officer will be final (See Appeal Process, pp. 24- 25).

INVESTIGATION PROCESS

Incident reports involving drugs, alcohol and tobacco will be investigated. Incidents may be reported by team members, coaches, the Office of Residential Education and Student Services, or others. Violations will be reported to the Offices of Student Conduct immediately.

All incident reports/judicial reports involving drugs, alcohol, and tobacco will be investigated. The process will begin with an email from the Associate Athletic Director of Athletics contacting involved student-athlete. The e-mail will outline an initial meeting between Associate Athletic Director and student-athlete (coach is welcome to be present) to review the Student Athlete Handbook Policy. This meeting will take place prior to student-athlete meeting with Office of Student Conduct. This does not prevent a head coach from initiating team disciplinary actions.

If an investigation by an Office of Student Conduct finds the student(s) responsible, corrective sanctions will be given. The intercollegiate athletic department may, in cooperation with the Office of Student Conduct institute additional sanctions. All intercollegiate athletic sanctions will be monitored by the Associate Athletic Director.

Additional sanctions may include, but is not limited to: a verbal warning, written warning, written reprimand, meeting with parents, formal drug or alcohol assessment at the student’s expense, regular or random drug tests, suspension from games, reduction of scholarship, termination of scholarship, non-renewal of scholarship and dismissal from the team. Given unique circumstances which may surround a particular case/investigation, the intercollegiate athletic department in collaboration with the Dean of Student Affairs and the Executive Vice President, Chief Enrollment Officer reserves the right to either invoke additional restrictive sanctions or fewer restrictive sanctions.

Individual intercollegiate athletic teams may choose to set more restrictive team policies regarding use of alcohol, drugs and tobacco products and harsher sanctions resulting from violations of that policy which are more restrictive than university or intercollegiate athletic department policy.

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DRUG EDUCATION AND TESTING PROGRAM

Intercollegiate Athletics at Concordia University Irvine is concerned with the health, safety and welfare of the student-athletes who participate in its programs and represent the college in competitive athletics. Substance use and abuse is one of the most important issues facing athletics and society today. The use of illegal drugs, misuse of legal drugs and over-the-counter dietary supplements, use of performance-enhancing substances, use of alcohol and inappropriate use of tobacco are completely inconsistent with the standards expected of student-athletes at Concordia University Irvine. Substance use and abuse in sport can pose risks to the student- athlete’s health and negatively affect his or her academic and athletic performance. It can also compromise the integrity of athletic competition and the ideals of Concordia University Irvine.

PURPOSE

The Athletic Department believes that random drug testing and testing based on reasonable suspicion are appropriate to ensure the health, safety and welfare of our student-athletes, to promote fair competition in intercollegiate athletics, to affirm compliance with applicable rules and regulations on drug and alcohol abuse, to identify student-athletes who are improperly using drugs or alcohol and to assist them before they harm themselves or others. Furthermore, the Athletic Department recognizes its responsibility to provide educational programming that will support a positive decision-making process.

The intent of these policies is not to interfere unduly with the private lives of the student-athletes who compete in Concordia University Irvine Intercollegiate Athletics, but to deter substance use and abuse by student-athletes through education, testing, and professional guidance.

• Education – providing student-athletes and athletics staff with accurate information about the problems associated with substance use in sport, promoting health and safety in sport; • Testing – analyzing biological specimens to detect prohibited substances student-athletes may introduce to their bodies and punitive consequences resulting from use; and • Professional Referral – facilitating appropriate treatment and rehabilitation of student-athletes.

Consent to Participate

As a condition of participation in intercollegiate athletics at Concordia University Irvine, each student-athlete will be required to sign a consent form agreeing to undergo drug testing. A copy of this consent form will be kept on file in the office of the Assistant Athletic Director for Compliance. Failure to consent to or to comply with the requirements of this policy will result in suspension from participation or termination of eligibility (including scholarships) to participate in intercollegiate athletics at Concordia University Irvine. Each student-athlete will be given a copy of the Athletics Drug Education and Testing policy and will be required to participate in an informative session describing alcohol, tobacco and other drug education and testing policies. Additionally, student-athletes will be given an opportunity to ask any questions regarding the information contained in the policy, the testing program, or other related issues prior to signing the drug-testing consent form.

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ALCOHOL, TOBACCO AND OTHER DRUG EDUCATION

Participants who are educated about substance use in sport are more likely to make informed and intelligent decisions about usage. Concordia University Irvine will conduct an alcohol, tobacco, and drug education program for student-athletes at least once a year. These educational programs are designed to review athletic department, institutional, conference and national governing body policies related to alcohol, tobacco and other drugs. Appropriate educational materials will be made available to participants including the Drug Education and Testing Policies and a list of banned substances. All student-athletes and athletics staff members are required to attend. Make-up sessions are available for participants who must miss a scheduled educational session for an approved reason. In addition to educating student-athletes and athletics staff about the various policies, a review of the Concordia University Irvine institutional drug-testing program will be conducted. Dietary supplements and their inherent risks will be discussed. Time will be allowed for questions from participants. In addition, specialized educational programs may be arranged to provide participants the opportunity to learn more about the dangers of specific substances.

ALCOHOL POLICY

Concordia University Irvine does not condone the illegal or otherwise irresponsible use of alcohol. It is the responsibility of every member of the University community to know the risks associated with alcohol use and abuse. This responsibility obligates student-athletes to know relevant University policies and federal, state and local laws and to conduct themselves in accordance with these laws and policies. This policy extends to the recruitment of prospective Concordia University Irvine student-athletes. Prospective student-athletes visiting campus and socializing with current students are expected to participate in all activities without the influence of alcohol. It should be understood that possession or consumption of alcoholic beverages by individuals under the age of 21 is a violation of state liquor laws. Likewise, it is illegal for anyone to supply alcoholic beverages to persons under the age of 21.

SANCTIONS:

The Athletic Department will issue a positive test result, a two-week suspension from participation with team, and mandatory Counseling session(s) at the Wellness Center to any student-athlete upon conviction or plea of guilty to the following:

1. Driving under the influence (DUI/DWI) or other motor vehicle violations involving alcohol or drugs 2. Public intoxication 3. Drunk and disorderly 4. Other violations of law involving alcohol or drugs, including possession

If an investigation by an Office of Student Affairs (See Investigative Process, p. 19) finds the student(s) responsible, corrective sanctions will be given. The Athletic Department may in cooperation with the Office of Student Affairs institute additional sanctions. All Athletic sanctions will be monitored by the Associate Athletic Director.

a. First offense – sanction may result in five (5) hours of community service to be completed within ten (10) days – failure to complete the community service will result in immediate suspension from all practices and contests

b. Second offense – sanction may result in immediate suspension from ten (10) percent of total athletic contests – failure to complete the suspension will result in immediate suspension from all practices and contests

c. Third offense – sanction may result in immediate dismissal from the team, the intercollegiate athletic department, and loss of financial athletic award (LOI).

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Additional sanctions may include, but is not limited to a verbal warning, written warning, written reprimand, meeting with parents, formal drug or alcohol assessment at the student's expense, regular or random drug tests, suspension from games, reduction of scholarship, termination of scholarship, non-renewal of scholarship and dismissal from the team. Given the unique circumstance which may surround a particular case/investigation the intercollegiate athletic department in collaboration with the Dean of Student Affairs and the Executive Vice President of Enrollment and Student Services reserves the right to either invoke additional restrictive sanctions or fewer restrictive sanctions.

