Addendum Agenda County Council - Regular
Meeting 9:30 AM - Wednesday, September 23, 2020 Electronic Participation
The Council Chambers will be closed due to COVID-19 precautionary measures.
The meeting is being held electronically and will be streamed live on the County of Peterborough's YouTube Channel.
For further information contact the Clerk at [email protected] Page
1. Call To Order
2. Land Acknowledgement
3. Moment of Silent Reflection/Silence
4. Adoption of Agenda Be it resolved that County Council adopt the agenda as circulated.
5. Disclosure of Interest
6. Adoption of Minutes
9 - 18 Be it resolved that County Council adopts the minutes of the Regular County Council meeting of September 9, 2020 as circulated. Minutes
7. Delegations and Presentations 19 - 25 a. 9:35 a.m. Lindsay Stroud, Manager, Transportation and Urban Design Programs and Jaime Akiyama, Coordinator, Transportation and Urban Design Programs - Peterborough Green-up Re: Active School Travel Program
Page 1 of 337 County of Peterborough County Council - Regular Meeting Addendum Agenda Wednesday, September 23, 2020
Page Be it resolved that County Council receives the delegation from Lindsay Stroud, Manager, Transportation and Urban Design Programs and Jaime Akiyama, Coordinator, Transportation and Urban Design Programs – Peterborough Green-up regarding the Active School Travel Program. Presentation
8. Business Arising from a Previous Meeting
9. Staff Reports
27 - 233 a. Planning Report prepared by: Iain Mudd, Manager of Planning Re: PLG 2020-015 County File No. 15OP-20009 being OPA No. 5 for the Township of Cavan Monaghan Be it resolved that OPA No. 5 to the Official Plan of the Township of Cavan Monaghan be approved and the required notice of decision be circulated in accordance with the provisions of the Planning Act; and,
Further that the Planning Director be authorized to sign the approval certificate if no appeals are received at the conclusion of the appeal period. Report Attachment 1 - Planning Department Technical Report Attachment 2 - OPA No. 5 Document Attachment 3 - OPA No. 5 Decision Page
235 - 244 b. Peterborough County/City Paramedics Report prepared by: Randy Mellow, Chief of Paramedics Re: PAR 2020-006 Peterborough Paramedics Response Time Plan 2021 Be it resolved that County of Peterborough Council receive and approve the Response Time Performance Plan for submission under Part VIII of Ontario Regulation 257/00 made under the Ambulance Act. Report Attachment 1 - 2020-09-30-Peterborough Paramedics Response Time Plan 2021
245 - 253 c. Administration - Corporate Projects & Services Report prepared by: Sheridan Graham, A/CAO/Director, Corporate Projects & Services
Page 2 of 337 County of Peterborough County Council - Regular Meeting Addendum Agenda Wednesday, September 23, 2020
Page Re: CPS 2020-038 Organizational and Service Delivery Review Next Steps Be it resolved that County Council receive report CPS 2020-38 regarding the Organizational and Service Delivery Review Next Steps from the Acting CAO; and
That, an Organizational and Service Delivery Review (OSDR) Working Group be formed to review and finalize the Service Delivery & Organizational Review, IT/GIS Master Plan; and Capital Delivery Review, as outlined in report CAO 2020-38; and further
That an Organizational and Service Delivery Review (OSDR) Working Group be created and composed of the Warden, Deputy Warden, three (3) additional members of Council, to be selected by the Warden, and the County’s staff Leadership Team; and further.
That, the OSDR Working Group be responsible for reviewing and making recommendations to Council with respect to the best approach to public engagement as part of their mandate; and further
That, the IT Business Continuity Plan be approved as the guiding process and procedural document to support continued technology operations and mitigate corporate technology risks at the County Report Attachment 1 - Org and SDR Dashboards
255 - 257 d. Administration - Corporate Projects & Services Report prepared by: Sheridan Graham, A/CAO/Director, Corporate Projects & Services Re: CPS 2020-39 Recommendations from the Mayor and Warden’s COVID-19 Economic Recovery Task Force – Development Working Group That County Council receive report CPS 2020-39 Recommendations from the Mayor and Warden’s COVID-19 Economic Recovery Task Force – Development Working Group; and further
That, the Acting CAO be directed to convene a meeting with the City of Peterborough and Peterborough & The Kawarthas Economic Development (PKED) to allow parties to discuss the intent of the recommendation to develop a City-County working group and determine next steps; and further
Page 3 of 337 County of Peterborough County Council - Regular Meeting Addendum Agenda Wednesday, September 23, 2020
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That, County Council approve the proposed structure of the Development Working Group – County & Townships and direct staff to move forward with an initial meeting of the group to develop composition, a term of reference and the scope of the Development Working Group. Report
259 - 267 e. Administration - Corporate Projects & Services Report prepared by: Sheridan Graham, A/CAO/Director, Corporate Projects & Services Re: CPS 2020-42 Renewal of Three-Party Funding Agreement with the City of Peterborough and Peterborough Family Health Team for Physician Recruitment Be it resolved that Council receive report CPS 2020-42 and authorize the Warden and Clerk to execute the Three-Party Funding Agreement with the City of Peterborough and Peterborough Family Health Team for Physician Recruitment for the County of Peterborough and the City of Peterborough. Report Attachment 1 - Funding Agreement Primary Health Care Services
269 - 271 f. Administration - Corporate Projects & Services Report prepared by: Sheridan Graham, A/CAO/Director, Corporate Projects & Services Re: CPS 2020 046 Insurance Program Renewal Be it resolved that, County Council approve the insurance program renewal (renewal period of October 1, 2020 to September 30, 2021) to Frank Cowan Company in partnership with Stewart Morrison Insurance Brokers Ltd. for a premium cost of $510,635 excluding applicable taxes. Report
273 - 282 g. Administration - Corporate Projects & Services Report prepared by: Karen Jopling, Manager, Corporate Projects & Services and Sheridan Graham, A/CAO/Director, Corporate Projects & Services Re: CPS 2020 043 Peterborough County Climate Change Plan versus calling for a State of Climate Emergency As Peterborough County Council is committed to addressing and achieving the GHG emissions target reductions identified in our Climate Change Action Plan;
Page 4 of 337 County of Peterborough County Council - Regular Meeting Addendum Agenda Wednesday, September 23, 2020
Page Be it resolved that Peterborough County enter into a pilot partnership agreement with Peterborough GreenUP to support achieving the community targets as a collaborative, that were established within the Peterborough County, Township and 2 First Nation communities Climate Change Action Plans (CCAP); and further
That a Community Advisory Group be struck to support Peterborough County and Peterborough GreenUP in implementing and executing actions, strategies and deliverables that will meet our CCAP objectives. Report
283 - 287 h. Administration - Clerk's Division Report prepared by: Kari Stevenson, Deputy Clerk Re: CPS 2020 41 – 2021 Council Meeting Calendar Be it resolved that Council approves the 2021 Council Calendar attached to Report CPS 2020 41. Report Attachment 1 - 2021 Council Meeting Calendar
10. Staff Reports - Information Only 289 - 290 a. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: FIN 2019-043 - Investment Report – July 2020 Report
291 - 293 b. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer and Chris Allen, Purchasing Coordinator Re: FIN 2020 042 Purchasing Awards – August 2020 Report
295 - 297 c. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: FIN 2020 046 - Financial Software Implementation Report
299 - 301 d. Administration - Clerk's Division Report prepared by: Elizabeth Hope, Administrative Services Assistant Re: CPS 2020-045 Correspondence Report
Page 5 of 337 County of Peterborough County Council - Regular Meeting Addendum Agenda Wednesday, September 23, 2020
Page Report Canadian Heritage Letter
303 - 307 e. Planning Report prepared by: Ann Hamilton, Secretary-Treasurer, Land Division Committee Re: PLG 2020-014 Land Division Committee Report January to June 2020 Report
309 - 310 f. Administration Report prepared by: Warden J. Murray Jones Re: Meetings Attended during August, 2020 Report
311 - 312 g. Administration Report prepared by: Deputy Warden Andy Mitchell Re: Meetings Attended during August, 2020 Be it resolved that County Council receives the Staff Reports - Information Only items 10.a. through g. Report
11. Action Correspondence 313 a. Selwyn Business Association letter dated September 8, 2020 Re: Bridgenorth Bypass Be it resolved that County Council: 1. Receives the Selwyn Business Association's letter dated September 8, 2020 regarding the Bridgenorth Bypass. 2. Refers this matter to the Transportation Master Plan Steering Committee. Letter
12. Committee Minutes
13. Liaison Reports from External Committees, Boards and Agencies 315 - 322 a. Fairhaven Committee of Management - Councillor Moher Approved Minutes of August 12, 2020 and August 19, 2020
323 - 334 b. Peterborough Housing Corporation - Councillor Clarkson Board Minutes - March 18, 2020 Board Minutes - May 20, 2020
Page 6 of 337 County of Peterborough County Council - Regular Meeting Addendum Agenda Wednesday, September 23, 2020
Page 335 - 337 c. Peterborough Public Health - Deputy Warden Mitchell September 9 Board of Health Meeting Summary
d. Referrals to Peterborough Regional Liaison Committee (if applicable)
Be it resolved that the Liaison Representative Reports and supporting documentation be received for information.
14. Notices of Motion
15. Announcements
16. Closed Session
Under the authority of the Municipal Act, 2001, S.O. 2001, c. 25, S. 239(2) to consider: (b) personal matters about an identifiable individual, including municipal or local board employees (Municipal Employees) (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Insurance Claims Update)
17. Rise from Closed Session
18. Matters Arising from Closed Session
19. By-laws a. (Subject to Council Approval) A By-law to authorize the Corporation of the County of Peterborough to enter into a Three-Party Funding Agreement with the Corporation of the City of Peterborough and Peterborough Family Health Team for the Peterborough Family Health Team to provide Family Doctor recruitment services. (Refer to Staff Report Item 9.e.) (By-law No. 2020-62)
b. A By-law to amend By-law No. 2020-04, being a by-law to govern the proceedings of the Council of The Corporation of the County of Peterborough and to repeal By-law No. 2020-25 (Refer to Staff Report Item 9.f. from the September 9, 2020 Council meeting) (By- law No. 2020-63)
Page 7 of 337 County of Peterborough County Council - Regular Meeting Addendum Agenda Wednesday, September 23, 2020
Page c. A By-law to authorize the Corporation of the County of Peterborough to enter into an Agreement with the Corporation of the City of Kawartha Lakes for the part time use of the Paramedics Chief (By- law No. 2020-64)
20. Confirming By-law
21. Adjournment
Page 8 of 337 Minutes County Council - Regular
Meeting 9:30 AM - Wednesday, September 9, 2020 Electronic Participation The Council Chambers were closed due to COVID-19 precautionary measures.
The meeting was held electronically and was streamed live on the County of Peterborough's YouTube channel (Part 1, Part 2 and Part 3).
Present: Warden J. Murray Jones, Deputy Warden Andy Mitchell, Councillors Carolyn Amyotte, Rodger Bonneau, Lori Burtt, Bonnie Clark, David Gerow, Matthew Graham, Terry Lambshead (Alternate) Jim Martin, Scott McFadden, Karl Moher, Sherry Senis, Joe Taylor, Jim Whelan, and Ron Windover Regrets: Janet Clarkson Staff Present: Trena DeBruijn, Director of Finance/Treasurer; Lynn Fawn, Manager, Legislative Services/Clerk; Sheridan Graham, Acting CAO/Director, Corporate Projects & Services; Randy Mellow, Chief of Paramedics; Grant Murphy, Director, Infrastructure Services; Mary Spence, Director of Human Resources; Kari Stevenson, Deputy Clerk; and Bryan Weir, Director of Planning Guests: Staff Sergeant Chris Galeazza, Ontario Provincial Police
1. Call To Order A quorum of Council being present, Warden Jones called the meeting to order at 9:32 a.m.
2. Land Acknowledgement The Warden recited the Land Acknowledgement. Council observed a moment of silence to reflect on the duties and responsibilities required as Peterborough County Councillors.
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3. Moment of Silent Reflection/Silence a. Carl Brickman - Past Reeve from 1977 to 1984 of the former Township of Galway-Cavendish (Municipality of Trent Lakes)
A moment of silence was held in memory of the late Carl Brickman, Past Reeve from 1997 to 1984 of the former Township of Galway-Cavendish (Municipality of Trent Lakes). Condolences were extended to the Brickman family.
b. David Nelson - Past Deputy Reeve from 1977 – 1980 and Past Reeve from 1981 – 1987 of the former Otonabee Township (Township of Otonabee- South Monaghan) and Past Reeve of the Township of Otonabee-South Monaghan from 1998 - 2018 and Past County Warden (1987, 2003 and 2004).
A moment of silence was held in memory of the late David Nelson, Past Deputy Reeve from 1977 - 1980 and Past Reeve from 1981 - 1987 of the former Otonabee Township (Township of Otonabee-South Monaghan) and Past Reeve of the Township of Otonabee-South Monaghan from 1998-2018 and Past County Warden (1987, 2003 and 2004). Condolences were extended to the Nelson family.
4. Adoption of Addendum Agenda 290-2020
Moved by Councillor Clark Seconded by Councillor Gerow
Be it resolved that County Council adopts the Addendum Agenda as circulated. Carried
5. Disclosure of Interest Councillor Burtt declared a pecuniary interest with Agenda item number 9.c., due to husband being an employee of Douro-Dummer and the Group Benefit Plan includes lower tier municipal staff.
6. Adoption of Minutes 291-2020
Moved by Councillor Bonneau Seconded by Councillor Senis
Be it resolved that County Council adopts the minutes of the Regular County Council meeting of August 26, 2020 as circulated. Carried
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7. Delegations and Presentations a. Rhonda Keenan, President & CEO, Peterborough & the Kawarthas Economic Development (PKED) Re: Second Quarter Report
292-2020
Moved by Councillor McFadden Seconded by Councillor Whelan
Be it resolved that County Council receives the presentation of Rhonda Keenan, President & CEO, Peterborough & the Kawarthas Economic Development regarding the Second Quarter Report. Carried
Warden Jones left the meeting at 9:59 a.m. due to technical difficulties. Deputy Warden Mitchell assumed the role of Chair.
8. Business Arising from a Previous Meeting
9. Staff Reports a. Planning Report prepared by: Bryan Weir, Director of Planning Re: PLG 2020-013 Further Streamlining Development Approvals for Plans of Subdivision/Condominium – Delegation of Local Municipal Part Lot Control Exemption By-law Approval to Staff
293-2020
Moved by Councillor Moher Seconded by Councillor Taylor
Be it resolved that the Staff report from the Director of Planning on further streamlining the approval process for Plans of Subdivisions and Condominiums be received;
That Bylaw 2016-49 be repealed, and,
That a By-law be passed under Section 17.1 and Section 51.2 of The Planning Act delegating approval authority to the Director of Planning and to the Manager of Planning as the alternate for:
• “Straight-forward” local Official Plans and Amendments • “Straight-forward” Plans of Subdivision and Condominium • Minor changes to Subdivision and Condominium Plans and Conditions
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Page 11 of 337 • Extension of lapsing date for Draft-approved Plans of Subdivision and Condominium • Local Municipal Part Lot Control Exemption By-laws. Carried
The Warden returned to the meeting at 10:19 a.m. and resumed the role of Chair. b. Infrastructure Services - Operations Report prepared by: Grant Murphy, Director, Infrastructure Services Re: INF 2020 018 Agreement with Township of North Kawartha – County Use of Depot Facilities and Equipment for Winter Control Activities
294-2020
Moved by Councillor Whelan Seconded by Councillor Martin
Whereas on September 18, 2019, Council authorized staff to negotiate an agreement with North Kawartha services related to County use of Township facilities for winter control activities, and
Whereas on August 18, 2020, Township of North Kawartha Council approved a facilities use agreement between the Township and the County, be it resolved
That the report of the Director, Infrastructure Services, entitled “INF 2020 018 Agreement with Township of North Kawartha – County Use of Depot Facilities and Equipment for Winter Control Activities” be received, and further
That County Council enters into an agreement with Township of North Kawartha to allow the County to use depot facilities and equipment to conduct winter control activities, for a two (2) year period commencing October 15, 2020, with an automatic annual renewal clause, and further
That the Clerk be directed to prepare a By-law authorizing the Warden and Clerk to sign the agreements. Carried
Councillor Burtt left the meeting at 10:25 a.m. c. Human Resources Report prepared by: Mary Spence, Director of Human Resources Re: CAO 2020-015 Employee Group Benefit Plan – Renewal November 1, 2020
295-2020
Moved by Councillor Whelan Seconded by Councillor Amyotte
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Page 12 of 337 That, County Council authorize the continuation of employee benefit services by Manulife Life Insurance Company and AIG Insurance for the period November 1, 2020 to October 31, 2021, with an overall premium rate increase for the County plan of 6.5%.And;
That, County Council authorize $36,857 be transferred to general working reserve in 2020 to be withdrawn in 2021 to offset the premium increase. These funds were as a result of a rebate received by Manulife Life Insurance Company in response to the COVID 19 pandemic, and was applied to premiums paid between April – June 2020. Carried
Councillor Burtt returned to the meeting at 10:37 a.m.
Council recessed from 10:38 a.m. to 10:52 a.m. Upon returning the live stream and recording were restarted due to previous technical difficulties. Councillor Gerow returned to the meeting at 10:56 a.m. Councillor Windover returned to the meeting at 10:58 a.m. d. Administration - Corporate Projects & Services Report prepared by: Sheridan Graham, Acting CAO/Director, Corporate Projects & Services Re: CPS 2020 040 Causeway Concerns – Moving Forward
296-2020
Moved by Councillor Senis Seconded by Councillor Burtt
Be it resolved that the south-west portion (from Garthorne Avenue to the bridge) at the James A. Gifford Causeway be closed for access under the Access to Trespass Act due to safety concerns; and further
That, staff be directed to post appropriate No Trespassing signage and block access to that section of the James A. Gifford Causeway; and further
That the Acting CAO form a Clean Marine working group including industry partners to further implement the Clean Marine Communication Plan and other strategies/improvements with a plan for reducing the amount of litter in affected areas of the County, including new and improved signage which directs anglers to areas that are safe and can be maintained by County staff and any other strategies/initiatives identified by the Clean Marine Working Group with a report back to Council by late winter; and further,
That until such time as the County has appropriate By-law enforcement, that staff further enhance the services of the security firm that patrols the Gifford Causeway and the Gannon’s Narrows Causeway to direct anglers to the appropriate areas for safe recreation. Carried
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e. Administration - Clerk's Division Report prepared by: Kari Stevenson, Deputy Clerk Re: CPS 2020-43 Adoption of CORP-15 Privacy Policy
297-2020
Moved by Councillor Bonneau Seconded by Councillor Lambshead
Be it resolved that County Council adopts CORP-15 Privacy Policy and directs staff to circulate appropriately. Carried
f. Administration - Clerk's Division Report prepared by: Lynn Fawn, Manager, Legislative Services/Clerk and Kari Stevenson, Deputy Clerk Re: CPS 2020-34 Proposed Amendment to Procedure By-law for Electronic Participation
298-2020
Moved by Councillor Taylor Seconded by Councillor Gerow
Be it resolved that County Council receives Report CPS 2020-34; and further
That Council directs the Clerk to bring forward an amendment to the Procedure By-law to allow for electronic participation of a member of Council, of a local board, or of a committee of either of them, in accordance with section 238 of the Municipal Act as amended by Schedule 12 of Bill 197; and further
That Council directs staff to move forward with the necessary upgrades to the Council Chambers for audio and video to be able to continue to live stream Council meetings in the future; and further
That Council directs staff to move forward with the installation of COVID-19 physical distancing safety measures in the Council Chambers and other areas as staff see fit. Carried
10. Staff Reports - Information Only a. Administration - Clerk's Division Report prepared by: Elizabeth Hope, Administrative Services Assistant Re: CPS 2020 037 Correspondence Report
b. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: FIN 2020 040 COVID-19 Response and Estimated Financial Impact
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c. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: 2020-041 - 2019 Treasurer’s Statement of Development Charges Deferred Revenue
299-2020
Moved by Councillor McFadden Seconded by Councillor Clark
Be it resolved that County Council receives the Staff Reports - Information Only items 10. a. through c. Carried
11. Action Correspondence a. Mr. Ron Gerow email received August 14, 2020 Re: Comments regarding Burnt Dam Bridge and Culvert Replacements on County Road 44
300-2020
Moved by Councillor Moher Seconded by Councillor Senis
Be it resolved that County Council receives Mr. Ron Gerow's email dated August 14, 2020 regarding the Burnt Dam Bridge and Culvert Replacements on County Road 44 and refers this matter to the Director, Infrastructure Services for a report back to Council. Carried
b. Ministry of Transportation letter received September 1, 2020 Re: Municipal Transit Enhanced Cleaning (MTEC) - Provincial Funding Update
301-2020
Moved by Councillor Burtt Seconded by Councillor Clark
Be it resolved that County Council receives the Ministry of Transportation letter advising provincial funding is being provided to reduce the risk of exposure to COVID-19 and authorizes staff to undertake the necessary steps and actions necessary for eligibility to receive allocated funding under the Municipal Transit Enhanced Cleaning provincial funding and that the necessary by-law be prepared authorizing the signing of the Transfer Payment Agreement. Carried
12. Committee Minutes There were no Committee Minutes.
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Page 15 of 337 13. Liaison Reports from External Committees, Boards and Agencies
a. Fairhaven Committee of Management - Councillor Moher
b. Peterborough County Federation of Agriculture - Councillor Burtt
302-2020
Moved by Councillor Bonneau Seconded by Deputy Warden Mitchell
Be it resolved that the Liaison Representative Reports and supporting documentation be received for information. Carried
c. Referrals to Peterborough Regional Liaison Committee
There were no referrals brought forward.
14. Notices of Motion There were no Notices of Motion.
15. Announcements a. Councillor Clark advised that the Peterborough Ag News website has been completed (www.ptboagnews.com). She asked Council members to promote the website within their Townships.
16. Closed Session 303-2020
Moved by Councillor Bonneau Seconded by Councillor Clark
Be it resolved that under the authority of the Municipal Act, 2001, S.O. 2001, c. 25, s. 239(2) County Council move into closed session at 11:35 a.m. to consider:
(b) personal matters about an identifiable individual, including municipal or local board employees (Municipal Employees)
(c) a proposed or pending acquisition or disposition of land by the municipality or local board (County Property) Carried
17. Rise from Closed Session Deputy Warden Mitchell and Councillor Moher left the meeting at 12:43 p.m. during closed session.
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Page 16 of 337 304-2020
Moved by Councillor Senis Seconded by Councillor Clark
Be it resolved that County Council rise from closed session at 12:48 p.m. Carried
18. Matters Arising from Closed Session 305-2020
Moved by Councillor Bonneau Seconded by Councillor Gerow
Be it resolved that County Council adopts the Closed Session minutes dated August 26, 2020, and further;
That Council receives the minutes of the Warden's Advisory Committee closed session dated July 27, 2020. Carried
19. By-laws a. A By-law to amend Parking Regulation By-law No. 2016-66 (Amendment No. 7) to establish parking restrictions on County Road 37 (Lakehurst Road) and Sunrise Court in the Municipality of Trent Lakes and Fire Route 24 in the Township of Selwyn (Refer to Staff Report Item 9.b. from the August 26, 2020 Council Meeting) (By-law No. 2020-55)
b. A By-law to authorize the Corporation of the County of Peterborough to enter into an Agreement with the Corporation of the Township of North Kawartha for the County use of Township depot facilities and equipment for winter control activities. (Refer to Staff Report Item 9.b) (By-law No. 2020-56)
c. A By-law to authorize the Corporation of the County of Peterborough to enter into an Ontario Transfer Payment Agreement with Her Majesty the Queen in right of Ontario, represented by the Minister of Transportation for the Province of Ontario for Municipal Transit Enhanced Cleaning (Refer to Action Correspondence Item 12.b.) (By-law No. 2020-58)
d. A By-law to dispose of a parcel of County property previously deemed as surplus land to the County known as 470 Water Street in the City of Peterborough (Refer to County of Peterborough Public Notice dated August 5, 2020) (By-law No. 2020-59)
e. A By-law to delegate Council authority to the Director of Planning or alternatively the Manager of Planning for “Straight-Forward” local Official Plans and Amendments and Plans of Subdivision and Condominium, Minor changes to Subdivision and Condominium Plans and conditions, Extension of lapsing date for Draft-approved Plans of Subdivision and Condominium and Local
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Page 17 of 337 Municipal Part Lot Control Exemption By-laws and to repeal By-law No. 2016- 49 (Refer to Staff Report Item 9.a.) (By-law No. 2020-60)
f. A By-law to amend By-law No. 2019-69 being a by-law to regulate and to promote responsible, shared use and enjoyment of parks and related facilities (Refer to Staff Report Item 9.d.) (By-law No. 2020-57)
306-2020
Moved by Councillor Lambshead Seconded by Councillor Burtt
Be it resolved that County Council passes By-laws a. through f. and that these By-laws shall be signed by the Warden and the Clerk and sealed with the Seal of the Corporation. Carried
20. Confirming By-law 307-2020
Moved by Councillor Clark Seconded by Councillor Martin
Be it resolved that County Council passes the confirming by-law to adopt, ratify and confirm the actions of Council at today’s meeting in respect to each report, motion, resolution or other action passed and taken by Council and that this confirming by-law shall be signed by the Warden and the Clerk, sealed with the Seal of the Corporation and Numbered. Carried
21. Adjournment 308-2020
Moved by Councillor Amyotte Seconded by Councillor McFadden
Be it resolved that the County Council meeting adjourn at 12:52 p.m. Carried
J. Murray Jones, Warden
Lynn Fawn, Clerk
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Page 18 of 337 Page 19 of 337 - GreenUP - City of Peterborough - Peterborough County - Peterborough Public Health - Student Transportation Services of Central Ontario - Crossing Guards of Peterborough - Kawartha Pine Ridge District School Board - Peterborough Northumberland Victoria Clarington Catholic District School
Page 20 of 337 Board - Peterborough Police Service - Traffic congestion - Safety concerns - Environmental concerns - Lower daily physical activity - Increased burden on staff to monitor school zone - Children miss out on Page 21 of 337 connections to community and nature. - Car Free Wednesdays - School Travel Planning - School Trip by Transit - On The Bus - Grade 8 Transit Quest - Bike Rodeos - Pedal Power - School Resources - Special Events (i.e. iWALK)
Page 22 of 337 School Travel Planning is a community-based model for implementing active school travel that systematically addresses barriers to and incentives for walking to school. School Travel Planning strengthens local commitment to active school travel. Healthier Children - Improved physical and mental health
Less Traffic and Pollution - Reduced traffic volume and emissions around schools
Safer School Zones - Less traffic safety issues - Improved access for all travel modes
Better Academic Performance - Increases alertness and attention
Page 23 of 337 Stronger Communities - Increased connection to peers, nature, and the community Programs:
- Park and Stride Program Anticipate: - Route To School Response: Planners - Increased use of - Joint Media personal vehicles - Provide program Communication Plan - Increase safety options with clear issues solutions for Interventions: - School staff immediate issues engagement - Increase safety - Reduced speeds Page 24 of 337 capacity limited and education - Parking restrictions - Access to schools messaging - Infrastructure for program delivery - Road safety changes will be limited interventions - Signage Immediate Immediate Future Response Benefits Benefits Page 25 of 337 Page 26 of 337 Page 27 of 337 I...o.a.s.. #??MF.rE«_ I an.... __m§I.3.. .. ad”:
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Ao>_._QSOD NEWC \€§m 06?». av93 musonswmoc.50 anS?owouEa bm_§s2_8 20>» was«Ea mat E E52 33 :o_£>:5:m m3&3 8: occanEoEc:oEm £5 omommoon>>mEoEm2 «Ea mcm?Sm Bo?coo ES mo?mc moum:mm_3205 co:o§< .moEo: Bu: 3 mo mES0_omaof 85 V32 9 «P8 £5 mommocosw?swasbases 2: as o>_m8 nuxmmma?a.Ba 95 33 2: E Esp mien$95: 95 8 28 mm08% 2: Ho: 2 mE,H .36 couosbmcooown:m.8 mmo? 2: was=o§=& o?oc 53> Row 8 mEoEm8 Eobso 8:68 can339 8 2:: 8:3 25 mmnosmmEoEmo_o>o_u_mu:oEm8 Baum092 .>=m:oE3V<.A:m>mUSSE ?oonomEh: =mEm So was3&3 SE3 «Ba .m_u:a__S=::o:wm _wo€8mE so Embmma?a 2 533 m:o_m_>_3:m v_oo.5=_ mo%§EmE 05 momqousuum2: 53> E292 m_mob». xoo5=:><:m>mU BE. Page 43 of 337 Page 44 of 337 Official Plan Amendment No. 5 Cameron Subdivision (Ida) to the Official Plan for the Township of Cavan Monaghan August 2020 Page 45 of 337 K74 ‘Itt Date approved Plan. This prepared 1990, Elana Cavan of R.S.O., No. The Cavan Amendment 2020-43 attached as Arthurs, McFiden, Monaghan 1990, amended, and in Monaghan accordance adopted map as in Clerk accordance amended, to Mayor and and as the Township Amendment Official by explanatory was with Township the 6 Official on adopted the with Council Plan the of provisions 4th Cavan of the No. text, Plan was by Cavan of day Certificate provisions 5 constituting the the Amendment prepared to Monaghan of of the Township August, Township Monaghan County Director Bryan Section Township of by Amendment Weir 2020. Section Official of the No. of 17 of of Official Peterborough Planning of Cavan of Cavan Council 5 of Corporate the Cavan Plan 21 Municipality Plan Planning No. Monaghan Monaghan of of Monaghan the 5 which the Seal to Planning the Act, Township has is by Township R.S.O., Official hereby By-law been Act, Page 46 of 337 of Myor Enacted 3. 2. enacts The provisions 1. tt Council McFa Council. passing This Amendment aforementioned That consisting Official Peterborough as and follows: of By-law the den passed Adoption Section of Plan. thereof, Clerk of the shall the No. this is Township 17 County Amendment attached hereby By-law subject 5 come 4th of to the day the By-law authorized into for Planning Planning explanatory of of to Township August, Official force Cavan No. the No. 5 approval Act, and and 2020-43 to Department Plan 2020. Monaghan, text the of R.S.O., take directed Clerk Elana Cavan Amendment is Township of effect hereby of I •r certify Arthurs the 1990, the to •Th. in Monaghan orighial for on make that Peterborough adopted. accordance of as TewNihip the this approval No. Cavan amended, application day is umont. 5 a a Official true Cavrni of Monaghan with the copy of County hereby Monqqhii7 to final Plan the the the Page 47 of 337 The Statement of Components Part A – The Preamble does not constitute part of this Amendment. Part B – The Amendment constitutes Amendment No. 5 to the Township of Cavan Monaghan Official Plan. Part C – The Appendices do not form part of this Amendment. These appendices contain the record of the public involvement associated with the Amendment, including agency comments. Page 48 of 337 Part A – The Preamble 1. Purpose: The purpose of Amendment No. 5 to the Official Plan for the Township of Cavan Monaghan is to change the land use designation on a portion of the subject lands from “Agricultural” to “Hamlet” to permit a 15-lot residential plan of subdivision. The Amendment also seeks to provide relief from the policies of the Official Plan which prohibit the expansion of settlement area boundaries. 2. Location: The Amendment applies to a portion of the property at 1844 County Road 10 in part of Lot 12, Concession 10 of the Cavan Ward as shown on the Key Map attached hereto. 3. Basis: i) Proposal The property subject to the Application is approximately 22.24 hectares (54.96 acres) in size with approximately 595 metres (1952 feet) of frontage on County Road 10. The property is currently developed with a single detached dwelling, shed and barn and is serviced with private well and septic. Official Plan Amendment No. 5 will change the land use designation on a portion of the subject lands from “Agricultural” to “Hamlet” to permit a 15-lot residential plan of subdivision. The “Hamlet” designation will apply to approximately 9.47 hectares (23.40 acres) of the subject property. The existing residential dwelling will remain and will be located on proposed Lot 2 of the Draft Plan of Subdivision, Peterborough County File No. 15T-15001 while the existing shed and barn will be removed. The Amendment also seeks to provide relief from the policies of the Official Plan which prohibit the expansion of settlement area boundaries. A Planning Justification Report for the Application is provided as Attachment No. 1 to this Amendment. The Planning Report also addresses a companion Zoning By-law Amendment which is currently being processed by the Township and has been assigned File No. ZBA-12-17. Page 49 of 337 ii) Public Consultation A public meeting is required to be held under Sections 17 and 21 of the Planning Act, R.S.O. 1990, as amended, as a minimum toward the fulfillment of the requirements for public consultation. The public meeting was held July 20, 2020. The draft Amendment along with written comments received were presented to Council and the public on August 4, 2020. iii) Agency Review All agency comments received are included in the Appendix. Page 50 of 337 Key Map Subject Site Not to Scale Page 51 of 337 Part “B” – The Amendment Introductory Statement All of this part of the document entitled Part “B” – The Amendment consisting of the following text and attached map designated as Schedule “1” constitute Amendment No. 5 to the Official Plan for the Township of Cavan Monaghan. Details of the Amendment The Official Plan for the Township of Cavan Monaghan is amended as follows: 1. Schedule A to the Official Plan for the Township of Cavan Monaghan is amended by changing the designation from “Agricultural” to “Hamlet” and by adding a text box reference for Section 4.9.4 a) as it applies to 1844 County Road 10 in part of Lot 12, Concession 10 of the Cavan Ward as shown on Schedule “1”, attached. 2. Schedule F – Map 4 to the Official Plan for the Township of Cavan Monaghan is amended by changing the Hamlet boundary for Ida and by adding a text box reference for Section 4.9.4 a) as it applies to as it applies to 1844 County Road 10 in part of Lot 12, Concession 10 of the Cavan Ward as shown on Schedule “2”, attached. 3. Section 4.9 of the Official Plan for the Township of Cavan Monaghan is amended by adding a new subsection, namely subsection 4.9.4 a), immediately following subsection 4.9.3 which shall read as follows: “4.9.4 Site Specific Policies a) 1844 County Road 10 Part of Lot 12, Concession 10, Cavan Ward (Cameron Subdivision - Ida) Notwithstanding the provisions of Section 2.6, Section 4.9.3 (a) and Section 8.3 herein, the external boundaries of the Hamlet of Ida shall be expanded as they apply to a portion of the lands in part of Lot 12, Concession 10 of the Cavan Ward, being Roll Number 1509-010-040-15500 and municipally known as 1844 County Road 10.” Page 52 of 337 Schedule “1” See Section 4.9.4 a) Redesignate to “Hamlet” Not to Scale Page 53 of 337 Schedule “2” Redesignate to See Section 4.9.4 a) “Hamlet” Page 54 of 337 Attachment No. 1 Planning Justification Report Official Plan Amendment No. 5 Cameron Subdivision (Ida) to the Official Plan for the Township of Cavan Monaghan Page 55 of 337 “Revised” Planning Justification Report (May 28, 2020) - Official Plan Amendment and Zoning By-law Amendment Applications 1844 County Road 10 Township of Cavan Monaghan, County of Peterborough Introduction This “Revised” Planning Justification Report (May 28, 2020) has been prepared in support of Official Plan Amendment and Zoning By-law Amendment Applications for the north portion of the property known municipally as 1844 County Road No. 10, Township of Cavan Monaghan (former Hamlet of Ida). The Applications - Background Original Official Plan Amendment Application (OPA Application) The “Original” OPA Application was filed with the Township’s Planning Department on January 8, 2020 Zoning By-law Amendment Application (Original). The “Original” ZBLA Application was filed with the Township’s Planning Department on November 22, 2017. This ZBLA was filed in connection with a then pending DPOS Application filed with the Township’s Planning Department in early January 2015. Certain revisions to the ZBLA Application are now required due to the Township initiated update of their Township Zoning By-law. This Amendment followed the November 22, 2017 filing of the “Original” ZBLA Application. The OPA Application and companion ZBLA Application are required to re-designate and re-zone the lands proposed for development as a 15 (fifteen) lot residential Plan of Subdivision as follows: 1. OPA “Agriculture” to Hamlet, Township Official Plan; and 2. ZBLA “HR - Hamlet Residential”, Township Zoning By-law. 1 Page 56 of 337 The Draft Plan of Subdivision Application (DPOS) was originally filed in early January 2015, based upon the then valid Hamlet designation applied to proposed development lands (Township Official Plan). Following the filing of the original DPOS Application, the Township Official Plan was amended (Comprehensive Update, township- initiated), and this amendment included the re-designation of the DPOS lands from Hamlet (Ida) to Agricultural. The DPOS Application continued to be processed and received Township Council approval, in principle, in May 2018. Additionally, the DPOS Application was accompanied by a companion ZBLA Application as originally filed with the Township’s Planning Department on November 22, 2017. The DPOS Application was in turn provided to the County Planning Department for their processing and presentation to County Council for approval. Subsequently, the Province of Ontario on July 1, 2017 introduced a new Growth Plan for the Greater Golden Horseshoe (2017 Growth Plan). This Growth Plan gave rise to the introduction of two (2) significant map schedules: i. Agricultural Land Base Map; and ii. Natural Heritage Systems Map. Both maps were directives established through the 2017 Growth Plan and were implemented in mid-2018 (with no transitional provisions). The Agricultural Land Base Map initiative has direct implications upon the proposed DPOS development lands. Another consequence of the 2017 Growth Plan was a policy stating member municipalities that local land use/planning approvals were to be based upon the governing local Official Plan in effect as of July 1, 2017. There were no provisional measures or exceptions provided for in the 2017 Growth Plan policy framework in this regard. The pending DPOS Application was thus twice impacted by the 2017 Growth Plan and appeared to be at a stalemate in terms of further Application processing. In May 2019, the Province of Ontario introduced A Place to Grow - Growth Plan for the Greater Golden Horseshoe (2019 Growth Plan), serving to replace the July 1, 2017 Growth Plan. The pending DPOS and companion ZBLA Applications are now compelled to demonstrate conformity with a “third” Growth Plan. Having said this, the 2019 Growth Plan does include certain policy provisions for the appropriate rounding-out or minor adjustment of rural settlement areas. 