The Pleasure Driveway and Park District of Peoria, Illinois
WEDNESDAY, AUGUST 23, 2017 THE BONNIE W. NOBLE CENTER FOR PARK DISTRICT ADMINISTRATION -Auditorium, 1125 W. Lake Avenue, Peoria IL 61614
5:00 P.M. • FINANCE COMMITTEE/BOARD AS A WHOLE: 1) Call to Order/Roll Call Open to the Public 2) Accounts Payable 3) Review and Approve Minutes of 8/9 4) Other Business 5) Adjournment 6:00 P.M. - REGULAR PARK BOARD MEETING
AGENDA CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
MINUTES: Approve Minutes of August 9, 2017 Regular Park Board Meeting
COMMITTEE REPORTS: 1) Finance Committee Approve Accounts Payable, Payroll #16
NEW BUSINESS: 2) Request for Approval to Allocate Peoria Zoo Memorial Funds to Zoo Improvements 3) Public comment regarding Management of the Peoria Park District Golf System *C of C* 4) BID: Peoria Zoo Perimeter Fencing Replacement 5) PROPOSAL: Tent for Irish Fest 6) Requests for Use: A) Request for Use of John Gwynn Jr. Park to Conduct Community Event, Monday, September 4, 2017 B) Request for Use of RiverPlex Arena to Conduct Fall Basketball League, Admission to be Charged, starting Sunday, September 10, 2017, and Basketball Tournaments, December 3 &10, 2017, January 13, 2018 and March 17, 2018 C) Request for Use of Rock Island Trail to Conduct Fundraiser, Saturday, September 30, 3017 C of C" Denotes: Calendar of Consent Items
PENDING BUSINESS:
CITIZEN REQUEST TO ADDRESS THE BOARD:
COMMUNICATIONS: 7) Peoria Players Theatre 2017-2018 Season OTHER BUSINESS: ADJOURNMENT
llf special accommodation is needed to attend or to participate in a Peoria Park Board Meeting,!
please contact the Park Board Secretary, 681-2801.I OFFICIAL PROCEEDINGS OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE PLEASURE DRIVEWAY AND PARK DISTRICT OF PEORIA, ILLINOIS, HELD AT 6:00 P.M., WEDNESDAY, AUGUST 9, 2017 AT THE NOBLE CENTER FOR PEORIA PARK DISTRICT ADMINISTRATION, 1125 WEST LAKE AVENUE, PEORIA, ILLINOIS.
President Cassidy presided and called the meeting to order at 6:00 p.m.
ROLL CALL: TRUSTEES PRESENT: Trustees Harant, Johnson, Petty, Ryan, Snowden and President Cassidy.
TRUSTEE ABSENT: Vice President Rayford.
STAFF PRESENT: Executive Director Cahill, Attorneys Bill Streeter and Kevin Day, Jan Budzynski, Chief Sylvester Bush, Nick Conrad, Rebecca Fredrickson, Matt Freeman, Shalesse Pie, Trish Blattenberger, Meg Boyich, Mike Friberg, Mary Harden, Emma Lawson, Dustin Martin, Kyle Meger, Mike Miller, Steve Montez, Marty O'Brien, JD Russell, Doug Silberer, Nicole Staley, Bob Streitmatter, Yvonne Strode, Sue Wheeler, Tim Wilson, Erich Zimmerman and V Joyce Mclemore.
OTHERS PRESENT: Carley Allensworth, 501 NE Madison, Apt. H., Peoria; Mike Blanco, 5110 W. Newcastle Dr., Peoria; Al Harms, Illinois Mechanical Systems, 1529 W. Westaire, Peoria; Frank Spalding, Peoria; John O'Connor, Tim Miles, Sr., and Cathy Ralston, Golfvisions, 2501 N. Midlothian, Mundelein IL.
PRESS PRESENT: Dave Reynolds, Peoria Journal Star.
PLEDGE OF ALLEGIANCE: All stood and recited the Pledge of Allegiance.
MINUTES: TRUSTEE SNOWDEN MOVED TO APPROVE MINUTES OF JULY 12, 2017 REGULAR PARK BOARD MEETING. Motion seconded by Trustee Johnson and motion carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
EXECUTIVE DIRECTOR UPDATES: Executive Director Cahill noted key 2018 budget review dates: Wednesday, Nov.1 - First Budget Review Session Wednesday, Nov. 8 - Second Budget Review Session Wednesday, Nov. 15 - Board Approval Budget/Tax Levy/Bond Issue
Minutes: Regular Park Board Meeting Wednesday, August 9, 2017 Page 1 BUSINESS DIVISION: Superintendent Budzynski congratulated Nicole Staley, Purchasing Supervisor, on obtaining the Certified Public Procurement Office (CPPO) designation. Nicole now joins a very select group of public procurement professionals with the CPPO designation.
CAMP WOKANDA Environmental/Interpretive Services Supervisor Mike Miller OVERVIEW: gave a video presentation celebrating the 80th anniversary of Camp Wokanda. Originally owned by Boy Scouts of America, this camp was acquired by the Park District in 1994. Miller highlighted year round use of Camp Wokanda.
LEISURE SERVICES: Arts and Leisure Services Supervisor Steve Montez presented the division report. Montez highlighted the 38th Annual July 3'd Fireworks Spectacular in Glen Oak Amphitheatre.
National Night Out Against Crime event was held at Proctor Center on Tuesday, August 1st_ This is a partnership program with Peoria City and Park District Police. Attendance at this event was over 400 with families and children participating.
POLICE DIVISION: Chief Sylvester Bush presented the May and June reports.
PLANNING/DESIGN/ Superintendent Fredrickson presented the July report. CONSTRUCTION: Fredrickson noted a change order for Trewyn Upper Roof Replacement project. This change order appears on this agenda under the Calendar of Consent. Trustee Petty inquired about ADA access at Park District facilities.
Fl NANCE COMMITTEE: FINANCE CHAIRMAN SNOWDEN REPORTED THE FINANCE COMMITTEE HAD EXAMINED THE BILLS AND FOUND THEM TO BE CORRECT AND MOVED THAT THE PRESIDENT AND SECRETARY BE AUTHORIZED TO ISSUE ORDERS ON THE TREASURER FOR THE SEVERAL AMOUNTS:
Peoria Park District Thursday, August 3, 2017
GENERAL 350,475.26 RECREATION 205,142.23 LIABILITY 335.95 MUSEUM 8,404.84 POLICE 2,409.65 BONDED PROJECTS 196,956.53 PAVING & LIGHTING 3,592.82 RIVERFRONT EVENTS 146,181.14 DETWEILLER MARINA 3,258.64 GOLF 48,958.90 HISRA 10,400.13 RIVE RP LEX 35,253.98
Minutes: Regular Park Board Meeting Wednesday, August 9, 2017 Page 2 TOTAL PAYABLES $1,011,370.09 PAYROLL #14 7/14/2017 $623,401.66 PAYROLL #15 7/28/2017 $642,849.37
Motion seconded by Trustee Johnson and carried on unanimous voice vote. (Results: 6 Ayes; O Nays)
GOLF ADVISORY Trustee Petty presented minutes of the July 24, 201 7 meeting. COMMITTEE:
PEORIA PARK DISTRICT FOUNDATION: Minutes of the July 17, 201 7 meeting were presented.