Individual intercollegiate athletic teams may choose to set more restrictive team policies regarding use of alcohol, drug and tobacco products and harsher sanctions resulting from violations of that policy which are more restrictive than University or Intercollegiate Athletic Department policy.

TOBACCO POLICY

The use of tobacco products is prohibited by all game personnel (e.g. coaches, student-athletes, athletic trainers, managers and game officials) in all sports during practice, competition, travel and in any other capacity while officially representing Concordia University Irvine.

First Offense

a. A student-athlete who violates this tobacco policy will receive a warning.

Second Offense

Subsequent violations will be subject to further sanctions that may include practice and/or game suspension, forfeiture of scholarship, and/or dismissal from the intercollegiate athletic program, and loss of financial athletic award (LOI).

The Athletic Director or his/her designee will sanction other game personnel who violate this tobacco policy on a case-by-case basis.

DRUG POLICY

Concordia University Irvine does not condone the use of drugs. It is the responsibility of every member of the University community to know the risks associated with drug use and abuse. The responsibility obligates

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student-athletes to know relevant University policies and federal, state, and local laws to conduct themselves in accordance with these laws and policies. This policy extends to the recruitment of prospective Concordia University Irvine student-athletes. Prospective student-athletes visiting campus and socializing with current students are expected to participate in all activities without the influence of drugs. It should be understood that it is illegal for anyone to possess, consume, or supply drugs. Refusal to sign a Drug Education and Testing consent form prohibits a student-athlete from participating in any intercollegiate sport at Concordia University Irvine. Parental notification of a positive test may be communicated through the Office of Student Life.

SANCTIONS:

Any student-athlete who is found guilty of serious criminal misconduct (e.g., drug trafficking; driving while impaired resulting in serious injury or death) will be subject to a two week suspension and may be permanently dismissed from intercollegiate athletics.

If an investigation by an Office of Student Affairs (see Investigative Process, p. 19) finds the student(s) responsible, corrective sanctions will be given. The Athletic Department may in cooperation with the Office of Student Affairs institute additional sanctions. All Athletic sanctions will be monitored by the Associate Athletic Director.

First Offense

1) The Head Athletic Trainer will report the positive drug test finding(s) to the Athletic Director or his/her designee. The Athletic Director or his/her designee will schedule a confidential meeting with the student-athlete and the head coach.

2) The team physician will be informed of the positive result.

3) The student-athlete will be required to attend a drug counseling assessment session at the Counseling Center. The counselor shall determine the appropriate form(s) of intervention and rehabilitation needed by the student-athlete, based on the circumstances of the case. If the Concordia University counselor deems necessary, the student-athlete may be referred for counseling or treatment from an off-campus provider, at the student-athlete’s expense.

4) The student-athlete will be suspended for a minimum of 10% of all in-season competition. If the student-athlete tests positive during their non-competition season, they will immediately be suspended for 30 days.

5) If the student-athlete is found non-compliant or produces another positive result during the follow-up testing, the Second Offense sanctions will be enacted.

6) The student-athlete may not be permitted to return to competition in intercollegiate sports until he/she has complied with the counselor’s directions for treatment and has had a negative result on a re-entry drug test.

Second Offense

1) The Head Athletic Trainer will report the second positive drug test finding(s) to the Athletic Director or his/her designee. The Athletic Director or his/her designee will schedule a confidential meeting with the student-athlete and the head coach.

2) The team physician will be informed of the second positive result.

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3) The student-athlete will be immediately suspended from team practices and games for a minimum of 30 days from the date of notification of the First Offense and suspended for 50% of all in-season competition.

4) The student-athlete will be required to attend or continue attending drug-counseling sessions at the Counseling Center or at the appropriate off-campus facility.

5) The student-athlete may not be permitted to return to competition in intercollegiate sports until he/she has complied with the counselor’s directions for treatment and has had a negative result on a re-entry drug test.

Third Offense

1) The Head Athletic Trainer will report the third positive drug test finding(s) to the Athletic Director or his/her designee. The Athletic Director or his/her designee will schedule a confidential meeting with the student-athlete and the head coach.

2) The student-athlete will be permanently dismissed from participation in any intercollegiate sports at Concordia University.

3) Concordia University may exercise the right to withdraw any financial athletic awards.

Sanctions by the intercollegiate athletic department and the Office of Student Affairs are subject to roll over from one academic year to another.

APPEAL PROCESS:

The following procedures have been established to help guide the student-athlete through the appeal process for a positive drug test.

1) Student-athletes who test positive for a banned substance by the laboratory retained by Concordia University Irvine may, within 72 hours following receipt of notice of the laboratory finding, contest the finding by writing a letter to the Athletic Director or his/her designee.

2) Student-athletes who test positive under the terms of Concordia University Irvine Intercollegiate Athletics Drug Education and Testing Program will be entitled to a hearing with the Athletic Director or his/her designee and the Drug Testing Committee prior to the imposition of any sanction.

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3) The student-athlete may have an advocate or other representative present if the student so desires. However, the student-athlete must present his or her own case. The meeting should take place no more than seventy-two (72) hours after the written request is received.

4) These proceedings shall include an opportunity for the student-athlete to present evidence, as well as to review the results of the drug test. The proceedings shall be confidential. The decision by the Athletic Director or his/her designee and the Drug Testing Committee regarding the sanction to be imposed shall be final, other appeal processes of the University are not withstanding.

Upon the student-athlete’s request for additional testing of the sample, the Athletic Director will formally request the laboratory retained by the University to perform testing on specimen B. The athlete will be responsible for all costs associated with specimen B analysis (e.g., laboratory cost, travel costs).

APPEALS OF DECISIONS MADE BY THE DIRECTOR OF ATHLETICS OR HIS/HER DESIGNEE:

The following procedures have been established to help guide the student-athlete through the appeal process regarding decisions made by the Athletic Director and/or the Intercollegiate Athletic Department:

1. All appeals must be submitted in writing and addressed to the Executive Vice President, Chief Enrollment Officer.

2. The written appeal must state on what basis the appeal is being made and contain specific information.

3. The student-athlete has five (5) business days to appeal the written decision made by the Athletic Director and/or the Intercollegiate Athletic Department.

5. The student-athlete may be requested to appear before the Executive Vice President, Chief Enrollment Officer or his/her designee or the Appeal Committee. If the student-athlete fails to appear for the hearing, the hearing will be conducted in their absence and a decision rendered.

6. The Executive Vice President, Chief Enrollment Officer or his/her designee or the Appeal Committee will review the appeal made by the student-athlete and render a decision relative to the allegations.

Appeals will be reviewed on the following basis:

• Whether the decision made was contrary to existing department policy;

• Whether information used to reach a decision was inaccurate or incomplete;

• Whether the student-athlete was given sufficient opportunity to present their point of view;

• Whether the process defined herein was abridged.

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7. The decision of the Executive Vice President, Chief Enrollment Officer or his/her designee or the Appeal Committee is final and will be delivered within five (5) business days to all parties in writing, via e-mail, Concordia University Irvine box, permanent address or pick up/delivery.