2 Page 57 of 337 2.2.9 Rural Areas 7. Notwithstanding policy 2.2.8.2, minor adjustments may be made to the boundaries of rural settlements outside of a municipal comprehensive review, subject to the following: a) the affected settlement area is not in the Greenbelt Area; b) the change would constitute minor rounding out of existing development, in keeping with the rural character of the area; c) confirmation that water and wastewater servicing can be provided in an appropriate manner that is suitable for the long-term with no negative impacts on water; and d) Sections 2 (Wise Use and Management of Resources) and 3 (Protecting Public Health and Safety) of the PPS are applied. At a pre-consultation meeting held with both Township of Cavan Monaghan and County of Peterborough Planning Staff, it was determined that the inclusion of the pending DPOS development lands as part of the Ida Rural Settlement Area (Ida Hamlet) was possible, subject to the filing and approval of an Official Plan Amendment Application (OPA). The subject OPA Application represents the applicable land use approval Application. Relative to the pending DPOS development, there were two (2) outstanding technical matters that required attention, summarized as follows: a) Storm-water Management The Township, County and ORCA all had originally provided input towards the preliminary storm-water management program. After a series of meetings with the Applicant and myself, the Township assumed the lead on storm-water management and have accepted the preliminary recommendations as outlined by the Project Engineer (Engage Engineering). The details of storm-water management, which will include Low- Impact Development measures, as prescribed through the 2014 PPS, will be finalized as a condition of Draft Plan Approval (based upon the May 2018 version of the DPOS). b) Conservation Authority Conservation Authority Staff required additional field - date/information regarding a feature within the southwest part of the development lands. There was some opinion that this feature was a wetland, and as such would necessitate environmental buffering and resultant modifications to the DPOS lot configuration. 3 Page 58 of 337 The Project Environmental Consultant (Cambium Inc.) has since satisfied ORCA Staff, that this feature is not a wetland, and that the pending DPOS lot configuration can proceed as presented. See Report 1 to this Report for details. The Applications Official Plan (OPA) To amend Schedules ‘A’ - Land Use and ‘F’ Map 4 (Ida) of the Township of Cavan Monaghan Official Plan, as follows, including the following proposed Policy Exception: Proposed Policy Exception (4.9.4) “Notwithstanding the policies of Sections 4.9, 2.6 (a), 4.9.3 (a) and 8.3 the lands described as the north part of 1844 County Road No. 10, having an area of approximately 9.4 hectares, shall be permitted to form part of the southern portion of the Ida Hamlet (Schedule ‘F’ - Map 4 - Ida).” Proposed Official Plan Map - Details Map Detail Schedule Schedule ‘A’ - Land Use - Change from Agricultural Areas to Hamlet “Notwithstanding the policies of Sections 4.9, 2.6 (a), 4.9.3 (a) and 8.3 the lands described as the north part of 1844 County Road No. 10, having an area of approximately 9.4 hectares, shall be permitted to form part of the southern portion of the Ida Hamlet (Schedule ‘F’ - Map 4 - Ida).” 4 Page 59 of 337 Schedule ‘F’ Map 4 - Ida - Change from Agricultural Areas to Hamlet “Notwithstanding the policies of Sections 4.9, 2.6 (a), 4.9.3 (a) and 8.3 the lands described as the north part of 1844 County Road No. 10, having an area of approximately 9.4 hectares, shall be permitted to form part of the southern portion of the Ida Hamlet (Schedule ‘F’ - Map 4 - Ida).” Zoning By-law (ZBLA) To amend By-law 2018-58 to permit the proposed 15 (fifteen) lot 7 DPOS (Residential), as follows: The property Note A zone should read A-16 Zone (Source: Township Website, May 2020) 5 Page 60 of 337 The current zoning (By-law 2018-58) of the DPOS lands / property is as follows: A-16 – Agricultural (Exception 16); FD - Future Development; and NL - Natural Linkage. The ZBLA Application seeks to amend the current Zoning to HR - Hamlet Residential to permit the proposed 15 (fifteen) lot DPOS development. The Zoning By-law Section of this Report provides additional analysis/commentary as it would pertain to the “Revised” ZBLA Application. The Proposed Draft Plan of Subdivision (DPOS Plan) (Source: Engage Engineering, November 2017) 6 Page 61 of 337 Summary - Proposed Draft Plan of Subdivision November 2017) The proposed plan incorporates 15 lots, all intended for single unit dwelling use. The lots vary in size form 0.3 to 1.05 hectres. All lots can be supported by on-sitre water and waste water facilites. The proposed Draft Plan of Subdivision (Residential) employs the north portion of the subject property. The existing farm dwelling will be retained and be located on Lot 3 of the proposed plan. The 2018 Township recommended Draft Plan of Subdivision (DPOS) incorporated an expanded land base from that of the original DPOS Application - early January 2015. The expanded land base was evaluated from various perspectives including: i. Environmental (Supplementary EIS Report May 1, 2018) prepared by Cambium Inc.); and 7 Page 62 of 337 ii. Civil Engineering letter report prepared by Engage Engineering dated April 27, 2018, confirming the appropriateness of the expanded land base (site services, road network). The original DPOS plan encompassed an area of 6.22 hectares (15.4 acres). Notwithstanding the technical support evidenced through the Hydrogeological Report, (private waste-water facilities), the Peterborough Health Unit would not support the proposed lots to incorporate alternate waste-water facilities. The Health Unit’s insistence that lots have minimum area of 0.4 hectares (1 acre) in order to accommodate Class 4 conventional septic systems implicated the proposed development area of the original DPOS. Without reducing the number of proposed residential lots, the Health Unit’s request could not be physically accommodated based upon the area of the original DPOS plan. The reduction of residential lots would have seriously jeopardized the economic viability of this subdivision project. The proposed solution, therefore, was to re-design the original plan to ensure that all residential lots have a minimum lot area of 0.4 hectares (1 acre). This had the effect of increasing the area of the proposed DPOS. The Township Official Plan (pre-2014) established the boundary of the “Ida” Rural Settlement Area. This boundary required to be shifted in a southerly direction to accommodate the proposed increase of lot area of the modified/expanded area of the DPOS. This “modest” boundary adjustment was and remains appropriate. Moreover, it is my Professional Planning Opinion that this boundary adjustment is: Consistent with the policy directives of the 2020 PPS (development is proposed to be located within lands to be designated as a Rural Settlement Area, and said lands can be supported by private on-site water and waste-water facilities); In Conformity with the policy directives of the 2019 Growth Plan, including policies allowing for minor adjustments of the boundaries rural settlement areas; In Keeping with the general purpose and intent of the County of Peterborough (upper tier) and Township of Cavan Monaghan Official Plan, subject to the proposed OPA Application; 8 Page 63 of 337 In Keeping with the general purpose and intent of the regulatory provisions of the Township Zoning By-law (2018-58). A related “Revised” ZBLA Application has been filed in connection with the subject OPA Application; and Is Representative of Good Planning. The February 2018 Agricultural Land Base Mapping (Ministry of Agriculture, Food and Rural Affairs). February 2018 OMAFRA Agricultural Land Base Mapping - Detail Subject property Proposed 15 lot Draft Plan of Subdivision The OMAFRA Agricultural Land Base Mapping - February 8, 2018, incorporated the lands subject of the Draft Plan of Subdivision Application. It has been acknowledged that: i. That the Township of Cavan Monaghan Council has recommended (in principle), the approval of the Draft Plan of Subdivision; ii. This Township recommendation/approval was predicted upon consistency with the then applicable 2014 PPS, conformity with the then applicable 2017 Growth Plan and general conformity with the policy directives of both the County and Township (2014) Official Plans; 9 Page 64 of 337 iii. The proposed DPOS lands are abutted on three sides by established low density residential properties; and iv. The lands are, at best, marginal for any agricultural purpose. Area Map – Land Use DPOS Site (Source: County of Peterborough Website, May 2020) It would be appropriate for the DPOS Application approval to incorporate consideration for a request to the Ministry of Municipal Affairs and Housing (and OMAFRA, if required) to revise the Agricultural Land Base Map to exclude the lands subject of the Township recommended Draft Plan of Subdivision lands, in addition to the requested Official Plan Amendment. Background Reports/Studies – An Overview The DPOS Application was supported by required Background Reports/Studies. These documents were previously to the Township and County for review/commentary. The following section of this Report offers and overview of the findings/recommendations of said Reports/Studies. 10 Page 65 of 337 Stormwater Management/Functional Servicing Report Preliminary Stormwater Management, design/functionality and related details were addressed by Engage Engineering Ltd. On-site infiltration methodology will be employed. I have reviewed said information and the details of the Plan (including detailed site visits) and find the Report recommendations to continue to be appropriate. Servicing, Site Servicing was addressed by a Functional Servicing Report prepared by Engage Engineering Limited and supported by a Hydrogeological Assessment by Cambium Inc. Water Supply, the Report acknowledges the provision/supply and distribution of private wells to serve the residential lots throughout the Plan. Sewage Disposal, the Report acknowledges the provision of private septic facilities for all residential lots. The precise location of septic facilities will be ultimately determined through the building permit process. The November 2017 DPOS Plan illustrates the proposed location of private septic facilities on an individual lot basis. I have reviewed these Reports (including detailed site visits) and find the respective recommendations to continue to be appropriate for the proposed DPOS development. Archaeological Assessment – Stages One and Two An Archaeological Assessment – Stage 1 and 2 Report was prepared by Earthworks Archaeological Services, November 2014. Said Report has been filed with the Provincial Ministry of Tourism, Culture and Sport for review and approval. The Assessment, which included background research and investigation as well as a Stage 2 test pit survey confirmed that the area of the proposed DPOS is free of archaeological features or artifacts. Environmental Impact Study (EIS) An Environmental Impact Study was prepared by Cambium Inc., December 2014. The EIS Report offered a series of recommendations outlined on pages 17 and 18 of the concerned Report. Some additional field work is required in early spring 2015. 11 Page 66 of 337 Additionally, regard for the presence of the barn swallow species, nests of said species found within the existing barn structure will have to be implemented in the event said barn is demolished. The property owner is conversant and is prepared to undertake the required habitant replacement work. Cambium Inc. staff have since completed the additional fieldwork and reporting. The requirements for species at risk have been addressed or nearing fulfillment. Additionally, the ORCA concerns regarding natural features wetlands have also been addressed. Analysis 2020 Provincial Policy Statement (2020 PPS) The 2020 PPS came into effect on May 1, 2020 and replace the 2014 PPS version. The 2020 PPS sets forth a series of policies addressing planning, growth, development, environment and related matters on a province wide basis. Development/land use approval applications must demonstrate consistency with the policy directives of the 2020 PPS. The pertinent policy sections of the 2020 PPS are included as part of Attachment ‘B’ to this Report, and are generally summarized as follows: Policy Title - Details 1.1.1 Healthy, liveable and safe communities are sustained by: 1.1.3 Settlement Areas 12 Page 67 of 337 Opinion: The OPA Application, if approved, would have the DPOS development lands forming part of the Ida Hamlet (Rural Settlement Area). 1.1.3.9 Opinion: The OPA Application, if approved, would have the DPOS development lands forming part of the Ida Hamlet (Rural Settlement Area). 13 Page 68 of 337 1.1.4 1.1.4.1 Opinion: The OPA Application, if approved would permit a new DPOS (Residential) as part of a designated rural settlement area (IDA) 1.1.4.2 1.1.4.3 Opinion: The OPA Application, if approved would permit a new DPOS (Residential) as part of a designated rural settlement area (IDA). The form and scale of the proposed residential lots (15) is in keeping with area land uses and rural characteristics. 1.2 Coordination 1.6 14 Page 69 of 337 The proposed DPOS development will be supported by on-site private water and waste-water services/ facilities. The 2020 PPS policies permits, subject to satisfying certain development related criteria, residential development within established rural settlement areas forming part of the Rural Area fabric of the province. The proposed Draft Plan of Subdivision employs lands forming part of the former Ida Settlement Area (former Village of Ida, County of Peterborough). No new settlement area or the expansion of any existing settlement area was contemplated by the original Application. The background/technical studies carried-out in support of the original DPOS Application confirmed the suitability and appropriateness of the property for use as a rural plan of subdivision. It is my professional planning opinion that the DPOS Application is consistent with the policy directives of the 2020 PPS. 2019 A Place to Grow, Growth Plan for the Greater Golden Horseshoe Area (2019 Growth Plan) The 2019 Growth Plan came into effect on May 16, 2019 serving to replace the 2017 Growth Plan. The 2017 Growth Plan served to replace the 2005 Growth Plan. The 2019 Growth Plan sets forth a series of detailed policies addressing population and employment Growth and related land use, planning and development matters for the Greater Golden Horseshoe Area. The County of Peterborough and its member (lower- tier) municipalities are located within the eastern part of the outer-ring portion of the plan. Relative to the subject Official Plan Amendment Application, the following policies of the 2019 A Place to Grow Plan are considered to have direct relevancy: Policy Title - Details Table of Contents 15 Page 70 of 337 1.2.1 Guiding Principles The successful realization of this vision for the GGH centres on effective collaboration amongst the Province, other levels of government, First Nations and Métis communities, residents, private and non-profit sectors across all industries, and other stakeholders. The policies of this Plan regarding how land is developed, resources are managed and protected, and public dollars are invested are based on the following principles: • Support the achievement of complete communities that are designed to support healthy and active living and meet people’s needs for daily living throughout an entire lifetime. • Support a range and mix of housing options, including second units and affordable housing, to serve all sizes, incomes, and ages of households. Opinion: If approved, the OPA Application will contribute towards a complete community (Township as a whole). Read the Entire Plan This Plan is to be read in its entirety and the relevant policies are to be applied to each situation. The language of each policy, including the policies in Section 5, will assist decision-makers in understanding how the policies are to be implemented. While some policies refer to other policies for ease of use, these cross-references do not take away from the need to read the Plan as a whole. There is no implied priority in the order in which the policies appear. Opinion: For purposes of this Report, I have considered/read the entire document. 2.2 Policies for Where and How to Grow 2.2.1 Managing Growth 1. Population and employment forecasts contained in Schedule 3 will be used for planning and managing growth in the GGH to the horizon of this Plan in accordance with the policies in subsection 5.2.4. 2. Forecasted growth to the horizon of this Plan will be allocated based on the following: 16 Page 71 of 337 a) the vast majority of growth will be directed to settlement areas that: i. have a delineated built boundary; ii. have existing or planned municipal water and wastewater systems; and iii. can support the achievement of complete communities; b) growth will be limited in settlement areas that: i. are rural settlements; ii. are not serviced by existing or planned municipal water and wastewater systems; or iii. are in the Greenbelt Area; d) development will be directed to settlement areas, except where the policies of this Plan permit otherwise; Opinion: The OPA Application seeks to re-designate the DPOS development lands as “Hamlet” (Ida Hamlet). These lands were previously part of the Ida Hamlet - “Rural Settlement Area”. It is appropriate to have said lands revert to their former land use designation, as applicable at time of the January 2015 DPOS Application filing. The DPOS will not impact upon prime Agricultural lands. 2.2.9 Rural Areas 1. Municipalities are encouraged to plan for a variety of cultural and economic opportunities within rural settlements to serve the needs of rural residents and area businesses. 2. Public service facilities in rural settlements should be co-located and integrated in community hubs, and priority should be given to maintaining and adapting existing public service facilities in community hubs to meet the needs of the community, where feasible. 7. Notwithstanding policy 2.2.8.2, minor adjustments may be 17 Page 72 of 337 made to the boundaries of rural settlements outside of a municipal comprehensive review, subject to the following: a) the affected settlement area is not in the Greenbelt Area; b) the change would constitute minor rounding out of existing development, in keeping with the rural character of the area; c) confirmation that water and wastewater servicing can be provided in an appropriate manner that is suitable for the long-term with no negative impacts on water; and d) Sections 2 (Wise Use and Management of Resources) and 3 (Protecting Public Health and Safety) of the PPS are applied. Opinion: The OPA Application contemplates a “minor adjustment” to the existing southerly boundary of the Ida Hamlet (Rural Settlement Area). The DPOS development is comprised of 15 (fifteen) lots all to be supported by private on-site services. Such services have been assessed through previous technical studies. The DPOS development lands are bounded on 3 (three) sides by existing low-density residential uses. The DPOS will be developed for similar land use purposes. The DPOS development lands were previously part of the designated Ida Hamlet. The pending finalization of the DPOS Application requires the “return” of the development lands to once again be part of the Ida Hamlet. The magnitude of development does not warrant a municipal comprehensive review and should be interpreted as a minor adjustment of the Ida Hamlet (Rural Settlement Area). 3.2.7 Stormwater Management 2. Proposals for large-scale development proceeding by way of a secondary plan, plan of subdivision, vacant land plan of condominium or site plan will be supported by a stormwater management plan or equivalent, that: b) incorporates an integrated treatment approach to minimize stormwater flows and reliance on stormwater ponds, which includes appropriate low impact development and green infrastructure; c) establishes planning, design, and construction practices to 18 Page 73 of 337 minimize vegetation removal, grading and soil compaction, sediment erosion, and impervious surfaces. Opinion: The proposed DPOS will incorporate appropriate stormwater management controls, including low-impact development measures, as per the preliminary Stormwater Management Report (Engage Engineering). In summary, the OPA Application is possible, in light of the new-found policy directives of Section 2.2.9 (Rural Areas) of the 2019 Growth Plan. The re-designation of land to Hamlet will facilitate the contemplated minor adjustment of the boundary of the Ida Hamlet (Rural Settlement Area). It is my professional opinion that the Official Plan Amendment Application conforms to the policy directives of the 2019 A Place to Grow Plan. Township of Cavan Monaghan Official Plan (2015) The DPOS development lands, subject of the OPA Application are currently designated as “Agricultural Areas” by Schedule ‘A’ - Land Use of the Township Official Plan. Map Schedule Detail (Schedule ‘A’) Site (Source: Township Website, May 2020) The OPA Application seeks to re-designate the DPOS development lands to “Hamlet” to form part of the existing Ida Hamlet designation. As previously noted in this Report, the DPOS development lands were previously designated Hamlet (Township Official Plan 19 Page 74 of 337 2014). Amendments to Schedules ‘A’ - Land use and ‘F’ (Map 4) Ida will apply in this instance. Relative to the OPA Application, the following policies of the Township Official Plan are considered to have direct relevancy: Policy Title - Detail 4.9 HAMLETS The Hamlet designation applies to lands within the boundaries of Ida, Cavan, Mount Pleasant, Five Mile Turn (North Monaghan), Springville, Fraserville, Bailieboro and South Monaghan. The Hamlets are identified generally on Schedule A and more specifically on Schedule F, Maps 1 through 8. The Hamlets are small scale settlement areas that provide an important residential, commercial and social focus in the Rural area. The boundaries of the Hamlets are further delineated in maps provided in Schedule F to the Plan. Opinion: The OPA Application seeks to re-designate the property as “Hamlet”, to form part of the Ida Hamlet designation. The small-scale nature of this settlement area would be re-enforced with the approval of the OPA Application. 4.9.1 Objectives It is the objective of this designation to: a) Recognize the unique and historic nature of the smaller settlement areas in the Township; b) Maintain the character and amenities of the existing rural communities in the Township; e) Ensure that new development in the Hamlets are sustainable on the basis of private services. Opinion: The lands subject of this OPA Application were historically part of the existing Ida Hamlet, although not developed. The character-nature of this Hamlet will be 20 Page 75 of 337 maintained through OPA Application and the pending DPOS Application. 4.9.2 Permitted Uses (Hamlets) Land in the Hamlet designation may be used for the following: a) Single-detached or semi-detached dwellings; Opinion: The OPA Application, if approved, will facilitate the finalization of a pending January 2015 DPOS Application comprised of 15 (fifteen) lots all intended for single-detached dwelling residential use, and the “Revised” ZBLA Application. 4.9.3 General Development Policies a) Following the adoption of this Plan no further Hamlet boundary expansion or new hamlets will be considered during the life of this Plan; b) Residential development shall be generally by plan of subdivision. However, infilling or minor expansions within the Hamlet boundary through the creation of lots by severance may be permitted subject to the approval of the sewage and water services by the Township or its delegated authority; c) In addition to the requirements of the Planning Act, and Section 8.4 of this Plan an application for approval of a draft plan of subdivision within a Hamlet shall be accompanied by: i) A current hydro-geological report based on test wells on the subject site, addressing existing conditions and the potential impact of the proposed subdivision on the available water supply in terms of quantity, quality and sustainable yield for both the proposed and existing wells. The report shall also assess the potential impact of proposed private sewage disposal systems on the groundwater supply in terms of bacterial and chemical parameters, as determined by the County and the Ministry of the Environment; 21 Page 76 of 337 ii) A lot servicing plan, indicating the proposed location of all structures, drilled wells and the subsurface sewage disposal system envelopes, including a 100 percent replacement area for each in ground conventional Class 4 sewage disposal system; iii) A report of the results of a soil sampling program that adequately represents the geology of the subdivision, and, iv) An existing and final grading plan indicating elevations and lot drainage patterns. Opinion: The OPA Application seeks to permit the northern part of the property to be re-designated as “Hamlet”. Policy 4.9.3 (2) states that no further Boundary expansion is permitted. Yet the 2019 Growth Plan specifically allows for minor adjustments of rural settlement areas, which would include Hamlets. The pending DPOS Application is supported by various background suitability of the development lands to accommodate 15 (fifteen) single detached dwelling building lots. A new Hamlet is not being created. Rather, a minor adjustment of the southerly boundary of a designated Hamlet is proposed. Given the large range of Policy 4.9.3 (2) it would be appropriate to include a “policy exception” in this instance, to permit the intent of the OPA Application. 5.1 AGRICULTURAL AREAS The Agricultural designation applies to lands that are lands which have a high capability for agriculture. Lands that generally have soil Classes 1, 2 and 3 according to the Canada Land Inventory and are predominantly used for agriculture are in the Agricultural designation as identified on Schedule A. Opinion: The OPA Application seeks to re-designate the property to “Hamlet”. The property is not designated as 22 Page 77 of 337 “Prime Agriculture” and can be described as marginal in terms of agricultural use potential. Moreover, the property is adjoined on 3 (three) boundaries by established low density residential use. 8.2 AMENDMENTS TO THE PLAN a) This Plan should only be amended when the policies of this Plan have been found not to address issues, or alternatively, issues have been raised with respect to site-specific proposals that must be addressed in a comprehensive manner. Any amendment shall conform to the overall intent of the Official Plan as set out in the Strategic Directions and policies of the Plan; b) Privately initiated amendments prior to the 5-year review of this Plan are generally discouraged. However, if a request for an amendment is received, Council may consider such a request, which must include sufficient information and justification to enable the requested amendment to be evaluated as per the requirements of Section 8.4. The following general criteria shall apply to the review of all Official Plan Amendment applications and the proponent of an amendment may be required to submit reports from qualified professionals to address such matters, including but not necessarily limited to: i) Conformity to the strategic directions and policies of this Plan; ii) Suitability of the location of the proposed use; iii) Compatibility with existing and planned land uses in the surrounding area; iv) The impact on the natural environment having regard for natural heritage features and hydrologic features; v) Need for the proposed use; vi) Availability of supporting capital works and services; vii) Fiscal impact on municipal capital works and services; 23 Page 78 of 337 viii) Comments of public agencies; ix) Any other specific requirements of Council; and x) In the case of lands within identified vulnerable areas, demonstration of how the proposal conforms to the policies of Section 3.19 where applicable. Opinion: The OPA Application was determined by Township and County Planning Staff as appropriate in this instance; that is to finalize a pending DPOS Application that has Township approval-in-principle. The required background/technical studies were previously provided and evaluated. Public meetings have been held insofar as the DPOS and associated ZBLA Applications. d) If a request for an amendment is received to change the land use designation or zone from an Agricultural or Rural land use designation or zone to a designation or zone which will permit development, the amendment will be required to meet Minimum Distance Separation Formulae (MDS) as outlined in Section 3.27. Amendments to rezone or redesignate land already zoned or designated for a non-agricultural use, shall only need to meet the (MDS I) setbacks if the amendment(s) will permit a more sensitive land use than existed before. Opinion: There are no MDS issues associated with this Application. The existing barn structure is scheduled to be removed as part of the realization of the pending DPOS Application. 8.3 SETTLEMENT AREA EXPANSIONS The external boundaries of the Settlement Area and Hamlet designations as shown on the Schedules to this Plan are fixed and inflexible. Expansions to these areas are not permitted by the policies of and within the life of this Plan unless a comprehensive Official Plan Review is undertaken by Council. The expansion of any Settlement Area through an Official Plan 24 Page 79 of 337 Amendment shall only be considered at the time of a comprehensive review of this Official Plan. Further expansions of Settlement Areas within the Township will not be considered unless and until appropriate studies have been completed including a consideration of settlement expansion in the SSA-1 in accordance with section 2.6. In considering the expansion of Settlement Areas, Council shall be satisfied that: c) In Agricultural areas: i) The lands do not comprise specialty crop areas; ii) There is no reasonable alternatives to avoid prime agricultural areas; and, iii) There are no reasonable alternatives of lower priority agricultural lands in prime agricultural areas. d) Impacts from new or expanding Settlement Areas on agricultural operations which are adjacent or close to the Settlement Area are mitigated to the extent possible. Opinion: As noted, this OPA Application was considered at a Pre-Consultation meeting with Township and County Planning Staff. Given the new-found policy directives of the 2019 Growth Plan, relating the “minor adjustment” of the designated/established rural settlement areas, it was concluded that an OPA Application could be considered. The Township’s Official Plan was prepared and approved predicted upon the 2005 Growth Plan which has evolved and been twice updated. The 2019 Growth Plan allows for the nature/intent of the subject OPA Application 8.5 PRE-CONSULTATION Prior to the submission of any development application for which the Township is the approval authority, proponents shall consult with the Township in accordance with the provisions of this Plan 25 Page 80 of 337 and the Township’s Pre-consultation By-law. The County of Peterborough is encouraged to participate in the Township’s pre- consultation process as appropriate. The pre-consultation process is intended to address the requirements for a complete application and may require more than one pre-consultation meeting and involve other agencies and Municipal Departments. Opinion: A Pre-Consultation meeting was held Tuesday November 12, 2019 2:00 pm, at the Township Administrative Offices, attended by both Township and County Planning Staff, at which the scope-nature type of land use approval Application were considered. In Summary, the OPA Application seeks to re-designate the property from “Agriculture” to “Hamlet”, to form part of the southern portion of the existing Ida Hamlet. Map Schedules ‘A’ - Land Use and ‘F’ (Map 4 - Ida) require an Amendment. Additionally, it is necessary that a policy exception be included as part of the amendment, given the current policy language of the Official Plan. Section 4.9 (Hamlet) of the Official Plan, sets forth policies regarding the various Hamlets located throughout the geographical limits of the Township. Relative to the subject Official Plan Amendment Application the following policies are considered to have direct relevancy: Policy Titles - Details 4.9 Hamlets The Hamlet designation applies to lands within the boundaries of Ida, Cavan, Mount Pleasant, Five Mile Turn (North Monaghan), Springville, Fraserville, Bailieboro and South Monaghan. The Hamlets are identified generally on Schedule A and more specifically on Schedule F, Maps 1 through 8. The Hamlets are small scale settlement areas that provide an important residential, commercial and social focus in the Rural area. The boundaries of the Hamlets are further delineated in maps provided in Schedule F to the Plan. 26 Page 81 of 337 Opinion: The OPA Application serves to re-introduce the development lands as forming part of the southern portion of the Ida Hamlet designation. 4.9.1 Objectives It is the objective of this designation to: a) Recognize the unique and historic nature of the smaller settlement areas in the Township; b) Maintain the character and amenities of the existing rural communities in the Township; e) Ensure that new development in the Hamlets are sustainable on the basis of private services. Opinion: The OPA Application and companion DPOS and ZBLA Applications collectively serve to permit an appropriate form of development reinforcing the nature of this specific rural settlement area. 4.9.2 Land in the Hamlet designation may be used for the following: a) Single-detached or semi-detached dwellings; Opinion: The Applications serve to permit a small-scale infill DPOS (residential) to be comprised of single- detached dwellings. 4.9.3 General Development Policies a) Following the adoption of this Plan no further Hamlet boundary expansion or new hamlets will be considered during the life of this Plan; b) Residential development shall be generally by plan of subdivision. However, infilling or minor expansions within the Hamlet boundary through the creation of lots by severance may be permitted subject to the approval of the sewage and water services by the Township or its delegated authority; c) In addition to the requirements of the Planning Act, and 27 Page 82 of 337 Section 8.4 of this Plan an application for approval of a draft plan of subdivision within a Hamlet shall be accompanied by: i) A current hydro-geological report based on test wells on the subject site, addressing existing conditions and the potential impact of the proposed subdivision on the available water supply in terms of quantity, quality and sustainable yield for both the proposed and existing wells. The report shall also assess the potential impact of proposed private sewage disposal systems on the groundwater supply in terms of bacterial and chemical parameters, as determined by the County and the Ministry of the Environment; ii) A lot servicing plan, indicating the proposed location of all structures, drilled wells and the subsurface sewage disposal system envelopes, including a 100 percent replacement area for each in ground conventional Class 4 sewage disposal system; iii) A report of the results of a soil sampling program that adequately represents the geology of the subdivision, and, iv) An existing and final grading plan indicating elevations and lot drainage patterns. f) The minimum lot size in a Hamlet shall not be less than that required for the safe and efficient operation of private individual services for sewage disposal and water on the site; g) New development shall be designed to maintain the historic rural character of the Hamlet areas. The built form and building materials should reflect this character. Council may use Site Plan control within the Hamlet areas to ensure that new development is compatible with the existing community; Opinion: The DPOS were previously part of the Ida Hamlet designation. The south part of form Hamlet designation was removed from the Official plan notwithstanding an active DPOS Application (early January 2015). The proposed Applications serve to permit a small-scale 28 Page 83 of 337 infill DPOS (residential) to be comprised of single- detached dwellings. The form of development is a compatible scale with established adjacent residential properties. Additionally, the proposed 15 (fifteen) lots can be supported by private on-site water and waste-water facilities. Proposed Policy Exception (4.9.4) “Notwithstanding the policies of Sections 4.9, 2.6 (a), 4.9.3 (a) and 8.3 the lands described as the north part of 1844 County Road No. 10, having an area of approximately 9.4 hectares, shall be permitted to form part of the southern portion of the Ida Hamlet (Schedule ‘F’ - Map 4 - Ida).” It is my professional planning opinion that the Official Plan and related Zoning By-law Amendment Application are in keeping with the general purpose and intent of the policies and designations of the Township Official Plan. Township Zoning By-law (2018-58) Current Zoning Map (Map C2 - Detail) The Property Note: Should rear A-16 Zone Source: Township Website, May 2020) 29 Page 84 of 337 The proposed 15 (fifteen) lot DPOS (Residential) requires the Township Council approval of a ZBLA Application. It is proposed that the DPOS lands be rezoned to HR - Hamlet Residential. This residential zone permits single detached dwelling uses, and has specific regulations pertaining to uses requiring private on-site water and waste-water facilities. The November 2017 DPOS “Draft” Plan (Engage Engineering), illustrates a lot configuration meeting the regulatory requirements of the HR - Hamlet Residential zone. Summary The Official Plan Amendment Application (OPA) serves to return the northern part of the overall property to become part of the southern portion of the Ida Hamlet (Schedule ‘F’ - Map 4 of the Official Plan), and includes a related policy exception in this regard. The “Revised” Zoning By-law Amendment Application (ZBLA) serves to rezone the DPOS lands to HR - Hamlet Residential zone; the appropriate zoning for a rural settlement area plan of subdivision. The 2019 Growth Plan has introduced new-found opportunity for lower tier municipalities to consider minor adjustments of the boundaries of rural settlement areas (including in this instance, the designated Ida Hamlet). The property is subject of an active DPOS and a related ZBLA Application which have been caught up in Provincial Planning Policies; the then 2017 Growth Plan and its associated two (2) map program initiatives. The OPA Application is appropriate and would facilitate the finalization of the pending DPOS Application. It is my Professional Opinion that the OPA and related ZBLA (and the pending DPOS Application) Applications are all: Consistent with the policy directives of the 2020 PPS; In Conformity with the policy directives of the 2019 Growth Plan; In Keeping with the general purpose and intent of the policies and land use designations of the Township Official Plan; In Keeping with the general purpose and intent of the regulatory provisions of the Township Zoning By-law (2018 version); and Representative of Good Planning. 