NEW BUSINESS: Adoption of Ordinance #351 Authorizing Disposition of Fred Rapp Toy Collection The District owns an antique toy collection donated by Fred Rapp. With staff recommendation, TRUSTEE HARANT MOVED TO ADOPT ORDINANCE #351. SAID ORDINANCE AUTHORIZES THE SALE OF THE PARK DISTRICT'S TOY COLLECTION AT AUCTION BY JOSEPH F. SAINE. IT IS DETERMINED THE TOY COLLECTION IS NO LONGER NECESSARY, USEFUL TO, OR FOR THE BEST INTEREST OF THE PARK DISTRICT. Motion seconded by Trustee Ryan and carried on the following roll call vote: Trustees Harant, Johnson, Petty, Ryan, Snowden and President Cassidy voting "Aye", no "Nays". (Results: 6 Ayes; 0 Nays)
Request for Approval for Agreement with Joseph F. Saine Auctions For Sale of Fred Rapp Toy Collection In 2011 the Peoria Park District was gifted a collection of toys by a local collector, Fred Rapp. This collection was given to the Park District for the Peoria PlayHouse Children's Museum, to be showcased in the museum. The contract with Mr. Rapp noted that after 2016 if the toys were a burden rather than an asset they could be sold, with proceeds benefiting the Peoria Park District. Park District staff Emily Cahill and Rebecca Herz have been in touch with Mr. Rapp about the sale of this collection. Mr. Rapp was offered the opportunity to purchase his toys back and declined. Proceeds from the sale of this toy collection will be put toward future PlayHouse exhibitions. President Cassidy requested clarification on percentage of commission paid to auctioneer. Executive Director Cahill confirmed 25% commission w ill be paid to Saine.
With staff recommendation, TRUSTEE SNOWDEN MOVED TO APPROVE AGREEMENT WITH JOSEPH F. SAINE AUCTIONS FOR SALE OF FRED RAPP TOY COLLECTION. Motion seconded by Trustee Johnson and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
Minutes: Regular Parl< Board Meeting Wednesday, August 9, 2017 Page 3 NEW BUSINESS: Adoption of Ordinance #352 to Dispose of Items at Auction (continued) The Park District owns equipment determined no longer necessary, useful to, or for the best interest of the Park District. With staff recommendation, TRUSTEE JOHNSON MOVED TO ADOPT ORDINANCE #352. SAID ORDINANCE AUTHORIZES THE SALE OF THE EQUIPMENT LISTED ON PAGES ATTACHED TO THIS ORDINANCE. EQUIPMENT TO BE OFFERED FOR SALE AT THE 2017 CITY OF PEORIA PUBLIC AUCTION ON SATURDAY, SEPTEMBER 16, 2017 AT 9:00 A.M. AT 3505 N. DRIES LANE, PEORIA IL. Motion seconded by Trustee Petty and carried on the following roll call vote: Trustees Harant, Johnson, Petty, Ryan, Snowden and President Cassidy voting "Aye", no "Nays". (Results: 6 Ayes; 0 Nays)
Approval of Settlement Amounts for Smoking and Drone Violations With staff recommendation, TRUSTEE RYAN MOVED TO APPROVE INCREASE IN PARK DISTRICT ORDINANCE FINES ASSOCIATED WITH IMPLEMENTATION OF PARK DISTRICT POLICY RESTRICTING RECREATIONAL AND COMMERCIAL DRONES IN PARKS AND EXPANSION OF SMOKING RESTRICTIONS FOR PARK FACILITIES: $120 Operation of Recreational Drone outside of approved location $250 Operation of Commercial Drone without Park District permit $120 Smoking in areas restricted by policy
Motion seconded by Trustee Harant. Trustee Petty requested staff reconfirm approved locations for use of recreational drones. Petty requested clarification on increased smoking restrictions in park facilities (playgrounds and picnic shelters). Motion carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
Corn Stock Theatre Request for Approval to Construct Storage Shed at Bradley Park At staff's request, this item was pulled from agenda.
Consideration of Management of Peoria Park District Golf System The Golf RFP Evaluation Committee recommends consideration of Golf Visions Management, Inc., to assume maintenance and operation of the Peoria Park District golf system beginning in 2018 for a three (3) year term. At this point the committee believes the process should continue as there is sufficient information to suggest the management concept has value to the Park District. The committee recommends a public hearing be scheduled to invite public comments and questions. Representatives of Golf Visions Management, Inc. and park staff will present data regarding the current financial position of the District's golf system and detail about the impact of this proposal on the District as a whole.
Minutes: Regular Park Board Meeting Wednesday, August 9, 2017 Page 4 NEW BUSINESS: Discussion followed. President Cassidy stated the RFP Evaluation (continued) Committee has no authority other than to recommend Golf Vision proposal. Only the Board of Trustees can make that decision. The next step will be for the Board to receive a presentation from Golf Visions. Trustee Harant asked about the time table for the process. A public meeting to receive public comment w ill be held August 23 with additional opportunity for public comment in September. Harant requested staff post on the park website specific information related to the golf decision. Attorney Streeter stated FOIA covers proposals and the Golf Vision RFP cannot be posted on the website prior to a proposal being accepted.
President Cassidy called for the August 23 public meeting to be dedicated to the golf issue. And if another public meeting is required then the Board will schedule an additional meeting. Cahill clarified a Board vote would authorize staff to negotiate a contract.
Cassidy directed staff to announce the August 23 rd public meeting would be dedicated to the golf issue. No vote will occur on the golf matter at the August 23 meeting.
Strategic Planning: Mission, Values, Priorities Executive Director Cahill requested approval of the District's mission, values, and priorities (see attached) that have been developed as part of the Park District's strategic planning process. Discussion followed. With staff recommendation, TRUSTEE RYAN MOVED TO APPROVE DISTRICT MISSION, VALUES, AND PRIORITIES AS PRESENTED. Motion seconded by Trustee Snowden and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
CALENDAR OF CONSENT: Trustee Petty requested calendar items# 17, 18, 20, and 21 be removed from the calendar for further consideration.