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NUTRITIONAL / DIETARY SUPPLEMENTS

Concordia University Irvine Department of Athletics personnel will not distribute or encourage the use of any dietary supplements or ergogenic aids. Many dietary supplements or ergogenic aids contain banned substances. Oftentimes the labeling of dietary supplements is not accurate and is misleading. Terms such as “healthy” or “all natural” does not mean dietary supplements do not contain a banned substance or are safe to take. Using dietary supplements may cause a positive drug test. Therefore, the purity and safety of nutritional/dietary supplements cannot be guaranteed. Student-athletes who are currently taking dietary supplements or intend to take any are required to review the product with the Head Athletic Trainer. Student- athletes are encouraged to contact The National Center for Drug Free Sport at www.drugfreesport.com or the Dietary Supplement Resource Exchange Center (REC) at www.drugfreesport.com/rec for additional information on dietary supplements and other banned substances.

PROHIBITED DRUGS/SUBSTANCES

The drug screening process may include analysis of, but is not limited to, the National Collegiate Athletic Association’s (NCAA) list of banned-drug classes. The NCAA may update this list from time to time and student-athletes will be subject to testing for the most current list of banned substances. For an ongoing updated list of the banned-drugs, view the NCAA’s web site at www.ncaa.org/drugtesting. Concordia University Irvine requires that all student-athletes keep the athletic training staff and/or team physician aware of any prescribed drugs and dietary supplements that he or she may be taking.

TESTING PROTOCOL

All teams under the Department of Athletics may be tested at any time, including but not limited to, pre- season, post-season, and championship segments. Drug testing will be conducted at least once a semester and upon each case-by-case follow-up/re-entry test. Student-athletes will be notified in-person or by direct telephone contact (no messages) that he or she has been selected for testing, and when and where the testing will take place. Student-athletes will report immediately to the testing site with one form of identification.

• Unannounced Random Testing All student-athletes who have signed the institutional drug-testing consent form and are listed on their respective team roster are subject to unannounced random testing. Student-athletes listed on the team roster that have exhausted their eligibility or who have had a career-ending injury will not be selected for testing. All other student-athletes are subject to testing.

The Athletic Director or his/her designee will select student-athletes from the official team roster by using a computerized random number program.

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• Reasonable Suspicion Screening A student-athlete may be subject to testing at any time when the Athletic Director, Coaching Staff, Athletic Training Staff, Wellness Center Staff, and Student Life determines there is individualized reasonable suspicion to believe the participant is using a banned substance. Such reasonable suspicion may be based on objective information as determined by the Athletic Director. Reasonable suspicion may be found, but not limited to: 1) observed possession or use of substances appearing to be prohibited drugs, 2) prior arrest or conviction for a criminal offense related to the possession or transfer of prohibited drugs or substances, or 3) observed abnormal appearance, conduct or behavior reasonably interpretable as being caused by the use of prohibited drugs or substances. Among the indicators which may be used in evaluating a student-athlete’s abnormal appearance, conduct or performance are: class attendance, significant GPA changes, athletic practice attendance, increased injury rate or illness, physical appearance changes, academic/athletic motivational level, emotional condition, mood changes, and legal involvement. If suspected, the Athletic Director or his/her designee will notify the student-athlete and the student-athlete must stay with a member of his/her coaching staff, the athletics administration staff, or the sports medicine staff, until an adequate specimen is produced. • Follow-up Testing A student-athlete who has returned to participation in intercollegiate sports following a positive drug test under this policy may be subject to follow-up testing. Testing will be unannounced and will be required at a frequency determined by the Athletic Director or his/her designee in consultation with the counselor or specialist involved in the student-athlete’s case. • Reentry Testing A student-athlete who has had his or her eligibility to participate in intercollegiate athletics at Concordia University Irvine suspended may, at the discretion of the Athletic Director, be required to undergo re-entry drug testing prior to regaining eligibility. The Athletic Director or his/her designee shall arrange for re-entry testing after the counselor or specialist involved in the student-athlete’s case indicates that re-entry into the intercollegiate sports program is appropriate.

SPECIMEN COLLECTION PROCEDURES

1. Only the Athletic Director or his/her designee and those persons authorized as an approved collector will be allowed in the collection site. 2. Upon entering the collection site, the student-athlete identity will be verified through a picture identification card by the Athletic Director or approved collector. 3. When ready to urinate, the student-athlete will select a cup and a sealed screening lid from a supply of such and will record his/her identification number on the screening lid. 4. An approved collector will monitor the production of the specimen by observation in “high trust” to assure the integrity of the specimen until a specimen of at least 85 mL is provided. 5. Once a specimen (at least 85 mL) is provided, the student-athlete is responsible for keeping the screening lid closed and controlled. 6. Fluids given student-athletes who have difficulty voiding must be from sealed containers (approved by the Athletic Director or his/her designee) that are opened and consumed in the collection site. These items must be free of any banned substances.

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7. If the specimen is incomplete, the student-athlete must remain in the collection site until the sample is completed. During this period, the student-athlete is responsible for keeping the collection cup closed and controlled. 8. Once a specimen (at least 85 mL) is provided, an approved collector will check the temperature of the specimen.

9. If the urine has a temperature not within 90°F to 100°F, the specimen will be discarded by the student-athlete. The student-athlete must remain in the collection site until another specimen is provided. The student-athlete will provide another specimen. 10. Redwood Toxicology Laboratory will make final determination of specimen adequacy.

11. If the laboratory determines that a student-athlete’s specimen is inadequate for analysis, at the institution’s discretion, another specimen may be collected. 12. If a student-athlete is suspected of manipulating specimens (e.g., via dilution, adulteration, substitution), the institution will have the authority to deem the specimen as a positive result. 13. Once a specimen has been provided that meets the on-site parameters, the student-athlete will select a specimen collection kit and a uniquely numbered Student-Athlete Signature Form from a supply of such. 14. The approved collector who monitored the collection of the specimen by observation will sign the Student- Athlete Signature Form. 15. The student-athlete will place the lid on each cup; the approved collector will then seal each cup in the required manner under the observation of the student-athlete. 16. All sealed specimens will be placed in a shipping case. The approved collector will put the laboratory copy of the Student-Athlete Signature Form in the case, and prepare the case for forwarding. 17. The student-athlete and witness (if present) will sign the Student-Athlete Signature Form certifying that the procedures were followed as described in the protocol. Any deviation from the procedures must be described and recorded on the Student-Athlete Signature Form at that time. If deviations are alleged, the student-athlete will be required to provide another specimen. 18. The approved collector will sign the Student-Athlete Signature Form, give the student-athlete or a designee a copy and secure all remaining copies. The compiled Student-Athlete Signature Forms constitute the “Master Code” for that drug testing. 19. After the collection has been completed, the specimens will be forwarded to the laboratory and all copies of all forms forwarded to the designated persons. 20. Refusal to sign the Student-Athlete Notification Form or the Student-Athlete Signature Form, arrive at the collection site at the designated time without justification or provide a urine specimen according to protocol is cause for the same action(s) as evidence of use of a banned substance. The Athletic Director or his/her designee will inform the student-athlete of these implications. If the student-athlete is not available, he/she will be considered to have withdrawn consent and will be ineligible on that basis.

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SUSPECTED MANIPULATION

A student-athlete who is suspected of manipulating his/her urine sample is cause for the same action(s) as evidence of use of a banned substance and subject to follow-up testing. Manipulation can include the ingestion of substances (e.g. herbal remedies) or over-hydrating to mask a banned substance.

