Gila County, Arizona
Adopted Budget Fiscal Year 2017-2018
Gila County, Arizona 2 Fiscal Year 2017-2018 BUDGET RESOLUTION
Gila County, Arizona 3 Fiscal Year 2017-2018
BOARD OF SUPERVISORS
Chairwoman Vice-Chairman Woody Cline Tommie Cline Martin Tim R. Humphrey District 3 District 1 District 2
County Manager James Menlove
Budget Team James Menlove, County Manager Jacque Sanders, Assistant County Manager Michael K. Scannell, Deputy County Manager Shelley McPherson, Human Resources/Risk Management Director Amber T. Warden, Accounting Manager Olivia M. Todd, Accountant Senior Lisa Wilckens, Accountant Senior
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DISTRICT MAP
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TABLE OF CONTENTS
Budget Resolution 3 Elections 86
Board of Supervisors 4 Finance 88 District Map 5 Health/Emergency Management 90 Table of Contents 6 Human Resources/Risk Management 100 Letter to Citizens 7 Information Technology 102 Community Profile 9 Justice Courts 104 Location and History 10 Globe 105 Tourism in Gila County 13 Payson 107 People and Land 16 Juvenile Detention 109 Economy 19 Library District 111 Strategic Plan & Leadership Principles 23 Probation 113 Budget Summary 25 Public Fiduciary 117 General Overview 26 Public Works 121 Policies That Guide the Budget 30 Administration 122 Fund Types 35 Engineering & Survey 123 Analysis of Revenues 37 Facilities & Land Management/Fairgrounds 125 Analysis of Expenditures 41 Flood Control District 127 Department Expenditures by Function 43 General Services 128 County Leadership 45 Recycling & Landfill Management 130 Organization Chart 46 Road Maintenance 132 Elected Officials and Department Directors 47 Recorder 135 Elected Official Biographies 48 School Superintendent 137 Department Director Biographies 58 Sheriff 139 Department Profiles 63 Superior Court 143 Board of Supervisors 64 Treasurer 148 Administrative Services 66 Capital Improvement Plan 151 Assessor 68 Tax Levies/Tax Rates 155 Community Development 71 County Personnel 161 Community Services 74 Budget Schedules A-G 169 Constables 77 Glossary 197 Globe 77 Acronyms 198 Payson 79 Glossary 201 County Attorney 81
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LETTER TO CITIZENS
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LETTER TO CITIZENS Dear Citizens of Gila County:
We are pleased to present the Gila County Adopted Budget for Fiscal Year 2017-2018, which was adopted by the Gila County Board of Supervisors on July 28, 2017. This budget represents the County’s overall financial plan for the fiscal year beginning July 1, 2017, and provides the framework for the allocation of available resources based on County priorities.
The compilation of a balanced budget is a challenging endeavor that requires the collaborative efforts of elected officials, department directors, administrative staff throughout the County, the members of the Budget Review Team, and the staff of the Finance Department. This budget, and the book that presents it, is the result of many months of work by numerous dedicated County employees whose contributions are greatly appreciated.
As you review this budget document, we hope our commitment to being wise stewards of Gila County’s resources and your tax dollars is evident. We look forward to serving you, our neighbors, in the months and years to come.
Sincerely,
James Menlove, CPA County Manager
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COMMUNITY PROFILE
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LOCATION AND HISTORY Location With a population of 53,597 (2010 census) and covering 4,796 square miles, located in central Arizona, Gila County contains the Tonto Apache Reservation and parts of the White Mountain Apache and San Carlos Apache Reservations. Cities and towns located in Gila County include Globe, Hayden, Miami, Payson, Star Valley, and Winkelman. Gila County is also home to a number of rural unincorporated communities including Claypool, Pine, Strawberry, Tonto Basin, and Young. The U.S. Forest Service owns 56 percent of the land in Gila County; 38 percent belongs to the Apache Tribe; 2 percent is owned by individuals and corporations; 2 percent is owned by the U.S. Bureau of Land Management; the State of Arizona owns 1 percent, and the remaining 1 percent is comprised of other public lands.
Located on the northeastern edge of the Sonoran Desert, Gila County covers a wide variety of life zones including desert, high desert plains, chaparral, pinon-juniper, and pine forests. There are a number of popular recreation areas in Gila County including Roosevelt Lake, Tonto National Monument, Tonto Natural Bridge State Park, and Fossil Creek, along with several designated wilderness areas and popular camping areas within the Tonto National Forest.
Gila County has always been a great place to live, work, and play. In 2015, the United States Department of Agriculture (USDA) Economic Research Service ranked Gila County 24th out of 3,111 counties in the United states based on “the physical characteristics of a county area that enhance the location as a place to live.”
The county seat is located in Globe. Gila County shares its borders with Navajo County to the north and east, Coconino County to the north, Yavapai County to the north and west, Maricopa County to the west, Pinal County to the south and west, and Graham County to the south and east.
History Gila County was formed from parts of Maricopa and Pinal Counties on February 8, 1881. In 1889, the boundary was extended eastward to the San Carlos River by public petition. The original county seat was the mining community of Globe City, now Globe. Popular theory says that the word “Gila” was derived from a Spanish contraction of Hah-quah-sa-eel, a Yuma word meaning “running water which is salty.”
Gila County, Arizona 10 Fiscal Year 2017-2018 Globe Located in the foothills just north of the Pinal Mountains, Globe is the seat of government for Gila County. The plans for an incorporated Globe were established in July 1876 with retail stores, banks, and Globe’s first newspaper printing its first issue on May 2, 1878. By February 1881, Globe was the Gila County seat, which came with a stagecoach route linking it to Silver City, New Mexico.
The Globe/Miami area has been an important mining center for more than a century. Silver started the population boom, but copper proved more abundant and led to the growth of the community as infrastructure and commerce were added to support mining activities. Mining in the Globe District proper ceased when the Old Dominion mine flooded in the late 1920s and industry evolved into support businesses for the mines and the major housing center for the area. Most recently the concentration has been small business and tourism, which capitalizes on the historic nature of the community.
Miami Miami was founded by Black Jack Newman as a camp near his copper mine. Many claim the camp was named after his fiancée, Mima Tune; others say the name originated with a number of miners who hailed from the Miami Valley of Ohio. Today, Miami is a quiet town with antique stores that feature many artifacts of the early history of the area. Many of the buildings in the downtown area are on the National Register of Historic Places and are in the process of renovation. However, the mining segment is robust with five mining companies continuing operations in the immediate area.
Payson Payson was founded in 1882, at which time it was known as Green Valley. On March 3, 1884, a post office was established with the help of Illinois Representative Lewis Edwin Payson, and Frank C. Hise was named as its first Postmaster. In honor of Representative Payson’s help, the town’s name was changed to Payson.
Payson had its first rodeo in 1884. Payson considers its rodeo to be the “world’s oldest continuous” rodeo as it has been held every year since. In 1918, author Zane Grey made his first trip to the area surrounding Payson. He would come back with regularity through 1929 and would eventually purchase two plots of land near Tonto Creek, including 120 acres from Sampson Elam Boles under Myrtle Point. Grey wrote numerous books about the area and also filmed some movies, such as To the Last Man, in the Payson area in the 1920s.
Gila County, Arizona 11 Fiscal Year 2017-2018 During the 1930s, an effort began to try to get Payson a better road to connect it to the outside world. At that time, Payson was very isolated, with a trip from Phoenix to Payson taking eight to twelve hours. Throughout the 1950s, work on a paved road from Phoenix to Payson progressed and the paving was completed in 1958. This highway, State Route 87 (also known as the “Beeline Highway”), was expanded to four lanes, with construction completed in 2001.
Star Valley The Town of Star Valley was incorporated in 2005, making this community one of Arizona’s newest towns. Located just south of the Mogollon Rim, it sits at an elevation of 5,150 feet and is nearly surrounded by the Tonto National Forest.
The last major battle between the United States military and the Apaches occurred north of Star Valley and just into the southern portion of Coconino County. This engagement, referred to as the Battle of Big Dry Wash, took place in 1882. In more recent times, Star Valley became an active participant in the Cold War when a seismological observatory was constructed east of town on forest service land circa 1963. The facility, which was intended to monitor underground nuclear testing by the Soviets and Chinese, is no longer operational and has been abandoned.
Hayden The town of Hayden was founded in 1910 and laid out on three distinct hills. Though Hayden doesn’t have roots directly in pulling ore from the ground like many of Arizona’s storied mining towns, its history began with the building of the Hayden Smelter, which takes raw copper ore and removes the impurities to make pure copper ingots. Overlooking the town, the smelter’s 1,001-foot-tall chimney is the tallest free-standing structure in Arizona. Outside the town, the Dripping Spring Mountains to the north and the Tortilla Mountains to the south offer numerous secluded hikes and picturesque picnic spots.
Winkelman The town of Winkelman, at an elevation of 1,972 feet, is located in the southern end of Gila County and part of Pinal County, at the confluence of the San Pedro and Gila Rivers. The history of Winkelman dates back to 1877 and 1878, when a large number of farmers migrated to the region. With the coming of the railroad, a Post Office was established in 1903 near the ranch of Peter Winkelman. Winkelman was incorporated in 1914. However, a few years later the town disincorporated and later reincorporated on June 6, 1949. Winkelman is the smallest incorporated town in Arizona.
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TOURISM IN GILA COUNTY
Roosevelt Lake Theodore Roosevelt Lake, commonly called Roosevelt Lake or Lake Roosevelt, was created in 1911 with the completion of the Theodore Roosevelt Dam. Constructed on the Salt River as part of the Salt River Project, Roosevelt Dam is a masonry dam that was dedicated by its namesake, Theodore Roosevelt, the 26th President of the United States. Roosevelt Lake occupies approximately 10 miles of the original Salt River riverbed and extends about eight miles up Tonto Creek, a significant Salt River tributary.
At the time the lake was created, it was the largest man-made lake in the world. It remains the largest lake located entirely within the State of Arizona. Today, Roosevelt Lake is a popular destination for boating and water sports, fishing, camping, and Photo courtesy U.S. Department of the Interior, Bureau of Reclamation hiking.
Tonto Natural Bridge State Park Located in Pine Canyon, a tributary of the East Verde River, Tonto Natural Bridge is unique among natural bridges in that it is formed of travertine (where most are formed of sandstone or hard limestone). The bridge is 183 feet high, with the tunnel 393 feet in length by 150 feet wide. The bridge contains approximately 200,000,000 cubic feet of travertine. Within the tunnel, there are five pools of clear water, one of which is said to be 40 feet deep. Many different species of birds as well as deer, rabbits, and javelina inhabit the park.
Opened and dedicated as a State Park in 1991, the park is also home to the Goodfellow Historic Lodge, built in 1927. The lodge is available for group reservations and also contains a visitor center and park store. The park also has ramadas and picnic tables for the enjoyment of the public. Photo courtesy Arizona State Parks
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Besh Ba Gowah Archaeological Park & Museum Nearly 800 years ago, the ancient Salado people resided within a village located just one mile southwest of Globe. The Apaches subsequently named the early settlement Besh Ba Gowah, which roughly translates to “place of metal.”
Now partially restored, the ruins are open to the public and “provide a fascinating glimpse at the lifestyle of the people who occupied this region over two centuries before Columbus discovered the ‘New World.’” Visitors can explore the ruins as well as the museum located onsite which boasts a sizeable collection of Salado pottery and artifacts. The park is also home to botanical gardens and a gift shop, and hosts an annual festival of lights each December.
Photo courtesy City of Globe, Arizona
Workman Creek Located in the Pleasant Valley of Gila County, Workman Creek is a watercourse in the Salome Wilderness. The area contains numerous opportunities for year-round recreation including Workman Creek Falls, water recreation, fishing, hiking, horseback riding, mountain biking, rappelling, photography opportunities, historical and prehistoric sites, Aztec Peak Lookout, and Sierra Ancha Wilderness access. Workman Creek is a habitat for bear, elk, javelina, mountain lion, turkey, whitetail deer, and many other animal species. The Workman Creek area is home to three campsites: Creek, Cascade, and Falls.
Haigler Creek Just 14 miles north of Young in the Tonto National Forest is Haigler Creek, an extraordinary location for camping, picnicking, fishing, 4x4ing, and hiking. The hiking here can be quite challenging, particularly along Hells Gate Trail 37. The clear creek water is home to native fish species including the Long-Fin Dace, Desert Sucker, and Sonora Sucker, and Arizona Game & Fish also stocks the creek with Rainbow Trout from mid-April until late August.
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Payson Pro Rodeo Payson is home to the World’s Oldest Continuous Rodeo. The first Payson Rodeo was held in August 1884 in Mid-Town Pasture, now the site of Sawmill Crossing, just southwest of the intersection of Highway 87 and old Main, and included such events as horse racing, bronc riding, and roping events. As time went on, other events were added including cock fights, greased pig contests, sack races, foot races, and a “chicken pulling” contest.
Today’s Payson Rodeo includes Women’s Professional Rodeo Association (WPRA) barrel racing, steer roping, a parade, steak fry, and other concerts and dances. It is a multi-day event that kicks off every year during the third week in August.
Photo courtesy Town of Payson, Arizona
Strawberry Schoolhouse The oldest standing schoolhouse in Arizona is located in Strawberry, in northern Gila County. Constructed of fine pine logs with a wood shake roof and glass windows, the one-room schoolhouse was built in 1884, when Strawberry was part of Yavapai County in the Arizona Territory. The school closed in June 1916 and became a temporary residence for many years and was stripped of most of its moveable parts until it became uninhabitable. It eventually came into the ownership of the Arizona Historical Society.
In 1979-80, the Pine/Strawberry Archeological and Historical Society began work on restoring the interior. On August 15, 1981, the Strawberry School was formally dedicated as a Historical Monument. It is open to the public from May to mid-October on weekends and holidays.
Photo courtesy Pine-Strawberry Archeological and Historical Society
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PEOPLE AND LAND
Population by Race
Two or More Races, 1.45% Hispanic or Latino, Some Other Race, 18.56% 0.00% Asian, 0.60% American Indian and Alaska Native, 15.06% Native White, 63.67% Hawaiian and Other Pacific Islander, 0.02% Black or African American, 0.64%
Population by Age
0-14 65+ 17.07% 25.56%
15-24 10.71%
25-44 17.91% 45-64 28.75%
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Population by City and Town
State of Beaver Central Gila County Canyon Day Cedar Creek Claypool Deer Creek Arizona Valley Heights–
1960 Census 1,302,161 25,745 N/A N/A N/A 2,486 2,505 N/A 1970 Census 1,775,399 29,255 N/A N/A N/A 2,289 2,245 N/A 1980 Census 2,716,546 37,080 N/A N/A N/A 2,791 2,362 N/A 1990 Census 3,665,228 40,216 N/A 857 N/A 2.969 1,942 N/A 2000 Census 5,130,632 51,335 N/A 1,092 N/A 2,694 1,794 N/A 2010 Census 6,392,017 53,597 231 1,209 318 2,534 1,538 216
Dripping Icehouse Mesa del East Globe Gisela Globe Hayden Miami Springs Canyon Caballo
1960 Census N/A N/A N/A 6,217 1,760 N/A N/A 3,350 1970 Census N/A N/A N/A 7,333 1,283 N/A N/A 3,394 1980 Census N/A N/A N/A 6,886 1,205 N/A N/A 2,716 1990 Census N/A N/A N/A 6,062 909 N/A N/A 2,018 2000 Census N/A N/A 532 7,486 892 N/A N/A 1,936 2010 Census 235 226 570 7,532 662 677 765 1,837
Oxbow Round Six Shooter Payson Peridot Pinal Pine San Carlos Estates Valley Canyon
1960 Census N/A N/A N/A N/A N/A N/A N/A N/A 1970 Census N/A N/A N/A N/A N/A N/A 2,542 N/A 1980 Census N/A 5,068 N/A N/A N/A N/A 2,668 N/A 1990 Census N/A 8,377 260 N/A N/A N/A 2,918 N/A 2000 Census N/A 13,620 374 N/A 1,931 N/A 3,716 N/A 2010 Census 217 15,301 377 439 1,963 487 4,038 1,019
Tonto Whispering Star Valley Strawberry Tonto Basin Wheatfields Winkelman Young Village Pines
1960 Census N/A N/A N/A N/A N/A N/A 1,123 N/A 1970 Census N/A N/A N/A N/A N/A N/A 974 N/A 1980 Census N/A N/A N/A N/A N/A N/A 1,060 N/A 1990 Census N/A N/A N/A N/A N/A N/A 676 N/A 2000 Census N/A 1,028 840 N/A N/A N/A 439 561 2010 Census 2,310 961 1,424 256 785 148 353 666
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0 2000 4000 6000 8000 10000 12000 14000 16000 18000 Beaver Valley Canyon Day Cedar Creek Central Heights-Midland City Claypool Deer Creek Dripping Springs East Globe Gisela Globe Hayden Icehouse Canyon Mesa del Caballo Miami Oxbow Estates Payson Peridot Pinal Pine Round Valley San Carlos Six Shooter Canyon Star Valley Strawberry Tonto Basin Tonto Village Wheatfields Whispering Pines Winkelman Young
1990 2000 2010
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ECONOMY Employment by Industry Industry 2015 2014 2013 2012 2011
Agriculture, forestry, fishing and hunting 230 395 486 602 516
Mining, quarrying, and oil and gas 1,243 1,294 1,382 1,535 1,470 extraction
Construction 1,567 1,378 1.245 1,152 1,226
Manufacturing 754 510 591 716 675
Wholesale trade 210 191 145 146 167
Retail trade 2,301 2,182 2,092 1,829 1,750
Transportation and warehousing, and 673 844 899 1,026 925 utilities
Information 161 152 183 142 108
Finance and insurance, and real estate 653 747 944 848 878 and rental and leasing
Professional, scientific, and management, and administrative and 1,266 1,292 1,317 1,553 1,602 waste management services
Educational services, and health care 4,464 4,619 4,618 4,316 4,284 and social assistance
Arts, entertainment, and recreation, and 2,245 2,410 2,219 2.211 2,396 accommodation and food services
Other services, except public 809 800 725 704 637 administration
Public administration 1,385 1,358 1,532 1,595 1,723
Source: https://factfinder.census.gov Retrieved January 30, 2017
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Major Employers Employer Location Industry
Apache Gold Casino San Carlos Hospitality
Banner Payson Medical Center Payson Health Care
Capstone Mining Corp. Miami Mining
Cobre Valley Regional Medical Center Globe Health Care
Freeport-McMoRan Claypool Mining
Fry’s Food Store Miami Retail (Grocer)
Gila Community College Globe/Payson/San Carlos Education
Gila County Government Globe Government
Gila County School Districts Regional Education
Home Depot Payson Retail
Mazatzal Casino Payson Hospitality
Resolution Copper Globe Mining
Safeway Payson Retail (Grocer)
Wal-Mart Claypool/Payson Retail
Unemployment Rates
Region 2015 2011 % Change
Globe 8.9% 4.0% ↑4.9%
Hayden-Winkelman (average) 19.4% 7.4% ↑12.4%
Miami 10.0% 7.5% ↑2.5%
Payson 8.2% 5.2% ↑3.0%
Pine 17.2% 2.9% ↑14.3%
San Carlos 34.0% 13.1% ↑20.9%
Star Valley 10.2% 15.6% ↓5.4%
Tonto Basin 4.4% 2.1% ↑2.3%
Young 5.4% 11.5% ↓6.1%
Gila County 12.8% 7.4% ↑5.4%
Source: https://factfinder.census.gov Retrieved January 30, 2017
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Labor Force by Industry—2015 Tonto Basin Tonto Gila County Gila Winkelman San Carlos Star Valley Star Hayden Payson Miami Young Globe Pine -
Agriculture, forestry, fishing & 471 104 85 136 0 37 0 0 0 1,473 hunting, and mining
Construction 187 18 50 617 0 70 50 20 19 1,567
Manufacturing 67 28 27 277 69 52 0 52 11 754
Wholesale trade 60 3 23 40 0 0 0 0 0 210
Retail trade 416 27 150 511 77 64 154 114 0 2,301
Transportation & warehousing, 116 0 19 178 53 12 0 0 32 673 and utilities
Information 11 0 40 34 9 9 0 21 0 161
Finance & insurance, and real 141 5 30 290 0 0 60 0 0 653 estate & rental & leasing
Professional, scientific, & management, and administrative 137 14 20 389 48 34 116 89 0 1,266 & waste management services
Educational services, and health 619 30 135 1,573 0 247 116 57 12 4,464 care & social assistance
Arts, entertainment, & recreation, 482 51 171 600 34 194 114 0 8 2,245 and accommodation & food
Other services, except public 183 10 28 189 86 7 26 0 5 809 administration
Public administration 334 8 29 331 33 135 56 62 0 1,385
Total Labor Force 3,224 298 807 5,165 409 861 692 415 87 17,961
Source: https://factfinder.census.gov Retrieved January 30, 2017
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Median Household Income—2015 $50,000- Community Median Income $0-49,999 $100,000+ $99,999 Canyon Day $30,000 85.8% 13.2% 1.0% Cedar Creek $22,411 81.6% 12.6% 5.8% Central Heights-Midland City $34,000 66.2% 23.8% 10.0% Claypool $32,796 68.1% 27.5% 4.4% Deer Creek $55,179 49.4% 29.9% 20.7% Dripping Springs $32,222 83.9% 16.1% 0.0% East Globe $101,313 30.2% 0.0% 69.8% Gisela $35,444 77.0% 19.1% 3.9% Globe $42,405 56.7% 30.2% 13.1% Hayden $38,167 79.6% 18.5% 1.9% Icehouse Canyon $30,714 71.3% 20.4% 8.3% Mesa del Caballo $30,273 81.0% 16.4% 2.6% Miami $40,602 63.3% 31.5% 5.2% Payson $42,856 59.5% 30.5% 10.0% Peridot $40,500 60.2% 27.7% 12.1% Pine $62,550 34.8% 45.8% 19.4% Round Valley $81,360 17.3% 65.9% 16.8% San Carlos $25,363 82.4% 11.3% 6.3% Six Shooter Canyon $52,448 37.9% 53.6% 8.5% Star Valley $26,746 71.5% 20.0% 8.5% Strawberry $42,422 66.0% 29.8% 4.2% Tonto Basin $31,944 66.4% 18.5% 15.1% Tonto Village $57,000 42.9% 57.1% 0.0% Wheatfields $40,000 66.8% 22.0% 11.2% Whispering Pines $34,286 100.0% 0.0% 0.0% Winkelman $41,250 61.9% 23.0% 15.1% Young $48,281 57.1% 42.9% 0.0% Gila County $39,751 62.2% 27.2% 10.6% Arizona $50,255 49.7% 30.4% 19.9% United States $53,889 46.6% 29.9% 23.5%
Source: https://factfinder.census.gov Retrieved January 30, 2017
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STRATEGIC PLAN & LEADERSHIP PRINCIPLES
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STRATEGIC PLAN & LEADERSHIP PRINCIPLES
Strategic Plan The Gila County Board of Supervisors, Elected Officials, and Appointed Department Heads are committed to developing, implementing, and maintaining a Strategic Plan which serves three objectives:
1. Set priorities for the annual budget process. 2. Provide a continuous five (5) year strategic direction for Gila County. 3. Encourage collaboration and cooperation across the entire county governmental structure.
The Plan identifies a countywide goal for each of seven Focus Areas as follows:
1. To maintain and enhance our Financial Sustainability. 2. To improve our commitment to Organizational Development by supporting the highest level of management principles and practices. 3. To provide a safe and Secure Workplace environment for employees and residents. 4. To ensure a Healthy Environment within Gila County and promote healthy lifestyles for residents. 5. To guarantee that Gila County is a Safe County in which visitors, businesses, and residents can live, work, and play. 6. To foster a comprehensive countywide commitment to superior Communications to our taxpayers, citizens, and visitors, as well as our employees and contractors. 7. To support economic expansion, growth, and diversification so that Gila County is recognized as a place of Economic Opportunity.
Each of the seven goals is supported by key initiatives listed in priority order and assigned to specific Elected Officials and Appointed Department Heads with the anticipated time frame for accomplishment.
Leadership Principles: “Lead by Example” “Do the right thing” for the employees. Be the best source to those who look to you for information. Adopt and implement an open-door policy. Plan for accomplishment. Promote and expect job ownership. “Do the right thing” for the citizens. See Gila County citizens as customers. Strive for 100% customer satisfaction. Be cost conscious in your decisions. Support County policy. Be willing to take prudent risks. “Do the right thing” for yourself.
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BUDGET SUMMARY
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GENERAL OVERVIEW Budget Authority State law under A.R.S. §42-17101 and §42-17102 defines the schedule for public hearing and Board of Supervisors approval of the County preliminary budget, final budget, and property tax levies. The Arizona Office of the Auditor General determines the format for presentation of certain budget schedules contained in this budget document. Within this budget document are Schedules A through G. County management establishes the budget policy and administers the budgeting process to ensure that County departments adhere to the policy and understand the mission that has been defined by the Board of Supervisors.
Gila County Expenditure Limit History The expenditure limit is a constraint on the County’s annual spending that was added to the Arizona Constitution in 1980. The limit is based on the County’s actual 1980 expenditures and is adjusted each year for population growth and inflation. Basically, the service level provided in 1980 is the benchmark for spending on today’s essential services.
Gila County Expenditure Limit History
FY 2012-13 $39,303,794
FY 2011-12 $38,369,254
FY 2010-11 $40,642,291
FY 2009-10 $40,125,639
FY 2008-09 $37,623,745
FY 2007-08 $36,424,950
FY 2006-07 $33,738,886
FY 2005-06 $32,332,782
FY 2004-05 $31,268,941
FY 2003-04 $30,758,499
Budget Basis The County prepares its budget on a modified accrual basis of accounting, which is the same basis of accounting used to prepare the fund based financial statements presented in the County’s Annual Financial Report. This governmental basis of accounting means that revenues are estimated for the fiscal year if they are susceptible to accrual (i.e., amounts that can be determined and will be collected within the accrual period). Principal and interest on long-term debt are budgeted as expenditures when due, whereas other expenditures are budgeted as liabilities that are expected to be incurred during the current period.
Budget Administration The County’s Final (or Adopted) Budget authorizes and limits any and all expenditures by County departments and functions. The Board of Supervisors (BOS) has designated the County Manager as its agent to monitor and administer the budget,
Gila County, Arizona 26 Fiscal Year 2017-2018 working through the Finance Department. The final budget adopted by the BOS cannot be increased during the fiscal year, except for certain grant-related funds. This requires that budgets be developed at 100% of total estimated sources. Any budget modifications to increase expenditures, including personnel, require BOS approval. For personnel services, the County Manager can approve temporary changes in staffing types that do not expand the number of positions or exceed the budget available for that position. Staff or budget increases in personnel services require BOS approval. Temporary employee services are controlled at the total budgeted amount rather than by position. The General Fund budget is adopted as a modified lump sum budget, meaning amounts budgeted for salaries and employee benefits cannot be used for other types of expenses without prior BOS approval. Budget amendments or modifications must be adopted by the Board of Supervisors.
Budget Planning Process Gila County adopts its budget on a fiscal year basis beginning on July 1 and ending on June 30 of the following year. The County Manager has the responsibility to develop and present a proposed balanced budget annually to the BOS for all County functions and departments. This is accomplished through a multi-stage process including public budget forums in May and the preliminary and final budgets submitted in June and July respectively, after final property assessed values are available from the Arizona Department of Revenue and the Gila County Assessor’s Office. By statute, the final budget cannot exceed the preliminary budget in total. Property tax rates must be set by the BOS for all taxing entities within the County by the third Monday in August.
The following page outlines the significant dates in the budget cycle.
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FISCAL YEAR 2017-18 BUDGET CALENDAR
Date Description Assigned
February 1 Preliminary FY18 expenditure limitation ADOR EEC
Net Assessed Value (NAV) property valuation estimate, including new February 10 Assessor construction amount, from ADOR
February 21—March 31 FY18 budget meetings with departments Finance
March 1 FY18 budget open in New World for data entry Departments
March 21 BOS budget priorities and goals BOS
Elected official & director biographies, department profiles and organization March 31 Departments charts due to Finance
March 31 Close department budget data entry Finance
March 31 Capital asset requests including long-term capital plan due to Finance Departments
April 1 Final FY18 expenditure limitation amount ADOR EEC
Review preliminary budget estimates and proposed budget revisions with April 10—28 Finance departments
April 28 Position budgeting complete HR/Finance
April 28 June 30 estimated cash balances due to Finance Departments
FY18 preliminary estimate of total available resources (i.e., revenues & fund May 1 Finance balances)
May 15 Preliminary OAG budget schedules A-G Finance
May 15-19 Budget Review Team meets with departments BOS
May 22—June 2 Review proposed budget revisions with departments Finance
May 26 Special district cost allocation reimbursement schedule Finance
June 20 Adopt tentative budget BOS
June 27—28 Public budget forums in Payson & Globe BOS
July 10 FY18 special district budgets submitted to the County Districts
July 18 Truth in Taxation hearing, if necessary BOS
July 18 Adopt final budget BOS
August 1 FY18 fire district budgets submitted to the County Districts
August 21 Adopt tax levies/rates for all Gila County taxing authorities BOS
Gila County, Arizona 28 Fiscal Year 2017-2018
Capital Outlay Budgeting Beginning in fiscal year 2016-17, the County prepared a rolling five-year capital outlay budget. Deferred maintenance, furnishings, and equipment were budgeted as capital outlay in the appropriate fund. Major construction projects are budgeted in a Capital Projects Fund. The prior year’s ongoing projects and balances are detailed along with supplemental and new appropriations in the Capital Improvement Plan section of this book. Appropriations do not lapse for capital projects and the budget is under the administrative control of the County Manager.
Budget Review Process The Budget Review Team consisting of the County Manager, Deputy County Manager, Assistant County Manager, Human Resources Director, and Finance Director will meet with all elected officials and department directors to review budgets, identify budget goals, and establish budget priorities. The recommended budget is presented to the BOS for public hearing and approval. Budgetary changes may occur from the Budget Review Team meetings with elected officials and department directors and from the Board of Supervisors’ public hearing. These changes will be updated along with revenue estimates and year-end carryover. During the budget process, departments are required to provide revenue and expenditure estimates for the current fiscal year and planned revenues for the following year. Departments also provide an estimate of available fund balances in their special revenue funds to be carried over to the next fiscal year. Any changes to staffing levels are presented in the County Personnel section of this book.
Contingency Funds Arizona law prohibits increases in budgeted expenditures for all funds in total after the Board of Supervisors adopts the tentative budget. Consequently, all available sources including fund balances are required to be appropriated. The County Manager must approve use of general fund contingency amounts and may approve the use of other funds’ contingency amounts as well.
Truth in Taxation A truth in taxation notice and hearing is required under A.R.S. §42-17107 if the proposed primary property tax levy, excluding amounts that are attributable to new construction, is greater than the amount levied by the County in the previous year.
Expenditure Limitation All Arizona counties are subject to annual expenditure limits set by the State of Arizona Economic Estimates Commission. Changes in the annual expenditure limitation are based on inflationary and population factors.
Budget Adoption Process Public hearings for the fiscal year 2017-18 budget were held June 20, 2017. The Gila County Board of Supervisors adopted a tentative budget on June 20, 2017. After adopting a preliminary budget, the fiscal year 2017-18 budget cannot exceed budgeted expenditures. A balanced budget is defined as a budget where total operating expenditures do not exceed total revenues. The Board of Supervisors adopted the final budget on July 18, 2017.
Gila County, Arizona 29 Fiscal Year 2017-2018
POLICIES THAT GUIDE THE BUDGET The Gila County Board of Supervisors has adopted fiscal policies that govern the financial management of the County, including development and administration of the annual budget. Arizona Revised Statutes (A.R.S.) requires the County to prepare and adopt a balanced budget annually for each governmental fund. The Board of Supervisors must approve such operating budgets on or before the third Monday in July to allow sufficient time for the legal announcements and hearings required for the adoption of the property tax levy on the third Monday in August. A.R.S. prohibits expenditures or liabilities in excess of the amounts budgeted.
Expenditures may not legally exceed appropriations at the department level. In certain instances, transfers of appropriations between departments or from the contingency account to a department may be made upon the Board of Supervisors’ approval.
Operating Budget Management 1. The County shall annually adopt a balanced budget by fund and department. A balanced budget is defined as a budget in which total operating expenditures do not exceed total revenues. 2. The County shall not use debt or bond financing to fund current operating expenditures. 3. The County shall generally use only recurring revenues to fund recurring expenditures. Non-recurring revenues shall generally not be used to fund recurring expenditures. 4. The County shall maintain a budgetary control system to ensure adherence to the Adopted Budget and associated appropriations. 5. All departments shall share in the responsibility of meeting policy goals and ensuring long-term financial viability. Future service plans and program initiatives shall be developed reflecting policy directives, projected resources, and future service requirements. In order to ensure proper policy discussion, discontinuation (or “sunset”) provisions shall be incorporated into service plans as appropriate. Budgets are developed to support the Gila County Strategic Plan. 6. The County will develop and annually update a multi-year financial forecasting system, which will include projections of revenues, expenditures, future costs of current budget decisions and costs, and financing of capital improvements. 7. Requests for increases in funding will be evaluated within the context of the request’s financial impact on the County’s financial condition on an ongoing basis, the County’s expenditure limitation, its impact on organizational performance, its future cost-benefit to the County, and its importance in accomplishing specific goals of the strategic plan for the organization. 8. Annually, the County will identify internal services that can be allocated to the different funds and departments of the organization. This allocation shall be equitable, based on the use of these services. An indirect cost plan shall be prepared to determine the allocation basis for such services. 9. Full reporting of all costs, direct and indirect, current and future, will be expected as part of new funding and service decisions. Grant funds will be expected to cover their full cost or be leveraged to the fullest extent possible. 10. When deficits appear to be forthcoming within a fiscal year, spending during the fiscal year must be reduced sufficiently to ensure expenditures do not exceed revenues. This responsibility resides with the department.
Capital Budget Management The capital budget provides resources for capital maintenance and future capital needs without adversely affecting the operating budget. The allocation of financial resources for capital assets is dependent on available funding. 1. The County shall allocate sufficient resources for the maintenance and orderly replacement of capital assets. This is to protect the County’s capital investments and minimize future maintenance costs. 2. The cost of all new capital projects should include a projection of the future maintenance costs of the assets. 3. Expenditures for maintenance supplies and materials or replacement items (other than motor vehicles) along with lease/purchase costs shall be budgeted as an operating item. These appropriations will not be placed in the capital budget. 4. The County shall purchase capital assets using pay-as-you-go financing whenever economically feasible. When
Gila County, Arizona 30 Fiscal Year 2017-2018
economic and statutory constraints make pay-as-you-go financing impractical or financially unwise, the County will consider conservative borrowing to fund the acquisition of capital assets. 5. The County shall develop a five-year capital improvement plan (CIP) which shall be updated annually. The CIP shall be used to plan for major capital acquisitions such as road construction projects, building construction or acquisition, and major building improvements.
Capital Expenditure Carryover 1. The Board of Supervisors adopts an annual budget which includes every department’s approved expenditures for the year, with the dollar amounts distributed in detail according to the category of expense. Policy guidelines and the criteria for requesting and approving carryovers are as follows: A. A department may request to carryover an approved capital expenditure appropriation into the next fiscal year when it does not expect to expend all of the appropriation for the project by the end of the current fiscal year. Requests to carryover operating budget items, however, should be limited to special studies or special projects. As with capital, the request should be based on the department’s estimate that the project or study will not be completed in the current fiscal year. B. A department should submit a carryover request during the budget process when it identifies current expenditure appropriations that will need to be completed in the next fiscal year. C. Budget appropriation dollars must exist in the current year’s annual budget so that there is already an appropriation that may be carried over to the next year. Requests for carryovers will be funded from the same source as the original appropriation. D. The original budget appropriation from which the carryover is being requested will almost always be a one-time increment. If the carryover is approved, then the carryover amount is a one-time appropriation in the next fiscal year’s budget, and does not become part of that department’s base budget. E. Approval of carryover requests are subject to available funds. Grants and special revenue funds need to specify the funding source for every carryover request. F. The total actual expenditures for all years may not exceed the total project budget, regardless of the annual amount appropriated. The budget review team reviews budgeted carryovers after the close of the fiscal year and adjusts them to meet this criteria. 2. Capital expenditures are the most frequent type of carryover request. Often a project is begun in one fiscal year but must be completed in the next fiscal year. This is especially true of major road construction and maintenance projects, building construction or renovation projects, and purchases of major pieces of equipment where the delivery date is after the end of the current fiscal year. Salaries, employee-related expenses (ERE), and operating budget appropriations generally do not meet the criteria for carryovers. A request for additional staff must be submitted as an increment request, not as a carryover, since money for the additional full-time employee (FTE) is not specifically included in the current budget.
Revenue Budgeting Funding for public programs should be derived from a fair, equitable, and adequate resource base, while minimizing tax differential burdens. 1. The County will try to maintain a diversified and stable revenue structure to shelter it from the short-term fluctuations in any one revenue source. 2. The County will follow an aggressive policy of collecting tax revenues. The County shall continuously explore new sources for revenue. 3. The County shall consider user fees, when appropriate, to fund services. User fees should be used when there is a direct relationship between the cost of the service and the user. User fees allow the County to provide services without increases to the general tax burden. 4. The County will establish recovery rates for direct and indirect costs for user fees and charges. These shall be regularly reviewed to determine if pre-established recovery goals are being met. 5. Fees are adopted by the Board of Supervisors and are periodically reviewed.
Gila County, Arizona 31 Fiscal Year 2017-2018
6. The County will conservatively estimate its annual revenues by an objective analytical process. This will include the use of historical records, current local economic trends, national and global economic trends, and changes in state and federal laws and policies.
Reserve Fund Budgeting Responsible reserve policies will provide adequate resources for cash flow and contingency purposes while maintaining reasonable tax rates. 1. The County will maintain a contingency for cash liquidity purposes in the County General Fund equal to at least 10% of its annual operating budget. 2. The County will maintain a contingency account for the General Fund’s annual operating budget to provide for unanticipated expenditures and/or to meet unexpected increases in service demands. Use of these funds is subject to the County Manager’s approval. 3. In other significant funds, the Highway User Revenue Fund, and certain other special revenue funds, the County will maintain, whenever possible, a contingency fund for cash liquidity purposes equal to at least 10% of their annual operating budget. This will be evaluated on a fund-by-fund basis. 4. Available fund balances shall not be used for ongoing operating expenditures unless a determination has been made that available balances are in excess of required guidelines and that plans have been established to address future operating budget shortfalls. When using fund balances, emphasis shall be placed on one-time uses. 5. An annual review of cash flow requirements and appropriate fund balances shall be undertaken to determine whether modifications are appropriate for the reserve/contingency policies.
Debt Management A responsible debt management policy maintains the County’s ability to incur present and future debt at minimal interest rates in amounts needed for infrastructure and economic development without endangering its ability to finance essential County services. 1. The County will not fund current operations from the proceeds of borrowed funds. 2. The County will confine long-term borrowing to capital improvements or projects. 3. When the County finances capital projects by issuing debt, it will repay the debt within a period not to exceed the expected useful life of the project.
Departmental Responsibilities 1. Each department is responsible for managing its budget and ensuring compliance with these policies and procedures, i.e., performing the ongoing tracking of revenues and expenditures each month to guard against expenditures in excess of budget or the under-collection of budgeted revenues. Departments should be prepared to explain unexpected variances from the budget. 2. Departments may spend appropriations within their operations budget without formally reallocating the budget between line items. Budget compliance according to state statute is at the department or fund level. 3. Requests for transfers between salaries and the other budget categories should be submitted to the County Manager for approval. The department should submit the request with an analysis of how this change will impact the department’s budget. One-time salary savings cannot be used to fund recurring expenditures. 4. The responsibility for projecting the ongoing impact of budget requests will be calculated by the department and must accompany the budget requests. 5. To aid departments in managing their budgets, the Finance Department should send out monthly expenditure and revenue reports to each department and include a year-to-date percentage of budget used for each line item.
Budgetary Control The principal goal of budgetary control is to ensure that actual expenditures do not exceed budgeted expenditures. The adopted budget establishes the basis for all transactions throughout the year and facilitates the monitoring of financial activity. Subsequent control is exercised throughout the fiscal year by the use of daily budgetary control, budgetary accounting,
Gila County, Arizona 32 Fiscal Year 2017-2018
budget reports, budget revisions, and a year-end analysis of budget performance. 1. Line Item Control—Gila County departments may spend appropriations within their operations budget without formally reallocating the budget between line items. Budget compliance according to state statute is at the department or fund level. 2. Budgetary Control—Gila County maintains budgetary control to ensure that actual expenditures do not exceed budget limits at the fund level. Control is accomplished by reviewing purchase orders to monitor the level of encumbrances and to determine the remaining unencumbered balances. 3. Budgetary Accounting—Budgetary integration into the accounting systems is ordinarily accomplished automatically through the use of information technology systems, although it may also be accomplished through traditional journal entries. 4. Budget Reports—Budget reports are used to continually monitor budget capacity and performance. Budget reports comparing actual results to budgeted amounts should be prepared at least monthly and departments should review them on a timely basis.
Capital Assets Capital assets are reported at actual cost (or estimated historical cost if historical records are not available). Donated assets are reported as estimated fair value at the time received.
Capitalization Policy I. Purpose To establish Gila County policy for capitalization of real property, infrastructure, equipment, works of art or historical treasures, intangible assets, donated assets and leased property.
II. Policy This policy addresses the elements of financial reporting introduced by GASB Statement No. 34 and ensures that capital asset transactions are accounted for consistently and in accordance with generally accepted accounting principles.
It is the policy of the Gila County Board of Supervisors that:
A. Responsibility 1. The Finance Department is responsible for the overall management and accuracy of the Asset management system. 2. Divisions / Departments and Elected Offices are responsible for the safeguarding and accounting for property in accordance with County policy and County administrative procedures.
B. Assets 1. Capital asset transactions addressed in this policy include all equipment, land, buildings, infrastructure, works of art and historical treasures, intangible assets and leasing transactions of the County’s government-wide activities and proprietary funds. 2. The capitalization thresholds for the various asset classifications are as follows: a. Land, land improvement and right of ways (easements): Capitalize regardless of cost. b. Buildings: Capitalize if valued at $5,000 and above. c. Infrastructure, Works of Art and Historical Treasures and Intangible Assets: Capitalize if valued at $5,000 and above. d. Equipment: Capitalize if valued at $5,000 and above with useful life of greater than one year. 3. Departments will maintain inventory records for all equipment costing $500 to $4,999. These are more commonly referred to as Controlled Assets.
Capitalization thresholds (the dollar values above which asset acquisitions are added to the capital asset accounts), depreciation methods, and estimated useful lives of capital assets are as follows:
Gila County, Arizona 33 Fiscal Year 2017-2018
Gila County Capitalized Assets
Capitalization Depreciation Method Estimated Useful Life Threshold
Land $5,000 N/A N/A Buildings $5,000 Straight-line 7-30 years Improvements Other Than Buildings $5,000 Straight-line 20 years Machinery and Equipment $5,000 Straight-line 3-25 years Infrastructure $5,000 Straight-line 7-50 years
Definitions Land—This includes all land purchased or otherwise acquired by the County. The land account includes the cost of preparing the land for its intended use. Buildings—This includes acquisition cost of permanent structures and related improvements. Permanently-attached fixtures that cannot be removed without damaging the building or the item removed, such as heating and air conditioning equipment or security systems, are classified with the related building. Improvements Other Than Buildings—This includes the cost of permanent land improvements, leasehold improvements, and other improvements except buildings. Improvements in this account may include fences, retaining walls, sidewalks, and parking lots. Machinery and Equipment—This includes all tangible personal property. Examples include machinery, tools, vehicles, equipment, and furniture. Infrastructure—This includes long-lived capital assets that are normally stationary in nature and normally can be preserved for a significantly greater number of years than most capital assets. Examples include roads, bridges, tunnels, drainage systems, water and sewer systems, dams, and lighting systems. Buildings, except those that are an ancillary part of a network of infrastructure assets, should not be classified as infrastructure assets. Construction in Progress—This includes the cost of construction projects undertaken but not yet completed.