QUOTE: Janitorial Service at Logan Recreation Center With staff recommendation, TRUSTEE SNOWDEN MOVED TO ACCEPT THE LOW QUOTE FOR JANITORIAL SERVICE AT LOGAN RECREATION CENTER IN THE AMOUNT OF $14,400.00 FROM TRIPLE J's JANITORIAL OF PEORIA, IL. THE TERM OF THE CONTRACT IS TWO (2) YEARS. Motion seconded by Trustee Johnson and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
CHANGE ORDER: Trewyn Roof Project With staff recommendation, TRUSTEE SNOWDEN MOVED TO ACCEPT CHANGE ORDER #1 FROM PEORIA METRO CONSTRUCTION ON A TIME AND MATERIAL NOT-TO-EXCEED
Minutes: Regular Park Board Meeting Wednesday, August 9, 2017 Page 5 CALENDAR OF CONSENT: AMOUNT OF $53,000.00 FOR LEAD PAINT ABATEMENT AT (continued) TREWYN PARK PAVILION. Motion seconded by Trustee Johnson and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
RATIFICATION OF EMAIL POLL VOTE CONDUCTED 7-26-2017 With staff recommendation, TRUSTEE SNOWDEN MOVED TO RATIFY EMAIL POLL VOTE CONDUCTED JULY 26, 2017 APPROVING ACCOUNTS PAYABLE DATED 7-20-2017:
Peoria Park District Thursday, July 20, 2017
GENERAL 105,538.97 RECREATION 169,024.28 LIABILITY 4,578.88 MUSEUM 3,719.61 POLICE 15,213.12 BONDED PROJECTS 456,938.52 RIVERFRONT EVENTS 99,393.29 DETWEILLER MARINA 1,072.15 GOLF 67,552.31 HISRA 19,685.74 RIVERPLEX 26,695.77
TOTAL $969,412.64
Motion seconded by Trustee Johnson and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
RATIFICATION OF EMAIL POLL VOTE CONDUCTED 7-26-2017 FOR APPROVAL OF QUOTE FOR GUTTER GRATE REPLACEMENT AT RIVERPLEX With staff recommendation, TRUSTEE SNOWDEN MOVED TO RATIFY EMAIL POLL VOTE CONDUCTED JULY 26, 2017 TO ACCEPT THE LOW QUALIFIED QUOTE TOALING $13,150.74 FOR THE PURCHASE OF NEW GUTTER GRATES FROM POOLEQUIP, LLC, FOR THE LEISURE POOL AT THE RIVERPLEX. Motion seconded by Trustee Johnson and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
RATIFICATION OF EMAIL POLL VOTE CONDUCTED 7-26-2017 APPROVING REQUEST FOR USE OF SOMMER PARK With staff recommendation, TRUSTEE SNOWDEN MOVED TO RATIFY EMAIL POLL VOTE CONDUCTED JULY 26, 2017 TO APPROVE REQUEST FROM STRAY ANIMAL MIDWAY SHELTER (SAMS) TO CONDUCT FUNDRAISER AT SOMMER PARK PRAIRIE SHELTER ON SUNDAY, SEPTEMBER 24, 2017. Motion seconded by Trustee Johnson and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
Minutes: Regular Park Board Meeting Wednesday, August 9, 2017 Page 6 CALENDAR OF CONSENT: RATIFICATION OF EMAIL POLL VOTE CONDUCTED 8-1-2017 (continued) APPROVING CHANGE ORDER #1: CAMP WOKANDA DINING HALL -ROOF REPLACEMENT With staff recommendation, TRUSTEE SNOWDEN MOVED TO RATIFY EMAIL POLL VOTE CONDUCTED AUGUST 1, 2017 APPROVING CHANGE ORDER #1 FOR THE CAMP WOKANDA DINING HALL ROOF REPLACEMENT PROJECT IN THE AMOUNT OF $24,992.00 FROM CAD CONSTRUCTION. Motion seconded by Trustee Johnson and carried on unanimous voice vote. (Results: 6 Ayes; O Nays)
Request for Use of Morton Square Park With staff recommendation, TRUSTEE SNOWDEN MOVED TO APPROVE REQUEST FOR USE OF MORTON SQUARE PARK BY HABITAT FOR HUMANITY OF GREATER PEORIA TO CONDUCT COMMUNITY BLOCK PARTY ON MONDAY, SEPTEMBER 4, 2017. Motion seconded by Trustee Johnson and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
Request for Use of Luthy Botanical Garden W ith staff recommendation, TRUSTEE SNOWDEN MOVED TO APPROVE REQUEST FOR USE OF LUTHY BOTANICAL GARDEN FROM MARWIN SPILLER TO CONDUCT FUNDRAISING EVENT ''THE HAMPTONS: AN ALL WHITE AFFAIR" ON SUNDAY, SEPTEMBER 10, 2017. Motion seconded by Trustee Johnson and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
Request for Use of Donovan Park W ith staff recommendation, TRUSTEE SNOWDEN MOVED TO APPROVE REQUEST FOR USE OF DONOVAN PARK FROM LIVING HOPE LUTHERAN CHURCH TO CONDUCT FUNDRAISER RUN/WALK ON SATURDAY, SEPTEMBER 16, 2017. Motion seconded by Trustee Johnson and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
AGENDA ITEM #17 BID: HVAC Services Trustee Harant questioned staff's recommendation to award bid to Illinois Mechanical Service & Design. Trustee Petty questioned staff regarding the lack of diversity reflected on Illinois Mechanical Service & Design workforce profile. Discussion followed regard ing policy and awarding contracts favoring diversity versus lowest responsible bidder. Attorney Streeter concurred with staff that present policy requires awarding bid based on the lowest responsible bidder.
With staff recommendation, TRUSTEE SNOWDEN MOVED TO ACCEPT A THREE-YEAR CONTRACT WITH ILLINOIS MECHANICAL SERVICE & DESIGN, INC. AND STANDARD HEARING & COOLING FOR HVAC SERVICES AT THE FOLLOWING HOURLY RATES:
Minutes: Regular Park Board Meeting Wednesday, August 9, 2017 Page 7 CALENDAR OF CONSENT AGENDAY ITEM #17 Illinois Mechanical Service & Design, Inc. $90.25 per person per hour (continued) Standard Heating & Cooling $95.00 per person per hour
Work shall be assigned first to Illinois Mechanical Service & Design, Inc. who has the lowest cost per person per hour. Should Illinois Mechanical Service & Design, Inc. be unable to perform the work due to either the skill set required, staffing or time constraints, the work would then be assigned to Standard Heating & Cooling.