ABSENT AND NO SHOW IMPLICATIONS

The Athletic Director may release a sick or injured student-athlete from the collection procedure or to meet academic obligations only after appropriate arrangements for having the student-athlete tested have been made.

All other student-athletes that do not report to the designated collection site at the time of notice will be cause as evidence of use of a banned substance and subject to the penalties set forth.

REPORTING RESULTS

Urine samples will be collected and sent to an approved laboratory for analysis. Each sample will undergo a GC/MS confirmation test to determine if banned drugs or substances are present. Results will be made available to the Head Athletic Trainer and Athletic Director. The Head Athletic Trainer will review the results and, if there is a positive drug test, he/she will set up a meeting with the student-athlete, the Athletic Director, and the head coach. The student-athlete may present evidence of any mitigating circumstances that he/she feels may be important to the outcome of the drug test. If the laboratory reports a specimen as substituted, manipulated or adulterated, the student-athlete will be deemed to have refused to submit to testing and treated as if the test were positive for a banned substance.

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VOLUNTARY DISCLOSURE/SAFE HARBOR

• A student-athlete who has engaged in prohibited drug or alcohol use is encouraged to seek assistance from the Athletic Department by voluntarily disclosing his or her use.

• If the student-athlete seeks assistance prior to being identified as having violated this policy or being notified that he or she must undergo screening, the impermissible use will not be deemed an offense for purposes of determining sanctions under this policy; however, the student-athlete will be ineligible to participate in intercollegiate sports pending an evaluation. A student-athlete will not be permitted to enter the Safe Harbor Program thirty (30) days prior to NAIA or GSAC postseason competition. • The student-athlete will be required to undergo an evaluation by a substance abuse counselor. The counselor shall determine the appropriate form(s) of intervention and rehabilitation needed by the student-athlete, based on the circumstances of the case. The counselor will provide a summary of his or her findings and recommendations to the Athletic Director. • A student-athlete will be permitted to remain in the Safe Harbor Program for a reasonable period of time, not to exceed thirty (30) days, as determined by the treatment plan. However, the student-athlete will not be permitted to return to participation in intercollegiate sports until the counselor has interviewed the student-athlete following the conclusion of the recommended treatment (or stage of treatment, as applicable) and has determined that reentry into intercollegiate sports is appropriate. If the counselor deems it necessary, the student-athlete will be required to undergo drug testing as part of the re-entry evaluation. • Failing to complete the treatment recommended by the counselor, having a positive test for any banned substance after entering the Safe Harbor Program, or having a positive result on a re-entry drug or alcohol test will be deemed a first offense under this policy. • If the student-athlete regains his or her eligibility to participate in intercollegiate sports, he or she may be required to undergo unannounced follow-up tests at the discretion of the Athletic Director in consultation with the counselor.

MEDICAL EXCEPTION PROCESS

Concordia University Irvine recognizes that some banned substances are used for legitimate medical purposes. Accordingly, the State of California allows exceptions to be made for those student-athletes with a documented medical history demonstrating a need for regular use of such a substance. Exceptions may be granted for substances included in the following classes of banned drugs: stimulants, beta-blockers, diuretics and peptide hormones.

The student-athlete is required to inform the athletic training staff of all medications he or she is taking at the beginning of each athletic season. Concordia University Irvine should maintain in the student-athlete’s medical records a letter from the prescribing physician that documents the student-athlete’s medical history demonstrating the need for regular use of such a drug. The letter should contain information as to the diagnosis (including appropriate verification), medical history and dosage information.

In the event a student-athlete tests positive, the Head Athletic Trainer in consultation with the team physician will review the student-athlete’s medical record to determine whether a medical exception should be granted.

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SECTION III

OFFICE OF FINANCIAL AID

Concordia University Irvine participates in many excellent programs of financial aid. To find a list of the various sources of aid, see financial aid section of the General Catalog and/or website www.cui.edu. Financial aid can be a very complex matter and every family’s financial situation is different. For information regarding Concordia’s financial aid programs, the application process, submission of forms, determination of need, eligibility requirements, award process, and rights and responsibilities of recipients contact:

Office of Financial Aid 1st Floor Grimm Hall Building (949) 214-3066 [email protected]

Continued financial aid eligibility is determined by a student maintaining satisfactory academic progress (SAP); at least 24 units per academic year, and a cumulative GPA of 2.00 or above for federal, state and need base institutional aid and a GPA of 2.5 or higher for academic scholarship. Financial aid may be terminated if required levels are not reached.

Information on applying for aid and awarding of financial aid can be found on the website www.cui.edu.

PLEASE NOTE: Pursuant to federal law, all student records, evaluations, transcripts, letters and descriptions of individual students are open to review by the student to whom they pertain. Student records are the property of the University.

Officers of the federal and state government and representatives of accreditation agencies have legal access to these files, as well as Concordia University Irvine officials who are required to perform duties, which necessitate having access to these files. No official is permitted to make any use of the information contained in personal files other than what is required by that official’s normal duties.

FINANCIAL ATHLETIC AWARD (Letter of Intent-LOI) POLICY

1. The Head Coach of each sport recommends the amount of the award to the Athletic Director.

2. Upon the recommendation of the Head Coach, the Financial Athletic Award (LOI) may be renewed each year for up to four years if the student-athlete has met the conditions of the Financial Athletic Award (LOI) Agreement each year. 3. A Financial Athletic Award (LOI) may be refused by a student-athlete. The student- athlete should notify the Head Coach that he/she does not intend to participate prior to the end of the academic year. This action will result in the termination of the Financial Athletic Award (LOI) for the upcoming term. 4. The Head Coach can recommend a Financial Athletic Award (LOI) be reduced for the following academic year.

5. The Head Coach can recommend a Financial Athletic Award (LOI) not be renewed at the end of the academic year.

6. The Head Coach can recommend a Financial Athletic Award (LOI) be terminated during the academic year the agreement applies. 7. A student-athlete receiving a Financial Athletic Award (LOI) is required to make every effort to improve as a student, a student-athlete and be a responsible and positive team member as outlined in

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this Handbook. Failure to do so may result in reduction, non-renewal, or termination of the Financial Athletic Award (LOI). 8. The Financial Athletic Award and other Financial Aid will be awarded by the Concordia University Irvine Financial Aid Office. The office will award in compliance of all federal, and state regulations, and institutional policies.

NON-RENEWAL OF A FINANCIAL ATHLETIC AWARD (LOI)

Non-renewal of a Financial Athletic Award (LOI) occurs when the agreement expires at the end of the academic year.

1. The Head Coach will inform the student-athlete either in person and/or in writing of their decision NOT to renew the student-athlete’s Financial Athletic Award (LOI)

TERMINATION OF A FINANCIAL ATHLETIC AWARD (LOI)

Terminating a Financial Athletic Award (LOI) refers to the immediate cancellation of an award during the academic year the agreement applies.

1. The Head Coach will inform the Athletic Director in writing of the recommendation to terminate the student-athletes Financial Athletic Award (LOI). This correspondence should include the reasons for this action and all documentation supporting the termination of the Financial Athletic Award (LOI).

2. The Head Coach will schedule a meeting with the student-athlete and at this time inform the student-athlete in writing of the recommendation to immediately terminate the student-athletes Financial Athletic Award (LOI). The notification must include the reasons for this action.