30 Page 85 of 337 Respectfully submitted, Kevin M. Duguay, MCIP, RPP 31 Page 86 of 337 Part “C” – The Appendices Official Plan Amendment No. 5 Cameron Subdivision (Ida) to the Official Plan for the Township of Cavan Monaghan Appendices Page 87 of 337 Written Submissions Official Plan Amendment No. 5 Cameron Subdivision (Ida) to the Official Plan for the Township of Cavan Monaghan Page 88 of 337 From: Elana Arthurs To: Karen Ellis; Christina Coulter; John Connolly Subject: Fwd: Application No. OPA-01-20 Official Plan Amendment No. 5 Cameron Subdivision Date: August 19, 2020 9:11:23 AM Attachments: image.png image.png Hi guys, FYI - It doesn’t appear any of you were included in this. Elana Elana Arthurs Clerk Township of Cavan Monaghan 988 County Road 10 Millbrook, ON L0A 1G0 705-932-9326 All Township facilities are closed including the Municipal Office, staff are available to assist by phone or email. COVID-19 Updates - For information and to subscribe to o going updates please visit our Township website COVID-19 page at www.cavanmonaghan.net/covid-19 Begin forwarded message: From: Laura Smith Application Nos. OPA-01-20 1844 county Road 10 Part of Lot 12, Concession 10 Cavan Ward Township of Cavan Monaghan On behalf of Laura & Jonathan Dubblestine Of 1848 Cora Drive Cavan ON We wish to make known our objection the above noted Zoning By-Law Amendment Dear Sirs/Madams, Page 89 of 337 As residents of Cora Drive located directly behind the proposed site we ask you to contest this amendment which is aimed to allow expansion of settlement area boundaries and permit a 15 lot residential plan for a subdivision. We personally have lived in this neighbourhood nearly 10 years (some of our neighbours are close to 20-30 years) and many of us specifically chose to move to this area as it provided green space and less population. We feel this potential subdivision would have no added value to our small community of neighbours and would irreparably damage the landscape and overall beauty of this area. When we moved here, the farm at the above noted address was fully functional with livestock and crops. After it was sold, it became apparent that the current owner had no intentions of using the land for agricultural purposes as the fields were left to grow over. This is incredibly disheartening as agricultural lands are a finite resource – they should not be looked as development land in waiting. In the Greater Golden Horseshoe – an area that stretches from Niagara to Orillia to Peterborough – farming contributes $11 billion in economic activity and generates 38,000 jobs. It was mentioned by the representative seeking approval during the recent council meeting with Cavan Monaghan that the area in question was "mediocre farmland at best" is arguable since the land has been neglected and never used for farming purposes since it's purchase. The Cavan/Millbrook area is growing rapidly with the additions of the Highlands of Millbrook subdivisions which is putting strain on historical agricultural lands, area water supply and our small rural school (North Cavan). Additionally, large scale residential developments such as this take time to build and require current residents to deal with noise pollution and the mess of a large construction site. This is not the same as one or two houses being built in the area, we are being asked to give up the beauty and uniqueness of this area to look into the backyards of 15 new homes. Attached below is a list of names and contacts for many area residents who oppose this amendment and do not support a subdivision being built in this area and were painstakingly put together by our neighbours Larry & Maddie Brady (1842 Cora Drive). They are both older residents with mobility difficulty and limited access to technology and have asked that I provide these signatures on their behalf. We thank you for taking the time to listen to our concerns and ask you to consider a rejection of the proposed change in zoning from agricultural to Hamlet Residential for the purpose of a subdivision build. Regards, Laura & Jonathan Dubblestine Page 90 of 337 Page 91 of 337 From: Elana Arthurs To: Karen Ellis; John Connolly; Christina Coulter Subject: FW: Application Nos. OPA-01-20 and ZBA-12-17 - July 20th Public meeting Date: July 7, 2020 2:59:31 PM Good afternoon, Please see the email below. Elana Elana Arthurs Clerk Township of Cavan Monaghan 988 County Road 10 Millbrook, ON L0A 1G0 705-932-9326 All Township facilities are closed including the Municipal Office, staff are still available to assist by phone or email. COVID-19 UPDATES - For information and to subscribe to ongoing updates please visit our Township website COVID-19 page at https://www.cavanmonaghan.net/en/live-here/covid-19.aspx Peterborough Public Health – 705-743-1000 x401 https://www.peterboroughpublichealth.ca/ This email message and any files transmitted with it are proprietary and confidential information of the sender and are intended only for the person(s) to whom this email is addressed. If you have received this message in error, please notify the sender immediately by telephone or email and destroy the original message without making a copy. From: Laura Smith [mailto:[email protected]] Sent: July 7, 2020 2:58 PM To: Elana Arthurs Subject: Application Nos. OPA-01-20 and ZBA-12-17 - July 20th Public meeting Application Nos. OPA-01-20 and ZBA-12-17 1844 county Road 10 Page 92 of 337 Part of Lot 12, Concession 10 Cavan Ward Township of Cavan Monaghan On behalf of Laura & Jonathan Dubblestine Of 1848 Cora Drive Cavan ON We wish to object the above noted Zoning By-Law Amendment Dear Sirs/Madams, As residents of Cora Drive located directly behind the proposed site we implore the Council to contest this amendment which is aimed to allow expansion of settlement area boundaries and permit a 15 lot residential plan for a subdivision. We have lived in this neighbourhood nearly 10 years (Cavan area much longer) and specifically chose to move to this area as it provided green space and less population. We feel this potential subdivision would have no added value to our small community of neighbours and would irreparably damage the landscape and overall beauty of this area. When we moved here, the farm at the above noted address was fully functional with livestock and crops. After it was sold, it became apparent that the current owner has no intentions of using the land for agricultural purposes as the fields were left to grow over. This is incredibly disheartening as agricultural lands are a finite resource – they should not be looked as development land in waiting. In the Greater Golden Horseshoe – an area that stretches from Niagara to Orillia to Peterborough – farming contributes $11 billion in economic activity and generates 38,000 jobs. The Cavan/Millbrook area is growing rapidly with the additions of the Highlands of Millbrook subdivisions which is putting strain on historical agricultural lands and our area water supply. Additionally, large scale residential developments such as this take time to build and require current residents to deal with noise pollution and the mess of a large construction site. This is not the same as one or two houses being built in the area, we are being asked to give up the beauty and uniqueness of this area to look into the backyards of 15 new homes. We thank you for taking the time to listen to our concerns and ask you to consider a rejection of the proposed change in zoning from agricultural exception sixteen to Hamlet Residential. Regards, Laura & Jonathan Dubblestine Page 93 of 337 Agency Comments Official Plan Amendment No. 5 Cameron Subdivision (Ida) to the Official Plan for the Township of Cavan Monaghan Page 94 of 337 Page 95 of 337 Page 96 of 337 Page 97 of 337 Page 98 of 337 Page 99 of 337 Page 100 of 337 From: Municipal Planning To: Christina Coulter Subject: RE: Official Plan Amendment (OPA-01-20) and Zoning By-law Amendment (ZBA-12-17) Applications for Review (Cameron) Date: June 29, 2020 4:16:40 PM Attachments: image001.png Thank you for your circulation. Enbridge Gas Inc. does not object to the proposed application however, we reserve the right to amend our development conditions. Please continue to forward all municipal circulations and clearance letter requests electronically to [email protected]. Regards, Alice Coleman Municipal Planning Analyst Long Range Distribution Planning ENBRIDGE GAS INC. TEL: 416-495-5386 500 Consumers Road, North York, Ontario M2J 1P8 Enbridge.com Safety. Integrity. Respect. From: Christina Coulter EXTERNAL: PLEASE PROCEED WITH CAUTION. Page 101 of 337 This e-mail has originated from outside of the organization. Do not respond, click on links or open attachments unless you recognize the sender or know the content is safe. Good Afternoon; A public meeting has been scheduled for Monday July 20, 2020 at 1:00 p.m. with respect to the above noted applications. Please review the attached Notice and advise me of your comments by noon on Friday July 10, 2020. The Notice has been mailed, posted on the subject property and on the Township website today at the link below: Official Plan Amendment OPA-01-20 and Zoning By-law Amendment ZBA-12-17 The above link includes the draft OPA and ZBA along with the consultant's Planning Justification Report and Draft Plan of Subdivision. These applications are required in support of a Plan of Subdivision, file 15T-15001. A public meeting has already been held for the related subdivision and the Township's Draft Plan Conditions have been provided to the County of Peterborough. However, this subdivision has not received draft plan approval due to the changes in the Growth Plan, as explained in the consultant's Planning Justification Report. Additional information relating to the subdivision can be found at Link to County of Peterborough Notice Page, Studies and Reports or by requesting it from Planning Staff. A copy of the Notice has also been sent via Regular Mail. If you have questions about the applications, please contact me. Sincerely, Christina Christina Coulter, B.Sc. (Hons) Planner 988 County Rd 10 Page 102 of 337 Millbrook, ON L0A 1G0 Tel: 705-932-9321 Fax: 705-932-3458 Please be advised our offices are closed to the public as recommended by public health officials. Staff are still available between the hours of 8:30 and 4:30 Monday to Friday, and can be reached via phone or email. Updates regarding closure will be provided on our website at www.cavanmonaghan.net COVID-19 UPDATES - For information and to subscribe to ongoing updates please visit our Township website COVID-19 page at https://www.cavanmonaghan.net/en/live-here/covid-19.aspx Peterborough Public Health 705-743-1000 x401 https://www.peterboroughpublichealth.ca/ This email message and any files transmitted with it are proprietary and confidential information of the sender and are intended only for the person(s) to whom this email is addressed. If you have received this message in error, please notify the sender immediately by telephone or email and destroy the original message without making a copy. Page 103 of 337 From: Lundberg, Per To: Mudd, Iain; Karen Ellis; Christina Coulter Subject: FW: 15T-15001- Cameron Subdivision in Ida. Date: July 10, 2020 8:41:12 AM Hi everyone, Just got this latest from County ISD (see below). Cheers, Per From: Darling, Kyle Hi Per, Yes, we are ok if we get circulated the details required by ORCA regarding storm water management. They have provided excellent comments that are congruent with what the County would require. Further, we would like to remind the proponent that they will be required to obtain an Entrance Permit from the County for their proposed new road within the County's right of way. The entrance is required to be paved, be in compliance with the County's Entrance By-law 2012-26, and be in compliance with an appropriate CSAS standard. Thanks, Kyle Darling Engineering Technician Infrastructure Services Department County of Peterborough 705-775-2737 Ext. 3203 Sent from my mobile. From: Lundberg, Per Page 104 of 337 I need a response quick cause I have to send in our County comments to the Township by Monday for their public meeting regarding the related official plan amendment on the 20th. Per From: Lundberg, Per Sent: July 8, 2020 3:07 PM To: Saccoccia, Doug Hi guys, I just had a quick question about the Cameron subdivision in IDA (draft plan attached), your comments from 2015 and 2018 indicate you’d like some further information on the storm water management. ORCA has cleared the preliminary swm report with details required as part of draft plan conditions (see their letter attached). Are you ok with it if you get circulated the details recommended by ORCA or alternatively, you can request draft plan conditions for the details you require? If I can get a response real quick (by Friday) that’d be great. I know it’s short notice but I just got the ORCA letter today. Per Lundberg, MCIP, RPP | Planner County of Peterborough 470 Water Street, Peterborough, ON K9H 3M3 Tel: 705-743-0380 ext 2404 | Toll Free: 1-800-710-9586 [email protected] | www.ptbocounty.ca Page 105 of 337 July 20, 2020 Ms. Christina Coulter Planner, Township of Cavan Monaghan 988 County Rd 10 Millbrook, Ontario L0A 1G0 Dear Ms. Coulter RE: OPA-01-20 & ZBA-12-17, 1844 County Road 10, Par of Lot 12, Concession 10, Township of Cavan Monaghan, Roll # 1509.010.040.15500, ORCA files PPLC-2188 & PPLC-2189 As per the above noted circulations, the Amendments are required to introduce planning policies and regulations to permit a 15-lot residential plan of subdivision on a portion of the subject property. The Corporation of the County of Peterborough assigned this application file number 15T-15001. The purpose and effect of Amendment No. 5 to the Official Plan for the Township of Cavan Monaghan is to change the land use designation on a portion of the subject lands from “Agricultural” to “Hamlet” to permit a 15-lot residential plan of subdivision. The “Hamlet” designation will apply to approximately 9.47 hectares (23.40 acres) of the subject property. The purpose and effect of the Zoning By-law Amendment is to change the zoning of a portion of the subject lands from “Agricultural Exception Sixteen (A-16)” and “Future Development (FD)” to “Hamlet Residential (HR)” to permit a 15-lot residential plan of subdivision. The Amendment will also recognize a reduced minimum lot area requirement for the remainder of the subject lands located within the (A-16) Zone from 20 hectares (49.42 acres) to 10 hectares (24.71 acres). The portion of the subject property within the Natural Linkage (NL) Zone will remain unchanged ORCA staff have participated in the pre-consultation and the Draft Plan of Subdivision processes. ORCA staff provided comments regarding the Draft Plan of Subdivision on July 7, 2020. Based upon review by ORCA technical staff of the submitted Environmental Impact Analysis (EIA) completed by Cambium, provided the development adheres to the recommendations outlined in S.4.0 of the report, the applications appear to be consistent with sections 2.1, 2.2 & 3.1 and of the Provincial Policy Statement as well as policies 4.2.2 & 4.2.4 of the Growth Plan for the Greater Golden Horseshoe. The Otonabee Region Conservation Authority 250 Milroy Drive, Peterborough, ON K9H 7M9 Phone: 705-745-5791 Fax: 705-745- 7488 Email: [email protected] Website: www.otonabee.com Page 106 of 337 The Functional Management Report has provided information to demonstrate that water quality and quantity controls can be done on-site. It is understood that additional information will be provided to ORCA at the detail design stage. Prior technical comments were found in the July 7, 2020 letter sent to the Township. The application was also reviewed in consideration of the Trent Source Protection Plan (SPP) which was prepared under the 2006 Clean Water Act. It was determined that the subject property is not located within an area that is subject to the policies contained in the SPP. Please contact me if you have any further questions or concerns. Best Regards, Planning and Development Officer Otonabee Conservation Cc: Ryan Huntley, Otonabee Conservation Board Member 2 Page 107 of 337 Minutes of the Public Meeting Official Plan Amendment No. 5 Cameron Subdivision (Ida) to the Official Plan for the Township of Cavan Monaghan Page 108 of 337 Page 109 of 337 Page 110 of 337 Page 111 of 337 Page 112 of 337 Page 113 of 337 Page 114 of 337 Page 115 of 337 Township Planning Reports July 20, 2020 August 4, 2020 Official Plan Amendment No. 5 Cameron Subdivision (Ida) to the Official Plan for the Township of Cavan Monaghan Page 116 of 337 Special Council Meeting To: Mayor and Council Date: July 20, 2020 From: John Connolly, Executive Director of Planning and Development Report Number: Planning 2020-17 Subject: Cameron (Duguay) OPA and ZBA Report Recommendations: 1. That Council review and consider all verbal and written comments received at the public meeting; 2. That a planning report assessing the merits of the Official Plan Amendment Application and the Zoning By-law Amendment Application be presented to Council for consideration at a future date(s). ______ Overview: The Township of Cavan Monaghan received Official Plan and Zoning By-law Amendment applications for lands at 1844 County Road 10 in part of Lot 12, Concession 10 of the Cavan Ward. A key map showing the location of the subject lands is provided as Attachment No. 1 to this Report. The Official Plan Amendment application was assigned file number OPA-01-20 and was received on May 29, 2020 and deemed “complete” on June 26, 2020. The Zoning By-law Amendment application was assigned file number ZBA-12-17 and was received on November 22, 2017 and deemed “complete” on June 26, 2020. The Amendments are required to introduce planning policies and regulations to permit a 15-lot residential plan of subdivision on a portion of the subject property. The draft plan of subdivision was deemed a “complete” application by the County of Peterborough on January 13, 2015 and assigned file number 15T-15001. The subdivision application received approval in principle from Cavan Monaghan Township Council on October 2, 2017. Township planning staff provided correspondence to the County on November 16, 2017 reflecting Council’s resolution and that the approval applied to the revised draft plan dated November 8, 2017. A copy Page 117 of 337 of the Township’s draft plan conditions was included with this correspondence. Condition number 3 included the requirement for a zoning by-law amendment. The draft plan of subdivision is provided as Attachment No. 2 to this Report. The total area comprised by the plan of subdivision is 9.47 hectares (23.40 acres). In addition to showing the locations of the existing and proposed structures, the draft plan illustrates the test well locations and proposed street and lot fabric, septic tank and septic bed locations. The existing dwelling will remain on proposed Lot 2 and the existing shed and barn located on proposed Lot 3 will be demolished. The proposed lots range in size from 0.30 hectares (0.74 acres) (Lot 1) to 1.05 hectares (2.59 acres) (Lot 12) and have lot frontages ranging from 27.23 metres (89.34 feet) (Lot 6) to 104.71 metres (343.54 feet) (Lot 4). The property subject to the Official Plan Amendment (OPA) and Zoning By-law Amendment (ZBA) Applications is approximately 22.24 hectares (54.96 acres) in size with approximately 595 metres (1952 feet) of frontage on County Road 10. The property currently accommodates a single detached dwelling, shed and barn which is serviced with private well and septic. Background: Pre-consultation meetings between County and Township Staff and the Applicant were held in 2014, prior to the submission of the subdivision application. At that time, the majority of the subdivision lands were designated Hamlet in the 2005 Township of Cavan-Millbrook-North Monaghan Official Plan. The Applicant was advised that there was a window of opportunity under the 2005 Official Plan to move the subdivision application forward, noting that the Township was close to having a new Official Plan in place that would reduce the settlement area boundaries of Ida as they applied to the subject lands. The Township of Cavan Monaghan Official Plan, now in effect, was approved by the Ontario Municipal Board (OMB) on January 12, 2015. The 2015 Official Plan removed most of the Hamlet designation from the subject lands and placed it in an Agricultural designation. The proposed OPA is required to add the lands, that were previously removed as a result of the OMB approval of the 2015 Official Plan, back into the Hamlet designation. In 2017, changes to the Growth Plan for the Greater Golden Horseshoe prohibited municipalities from expanding settlement area boundaries unless a full municipal comprehensive review was completed (S. 2.2.8.2). However, the most recent 2019 changes to the Growth Plan have provided municipalities with the flexibility to consider minor adjustments to the boundaries of rural settlements outside of a municipal comprehensive review subject to meeting the applicable criteria (S. 2.2.9.7). On this Page 118 of 337 basis, an OPA Application was submitted to allow for the continued consideration of the subdivision, file number 15T-15001. To support the proposed OPA and ZBA Applications, a “Revised” Planning Justification Report prepared by KMD Community Planning and Consulting Inc., dated February 25, 2020 was submitted. The Planning Justification Report is provided as Attachment No. 5 to this Report. In addition, a series of technical studies and supporting documents were submitted with the plan of subdivision Application 15T-15001. The documents included the following: • Survey of Subject Property, prepared by J.B. Fleguel Surveyors (November 2014) • Topographic Sketch of Subject Property, prepared by J.B. Fleguel Surveyors (November 2014) • Planning Justification Report, prepared by Kevin Duguay (January 2015) • Supplementary Planning Opinion, prepared by Kevin Duguay (May 2018) • Hydrogeological Assessment, prepared by Cambium Inc. (January 2015) • Hydrogeological Assessment Addendum Report, prepared by Cambium Inc. (February 2015) • Revised Nitrate Attenuation Calculations, prepared by Cambium Inc. (August 2018) • Environmental Impact Analysis, prepared by Cambium Inc. (December 2014) • Environmental Impact Analysis Addendum, prepared by Cambium Inc. (May 2018) • Stage 1 & 2 Archaeological Report, prepared by Earthworks Archaeological Services (November 2014) • Revised Stage 1 & 2 Archeological Assessment Report, prepared by Earthworks Archaeological Services (May 2016) • Stormwater Management Functional Servicing Report, prepared by Engage Engineering (January 2015) • Draft Plan Engineering Letter, prepared by Engage Engineering (April 2018) • Traffic Impact Statement, prepared by Engage Engineering (February 2015) All of these technical studies are available for review through the hyperlinks above, on the County and Township websites and in the Planning Department Office. Official Plan Amendment As drafted, Official Plan Amendment No. 5 will change the land use designation on a portion of the subject lands from “Agricultural” to “Hamlet” to permit a 15-lot residential plan of subdivision. Page 119 of 337 In total, the Hamlet designation will apply to approximately 9.47 hectares (23.40 acres) of the subject property. Approximately 0.63 hectares (1.56 acres), representing Lots 1 and 2 of the proposed subdivision, is already within the Hamlet designation. The Amendment also seeks to provide relief from the policies of the Official Plan which prohibit the expansion of settlement area boundaries. A complete copy of Official Plan Amendment No. 5 is provided as Attachment No. 3 to this Report. Zoning By-law Amendment The purpose of the Zoning By-law Amendment is to change the zoning of a portion of the of the subject lands from “Agricultural Exception Sixteen (A-16)” and “Future Development (FD)” to “Hamlet Residential (HR)” to permit a 15-lot residential plan of subdivision. The Amendment will also recognize a reduced minimum lot area requirement for the remainder of the subject lands located within the (A-16) Zone from 20 hectares (49.42 acres) to 10 hectares (24.71 acres). The portion of the subject property within the Natural Linkage (NL) Zone will remain unchanged. A complete copy of the draft Zoning By-law Amendment is provided as Attachment No. 4 to this Report. Response to Notice Notice of the Official Plan and Zoning By-law Amendment applications was circulated, by first class prepaid mail, to all assessed persons within 120 metres (400 feet) of the lands affected by the Official Plan Amendment and Zoning By-law Amendment applications, to all required ministries and agencies and to all Township Department Directors. A sign was posted on the property. The Notice of Public Meeting was posted on the Township website. The notice complies with the requirements of the Planning Act. Township staff received one objection to the proposed OPA and ZBA Applications. The objection was received from the owners of 1848 Cora Drive and is provided as Attachment No. 6 to this Report. In summary, the objection relates to the loss of agricultural land, loss of scenic views and the noise and activity related to a subdivision construction site. Township Staff have no further objections or additional comments to the applications beyond those previously provided to the County on November 16, 2017 as part of subdivision application 15T-15001. Page 120 of 337 Enbridge Gas Distribution has no objection to the Applications. Otonabee Region Conservation Authority comments received on July 7, 2020 relate to the draft plan of subdivision 15T-15001. There were no comments or objections received to the OPA and ZBA Applications. Peterborough County Planning Department (the County) provided correspondence dated July 10, 2020 on OPA-01-20. The County comments are provided as Attachment No. 7 to this Report. In summary, the County reviewed the application against the Growth Plan for the Greater Golden Horseshoe (2019), the Provincial Policy Statement (2020), the County of Peterborough Official Plan and the Township of Cavan Monaghan Official Plan. The County indicated support of the amendment provided that the planning consultant (KMD Community Planning and Consulting Inc.) amend the Planning Justification Report to provide adequate justification for the removal of the required area of prime agricultural lands for inclusion in the Hamlet of Ida in accordance with the policies of Section 1.1.3.8 of the Provincial Policy Statement. Financial Impact: None at this time. Attachments: Attachment No. 1: Key Map Attachment No. 2: Draft Plan of Subdivision Attachment No. 3: Draft Official Plan Amendment No. 5 Attachment No. 4: Draft Zoning By-law Amendment Attachment No. 5: KMD Planning Justification Report Attachment No. 6: Letter of Objection, 1848 Cora Drive Attachment No. 7: County of Peterborough Correspondence Respectfully Submitted by, John Connolly Executive Director of Planning and Development Page 121 of 337 Reviewed by, Yvette Hurley Chief Administrative Officer Page 122 of 337 Attachment No.1: Key Map Key Map Subject Site Not to Scale Page 123 of 337 Attachment No. 2: Draft Plan of Subdivision Page 124 of 337 Attachment No. 3: Draft Official Plan Amendment No. 5 Part “B” – The Amendment Introductory Statement All of this part of the document entitled Part “B” – The Amendment consisting of the following text and attached map designated as Schedule “1” constitute Amendment No. 5 to the Official Plan for the Township of Cavan Monaghan. Details of the Amendment The Official Plan for the Township of Cavan Monaghan is amended as follows: 1. Schedule A to the Official Plan for the Township of Cavan Monaghan is amended by changing the designation from “Agricultural” to “Hamlet” and by adding a text box reference for Section 4.9.4 a) as it applies to 1844 County Road 10 in part of Lot 12, Concession 10 of the Cavan Ward as shown on Schedule “1”, attached. 2. Schedule F – Map 4 to the Official Plan for the Township of Cavan Monaghan is amended by changing the Hamlet boundary for Ida and by adding a text box reference for Section 4.9.4 a) as it applies to as it applies to 1844 County Road 10 in part of Lot 12, Concession 10 of the Cavan Ward as shown on Schedule “2”, attached. 3. Section 4.9 of the Official Plan for the Township of Cavan Monaghan is amended by adding a new subsection, namely subsection 4.9.4 a), immediately following subsection 4.9.3 which shall read as follows: “4.9.4 Site Specific Policies a) 1844 County Road 10 Part of Lot 12, Concession 10, Cavan Ward (Cameron Subdivision - Ida) Notwithstanding the provisions of Section 2.6, Section 4.9.3 (a) and Section 8.3 herein, the external boundaries of the Hamlet of Ida shall be expanded as they apply to a portion of the lands in part of Lot 12, Concession 10 of the Cavan Ward, being Roll Number 1509-010-040-15500 and municipally known as 1844 County Road 10.” Page 125 of 337 Page 126 of 337 Page 127 of 337 Attachment No. 4: Draft Zoning By-law Amendment The Township of Cavan Monaghan By-law No. 2020-XX Being a by-law to amend By-law No. 2018-58, as amended, otherwise known as “The Township of Cavan Monaghan Zoning By-law”. Whereas the Township of Cavan Monaghan received an application to amend Zoning By-law No. 2018-58, as amended. And Whereas the Township requires the rezoning of the subject property as a condition of Draft Plan of Subdivision 15T-15001. And Whereas the Council of the Township of Cavan Monaghan reviewed the proposed rezoning and now deems it advisable to further amend By-law No. 2018-58, as amended. Now Therefore the Council of the Township of Cavan Monaghan hereby enacts as follows: 1. Map C-2 of Schedule “A” to By-law No. 2018-58, as amended, is hereby further amended by changing the zone category on lands in part of Lot 12, Concession 10 of the Cavan Ward from the Agricultural Exception Sixteen (A-16) Zone and the Future Development (FD) Zone to the Hamlet Residential (HR) Zone as shown on Schedule "1" attached hereto and forming part of this By-law. 2. Section 7.4.26 of By-law No. 2018-58, as amended, is further amended by deleting this Section in its entirety and replacing it with the following: “7.4.26 A-16 Map C-2 on Schedule A (2020-XX Cameron) a) Minimum lot area 10 hectares 3. All other relevant provisions of By-law No. 2018-58, as amended, shall apply. Page 128 of 337 If no notice of objection is filed with the Clerk within the time provided, this By-law shall become effective on the date of passing. If a notice of objection is filed with the Clerk, this By-law shall become effective on the date of passing hereof subject to the disposition of any appeals. Read a first, second and third time and passed this day of , 2020. ______Scott McFadden Elana Arthurs Mayor Clerk Page 129 of 337 Schedule “1” to By-Law No. 2020-XX Mayor Clerk Page 130 of 337 Attachment No. 5: KMD Planning Justification Report “Revised” Planning Justification Report (May 28, 2020) - Official Plan Amendment and Zoning By-law Amendment Applications 1844 County Road 10 Township of Cavan Monaghan, County of Peterborough Introduction This “Revised” Planning Justification Report (May 28, 2020) has been prepared in support of Official Plan Amendment and Zoning By-law Amendment Applications for the north portion of the property known municipally as 1844 County Road No. 10, Township of Cavan Monaghan (former Hamlet of Ida). The Applications - Background Original Official Plan Amendment Application (OPA Application) The “Original” OPA Application was filed with the Township’s Planning Department on January 8, 2020 Zoning By-law Amendment Application (Original). The “Original” ZBLA Application was filed with the Township’s Planning Department on November 22, 2017. This ZBLA was filed in connection with a then pending DPOS Application filed with the Township’s Planning Department in early January 2015. Certain revisions to the ZBLA Application are now required due to the Township initiated update of their Township Zoning By-law. This Amendment followed the November 22, 2017 filing of the “Original” ZBLA Application. The OPA Application and companion ZBLA Application are required to re-designate and re-zone the lands proposed for development as a 15 (fifteen) lot residential Plan of Subdivision as follows: 1. OPA “Agriculture” to Hamlet, Township Official Plan; and 2. ZBLA “HR - Hamlet Residential”, Township Zoning By-law. 1 Page 131 of 337 The Draft Plan of Subdivision Application (DPOS) was originally filed in early January 2015, based upon the then valid Hamlet designation applied to proposed development lands (Township Official Plan). Following the filing of the original DPOS Application, the Township Official Plan was amended (Comprehensive Update, township- initiated), and this amendment included the re-designation of the DPOS lands from Hamlet (Ida) to Agricultural. The DPOS Application continued to be processed and received Township Council approval, in principle, in May 2018. Additionally, the DPOS Application was accompanied by a companion ZBLA Application as originally filed with the Township’s Planning Department on November 22, 2017. The DPOS Application was in turn provided to the County Planning Department for their processing and presentation to County Council for approval. Subsequently, the Province of Ontario on July 1, 2017 introduced a new Growth Plan for the Greater Golden Horseshoe (2017 Growth Plan). This Growth Plan gave rise to the introduction of two (2) significant map schedules: i. Agricultural Land Base Map; and ii. Natural Heritage Systems Map. Both maps were directives established through the 2017 Growth Plan and were implemented in mid-2018 (with no transitional provisions). The Agricultural Land Base Map initiative has direct implications upon the proposed DPOS development lands. Another consequence of the 2017 Growth Plan was a policy stating member municipalities that local land use/planning approvals were to be based upon the governing local Official Plan in effect as of July 1, 2017. There were no provisional measures or exceptions provided for in the 2017 Growth Plan policy framework in this regard. The pending DPOS Application was thus twice impacted by the 2017 Growth Plan and appeared to be at a stalemate in terms of further Application processing. In May 2019, the Province of Ontario introduced A Place to Grow - Growth Plan for the Greater Golden Horseshoe (2019 Growth Plan), serving to replace the July 1, 2017 Growth Plan. The pending DPOS and companion ZBLA Applications are now compelled to demonstrate conformity with a “third” Growth Plan. Having said this, the 2019 Growth Plan does include certain policy provisions for the appropriate rounding-out or minor adjustment of rural settlement areas. 2 Page 132 of 337 2.2.9 Rural Areas 7. Notwithstanding policy 2.2.8.2, minor adjustments may be made to the boundaries of rural settlements outside of a municipal comprehensive review, subject to the following: a) the affected settlement area is not in the Greenbelt Area; b) the change would constitute minor rounding out of existing development, in keeping with the rural character of the area; c) confirmation that water and wastewater servicing can be provided in an appropriate manner that is suitable for the long-term with no negative impacts on water; and d) Sections 2 (Wise Use and Management of Resources) and 3 (Protecting Public Health and Safety) of the PPS are applied. At a pre-consultation meeting held with both Township of Cavan Monaghan and County of Peterborough Planning Staff, it was determined that the inclusion of the pending DPOS development lands as part of the Ida Rural Settlement Area (Ida Hamlet) was possible, subject to the filing and approval of an Official Plan Amendment Application (OPA). The subject OPA Application represents the applicable land use approval Application. Relative to the pending DPOS development, there were two (2) outstanding technical matters that required attention, summarized as follows: a) Storm-water Management The Township, County and ORCA all had originally provided input towards the preliminary storm-water management program. After a series of meetings with the Applicant and myself, the Township assumed the lead on storm-water management and have accepted the preliminary recommendations as outlined by the Project Engineer (Engage Engineering). The details of storm-water management, which will include Low- Impact Development measures, as prescribed through the 2014 PPS, will be finalized as a condition of Draft Plan Approval (based upon the May 2018 version of the DPOS). b) Conservation Authority Conservation Authority Staff required additional field - date/information regarding a feature within the southwest part of the development lands. There was some opinion that this feature was a wetland, and as such would necessitate environmental buffering and resultant modifications to the DPOS lot configuration. 3 Page 133 of 337 The Project Environmental Consultant (Cambium Inc.) has since satisfied ORCA Staff, that this feature is not a wetland, and that the pending DPOS lot configuration can proceed as presented. See Report 1 to this Report for details. The Applications Official Plan (OPA) To amend Schedules ‘A’ - Land Use and ‘F’ Map 4 (Ida) of the Township of Cavan Monaghan Official Plan, as follows, including the following proposed Policy Exception: Proposed Policy Exception (4.9.4) “Notwithstanding the policies of Sections 4.9, 2.6 (a), 4.9.3 (a) and 8.3 the lands described as the north part of 1844 County Road No. 10, having an area of approximately 9.4 hectares, shall be permitted to form part of the southern portion of the Ida Hamlet (Schedule ‘F’ - Map 4 - Ida).” Proposed Official Plan Map - Details Map Detail Schedule Schedule ‘A’ - Land Use - Change from Agricultural Areas to Hamlet “Notwithstanding the policies of Sections 4.9, 2.6 (a), 4.9.3 (a) and 8.3 the lands described as the north part of 1844 County Road No. 10, having an area of approximately 9.4 hectares, shall be permitted to form part of the southern portion of the Ida Hamlet (Schedule ‘F’ - Map 4 - Ida).” 4 Page 134 of 337 Schedule ‘F’ Map 4 - Ida - Change from Agricultural Areas to Hamlet “Notwithstanding the policies of Sections 4.9, 2.6 (a), 4.9.3 (a) and 8.3 the lands described as the north part of 1844 County Road No. 10, having an area of approximately 9.4 hectares, shall be permitted to form part of the southern portion of the Ida Hamlet (Schedule ‘F’ - Map 4 - Ida).” Zoning By-law (ZBLA) To amend By-law 2018-58 to permit the proposed 15 (fifteen) lot 7 DPOS (Residential), as follows: The property Note A zone should read A-16 Zone (Source: Township Website, May 2020) 5 Page 135 of 337 The current zoning (By-law 2018-58) of the DPOS lands / property is as follows: A-16 – Agricultural (Exception 16); FD - Future Development; and NL - Natural Linkage. The ZBLA Application seeks to amend the current Zoning to HR - Hamlet Residential to permit the proposed 15 (fifteen) lot DPOS development. The Zoning By-law Section of this Report provides additional analysis/commentary as it would pertain to the “Revised” ZBLA Application. The Proposed Draft Plan of Subdivision (DPOS Plan) (Source: Engage Engineering, November 2017) 6 Page 136 of 337 Summary - Proposed Draft Plan of Subdivision November 2017) The proposed plan incorporates 15 lots, all intended for single unit dwelling use. The lots vary in size form 0.3 to 1.05 hectres. All lots can be supported by on-sitre water and waste water facilites. The proposed Draft Plan of Subdivision (Residential) employs the north portion of the subject property. The existing farm dwelling will be retained and be located on Lot 3 of the proposed plan. The 2018 Township recommended Draft Plan of Subdivision (DPOS) incorporated an expanded land base from that of the original DPOS Application - early January 2015. The expanded land base was evaluated from various perspectives including: i. Environmental (Supplementary EIS Report May 1, 2018) prepared by Cambium Inc.); and 7 Page 137 of 337 ii. Civil Engineering letter report prepared by Engage Engineering dated April 27, 2018, confirming the appropriateness of the expanded land base (site services, road network). The original DPOS plan encompassed an area of 6.22 hectares (15.4 acres). Notwithstanding the technical support evidenced through the Hydrogeological Report, (private waste-water facilities), the Peterborough Health Unit would not support the proposed lots to incorporate alternate waste-water facilities. The Health Unit’s insistence that lots have minimum area of 0.4 hectares (1 acre) in order to accommodate Class 4 conventional septic systems implicated the proposed development area of the original DPOS. Without reducing the number of proposed residential lots, the Health Unit’s request could not be physically accommodated based upon the area of the original DPOS plan. The reduction of residential lots would have seriously jeopardized the economic viability of this subdivision project. The proposed solution, therefore, was to re-design the original plan to ensure that all residential lots have a minimum lot area of 0.4 hectares (1 acre). This had the effect of increasing the area of the proposed DPOS. The Township Official Plan (pre-2014) established the boundary of the “Ida” Rural Settlement Area. This boundary required to be shifted in a southerly direction to accommodate the proposed increase of lot area of the modified/expanded area of the DPOS. This “modest” boundary adjustment was and remains appropriate. Moreover, it is my Professional Planning Opinion that this boundary adjustment is: Consistent with the policy directives of the 2020 PPS (development is proposed to be located within lands to be designated as a Rural Settlement Area, and said lands can be supported by private on-site water and waste-water facilities); In Conformity with the policy directives of the 2019 Growth Plan, including policies allowing for minor adjustments of the boundaries rural settlement areas; In Keeping with the general purpose and intent of the County of Peterborough (upper tier) and Township of Cavan Monaghan Official Plan, subject to the proposed OPA Application; 8 Page 138 of 337 In Keeping with the general purpose and intent of the regulatory provisions of the Township Zoning By-law (2018-58). A related “Revised” ZBLA Application has been filed in connection with the subject OPA Application; and Is Representative of Good Planning. The February 2018 Agricultural Land Base Mapping (Ministry of Agriculture, Food and Rural Affairs). February 2018 OMAFRA Agricultural Land Base Mapping - Detail Subject property Proposed 15 lot Draft Plan of Subdivision The OMAFRA Agricultural Land Base Mapping - February 8, 2018, incorporated the lands subject of the Draft Plan of Subdivision Application. It has been acknowledged that: i. That the Township of Cavan Monaghan Council has recommended (in principle), the approval of the Draft Plan of Subdivision; ii. This Township recommendation/approval was predicted upon consistency with the then applicable 2014 PPS, conformity with the then applicable 2017 Growth Plan and general conformity with the policy directives of both the County and Township (2014) Official Plans; 9 Page 139 of 337 iii. The proposed DPOS lands are abutted on three sides by established low density residential properties; and iv. The lands are, at best, marginal for any agricultural purpose. Area Map – Land Use DPOS Site (Source: County of Peterborough Website, May 2020) It would be appropriate for the DPOS Application approval to incorporate consideration for a request to the Ministry of Municipal Affairs and Housing (and OMAFRA, if required) to revise the Agricultural Land Base Map to exclude the lands subject of the Township recommended Draft Plan of Subdivision lands, in addition to the requested Official Plan Amendment. Background Reports/Studies – An Overview The DPOS Application was supported by required Background Reports/Studies. These documents were previously to the Township and County for review/commentary. The following section of this Report offers and overview of the findings/recommendations of said Reports/Studies. 