Motion seconded by Trustee Johnson. Motion failed on the following roll call vote: Trustees Snowden, Ryan, and President Cassidy voting "Aye"; Trustees Harant, Johnson and Petty voting "Nay". (Results: 3 Ayes; 3 Nays)
AGENDA ITEM #18 QUOTE: 2017 Playground Resurfacing Trustee Petty questioned why there was no copy of the company's EEOC policy with the recommendation. Nicole Staley, Purchasing Supervisor explained EEOC forms have been provided by the vendor and placed on file. TRUSTEE PETTY MOVED TO ACCEPT THE LOW QUOTE FROM ZEAGER BROTHERS, INC. IN THE AMOUNT OF $16,671.60 FOR PLAYGROUND SURFACING. Motion seconded by Trustee Ryan and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
AGENDA ITEM #20 QUOTE: Golf Ball Dispenser Trustee Petty inquired why this purchase was necessary. Staff affirmed the current golf ball dispenser had reached the end of its useful life and was in need of replacement. With staff recommendation, TRUSTEE PETTY MOVED TO ACCEPT THE QUOTE FOR RANGE BALL DISPENSE FROM RANGE SERVANT AMERICA AT A TOTAL COST OF $10,710.00. RANGE SERVANT AMERICA OFFERS A THREE (3) YEAR WARRANTY ON THE DISPENSER THAT IS NOT AVAILABLE FROM OTHER VENDORS. FOR THIS REASON STAFF BELIEVES THE PRODUCT FROM RANGE SERVANT AMERICA IS A BETTER OVERALL VALUE FOR THE DISTRICT. Motion second by Trustee Ryan and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
AGENDA ITEM #21 QUOTE: Luthy Botanical Garden Front Fa~ade Trustee Petty questioned the status of EEO certification for the recommended vendor. Superintendent Fredrickson reported the company's EEOC certification is pending because she is waiting to receive the company's sexual harassment policy. W ith staff recommendation, TRUSTEE PETTY MOVED TO ACCEPT THE LOW QUALIFIED BASE QUOTE IN THE AMOUNT OF $23,560.00 FROM ZOBRIST AND SONS, INC. FOR THE FA~ADE IMPROVEMENTS AT LUTHY BOTANICAL GARDEN. Motion seconded by Trustee Ryan and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
Minutes: Regular Park Board Meeting Wednesday, August 9, 2017 Page 8 Trustee Petty noted the company list for bid notices needs updating. African-American Contractors Association is no longer active.
PENDING BUSINESS: None.
CITIZEN REQUEST TO ADDRESS THE BOARD: None.
COMMUNICATIONS: Communications were received as submitted.
OTHER BUSINESS: None.
ADJOURNMENT: At 7:02 p.m., there being no further agenda business, TRUSTEE RYAN MOVED TO ADJOURN. Motion seconded by Trustee Harant and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays).
V. Joyce Mclemore, Secretary, Board of Trustees
Attachment: Peoria Park District Mission, Values, and Priorities
Minutes: Regular Park Board Meeting Wednesday, August 9, 2017 Page 9 PEORIA PARK DISTRICT OUR MISSION We contribute to a healthy and vibrant Peoria community by responsibly using our District resources to offer high quality parks and recreation experiences to those who live, work and play in our District.
OUR VALUES Building on our commitment to our PRAISE model for customer service, we agree to uphold the following values in our work. We will be: Professional: well-trained and proficient at all levels of our organization. Respectful: considerate of others and honest in our interactions. Accountable: transparent and responsible for our decisions and their impact on our District, our community, and the environment. Innovative: open to new approaches that achieve better outcomes and that make our District more sustainable for the future . Safe: proactive in providing safe spaces and places for those who work and play in our District parks and facilities. Equitable: focused on equitable access to parks, facilities, and programs that promote healthy and active lifestyles across our diverse community.
OUR PRIORITIES We will be responsible stewards of all District resources. We will focus on services that make the greatest impact. We will create a culture that values and supports each other, those we serve and our community. .. ,, 1125 West Lake Avenue I 309-682-1200 PeoriaParks.org OFFICIAL PROCEEDINGS OF THE FINANCE COMMITTEE/BOARD AS A WHOLE MEETING OF TRUSTEES OF THE PLEASURE DRIVEWAY AND PARK DISTRICT OF PEORIA, ILLINOIS, HELD AT 5:00 P.M., WEDNESDAY, AUGUST 9, 201 7 AT THE NOBLE CENTER FOR PEORIA PARK DISTRICT ADMINISTRATION, 1125 WEST LAKE AVENUE, PEORIA, ILLINOIS.
Chairman Snowden presided and called the meeting to order at 5:10 p.m.
ROLL CALL: TRUSTEES PRESENT: Trustees Harant, Johnson, Petty, Ryan, Chairman Snowden and President Cassidy (arrived 5: 15 p.m.).
TRUSTEES ABSENT: Vice President Rayford.
STAFF PRESENT: Executive Director Cahill, Attorneys Bill Streeter and Kevin Day, Superintendent Jan Budzynski and Board Secretary Mclemore.
APPROVE MINUTES: TRUSTEE PETTY MOVED TO APPROVE FINANCE MINUTES OF JULY 12, 2017. Motion seconded by Trustee Ryan and carried on unanimous voice vote. (Results: 6 Ayes; O Nays)
REVIEW OF BILLS: Committee reviewed and discussed accounts payable as presented. The committee will recommend Park Board authorization for payment of bills as submitted.
OTHER BUSINESS: Peoria Park District Foundation Audit 2016 Superintendent Budzynski reported the Foundation audit is available. Upon request copies were distributed to Trustees Johnson, Harant and Petty.
Irish Fest Tent Superintendent Budzynski reviewed an issue with trustees regarding tent rental for the upcoming Peoria Irish Fest on the RiverFront. The tent rental vendor cannot provide the large size tent required for Irish Fest and staff is working very hard to find an alternate supplier. Staff is in the process of finalizing a quote which they estimate will range in the amount $10,000-$14,000. Trustees reached informal consensus to authorize staff to proceed with tent rental arrangements with a not-to-exceed amount of $14,000.00.
2018 Budget Cahill reported both labor contracts expire 12-31 -2017. Superintendent Budzynski indicated no EAV projections have been provided as yet so tax revenue projections for 2018 are not available. However, Budzynski estimates $500,000 to $600,000 budget deficit in 2018 if there are no changes made in operations.
Finance Committee of the Whole August 9, 2017 Page 1 ADJOURNMENT: At 5:30 p.m., there being no further agenda business, TRUSTEE HARANT MOVED TO ADJOURN. Motion seconded by Trustee Ryan and carried on unanimous voice vote. (Results: 6 ayes; 0 Nays).