Gila County, Arizona 34 Fiscal Year 2017-2018
F U N D T Y P E S Governmental Funds Most of the County’s basic services are reported in governmental funds, which focus on near-term inflows and outflows of spendable resources and the balances of spendable resources available at year end. These funds are reported using an accounting method called the modified accrual basis of accounting, which measures cash and all other financial assets that can readily be converted to cash. The governmental fund statements provide detailed short-term views of the County’s operations and the basic services it provides. Governmental fund information helps you determine whether there are more or fewer financial resources that can be spent in the near future to finance the County’s programs. The County maintains numerous individual governmental funds, including the following:
General Fund The general fund is the County’s primary operating fund. It accounts for all financial resources of the County, except those required to be accounted for in other funds. Revenues in the general fund are primarily derived from sales taxes, vehicle license taxes, property taxes, license and permit fees, and intergovernmental sources including state shared sales taxes. General fund expenditures include the costs associated with general government, providing internal services, and transfers to other funds (principally the funding of operations for health and social services).
Public Works/HURF Fund The Public Works/Highway User Revenue Fund (HURF) is a special revenue fund used to account for road construction and maintenance of major and nonmajor regional roads. It is funded by highway user revenues (revenues returned to counties from the statewide gasoline tax) and vehicle license taxes.
Special Revenue Funds Special revenue funds account for specific revenue sources, other than major capital projects, that are legally restricted to expenditures for specific purposes:
Administration. Accounts for administration of a variety of programs including the Assessor, Recorder, and Treasurer surcharges, election services, and certain emergency service functions. Funding sources include service-related surcharges, federal and state grant funds, fees, and local government contributions.
County Attorney. Accounts for various programs administered by the County Attorney including Victims Rights, Assistance, and Restitution; Child Support Enforcement; Anti-Racketeering; Diversion; Deferred Prosecution; Drug Prosecution; and Bad Check Enforcement. Funding sources include statutory fees and other surcharges related to criminal prosecution, federal and state grants, and other user fees.
Courts. Accounts for the processing of criminal cases as well as court enhancement and record retention improvement funds. Funding sources include statutory fees and other surcharges related to the courts.
Health. Accounts for a variety of health service and education programs including Public Health Emergency Preparedness; Women, Infants and Children (WIC); Supplemental Nutrition Assistance Program; immunizations and private stock vaccines; and teen pregnancy prevention. Funding sources include federal and state grants, appropriations, fees, and private party contributions.
Housing. Accounts for housing and community development programs. Funding is provided by federal and state grants and private party contributions.
Gila County, Arizona 35 Fiscal Year 2017-2018 Library District. Accounts for support services and materials provided to the County’s community libraries. Funding sources include federal and state grants and a secondary property tax levy.
Probation. Accounts for Adult and Juvenile Probation programs and services provided in coordination with the State’s Superior Court system. Funding sources include state grants and fees paid by probationers.
Sheriff’s Office. Accounts for various jail and law enforcement programs including justice enhancement, drug enforcement, anti-racketeering, and boating safety. Funding sources include federal and state grants.
Superintendent of Schools. Accounts for educational services and programs including the Gila County Education Services Agency. Funding sources include federal and state grants and charges for services from local school districts.
Debt Service Funds Debt service funds account for resources accumulated and used for the payment of general long-term debt principal, interest, and related costs on the 2009 Pledged Revenue Obligations and Pledged Revenue Refunding Obligations, and 2015 Pledged Revenue Obligations bonds.
Capital Project Funds Capital project funds account for resources to be used for acquiring or constructing major capital facilities.
The General, Public Works/HURF, and Superintendent of Schools funds are reported as major funds of the County, while all other Special Revenue Funds, Debt Service Funds, and Capital Project Funds are reported as nonmajor funds. Other funds may be reported as major funds in the annual financial report as applicable.
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ANALYSIS OF REVENUES Taxes The majority of Gila County’s taxes are comprised of real property and personal property tax. The amount of revenues expected for fiscal year 2017-18 is based on the tax rate that is levied. For the general fund, Gila County has budgeted a flat tax rate of $4.19 per $100 of assessed valuation resulting in a tax levy of $20,195,437. New construction decreased by approximately $6 million due to the cessation of mining operations at the Carlota mine in Miami.
Other Taxes Gila County assesses secondary property taxes to fund the Gila County Library District. For fiscal year 2017-18, the Gila County Library District’s secondary property tax rate remained flat at $0.2425, resulting in a $34,684 (2.9%) reduction in the tax levy.
Licenses and Permits Licenses and permits consist of building permits, planning and zoning fees, and other miscellaneous licenses such as cable TV and liquor licenses. These revenues fluctuate depending on the local economy. Based on current economic conditions in the County, these fees are expected to increase by $54,000 or 10.4% in fiscal year 2017-18.
Intergovernmental Intergovernmental revenues include state shared sales tax, county sales tax, general fund vehicle license tax, and other federal, state, and local government revenues. State shared sales tax, county sales tax, and the general fund vehicle license tax are three of the major revenue sources for the general fund. Intergovernmental revenues have been budgeted at $14,156,109, a $442,150 (3.0%) reduction from fiscal year 2016-17.
State Shared Sales Tax State shared sales tax is a transaction privilege tax collected at the state level. Money collected under this tax is then distributed to cities, towns, and counties based on a formula developed by the state legislature. Because it is linked to transactions across many sectors, this tax is closely tied to the statewide economy.
Gila County’s state shared sales tax has increased as the Arizona economy continues to improve. In fiscal year 2016-17, Gila County’s state shared sales tax increased by 6.83% over the prior fiscal year. The fiscal year 2017-18 budget reflects an anticipated increase of approximately 4.3% over last year.
State Shared Sales Tax Revenue
$5,200,000.00
$5,100,000.00 $5,000,000.00 $4,900,000.00 $4,800,000.00 $4,700,000.00 $4,600,000.00 $4,500,000.00
$4,400,000.00 $4,300,000.00 $4,200,000.00 $4,100,000.00 FY2012-13 FY2013-14 FY2014-15 FY2015-16 FY2016-17
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County Sales Tax The Gila County sales tax is a half-cent sales tax charged on most goods sold within the County, other than food. Because this tax is entirely based on sales within Gila County, it is a good indicator of the County’s overall economic condition. During fiscal year 2016-17, the County sales tax experienced an increase of 7.9% over the prior fiscal year. The County has budgeted for an increase of $214,977 (7.5%) in fiscal year 2017-18.
County Sales Tax
$3,050,000.00 $3,000,000.00 $2,950,000.00 $2,900,000.00 $2,850,000.00 $2,800,000.00
$2,750,000.00
$2,700,000.00
$2,650,000.00
$2,600,000.00
FY2012-13 FY2013-14 FY2014-15 FY2015-16 FY2016-17
In 2014, Gila County voters approved a 20-year extension of the Gila County 1/2 Cent Transportation Excise Tax. These revenues are statutorily restricted to street and highway purposes or transportation projects, and are not part of the general fund.
General Fund Vehicle License Tax Arizona charges a vehicle license tax (VLT) in lieu of personal property tax on vehicles. This revenue source is collected by the State at the time of registration and then distributed to counties. As the Arizona economy continues to recover, vehicle sales have shown some improvement and thus VLT revenues have increased. Gila County experienced a 5.1% increase in VLT in fiscal year 2016-17. The County has budgeted a modest increase of 2.6% for fiscal year 2017-18.
Vehicle License Tax
$2,000,000.00 $1,800,000.00 $1,600,000.00
$1,400,000.00
$1,200,000.00
$1,000,000.00
$800,000.00
$600,000.00 $400,000.00 $200,000.00 $- FY2012-13 FY2013-14 FY2014-15 FY2015-16 FY2016-17
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Charges for Services Charges for Services is the term used for a broad category of program revenues that arise from charges to customers, applicants, or others who purchase, use, or directly benefit from the goods, services, or privileges provided, or are otherwise directly affected by the services. For fiscal year 2017-18, Gila County anticipates a slight increase in these revenues of $14,872 or 1.8%.
Fines and Forfeits Fines and forfeits are dependent on the County’s collection of fines that are imposed in our justice and superior courts. Gila County anticipates these revenues will increase by $23,584 or 4.4% in fiscal year 2017-18.
Interest Rates of return are linked to interest rates. In fiscal year 2016-17, Gila County received $136,682 in interest on investments. The County has budgeted $125,000 in interest revenue for fiscal year 2017-18.
Asset Sales County assets that are no longer in service are auctioned on PublicSurplus.com. Bidders can view photos of the auction items, bid online, and make their payments online. Proceeds from the sale of assets vary depending on the quantity and types of items being auctioned. Corresponding with a completed physical inventory of all capital assets in summer 2017, the County plans to hold a large auction in early 2018. As a result, Gila County has budgeted asset sales at $100,001 in fiscal year 2017- 18.
Road Funds The largest of these revenue sources, Highway User Revenue Funds (HURF), is determined by the volume of fuel sold within the County and the County’s population. The amount of HURF monies distributed to the counties has been reduced as the State has diverted a portion of HURF revenues to fund state operations, but some of that reduction in fiscal year 2016-17 has been offset by a reversion from the Arizona Department of Public Safety (DPS) of unused fiscal year 2015-16 appropriations. Additionally, the volume of fuel sold statewide increased in fiscal year 2016-17, which resulted in an increase of HURF revenues distributed to the counties.
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Top 10 Revenue Sources Gila County’s top source of revenue is real and personal property taxes. Five of the top ten revenue sources are dependent upon sales: state shared sales tax, Highway User Revenue Funds (HURF), county sales tax, vehicle license tax, and the 1/2 cent transportation excise tax. Rounding out the top ten are revenues from other governments in the form of Federal Payments in Lieu of Taxes (PILT), state and federal grants, and intergovernmental agreements.
The County’s actual Top 10 revenue sources in fiscal year 2016-17 include:
1. Gila County Real & Personal Property Taxes 6. Gila County State Grants 2. State Shared Sales Taxes 7. Gila County Federal Grants 3. Highway User Revenue Funds (HURF) 8. Gila County Vehicle License Tax (VLT) 4. Federal Payments in Lieu of Taxes (PILT) 9. Gila County 1/2 Cent Transportation Excise Tax 5. County Sales Tax 10. Gila County Intergovernmental Agreements
Fiduciary Funds Fiduciary funds are used to account for resources held for the benefit of parties outside the government. The County reports the following fund types: The investment trust fund accounts for pooled assets held and invested by the County Treasurer on behalf of other governmental entities. The agency funds account for assets held by the County as an agent for the State and various other local government units, other parties, and for property taxes collected and distributed to the State, municipalities, local school districts, community college district, and special districts.
For more detailed information, please refer to the Budget Schedules A-G (pages 169-196) included in this book.
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ANALYSIS OF EXPENDITURES Gila County’s budgeted expenditures for fiscal year 2017-18 have increased 5.15% from the fiscal year 2016-17 adopted budget expenditures. This increase is primarily in special revenue funds. The County’s expenditure budget for fiscal year 2017- 18 is composed of its General Funds, Reserve Funds, Special Revenue Funds, Debt Service Funds, Capital Projects Funds, Internal Service Funds, and Enterprise Funds. Fiscal year 2017-18 General Fund expenditures represent 36.45% of the total expenditure budget. Special Revenue Funds, which include grant funds, account for 34.91% of the total expenditure budget. Reserve Funds comprise 13.66% of the total expenditure budget. Enterprise Funds (funds used to account for business-type activities), in which Gila County accounts for recycling and landfill management, represent 5.41% of the total expenditure budget. Internal Service Funds (funds used to account for County departments whose exclusive or nearly exclusive purpose is to provide goods or services to other County departments), which include the funds for facilities, fleet, and fuel management, comprise 3.82% of the total expenditure budget. Capital Projects Funds and Debt Service Funds account for 4.89% and 0.86% of the total expenditure budget, respectively.
All Fund Expenditures by Function The following chart highlights fiscal year 2017-18 expenditures for all funds by percentage of the total.
A discussion of these functions and what is included under each follows. It is important to note that these functions represent the same format as our audit information and are identified and grouped according to Governmental Accounting Standards Board (GASB) guidelines on expenditures by function.
General Government General government is largely composed of administrative functions, court services, and other general public services. These functions include: Board of Supervisors, Administrative Services, Assessor, Child Support Enforcement, Clerk of the Superior Court, Constables, County Attorney, Elections, Facilities Management, Finance, Fleet Management, Fuel Management, Human Resources, Information Technology, Justice Courts, Recorder, Recycling and Landfill Management, Superior Court, and Treasurer.
Total expenditures for general government are budgeted at $48,887,395 for fiscal year 2017-18. The County’s general fund
Gila County, Arizona 41 Fiscal Year 2017-2018
includes $42,611,068 of fiscal year 2017-18 general government expenditures.
Public Safety The public safety function represents expenditures for Community Development safety inspections, Emergency Management, Floodplain Management, Juvenile Detention, Probation, and the Sheriff’s Office. Budgeted expenditures for public safety in fiscal year 2017-18 are $18,476,088.
Highways and Streets The expenditures for the highways and streets function are used for the Public Works Department, GIS/Rural Addressing, and certain special districts. Expenditures for fiscal year 2017-18 are budgeted at $11,025,202.
Health and Welfare The health function accounts for the County’s Health department and its programs. The Community Services department and Public Fiduciary are included in the County welfare function. The health and welfare function also includes amounts paid for the state’s Arizona Long-Term Care System (ALTCS) and Arizona Health Care Cost Containment System (AHCCCS). Health and welfare is budgeted at $9,662,481 for fiscal year 2017-18.
Education The education function accounts for the County Superintendent of Schools. The Superintendent’s Office provides administrative support and performs fiscal functions for the County’s school districts. The education function is budgeted at $375,296.
Culture and Recreation Culture and recreation expenditures are budgeted for the County Library District. Fiscal year 2017-18 expenditures for culture and recreation are set at $1,830,552.
Debt Service The debt service function is responsible for paying principal and interest for outstanding debt of the County. Debt service expenditures are budgeted at $852,500 for fiscal year 2017-18.
For more detailed information, please refer to the Budget Schedules A-G (pages 169-196).
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DEPARTMENT EXPENDITURES BY FUNCTION
General Highways & Health & Department Public Safety Debt Service Other Government Streets Welfare
Administrative Services ●
Assessor ●
Board of Supervisors ● ●
Community ● Development
Community Services ●
Constables ●
County Attorney ●
Elections ●
Finance ● ● ● ● ●
Health/Emergency ● ●
Human Resources/ ● ● Risk Management
Information Technology ●
Justice Courts ●
Juvenile Detention ●
Library District ●
Probation ●
Public Fiduciary ●
Public Works ●
Recorder ●
School Superintendent ●
Sheriff ●
Superior Court ●
Treasurer ●
Gila County, Arizona 43 Fiscal Year 2017-2018
Expense Budget by Function
50,000 10.07% 501,000 375,296 1,000,000 1,800,000 4,398,845 1,830,552 9,955,693 98,859,359
OTHER
Community Community Agencies CPI/Performance Adj Credit Card Fund Revolving Eastern Org AZ Counties Insurance Gila County Pool District Library SuperintendentSchool
0.86% 852,500 852,500
DEBT SERVICE Debt Service
9.77% 478,781 2,943,700 2,089,860 4,150,140 9,662,481
HEALTH WELFARE & ALTCS/AHCCCS Community Services Health Public Fiduciary
56,855 51,129 11.15%
10,917,218 11,025,202
STREETS HIGHWAYS & GIS/Rural Addr Public Works Special Districts
18.70% 316,651 215,740 830,055 1,127,644 2,558,419 13,427,579 18,476,088
PUBLIC SAFETY
Community Community Development Emergency Management ManagementFloodplain Juvenile Detention Probation Sheriff
49.45% 142,543 356,357 400,000 411,484 734,254 636,563 839,562 250,000 539,010 1,517,371 1,208,116 4,580,108 2,216,275 1,664,539 4,233,748 2,405,653 1,415,046 1,289,430 1,041,060 1,314,934 1,135,204 5,353,851 1,702,287 13,500,000 48,887,395
Capitalized Projects - GENERAL GOVERNMENT Board of Supervisors Administrative Services Assessor Capital Projects Child Support Enforcement of the Clerk Superior Court Constables Contingency Attorney County Elections ManagementFacilities Finance ManagementFleet Management Fuel Human Resources Indigent Legal Defense Information Technology CourtsJustice Non Recorder Recycling Mgmt& Landfill Reserves Superior Court Treasurer TOTAL PERCENT OF TOTAL TOTAL ALL FUNCTIONS
Gila County, Arizona 44 Fiscal Year 2017-2018
COUNTY LEADERSHIP
Gila County, Arizona 45 Fiscal Year 2017-2018
ORGANIZATION CHART
Gila County, Arizona 46 Fiscal Year 2017-2018
ELECTED OFFICIALS AND DEPARTMENT DIRECTORS
Board of Supervisors District 1 ...... Tommie Cline Martin, Chairwoman District 2 ...... Tim R. Humphrey, Vice-Chairman District 3 ...... Woody Cline
Elected Officials Assessor ...... Deborah Hughes Clerk of the Superior Court ...... Anita Escobedo Constable (Globe) ...... Ruben Mancha Constable (Payson) ...... R. A. Tony McDaniel County Attorney ...... Bradley D. Beauchamp Justice of the Peace (Globe) ...... Jesse E. Bolinger Justice of the Peace (Payson) ...... Dorothy A. Little, Presiding Justice of the Peace Recorder ...... Sadie Jo Bingham Sheriff ...... J. Adam Shepherd Superintendent of Schools ...... Roy A. Sandoval Superior Court, Division I ...... Bryan B. Chambers Superior Court, Division II ...... Timothy M. Wright, Presiding Judge Treasurer ...... Debora Savage
Department Directors County Manager ...... James Menlove Deputy County Manager ...... Michael K. Scannell Assistant County Manager ...... Jacque Sanders Clerk of the Board ...... Marian Sheppard
Chief Probation Officer ...... Steven Lessard Community Development ...... Scott Buzan Community Services ...... Malissa Buzan Court Administrator ...... Jonathan Bearup Elections ...... Eric A. Mariscal Finance ...... Teresa A. Williams (Interim) Health and Emergency Management ...... Michael O’Driscoll Human Resources/Risk Management ...... Shelley McPherson Information Technology ...... Kelly Riggs Library District ...... Jacque Sanders Public Fiduciary ...... Tiffany Poarch Public Works ...... Steve Sanders
Gila County, Arizona 47 Fiscal Year 2017-2018
ELECTED OFFICIAL BIOGRAPHIES
Tommie Cline Martin, Chairwoman—District 1 Supervisor Supervisor Martin comes from a long line of Gila County pioneer families. One set of great-grandparents came by wagon into what would become northern Gila County in the late 1800s to set up a sawmill and also prospect for minerals. About the same time, another set of grandparents came into the Rim Country moving west and herding goats, while also establishing mercantiles with post offices along the way. Yet another set of grandparents arrived in the Pleasant Valley area in the early 1900s to farm and ranch.
She, in turn, was raised on a ranch in Northern Gila County by parents who thought a “liberated household” was one that had bread dough on the axe handles, and who claimed they couldn’t afford to hire ranch help—so they raised it. This background led her into a varied 25-year career in Natural Resource Management work worldwide, with experience throughout the American West, western Canada, northern Mexico, and eastern Africa (primarily in Somalia and Ethiopia).
As a Gila County Supervisor, some of her efforts have resulted in a Community Wildfire Protection Plan for northern Gila County, the addition of numerous Firewise Communities within the area, and various strategically-placed fire breaks throughout the Rim Country. Supervisor Martin also helped initiate a bladder-tank-helicopter fire-water setup for first-strike forest fire response which has resulted, so far, in very successful initial fire suppression. This system has been awarded several national recognitions.
Supervisor Martin serves on the County Supervisors Association Legislative Policy Committee, the Board of the Coalition of Arizona/New Mexico Counties, the Tonto Natural Resource Conservation District, the U.S. Forest Service Collaboration Cadre, and the Steering Committee and Collaborative Stakeholder Group for the Four Forest Restoration Initiative.
She is serving her fourth term as District One Supervisor for Gila County and is currently Chairwoman for the Board of Supervisors.
Gila County, Arizona 48 Fiscal Year 2017-2018 Tim R. Humphrey, Vice Chairman—District 2 Supervisor Elected to the Board of Supervisors on November 8, 2016, Tim R. Humphrey began his term on January 4, 2017. His fellow board members elected him Vice-Chairman on January 10, 2017. Supervisor Humphrey was born in New Mexico, but has spent most of his life in Gila County and he calls it home.
Supervisor Humphrey’s experience as a small business owner for over 30 years brings a businessman’s point of view to running Gila County Government. He is proud to have served his community on the Gila County Industrial Development Authority (IDA) Board, the Advisory Committee for Gila Community College, the Board of Directors for the Boys and Girls Club, and the Globe-Miami Chamber of Commerce Board of Directors. He is also a member of the Miami Rotary Club.
As a member of the Board of Supervisors, Supervisor Humphrey also serves on the Correctional Officers Retirement Plan Local Board for Sheriff’s Office Detention Officers and Non-Uniformed Officers, Gila County Local Emergency Planning Committee, Central Arizona Governments (CAG) Regional Council, Gila Community College Allied Health Care Advisory Committee, and the Gila Community College Industry and Mining Advisory Committee.
In his spare time, Supervisor Humphrey likes to pursue his passion for art. He creates sandstone art that he donates to fundraising events that benefit local charities and community programs. Each piece is hand-drawn, etched, and burnt by him. He also enjoys the great outdoors and being surrounded by nature and he tries to work that into his busy schedule whenever possible.
Supervisor Humphrey is also the father of two beloved daughters.
Gila County, Arizona 49 Fiscal Year 2017-2018 Woody Cline—District 3 Supervisor Supervisor Cline was elected to the Board of Supervisors on November 8, 2016, and was sworn into office on January 4, 2017. Woody is a fourth-generation Gila County resident and he is married to a fifth-generation resident. He was born in Globe and raised in Young, Arizona, and is the first Young resident to be elected to the Board of Supervisors. His experience as a small business owner, former United States Forest Service employee, and community activist brings a well-rounded perspective to the Board of Supervisors.
As a member of the Board of Supervisors, Supervisor Cline also serves on the Public Safety Personnel Retirement Board, Board of the Coalition of Arizona/New Mexico Counties, Correctional Officers Retirement Plan Local Board for Sheriff’s Office Dispatchers, Gila County Board of Health, San Carlos Apache Partnership Steering Committee, and Coalition of Arizona/New Mexico Counties.
Woody is the 2016-2017 President of the Gila County Cattle Growers and also serves on the Board of Directors for the Arizona Cattle Growers Association.
Supervisor Cline spent 19-plus years with the United States Forest Service working in fire and range management. His understanding of public land usage and management is a valuable addition to the Board of Supervisors.
Supervisor Cline lives in Young, Arizona, with his wife Letha and his three daughters. He graduated from Young Public Schools in 1981. In his spare time, Woody likes to do anything outdoors including hunting, riding the range, and enjoying time on his ranch.
Gila County, Arizona 50 Fiscal Year 2017-2018 Deborah Hughes—Assessor Deborah Hughes was born and raised in a very rural part of Pennsylvania. She moved to the Mesa-Chandler area of Arizona in 1977. In 1991, she moved to Payson, Arizona in Gila County, which is still her home.
Deborah was a real estate broker in Gila County for 20 years and was self-employed most of her life. In 2011, a friend from her church asked if she would consider running for Assessor. With the real estate market slowing down considerably, she decided that her background in valuing real estate might be well-suited to the position so she ran for office. She won the primary and general elections and took office in 2012. In 2016, she was re-elected for another four-year term.
Deborah’s core business philosophy has always been based on building relationships. “My listening skills have been very helpful in supplying the best possible service that I can. By listening and building relationships, I have earned taxpayers’ faith and trust that I will do the best I can with the information I have.” Deborah’s commitment is to treating all taxpayers with respect and being sure that everyone is treated fairly and equally. It is her commitment to make values fair, current, and accurate for all that drives her goals.
Deborah and her husband, Michael, have four children and 10 grandchildren, half of which are in Gila County.
Anita Escobedo—Clerk of the Superior Court Anita Escobedo is the Clerk of the Superior Court for Gila County. She was appointed to this position by Arizona Governor Janet Napolitano in December 2004 to fill the unexpired term of Margaret Toot, which was vacated due to retirement.
Anita was elected to the office of Clerk of the Superior Court by the voters of Gila County in November 2006, and was re-elected to serve additional four-year terms in 2010 and 2014. She has been with the Clerk’s Office for over 38 years, starting out at entry level and working in all areas of the office before being appointed Chief Deputy in 2000. Before coming to this office, she worked for a short time in the Gila County Recorder’s Office.
Anita is the official record keeper and fiduciary agent for the Superior Court. As the Clerk, she maintains all civil, domestic, criminal, probate, and juvenile records. She issues writs and warrants, takes and transcribes all court minutes for court proceedings and is the Registrar of Probate matters. She also maintains all court exhibits used as evidence in jury trials. As Jury Commissioner, she provides qualified jurors for trials from the lists of all registered voters and persons who hold a valid driver’s license. In addition, Anita accepts and processes passport applications; issues and records marriage licenses; and commissions, prepares, and forwards appeals to the Court of Appeals and State Supreme Court.
Anita is a graduate of the National Center for State Courts Institute for Court Management, a member of the Arizona Association of Superior Court Clerks, and has served on many statewide committees at the request of the Arizona Supreme Court.
Anita and her husband, Mark, have been married for 35 years and both are lifelong residents of Gila County.
Gila County, Arizona 51 Fiscal Year 2017-2018 Ruben Mancha—Globe Constable Ruben Mancha has lived his entire life in the Globe-Miami area, graduating from Miami High School in 1972. He married his high school sweetheart, Patricia Lopez, in December 1972. Ruben and Patricia were married for 44 years before she passed away after a long illness on November 24, 2016.
Ruben worked for Blue Bird Mine, Copper Cities, and, finally, Pinto Valley Mine. He entered into a four-year diesel mechanic apprenticeship program at Pinto Valley Mine, graduated, and worked three years in the truck shop.
In 1978, Ruben became a Reserve Highway Patrolman with the Arizona Highway Patrol. In November 1980, Ruben entered the Arizona Highway Patrol Training Academy. Ruben served with the Arizona Highway Patrol, which later changed its name to the Arizona Department of Public Safety, for 30 years. During his tenure with the Arizona Department of Public Safety, Ruben served in numerous assignments in the local area including overseeing the Reserve Program, field training officer, VASCAR instructor, quality assurance specialist for the Intoxilyzer Program, commercial vehicle inspector certified by the Commercial Vehicle Safety Alliance, and instructor in the Part B section of the North American Safety Inspection Program, which included the equipment side of roadside inspections.
Ruben served 14 years on the Miami Unified School District Governing Board. He also served on the Board of Directors for the Arizona School Board Association representing Gila County. He was also on the Board of Directors of the Gila County Association of Retarded Children. Ruben is currently a member of the Arizona Constables Association, Miami Lions Club, and the 4th Degree Knights of Columbus in Miami, Arizona.
R. A. Tony McDaniel—Payson Constable Constable Tony McDaniel was born and raised in the Rim Country and, at a very young age, he learned compassion and strength from his father. Tony began his career when he was hired by the Arizona Department of Public Safety in 1989. During his 24-year career, he served as a patrolman and also served as a member of the AZ DPS Special Operations Unit. In the last ten years of his career, Tony was assigned to the Criminal Investigations Division/Gila County Narcotics Task Force.
Tony has been very active in the community. During his career in law enforcement, he went to the schools and educated children about negative effects of drug use and empowered them to help themselves by their choices. Tony has also been very active in volunteering to coach youth sporting leagues and events. Tony is currently President of the Gila County Pioneer Committee that has raised thousands of dollars that go directly back to our children and community.
Tony is excited about his career path in public safety as Payson Regional Constable.
Gila County, Arizona 52 Fiscal Year 2017-2018 Dorothy A. Little—Payson Justice of the Peace Dorothy A. Little serves as the Justice of the Peace for the Payson Regional Justice Court. Judge Little was first appointed to her position by the Board of Supervisors in November 2004 upon the retirement of Judge McDaniel. Judge Little ran for office in 2006 and prevailed in the election and subsequent elections. Judge Little has served as a faculty member on numerous occasions educating staff and other judges. She has also served as President of the Arizona Justice of the Peace Association for the last three years. Judge Little serves or has served on a variety of committees for the Arizona Supreme Court, which affords her the opportunity to assert her point of view relating to decisions that are made at the state level that can affect any aspect of the Arizona judicial system, including: 2016 Task Force Justice For All: This task force was established by Chief Justice Scott Bales on March 3, 2016, by Administrative Order No. 2016-16 to promote “justice for all,” meaning that people should not be disparately punished because they are poor. While everyone should face consequences for violating the law, criminal fines and civil penalties should not themselves promote a cycle of poverty by imposing excessive amounts or unduly restricting people’s ability to be gainfully employed. The goal of the Task Force, to file a report and make recommendations by October 31, 2016, was accomplished. Membership included judges, court administrators, attorneys, and private citizens. 2016 Arizona Judicial Council (AJC): AJC assists the Arizona Supreme Court and the Chief Justice in the development and implementation of policies and procedures for the administration of the state’s courts. Membership includes judges, court administrators, attorneys, and private citizens. 2016 Judicial Ethics Advisory Committee: This committee issues advisory opinions interpreting the Code of Judicial Conduct and the Code of Conduct for Judicial Employees. Membership includes judges and private citizens.
Sadie Jo Bingham—Recorder Sadie Jo Bingham is a sixth-generation Gila County resident. After graduating from Globe High School, she continued her education at Pima Community College in Tucson. She later accepted a temporary position with the Gila County Recorder’s Office in 2003. From there, she was promoted to Recorder’s Clerk, Office Supervisor, and, eventually, Chief Deputy. Following the retirement of Linda Ortega, the Board of Supervisors appointed Sadie as Recorder. In 2008, she went on to win the election and became the youngest Recorder in Arizona history. For nine consecutive years, Sadie has held the title of Gila County Recorder. During this time, Sadie has served as the Secretary/ Treasurer, Vice-President, and President of the Arizona Recorder’s Association. Sadie is extremely invested in the success of the community.
Since elected into office in 2008, Sadie has made numerous improvements to make the Recorder’s Office services more efficient and convenient for the public. She has made it possible to submit documents for recording electronically and is in the process of making it possible to view all documents online through the Gila County website. Sadie has broadened the exposure to vote-by-mail and early voting by raising public awareness through informative public speeches and voter registration drives. She has received grants to preserve and restore historical Gila County documents such as maps and the brand book that both date back to the 1800s. One of Sadie’s passions while being in office has been voter education through the schools. She has implemented
Gila County, Arizona 53 Fiscal Year 2017-2018 Kids Voting into schools all over Gila County from grades K-12, along with visiting every high school to inform students of the importance of voting, voting history, Gila County elected officials, and hands-on voter registration assistance.
When not in public office, Sadie spends time with family and volunteers with the local sports, agricultural, and leadership youth programs. She has served on a number of boards including the Gila County Fair Board, Globe High School Booster Club, Pinal Mountain Little League, and Globe FFA Alumni, to name a few. Her dedication and commitment to the community and her family has been a lifelong goal that she strives for every day.
J. Adam Shepherd—Sheriff Sheriff Adam Shepherd is a 39-year resident of Gila County and an Arizona native. He has over 30 years of progressively responsible law enforcement experience in Gila County. He advanced in command through the ranks as field deputy, detective, narcotics officer, field sergeant, lieutenant-district commander, and, finally, as the Undersheriff, where he was responsible for all field and detective law enforcement services in the Gila County Sheriff’s Office (GCSO).
Sheriff Shepherd graduated from Pima Community College, Northern Arizona University, and Northwestern University School of Staff and Command. He has served as a certified paramedic, general instructor, firearms instructor, baton instructor, and lead instructor on GCSO computerized systems. He earned a commercial pilot’s license with multi- engine and instrument rating. He is a certified diver and has served as a member of the Sheriff’s Office underwater dive team, and also worked to implement comprehensive GCSO policies and procedures.
Roy A. Sandoval—Superintendent of Schools Roy Sandoval is a longtime resident of Payson, Arizona, who recently retired from public education after 28 years of service. In September 2016, he accepted the position of Gila County School Superintendent after being elected in the August primary for the 2016-2020 term. With a Master of Arts in Educational Leadership and a Bachelor of Science in Biology from Northern Arizona University, as well as a National Turnaround Specialist Certificate from the University of Virginia Darden Graduate School of Business Administration, he brings an informed and passionate perspective to his educational activities.
In his 28 years as an educator, Mr. Sandoval has worked in and near Gila County as a high school and elementary school principal, district curriculum director, high school biology teacher, and coach. In 2012, he received national recognition from the Department of Education as a turnaround principal for his success at Alchesay High School in the Whiteriver Unified School District. His commitment to students and educators is reflected in his energetic, attentive, and solutions-oriented approach to life and a supreme desire to connect with kids and educators in a manner that wins their trust.
Gila County, Arizona 54 Fiscal Year 2017-2018 Bryan B. Chambers—Judge, Superior Court, Division I On July 13, 2015, Bryan B. Chambers was appointed by Arizona Governor Douglas A. Ducey to fill the unexpired term of Judge Peter Cahill, who retired June 30, 2015. On November 8, 2016, he was elected to serve a full four-year term as Division I Superior Court Judge.
Prior to taking the bench, Judge Chambers served 23 years in various capacities in the Gila County Attorney’s Office. He began his service as a Deputy County Attorney prosecuting felonies and misdemeanors in 1992. From 1994 to 2001, he was the Division Chief of the Child Support Division. During that time, the Child Support Division was honored with the 1998 National Child Support Enforcement Association Most Improved Program Award for having the most improved child support program in the country for the prior three years. In 2001, he resumed duties as a felony prosecutor. In January 2002, he became a Chief Deputy County Attorney—a role he served in until January 2013.
Beginning in August 2003, he also assumed responsibility for most of the civil duties in the County Attorney’s Office. This consisted of advising Gila County elected officials and department heads, including the Gila County Board of Supervisors; reviewing hundreds of contracts annually involving Gila County; representing the County Elections Director; representing the Board of Gila Community College; and representing the County in matters before the Gila County Personnel Commission.
In January 2013, he became the Civil Bureau Chief, continuing to handle the civil matters of the office while also handling some felony prosecutions. In all, he served five different elected Gila County Attorneys. He tried 39 felony jury trials while at the County Attorney’s Office.
During his career, Judge Chambers has been active in the Bar and the legal community. When he was appointed Judge, he had been serving as president of the more than 23,000 member State Bar of Arizona. From 2004 through 2015, he served as the elected representative of the attorneys of Gila, Graham, and Greenlee Counties on the Board of Governors of the State Bar of Arizona. Before becoming president of the State Bar, he had been elected to serve one-year terms as secretary-treasurer, 2nd vice president, 1st vice president, and president-elect. He served on various committees of the State Bar and was chair of the Rules Committee (2010-2011), chair of the Appointments Committee (2012-2013), chair of the Strategic Planning Committee (2013-2015), and chair of the Awards Committee (2015). He served as treasurer of the Gila County Bar Association from 1993 to 2000 and as president from 2000 to 2015. He served as an elected member of the Board of Directors of the Arizona Family Support Council, a statewide organization that presented continuing education programs for child support enforcement professionals, from 1995 through 2002. He was awarded the Council’s “Presidential Award” in 2001 and the “President’s Award” in 2002.
Judge Chambers was a member of the Arizona Child Support Coordinating Council Legislative Subcommittee from 1998 to 2001. The Coordinating Council was a statutory subcommittee to the Arizona Legislature that vetted bills and other proposals regarding child support for the Legislature. While serving on the subcommittee, he also served on the Arizona Child Support Coordinating Council Workgroup on State Case Registry and Centralized Payment Processing (1998-1999); the Arizona Child Support Coordinating
Gila County, Arizona 55 Fiscal Year 2017-2018 Council Child Support Guidelines Workgroup, which made recommendations to the Arizona Supreme Court on child support guidelines (1999-2001); and the Arizona Child Support Coordinating Council Finance Workgroup, which made recommendations to the State Legislature on how to fund the state child support program (2000).
In the community, Judge Chambers served on the Board of Directors of the Globe-Miami United Fund from 1995 through 2004 (treasurer 1997, vice president 1998, and president 1999-2003). He served on the Board of Directors of the Pinal Gila Behavioral Health Association/Empowerment Systems Inc., from 1999 through 2009 (chairman of the board, 2006). He served on the Board of Directors of the Cobre Valley Center for the Arts from 2002 through 2015; the Cooperative Extension Advisory Board for Gila County from 2002 through 2004; and was a member of the Gila County Flinn Coalition from 1997 through 2001.
He has been involved with the Boy Scouts of America throughout his life. In 1983, he earned the Eagle Scout award. He was the Chartered Organization Representative for Boy Scout Troop 883 from 1999-2004. He was the Gila District Commissioner from 2004 to 2007 and Gila District Chairman from 2007 through 2012. He has served as a member of the Gila District Committee from 2013 through the present. He received the District Award of Merit in 2006 and was awarded the Silver Beaver Award in 2012.
Judge Chambers received a Bachelor of Arts degree in Economics with a Spanish minor from Brigham Young University in 1989. He received a Juris Doctorate from the J Rueben Clark Law School of Brigham Young University in 1992, where he was Articles Editor of the Brigham Young University Law Review. He was admitted to the State Bar of Arizona in 1992. He was admitted to the U.S. District Court (District of Arizona) in 1992 and the San Carlos Apache Tribal Court in 2003. He was certified as an Arizona Special Education Due Process Hearing Officer (1996-2005) and as an Arizona Elections Officer (2006-2015).
Timothy M. Wright—Presiding Judge, Superior Court, Division II On January 1, 2015, Timothy M. Wright took office and became the 11th elected official to serve as Superior Court Judge for Gila County. His court calendar is comprised of a variety of matters including criminal, civil, juvenile, dependency, probate, and domestic relations cases.
Judge Wright brings 18 years of public service to the Court. He began his career as a Deputy County Attorney with the Gila County Attorney’s Office. As a Deputy County Attorney, he prosecuted juvenile, misdemeanor, and felony matters. In 2000, he began working as a prosecutor for the City of Peoria. During his tenure with Peoria, he was promoted to Senior Assistant City Prosecutor, becoming responsible for all of Peoria’s municipal prosecutions. From 2002 through 2014, Judge Wright worked for the Town of Payson. He began as the Deputy Town Attorney/Prosecutor and, following appointment by the Town Council, served four years as Payson’s Town Attorney.
Judge Wright and his family have been Gila County residents since 1996. He is active in his local church and was very active in the local school system while his daughters attended the Payson Unified School District, including being a substitute teacher. He also provided pro bono legal services to the Payson Christian Medical Clinic.
Gila County, Arizona 56 Fiscal Year 2017-2018 Judge Wright received a Bachelor of Science in Marketing from Arizona State University in 1990 (Magna Cum Laude) and a Juris Doctorate from Arizona State University in 1995 (Cum Laude). Judge Wright has been a guest instructor at the Arizona Law Enforcement Academy and a guest lecturer at Gila Community College.
Debora “Debi” Savage—Treasurer Debora “Debi” Savage is a graduate of Miami High School. She spent time as a volunteer at the schools her sons attended until her youngest started sixth grade. She worked for 1st Interstate Bank for eight years prior to working for the County. She began her service in the Gila County Treasurer’s Office in 1992. In 2002, Debi became Chief Deputy. She was appointed Treasurer in 2007 to complete the term of Priscilla Knuckey- Ralls, who was forced to retire for medical reasons.
As Treasurer, employed by the citizens of Gila County, Debi works with and for the public. She is active in church, civic, and charitable organizations. She likes volunteer work and providing service to others.
Debi was born Debora Lofgreen in Miami, Arizona and has lived in Gila County all of her life. She is a graduate of Miami High School. She has been married to Art for 45 years and, together, they are the parents of two boys. They have six beautiful grandchildren and enjoy watching them in their activities. They range in ages from 16 years to newborn. They light up Debi’s life!
Gila County, Arizona 57 Fiscal Year 2017-2018
DEPARTMENT DIRECTOR BIOGRAPHIES James Menlove—County Manager James Menlove accepted the position of Gila County Manager in May 2017. He had previously served as Gila County’s Finance Director since October 2016. Menlove impressed the hiring committee and Board of Supervisors with his ideas about long- term financial planning as part of a sound strategic plan and his commitment to improving County policies.
In less than a year as Gila County Finance Director, Menlove guided the County to make significant progress on pending audits. Under his direction, the department has greatly streamlined the annual budget process. Since starting at Gila County, Menlove has taken an active role in economic development, such as serving on the City of Globe Mayor’s Marketing Task Force and advocating for an asset inventory to help attract new businesses to the County.
Menlove came to Gila County with over 12 years of experience as finance director at neighboring Navajo County. When he took the reins at Navajo County, it was widely considered to be “unauditable.” Under his leadership, it became an award-winning model for government finance.
For seven consecutive years, Menlove received the Government Finance Officers Association’s (GFOA) Distinguished Budget Presentation Award. He took home the GFOA’s Certificate of Achievement for Excellence in Financial Reporting for five consecutive years. He also has valuable experience on the Public Safety Personnel Retirement System (PSPRS) Reform Task Force that developed the “yardstick” tool, which was used by the state legislature to develop PSPRS reforms that were approved statewide in May 2016. Menlove served two terms as president of the Government Finance Officers Association of Arizona (GFOAz).
Before his time at Navajo County, Menlove served as the comptroller for Mohave County Community College District, an accountant for the City of Phoenix, and a Senior Auditor at the Arizona Office of the Auditor General. Menlove holds a B.S. in Accounting and a Certificate of Public Management, both from ASU.
Michael K. Scannell—Deputy County Manager Michael K. Scannell joined Gila County as Deputy County Manager in 2015. His extensive background in local government administration began in 1984 in Mendocino County, California, where he started as a budget analyst and rose through the ranks to become the County Administrative Officer, the chief administrative officer of a county of 86,000 citizens and over 1,100 employees. In 1999, he left California to become County Manager in La Plata County, Colorado. Mr. Scannell came to Arizona in 2007 and served as Town Manager of Camp Verde before moving on to become Town Manager of Chino Valley, Arizona in 2010.
Mr. Scannell has served as a commissioner on the governing board of the Durango-La Plata County Regional Airport, and was Interim Executive Director of the La Plata County Regional Housing Authority. He currently serves as an Adjunct Faculty Member of the University of Colorado, Denver Campus, Department of Political Science, where his major responsibilities include teaching a graduate level course entitled “The Politics of the Budgetary Process.”
Scannell earned a Bachelor of Arts degree from San Francisco State University and a Master of Public Administration (MPA) degree from Golden Gate University. He attended the University of Oregon Graduate School of Public Policy’s Pacific Program; the Harvard University John F. Kennedy School of Government’s Program for Senior Executives in State and Local Government; the University of Texas School of Law’s Mediation and Alternative Dispute Resolution course; and completed coursework in interest-based bargaining at the Cornell University School of Industrial and Labor Relations.
Gila County, Arizona 58 Fiscal Year 2017-2018 Jacque Sanders—Assistant County Manager & Library District Director Assistant County Manager and Gila County Library District Director Jacque Sanders has 19 years of service with Gila County. Before becoming the Assistant County Manager in 2003, she served as County Librarian for five years.
Gila County Library District cultivates the social and educational well-being of our residents and is a vital force for promoting literacy. We strive to manage our resources effectively and respond and reach out to serve the information needs of our diverse communities.
Sanders’ accomplishments as both Assistant County Manager and Library Director include assisting with the executive management of Gila County and securing more than $1.1 million in federal and state grants for library programs and projects in Gila County.
Sanders serves as the alternate trustee to both the employee health insurance trust and liability insurance pool. She is also a member and past-president of the Arizona County Librarians Committee.
Marian Sheppard—Clerk of the Board of Supervisors Marian Sheppard is the Clerk of the Board of Supervisors and has worked for the Board for more than 20 years. She earned her Certified Municipal Clerk certification in 2003 from the International Institute of Municipal Clerks. Her passion is developing policies and procedures to streamline workflows in county government, a dedication that has carried over from her 16 years of experience in the copper mining industry. She strives to provide an accurate record of all actions of the Board of Supervisors and to make those records easily available to the public.