10 Page 140 of 337 Stormwater Management/Functional Servicing Report Preliminary Stormwater Management, design/functionality and related details were addressed by Engage Engineering Ltd. On-site infiltration methodology will be employed. I have reviewed said information and the details of the Plan (including detailed site visits) and find the Report recommendations to continue to be appropriate. Servicing, Site Servicing was addressed by a Functional Servicing Report prepared by Engage Engineering Limited and supported by a Hydrogeological Assessment by Cambium Inc. Water Supply, the Report acknowledges the provision/supply and distribution of private wells to serve the residential lots throughout the Plan. Sewage Disposal, the Report acknowledges the provision of private septic facilities for all residential lots. The precise location of septic facilities will be ultimately determined through the building permit process. The November 2017 DPOS Plan illustrates the proposed location of private septic facilities on an individual lot basis. I have reviewed these Reports (including detailed site visits) and find the respective recommendations to continue to be appropriate for the proposed DPOS development. Archaeological Assessment – Stages One and Two An Archaeological Assessment – Stage 1 and 2 Report was prepared by Earthworks Archaeological Services, November 2014. Said Report has been filed with the Provincial Ministry of Tourism, Culture and Sport for review and approval. The Assessment, which included background research and investigation as well as a Stage 2 test pit survey confirmed that the area of the proposed DPOS is free of archaeological features or artifacts. Environmental Impact Study (EIS) An Environmental Impact Study was prepared by Cambium Inc., December 2014. The EIS Report offered a series of recommendations outlined on pages 17 and 18 of the concerned Report. Some additional field work is required in early spring 2015. 11 Page 141 of 337 Additionally, regard for the presence of the barn swallow species, nests of said species found within the existing barn structure will have to be implemented in the event said barn is demolished. The property owner is conversant and is prepared to undertake the required habitant replacement work. Cambium Inc. staff have since completed the additional fieldwork and reporting. The requirements for species at risk have been addressed or nearing fulfillment. Additionally, the ORCA concerns regarding natural features wetlands have also been addressed. Analysis 2020 Provincial Policy Statement (2020 PPS) The 2020 PPS came into effect on May 1, 2020 and replace the 2014 PPS version. The 2020 PPS sets forth a series of policies addressing planning, growth, development, environment and related matters on a province wide basis. Development/land use approval applications must demonstrate consistency with the policy directives of the 2020 PPS. The pertinent policy sections of the 2020 PPS are included as part of Attachment ‘B’ to this Report, and are generally summarized as follows: Policy Title - Details 1.1.1 Healthy, liveable and safe communities are sustained by: 1.1.3 Settlement Areas 12 Page 142 of 337 Opinion: The OPA Application, if approved, would have the DPOS development lands forming part of the Ida Hamlet (Rural Settlement Area). 1.1.3.9 Opinion: The OPA Application, if approved, would have the DPOS development lands forming part of the Ida Hamlet (Rural Settlement Area). 13 Page 143 of 337 1.1.4 1.1.4.1 Opinion: The OPA Application, if approved would permit a new DPOS (Residential) as part of a designated rural settlement area (IDA) 1.1.4.2 1.1.4.3 Opinion: The OPA Application, if approved would permit a new DPOS (Residential) as part of a designated rural settlement area (IDA). The form and scale of the proposed residential lots (15) is in keeping with area land uses and rural characteristics. 1.2 Coordination 1.6 14 Page 144 of 337 The proposed DPOS development will be supported by on-site private water and waste-water services/ facilities. The 2020 PPS policies permits, subject to satisfying certain development related criteria, residential development within established rural settlement areas forming part of the Rural Area fabric of the province. The proposed Draft Plan of Subdivision employs lands forming part of the former Ida Settlement Area (former Village of Ida, County of Peterborough). No new settlement area or the expansion of any existing settlement area was contemplated by the original Application. The background/technical studies carried-out in support of the original DPOS Application confirmed the suitability and appropriateness of the property for use as a rural plan of subdivision. It is my professional planning opinion that the DPOS Application is consistent with the policy directives of the 2020 PPS. 2019 A Place to Grow, Growth Plan for the Greater Golden Horseshoe Area (2019 Growth Plan) The 2019 Growth Plan came into effect on May 16, 2019 serving to replace the 2017 Growth Plan. The 2017 Growth Plan served to replace the 2005 Growth Plan. The 2019 Growth Plan sets forth a series of detailed policies addressing population and employment Growth and related land use, planning and development matters for the Greater Golden Horseshoe Area. The County of Peterborough and its member (lower- tier) municipalities are located within the eastern part of the outer-ring portion of the plan. Relative to the subject Official Plan Amendment Application, the following policies of the 2019 A Place to Grow Plan are considered to have direct relevancy: Policy Title - Details Table of Contents 15 Page 145 of 337 1.2.1 Guiding Principles The successful realization of this vision for the GGH centres on effective collaboration amongst the Province, other levels of government, First Nations and Métis communities, residents, private and non-profit sectors across all industries, and other stakeholders. The policies of this Plan regarding how land is developed, resources are managed and protected, and public dollars are invested are based on the following principles: • Support the achievement of complete communities that are designed to support healthy and active living and meet people’s needs for daily living throughout an entire lifetime. • Support a range and mix of housing options, including second units and affordable housing, to serve all sizes, incomes, and ages of households. Opinion: If approved, the OPA Application will contribute towards a complete community (Township as a whole). Read the Entire Plan This Plan is to be read in its entirety and the relevant policies are to be applied to each situation. The language of each policy, including the policies in Section 5, will assist decision-makers in understanding how the policies are to be implemented. While some policies refer to other policies for ease of use, these cross-references do not take away from the need to read the Plan as a whole. There is no implied priority in the order in which the policies appear. Opinion: For purposes of this Report, I have considered/read the entire document. 2.2 Policies for Where and How to Grow 2.2.1 Managing Growth 1. Population and employment forecasts contained in Schedule 3 will be used for planning and managing growth in the GGH to the horizon of this Plan in accordance with the policies in subsection 5.2.4. 2. Forecasted growth to the horizon of this Plan will be allocated based on the following: 16 Page 146 of 337 a) the vast majority of growth will be directed to settlement areas that: i. have a delineated built boundary; ii. have existing or planned municipal water and wastewater systems; and iii. can support the achievement of complete communities; b) growth will be limited in settlement areas that: i. are rural settlements; ii. are not serviced by existing or planned municipal water and wastewater systems; or iii. are in the Greenbelt Area; d) development will be directed to settlement areas, except where the policies of this Plan permit otherwise; Opinion: The OPA Application seeks to re-designate the DPOS development lands as “Hamlet” (Ida Hamlet). These lands were previously part of the Ida Hamlet - “Rural Settlement Area”. It is appropriate to have said lands revert to their former land use designation, as applicable at time of the January 2015 DPOS Application filing. The DPOS will not impact upon prime Agricultural lands. 2.2.9 Rural Areas 1. Municipalities are encouraged to plan for a variety of cultural and economic opportunities within rural settlements to serve the needs of rural residents and area businesses. 2. Public service facilities in rural settlements should be co-located and integrated in community hubs, and priority should be given to maintaining and adapting existing public service facilities in community hubs to meet the needs of the community, where feasible. 7. Notwithstanding policy 2.2.8.2, minor adjustments may be 17 Page 147 of 337 made to the boundaries of rural settlements outside of a municipal comprehensive review, subject to the following: a) the affected settlement area is not in the Greenbelt Area; b) the change would constitute minor rounding out of existing development, in keeping with the rural character of the area; c) confirmation that water and wastewater servicing can be provided in an appropriate manner that is suitable for the long-term with no negative impacts on water; and d) Sections 2 (Wise Use and Management of Resources) and 3 (Protecting Public Health and Safety) of the PPS are applied. Opinion: The OPA Application contemplates a “minor adjustment” to the existing southerly boundary of the Ida Hamlet (Rural Settlement Area). The DPOS development is comprised of 15 (fifteen) lots all to be supported by private on-site services. Such services have been assessed through previous technical studies. The DPOS development lands are bounded on 3 (three) sides by existing low-density residential uses. The DPOS will be developed for similar land use purposes. The DPOS development lands were previously part of the designated Ida Hamlet. The pending finalization of the DPOS Application requires the “return” of the development lands to once again be part of the Ida Hamlet. The magnitude of development does not warrant a municipal comprehensive review and should be interpreted as a minor adjustment of the Ida Hamlet (Rural Settlement Area). 3.2.7 Stormwater Management 2. Proposals for large-scale development proceeding by way of a secondary plan, plan of subdivision, vacant land plan of condominium or site plan will be supported by a stormwater management plan or equivalent, that: b) incorporates an integrated treatment approach to minimize stormwater flows and reliance on stormwater ponds, which includes appropriate low impact development and green infrastructure; c) establishes planning, design, and construction practices to 18 Page 148 of 337 minimize vegetation removal, grading and soil compaction, sediment erosion, and impervious surfaces. Opinion: The proposed DPOS will incorporate appropriate stormwater management controls, including low-impact development measures, as per the preliminary Stormwater Management Report (Engage Engineering). In summary, the OPA Application is possible, in light of the new-found policy directives of Section 2.2.9 (Rural Areas) of the 2019 Growth Plan. The re-designation of land to Hamlet will facilitate the contemplated minor adjustment of the boundary of the Ida Hamlet (Rural Settlement Area). It is my professional opinion that the Official Plan Amendment Application conforms to the policy directives of the 2019 A Place to Grow Plan. Township of Cavan Monaghan Official Plan (2015) The DPOS development lands, subject of the OPA Application are currently designated as “Agricultural Areas” by Schedule ‘A’ - Land Use of the Township Official Plan. Map Schedule Detail (Schedule ‘A’) Site (Source: Township Website, May 2020) The OPA Application seeks to re-designate the DPOS development lands to “Hamlet” to form part of the existing Ida Hamlet designation. As previously noted in this Report, the DPOS development lands were previously designated Hamlet (Township Official Plan 19 Page 149 of 337 2014). Amendments to Schedules ‘A’ - Land use and ‘F’ (Map 4) Ida will apply in this instance. Relative to the OPA Application, the following policies of the Township Official Plan are considered to have direct relevancy: Policy Title - Detail 4.9 HAMLETS The Hamlet designation applies to lands within the boundaries of Ida, Cavan, Mount Pleasant, Five Mile Turn (North Monaghan), Springville, Fraserville, Bailieboro and South Monaghan. The Hamlets are identified generally on Schedule A and more specifically on Schedule F, Maps 1 through 8. The Hamlets are small scale settlement areas that provide an important residential, commercial and social focus in the Rural area. The boundaries of the Hamlets are further delineated in maps provided in Schedule F to the Plan. Opinion: The OPA Application seeks to re-designate the property as “Hamlet”, to form part of the Ida Hamlet designation. The small-scale nature of this settlement area would be re-enforced with the approval of the OPA Application. 4.9.1 Objectives It is the objective of this designation to: a) Recognize the unique and historic nature of the smaller settlement areas in the Township; b) Maintain the character and amenities of the existing rural communities in the Township; e) Ensure that new development in the Hamlets are sustainable on the basis of private services. Opinion: The lands subject of this OPA Application were historically part of the existing Ida Hamlet, although not developed. The character-nature of this Hamlet will be 20 Page 150 of 337 maintained through OPA Application and the pending DPOS Application. 4.9.2 Permitted Uses (Hamlets) Land in the Hamlet designation may be used for the following: a) Single-detached or semi-detached dwellings; Opinion: The OPA Application, if approved, will facilitate the finalization of a pending January 2015 DPOS Application comprised of 15 (fifteen) lots all intended for single-detached dwelling residential use, and the “Revised” ZBLA Application. 4.9.3 General Development Policies a) Following the adoption of this Plan no further Hamlet boundary expansion or new hamlets will be considered during the life of this Plan; b) Residential development shall be generally by plan of subdivision. However, infilling or minor expansions within the Hamlet boundary through the creation of lots by severance may be permitted subject to the approval of the sewage and water services by the Township or its delegated authority; c) In addition to the requirements of the Planning Act, and Section 8.4 of this Plan an application for approval of a draft plan of subdivision within a Hamlet shall be accompanied by: i) A current hydro-geological report based on test wells on the subject site, addressing existing conditions and the potential impact of the proposed subdivision on the available water supply in terms of quantity, quality and sustainable yield for both the proposed and existing wells. The report shall also assess the potential impact of proposed private sewage disposal systems on the groundwater supply in terms of bacterial and chemical parameters, as determined by the County and the Ministry of the Environment; 21 Page 151 of 337 ii) A lot servicing plan, indicating the proposed location of all structures, drilled wells and the subsurface sewage disposal system envelopes, including a 100 percent replacement area for each in ground conventional Class 4 sewage disposal system; iii) A report of the results of a soil sampling program that adequately represents the geology of the subdivision, and, iv) An existing and final grading plan indicating elevations and lot drainage patterns. Opinion: The OPA Application seeks to permit the northern part of the property to be re-designated as “Hamlet”. Policy 4.9.3 (2) states that no further Boundary expansion is permitted. Yet the 2019 Growth Plan specifically allows for minor adjustments of rural settlement areas, which would include Hamlets. The pending DPOS Application is supported by various background suitability of the development lands to accommodate 15 (fifteen) single detached dwelling building lots. A new Hamlet is not being created. Rather, a minor adjustment of the southerly boundary of a designated Hamlet is proposed. Given the large range of Policy 4.9.3 (2) it would be appropriate to include a “policy exception” in this instance, to permit the intent of the OPA Application. 5.1 AGRICULTURAL AREAS The Agricultural designation applies to lands that are lands which have a high capability for agriculture. Lands that generally have soil Classes 1, 2 and 3 according to the Canada Land Inventory and are predominantly used for agriculture are in the Agricultural designation as identified on Schedule A. Opinion: The OPA Application seeks to re-designate the property to “Hamlet”. The property is not designated as 22 Page 152 of 337 “Prime Agriculture” and can be described as marginal in terms of agricultural use potential. Moreover, the property is adjoined on 3 (three) boundaries by established low density residential use. 8.2 AMENDMENTS TO THE PLAN a) This Plan should only be amended when the policies of this Plan have been found not to address issues, or alternatively, issues have been raised with respect to site-specific proposals that must be addressed in a comprehensive manner. Any amendment shall conform to the overall intent of the Official Plan as set out in the Strategic Directions and policies of the Plan; b) Privately initiated amendments prior to the 5-year review of this Plan are generally discouraged. However, if a request for an amendment is received, Council may consider such a request, which must include sufficient information and justification to enable the requested amendment to be evaluated as per the requirements of Section 8.4. The following general criteria shall apply to the review of all Official Plan Amendment applications and the proponent of an amendment may be required to submit reports from qualified professionals to address such matters, including but not necessarily limited to: i) Conformity to the strategic directions and policies of this Plan; ii) Suitability of the location of the proposed use; iii) Compatibility with existing and planned land uses in the surrounding area; iv) The impact on the natural environment having regard for natural heritage features and hydrologic features; v) Need for the proposed use; vi) Availability of supporting capital works and services; vii) Fiscal impact on municipal capital works and services; 23 Page 153 of 337 viii) Comments of public agencies; ix) Any other specific requirements of Council; and x) In the case of lands within identified vulnerable areas, demonstration of how the proposal conforms to the policies of Section 3.19 where applicable. Opinion: The OPA Application was determined by Township and County Planning Staff as appropriate in this instance; that is to finalize a pending DPOS Application that has Township approval-in-principle. The required background/technical studies were previously provided and evaluated. Public meetings have been held insofar as the DPOS and associated ZBLA Applications. d) If a request for an amendment is received to change the land use designation or zone from an Agricultural or Rural land use designation or zone to a designation or zone which will permit development, the amendment will be required to meet Minimum Distance Separation Formulae (MDS) as outlined in Section 3.27. Amendments to rezone or redesignate land already zoned or designated for a non-agricultural use, shall only need to meet the (MDS I) setbacks if the amendment(s) will permit a more sensitive land use than existed before. Opinion: There are no MDS issues associated with this Application. The existing barn structure is scheduled to be removed as part of the realization of the pending DPOS Application. 8.3 SETTLEMENT AREA EXPANSIONS The external boundaries of the Settlement Area and Hamlet designations as shown on the Schedules to this Plan are fixed and inflexible. Expansions to these areas are not permitted by the policies of and within the life of this Plan unless a comprehensive Official Plan Review is undertaken by Council. The expansion of any Settlement Area through an Official Plan 24 Page 154 of 337 Amendment shall only be considered at the time of a comprehensive review of this Official Plan. Further expansions of Settlement Areas within the Township will not be considered unless and until appropriate studies have been completed including a consideration of settlement expansion in the SSA-1 in accordance with section 2.6. In considering the expansion of Settlement Areas, Council shall be satisfied that: c) In Agricultural areas: i) The lands do not comprise specialty crop areas; ii) There is no reasonable alternatives to avoid prime agricultural areas; and, iii) There are no reasonable alternatives of lower priority agricultural lands in prime agricultural areas. d) Impacts from new or expanding Settlement Areas on agricultural operations which are adjacent or close to the Settlement Area are mitigated to the extent possible. Opinion: As noted, this OPA Application was considered at a Pre-Consultation meeting with Township and County Planning Staff. Given the new-found policy directives of the 2019 Growth Plan, relating the “minor adjustment” of the designated/established rural settlement areas, it was concluded that an OPA Application could be considered. The Township’s Official Plan was prepared and approved predicted upon the 2005 Growth Plan which has evolved and been twice updated. The 2019 Growth Plan allows for the nature/intent of the subject OPA Application 8.5 PRE-CONSULTATION Prior to the submission of any development application for which the Township is the approval authority, proponents shall consult with the Township in accordance with the provisions of this Plan 25 Page 155 of 337 and the Township’s Pre-consultation By-law. The County of Peterborough is encouraged to participate in the Township’s pre- consultation process as appropriate. The pre-consultation process is intended to address the requirements for a complete application and may require more than one pre-consultation meeting and involve other agencies and Municipal Departments. Opinion: A Pre-Consultation meeting was held Tuesday November 12, 2019 2:00 pm, at the Township Administrative Offices, attended by both Township and County Planning Staff, at which the scope-nature type of land use approval Application were considered. In Summary, the OPA Application seeks to re-designate the property from “Agriculture” to “Hamlet”, to form part of the southern portion of the existing Ida Hamlet. Map Schedules ‘A’ - Land Use and ‘F’ (Map 4 - Ida) require an Amendment. Additionally, it is necessary that a policy exception be included as part of the amendment, given the current policy language of the Official Plan. Section 4.9 (Hamlet) of the Official Plan, sets forth policies regarding the various Hamlets located throughout the geographical limits of the Township. Relative to the subject Official Plan Amendment Application the following policies are considered to have direct relevancy: Policy Titles - Details 4.9 Hamlets The Hamlet designation applies to lands within the boundaries of Ida, Cavan, Mount Pleasant, Five Mile Turn (North Monaghan), Springville, Fraserville, Bailieboro and South Monaghan. The Hamlets are identified generally on Schedule A and more specifically on Schedule F, Maps 1 through 8. The Hamlets are small scale settlement areas that provide an important residential, commercial and social focus in the Rural area. The boundaries of the Hamlets are further delineated in maps provided in Schedule F to the Plan. 26 Page 156 of 337 Opinion: The OPA Application serves to re-introduce the development lands as forming part of the southern portion of the Ida Hamlet designation. 4.9.1 Objectives It is the objective of this designation to: a) Recognize the unique and historic nature of the smaller settlement areas in the Township; b) Maintain the character and amenities of the existing rural communities in the Township; e) Ensure that new development in the Hamlets are sustainable on the basis of private services. Opinion: The OPA Application and companion DPOS and ZBLA Applications collectively serve to permit an appropriate form of development reinforcing the nature of this specific rural settlement area. 4.9.2 Land in the Hamlet designation may be used for the following: a) Single-detached or semi-detached dwellings; Opinion: The Applications serve to permit a small-scale infill DPOS (residential) to be comprised of single- detached dwellings. 4.9.3 General Development Policies a) Following the adoption of this Plan no further Hamlet boundary expansion or new hamlets will be considered during the life of this Plan; b) Residential development shall be generally by plan of subdivision. However, infilling or minor expansions within the Hamlet boundary through the creation of lots by severance may be permitted subject to the approval of the sewage and water services by the Township or its delegated authority; c) In addition to the requirements of the Planning Act, and 27 Page 157 of 337 Section 8.4 of this Plan an application for approval of a draft plan of subdivision within a Hamlet shall be accompanied by: i) A current hydro-geological report based on test wells on the subject site, addressing existing conditions and the potential impact of the proposed subdivision on the available water supply in terms of quantity, quality and sustainable yield for both the proposed and existing wells. The report shall also assess the potential impact of proposed private sewage disposal systems on the groundwater supply in terms of bacterial and chemical parameters, as determined by the County and the Ministry of the Environment; ii) A lot servicing plan, indicating the proposed location of all structures, drilled wells and the subsurface sewage disposal system envelopes, including a 100 percent replacement area for each in ground conventional Class 4 sewage disposal system; iii) A report of the results of a soil sampling program that adequately represents the geology of the subdivision, and, iv) An existing and final grading plan indicating elevations and lot drainage patterns. f) The minimum lot size in a Hamlet shall not be less than that required for the safe and efficient operation of private individual services for sewage disposal and water on the site; g) New development shall be designed to maintain the historic rural character of the Hamlet areas. The built form and building materials should reflect this character. Council may use Site Plan control within the Hamlet areas to ensure that new development is compatible with the existing community; Opinion: The DPOS were previously part of the Ida Hamlet designation. The south part of form Hamlet designation was removed from the Official plan notwithstanding an active DPOS Application (early January 2015). The proposed Applications serve to permit a small-scale 28 Page 158 of 337 infill DPOS (residential) to be comprised of single- detached dwellings. The form of development is a compatible scale with established adjacent residential properties. Additionally, the proposed 15 (fifteen) lots can be supported by private on-site water and waste-water facilities. Proposed Policy Exception (4.9.4) “Notwithstanding the policies of Sections 4.9, 2.6 (a), 4.9.3 (a) and 8.3 the lands described as the north part of 1844 County Road No. 10, having an area of approximately 9.4 hectares, shall be permitted to form part of the southern portion of the Ida Hamlet (Schedule ‘F’ - Map 4 - Ida).” It is my professional planning opinion that the Official Plan and related Zoning By-law Amendment Application are in keeping with the general purpose and intent of the policies and designations of the Township Official Plan. Township Zoning By-law (2018-58) Current Zoning Map (Map C2 - Detail) The Property Note: Should rear A-16 Zone Source: Township Website, May 2020) 29 Page 159 of 337 The proposed 15 (fifteen) lot DPOS (Residential) requires the Township Council approval of a ZBLA Application. It is proposed that the DPOS lands be rezoned to HR - Hamlet Residential. This residential zone permits single detached dwelling uses, and has specific regulations pertaining to uses requiring private on-site water and waste-water facilities. The November 2017 DPOS “Draft” Plan (Engage Engineering), illustrates a lot configuration meeting the regulatory requirements of the HR - Hamlet Residential zone. Summary The Official Plan Amendment Application (OPA) serves to return the northern part of the overall property to become part of the southern portion of the Ida Hamlet (Schedule ‘F’ - Map 4 of the Official Plan), and includes a related policy exception in this regard. The “Revised” Zoning By-law Amendment Application (ZBLA) serves to rezone the DPOS lands to HR - Hamlet Residential zone; the appropriate zoning for a rural settlement area plan of subdivision. The 2019 Growth Plan has introduced new-found opportunity for lower tier municipalities to consider minor adjustments of the boundaries of rural settlement areas (including in this instance, the designated Ida Hamlet). The property is subject of an active DPOS and a related ZBLA Application which have been caught up in Provincial Planning Policies; the then 2017 Growth Plan and its associated two (2) map program initiatives. The OPA Application is appropriate and would facilitate the finalization of the pending DPOS Application. It is my Professional Opinion that the OPA and related ZBLA (and the pending DPOS Application) Applications are all: Consistent with the policy directives of the 2020 PPS; In Conformity with the policy directives of the 2019 Growth Plan; In Keeping with the general purpose and intent of the policies and land use designations of the Township Official Plan; In Keeping with the general purpose and intent of the regulatory provisions of the Township Zoning By-law (2018 version); and Representative of Good Planning. 30 Page 160 of 337 Respectfully submitted, Kevin M. Duguay, MCIP, RPP 31 Page 161 of 337 Attachment No. 6: Letter of Objection, 1848 Cora Drive From: Laura Smith [mailto:[email protected]] Sent: July 7, 2020 2:58 PM To: Elana Arthurs Subject: Application Nos. OPA-01-20 and ZBA-12-17 - July 20th Public meeting Application Nos. OPA-01-20 and ZBA-12-17 1844 county Road 10 Part of Lot 12, Concession 10 Cavan Ward Township of Cavan Monaghan On behalf of Laura & Jonathan Dubblestine Of 1848 Cora Drive Cavan ON We wish to object the above noted Zoning By-Law Amendment Dear Sirs/Madams, As residents of Cora Drive located directly behind the proposed site we implore the Council to contest this amendment which is aimed to allow expansion of settlement area boundaries and permit a 15 lot residential plan for a subdivision. We have lived in this neighbourhood nearly 10 years (Cavan area much longer) and specifically chose to move to this area as it provided green space and less population. We feel this potential subdivision would have no added value to our small community of neighbours and would irreparably damage the landscape and overall beauty of this area. When we moved here, the farm at the above noted address was fully functional with livestock and crops. After it was sold, it became apparent that the current owner has no intentions of using the land for agricultural purposes as the fields were left to grow over. This is incredibly disheartening as agricultural lands are a finite resource – they should not be looked as development land in waiting. In the Greater Golden Horseshoe – an area that stretches from Niagara to Orillia to Peterborough – farming contributes $11 billion in economic activity and generates 38,000 jobs. The Cavan/Millbrook area is growing rapidly with the additions of the Highlands of Millbrook subdivisions which is putting strain on historical agricultural lands and our area water supply. Additionally, large scale residential developments such as this take time to build and require current residents to deal with noise pollution and the mess of a large construction site. This is not the same as one or two houses being built in the area, we are being asked to give up the beauty and uniqueness of this area to look into the backyards of 15 new homes. We thank you for taking the time to listen to our concerns and ask you to consider a rejection of the proposed change in zoning from agricultural exception sixteen to Hamlet Residential. Regards, Laura & Jonathan Dubblestine Page 162 of 337 Attachment No. 7: County of Peterborough Correspondence July 10, 2020 ,,c� Peterborough , , :',. , , County Elana Arhurs, Clerk U'\l&dlal:i ,li'� I • '.,.,,.,,--.,- 1"'-'"'-'','MU Township of Cavan Monaghan Our History• Your Future 988 Peterborough County Road 10, Millbrook, ON LOA 1GO Email: [email protected] VIA EMAIL ONLY RE: Official Plan Amendment 1844 County Road 10 Part Lot 12, Concession 10 (Cavan) Township of Cavan Monaghan Township file no. OPA-01-20 Dear Ms. Arthurs, ., Thank you for circulating the notice of complete application and public meeting for the above stated official plan amendment to the County. Please note that the County is currently also processing the related subdivision application being County file no. 15T-15001. In support of this subdivision application, the County has received the following reportswhich have been satisfactorily peer reviewed: • Stormwater Management & Functional Servicing Report dated January 7, 2015 prepared by Engage Engineering Ltd. • Stage 1 & 2 Archaeological Assessment dated November 2014 prepared by EarthworksArchaeological Services • Hydrogeological Assessment dated January 7, 2015 prepared by Cambium Inc. • Hydrogeological Assessment Addendum Report dated February13, 2015 prepared by Cambium Inc. • Revised Nitrate Attenuation Calculations dated August 2018 prepared by Cambium Inc. • Environmental Impact Analysis dated 2014-12-10 prepared by Cambium Inc. 470 Water Street • Peterborough • Ontario • K9H 3M3 Phone: 705.743.0380 • Toll Free: 1.800.710.9586 www.ptbocounty.ca Page 163 of 337 Page 164 of 337 Page 165 of 337 Page 166 of 337 Page 167 of 337 Regular Council Meeting To: Mayor and Council Date: August 4, 2020 From: Karen Ellis, Director of Planning Report Number: Planning 2020-22 Subject: Cameron (Duguay) OPA and ZBA Applications OPA-01-20 and ZBA -12-17 Report Recommendations: 1. That Council approve By-law No. 2020-43 to adopt Official Plan Amendment No. 5 to the Township of Cavan Monaghan Official Plan; 2. That Council authorize the submission of the adopted Official Plan Amendment to Peterborough County for review and approval; and 3. That the Zoning By-law Amendment be presented to Council for approval when the related Plan of Subdivision Application has been draft approved by Peterborough County and the details of the plan of subdivision are finalized. ______ Overview: On behalf of Ian Cameron, Kevin Duguay of KMD Community Planning and Consulting Inc. applied to the Township of Cavan Monaghan for Official Plan and Zoning By-law Amendment applications for lands at 1844 County Road 10 in part of Lot 12, Concession 10 of the Cavan Ward. A key map showing the location of the subject lands is provided as Attachment No. 1 to this Report. The Amendments are required to introduce planning policies and regulations to permit a 15-lot residential plan of subdivision on a portion of the subject property. The draft plan of subdivision was deemed a “complete” application by the County of Peterborough on January 13, 2015 and assigned file number 15T-15001. The draft plan of subdivision is provided as Attachment No. 2 to this Report. Official Plan Amendment Official Plan Amendment No. 5 will change the land use designation on a portion of the subject lands from “Agricultural” to “Hamlet” to permit the 15-lot residential plan of Page 168 of 337 subdivision. The Hamlet designation will apply to approximately 9.47 hectares (23.40 acres) of the subject property. Approximately 0.63 hectares (1.56 acres), representing Lots 1 and 2 of the proposed subdivision, is already within the Hamlet designation. The Amendment will also provide relief from the policies of the Official Plan which prohibits the expansion of settlement area boundaries. A complete copy of Official Plan Amendment No. 5 is provided as Attachment No. 3 to this Report. Zoning By-law Amendment The Zoning By-law Amendment will change the zoning of a portion of the of the subject lands from “Agricultural Exception Sixteen (A-16)” and “Future Development (FD)” to “Hamlet Residential (HR)” to permit the residential development of the proposed 15-lot plan of subdivision. The Amendment will also recognize a reduced minimum lot area requirement for the remainder of the subject lands located within the (A-16) Zone from 20 hectares (49.42 acres) to 10 hectares (24.71 acres). The portion of the subject property within the Natural Linkage (NL) Zone will remain unchanged. A complete copy of the draft Zoning By-law Amendment is provided as Attachment No. 4 to this Report. Notice The public meeting for both the OPA and ZBA applications was held on July 20, 2020. The Planning Report for the Public Meeting is provided as Attachment No. 5 to this Report. As indicated in Report Planning 2020-17, the Township received one objection to the proposed OPA and ZBA Applications. The objection relates to the loss of agricultural land, loss of scenic views and the noise and activity related to a subdivision construction site. Report Planning 2020-17 also summarized comments received from the Peterborough County Planning Department. The County indicated support of the amendment provided that the planning consultant (KMD Community Planning and Consulting Inc.) amends the Planning Justification Report to provide adequate justification for the removal of the required area of prime agricultural lands for inclusion in the Hamlet of Ida in accordance with the policies of Section 1.1.3.8 of the Provincial Policy Statement. Mr. Duguay was advised of this requirement but has not yet responded to the request. Page 169 of 337 Analysis A Place to Growth - Growth Plan for the Greater Golden Horseshoe, 2019 (GPGGH) and the Provincial Policy Statement (PPS) The GPGGH permits minor adjustments to the boundaries of rural settlements outside of a municipal comprehensive review subject to a number of criteria. As indicated in the Peterborough County Planning Department comments, the commentary provided in the Planning Justification Report (PJR) is minimal but adequate to address three of the four criteria. Township Staff agree with this position. The outstanding issue is Section 2.2.9.7 of the GPGGH and by association Section 2 of the Provincial Policy Statement (PPS). Section 2 deals with the wise use and management of resources and contains policies regarding natural heritage, water, agricultural, mineral aggregate resources and cultural heritage and archaeology. These policy considerations have, for the most part, been addressed through the justification reports submitted in relation to the associated plan of subdivision application. As previously indicated in this Report, Section 2.3.5.1 has not been adequately addressed by the PJR. In accordance with Section 2.3.5.1 of the PPS, a Planning Authority may only exclude land from Prime Agricultural Areas for expansion of or identification of settlement areas in accordance with Policy 1.1.3.8. The content of Policy 1.1.3.8 is outlined in the Peterborough County correspondence of July 10, 2020 and can be found in Report Planning 2020-17. Township Planning Staff believe that the Application conforms to GPGGH and the PPS with regard to the expansion of the Ida Hamlet. Comments related to Policy 1.1.3.8 are provided below. Opportunities for rural residential development in the Township are limited to existing vacant lots in the rural area or lands designated hamlet. Since the approval of the Township’s Official Plan, most of the land designated Hamlet has been the subject of plan of subdivision applications or the subject of pre-consultation for residential plans of subdivision. There continues to be demand for residential lots in hamlet areas. Given environmental constraints and access restrictions, there are no additional lands available for significant development in Mount Pleasant. There has been pre- consultation for residential plans of subdivision for most of the vacant lands within the File Mile Turn and Springville Hamlets. The Cavan Hamlet boundary is restricted by environmental features and constraints. The South Monaghan and Bailieboro Hamlets include the limits of the existing development only. There is a small area of vacant land designated Hamlet in Fraserville. Land use compatibility issues may affect this area because of the traffic on the County Road and the locations of the Kawartha Downs racetracks and associated activities and the location of the Peterborough Airport. Page 170 of 337 The expansion of the Ida Hamlet boundary will address some of the demand for alternative residential options and is appropriate in terms of the existing land use pattern in the Hamlet. Part of the area to be developed is located adjacent to and between existing residential lands uses. The Application facilitates infilling in an existing hamlet designation; the development will be contiguous to the existing residential development. The proposed lot sizes are somewhat larger than the existing development because of current servicing standards. These standards have necessitated the need for a larger expansion of the Hamlet designation at this location. The existing character of single detached residential units on private services will, however, be maintained. The agricultural productivity loss is not significant. The subject lands do not comprise specialty crop areas and there is no issue with the minimum separation distance requirements; the existing barn will be removed. In addition, the expanded hamlet boundary will not significantly impact agricultural operations in the area. The Township has not received any comments from the farming community expressing concern with the Application. Expansion of other rural settlement areas within the Township would also involve agricultural lands. County of Peterborough Official Plan The Peterborough County Official Plan identifies Ida as a settlement area. The County of Peterborough Official Plan does, however, require the completion of a municipal comprehensive review to expand settlement area boundaries. This policy does not reflect the 2019 GPGGH policy. The site specific amendment to the Cavan Monaghan Official Plan is sufficient and an amendment to the County of Peterborough Official Plan is not required. Residential land uses on private servicing in a hamlet are permitted. A hydrogeologic analysis is required to address the suitability of the land to provide adequate potable water and for the proper siting of private sewage systems. The site was the subject of a number of technical reports related to the suitability of the site for residential development. The reports confirmed that the site is suitable for the development of 15 residential lots on private servicing. Proposed draft plan conditions will ensure compliance with the recommendations of the servicing reports. Township of Cavan Monaghan Official Plan The Official Plan provides detailed policies to govern development in the Township. Within the Township, eight (8) areas are recognized as hamlets – small scale settlement areas that provide an important residential, commercial, and social focus in the rural area. Ida is one of those identified hamlets. The proposed official plan amendment will add just less than 9 hectares (22 acres) of land to hamlet of Ida. With the proposed Amendment, all of the subdivision lands (Application 15T-15001) will be located within the Ida settlement area boundary. Page 171 of 337 The proposed plan of subdivision is considered infilling between existing areas of residential development within the Hamlet. Growth in hamlets is contingent on the ability to provide adequate individual on-site sewage and water services on a sustainable basis. New development must reflect the existing built form and historic character of the community. The studies prepared in support of the subdivision application confirm that the proposed development can be accommodated on private services. The development will not lead to a significant extension of municipal services. Financial Impact: None at this time. Application fees cover the costs of processing the Applications. Attachments: Attachment No. 1: Key Map Attachment No. 2: Draft Plan of Subdivision Attachment No. 3: Official Plan Amendment No. 5 including By-law No. 2020-43 Attachment No. 4: Draft Zoning By-law Amendment Attachment No. 5: Report Planning 2020-17 Respectfully Submitted by, Reviewed by, Karen Ellis, B.A.A. Yvette Hurley Director of Planning Chief Administrative Officer Page 172 of 337 Attachment No.1: Key Map Key Map Subject Site Not to Scale Page 173 of 337 Attachment No. 2: Draft Plan of Subdivision Page 174 of 337 Attachment No. 3: Official Plan Amendment No. 5 Adoption By-law for Official Plan Amendment No. 5 By-law No. 2020-43 The Council of the Township of Cavan Monaghan, in accordance with the provisions of Section 17 of the Planning Act, R.S.O., 1990, as amended, hereby enacts as follows: 1. Amendment No. 5 to the Township of Cavan Monaghan Official Plan consisting of the attached explanatory text is hereby adopted. 