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Policy and Procedures for the Protection and Safeguarding of Children

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Policy and Procedures for the Protection and Safeguarding of Children Policy and Procedures for the Protection and Safeguarding of Children Ampleforth Abbey Trust, Ampleforth Abbey Trading Ltd July 2021 Person responsible for Policy Director of Safeguarding Ratified by Ampleforth Abbey Trust Version Number 12 Date Approved July 2021 Review Period 1 year or sooner if circumstances change Next Review Date July 2022 Policy: At a glance • This policy is about safeguarding children. It explains how to work together to ensure children are kept safe and well (including encouraged and prohibited conduct) and gives guidance on what to do if anyone has a concern. • The policy applies in relation to children (being someone under 18) on the Ampleforth Abbey site and those offsite who are involved in an activity for which the Ampleforth Abbey Trust has responsibility. This policy also applies to non-recent cases involving those who were children at the time. • All staff (including independent contractors), monks, volunteers and trustees should follow the policy. • The policy explains that everyone must share any concerns at the earliest opportunity with the Director of Safeguarding • If a child is at immediate risk of harm anyone to whom the policy applies should contact the Police and Children’s Services • The policy does not apply in relation to any Ampleforth College student. Contents Policy for The Protection and Safeguarding of Children 1 Introduction/Purpose ............................................................................................................................................................... 3 2 Scope ............................................................................................................................................................................................ 3 3 Definitions ................................................................................................................................................................................... 4 4 Policy Statement ......................................................................................................................................................................... 6 4.1 The Charter ................................................................................................................................................................................. 6 4.2 Working alongside Ampleforth College .................................................................................................................................. 6 4.3 Specific duties in relation to children ...................................................................................................................................... 7 5 Responsibilities ........................................................................................................................................................................... 7 6 Non-Recent (Historical) Abuse ................................................................................................................................................ 8 7 Relationships to other policies/procedures ........................................................................................................................... 8 Procedures for The Protection and Safeguarding of Children 1 Abuse .......................................................................................................................................................................................... 11 1.1 Identifying abuse....................................................................................................................................................................... 11 2 Responding to concerns of harm or abuse/alleged harm or abuse .................................................................................. 11 3 Responding to a child .............................................................................................................................................................. 12 4 Reporting to statutory agencies .............................................................................................................................................. 13 5 Responding to Concerns of non-recent (historical) abuse ................................................................................................ 13 6 Responding to concerns or allegations when they arise outside of the United Kingdom ............................................ 13 7 Reporting to the Charity Commission .................................................................................................................................. 14 8 Managing allegations against staff, volunteers and members of the monastic community .......................................... 14 9 Additional needs ....................................................................................................................................................................... 15 10 Confidentiality ........................................................................................................................................................................... 15 11 Boundaries of the Monastery, including the Monastic Infirmary ..................................................................................... 15 11.1 Enclosure ................................................................................................................................................................................... 16 11.2 Monastery Ancillary Buildings and Grounds: ...................................................................................................................... 16 11.2.1 Abbot’s Gallery and West Wing ............................................................................................................................................. 16 11.2.2 Monastery Infirmary ................................................................................................................................................................ 16 11.2.3 Monks Wood............................................................................................................................................................................. 16 12 Conduct when working and interacting with Children ....................................................................................................... 17 12.1 Conduct to be encouraged ...................................................................................................................................................... 17 12.2 Conduct to be avoided ............................................................................................................................................................ 17 12.3 Conduct never to be sanctioned ............................................................................................................................................ 17 12.4 Considering your conduct ....................................................................................................................................................... 18 12.5 Online Activity .......................................................................................................................................................................... 18 13 Photographs, videos, audiotapes, CDs, Web sites and webcams ..................................................................................... 19 1 14 Access to shared facilities ........................................................................................................................................................ 19 15 Safer recruitment ...................................................................................................................................................................... 19 Appendix 1 .............................................................................................................................................................................................. 21 Appendix 2 .............................................................................................................................................................................................. 23 2 Policy for The Protection and Safeguarding of Children 1 Introduction/Purpose The Benedictine order has a long tradition of hospitality and educational apostolate and we believe that every person who Ampleforth interacts with should be safe and protected from any form of harm or abuse and the fear or risk of harm or abuse. Ampleforth Abbey Trust ("AAT") and Ampleforth Abbey Trading Ltd ("AATL") (together "us", "our", "we" or "the organisations") are committed to providing a safe and trusted environment which safeguards any child who comes into contact with them. We require everyone who is acting for our organisations who comes into contact in our name with children and their families to share this commitment. The Ampleforth Safeguarding Charter explains the safeguarding standards we are committed to upholding. Our commitment to safeguarding is fully in keeping with the Gospel and Ampleforth’s Benedictine values. In particular, we recognise that there is a specific duty and responsibility, enshrined in law and within the Catholic Church, to safeguard children. This policy therefore sets out our commitments to safeguarding and promoting the welfare of children who come into contact with us or someone affiliated to us or uses our services. All our actions in relation
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