V Joyce Mclemore, Secretary of the Board
Finance Committee of the Whole August 9, 2017 Page 1 Peoria Park District Thursday, August 17, 2017
GENERAL 80,528.94 RECREATION 200,164.29 LIABILITY 55.13 MUSEUM 6,590.77 POLICE 2,051.57 BONDED PROJECTS 30,059.79 PAVING & LIGHTING 100.96 RIVERFRONT EVENTS 147,063.57 DETWEILLER MARINA 8,196.83 GOLF 61,819.08 HISRA 1,936.71 RIVERPLEX 47,188.60 TOTAL PAY ABLES: 585,756.24
STATE OF ILLINOIS: COUNTY OF PEORIA WE, THE UNDERSIGNED, DO SOLEMNLY SWEAR THAT THE ABOVE CLAIMS FOR GOODS OR SERVICES RENDERED HA VE BEEN APPROVED FOR PAYMENT BY THE PEORIA PARK DISTRICT, COUNTY OF PEORIA, STATE OF ILLINOIS
SECRETARY, BOARD PRESIDENT, BOARD
TRUSTEES:
DATE APPROVED PLEASURE DRIVEWAY MEMORANDUM AND PARK DISTRICT OF PEORIA TO: Emily Cahill PEORIA, ILLINOIS 61604 Mministra'ion 682-1200 RecreabOn 688-3667 Parks 662-6684 Planning 666-3366
DATE: August17,2017
FROM: Becky Fredrickson Superintendent of Planning
Yvonne Strode Director of Peoria Zoo
SUBJECT: Allocation of Zoo Memorial Reserve Funds
BACKGROUND: Professional standards for safety in zoos are continually evolving. Staff would like to use zoo memorial reserve funds to complete the following projects to keep Peoria Zoo current.
• Perimeter Fence Replacement: ($50,000.00) Scope - Replace older sections of ineffective perimeter fence to match current standard similar to fence installed in Africa! Exhibit.
• Public Barrier around Tiger Exhibit: ($10,000.00) Scope - relocate public barrier approximately 2' further away from exhibit to prevent potential reach by visitors.
• Lion Overlook Research Station: ($80,000.00) Scope - theme and enclose lion rock overlook area to minimize potentially climbable rock spots for visitors.
• Petting Zoo Fence Modification: ($1 5,000.00) Scope - Relocate animal chain link fence and install visitor barrier fence to prevent public access to domestic animals when staff is not present.
• Muntjac Drain: ($10,000.00) Scope - Reroute existing muntjac nighthouse drain to new takin sewer line. Currently drains to tiger house.
• Radio Repeater: ($5,000.00) Scope - purchase and install repeater in middle of zoo to help with two-way radio transmission.
RECOMMENDATION: Staff recommends allocating $170,000.00 from the Zoo Memorial Reserve Fund to complete the previously listed projects to enhance visitor and animal safety.
The Zoo Memorial Reserve Fund currently has an available balance of $731,523.02.
Reviewed:
Date: PLEASURE DRIVEWAY MEMORANDUM AND PARK DISTRICT OF PEORIA TO: Emily Cahill PEORIA, ILLINOIS 61604 Administration 682·1 200 Recreation 688-3667 Parks 682-6684 Planning 686-3386
DATE: August 17, 2017
FROM: Becky Fredrickson Superintendent of Planning
SUBJECT: BID: Perimeter Fence Replacement - Peoria Zoo
FUNDING: 86-880-5210-3718 - Zoo Memorial Reserve Fund $50,000.00
BID AMOUNT: $38,988.00
BALANCE: $11 ,012.00
BACKGROUND: During the AZA accreditation walk-thru in early June of 2017, it was noted that several sections of the Peoria Zoo's perimeter fence was not meeting the current standards. This project will replace or upgrade approximately 650' with 8' tall black chain link fence with 3 strands of barbed wire at the top. This fence is the main security fence for the zoo in order to keep people and animals out and the zoo animals in, should they escape their exhibits.
RECOMMENDATION: Staff recommends accepting the low qualified base bid in the amount of $38,988.00 from Ifft Quality Fencing, Inc. for the perimeter fence replacement project at the Peoria Zoo.
IFFT Quality Fencing is Peoria Park District EEO certified.
Reviewed:
Date: PEORIA PARK DISTRICT BID ANALYSIS
EXPLANATION OF BID: Perimeter Fence Replacement - Peoria Zoo
BID ADVERTISED: August 7, 2017 Journal Star
BIOS RECEIVED: 1:00 p.m. -Tuesday, August 15, 2017
PRESENT AT OPENING: Becky Fredrickson Peoria Park District Joyce Mclemore Peoria Park District Chuck Ifft Ifft Quality Fencing, Inc.
CONTRACTORS SOLICITED: Fencing Contractors Black Chamber of Commerce Central Illinois Plan Room Greater Peoria Contractor's Association lllowa Builders Ex. NAACP
ACCOUNT/AMOUNT AVAILABLE: B6-B80-5210-371 8 -Zoo Memorial Reserve Fund $50,000.00
BID AMOUNT: $38,988.00
BALANCE: $11 ,012.00
SEE ATTACHED BID TABULATION PEORIA PARK DISTRICT BID TABULATION
DATE: Tuesday, August 15, 2017 - 1:00 p.m.
PROJECT: Perimeter Fence Replacement - Peoria Zoo
CONTRACTOR BASE BID
Hohulin Fence Company $46,724.13 Ifft Quality Fence, Inc. $38,988.00 PROJECT NO. 17-045 BID FOR: PERIMETER FENCE REPLACEMENT LOCATION: PEORIA ZOO
BID FORM
BID TO: PEORIA PARK DISTRICT
UNDERSIGNED:
I. Acknowledges receipt of:
A. Project Manual and Drawings for: fec,ine..tw twc.t.. ft.plllCimPd - Pl..r).,-,~ 'Zoo /Rtj~c+# 17-o'-IS B. Addenda: No. __ through No. __
2. Has examined facility and the bid documents and shall be responsible for perfonning work specifically required of him by all parts of bidding documents including specifications for entire project, even though such work may be included as related requirements specified in other divisions or sections.
3. And agrees to enter into and execute Contract with Owner. if awarded on basis of this bid. and to:
A. Furnish Bonds and Insurance required by the Bidding & Contract Documents.
8. Accomplish work in accord with Contract.
C. Complete work within specified Contract time.
4. CONTRACT TI.ME Contractor agrees to Substantially Complete ALL WORK as required by the Contract Documents per the Supplementary General Conditions and Supplementary Instructions to Bidders.
5. BASE BIDS: A. Base Bid: Bidder agrees to perform all building and site work. as set forth in the Project Manual and Drawings for the ,;urn of: ~;Zif :1:::ihP'~e -1'w /nJrdJv( - ~-~ollars ($ J(, qg ~
6. PROPOSED SUBSTITUTION LIST: Base Bid(s) and Alternates are understood to include only those product brands. items. and clements which are specified in the Bid Documents. The following is a list of substitute products, equipment or methods of construction which the Bidder proposes to furnish on this project, with difference in price being added or deducted from Base Bid(s).