2. That the Clerk is hereby authorized and directed to make application to the Peterborough County Planning Department for approval of the aforementioned Amendment No. 5 to the Township of Cavan Monaghan Official Plan. 3. This By-law shall come into force and take effect on the day of the final passing thereof, subject to the approval of the Peterborough County Council. Enacted and passed this 4th day of August, 2020. ______Scott McFadden Elana Arthurs Mayor Clerk Page 175 of 337 Part “B” – The Amendment Introductory Statement All of this part of the document entitled Part “B” – The Amendment consisting of the following text and attached map designated as Schedule “1” constitute Amendment No. 5 to the Official Plan for the Township of Cavan Monaghan. Details of the Amendment The Official Plan for the Township of Cavan Monaghan is amended as follows: 1. Schedule A to the Official Plan for the Township of Cavan Monaghan is amended by changing the designation from “Agricultural” to “Hamlet” and by adding a text box reference for Section 4.9.4 a) as it applies to 1844 County Road 10 in part of Lot 12, Concession 10 of the Cavan Ward as shown on Schedule “1”, attached. 2. Schedule F – Map 4 to the Official Plan for the Township of Cavan Monaghan is amended by changing the Hamlet boundary for Ida and by adding a text box reference for Section 4.9.4 a) as it applies to as it applies to 1844 County Road 10 in part of Lot 12, Concession 10 of the Cavan Ward as shown on Schedule “2”, attached. 3. Section 4.9 of the Official Plan for the Township of Cavan Monaghan is amended by adding a new subsection, namely subsection 4.9.4 a), immediately following subsection 4.9.3 which shall read as follows: “4.9.4 Site Specific Policies a) 1844 County Road 10 Part of Lot 12, Concession 10, Cavan Ward (Cameron Subdivision - Ida) Notwithstanding the provisions of Section 2.6, Section 4.9.3 (a) and Section 8.3 herein, the external boundaries of the Hamlet of Ida shall be expanded as they apply to a portion of the lands in part of Lot 12, Concession 10 of the Cavan Ward, being Roll Number 1509-010-040-15500 and municipally known as 1844 County Road 10.” Page 176 of 337 Page 177 of 337 Page 178 of 337 Attachment No. 4: Draft Zoning By-law Amendment The Township of Cavan Monaghan By-law No. 2020-XX Being a by-law to amend By-law No. 2018-58, as amended, otherwise known as “The Township of Cavan Monaghan Zoning By-law”. Whereas the Township of Cavan Monaghan received an application to amend Zoning By-law No. 2018-58, as amended. And Whereas the Township requires the rezoning of the subject property as a condition of Draft Plan of Subdivision 15T-15001. And Whereas the Council of the Township of Cavan Monaghan reviewed the proposed rezoning and now deems it advisable to further amend By-law No. 2018-58, as amended. Now Therefore the Council of the Township of Cavan Monaghan hereby enacts as follows: 1. Map C-2 of Schedule “A” to By-law No. 2018-58, as amended, is hereby further amended by changing the zone category on lands in part of Lot 12, Concession 10 of the Cavan Ward from the Agricultural Exception Sixteen (A-16) Zone and the Future Development (FD) Zone to the Hamlet Residential (HR) Zone as shown on Schedule "1" attached hereto and forming part of this By-law. 2. Section 7.4.26 of By-law No. 2018-58, as amended, is further amended by deleting this Section in its entirety and replacing it with the following: “7.4.26 A-16 Map C-2 on Schedule A (2020-XX Cameron) a) Minimum lot area 10 hectares 3. All other relevant provisions of By-law No. 2018-58, as amended, shall apply. If no notice of objection is filed with the Clerk within the time provided, this By-law shall become effective on the date of passing. If a notice of objection is filed with the Clerk, this By-law shall become effective on the date of passing hereof subject to the disposition of any appeals. Page 179 of 337 Read a first, second and third time and passed this day of , 2020. ______Scott McFadden Elana Arthurs Mayor Clerk Page 180 of 337 Schedule “1” to By-Law No. 2020-XX Mayor Clerk Page 181 of 337 Attachment No. 5: Report Planning 2020-17 Special Council Meeting To: Mayor and Council Date: July 20, 2020 From: John Connolly, Executive Director of Planning and Development Report Number: Planning 2020-17 Subject: Cameron (Duguay) OPA and ZBA Report Recommendations: 1. That Council review and consider all verbal and written comments received at the public meeting; 2. That a planning report assessing the merits of the Official Plan Amendment Application and the Zoning By-law Amendment Application be presented to Council for consideration at a future date(s). ______ Overview: The Township of Cavan Monaghan received Official Plan and Zoning By-law Amendment applications for lands at 1844 County Road 10 in part of Lot 12, Concession 10 of the Cavan Ward. A key map showing the location of the subject lands is provided as Attachment No. 1 to this Report. The Official Plan Amendment application was assigned file number OPA-01-20 and was received on May 29, 2020 and deemed “complete” on June 26, 2020. The Zoning By-law Amendment application was assigned file number ZBA-12-17 and was received on November 22, 2017 and deemed “complete” on June 26, 2020. The Amendments are required to introduce planning policies and regulations to permit a 15-lot residential plan of subdivision on a portion of the subject property. The draft plan of subdivision was deemed a “complete” application by the County of Peterborough on January 13, 2015 and assigned file number 15T-15001. The subdivision application received approval in principle from Cavan Monaghan Township Council on October 2, 2017. Township planning staff provided correspondence to the County on November 16, 2017 reflecting Council’s resolution and that the approval applied to the revised draft plan dated November 8, 2017. A copy Page 182 of 337 of the Township’s draft plan conditions was included with this correspondence. Condition number 3 included the requirement for a zoning by-law amendment. The draft plan of subdivision is provided as Attachment No. 2 to this Report. The total area comprised by the plan of subdivision is 9.47 hectares (23.40 acres). In addition to showing the locations of the existing and proposed structures, the draft plan illustrates the test well locations and proposed street and lot fabric, septic tank and septic bed locations. The existing dwelling will remain on proposed Lot 2 and the existing shed and barn located on proposed Lot 3 will be demolished. The proposed lots range in size from 0.30 hectares (0.74 acres) (Lot 1) to 1.05 hectares (2.59 acres) (Lot 12) and have lot frontages ranging from 27.23 metres (89.34 feet) (Lot 6) to 104.71 metres (343.54 feet) (Lot 4). The property subject to the Official Plan Amendment (OPA) and Zoning By-law Amendment (ZBA) Applications is approximately 22.24 hectares (54.96 acres) in size with approximately 595 metres (1952 feet) of frontage on County Road 10. The property currently accommodates a single detached dwelling, shed and barn which is serviced with private well and septic. Background: Pre-consultation meetings between County and Township Staff and the Applicant were held in 2014, prior to the submission of the subdivision application. At that time, the majority of the subdivision lands were designated Hamlet in the 2005 Township of Cavan-Millbrook-North Monaghan Official Plan. The Applicant was advised that there was a window of opportunity under the 2005 Official Plan to move the subdivision application forward, noting that the Township was close to having a new Official Plan in place that would reduce the settlement area boundaries of Ida as they applied to the subject lands. The Township of Cavan Monaghan Official Plan, now in effect, was approved by the Ontario Municipal Board (OMB) on January 12, 2015. The 2015 Official Plan removed most of the Hamlet designation from the subject lands and placed it in an Agricultural designation. The proposed OPA is required to add the lands, that were previously removed as a result of the OMB approval of the 2015 Official Plan, back into the Hamlet designation. In 2017, changes to the Growth Plan for the Greater Golden Horseshoe prohibited municipalities from expanding settlement area boundaries unless a full municipal comprehensive review was completed (S. 2.2.8.2). However, the most recent 2019 changes to the Growth Plan have provided municipalities with the flexibility to consider minor adjustments to the boundaries of rural settlements outside of a municipal comprehensive review subject to meeting the applicable criteria (S. 2.2.9.7). On this Page 183 of 337 basis, an OPA Application was submitted to allow for the continued consideration of the subdivision, file number 15T-15001. To support the proposed OPA and ZBA Applications, a “Revised” Planning Justification Report prepared by KMD Community Planning and Consulting Inc., dated February 25, 2020 was submitted. The Planning Justification Report is provided as Attachment No. 5 to this Report. In addition, a series of technical studies and supporting documents were submitted with the plan of subdivision Application 15T-15001. The documents included the following: • Survey of Subject Property, prepared by J.B. Fleguel Surveyors (November 2014) • Topographic Sketch of Subject Property, prepared by J.B. Fleguel Surveyors (November 2014) • Planning Justification Report, prepared by Kevin Duguay (January 2015) • Supplementary Planning Opinion, prepared by Kevin Duguay (May 2018) • Hydrogeological Assessment, prepared by Cambium Inc. (January 2015) • Hydrogeological Assessment Addendum Report, prepared by Cambium Inc. (February 2015) • Revised Nitrate Attenuation Calculations, prepared by Cambium Inc. (August 2018) • Environmental Impact Analysis, prepared by Cambium Inc. (December 2014) • Environmental Impact Analysis Addendum, prepared by Cambium Inc. (May 2018) • Stage 1 & 2 Archaeological Report, prepared by Earthworks Archaeological Services (November 2014) • Revised Stage 1 & 2 Archeological Assessment Report, prepared by Earthworks Archaeological Services (May 2016) • Stormwater Management Functional Servicing Report, prepared by Engage Engineering (January 2015) • Draft Plan Engineering Letter, prepared by Engage Engineering (April 2018) • Traffic Impact Statement, prepared by Engage Engineering (February 2015) All of these technical studies are available for review through the hyperlinks above, on the County and Township websites and in the Planning Department Office. Official Plan Amendment As drafted, Official Plan Amendment No. 5 will change the land use designation on a portion of the subject lands from “Agricultural” to “Hamlet” to permit a 15-lot residential plan of subdivision. Page 184 of 337 In total, the Hamlet designation will apply to approximately 9.47 hectares (23.40 acres) of the subject property. Approximately 0.63 hectares (1.56 acres), representing Lots 1 and 2 of the proposed subdivision, is already within the Hamlet designation. The Amendment also seeks to provide relief from the policies of the Official Plan which prohibit the expansion of settlement area boundaries. A complete copy of Official Plan Amendment No. 5 is provided as Attachment No. 3 to this Report. Zoning By-law Amendment The purpose of the Zoning By-law Amendment is to change the zoning of a portion of the of the subject lands from “Agricultural Exception Sixteen (A-16)” and “Future Development (FD)” to “Hamlet Residential (HR)” to permit a 15-lot residential plan of subdivision. The Amendment will also recognize a reduced minimum lot area requirement for the remainder of the subject lands located within the (A-16) Zone from 20 hectares (49.42 acres) to 10 hectares (24.71 acres). The portion of the subject property within the Natural Linkage (NL) Zone will remain unchanged. A complete copy of the draft Zoning By-law Amendment is provided as Attachment No. 4 to this Report. Response to Notice Notice of the Official Plan and Zoning By-law Amendment applications was circulated, by first class prepaid mail, to all assessed persons within 120 metres (400 feet) of the lands affected by the Official Plan Amendment and Zoning By-law Amendment applications, to all required ministries and agencies and to all Township Department Directors. A sign was posted on the property. The Notice of Public Meeting was posted on the Township website. The notice complies with the requirements of the Planning Act. Township staff received one objection to the proposed OPA and ZBA Applications. The objection was received from the owners of 1848 Cora Drive and is provided as Attachment No. 6 to this Report. In summary, the objection relates to the loss of agricultural land, loss of scenic views and the noise and activity related to a subdivision construction site. Township Staff have no further objections or additional comments to the applications beyond those previously provided to the County on November 16, 2017 as part of subdivision application 15T-15001. Page 185 of 337 Enbridge Gas Distribution has no objection to the Applications. Otonabee Region Conservation Authority comments received on July 7, 2020 relate to the draft plan of subdivision 15T-15001. There were no comments or objections received to the OPA and ZBA Applications. Peterborough County Planning Department (the County) provided correspondence dated July 10, 2020 on OPA-01-20. The County comments are provided as Attachment No. 7 to this Report. In summary, the County reviewed the application against the Growth Plan for the Greater Golden Horseshoe (2019), the Provincial Policy Statement (2020), the County of Peterborough Official Plan and the Township of Cavan Monaghan Official Plan. The County indicated support of the amendment provided that the planning consultant (KMD Community Planning and Consulting Inc.) amend the Planning Justification Report to provide adequate justification for the removal of the required area of prime agricultural lands for inclusion in the Hamlet of Ida in accordance with the policies of Section 1.1.3.8 of the Provincial Policy Statement. Financial Impact: None at this time. Attachments: Attachment No. 1: Key Map Attachment No. 2: Draft Plan of Subdivision Attachment No. 3: Draft Official Plan Amendment No. 5 Attachment No. 4: Draft Zoning By-law Amendment Attachment No. 5: KMD Planning Justification Report Attachment No. 6: Letter of Objection, 1848 Cora Drive Attachment No. 7: County of Peterborough Correspondence Respectfully Submitted by, John Connolly Executive Director of Planning and Development Page 186 of 337 Reviewed by, Yvette Hurley Chief Administrative Officer Page 187 of 337 Attachment No.1: Key Map Key Map Subject Site Not to Scale Page 188 of 337 Attachment No. 2: Draft Plan of Subdivision Page 189 of 337 Attachment No. 3: Draft Official Plan Amendment No. 5 Part “B” – The Amendment Introductory Statement All of this part of the document entitled Part “B” – The Amendment consisting of the following text and attached map designated as Schedule “1” constitute Amendment No. 5 to the Official Plan for the Township of Cavan Monaghan. Details of the Amendment The Official Plan for the Township of Cavan Monaghan is amended as follows: 1. Schedule A to the Official Plan for the Township of Cavan Monaghan is amended by changing the designation from “Agricultural” to “Hamlet” and by adding a text box reference for Section 4.9.4 a) as it applies to 1844 County Road 10 in part of Lot 12, Concession 10 of the Cavan Ward as shown on Schedule “1”, attached. 2. Schedule F – Map 4 to the Official Plan for the Township of Cavan Monaghan is amended by changing the Hamlet boundary for Ida and by adding a text box reference for Section 4.9.4 a) as it applies to as it applies to 1844 County Road 10 in part of Lot 12, Concession 10 of the Cavan Ward as shown on Schedule “2”, attached. 3. Section 4.9 of the Official Plan for the Township of Cavan Monaghan is amended by adding a new subsection, namely subsection 4.9.4 a), immediately following subsection 4.9.3 which shall read as follows: “4.9.4 Site Specific Policies a) 1844 County Road 10 Part of Lot 12, Concession 10, Cavan Ward (Cameron Subdivision - Ida) Notwithstanding the provisions of Section 2.6, Section 4.9.3 (a) and Section 8.3 herein, the external boundaries of the Hamlet of Ida shall be expanded as they apply to a portion of the lands in part of Lot 12, Concession 10 of the Cavan Ward, being Roll Number 1509-010-040-15500 and municipally known as 1844 County Road 10.” Page 190 of 337 Page 191 of 337 Page 192 of 337 Attachment No. 4: Draft Zoning By-law Amendment The Township of Cavan Monaghan By-law No. 2020-XX Being a by-law to amend By-law No. 2018-58, as amended, otherwise known as “The Township of Cavan Monaghan Zoning By-law”. Whereas the Township of Cavan Monaghan received an application to amend Zoning By-law No. 2018-58, as amended. And Whereas the Township requires the rezoning of the subject property as a condition of Draft Plan of Subdivision 15T-15001. And Whereas the Council of the Township of Cavan Monaghan reviewed the proposed rezoning and now deems it advisable to further amend By-law No. 2018-58, as amended. Now Therefore the Council of the Township of Cavan Monaghan hereby enacts as follows: 1. Map C-2 of Schedule “A” to By-law No. 2018-58, as amended, is hereby further amended by changing the zone category on lands in part of Lot 12, Concession 10 of the Cavan Ward from the Agricultural Exception Sixteen (A-16) Zone and the Future Development (FD) Zone to the Hamlet Residential (HR) Zone as shown on Schedule "1" attached hereto and forming part of this By-law. 2. Section 7.4.26 of By-law No. 2018-58, as amended, is further amended by deleting this Section in its entirety and replacing it with the following: “7.4.26 A-16 Map C-2 on Schedule A (2020-XX Cameron) a) Minimum lot area 10 hectares 3. All other relevant provisions of By-law No. 2018-58, as amended, shall apply. Page 193 of 337 If no notice of objection is filed with the Clerk within the time provided, this By-law shall become effective on the date of passing. If a notice of objection is filed with the Clerk, this By-law shall become effective on the date of passing hereof subject to the disposition of any appeals. Read a first, second and third time and passed this day of , 2020. ______Scott McFadden Elana Arthurs Mayor Clerk Page 194 of 337 Schedule “1” to By-Law No. 2020-XX Mayor Clerk Page 195 of 337 Attachment No. 5: KMD Planning Justification Report “Revised” Planning Justification Report (May 28, 2020) - Official Plan Amendment and Zoning By-law Amendment Applications 1844 County Road 10 Township of Cavan Monaghan, County of Peterborough Introduction This “Revised” Planning Justification Report (May 28, 2020) has been prepared in support of Official Plan Amendment and Zoning By-law Amendment Applications for the north portion of the property known municipally as 1844 County Road No. 10, Township of Cavan Monaghan (former Hamlet of Ida). The Applications - Background Original Official Plan Amendment Application (OPA Application) The “Original” OPA Application was filed with the Township’s Planning Department on January 8, 2020 Zoning By-law Amendment Application (Original). The “Original” ZBLA Application was filed with the Township’s Planning Department on November 22, 2017. This ZBLA was filed in connection with a then pending DPOS Application filed with the Township’s Planning Department in early January 2015. Certain revisions to the ZBLA Application are now required due to the Township initiated update of their Township Zoning By-law. This Amendment followed the November 22, 2017 filing of the “Original” ZBLA Application. The OPA Application and companion ZBLA Application are required to re-designate and re-zone the lands proposed for development as a 15 (fifteen) lot residential Plan of Subdivision as follows: 1. OPA “Agriculture” to Hamlet, Township Official Plan; and 2. ZBLA “HR - Hamlet Residential”, Township Zoning By-law. 1 Page 196 of 337 The Draft Plan of Subdivision Application (DPOS) was originally filed in early January 2015, based upon the then valid Hamlet designation applied to proposed development lands (Township Official Plan). Following the filing of the original DPOS Application, the Township Official Plan was amended (Comprehensive Update, township- initiated), and this amendment included the re-designation of the DPOS lands from Hamlet (Ida) to Agricultural. The DPOS Application continued to be processed and received Township Council approval, in principle, in May 2018. Additionally, the DPOS Application was accompanied by a companion ZBLA Application as originally filed with the Township’s Planning Department on November 22, 2017. The DPOS Application was in turn provided to the County Planning Department for their processing and presentation to County Council for approval. Subsequently, the Province of Ontario on July 1, 2017 introduced a new Growth Plan for the Greater Golden Horseshoe (2017 Growth Plan). This Growth Plan gave rise to the introduction of two (2) significant map schedules: i. Agricultural Land Base Map; and ii. Natural Heritage Systems Map. Both maps were directives established through the 2017 Growth Plan and were implemented in mid-2018 (with no transitional provisions). The Agricultural Land Base Map initiative has direct implications upon the proposed DPOS development lands. Another consequence of the 2017 Growth Plan was a policy stating member municipalities that local land use/planning approvals were to be based upon the governing local Official Plan in effect as of July 1, 2017. There were no provisional measures or exceptions provided for in the 2017 Growth Plan policy framework in this regard. The pending DPOS Application was thus twice impacted by the 2017 Growth Plan and appeared to be at a stalemate in terms of further Application processing. In May 2019, the Province of Ontario introduced A Place to Grow - Growth Plan for the Greater Golden Horseshoe (2019 Growth Plan), serving to replace the July 1, 2017 Growth Plan. The pending DPOS and companion ZBLA Applications are now compelled to demonstrate conformity with a “third” Growth Plan. Having said this, the 2019 Growth Plan does include certain policy provisions for the appropriate rounding-out or minor adjustment of rural settlement areas. 2 Page 197 of 337 2.2.9 Rural Areas 7. Notwithstanding policy 2.2.8.2, minor adjustments may be made to the boundaries of rural settlements outside of a municipal comprehensive review, subject to the following: a) the affected settlement area is not in the Greenbelt Area; b) the change would constitute minor rounding out of existing development, in keeping with the rural character of the area; c) confirmation that water and wastewater servicing can be provided in an appropriate manner that is suitable for the long-term with no negative impacts on water; and d) Sections 2 (Wise Use and Management of Resources) and 3 (Protecting Public Health and Safety) of the PPS are applied. At a pre-consultation meeting held with both Township of Cavan Monaghan and County of Peterborough Planning Staff, it was determined that the inclusion of the pending DPOS development lands as part of the Ida Rural Settlement Area (Ida Hamlet) was possible, subject to the filing and approval of an Official Plan Amendment Application (OPA). The subject OPA Application represents the applicable land use approval Application. Relative to the pending DPOS development, there were two (2) outstanding technical matters that required attention, summarized as follows: a) Storm-water Management The Township, County and ORCA all had originally provided input towards the preliminary storm-water management program. After a series of meetings with the Applicant and myself, the Township assumed the lead on storm-water management and have accepted the preliminary recommendations as outlined by the Project Engineer (Engage Engineering). The details of storm-water management, which will include Low- Impact Development measures, as prescribed through the 2014 PPS, will be finalized as a condition of Draft Plan Approval (based upon the May 2018 version of the DPOS). b) Conservation Authority Conservation Authority Staff required additional field - date/information regarding a feature within the southwest part of the development lands. There was some opinion that this feature was a wetland, and as such would necessitate environmental buffering and resultant modifications to the DPOS lot configuration. 3 Page 198 of 337 The Project Environmental Consultant (Cambium Inc.) has since satisfied ORCA Staff, that this feature is not a wetland, and that the pending DPOS lot configuration can proceed as presented. See Report 1 to this Report for details. The Applications Official Plan (OPA) To amend Schedules ‘A’ - Land Use and ‘F’ Map 4 (Ida) of the Township of Cavan Monaghan Official Plan, as follows, including the following proposed Policy Exception: Proposed Policy Exception (4.9.4) “Notwithstanding the policies of Sections 4.9, 2.6 (a), 4.9.3 (a) and 8.3 the lands described as the north part of 1844 County Road No. 10, having an area of approximately 9.4 hectares, shall be permitted to form part of the southern portion of the Ida Hamlet (Schedule ‘F’ - Map 4 - Ida).” Proposed Official Plan Map - Details Map Detail Schedule Schedule ‘A’ - Land Use - Change from Agricultural Areas to Hamlet “Notwithstanding the policies of Sections 4.9, 2.6 (a), 4.9.3 (a) and 8.3 the lands described as the north part of 1844 County Road No. 10, having an area of approximately 9.4 hectares, shall be permitted to form part of the southern portion of the Ida Hamlet (Schedule ‘F’ - Map 4 - Ida).” 4 Page 199 of 337 Schedule ‘F’ Map 4 - Ida - Change from Agricultural Areas to Hamlet “Notwithstanding the policies of Sections 4.9, 2.6 (a), 4.9.3 (a) and 8.3 the lands described as the north part of 1844 County Road No. 10, having an area of approximately 9.4 hectares, shall be permitted to form part of the southern portion of the Ida Hamlet (Schedule ‘F’ - Map 4 - Ida).” Zoning By-law (ZBLA) To amend By-law 2018-58 to permit the proposed 15 (fifteen) lot 7 DPOS (Residential), as follows: The property Note A zone should read A-16 Zone (Source: Township Website, May 2020) 5 Page 200 of 337 The current zoning (By-law 2018-58) of the DPOS lands / property is as follows: A-16 – Agricultural (Exception 16); FD - Future Development; and NL - Natural Linkage. The ZBLA Application seeks to amend the current Zoning to HR - Hamlet Residential to permit the proposed 15 (fifteen) lot DPOS development. The Zoning By-law Section of this Report provides additional analysis/commentary as it would pertain to the “Revised” ZBLA Application. The Proposed Draft Plan of Subdivision (DPOS Plan) (Source: Engage Engineering, November 2017) 6 Page 201 of 337 Summary - Proposed Draft Plan of Subdivision November 2017) The proposed plan incorporates 15 lots, all intended for single unit dwelling use. The lots vary in size form 0.3 to 1.05 hectres. All lots can be supported by on-sitre water and waste water facilites. The proposed Draft Plan of Subdivision (Residential) employs the north portion of the subject property. The existing farm dwelling will be retained and be located on Lot 3 of the proposed plan. The 2018 Township recommended Draft Plan of Subdivision (DPOS) incorporated an expanded land base from that of the original DPOS Application - early January 2015. The expanded land base was evaluated from various perspectives including: i. Environmental (Supplementary EIS Report May 1, 2018) prepared by Cambium Inc.); and 7 Page 202 of 337 ii. Civil Engineering letter report prepared by Engage Engineering dated April 27, 2018, confirming the appropriateness of the expanded land base (site services, road network). The original DPOS plan encompassed an area of 6.22 hectares (15.4 acres). Notwithstanding the technical support evidenced through the Hydrogeological Report, (private waste-water facilities), the Peterborough Health Unit would not support the proposed lots to incorporate alternate waste-water facilities. The Health Unit’s insistence that lots have minimum area of 0.4 hectares (1 acre) in order to accommodate Class 4 conventional septic systems implicated the proposed development area of the original DPOS. Without reducing the number of proposed residential lots, the Health Unit’s request could not be physically accommodated based upon the area of the original DPOS plan. The reduction of residential lots would have seriously jeopardized the economic viability of this subdivision project. The proposed solution, therefore, was to re-design the original plan to ensure that all residential lots have a minimum lot area of 0.4 hectares (1 acre). This had the effect of increasing the area of the proposed DPOS. The Township Official Plan (pre-2014) established the boundary of the “Ida” Rural Settlement Area. This boundary required to be shifted in a southerly direction to accommodate the proposed increase of lot area of the modified/expanded area of the DPOS. This “modest” boundary adjustment was and remains appropriate. Moreover, it is my Professional Planning Opinion that this boundary adjustment is: Consistent with the policy directives of the 2020 PPS (development is proposed to be located within lands to be designated as a Rural Settlement Area, and said lands can be supported by private on-site water and waste-water facilities); In Conformity with the policy directives of the 2019 Growth Plan, including policies allowing for minor adjustments of the boundaries rural settlement areas; In Keeping with the general purpose and intent of the County of Peterborough (upper tier) and Township of Cavan Monaghan Official Plan, subject to the proposed OPA Application; 8 Page 203 of 337 In Keeping with the general purpose and intent of the regulatory provisions of the Township Zoning By-law (2018-58). A related “Revised” ZBLA Application has been filed in connection with the subject OPA Application; and Is Representative of Good Planning. The February 2018 Agricultural Land Base Mapping (Ministry of Agriculture, Food and Rural Affairs). February 2018 OMAFRA Agricultural Land Base Mapping - Detail Subject property Proposed 15 lot Draft Plan of Subdivision The OMAFRA Agricultural Land Base Mapping - February 8, 2018, incorporated the lands subject of the Draft Plan of Subdivision Application. It has been acknowledged that: i. That the Township of Cavan Monaghan Council has recommended (in principle), the approval of the Draft Plan of Subdivision; ii. This Township recommendation/approval was predicted upon consistency with the then applicable 2014 PPS, conformity with the then applicable 2017 Growth Plan and general conformity with the policy directives of both the County and Township (2014) Official Plans; 9 Page 204 of 337 iii. The proposed DPOS lands are abutted on three sides by established low density residential properties; and iv. The lands are, at best, marginal for any agricultural purpose. Area Map – Land Use DPOS Site (Source: County of Peterborough Website, May 2020) It would be appropriate for the DPOS Application approval to incorporate consideration for a request to the Ministry of Municipal Affairs and Housing (and OMAFRA, if required) to revise the Agricultural Land Base Map to exclude the lands subject of the Township recommended Draft Plan of Subdivision lands, in addition to the requested Official Plan Amendment. Background Reports/Studies – An Overview The DPOS Application was supported by required Background Reports/Studies. These documents were previously to the Township and County for review/commentary. The following section of this Report offers and overview of the findings/recommendations of said Reports/Studies. 10 Page 205 of 337 Stormwater Management/Functional Servicing Report Preliminary Stormwater Management, design/functionality and related details were addressed by Engage Engineering Ltd. On-site infiltration methodology will be employed. I have reviewed said information and the details of the Plan (including detailed site visits) and find the Report recommendations to continue to be appropriate. Servicing, Site Servicing was addressed by a Functional Servicing Report prepared by Engage Engineering Limited and supported by a Hydrogeological Assessment by Cambium Inc. Water Supply, the Report acknowledges the provision/supply and distribution of private wells to serve the residential lots throughout the Plan. Sewage Disposal, the Report acknowledges the provision of private septic facilities for all residential lots. The precise location of septic facilities will be ultimately determined through the building permit process. The November 2017 DPOS Plan illustrates the proposed location of private septic facilities on an individual lot basis. I have reviewed these Reports (including detailed site visits) and find the respective recommendations to continue to be appropriate for the proposed DPOS development. Archaeological Assessment – Stages One and Two An Archaeological Assessment – Stage 1 and 2 Report was prepared by Earthworks Archaeological Services, November 2014. Said Report has been filed with the Provincial Ministry of Tourism, Culture and Sport for review and approval. The Assessment, which included background research and investigation as well as a Stage 2 test pit survey confirmed that the area of the proposed DPOS is free of archaeological features or artifacts. Environmental Impact Study (EIS) An Environmental Impact Study was prepared by Cambium Inc., December 2014. The EIS Report offered a series of recommendations outlined on pages 17 and 18 of the concerned Report. Some additional field work is required in early spring 2015. 11 Page 206 of 337 Additionally, regard for the presence of the barn swallow species, nests of said species found within the existing barn structure will have to be implemented in the event said barn is demolished. The property owner is conversant and is prepared to undertake the required habitant replacement work. Cambium Inc. staff have since completed the additional fieldwork and reporting. The requirements for species at risk have been addressed or nearing fulfillment. Additionally, the ORCA concerns regarding natural features wetlands have also been addressed. Analysis 2020 Provincial Policy Statement (2020 PPS) The 2020 PPS came into effect on May 1, 2020 and replace the 2014 PPS version. The 2020 PPS sets forth a series of policies addressing planning, growth, development, environment and related matters on a province wide basis. Development/land use approval applications must demonstrate consistency with the policy directives of the 2020 PPS. The pertinent policy sections of the 2020 PPS are included as part of Attachment ‘B’ to this Report, and are generally summarized as follows: Policy Title - Details 1.1.1 Healthy, liveable and safe communities are sustained by: 1.1.3 Settlement Areas 12 Page 207 of 337 Opinion: The OPA Application, if approved, would have the DPOS development lands forming part of the Ida Hamlet (Rural Settlement Area). 1.1.3.9 Opinion: The OPA Application, if approved, would have the DPOS development lands forming part of the Ida Hamlet (Rural Settlement Area). 13 Page 208 of 337 1.1.4 1.1.4.1 Opinion: The OPA Application, if approved would permit a new DPOS (Residential) as part of a designated rural settlement area (IDA) 1.1.4.2 1.1.4.3 Opinion: The OPA Application, if approved would permit a new DPOS (Residential) as part of a designated rural settlement area (IDA). The form and scale of the proposed residential lots (15) is in keeping with area land uses and rural characteristics. 