Marian was born in Ontario, Canada, and moved to California in her youth before settling in Globe 40 years ago. Time away from work is spent with her family and friends and enjoying every moment attending all of her grandchildren’s activities.
Steven Lessard—Chief Probation Officer Steven Lessard was appointed Chief Probation Officer on August 8, 2016. He began his career with Maricopa County Adult Probation 26 years ago and retired in 2014 as the Programs Division Director. As Director, Steve supervised all specialty programs including problem solving courts, literacy centers for probationers and members of the community, and a 25-bed facility for homeless probationers. Most recently, Steve worked at the Arizona Supreme Court Administrative Office of the Courts (AOC), where he oversaw specialty courts and specialty programs statewide.
Steve possesses a Bachelor’s Degree in Justice Studies from Arizona State University and a Master’s Degree in Counseling. He specializes in working with the severely mentally ill, is a national speaker on mental illness, and on the faculty with the National Criminal Justice Training Institute (NCJTI). His work with NCJTI has afforded him the opportunity to collaborate with and train tribal nations on how to respond to mental illness in their court systems. He also serves as Adjunct Faculty at Mesa Community College, where he teaches Victimology and Crisis Management.
Scott Buzan—Community Development Director Scott Buzan is an Arizona native who grew up and worked in Phoenix. A graduate of Arizona State University with a Bachelor of Science degree in Marketing, Scott worked in investment banking for over 20 years. Twenty-two years ago, he and his wife relocated to Payson where they built their home themselves. This led to a career change and Scott’s employment with Gila County, where he has worked for over 12 years.
Prior to serving as Interim Community Development Director, Scott has held the positions of Building Inspector, Plans Examiner, and Building Official. He is a current member of the Arizona Building Officials Organization and is Treasurer of the Grand Canyon Chapter of the International Code Council.
Scott has been married for 37 years to his high school sweetheart. They have two golden retrievers.
Gila County, Arizona 59 Fiscal Year 2017-2018 Malissa Buzan—Community Services Director Malissa Buzan, Director of the Gila County Community Services Division (GCCS), began working for Gila County in GCCS’s Community Action Program as a case manager in 1991. Since 1993, Malissa has managed the Weatherization Program, which was expanded in 1997 with the addition of emergency home repairs, medical modifications, and senior cooler tune-ups. In 2002, major housing rehabilitation and the Section Eight Housing Choice Voucher Program were also added. Malissa also administers housing rehabilitation programs for several other towns and cities within Gila County. Out of necessity, the Housing Program has leveraged multiple funds and grants (weatherization, utility, and emergency repair dollars) in the Owner- Occupied Housing Rehabilitation Program for years, with many homes benefiting from as many as seven fund sources.
With 23 years of experience, Malissa was appointed Community Services Director in November 2012. Under Malissa’s direction, employment services for the developmentally delayed have been added, along with a Comprehensive One-Stop Center with multiple partners that emphasizes employment skills, career development, business services, veteran services, and vocational rehabilitation. Malissa’s experience and expertise has provided her with opportunities to serve on statewide coalitions and community service boards including the Arizona Community Action Association, Arizona Housing Alliance, local non-profit programs with the Southern Gila County Network Team, G.I.L.A. House (a housing program for homeless families), and the 2nd Chance clothing store outreach ministry for local families. She is also a board member of the Tri-City Sanitary District, working to bring a sewer system to the unincorporated areas of southern Gila County.
Eric A. Mariscal—Elections Director Eric A. Mariscal was born and raised in Gila County. Eric graduated in 1982 from Globe High School. Following graduation, Eric enlisted in the United States Army. He served as an airborne infantryman overseas in the Republic of Panama from 1982 to 1984 and finished his enlistment as a platoon sergeant with the 82nd Airborne Division in 1986. In 1987, Eric began his studies at Northern Arizona University in Flagstaff. Eric graduated in 1991 with a Bachelor’s Degree in Political Science.
Eric was hired in 2007 as the administrative clerk for the Gila County Elections Department. In November 2009, Eric was hired by the Gila County Recorder’s Office and worked in Voter Registration. Eric returned to the Gila County Elections Department when he was appointed Director by the Gila County Board of Supervisors in July 2013.
Eric has served his community as a Globe City Councilmember and through his involvement with community organizations. Eric is extremely dedicated to his position as Elections Director and is proud to be a public servant to the citizens of Gila County.
Michael O’Driscoll—Health & Emergency Management Director Michael O’Driscoll is the Director of Health & Emergency Management for Gila County, Arizona. Michael joined Gila County in 2011 and came with more than 20 years’ experience in Public Health and Emergency Preparedness. He has been integral in mitigating large health disparity issues, vector-borne disease, foodborne outbreaks, ground water contamination, and hazardous materials complaints, ensuring public safety statewide.
Beginning his public service career in Santa Clara County, California, in 1989, Michael progressively rose the ranks, holding critical positions at Will and DuPage Counties in Illinois. He has been recognized with outstanding employee awards; won individual citation honors; and has developed numerous key systems and protocols for food safety, day care assessment, multicultural task forces, and intragovernmental communications/alert systems.
While on staff at DuPage County Health Department, Michael led teams responsible for securing the Samuel Crumbine Award, the largest nationally-recognized environmental public health achievement.
Prior to Gila County, Michael held a senior staff position at Kane County Illinois Health Department, where he fostered a collaborative, creative environment supporting change and increasing the public’s awareness of emerging public health and emergency management issues.
A mindful, resolution-focused individual, Michael is eager to champion the Gila County Health Department through its current and future challenges.
Gila County, Arizona 60 Fiscal Year 2017-2018 Shelley McPherson—Human Resources/Risk Management Director Shelley McPherson, Human Resources/Risk Management Director, is a Society of Human Resource Management-Senior Certified Professional (SHRM-SCP) and a Senior Professional in Human Resources (SPHR) with over 20 years of human resource experience.
Shelley has been with Gila County since 2014. Prior to her time at Gila County, Shelley worked as a Human Resources/Risk Management Director for the telecommunications industry in Kansas, Idaho, and Arizona. Shelley has also held human resource director positions in human resources consulting and highway manufacturing, and was a human resource vice president in the banking industry. Shelley was licensed in life, health and accident and property and casualty insurance by Kansas Insurance Commissioner Kathleen Sibelius, before Sibelius became Governor of Kansas and United States Secretary of Health and Human Services. Under those licenses, Shelley worked for the ninth largest privately-held insurance brokerage firm in the United States.
Shelley graduated summa cum laude with a Bachelor of Science degree in Psychology from Grand Canyon University and is a member of the Society of Human Resource Management (SHRM), the Association for Psychological Science, and the Society for Police and Criminal Psychology. Shelley served five years as the Kansas State SHRM Public Relations Chair and was a speaker and presenter at the Kansas SHRM annual conference. Shelley has also been a speaker for the NTCA National HR Conference at Walt Disney World.
A native of Oklahoma, Shelley and her husband Gary moved to Arizona from Kansas seven years ago and are enjoying the calm, warm weather. They have three sons, six daughters, and 32 grandchildren!
Kelly Riggs—Information Technology Director Kelly Riggs has been with Gila County since 2003. Starting his employment with Gila County as a PC Technician, Kelly has worked his way up through the IT Department ranks to become the Director in early 2013. Kelly started his IT career in 1998, working as a technician for a city government in Texas for several years before a desire to move back home brought him back to Arizona.
Kelly was born in Mesa, Arizona, where he graduated from high school in 1988 and attended Arizona State University. Kelly is married to Ping Riggs and they share two children together, Jamie and Kevin.
Tiffany Poarch—Public Fiduciary On June 15, 2000, the Gila County Board of Supervisors appointed Tiffany Poarch as the Public Fiduciary; however, her career with Gila County began more than 30 years ago. Her first job at the County was working through the Job Training Partnership Act (JTPA)’s Summer Youth Program, where she worked as a clerk in the Board of Supervisor’s Office. She took an interest in working in government and transitioned to a full-time position with the County under the Arizona Health Care Cost Containment System (AHCCCS) program, enrolling indigent persons of Gila County onto the medical health system as a case manager before being promoted to assistant manager. Tiffany was the Wellness Coordinator for approximately two years until she became the Public Fiduciary.
Tiffany is a licensed private fiduciary and has served the community in many different capacities including as a Court Appointed Special Advocate (CASA) volunteer, protecting the rights of abused children. She loved being the voice for these children in court for 13 years. She also served on the Pinal-Gila Elder Abuse Specialist Team, Child Fatality Review Team, and Southern Gila County Network Team. Tiffany is a member of the National Guardianship Association and Arizona Fiduciary Association. Her passion is to serve the vulnerable people of Gila County.
Tiffany was born and raised in Gila County. She has two sons, Kyle and Brady Wager, whom she feels are her greatest accomplishments in life. Tiffany married Cody Poarch on March 15, 2006, and they live in Globe.
Gila County, Arizona 61 Fiscal Year 2017-2018 Steve Sanders—Public Works Director Gila County Public Works Director Steve Sanders has 20 years of service with Gila County. Before becoming the department director in July 2015, he served as deputy director for 12 years. He began his career at Gila County in 1996 as a right-of-way technician.
As Public Works Director, Sanders strives to empower and collaborate with his employees. He supervises Gila County’s roads, engineering, survey, flood plain, facilities management, shop, fleet/fuel, recycling/landfill, and rural addressing/GIS departments.
Sanders’ accomplishments as both Director and Deputy Director include: Securing more than $6.5 million in federal and state funding for road improvement projects in Gila County. Assisting with consolidating the Public Works Department. Directing and coordinating the Gila County Transportation Study (PARA).
He has administered multiple multi-million dollar projects for Gila County including the Tonto Creek Bridge Design ($2.9 million), Ice House Canyon Wash Bridge ($2.2 million), and Forest Road 512 Improvement Project ($1.2 million).
Sanders serves as the chairman of the National Local Technical Assistance Program (LTAP). LTAP is the primary way that the Federal Highway Administration helps local transportation agencies learn about maintaining and improving their roads. He’s also a member and past-president of the Arizona Association of County Engineers. Prior to his tenure at Gila County, Sanders worked for both the Arizona Department of Transportation (ADOT) and the Department of the Interior.
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DEPARTMENT PROFILES
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BOARD OF SUPERVISORS
Department Description The Gila County Board of Supervisors is responsible for the financing and administration of County government, has final approval over County department budgets, governs tax rates, and calculates all other rates. The Board has final approval for all zoning and use permits in the unincorporated areas of the County. The Board of Supervisors acts as the board of directors for certain special taxing districts within the County such as the Gila County Library District, the Gila County Flood Control District, and also acts as the Gila County Board of Deposit. The Board also works with other governmental bodies such as the towns and cities within Gila County, the United States Forest Service, and other state and federal governmental agencies.
District 1—Tommie Martin District 2—Tim R. Humphrey District 3—Woody Cline Gila County Complex Gila County Courthouse Gila County Courthouse 610 East Highway 260 1400 East Ash Street 1400 East Ash Street Payson, Arizona 85547 Globe, Arizona 85501 Globe, Arizona 85501 928.474.7100 928.425.3231 928.402.4401 FAX 928.472.5399 FAX 928.425.0319 FAX 928.425.0319 [email protected] [email protected] [email protected]
Gila County Courthouse Young Office 1400 East Ash Street 126 North Tewksbury Boulevard Globe, Arizona 85501 Young, Arizona 85554 928.402.8753 928.402.4401 FAX 928.425.0319 FAX 928.462.5330
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BOARD OF SUPERVISORS Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ - $ - $ - $ - 0.00% Licenses and permits $ 58,740.29 $ 80,000.00 $ 108,781.73 $ 80,000.00 0.00% Intergovernmental $ - $ - $ - $ - 0.00% Charges for services $ - $ - $ 1.00 $ - 0.00% Fines and forfeits $ - $ - $ - $ - 0.00% Donations and contributions $ - $ - $ - $ - 0.00% Investment earnings $ - $ - $ - $ - 0.00% Miscellaneous $ 729.62 $ 100.00 $ 22,144.31 $ - -100.00% Total revenues $ 59,469.91 $ 80,100.00 $ 130,927.04 $ 80,000.00 -0.12%
Expenditures Personnel services $ 978,159.30 $ 1,001,602.00 $ 993,696.00 $ 1,173,993.00 17.21% Operating expenses $ 487,796.91 $ 571,578.00 $ 549,869.73 $ 393,378.00 -31.18% Other services and charges $ - $ - $ - $ - 0.00% Capital outlay $ - $ - $ - $ - 0.00% Total expenditures $ 1,465,956.21 $ 1,573,180.00 $ 1,543,565.73 $ 1,567,371.00 -0.37%
Excess (deficiency) of revenues over expenditures $ (1,406,486.30) $ (1,493,080.00) $ (1,412,638.69) $ (1,487,371.00) -0.38%
Other financing sources/(uses) General Fund support $ 1,406,486.30 $ 1,298,080.00 $ (437,547.33) $ 1,487,371.00 14.58% Other transfers in $ - $ 195,000.00 $ 1,871,094.16 $ - -100.00% Transfers out $ - $ - $ - $ - 0.00% Special fund balance use/(increase) $ - $ - $ (20,908.14) $ - 0.00% Total other financing sources/(uses) $ 1,406,486.30 $ 1,493,080.00 $ 1,412,638.69 $ 1,487,371.00 -0.38%
Net Sources (Uses) $ - $ - $ - $ -
Department Staffing (Full-Time Equivalents)
Board of Supervisors FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 11.50 11.50 12.00 12.00 13.98 Board of Supervisors Total 11.50 11.50 12.00 12.00 13.98
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ADMINISTRATIVE SERVICES
Department Description The Administrative Services Department is responsible for operating the switchboard and mailroom, a centralized mail handling center serving Gila County government offices in the Globe area. The switchboard operator also serves as the receptionist for the Board of Supervisors and “information desk” for Gila County Courthouse in Globe. Administrative Services employees provide exceptional service to members of the public and County employees while ensuring these essential administrative tasks are completed each day.
In order to consistently staff these areas from 8:00 a.m. until 5:00 p.m. each business day, Administrative Services has three completely cross-trained full-time employees: Jo Nelle Barta-Greenwalt, Administrative Clerk Specialist with 33 years of service, manages all mailroom operations and reporting Bethel Bennett, Administrative Clerk with 13 years of service, operates the switchboard, supports Board of Supervisors meeting room scheduling, serves as the first point of contact for the Board of Supervisors offices, and maintains phone lists Rocky McCormack, a newly-hired Administrative Clerk, provides mailroom and switchboard support.
The Administrative Services Manager supervises Administrative Services employees and supports the Assistant County Manager with publications, media, and Public Information Officer (PIO) duties including: Monthly ad and article space in papers in Globe-Miami and Payson Quarterly County newsletter Press releases and Public Service Announcements (PSAs) County website Public records requests
Administrative Services does not generate any revenue. Roughly 90% of the departmental budget is dedicated to employee wages. Of the remaining 10%, almost 5% pays for the lease of the postage meter. The rest covers bare-bones operating expenses.
Gila County, Arizona 66 Fiscal Year 2017-2018
Gila County Administrative Services by the numbers: Three full-time employees and one manager The Gila County mailroom processed 171,226 pieces of mail in the 2016 calendar year The Gila County switchboard fields over 600 calls per week and manages about 600 phone extensions
Location and contact: Autumn Giles 1400 E Ash St ● Globe, AZ 85501 [email protected] ● (928) 402-4329
The Gila County mailroom and Administrative Services Manager are located in the Copper Building at the Gila County Courthouse complex in Globe. The Gila County switchboard is located at the Gila County Courthouse in Globe.
ADMINISTRATIVE SERVICES Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ - $ - $ - $ - 0.00% Licenses and permits $ - $ - $ - $ - 0.00% Intergovernmental $ - $ - $ - $ - 0.00% Charges for services $ - $ - $ - $ - 0.00% Fines and forfeits $ - $ - $ - $ - 0.00% Donations and contributions $ - $ - $ - $ - 0.00% Investment earnings $ - $ - $ - $ - 0.00% Miscellaneous $ - $ - $ 260.62 $ - 0.00% Total revenues $ - $ - $ 260.62 $ - 0.00%
Expenditures Personnel services $ 122,037.95 $ 122,126.00 $ 120,742.57 $ 129,252.00 5.83% Operating expenses $ 9,201.82 $ 11,103.00 $ 7,363.99 $ 13,291.00 19.71% Other services and charges $ - $ - $ - $ - 0.00% Capital outlay $ - $ - $ - $ - 0.00% Total expenditures $ 131,239.77 $ 133,229.00 $ 128,106.56 $ 142,543.00 6.99%
Excess (deficiency) of revenues over expenditures $ (131,239.77) $ (133,229.00) $ (127,845.94) $ (142,543.00) 6.99%
Other financing sources/(uses) General Fund support $ 131,239.77 $ 133,229.00 $ 127,845.94 $ 142,543.00 6.99% Other transfers in $ - $ - $ - $ - 0.00% Transfers out $ - $ - $ - $ - 0.00% Special fund balance use/(increase) $ - $ - $ - $ - 0.00% Total other financing sources/(uses) $ 131,239.77 $ 133,229.00 $ 127,845.94 $ 142,543.00 6.99%
$ $ $ $ Net Sources (Uses) - - - -
Department Staffing (Full-Time Equivalents)
Administrative Services FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 3.00 3.00 3.00 3.00 3.00 Administrative Services Total 3.00 3.00 3.00 3.00 3.00
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ASSESSOR
Vision Statement To work to the best of my ability to ensure that all properties within Gila County are valued fairly and accurately and that data is kept as current as possible.
Mission Statement The mission of the Gila County Assessor’s Office is to administer our duties in a manner that assures public confidence in our productivity, accuracy, and fairness. We perform the following major functions to fulfill our mission: 1. Discover, list, and uniformly value all taxable and nontaxable property in Gila County. 2. Determine proper legal class for all properties based on the current use of the property. 3. Comply with the legal requirements for processing assessment appeals in a timely manner. 4. Determine the eligibility for property tax exemptions, senior freezes, and other taxpayer programs. 5. Provide current assessment-related information to the community and to government agencies. 6. Work to improve the property tax laws in the State of Arizona.
We will treat everyone with respect, compassion, and dignity and will be guided by the principles of fairness and honesty.
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Department Description The main duty of the Assessor, and main function of the Assessor’s Office, is to discover, list, and value all property within the County. This annual valuation is used to calculate property taxes, which provides the main source of funding for services provided at the county level (public schools, clean water, sanitary waste disposal, road maintenance, etc.).
We are required to track ownership and boundaries, administer exemption programs, utilize accepted appraisal techniques, and provide exceptional service to members of the public and other organizations (governmental and non-governmental), all while strictly and transparently adhering to the Arizona Constitution and Arizona Revised Statutes.
The Gila County Assessor’s Office is comprised of the following divisions/sections:
Administration. Two staff members work on budget, personnel issues, processing all exemption types and senior freezes, other non-appraisal challenges, and long-term strategy development.
Appraisal. Nine staff members are responsible for the data gathering field work and the accurate entry and maintenance of the assessment roll database. The Appraisal staff is also responsible for the application of generally accepted appraisal techniques, the application of statutorily-prescribed valuation methods, and the defense of their work upon appeal. This group is responsible for all real estate, personal property, mobile homes, and improvements on possessory rights which are located within Gila County.
Computer Assisted Mass Appraisal (CAMA). One staff member specializes in our database management, which includes quality assurance, compliance with the equalization calendar, transmission of the assessment roll, and management of public records data requests.
Customer Service. Two staff members are responsible for addressing taxpayer requests and concerns and providing excellent service in ways that foster high public confidence in the Assessor’s Office and Gila County in general.
Cartography. Two staff members are responsible for maintaining the Assessor’s parcel maps according to recorded deeds, subdivision plat maps, records of survey maps, and split or combination requests. They determine and assign new parcel numbers, update the maps for public cross-referencing purposes, and track district jurisdiction boundaries.
Title. One staff member screens all recorded documents, scrutinizing transfers of real estate for consistent chains of title and any splits or combinations arising from a conveying deed.
At left, Deborah Hughes is sworn in as Gila County Assessor by Judge Timothy Wright on January 4, 2017. Hughes was re- elected to her second term as Assessor by Gila County voters in November 2016.
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ASSESSOR Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ - $ - $ - $ - 0.00% Licenses and permits $ - $ - $ - $ - 0.00% Intergovernmental $ - $ - $ - $ - 0.00% Charges for services $ - $ - $ - $ - 0.00% Fines and forfeits $ - $ - $ - $ - 0.00% Donations and contributions $ - $ - $ - $ - 0.00% Investment earnings $ - $ - $ - $ - 0.00% Miscellaneous $ 4,272.30 $ 5,000.00 $ 6,866.50 $ 5,000.00 0.00% Total revenues $ 4,272.30 $ 5,000.00 $ 6,866.50 $ 5,000.00 0.00%
Expenditures Personnel services $ 818,600.40 $ 874,717.00 $ 781,616.19 $ 920,429.00 5.23% Operating expenses $ 168,811.60 $ 187,740.00 $ 170,019.64 $ 188,000.00 0.14% Other services and charges $ - $ - $ - $ - 0.00% Capital outlay $ - $ - $ - $ - 0.00% Total expenditures $ 987,412.00 $ 1,062,457.00 $ 951,635.83 $ 1,108,429.00 4.33%
Excess (deficiency) of revenues over expenditures $ (983,139.70) $ (1,057,457.00) $ (944,769.33) $ (1,103,429.00) 4.35%
Other financing sources/(uses) General Fund support $ 983,139.70 $ 1,057,457.00 $ 944,769.33 $ 1,103,429.00 4.35% Other transfers in $ - $ - $ - $ - 0.00% Transfers out $ - $ - $ - $ - 0.00% Special fund balance use/(increase) $ - $ - $ - $ - 0.00% Total other financing sources/(uses) $ 983,139.70 $ 1,057,457.00 $ 944,769.33 $ 1,103,429.00 4.35%
Net Sources (Uses) $ - $ - $ - $ -
Department Staffing (Full-Time Equivalents)
Assessor FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 17.00 17.00 17.00 17.00 17.00 Assessor Total 17.00 17.00 17.00 17.00 17.00
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COMMUNITY DEVELOPMENT
Mission Statement To partner with our citizens by serving their needs in a positive and courteous manner to ensure that Gila County remains a healthy, safe, attractive, and enjoyable place to live, work, and play. The Community Development Division will provide these services with honesty, integrity, compassion, fairness, and a commitment to excellence always.
Department Description Community Development consists of the following four departments:
Building Safety. All things construction related are handled in this department from the issuing of building permits to reviewing building plans for code compliancy to conducting field inspections. With an emphasis on life safety, the Building Safety Department performs a critical service that helps to ensure that not only is a newly-constructed family residence safe for its occupants, but that the same is also true of the restaurant in which they dine and the market where they shop. The quality and type of construction is also paramount so that buildings and structures remain structurally sound and useable for many years. The Building Safety Department operates under the requirements of the Gila County Building Code Ordinance and Arizona Revised Statutes.
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Code Enforcement. Junk, weeds, and building without a permit are just a few examples of the types of complaints handled by this department. The goal is to persuade the owner or occupants to bring their property into compliance to mitigate any fire and nuisance concerns, as well as assist them to obtain the necessary building permit. Emphasis is placed on not violating the legal rights of the owner or occupants. Procedures are in place that include the use of a hearing officer for those individuals who remain noncompliant. Code Enforcement operates under the requirements of the Gila County Zoning and Hearing Officer Ordinances and Arizona Revised Statutes.
Planning and Zoning. This department is tasked with managing the development of Gila County so that its residents continue to enjoy where they live. For example, a pig farm next to a residential neighborhood is not desirable, so zoning districts were formed to ensure that this will not happen. Planning and Zoning also regulates what type of business is allowed and where, as well as the location of buildings and structures on a property in order to allow access and provide the required fire separation between buildings. There are procedures in place that allow individuals to request a rezoning, apply for a use permit, and submit for a variance, all of which would allow a property to be used differently than what it is currently zoned. Planning and Zoning operates under the requirements of the Gila County Zoning Ordinance and Arizona Revised Statutes.
Wastewater. A properly constructed and operating septic system is vital to the health and welfare of the County and, per the building code, is required if any residence is to be occupied. This Department oversees all aspects of a septic system from an analysis of the type of soil present on the property to reviewing and approving the system design to the placement and construction of the system. Investigation of wastewater-related complaints is also a part of the duties. This department offers continuing education in the proper way to use and maintain a septic system, as well as annual training for system installers. Wastewater operates under the requirements and rules of the Arizona Department of Environmental Quality (ADEQ) and the Gila County Wastewater Ordinance.
In order to provide exceptional customer service, Community Development operates two offices within the County. Both the northern office, located at 608 E. Highway 260 in Payson (928.474.9276) and the southern office located at 745 N. Rose Mofford Way in Globe (928.402.4224) offer the same services and are open Monday through Friday from 8:00 a.m. to 5:00 p.m. Additional information, as well as various Community Development Division documents, are available on the Gila County website at www.gilacountyaz.gov.
Currently all services are provided in-house but, should the need arise, some services may be contracted to a third party. Boards and Commissions which are part of Community Development are governed by Arizona Revised Statutes and all requirements are closely followed.
Community Development is a revenue generating division with the amount of revenue directly related to the State and local housing and real estate markets, as well as the overall state of the economy of Arizona and the nation. Revenue is mostly from building and wastewater permit fees and fees associated with the issuance of these permits, as well as zoning application fees and code enforcement fines levied. Mostly due to the improved real estate market, fiscal year 2016-2017 revenues are expected to increase over 20% from the previous year while expenses remain under budget. The division’s largest expense categories include wages and benefits, vehicle leases, and software maintenance agreements. Fiscal year 2017-2018 revenue is predicted to continue its upward climb as the real estate market and the economy continue to improve and interest rates remain low.
Staffing is currently at 13 full time, one part time, and two unfilled positions. A few staffing challenges facing the division are filling open positions with qualified individuals, preparing for upcoming staff retirements, and having adequate staff to handle the anticipated increase in business as the markets and economy continue to improve.
Efficient and timely processing of permits is one of the goals of Community Development. Completing all building plan reviews or providing a written corrections list within an average of 10 business days is shorter than the self-imposed 20 day timeline. Providing next-day building inspections for most locations within the County is another goal, as well as a time saving service
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Community Development provides. Consistency and accuracy are critical objectives, as is trying to provide customers a minimal stress environment as they progress through the permitting process.
Providing excellent customer service is a key component of the Community Development Division. When a customer walks into one of our offices, staff not only listens but provides information and problem solving while keeping in mind that “time is money” and expedient processing is just as critical as a satisfactory customer experience.
COMMUNITY DEVELOPMENT Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ - $ - $ - $ - 0.00% Licenses and permits $ 394,772.46 $ 322,000.00 $ 551,813.03 $ 376,000.00 16.77% Intergovernmental $ - $ - $ - $ - 0.00% Charges for services $ 2,900.00 $ 2,500.00 $ 4,060.00 $ 2,500.00 0.00% Fines and forfeits $ 2,781.00 $ 1,500.00 $ 1,301.50 $ 1,000.00 -33.33% Donations and contributions $ - $ - $ - $ - 0.00% Investment earnings $ - $ - $ - $ - 0.00% Miscellaneous $ 670.31 $ 100.00 $ 891.25 $ 200.00 100.00% Total revenues $ 401,123.77 $ 326,100.00 $ 558,065.78 $ 379,700.00 16.44%
Expenditures Personnel services $ 894,581.33 $ 981,918.00 $ 832,509.10 $ 1,011,529.00 3.02% Operating expenses $ 98,741.41 $ 117,596.00 $ 95,736.04 $ 116,115.00 -1.26% Other services and charges $ - $ - $ - $ - 0.00% Capital outlay $ 5,458.80 $ - $ - $ - 0.00% Total expenditures $ 998,781.54 $ 1,099,514.00 $ 928,245.14 $ 1,127,644.00 2.56%
Excess (deficiency) of revenues over expenditures $ (597,657.77) $ (773,414.00) $ (370,179.36) $ (747,944.00) -3.29%
Other financing sources/(uses) General Fund support $ 597,657.77 $ 773,414.00 $ 370,179.36 $ 747,944.00 -3.29% Other transfers in $ - $ - $ - $ - 0.00% Transfers out $ - $ - $ - $ - 0.00% Special fund balance use/(increase) $ - $ - $ - $ - 0.00% Total other financing sources/(uses) $ 597,657.77 $ 773,414.00 $ 370,179.36 $ 747,944.00 -3.29%
Net Sources (Uses) $ - $ - $ - $ -
Department Staffing (Full-Time Equivalents)
Community Development FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 16.00 15.00 15.00 15.00 15.49 Community Development Total 16.00 15.00 15.00 15.00 15.49
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COMMUNITY SERVICES
Mission Statement “A Community Action Agency” improving the quality of life for all residents, one life at a time.
Department Description The Gila County Community Services Division renders services through the following programs:
Gila Employment and Special Training (GEST) Developmental Disabilities Program—Day treatment and training; habilitation support; habilitation individually designed living arrangement; transportation; group supported employment; and employment supported aide.
Vocational Rehabilitation—Job development/placement; work adjustment training; rehabilitation instructional services; extended supported employment; supported education; and orientation and adjustment to disability. In order to enroll in the GEST program, an individual must have a referral from the Arizona Department of Economic Security (ADES)/ Rehabilitation Services or from ADES/Developmental Disabilities.
Community Action Program (CAP) Utility payment/deposit assistance; rental/eviction prevention assistance; special needs; free income tax preparation at Volunteer Income Tax Assistance (VITA) sites in Payson, Globe, and Hayden; budgeting classes; case management; and homeless services.
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Housing Services Section 8 Housing Choice Voucher Program provides rental assistance to eligible low-income families. Other services include weatherization; emergency home repairs; energy education; and housing rehabilitation.
Gila County Comprehensive One-Stop The Workforce Innovation and Opportunity Act (WIOA) is designated as a One-Stop Service Delivery System. Through this system, customers can access a broad range of employment-related training services and various activities at a single point of entry.
Workforce Programs WIOA provides employment and training needs for disadvantaged adults, youth, and people who have been laid off. Services include job search and placement assistance, job skills training, classroom training, supportive services, educational and employment opportunities, basic skills training, work experience, and on-the-job training. Workforce assists employers with finding skilled employees who meet their needs. Workforce programs are administered through Northeastern Arizona Innovative Workforce Solutions, a partnership between Navajo, Apache, and Gila Counties.
COMMUNITY SERVICES Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ - $ - $ - $ - 0.00% Licenses and permits $ - $ - $ - $ - 0.00% Intergovernmental $ 1,248,781.15 $ 1,726,728.00 $ 1,153,182.07 $ 1,624,530.00 -5.92% Charges for services $ 1,750.00 $ - $ 48,865.68 $ - 0.00% Fines and forfeits $ - $ - $ - $ - 0.00% Donations and contributions $ 313,045.52 $ 276,831.00 $ 156,188.39 $ 242,736.00 -12.32% Investment earnings $ - $ - $ - $ - 0.00% Miscellaneous $ 42,102.74 $ 111,592.00 $ 29,309.28 $ - -100.00% Total revenues $ 1,605,679.41 $ 2,115,151.00 $ 1,387,545.42 $ 1,867,266.00 -11.72%
Expenditures Personnel services $ 942,670.32 $ 1,118,418.00 $ 885,724.42 $ 1,222,961.00 9.35% Operating expenses $ 805,635.83 $ 1,181,178.00 $ 703,663.12 $ 860,174.00 -27.18% Other services and charges $ - $ - $ - $ - 0.00% Capital outlay $ - $ - $ - $ 25,000.00 100.00% Total expenditures $ 1,748,306.15 $ 2,299,596.00 $ 1,589,387.54 $ 2,108,135.00 -8.33%
Excess (deficiency) of revenues over expenditures $ (142,626.74) $ (184,445.00) $ (201,842.12) $ (240,869.00) 30.59%
Other financing sources/(uses) General Fund support $ - $ - $ - $ - 0.00% Other transfers in $ - $ 47,000.00 $ - $ 47,000.00 0.00% Transfers out $ - $ - $ - $ - 0.00% Special fund balance use/(increase) $ 142,626.74 $ 137,445.00 $ 201,842.12 $ 193,869.00 41.05% Total other financing sources/(uses) $ 142,626.74 $ 184,445.00 $ 201,842.12 $ 240,869.00 30.59%
Net Sources (Uses) $ - $ - $ - $ -
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Department Staffing (Full-Time Equivalents)
Community Services FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget Housing 4.69 4.96 2.70 3.70 0.55 Community Action Program (CAP) 3.88 4.09 4.94 3.85 0.84 Housing Rehabilitation 0.00 0.00 2.94 1.75 5.00 DES Community Action Program 0.00 0.00 0.00 0.00 4.80 Section 8 Housing 14.871 0.00 0.00 0.00 0.00 0.45 Weatherization Assistance 81.042 0.00 0.00 0.00 0.00 0.35 Supplemental Nutrition Assistance Program 10.551 0.00 0.00 0.00 0.00 0.75 Gila Employment & Special Training (GEST) 10.06 9.37 10.30 11.05 10.41 Workforce Investment Act 12.25 0.00 0.00 0.00 0.00 Workforce Investment Act Programs 0.00 9.47 0.00 0.00 0.00 Community Services Total 30.88 27.89 20.88 20.35 23.15
Pictured above is the Gila County Community Services facility located at 5515 South Apache Avenue in Globe. Gila County residents can apply for and receive a variety of services here, including job development and placement, utility payment/deposit assistance, rental/eviction prevention assistance, weatherization assistance, housing rehabilitation, and more.
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CONSTABLES
Each of Gila County’s two Justice Court have an elected constable. The constable’s duties are to execute, serve, and return all processes and legal documents as directed by the court. Some statutes relating to sheriffs also govern the powers, duties, and liabilities of constables.
Source: Arizona Supreme Court. (2017). Limited Jurisdiction Courts. Retrieved September 16, 2017, from https://www.azcourts.gov/guidetoazcourts/Limited-Jurisdiction-Courts
GLOBE CONSTABLE
Mission Statement The mission of the Constable’s Office is to provide prompt, courteous service of mandated civil and criminal process to the citizens of Gila County so they can receive timely, cost-effective, and professional service. These services meet the needs of the community while providing the highest level of quality with integrity, respect, and support for coworkers and the public whom we serve.
Department Description Constables shall attend the courts of justices of the peace within their precincts when required, and within their counties execute, serve, and return all processes, warrants, and notices directed or delivered to them by a justice of the peace of the county. Constables may utilize the assistance of deputy constables to assist in serving process out of the justice court. In addition to any other provision of law, these duties may be enforced by the presiding judge of the superior court in the county, including the use of the power of contempt.
Constables shall attend the training prescribed in A.R.S. §22-137. All constables must attend at least 16 hours of additional training approved by the Arizona Peace Officer Standards and Training Board. The provisions of law relating to sheriffs, as far as applicable, shall govern the powers, duties, and liabilities of constables.
A constable who is duly elected or who is appointed by the board of supervisors has the authority of a peace officer only in the performance of constable’s official duties.
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Some of the core services are as follows: Executing and returning writs of possession or restitution (evictions) Serving orders of protection or orders prohibiting harassment Serving civil and criminal summons and subpoenas Providing security to the Globe Justice Court Levying and returning writs of execution (seizing property to satisfy judgments)
By statutory authority (A.R.S. §22-131A), a constable is an executive enforcement officer of the county justice courts. Like justices of the peace, constables are elected by the people of their local precincts to serve four-year terms.
The Globe Constable’s Office is staffed by Constable Ruben Mancha, Deputy Constable Richard Taylor, and Clerk Rose Holiday.
GLOBE CONSTABLE Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ - $ - $ - $ - 0.00% Licenses and permits $ - $ - $ - $ - 0.00% Intergovernmental $ - $ - $ - $ - 0.00% Charges for services $ 7,700.81 $ 6,000.00 $ 11,720.40 $ 9,000.00 50.00% Fines and forfeits $ - $ - $ - $ - 0.00% Donations and contributions $ - $ - $ - $ - 0.00% Investment earnings $ - $ - $ - $ - 0.00% $ Miscellaneous $ 269.61 $ - 35.90 $ - 0.00% Total revenues $ 7,970.42 $ 6,000.00 $ 11,756.30 $ 9,000.00 50.00%
Expenditures Personnel services $ 139,599.17 $ 131,442.00 $ 140,628.63 $ 152,480.00 16.01% Operating expenses $ 16,628.76 $ 13,866.00 $ 14,978.32 $ 13,866.00 0.00% Other services and charges $ - $ - $ - $ - 0.00% Capital outlay $ - $ - $ - $ - 0.00% Total expenditures $ 156,227.93 $ 145,308.00 $ 155,606.95 $ 166,346.00 14.48%
Excess (deficiency) of revenues over expenditures $ (148,257.51) $ (139,308.00) $ (143,850.65) $ (157,346.00) 12.95%
Other financing sources/(uses) General Fund support $ 148,257.51 $ 139,308.00 $ 143,850.65 $ 157,346.00 12.95% Other transfers in $ - $ - $ - $ - 0.00% Transfers out $ - $ - $ - $ - 0.00% Special fund balance use/(increase) $ - $ - $ - $ - 0.00% Total other financing sources/(uses) $ 148,257.51 $ 139,308.00 $ 143,850.65 $ 157,346.00 12.95%
Net Sources (Uses) $ - $ - $ - $ -
Department Staffing (Full-Time Equivalents)
Globe Constable FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 2.50 2.50 2.50 2.50 2.50 Globe Constable Total 2.50 2.50 2.50 2.50 2.50
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PAYSON CONSTABLE
Mission Statement The Constable Office will continually provide prompt, courteous service of mandated civil and criminal process to the citizens of Gila County so they can receive timely, cost effective, and professional service. These services meet the needs of the community while providing the highest level of quality services with integrity, respect, and support for coworkers, partners, and those we serve.
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PAYSON CONSTABLE Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ - $ - $ - $ - 0.00% Licenses and permits $ - $ - $ - $ - 0.00% Intergovernmental $ - $ - $ - $ - 0.00% Charges for services $ 7,700.81 $ 6,000.00 $ 11,720.40 $ 9,000.00 50.00% Fines and forfeits $ - $ - $ - $ - 0.00% Donations and contributions $ - $ - $ - $ - 0.00% Investment earnings $ - $ - $ - $ - 0.00% $ Miscellaneous $ 269.61 $ - 35.90 $ - 0.00% Total revenues $ 7,970.42 $ 6,000.00 $ 11,756.30 $ 9,000.00 50.00%
Expenditures Personnel services $ 139,599.17 $ 131,442.00 $ 140,628.63 $ 152,480.00 16.01% Operating expenses $ 16,628.76 $ 13,866.00 $ 14,978.32 $ 13,866.00 0.00% Other services and charges $ - $ - $ - $ - 0.00% Capital outlay $ - $ - $ - $ - 0.00% Total expenditures $ 156,227.93 $ 145,308.00 $ 155,606.95 $ 166,346.00 14.48%
Excess (deficiency) of revenues over expenditures $ (148,257.51) $ (139,308.00) $ (143,850.65) $ (157,346.00) 12.95%
Other financing sources/(uses) General Fund support $ 148,257.51 $ 139,308.00 $ 143,850.65 $ 157,346.00 12.95% Other transfers in $ - $ - $ - $ - 0.00% Transfers out $ - $ - $ - $ - 0.00% Special fund balance use/(increase) $ - $ - $ - $ - 0.00% Total other financing sources/(uses) $ 148,257.51 $ 139,308.00 $ 143,850.65 $ 157,346.00 12.95%
Net Sources (Uses) $ - $ - $ - $ -
Department Staffing (Full-Time Equivalents)
Payson Constable FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 2.48 2.48 2.48 2.48 2.49 Payson Constable Total 2.48 2.48 2.48 2.48 2.49
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COUNTY ATTORNEY
Department Description We represent the legal interests of the community and promote public safety by prosecuting violations of the law and county ordinances that occur within Gila County. As such, we have attorneys who prosecute felony, misdemeanor, and juvenile offenders. In conjunction with the prosecution of cases, we provide assistance to crime victims. Although our primary responsibility is upholding the criminal laws of this state, we also give legal advice to Gila County officials and other County entities, provide assistance with child support, adoptions, collections of bad checks, and administer the diversion/deferred prosecution program.
Adoption The Gila County Attorney’s Office offers adoption assistance to all residents of Gila County. To obtain an information packet with details regarding the adoption process, please contact the Gila County Attorney’s Office in Globe at (928) 402-8633.
Bad Check Division The Gila County Attorney’s Office established the Bad Check Program in 1996 to help victims recover lost funds from the issuance of bad checks. Issuing a bad check is a misdemeanor, but repeated offenses or high dollar offenses could result in felony prosecution.
The Bad Check Program enables offenders to avoid criminal prosecution by paying full economic restitution and statutory fees to their victims within a limited time. However, not everyone is eligible to participate in the Bad Check Program; the County Attorney reserves the right to prosecute any bad check offender.
The Bad Check Handbook provides detailed information about how to submit a dishonored check to the Program. It includes a sample Dishonored Notice as well as a sign for businesses to post to ward off offenders. The Program is free to all victims of bad checks passed in Gila County.
For advice on how to avoid accepting bad checks or how to submit checks to the Program, please contact the Gila County Attorney’s Office in Payson at (928) 474-4426.
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Child Support Division The Child Support Enforcement Division of the Gila County Attorney’s Office represents the State of Arizona by assisting parties in the establishment of paternity, establishment of support orders, and enforcement, modification, and termination of existing child support orders. It is our goal to respond to the customer within 24 hours on regular business days. Customers are always welcome to stop by our office, but an appointment is recommended. Customers can make an appointment with a caseworker by contacting the child support office at (928) 425-4464 or toll-free at (800) 717-2629.
Civil Division The Civil Division of the Gila County Attorney’s Office provides advice and defense to Gila County elected officials and departments. The County Attorney’s Office cannot give advice to or represent any private individual or entity. The Civil Division provides advice to County officers on matters relating to the duties of their office. The Division acts as the legal advisor to the Gila County Board of Supervisors and attends their meetings. It represents the elected offices of the Gila County Assessor, Gila County Treasurer, Gila County Superintendent of Schools, Gila County Sheriff, and Gila County Recorder. It also advises and represents the County’s administrative offices such as the Community Development Department, Engineering Department, Health Department, Public Works administration, Human Resources office, and Finance Department.
The Civil Division of the Gila County Attorney’s Office also represents the school districts in Gila County and the Gila Community College District. Additionally, the Civil Division represents Gila County fire districts. The Gila County Attorney only represents other special taxing districts when members of the Gila County Board of Supervisors are officers or board members of the special taxing district. Hence, the Gila County Attorney does not represent domestic water improvement districts and other special taxing districts that elect their own boards.
The Gila County Attorney’s advice consists of legal opinions, review of real estate documents, draft and review of intergovernmental agreements, draft and review of resolutions and ordinances, review of public bidding and grant documents, review of franchise agreements for public service corporations for delivery of gas, telephone, and cable television services, advice regarding conduct of federal and local elections, interpretation and application of zoning rules in the unincorporated areas, review of financial assurances, and review of subdivisions.
In addition to legal advice, the Civil Division of the Gila County Attorney’s Office also represents Gila County Government in litigation and contested administrative matters. The office has represented Gila County defendants in the Superior Court, U.S. District Court, Arizona Court of Appeals, and the U.S. Court of Appeals. The office also prosecutes cases before the Gila County Personnel Commission.
Pursuant to statute, the Civil Division of the Gila County Attorney’s Office also represents mental health treatment agencies that seek court-ordered treatment for residents with qualifying mental health disorders.
The Civil Division also seeks asset forfeiture for all Gila County law enforcement agencies. Through asset forfeiture, the Office seeks to deter criminals by retaining the money and property criminals acquire through racketeering crimes. Racketeering offenses include drug offenses for financial gain, but they also include thefts, burglaries, and other crimes committed by organized crime syndicates. The Office has been able to seize and retain cash, vehicles, weapons, and computer equipment. These items are then allocated to the law enforcement agencies that use them to become more effective in their anti-racketeering activities. The seized money is then used for salaries of drug enforcement officers, equipment, and training to help develop more knowledgeable and effective law enforcement officers.