Bidder understands that acceptance of any proposed substitution which has not been approved as an "equal" to the product brand, item, or element specified prior to bid opening is at Owner's option. Approval or rejection of any substitutions listed below will be indicated before executing Contract.
ZOO PERIMETER FENCE ?REPLACEMENT· Project Manual
Page 10 PROJECT NO. 17-045 BID FOR: PERIMETER FENCE REPLACEMENT LOCATION: PEORIA ZOO
ADD DEDUCT $ _ _ _ $__ _
$ ___ $ ___
s_ _ _ $__ _
7. BIDDERS CHECKLIST:
Did you visit the site? No
Is Bid Security enclosed? (If applicable) No
Is Peoria Park District Certificate of Equal Employment No Opportunity Compliance for Contractors and Vendors and Sexual Harassment Policy enclosed?
ls Workforce Profile enclosed? No
ls List of Subcontractors enclosed? No
Is Contractor Certification enclosed? No
ls Ill. Drug Free Workplace Certification enclosed? No
ls Certificate of Safety Compliance enclosed? No
Is Substance Abuse Prevention Program Certification enclosed? No
8. BIDDER INFORMATION:
NAME OF BIDDER: .\ff+ Q{.t (L~ (e,nu. ·r::g , IA c- ADDRESS: _ Q....!....2~:,_..__; \:....:.l=.0.,-=--...lh,l&.A..------CITY,STATE,ZIP, ~~-05':,~~(_,, {o /fof: TELEPHONE NO.: __,_2Q'""'----=--g_-1----~::;...,;...,__T'-'~'o,c._--'Q.....______
BY: ----1-:,,~~,...~ ...... _f___,~'Af--'l-- ~ ------(Si~horized Official)
TlTLE: ---i..O~ WA&.=...::;.....i.=-c.--- -+-l-11-~----=;.·~cl"-"'-'d!= ~ ----
END OF BID FORM ZOO PERIMETER !'ENCE PREPLACEM ENT - Project Manuai
Page 11 MAJOR SUBCONTRACTORS LIST
The following tabulation of Major Subcontractors shall be allachc A. (f awarded n Contract as a resull of this Bid, the major subcontractors used in the prosecution of the work will be those listed below. B. Tbc following list includes all subcontractors who will perform work representing 5% (five percent) or more of the total Base Bid. C. fhc subcontractors listed below nre finuncially rc~pom,iblc and arc qualified to perform the work required. D. The subcontrnctors listed below comply with the require111entsof the Contract Docu111e111s. E. Any substitutions in the subcomractors listed below shall be requested in writing by the Contractor and must be approved in writing by the Owner. No sub subcontractors will be allowed unless specifically stated on the form. All pertinent financial, performance, insurance and other applicable information shall be submitted with the request for substinition(s). Owner shall respond to such requests within 14 calendar days following the submission of all necessary information to the full saiisfaclion of the Owner. F. failure to submit the list of Major Subcontractors as stated herein shall constitute a material variation from the Invitation to Bid; and any such Bid may be rejected by the Owner. Subcontractor Name Address Telephone Area of Work Minority/Women Owned Business (Yes/No) f.k> vilfA_ I - fllll Qto.ldJ. 1nu. ;,IA./iJ l/te- ~ -~ ~I/ w --- C/ (Attach additional sheets if required) END OF MAJOR SUBCONTRACTORS FORM ZOO PER IMETER FENCE PRl::PLACEMENT - Project M anual l'agc 24 Peoria Park District Certificate of Equal Employment Opportunity Compliance for Contractors and Vendors Disclosure of the infonnation requested in this form is required by the Peoria Park District. Failure to properly complete and sign this form will result in it being returned unprocessed thereby resulting in a delay or denial of eligibility to bid. As part of the Company's commitment to equal employment opportunity practices, this company does the following: • Recruits, trains, upgrades, promotes and disciplines persons without regard to race, color, sex, religion, national origin, veteran status, age, mental or physical ability. o Notifies all recruitment sources that all qualified applicants will be considered for employment without regard ro race, color, sex, religion, national origin, veteran status, age, mental or physical ability. o When advertising is used, specifies that all qualified applicants will be considered for employment without regard to race, color, sex, religion, national origin, veteran status, age, mental or physical ability. • Notifies all labor organizations which furnish this company with any skilled or non-skilled labor of the Company's responsibility to comply with the equal employment opportunity requirements required in all contracts by the Peoria Park District. • Notifies all of its sub-contractors of their obligation to comply with the equal employment opportunity requirements required in all contracts by the Peoria Park District. • Has an affinnative action program that assures the company's fair employment practices are understood and carried out by all of its managerial, administrative and supervisory personnel. µ,· ls the Company a minority, woman owned business (MBE/WBE)? _ NO ~ES, if yes _ MBE or J wBE? The Company docs not discriminate against any employees or applicants for employment because of race, color, religion, sex, national origin. veteran status, age, mental or physical ability. The Company does not maintain segregated facilities for any of its employees on the basis of race, religion, color, national origin, because of habit. local custom, or otherwise. The Company has a written sexual harassment policy meeting the Illinois Department of Human Rights requirements. By signing this form, the Company attests that it complies with all statements listed above as part of the Company's commitment to equal employment opportunity practices. The Company further agrees that it has completed the anachcd Workforce Profile Sheet truthfully, to the best of its knowledge. IPf.f- QuJib, F~u~" la<-. C/23 ?bv- com Name , Company Address K~,s11· t/'ff Signature of Company Name/Title 3o<;, ~fi-lf131 J(nil, ·@- i Fftguudz:Jfenc,'q. eofl'--> Telephone Number/Fax Number E-Mail Address Rev. 09/2015 ZOO PERIMETER FENCe !'REPLACEMENT - Project Manual Page I 2 WORKFORCE PROFILE - FULL TIME ONLY Job Classifications Black White Hispanic Native American Asian Other TOTAL Employees Emolovecs Emolovecs Emoloyecs Employees F.mplovees EMPLOYEES ------M F M F M F M F M F M F M F I. Officials, Managers, S111>crvisors 1 ;l_ 2. Professionals I 3. Technicians 4. Sales 5. Ofticc/Clcricnl :2- 6. White Collar Trainees: 7. Skilled Crafts: / 11 ,,ft,/Jo,r< :l. 8. Apprentices: 9. On-the-job Trainees: I 0. Semi-skilled I . --- 11. Service Workers 12. Unskilled TOTALS "I .3 ~ COMPANY NAME: _/_[( ; 0/,{()._f dJ4 t;.falCt/\ Q, l1c.