1.2 Coordination 1.6 14 Page 209 of 337 The proposed DPOS development will be supported by on-site private water and waste-water services/ facilities. The 2020 PPS policies permits, subject to satisfying certain development related criteria, residential development within established rural settlement areas forming part of the Rural Area fabric of the province. The proposed Draft Plan of Subdivision employs lands forming part of the former Ida Settlement Area (former Village of Ida, County of Peterborough). No new settlement area or the expansion of any existing settlement area was contemplated by the original Application. The background/technical studies carried-out in support of the original DPOS Application confirmed the suitability and appropriateness of the property for use as a rural plan of subdivision. It is my professional planning opinion that the DPOS Application is consistent with the policy directives of the 2020 PPS. 2019 A Place to Grow, Growth Plan for the Greater Golden Horseshoe Area (2019 Growth Plan) The 2019 Growth Plan came into effect on May 16, 2019 serving to replace the 2017 Growth Plan. The 2017 Growth Plan served to replace the 2005 Growth Plan. The 2019 Growth Plan sets forth a series of detailed policies addressing population and employment Growth and related land use, planning and development matters for the Greater Golden Horseshoe Area. The County of Peterborough and its member (lower- tier) municipalities are located within the eastern part of the outer-ring portion of the plan. Relative to the subject Official Plan Amendment Application, the following policies of the 2019 A Place to Grow Plan are considered to have direct relevancy: Policy Title - Details Table of Contents 15 Page 210 of 337 1.2.1 Guiding Principles The successful realization of this vision for the GGH centres on effective collaboration amongst the Province, other levels of government, First Nations and Métis communities, residents, private and non-profit sectors across all industries, and other stakeholders. The policies of this Plan regarding how land is developed, resources are managed and protected, and public dollars are invested are based on the following principles: • Support the achievement of complete communities that are designed to support healthy and active living and meet people’s needs for daily living throughout an entire lifetime. • Support a range and mix of housing options, including second units and affordable housing, to serve all sizes, incomes, and ages of households. Opinion: If approved, the OPA Application will contribute towards a complete community (Township as a whole). Read the Entire Plan This Plan is to be read in its entirety and the relevant policies are to be applied to each situation. The language of each policy, including the policies in Section 5, will assist decision-makers in understanding how the policies are to be implemented. While some policies refer to other policies for ease of use, these cross-references do not take away from the need to read the Plan as a whole. There is no implied priority in the order in which the policies appear. Opinion: For purposes of this Report, I have considered/read the entire document. 2.2 Policies for Where and How to Grow 2.2.1 Managing Growth 1. Population and employment forecasts contained in Schedule 3 will be used for planning and managing growth in the GGH to the horizon of this Plan in accordance with the policies in subsection 5.2.4. 2. Forecasted growth to the horizon of this Plan will be allocated based on the following: 16 Page 211 of 337 a) the vast majority of growth will be directed to settlement areas that: i. have a delineated built boundary; ii. have existing or planned municipal water and wastewater systems; and iii. can support the achievement of complete communities; b) growth will be limited in settlement areas that: i. are rural settlements; ii. are not serviced by existing or planned municipal water and wastewater systems; or iii. are in the Greenbelt Area; d) development will be directed to settlement areas, except where the policies of this Plan permit otherwise; Opinion: The OPA Application seeks to re-designate the DPOS development lands as “Hamlet” (Ida Hamlet). These lands were previously part of the Ida Hamlet - “Rural Settlement Area”. It is appropriate to have said lands revert to their former land use designation, as applicable at time of the January 2015 DPOS Application filing. The DPOS will not impact upon prime Agricultural lands. 2.2.9 Rural Areas 1. Municipalities are encouraged to plan for a variety of cultural and economic opportunities within rural settlements to serve the needs of rural residents and area businesses. 2. Public service facilities in rural settlements should be co-located and integrated in community hubs, and priority should be given to maintaining and adapting existing public service facilities in community hubs to meet the needs of the community, where feasible. 7. Notwithstanding policy 2.2.8.2, minor adjustments may be 17 Page 212 of 337 made to the boundaries of rural settlements outside of a municipal comprehensive review, subject to the following: a) the affected settlement area is not in the Greenbelt Area; b) the change would constitute minor rounding out of existing development, in keeping with the rural character of the area; c) confirmation that water and wastewater servicing can be provided in an appropriate manner that is suitable for the long-term with no negative impacts on water; and d) Sections 2 (Wise Use and Management of Resources) and 3 (Protecting Public Health and Safety) of the PPS are applied. Opinion: The OPA Application contemplates a “minor adjustment” to the existing southerly boundary of the Ida Hamlet (Rural Settlement Area). The DPOS development is comprised of 15 (fifteen) lots all to be supported by private on-site services. Such services have been assessed through previous technical studies. The DPOS development lands are bounded on 3 (three) sides by existing low-density residential uses. The DPOS will be developed for similar land use purposes. The DPOS development lands were previously part of the designated Ida Hamlet. The pending finalization of the DPOS Application requires the “return” of the development lands to once again be part of the Ida Hamlet. The magnitude of development does not warrant a municipal comprehensive review and should be interpreted as a minor adjustment of the Ida Hamlet (Rural Settlement Area). 3.2.7 Stormwater Management 2. Proposals for large-scale development proceeding by way of a secondary plan, plan of subdivision, vacant land plan of condominium or site plan will be supported by a stormwater management plan or equivalent, that: b) incorporates an integrated treatment approach to minimize stormwater flows and reliance on stormwater ponds, which includes appropriate low impact development and green infrastructure; c) establishes planning, design, and construction practices to 18 Page 213 of 337 minimize vegetation removal, grading and soil compaction, sediment erosion, and impervious surfaces. Opinion: The proposed DPOS will incorporate appropriate stormwater management controls, including low-impact development measures, as per the preliminary Stormwater Management Report (Engage Engineering). In summary, the OPA Application is possible, in light of the new-found policy directives of Section 2.2.9 (Rural Areas) of the 2019 Growth Plan. The re-designation of land to Hamlet will facilitate the contemplated minor adjustment of the boundary of the Ida Hamlet (Rural Settlement Area). It is my professional opinion that the Official Plan Amendment Application conforms to the policy directives of the 2019 A Place to Grow Plan. Township of Cavan Monaghan Official Plan (2015) The DPOS development lands, subject of the OPA Application are currently designated as “Agricultural Areas” by Schedule ‘A’ - Land Use of the Township Official Plan. Map Schedule Detail (Schedule ‘A’) Site (Source: Township Website, May 2020) The OPA Application seeks to re-designate the DPOS development lands to “Hamlet” to form part of the existing Ida Hamlet designation. As previously noted in this Report, the DPOS development lands were previously designated Hamlet (Township Official Plan 19 Page 214 of 337 2014). Amendments to Schedules ‘A’ - Land use and ‘F’ (Map 4) Ida will apply in this instance. Relative to the OPA Application, the following policies of the Township Official Plan are considered to have direct relevancy: Policy Title - Detail 4.9 HAMLETS The Hamlet designation applies to lands within the boundaries of Ida, Cavan, Mount Pleasant, Five Mile Turn (North Monaghan), Springville, Fraserville, Bailieboro and South Monaghan. The Hamlets are identified generally on Schedule A and more specifically on Schedule F, Maps 1 through 8. The Hamlets are small scale settlement areas that provide an important residential, commercial and social focus in the Rural area. The boundaries of the Hamlets are further delineated in maps provided in Schedule F to the Plan. Opinion: The OPA Application seeks to re-designate the property as “Hamlet”, to form part of the Ida Hamlet designation. The small-scale nature of this settlement area would be re-enforced with the approval of the OPA Application. 4.9.1 Objectives It is the objective of this designation to: a) Recognize the unique and historic nature of the smaller settlement areas in the Township; b) Maintain the character and amenities of the existing rural communities in the Township; e) Ensure that new development in the Hamlets are sustainable on the basis of private services. Opinion: The lands subject of this OPA Application were historically part of the existing Ida Hamlet, although not developed. The character-nature of this Hamlet will be 20 Page 215 of 337 maintained through OPA Application and the pending DPOS Application. 4.9.2 Permitted Uses (Hamlets) Land in the Hamlet designation may be used for the following: a) Single-detached or semi-detached dwellings; Opinion: The OPA Application, if approved, will facilitate the finalization of a pending January 2015 DPOS Application comprised of 15 (fifteen) lots all intended for single-detached dwelling residential use, and the “Revised” ZBLA Application. 4.9.3 General Development Policies a) Following the adoption of this Plan no further Hamlet boundary expansion or new hamlets will be considered during the life of this Plan; b) Residential development shall be generally by plan of subdivision. However, infilling or minor expansions within the Hamlet boundary through the creation of lots by severance may be permitted subject to the approval of the sewage and water services by the Township or its delegated authority; c) In addition to the requirements of the Planning Act, and Section 8.4 of this Plan an application for approval of a draft plan of subdivision within a Hamlet shall be accompanied by: i) A current hydro-geological report based on test wells on the subject site, addressing existing conditions and the potential impact of the proposed subdivision on the available water supply in terms of quantity, quality and sustainable yield for both the proposed and existing wells. The report shall also assess the potential impact of proposed private sewage disposal systems on the groundwater supply in terms of bacterial and chemical parameters, as determined by the County and the Ministry of the Environment; 21 Page 216 of 337 ii) A lot servicing plan, indicating the proposed location of all structures, drilled wells and the subsurface sewage disposal system envelopes, including a 100 percent replacement area for each in ground conventional Class 4 sewage disposal system; iii) A report of the results of a soil sampling program that adequately represents the geology of the subdivision, and, iv) An existing and final grading plan indicating elevations and lot drainage patterns. Opinion: The OPA Application seeks to permit the northern part of the property to be re-designated as “Hamlet”. Policy 4.9.3 (2) states that no further Boundary expansion is permitted. Yet the 2019 Growth Plan specifically allows for minor adjustments of rural settlement areas, which would include Hamlets. The pending DPOS Application is supported by various background suitability of the development lands to accommodate 15 (fifteen) single detached dwelling building lots. A new Hamlet is not being created. Rather, a minor adjustment of the southerly boundary of a designated Hamlet is proposed. Given the large range of Policy 4.9.3 (2) it would be appropriate to include a “policy exception” in this instance, to permit the intent of the OPA Application. 5.1 AGRICULTURAL AREAS The Agricultural designation applies to lands that are lands which have a high capability for agriculture. Lands that generally have soil Classes 1, 2 and 3 according to the Canada Land Inventory and are predominantly used for agriculture are in the Agricultural designation as identified on Schedule A. Opinion: The OPA Application seeks to re-designate the property to “Hamlet”. The property is not designated as 22 Page 217 of 337 “Prime Agriculture” and can be described as marginal in terms of agricultural use potential. Moreover, the property is adjoined on 3 (three) boundaries by established low density residential use. 8.2 AMENDMENTS TO THE PLAN a) This Plan should only be amended when the policies of this Plan have been found not to address issues, or alternatively, issues have been raised with respect to site-specific proposals that must be addressed in a comprehensive manner. Any amendment shall conform to the overall intent of the Official Plan as set out in the Strategic Directions and policies of the Plan; b) Privately initiated amendments prior to the 5-year review of this Plan are generally discouraged. However, if a request for an amendment is received, Council may consider such a request, which must include sufficient information and justification to enable the requested amendment to be evaluated as per the requirements of Section 8.4. The following general criteria shall apply to the review of all Official Plan Amendment applications and the proponent of an amendment may be required to submit reports from qualified professionals to address such matters, including but not necessarily limited to: i) Conformity to the strategic directions and policies of this Plan; ii) Suitability of the location of the proposed use; iii) Compatibility with existing and planned land uses in the surrounding area; iv) The impact on the natural environment having regard for natural heritage features and hydrologic features; v) Need for the proposed use; vi) Availability of supporting capital works and services; vii) Fiscal impact on municipal capital works and services; 23 Page 218 of 337 viii) Comments of public agencies; ix) Any other specific requirements of Council; and x) In the case of lands within identified vulnerable areas, demonstration of how the proposal conforms to the policies of Section 3.19 where applicable. Opinion: The OPA Application was determined by Township and County Planning Staff as appropriate in this instance; that is to finalize a pending DPOS Application that has Township approval-in-principle. The required background/technical studies were previously provided and evaluated. Public meetings have been held insofar as the DPOS and associated ZBLA Applications. d) If a request for an amendment is received to change the land use designation or zone from an Agricultural or Rural land use designation or zone to a designation or zone which will permit development, the amendment will be required to meet Minimum Distance Separation Formulae (MDS) as outlined in Section 3.27. Amendments to rezone or redesignate land already zoned or designated for a non-agricultural use, shall only need to meet the (MDS I) setbacks if the amendment(s) will permit a more sensitive land use than existed before. Opinion: There are no MDS issues associated with this Application. The existing barn structure is scheduled to be removed as part of the realization of the pending DPOS Application. 8.3 SETTLEMENT AREA EXPANSIONS The external boundaries of the Settlement Area and Hamlet designations as shown on the Schedules to this Plan are fixed and inflexible. Expansions to these areas are not permitted by the policies of and within the life of this Plan unless a comprehensive Official Plan Review is undertaken by Council. The expansion of any Settlement Area through an Official Plan 24 Page 219 of 337 Amendment shall only be considered at the time of a comprehensive review of this Official Plan. Further expansions of Settlement Areas within the Township will not be considered unless and until appropriate studies have been completed including a consideration of settlement expansion in the SSA-1 in accordance with section 2.6. In considering the expansion of Settlement Areas, Council shall be satisfied that: c) In Agricultural areas: i) The lands do not comprise specialty crop areas; ii) There is no reasonable alternatives to avoid prime agricultural areas; and, iii) There are no reasonable alternatives of lower priority agricultural lands in prime agricultural areas. d) Impacts from new or expanding Settlement Areas on agricultural operations which are adjacent or close to the Settlement Area are mitigated to the extent possible. Opinion: As noted, this OPA Application was considered at a Pre-Consultation meeting with Township and County Planning Staff. Given the new-found policy directives of the 2019 Growth Plan, relating the “minor adjustment” of the designated/established rural settlement areas, it was concluded that an OPA Application could be considered. The Township’s Official Plan was prepared and approved predicted upon the 2005 Growth Plan which has evolved and been twice updated. The 2019 Growth Plan allows for the nature/intent of the subject OPA Application 8.5 PRE-CONSULTATION Prior to the submission of any development application for which the Township is the approval authority, proponents shall consult with the Township in accordance with the provisions of this Plan 25 Page 220 of 337 and the Township’s Pre-consultation By-law. The County of Peterborough is encouraged to participate in the Township’s pre- consultation process as appropriate. The pre-consultation process is intended to address the requirements for a complete application and may require more than one pre-consultation meeting and involve other agencies and Municipal Departments. Opinion: A Pre-Consultation meeting was held Tuesday November 12, 2019 2:00 pm, at the Township Administrative Offices, attended by both Township and County Planning Staff, at which the scope-nature type of land use approval Application were considered. In Summary, the OPA Application seeks to re-designate the property from “Agriculture” to “Hamlet”, to form part of the southern portion of the existing Ida Hamlet. Map Schedules ‘A’ - Land Use and ‘F’ (Map 4 - Ida) require an Amendment. Additionally, it is necessary that a policy exception be included as part of the amendment, given the current policy language of the Official Plan. Section 4.9 (Hamlet) of the Official Plan, sets forth policies regarding the various Hamlets located throughout the geographical limits of the Township. Relative to the subject Official Plan Amendment Application the following policies are considered to have direct relevancy: Policy Titles - Details 4.9 Hamlets The Hamlet designation applies to lands within the boundaries of Ida, Cavan, Mount Pleasant, Five Mile Turn (North Monaghan), Springville, Fraserville, Bailieboro and South Monaghan. The Hamlets are identified generally on Schedule A and more specifically on Schedule F, Maps 1 through 8. The Hamlets are small scale settlement areas that provide an important residential, commercial and social focus in the Rural area. The boundaries of the Hamlets are further delineated in maps provided in Schedule F to the Plan. 26 Page 221 of 337 Opinion: The OPA Application serves to re-introduce the development lands as forming part of the southern portion of the Ida Hamlet designation. 4.9.1 Objectives It is the objective of this designation to: a) Recognize the unique and historic nature of the smaller settlement areas in the Township; b) Maintain the character and amenities of the existing rural communities in the Township; e) Ensure that new development in the Hamlets are sustainable on the basis of private services. Opinion: The OPA Application and companion DPOS and ZBLA Applications collectively serve to permit an appropriate form of development reinforcing the nature of this specific rural settlement area. 4.9.2 Land in the Hamlet designation may be used for the following: a) Single-detached or semi-detached dwellings; Opinion: The Applications serve to permit a small-scale infill DPOS (residential) to be comprised of single- detached dwellings. 4.9.3 General Development Policies a) Following the adoption of this Plan no further Hamlet boundary expansion or new hamlets will be considered during the life of this Plan; b) Residential development shall be generally by plan of subdivision. However, infilling or minor expansions within the Hamlet boundary through the creation of lots by severance may be permitted subject to the approval of the sewage and water services by the Township or its delegated authority; c) In addition to the requirements of the Planning Act, and 27 Page 222 of 337 Section 8.4 of this Plan an application for approval of a draft plan of subdivision within a Hamlet shall be accompanied by: i) A current hydro-geological report based on test wells on the subject site, addressing existing conditions and the potential impact of the proposed subdivision on the available water supply in terms of quantity, quality and sustainable yield for both the proposed and existing wells. The report shall also assess the potential impact of proposed private sewage disposal systems on the groundwater supply in terms of bacterial and chemical parameters, as determined by the County and the Ministry of the Environment; ii) A lot servicing plan, indicating the proposed location of all structures, drilled wells and the subsurface sewage disposal system envelopes, including a 100 percent replacement area for each in ground conventional Class 4 sewage disposal system; iii) A report of the results of a soil sampling program that adequately represents the geology of the subdivision, and, iv) An existing and final grading plan indicating elevations and lot drainage patterns. f) The minimum lot size in a Hamlet shall not be less than that required for the safe and efficient operation of private individual services for sewage disposal and water on the site; g) New development shall be designed to maintain the historic rural character of the Hamlet areas. The built form and building materials should reflect this character. Council may use Site Plan control within the Hamlet areas to ensure that new development is compatible with the existing community; Opinion: The DPOS were previously part of the Ida Hamlet designation. The south part of form Hamlet designation was removed from the Official plan notwithstanding an active DPOS Application (early January 2015). The proposed Applications serve to permit a small-scale 28 Page 223 of 337 infill DPOS (residential) to be comprised of single- detached dwellings. The form of development is a compatible scale with established adjacent residential properties. Additionally, the proposed 15 (fifteen) lots can be supported by private on-site water and waste-water facilities. Proposed Policy Exception (4.9.4) “Notwithstanding the policies of Sections 4.9, 2.6 (a), 4.9.3 (a) and 8.3 the lands described as the north part of 1844 County Road No. 10, having an area of approximately 9.4 hectares, shall be permitted to form part of the southern portion of the Ida Hamlet (Schedule ‘F’ - Map 4 - Ida).” It is my professional planning opinion that the Official Plan and related Zoning By-law Amendment Application are in keeping with the general purpose and intent of the policies and designations of the Township Official Plan. Township Zoning By-law (2018-58) Current Zoning Map (Map C2 - Detail) The Property Note: Should rear A-16 Zone Source: Township Website, May 2020) 29 Page 224 of 337 The proposed 15 (fifteen) lot DPOS (Residential) requires the Township Council approval of a ZBLA Application. It is proposed that the DPOS lands be rezoned to HR - Hamlet Residential. This residential zone permits single detached dwelling uses, and has specific regulations pertaining to uses requiring private on-site water and waste-water facilities. The November 2017 DPOS “Draft” Plan (Engage Engineering), illustrates a lot configuration meeting the regulatory requirements of the HR - Hamlet Residential zone. Summary The Official Plan Amendment Application (OPA) serves to return the northern part of the overall property to become part of the southern portion of the Ida Hamlet (Schedule ‘F’ - Map 4 of the Official Plan), and includes a related policy exception in this regard. The “Revised” Zoning By-law Amendment Application (ZBLA) serves to rezone the DPOS lands to HR - Hamlet Residential zone; the appropriate zoning for a rural settlement area plan of subdivision. The 2019 Growth Plan has introduced new-found opportunity for lower tier municipalities to consider minor adjustments of the boundaries of rural settlement areas (including in this instance, the designated Ida Hamlet). The property is subject of an active DPOS and a related ZBLA Application which have been caught up in Provincial Planning Policies; the then 2017 Growth Plan and its associated two (2) map program initiatives. The OPA Application is appropriate and would facilitate the finalization of the pending DPOS Application. It is my Professional Opinion that the OPA and related ZBLA (and the pending DPOS Application) Applications are all: Consistent with the policy directives of the 2020 PPS; In Conformity with the policy directives of the 2019 Growth Plan; In Keeping with the general purpose and intent of the policies and land use designations of the Township Official Plan; In Keeping with the general purpose and intent of the regulatory provisions of the Township Zoning By-law (2018 version); and Representative of Good Planning. 30 Page 225 of 337 Respectfully submitted, Kevin M. Duguay, MCIP, RPP 31 Page 226 of 337 Attachment No. 6: Letter of Objection, 1848 Cora Drive From: Laura Smith [mailto:[email protected]] Sent: July 7, 2020 2:58 PM To: Elana Arthurs Subject: Application Nos. OPA-01-20 and ZBA-12-17 - July 20th Public meeting Application Nos. OPA-01-20 and ZBA-12-17 1844 county Road 10 Part of Lot 12, Concession 10 Cavan Ward Township of Cavan Monaghan On behalf of Laura & Jonathan Dubblestine Of 1848 Cora Drive Cavan ON We wish to object the above noted Zoning By-Law Amendment Dear Sirs/Madams, As residents of Cora Drive located directly behind the proposed site we implore the Council to contest this amendment which is aimed to allow expansion of settlement area boundaries and permit a 15 lot residential plan for a subdivision. We have lived in this neighbourhood nearly 10 years (Cavan area much longer) and specifically chose to move to this area as it provided green space and less population. We feel this potential subdivision would have no added value to our small community of neighbours and would irreparably damage the landscape and overall beauty of this area. When we moved here, the farm at the above noted address was fully functional with livestock and crops. After it was sold, it became apparent that the current owner has no intentions of using the land for agricultural purposes as the fields were left to grow over. This is incredibly disheartening as agricultural lands are a finite resource – they should not be looked as development land in waiting. In the Greater Golden Horseshoe – an area that stretches from Niagara to Orillia to Peterborough – farming contributes $11 billion in economic activity and generates 38,000 jobs. The Cavan/Millbrook area is growing rapidly with the additions of the Highlands of Millbrook subdivisions which is putting strain on historical agricultural lands and our area water supply. Additionally, large scale residential developments such as this take time to build and require current residents to deal with noise pollution and the mess of a large construction site. This is not the same as one or two houses being built in the area, we are being asked to give up the beauty and uniqueness of this area to look into the backyards of 15 new homes. We thank you for taking the time to listen to our concerns and ask you to consider a rejection of the proposed change in zoning from agricultural exception sixteen to Hamlet Residential. Regards, Laura & Jonathan Dubblestine Page 227 of 337 Attachment No. 7: County of Peterborough Correspondence July 10, 2020 ,,c� Peterborough , , :',. , , County Elana Arhurs, Clerk U'\l&dlal:i ,li'� I • '.,.,,.,,--.,- 1"'-'"'-'','MU Township of Cavan Monaghan Our History• Your Future 988 Peterborough County Road 10, Millbrook, ON LOA 1GO Email: [email protected] VIA EMAIL ONLY RE: Official Plan Amendment 1844 County Road 10 Part Lot 12, Concession 10 (Cavan) Township of Cavan Monaghan Township file no. OPA-01-20 Dear Ms. Arthurs, ., Thank you for circulating the notice of complete application and public meeting for the above stated official plan amendment to the County. Please note that the County is currently also processing the related subdivision application being County file no. 15T-15001. In support of this subdivision application, the County has received the following reportswhich have been satisfactorily peer reviewed: • Stormwater Management & Functional Servicing Report dated January 7, 2015 prepared by Engage Engineering Ltd. • Stage 1 & 2 Archaeological Assessment dated November 2014 prepared by EarthworksArchaeological Services • Hydrogeological Assessment dated January 7, 2015 prepared by Cambium Inc. • Hydrogeological Assessment Addendum Report dated February13, 2015 prepared by Cambium Inc. • Revised Nitrate Attenuation Calculations dated August 2018 prepared by Cambium Inc. • Environmental Impact Analysis dated 2014-12-10 prepared by Cambium Inc. 470 Water Street • Peterborough • Ontario • K9H 3M3 Phone: 705.743.0380 • Toll Free: 1.800.710.9586 www.ptbocounty.ca Page 228 of 337 Page 229 of 337 Page 230 of 337 Page 231 of 337 Page 232 of 337 Decision With respect to an Official Plan Amendment Subsection 17(34) of the Planning Act Amendment No. 5 to the Official Plan for the Township of Cavan Monaghan, as adopted by the Township of Cavan Monaghan By-Law No. 2020-43 is hereby approved. This approval was authorized by Peterborough County Council on September 23rd, 2020. Dated at the County of Peterborough this 23rd day of September, 2020. J. Murray Jones, Warden Lynn Fawn, Clerk County of Peterborough County of Peterborough Page 233 of 337 Page 234 of 337 Staff Report County Council To: Warden and Members of Council From: Randy Mellow, Chief of Paramedics Date: September 23, 2020 Subject: PAR 2020-006 Peterborough Paramedics Response Time Plan 2021 Recommendation: That County of Peterborough Council receive and approve the Response Time Performance Plan for submission under Part VIII of Ontario Regulation 257/00 made under the Ambulance Act. Overview The purpose of this report is to provide Council with analysis and recommendation for the approval of the Land Ambulance Service Response Time Performance Plan for 2021 as mandated by the Ambulance Act. Background Part VIII of Ontario Regulation 257/00 made under the Ambulance Act, mandated a change to ambulance response time standards that came into effect January 1, 2013. Contrary to the earlier standard which was based on local ambulance service performance in 1996 (at the time of transfer to the Municipality), the legislation now requires annual approved Response Time Performance Plans (RTPP) broken out for sudden cardiac arrest and Canadian Triage Acuity Scale (CTAS) 1, 2, 3, 4 and 5 patients requiring emergency responses. CTAS is an international medical triage standard utilized by hospitals, ambulance communication services and paramedics to identify how urgently a patient requires medical care. Specifically, in providing performance plans and reports to the ministry, each municipality must report on: . The percentage of times that sudden cardiac arrest patients received assistance from a person equipped to provide defibrillation (e.g., paramedic, fire, police, or other first responder) within six minutes from the notification of a call by an ambulance communication service. Page 235 of 337 Staff Report . The percentage of times that an ambulance crew has arrived on-scene to provide ambulance services to sudden cardiac arrest patients or other patients categorized as CTAS 1 within eight minutes of the time notice is received respecting such services. . The percentage of times that a paramedic arrived at the location of a patient determined to be CTAS 2, 3, 4, 5 within a period of time determined appropriate by the municipality. All municipal RTPPs are posted on the Ministry of Health and Long Term Care public website (www.health.gov.on.ca/english/public/program/ehs/land/responsetime.html), and are to be accompanied by performance results for the previous year. Municipalities may adjust individual performance plans at will, subject to timely notification of the Ministry. Annually, and no later than October 1st, municipalities are required to approve their Response Time Performance Plans for the upcoming calendar year and submit the plan to the Ministry by October 31st. The number one priority of Peterborough County/City Paramedic Service (PCCP) is to provide the best possible prehospital clinical care to the residents and visitors of Peterborough County and City and to do so in the most effective and efficient method possible. In order to achieve this, PCCP administration continually analyses paramedic service call volumes, response times and patient outcomes. With respect to the RTPP, PCCP focusses particularly on response time data in relation to the targets set out within the plan. A summary of this data is provided in Table 1 below. Based on a review of performance targets and achievements, PCCP Administration has maintained the response time targets set out within the plan while implementing several deployment adjustments over the past several years in an effort to consistently meet those targets. These deployment strategies include: - Allocating existing ambulance staffing to the west side Clonsilla Station - Enhanced coverage with the previously seasonal deployment car now 12 months of the year The result of these deployment strategies, as demonstrated in Figure 1 below, initially resulted in significantly improving response times on the highest acuity level responses as evidenced by the performance in 2016/2017. However, increasing call volume and other system pressures have served to adversely affect response performance in more recent years. Preliminary review of response time performance following the implementation of extended hours of operation of the seasonal deployment (April 2019) does indicate a leveling off of the rate at which response times performance has been deteriorating. Page 2 Page 236 of 337 Staff Report RTPP Performance City & County 90 2016 2017 2018 2019 2020 RTPP Target 90 80 80 70 70 60 60 50 50 40 40 30 30 20 20 10 10 0 0 SCA CTAS 1 CTAS 2 CTAS3 CTAS 4 CTAS 5 Figure 1: (2020 data: January 1 to July 31, 2020) In addition to the mandatory response time analysis for the City and County as a whole, PCCP is also capturing and monitoring performance within each municipal boundary. Performance for each municipality compared to the RTPP targets for the 2020 year to date is provided in following charts. Also included below is an analysis of average response times per municipality. The charts below provide for each Municipality, a comparison to the performance targets in each CTAS category (lined bars) against the performance achieved (solid bars). Green bars demonstrate performance targets that were achieved. It is generally accepted within Paramedic Service system designs that response time performance will differ in rural and urban settings. Review of the local performance data at the municipal level clearly indicates a disparity between the urban and rural settings. This is a disparity not identified or recognized by the current provincially mandated response time reporting requirement. Page 3 Page 237 of 337 Staff Report ASPHODEL-NORWOOD (393 CAVAN MONAGHAN (381 Calls) Calls) 100 80 80 60 60 40 40 20 20 0 0 SCA CTAS 1 CTAS 2 CTAS 3 CTAS 4 CTAS 5 SCA CTAS 1 CTAS 2 CTAS 3 CTAS 4 CTAS 5 DOURO-DUMMER (284 Calls) HAVELOCK-BELMONT- 80 METHUEN (328 Calls) 60 80 60 40 40 20 20 0 0 SCA CTAS 1 CTAS 2 CTAS 3 CTAS 4 CTAS 5 SCA CTAS 1 CTAS 2 CTAS 3 CTAS 4 CTAS 5 NORTH KAWARTHA (181 Calls) OTONABEE-SOUTH 80 MONAGHAN (351 Calls) 60 80 60 40 40 20 20 0 0 SCA CTAS 1 CTAS 2 CTAS 3 CTAS 4 CTAS 5 SCA CTAS 1 CTAS 2 CTAS 3 CTAS 4 CTAS 5 Page 4 Page 238 of 337 Staff Report SELWYN (1128 Calls) Trent Lakes (206 Calls) 70 120 60 100 50 80 40 60 30 40 20 10 20 0 0 SCA CTAS 1 CTAS 2 CTAS 3 CTAS 4 CTAS 5 SCA CTAS 1 CTAS 2 CTAS 3 CTAS 4 CTAS 5 City RTPP 2020 100 90 80 70 66 65 65 65 65 60 50 50 40 30 20 10 0 City City City City City City SCA CTAS 1 CTAS 2 CTAS 3 CTAS 4 CTAS 5 Page 5 Page 239 of 337 Staff Report Average Response Time by Municipality Avg 2019 Avg 2020 Call Volume 21:36 10000 19:10 19:03 19:12 9000 8000 16:48 15:32 15:01 14:51 7000 14:24 13:22 12:47 12:43 12:14 12:11 12:02 11:56 6000 11:55 11:50 12:00 10:14 10:00 5000 9:36 4000 7:30 7:12 6:41 5:30 3000 5:21 4:48 2000 2:24 1000 0:00 0 (2020 data: January 1 to July 31, 2020) Figure 2 Figure 2 above, shows the data for 2019 versus 2020 Average Response Time by Municipality and 2020 Call Volume from January 1, 2020 to July 31, 2020. Despite the legislated reporting requirements, PCCP administration continues to analyse response time performance in all areas (urban/rural/remote) with a goal to recommend and establish response time performance targets specific to urban and rural settings. Although intent was to deliver analysis and recommendations to PRLC and Council prior to establishing the 2021 Response Time Performance Plan the Pandemic has postponed this project. Depending on status of the COVID19 Pandemic, we will refocus the project for 2021 to expand the RTPP to include response time targets for both urban and rural areas within Peterborough County. Page 6 Page 240 of 337 Staff Report In summary, PCCP remains committed to continual analysis of performance and seeks system improvement opportunities. Current operating conditions and trends suggest that the proposed response time targets are both reasonable and attainable and the previously approved service enhancements have enabled PCCP to meet targets effectively and efficiently. Therefore, administration recommends maintaining the response time targets as set out and previously endorsed by County Council and the submission of the 2021 RTPP (Attachment 1). Financial Impact No additional costs are anticipated Anticipated Impacts on Local and/or First Nations Communities None Link to County of Peterborough Strategic Plan Priorities Improved Essential Infrastructure Financial Sustainability and Fiscal Responsibility In consultation with: 1. Acting CAO, Sheridan Graham 2. Deputy Chief Chris Barry, PCCP Operations Communication Completed/required: The 2021 Response Time Performance Plan must be submitted to the Ministry of Health by October 31, 2020 Attachments Attachment 1: 2020-09-30-Peterborough Paramedics Response Time Plan 2021 Respectfully Submitted, Original Signed by Randy Mellow Chief of Paramedics For more information, please contact Randy Mellow, Chief of Paramedics [email protected] (705) 743-5263 Ext 4112 Page 7 Page 241 of 337 Page 242 of 337 County of Peterborough September 30, 2020 Stuart Mooney Interim Director, Hospitals and Emergency Services Division Emergency Health Program Management & Delivery Branch 5700 Yonge Street, 6th Floor Our History. Your Future. Toronto, Ontario M2M 4K5 VIA EMAIL Peterborough County/City Paramedics RE: RESPONSE TIME STANDARD NOTIFICATION Dear Mr. Mooney, Randy Mellow Chief of Paramedics Pursuant to the Ambulance Act Reg 257, Part VIII: Location: 310 Armour Road (2) No later than October 1 in each year after 2011, every upper-tier municipality Peterborough, Ontario and every delivery agent responsible under the Act for ensuring the proper provision K9H 1Y6 of land ambulance services shall establish, for land ambulance service operators Mailing Address: selected by the upper-tier municipality or delivery agent in accordance with the Act, 470 Water Street a performance plan for the next calendar year respecting response times. O. Reg. Peterborough, Ontario K9H 3M3 267/08, s. 1 (2); O. Reg. 368/10, s. 1 (1). Ph (705) 743-5263 Ext 231 (3) An upper-tier municipality or delivery agent to which subsection (2) applies shall Fax (705) 775-7367 ensure that the plan established under that subsection sets response time targets for RMellow@ responses to notices respecting patients categorized as Canadian Triage Acuity Scale county.peterborough.on.ca (“CTAS”) 1, 2, 3, 4 and 5, and that such targets are set for each land ambulance service operator selected by the upper-tier municipality or delivery agent in accordance with the Act. O. Reg. 267/08, s. 1 (2). www.county.peterborough. on.ca (4) An upper-tier municipality or delivery agent to which subsection (2) applies shall ensure that throughout the year the plan established under that subsection is continuously maintained, enforced and evaluated and, where necessary, updated, whether in whole or in part. O. Reg. 267/08, s. 1 (2). (5) An upper-tier municipality or delivery agent to which subsection (2) applies shall provide the Director with a copy of the plan established under that subsection no later than October 31 in each year, and a copy of any plan updated, whether in whole or in part, under subsection (4) no later than one month after the plan has been updated. O. Reg. 267/08, s. 1 (2). Please find attached the Response Time Performance Plan for the calendar year of 2021; Printed on 100% post consumer recycled paper. Page 243 of 337 SUDDEN CARDIAC ARREST 50% percent of the time, Peterborough County/City Paramedic Service plans to have a responder equipped with an AED and