Criminal Division The Criminal Division is primarily responsible for the prosecution of all felony, misdemeanor, and juvenile offenses committed within Gila County. The Office receives referrals from eight law enforcement agencies, including the San Carlos Apache Tribe and the Tonto Apache Tribe, who conduct investigations of criminal conducts and refer the cases to this
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office for prosecution. Our team of 12 full– and part-time criminal prosecutors (including the County Attorney), five detectives, 14 legal secretaries, and three victim advocates work hard to ensure that criminals are held accountable for the crimes they commit and that crime victims’ rights are honored and respected throughout the prosecution of any matter.
Diversion/Deferred Prosecution Program It is the policy of the Gila County Attorney’s Office to offer many first-time felony offenders an opportunity to avoid having a felony conviction on their permanent criminal history by successfully participating in the Diversion or Deferred Prosecution Program.
The Diversion Program is offered to first-time felony offenders before they are formally charged. If the offender successfully completes the program, the offender receives documentation signed by a prosecutor showing that the charge(s) have not and will not be filed.
The Deferred Prosecution Program is offered to first-time offenders after they have been formally charged by indictment with a felony offense. Once the offender has been arraigned, the prosecuting attorney offers the program through the defense attorney. If the defendant accepts and successfully completes the program, the charge(s) are permanently dismissed and the defendant receives documentation signed by both a prosecutor and a Superior Court Judge.
Terms of both programs include, but are not limited to: No further criminal arrests, citations, or convictions during the program No association with people who have pending or past criminal charges No possession of dangerous weapons Notification of address changes and travel Urinalysis testing, if deemed necessary Search of person or property without a warrant, if deemed necessary Substance abuse screening and treatment, if deemed necessary Reporting to the Diversion/Deferred Prosecution Officer once a month Seventy-five (75) hours of community service for a non-profit organization Taped admission to charges filed or that may be filed Full restitution to victims, if applicable Payment of program fees
Mental Health The Gila County Attorney’s Office represents persons or agencies seeking involuntary detention for mental health evaluations or involuntary commitment for mental health treatment.
If you believe that someone, as a result of a mental disorder, is a danger to self, a danger to others, persistently or acutely disabled, or gravely disabled, and is unwilling to undergo voluntary treatment, please contact Nursewise at (866) 495-6735.
Victim Services The mission of the Gila County Attorney’s Office of Victim Services is to assist victims of crime in a timely, efficient, and compassionate manner and to advocate for the protection of their rights, understanding of those rights, and procedures for exercising those rights.
The Arizona Victims’ Bill of Rights passed by voters in 1990 made Arizona the first state to have a comprehensive constitutional bill of rights for victims. Ensuring that victims are not revictimized by the criminal justice system is one of our
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top priorities at the Gila County Attorney’s Office.
Victim Advocates are available to assist victims of all crimes prosecuted by the County Attorney’s Office. In 2011, our advocates served more than 1,600 victims and helped them get through the judicial process and on with their lives.
Who is a victim? “Victim” means a person against whom the criminal offense has been committed (including a minor) or, if the person is killed or incapacitated, the person’s spouse, parent, child, grandparent, sibling, any other person related to the person by consanguinity or affinity to the second degree, or any other lawful representative of the person, except if the person or the person’s spouse, parent, child, grandparent, sibling, other person related to the person by consanguinity or affinity to the second degree, or other lawful representative is in custody for an offense or is the accused. [A.R.S. §13- 4401(19)]
Criminal and juvenile justice statutes allow a victim who is physically or emotionally unable to exercise any right but is able to designate a lawful representative who is not a bona fide witness. The designated person may exercise the same rights that the victim is entitled to exercise. The victim may revoke this designation at any time and exercise the victim’s rights.
If a victim is incompetent, deceased, or otherwise incapable of designating another person to act in the victim’s place, the court may appoint a lawful representative who is not a witness. If at any time the victim is no longer incompetent, incapacitated, or otherwise incapable of acting, the victim may personally exercise the victim’s rights.
Although legal entities and neighborhood associations can be considered victims, their rights under Arizona law are limited.
Above, Bradley Beauchamp is sworn in as Gila County Attorney by Judge Timothy Wright on January 4, 2017. Beauchamp was re-elected to his second term as County Attorney by Gila County voters in November 2016.
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COUNTY ATTORNEY Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ - $ - $ - $ - 0.00% Licenses and permits $ - $ - $ - $ - 0.00% Intergovernmental $ 671,537.85 $ 1,086,600.00 $ (8,546.51) $ 904,400.00 -16.77% Charges for services $ 185,590.91 $ 156,000.00 $ 188,554.71 $ 162,500.00 4.17% Fines and forfeits $ 10,632.11 $ 14,500.00 $ 15,907.71 $ 9,000.00 -37.93% Donations and contributions $ - $ - $ - $ - 0.00% Investment earnings $ 1,709.48 $ 2,452.00 $ 2,463.88 $ 2,175.00 -11.30% Miscellaneous $ 22,746.67 $ 10,500.00 $ 6,816.49 $ 1,500.00 -85.71% Total revenues $ 892,217.02 $ 1,270,052.00 $ 205,196.28 $ 1,079,575.00 -15.00%
Expenditures Personnel services $ 3,212,809.60 $ 3,701,427.00 $ 3,224,448.40 $ 3,947,773.00 6.66% Operating expenses $ 334,399.95 $ 2,914,632.00 $ 308,719.85 $ 2,502,250.00 -14.15% Other services and charges $ - $ - $ - $ - 0.00% Capital outlay $ - $ - $ - $ - 0.00% Total expenditures $ 3,547,209.55 $ 6,616,059.00 $ 3,533,168.25 $ 6,450,023.00 -2.51%
Excess (deficiency) of revenues over expenditures $ (2,654,992.53) $ (5,346,007.00) $ (3,327,971.97) $ (5,370,448.00) 0.46%
Other financing sources/(uses) General Fund support $ 2,265,033.24 $ 2,308,997.00 $ 2,711,394.24 $ 2,438,550.00 5.61% Other transfers in $ - $ 26,781.00 $ - $ 262,400.00 879.80% Transfers out $ - $ - $ - $ - 0.00% Special fund balance use/(increase) $ 389,959.29 $ 3,010,229.00 $ 616,577.73 $ 2,669,498.00 -11.32% Total other financing sources/(uses) $ 2,654,992.53 $ 5,346,007.00 $ 3,327,971.97 $ 5,370,448.00 0.46%
Net Sources (Uses) $ - $ - $ - $ -
Department Staffing (Full-Time Equivalents)
County Attorney FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 38.60 38.60 36.60 36.60 25.35 IV-D Child Support 0.00 0.00 0.00 0.00 14.71 IV-D Incentive/SSRE 2.00 2.00 2.00 2.00 0.00 Child Support Other Reimbursements 1.00 1.00 1.00 1.00 1.00 Attorney's Justice Enhancement 4.00 4.00 3.00 3.00 3.00 Diversion Program County Attorney 6.98 6.98 6.00 6.00 3.75 Cost of Prosecution Reimbursement Fund 3.00 3.00 3.00 2.75 3.00 Deferred Prosecution Program 1.00 1.00 1.00 1.00 1.00 Attorney General Victims' Rights 0.90 0.90 0.90 0.90 0.90 Drug Prosecution Grant 1.00 1.00 1.00 1.00 1.00 Crime Victim Assistance Program 0.50 0.50 0.50 0.50 0.50 County Attorney Total 58.98 58.98 55.00 54.75 54.21
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ELECTIONS
Mission Statement The mission of the Gila County Department of Elections is to ensure equal access to the electoral process for all candidates and citizens by conducting secure elections that ensure every vote counts; implementing nondiscriminatory programs which encourage all citizens to vote; and providing superior training programs for citizen volunteers.
Department Description The Gila County Elections Department, under the direction of the Board of Supervisors, is responsible for coordinating and administering all elections by the following means: Securing polling locations Recruiting, hiring, and training poll workers Issuing, accepting, and maintaining candidate and recall filings and campaign committee financial reports Ballot programming Providing for printing of all election-related material Establishing election precinct boundaries Securing use of facilities for election day Preparing, allocating, and transporting election materials to and from polling places Preparing vote tabulation and official results for canvassing by the Board of Supervisors Providing contract election services and assistance to cities, towns, school districts, special districts, and the Community College District
Vote Centers and Polling Sites In 2016, the Gila County Board of Supervisors approved the change to vote centers and consolidated the polling locations
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from 33 down to five vote centers and 11 precinct-specific polling sites. This was made possible through the acquisition of updated equipment from Election Systems & Software (ES&S). The first use of the new equipment was in May 2016 for the Statewide Special Election. The Primary and General Elections of 2016 were also conducted successfully using the updated elections equipment and the vote centers.
Special Districts There are currently 12 fire districts, 13 water districts, and four sanitary districts in Gila County. The Gila County Elections Department conducts the elections and is the custodian of records for all special districts.
ELECTIONS Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ - $ - $ - $ - 0.00% Licenses and permits $ - $ - $ - $ - 0.00% Intergovernmental $ (2,508.64) $ - $ - $ - 0.00% Charges for services $ - $ 2,500.00 $ - $ - -100.00% Fines and forfeits $ - $ - $ - $ - 0.00% Donations and contributions $ - $ - $ - $ - 0.00% $ Investment earnings 80.49 $ - $ 125.51 $ - 0.00% Miscellaneous $ 9,103.31 $ 12,346.00 $ 60,451.60 $ 45,000.00 264.49% Total revenues $ 6,675.16 $ 14,846.00 $ 60,577.11 $ 45,000.00 203.11%
Expenditures Personnel services $ 211,888.63 $ 229,494.00 $ 235,062.81 $ 242,534.00 5.68% Operating expenses $ 39,755.45 $ 59,450.00 $ 36,278.31 $ 88,950.00 49.62% Other services and charges $ 69,102.19 $ 125,075.00 $ 91,436.83 $ 80,000.00 -36.04% Capital outlay $ 390,441.50 $ 50,000.00 $ - $ - -100.00% Total expenditures $ 711,187.77 $ 464,019.00 $ 362,777.95 $ 411,484.00 -11.32%
$ (704,512.61) $ (449,173.00) $ (302,200.84) $ (366,484.00) -18.41%
Other financing sources/(uses) General Fund support $ 702,084.46 $ 399,098.00 $ 302,326.35 $ 300,896.00 -24.61% Other transfers in $ - $ 50,000.00 $ - $ 65,588.00 31.18% Transfers out $ - $ - $ - $ - 0.00% $ $ Special fund balance use/(increase) $ 2,428.15 75.00 (125.51) $ - -100.00% Total other financing sources/(uses) $ 704,512.61 $ 449,173.00 $ 302,200.84 $ 366,484.00 -18.41%
Net Sources (Uses) $ - $ - $ - $ -
Department Staffing (Full-Time Equivalents)
Elections FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 4.00 4.00 4.00 4.00 4.01 Elections Total 4.00 4.00 4.00 4.00 4.01
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FINANCE
Department Description The Finance Department assists Gila County Government to effectively manage its resources by providing financial information and services including accounts payable, accounts receivable, budgeting, contracts, financial reporting, payroll, and purchasing.
Accounts Payable. Accounts payable processes timely and accurate payments to vendors for goods and services rendered to Gila County Government.
Accounts Receivable. Accounts receivable generates invoices for services rendered by Gila County Government to customers including other governmental agencies and follows up as needed to ensure prompt payment.
Budgeting. The budget team is responsible for the planning, oversight, and reporting of all anticipated revenues and expenditures of Gila County and compiling financial and demographic information into an annual budget book.
Contracts. Contracts staff work with departments and vendors to prepare and execute contracts for professional services and intergovernmental agreements.
Financial Reporting. The Finance Department works closely with all County departments to maintain financial records that are complete and accurate, and fully cooperates and assists with the completion of annual audits.
Payroll. Payroll works closely with Human Resources and Risk Management and all County departments to ensure timely and accurate payments to County employees, accurate reporting of accrual of paid leave hours, and reporting and payment of payroll tax and benefit obligations.
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Purchasing. Purchasing ensures that all purchases are done in the best interest of the County in compliance with county, state, and federal guidelines.
FINANCE Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ 24,483,276.88 $ 25,474,022.00 $ 24,751,900.21 $ 25,140,576.00 -1.31% Licenses and permits $ - $ - $ - $ - 0.00% Intergovernmental $ 9,119,169.58 $ 9,742,910.00 $ 9,418,155.58 $ 10,002,257.00 2.66% Charges for services $ 5,307.55 $ 5,000.00 $ 5,080.94 $ 5,000.00 0.00% Fines and forfeits $ 1,791.03 $ - $ 664.50 $ - 0.00% Donations and contributions $ - $ - $ - $ - 0.00% Investment earnings $ 76,863.60 $ 100,000.00 $ 136,682.41 $ 125,000.00 25.00% Miscellaneous $ 1,227,328.78 $ 25,000.00 $ 2,270,362.82 $ 2,266,991.00 8967.96% Total revenues $ 34,913,737.42 $ 35,346,932.00 $ 36,582,846.46 $ 37,539,824.00 6.20%
Expenditures Personnel services $ 528,897.32 $ 774,040.00 $ 554,624.81 $ 794,750.00 2.68% Operating expenses $ 5,223,931.96 $ 17,437,852.00 $ 6,529,570.29 $ 18,442,496.00 5.76% Other services and charges $ - $ - $ 252.08 $ - 0.00% Capital outlay $ 847,340.46 $ 887,000.00 $ 844,126.79 $ 1,725,000.00 94.48% Total expenditures $ 6,600,169.74 $ 19,098,892.00 $ 7,928,573.97 $ 20,962,246.00 9.76%
Excess (deficiency) of revenues over expenditures $ 28,313,567.68 $ 16,248,040.00 $ 28,654,272.49 $ 16,577,578.00 2.03%
Other financing sources/(uses) General Fund support $ (27,113,567.68) $ (12,540,974.00) $ (21,525,407.02) $ (11,140,494.00) -11.17% Other transfers in $ - $ 1,166,460.00 $ 326,447.05 $ 1,354,060.00 16.08% Transfers out $ (1,200,000.00) $ (4,873,526.00) $ (7,455,312.52) $ (6,791,144.00) 39.35% Special fund balance use/(increase) $ - $ - $ - $ - 0.00% Total other financing sources/(uses) $ (28,313,567.68) $ (16,248,040.00) $ (28,654,272.49) $ (16,577,578.00) 2.03%
Net Sources (Uses) $ - $ - $ - $ -
Department Staffing (Full-Time Equivalents)
Finance FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 13.00 13.00 12.00 13.50 13.00 Finance Total 13.00 13.00 12.00 13.50 13.00
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HEALTH/EMERGENCY MANAGEMENT
Vision Statement To sustain a culture of excellence that promotes health, safety, and well-being for all Gila County residents.
Mission Statement The Gila County Division of Health & Emergency Management strives to advocate, educate, improve, and monitor the public health and safety in Gila County by providing the highest level of quality, integrity, and respect to those we serve.
Department Description Fiscal year 2016-2017 marked the start of a number of new initiatives in our Division. Using key findings from our 2014-2015 Community Health Assessment (CHA), Gila County Health & Emergency Management embarked on several community- enhancing projects and programs. Longer term, we have earmarked funding and have begun planning for community needs anticipated in the future. Such efforts are outlined in our two core guiding documents: our Community Health Improvement Plan (CHIP) and our Health & Emergency Strategic Plan. Downloadable pdfs of both documents can be found on our county website at gilacountyaz.gov.
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Community Health Improvement Plan (CHIP) In fiscal year 2016-2017, our actions focused primarily on the top four county priorities identified in our CHA. These included: Access to Healthcare, Substance Abuse, Obesity, and Sexual Health. Significant efforts have been made in all areas. This includes our work with Cobre Valley Regional Medical Center and the “One Call” health hotline, a number of nutrition- enhancing and obesity-prevention initiatives, and better communications tools. We are also proud to have built several great new partnerships which are sharing resources and tools. In fiscal year 2017-2018, we will continue to collaborate with partners in these core areas and others to further enrich our community.
Health & Emergency Strategic Plan A strategic plan provides a local health department and its stakeholders with a clear picture of where it is headed, what it plans to achieve, the methods by which it will succeed, and the measures it will use to monitor progress. In May 2016, the Gila County Health & Emergency Management leadership team developed and implemented its first five-year strategic plan. Strategic priorities in this plan included showing progress toward CHIP health priorities, performance management/quality improvement (PM/QI), workforce development (WFD), and communication.
In addition to numerous CHIP-related actions, a key focus for fiscal year 2016-2017 was workforce development. This included identifying individual skillsets and implementing training to address gaps. In fiscal year 2017-2018, we plan to take on a number of QI projects across all departments to enhance customer service, maximize efficiencies, streamline resources, and best position us for national accreditation.
Gila County Health & Emergency Management oversees five vital functions:
Health Services Our Health Services Department enriches our community by providing life-saving immunizations, low-cost wellness screenings, and health services education. We also issue birth and death certificates.
Our 11-person team spans registered nurses, communicable disease specialists, medical case managers, medical services billing specialists, and vital records specialists who collaborate closely with other county healthcare organizations, state officials, and physicians to address pressing issues.
Access to Healthcare Last year’s Community Health Assessment (CHA) identified “access to healthcare” as one of the county’s top concerns. We took this to heart, and have incorporated it as a priority focus. One example is our collaboration with Cobre Valley Regional Medical Center and “One Call” to promote and update community resources and referral processes. “One Call” is a call-in line through which residents can get their healthcare questions answered by a registered nurse.
Immunizations One of the primary ways we enrich our community is by providing low-cost immunizations. Our skilled nurses administer a wide range of immunizations, which includes annual flu shots. Every April, we also conduct our “Kindergarten Roundup,” hosted at our Globe facility, providing children with immunizations required by the school system. In addition, we host a number of wellness screening opportunities.
Through these programs in 2016, Gila County Health Services served more than 2,700 adults and children—16% more than in 2015. We also extended our collaboration with Native Air in Payson to ensure first responders and emergency personnel received their flu shots and Tuberculosis (TB) skin tests.
In total, we administered over 4,600 health-promoting and wellness vaccinations—including those provided free of cost to uninsured and needy individuals. We continue to enhance visibility of our services to ensure all members of our community have access to these essential health resources.
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Nursing Services Nursing Services is comprised of four Registered Nurses, two medical case managers, one communicable disease specialist, and two administrative professionals, who provide on-site nursing support to community residents at both our Globe and Payson offices.
One program in this area is Communicable Disease, which manages monitoring, testing, and reporting of infectious diseases in Gila County. In 2016, we investigated 193 cases of influenza, 101 cases of Respiratory Syncytial Virus (RSV), and 56 cases of Sexually Transmitted Diseases (STDs)—including three positive Human Immunodeficiency Virus (HIV) cases—among other diseases.
We also administered a total of 586 TB skin tests. For all positive diagnoses, we assisted individuals by providing educational materials and support in finding a primary care physician, if needed. In instances of HIV and some STDs, we handled required state reporting and home visitations to ensure these individuals get ongoing care and medication.
In addition to these threats, our team stays abreast of new disease dynamics so that we can best support our community. One particular illness we are following is Zika Virus, which is spreading across Texas and Florida. In 2016, we provided training refreshers and updates for all of our nurses on Zika Virus, so they are better prepared to handle any arising issue.
Vital Records Gila County Health Services handles the issuance and recording of vital records. Using data provided by the Arizona Department of Health Services (ADHS), we recorded the county’s births and deaths, issuing 996 birth certificates and 3,387 death certificates in 2016. This number included all requested copies. In the next year, we expect to have this process more streamlined and efficient, as a new electronic vital records registry from ADHS comes online this October. The system will be the most significant vital records enhancement in Arizona in the last decade.
Environmental Health The Gila County Environmental Health (EH) Department oversees food safety and environmental quality for our community. Our two-person team ensures best practices of restaurants/food service operations, hotels/motels, community pools/spas, recreational facilities, daycare centers, children’s camps, schools, and other institutions. Our registered sanitarians also perform epidemiological (e.g., foodborne illnesses) investigations, sanitation of grounds, air/ soil quality studies, and handle various vector control and other environmental complaints and issues.
Food Safety Inspections Our Environmental health team plays a big role in enriching our community. We regularly inspect all county food service establishments and mobile providers to ensure food safety and reduce any risk to our residents. Contaminated or improperly prepared or handled foods can be a source of serious illness or disease, including salmonella, shigella, and e coli. In 2016, we handled 386 inspections, 18 follow-ups, and 27 complaint investigations (roughly 40% fewer than in 2015). Our collaborative approach in supporting owners and helping them address issues was key in reducing violations.
Our team also ensures proper startup procedures for new and temporary food service operations, including food trucks and mobile catering providers. In 2016, we oversaw the opening of 32 new establishments, reviewing architectural plans for proper sanitation plans, hand-washing sinks, and refrigeration equipment. Our team also performed 89 temporary food vendor inspections to support county fairs and other special events.
As we head into fiscal year 2017-18, we are hoping to reinitiate food safety training events to better support operators.
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Vector Control Amidst the rising threat of mosquito-borne diseases, Gila County Health & Emergency Management has ramped up surveillance, monitoring, and remediation. Both our Environmental Health and Emergency Management/Public Health Emergency Preparedness (PHEP) teams have been active in this effort. Our work has spanned identifying and eliminating standing water on public and personal property, proactively spraying for mosquitoes, and eliminating all other potential breeding areas. We are also enriching our community by providing high-quality educational materials with the latest information and advisories. Visit readygila.com/zika or visit our Globe or Payson offices for printed copies.
Other Programs Our Environmental Health team also handles other environmental health concerns, domestic water pollution, potentially hazardous buildings and structures, storage collection/waste disposal, and public area tobacco use. In 2016, we investigated 101 such cases, including six Smoke-Free Arizona complaints. For all claims, we upheld our 24– to 48-hour response time and were able to resolve issues quickly, avoiding personal injury and property damage.
Animal Control Gila County’s Animal Care & Control Department’s four Animal Care & Control Officers, Animal Care & Control Manager, and shelter worker provide a range of quality animal services for our residents. Our care activities include: preventing animal-borne diseases through proper animal registration and discounted vaccination opportunities; reuniting lost animals with owners or finding new homes for stray, abandoned, and surrendered animals; and investigating and thwarting animal attacks, dog-at-large, neglect, animal cruelty, feral animal, and other community issues.
Rebranding & Marketing Initiative Our Animal Care & Control Department had a busy 2016. We began the year with a rebranding, which included promotional/educational materials, updated signage, and a number of news releases. We also launched a Facebook page. In addition to listing found and adoptable animals, we are promoting responsible pet ownership via community questions and participation in other Facebook forums. Response to our page has been overwhelming. As of August 6, 2017, we have amassed more than 700 likes and average over 10 shares per post!
Lost & Adoptable Animals Everyone on our team is an animal lover. We even have a shelter dog (Gila) and shelter cat (KeeKee) of our own. Thus, we work very hard to reunite lost dogs and cats with their owners and adopt out all animals that are surrendered or abandoned. Bringing our efforts online May 15, 2017, we adopted out 27 pets and reunited three dogs with their owners through June 30, the end of our 2017 fiscal year. This represents a 450% increase in our adoption rate prior to Facebook. More impressive, over the full year, we improved our “live release” rate for dogs by 67% and 52% for cats through social media and other actions.
Additionally, during the year, we strengthened our partnership with the Arizona Animal Welfare League (AAWL), the largest and oldest no-kill shelter in Arizona. In cases where we exhaust our search for adopters, we work with AAWL to help these beautiful pets find homes in other counties.
Vaccinations & Registrations Arizona state law and county ordinances require that all dogs be licensed and current on their rabies vaccinations. Additionally, it is extremely important that all puppies be vaccinated for canine hepatitis, distemper, and parvovirus. Parvo is one of the most devastating and long-lasting—though completely preventable—illnesses across our county. For just $60-$100 total per adoption, Gila County Animal Care & Control includes a microchip, an initial rabies shot, an annual license, and parvo/distemper 5-in-1 shot, along with a spay/neuter voucher. This makes our dogs very affordable, while helping adopters understand their pet’s immunization needs.
Outside of our adopted animals, we also strive to license every Gila County dog. This not only is a requirement of
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Arizona state law, but it also helps our county better plan our budget to ensure we have enough resources for our pet population. Unfortunately, annual licensing remains a challenge. In 2016, we licensed 2,747 dogs—or approximately 22% of our county’s estimated dog population. In 2017, we hope to improve these numbers via better outreach initiatives.
While we had previously held low-cost immunization clinics, there are now nine county vets and a number of retailers providing these, so we will be redirecting efforts to other programs where we can have more impact.
Complaints & Investigations We help enrich our community by resolving any claims of animal threats, diseases, or other issues that infringe on the welfare of Gila County residents. In 2016, our team investigated 848 animal-related complaints, roughly 20% fewer than in 2015—a reduction we attribute to greater resident knowledge about how they can work with neighbors to peacefully address issues. Complaints included 20 rabies calls, 63 dog bites, 328 dog-at-large calls, 364 neighbor complaints, and 73 negligence claims. Negligence and animal cruelty reports are taken very seriously. We have developed various forms and processes to ensure any and every such charge is investigated immediately. All other claims were responded to within 24 hours, with resolutions made swiftly.
Prevention The Gila County Prevention Department improves community health through programs spanning Prescription Drug Prevention; Community Nutrition; Supplemental Nutrition Assistance Program Education (SNAP-Ed); Women, Infants & Children (WIC); Anti-Tobacco; and School Initiatives. This year, we also focused on Sexual Health and Obesity. Our team is comprised of 15 full-time staff which include five WIC employees, six community health specialists, one policy development specialist, one registered dietician, one nutritionist, and one program manager—with all positions funded 100% by grants.
Prescription Drug Prevention Program Tackling the opioid epidemic is at the crux of our Community Health Improvement Plan (CHIP). Our prevention team has taken great strides, winning a grant to develop and promote a Prescription Drug Monitoring Program and conduct “Rx360 Training” for community prescribers. Rx360 Training educates on the risks of prescription medication misuse and abuse, safeguards, and proper disposal of unused or expired medication. Outreach has been successful, securing the support of 65% of prescribers and over 100 agencies.
Other actions included creating billboards and print materials, administering a youth assessment, and participating in local events such as the Drug Enforcement Administration (DEA)’s “National Take Back Day” at which we helped retrieve 3,500 pounds of unused medication.
Our team also worked with local law enforcement and Sonoran Prevention to train officers on the use of Narcan and distribute more than 150 kits of the emergency nasal spray, which is used to save people’s lives in an opioid overdose.
Women, Infants & Children (WIC) Program In 2016, we served 11,568 women, infants, and children through our WIC Program. This program provides nutrition assessments, education, and “vouchers” to low-income pregnant women and new mothers to help them purchase nutritional foods to promote their health and that of their children. WIC also provides growth monitoring to ensure healthy child development and referrals to local health and human services as necessary. We will be rolling out an eWIC initiative in early November.
Community Nutrition & Obesity Initiatives Last year, our Community Health Assessment (CHA) identified obesity as one of the top health concerns for our community. In response, our prevention team created an Obesity Action Group. In 2016, this group devised a Farmers
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Market Nutrition Program (FMNP) and Senior Farmers Market Nutrition Program (SFMNP), and implemented “Double Up Food Bucks”—all of which are making it easier for residents to afford and make healthier food choices.
School Wellness Program Forming healthy habits in young people is especially important. Our School Wellness Program aims to improve the quality and amount of physical education in schools. Through this program, we collaborate with Payson Unified School District and Miami Unified School District to ensure at least two teachers at each school, as well as two county health employees, are trained to administer FITNESSGRAM®.
School Health Liaison Program This program assigns each prevention specialist a liaison to a Gila County school district, where they conduct public health classes. Classes facilitated include bullying prevention, hand washing, oral health, life skills, sexual health, tobacco prevention, and safe driving. In 2016, our professionals facilitated 416 classes to students from kindergarten through 12th grade.
Teen Pregnancy Prevention & Sexual Health In 2016, our team served 431 high school students, providing sexual health education and supportive resources, as well as hosting a Teen Maze. The high-impact event aimed to help teens make better choices in their everyday lives.
Tobacco-Free Environments Gila County now has three anti-tobacco coalitions for teens, which are led by our prevention experts. These squads in Globe High School, Miami High School, and Payson High School hold weekly meetings to advocate for and create tobacco-free policies, as well as educate peers about the dangers of tobacco. They also attend several statewide training conferences with us to get the latest research and insights from industry leaders.
Emergency Management/Public Health Emergency Preparedness Gila County Emergency Management/Public Health Emergency Preparedness (EM/PHEP) monitors and coordinates response to weather hazards, natural disasters, infectious disease outbreaks, environmental hazards, terrorist concerns, and other issues. Our team is comprised of four emergency experts who partner with infectious disease specialists, nurses, and other professionals to mitigate illness and hardship. We also collaborate with other counties, the Arizona Department of Health Services, Arizona Department of Emergency and Military Affairs (DEMA), and the Federal Emergency Management Agency (FEMA) on larger or imminent issues.
Emergencies & Investigations In fiscal year 2016-2017, we had several situations that required our response. These included the 2016 winter storm, the Pinal Fire, the Highline Fire, and three other wildfires. Our EM team also assisted Yavapai County with the Goodwin Fire in Prescott. All events were able to be controlled with few displacements or evacuations.
In addition to responding during these events, we also worked to mitigate their aftermath. We applied for and received a $300,000 grant from the U.S. Department of Agriculture’s Natural Resources Conservation Service (NRCS) that enabled us to hire contractors to remove debris from the drainage areas directly below the Pinal Fire. This helped prevent infrastructure damage and flooding of homes in the area during the monsoon season.
Emergency Communications Tools Community awareness is a critical focus. In 2016, we worked to enhance our community by signing up 15,459 residents to our Everbridge® communitywide notification system. This tool issues text, email, and phone alerts to residents of every pending weather, natural disaster, disease, and other potential threats. In addition to signups, this figure includes additions from a purchased white pages list. We encourage residents not currently enrolled to sign up by visiting readygila.com or emailing [email protected].
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Communicable Disease We continued to enhance communication with county hospitals and schools to ensure various diseases and conditions are reported quickly to the health department. We also worked to educate and prevent the spread of norovirus and pertussis after cases were reported in the community.
Another key focus in 2016 was proactive efforts in preparing for, educating the public on, and containing Zika Virus— activities on which we are collaborating with other Gila County Health & Emergency Management departments.
Public Health Emergency Preparedness (PHEP) We conducted a Point of Dispensing (POD) exercise with the Gila County Sheriff’s Office, Payson Fire, Payson Police, the Town of Payson, and Community Emergency Response Team (CERT) volunteers. Through this exercise, we determined protocols for optimal partner collaboration to ensure health and safety of our communities in the event of any mass emergency. We further identified ways to ensure community access to healthcare/medications without overloading emergency rooms.
Preparedness Training Community preparedness is key in minimizing the adverse effects of emergencies and hazards. We once again held a number of FEMA training sessions, spanning basic through advanced Incident Command Systems operation and management, as well as public information dissemination. More than 150 staff, community volunteers, and residents attended these events.
Community Volunteers/CERT Community Emergency Response Teams (CERTs) continue to be a valuable part of our team. CERT is a FEMA initiative that trains volunteers in emergency support and lifesaving skills so they can serve their community during disasters, hazardous situations, and high-traffic situations.
In fiscal year 2016-2017, our Northern Gila County CERT put in 1,878 volunteer hours helping with flood response, the Highline Fire, and several large community events. The team grew from 33 active volunteers to 40, an increase of 21%. In its first full year of operation, our Southern Gila County CERT focused on recruiting and training. Additionally, the team developed and will administer a Teen CERT program for Globe High School freshmen for the 2017-2018 school year. Modules include fire safety training, disaster drills, and mock exercises.
Above, the Gila County Health & Emergency Management Leadership Team (L-R): Samantha Jerome, Nutrition Services Manager; Paula Horn, Deputy Director; Michael O’Driscoll, Director; John Castaneda, Animal Care & Control Manager; Nancy Rutherford, Health Programs Manager; and Ginnie Scales, Health Services Program Manager
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EMERGENCY MANAGEMENT Department-Wide Financial Statements
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ - $ - $ - $ - 0.00% Licenses and permits $ - $ - $ - $ - 0.00% Intergovernmental $ 3,058.62 $ 220,000.00 $ (18,002.88) $ 110,000.00 -50.00% Charges for services $ - $ - $ - $ - 0.00% Fines and forfeits $ - $ - $ - $ - 0.00% Donations and contributions $ - $ - $ - $ - 0.00% Investment earnings $ - $ - $ - $ - 0.00% $ Miscellaneous $ 3,933.93 $ - 74.64 $ - 0.00% Total revenues $ 6,992.55 $ 220,000.00 $ (17,928.24) $ 110,000.00 -50.00%
Expenditures Personnel services $ 188,792.27 $ 148,681.00 $ 200,558.38 $ 158,030.00 6.29% Operating expenses $ 247,477.35 $ 351,867.00 $ 265,640.36 $ 319,521.00 -9.19% Other services and charges $ - $ - $ - $ - 0.00% Capital outlay $ - $ - $ - $ - 0.00% Total expenditures $ 436,269.62 $ 500,548.00 $ 466,198.74 $ 477,551.00 -4.59%
$ (429,277.07) $ (280,548.00) $ (484,126.98) $ (367,551.00) 31.01%
Other financing sources/(uses) General Fund support $ 429,277.07 $ 30,548.00 $ 484,126.98 $ 367,551.00 1103.19% Other transfers in $ - $ 250,000.00 $ - $ - -100.00% Transfers out $ - $ - $ - $ - 0.00% Special fund balance use/(increase) $ - $ - $ - $ - 0.00% Total other financing sources/(uses) $ 429,277.07 $ 280,548.00 $ 484,126.98 $ 367,551.00 31.01%
Net Sources (Uses) $ - $ - $ - $ -
Department Staffing (Full-Time Equivalents)
Emergency Management FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 2.75 2.33 2.05 1.90 2.60 Emergency Management Total 2.75 2.33 2.05 1.90 2.60
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HEALTH & ENVIRONMENTAL HEALTH Department-Wide Financial Statements
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ - $ - $ - $ - 0.00% Licenses and permits $ 130,664.40 $ 115,000.00 $ 130,884.20 $ 115,000.00 0.00% Intergovernmental $ 1,882,927.16 $ 1,799,304.00 $ 1,459,448.72 $ 1,789,721.00 -0.53% Charges for services $ 126,879.20 $ 120,400.00 $ 111,014.87 $ 113,400.00 -5.81% Fines and forfeits $ - $ - $ - $ - 0.00% Donations and contributions $ 2,000.00 $ - $ 6,234.50 $ 5,000.00 100.00% Investment earnings $ - $ - $ - $ - 0.00% Miscellaneous $ 259,066.80 $ 266,700.00 $ 234,031.20 $ 266,950.00 0.09% Total revenues $ 2,401,537.56 $ 2,301,404.00 $ 1,941,613.49 $ 2,290,071.00 -0.49%
Expenditures Personnel services $ 1,877,833.02 $ 2,239,084.00 $ 1,877,049.44 $ 2,037,051.00 -9.02% Operating expenses $ 1,214,078.62 $ 1,801,935.00 $ 1,166,286.91 $ 2,113,089.00 17.27% Other services and charges $ - $ - $ - $ - 0.00% Capital outlay $ - $ - $ 6,079.86 $ - 0.00% Total expenditures $ 3,091,911.64 $ 4,041,019.00 $ 3,049,416.21 $ 4,150,140.00 2.70%
Excess (deficiency) of revenues over expenditures $ (690,374.08) $ (1,739,615.00) $ (1,107,802.72) $ (1,860,069.00) 6.92%
Other financing sources/(uses) General Fund support $ 820,223.52 $ - $ (794,825.76) $ 28,927.00 100.00% Other transfers in $ - $ 1,108,917.00 $ 1,548,690.11 $ 875,491.00 -21.05% $ Transfers out $ - $ - (569.63) $ - 0.00% Special fund balance use/(increase) $ (129,849.44) $ 630,698.00 $ 354,508.00 $ 955,651.00 51.52% Total other financing sources/(uses) $ 690,374.08 $ 1,739,615.00 $ 1,107,802.72 $ 1,860,069.00 6.92%
Net Sources (Uses) $ - $ - $ - $ -
Animal Care & Control Officer Gabe Arrellin assists with the adoption of Lucky, a shepherd mix, to the Vargas family.
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Department Staffing (Full-Time Equivalents)
Health FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget Health Service Fund 9.21 8.46 9.66 11.72 10.08 Rabies Control 6.06 6.06 6.28 6.20 6.23 Human Immunodeficiency Virus (HIV) 0.05 0.05 0.05 0.05 0.05 Women, Infants & Children (WIC) 10.557 7.49 6.91 6.34 5.91 6.54 Tuberculosis (TB) 0.08 0.08 0.08 0.05 0.08 Community Health Grant 1.09 1.29 1.25 1.26 1.25 Immunization 2.34 2.44 1.94 2.06 1.99 Private Stock Vaccines 0.00 0.17 0.00 0.00 0.00 Population Health Initiative 0.60 0.60 0.65 0.50 0.00 Commodity Supplemental Food Program 10.565 0.11 0.11 0.04 0.04 0.05 RXP - Prescription Drug Overdose Prevention 0.00 0.00 0.00 1.10 1.30 HIV Consortium 2.04 3.04 2.04 2.09 2.05 Public Health Emergency Preparedness (PHEP) 2.50 2.30 2.75 2.60 1.25 Tobacco Free Environment 2.48 2.10 1.70 1.81 1.75 Proposition 201 Smoke Free Arizona Act 0.78 0.78 0.88 0.10 0.75 Public Health Accreditation 0.00 0.00 0.25 0.00 0.15 Family Planning 0.00 0.05 0.05 0.05 0.05 Teen Pregnancy Prevention Services 3.33 3.34 3.35 3.36 3.35 Cenpatico Prevention Services 0.00 1.10 0.00 0.00 0.00 First Things First Early Childhood Screening 0.17 0.00 0.00 0.00 0.00 Maternal & Child Home Visiting 1.45 1.45 1.35 1.35 0.00 Supplemental Nutrition Assistance Program Education 0.00 0.00 0.00 1.00 1.00 Healthy Steps 2.45 2.46 0.00 0.00 0.00 Health Total 42.23 42.79 38.66 41.25 37.92
The Health Department’s Prevention Team participates in numerous local and regional events to promote awareness of important health issues.
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HUMAN RESOURCES/RISK MANAGEMENT
Mission Statement The mission of Gila County Human Resources is to provide equal employment opportunities to the public and to ensure that the public and the employees of Gila County are treated in a fair and appropriate manner. To ensure compliance with all Federal and State employment and benefit laws, we advise the Board of Supervisors concerning policies and propose new policies where appropriate. As public servants, it is our goal to serve the public’s needs by providing a fair and equitable method by which they can be considered for County employment and to provide exceptional customer service to all Gila County employees.
The mission of Gila County Risk Management is to protect Gila County from financial losses outside of the control of the governing body through risk analysis, training and education, and loss control measures.
At left, Compensation & Risk Management Administrator Juley Bocardo- Homan presents Gila County employees in Payson with service awards in February 2017. Each year, the County recognizes employees with five, ten, 15, 20, 25, 30, and 40 years of service. The awards highlight employees in all departments.
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HUMAN RESOURCES/RISK MANAGEMENT Department-Wide Financial Statements
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ - $ - $ - $ - 0.00% Licenses and permits $ - $ - $ - $ - 0.00% Intergovernmental $ - $ - $ - $ - 0.00% Charges for services $ - $ - $ - $ - 0.00% Fines and forfeits $ - $ - $ - $ - 0.00% Donations and contributions $ - $ - $ - $ - 0.00% Investment earnings $ - $ - $ - $ - 0.00% Miscellaneous $ 5,089,974.25 $ - $ 5,165,651.35 $ - 0.00% Total revenues $ 5,089,974.25 $ - $ 5,165,651.35 $ - 0.00%
Expenditures Personnel services $ 5,205,962.17 $ 309,722.00 $ 5,333,162.37 $ 1,360,562.00 339.28% Operating expenses $ 450,026.83 $ 1,465,900.00 $ 542,729.79 $ 474,000.00 -67.66% Other services and charges $ - $ - $ - $ - 0.00% Capital outlay $ - $ - $ - $ - 0.00% Total expenditures $ 5,655,989.00 $ 1,775,622.00 $ 5,875,892.16 $ 1,834,562.00 3.32%
Excess (deficiency) of revenues over expenditures $ (566,014.75) $ (1,775,622.00) $ (710,240.81) $ (1,834,562.00) 3.32%
Other financing sources/(uses) General Fund support $ 490,513.95 $ 775,622.00 $ 710,240.81 $ 834,562.00 7.60% Other transfers in $ 75,500.80 $ 1,000,000.00 $ - $ 1,000,000.00 0.00% Transfers out $ - $ - $ - $ - 0.00% Special fund balance use/(increase) $ - $ - $ - $ - 0.00% Total other financing sources/(uses) $ 566,014.75 $ 1,775,622.00 $ 710,240.81 $ 1,834,562.00 3.32%
Net Sources (Uses) $ - $ - $ - $ -
Department Staffing (Full-Time Equivalents)
Human Resources/Risk Management FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 4.50 4.50 4.50 4.50 5.00 Human Resources/Risk Management Total 4.50 4.50 4.50 4.50 5.00
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INFORMATION TECHNOLOGY
Mission Statement The Information Technology Department is committed to providing the highest quality customer service and technology solutions to Gila County offices and departments as they strive to meet the changing needs of County constituents, while being conscientious of fiscal responsibilities.
Department Description The Information Technology Department provides support for computer-based hardware and software systems across all offices and departments of the County. These systems include: A virtualized Data Center that houses all critical County data including a second mirrored Data Center for disaster recovery efforts and business continuity Critical off-site backups of County data to aid in data protection and recovery County-maintained Voice Over Internet Protocol (VoIP) phone system Email, internal and external web services Communications and data transfer across a diverse County enterprise network that facilitates County constituent services and information sharing.
IT Support Specialist David Luhm and IT Summer Intern Jazmine Nock assist an employee with a computer issue. Working at Gila County was Nock’s first real job and she says that she has learned a lot about how to interact with customers. She plans to pursue college courses in Information Technology.
Gila County, Arizona 102 Fiscal Year 2017-2018
INFORMATION TECHNOLOGY Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ - $ - $ - $ - 0.00% Licenses and permits $ - $ - $ - $ - 0.00% Intergovernmental $ - $ - $ - $ - 0.00% Charges for services $ - $ - $ - $ - 0.00% Fines and forfeits $ - $ - $ - $ - 0.00% Donations and contributions $ - $ - $ - $ - 0.00% Investment earnings $ - $ - $ - $ - 0.00% Miscellaneous $ 21.71 $ - $ 3,051.05 $ - 0.00% Total revenues $ 21.71 $ - $ 3,051.05 $ - 0.00%
Expenditures Personnel services $ 453,102.00 $ 459,808.00 $ 466,565.39 $ 637,460.00 38.64% Operating expenses $ 280,251.46 $ 361,359.00 $ 344,760.45 $ 403,600.00 11.69% Other services and charges $ - $ - $ - $ - 0.00% Capital outlay $ 56,207.21 $ 17,500.00 $ 176,327.79 $ 93,817.00 436.10% Total expenditures $ 789,560.67 $ 838,667.00 $ 987,653.63 $ 1,134,877.00 35.32%
Excess (deficiency) of revenues over expenditures $ (789,538.96) $ (838,667.00) $ (984,602.58) $ (1,134,877.00) 35.32%
Other financing sources/(uses) General Fund support $ 789,538.96 $ 838,667.00 $ 984,602.58 $ 1,041,060.00 24.13% Other transfers in $ - $ - $ - $ 93,817.00 100.00% Transfers out $ - $ - $ - $ - 0.00% Special fund balance use/(increase) $ - $ - $ - $ - 0.00% Total other financing sources/(uses) $ 789,538.96 $ 838,667.00 $ 984,602.58 $ 1,134,877.00 35.32%
Net Sources (Uses) $ - $ - $ - $ -
Department Staffing (Full-Time Equivalents)
Information Technology FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 10.09 9.09 8.59 8.59 8.59 Information Technology Total 10.09 9.09 8.59 8.59 8.59
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JUSTICE COURTS Justice courts hear traffic cases and certain criminal and civil cases, including domestic violence and harassment cases. They can issue search warrants. Their civil jurisdiction is limited to cases involving claims of $10,000 or less. Justice courts share jurisdiction with the superior court in cases of landlord/tenant disputes where damages are between $5,000 and $10,000. They can hear matters regarding possession of, but not title to, real property. Disputes involving amounts greater than $10,000 must be filed in the superior court.
