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Texas Department of Criminal Justice Texas Department of Criminal Justice Braan Collier [,recutive Director ADDENDUM A.OOI SOLICITATION NO. 696-FD.I7 -B'021 REPLACE ROOF-SECURITY OPS BUILDING HUNTSVILLE UNIT JUNE 2902017 TO ALL PLAN HOLDERS: The comments listed below revise and modify the Contract Documents. Acknowledgment of receipt of this addendum should be indicated on Page 2 of the Contract Documents; Solicitation, Offer and Award, Block l8 or by enclosing a copy of the Adderrdum/Amendment. OUESTIONS & ANSWERS Question l: Answer I In addition to Wage Rates - Do you No. require that the workers belong to a union for all ofyour project? ATTACHMENTS Pre-bid Conference Meeting Minutes Two (2) pages Pre-bid Conference Sign In Sheet One ( l) page STFYF CT{YN End of Addendum Ä-001 t7 Our mis,:iion is to prrntitle puhlicsa.þ4,, ¡trotnole ¡to.siliv*e c'hunge in o/.þnder behavior. reinlcgrute ttf/Þnder,r inlo sociely, uttd assisl vic'tints tt/'crinre. P.O. Box 99 Hurttsville, "l'exas 77342-0099 (e36) 437-70 l 5 wrvrv.tdcj.texas.gov TEXAS DEPARTMENT OF CRIMINAT JUSTICE REPATR/REPTACE ROOF - MECHANTCAL DEPT (696-FD-17-8019) REPTACE ROOF - SECURTTY OpS BUtLD|NG (696-FD-t7-BO2ll HUNTSVITTE UNIT, HUNTSVILLE, TX PRE.BID CONFERENCE MINUTES JUNE 27, 2017 Date and location of Meeting: June 27,2OL7 al ]-0:00 a.m. Conference Room at Huntsville Unit (815 L2th St, Huntsville, Texas). lntroduction: Lynne Piippo, TDCJ Contract Administrator, presented the Agenda and the handouts, introduced TDCJ representatives and provided procedural review of pre-bid meeting and bidding requirements. HUB Program: Sharon Schultz, TDCJ HUB Director, explained how to prepare the HUB Subcontracting Plan (HSP) in details. Security: J. L. Jones, TDCJ Huntsville Unit Warden, stated security requirements. TDCJ Huntsville Unit will make efforts to help the project. To avoid delay, allthe project related requests shallgo to ProjectAdministrator. Warden Jones also stated Mechanical Dept is located inside of the Unit and Security Ops Building is located outside of the Unit. lntroduction of Design I eroject Overview: Steven Chyn, TDCJ Facilities Engineer, explained the project scope and expressed the importance of project planning and safety issues. Gary Smith, TDCJ Project Administrator for Security Ops Building, stated Contractors should be familiar with the Background Check Requirements in the Bid Documents. Contractors need to complete all documents correctly. Make sure workers complete the Background Questionnaire and list all offenses on Question #17. Failure to list any criminal charges is considered falsification and worker will be disqualified for one year. Sterling Lowrance (for Wes Breder), TDCJ Project Administrator for Mechanical Dept, stated similar statement of background check requirements as that by Gary Smith. Scheduling: Jesse Waltz, TDCJ Project Scheduler, explained the scheduling requirements and stated the software Primavera P6 should be used on this project. Contracts: Lynne Piippo, TDCJ Contract Admínistrator, explained construction bid deposit, construction period, standard work week, liquid damages for construction delay, due date for clarifications and substitution requests, etc. Piippo also stated that all substitution request and questions must be submitted, in writing for consideration. She emphasized "Verbal statements during the meeting are not binding". All questions/ answers are not binding unless submitted in writing. TDCJ will answer all written questions in an addendum. Site Tour: The group proceeded to Mechanical Dept. The contractors examined the Mechanical Dept roof and checked the roof at the inside of building. The group also proceeded to Security Ops Building. The contractors examined the Security Ops Building roof and checked the roof at the inside of building. Reconvene For Questions: Lynne Piippo, TDCJ Contract Administrator, stated if the contractors have any questions, put them in writing and TDCJ will respond to them by issuing an addendum if appropriate. Adjourn: The meeting was declared over and adjourned at approximately L:00 p.m. Remarks: The contract language shall prevail should anything contained in these minutes contradict the contract terms. The essence of a prison unit is security, therefore security issues are fluid and are subject to change. 696-FD-f 7-9,021 Replace Roof - Security Ops Building Huntsville Unit Pre-Bid Conference June 27,2A17 Name (please prínt) Company Telephone Fax E-Mail Lynne Piippo TDCJ Contracts (e36) 437-7114 (325) L? /, 223-A310 Lynne. p iíppo@td cj.texas. gov Warden J.L. Jones ïDCJ Huntsville Unit (936) 437-1555 (e36) 437-1950 james. [email protected]. gov Sharon Schultz TDCJ HUB Program (936) 437-7A26 (936) 437-7088 Sharon. sch [email protected]. gov Steven Chyn TDCJ Facilities (e36) 437-7260 Steve n. chyn @td cj.texas. gov Jesse Waltz TDCJ Scheduling (936) 437-7254 Jesse.wa ltz@td cj.texas. gov TDCJ Facilities (936) 437-7173 Charles. b reder@td cj.texas, g ov Gary Smith TDCJ Facilities (e36) 437-7227 Gary.sm [email protected]. gov Il** St&dur /.owmr r- Tr¿(f 437" ht4 :Lz-9 -{3 t (o.*1.,. ßr). ,ú¿t*¡poç l/rnuudsen Q7 c I 1.. L--o_.., f'{.g",|¿.. 1''l ëO+ Gd d".ç; )r*6 64*7a"r. ésq-ÐlôCI C" t ü. t'tttt,4€*-u Cavut "I o ht¡.ø¿.: non-alíJ t tË.'-^S ll3+t *-? no o l¡tluu4- aÌoi (t- a Ì *7t3-61p-6ø2, JÒçr, h'$l lo,-J ( R/- 7 ß5 z1à¡rr Jt¡S{-¡r.. ?r". tJ¡ -r bL\ ú,nt!¿çllt ï11 J^ , 4"J I ñ*-Ê,rJro* lvl /¿ i Qzz zÇb 1231.
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