~ ZOO PERIMETER FENCE PREPLACEMENT - l'roj,-ct Manual f>,1gc13 Quote#: q3197 Peoria Park District MORTON RENTALS Page 1 of2 '1ttt.M~t)JTIQlii Of £QlJ1PMJNr R(H(!,i AAM,f MfHt The co,id,clom, d 1':.lM:" M'le b~ ~t,itr..4 1oe••Mf" Mtl-a th11 Aantcimcnt ffl fctth on 1~ rt~1-,de (If th:s. 1httt, C,Ol".$t1rl,lte .a centraa bt>!wecn ll'le ~~s lht'ltdn named whidi tontnct ,s N-~1.flt!I reftrrf'd to llt: trf1o • Att tttJUtnt"', (ll ft1NJN. l'ffttOn. Thir 1tM1f1 ,:,tnod SM)! Pl l tNTAL OIMGC::1. Lf'titt 1ohlt p1y ,c-1\ul to, Ole tfldrt fttnt:11 Period Gott t:Kh artidt or tc;ui;,rernl Mtffltd lt1 ttlr. mt of fQldomfll\f Lus~ at tht n-1! tJ'lp,eift u~ulattd, Oal)y Flent1I R.ttfl Sl'llll net be 'Sf.lbJc ~YJ.bfci in lCHM«" a1tfw, lime thh.Atft1'9'M"' "- t.H DATE: August 14, 2017 TO: Board of Trustees FROM: JD Russell Supervisor of Parks SUBfECI Request for Use of Facilities LU Background Requested by: Terry Burnside - P-Town Car Club Facility: John Gwynn Jr. Park Event: Show and Shine Automobile and Motorcycle Event Date: Monday, September 4, 2017 Time: 9 am - 6 pm Number of Participants: 300 Organizers Agree to Provide: $75.00 park user fee. Certificate of insurance and endorsement for $1,000,000 naming the Peoria Park District as an additional insured. Fee for security services provided by Peoria Park District Police Department Personnel. Any additional reimbursement fees for direct costs that the Peoria Park District may incur in association with this event Recommendation Staff recommends approval of this request. July 20, 2017 Att.,· Mr JD Russell 1314 Pad· ~d Peoria, IL 61604 Mr Russell you and I spoke about the John Gwynn Park to host the annual Car & Motorcycle Sho"" for P-Tow"l Car Club This \vill be our 11 tr annual consecuti\e Shov,· held that location. It· s been an awesome fan1ily e\'ent that the community has looked forward to year after year. rm requesting the use of this facility once again to continue our community commitment for \.\ho esomc family fun and entertainment 1 ,vould like to thank you in advance for yours and the Park District's Board consideration. The event \vill be held on Labor Day 2017. lf you have any questions or concerns feel free to contact me. Thanks for your time. Sincerely, ,---.._4,. '-"-'-1" ;/( .C) -, , ,-~4 Tern: A Burnside Sr (President) P-To,,11 Car Club 3563 SW. Adams St. Peoria. IL 61605 ,309) 922-9390 Pleasure Driveway & Park District of Peoria Peoria Park District · 125 'v'I. loin A vcqlll(l, f',or o, IL 6 l ol 4 • p . 309.682 l 200 • l 309.686.3352 • N"l\v,peort ""mks.o~,i Date: August 18, 2017 To: Park Board Trustees fo~ ~,Hide11t From: Sue Wheeler, RiverPlex Supervisor -;,11n•'iy f. c,,~ j,, Trusta.-as Subject: Request for Use of Facilities )ry, , • .", . h··, r 111- Pon• ri L. lr h,'"' ·, 5r. Jc.rep r J;p.-, J PPtt', W,,rrer f;, P· vf,,(d Background: 1_.onl ~w P. Pynn Nn1< / L. Sn 1w:lt,n The Hotshots Basketball Academy is requesting use of the RiverPlex f 1<;ccvt1v<> Dir-,ctor Recreation Arena for their 2017 Fall Basketball League on Sundays from E•od r c.. C«h 11 September 10, 2017 to October 29, 2017 from 8-llam. In addition, they would like to run tournaments on December 3 & 10, 2017, January 13, 2018 and March 17, 2018. Included for your information is a copy of the Hotshots Basketball letter of request. They would like to charge an admission fee of $3.00 per person. Hotshots Basketball will adhere to the requirements set forth by the Peoria Park District and provide the required insurance. Recommendation: Staff recommends approval of the request pending payment of the fee and adherence to insurance requirements. Reviewed by Date - ~g/j...;...:/i'=--1-/_,_;-'-J_ 4JI.(}~ t i Attachment HOTSHOTSBASKETBALLACADEMY YOUTH FIRST AND YOU SECOND Mr. David Branyan, It is with great enthusiasm that the Hotshots Basketball Academy can host an Elite Basketball League (grades 9-12) at the RiverPlex from September 10 to October 29, 2017 from 8-llam. In addition, we would like to do tournaments on December 3, 10, January 13, 2018 and March 17, 2018. For both the Elite League and the tournaments we would like permission to charge an admission fee of $3.00 per person. My over 34 years of basketball knowledge and experience coupled with my self- determination for success and enthusiasm have prepared me to contribute tremendously to the life of every student athlete who participates in our program, to maximize the student learning experience and create a safe and inviting environment for all students, parents and visiting teams. With experience in athletics as an assistant coach at the college and professional level, division 1 player at the highest level. I have proven record for exceeding goals through effective internal and external communication and a firm commitment to student-athlete centered learning. I have to charge admission for the tournaments because it helps pay the rental fee for the gym as well paying certified referees who can control the game and keep things under control. Hotshots Basketball Academy will have zero tolerance for Parents, Coaches or players who display disruptive behavior towards anyone in attendance. This will be our 4th year of doing tournaments in the Peoria area, currently we are located at George Washington Carver Center where I serve as the Assistant Director to Mr. Ken Hinton. Hotshots Basketball Academy tournaments will attract AAU teams from 15-20 states, last year we had participating teams from as far away as Belgium. Below I have listed some of my qualities that helps attending coaches understand the tournament environment: LEADERSHIP COMPETENCE: the ability to promote the philosophy of HOTSHOTS BASKETBALL ACADEMY ,provide team building leadership, promote multicultural awareness, gender sensitivity, racial and ethnic appreciation, make informed objective judgements, create an effective staff development plan and engage in continuing professional development. ADMINISTRATIVE COMPETENCE: Talent to maintain a safe, respectful, positive and effective tournament environment for all players, coaches and spectators. It is an honor to have the opportunity to host tournaments at the Riverplex Facility and I look forward to your approval. Sincerely, Kenneth Drummond 4 HOTSHOTSBASKETBALLACADEMY 710 