Justice courts also conduct preliminary hearings on felonies, during which the justice of the peace may require defendants to answer criminal charges in superior court. They may also dismiss charges if there is no probable cause to believe the defendant is guilty.
Justice courts have criminal jurisdiction over: Petty offenses and misdemeanors Assault or battery (less serious offenses not committed on a public officer while performing his or her duties) Breaches of peace and committing a willful injury to property Misdemeanors and criminal offenses punishable by fines not more than $2,500, imprisonment in county jail not to exceed six months, or both fine and imprisonment Felonies for the purpose of issuing warrants and conducting preliminary hearings.
The justice of the peace usually has one or more court clerks to provide clerical assistance and maintain court records.
Justices of the peace are elected by the voters in their precinct to serve a four-year term. In order to serve as a justice of the peace, an individual must be at least 18 years of age, an Arizona resident, a qualified voter in the precinct in which duties of office will be performed, and possess the ability to read and write English. A justice of the peace need not be an attorney.
Source: Arizona Supreme Court. (2017). Limited Jurisdiction Courts. Retrieved September 16, 2017, from https://www.azcourts.gov/guidetoazcourts/Limited-Jurisdiction-Courts
District One Supervisor Tommie Cline Martin was unanimously elected by her colleagues to serve as President of the County Supervisors Association (CSA) at the November 17, 2016, meeting of the CSA Board of Directors. CSA is a nonpartisan research and advocacy organization representing the 61 county supervisors leading Arizona’s 15 counties.
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GLOBE JUSTICE COURT
Vision Statement The Court and its employees strive to become recognized for their service excellence, dedication, integrity, impartiality, competence, and diversity, as well as their commitment to ensuring equal access to court services and enhancing public confidence in the court system.
Mission Statement The Court shall fairly and efficiently resolve disputes arising under the law and shall apply the law consistently, impartially, and independently to protect the rights and liberties guaranteed by the Constitutions of Arizona and the United States. The employees of the Court shall strive for service excellence and, through their dedication and professionalism, implement the policies and procedures established by the judiciary and legislature. The judges and employees are committed to ensuring equal access to court services and enhancing public confidence in the court system.
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GLOBE JUSTICE COURT Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ - $ - $ - $ - 0.00% Licenses and permits $ - $ - $ - $ - 0.00% Intergovernmental $ 39,334.33 $ 48,000.00 $ 11,875.00 $ 52,250.00 8.85% Charges for services $ 54,342.51 $ 46,000.00 $ 88,419.48 $ 67,000.00 45.65% Fines and forfeits $ 173,886.63 $ 250,000.00 $ 224,865.39 $ 250,000.00 0.00% $ $ Donations and contributions 35.91 $ - 79.86 $ - 0.00% Investment earnings $ - $ - $ - $ - 0.00% $ Miscellaneous $ 2,804.65 $ 5,000.00 0.50 $ 1,200.00 -76.00% Total revenues $ 270,404.03 $ 349,000.00 $ 325,240.23 $ 370,450.00 6.15%
Expenditures Personnel services $ 512,298.07 $ 558,475.00 $ 532,582.00 $ 618,889.00 10.82% Operating expenses $ 46,852.70 $ 122,990.00 $ 57,005.96 $ 92,387.00 -24.88% Other services and charges $ - $ - $ - $ - 0.00% Capital outlay $ - $ - $ - $ - 0.00% Total expenditures $ 559,150.77 $ 681,465.00 $ 589,587.96 $ 711,276.00 4.37%
Excess (deficiency) of revenues over expenditures $ (288,746.74) $ (332,465.00) $ (264,347.73) $ (340,826.00) 2.51%
Other financing sources/(uses) General Fund support $ 326,593.96 $ 277,675.00 $ 264,163.11 $ 318,939.00 14.86% Other transfers in $ - $ - $ - $ - 0.00% Transfers out $ - $ - $ - $ - 0.00% Special fund balance use/(increase) $ (37,847.22) $ 54,790.00 $ 184.62 $ 21,887.00 -60.05% Total other financing sources/(uses) $ 288,746.74 $ 332,465.00 $ 264,347.73 $ 340,826.00 2.51%
Net Sources (Uses) $ - $ - $ - $ -
Department Staffing (Full-Time Equivalents)
Globe Justice Court FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 10.60 10.10 9.20 9.20 10.50 Globe Justice Court Total 10.60 10.10 9.20 9.20 10.50
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PAYSON JUSTICE COURT
Mission Statement The mission of the Payson Justice Court is to serve the public with high quality customer service by serving each customer efficiently, courteously, and with respect.
Department Description It is our job to ensure the customer understands the court process and that court services are accessible to all individuals. The Justice Court processes civil and criminal traffic offenses including DUIs, criminal misdemeanors, and initial appearances for felony arrests. The Civil Division of the Justice Court includes civil lawsuits where the amount in dispute is $10,000 or less, landlord and tenant controversies, small claims cases up to $3,500, and requests for orders of protection and injunctions against harassment.
For fiscal year 2016-17, the Court received grant funds for a part-time bailiff. The bailiff position is utilized for court days in which defendants and victims may need to appear at the same time. The bailiff keeps order and decorum in the courtroom for the judge and assures the judge is not alone in the courtroom, thereby adding additional judicial safety from time to time. Bailiff hours are less than 20 hours per week. The bailiff is also summoned to court for hearings that may be volatile or upon a party request. The bailiff also assists with jurors during a jury trial. In fiscal year 2017-18, the Court has requested that this position become a permanent part-time position.
The Court has implemented video conferencing which allows the judge to conduct initial appearance via video cameras. This offers additional safety measures for the judicial officer, detention staff, and the public. In addition, a component was added to the video conferencing allowing detention officers to bring the virtual judge to the cell of any unruly or disabled inmate.
The Court has also implemented a text messaging reminder service which notifies defendants 24 hours before a scheduled hearing reminding them of the court date and time. It is also utilized to remind defendants of payments due. While, at the time of this writing, we do not have numbers to show the effectiveness of this tool, we have received verbal confirmation from defendants that they have received the messages.
Through grant funding, the Court was able to upgrade security measures for the court itself by purchasing cameras and monitors that have a view through the justice court. Staff can see into the courtroom and hallway areas and, should an incident occur in the courtroom, summon emergency assistance as needed.
In early 2017, a grant was requested to fund the sound system for the courtroom to upgrade the existing 20-year-old system with speakers and new microphones. The grant was funded through the Court’s Fill the Gap fund.
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PAYSON JUSTICE COURT Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ - $ - $ - $ - 0.00% Licenses and permits $ - $ - $ - $ - 0.00% Intergovernmental $ 262,525.53 $ 200,000.00 $ 195,843.06 $ 100,000.00 -50.00% Charges for services $ 91,137.30 $ 92,000.00 $ 128,337.05 $ 117,500.00 27.72% Fines and forfeits $ 127,689.22 $ 120,000.00 $ 135,622.49 $ 125,000.00 4.17% Donations and contributions $ - $ - $ - $ - 0.00% Investment earnings $ - $ - $ - $ - 0.00% $ Miscellaneous $ 107.63 $ - 15.20 $ - 0.00% Total revenues $ 481,459.68 $ 412,000.00 $ 459,817.80 $ 342,500.00 -16.87%
Expenditures Personnel services $ 518,196.77 $ 531,559.00 $ 533,661.30 $ 569,308.00 7.10% Operating expenses $ 62,476.32 $ 188,860.00 $ 48,280.38 $ 34,350.00 -81.81% Other services and charges $ - $ - $ - $ - 0.00% Capital outlay $ - $ - $ 148.08 $ - 0.00% Total expenditures $ 580,673.09 $ 720,419.00 $ 582,089.76 $ 603,658.00 -16.21%
Excess (deficiency) of revenues over expenditures $ (99,213.41) $ (308,419.00) $ (122,271.96) $ (261,158.00) -15.32%
Other financing sources/(uses) General Fund support $ 91,779.19 $ 161,955.00 $ 111,349.19 $ 261,158.00 61.25% Other transfers in $ - $ - $ - $ - 0.00% Transfers out $ - $ - $ - $ - 0.00% Special fund balance use/(increase) $ 7,434.22 $ 146,464.00 $ 10,922.77 $ - -100.00% Total other financing sources/(uses) $ 99,213.41 $ 308,419.00 $ 122,271.96 $ 261,158.00 -15.32%
Net Sources (Uses) $ - $ - $ - $ -
Department Staffing (Full-Time Equivalents)
Payson Justice Court FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 9.62 9.00 9.00 9.00 9.06 Payson Justice Court Total 9.62 9.00 9.00 9.00 9.06
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JUVENILE DETENTION
Department Description Gila County has entered into an Intergovernmental Agreement (IGA) with Pinal County for use of the Pinal County Youth Justice Center to house Gila County’s detained youth. However, Gila County Detention still requires staff of eight full-time detention officers, two part-time on-call detention officers, and a partial FTE (0.28) support staff to accommodate the 24-hour-a-day intake and transport functions of the detention center, neither of which are covered through the Pinal County IGA. In fiscal year 2017-18, Juvenile Detention has requested funding for two new transport vehicles to accommodate the need to transport detained youth back and forth to Pinal County and to mandatory court hearings in Globe and Payson.
Each December, Gila County Recycling & Landfill Management presents the community with nearly 150 better-than-new, refurbished bikes, which are distributed to families in need throughout the County. Two “bike expert” inmates, hired by the landfill for fifty cents an hour, work year-round to rebuild bikes with new paint, seats, tires, tubes, and handgrips. Children all across the County from Pine/Strawberry down to Hayden/Winkelman and over to Young receive the bikes each year. In fiscal year 2017-18, the program is in its 14th year.
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JUVENILE DETENTION Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ - $ - $ - $ - 0.00% Licenses and permits $ - $ - $ - $ - 0.00% Intergovernmental $ 229,906.72 $ 250,000.00 $ 109,129.15 $ 5,000.00 -98.00% Charges for services $ 20,605.01 $ 20,000.00 $ 11,963.37 $ - -100.00% Fines and forfeits $ - $ - $ - $ - 0.00% Donations and contributions $ - $ - $ - $ - 0.00% Investment earnings $ - $ - $ - $ - 0.00% Miscellaneous $ 1,025.06 $ - $ 717.22 $ - 0.00% Total revenues $ 251,536.79 $ 270,000.00 $ 121,809.74 $ 5,000.00 -98.15%
Expenditures Personnel services $ 1,203,138.66 $ 1,259,889.00 $ 776,553.10 $ 637,355.00 -49.41% Operating expenses $ 281,087.90 $ 281,060.00 $ 203,388.57 $ 197,700.00 -29.66% Other services and charges $ - $ - $ - $ - 0.00% Capital outlay $ - $ - $ - $ - 0.00% Total expenditures $ 1,484,226.56 $ 1,540,949.00 $ 979,941.67 $ 835,055.00 -45.81%
Excess (deficiency) of revenues over expenditures $ (1,232,689.77) $ (1,270,949.00) $ (858,131.93) $ (830,055.00) -34.69%
Other financing sources/(uses) General Fund support $ 1,274,648.53 $ 1,315,112.00 $ 873,938.57 $ 830,055.00 -36.88% Other transfers in $ - $ - $ - $ - 0.00% Transfers out $ - $ - $ - $ - 0.00% Special fund balance use/(increase) $ (41,958.76) $ (44,163.00) $ (15,806.64) $ - -100.00% Total other financing sources/(uses) $ 1,232,689.77 $ 1,270,949.00 $ 858,131.93 $ 830,055.00 -34.69%
Net Sources (Uses) $ - $ - $ - $ -
Department Staffing (Full-Time Equivalents)
Juvenile Detention FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 24.96 24.96 23.18 24.18 11.24 Juvenile Evening/Weekend Res Center 0.00 0.00 1.22 1.22 0.00 Juvenile Detention Total 24.96 24.96 24.40 25.40 11.24
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LIBRARY DISTRICT
Mission Statement Preserving Knowledge ● Providing Access ● Promoting Life-long Learning
Gila County Library District cultivates the social and educational well-being of our residents, and is a vital force for promoting literacy. We strive to manage our resources effectively and respond and reach out to serve the information needs of our diverse communities.
Department Description The Library District performs several functions that are critical to the provision of library services throughout Gila County: Provide funding for maintenance and operation for the eight public libraries in the County utilizing a formula that emphasizes the value of library service to the residents each library serves. Provide the shared Integrated Library System for the benefit of, and use by, the eight public libraries, the community college libraries, and the Tool Lending Library in Gila County, as well as hosting Polaris ILS for the Apache County Library District. Continue to provide for the Wide Area Network (WAN) to connect the eight affiliate libraries as well as provide Internet access for their patrons, and system administration and support of the WAN. (This is partially funded through the E- Rate Federal rebate program which supports public access through libraries.) Expand bandwidth for the public libraries in Gila County using affordable and contemporary technology to provide access to a wide variety of virtual resources and their efficient delivery. Continuously improve the library website and web portal to electronic information. Expand electronic resources as well as promote electronic resources to the public. Provide professional and administrative support to the eight libraries. Provide professional development opportunities
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and training. Maintain shared collections as well as shared interlibrary loan functions. Provide grant writing and grant administration to expand programming and collections. Expected grants include the State Grants-In-Aid for libraries, continuing the Gila and San Carlos Regional First Things First Early Literacy grants. Develop and foster collaborative partnerships with the State Library and with all public libraries in Arizona to enhance countywide library services and access to shared electronic resources.
LIBRARY DISTRICT Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ 1,154,417.34 $ 1,202,189.00 $ 1,155,567.52 $ 1,168,829.00 -2.77% Licenses and permits $ - $ - $ - $ - 0.00% Intergovernmental $ 169,314.39 $ 209,387.00 $ 144,507.01 $ 202,387.00 -3.34% Charges for services $ - $ - $ - $ - 0.00% Fines and forfeits $ - $ - $ - $ - 0.00% Donations and contributions $ - $ - $ - $ - 0.00% Investment earnings $ - $ - $ - $ - 0.00% Miscellaneous $ 71,855.92 $ 89,700.00 $ 37,704.34 $ 58,000.00 -35.34% Total revenues $ 1,395,587.65 $ 1,501,276.00 $ 1,337,778.87 $ 1,429,216.00 -4.80%
Expenditures Personnel services $ 269,630.02 $ 359,440.00 $ 345,776.32 $ 385,238.00 7.18% Operating expenses $ 1,014,799.73 $ 1,424,914.00 $ 1,062,707.91 $ 1,389,064.00 -2.52% Other services and charges $ 54,761.53 $ 76,000.00 $ 40,729.61 $ 61,250.00 -19.41% Capital outlay $ 6,758.57 $ 35,500.00 $ 10,096.40 $ - -100.00% Total expenditures $ 1,345,949.85 $ 1,895,854.00 $ 1,459,310.24 $ 1,835,552.00 -3.18%
Excess (deficiency) of revenues over expenditures $ 49,637.80 $ (394,578.00) $ (121,531.37) $ (406,336.00) 2.98%
Other financing sources/(uses) General Fund support $ - $ - $ - $ - 0.00% Other transfers in $ - $ 50,000.00 $ 50,000.00 $ 50,000.00 0.00% Transfers out $ - $ - $ - $ - 0.00% Special fund balance use/(increase) $ (49,637.80) $ 344,578.00 $ 71,531.37 $ 356,336.00 3.41% Total other financing sources/(uses) $ (49,637.80) $ 394,578.00 $ 121,531.37 $ 406,336.00 2.98%
Net Sources (Uses) $ - $ - $ - $ -
Department Staffing (Full-Time Equivalents)
Library District FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget Library District Grants 0.00 0.30 0.30 0.30 0.92 Library Assistance 3.50 3.20 3.20 4.20 4.31 Library District Total 3.50 3.50 3.50 4.50 5.23
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PROBATION
Vision Statement We are a learning organization committed to long-term prosocial behavior change in offenders, with the expectation of safer neighborhoods and positive outcomes that benefit families, victims, and offenders.
Mission Statement Enhance the safety and well-being of our communities. We accomplish this through: A commitment to practices grounded in research-driven methodologies proven to work with offender populations (Evidence-Based Practices or EBP) Continuous learning and staff development Recognizing and rewarding staff achievement Partnerships with providers, stakeholders, and community organizations Targeted interventions based on effective risk assessment and offender need Building trust in communities, victims, and the courts Empowering victims through regular communication, empathy, and understanding Providing hope to communities, victims, and offenders
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Values Statement We believe in: Treating people with dignity and respect Professionalism and ethical behavior at all levels of the organization Pushing decision making down and involving staff at all levels of the organization in the decision making process Staff are our greatest resource in fostering behavior change Using evidence-based practices in our decision making Relationships and building trusting alliances with our clients Cultural competence with a recognition and commitment to changing disproportionate minority populations in the justice system Investing scarce resources into families, prevention, and alternatives to incarceration Probationers can change All children are capable of success, no exceptions Public safety and holding offenders accountable Collaboration with community stakeholders, the Court, and law enforcement
Department Description Between 2011 and 2017, Gila County Probation has seen the following reduction in State and County funding:
Despite decreased funding, we have made several key accomplishments: Juvenile Detention Alternatives Initiative (JDAI) Kids At HOPE (KAH) Detention Screen Instrument (DSI) Implementation of Public Safety Assessment (PSA) Evidence-Based Practices Elimination of redundancy Reduction in juvenile felony petitions
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These achievements were also made with fewer full-time equivalents (FTEs):
FY18 Full Time Equivalent Employees
County General FTEs State/Fees Funded FTEs
35 32.98 32.2 31.16 30.7 30.2 29.38 30
26.06
25 24.3
20
15
12.1 12.1 11.6 10.2 10.13 9.52 9.52 9.8 10
5
0 2010 2011 2012 2013 2014 2015 2016 2017
Since 2010, State funded FTEs have decreased from 32.2 to 24.3 for a total reduction of 7.90 FTEs. In that same time period, County funded FTEs have decreased from 12.1 to 10.13 for a total reduction of 1.97 FTEs. A total of 9.87 Probation FTEs have been eliminated since 2010 for a total 23% reduction in the past six years.
In the meantime, Gila County is required to fund a minimum $249,805 annually to Juvenile Probation Services to meet the required Maintenance of Effort. Gila County is also required to fund a minimum of $484,969 annually to Adult Probation Services to meet the required Maintenance of Effort. The total minimum County Maintenance of Effort is $734,774 annually. Probation may not supplant State monies. State monies are awarded to supplement County funds to administer probation functions, not replace funds.
Gila County employees in Globe celebrating five, ten, 15, 20, 25, 30, and 40 years of service were recognized by the Gila County Board of Supervisors during their February 7, 2017, meeting. “We’re grateful to these employees for their commitment to Gila County and proud of the way it reflects on the County as an employer,” says Gila County Human Resources Director Shelley McPherson.
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PROBATION Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ - $ - $ - $ - 0.00% Licenses and permits $ - $ - $ - $ - 0.00% Intergovernmental $ 977,148.00 $ 960,878.00 $ 1,065,700.00 $ 1,030,584.00 7.25% Charges for services $ 364,752.22 $ 509,471.00 $ 468,982.78 $ 438,383.00 -13.95% Fines and forfeits $ 7,747.71 $ 7,000.00 $ 8,955.18 $ - -100.00% Donations and contributions $ - $ - $ - $ - 0.00% Investment earnings $ - $ - $ - $ - 0.00% Miscellaneous $ 1,252.92 $ - $ 1,494.93 $ - 0.00% Total revenues $ 1,350,900.85 $ 1,477,349.00 $ 1,545,132.89 $ 1,468,967.00 -0.57%
Expenditures Personnel services $ 1,838,594.86 $ 2,184,207.00 $ 1,860,430.84 $ 2,098,249.00 -3.94% Operating expenses $ 427,764.19 $ 701,271.00 $ 479,103.49 $ 390,788.00 -44.27% Other services and charges $ 585.88 $ - $ - $ - 0.00% Capital outlay $ - $ - $ - $ - 0.00% Total expenditures $ 2,266,944.93 $ 2,885,478.00 $ 2,339,534.33 $ 2,489,037.00 -13.74%
Excess (deficiency) of revenues over expenditures $ (916,044.08) $ (1,408,129.00) $ (794,401.44) $ (1,020,070.00) -27.56%
Other financing sources/(uses) General Fund support $ 841,833.02 $ 953,815.00 $ 818,179.09 $ 966,981.00 1.38% Other transfers in $ - $ 15,448.00 $ - $ - -100.00% Transfers out $ - $ - $ - $ - 0.00% Special fund balance use/(increase) $ 74,211.06 $ 438,866.00 $ (23,777.65) $ 53,089.00 -87.90% Total other financing sources/(uses) $ 916,044.08 $ 1,408,129.00 $ 794,401.44 $ 1,020,070.00 -27.56%
Net Sources (Uses) $ - $ - $ - $ -
Department Staffing (Full-Time Equivalents)
Probation FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 9.52 9.52 9.80 10.22 11.88 Adult Probation Service Fees 4.75 4.75 4.75 4.75 3.00 Adult Intensive Probation Supervision 4.20 4.20 3.70 3.50 3.50 State Aid Enhancement 7.18 8.08 6.58 6.50 6.59 Juvenile Probation Services Fund (JPSF) Treatment 1.00 1.00 0.78 0.78 1.00 Juvenile Diversion Fees 0.25 0.25 0.25 0.25 0.25 Juvenile Probation Service Fee 0.50 0.50 0.00 0.00 0.00 Court Appointed Special Advocate 1.50 1.50 1.50 1.50 0.00 Court Appointed Special Advocate - Globe 0.00 0.00 0.00 1.00 0.00 Diversion Consequences 0.20 0.58 0.20 0.20 0.20 Diversion Intake 4.05 4.05 2.55 2.80 2.80 Juvenile Intensive Probation Supervision 2.50 3.00 3.00 2.00 1.00 Juvenile Standard Probation 3.25 3.25 2.75 1.50 1.50 Probation Total 38.90 40.68 35.86 35.00 31.72
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PUBLIC FIDUCIARY
Mission Statement The mission of the Public Fiduciary is to provide advocacy and protection services to Gila County citizens who are vulnerable.
Department Description The Public Fiduciary’s Office serves as the guardian for vulnerable adults after it is determined through a court process the person is unable to make decisions due to incapacity. As the guardian, the office makes decisions for the person’s placement and medical care, receives a person’s benefits (i.e., social security, pension, etc.), pays the person’s bills, and handles their financial affairs. The Public Fiduciary may also be appointed as the Conservator of an estate if a proposed ward has significant assets such as real property that must be managed or protected. The Public Fiduciary may also serve as the personal representative in probate cases. The Public Fiduciary will only be appointed if there is no one else who is willing or able to serve in this capacity.
The objective of the Public Fiduciary is to provide court-ordered case and asset management services to incapacitated and vulnerable individuals so they can live safely and as independently as possible with comprehensive asset protection. The Public Fiduciary’s goal is to seek services that focus on rehabilitation and maximizing independence in an effort to terminate guardianship or conservatorship when possible.
The Public Fiduciary’s Office offers the following additional services: referral investigation, case management, client financial services, and indigent disposition.
The Gila County Public Fiduciary’s Office is located in the Central Heights Complex, 5515 South Apache Avenue, Suite 800, Globe, Arizona, 85501. Hours of operation are Monday through Friday, 8:00 a.m. to 5:00 p.m. The director, Tiffany Poarch, can
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be reached at (928) 425-3149, or by email at [email protected]. After-hour, weekend, and holiday coverage is provided through forwarding of all office phones to the cell phone of a licensed fiduciary who returns emergency calls. The Public Fiduciary provides 24-hour services which are performed both in-house and out in the community.
Additional information pertaining to the Gila County Public Fiduciary’s Office can be obtained at: http://www.gilacountyaz.gov/government/fiduciary/index.php
Measures: Input, Output, Efficiency and Effectiveness The Public Fiduciary measures efficiency and effectiveness through internal and external audits. Internal audits are performed by a random selection of cases by the Public Fiduciary, Deputy Fiduciary, or the Services Specialist Senior as a quality control measure for file completion and review of best practices.
External audits are performed by agencies hired by Gila County for the purpose of reviewing the financial affairs of the Public Fiduciary in correlation with the rules established by Gila County. Other external audits are performed by the Arizona Supreme Court for the purpose of reviewing compliance with rules and laws established for fiduciaries and the Social Security Administration for the purpose of reviewing the management of social security and disability wages collected for wards according to federal law.
Input and output is measured through monthly bank account reconciliations performed no more than 45 days after the receipt of each bank statement. Copies of all account reconciliations are provided to the Gila County Finance Department.
Issues Rural communities often suffer from a shortage of services for those suffering from behavioral health issues and developmental disability and, therefore, some wards appointed to the Public Fiduciary must be placed outside of Gila County. The focus of placement must be on how it benefits the ward and not on how it conveniences the guardian. Regardless of where a ward is placed, the Gila County Public Fiduciary continues to serve to ensure all of the ward’s needs are met.
Revenues The Gila County Public Fiduciary handles primarily indigent cases when there are not sufficient funds with which to pay a private fiduciary. However, A.R.S. §14-5604 allows for fees to be taken when approved by the Court and there are sufficient funds in the estate to pay the fee or partial fee. The Gila County Public Fiduciary has an approved fixed fee schedule pursuant to an administrative order of the Superior Court and approval of the Gila County Board of Supervisors. All support for the wards or protected persons comes from their own estates. All guardianship, conservatorship, and decedent’s estate fees charged by the Gila County Public Fiduciary’s Office are subject to the review and approval of the Superior Court following notice of the requested fees and the hearing date being given to relatives and other interested parties as required by law.
All revenues received are paid to the County Treasurer for deposit in the Gila County General Fund.
Revenues Received
FY 2015-16 $56,908.73
FY 2014-15 $45,894.31 FY 2013-14 $47,304.61
FY 2012-13 $61,664.29
FY 2011-12 $48,796.73
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Gila County Public Fiduciary Fee Schedule
Guardianship and/or Conservatorship $240.00 Referral, Investigation, and Setup Fees (Flat Fee)
Guardianship and/or Conservatorship $60.00 Fee per Month (Flat Rate)
Annual Accounting Fee (Flat Fee) $160.00 Final Accounting Fee (Flat Fee) $200.00 Decedents’ Estate (Personal Representative) $250.00 Referral, Investigation, and Setup Fees (Flat Fee)
Purchase/Sale of Real Property (Flat Fee) $150.00 Funeral Fee (Flat Fee) $150.00
Annual Attorney Fee (Flat Rate) $115.00
Expenditures The Public Fiduciary manages an annual budget of $420,421, of which 84% is allocated to salaries and wages and employee related expenses. The remaining 16% of the budget is allocated to professional legal services, employee training, transportation and fleet expenses, indigent disposition, communication expenses, and office supplies.
Prioritization While the Public Fiduciary does not show favoritism toward any ward, anyone who is presently a danger to themselves or others is given priority in order to find appropriate placement, treatment, and support coordination to prevent further danger.
Did You Know? Per A.R.S. §14-5601, a Public Fiduciary must be appointed by the Board of Supervisors in every county in the State of Arizona. Fiduciaries are licensed by the Arizona Supreme Court and must renew their licensure every other year through approved continued education. There are currently four licensed fiduciaries working for the Gila County Public Fiduciary’s Office. The Public Fiduciary is the fiduciary of last resort and is referred those cases for which there is no attorney, bank trust department, fiduciary, family member, or any other person or corporation qualified and willing to act in such capacity. Currently, 77 Gila County residents receive services through the Public Fiduciary program. Loss of rights upon adjudication of incapacity and appointment of a guardian or conservator include: Right to vote [Arizona Constitution, Article 7, Section 2(C)] Right to drive [A.R.S. §28-3153 A.1.(c)(8)] Right to decide where to live Right to decide how to spend or invest money Right to take or refuse to take medication
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PUBLIC FIDUCIARY Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ - $ - $ - $ - 0.00% Licenses and permits $ - $ - $ - $ - 0.00% Intergovernmental $ - $ - $ - $ - 0.00% Charges for services $ 56,908.73 $ 45,000.00 $ 47,253.51 $ 45,000.00 0.00% Fines and forfeits $ - $ - $ - $ - 0.00% Donations and contributions $ - $ - $ - $ - 0.00% Investment earnings $ - $ - $ - $ - 0.00% Miscellaneous $ - $ - $ - $ - 0.00% Total revenues $ 56,908.73 $ 45,000.00 $ 47,253.51 $ 45,000.00 0.00%
Expenditures Personnel services $ 373,936.65 $ 351,915.00 $ 383,118.94 $ 410,275.00 16.58% Operating expenses $ 64,173.79 $ 68,506.00 $ 61,036.27 $ 68,506.00 0.00% Other services and charges $ - $ - $ - $ - 0.00% Capital outlay $ - $ - $ - $ - 0.00% Total expenditures $ 438,110.44 $ 420,421.00 $ 444,155.21 $ 478,781.00 13.88%
Excess (deficiency) of revenues over expenditures $ (381,201.71) $ (375,421.00) $ (396,901.70) $ (433,781.00) 15.55%
Other financing sources/(uses) General Fund support $ 381,201.71 $ 375,421.00 $ 396,901.70 $ 433,781.00 15.55% Other transfers in $ - $ - $ - $ - 0.00% Transfers out $ - $ - $ - $ - 0.00% Special fund balance use/(increase) $ - $ - $ - $ - 0.00% Total other financing sources/(uses) $ 381,201.71 $ 375,421.00 $ 396,901.70 $ 433,781.00 15.55%
Net Sources (Uses) $ - $ - $ - $ -
Department Staffing (Full-Time Equivalents)
Public Fiduciary FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 7.00 7.00 7.00 7.00 7.00 Public Fiduciary Total 7.00 7.00 7.00 7.00 7.00
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PUBLIC WORKS
The Gila County Public Works Department is comprised of the following subdepartments: Administration Engineering & Survey Facilities & Land Management/Fairgrounds Flood Control District General Services (Shops, Fleet & Fuel Management) Recycling & Landfill Management Road Maintenance
Chip seal projects like the one pictured above in the Copper Region of Gila County help to keep water from penetrating the road structure, fill and seal cracks and raveled surfaces of old pavement, provide an anti-glare surface during wet weather and an increased reflective surface for night driving, and minimize the effects of aging.
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PUBLIC WORKS — ADMINISTRATION
Mission Statement Our mission is to continue to provide excellent service and support to all Gila County departments while improving communication and team building.
Department Description The Gila County Public Works Administration Department is funded through Highway User Revenue Funds (HURF) and serves all Public Works departments (i.e., Roads, Engineering, Survey, Floodplain, Facilities and Land Management, Auto/Equipment Maintenance Shop, Fleet and Fuel Management, GIS/Rural Addressing, and Recycling & Landfill Management). We are located at 745 N. Rose Mofford Way in Globe.
The Gila County Public Works Administration Department is responsible for working with other governmental agencies in construction or maintenance through intergovernmental agreements, cooperative agreements, and contracts. This department also assists in the scheduling of construction projects including road maintenance. This department maintains financial and other records management for all Public Works departments and assists in employee training and various personnel functions.
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PUBLIC WORKS — ENGINEERING & SURVEY
Mission Statement Provide civil engineering and land surveying advisement and/or services as directed by the Board of Supervisors, the County Manager, or the Public Works Director or his designee for County-related projects or business.
Department Description The Gila County Public Works Engineering & Survey Department provides the following core services: Perform land surveying field and office work for the determination of property boundaries, easements, flood plain determinations, landfill monitoring, and the County’s land parcel database project. Prepare pertinent exhibits, maps, and legal documents for the establishment, abandonment, or alteration of County roadways and for the establishment of drainage, construction, or roadway easements. Pursue/acquire signatures from land owners for legal documents associated with County roadway establishments or alterations and drainage, construction, or roadway easements.
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Provide survey staking and/or quality control/assurance checks for construction projects. Collect field survey data as required for County projects for design purposes. Coordinate/Communicate with other County employees, governmental agencies, consultants, contractors, residents, and other relevant parties in relation to County surveying and civil engineering activities. Provide quality assurance reviews of design consultants’ plans and specifications for County projects. Prepare construction contract documents and plans for minor highway construction projects. Provide construction inspection and project management services on civil engineering-related County projects. Provide support and assistance to other surveyors looking for public records and maps on file with Gila County. Prepare and/or evaluate engineering reports to be reviewed by the Board of Supervisors in relation to regulatory and warning signs located on public highways. Verify and place civil engineering seal on yearly report of County road miles to the Arizona Department of Transportation (ADOT) for HURF determination. Review Record of Survey, Minor Land Division and Subdivision drawings submitted by land surveyors to the County’s Community Development office for completeness and mathematical accuracy. Receive, review, and issue right of way permits per the Gila County Right of Way Ordinance #02-01; also, provide notice of violations of the ordinance as needed. Receive, review, and issue grading and drainage permits per the Gila County Grading and Drainage Ordinance #08-01; also, provide notice of violations of the ordinance as needed. Sign Department is in charge of all signage and striping for County-maintained roads. We use the approved Manual on Uniform Traffic Control Devices (MUTCD) reflective materials for all regulatory signage. The department also encourages the Adopt-A-Road program and provides signage for participants.
The Gila County Sign Shop, a division of the Engineering & Survey subdepartment of Public Works, fixes or replaces signs when they are stolen, shot, paintballed, knocked down, or otherwise destroyed.
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PUBLIC WORKS — FACILITIES & LAND MANAGEMENT/FAIRGROUNDS
Mission Statement The Facilities and Land Management Department is committed to improving the quality of existing facilities while planning for acquisition and construction of additional facilities as needed for future growth. Our purpose is to protect Gila County buildings and assets for the future. This is achieved through quality repair and maintenance service while being responsive to the public and other levels of government and maximizing the taxpayers’ investment in the Gila County Facilities and Land infrastructure.
Department Description Facilities is responsible for the maintenance, remodeling, construction, and cleaning of County buildings in compliance with Occupational Safety and Health Administration (OSHA) and Americans with Disabilities Act (ADA) requirements, and facilitating the County’s security card access and key tracking systems in cooperation with all Gila County departments to provide a safe and secure workplace.
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Facilities is responsible for the preventive maintenance and repair of three radio tower sites and 355,537 square feet of properties in Globe, Roosevelt, Tonto Basin, Young, Payson, and Star Valley, as well as management of the Gila County Fairgrounds. The Fairgrounds is host to events such as the Gila County Fair, Copper Dust Stampede Rodeo, Gila Monster Go- Kart Races, Gila County Gem & Mineral Show, and various other public and private events each year. The Facilities staff act as event staff before, after, and often during events held at the Fairgrounds, and their expertise helps events to run smoothly.
The Facilities and Land Management Department accomplished the following in fiscal year 2016-17: Completion of the renovation of the 20,000 square foot Copper Building, which allowed the transfer of the Probation Department out of rented space into the new building. The Library District, Finance, and Human Resources Departments were also relocated to the Copper Building, which allowed the Child Support Division to be moved from the Michaelson Building in downtown Globe to the Guerrero Building next to the Courthouse. A complete revision of the application process, application paperwork, and explanation of the rules and procedures for use of the Gila County Fairgrounds was undertaken by a committee made up of several County personnel. Many hours of discussions and revisions resulted in new forms and procedures that have brought the Fairgrounds reservation process into the 21st century. The reorganization of the Facilities Department into separate maintenance and construction operations will allow us to accomplish more maintenance tasks in a timely manner and continue to oversee and perform the growing construction/remodel requests. In order to separate the general maintenance and construction, we have hired a Construction Project Manager.
Facilities strives to provide excellent customer service to the public and to County employees by keeping maintenance current and answering requests for services in a timely manner. We are responsible for maintaining the “face” of Gila County and strive to ensure it always looks its best.
The Gila County Courthouse, located at 1400 East Ash Street in Globe, received a remodel of the first and second floors in fiscal year 2016-17. The remodeling projects allowed the School Superintendent’s Office to move from the first floor to the second floor, and the County Attorney’s Office to move to the first floor from another location. The remodeling not only made more efficient use of existing County facilities, but also allowed for safer public access to the Globe Justice Court.
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PUBLIC WORKS — FLOOD CONTROL DISTRICT
Department Description Our job in Flood Control is to assist Gila County property owners with any floodplain building or drainage issues they may en- counter. We help residents build in a manner that reduces property drainage and loss of life when flooding occurs. We’re here to help minimize flood hazards to Gila County residents.
Responsibility for floodplain management includes: Review of plans and/or engineering reports for development Review of proposed development within regulatory floodways Calculation of erosion setbacks and base flood elevations Other engineering support as needed for floodplain management, as well as issuing floodplain use permits Work with FEMA regarding flood maps Flood studies, post-flooding forensic engineering, planning, flood mitigation, public education, ordinance updates, sup- port for public works projects involving floodplains, Geographic Information System (GIS) flood hazard maps, post- wildfire flood mitigation planning, etc. Installation and maintenance of various components of the Gila County Flood Threat Monitoring System (A.L.E.R.T. System), which includes the installation and maintenance of remote-reporting rain/streamflow gauges, weather sta- tions, data radio repeater network, and base station database.
Gila County, Arizona 127 Fiscal Year 2017-2018 PUBLIC WORKS — GENERAL SERVICES
Mission Statement To provide excellent service and support to all Gila County departments while improving communication and team building.
Department Description Gila County Public Works, General Services Department, is funded through HURF and serves the Roads and Engineering & Survey Departments. Fleet and Fuel Management services are funded by the general fund and provide services to 35+ additional departments. Our team of specialists is dedicated to safety and maintains high ethical standards.
We have two locations: one in the Copper Region at 1001 W. Besich Blvd. in Globe, and one in the Timber Region at 5320 E. Highway 260 in Star Valley.
The Gila County Auto/Equipment Maintenance Shop is responsible for maintaining and repairing all County-owned equipment. The Maintenance Shop provides high quality automotive and equipment repair services. We are on location to service Tonto
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Basin and Young, as well as the equipment at both landfills in the County.
Annual Statistics 1,267 work orders 10 callouts 26 incidents of overtime due to County needs
Ongoing Goals Two mechanics are scheduled for Automotive Repair Training focusing on computer components. This is necessary due to advancements in computer technology in all vehicles. Two mechanics are scheduled for training for the support of new and existing backup power supply generators at remote mountaintop sites within Gila County. Provide staff training in the new fleet program. Have more staff obtain Automotive Service Excellence (ASE) certifications. Expand our team to give better service to our customer base.
We will continue to serve Gila County Government to the best of our abilities. We will work hard to ensure the safety and reliability of all equipment for the people who rely on us to get their jobs done. We take pride in our work and will continue to be an asset to the Gila County team.
Gila County Recycling & Landfill Management collected 946 tires at a tire recycling event in Young on May 13, 2017. The event was one of many low-cost and free opportunities provided by Gila County Recycling & Landfill Management for residents to recycle items such as paint, metal, and appliances.
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PUBLIC WORKS — RECYCLING & LANDFILL MANAGEMENT
Department Description Recycling & Landfill Management is responsible for the operation and compliance of two active landfills and two waste tire collection sites. The Department has recycling centers at both landfills and actively recycles metal, batteries, oil, tires, paper, and some plastic. The Recycling & Landfill Management Department operates under the rules and regulations of the Environmental Protection Agency (EPA) and the Arizona Department of Environmental Quality (ADEQ).
Gila County waste disposal facilities staff provides for the environmentally safe disposal of solid waste and operates efficiently and in compliance with all state and federal regulations. Buckhead Mesa Landfill takes in an average annual tonnage of 18,000. With the expansion this summer, the life of the landfill use is estimated through the year 2027 with proper management. Russell Gulch Landfill takes in an average annual tonnage of 21,500 of trash. An expansion is planned in the next few years that will extend the use until 2034 if properly managed.
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Recycling for the Gila County Landfills takes in these average annual amounts: 300 tons of metal 600 tons of paper 12 tons of plastic water bottles 46,000 used tires 140 used bicycles, which are refurbished for underprivileged children every Christmas 3,500 gallons of used motor oil 12 tons of electronic equipment waste 350 containers of latex paint
Community Service Contributions Recycling & Landfill Management is very involved with community service events. This year, we will hold waste tire collection events in Tonto Basin, Young, and Roosevelt, and assist the Town of Payson with tires and metal for the Earth Day event. Both landfills have free metal drop-off days in the fall and spring, and a free green waste day in April to assist with reducing fire danger by taking in pine needles, dead limbs, and dried weeds from local residents.
Landfill staff, along with Arizona Department of Corrections inmate labor, refurbish over 140 used bicycles each year to give away to deserving Gila County children at Christmas.
The Gila County landfills are an enterprise fund of the County with average annual revenues of $1.8 million. Maintaining the landfills under County control leaves the money in the local area and provides the best management practices for long-term use.
Recycling & Landfill Management Operations Manager Sharon Winters was the inaugural recipient of the Citizen of the Month award from the Globe-Miami Chamber of Commerce. Winters was recognized for her extensive service, especially in the area of recycling and the Clean and Beautiful Program. She has been instrumental in Gila County’s Christmas Bike Program, partnering with the state prison program to repair, rebuild, and repaint discarded bikes which are then given away at Christmas to families in need countywide.
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PUBLIC WORKS — ROAD MAINTENANCE
Department Description Road Maintenance (Consolidated Roads) is responsible for the maintenance of roads and bridge systems in Gila County for the safety, convenience, and efficient use by motorized and non-motorized travel of people in and through the County. We are continuously improving cost-effective and efficient road maintenance methods to enhance the quality of life for residence and promote the economic vitality of the area. The Department provides repair, maintenance, and construction to 765 miles of County roads, side ditches, culverts, and right of ways for the County roads, unincorporated towns, and housing subdivisions. The Department is not funded through the general fund, but is funded by HURF dollars and the 2014 Gila County 1/2 cent transportation excise tax.
The Department operates two road yards:
Copper Region (Southern Gila County) Timber Region (Northern Gila County) 1001 W. Besich Blvd., Globe, AZ 85501 5320 E. Highway 260, Star Valley, AZ 85541 Ruben O. Casillas, Copper Regional Roads Manager Danny Savage, Timber Regional Roads Manager 928.402.8532 ● 928.425.4416 FAX 928.468.2801 ● 928.468.2869 FAX [email protected] [email protected]
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The Copper Region has a satellite facility in Tonto Basin. The Timber Region has satellite facilities in Pine and Young. Hours of operation are Monday through Thursday, 6:00 a.m. to 4:30 p.m., at all locations.
Road Maintenance is responsible for the improvement and maintenance of the County Maintained Roadway System. Its primary function is to provide a safe and accessible roadway system to move citizens and commodities in and around the County. The Department assists other agencies in events such as fires and floods.
Blading is ongoing on Forest Service roads under a maintenance agreement and on Gila County roads that are part of the Gila County Maintained Roadway System. The Consolidated Roads Department implemented a blading schedule in early 2016 that can be viewed on the Gila County website at: http://gilacountyaz.gov/government/public_works/consolidated_roads.php
Other maintenance duties include installing and cleaning culverts and cattle guards; stockpiling materials and laying material in place; vegetation/tree removal; patching potholes; crack sealing; repairing creek crossings; storm cleanups; traffic control; and snow removal. Chip sealing and paving are no longer performed by the Department; these services are now provided
A newer version of Cartegraph Operations Management Software (OMS) will replace the old version (Navigator). This computer- based program will not only help document daily maintenance of County roads, but also help grade our roads to prioritize paving and chip sealing for longer-lasting roads.