3. An official letter notifying the student-athlete of such action will be delivered via e-mail, Concordia University Irvine box, permanent address or pick up/delivery.

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SECTION IV

APPEAL PROCESS:

The following procedures have been established to help guide the student-athlete through the appeal process for non-renewal or termination of a Financial Athletic Award.

FOR NON-RENEWAL OF A FINANCIAL ATHLETIC AWARD

1. All appeals must be submitted in writing and addressed to the Athletic Director or his/her designee.

2. The written appeal must state on what basis the appeal is being made and contain specific information.

3. The student-athlete has five (5) business days to appeal the Head Coach’s and/or the Athletic Director’s decision to NOT renew the Financial Athletic Award (LOI) from the day of the meeting and/or written notification to the student-athlete. • The student-athlete may be requested to meet with the Head Coach and Athletic Director. If the student- athlete fails to appear for the scheduled meeting, the meeting will be conducted in their absence and a decision rendered. 4. The Athletic Director or his/her designee will make a decision on the appeal and present it to both parties in writing.

TERMINATION OF A FINANCIAL ATHLETIC AWARD

1. All appeals must be submitted in writing and addressed to the Athletic Director or his/her designee.

2. The written appeal must state on what basis the appeal is being made and contain specific information.

3. The student-athlete has five (5) business days to appeal the Head Coach’s and/or Athletic Director’s recommendation to terminate the financial athletic award (LOI) from the day of the meeting and written notification to the student-athlete. • The student-athlete may be requested to meet with the Head Coach and Athletic Director. If the student- athlete fails to appear for the scheduled meeting, the meeting will be conducted in their absence and a decision rendered. 4. The Athletic Director or his/her designee will make a decision on the appeal and present it to both parties in writing.

APPEALS OF DECISIONS MADE BY ATHLETIC DIRECTOR

1. All appeals must be submitted in writing and addressed to the Executive Vice President, Chief Enrollment Officer. 2. The written appeal must state on what basis the appeal is being made and contain specific information.

3. The student-athlete has five (5) business days to appeal the written decision made by the Athletic Director and/or the Intercollegiate Athletic Department.

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4. At the discretion of the Executive Vice President, Chief Enrollment Officer and/or their designee it will be determined if the appeal will be handled administratively or referred to an Appeal Committee. The Appeal Committee is composed of one faculty member, one staff member (outside of athletics), one athletic department member, one student-athlete at large, the Faculty Athletics Representative, the Dean of Student Affairs and the Executive Vice President, Chief Enrollment Officer. • The student-athlete may be requested to appear before the Executive Vice President, Chief Enrollment Officer or his/her designee or the Appeal Committee. If the student-athlete fails to appear for the hearing, the hearing will be conducted in their absence and a decision rendered. 5. The Executive Vice President, Chief Enrollment Officer or his/her designee or the Appeal Committee will review the appeal made by the student-athlete and render a decision relative to the allegations. Appeals will be reviewed on the following basis:

• Whether the decision made was contrary to existing department policy;

• Whether information used to reach a decision was inaccurate or incomplete;

• Whether the student-athlete was given sufficient opportunity to present their point of view;

• Whether the process defined herein was abridged.

6. The decision of the Executive Vice President, Chief Enrollment Officer or his/her designee or the Appeal Committee is final and will be delivered within five (5) business days to all parties in writing, via e-mail, Concordia University Irvine box, permanent address or pick up/delivery.

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SECTION V

EXPECTATION: ANNUAL ELIGIBILITY AND RULES COMPLIANCE MEETINGS

As Concordia University Irvine moves to NCAA Division II, you will be required to attend a pre-season eligibility meeting. Several forms of documentation must be completed, signed, and kept on file including, but not limited to, a student statement eligibility form, NCAA student-athlete statement, drug testing consent form, medical insurance documentation, NCAA banned substance list, sports information card, historical questionnaire, etc. You can also expect to participate in a number of rules education sessions intended to help you understand the rules to follow in order to maintain eligibility. This includes a session at the end of the academic year during which there will be a review of the rules and regulations that could impact your eligibility over the summer months. These rules protect you and the University.

CLASS ATTENDANCE POLICY

Student-athletes are expected to attend all meetings of classes for which they are registered, including the first and last scheduled meetings and the final examination period. Faculty/Instructors hold the right and responsibility to establish attendance policies for their courses. Each Faculty/Instructor is advised to inform all classes in writing at the beginning of each semester concerning his/her attendance policies.

If attendance affects course grades, student-athletes must be provided with explicit written information concerning this fact no later than the end of the first week of classes. Such information shall be specific with regard to the penalty incurred for each absence and the means, if any, to compensate for the absence. It is recognized that there may be certain situations where the student-athlete may not be permitted to make up the absence(s).

Student-athletes participating in University-sanctioned activities should consult with Faculty/Instructors prior to registration, but no later than the end of the first week of classes, to determine the class attendance policy. At this time, the student-athlete should provide the Faculty/Instructor with a schedule of planned absences in order to allow the instructor to evaluate and advise the student-athlete on the possible impact of the planned absences. In this case, the Faculty/Instructor will consider absences due to participation in approved University activities, as outlined above, to be excused absences.

Faculty/Instructors will judge the validity of student-athlete absences from class and may require documentation for excused absences. For classes requiring mandatory attendance incompatible with the number of planned absences, student-athletes will be advised to register, if possible, during a semester in which they will not be participating in the University-sanctioned activity. As with any academic issue, student-athletes may exercise their right to appeal adverse attendance decisions. Should the Faculty/Instructor and student-athlete be unable to agree on appropriate accommodation under this policy, either party shall have the right to request mediation from (in order) the department chair, the academic dean, Faculty Athletics Representative and the Provost.

The intercollegiate athletic department class attendance policy was developed in order to ensure collaboration between faculty members and the student-athlete in order to achieve graduation requirements.

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STUDY HALL POLICY

The Intercollegiate Athletic Department at Concordia University Irvine provides student-athletes the opportunity for scholarly development. Each sport/program may require its student-athletes to participate in a study hall for the entire length of the academic year. The student-athlete participating in this athletic program will be required to attend these study halls at the discretion of the Head Coach of his/ her sport. Failure to attend these study hall sessions may result in suspension or loss of Athletic Financial Aid (LOI). The study hall will be monitored by members of the coaching staff. Student-athletes may bring laptops, calculators and other tools to enhance the tutorials for studying. Absolutely no headphones and/or DVD or CD players will be allowed. Cell phones and pagers must be turned off.

ATHLETIC TRAINING ROOM POLICY Athletic Training Room Rules: a. All student-athletes must shower before any treatments or evaluations b. No cleats are allowed in the athletic training clinic c. Athletes must be fully covered (shirt and shorts/pants) while in the athletic training facility d. Bags must be kept outside of the athletic training facility e. Student-athletes must sign in before any services are rendered

f. An evaluation must be performed before any treatments are rendered

g. Rude behavior or misconduct by the student-athlete may lead to refusal of services by the athletic training staff h. No food or drink is allowed in the athletic training facility

PRE-PARTICIPATION PHYSICALS AND INSURANCE POLICY

All student-athletes must have a pre-participation physical examination every year. This physical exam must be completed before the student-athlete begins practice. Concordia University Irvine offers two physicals per year by their team physicians; one in the fall and one in the spring. The student-athlete may attend this physical prior to competition free of charge or they may have the examination by his/her own physician. The physical expires after one calendar year from the date of the provider’s signature.

