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City Council Agenda Packet November 18, 2013

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City Council Agenda Packet November 18, 2013 Agenda Packet NORFOLK CITY COUNCIL MEETING Monday, November 18, 2013 5:30 p.m. Created 11/14/2013 1:22 PM https://norfolkne.gov/ Page 1 of 57 309 N 5th Street Norfolk, NE 68701 P402-844-2012 F402-844-2028 right at home. www.ci.norfolk.ne.us NOTICE OF MEETING CITY OF NORFOLK, NEBRASKA NOTICE IS HEREBY GIVEN that a meeting of the City Council of the City of Norfolk, Nebraska, will be held at 5:30 p.m. on Monday, November 18, 2013, in the Council Chambers, 309 N. 5th St., Norfolk, Nebraska, which meeting will be open to the public. The Mayor and City Council reserve the right to adjourn into closed session as per Section 84-1410 of the Nebraska Revised Statutes. An agenda for such meeting, kept continually current, is available at the office of the City Clerk, 309 N 5th St, Norfolk Nebraska, during normal business hours. Individuals requiring physical or sensory accommodations, who desire to attend or participate, please contact the City Clerk's office at (402) 844-2000 no later than 4:30 p.m. on the Friday preceding the meeting. Elizabeth A. Deck City Clerk Publish (November 15, 2013) 1 P.O.P. Page 2 of 57 AGENDA NORFOLK CITY COUNCIL MEETING November 18, 2013 In accordance with Section 84-1412 sub-section eight (8) of the Reissue Revised Statutes of the State of Nebraska 1943, as amended, one copy of all reproducible written material to be discussed is available to the public at this meeting for examination and copying. The Mayor and City Council reserve the right to adjourn into closed session as per Section 84-1410 of the Nebraska Revised Statutes. CALL TO ORDER 1. 5:30 p.m. - call meeting to order 2. Inform the public about the location of the Open Meetings Act posted in the Council Chambers and accessible to members of the public 3. Moment of silence/Pledge of Allegiance to the flag of the United States of America 4. Roll call RECOMMENDED ACTIONS 5. Approval of consent agenda. Motion All items in the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member or a citizen so requests, in which event the item will be removed from the consent agenda and considered separately. 6. Approval of full agenda. Motion CONSENT AGENDA 7. Consideration of approval of the minutes of the November 4, 2013, City Motion Council meeting. 8. Consideration of approval of the minutes of the November 13, 2013 Joint Motion Governing Work Session meeting. 9. Consideration of approval to advertise for a Custom 1500 GPM Sidemount Motion Engine for use by the Norfolk Fire Division. 10. Consideration of approval of the low bid of $59,900 received by Rueter's Motion Equipment for a replacement excavator and tractor backhoe to be used by the Street and Water Departments. 11. Consideration of approval of permanent easement contract and permanent Motion easement deed from PEM XII. LLC for property along US Highway 81 for an amount of $18,200.00. Page 3 of 57 - 2 - 12. Consideration of approval of an addition to The Depot, 211 Northwestern Motion Avenue, liquor license to include an outdoor area for a beer garden. 13. Consideration of approval of the appointment of Jessica Gordon to the Motion Vehicle Parking District Loan Advisory Board for a four-year term ending October 2017. 14. Consideration of approval of an agreement with Downtown Norfolk Motion Association to hold a Christmas Festival in downtown Norfolk on Tuesday, November 26, 2013, and to decorate the City's tree located in the 100 block of North 7th Street for the 2013 Christmas holiday season. 15. Consideration of approval of an agreement with Jordan Taylor, dba Nebraska Motion Lawdawgs, allowing the use of Memorial Field for a league championship football game on Saturday, November 23, 2013. 16. Consideration of approval of an easement agreement with Gerhold, Inc. for a Motion donated easement for the Southwest Water Transmission Main project generally located along Omaha Avenue, 25th Street and the extension of Monroe Avenue in or near Norfolk. 17. Consideration of approval of the Mayor's re-appointment of Bill Canham, Motion Jan Einspahr, Jim Mangels, Cindy Morrow, and Aaron Otten, to the Economic Development Citizens Advisory Review Committee for additional three-year terms expiring October 31, 2016. 18. Consideration of approval authorizing the dental division of Ameritas to Motion administer the City's group dental plan. 19. Consideration of approval of all bills on file. Motion SPECIAL PRESENTATIONS 20. Street Projects Update: 20th Street and 18th Street 21. Townhall meeting to receive comments on the Northeast Nebraska Solid Waste Coalition (NNSWC) budget and rates for the fiscal year ending September 30, 2014. Page 4 of 57 309 N 5th Street Norfolk, NE 68701 P402-844-2012 F402-844-2028 right at home. www.ci.norfolk.ne.us STAFF MEMORANDUM NORFOLK CITY COUNCIL MEETING November 18, 2013 CALL TO ORDER 1. 