W 3RD STREET, PEORIA, ILLINOIS 61605 CELL: (309) 427-0384 OFFICE: (309) 839-0722 HOTSHOTS YOUTH BASKETBALL ACADEMY IS LOCATED IN BELLEVUE, ILLINOIS. THE PROGRAMS Will PROVIDE STUDENT-ATHLETES AGES 8-17 WITH THE OPPORTUNITY TO GROW MENTALLY AND PHYSICALLY. GOALS • TO PROVIDE EDUCATIONAL ACTIVITIES • TO PROVIDE ATHLETIC OPPORTUNITIES • TO KEEP FAMILIES TOGETHER • TO PROVIDE A POSITIVE AND SAFE ENVIRONMENT FOR ACADEMIC AND ATHLETIC TOURNAMENTS • TO KEEP All STUDENTS BUSY WITH A YEAR ROUND ACADEMIC AND ATHLETIC PROGRAM IN EVERY LIFE, THERE IS A LIFE CHANGING EXPERIENCE AND WE HOPE YOU SEE OUR PROGRAMS AS THAT. THE MAIN GOAL OF HOTSHOTS BASKETBALL ACADEMY IS TO HELP STUDENT-ATHLETES REALIZE THEIR FULL POTENTIAL IN AND OUT OF THE CLASSROOM. Peoria Park District 2218 N. Prospect Road • Peoria, ll 61603-2193 / PH: 309/682-1200 • FAX: 109/636-3352 • WEB: peorioporks.org DATE: August 9, 2017 TO: Board of Trustees FROM: Scott Loftus Supervisor of Athletics C, SUBJECT: Request for Use of Facilities ~ Background Requested by: Paws Giving Independence Donna Kosner Facility: Rock Island Trail (Junction City to Prospect Road) Event: Running with the Dogs 5K Run/ 3K Walk Date: Saturday, September 30, 2017 Time: 8-11 am Organizers Agree to Provide: $75.00 park user fee. Certificate of insurance and endorsement for $1,000,000 naming the Peoria Park District as an additional insured. Recommendation Staff recommends approval of this request. Approved by: ______Date: _____ P~lNS Givin~ Independence "saving a life to change a life" Peoria Park District: I am one of the directors of Paws Giving Independence. We are an all volunteer non profit located in Peoria, IL. Our website is givingindependence.org. We work with Paws, rescue groups, shelters and breeders and train service dogs for children and adults with a variety of disabilities. We place our dogs free of charge to our recipients. Once a year we hold our own fundraiser to cover the costs of adopting and caring for the dogs. Our vet costs can get very high at times. We have no paid staff so all the money we raise goes to the care and training of our dogs. Junction City has been kind enough to host our event since we started in 2008. The last few years the event has included a 5K run/walk. We used to go through the neighborhood, but some people come with wheelchairs and walkers and the potholes, gravel and uneven grade were a problem for them. Last year you let us hold the event on the bike trail and it worked beautifully for us. The trail was very accessible to everyone and we had some nice comments on using it. I am asking permission to again use that path for the run. The rest of the event will be in the parking lot at Junction City. We will have vendors and rescue groups as well as some other activities. The event is September 30th from 8-11 am. We hope to get about 150 people. The race part will start at 8:30 and we will be off the trail once the runners come back to Junction City. I have talked to the Peoria Height police since we need to cross Glenn. They have agreed to again post someone there to help during the race time if we are approved by your board. I have included our insurance certificate for the event, plus PGI carries liability insurance year round through Winter's Insurance Agency. If you have any questions please contact me on my cell at 630-531-1603. I work during the day, but can be reached after 4:00. My email is [email protected]. Thank you for considering this request, Donna Kesner Co-director Paws Giving Independence From the · With music by Andrew Oscar-winning team LloydWebber, Sunset of Alan Menken and Boulevard is based on Billy Stephen Schwartz Wilder's Academy comes a lushly Award-winning 1950 film scored retelling of of the same title. The plot Victor Hugo's epic revolves around Norma story oflove, Desmond, a faded star of acceptance, and the silent screen era, living Summer Youth Theatre! in the past in her decaying With music and lyrics by Lin-ManuelMiranda, Tom Kitt and what it means to be a hero. Amanda Green and book by 7:30 PM September 8, 9, 14, 15 & 16, 2017 mansion on the fabled Los Angeles street. When young Jeff Whitty,the story is loosely based 2:00 Matinees September IO & 17, 2017 screenwriter Joe Gillis accidentally crosses her path, she sees in on the 2000 film of the same name $20 adults, $15 patrons 20 & younger him an opportunity to make her comeback to the big screen. and focuses on the competitive 'Tickets on sale August 28, 2017 Romance and tragedy follow. world of cheerleading and 7:30 PM - February 2, 3, 8, 9 & IO, 2018 over-the-top team rivalries. 2:00 Matinees- February 4 & 11, 2018 7:30 PM -August 3, 4 & 5, 2017 $20 adults, $15 patrons 20 & younger 2:00 Matinee-August 6, 2017 Alawyer, obsessed Tickets on sale January 22, 2018 $20 adults, $15 patrons 20 & younger with a curse that Tickets on sale July 1O, 2017 he believes has been cast over him Our annual holiday production will feature your and his family by most-loved seasonal songs brought to life by local the specter of a performers. Enjoy all you.r favorite HOME thin s about Christmas and the Fe>H woman in black, holi!fay season live on Peoria TIIE engages a skeptical Players' wintery stage! , (7~/Jr/n,,_c., young actor to 7:30 PM-December 16, 2017 UZ,!!__,~ help him tell his - - terrifying story and exorcise the fear that,.,~"15:is s<;itil,Jt ;poMatinee - December 17, 2017 all begins innocently enough, but then, ~s:W:ey,,re~I;); $Uiallages further int? his darkest me~ories, they ¥'1:~th~~~YE;&a Ticp1ts on sale NovemJ!er10, 2017 caught up in a wor!d of eene marshes [email protected], fl c This brilliant,¥1d"effective spine-chiller is a successful _ Back by ('Opular demand, Broadway Backwards remt~rpr~ts the songs o~musical theater, stuclr,iff.atrtlg~here, illusion and controlled horror. 0 · with smgers ~erfomung as characters 7:3JlfM ~JlcJ~ber 6, 7, 12, 13:&,,.lj, 2017 ~. A they wouldn t get to play in real life - 2:qo#ftjn~s t- Oc~ober 8 & ~,2017 .j] 114. be 1t due to gender, age, race or body $1?Jf1"4f,i¥.. o~.P. atrons 20 &'younger type. From lieartfelt to hilarious, this 'Ti'iff 'f(oiim~eptember 25, 2017 show puts a-unique twist on Broadway's biggestbits. :7:30 PM- May 25 & ~,, 201..8 2:00.Matinee -May 27,.2j)l8. §20,sall iiges :Xicke..t.§.g1ts,{le..:4pri420, 1201,8 S110 Vv' TUnf S $ rr1'lJ'1r~J fr-rrl'!1