We continue to promote a safe and accessible roadway system to move citizens and commodities in and around the County of Gila, Arizona.
Gila County Public Works provided construction project management for the Pinal Fire Emergency Watershed Protection Program project, which removed 267 tons (or approximately 540,000 pounds) of green waste debris from four washes in the Globe-Miami area in July 2017.
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PUBLIC WORKS Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ 1,246,493.81 $ 1,422,596.00 $ 1,612,589.80 $ 1,426,149.00 0.25% Licenses and permits $ 977,824.59 $ 1,021,904.00 $ 1,074,589.87 $ 1,022,700.00 0.08% Intergovernmental $ 3,818,171.11 $ 4,245,042.00 $ 4,508,761.71 $ 3,908,000.00 -7.94% Charges for services $ 1,813,840.92 $ 1,736,683.00 $ 1,890,501.09 $ 1,778,240.00 2.39% Fines and forfeits $ - $ - $ - $ - 0.00% Donations and contributions $ 3,087.58 $ 3,000.00 $ 638.50 $ 25,000.00 733.33% Investment earnings $ 29,551.51 $ 27,600.00 $ 54,776.75 $ 41,000.00 48.55% Miscellaneous $ 574,741.99 $ 1,895,264.00 $ 2,289,472.37 $ 3,362,433.00 77.41% Total revenues $ 8,463,711.51 $ 10,352,089.00 $ 11,431,330.09 $ 11,563,522.00 11.70%
Expenditures Personnel services $ 5,141,156.93 $ 6,068,236.00 $ 5,112,937.76 $ 6,284,634.00 3.57% Operating expenses $ 3,397,728.37 $ 9,104,242.00 $ 3,016,776.82 $ 10,204,948.00 12.09% $ Other services and charges $ - $ - 20.78 $ - 0.00% Capital outlay $ 2,858,058.63 $ 9,358,305.00 $ 2,772,239.87 $ 6,467,217.00 -30.89% Total expenditures $ 11,396,943.93 $ 24,530,783.00 $ 10,901,975.23 $ 22,956,799.00 -6.42%
Excess (deficiency) of revenues over expenditures $ (2,933,232.42) ########### $ 529,354.86 ########### -19.65%
Other financing sources/(uses) General Fund support $ 2,109,058.88 $ 4,307,451.00 $ (1,132,106.23) $ 1,837,048.00 -57.35% Other transfers in $ 1,220,399.00 $ 3,059,267.00 $ 3,491,132.08 $ 6,133,930.00 100.50% Transfers out $ (20,399.00) $ (571,548.00) $ (24,420.35) $ (2,654,923.00) 364.51% Special fund balance use/(increase) $ (375,826.46) $ 7,383,524.00 $ (2,863,960.36) $ 6,077,222.00 -17.69% Total other financing sources/(uses) $ 2,933,232.42 $ 14,178,694.00 $ (529,354.86) $ 11,393,277.00 -19.65%
Net Sources (Uses) $ - $ - $ - $ -
Department Staffing (Full-Time Equivalents)
GIS-Rural Addressing FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 2.00 1.00 1.00 1.00 1.00 GIS-Rural Addresses Total 2.00 1.00 1.00 1.00 1.00
Public Works FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 6.48 2.48 2.00 2.00 2.00 Public Works 74.08 74.56 70.58 70.70 69.08 Waste Tire Fund 0.67 0.67 0.67 0.67 1.17 Recycling & Landfill Management 12.33 12.33 12.33 12.33 11.83 Fuel Management 0.50 0.50 0.50 0.50 0.50 Fleet Management 2.50 2.50 2.50 2.50 3.50 Facilities Management 18.70 22.72 22.71 23.83 22.86 Public Works Total 115.26 115.76 111.29 112.53 110.94
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RECORDER
Mission Statement Our mission at the Gila County Recorder’s Office is to efficiently provide convenient access to the records of Gila County while maintaining professional and courteous service. We proficiently manage and maintain the public and voter registration records with the confidence to promote trust within the community. Our highest commitment is to the quality and success of our service to the public.
The Gila County Recorder’s Office held a voter outreach roundtable to facilitate discussion around voter registration efforts on tribal lands, as well as share strategies and best practices. Representatives from the Arizona Citizens Clean Elections Commission and tribal and county governments such as the Tonto Apache Tribe, Navajo County, Graham County, and others participated in the event held August 2, 2017.
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RECORDER Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ - $ - $ - $ - 0.00% Licenses and permits $ - $ - $ - $ - 0.00% Intergovernmental $ - $ - $ - $ - 0.00% Charges for services $ 197,820.90 $ 180,065.00 $ 326,351.36 $ 195,065.00 8.33% Fines and forfeits $ - $ - $ - $ - 0.00% Donations and contributions $ - $ - $ - $ - 0.00% Investment earnings $ - $ - $ - $ - 0.00% $ Miscellaneous $ - $ - 6.18 $ - 0.00% Total revenues $ 197,820.90 $ 180,065.00 $ 326,357.54 $ 195,065.00 8.33%
Expenditures Personnel services $ 447,136.63 $ 530,667.00 $ 484,245.06 $ 547,685.00 3.21% Operating expenses $ 129,640.12 $ 548,245.00 $ 209,630.67 $ 587,206.00 7.11% Other services and charges $ 107,931.76 $ 100,000.00 $ 73,245.44 $ 100,000.00 0.00% Capital outlay $ 10,637.80 $ - $ - $ - 0.00% Total expenditures $ 695,346.31 $ 1,178,912.00 $ 767,121.17 $ 1,234,891.00 4.75%
Excess (deficiency) of revenues over expenditures $ (497,525.41) $ (998,847.00) $ (440,763.63) $ (1,039,826.00) 4.10%
Other financing sources/(uses) General Fund support $ 505,634.66 $ 582,175.00 $ 405,839.90 $ 582,235.00 0.01% Other transfers in $ - $ - $ - $ - 0.00% Transfers out $ - $ - $ - $ - 0.00% Special fund balance use/(increase) $ (8,109.25) $ 416,672.00 $ 34,923.73 $ 457,591.00 9.82% Total other financing sources/(uses) $ 497,525.41 $ 998,847.00 $ 440,763.63 $ 1,039,826.00 4.10%
Net Sources (Uses) $ - $ - $ - $ -
Department Staffing (Full-Time Equivalents)
Recorder FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 12.00 12.00 11.00 11.00 11.00 Recorder Total 12.00 12.00 11.00 11.00 11.00
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SCHOOL SUPERINTENDENT
Department Description The County School Superintendent’s Office is authorized by the Constitution of the State of Arizona. The County Superintendent is elected for a four-year term on a partisan ballot. A current teaching certificate is required to hold the office.
By statute, the County School Superintendent’s responsibilities include fiscal services for school districts; overseeing special school elections; appointing board members to vacancies on public school and community college governing boards; serving as superintendent of county accommodation schools; and establishing and administering service programs as requested by school districts.
The staff of the Gila County School Superintendent’s Office is committed to providing quality customer service to the school districts, as well as promoting quality education in Gila County. In addition, the County Schools Office remains open to the interests and concerns of Gila County educators, administrators, students, parents, and constituents.
Payson High School’s Andrew Fiala is the 2017 Gila County Teacher of the Year. Gila County School Superintendent Roy Sandoval presented Fiala with the award at the May 9, 2017, Gila County Board of Supervisors meeting in Payson. Fiala was nominated for the Arizona Teacher of the Year Award in 2015, served as Payson High School’s Science Department Chair for the 2015-2016 school year, and is a member of the National Science Teachers Association.
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SCHOOL SUPERINTENDENT Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ - $ - $ - $ - 0.00% Licenses and permits $ - $ - $ - $ - 0.00% Intergovernmental $ - $ - $ - $ - 0.00% Charges for services $ - $ - $ - $ - 0.00% Fines and forfeits $ - $ - $ - $ - 0.00% Donations and contributions $ - $ - $ - $ - 0.00% Investment earnings $ - $ - $ - $ - 0.00% Miscellaneous $ 6,713.16 $ - $ 150.00 $ - 0.00% Total revenues $ 6,713.16 $ - $ 150.00 $ - 0.00%
Expenditures Personnel services $ 322,816.78 $ 360,817.00 $ 312,103.40 $ 360,427.00 -0.11% Operating expenses $ 37,416.45 $ 35,471.00 $ 40,948.19 $ 14,869.00 -58.08% Other services and charges $ - $ - $ - $ - 0.00% Capital outlay $ - $ - $ - $ - 0.00% Total expenditures $ 360,233.23 $ 396,288.00 $ 353,051.59 $ 375,296.00 -5.30%
Excess (deficiency) of revenues over expenditures $ (353,520.07) $ (396,288.00) $ (352,901.59) $ (375,296.00) -5.30%
Other financing sources/(uses) General Fund support $ 353,520.07 $ 389,378.00 $ 352,478.04 $ 375,296.00 -3.62% Other transfers in $ - $ 1,000.00 $ - $ - -100.00% Transfers out $ - $ - $ - $ - 0.00% Special fund balance use/(increase) $ - $ 5,910.00 $ 423.55 $ - -100.00% Total other financing sources/(uses) $ 353,520.07 $ 396,288.00 $ 352,901.59 $ 375,296.00 -5.30%
Net Sources (Uses) $ - $ - $ - $ -
Department Staffing (Full-Time Equivalents)
School Superintendent FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 6.41 6.41 6.41 6.41 6.41 School Superintendent Total 6.41 6.41 6.41 6.41 6.41
Gila County, Arizona 138 Fiscal Year 2017-2018
SHERIFF
Vision Statement To Gila County The Gila County Sheriff’s Office will support the citizens, visitors, and the justice system within Gila County by maintaining peaceful and orderly communities. We will be accessible and accountable to the citizens of our communities, providing them with economical, consistent, and compassionate service. We pledge the highest standard of professionalism, integrity, ethics, and performance as we deal with the communities that we serve in a fair and impartial manner. We welcome the diversities of our citizens and employees and encourage those diversities to further the abilities of this office.
To the Employees Management will provide inspired leadership, quality training, and employee recognition, and is dedicated to enhancing the individual worth of each employee. The employees hereby dedicate themselves to the betterment of the office by displaying the highest level of integrity in our interactions with staff and management. Through this mutual trust, we will form a union which will provide the highest standards of professionalism, integrity, fairness, honesty, compassion, ethics, impartiality, and
Gila County, Arizona 139 Fiscal Year 2017-2018
dignity for all employees. We value moral leadership and creative problem solving in our employees. We are dedicated to the improvement of every employee for we know our employees are our greatest assets.
Values which guide the Gila County Sheriff’s Office: Integrity ● Compassion ● Leadership ● Dedication ● Honesty Professionalism ● Fairness ● Commitment ● Respect ● Consistency
Department Description The Gila County Sheriff’s Office is a public service organization that is dedicated to providing the best possible service to the citizens of Gila County. Sheriff J. Adam Shepherd and his staff work countless hours to keep everyone in Gila County safe. Sheriff Shepherd’s goal is to provide a safe community in which to live, work, shop, and enjoy our many natural resources.
The powers and duties of the Sheriff, as governed by Arizona Revised Statutes §11-441, include preserving the peace; taking charge of the county jail and the inmates in the county jail; serving process and notices; and conducting search and rescue operations within the county involving the life or health of any person.
The Gila County Sheriff’s Office is comprised of three bureaus: Administration, Patrol, and Detention.
Administration Bureau The mission of the Administration Bureau is to provide operational support for the Sheriff’s Office. Operations support includes providing personnel, developing budgets, and developing policy governing the conduct of all employees. The Administration Bureau is dedicated to provide these services efficiently and consistent with the Sheriff’s Office mission to meet or exceed customer service standards.
The Administration Bureau includes the following divisions:
Sheriff’s Administration Finance Division Administrative Services Human Resources/Payroll Division Communications (Dispatch) Information Technology Services Civil Division Records Division Evidence Custodian Voice Stress Analysis Examiner/Pre-Employment Background Investigations
Patrol Bureau The mission of the Patrol Bureau is to protect and serve the community of Gila County through patrol, education, training, and other community involvement that reduces or eliminates criminal activity, teaches crime prevention, and encourages residents to enjoy safe homes and neighborhoods.
Eight squads patrol Gila County with three squads in the Globe area, three squads in the Payson area, one squad in the Roosevelt area, and a School Resource Officer squad. To date, the Sheriff’s Office has four substations throughout Gila County.
Squads stationed at the Gila County Sheriff’s Globe Office patrol from Roosevelt Bridge south including Roosevelt, unincorporated areas of Globe, Miami, Hayden, Winkelman, and Dripping Springs. The Globe area squads also handle calls on the San Carlos Apache Reservation involving non-tribal members. Squads stationed at the Gila County Sheriff’s Payson Substation patrol from north of the Roosevelt Bridge including Tonto Basin, Star Valley, Young, Pine, and Strawberry. Squads stationed at the Gila County Sheriff’s Roosevelt Substation patrol the communities of Roosevelt, Tonto Basin, and Roosevelt Lake, including the Salt River. Gila County, Arizona 140 Fiscal Year 2017-2018
Squads stationed at the Gila County Sheriff’s Young Substation patrol the community of Young and surrounding areas.
Specialty Divisions Criminal Investigations Division The Criminal Investigations Division investigates any criminal activities that occur in the unincorporated areas of Gila County. The Criminal Investigations Division’s cases may involve homicide, theft, burglary, shoplifting, assault (as well as attempted assault), bribery, robbery, or any other criminal activity. Additionally, the Criminal Investigations Division is responsible for registering and tracking sex offenders who reside in Gila County, including community notifications.
K-9 Unit The K-9 Unit consists of three deputies, one sergeant, and six K-9s. Two K-9s are single purpose narcotics detection; two are narcotics detection and dual-trained as patrol dogs; one K-9 is a single-purpose explosive detection; and one is trained in explosive detection and cross-trained as a patrol dog. The narcotics detection K-9s are trained to detect marijuana, cocaine, heroin, and methamphetamines. The explosive detection K-9s are trained in 21 different explosive odors. The patrol K-9s are utilized for building searches, area searches, trailing and tracking, and evidence recovery searches. The Sheriff’s Office currently has two K-9 units assigned to the patrol division and two K-9 units assigned to the Gila County Drug, Gang, and Violent Crimes Task Force.
Gila County Drug, Gang, and Violent Crimes Task Force The mission of the Gila County Drug, Gang, and Violent Crimes Task Force is to provide all citizens of Gila County with a comprehensive, coordinated narcotics, gang, and violent crimes enforcement division composed of local, state, and federal resources and personnel. Through the professional investigation, apprehension, and conviction of street and mid-level drug violations, as well as community education to deter future violations, the Task Force will strive to reduce drug- and gang-related crimes, thus improving the quality of life for all residents and visitors of Gila County.
Lake Patrol Division The Gila County Sheriff’s Office is one of a few in the state responsible for patrolling waterways. Roosevelt Lake, which is 19,199 surface acres in size, falls within Gila County. The Sheriff’s Office, along with Arizona Game & Fish, is tasked with enforcing watercraft regulations. Deputies inspect boats to ensure operators are carrying the required equipment and observing all water-related laws. In addition, the Roosevelt Substation provides safe boating education classes to the public and works with a variety of federal, state, and local agencies.
School Resource Officers (SROs) School Resource Officers play an important role in Gila County schools. The SRO Squad has a presence in Hayden/ Winkelman, Miami, Tonto Basin, Pine/Strawberry, and Young area schools. Three uniformed deputies teach law- related education to the students based on an approved curriculum and serve as a much-valued connection to the school districts.
Gila County, Arizona 141 Fiscal Year 2017-2018 Jail Bureau The mission of the Gila County Jail Bureau is to provide for the secure detention of all individuals arrested, convicted, and sentenced for crimes within the jurisdiction of Gila County.
The Gila County Sheriff’s Office Jail Bureau consists of the following departments: Booking Grievance Procedure and Due Process Inmate Accounts/Commissary Inmate Educational Programs Classification Laundry Services External Inmate Transportation Medical Services Food Services
SHERIFF Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ - $ - $ - $ - 0.00% Licenses and permits $ - $ - $ - $ - 0.00% Intergovernmental $ 1,215,434.39 $ 1,377,536.00 $ 1,403,536.54 $ 1,330,626.00 -3.41% Charges for services $ 375,312.40 $ 328,825.00 $ 364,548.44 $ 318,100.00 -3.26% Fines and forfeits $ 178.03 $ 4,000.00 $ 1,480.21 $ 1,000.00 -75.00% Donations and contributions $ - $ - $ - $ - 0.00% Investment earnings $ 742.91 $ 600.00 $ 826.72 $ 600.00 0.00% Miscellaneous $ 316,331.55 $ 10,700.00 $ 29,975.71 $ 3,500.00 -67.29% Total revenues $ 1,907,999.28 $ 1,721,661.00 $ 1,800,367.62 $ 1,653,826.00 -3.94%
Expenditures Personnel services $ 9,476,578.37 $ 10,843,804.00 $ 9,261,998.99 $ 10,633,315.00 -1.94% Operating expenses $ 2,462,878.07 $ 2,855,855.00 $ 2,915,104.59 $ 2,889,264.00 1.17% Other services and charges $ - $ - $ - $ - 0.00% Capital outlay $ 508,658.48 $ 551,292.00 $ 620,378.92 $ 438,000.00 -20.55% Total expenditures $ 12,448,114.92 $ 14,250,951.00 $ 12,797,482.50 $ 13,960,579.00 -2.04%
Excess (deficiency) of revenues over expenditures $ (10,540,115.64) $ (12,529,290.00) $ (10,997,114.88) $ (12,306,753.00) -1.78%
Other financing sources/(uses) General Fund support $ 10,325,468.49 $ 11,939,851.00 $ 11,110,962.87 $ 12,081,908.00 1.19% Other transfers in $ - $ 113,062.00 $ - $ 174,594.00 54.42% Transfers out $ - $ - $ - $ - 0.00% Special fund balance use/(increase) $ 214,647.15 $ 476,377.00 $ (113,847.99) $ 50,251.00 -89.45% Total other financing sources/(uses) $ 10,540,115.64 $ 12,529,290.00 $ 10,997,114.88 $ 12,306,753.00 -1.78%
Net Sources (Uses) $ - $ - $ - $ -
Department Staffing (Full-Time Equivalents)
Sheriff FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 152.11 152.34 151.90 158.90 146.32 Drug Gang Violent Crime Control 4.00 4.00 4.00 4.00 3.08 Sheriff's Commissary Fund 1.00 1.00 1.00 1.00 0.13 Sheriff Boating Law Enforcement Safety Fund (BLESF) 2.00 2.00 2.00 2.00 2.00 Sheriff Total 159.11 159.34 158.90 165.90 151.53
Gila County, Arizona 142 Fiscal Year 2017-2018
SUPERIOR COURT
Department Description Services Superior Court consists of two elected divisional benches, a Superior Court judge pro tempore, and a court commissioner, as well as the office of Court Administration.
Division One, the Honorable Bryan B. Chambers, is the Presiding Juvenile Court bench. Division Two, the Honorable Timothy M. Wright, is the Presiding Judge.
Under Rule 93 of the Arizona Rules of the Supreme Court, the Court Administrator discharges the following court business functions: the maintenance and reporting of statistics [approximately 20 mandatory reports to the Administrative Office of the
Gila County, Arizona 143 Fiscal Year 2017-2018
Courts (AOC) or other State offices]; the scheduling of motions for hearing; publication and production of calendars; budget preparation; suitable courtroom arrangements (visiting judges, interpreters, etc.); and other items related to court support services.
Importantly, the office of Court Administration also executes a range of other tasks “as directed by the Presiding Judge,” including the coordination of services such as indigent defense/legal services; conciliation court; access and visitation/ mediation; dependent children’s services (Court Appointed Special Advocates, or CASA); and language access.
Issues The processing of mental health cases is a challenge. Jail facilities are not behavioral health centers and judges are often forced to make release determinations with few options. The Court hopes to institute a Rule 11 prescreen process to limit the number of competency evaluations and associated transport risks and costs.
The rising standards associated with access, and particularly language access, put stresses on court operators to provide tangible, meaningful services. In rural trial court jurisdictions, it can be difficult and expensive to procure professional services sometimes needed. The court’s Language Access Team has identified a Language Access Plan to cope with any circumstances at a moderate cost.
Court automation is increasingly dominating the field of court operations. Automation typically requires technical equipment (sometimes with recurring costs), extensive training, and significant adjustment to business practice. Through grant funding and active involvement at all levels of the court, Court Administration is in front of developments in this area and actively coordinating plans with those involved.
Video conferencing capabilities are planned for the near term in order to expedite case processing and limit transports. Video conferencing through Skype and a webcam has been piloted and conceptually proven by the Payson Justice Court.
The Arizona Supreme Court has implemented court security standards and a Security/Emergency Preparedness Committee has been formed of County and Court stakeholders.
Given the distances involved in rural jurisdictions, a competent law library/service center package may provide for a more efficient public interface, enhancing the capabilities to conduct actual research or business through the court’s website(s).
Gila County officials who were elected in November 2016 took their oaths of office in Globe on January 4, 2017. The Honorable Timothy Wright administered the oaths. Pictured here are (L-R) Hon. Bryan Chambers, Superior Court Judge; Tim R. Humphrey, Gila County Supervisor, District II; Deborah Hughes, Gila County Assessor; Sadie Jo Bingham, Gila County Recorder; Debora Savage, Gila County Treasurer; Woody Cline, Gila County Supervisor, District III; Bradley Beauchamp, Gila County Attorney; and J. Adam Shepherd, Gila County Sheriff.
Gila County, Arizona 144 Fiscal Year 2017-2018
Revenues The following chart demonstrates steadily declining revenues over the past four fiscal years:
Court Administration Revenues
$160,000.00
$140,000.00 $120,000.00
$100,000.00
$80,000.00
$60,000.00 $40,000.00
$20,000.00
$- FY13 Actual FY14 Actual FY15 Actual FY16 Actual
4501.337 Law Library 4502.303 Conciliation Court
4542.333 Local Probate 4559.333 Children's Issues/Education
4566.333 Domestic Relations/Mediation 4574.333 Cost of Prosecution
4575.333 DES Access/Visitation 4578.333 Expedited Child Supp ort
In response to that trend, the Court issued an Administrative Order requiring automated collection services in the Clerk of the Superior Court’s office and both the Payson and Globe Justice Courts. These courts now possess automated collections (nCourt) allowing credit/debit and, in some cases, telephonic payment.
Additionally, Court Administration has attempted to model and propose local court fees as an alternative funding source for local courts/court offices.
Grant Funding Superior Court/Court Administration has been directly involved in the award of more than $222,421 in grant monies since fiscal year 2013-141: FY2014-15 $3,750 AOC-Fill The Gap Disconnected Scanning (Year 1)
FY2014-15 $10,000 AOC-Fill The Gap GovNET/Payson (Year 1)
FFY2014 $6,500 DES Access and Visitation FFY 2014 $4,200 DES Access and Visitation Supplemental Funds FY2015-16 $3,750 AOC-Fill The Gap Disconnected Scanning (Year 2) FY2015-16 $10,000 AOC-Fill The Gap GovNET/Payson (Year 2)
FFY 2015 $67,000 Victims of Crime Act (VOCA) - CASA
FFY 2015 $6,400 DES Access and Visitation
FFY 2015 $4,866 DES Access and Visitation Supplemental Funds FY2016-17 $3,750 AOC-Fill The Gap Disconnected Scanning (Year 3) FY2016-17 $3,575 AOC Virtual Probation Laptops FFY 2016 $6,630 DES Access and Visitation
FFY 2016 $67,000 Victims of Crime Act (VOCA) - CASA
FY2017-18 $25,000 AOC Field Trainer
1 Grant award under previous administration, for FY2013-14, equaled approximately $31,000.
Gila County, Arizona 145 Fiscal Year 2017-2018
Prioritization of Goals/Objectives Court operations are guided by the direction of the Presiding Judge, the agenda of the Presiding Juvenile Judge, and the general principle to align with the strategic agenda of the Supreme Court—all considered within the context of the best interests for the citizens of Gila County.
Performance Measures There are three key performance measurement areas currently employed in the Superior Court: 1. Criminal Disposition Reports (by Count, by Charge) to AOC; 2. Time Standards (Case Processing) Reports to AOC; and 3. Clearance Rate: a formulaic value relating the amount of filed cases to the amount of dispositioned cases in a given year.
SUPERIOR COURT Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ - $ - $ - $ - 0.00% Licenses and permits $ - $ - $ - $ - 0.00% Intergovernmental $ 26,550.01 $ 26,378.00 $ 69,238.53 $ 239,450.00 807.76% Charges for services $ 116,193.44 $ 114,900.00 $ 124,733.13 $ 109,300.00 -4.87% Fines and forfeits $ - $ - $ - $ - 0.00% Donations and contributions $ - $ - $ - $ - 0.00% Investment earnings $ 1,206.51 $ 1,666.00 $ 1,914.87 $ 1,490.00 -10.56% Miscellaneous $ 1,000.00 $ - $ 2,863.85 $ 1,500.00 100.00% Total revenues $ 144,949.96 $ 142,944.00 $ 198,750.38 $ 351,740.00 146.07%
Expenditures Personnel services $ 1,128,156.58 $ 1,326,551.00 $ 1,118,846.32 $ 1,380,172.00 4.04% Operating expenses $ 1,502,103.32 $ 1,969,850.00 $ 1,501,333.78 $ 1,969,404.00 -0.02% Other services and charges $ - $ - $ - $ - 0.00% Capital outlay $ - $ - $ - $ - 0.00% Total expenditures $ 2,630,259.90 $ 3,296,401.00 $ 2,620,180.10 $ 3,349,576.00 1.61%
Excess (deficiency) of revenues over expenditures $ (2,485,309.94) $ (3,153,457.00) $ (2,421,429.72) $ (2,997,836.00) -4.93%
Other financing sources/(uses) General Fund support $ 2,463,649.81 $ 2,538,995.00 $ 2,239,012.08 $ 2,467,355.00 -2.82% Other transfers in $ - $ 99,739.00 $ 192,201.49 $ 139,187.00 39.55% Transfers out $ - $ - $ - $ - 0.00% Special fund balance use/(increase) $ 21,660.13 $ 514,723.00 $ (9,783.85) $ 391,294.00 -23.98% Total other financing sources/(uses) $ 2,485,309.94 $ 3,153,457.00 $ 2,421,429.72 $ 2,997,836.00 -4.93%
Net Sources (Uses) $ - $ - $ - $ -
Gila County, Arizona 146 Fiscal Year 2017-2018
Department Staffing (Full-Time Equivalents)
Law Library FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget Law Library 1.00 1.00 1.00 1.00 1.00 Law Library Total 1.00 1.00 1.00 1.00 1.00
Superior Court Div I FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 3.00 3.00 3.00 2.00 3.00 Superior Court Div I Total 3.00 3.00 3.00 2.00 3.00
Superior Court Div II FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 3.00 3.00 3.00 2.00 2.00 Superior Court Div II Total 3.00 3.00 3.00 2.00 2.00
Superior Courts General FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 10.93 9.68 7.68 9.56 9.57 Court Appointed Special Advocate 0.00 0.00 0.00 0.00 1.50 Court Appointed Special Advocate - Globe 0.00 0.00 0.00 0.00 1.00 Drug Enforcement/Superior Court 1.00 0.00 0.00 0.00 0.00 Field Trainer 0.50 0.00 1.00 0.00 1.00 Superior Court Cost of Prosecution 1.10 0.60 0.60 0.60 0.00 Court Improvement Project 0.50 0.50 0.50 0.50 0.50 Superior Courts General Total 14.03 10.78 9.78 10.66 13.57
CASA stands for Court Appointed Special Advocates. CASA volunteers are every- day people appointed by a judge to speak up for abused and neglected children in court. CASA of Arizona and its volunteers have been advocating for abused and neglected children in Arizona for over 25 years and have served over 13,500 children. CASA trains and supports qualified, compassionate adults who will fight for and protect a child’s right to be safe, to be treated with dignity and respect, and to learn and grow in the security of a loving family.
To find out more about becoming a volunteer, please contact Gila County CASA Coordinator Patti Dremler or visit the CASA website at www.azcourts.gov/casa/ Home.aspx.
Gila County, Arizona 147 Fiscal Year 2017-2018
TREASURER
Mission Statement We strive to provide professional, efficient, and timely service regarding any tax issues for the taxpayers of Gila County and all of its political subdivisions.
Department Description The Treasurer is the banker for Gila County, collecting and apportioning taxes to the proper taxing authorities. In addition, the Treasurer invests County funds and pays bonds. As an agent for the State of Arizona, the Treasurer ensures reports are processed timely and accurately.
Gila County, Arizona 148 Fiscal Year 2017-2018
TREASURER Department-Wide Financial Statement
2016 Actual 2017 Adopted 2017 Actual 2018 Adopted Amount Budget Amount Budget % Change Revenues Taxes $ 312,885.76 $ 275,000.00 $ 286,627.86 $ 275,000.00 0.00% Licenses and permits $ - $ - $ - $ - 0.00% Intergovernmental $ - $ - $ - $ - 0.00% Charges for services $ 17,979.47 $ 17,000.00 $ 13,081.08 $ 16,000.00 -5.88% Fines and forfeits $ - $ - $ - $ - 0.00% Donations and contributions $ - $ - $ - $ - 0.00% Investment earnings $ - $ - $ - $ - 0.00% $ Miscellaneous $ - $ - 40.98 $ - 0.00% Total revenues $ 330,865.23 $ 292,000.00 $ 299,749.92 $ 291,000.00 -0.34%
Expenditures Personnel services $ 377,013.32 $ 392,513.00 $ 378,541.96 $ 399,918.00 1.89% Operating expenses $ 104,354.31 $ 141,212.00 $ 100,652.56 $ 139,092.00 -1.50% Other services and charges $ - $ - $ - $ - 0.00% Capital outlay $ - $ - $ - $ - 0.00% Total expenditures $ 481,367.63 $ 533,725.00 $ 479,194.52 $ 539,010.00 0.99%
Excess (deficiency) of revenues over expenditures $ (150,502.40) $ (241,725.00) $ (179,444.60) $ (248,010.00) 2.60%
Other financing sources/(uses) General Fund support $ 151,597.64 $ 224,048.00 $ 176,231.64 $ 240,193.00 7.21% Other transfers in $ - $ - $ - $ - 0.00% Transfers out $ - $ - $ - $ - 0.00% Special fund balance use/(increase) $ (1,095.24) $ 17,677.00 $ 3,212.96 $ 7,817.00 -55.78% Total other financing sources/(uses) $ 150,502.40 $ 241,725.00 $ 179,444.60 $ 248,010.00 2.60%
Net Sources (Uses) $ - $ - $ - $ -
Department Staffing (Full-Time Equivalents)
Treasurer FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 7.00 7.00 6.00 6.00 6.01 Treasurer Total 7.00 7.00 6.00 6.00 6.01
Gila County, Arizona 149 Fiscal Year 2017-2018
Gila County, Arizona 150 Fiscal Year 2017-2018
CAPITAL IMPROVEMENT PLAN
Gila County, Arizona 151 Fiscal Year 2017-2018
CAPITAL IMPROVEMENT PLAN Introduction It is the policy of the Board of Supervisors (BOS) to adopt a five-year Capital Improvement Plan (CIP). The first year of the annual CIP shall be appropriated as the County’s capital improvement budget for the upcoming fiscal year. The CIP shall be reviewed, evaluated, prioritized, and updated on an annual basis in conjunction with the operating budget cycle. The CIP shall include a schedule of capital improvement projects by year, including the estimated total capital cost, estimated annual operations costs or savings, and anticipated funding source(s) for each project.
For the fiscal year 2017-18 budget cycle, all departments were asked to provide a list of anticipated capital and controlled asset needs for the next five (5) fiscal years. These requests were compiled and sorted into categories: buildings and land, information technology, equipment, fleet, transportation, and Public Works vehicles and equipment. Funds were allocated to the Capital Improvement Plan Reserve and Capital Improvements funds during the budget process, but specific requests were neither approved nor denied at that time. All requests for capital or controlled asset purchases must be submitted to and approved by the County Manager.
Definitions A capital improvement project is an investment of public funds of at least $100,000 which relates directly to the County’s strategic plan and has a useful life of at least five (5) years. Examples of capital improvement projects include, but are not limited to: Land acquisition New construction or acquisition of public buildings or structures Remodeling and/or additions to public buildings or structures Construction of new and replacement infrastructure projects (roads, storm drains, bridges, sewers, etc.) Equipment, individual vehicles, and major computer hardware/software systems Soft costs related to the items above including legal costs, engineering costs, and architectural design costs Studies less than $100,000 which are preparatory to a capital improvement project of at least $100,000
Responsibilities The BOS is responsible for adopting a five-year CIP on an annual basis. The BOS is also responsible for appropriating the first year of the five-year CIP on an annual basis.
The County Manager is responsible for preparing and submitting a final recommendation for the proposed five-year CIP to the BOS at least 45 days prior to the statutory deadline for adopting the annual budget.
The Finance Director is responsible for compiling agency and department capital improvement project requests, evaluating the impact of each request on the County’s debt structure and multi-year budget projection, and assisting the County Manager with the development of a proposed five-year CIP. In developing the proposed five-year CIP, the Finance Director will ensure that project costs are indexed for estimated inflation.
A five-year CIP shall be adopted by the BOS on an annual basis to accomplish the following objectives: To reflect the County’s strategic planning regarding the future development of Gila County and the County’s desired level of support for future development. To identify all capital improvement project requests in the five-year period covered by the CIP. To link plans for physical facilities to available financial resources. To calculate the estimated financial impact of the five-year CIP on the County’s debt structure and multi-year budget projection, including the estimated annual operation costs for each project. To illustrate and communicate the County’s proactive control over the management and issuance of new debt.
Gila County, Arizona 152 Fiscal Year 2017-2018
To encourage orderly growth by informing the private sector of public facility plans. To facilitate intergovernmental coordination of capital planning in Gila County.
Gila County FY18 Capital Budget Construction in Progress $1,932,488 Buildings $355,000 Office Furniture $50,000 Computers $200,000 Communications $58,280 Machinery & Equipment $854,084 Vehicles $765,016 Road Infrastructure $1,845,426 Bridge Infrastructure $105,000 Safety/Road Improvements $139,923 Landfill Closure/Expansion Improvements $1,500,000 Capital Lease Payments $93,817 Total Gila County FY18 Capital Budget $7,899,034
Gila County, Arizona 153 Fiscal Year 2017-2018
Gila County, Arizona 154 Fiscal Year 2017-2018
TAX LEVIES/TAX RATES
Gila County, Arizona 155 Fiscal Year 2017-2018
TAX LEVIES/TAX RATES
Gila County, Arizona 156 Fiscal Year 2017-2018
Gila County, Arizona 157 Fiscal Year 2017-2018
Gila County, Arizona 158 Fiscal Year 2017-2018
Gila County, Arizona 159 Fiscal Year 2017-2018
Gila County, Arizona 160 Fiscal Year 2017-2018
COUNTY PERSONNEL
Gila County, Arizona 161 Fiscal Year 2017-2018
COUNTY PERSONNEL General Fund Full Time Equivalent (FTE) by Department FY14 FY15 FY16 FY17 FY18 Department Budget Budget Budget Budget Budget Board of Supervisors 11.50 11.50 12.00 12.00 13.98 Elections 4.00 4.00 4.00 4.00 4.01 Emergency Management 2.75 2.33 2.05 1.90 2.60 Human Resources/Risk Management 4.50 4.50 4.50 4.50 5.00 Community Development 16.00 15.00 15.00 15.00 15.49 GIS-Rural Addressing 2.00 1.00 1.00 1.00 1.00 Recorder 12.00 12.00 11.00 11.00 11.00 Administrative Services 3.00 3.00 3.00 3.00 3.00 Finance 13.00 13.00 12.00 13.50 13.00 Treasurer 7.00 7.00 6.00 6.00 6.01 Information Technology 10.09 9.09 8.59 8.59 8.59 Assessor 17.00 17.00 17.00 17.00 17.00 Sheriff 152.11 152.34 151.90 158.90 146.32 County Attorney 38.60 38.60 36.60 36.60 25.35 Clerk of the Superior Court 23.40 23.40 22.40 22.40 20.98 Globe Justice Court 10.60 10.10 9.20 9.20 10.50 Payson Justice Court 9.62 9.00 9.00 9.00 9.06 Globe Constable 2.50 2.50 2.50 2.50 2.50 Payson Constable 2.48 2.48 2.48 2.48 2.49 Superior Court Div I 3.00 3.00 3.00 2.00 3.00 Superior Court Div II 3.00 3.00 3.00 2.00 2.00 Superior Courts General 10.93 9.68 7.68 9.56 9.57 Probation 9.52 9.52 9.80 10.22 11.88 Juvenile Detention 24.96 24.96 23.18 24.18 11.24 Public Works 6.48 2.48 2.00 2.00 2.00 Public Fiduciary 7.00 7.00 7.00 7.00 7.00 School Superintendent 6.41 6.41 6.41 6.41 6.41 General Fund Total 413.45 403.89 392.29 401.94 370.98
420.00 410.00 400.00 390.00 380.00 370.00 360.00 350.00 340.00
FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget
Gila County, Arizona 162 Fiscal Year 2017-2018
Gila County FTE History
FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund Total FTEs 413.45 403.89 392.29 401.94 370.98 Other Funding Sources Total FTEs 246.25 248.10 228.11 229.88 234.17 Total Gila County FTEs 659.70 651.99 620.40 631.82 605.15
700.00
600.00
500.00
400.00
300.00
200.00
100.00
0.00 FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget
General Fund Total FTEs Other Funding Sources Total FTEs
Total FTE by Department and Funding Source
Administrative Services FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 3.00 3.00 3.00 3.00 3.00 Administrative Services Total 3.00 3.00 3.00 3.00 3.00
Assessor FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 17.00 17.00 17.00 17.00 17.00 Assessor Total 17.00 17.00 17.00 17.00 17.00
Board of Supervisors FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 11.50 11.50 12.00 12.00 13.98 Board of Supervisors Total 11.50 11.50 12.00 12.00 13.98
Gila County, Arizona 163 Fiscal Year 2017-2018
Clerk of the Superior Court FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 23.40 23.40 22.40 22.40 20.98 Cost of Prosecution Clerk of the Superior Court 0.00 0.00 0.00 0.00 0.01 Document Conversion Superior Court 0.00 0.00 0.00 0.00 0.01 Clerk of the Superior Court Total 23.40 23.40 22.40 22.40 21.00
Community Development FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 16.00 15.00 15.00 15.00 15.49 Community Development Total 16.00 15.00 15.00 15.00 15.49
Community Services FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget Housing 4.69 4.96 2.70 3.70 0.55 Community Action Program (CAP) 3.88 4.09 4.94 3.85 0.84 Housing Rehabilitation 0.00 0.00 2.94 1.75 5.00 DES Community Action Program 0.00 0.00 0.00 0.00 4.80 Section 8 Housing 14.871 0.00 0.00 0.00 0.00 0.45 Weatherization Assistance 81.042 0.00 0.00 0.00 0.00 0.35 Supplemental Nutrition Assistance Program 10.551 0.00 0.00 0.00 0.00 0.75 Gila Employment & Special Training (GEST) 10.06 9.37 10.30 11.05 10.41 Workforce Investment Act 12.25 0.00 0.00 0.00 0.00 Workforce Investment Act Programs 0.00 9.47 0.00 0.00 0.00 Community Services Total 30.88 27.89 20.88 20.35 23.15
County Attorney FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 38.60 38.60 36.60 36.60 25.35 IV-D Child Support 0.00 0.00 0.00 0.00 14.71 IV-D Incentive/SSRE 2.00 2.00 2.00 2.00 0.00 Child Support Other Reimbursements 1.00 1.00 1.00 1.00 1.00 Attorney's Justice Enhancement 4.00 4.00 3.00 3.00 3.00 Diversion Program County Attorney 6.98 6.98 6.00 6.00 3.75 Cost of Prosecution Reimbursement Fund 3.00 3.00 3.00 2.75 3.00 Deferred Prosecution Program 1.00 1.00 1.00 1.00 1.00 Attorney General Victims' Rights 0.90 0.90 0.90 0.90 0.90 Drug Prosecution Grant 1.00 1.00 1.00 1.00 1.00 Crime Victim Assistance Program 0.50 0.50 0.50 0.50 0.50 County Attorney Total 58.98 58.98 55.00 54.75 54.21
Elections FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 4.00 4.00 4.00 4.00 4.01 Elections Total 4.00 4.00 4.00 4.00 4.01
Emergency Management FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 2.75 2.33 2.05 1.90 2.60 Emergency Management Total 2.75 2.33 2.05 1.90 2.60
Finance FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 13.00 13.00 12.00 13.50 13.00 Finance Total 13.00 13.00 12.00 13.50 13.00
Gila County, Arizona 164 Fiscal Year 2017-2018
GIS-Rural Addressing FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 2.00 1.00 1.00 1.00 1.00 GIS-Rural Addresses Total 2.00 1.00 1.00 1.00 1.00
Globe Constable FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 2.50 2.50 2.50 2.50 2.50 Globe Constable Total 2.50 2.50 2.50 2.50 2.50
Globe Justice Court FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 10.60 10.10 9.20 9.20 10.50 Globe Justice Court Total 10.60 10.10 9.20 9.20 10.50
Health FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget Health Service Fund 9.21 8.46 9.66 11.72 10.08 Rabies Control 6.06 6.06 6.28 6.20 6.23 Human Immunodeficiency Virus (HIV) 0.05 0.05 0.05 0.05 0.05 Women, Infants & Children (WIC) 10.557 7.49 6.91 6.34 5.91 6.54 Tuberculosis (TB) 0.08 0.08 0.08 0.05 0.08 Community Health Grant 1.09 1.29 1.25 1.26 1.25 Immunization 2.34 2.44 1.94 2.06 1.99 Private Stock Vaccines 0.00 0.17 0.00 0.00 0.00 Population Health Initiative 0.60 0.60 0.65 0.50 0.00 Commodity Supplemental Food Program 10.565 0.11 0.11 0.04 0.04 0.05 RXP - Prescription Drug Overdose Prevention 0.00 0.00 0.00 1.10 1.30 HIV Consortium 2.04 3.04 2.04 2.09 2.05 Public Health Emergency Preparedness (PHEP) 2.50 2.30 2.75 2.60 1.25 Tobacco Free Environment 2.48 2.10 1.70 1.81 1.75 Proposition 201 Smoke Free Arizona Act 0.78 0.78 0.88 0.10 0.75 Public Health Accreditation 0.00 0.00 0.25 0.00 0.15 Family Planning 0.00 0.05 0.05 0.05 0.05 Teen Pregnancy Prevention Services 3.33 3.34 3.35 3.36 3.35 Cenpatico Prevention Services 0.00 1.10 0.00 0.00 0.00 First Things First Early Childhood Screening 0.17 0.00 0.00 0.00 0.00 Maternal & Child Home Visiting 1.45 1.45 1.35 1.35 0.00 Supplemental Nutrition Assistance Program Education 0.00 0.00 0.00 1.00 1.00 Healthy Steps 2.45 2.46 0.00 0.00 0.00 Health Total 42.23 42.79 38.66 41.25 37.92
Human Resources/Risk Management FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 4.50 4.50 4.50 4.50 5.00 Human Resources/Risk Management Total 4.50 4.50 4.50 4.50 5.00
Information Technology FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 10.09 9.09 8.59 8.59 8.59 Information Technology Total 10.09 9.09 8.59 8.59 8.59
Juvenile Detention FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 24.96 24.96 23.18 24.18 11.24 Juvenile Evening/Weekend Res Center 0.00 0.00 1.22 1.22 0.00 Juvenile Detention Total 24.96 24.96 24.40 25.40 11.24
Gila County, Arizona 165 Fiscal Year 2017-2018
Law Library FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget Law Library 1.00 1.00 1.00 1.00 1.00 Law Library Total 1.00 1.00 1.00 1.00 1.00
Library District FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget Library District Grants 0.00 0.30 0.30 0.30 0.92 Library Assistance 3.50 3.20 3.20 4.20 4.31 Library District Total 3.50 3.50 3.50 4.50 5.23
Payson Constable FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 2.48 2.48 2.48 2.48 2.49 Payson Constable Total 2.48 2.48 2.48 2.48 2.49
Payson Justice Court FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 9.62 9.00 9.00 9.00 9.06 Payson Justice Court Total 9.62 9.00 9.00 9.00 9.06
Probation FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 9.52 9.52 9.80 10.22 11.88 Adult Probation Service Fees 4.75 4.75 4.75 4.75 3.00 Adult Intensive Probation Supervision 4.20 4.20 3.70 3.50 3.50 State Aid Enhancement 7.18 8.08 6.58 6.50 6.59 Juvenile Probation Services Fund (JPSF) Treatment 1.00 1.00 0.78 0.78 1.00 Juvenile Diversion Fees 0.25 0.25 0.25 0.25 0.25 Juvenile Probation Service Fee 0.50 0.50 0.00 0.00 0.00 Court Appointed Special Advocate 1.50 1.50 1.50 1.50 0.00 Court Appointed Special Advocate - Globe 0.00 0.00 0.00 1.00 0.00 Diversion Consequences 0.20 0.58 0.20 0.20 0.20 Diversion Intake 4.05 4.05 2.55 2.80 2.80 Juvenile Intensive Probation Supervision 2.50 3.00 3.00 2.00 1.00 Juvenile Standard Probation 3.25 3.25 2.75 1.50 1.50 Probation Total 38.90 40.68 35.86 35.00 31.72
Public Fiduciary FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 7.00 7.00 7.00 7.00 7.00 Public Fiduciary Total 7.00 7.00 7.00 7.00 7.00
Public Works FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 6.48 2.48 2.00 2.00 2.00 Public Works 74.08 74.56 70.58 70.70 69.08 Waste Tire Fund 0.67 0.67 0.67 0.67 1.17 Recycling & Landfill Management 12.33 12.33 12.33 12.33 11.83 Fuel Management 0.50 0.50 0.50 0.50 0.50 Fleet Management 2.50 2.50 2.50 2.50 3.50 Facilities Management 18.70 22.72 22.71 23.83 22.86 Public Works Total 115.26 115.76 111.29 112.53 110.94
Recorder FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 12.00 12.00 11.00 11.00 11.00 Recorder Total 12.00 12.00 11.00 11.00 11.00
Gila County, Arizona 166 Fiscal Year 2017-2018
School Superintendent FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 6.41 6.41 6.41 6.41 6.41 School Superintendent Total 6.41 6.41 6.41 6.41 6.41
Sheriff FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 152.11 152.34 151.90 158.90 146.32 Drug Gang Violent Crime Control 4.00 4.00 4.00 4.00 3.08 Sheriff's Commissary Fund 1.00 1.00 1.00 1.00 0.13 Sheriff Boating Law Enforcement Safety Fund (BLESF) 2.00 2.00 2.00 2.00 2.00 Sheriff Total 159.11 159.34 158.90 165.90 151.53
Superior Court Div I FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 3.00 3.00 3.00 2.00 3.00 Superior Court Div I Total 3.00 3.00 3.00 2.00 3.00
Superior Court Div II FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 3.00 3.00 3.00 2.00 2.00 Superior Court Div II Total 3.00 3.00 3.00 2.00 2.00
Superior Courts General FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 10.93 9.68 7.68 9.56 9.57 Court Appointed Special Advocate 0.00 0.00 0.00 0.00 1.50 Court Appointed Special Advocate - Globe 0.00 0.00 0.00 0.00 1.00 Drug Enforcement/Superior Court 1.00 0.00 0.00 0.00 0.00 Field Trainer 0.50 0.00 1.00 0.00 1.00 Superior Court Cost of Prosecution 1.10 0.60 0.60 0.60 0.00 Court Improvement Project 0.50 0.50 0.50 0.50 0.50 Superior Courts General Total 14.03 10.78 9.78 10.66 13.57
Treasurer FY14 Budget FY15 Budget FY16 Budget FY17 Budget FY18 Budget General Fund 7.00 7.00 6.00 6.00 6.01 Treasurer Total 7.00 7.00 6.00 6.00 6.01
659.70 651.99 620.40 631.82 605.15
Gila County, Arizona 167 Fiscal Year 2017-2018
Gila County, Arizona 168 Fiscal Year 2017-2018
BUDGET SCHEDULES A-G
Gila County, Arizona 169 Fiscal Year 2017-2018
S C H E D U L E A
1,168,829 1,168,829 9,446,067 9,446,067 2018 94,014,975 94,014,975 62,286,315 37,670,254 20,195,437 39,824,839 98,859,359 98,859,359 98,859,359 98,859,359 56,835,254 98,859,359 $ 42,024,105 $ 42,024,105 $ Total All Funds Total All
939,305 939,305
6,188,500 6,188,500 1,573,851 3,780,000 1,675,000 1,675,000 5,353,851 5,353,851 2017 Fund 94,014,975 94,014,975 53,130,250 Enterprise Enterprise ventories) or legally or legally or ventories)
$ 94,014,975 94,014,975 $ 40,884,725 $ 41,535,973 $
in
e fiscal year. e fiscal
th
817,463 817,463
2,624,402 2,624,402 2,085,384 2,959,007 3,776,470 3,776,470 Internal Internal Service Fund Service
439,488 439,488
4,222,000 4,222,000 3,584,170 3,316,215 1,074,405 4,830,108 4,830,108 Fund FUNDS
Capital Projects Projects Capital
854,000 854,000 844,006 852,500 852,500 852,500
Fund
Debt Service Service Debt
979,923 979,923
r from Schedule E. E. r from Schedule 1,168,829 1,168,829 2,885,155 31,083,435 31,083,435 22,213,276 15,280,188 16,153,429 34,507,678 34,507,678 Special Special GILA COUNTYGILA Fiscal Year Fiscal 2018 Revenue Fund Revenue
current yea current
6,791,144 6,791,144
49,042,638 49,042,638 32,620,174 17,500,000 20,195,437 18,634,459 49,538,752 49,538,752 General Fund General
EXPENDITURE LIMITATION COMPARISON LIMITATION EXPENDITURE expenditures/expenses 1. Budgeted items reconciling net estimated 2. Add/subtract: reconciling for adjusted expenditures/expenses 3. Budgeted items exclusions estimated Less: 4. limitation expenditure the to subject 5. Amount limitation expenditure EEC 6.