It is very important that you notify the athletic trainer of any changes in your medical insurance status. Falsifying information or terminating your insurance coverage may result in player ineligibility. If you do not have insurance and a claim is submitted, you and/or your parents or guardian will be responsible for any and all fees incurred. All unpaid claims may be sent to a collection agency.

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INJURY AND ILLNESS POLICY

1. All student-athletes are required to have a current physical evaluation form signed by a licensed physician on file in the athletic trainer’s office. No student-athlete will be permitted to participate in any athletic activity without a physical. 2. All required physical, insurance, emergency medical and assumption of risk forms must be on file before the first day of practice. 3. All student-athletes must have their parent or guardian file a student insurance form with the athletic training office which provides information on the student’s primary insurance coverage. If the family or student- athlete does not have insurance coverage, the student-athlete must purchase a primary insurance policy before participating in any practice. An insurance policy can be purchased through Concordia University Irvine in the Wellness Center. If your insurance changes midway through the year, it is vital that you inform the athletic training staff. Coverage for medical claims may be affected if the appropriate information is not provided. 4. Student-athletes who are ill should contact the athletic training staff or their health practitioner.

5. Injuries sustained during practice, games or conditioning programs must be reported to the athletic trainer for referral to the appropriate sports medicine specialist. a. The physician and/or athletic trainer must evaluate the student-athlete before he/she will be allowed to continue participation in a sport season. b. Release from further participation because of illness or injury does not excuse the student-athlete from participation in the program in other meaningful ways commensurate with ability. Failure to comply may result in a loss of Financial Athletic Award (LOI). c. Student-athletes must find their own transportation to doctor appointments and for continued treatment at the appropriate medical facility. d. Student-athletes are to schedule their appointments to miss the least amount of class time.

e. Athletic insurance coverage is explained in a letter presented to the student- athlete prior to their participation. 6. Insurance procedures:

a. Once an injury occurs, the student-athlete must complete an accident insurance claim form with the athletic trainer. Failure to do this in a timely manner may result in a delay or non-distribution of payment for the injury incurred. b. A copy will be kept in the student-athletes file and the original will be sent to the insurance coordinator.

c. Upon you receiving any billings, please submit each and every one of them to your primary insurance company. d. Please request work sheets (Explanation of Benefits) on payments made by your primary insurance or statement by your insurance company of areas they do not cover. Please forward these to Concordia University Irvine’s insurance coordinator or athletic trainer. Because Concordia University Irvine’s athletic insurance is secondary insurance, we must show proof that all bills have been submitted to your insurance company first. e. Please keep in mind that these processes do take time, up to one year in some cases. If you receive any notices from collection agencies, please forward copies to the Concordia University Irvine’s insurance coordinator.

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HAZING POLICY

The Intercollegiate Athletic Department FORBIDS hazing and all other activities that interfere with the personal liberty of an individual. Our Intercollegiate Athletic Department defines hazing as any action taken or situation created intentionally, whether on or off Concordia University Irvine premises, to produce mental or physical dis- comfort, embarrassment, harassment or ridicule. Participation in hazing will result in immediate dismissal and loss of Athletic Financial Aid Award (LOI) from the Concordia University Irvine Intercollegiate Athletic Program.

DRUGS, ALCOHOL, AND TOBACCO POLICY

It is in keeping with the mission of Concordia University Irvine that we provide the following institutional philosophy on this topic and offer programs designed for educational awareness and prevention. The statement of the University policies on Drugs, Alcohol and Tobacco is contained in the Concordia University Irvine Student Code of Conduct and Student Handbooks. It is the hope of the University that individuals who abuse alcohol or other drugs will recognize their problems and voluntarily come forward to seek help. When abuse has resulted in harm to people or property, the University must deal with the conduct. When abuse has not been coupled with problem behaviors, the University wants to enable students to seek help without fear of incrimination. At this point, the University will work with the student to identify means of assessing and treating the problem. Persons voluntarily opting for treatment should involve family and coaches as soon as possible.

Abuse of any drug is a violation of the alcohol/drug policy. The sale or possession of controlled substances on campus is strictly prohibited by the University and may subject the individual to criminal prosecution as well as university sanctions. If the University has reason to believe that a particular student has a problem with any form of drugs or alcohol, the individual will be encouraged to acknowledge the problem to seek help. The University may require an individual receive a formal assessment to determine the appropriate response. Participation in a treatment program will not, in itself, prevent the imposition of disciplinary sanctions. Continued use of chemical substances, including alcohol, will result in sanctions up to and including expulsion from the University.

COMMUNITY SOCIAL MISCONDUCT POLICY

Community social misconduct is defined generally as any act(s) that threatens or disrupts the well-being of the community, its integrity and Christian values, or the well-being of any member of the community and guests. The University reserves the right to confront behavior that is detrimental to the student, infringes upon the rights and sensitivities of others, or detracts from any student’s ability to benefit from an environment that is conducive to the academic, emotional, social, and spiritual growth. University staff may ask any resident or guest to leave the premises if he/she feels such action is necessary.

Mutual Respect Students are expected to be respectful of the individual rights and freedoms of others within the Concordia University Irvine community, including faculty, staff, and other students. If a shared sense of understanding does not exist between community members, students are still expected to exhibit an outward sensitivity to the inherent diversity within the Concordia University Irvine community.

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Pranks Students who participate in any activity on or off campus that threatens and intimidates and/or endangers the health, physical, or emotional well-being of a community member; results in damage, malicious or non-malicious vandalism, or general disregard for university or private property; or involves a violation of university policy is strictly prohibited.

Inappropriate, Lewd, Indecent, or Obscene Behavior or Language Inappropriate, lewd, indecent, or obscene behavior or language will not be tolerated. This includes but is not limited to the possession or display of derogatory racial/ethnic material on university property, including on computers.

Throwing Objects Thrown objects have resulted in physical harm, property damage, and an unclean environment. At no time shall any article be thrown or dropped from windows, roofs or balconies, nor may they be thrown at people or buildings.

Sports Sports activities are allowed only in designated recreational areas.

Disruptive Behavior Interfering with or disrupting authorized university activities are strictly prohibited.

SEXUAL MISCONDUCT POLICY

The Concordia community’s commitment to the authority of Scripture leads us to believe that a sexual relationship is to be understood and experienced within the context of that mutually acknowledged commitment to lifelong union known as marriage. This belief concerning our sexuality is based on our understanding of God’s perfect and good design for our sexual lives, on our own experience, and on our knowledge of human development and relational dynamics. It is our conviction that the sexual relationship is best understood as an expression of oneness in marriage and that to understand it or to express it otherwise would diminish the high regard that we for the this gift from God.