5:30 p.m. - call meeting to order 2. Inform the public about the location of the Open Meetings Act posted in the Council Chambers and accessible to members of the public 3. Moment of silence/Pledge of Allegiance to the flag of the United States of America 4. Roll call RECOMMENDED ACTIONS 5. Approval of consent agenda. Motion All items in the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member or a citizen so requests, in which event the item will be removed from the consent agenda and considered separately. 6. Approval of full agenda. Motion CONSENT AGENDA 7. Consideration of approval of the minutes of the November 4, 2013, City Motion Council meeting. See Enclosure 7. 8. Consideration of approval of the minutes of the November 13, 2013 Joint Motion Governing Work Session meeting. See Enclosure 8. 9. Consideration of approval to advertise for a Custom 1500 GPM Sidemount Motion Engine for use by the Norfolk Fire Division. Page 5 of 57 Staff Memorandum - 2 - City Council Meeting November 18, 2013 10. Consideration of approval of the low bid of $59,900 received by Rueter's Motion Equipment for a replacement excavator and tractor backhoe to be used by the Street and Water Departments. On October 7, the Norfolk City Council approved advertisement of bids for a replacement excavator and tractor backhoe to be used by the Street and Water Departments. On November 1, three bids were received from two Vendors with the low bid of $59,900 received from Rueter's Equipment. See Enclosure 10. 11. Consideration of approval of permanent easement contract and permanent Motion easement deed from PEM XII. LLC for property along US Highway 81 for an amount of $18,200.00. This permanent easement is for the construction and maintenance of a sanitary sewer main for the Southwest Sanitary Sewer Interceptor Phase I project. Staff request approval of this permanent easement contract and permanent easement deed from PEM XII. LLC for an amount of $18,200.00. See Enclosure 11. 12. Consideration of approval of an addition to The Depot, 211 Northwestern Motion Avenue, liquor license to include an outdoor area for a beer garden. The City received information from the Nebraska Liquor Control Commission on a request to expand The Depot liquor licensed area. The new licensed premise description will be a one story building 148' x 226' including outdoor area approximately 56' x 34' on the northeast corner, also includes balcony and office area. See Enclosure 12. 13. Consideration of approval of the appointment of Jessica Gordon to the Motion Vehicle Parking District Loan Advisory Board for a four-year term ending October 2017. The City of Norfolk's Vehicle Parking District Revolving Loan Fund Program is administered by a loan advisory board. This board is comprised of two members of the City Council, a representative of the Norfolk business community and two Norfolk bankers. The non-Council members are selected by the Vehicle Parking District Advisory Board and approved by the City Council. Board members can serve two consecutive terms. Jessica Gordon will replace Kathy Svik as her second term expired October 2013. Page 6 of 57 Staff Memorandum - 3 - City Council Meeting November 18, 2013 Included in the agenda package is a copy of the Vehicle Parking District Advisory Board's November 6, 2013 minutes appointing Jessica Gordon to the Loan Advisory Board. This appointment must be approved by the City Council. See Enclosure 13. 14. Consideration of approval of an agreement with Downtown Norfolk Motion Association to hold a Christmas Festival in downtown Norfolk on Tuesday, November 26, 2013, and to decorate the City's tree located in the 100 block of North 7th Street for the 2013 Christmas holiday season. The Christmas Festival will require the closing of Norfolk Avenue between 6th Street and 7th Street, two customer parking stalls in the parking lot at 112 W. Norfolk Avenue, and parking stalls in front of The Kensington from 2:00 p.m. until 8:00 p.m. on Tuesday, November 26, 2013. It will further require the closing of four customer parking stalls in the parking lot at 3rd Street and Norfolk Avenue from 7:00 a.m. on November 26, 2013 to 9:00 a.m. on November 27, 2013. The event will include horse-drawn carriage rides and hayrack rides on the open street, and small campfires in self-contained steel fire pits.
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