E E E Sch B B C D D D D
Summary Summary ofSchedule Estimated Revenues and Expenditures/Expenses
Adopted/Adjusted Budgeted Expenditures/ Budgeted Adopted/Adjusted Expenses* Expenditures/Expenses** Actual 1*** July at Position Balance/Net Fund Levy Tax Property Primary LevyTax Property Secondary Property than Other Revenues Estimated Taxes Sources Financing Other (Uses) Financing Other In Transfers Interfund (Out) Transfers Interfund Not Available: for Amounts Reduction Retirement Debt for Future Amounts Available Resources Financial Total Expenditures/Expenses Budgeted in the Approved Adjustments Expenditure/Expense Includes of remainder for the activity estimated for adjusted prepared, was budget proposed the date of the as amounts actual Includes and prepaids (e.g., form spendable in not amounts for except amounts Position Balance/Net Fund represent line on this Amounts fund). a permanent of principal (e.g., intact maintained be required to contractually
* ** *** Year 2017 2017 2018 2018 2018 2018 2018 2018 2018 2018 2018 2018 2018 LESS: Fiscal Fiscal
Gila County, Arizona 170 Fiscal Year 2017-2018
S C H E D U L E B GILA COUNTY Tax Levy and Tax Rate Information Fiscal Year 2018
2017 2018 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ 30,397,516 $ 31,637,910
2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42-17102(A)(18) $
3. Property tax levy amounts A. Primary property taxes $ 20,794,722 $ 20,195,437 B. Secondary property taxes Gila County Library District $ 1,203,513 $ 1,168,829 Fire District Assistance Tax 496,294 481,992
Pine SLID 2,270 2,270 East Verde SLID 4,531 4,531 Miami Garden SLID 2,903 2,903 Apache Hills SLID 5,105 5,105 Upper Glendale SLID 1,081 1,090 Midland City/Central Heights SLID 19,534 19,534 Claypool SLID 17,316 18,370
Total secondary property taxes $ 1,752,547 $ 1,704,624 C. Total property tax levy amounts $ 22,547,269 $ 21,900,061
4. Property taxes collected* A. Primary property taxes (1) Current year's levy $ 19,617,447 (2) Prior years’ levies 288,625 (3) Total primary property taxes $ 19,906,072 B. Secondary property taxes (1) Current year's levy $ 1,127,410 (2) Prior years’ levies 90,568 (3) Total secondary property taxes $ 1,217,978 C. Total property taxes collected $ 21,124,050
5. Property tax rates A. County tax rate (1) Primary property tax rate 4.1900 4.1900 (2) Secondary property tax rate Gila County Library District 0.2425 0.2425 Fire District Assistance Tax 0.1000 0.1000
(3) Total county tax rate 4.5325 4.5325
Gila County, Arizona 171 Fiscal Year 2017-2018
B. Special assessment district tax rates Secondary property tax rates Pine SLID 0.1791 0.1743 East Verde SLID 0.2569 0.2453 Miami Garden SLID 0.9598 1.0448 Apache Hills SLID 4.4371 4.2434 Upper Glendale SLID 1.2304 1.2207 Midland City/Central Heights SLID 0.5922 0.5893 Claypool SLID 0.4727 0.4456
* Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year.
Gila County, Arizona 172 Fiscal Year 2017-2018
S C H E D U L E C GILA COUNTY Revenues Other Than Property Taxes Fiscal Year 2018
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES* REVENUES
SOURCE OF REVENUES 2017 2017 2018 GENERAL FUND
Taxes State Shared Sales Tax $ 5,511,830 $ 5,414,633 $ 5,750,420 County Excise Tax 2,870,000 2,967,764 3,084,977 Vehicle License Tax 1,779,300 1,754,964 1,825,162
Licenses and permits Building Permits 195,000 303,967 235,000 Mobile Home Permits 10,000 14,759 11,000 Planning & Zoning 10,000 16,325 11,000 Septic/Alternative Sewage Permits 107,000 173,070 119,000 Business/Franchise Licenses 80,000 71,755 80,000
Intergovernmental Federal PILT 3,484,080 3,527,384 3,484,080 SRP In Lieu 185,000 205,107 205,107 State Shared Liquor Licenses 12,000 12,667 12,600 State Shared County Assistance Fund (Lottery) 550,000 617,150 550,050 Child Support Entitlement Reimbursement 600,000 Intergovernmental Agreements 10,500 34,085 20,500 Local IGAs 449,538 IGA JP Municipality Admin Court 248,000 206,068 248,000 IGA Sheriff Patrol 444,127 191,637 403,557 IGA Sheriff Detention 24,772 45,924 24,772 IGA Sheriff Dispatch 312,552 266,790 312,552 Federal Grants - Emergency Services 220,000 110,000 Federal & State Grants - Other 600,000 18,616 6,093 Rural Addressing 187 932 911 Administration 2,737 2,469 2,469
Charges for services Clerk of the Court Fees 142,363 91,068 52,460 Justice Court Fees 120,000 187,445 176,500 Recorder Fees 120,000 175,409 130,000 General Government Fees 6,671 6,300 JDC Correctional Housing 20,000 12,807
Gila County, Arizona 173 Fiscal Year 2017-2018 Sheriff - Special Services 131,361 175,182 148,800 Sheriff - Impound Fees 5,125 227 1,000 Sheriff - Correctional Housing 130,000 132,204 120,000 Sheriff - Fees & Charges 4,000 1,480 1,000 Constable Fees 26,000 31,793 25,000 Sewage Plan Review 2,500 4,060 2,500 Public Fiduciary 45,000 47,254 45,000 Treasurer 40,000 9,859 10,000 Indigent Defense 6,500 943 Other 5,000
Fines and forfeits Justice Court Fines 370,000 337,334 375,000 Superior Court Fines 54,249 64,541 51,633 Other Fines 1,500 1,302 1,000
Investments Interest Income 100,000 136,682 125,000
Rents, royalties, and commissions
Contributions 152 47
Miscellaneous Sales of Equipment 5,000 466 50,000 Sales of Copies/Blueprints 5,200 9,649 5,200 Cost Sharing Reimbursements 11,200 43,005 6,210 Elections Reimbursements 12,346 57,971 45,000 Property Tax Penalties & Interest 305,000 315,950 310,000
Total General Fund $ 18,919,242 $ 17,688,775 $ 18,634,459
* Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget
was prepared, plus estimated revenues for the remainder of the fiscal year.
SPECIAL REVENUE FUNDS
Public Works Road Fund: County Transportation Excise Tax $ 1,364,856 $ 1,421,259 $ 1,365,000 County Transportation Excise Tax Interest 15,600 22,991 20,000 Vehicle License Tax 1,020,000 1,028,462 1,020,000 Highway User Revenue Fund (HURF) 3,424,380 3,979,301 3,500,000 Licenses & Permits 1,904 5,619 2,700
Gila County, Arizona 174 Fiscal Year 2017-2018 Forest Fees (SRS) 46,000 50,000 50,000 Intergovernmental Agreements Interest 27,600 54,112 41,000 Miscellaneous 50,000 54,416 60,000
Total ______$ 5,950,340 $ 6,616,160 $ 6,058,700
Public Health Fund: Food Services Licenses $ 75,000 $ 85,154 $ 75,000 Charges for Services 65,000 65,145 65,000 Health Insurance Reimbursements 26,000 25,404 26,000 Miscellaneous 300 3,562 300
$ 166,300 $ 179,265 $ 166,300
Other Special Revenue Funds: Health & Emergency Services $ $ $ 1009 - Rabies Control 105,800 99,986 103,850 1119 - Emergency Response 1825 - Gila County Wellness Program 5,000 3,565 5,000 2516 - Health Services Special Projects 2517 - HIV 4,561 3,915 4,561 2518 - WIC 317,625 181,134 318,000 2519 - TB 12,000 8,391 12,000 2521 - Community Health Grant 69,840 64,769 69,440 2524 - Immunization 134,000 125,324 123,666 2526 - Private Stock Vaccines 270,000 203,542 270,000 2527 - Population Health Initiative 53,198 40,948 66,322 2528 - Commodity Supplement Food Program 5,635 2,293 5,635 2529 - RXP OD Prevention 95,517 71,775 95,517 2530 - HIV Consortium 217,613 240,528 217,613 2550 - Public Health Emergency Preparedness 186,389 209,673 200,419 2552 - Tobacco Free Environment 125,550 92,411 125,550 2557 - Prop 201 Smoke Free AZ Act 51,160 47,880 51,160 2558 - Public Health Accreditation 47,968 45,340 47,090 2559 - Family Planning 20,400 19,720 20,400 2560 - Teen Pregnancy Prevention Services 191,710 185,656 191,710 2562 - Public Health in Action 2564 - Cenpatico Prevention Services 2565 - Neonatal Intensive Care Program 2570 - Maternal & Child Home Visiting 25,500 2571 - Supplemental Nutrition Assistance Ed 200,638 108,647 200,638
Community Services 2000 - Housing 525,660 302,665 379,181 2001 - CAP 550,823 401,428 522,660 2002 - Housing Rehabilitation 414,044 125,017 319,946 2012 - GEST 624,624 464,460 649,286 2016 - Workforce Investment Programs 2016 - Workforce Investment Act IV
Gila County, Arizona 175 Fiscal Year 2017-2018
Gila County Sheriff's Office 3001 - Drug Gang Violent Crime Control 252,687 207,000 238,782 3002 - Sheriff Vehicle Impound/Storage 10,000 4,475 5,000 3011 - Sheriff's Justice Enhancement 180,600 166,775 140,600 3012 - Sheriff Special Projects 70,000 5,000 3013 - Sheriff Seized Equipment Recapture 5,000 2,500 3014 - Immigration Enforcement 2,451 3046 - Gila County Sheriff K9 3047 - Gila County Sheriff DARE 2,000 1,957 2,000 3054 - Sheriff's Victim's Rights 3055 - Sheriff's Commissary Fund 40,000 39,814 40,000 3061 - Sheriff BLESF Program 138,000 164,275 168,087 3064 - Marijuana Eradication 20,000 10,000 3067 - Methamphetamine Program 3073 - Homeland Security 14 Sheriff 3074 - HSGP - Critical Incident 3075 - GOHS STEP Sheriff 11,000 16,535 3076 - HSGP - Dispatch Communications 3077 - GOHS - DUI Enforcement Equipment 8,105 2,779
County Attorney 3510 - IV-D Child Support Enforcement 613,000 3510 - IV-D Incentive/SSRE 166,000 3511 - Child Support Other Reimbursement 3512 - Child Support Incentive Funds 32,000 18,213 24,000 3528 - County Attorney Residual Fund 3531 - Attorney's Justice Enhancement 110,450 114,224 110,030 3541 - Victim Restitution/Subrogation 4,500 7,448 4,000 3542 - Diversion Program CA 70,000 61,690 60,000 3543 - County Anti-Racketeering 21,770 12,205 8,300 3544 - Cost of Prosecution Reimbursement 75,000 98,196 85,000 3545 - Bad Check County Attorney 2,100 3,443 2,500 3546 - DEA Federal Asset Forfeiture 30 51 45 3547 - Deferred Prosecution Program 8,900 24,060 15,000 3552 - County Attorney Fill The Gap 8,202 7,026 6,100 3553 - Fair & Legal Employment Act 3557 - AG Victim Rights 33,000 33,900 30,000 3560 - Victim Compensation 60,000 44,000 3561 - Drug Prosecution Grant 60,000 46,026 60,000 3563 - Crime Victim Assistance Program 17,600 21,948 17,600
Probation 4041 - Probation Class Materials 4042 - Adult Probation Service Fees 130,000 203,652 180,000 4050 - Adult Drug Court 5,000 2,880 4051 - Adult Intensive Probation Supervision 218,826 179,769 237,680 4053 - Adult JCEF IPS Assistance 23,222 11,161 23,250 4054 - CJEF S/Offender 10,000 8,930 8,930 4055 - Community Punishment Program 25,000 24,125 29,000 4056 - CJEF Substance Abuse 26,000 23,739 23,739
Gila County, Arizona 176 Fiscal Year 2017-2018 4057 - Drug Treatment Education 17,000 6,746 10,197 4059 - State Aid Enhancement 375,971 257,281 246,383 4071 - JPSF Treatment 64,013 84,534 84,504 4072 - JCEF ERE Assistant 119,687 157,585 4146 - Juvenile Diversion Fees 8,000 9,125 8,000 4147 - Juvenile Probation Service Fees 2,500 8,842 4,000 4148 - Juvenile Parental Reimbursement 4150 - Juvenile Detention Alternatives 5,000 5,000 4151 - Juvenile Evening/Weekend Res Ctr 250,000 104,155 4177 - Court Appointed Special Advocate 82,181 84,168 4178 - CASA Globe 61,790 56,790 63,038 4189 - Juvenile Drug Court 5,000 120 4192 - Juvenile Crime Reduction Grant 4193 - Family Counseling 5,000 8,912 8,912 4194 - Diversion Consequences 16,734 30,839 21,039 4195 - Diversion Intake 179,421 189,110 189,110 4196 - Juvenile Intensive Probation Services 122,950 129,466 131,405 4197 - Juvenile Standards Probation 98,741 100,233 105,233
Superior Courts 4501 - Law Library 28,000 30,346 28,000 4502 - Conciliation Court Fund 14,000 15,344 15,000 4540 - Local Aid to Indigent Defense 4541 - Local State Aid to Courts 30 57 40 4542 - Local Probate Assessment Fee 10,147 10,465 10,150 4553 - State Aid to Courts 4,020 7,684 7,770 4555 - Drug Enforcement/Superior Court 4556 - Field Trainer 4,556 25,000 4559 - Children's Issues Education 6,544 7,332 6,750 4566 - Domestic Relations & Mediation 1,930 1,622 1,630 4569 - Aid to Indigent Defense 635 1,057 800 4574 - Superior Court Cost of Prosecution 45,000 54,629 45,000 4575 - DES Access Visitation 6,400 14,403 10,000 4577 - Court Improvement Project 16,228 17,062 17,728 4578 - Expedited Child Support/Visit 3,500 2,898 3,150 4579 - Dependency Surge 7,735
Justice Courts 4740 - Globe Justice Court Surcharge 10,000 7,948 8,000 4741 - Payson Justice Court Surcharge 8,000 8,103 4742 - FARE Globe JP 2,500 4743 - Fill the Gap 1,000 4744 - Fill the Gap Payson JP
Clerk of the Court 4840 - Cost of Prosecution-Clerk of the Court 9,277 9,998 8,069 4841 - Expedited Child Support 2,975 2,747 2,043 4842 - Document Conversion Superior Court 12,241 11,989 9,963 4844 - Spousal Maintenance Enforcement 1,093 1,109 844 4846 - JCEF Surcharge Clerk of the Sup Crt 14,639 17,139 13,580 4847 - Family Law Commissioner 89 4848 - Fill the Gap Clerk of the Court 10,630 Gila County, Arizona 177 Fiscal Year 2017-2018 Superintendent of Schools 5510 - Gila County Education Services 5520 - Special School Reserve Agency
Library District 6000 - Library District Grants 180,000 127,642 173,000 6010 - Library Assistance 114,087 65,514 82,387
Other PW 6511 - Tonto Creek Bridge 300,662 6512 - Young 512 Road 250,000 6513 - Intergovernmental Agreements 350,000 562 6570 - Waste Tire Fund 124,000 81,989 159,000 6593 - TE Sidewalks Six Shooter 6594 - TE Sidewalks Main 15,000
General Government 1820 - CC Revolving 1,663,453 7144 - Recorder's Suspense Account 7145 - Recorder/Document System 50,000 43,822 50,000 7146 - Recorder Mine Claim Surcharge 65 38 65 7147 - Computer System Recorder 10,000 71,211 15,000 7350 - Help America Vote Act 126 7351 - HHS Polling Place Accessibility 7430 - Treasurer Taxpayer Information Fund 7,000 6,160 6,000 7494 - EECO 50,000 50,000 7496 - Southern Gila Economic Development 20,908 7498 - Agency Pass Through Grants
Total ______$ 8,696,191 $ 6,470,252 $ 9,928,429
Total Special Revenue Funds $ 14,812,831 $ 13,265,677 $ 16,153,429 DEBT SERVICE FUNDS
$ $ $
Total Debt Service Funds $ $ $
CAPITAL PROJECTS FUNDS
1007.341 - Vehicle Replacement $ 370,000 $ 2,070,884 $ 439,488
Total Capital Projects Funds $ 370,000 $ 2,070,884 $ 439,488
Gila County, Arizona 178 Fiscal Year 2017-2018 INTERNAL SERVICE FUNDS
6880 - Facilities Management $ 136,683 $ 16,267 $ 8,241 6860 - Fuel Management 713,349 21,135 636,563 6870 - Fleet Management 616,048 53,503 172,659 Fairgrounds Rental 8,000
Total Permanent Funds $ 1,474,080 $ 90,905 $ 817,463
ENTERPRISE FUNDS
6850 - Recycling & Landfill Management $ 1,603,000 $ 1,841,578 $ 3,780,000 6855 - Russell Gulch Expansion Reserve 6856 - Buckhead Mesa Expansion Reserve
Total Enterprise Funds $ 1,603,000 $ 1,841,578 $ 3,780,000
TOTAL ALL FUNDS $ 37,179,153 $ 34,957,819 $ 39,824,839
* Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget
was prepared, plus estimated revenues for the remainder of the fiscal year.
Gila County, Arizona 179 Fiscal Year 2017-2018
S C H E D U L E D GILA COUNTY Other Financing Sources/
OTHER FINANCING INTERFUND TRANSFERS 2018 2018 FUND SOURCES
GENERAL FUND $ $ $ $
1005.201 - Debt Service 852,500 1007.103 - Elections 65,588 1007.201 - Computer Services 300,000 1007.207 - Computer Services Lease 93,817 1007.300 - GCSO 40,000 1007.300 - GCSO Globe Jail 55,000 1007.341 - Animal Control Facility 125,000 1007.341 - GCSO Jail Boiler Repair 100,000 1007.341 - PW Cross Boundaries 30,000 1007.341 - PW Michaelson Facia 20,000 1007.341 - Courthouse Remodel PY 245,000 1008.404 - Health Services Operating 515,549 1008.405 - Environmental Health Op 40,930 1009.404 - Rabies Control Operating 319,012 1115.106 - EMS Natural Resources CIP 250,000 1124.201 - Court Security Operating 201,560 2000.171 - Housing Grant Match 47,000 3001.300 - Violent Crime Grant Match 79,594 3509.305 - IV-D Child Support Grant 232,000 3561.301 - CA Drug Prosecution Grant 20,100 3563.301 - CA Victim Assistance Grant 10,300 4501.337 - Law Library Operating 41,787 4502.303 - Conciliation Court Operate 66,400 4556.333 - Field Trainer Operating 31,000 6010.600 - Library District 50,000 6870.341 - Fleet Vehicles 500,000 6880.341 - Facilities Mgmt. Jail Op 327,515 6880.341 - Facilities Mgmt. Operating 2,131,492
Total General Fund $ $ $ $ 6,791,144
SPECIAL REVENUE FUNDS $ $ $ $ 1007.103 - Elections (1005) 65,588 1007.201 - Computer Services (1005) 300,000
Gila County, Arizona 180 Fiscal Year 2017-2018 1007.207 - Computer Services (1005) 93,817 1007.300 - GCSO (1005) 40,000 1007.300 - GCSO Globe Jail (1005) 55,000 1007.341 - Animal Control (1005) 125,000 1007.341 - GCSO Boiler Repair (1005) 100,000 1007.341 - Cross Boundaries (1005) 30,000 1007.341 - Michaelson Facia (1005) 20,000 1007.341 - Courthouse Remodel (1005) 245,000
1008.404 - Health Services (1005) 515,549 1008.405 - Environmental Health (1005) 40,930 1009.404 - Rabies Control (1005) 319,012 1115.106 - EMS Natural Res (1005) 250,000 1124.201 - Court Security (1005) 201,560 2000.171 - Housing Grant Match (1005) 47,000 3001.300 - Violent Crime Grant (1005) 79,594 3509.305 - IV-D Child Support (1005) 232,000 3561.301 - CA Drug Prosecution (1005) 20,100 3563.301 - CA Victim Assistance (1005) 10,300 4501.337 - Law Library Operating (1005) 41,787 4502.303 - Conciliation Court (1005) 66,400 4556.333 - Field Trainer (1005) 31,000 6010.600 - Library District (1005) 50,000
6511 - Tonto Creek Bridge (6510) 25,000 6512 - Young 512 Road (6510) 350,000 6513 - Intergovernmental Projects (6510) 486,496 6594 - TE Sidewalks Main (6510) 103,427 6510 - PW Transportation Tax (6594) 15,000
6510 - PW Transportation Tax (6511) 25,000 6510 - PW Transportation Tax (6512) 350,000 6510 - PW Transportation Tax (6513) 486,496 6510 - PW Transportation Tax (6594) 103,427 6594 - TE Sidewalks Main (6510) 15,000
6870.341 - Fleet Vehicles (1005) 500,000 6880.341 - Facilities Mgmt. Jail (1005) 327,515 6880.341 - Facilities Mgmt. (1005) 2,131,492
Total Special Revenue Funds $ $ $ 6,918,567 $ 979,923
DEBT SERVICE FUNDS 1005.201 - Debt Service $ $ $ 852,500 $
Total Debt Service Funds $ $ $ 852,500 $
Gila County, Arizona 181 Fiscal Year 2017-2018 CAPITAL PROJECTS FUNDS $ $ $ $
Total Capital Projects Funds $ $ $ $
INTERNAL SERVICE FUNDS $ $ $ $
Total Permanent Funds $ $ $ $
ENTERPRISE FUNDS 6856 - Buckhead Mesa Reserve (6855) $ $ $ 1,675,000 $
6855 - Russell Gulch Reserve (6856) 1,675,000
Total Enterprise Funds $ $ $ 1,675,000 $ 1,675,000
TOTAL ALL FUNDS $ $ $ 9,446,067 $ 9,446,067
Gila County, Arizona 182 Fiscal Year 2017-2018
S C H E D U L E E GILA COUNTY Expenditures/Expenses by Fund Fiscal Year 2018
ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES* EXPENSES FUND/DEPARTMENT 2017 2017 2017 2018
GENERAL FUND 101 - Board of Supervisors $ 1,108,180 $ $ 1,204,404 $ 1,297,371 103 - Elections 413,944 357,214 411,484 106 - Emergency Management 246,250 266,988 227,551 107 - Human Resources 775,622 661,631 834,562 108 - Community Development 1,099,514 907,223 1,127,644 115 - GIS Rural Addressing 52,758 40,490 56,855 120 - Recorder 702,175 592,653 712,235 143 - Administrative Services 133,229 125,424 142,543 201.140 - General Administration 522,161 895,322 201.140 - AHCCCS/ALTCS 3,525,800 3,620,506 2,943,700 201.141 - Contingency 386,380 400,000 201.142 - Professional Services 370,500 527,238 736,800 201.201 - Finance 934,540 886,283 957,250 201.610 - Community Agencies 242,500 217,451 201,000 203 - Treasurer 509,048 460,521 525,193 207 - Computer Services 821,167 780,796 1,041,060 221 - Assessor 1,062,457 932,708 1,108,429 300 - Sheriff 12,275,291 11,264,878 12,666,451 301 - County Attorney 2,066,728 1,847,663 2,438,550 302 - Clerk of Superior Court 1,403,046 1,229,198 1,435,625 305 - Child Support Enforcement 842,769 574,185 311 - Globe Justice Court 616,675 566,303 677,889 314 - Payson Justice Court 565,955 550,861 603,658 321 - Globe Constable 145,308 151,356 166,346 324 - Payson Constable 180,898 179,889 190,011 329 - Court Information System 197,526 76,189 331 - Superior Court Division I 178,608 158,197 162,265 332 - Superior Court Division II 176,197 168,768 157,894 333 - Superior Court General 926,892 705,389 870,667 335 - Probation 953,815 785,655 966,981 336 - Juvenile Detention 1,335,112 870,703 830,055 341.104 - Flood Plain Management 202,102 189,533 215,740 345 - Indigent Legal Defense 1,265,500 1,292,960 1,289,430 406 - Public Fiduciary 420,421 434,612 478,781 541 - Constituent Services I 90,000 76,468 90,000 542 - Constituent Services II 90,000 83,727 90,000 543 - Constituent Services III 90,000 74,889 90,000 702 - Superintendent of Schools 389,378 343,796 375,296 1111.201 - Indirect Costs (1,325,808) (586,575) (1,375,886)
Total General Fund $ 35,992,638 $ $ 32,620,174 $ 36,038,752
Gila County, Arizona 183 Fiscal Year 2017-2018 RESERVES 201 - Reserves $ 13,050,000 $ $ $ 13,500,000
Total General Fund Reserves $ 13,050,000 $ $ $ 13,500,000
SPECIAL REVENUE FUNDS 101 - Board of Supervisors $ 50,000 $ $ $ 50,000 103 - Elections 75 106 - Emergency Management 259,316 99,096 89,100 107 - Human Resources 1,005,000 5,194,482 5,403,845 120 - Recorder 328,259 137,486 422,969 171 - Community Services 2,299,596 1,553,623 2,089,860 201 - Community Services 300,000 201 - Finance 300,000 201 - Finance 289,460 1,963,064 2,001,560 203 - Treasurer 24,677 9,659 13,817 221 - Assessor 148,478 21,588 99,687 300 - Sheriff 1,527,741 569,283 761,128 301 - County Attorney 2,129,433 707,535 1,795,198 302 - Clerk of Superior Court 244,510 43,463 228,914 305 - Child Support Enforcement 1,577,129 287,731 2,216,275 311 - Globe Justice Court 64,790 33,387 314 - Payson Justice Court 154,464 19,520 333 - Superior Court General 577,850 249,173 511,461 335 - Probation 1,931,663 1,455,319 1,591,438 336 - Juvenile Detention 205,837 88,348 341 - Public Works 11,031,152 5,348,130 10,917,218 341 - Special Districts 51,129 47,164 51,129 404 - Health 4,041,019 2,984,400 4,150,140 600 - Library District 1,890,804 1,433,788 1,830,552 702 - Superintendent of Schools 6,910 424 999 - Other 994,218
Total Special Revenue Funds $ 31,083,435 $ $ 22,213,276 $ 34,507,678
DEBT SERVICE FUNDS 1005.201.355 - Debt Service $ 854,000 $ $ 844,006 $ 852,500
Total Debt Service Funds $ 854,000 $ $ 844,006 $ 852,500
CAPITAL PROJECTS FUNDS 201 - Capital Projects $ 6,735,520 $ $ 3,584,170 $ 4,830,108 999 - Other (2,513,520)
Total Capital Projects Funds $ 4,222,000 $ $ 3,584,170 $ 4,830,108
INTERNAL SERVICE FUNDS 341 - Facilities, Fleet & Fuel $ 3,938,173 $ $ 2,085,384 $ 3,776,470 999 - Other (1,313,771)
Total Internal Service Funds $ 2,624,402 $ $ 2,085,384 $ 3,776,470
Gila County, Arizona 184 Fiscal Year 2017-2018 ENTERPRISE FUNDS 341 - Recycling & Landfill Mgmt. $ 6,188,500 $ $ 939,305 $ 5,353,851
Total Enterprise Funds $ 6,188,500 $ $ 939,305 $ 5,353,851
TOTAL ALL FUNDS $ 94,014,975 $ $ 62,286,315 $ 98,859,359
* Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year.
Gila County, Arizona 185 Fiscal Year 2017-2018
S C H E D U L E F
GILA COUNTY Expenditures/Expenses by Department Fiscal Year 2018
ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES* EXPENSES DEPARTMENT/FUND 2017 2017 2017 2018
Board of Supervisors (101) 1005 - General Fund $ 1,108,180 $ $ 1,204,404 $ 1,297,371 1005.201 - GF Community Services 242,500 217,451 201,000 1005.541 - GF Constituent Services 1 90,000 76,468 90,000 1005.542 - GF Constituent Services 2 90,000 83,727 90,000 1005.543 - GF Constituent Services 3 90,000 74,889 90,000 7494.316 - EECO 50,000 50,000
Department Total $ 1,670,680 $ $ 1,656,939 $ 1,818,371
Reserves (102) 1003 - CIP Reserve $ 3,050,000 $ $ $ 3,500,000 1004 - Rainy Day Fund 5,000,000 5,000,000 1006 - Cash Flow Reserve 5,000,000 5,000,000
Department Total $ 13,050,000 $ $ $ 13,500,000
Elections (103) 1005 - General Fund $ 413,944 $ $ 357,214 $ 411,484 7351 - HHS Polling Place Assembly 75
Department Total $ 414,019 $ $ 357,214 $ 411,484
Emergency Services (106) 1005 - General Fund $ 246,250 $ $ 266,988 $ 227,551 1119 - Emergency Response 259,316 99,096 89,100
Department Total $ 505,566 $ $ 366,084 $ 316,651
Human Resources (107) 1005 - General Fund $ 775,622 $ $ 661,631 $ 834,562 1825 - Gila County Wellness Program 5,000 632 5,000 1828 - Gila County Insurance Pool 5,193,850 4,398,845 1111.107 - CPI/Performance Adjustment 1,000,000 1,000,000
Department Total $ 1,780,622 $ $ 5,856,113 $ 6,238,407
Gila County, Arizona 186 Fiscal Year 2017-2018
Community Development (108) 1005 - General Fund $ 1,099,514 $ $ 907,223 $ 1,127,644
Department Total $ 1,099,514 $ $ 907,223 $ 1,127,644
GIS - Rural Addressing (115) 1005 - General Fund $ 52,758 $ $ 40,490 $ 56,855
Department Total $ 52,758 $ $ 40,490 $ 56,855
Recorder (120) 1005 - General Fund $ 702,175 $ $ 592,653 $ 712,235 7144 - Recorder's Suspense Account 24,669 7145 - Recorder Document System 75,914 36,737 182,319 7146 - Recorder Mine Claim Surcharge 1,102 1,177 7147 - Computer System Recorder 226,574 100,749 239,473
Department Total $ 1,030,434 $ $ 730,139 $ 1,135,204
Administrative Services (143) 1005 - General Fund $ 133,229 $ $ 125,424 $ 142,543
Department Total $ 133,229 $ $ 125,424 $ 142,543
Community Services (171) 2000 - Housing $ 572,660 $ $ 492,379 $ 373,313 2001 - CAP 645,440 535,428 738,992 2002 - Housing Rehabilitation 414,044 66,346 314,906 2012 - GEST 667,452 459,470 662,649
Department Total $ 2,299,596 $ $ 1,553,623 $ 2,089,860
Finance (201) 1005 - General Fund $ $ $ $ 1005.201.140 - General Fund, General Admin 522,161 895,322 1005.201.140 - GF, AHCCCS/ALTCS 3,525,800 3,620,506 2,943,700 1005.201.142 - GF, Professional Services 370,500 527,238 736,800 1005.201.201 - General Fund, Finance 934,540 886,283 957,250 1005.201.355 - General Fund, Debt Services 854,000 844,006 852,500 1005.201.141 - General Fund Contingency 386,380 400,000 1005.201 - GF Community Services 300,000 1007.201 - Community Services 300,000 1111 - Indirect Costs (1,325,808) (586,575) (1,375,886) 1124 - Superior & JP Court Security 289,460 199,688 201,560 1820 - Credit Card Revolving 1,763,376 1,800,000
Department Total $ 5,857,033 $ $ 7,254,522 $ 7,711,246
Gila County, Arizona 187 Fiscal Year 2017-2018
Treasurer (203) 1005 - General Fund $ 509,048 $ $ 460,521 $ 525,193 7430 - TIF (Taxpayer Information Fund) 24,677 9,659 13,817
Department Total $ 533,725 $ $ 470,180 $ 539,010
Computer Services (207) 1005 - General Fund $ 821,167 $ $ 780,796 $ 1,041,060
Department Total $ 821,167 $ $ 780,796 $ 1,041,060
Assessor (221) 1005 - General Fund $ 1,062,457 $ $ 932,708 $ 1,108,429 7143 - Assessor's Surcharge 148,478 21,588 99,687
Department Total $ 1,210,935 $ $ 954,296 $ 1,208,116
Sheriff (300) 1005 - General Fund $ 12,275,291 $ $ 11,264,878 $ 12,666,451 6880.341 - Sheriff Jail Maintenance 290,015 3001 - Drug Gang Violent Crime Control 387,868 310,545 327,999 3002 - Sheriff Vehicle Impound/Storage 8,742 5,000 3011 - Sheriff's Justice Enhancement 345,770 78,507 140,000 3012 - Sheriff Special Projects 33,421 16,173 5,000 3013 - Sheriff Seized Equipment Recapture 68,325 2,500 3014 - Immigration Enforcement 13,554 13,554 3047 - Gila County Sheriff DARE 6,597 1,136 2,000 3054 - Sheriff's Victim's Rights 1,529 1,529 3055 - Sheriff's Commissary Fund 162,814 4,782 35,885 3061 - Sheriff BLESF Program 165,795 121,594 179,518 3064 - Marijuana Eradication 33,224 8,892 10,000 3067 - Methamphetamine Program 18,829 18,829 3075 - GOHS STEP Sheriff 10,788 16,535 3077 - GOSH - DUI Enforcement Equipment 8,124 2,779
Department Total $ 13,803,032 $ $ 11,834,161 $ 13,427,579
County Attorney (301) 1005 - General Fund $ 2,066,728 $ $ 1,847,663 $ 2,438,550 3528 - County Attorney Residual Fund 116,560 315 109,000 3531 - Attorney's Justice Enhancement 229,593 176,664 192,224 3541 - Victim Restitution/Subrogation 70,000 12,700 49,000 3542 - Diversion Program CA 403,489 207,980 216,576 3543 - County Anti-Racketeering 349,995 75,631 267,700 3544 - Cost of Prosecution Reimbursement 461,602 86,262 459,690 3545 - Bad Check County Attorney 38,809 40,500 3546 - DEA Federal Asset Forfeiture 7,872 7,950 3547 - Deferred Prosecution Program 91,818 120,810 3552 - County Attorney Fill The Gap 74,853 71,000 3553 - Fair & Legal Employment Act 60,988 61,000
Gila County, Arizona 188 Fiscal Year 2017-2018
3557 - AG Victim Rights 68,903 45,345 48,397 3560 - Victim Compensation 60,000 44,000 3561 - Drug Prosecution Grant 69,018 77,249 80,139 3563 - Crime Victim Assistance Program 25,933 25,389 27,212
Department Total $ 4,196,161 $ $ 2,555,198 $ 4,233,748
Clerk of the Superior Court (302) 1005 - General Fund $ 1,403,046 $ $ 1,229,198 $ 1,435,625 4840 - Cost of Prosecution-Clerk of the Court 38,339 8,426 40,648 4841 - Expedited Child Support 23,764 36,057 4842 - Document Conversion Superior Court 56,139 6,584 61,463 4844 - Spousal Maintenance Enforcement 20,072 21,156 4846 - JCEF Surcharge Clerk of the Sup Crt 92,667 28,453 66,742 4847 - Family Law Commissioner 2,899 2,811 4848 - Fill the Gap Clerk of the Court 10,630 37
Department Total $ 1,647,556 $ $ 1,272,661 $ 1,664,539
Child Support Enforcement (305) 1005 - General Fund $ 842,769 $ $ 574,185 $ 3509 - IV-D Child Support Enforcement 1,008,308 3510 - IV-D Incentive/SSRE 298,594 173,069 55,000 3511 - Child Support Other Reimbursement 798,535 89,570 692,967 3512 - Child Support Incentive Funds 480,000 25,092 460,000
Department Total $ 2,419,898 $ $ 861,916 $ 2,216,275
Globe Justice Court (311) 1005 - General Fund $ 616,675 $ $ 566,303 $ 677,889 4740 - Globe Justice Court Surcharge 64,790 15,000 4742 - FARE 6,387 4743 - Fill the Gap 12,000
Department Total $ 681,465 $ $ 566,303 $ 711,276
Payson Justice Court (314) 1005 - General Fund $ 565,955 $ $ 550,861 $ 603,658 4741 - Payson Justice Court Surcharge 154,464 19,520
Department Total $ 720,419 $ $ 570,381 $ 603,658
Globe Constable (321) 1005 - General Fund $ 145,308 $ $ 151,356 $ 166,346
Department Total $ 145,308 $ $ 151,356 $ 166,346
Payson Constable (324) 1005 - General Fund $ 180,898 $ $ 179,889 $ 190,011
Department Total $ 180,898 $ $ 179,889 $ 190,011
Gila County, Arizona 189 Fiscal Year 2017-2018
Court Information Systems (329) 1005 - General Fund $ 197,526 $ $ 76,189 $
Department Total $ 197,526 $ $ 76,189 $
Superior Court Division I (331) 1005 - General Fund $ 178,608 $ $ 158,197 $ 162,265
Department Total $ 178,608 $ $ 158,197 $ 162,265
Superior Court Division II (332) 1005 - General Fund $ 176,197 $ $ 168,768 $ 157,894
Department Total $ 176,197 $ $ 168,768 $ 157,894
Superior Courts General (333) 1005 - General Fund General $ 926,892 $ $ 705,389 $ 870,667 4501 - Law Library 65,606 67,995 71,186 4502 - Conciliation Court Fund 73,800 67,650 77,100 4541 - Local State Aid to Courts 8,823 8,831 4542 - Local Probate Assessment Fee 47,160 17,543 24,409 4553 - State Aid to Courts 47,433 7,321 54,933 4556 - Field Trainer 3,063 12,422 56,199 4559 - Children's Issues Education 20,941 7,975 7,665 4566 - Domestic Relations & Mediation 8,361 2,255 3,876 4574 - Superior Court Cost of Prosecution 242,424 38,089 165,949 4577 - Court Improvement Project 31,081 16,525 19,508 4578 - Expedited Child Support/Visit 29,158 3,795 21,805 4579 - Dependency Surge 7,603
Department Total $ 1,504,742 $ $ 954,562 $ 1,382,128
Probation (335) 1005 - General Fund $ 953,815 $ $ 785,655 $ 966,981 4042 - Adult Probation Service Fees 376,139 180,038 224,711 4050 - Adult Drug Court 5,000 3,856 4051 - Adult Intensive Probation Supervision 216,621 188,360 234,244 4053 - Adult JCEF IPS Assistance 23,222 4054 - CJEF S/Offender 10,000 8,930 8,930 4055 - Community Punishment Program 25,000 25,953 29,000 4056 - CJEF Substance Abuse 26,000 22,028 23,739 4057 - Drug Treatment Education 17,000 12,209 10,197 4059 - State Aid Enhancement 381,105 359,853 417,368 4071 - JPSF Treatment 68,556 84,346 92,358 4146 - Juvenile Diversion Fees 59,296 36,435 4147 - Juvenile Probation Service Fees 106,943 1,675 25,000 4150 - Juvenile Detention Alternatives 4,568 5,000 4177 - Court Appointed Special Advocate 90,495 71,875 4178 - CASA - Globe 61,790 58,504 64,382 4189 - Juvenile Drug Court 5,000 3,868
Gila County, Arizona 190 Fiscal Year 2017-2018 4193 - Family Counseling 5,000 8,922 8,912 4194 - Diversion Consequences 17,129 30,635 23,173 4195 - Diversion Intake 194,306 181,431 208,905 4196 - Juvenile Intensive Probation Services 133,038 112,656 70,161 4197 - Juvenile Standards Probation 110,023 95,612 108,923
Department Total $ 2,885,478 $ $ 2,240,974 $ 2,558,419
Juvenile Detention (336) 1005 - General Fund $ 1,335,112 $ $ 870,703 $ 830,055 4151 - Juvenile Evening/Weekend Res Ctr 205,837 88,348
Department Total $ 1,540,949 $ $ 959,051 $ 830,055
Public Works (341) 1005.104 - Flood Plain Management $ 202,102 $ $ 189,533 $ 215,740 6500 - Public Works 5,279,159 3,657,564 5,181,584 6510 - PW 1/2 Cent Transportation Tax 4,618,696 1,392,965 4,368,707 6511 - Tonto Creek Bridge 300,662 25,000 6512 - Young 512 Road 600,000 6513 - Intergovernmental Projects 610,106 55,941 486,496 6570 - Waste Tire Fund 176,486 99,211 152,004 6593 - TE Sidewalks Six Shooter 16,337 2,542 6594 - TE Sidewalks Main 29,706 139,907 103,427
1007 - Capital Projects 5,013,520 2,814,803 4,580,108 1115 - Non-Capitalized Projects 1,722,000 769,367 250,000
6850 - Recycling & Landfill Management 3,817,090 923,709 3,387,442 6855 - Russell Gulch Expansion Reserve 2,071,410 291,409 6856 - Buckhead Mesa Expansion Reserve 300,000 15,596 1,675,000
6860 - Fuel Management 697,723 55,190 636,563 6870 - Fleet Management 649,708 90,927 734,254 6880 - Facilities Management 2,590,742 1,939,267 2,405,653
7510 - Pine SLID 1,770 1,624 1,770 7511 - Apache Hills SLID 3,039 2,788 3,039 7512 - Upper Glendale/Central Heights 1,293 1,187 1,293 7513 - East Verde Park SLID 4,063 3,723 4,063 7514 - Miami Gardens SLID 2,911 2,913 2,911 7515 - Midland/Central Heights SLID 15,614 14,330 15,614 7516 - Claypool/Lower Miami SLID 22,439 20,599 22,439
Department Total $ 28,146,576 $ $ 12,193,686 $ 25,144,516
Indigent Legal Defense (345) 1005 - General Fund $ 1,265,500 $ $ 1,292,960 $ 1,289,430 4540 - Local Aid to Indigent Defense 5 5 4569 - Aid to Indigent Defense 171,349 172,000
Department Total $ 1,436,854 $ $ 1,292,960 $ 1,461,435
Gila County, Arizona 191 Fiscal Year 2017-2018
Health (404) 1008 - Health Services Fund $ 966,558 $ $ 631,563 $ 751,688 1009 - Rabies Control 414,459 399,009 423,080 2517 - HIV 4,653 4,095 4,561 2518 - WIC 329,022 271,281 371,649 2519 - TB 49,280 10,738 49,267 2521 - Community Health Grant 71,779 74,534 74,142 2524 - Immunization 348,358 100,205 543,660 2526 - Private Stock Vaccines 410,000 153,500 506,341 2527 - Population Health Initiative 70,626 84,454 68,869 2528 - Commodity Supplement Food Program 5,985 3,007 6,166 2529 - RXP OD Prevention 95,992 123,648 115,264 2530 - HIV Consortium 222,258 202,644 217,613 2550 - Public Health Emergency Preparedness 212,653 263,286 200,648 2552 - Tobacco Free Environment 130,393 140,395 154,196 2557 - Prop 201 Smoke Free AZ Act 54,913 49,265 46,709 2558 - Public Health Accreditation 97,221 36,162 149,526 2559 - Family Planning 31,016 18,587 51,065 2560 - Teen Pregnancy Prevention Services 234,330 214,533 191,632 2562 - Public Health in Action 29 2565 - Neonatal Intensive Care Program 26,570 9,652 23,354 2569 - Maternal & Child Health 261 2570 - Maternal & Child Home Visiting 81,522 23,548 2571 - Supplemental Nutrition Assistance Ed 183,431 170,004 200,710
Department Total $ 4,041,019 $ $ 2,984,400 $ 4,150,140
Public Fiduciary (406) 1005 - General Fund $ 420,421 $ $ 434,612 $ 478,781
Department Total $ 420,421 $ $ 434,612 $ 478,781
Library (600) 6000 - Library District Grants $ 186,577 $ $ 131,176 $ 174,393 6010 - Library Assistance 1,704,227 1,302,612 1,656,159
Department Total $ 1,890,804 $ $ 1,433,788 $ 1,830,552
Superintendent of Schools (702) 1005 - General Fund $ 389,378 $ $ 343,796 $ 375,296 5510 - Gila County Education Services 1,311 424 5520 - Special School Reserve 5,599
Department Total $ 396,288 $ $ 344,220 $ 375,296
* Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year.