Sexual misconduct is a broad term encompassing any non-consensual physical contact of a sexual nature that is committed either by force or intimidation or through the use of the victim’s mental or physical incapacity, including through consumption of drugs or alcohol. Sexual misconduct may vary in its severity and consists of a range of behavior or attempted behavior including, but not limited to the following examples:

• Non-Consensual Sexual Contact

• Non-Consensual Sexual Intercourse

• Forced Sexual Intercourse

• Sexual Exploitation

• Sexual Harassment

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SOCIAL NETWORKING POLICY

Any use of social media (Twitter, Facebook, Instagram, YouTube, etc.) represents both the student-athlete and Concordia University Irvine, and its athletic department. Student-athletes are expected to practice good habits and judgment when participating in social media. The student-athlete is to be held responsible for their actions on social media sites and general online activity

However, we remind the student-athlete that, as a member of the Concordia University Irvine Intercollegiate Athletics Department, you are a representative of the University and are always in the public eye. Please keep the following guidelines in mind as you participate on social networking web sites. • Before participating in any online community, understand that anything posted online is available to anyone in the world. Any text or photo placed online is completely out of your control the moment it is placed online - even if you limit access to your site. • Do not post information, photos, or other items online that could embarrass you, your team, or Concordia University Irvine. This includes information, photos and items that may be posted by others on your page.

• Do not post your home address, local address, phone number(s), birth date or other personal information.

• Exercise caution as to what information you post on your website about your whereabouts or plans. You could be opening yourself up to predators. • Be aware of who you add as a friend to your site. Many people are looking to take advantage of student- athletes, while others want to get close to student- athletes to give them a sense of membership in the team. • Concordia University Irvine, including administrators and coaches, has the right to monitor these web sites.

• Student-athletes could face sanctions and even dismissal for violation of Policies and Procedures or philosophies of Concordia University Irvine, the Intercollegiate Athletic Department and/or the applicable national governing body and/or athletic conference.

The Irvine Police Department, Campus Security and other local police and sheriffs offices check these websites regularly. In addition to the unfortunate reality of online predators, potential employers and internship supervisors also use these sites to screen candidates. Graduate programs and scholarship committees now search these sites to screen applications.

We advise Concordia University Irvine student-athletes to exercise extreme caution in their use of social networking websites.

DISABILITY POLICY

Concordia University Irvine is dedicated to providing students with disabilities access to the programs, services, and activities of the university as required by the Americans with Disabilities Act (1990) and Amendment (2008) and by Section 504 of the Rehabilitation Act (1973). Section 504 states: “No otherwise qualified individual shall, solely by his or her disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.”

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PRACTICE POLICY

1. All student-athletes are expected at all regularly scheduled practices.

2. A student-athlete may NOT be excused from classes to participate in practice.

3. All student-athletes are expected to be on time and ready to participate at the beginning of practice.

4. All student-athletes are expected to report to the coaching staff in advance if they expect to be late or absent from practice. 5. Taping should be done in the athletic training room prior to the beginning of practice. It is the student- athlete’s responsibility to report to the athletic training room so all treatment is completed before practice. 6. The NAIA allows 24 weeks of practice per sport per year. The definition of practice includes film sessions, conditioning, chalk talks, and/or other meetings called by the coach of the particular sport. 7. Use of the weight room outside of the designated 24 weeks does not count as practice but must be monitored by an approved weight room supervisor.

GAME POLICY

1. All student-athletes are expected to meet for the game at the site and time established by the coaching staff.

2. Each student-athlete is expected to behave courteously toward visiting teams, fans and officials.

3. All student-athletes are expected to wear appropriate street clothes to the game and change into uniforms in the dressing room unless approved by the coach prior to the contest.

TRAVEL POLICY Guidelines for Team Trips 1. Only eligible student-athletes and associated staff are permitted to travel with the team. Eligible redshirts may travel on day trips only as long as they are not missing class. Only one manager will travel with each team. Occasional exceptions to this rule would include a spouse traveling with the team (when room on the bus allows and this would not prevent another athlete from traveling) and in some instances the children (when traveling with the guest spouse) of the coach may accompany the team on the bus. All parties must be included on the passenger list. Any other exceptions must be approved in writing from the Athletic Director. Post Season Travel Guidelines

2. Ineligible student-athletes may not travel.

3. Eligible redshirts may travel if not missing class.

4. Only one manager may travel unless no class will be missed and the coach is willing to use restricted funds to cover the cost of additional manager 5. Travel by teams to selected away contests shall be in university owned transportation or properly licensed vehicles with certified drivers. Traveling in personal vehicles or asking a student-athlete to use his/her vehicle for team travel is prohibited. 6. No team shall travel out of town unless a member of the university staff accompanies them on the trip.

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7. Coaches travel with the team to contests and return to campus with the team (exceptions must be approved in advance by the Athletic Director). Student-athletes must leave with and return with the team unless prior arrangements have been made and cleared with the Athletic Director (coach must give written and verbal permission from the parent or guardian to travel to or from a contest). 8. Dress code and behavior should be agreed upon by coaches and players before the trip and in all cases, must reflect positively on the institution. 9. If any student-athletes will be missing class to travel, a list of those student-athletes must be sent to the Athletics Office Assistant 48 hours in advance of travel. The Assistant Athletic Director for Compliance will notify the professors of the absence, however, this does not relieve the student-athlete from their duty to inform their professor themselves and obtain instructions for any missed class work. 10. Verbal and written permission must be given prior to travel to allow any student-athlete authorization to use alternative transportation to and from a scheduled contest. Student-athlete can only ride with the parent or legal guardian. The waiver form for alternative transportation should be submitted prior to departing for the contest, however if a parent is present at the contest and requests permission to transport the athlete home, the form may be completed there and submitted to compliance upon your return. An email or text notifying the Director of Athletics of this matter. This form can be found on the shared drive. All other requests require prior approval from the Athletic Director.

EQUIPMENT POLICY

The proper care of equipment, especially which belongs to the Intercollegiate Athletic Department, is an important aspect of the athletic program. It is necessary that each person involved be responsible and use good judgment in handling and utilizing equipment.

1. Student-athletes are NOT allowed in the athletic storage area unless accompanied by a member of the athletic staff. 2. Each student-athlete is responsible for the University-owned equipment and uniforms assigned to them while in their possession. The student-athlete maintains responsibility for his/her uniform until it is submitted for laundering. All uniform components must be properly checked and accounted for at the time of laundering. 3. Student-athletes who lose university-owned equipment or uniforms, or who do not return assigned items at the end of the season, will be charged for the cost to replace any item(s).

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ADMINISTRATIVE DISCRETION

The Intercollegiate Athletic Department reserves the right to apply the following, but is not limited to: suspension from the intercollegiate athletic department, suspension from practice, suspension from contests, reduction of scholarship, termination of scholarship, non-renewal of scholarship, dismissal from the team or involuntarily withdraw any student-athlete from the intercollegiate athletic department at the discretion of the Head Coach and/or the Athletic Director and/or his/her designee, as deemed necessary for the safety and/or well-being of the student-athlete and/or others. The Intercollegiate Athletic Department reserves the right to alter this student-athlete handbook at any time. The current student-athlete handbook supersedes all previous handbooks and/or the policies expressed in the latest policy revisions will govern all student-athlete issues.

STUDENT-ATHLETE END OF SEASON EVALUATIONS

You will be asked to attend an end of season evaluation meeting with the Assistant Athletic Director for Compliance. During this meeting you will complete a survey about your experience as an intercollegiate athlete. You will also have the opportunity to request to meet with the Athletic Director. The information gathered remains anonymous and is used as a part the annual evaluation process when the Athletic Director meets with the head coach at the conclusion of each season to review the year.