able to defibrillate a patient determined to be in sudden cardiac arrest, within 6 minutes from the time ambulance dispatch conveys the call information to the designated land ambulance delivery agent until the said responder arrives the scene. CTAS 1 66% percent of the time, Peterborough County/City Paramedic Service plans to have a paramedic as defined by the Ambulance Act respond to any patient determined to be CTAS 1, within 8 minutes from the time ambulance dispatch conveys the call information until the paramedic arrives the scene. CTAS 2, 3, 4, 5 Peterborough County/City Paramedic Service plans to have a paramedic as defined by the Ambulance Act respond to any patient determined to be CTAS 2, 3, 4, 5 within a period of time as noted below in Table 1: Table 1 Target elapsed time from Target Percentage to CTAS paramedic notified until on scene achieve response Level (Min:Sec) time target 2 10:00 65% 3 10:00 65% 4 10:00 65% 5 10:00 65% Should you require any further information, please do not hesitate to contact me. Sincerely, Randy Mellow, CMM III Chief, Peterborough County/City Paramedics CC: Sheridan Graham, Acting Chief Administrative Officer, County of Peterborough Alain Groleau, Field Manager, Central East Field Office MOHLTC EHSB Page 244 of 337 The County of Peterborough County Council To: Warden and Members of Council From: Sheridan Graham, Director, Corporate Projects & Services, A/CAO Date: September 23, 2020 Subject: CPS 2020-38 Organizational and Service Delivery Review Next Steps Recommendation: That County Council receive report CPS 2020-38 regarding the Organizational and Service Delivery Review Next Steps from the Acting CAO; and That, an Organizational and Service Delivery Review (OSDR) Working Group be formed to review and finalize the Service Delivery & Organizational Review, IT/GIS Master Plan; and Capital Delivery Review, as outlined in report CAO 2020-38; and further That an Organizational and Service Delivery Review (OSDR) Working Group be created and composed of the Warden, Deputy Warden, three (3) additional members of Council to be selected by the Warden, and the County’s staff Leadership Team; and further. That, the OSDR Working Group be responsible for reviewing and making recommendations to Council with respect to the best approach to public engagement as part of their mandate; and further That, the IT Business Continuity Plan be approved as the guiding process and procedural document to support continued technology operations and mitigate corporate technology risks at the County. Overview This report outlines a proposed process for addressing the finalization of the MNP Service Delivery & Org. Review, IT/GIS Plan; and Capital Delivery Review Page 245 of 337 Background At its meeting on July 8, 2020, County Council were presented with a report from consultants MNP regarding their Service Delivery & Org. Review, IT/GIS Plan; and Capital Delivery Review (hereinafter “the MNP report”). At that time, County Council resolved as follows: Be it resolved that the Report entitled, “Organizational and Service Delivery Review and the IT/GIS Master Plans” be received for information; And furthermore that Staff work with the Consultant if available to coordinate the full consultation with Citizens of Peterborough County, First Nations, and the Lower Tier municipalities as outlined in the Project Scope of Work; And furthermore that a Technical Advisory Working Group be established to work with the Consultant if available to finalize the Service Delivery / Organizational Review, IT/GIS Review and Capital Project Delivery Review to be brought back to County Council; And furthermore that the Working Group be composed of the County Leadership Team, the Warden, the Deputy Warden and a select number of County Councillors. Analysis: In discussion with the Warden and Deputy Warden, it was felt that the MNP report presented quite a lot of information, making it difficult to digest in a short time. It was felt that what may be needed is a mechanism to break the report into more manageable segments and allow members of Council to acquire more information about the rationale behind the report’s recommendations. The attached documents, provide a breakdown of the recommendations included in the report broken into segments of the whole project, including: 1. Organizational & Service Delivery Review 2. IT/GIS Master Plan 3. Capital Projects Review 1. Organizational & Service Delivery Review For ease of reference and tracking the attached project spreadsheet has been created to document and track the recommendations within the MNP report. Some of these items have ones that have already been started or planned by staff. It is anticipated that the OSDR Working Group will review the attached with a plan to recommend prioritized recommendations to Council, including timelines and potential cost implications. Page 2 Page 246 of 337 2. IT/GIS Master Plan The IT/GIS Master Plan is a guiding, transformational plan to move the County forward with respect to utilizing technology to its’ fullest potential to achieve efficiencies and service excellence. The IT/GIS Master Plan does identify many recommendations that have financial impacts, some of which are already budgeted/planned for and some that will need to be appropriately planned for. In addition, there is a link between the IT/GIS Master Plan and the organizational structure recommendations within the OSDR. 3. The IT Business Continuity Plan The IT Business Continuity Plan (BCP) is a documented process and procedural document that will guide our response priorities and timelines in the event of an incident that effects technology. The BCP has no direct financial implications and is a requirement of our cyber insurance policy. As such, staff are recommending that the IT- BCP be approved, as waiting longer could impact our ability to respond appropriately. Discussion with MNP Moving forward, in addition to the work outlined above, MNP has agreed that, at no additional cost, they are prepared to conduct an online survey of County ratepayers, as well as conduct interviews with each of the two First Nations located within the County. It is suggested that MNP receive input from the Working Group and sign off on the proposed survey prior to these activities occurring. At this point in time, as we have already been provided with recommendations, it is my recommendation that we not conduct an online survey of County ratepayers as that engagement would be too broad and not focused on , but to rather assess the public engagement mode and goals as part of the identified projects/recommendations and each of their affects on service delivery and on our rate payers. Any support required from MNP to inform and facilitate the discussions among the committees, would be considered beyond the scope of the current contract and would therefore generate additional fees. Because it is difficult to know at this time exactly what will be needed from MNP, they have recommended billing based on an hourly, as-needed basis. Based on an hourly billing rate of $250 for MNP’s principal, Jason Ducharme, and assuming one full day’s work per week, MNP estimates the cost could be in the range of $8,000 per month. Based on that discussion, and with direction from the Warden and Deputy Warden, it is proposed that Council’s resolution from July 8 be administered in the following way: Page 3 Page 247 of 337 1) That a Working Group be created, composed as per the July 8, 2020 resolution, being comprised of the Warden, Deputy Warden, three (3) additional members of Council selected by the Warden. The County’s Staff Leadership Team would also participate on the committee. The Working Group’s purpose would be to: a) lead and coordinate further Council review of the MNP report b) determine appropriate public engagement initiative, timelines and modes 2) The Working Group will review, prioritize and recommend to Council further analysis of the MNP report, broken down by the identified components: Organizational & Service Delivery Review IT/GIS Master Plan Capital Projects Review The Working Group may assign smaller working groups as part of the review and analysis of recommendations. The smaller working groups may be newly-created, or they may be existing committees (i.e. Lang Pioneer Village Advisory Committee). Ideally, between the Working Group and the various working groups, all members of Council who wish to do so will have an opportunity to participate. Anticipated Impacts on Local and/or First Nations Communities The process outlined above will ensure input from County residents, Townships and First Nations. Link to County of Peterborough Strategic Plan Priorities To provide high quality services to residents, businesses and Townships. ☒ Communications ☒ Financial Responsibility ☐ Housing ☐ Industry & Business ☒ Infrastructure ☒ Organizational Development In consultation with: 1. Leadership Team Communication Completed/required: None at this time. Future communication and engagement plans to be recommended to Council by the OSDR Working Group. Page 4 Page 248 of 337 Attachments Dashboard Spreadsheets – Org/SDR, IT/GIS, Capital Projects Respectfully Submitted, Original Signed by Sheridan Graham Director, Corporate Projects & Services, A/CAO For more information, please contact; Sheridan Graham Director, Corporate Projects & Services, A/CAO E: [email protected] T: 705.743.0380 ext 2500 Page 5 Page 249 of 337 Page 250 of 337 Service Delivery Review Opportunities Effectiveness / Status % Opportunity Priority Timing Efficiency Status Complete Lead Assigned to A - Emphasis on Communication & Mutual Respect Strengthen communication and respect between Council and Management - Celebrate benefits of collaboration Recommendation #A1, A2, and A3 - Culture of Open Communication and Mutual Respect High 1 Year Effectiveness 0 0 Sheridan Graham B - Ensure Strategic Plan is Communicated to Staff Ensure new 2021-2025 Strategic Plan is communicated to all staff through multi-channel means Recommendation #B1, B2, B3, and B4 - Align Strategic Plan with County Service Delivery Med 2-3 years Effectiveness 0 0 Sheridan Graham C - Expand Shared Services Focus on Financial efficiences such as Share Service Agreements between the County and Townships (all service areas). Recommendation #C1 - Establish a Permit and Land Use Approval Shared Service Med 2-3 years Efficiency 0 0 Bryan Weir C - Expand Shared Services Focus on Financial efficiences such as Share Service Agreements between the County and Townships (all service areas). Recommendation #C2 - Consolidate all Waste Management Services at County High 2-3 years Efficiency 0 0 Grant Murphy C - Expand Shared Services Focus on Financial efficiences such as Share Service Agreements between the County and Townships (all service areas). Recommendation #C3 - Explore and Investigate Shared Resources to Support Township Corporate Services Med 2-3 years Efficiency 0 0 Sheridan Graham C - Expand Shared Services Focus on Financial efficiences such as Share Service Agreements between the County and Townships (all service areas). Effectiveness & Recommendation #C4 - Optimize Roads Maintenance, Facilities & Fleet Utilization with Townships Med 2-3 years Efficiency 0 0 Grant Murphy D - Implement Committement & Budgeting in Great Plains Prioritize Financial reporting by implementing committement and budgeting modules in Great Plains applications Effectiveness & Recommendataion #D1 and D2 - Implement Commitement & Budgeting in Great Plains High 1 year Efficiency 0 0 Trena DeBruijn E - Insource Key Activites - Direct hire in specific areas of services rather than outsourcing the jobs to more expensive consultants and contractors. 0 0 0 0 0 Sheridan Graham F - Greater Support for Facilities Department Strengthen Facilities management and review of the Facilities contract as part of a facilities management plan Effectiveness & Recommendation #F1, F2, F3 & F4 - Modernize Facilities Management Med 2-3 years Efficiency 0 0 Grant Murphy G - Reconsider Strategy for Lang Pioneer Village Consider the long-term strategy for Lang Pioneer Village. Additional revenue sources? Can the County afford this optional service? Recommendation #G1 & G2 - Commercialize or Dispose of Lang Pioneer Village Med 2-3 years Efficiency 0 0 Sheridan Graham H - Reduce the Number of Council Members Potential to reduce members from 16 to 8 as an exemplary action when financial cost efficiences & management is a priority Effectiveness & Page 251 of 337 Recommendation H - Reduce the Number of Council Members High 4+ years Efficiency 0 0 Sheridan Graham Service Delivery Review Opportunities I - Review Services with Above Average Costs Some services appear to be higher than average cost. Investigate to understand why and develop action plan Recommendation #I1 & I2 - Increased Paramedicine and new PCCP Funding Model High 4+ years Efficiency 0 0 Sheridan Graham I - Review Services with Above Average Costs Some services appear to be higher than average cost. Investigate to understand why and develop action plan Effectiveness & Recommendation #I3 - Review Ops Work Methods & Task Planning to Reduce Overtime High 1 year Efficiency 0 0 Grant Murphy I - Review Services with Above Average Costs Some services appear to be higher than average cost. Investigate to understand why and develop action plan Effectiveness & Recommendation #I4 - Develop Key Performance Indicators (KPIs) for all Departments High 1 year Efficiency 0 0 Sheridan Graham J - Strengthen the Budgeting Process - Current budgets are often higher than actuals, leading to unneccessarily large and growing unplanned reserves. 0 0 0 0 0 Sheridan Graham K - Rationalize Service Levels What service level do residents want? What services/service levels are mandatory? Recommendation #K1, K2 &K3 - Rationalize Operations Maintenance Service Levels Med 2-3 years Efficiency 0 0 Grant Murphy K - Rationalize Service Levels What service level do residents want? What services/service levels are mandatory? Recommendation #K4 - Additional Consultation of Capital Plan High 1 year Effectiveness 0 0 Grant Murphy L - Focus on High-Return Opportunities When looking at cost savings look at services with best bank for your buck. Focus on services with a high tax burden. Effectiveness & Recommendation #L1 - Recover Lost Tax Revenues High 1 year Efficiency 0 0 Bryan Weir L - Focus on High-Return Opportunities When looking at cost savings look at services with best bank for your buck. Focus on services with a high tax burden. Recommendation #L2 - Increase Landfill Tipping Fees to Reflect Market Rates High 1 year Efficiency 0 0 Grant Murphy Note: Service Delivery Opportunities E and J do not have recommendations Page 252 of 337 Service Delivery Review Opportunities - IT/GIS Effectiveness / Status % Opportunity Priority Timing Efficiency Status Complete Assigned to M - Improve IT/GIS Governance High 1 Year Effectiveness 0 0 0 N - Modernize Finance Software Tools Effectiveness & High 1 year Efficiency 0 0 0 1 year, 2- 3 years O - Establish a Prioritized Roadmap of IT/GIS Improvements and 4+ Effectiveness & High years Efficiency 0 0 0 Effectiveness & P1,P2,P3 - Documentation of Methodology and Process Med 1 year Efficiency 0 0 0 Service Delivery Review Opportunities - Capital Projects Effectiveness / Status % Opportunity Priority Timing Efficiency Status Complete Assigned to Q1,Q2,Q3 - Improve Vendor Selection and Procurement Admin Med 2-3 years Effectiveness 0 0 0 Effectiveness & R1,R2 & R3 (also E1) - Strengthen Capabilities, Lower Cost by Insourcing Med 1 year Efficiency 0 0 0 Page 253 of 337 Page 254 of 337 Staff Report County Council To: Warden and Members of Council From: Sheridan Graham, Acting CAO, Director, Corporate Projects & Services Date: September 23, 2020 Subject: CPS 2020-39 Recommendations from the Mayor and Warden’s COVID-19 Economic Recovery Task Force – Development Working Group Recommendation: That County Council receive report CPS 2020-39 Recommendations from the Mayor and Warden’s COVID-19 Economic Recovery Task Force – Development Working Group; and further That, the Acting CAO be directed to convene a meeting with the City of Peterborough and Peterborough & The Kawarthas Economic Development (PKED) to allow parties to discuss the intent of the recommendation to develop a City-County working group and determine next steps; and further That, County Council approve the proposed structure of the Development Working Group – County & Townships and direct staff to move forward with an initial meeting of the group to develop composition, a term of reference and the scope of the Development Working Group. Overview The purpose of this report is to propose composition of the Mayor and Warden’s COVID- 19 Economic Recovery Task Force – Development Working Group. Background On August 5, County Council received a presentation from Rhonda Keenan, CEO, PKED which provided an update to Councils from the Peterborough & The Kawarthas’ Economic Development (PKED) Board Chair and CEO with respect to the Mayor and Warden’s COVID-19 Economic Recovery Taskforce – Recommendations. Page 255 of 337 Staff Report County Council moved the following resolution: a. Mayor and Warden’s COVID-19 Economic Recovery Taskforce - Recommendations 229-2020 Moved by Deputy Warden Mitchell Seconded by Councillor Taylor Be it resolved that County Council receives the Peterborough & the Kawarthas’ Economic Development’s report regarding the Update to City and County Council from the Mayor and Warden's Joint Task Force for Economic Recovery and refers this matter to Leadership Team for a report back to Council by the last meeting in September; In discussions with Leadership Team and with the City it is recommended that the first step should be to convene a meeting with the City, County and PKED to determine next steps before bringing a full working group together. In discussions with Township CAO’s, it was felt that a Working Group would be beneficial (to some or all Townships) and therefore we are recommending that a County & Township Development Working Group be established. It is recommended that the Working Group consist of: County County Warden County CAO/Acting CAO County Director of Planning and/or designate and Peterborough County Townships (that wish to participate): Mayor/Deputy Mayor (to be determined by each Township) CAO Township Planning Staff Member (to be determined by each Township) And PKED Staff (to be determined by the PKED CEO) It is further recommended that a kick-off meeting be convened to establish a terms of reference and scope of the mandate of the joint working group. Page 2 Page 256 of 337 Staff Report Financial Impact None at this point. Anticipated Impacts on Local and/or First Nations Communities None Link to County of Peterborough Strategic Plan Priorities Improved Essential Infrastructure Financial Sustainability and Fiscal Responsibility In consultation with: 1. Director of Planning, Bryan Weir 2. Township CAO’s 3. Sandra Clancy, CAO, City of Peterborough 4. Rhonda Keenan, CEO – PKED 5. Leadership Team - County Communication Completed/required: Communication plans shall be determined by the Committee. Attachments None. Respectfully Submitted, Original Signed by Sheridan Graham Director, Corporate Projects & Services, A/CAO For more information, please contact Sheridan Graham Director, Corporate Projects & Services, A/CAO [email protected] (705) 743-0380 Ext 2500 Page 3 Page 257 of 337 Page 258 of 337 Staff Report County Council To: Warden and Members of Council From: Sheridan Graham, Director, Corporate Projects & Services, A/CAO Date: September 23, 2020 Subject: CPS 2020-42 Renewal of Three-Party Funding Agreement with the City of Peterborough and Peterborough Family Health Team for Physician Recruitment Recommendation: That Council receive report CPS 2020-42 and authorize the Warden and Clerk to execute the Three-Party Funding Agreement with the City of Peterborough and Peterborough Family Health Team for Physician Recruitment for the County of Peterborough and the City of Peterborough Background Peterborough Family Health Team (“PFHT”) took over the Physician Recruitment Program from Peterborough Economic Development in 2015. On November 20, 2019, the PFHT advised Council that the creation of a Physician Recruitment Task Force was identified as a priority for 2019 and 2020. At the December 4, 2019 Regular County Council meeting, Councillor Sherry Senis was appointed to the Peterborough Family Health Team’s Physician Recruitment Task Force after the request was made by PFHT at the November 20, 2019 County Council meeting. The PFHT advised Council they will be hiring a part-time staff member to allow them to continue being the lead of physician recruitment for the County and City of Peterborough. The previous four-year three-party funding agreement has now expired and a new agreement for the funding of PFHT is attached to this report in draft form. Article 3 sets out the City and County proportionate share and states that, the City and County shall, through the Peterborough Regional Liaison Committee (PRLC), jointly provide $36,200.00 annually, or such other higher amount as the PRLC may elect to provide. The County’s proportionate share (based on the respective population) for 2020 is 41.38% which equates to $14,980.00. Page 259 of 337 Staff Report Financial Impact The County’s proportionate share of $36,200.00 for 2020 is $14,980.00. Anticipated Impacts on Local and/or First Nations Communities Not applicable. Link to County of Peterborough Strategic Plan Priorities To provide high quality services to residents, businesses and Townships. ☐ Communications ☒ Financial Responsibility ☐ Housing ☐ Industry & Business ☐ Infrastructure ☐ Organizational Development Communication Completed/required: Not applicable Attachments: Funding Agreement - Primary Health Care Services Respectfully Submitted, Original Signed by: Sheridan Graham, A/CAO, Director, Corporate Projects & Services For more information, please contact Sheridan Graham [email protected] 705-743-0380 x 2500 Page 2 Page 260 of 337 Three-Party Funding Agreement re Peterborough Family Health Team dated as at this 1st day of January, 2020 Between The Corporation of the County of Peterborough (the “County”) and The Corporation of the City of Peterborough (the “City”) and Peterborough Family Health Team a non-profit corporation (the “Service Provider”) Recitals A. For the period July 1, 2015 to June 30, 2019, the Service Provider provided Family Doctor recruitment services to the County and the City in accordance with the terms and conditions as set out in an agreement among the County, the City and the Service Provider dated July 1, 2015; B. For the period January 1, 2020 to December 31, 2023 it is intended that the Service Provider provide Family Doctor recruitment services to the County and the City in accordance with the terms and conditions set out herein; C. The Peterborough Regional Liaison Committee of the County and the City (the “Committee”) is the entity that will approve and provide the Annual Fee to the Service Provider; D. The County, the City and Service Provider acknowledge that successfully recruiting Family Doctors who will serve the regional healthcare industry helps develop new private businesses and the regional housing market; E. The primary role of the Service Provider is to act as an ambassador for the County of Peterborough and the City of Peterborough toward Family Doctors who have expressed an interest in relocating or establishing a medical practice within the geographic boundary of the County or City of Peterborough. Now the parties hereto agree as follows: Article 1. Definition 1.01 In this agreement, “Client” means a Family Doctor who has contacted or been contacted by the Service Provider whom the Service Provider has agreed to 1 Page 261 of 337 assist in relocating or establishing a medical practice within the geographic boundary of the County or City of Peterborough. Article 2. Term and Termination 2.01 The term of this agreement commences on January 1, 2020 and, provided no party is in breach of its obligations as contained herein, shall end December 31, 2023 (“Term”). 2.02 With the agreement of Committee and the Service Provider, the agreement may be renewed for further 3-year terms (each 3-year period a “Term”) upon such terms and conditions as may then be agreed to. 2.03 The Committee or the Service Provider may request a review of this agreement in any year of the Term, commencing in second quarter of 2022. Notice of such a request shall be given in writing, setting out which aspects of the agreement the Committee or the Service Provider wishes to review. If the Committee and the Service Provider agree, any term of this agreement may be amended following review and agreement. 2.04 In the event the Committee decides not to make a budget allocation that provides the Annual Fee, then as of December 31 in the year the Committee makes that decision, this agreement shall end. Article 3. Payment 3.01 Provided that the Service Provider is not in breach of its obligations as contained herein, the City and the County shall, through the Committee, jointly provide $36,200 annually (the “Annual Fee”), or such other higher amount as the Committee may elect to provide, to the Service Provider. Funding is shared between the City and County based on the respective population from the most recent Census. The City’s proportionate share of the Annual Fee for 2020 is included in its 2020 Operating Budget and is unchanged from 2019 at 58.52%, 2 Page 262 of 337 which equates to $21,220. The County’s proportionate share of the Annual Fee for 2020 is $14,980. 3.02 Payment shall be made to the Service Provider on or before the 1st day of July in each year of the Term. 3.03 The Annual Fee shall be allocated to the City and County based upon their proportionate share of total combined population, as established by the latest available official census. Article 4. The Service Provider’s Obligations 4.01 The Service Provider shall: a) Provide the Committee with a copy of its annual budget for this program (the “Program Budget”); b) Establish and adhere to its Program Budget; c) Use its best efforts to attract new Clients who will establish their practices within the geographic boundary of the County of Peterborough and/or of the City of Peterborough; d) Alert Clients to available office and/or clinic space; e) Deliver a current recruitment program that is responsive to the market conditions and feedback it has received from former and prospective Clients. This program will include a welcome session and such orientation sessions as the Service Provider, in its sole discretion, deems necessary; f) Develop and maintain such networks and relationships with such health care providers and health care organizations, including but not limited to family physicians, the Peterborough Regional Health Centre and medical clinics, as it deems necessary and desirable; g) Within its means, support the work of appropriate community partners; h) Develop and maintain a strong relationship with the Committee, County Council, City Council, and such other politicians and bureaucrats, in all three levels of government as it deems necessary and advisable; i) Coordinate and oversee the production of appropriate marketing material and communiqués; j) Promote awareness of Client recruitment issues; and k) Keep the current domain name “docfinder.ca” and maintain same through “peterboroughfht.com”. 4.02 The Service provider shall prepare and deliver a Program Budget to the City and County annually and present the Program Budget to the Committee. In 2020, this Program Budget shall be prepared and delivered to the City and County as soon as practicable after January 31, 2020. The initial Program Budget shall cover the period January 1, 2020 to December 31, 2020. For each subsequent year of the Term, the Program Budget shall be prepared and delivered to the City and 3 Page 263 of 337 County on or before the 15th of September and the presentation to the Committee will be scheduled accordingly. 4.03 While the Committee will provide the funding for the Annual Fee, the Service Provider has discretion to allocate those funds within its Program Budget in its sole and absolute discretion. 4.04 The Service Provider acknowledges that none of the City, the County or the Committee is responsible for any Program Budget overruns or for any shortfalls. 4.05 In the event the Service Provider does not fully expend its Program Budget in any one year, it shall be permitted to carry such monies over into its next fiscal year provided such carry over is identified in that fiscal year’s Program Budget. 4.06 Commencing in 2022, the Service Provider may approach the Committee, in accordance with the Committee’s timelines and procedures, to seek an increase in the Annual Fee. 4.07 The Service Provider shall keep such books of accounting as the Committee may reasonably require. 4.08 The Service Provider shall provide an annual report to the Committee on or before November 30th in each year of the Term. The annual report shall address such matters as the status of recruitment, the number of health practitioner retirements, the number of Client recruitments, the status of achieving strategic goals and the Service Provider’s budget. If requested by the Committee, the Service Provider shall appear before the Committee to present its report. Such report shall include a comprehensive summary of how it spent its annual funding 4.09 The City and the County, on behalf of the Committee, reserve the right to require the Service Provider to provide or produce such other reports, including detailed financial reports, as the Committee may reasonably request or require. Article 5. Successors and Assigns 5.01 This agreement is binding on the successors and assigns of the parties hereto. Article 6. Relationship of Parties 6.01 Nothing in this Agreement creates the relationship of principal and agent, employer and employee, partnership or joint venture between any of the Service Provider, the City, the County or the Committee. The Service Provider, the City and County all agree that they are and will at all times remain independent and are not and shall not represent themselves to be the agent, employee, partner of, or in joint venture with, the other. No representations will be made or acts taken by any of the Service Provider, the City or the County which could establish any apparent relationship of agency, employment, partnership or joint venture and no party shall be bound in any manner whatsoever by any licenses, warranties or representations made by the other party to any other person nor with respect to any other action of the other party. In no event shall the Service Provider enter 4 Page 264 of 337 into any form of agreement with a third party that purports to oblige or require the City or the County to perform, finance, approve or refrain from anything. Article 7. Notice 7.01 Any notice or other writing required or permitted to be given under this Agreement or for the purposes of it, to any party, shall be valid only if delivered in writing in accordance with this clause. Notices can be provided to: In respect of the County: Lynn Fawn County Clerk County of Peterborough 470 Water Street Peterborough, Ontario K9H 3M3 Fax: 705.876.1730 In respect of the City: John Kennedy City Clerk City of Peterborough 500 George Street North Peterborough, Ontario K9H 3R9 Fax: 705.742.3947 In respect of the Service Provider: Peterborough Family Health Team 150 King St, 3rd Floor Peterborough, Ontario K9J 2R9 Fax: 705.740.8030 7.02 The Parties may change their respective addresses and addresses for delivery by delivering notices if such changes as provided below. Notice sent accordingly shall be deemed delivered and received: a) If delivered by hand, upon receipt; b) If delivered by facsimile, 48-hours after the time of transmission, excluding from the calculation weekends and public holidays; c) If delivered by overnight courier four (4) days after the couriering thereof; and d) If delivered by registered mail, six (6) days after the mailing thereof, provided that if there is a postal strike or lockout such notice shall be delivered by hand, courier or facsimile. Article 8. Miscellaneous 8.01 If any provision of this Agreement is declared invalid or unenforceable by any competent authority such provision shall be deemed severed and shall not affect 5 Page 265 of 337 the validity or enforceability of the remaining provisions of this Agreement, unless such invalidity or unenforceability renders the operation of this Agreement impossible. 8.02 Each party shall at the other’s party’s request and expense execute and do all such further acts and things as may be necessary to carry out the full intent and meaning of this Agreement and the transactions contemplated thereby. 8.03 Neither this Agreement nor any rights, remedies, liabilities or obligations arising under it or by reason of it shall be assignable by the Service Provider without the prior written consent of the City and the County. 8.04 This Agreement and any schedules attached hereto constitutes the entire agreement between the parties hereto with respect to the matters herein and supersede any and all prior oral or written representations and agreements. 8.05 The parties agree and warrant that they have had the benefit of consultation with legal counsel prior to entering into this Agreement, such that all language herein shall be construed equally against the parties, and the Service Provider waives any right, claim, argument or defence that any language of this Agreement should be construed strictly against the City and the County. 8.06 The Headings or captions of articles, sections or subsections used in this Agreement are for convenience of reference only and are not intended to define or limit their contents, nor are they to affect the construction of or to be taken into consideration in interpreting this Agreement. Now the parties hereto have set their respective hands Signed Sealed and Delivered ) The Corporation of the ) County of Peterborough ) ) ) ______) J. Murray Jones, Warden ) ) ______) Lynn Fawn, Clerk ) ) ) The Corporation of the ) City of Peterborough ) ) ) ______) Sandra Clancy, CAO ) ) ______) John Kennedy, City Clerk ) 6 Page 266 of 337 ) Peterborough Family Health Team ) ) ) ______) Duff Sprague, Peterborough Family Health ) Team CEO ) ) ) ______) Nathan Baker, Chair ) ) I/We have the authority to bind the Corporation 7 Page 267 of 337 Page 268 of 337 The County of Peterborough County Council To: Warden and Members of Council From: Sheridan Graham, Director, Corporate Projects and Services, A/CAO Date: September 23, 2020 Subject: CPS 2020 046 Insurance Program Renewal Recommendation: That, County Council approve the insurance program renewal (renewal period of October 1, 2020 to September 30, 2021) to Frank Cowan Company in partnership with Stewart Morrison Insurance Brokers Ltd. for a premium cost of $510,635 excluding applicable taxes. Overview In September 2017, Council approved the award of RFP P-10-2017 for Insurance and Risk Management Services to Frank Cowan Company in partnership with Stewart Morrison Insurance Brokers Ltd. The original contract was for one year with three additional one-year renewals. This will be the final renewal year under the present contract. Background The County has worked with Frank Cowan Company and Stewart Morrison Insurance Brokers Ltd. intensively this year and we continue to find their services to be excellent. Their staff have provided training, guidance and opinions to the County and we have been extremely happy with their responsiveness and expertise. The RFP award to Frank Cowan Company in 2017 and our subsequent renewal program continue to provide an excellent premium to the County and a significantly lower premium than we had experienced in the past. Additionally, a comparison of other municipal insurance premium experiences this year indicates that most municipalities have a higher insurance premium over last year. It should be noted that this insurance program doesn’t include the County’s Cyber Insurance costs which are a separate policy which was established in a co-operative RFP with the EOWC. These costs have never been part of the costing noted herein. Page 269 of 337 Insurance Costs Comparison $1,400,000.00 20.00% $1,200,000.00 10.00% 0.00% $1,000,000.00 -10.00% $800,000.00 -20.00% $600,000.00 -30.00% $400,000.00 -40.00% $200,000.00 -50.00% $0.00 -60.00% 2014 2015 2016 2017 2018 2019 2020 Total Program Cost $1,003,850.00 $1,057,853.00 $1,104,398.00 $501,593.00 $516,301.00 $510,635.00 $567,144.00 % Increase or % Decrease 0 5.10% 4.39% -54.58% 2.93% -1.09% 9.96% % Increase or % Decrease Expon. (Total Program Cost) While the insurance renewal does have an increase of 9.96% over last year, the increase is in-line with what is being experienced across Canada with respect to insurance premium increases. A recent survey completed by the Public Risk Managers Forum found that an increase of 10% was among the lowest of increases experienced across Canada. As compared to our past premiums (2014-2016), we are still tracking reasonably well with our overall insurance program. Financial Impact The premium amount for October 1, 2019 – October 1, 2020 is $510,635 and represents an increase of 9.96% ($56,509) over last year’s premium. Anticipated Impacts on Local and/or First Nations Communities Not applicable Link to County of Peterborough Strategic Plan Priorities Financial Sustainability and Fiscal Responsibility In consultation with: Communication Completed/required: Attachments None Respectfully Submitted, Original Signed by Sheridan Graham Page 2 Page 270 of 337 Director, Corporate Projects & Services, A/CAO For more information, please contact Sheridan Graham, Director, Corporate Projects & Services, A/CAO [email protected] 705-743-0380 ext. 2500 Page 3 Page 271 of 337 Page 272 of 337 Staff Report County Council To: Warden and Members of Council From: Karen Jopling, Manager, Corporate Projects & Services Sheridan Graham, Director Corporate Projects & Services A/CAO Date: September 23, 2020 Subject: CPS 2020 043 Peterborough County Climate Change Plan versus calling for a State of Climate Emergency Recommendation: As Peterborough County Council is committed to addressing and achieving the GHG emissions target reductions identified in our Climate Change Action Plan; Be it resolved that Peterborough County enter into a pilot partnership agreement with Peterborough GreenUP to support achieving the community targets as a collaborative, that were established within the Peterborough County, Township and 2 First Nation communities Climate Change Action Plans (CCAP); and further That a Community Advisory Group be struck to support Peterborough County and Peterborough GreenUP in implementing and executing actions, strategies and deliverables that will meet our CCAP objectives. Overview The purpose of this report is to provide information and recommendations from the Director/Manager, Corporate Projects & Services to Council to attempt to address the concerns that have been raised regarding declaring a Climate State of Emergency. Background We have made great strides to address our changing climate with the creation of Sustainable Peterborough and our Climate Change Action Group. Through FCM funding, and working together as a full region, we were able to hire a Climate Change Coordinator for a year to support the creation and implementation of the Climate Change Action Plans for the City, County, townships and First Nations. Page 273 of 337 Staff Report At the Council meeting of June 24th, Council received Delegations and Presentations From; Kate Grierson, Executive Member and Guy Hanchet, Chair, For Our Grandchildren and Malaika Collette, Peterborough Youth Empowerment Re: Emergency Climate Crisis Declaration 191-2020 Moved by Councillor Whelan Seconded by Councillor Taylor Be it resolved that County Council receives the presentation from Kate Grierson, Executive Member and Guy Hanchet, Chair, For Our Grandchildren and Malaika Collette, Peterborough Youth Empowerment regarding the Emergency Climate Crisis Declaration and refers this matter to the Director, Corporate Projects & Services for a report back to Council. Carried In December, 2016, County Council approved the Climate Change Action Plan for Peterborough County. Be it resolved that the Greater Peterborough Area Climate Change Action Plan be adopted in principle and that the County’s portion be implemented as approved through the annual budgeting process; and That Peterborough County’s Community Sector and Corporate Sector greenhouse gas emission reduction targets of 31% and 26% respectively, and associated local action plans, be adopted and implemented as approved through the annual budgeting process. Since this time, Sustainable Peterborough has worked collaboratively with the County, City, Townships and First Nations to support efforts to impact our GHG emissions. Based on the baseline inventory, trends, and projections, GHG emission reduction targets were established for both the Community Sector as follows. Baseline Annual Expected Annual Community Community Community Emissions Emissions by Sector Emissions Reduction Target by 2031 2031 (2011) 31% below 2011 County of 335,051 tonnes emissions 229,462 tonnes of Peterborough of CO2e per year ( tonnes of CO2e CO2e per year less per year) Page 2 Page 274 of 337 Staff Report The targets are set based on the baseline data from 2011 to 2031, providing 20 