Gila County, Arizona 192 Fiscal Year 2017-2018
S C H E D U L E G
46,643 242,534 242,534 158,030 360,562 547,685 129,252 794,750 399,918 637,460 920,429 618,889 569,308 152,480 169,911 153,015 150,029 785,369 781,540 637,355 173,770 410,275 360,427 1,173,993 1,011,529 2,104,900 1,167,576 2018 10,108,786 24,766,415 Personnel Compensation Total Estimated Total Estimated
$ $
8,642 2,553 6,878 8,802 4,586 4,394 70,115 14,680 21,725 62,933 30,483 45,842 23,334 38,241 54,408 64,607 35,789 32,713 10,092 47,973 44,872 36,517 11,173 24,178 21,648 770,762 126,150 1,624,090 2018 Costs Other Benefit
$ $
7,848 31,392 31,392 20,405 39,240 86,328 24,744 47,088 68,123 78,480 70,632 15,696 15,696 15,696 15,696 68,984 93,235 80,678 15,696 54,936 50,798 102,624 117,720 105,948 134,016 200,909 160,884 1,133,124 2,856,616 2018
Costs Healthcare
$ $
3,738 20,053 20,053 12,478 30,900 82,372 52,732 10,070 66,315 41,502 54,777 83,009 58,827 57,053 22,067 20,977 13,690 13,402 65,186 88,755 91,140 15,152 34,156 22,493 119,458 197,206 105,207 2018 1,607,742 2,990,457 Costs
Retirement
$ $
32,504 87,560 881,796 176,409 116,505 268,697 748,504 378,142 576,645 287,994 476,319 648,996 836,878 445,793 408,910 105,915 123,146 119,043 116,537 603,226 554,678 429,020 131,749 297,005 265,488 2018 6,597,158 1,580,635 17,295,252 Employee Employee Salariesand
Hourly Costs Hourly GILA COUNTYGILA
Fiscal Year Fiscal 2018
$ $
4.01 2.60 5.00 1.00 3.00 6.01 8.59 9.06 2.50 2.49 3.00 2.00 9.57 2.00 7.00 6.41
13.98 15.49 11.00 13.00 17.00 25.35 20.98 10.50 11.88 11.24
146.32 370.98 Time - 2018 (FTE) Full Time Employees and PersonnelCompensation Equivalent -
Full
Total Fund General
FUND
1005 Fund General 101 Supervisors of Board 103 Elections 106 Management Emergency 107 Human Resources 108 Development Community 115 Addressing GIS Rural 120 Recorder 143 Services Administrative 201 Finance 203 Treasurer 207 Services Computer 221 Assessor 300 Sheriff 301 Attorney County 302 Superior Clerk of Court Justice311 Court Globe Court314 Justice Payson 321 Constable Globe 324 Constable Payson I 331 Court Superior Div II 332 Court Superior Div 333 Court Superior General 335 Probation Juvenile336 Detention 341.104 Plain Mgmt Flood 406 Fiduciary Public 702 Superintendent School
FUND GENERAL
Gila County, Arizona 193 Fiscal Year 2017-2018
2,873 5,245 2,329 3,349 7,012 37,995 37,678 31,087 22,249 36,810 54,006 69,806 76,937 87,268 45,756 18,889 66,869 10,000 55,000 53,810 48,397 634,422 292,919 308,522 264,324 484,296 321,547 100,699 108,748 145,389 327,999 179,518 936,316 182,967 191,224 216,576 155,690
$
167 311 130 198 512 2,218 2,066 1,815 1,423 2,064 2,961 5,662 3,974 6,213 3,891 4,930 2,725 1,252 7,944 3,489 9,245 3,020 2,715 37,210 37,210 19,172 18,895 15,115 28,329 18,447 22,749 12,313 52,809 55,000 95,592 10,935 12,164
392 628 393 392 4,317 6,593 3,532 2,747 5,886 9,810 9,810 5,886 1,177 7,848 7,848 7,848 7,064 79,108 79,108 48,658 39,241 37,672 79,580 47,480 15,618 10,203 16,088 13,734 26,291 24,133 15,696 24,744 31,392 15,696 131,140
239 444 186 285 3,245 2,993 2,655 1,865 2,977 4,253 8,191 5,738 8,916 5,697 7,076 3,179 1,698 5,109 8,203 4,429 3,983 53,220 53,220 23,147 25,825 21,818 37,748 24,539 11,464 92,947 51,470 77,600 16,043 17,845 12,823
2,075 3,862 1,620 2,474 6,500 28,215 26,026 23,085 16,214 25,883 36,982 71,228 49,891 77,531 57,539 61,528 33,966 14,762 99,690 50,423 10,000 71,324 38,513 34,635 464,884 464,884 201,942 224,561 189,719 338,639 231,081 188,170 100,039 674,767 139,502 155,175 117,926
$
6.23 0.55 0.84 5.00 4.80 0.45 0.35 0.75 0.05 6.54 0.08 1.25 1.99 0.05 1.30 2.05 1.25 1.75 0.75 0.15 0.05 3.35 1.00 3.08 0.13 2.00 1.00 3.00 3.75 3.00 1.00 0.90 10.08 10.08 10.41 14.71
Presc OD Drug Prevention
-
D Child Support - 1008 Health1008 Service Fund 1009 Rabies Control 2000 Housing 2001 CAP 2002 Housing Rehabilitation 2003 DES Community Action Program 2004 Section Housing 8 14.871 Weatherization2005 Assistance 81.042 2006 Supp Nutrition Assist 10.551Prg GEST 2012 2517 HIV WIC2518 10.557 2519 TB 2521 Community HealthGrant 2524 Immunization 2528 Commodity Supp Food Prg 10.565 2529 RXP 2530 HIV Consortium 2550 Public Hlth Emerg Preparedness 2552 Tobacco Free Environment 2557 Prop 201 Smoke AZ Act Free 2558 Public Health Accreditation 2559 Family Planning 2560 Teen Pregnancy Prevention Svcs 2571 Supp Nutrition Asst Prog Ed 3001 Gang Drug Violent Crime Control 3055 Sheriff's Commissary Fund 3061 Sheriff Program BLESF Marijuana3064 Eradication 3509 IV 3510 IV D Incentive/SSRE 3511 Child Support Other Reimb 3531 Attorney's Justice Enhancement 3542 Diversion Program CA 3544 Cost of Prosecution Reimb Fund 3547 Deferred Prosecution Program G3557 A Victim Rights
SPECIAL REVENUE FUNDS
Gila County, Arizona 194 Fiscal Year 2017-2018
9,004 80,139 27,212 84,358 11,435 79,964 60,201 65,161 90,923 44,186 56,199 19,508 11,708 10,772 41,376 61,176 28,899 198,811 234,244 417,368 205,405 343,862 639,826 639,826 211,293
4,016,615 1,153,055 1,393,247 11,794,148 38,593,636
$ $ $ $ $
615 483 772 772 4,749 1,558 4,949 4,417 3,391 3,708 5,466 2,354 3,132 1,011 2,830 4,054 1,766 11,724 13,225 24,316 11,497 20,996 52,358 52,358 14,432 73,947 90,145 315,691 909,365 2,675,958
$ $ $ $ $
7,848 3,924 7,848 1,962 7,848 1,570 7,848 7,848 7,848 3,924 1,492 9,182 3,924 23,544 28,008 52,019 11,772 21,975 12,372 33,825 96,766 96,766 28,068 536,064 176,580 208,572 1,527,366 4,689,320
$ $ $ $ $
914 717 936 6,966 1,860 6,578 5,050 7,538 3,505 4,664 1,503 1,029 4,945 2,394 26,119 33,532 48,574 13,542 31,040 10,144 29,812 50,303 50,303 17,409 92,221 324,757 112,024 1,111,575 4,264,359
$ $ $ $ $
7,944 6,234 60,576 19,870 58,019 57,197 43,912 43,461 65,547 30,479 40,555 13,070 10,000 10,000 36,025 42,995 20,815 137,424 159,479 292,459 140,893 259,229 440,399 440,399 151,384 810,307 982,506 2,840,103 8,245,842 26,963,999
$ $ $ $ $ $ $ $
1.00 0.50 3.00 3.50 6.59 1.00 0.25 1.50 1.00 0.20 2.80 1.00 1.50 1.00 1.00 0.50 0.01 0.01 0.92 4.31 1.17 0.50 3.50 69.08 11.83 11.83 22.86 26.86 195.48 605.15
TOTAL FUNDS ALL
ENTERPRISE FUNDS
TotalEnterprise Funds DEBT SERVICE FUNDS TotalDebt Funds Service Globe
- INTERNAL SERVICE FUND TotalServiceInternal Fund Total RevenueSpecial Funds
3561 Drug Prosecution Grant Crime3563 Victim Assistance Prog 4042 Adult Probation Service Fees 4051 Adult Intensive Prob Supervision 4059 State Aid Enhancement 4071 Treatment JPSF 4146 Juvenile Diversion Fees 4177 Court Appointed Spec Advocate 4178 CASA 4194 Diversion Consequences 4195 Diversion Intake 4196 Juvenile Intensive Prob Superv 4197 Juvenile Standards Probation 4501 Law Library 4556 Field Trainer 4577 Court Improvement Project 4840 Cost of Prosecution Clrk Crt Sup 4842 Document Conversion Sup Crt 6000 Library District Grants 6010 Library Assistance Works6500 Public Waste6570 Tire Fund 6850 Recycling Ldfl & Mngmt 6860 Fuel Management 6870 FleetManagement 6880 Facilities Management
Gila County, Arizona 195 Fiscal Year 2017-2018
Gila County, Arizona 196 Fiscal Year 2017-2018
GLOSSARY
Gila County, Arizona 197 Fiscal Year 2017-2018
ACRONYMS
AAWL Arizona Animal Welfare League CIP Capital Improvement Plan or ACJC Arizona Criminal Justice Commission Construction In Progress ADA Americans with Disabilities Act CJEF Criminal Justice Enhancement Fund ADEQ Arizona Department of Environmental Quality COLA Cost Of Living Adjustment ADES Arizona Department of Economic Security CORP Corrections Officer Retirement Plan ADHS Arizona Department of Health Services CPI Consumer Price Index ADJC Arizona Department of Juvenile Corrections CSA County Supervisors Association ADOH Arizona Department of Housing CVIT Cobre Valley Institute of Technology ADOR Arizona Department of Revenue DARE Drug Abuse Resistance Education ADOT Arizona Department of Transportation DEA Drug Enforcement Administration ADR Alternative Dispute Resolution DEMA Arizona Department of Emergency and Military Affairs AG Attorney General DES Arizona Department of Economic Security AHCCCS Arizona Health Care Cost Containment System DPS Arizona Department of Public Safety AJC Arizona Judicial Council DSI Detention Screen Instrument ALERT Automated Local Evaluation in Real Time DSL District Support Limit ALTCS Arizona Long Term Care System DUI Driving Under the Influence AOC Administrative Office of the Courts EACO Eastern Arizona Counties Organization APS Arizona Public Service EAP Employee Assistance Program ARS Arizona Revised Statutes EBP Evidence-Based Practices ASE Automotive Service Excellence EBTR Equalization Base Tax Rate ASH Arizona State Hospital EDMS Electronic Document Management System ASRS Arizona State Retirement System EEC Economic Estimates Commission ASU Arizona State University EECO Economic Environmental Counties Organization AZ Arizona EEOC Equal Employment Opportunity Commission BLESF Boating Law Enforcement Safety Fund EH Environmental Health BOS Board of Supervisors EM Emergency Management BS Bachelor of Science EMS Environmental Management System CA County Attorney EORP Elected Officials Retirement Plan CAG Central Arizona Governments EPA Environmental Protection Agency CAMA Computer Assisted Mass Appraisal ERE Employee-Related Expenses CAP Community Action Program ERP Enterprise Resource Planning CASA Court Appointed Special Advocate ES&S Election Systems & Software CC Credit Card ESA Educational Services Agency CDBG Community Development Block Grant FARE Fines, Assessments, Restitution Enforcement Program CERT Community Emergency Response Team FDAT Fire District Assistance Tax CHA Community Health Assessment FEMA Federal Emergency Management Agency CHIP Community Health Improvement Plan FFA Future Farmers of America
Gila County, Arizona 198 Fiscal Year 2017-2018 FFY Federal Fiscal Year LTAP Local Technical Assistance Program FLSA Fair Labor Standards Act MPA Master of Public Administration FMLA Family and Medical Leave Act MUTCD Manual Uniform Traffic Control Devices FMNP Farmers Market Nutrition Program NAV Net Assessed Value or Net Assessed Valuation FTE Full Time Equivalent NAVIT Northern Arizona Vocational Institute of Technology FY Fiscal Year NCJTI National Criminal Justice Training Institute GAAP Generally Accepted Accounting Principles NRCS Natural Resources Conservation Service GASB Governmental Accounting Standards Board OAG Arizona Office of the Auditor General GCAO Gila County Attorney’s Office OD Overdose GCCS Gila County Community Services OMS Operations Management Software GCSO Gila County Sheriff’s Office OSHA Occupational Safety and Health Administration GDP Gross Domestic Product PC Personal Computer GED General Equivalency Diploma PF Public Fiduciary GEST Gila Employment and Special Training PHEP Public Health Emergency Preparedness GF General Fund PILT Payment In Lieu of Taxes GFOA Government Finance Officers Association PIO Public Information Officer GFOAz Government Finance Officers Association of Arizona PM Performance Management GIS Geographic Information System POD Point Of Dispensing GOHS Governor’s Office of Highway Safety PS Public Safety HHS Health and Human Services PSA Public Service Announcement or HIV Human Immunodeficiency Virus Public Safety Assessment HMP Hazard Mitigation Plan PSPRS Public Safety Personnel Retirement System HR Human Resources PW Public Works HSGP Homeland Security Grant Program PY Prior Year HURF Highway User Revenue Funds QI Quality Improvement IDA Industrial Development Authority QTR Qualifying Tax Rate IGA Intergovernmental Agreement RAC Resource Allocation Committee ILS Integrated Library System RFP Request For Proposals IPS Intensive Probation Supervision RFQ Request For Qualifications IT Information Technology RSV Respiratory Syncytial Virus JC Justice Court RTC Restoration To Competency JCEF Judicial Collection Enhancement Fund RXP Prescription Drug Overdose Prevention Program JDAI Juvenile Detention Alternatives Initiative SCP Senior Certified Professional JDC Juvenile Drug Court SD School District JP Justice of the Peace SFMNP Senior Farmers Market Nutrition Program JPSF Juvenile Probation Services Fund SHRM Society of Human Resource Management JTPA Job Training Partnership Act SLID Street Lighting Improvement District KAH Kids At HOPE SNAP Supplemental Nutrition Assistance Program LPV Limited Property Value SPHR Senior Professional in Human Resources
Gila County, Arizona 199 Fiscal Year 2017-2018 SRO School Resource Officer USDA United States Department of Agriculture SRP Salt River Project VASCAR Visual Average Speed Computer And Recorder SRS Secure Rural Schools VITA Volunteer Income Tax Assistance SSRE State Share of Retained Earnings VLT Vehicle License Tax STD Sexually Transmitted Disease VOCA Victims Of Crime Act STEP Selective Traffic Enforcement Program VoIP Voice Over Internet Protocol TB Tuberculosis WAN Wide Area Network TE Transportation Enhancements WFD Workforce Development TIF Taxpayer Information Fund WIC Women, Infants and Children TNT Truth In Taxation WIOA Workforce Innovation and Opportunity Act TV Television WPRA Women’s Professional Rodeo Association
The historic Gila County Courthouse, located at the intersection of Oak and Broad Streets in Globe, was built in 1906-1907. Designed by W.R. Norton in the Italian Renaissance architectural style, this building once housed the jail, Justice Court, Sheriff, Board of Supervisors, School Superintendent, Probate Judge, Treasurer, Recorder, Assessor, Law Library, Superior Court, Clerk of the Superior Court, and County Attorney. It was entered on the National Register of Historic Places in May 1975. The County offices moved into the “new” courthouse at 1400 East Ash Street in Globe in 1976. The historic Gila County Courthouse is now home to the Cobre Valley Center for the Arts. Photo by Steven C. Price.
Gila County, Arizona 200 Fiscal Year 2017-2018
GLOSSARY Accrual Basis of Accounting: A method of accounting in which revenues are recorded when measurable and earned, and expenses are recognized when a good or service is used.
Adopted Budget: A plan of financial operations approved by the Board of Supervisors and established by resolution which reflects approved tax rates, estimates of revenues, expenditures, transfers, departmental objectives, and performance/ workload indicators for a fiscal year.
Agency Funds: These funds account for assets held by an entity in a trustee capacity or as an agent for individuals, private organizations, other governmental organizations, or other funds. This is a type of fiduciary fund.
AHCCCS: An acronym for “Arizona Health Care Cost Containment System.” Arizona counties make a contribution to the State- managed AHCCCS system based on a formula prescribed by State law. The AHCCCS program provides indigent health care.
ALTCS: An acronym for “Arizona Long-Term Care System” which provides indigent long-term care. Counties make a contribution to ALTCS based on a formula established by State law.
Annual Financial Audit: The independent review of the financial position and reporting procedures of a local government entity. Gila County is audited by the Arizona Office of the Auditor General.
Annualize: To calculate the full-year cost of any budget changes made mid-fiscal year for the purpose of adding that cost to a prepared annual budget.
Appropriation: An authorized amount approved by the Board of Supervisors for a specified unit or agency of the county government against which expenditures may be incurred and obligations made for specific purposes within a specified fiscal year.
Assessed Valuation: The valuation of real estate or certain personal property for purposes of taxation, which is a statutorily determined percentage of market value.
Assessment Ratio: The ratio at which the tax rate is applied to the tax base.
Asset: Resources owned or held by a government which have monetary value.
Attrition: A method of reducing personnel by not filling positions made vacant through resignation, reassignment, transfer, retirement, termination, or means other than layoff.
Balanced Budget: A budget within which total expenditures do not exceed total revenues and other sources.
Bond: A long-term promise to repay a specified amount (on the face of the bond) on or by a particular date; used primarily to finance capital projects.
Bond Refinancing: The payoff and re-issuance of bonds in order to obtain an improved interest rate and/or bond conditions.
Budget: A plan for financial activity for a specified period of time; in Gila County, a fiscal year beginning July 1.
Budget Amendment: A change to the Adopted Budget for the purposes of reallocating appropriations during a fiscal year.
Budget Calendar: The schedule of key dates which a government follows in the preparation and adoption of its budget.
Gila County, Arizona 201 Fiscal Year 2017-2018 Budgetary Basis: The basis of accounting used by a government agency to estimate financing sources and uses in its budget, which are generally GAAP, cash, or modified cash accrual basis.
Budgetary Control: The management of a government in accordance with its approved budget for the purpose of keeping expenditures within the limitations of available appropriations and resources.
Capital Assets: Assets of a determined value ($5,000 or more for Gila County) which generally have an assigned useful life of several years; also called fixed assets.
Capital Improvement Program (CIP): Also known as a capital improvement plan, this is a detailed plan for the expenditure of funds towards capital projects, usually over five years.
Capital Outlay: An expenditure used from a department’s operating budget for the acquisition of a capital asset. A capital asset is an item that costs $5,000 or more and has a useful life of at least one year. Capital assets should be budgeted and itemized in the capital outlay object codes.
Capital Project: A major construction, acquisition, or renovation activity which adds value to a government’s physical assets or significantly increases its useful life; also called a capital improvement.
Capital Projects Budget: A spending plan for improvements to or acquisition of county-owned land, facilities, and/or infrastructure. The capital budget (1) balances revenues and expenditures, (2) specifies the sources of revenues, (3) lists each project or acquisition, and (4) must ordinarily be approved by the legislative body.
Capital Projects Fund: A type of governmental fund established to account for expenditures related to capital projects.
Capitalized Interest: A portion of the proceeds of an issue that is set aside to pay interest in the securities for a specified period of time. Interest is commonly capitalized for the construction period of a revenue-producing project and sometimes for a period thereafter, so that debt service expense does not begin until the project is expected to be operational and producing revenues. Sometimes referred to as “funded interest.”
Carry Forward: Cash available at the end of the fiscal year.
Cash Basis: A basis of accounting in which transactions are recognized only when cash is increased or decreased.
Certificate of Participation (COP): An instrument producing a pro rata share in a specific pledged revenue stream, usually lease payments by the issuer that are subject to annual appropriation. The certificate generally entitles the holder to receive a share, or participation, in the lease payments from a particular project. The lease payments are passed through the lessor to the certificate holders. The lessor typically assigns the lease and lease payments to a trustee, who then distributes the lease payments to the certificate holders.
Chart of Accounts: A chart that assigns a unique number to each type of transaction (e.g., salaries or property taxes) and to each budgetary unit in the organization. The chart of accounts provides a system for recording revenues and expenditures that fits the organizational structure and adheres to statutory and financial reporting requirements.
Commodities: Expendable items that are consumable or have a short life span, such as office supplies, gasoline, and small equipment.
Compensated Absences: Compensated absences are absences for which employees will be paid, such as vacation, sick leave, or other leave.
Gila County, Arizona 202 Fiscal Year 2017-2018 Consumer Price Index: A statistical description of price levels provided by the U.S. Department of Labor used as a measure of the increase in the cost of living to reflect economic inflation.
Contingency: A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted.
Contractual Services: Services rendered to a government by private firms, individuals, or other governmental agencies (e.g., rents, maintenance agreements, and professional consulting services).
County Sales Tax: A general excise tax levied on all applicable categories of sales expressed as a percentage of the State Sales Tax.
Debt Service Fund: A fund used to account for the accumulation of resources and payments of general long-term debt principal and interest, such as that associated with general obligation and special assessment.
Deficit: The excess of an entity’s liabilities over its assets or the excess of expenditures or expenses over revenues during a single accounting period.
Department: An organizational unit managed by an appointed director or elected official. In terms of financial structure, departments can have multiple funding sources (i.e., general fund, special revenues, etc.) which are approved for specified uses.
Depreciation: This is the amount of expense charged against earnings by an organization to write off the cost of a capital asset over its useful life, giving consideration to wear and tear, obsolescence and salvage value. If the expense is assumed to be incurred in equal amounts in each business period over the life of the asset, the depreciation method used is straight line (SL).
Designated Fund Balance: Current operating funds that have been limited for a specific purpose by specific action of the Board of Supervisors for fiscal reserve purposes or by an administrative unit authorized by the Board to designate funds.
Employee Related Expenditures (ERE): The ERE included in the Adopted Budget represent the County’s share of an employee’s fringe benefits and taxes. ERE provided by Gila County include FICA (Social Security), Medicare, employee and dependent health insurance, dental insurance, vision insurance, unemployment insurance, life insurance, retirement, and workers compensation insurance.
Encumbrance: A reservation of funds for an anticipated expenditure prior to actual payment of that specific item. Funds usually are reserved or encumbered with a purchase order prior to the actual cash payment being disbursed.
Enterprise Fund: A proprietary fund established to account for governmental facilities and services that are entirely or predominantly self-supporting by user charges.
Expenditure: A decrease in net financial resources. Expenditures include payment in cash for current operating expenses, capital outlays, and debt service.
Expenditure Limit: In 1980, the Arizona Constitution was amended to limit the expenditures for counties and other local governments. Adjustments are allowed for increases in inflation or deflation and population growth. Set expenditure limitations can only be adjusted by a vote of the constituents.
Expense: Charges incurred for operations, maintenance, interest, or other charges.
Fees: Charges for direct receipt of a public service on the party receiving the service.
Fiduciary Fund: Fund held by a governmental unit in a fiduciary capacity for an external party.
Gila County, Arizona 203 Fiscal Year 2017-2018 Financial Accounting Standards Board (FASB): This private, non-profit organization is responsible for determining standards of accounting principles. These principles are commonly referred to as the Generally Accepted Accounting Principles (GAAP).
Fiscal Policy: A government agency’s adopted policy for managing revenues, spending, and debt related to the governmental services and programs it provides and its capital investment. Fiscal policy establishes agreed-upon principles and guidelines for the planning and programming of government budgets and their funding.
Fiscal Year (FY): The 12-month period to which the annual operating budget applies. The Gila County fiscal year begins July 1 and ends June 30. The County’s fiscal year is expressed in terms of the ending date; for example, “FY 2017” refers to the fiscal year that began July 1, 2016, and ended June 30, 2017.
Flood Control District: This is a special taxing district that addresses flood control problems and issues through capital projects in Gila County.
Full Accrual Accounting: A basis of accounting in which revenue is recognized when earned and expenses are recognized when incurred.
Full-Time Equivalent (FTE): A value equivalent to the number of employees paid full-time (forty hours per week or from 2,080 to 2,096 hours per year, depending on the calendar). A half-time position that is paid 20 hours per week equates to a 0.5 FTE.
Function: A group of related activities aimed at accomplishing a major service or regulatory program for which a government is responsible (e.g., public safety).
Fund: A fiscal and accounting entity with a self-balancing set of accounts which is segregated for the purpose of carrying on specific activities or objectives in accordance with specific regulations, restrictions, or limitations. The County has several funds. Governmental accounting information is organized into funds, each with separate revenues, expenditures, and fund balances.
Fund Balance/Equity: The difference between a fund’s assets and its liabilities. Portions of the fund balance may be reserved for various purposes, such as contingencies or encumbrances, carried forward into the next fiscal year, or reverted back to a granting agency if such is contractually stipulated.
Fund Transfers: Transferring monies between funds is a tool for maintaining a structurally-balanced budget.
GASB 34: Refers to Statement 34 issued by the Government Accounting Standards Board which establishes new requirements for the annual financial reports of state and local governments. The statement was developed to make annual reports easier to understand and more useful to the people who use governmental financial information to make their decisions (or who may do so in the future): legislators, their staff, and members of oversight bodies; investors, creditors, and others who provide resources to governments; and citizen groups and the public in general.
Generally Accepted Accounting Practices (GAAP): These are the uniform minimum standards for financial accounting and reporting, reflecting the rules and procedures that define accepted accounting principles.
General Fund: A fund accounting for all financial resources of the County that serves as the County’s primary operating fund.
General Obligation (GO) Bond: General obligation bonds must be approved by a majority of Gila County residents. They are sold to raise funding for capital expenditures. Funding for repayment would be provided by the County’s secondary debt service property tax levy.
Goal: A goal is the purpose towards which an endeavor is directed. A goal supports a department’s mission statement and a countywide priority. Goals should include expected performance levels (i.e., citizen satisfaction levels, turnaround times,
Gila County, Arizona 204 Fiscal Year 2017-2018 efficiencies, etc.) and are results-oriented, specific, state outcomes in measurable terms, and attainable within a specifically- stated timeframe.
Governmental Accounting Standards Board (GASB): An independent not-for-profit organization that is responsible for issuing accounting standards for state and local governments.
Governmental Fund: A generic classification used by GASB to refer to all funds other than proprietary and fiduciary funds. The general fund, special revenue funds, capital projects funds, and debt service funds are the types of funds referred to as governmental funds. Governmental funds are said to be expendable; that is, resources are received and expended, with no expectation that they will be returned through user or departmental charges. Revenues and expenditures (not expenses) of governmental funds are recognized on the modified accrual basis of accounting.
Grant: A contribution made by one governmental unit or other organization to another to support a specific function. Grants may be classified as either operational or capital.
Grant Revertment: Occurs a government entity in receipt of a grant returns unexpended funds from the grant award to the granting agency.
Gross Pledge or Gross Revenue Pledge: A pledge that all revenues received will be used for debt service prior to deductions for any costs or expenses.
Highway User Revenue Fund (HURF): This revenue is derived from the gas tax, a portion of which is returned to counties by the state.
Improvement District: In accordance with Arizona Revised Statutes Title 48, Chapter 6, a special district created for the purpose of, among other actions, maintaining, landscaping, grading, regrading, or otherwise improving the whole or any portion of one or more streets in the proposed district.
Incremental Budgeting: A budgeting process in which precedent determines how funds will be allocated among departments and programs. Under incremental budgeting, increases in allocations usually occur in small increases over past levels.
Increments: The term used in the county budget process to identify increased costs due to a program or service demand change. A program increment covers: maintenance of an existing program, an expansion improvement of an existing program, a new program, or a proposal to fund from local dollars a program which has previously been supported by non-local sources of revenue. Sometimes an increment is adding staff or other resources to a program in order to continue the present level of service. Absence of an increment in the face of a growing population’s service demands could lower the quality of service.
Indirect Cost: A fixed or overhead cost that cannot be attributed directly to the production of a particular item and is incurred even when there is no output. Indirect costs may include the cost center functions of finance and accounting, information technology, administration, and personnel.
Infrastructure: The physical assets of a government (e.g., streets or bridges).
Intergovernmental Revenue: Revenues from other governments, such as the state and federal government, in the form of grants, entitlements, shared revenues, or payments in lieu of taxes.
Internal Service Funds: One or more funds that account for the goods and services provided by one department to another within government on a cost-reimbursement basis. This is a type of proprietary fund.
Land Development: Capital improvements to preserve land or to enhance its public use. This includes fencing, outdoor lighting, drainage/storm runoff, and planting vegetation, as well as forest thinning.
Gila County, Arizona 205 Fiscal Year 2017-2018 Lease Purchase: This method of financing allows the County to construct or acquire property and pay for it over a period of time by installment payments rather than an outright purchase. The time payments include an interest charge, which is typically lower than standard rates because the recipient does not have to pay income tax on the interest.
Levy: To impose taxes for the support of governmentally-provided services.
Levy Limit: In 1980, the Arizona Constitution was amended to limit the amounts which could be levied on property by counties and other local governments.
Liability: A probable future outflow or other sacrifice of resources as a result of past transactions or events. Generally, liabilities are thought of as amounts owed for items or services received, assets acquired, construction performed (regardless of whether invoices have been received), an amount received but not yet earned, or other expenses incurred.
Limited Appointment: A position whose appointment is made for a specific project within a specific time frame. Limited appointments must be for no more than 24 months in duration.
Line Item Budget: A budget that reflects appropriation by specific expenditure categories.
Lottery Revenue: The State allocates a portion of the lottery proceeds to some Arizona counties based on a formula.
Major Fund: A fund consisting of 10% or more of the associated total revenues, expenditures/expenses, assets, or liabilities of all governmental or enterprise funds, and 5% or more of revenues, expenditures/expenses, assets, or liabilities of all governmental funds and enterprise funds.
Marginal Cost: The additional cost of providing service to one more resident or consumer. Once capacity is reached, additional service capacity must be funded, and marginal cost increases substantially.
Mission Statement: A clear, concise statement of purpose for the entire County or for an individual department. The mission’s focal point is broad, yet distinctly describes the County or department goals.
Modified Accrual Basis of Accounting: A type of accounting in which revenue is recognized when it is measurable and available to finance the expenditures of the current period; expenditures are generally recorded when the related fund liability is incurred (with some exceptions).
Net Pledge or Net Revenue Pledge: A pledge that net revenues will be used for payment of debt service.
Net Present Value (NPV): A method used to calculate the economic value of capital projects. NPV uses a discount rate to take account of the discrepancy between the present costs of undertaking a project and its future stream of benefits. The greater the NPV of a project, the more economically attractive it will be.
Object Code: Identifies the asset, liability, revenue, or expenditure type (e.g., cash, accounts payable, salaries and wages, etc.).
Obligations: Amounts which a government may be legally required to meet out of its resources, including both actual liabilities and encumbrances not yet paid.
Operating Budget: That portion of a budget which deals with recurring expenditures such as salaries, utilities, postage, printing and duplicating, paper supplies, and gasoline. Taken together, the operating and the capital budgets should equal the total amount of spending for the fiscal period.
Operating Expenses: The cost for personnel, materials, and equipment required for a department to function.
Gila County, Arizona 206 Fiscal Year 2017-2018 Operating Revenue: Funds that the government receives as income to pay for ongoing day-to-day operations; includes taxes, fees from specific services, interest earnings, and grant revenues.
Payment in Lieu of Taxes (PILT): This revenue is received from the Federal Government by counties with public lands. Some counties have a large percentage of their area in public lands, and find themselves responsible for providing services to thousands of visitors each year. This revenue partially offsets those expenses incurred from public land use, and compensates for revenue lost due to the presence of public, non-taxable federal property in a county.
Performance Indicators: Specific quantitative and qualitative measures of work performed as an objective of specific departments or programs.
Performance Measure: As defined by GFOA, a specific quantitative measure or qualitative assessment of results obtained through a program or activity. It summarizes the relationship between inputs and outputs in achieving outcomes with respect to effectiveness, cost (efficiency), and quality.
Performance Measurement: As defined by GFOA, a process for determining how a program is accomplishing its mission, goals, and objectives through the delivery of products, services, or processes.
Personal Property: For property tax purposes in Arizona, personal property is designated as all types of property except land, buildings, or other real property improvements. Taxable personal property includes movable items used for agricultural, commercial, industrial, or rental-residential purposes. Personal property is not attached permanently to real property and may be removed by its owner without damage to the real property. Mobile homes are also personal property unless the owners file an affidavit affixing the mobile home to their real property.
Personnel Savings: A savings in general, when budgeted positions are held vacant or employees are paid at a lower rate than was budgeted.
Personnel Services: A category of expenditures within the budget that includes salaries, employee benefits, and overtime, etc.
Pledged Revenues: These are monies obligated for the payment of debt service and the making of other deposits required by the bond contract.
Position: A single specific instance of a job class, whether occupied or vacant, involving duties entailing the services of one person. A position may be full– or part-time as reflected in the FTE value.
Primary Property Taxes and Values: Primary or “limited” values are used to calculate property taxes which are collected to fund the maintenance and operation of school districts, community college districts, counties, cities and towns, and state government. Primary values and taxes are both “limited” as to how much they can increase if no changes have been made to the property.
Program: A set of activities that have a common purpose that produces results for customers. Programs are described in the department description and are aligned with the department’s mission and goals.
Program Budget: A budget which allocates money to the functions or activities of a government rather than to specific items of cost to specific departments.
Property Tax System: Arizona’s property tax system is unique in that it uses two types of property values for taxing purposes: primary and secondary (see definitions of each). Property taxes are applied to each $100 of assessed valuation on real and personal property.
Gila County, Arizona 207 Fiscal Year 2017-2018 Proposed Budget: A plan of financial operations submitted by the County Manager to the Board of Supervisors. This plan reflects estimated revenues, expenditures, transfers, and departmental goals, objectives, and performance/workload indicators.
Proprietary Funds: Sometimes referred to as “income determination,” “non-expendable,” or “commercial-type” funds. They are used to account for a government’s ongoing organizations and activities that are similar to those often found in the private sector (enterprise and internal service funds). Revenues and expenses (not expenditures) are accounted for on the full accrual basis.
Public Hearing: An open meeting regarding proposed operating or capital budget allocations which provides citizens with an opportunity to voice their views on the merits of the proposals.
Real Property: Real estate, including land and improvements (buildings, fencing, paving) classified for purposes of assessment.
Regressive Tax: A tax that is relatively more burdensome on lower-income households.
Reserves: Fund balances that cannot be used for recurring expenditures but are available for emergency or one-time expenditures.
Resolution: A special or temporary order of a legislative body; an order of a legislative body requiring less legal formality than an ordinance or statute.
Resources: The total amount available for appropriation including estimated revenues, fund transfers, and beginning fund balances.
Revenue: An increase in assets or financial resources.
Revenue Bond: A bond that is payable from a specific source of revenue and to which the full faith and credit of an issuer with taxing power is not pledged. Revenue bonds are payable from identified sources of revenue and do not permit the bondholders to compel taxation or legislative appropriation of funds not pledged for payment of debt service. Pledged revenues may be derived from operation of the financed project, grants, or excise and other specified non-ad-valorem taxes.
Revenue Neutral Position: A position is considered to be revenue neutral when its expenditure impact (i.e., its total cost) is directly offset by the generation of incremental (or “new”) revenue.
Secondary Property Taxes and Values: Secondary or “full cash” values are synonymous to market values. They are used to calculate secondary property taxes to support voter-approved budget overrides, bond issues, and other debt service, such as special districts.
Service: The productive outcome that the customer receives from a department.
Service Area: An area comprised of departments with similar goals and priorities with a common purpose and common issues to address.
Service Level: Services or products which comprise actual or expected output of a given program. Focus is on results, not measures or workload.
Source of Revenue: Revenues are classified according to their source or point of origin.
Gila County, Arizona 208 Fiscal Year 2017-2018 Special Assessment: A tax or levy customarily imposed against only those specific parcels of real estate that will benefit from a proposed public improvement like a street or sewer.
Special Revenue Fund: A fund that accounts for the proceeds of specific revenue sources (other than major capital projects) that is legally restricted to specific-purpose expenditures.
Strategic Goal: Translates resources into significant results to be achieved over the next two to five years, providing the basis for evaluating the department as a whole.
Strategic Plan: Sets forth the purpose, strategic goals, operational organization, and performance expectations for a department. The strategic plan provides information to department staff, corporate decision makers, the Board of Supervisors, and the public about how the department is organized to deliver results to its customers. It outlines the results that the department is accountable for achieving. The plan provides the opportunity for all department staff to observe how they contribute at all levels in the organization.
Tax Levy: The resultant product when the tax rate per one hundred dollars of assessed value is multiplied by the tax base.
Taxes: Compulsory charges levied by a government for the purpose of financing services performed for the common benefit of the people. This term does not encompass special assessments.
Tentative Budget: A preliminary adoption of the budget that sets the expenditure “ceiling” that legally cannot be exceeded during a given fiscal year.
Title III: These are a portion of National Forest Service fee revenues allocated by the Board of Supervisors.
Trend: A documented recurrence of measurable events or circumstances over time that is increasing, decreasing, or even staying the same. The size of the number of occurrences often determines whether the recurrences constitute a trend.
Unencumbered Fund Balance: Amount of an appropriation neither expended nor encumbered; generally available for future purposes.
Variable Cost: A cost that increases or decreases relative to increases/decreases in the amount of service provided.
Vehicle License Tax: Also known as Auto-Lieu, a tax paid to the State by drivers when registering vehicles as part of the total registration cost, a portion of which is returned to the counties by the State.
Gila County, Arizona 209 Fiscal Year 2017-2018
Gila County, Arizona 210 Fiscal Year 2017-2018