MAINTAINING AMATEUR STATUS

When Concordia University Irvine begins to apply NCAA rules, we will ask you to provide information that will allow us to certify your amateur status annually. Under NCAA legislation, you will lose amateur status and lose eligibility if you:

1. Following initial full-time collegiate enrollment, use your athletic skill (directly or indirectly) for pay in any form in that sport; 2. Following initial full-time collegiate enrollment, accept a promise of pay even is such pay is to be received following completion of intercollegiate athletics participation; 3. Following initial full-time collegiate enrollment, sign a contract or commitment of any kind to play professional athletics, regardless of its legal enforceability or any consideration received; 4. Following initial full-time collegiate enrollment, receive, directly or indirectly, a salary, reimbursement of expenses or any other form of financial assistance from a professional sports organization based on athletic skill or participation, except as permitted by NCAA rules and regulations; 5. Following initial full-time collegiate enrollment, compete on a professional athletics team, even if no pay or remuneration for expenses was received; or 6. Enter into an agreement with an agent whether prior to or following initial full-time collegiate enrollment.

7. Enter a professional draft.

NCAA rules do not prohibit you from receiving information about prospective agents or financial advisors. Nor do they prohibit you from engaging in telephone or in-person meetings or discussions with an agent or financial advisor. However, there is not anything that an agent, financial advisor or their representatives can legally do for you or your family prior to completion of your eligibility.

DO NOT TAKE A CHANCE ON LOSING YOUR ELIGIBILITY – IF YOU HAVE ANY QUESTIONS, ASK THE COMPLIANCE OFFICE!

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OUTSIDE COMPETITION

When Concordia University Irvine begins to apply NCAA rules, in sports other than basketball, you will become ineligible if after enrolling at Concordia University Irvine you participate as a member of any outside team in any non-collegiate, amateur competition during the season in your sport until your eligibility is restored by the NCAA Division II Committee on Student Athlete Reinstatement. This includes tournament play, exhibition games or other activities in your sport outside of your Concordia University Irvine team.

It is permissible for you to participate in outside competition during the academic year in your sport as long as you represent only yourself in the competition and you do not engage in competition as a member of or receive expenses from an outside team.

GAMBLING AND SPORTS WAGERING

Beginning next fall, you could render yourself ineligible by gambling on sports events.

The NCAA defines “sports wagering” as follows:

Sports wagering includes placing, accepting or soliciting a wager (on a staff member’s or student-athlete’s own behalf or on behalf of others) of any type with any individual or organization on any intercollegiate, amateur or professional team or contest. Examples of sports wagering include, but are not limited to, the use of a bookmaker or parlay card; Internet sports wagering; auctions in which bids are placed on teams, individuals or contests; and pools or fantasy leagues in which an entry fee is required and there is an opportunity to win a prize.

Student-athletes shall not participate in sports wagering activities or provide information to individuals involved in or associated with any type of sports wagering activities concerning intercollegiate, amateur or professional athletics competition.

A student-athlete who violates this bylaw shall permanently lose all remaining regular-season and post-season eligibility in all sports.

OFF – CAMPUS HOUSING APPEAL PROCEDURES 2014-2015 Academic Year

Concordia University Irvine requires all full-time undergraduate students who will be 21 years of age or younger as of Friday, August 15, 2014 (for students who will be enrolled in fall semester classes) to live in on- campus housing. Students who will be 21 years of age or younger and who desire to reside off-campus must appeal this requirement.

An Important Change to Off-Campus Appeals for Fall 2014: Students who submit off-campus housing appeals who are 21 years of age or younger as of Friday, August 15, 2014 but who will turn 22 year of age before the start of the spring 2015 semester, may be eligible to receive automatic approval. A determination will be made and sent to your Eagles e-mail address by July 1st, 2014 if you are automatically approved. Not all students eligible will actually be granted an automatic approval and it may be determined that no automatic approvals will be granted at all. If needed, a number of approvals determined by the University will be made based on birth date.

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Example: If 20 students submit off-campus housing appeals who will turn 22 years of age before the start of the spring 2015 semester and the University decides to grant 5 automatic approvals, the 5 students with a birth date closest to August 15, 2014 will be chosen.

The University will consider a request from a student to release him/her from this requirement if the student encounters a severe financial, physical, or emotional hardship which would be exacerbated by living on campus and cannot be remedied by alternative means. Licensees must fill out this document and submit it with supporting documentation for consideration. Appropriate documentation is that which demonstrates the authenticity of the circumstances for which a resident is requesting an appeal of the University’s on-campus housing requirement. Examples of appropriate documentation might include but are not limited to: marriage certificate, bank statements, tax documents, medical documentation, employer statements, and registrar documentation. Failure to submit supporting documentation will result in the denial of your request. In addition, all requests must be accompanied by a letter (use reverse side of this form) from the resident submitting the request explaining the reasons for his/her request. If request is for severe financial hardship, the Cost Comparison Table on page 3 must also be filled out.

An Off-Campus Housing Appeals Committee reviews all off-campus housing appeals that indicate a student is not living with a parent, legal guardian, or family member on a bi-weekly basis. Appeals are review on an individual basis. The committee will carefully deliberate your case using your appeal documents and other University information (i.e. FAFSA data from the Financial Aid Office). The committee will determine if your case substantiates a claim of severe hardship and will approve or deny your appeal at its discretion. Students who are under the age of 18 when appealing must also submit a letter from a parent or guardian indicating the latter’s awareness of and consent to the appeal to live off-campus.

Living with Parent, Guardian, or Family Member: Students who wish to live at home with parent(s)/legal guardian(s)/family members are allowed to do so, but must submit this form and have it approved. Note: no documentation is needed in this case and it will not be reviewed by the Off-Campus Housing Appeals Committee. However, the Parent/Legal Guardian Notification & Signature section and the Financial Aid Information section must be completed (see bottom of the page and reverse side). Once received, the Office of Housing Services will contact the parent/guardian listed on the form and confirm that the appealing student is living with the parent/guardian.

E-mail and phone requests will not be accepted in lieu of this form. Off-Campus Housing Appeals must be submitted on or before August 2nd, 2014 for consideration. Appeal submissions after the deadline date will not be accepted. Results of the Off-Campus Housing Appeals Committee decision will be e-mailed to the requesting student’s Eagles e-mail account.

Should you have any questions, please contact the Office of Residential Education & Services at (949) 214- 3052.

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SECTION VI

GRIEVANCE PROCEDURE

The following procedures have been established to help guide the student-athlete through a potential grievance with a staff member of the Intercollegiate Athletic Department:

1. The student-athlete must schedule a meeting with the Associate Athletic Director and the staff member with whom he/she has a grievance and during this meeting inform the staff member of a potential grievance. During this meeting every effort will be made to resolve the situation through direct communication. 2. If the situation is unable to be resolved to the satisfaction of the student-athlete, during this meeting and at this time the student-athlete will inform the Associate Athletic Director they wish to continue the grievance procedure. 3. The student-athlete must write a detailed statement describing the grievance and submit this statement to the Athletic Director within five (5) business days of their meeting with the Associate Athletic Director and staff member. 4. The Athletic Director will set an appointment with the student-athlete and Associate Athletic Director.

5. Following the initial meeting between the student-athlete and Associate Athletic Director, at the discretion of the Athletic Director a second meeting may be called to include the student-athlete, the individual against whom the grievance has been filed, the Associate Athletic Director and the Athletic Director. 6. Following this meeting, the Athletic Director will make a decision on the grievance and present it to both parties in writing.

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