years to make change happen and to advance adaptation and mitigation strategies to measurably impact our GHG emissions. An update report was provided to Council in February 2020. The update report compared the 2011 baseline data to 2018 data to analyze progress against to the targets. It is very difficult to do a side by side comparison as many of the factors we measure have changed greatly from 2011 to 2018. Community focused initiatives led by the County included distribution of 133 composters to residents and the creation of paved road shoulders, as well as leaf and yard pick up. Analysis: Climate Change Emergency Declaration Research In 2016, a suburb of Melbourne, Australia called Darebin became one of the first municipalities in the world to declare a “Climate Emergency.” Within four years hundreds of local, state, provincial, and national governments made their own declarations, beginning the movement to put climate change at the centre of decision making for all levels of government. On June 24th 2020, Peterborough County Council received a delegation from the local activist organizations For Our Grandchildren and Peterborough Youth Empowerment with a request that the County declare a “Climate Emergency” just as the City of Peterborough had done on September 23rd 2019. This report examines municipalities in Ontario that have declared a climate emergency and the implications this type of declaration with a specific focus on Upper-Tier Municipalities. In Canada, it is estimated that over 500 municipalities have declared a climate emergency. In Ontario, many different types of municipalities have declared a climate emergency including towns, townships, single-tier cities, single-tier counties, regional and upper-tier counties, at least 50 jurisdictions in the province. To date there are at least four (4) upper-tier counties and four (4) regions. Counties/Regions that have declared State of Climate Emergency Prince Edward County – Declared May 28, 2019 Chatham – Kent – July 15, 2019 Halton Region – Sept. 2019 Page 3 Page 275 of 337 Staff Report Waterloo Region – Oct 9, 2019 Peel Region – Oct. 24, 2019 Essex County – Nov. 20, 2019 Brant County – Nov. 26, 2019 Durham Region – January 2020 The City of Peterborough also received the same delegation and presentation and declared a Climate State of Emergency on September 23, 2019. What happens after a Municipality declares a Climate Emergency? The effect of declaring a Climate Emergency on a municipality varies from jurisdiction to jurisdiction. Generally, the declaration does not in itself open the municipality to new sources of funding or emergency resources, but the idea is to take this step-in order to have a benchmark to take further actions. Risks: To declare a Climate State of Emergency and then not have the budget or capacity to implement the project thereby bringing no change. Being upper tier, we need the support, people/financial of all Townships and our two First Nation partners COVID exhausted many municipal budgets, many partners will not be in a financial position to invest in a plan let alone execute one. Recommendation: Peterborough County’s community GHG emission goals are comprised of all the community targets for our 8 Townships and 2 First Nations Communities. In order to achieve our collective CCAP community GHG reduction goals, it is recommended that the County (on behalf of all) enter into a Piot Partnership Agreement with Peterborough GreenUP to support actions and measure impacts through programs, education and communication on behalf of the County collaborative. This shared resource will provide efficient use of County funds to support our collective community GHG reduction targets. In addition, Peterborough GreenUP already has established relationships with the City of Peterborough and PKED to support a more regional impact on community GHG reductions. Page 4 Page 276 of 337 Staff Report Communication & Education: We see great value and efficiency in working with Peterborough GreenUP as they are already well positioned within our community and have the knowledge and expertise to impact our goals. GreenUP has been delivering environmental education and climate action programs in the Peterborough region for nearly three decades. They offer comprehensive community-based programming for businesses, schools, and residents. Their goal is not only to increase environmental literacy, but also to help people of all ages and abilities to be part of the solution and take meaningful, measurable, and sustained action. Resources: Having Peterborough GreenUP lead this project enabled with the capacity of experienced staff, we will have a regional coordinated program to support and educate both the business and residential community. Peterborough County & GreenUP Programming for 2021 1. Residential Climate Action Programming – Home Retrofit Video Series Retrofitting existing housing stock to become more energy efficient is among the most impactful approaches to climate change mitigation. While there are some funding incentive programs available to homeowners, including those offered through the gas and electrical utilities, participation is often lower than anticipated. This is, at least in part, because the perception is that energy efficiency retrofits are complex, expensive, and time consuming. While deep energy retrofits are needed, and do require considerable resourcing, there are some more easily implemented upgrades that would measurably advance climate action in the County. GreenUP will establish three housing typologies (considering size, age, heat sources) based on the most common housing stock in the County. We will then create three short videos – one for each of the three housing typologies – outlining easy homeowner-led actions to increase energy efficiency, reduce carbon emissions, and support other sustainability goals at home. We will engage experts in the creation of these videos, and will highlight: • Simple retrofit opportunities and how-to resources • Local resources and supports • Energy - and cost-saving potential • Upfront expenses and existing incentive programs, if relevant, and • Material selection and considerations, particularly as it relates to embodied carbon and the environmental impacts of production. Page 5 Page 277 of 337 Staff Report After producing these videos, we will use our existing media channels, as well as paid, geographically targeted social media advertising, to disseminate these videos to residents in the County. This strategy will increase awareness of climate change and engage residents in opportunities for action. Community CCAP Targets and Program Deliverables 2. Business Climate Action Programming – Green Economy Peterborough Green Economy Peterborough (GEP) will be a regional Hub, coordinated by GreenUP in partnership with local governments and many other organizations. The Hub brings together, supports, and celebrates local businesses in setting and achieving robust climate action goals. The Hub will provide a variety of tools and resources, including a carbon accounting framework, GHG benchmarking and monitoring capacity, peer learning events, 1:1 support, and public recognition to help businesses succeed in taking action on climate change while saving money, engaging their employees, and building their profile as Green Economy Leaders. Green Economy Peterborough will be part of an innovative, credible and award- winning national network led by Green Economy Canada. Through this network, over 300 businesses of all sectors and sizes have collectively reduced more than 200,000 tonnes of GHGs. GreenUP has secured limited funding from the Federal Government to develop Hub services toward a launch in early 2021. GreenUp has further secured funding in support of the GEC Hub from the City of Peterborough and from Peterborough and the Kawarthas Economic Development. Funding from the County of Peterborough will support a true regional approach and will provide critical Hub capacity beyond the Federal grant, which ends in March 2021. Page 6 Page 278 of 337 Staff Report Community CCAP Targets and Program Deliverables 3. School Climate Action Programming – County School Climate Action Guide Educating youth about climate change and providing them with opportunities to take meaningful action in their community is a necessary approach to increasing environmental literacy and avoiding climate anxiety and apathy. GreenUP has developed robust curriculum-linked programming for grades K-8. These programs include the Wonders of Water Program, the Recycle Rangers Program, Active School Travel Programs, and GreenUP Ecology Park School Programs. The County of Peterborough was a primary partner in the Recycle Rangers Program and continues to support the Active School Travel Programs. County schools also actively participate in the Wonders of Water and Ecology Park programs. COVID-19 has dramatically changed how we engage with local schools and presents many challenges for educators looking to access community supports. GreenUP is working toward the creation of comprehensive digital education Page 7 Page 279 of 337 Staff Report resources that bring our incredible programming into schools, even when our educators aren’t able to be in the classroom. To complement new and existing online climate action resources as they become available, GreenUP will develop a County Climate Action Guide for local schools. This guide will connect teachers to the best local and online resources, offer tips for teaching about climate change in ways that are age-appropriate and solutions-oriented, and importantly, will provide multiple case studies highlighting climate action projects that have been completed by local area schools. Educators at GreenUP will introduce this resource to key teacher or administrative contacts at all county schools to ensure uptake. Community CCAP Targets and Program Deliverables By partnering with Peterborough GreenUP, we are fulfilling our promise and living our Greater Peterborough Area Climate Change Action Plan in a positive and community engaging way, supporting impactful changes within our community. Update reports, including KPI’s and GHG emission reduction estimates will be provided to County Council bi-annually. Page 8 Page 280 of 337 Staff Report Financial Impact In 2020, the County allocated $20,000 from Provincial efficiency funding to support an internship position at the County. However, we feel that leveraging these funds to support a regional approach and community work on behalf of the County, Townships and 2 First Nations is an efficient and effective use of funds. To support the work required we will be required to allocate an additional $10,000 in the 2021 budget. The charts below indicate the partners and their financial contributions in support of this collaborative: Anticipated Impacts on Local and/or First Nations Communities Our plan is to include representation on the Community Climate Advisory Group from both First Nation Communities and all 8 Townships. Link to County of Peterborough Strategic Plan Priorities To provide high quality services to residents, businesses and Townships. ☒ Communications ☒ Financial Responsibility ☐ Housing ☒ Industry & Business ☒ Infrastructure ☐ Organizational Development Page 9 Page 281 of 337 Staff Report In consultation with: 1. Emmanuel Pinto, Summer Student 2. Brianna Salmon, Peterborough Green-Up 3. Linda Slavin, 4 Our Grandchildren Communication Completed/required: Communication is strongly embedded in all aspects of Peterborough GreenUp’s Proposal. Attachments None Respectfully Submitted, Original Signed by: Karen Jopling Manager, Corporate Projects & Services For more information, please contact Sheridan Graham, Director, Corporate Projects & Services, Acting CAO [email protected] 705-743-0350 ext. 2500 Page 10 Page 282 of 337 Staff Report County Council To: Warden and Members of Council From: Kari Stevenson, Deputy Clerk Date: September 23, 2020 Subject: CPS 2020 41 – 2021 Council Meeting Calendar Recommendation: That Council approves the 2021 Council Calendar attached to Report CPS 2020 41. . Overview Section 4 of the County’s Procedural By-law No. 2020-04 sets the schedule of Regular Council meetings and the exceptions to the Regular Meeting schedule. Pursuant to this section, Regular County Council meetings are scheduled for the first and third Wednesday of the month with some exceptions and any changes made requires a Council resolution or Notice. Background On February 5, 2020, Council received Report CPS 2020-07 with proposed changes to the two scheduled meeting for September of 2020 to create a longer period between the meeting on the last Wednesday in August and the meeting scheduled for the first Wednesday in September. In 2020, there are five Wednesday’s in September and Council agreed with staff that it was logical to move the Council meetings in September of 2020 to the second and fourth Wednesday. In 2021, September has five Wednesday’s once again. Staff are recommending moving the September meetings to the second and fourth Wednesday for 2021. Attached to this report is a calendar with the suggested dates for the 2021 Council meetings and includes the dates for conferences known at this time. The Budget Process Redesign Committee submitted recommendations to Council which included holding a public meeting to obtain input and comments prior to budget deliberation meetings. On the attached calendar, there is an evening meeting to be held January 13, 2021. Page 283 of 337 Staff Report Staff are recommending the January 13, 2021 meeting commence at 6:00 p.m. with the format mirroring a Planning meeting where members of the public, agencies and partners can ask Council and staff questions on the draft budget and provide their comments. If Council is still meeting electronically, staff will include on the agenda a request for groups and individuals to contact the Clerk’s office for the link and/or telephone number to the meeting to participate. Anyone who registers will be provided the process and an opportunity for a practice run. The Infrastructure Services Department’s Road Tour Special Meeting has been removed from the 2021 calendar as the Director will be bringing forward an improved method to share information about the County’s infrastructure. Financial Impact It is anticipated that the County will see slight savings with the reconstruction of the Infrastructure Services Department’s Special Meeting. Anticipated Impacts on Local and/or First Nations Communities Not applicable. Link to County of Peterborough Strategic Plan Priorities To provide high quality services to residents, businesses and Townships. ☒ Communications ☒ Financial Responsibility ☐ Housing ☐ Industry & Business ☐ Infrastructure ☐ Organizational Development In consultation with: 1. Acting CAO and Director, Corporate Projects & Services 2. Manager, Legislative Services/Clerk 3. Director of Finance/Treasurer 4. Director, Infrastructure Services Communication Completed/required: The 2021 Council Meeting Calendar will be posted on the County website and sent to all lower-tier Clerks. Attachments 1. 2021 Council Meeting Calendar Page 2 Page 284 of 337 Staff Report Respectfully Submitted, Original Signed by: Kari Stevenson, Deputy Clerk For more information, please contact Kari Stevenson, Deputy Clerk [email protected] 705-743-0380 x 2101 Page 3 Page 285 of 337 Page 286 of 337 2021 County Council Meeting Calendar January February March S M T W T F S S M T W T F S S M T W T F S 1 2 1 2 3 4 5 6 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 28 29 30 31 31 New Years / ROMA (Toronto January 23-26) Family Day / OGRA (Toronto February 21-24) April May June S M T W T F S S M T W T F S S M T W T F S 1 2 3 1 1 2 3 4 5 4 5 6 7 8 9 10 2 3 4 5 6 7 8 6 7 8 9 10 11 12 11 12 13 14 15 16 17 9 10 11 12 13 14 15 13 14 15 16 17 18 19 18 19 20 21 22 23 24 16 17 18 19 20 21 22 20 21 22 23 24 25 26 25 26 27 28 29 30 23 24 25 26 27 28 29 27 28 29 30 30 31 Good Friday / Easter Monday Victoria Day July August September S M T W T F S S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 6 7 1 2 3 4 4 5 6 7 8 9 10 8 9 10 11 12 13 14 5 6 7 8 9 10 11 11 12 13 14 15 16 17 15 16 17 18 19 20 21 12 13 14 15 16 17 18 18 19 20 21 22 23 24 22 23 24 25 26 27 28 19 20 21 22 23 24 25 25 26 27 28 29 30 31 29 30 31 26 27 28 29 30 Canada Day Civic Holiday / AMO (London August 15-18) Labour Day October November December S M T W T F S S M T W T F S S M T W T F S 1 2 1 2 3 4 5 6 1 2 3 4 3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11 10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 31 Thanksgiving / OEMC (TBD) Remembrance Day Christmas / Boxing Day Meeting Conferences Holiday Budget Meetings January 13 Public Meeting regarding 2021 Draft Budget 6:00 p.m. February 10 Special Council Meeting for Budget Deliberations and Approval February 24 if required, a subsequent Special Council Meeting for Budget Approval Visit ptbocounty.ca for the time and location of Council meetings Adopted: date by Resolution #xxx-2020 Page 287 of 337 Page 288 of 337 The County of Peterborough County Council To: Warden and Members of Council From: Trena DeBruijn, Director of Finance/Treasurer Date: September 23, 2020 Subject: FIN 2019-043 - Investment Report – July 2020 Recommendation: Receive for Information Overview This report includes information about investments held by the County as at July 31, 2020. Background The County of Peterborough’s Investment Policy FI-6 states: “When investments are held, the Treasurer or Deputy Treasurer will prepare a monthly report to Council outlining the investments held in each fund by the Corporation. This report will outline the issuer, type of investment, par amount, maturity date and the purchase price and yield of each investment held in these funds.” This report is provided for Council’s information in compliance with Policy FI-6. All investments meet the criteria established in Policy FI-6. Analysis As at July 31, 2020 the County of Peterborough had $11,315,299 invested as follows: Invested with CIBC Wood Gundy: a. CIBC Bank Bond, $3,000,000, yield 2.496%, Maturity November 15, 2025 b. CIBC Guaranteed Investment Certificate (GIC), $1,662,186, yield 2.5%, Maturity June 6, 2022 c. CIBC Guaranteed Investment Certificate (GIC), $998,600, yield 2.26%, Maturity October 30, 2023 Page 289 of 337 d. CIBC Guaranteed Investment Certificate (GIC), $1,000,000, yield 2.58%, Maturity October 30, 2024 e. CIBC cash balance to be reinvested, $1,916,574 f. CIBC GIC, $1,717,269, yield 1.85%, due July 8, 2021. Invested with Manulife Securities: a. Investment Savings Account $1,020,670 at 1.25% No term Financial Impact No impact. Anticipated Impacts on Local and/or First Nations Communities None Link to County of Peterborough Strategic Plan Priorities To provide high quality services to residents, businesses and Townships. ☐ Communications ☒ Financial Responsibility ☐ Housing ☐ Industry & Business ☐ Infrastructure ☐ Organizational Development In consultation with: 1. Acting CAO, Sheridan Graham 2. Director of Finance/Treasurer Trena DeBruijn Communication Completed/required None required. Attachments None. Respectfully Submitted, Original Signed by Trena DeBruijn Director of Finance For more information, please contact Trena DeBruijn, Director of Finance [email protected] 705 743-0380 ext. 2200 Page 2 Page 290 of 337 Staff Report County Council To: Warden and Members of Council From: Trena DeBruijn, Director of Finance/Treasurer Chris Allen, Purchasing Coordinator Date: September 23, 2020 Subject: FIN 2020 042 Purchasing Awards – August 2020 Recommendation: That the Purchasing Awards Report for August 2020 be received. Overview For Council’s information, this report includes Staff approved purchasing awards for the month of August 2020. Background In accordance with the Purchasing Policy FI-30: Purchasing will provide a report to Council outlining all awards that fall within Staff Authorized Awards in excess of $30,000. This report shall be for information purposes only. Analysis Staff approved the following award in accordance with the Purchasing Policy FI-30 for the month of July 2020. 1) T-15-2019 – Supply & Delivery of Winter Sand 2020 extension - approved by the Director Infrastructure Services, Director of Finance, and Acting CAO. In 2019 the County of Peterborough requested bid submissions for the Supply & Delivery to locations within Peterborough County on RFT No. T-15-2019. The award was issued to Kawartha Capital Construction & to Drain Bros. Excavating Ltd. respectively. The County agreed to extend the first of two optional one year extensions for the 2020/2021 season with both vendors. Pricing falls within budget. Page 291 of 337 Staff Report Forthcoming Bid opportunities: P-07-2020 – Class EA & Design Services for intersection Enhancements on CR 18 at 5th Line September 2020 T-14-2020 – Roadside Safety Devices – Supply & Installation September 2020 P-XX-2020 – OSIM Bridge Inspections November 2020 Financial Impact As outlined above. Anticipated Impacts on Local and/or First Nations Communities Not applicable. Link to County of Peterborough Strategic Plan Priorities To provide high quality services to residents, businesses and Townships. ☐ Communications ☒ Financial Responsibility ☐ Housing ☐ Industry & Business ☒ Infrastructure ☐ Organizational Development In consultation with: 1. Acting CAO, Sheridan Graham 2. Director of Finance/Treasurer, Trena DeBruijn Communication Completed/required: None. Attachments None. Respectfully Submitted, Respectfully Submitted, Original Signed by: Original Signed by: Trena DeBruijn, Chris Allen, Director of Finance/Treasurer Purchasing Coordinator PagePage 292 2 of 337 Staff Report For more information, please contact Chris Allen, Purchasing Supervisor [email protected] 705-743-0380 #2206 PagePage 293 3 of 337 Page 294 of 337 Staff Report County Council To: Warden and Members of Council From: Trena DeBruijn, Director of Finance/Treasurer Date: September 23, 2020 Subject: FIN 2020 046 - Financial Software Implementation Recommendation: That Council receive report FIN 2020-046 Financial Software Implementation for information. Overview The purpose of this report is to provide Council with an update on the implementation of the Questica Budgeting Software and the Paramount Procurement Software. Background Questica Budgeting Software: In late 2018, the County of Peterborough purchased a base budgeting software package with Questica, however, the implementation was delayed due the departure of the Deputy Treasurer and ongoing work pressures. Following the Service Delivery Review process and in discussions with Leadership Team, it has been determined that, in order to utilize the software efficiently, the County requires additional licences. The County currently owns 15 licences however, to allow all staff involved in budgeting access to the software, we require another further 43 licences (meets our current needs and a few extra licences for growth purposes). The estimated cost of additional licences is $21,500. The Finance Department is currently understaffed and in order to advance this work, will require consulting assistance. Staff have worked with Questica to determine staff capabilities for software implementation and requested a quote for assistance with implementation. Questica will be responsible for the majority of software implementation as staff are busy working on 2021 budget and other assignments. The estimated cost of the consulting implementation assistance is $42,400. Including the pro-rated annual licencing, the total cost is estimated to be approximately $65,680 in 2020, as is being funded by operational savings within the 2020 finance budget. Authorization to proceed has been provided by the Acting CAO. Page 295 of 337 Work is in progress on the implementation and it is hoped that the software will be implemented by year-end 2020. Due to the timing, the 2021 budget will not be prepared in Questica, however, staff will work to advance the 2022 budget using the Questica software. Paramount Procurement Software: The Finance Department has been actively working on implementing a procurement software solution that was originally purchased by the County several years ago. The software was purchased several years ago but not fully implemented as there were subsequent software incompatibility issues with WorkTech (another software package used by the County). The incompatibility issues have been resolved and implementation is in process. Throughout the process of implementation and after discussions with other staff departments and MNP (the company who performed the County’s Service Delivery Review), it was determined that in order to meet the County’s needs, additional packages are required to ensure that the procurement software is working in an efficient manner and to meet the County’s current needs. Using operational savings within the Finance Department for 2020, the County has purchased the following and is currently working on implementing: Workplace Invoice Matching Workplace Receiving Worktech Interface Mobile Capability Optical Character Recognition The total costs of the procurement products outlined, including implementation and training support from Paramount, is $36,767.50. The software implementation will primarily be undertaken by internal staff in the Finance/Procurement Department. The annual fees of the procurement software are approximately $9,269.50 per year. As previously mentioned, savings from other operational lines within the Finance Department have been used to fund these additional software packages and implementation is ongoing. Authorization to proceed has been approved by the Acting CAO. Reallocation of Operational Savings: In 2020, a full year salary for the Deputy Treasurer was budgeted and, to-date, has not been used. The unspent salary and benefits have been reallocated towards the purchase and implementation of both Questica and Paramount. Page 2 Page 296 of 337 The hiring for a new Deputy Treasurer is underway and it is expected that the County will be able to finish hiring by November 1, 2020. Based on the 2020 budget and the use of the funds for the purchase and implementation of Questica and Paramount, there are sufficient funds remaining to cover the expenses for the balance of the year for the Deputy Treasurer.s Financial Impact: The cost of the software purchases and implementation have been funded by operational savings within the Finance Department for 2020 and have been approved by the Acting CAO. There will be ongoing annual licencing costs which will be budgeted in 2021 and future years. Anticipated Impacts on Local and/or First Nations Communities N/A Link to County of Peterborough Strategic Plan Priorities To provide high quality services to residents, businesses and Townships. ☒ Communications ☒ Financial Responsibility ☐ Housing ☐ Industry & Business ☐ Infrastructure ☐ Organizational Development In consultation with: 1. Acting CAO, Sheridan Graham Communication Completed/required: None Attachments None Respectfully submitted, Original signed by Trena DeBruijn Director of Finance/Treasurer For more information, please contact: Trena DeBruijn, Director of Finance/Treasurer 705-743-0380 #2200 Page 3 Page 297 of 337 Page 298 of 337 Staff Report To: County Council From: Elizabeth Hope, Administrative Services Assistant Date: Wednesday, September 23, 2020 Subject: CPS 2020 45 Correspondence Report Recommendation: Receive for Information Overview The purpose of this report is to provide Council with a list of correspondence matters received since the last County Council meeting. Background All matters contained within this report are considered to be routine and housekeeping in nature and to facilitate Council’s consideration can be approved with one motion. Copies of each item listed are available upon request from the Clerk’s office. Copies being provided are indicated by an asterisk (*). General Correspondence 1. Canadian Heritage: Letter dated September 1, 2020 regarding “COVID-19 Emergency Support Fund.” * 2. Ministry of the Environment, Conservation and Parks: Email dated September 11, 2020 regarding “Notice of a proposal regarding the types of projects subject to requirements for a comprehensive environmental assessment under the Environmental Assessment Act.” 3. Basic Income Peterborough Network: Email received September 14, 2020 regarding “Please sign our Open Letter on Basic Income: A Case for Women.” County-funded Projects N/A Page 1 Page 299 of 337 Staff Report Information Only Correspondence 1. New Canadians Centre: Email dated September 1, 2020 regarding “September 2020 Newsletter.” Respectfully Submitted, Original Signed by Elizabeth Hope Administrative Services Assistant Page 2 Page 300 of 337 September 1, 2020 Laurie Siblock Museum Manager CORPORATION OF THE COUNTY OF PETERBOROUGH 470 Water Street Peterborough, ON K9H 3M3 Title: Fonds d’urgence relatif à la COVID-19 / COVID-19 Emergency Support Fund Dear Ms. Siblock: On behalf of the Minister of Canadian Heritage, it is my pleasure to inform you that your application for funding has been approved. A grant in the amount of $100,000 will be awarded to help your organization carry out its activities, under the Museums Assistance Program, COVID-19 Emergency Support Fund Component. This funding will be allocated over one government fiscal year 2020-2021 and will be subject to certain terms and conditions, the appropriation of funds by Parliament, and the budget levels of the Program. One of our program representatives may be in contact with you in the near future to review the terms and conditions related to this funding. As you may already know, the Government of Canada is committed to promoting workplaces free from harassment, abuse and discrimination. I would like to seize this opportunity to remind you of your responsibility to provide a work environment where harassment, abuse and discrimination are not tolerated. In closing, I would like to take this opportunity to wish you and the members of your organization the greatest success in your endeavours. Sincerely, Jillian Lum A/ Regional Director General Ontario Region Page 301 of 337 Page 302 of 337 The County of Peterborough Land Division Committee To: Warden and Members of Council From: Ann Hamilton, Land Division Secretary-Treasurer Date: September 23, 2020 Subject: PLG 2020-014 Land Division Committee Report January to June 2020 Recommendation: That the report PLG 2020-014 from the Land Division Secretary- Treasurer be received for information Overview The County Land Division Committee (LDC) Semi-Annual report of Severance Activity. Background The Land Division Committee has asked the Secretary-Treasurer to provide an update on severance activity semi-annually to show overall activity, activity by Municipality and further shown by Ward (Schedule A). As well, straightforward decisions made by the Director of Planning are provided (Schedule B). Analysis 2020 Land Division Committee Activity Received Applications Committee Decisions Received Amended Validation LDC Hearing Approved Denied Withdrawn Adjourned Staff Approval Jan 9 5 5 8 Feb 11 5 Mar 3 6 Apr 2 4 May 5 5 Jun 3 10 Jul Aug Sept Oct Nov Dec YTD 2020 33 0 0 5 5 0 0 0 38 YTD 2019 27 1 0 7 5 0 0 2 38 Page 303 of 337 Financial Impact: For budgeting for the year 2020, an estimate of 95 applications was used. 33 applications were received by the end of June. This number is less than half of budgeted figures but slightly ahead of last year’s numbers for the time period. Anticipated Impacts on Local and/or First Nations Communities: None Link to County of Peterborough Strategic Plan Priorities: Corporate Communications In consultation with: 1. Bryan Weir, Director of Planning Communication Completed/required: None Attachments: Schedule A and B. Respectfully Submitted, Original Signed by Ann Hamilton Land Division Secretary-Treasurer For more information, please contact: Ann Hamilton, Land Division Secretary-Treasurer [email protected] 705-743-0380 ext. 2406 Page 2 Page 304 of 337 Schedule ‘A’ Received Applications by Municipality New Lot Addition R-O-W Easement Validation Amended Lease Total Asphodel-Norwood 1 1 2 4 Cavan-Monaghan 1 1 Douro-Dummer 3 1 4 Trent Lakes 8 3 11 Havelock-Bel-Meth 0 North Kawartha 2 2 4 Oton South Mon 3 2 5 Selwyn 2 2 4 Total 19 12 2 33 33 Received Applications by Ward New Lot Addition R-O-W Easement Validation Amended Lease Total Anstruther 0 Asphodel 1 2 3 Belmont 0 Burleigh 1 1 2 Cavan 1 1 Cavendish 1 1 Chandos 1 1 2 Douro 2 2 Dummer 1 1 2 Ennismore 1 1 Galway 0 Harvey 8 2 10 Havelock 0 Lakefield 0 Methuen 0 Millbrook 0 North Monaghan 0 Norwood 1 1 Otonabee 3 2 5 South Monaghan 0 Smith 1 2 3 Total 19 11 3 33 33 Page 3 Page 305 of 337 Schedule ‘B’ 2018 Planning Director Decisions - Straight Forward Consents Date Fileno Name Ward New/Add/Row 01-14-2020 B-33-19 Jason and Nikki Nelson Otonabee New Lot 01-14-2020 B-36-19 John Shafe Burleigh Addition 01-14-2020 B-37-19 Guy et al Chandos Addition 01-14-2020 B-48-19 Linda and Tim Elliott Otonabee New Lot 01-29-2020 B-34-19 Paige & John Cowan Harvey Addition 01-29-2020 B-40-19 Estate of Helen Guillet Bureigh New Lot 01-29-2020 B-52-19 Leighmac Smith New Lot 01-29-2020 B-55-19 Sharon McKeiver Dummer Addition 02-06-2020 B-57-19 Krista Vandenbroek Smith New Lot 02-20-2020 B-58-19 Allan Pearson Galway New Lot 02-20-2020 B-59-19 Allan Pearson Galway New Lot 02-20-2020 B-71-19 Elizabeth Lanouette Smith New Lot 02-20-2020 V-1-19 Mark and Lynn Lunn Otonabee Validation 03-02-2020 B-73-19 Willie Towns Douro New Lot 03-02-2020 B-76-19 Mary Bell-Plouffe & Daniel Plouffe Douo New Lot 03-02-2020 B-77-19 Mary Bell-Plouffe & Daniel Plouffe Douo New Lot 03-12-2020 B-30-19 Janet Armstrong Anstruther New Lot 03-12-2020 B-74-19 Melanie Robinson Otonabee New Lot 03-12-2020 B-78-13A Robert & Gregory Whyte Harvey New Lot 04-20-2020 B-7-20 Steven Hassell & Naomi Vineburg Cavendish Addition 04-20-2020 B-10-20 Timothy Conlin Chandos Addition 04-20-2020 B-69-19 Steven Carter Asphodel Addition 04-20-2020 B-70-19 Daniel Donnelly Otonabee New Lot 05-01-2020 B-9-20 John Warner Asphodel Addition 05-08-2020 B-5-20 Marla Sutherland Smith Addition 05-08-2020 B-6-20 Anne McIntyre Norwood New Lot 05-08-2020 B-11-20 Barbara & Robert Waldron Asphodel ROW 05-08-2020 B-12-20 John & Virgina Ruscica Asphodel ROW 06-22-2020 B-1-20 Jason Malakos Otonabee New Lot 06-22-2020 B-8-20 Jack Holland Douro New Lot 06-22-2020 B-17-20 Anne Sheenan-Parker Douro New Lot 06-22-2020 B-18-20 Ross Fallis Cavan Addition 06-22-2020 B-20-20 George Cooke Burleigh Addition 06-22-2020 B-21-19 Darren Wakefield Harvey New Lot 06-22-2020 B-21-20 Vince & Rosie Young Ennismore New Lot 06-22-2020 B-60-19 Bradley Visser & Cecilia McKee Methuen ROW 06-22-2020 B-61-19 Ronald Wehmeyer Methuen ROW 06-22-2020 B-62-19 Remesh Dev Talwar Methuen ROW 06-22-2020 B-73-19 Willie Towns Douro New Lot 06-22-2020 B-76-19 Mary Bell-Plouffe & Daniel Plouffe Douo New Lot 06-22-2020 B-77-19 Mary Bell-Plouffe & Daniel Plouffe Douo New Lot Page 4 Page 306 of 337 06-22-2020 B-30-19 Janet Armstrong Anstruther New Lot 06-22-2020 B-74-19 Melanie Robinson Otonabee New Lot 06-22-2020 B-78-13A Robert & Gregory Whyte Harvey New Lot Red dates were decision dates changed due to Bill 189/COVID 19 Page 5 Page 307 of 337 Page 308 of 337 Staff Report County Council To: Warden and Members of Council From: J. Murray Jones, Warden Date: September 23, 2020 Subject: CAO 2020 28 Meetings attended during August 2020 Recommendation: Receive for Information Overview Warden Activity Report for August 2020 Background Reoccurring Report Analysis The following is a list of meetings and functions I attended as Warden of Peterborough County during the month of August. The majority of these meetings were attended virtually (via video or phone conference). The time spent preparing for the follow-up of these meetings and the time spent on behalf of the Township of Douro-Dummer is not documented. Aug. 4 COVID and Agriculture Meeting Aug. 5 County Council Pre-Meeting Aug. 5 County Council Meeting Aug. 6 Land Division Planning Meeting Aug. 6 PKED Meeting Aug. 7 Filming of Video – PPH/COVID Aug. 7 Meeting with Clerk Aug. 13 Mayor and Warden’s Economic Recovery Task Force Meeting Aug. 14 EOWC Meeting Aug. 14 Council Agenda Review Meeting Aug. 16-19 AMO Conference Aug. 20 County Connection Video Filming - Millbrook Aug. 24 Meeting with Staff Page 309 of 337 Staff Report Aug. 25 Land Division Committee Meeting Aug. 25 MP Maryam Monsef - Housing Announcement Aug. 25 Lieutenant Governor General Visit Aug. 26 County Council Pre-Meeting Aug. 26 County Council Meeting Financial Impact Not Applicable Anticipated Impacts on Local and/or First Nations Communities Not Applicable Link to County of Peterborough Strategic Plan Priorities To provide high quality services to residents, businesses and Townships. ☒ Communications ☐ Financial Responsibility ☐ Housing ☐ Industry & Business ☐ Infrastructure ☐ Organizational Development In consultation with: 1. Acting CAO Sheridan Graham Communication Completed/required: None Attachments: None Respectfully Submitted, Original Signed by: J. Murray Jones Warden For more information, please contact: Karla Sampson, Executive Assistant to the CAO and Warden [email protected] 705-743-0380 Ext. 2103 Page 2 Page 310 of 337 Staff Report County Council To: Warden and Members of Council From: Andy Mitchell, Deputy Warden Date: September 23, 2020 Subject: CAO 2020 29 Meetings attended during August 2020 Recommendation: Receive for Information Overview Deputy Warden Activity Report for August 2020 Background Reoccurring Report Analysis The following is a list of meetings and functions I attended as Deputy Warden of Peterborough County during the month of August. The majority of these meetings were attended virtually (via video or phone conference). The time spent preparing for the follow-up of these meetings and the time spent on behalf of the Township of Selwyn is not documented. Aug. 4 COVID and Agriculture Meeting Aug. 5 County Council Meeting Aug. 6 Met with Public Health Aug. 7 Met with MOH Aug. 10 Budget Process Redesign Committee Meeting Aug. 10 Met with Public Health Aug. 12 Board of Health Stewardship Committee Meeting Aug. 13 AMO Briefing Aug. 13 Housing meeting with MP Aug. 13 Mayor and Warden’s Economic Recovery Task Force Meeting Aug. 13 Met with MP and area Mayors Aug. 14 Met with Peterborough Federation of Agriculture Aug. 17-19 AMO Conference Page 311 of 337 Staff Report Aug. 18 Board of Health Governance Committee Aug. 20 County Connection Video Filming - Millbrook Aug. 21 Met with MOH Aug. 24 Met with Public Health Aug. 25 Lieutenant Governor General Visit Aug. 26 County Council Meeting Aug. 27 Met with MOH Financial Impact Not Applicable Anticipated Impacts on Local and/or First Nations Communities Not Applicable Link to County of Peterborough Strategic Plan Priorities To provide high quality services to residents, businesses and Townships. ☒ Communications ☐ Financial Responsibility ☐ Housing ☐ Industry & Business ☐ Infrastructure ☐ Organizational Development In consultation with: 1. Acting CAO Sheridan Graham Communication Completed/required: None Attachments: None Respectfully Submitted, Original Signed by: Andy Mitchell Deputy Warden For more information, please contact: Karla Sampson, Executive Assistant to the CAO and Warden [email protected] 705-743-0380 Ext. 2103 Page 2 Page 312 of 337 Selwyn Business Association 960 Nicholl’s Boulevard Bridgenorth, Ontario. K0L 1H0 [email protected] 705-292-0471 www.selwynbusiness.ca To: All Peterborough County Council Members September 8, 2020. Once again the transportation master plan is due for review and it is our responsibility to bring the issue of the proposed Bridgenorth Bypass to your attention. This is an issue that has negated and stymied all economic development in Bridgenorth, and continues to hover a black cloud over the economic life of our village. It is a proposal developed during a period when it was believed that no matter what you did to a business community, it would continue to grow. We now know differently. The evidence is all over Canada. Wherever there is a bypass, there has resulted the virtual death of an economic heart of a town. The Selwyn Business Association has, in the past, presented economic impact studies to county officials but to no avail. County Council continues to believe in the concept of a bypass rather than widening Ward St. through the village, which would cost a fraction of the price. The latter incidentally, would create a positive economic Impact for Bridgenorth. The idea of bypasses has for the most part been relegated to the past reality of economic mistakes. Hundreds of thousands of dollars of our hard earned tax dollars have been spent on this madness in the name of environmental assessments and studies in an effort to keep it on the planner’s desk. It is time to do the right thing and let it go, admit that the idea was a mistake, and accept responsibility for doing just that. In the present terms of 2020, when the economy has never been more fragile, we certainly cannot keep this chaotic proposal in the future plans for the business community of Bridgenorth. We beg the committee responsible for re-examining the master transportation plan to please do the responsible thing and take this proposal off the table. Respectfully, Fred Koster, Chair Selwyn Business Association. Community Is Our Business Page 313 of 337 Page 314 of 337 Page 315 of 337 Page 316 of 337 Page 317 of 337 Page 318 of 337 mn.:3 No mx3.=. 024.3