Addendum Agenda County Council - Regular Meeting 9:30 AM - Wednesday, September 23, 2020 Electronic Participation The Council Chambers will be closed due to COVID-19 precautionary measures. The meeting is being held electronically and will be streamed live on the County of Peterborough's YouTube Channel. For further information contact the Clerk at [email protected] Page 1. Call To Order 2. Land Acknowledgement 3. Moment of Silent Reflection/Silence 4. Adoption of Agenda Be it resolved that County Council adopt the agenda as circulated. 5. Disclosure of Interest 6. Adoption of Minutes 9 - 18 Be it resolved that County Council adopts the minutes of the Regular County Council meeting of September 9, 2020 as circulated. Minutes 7. Delegations and Presentations 19 - 25 a. 9:35 a.m. Lindsay Stroud, Manager, Transportation and Urban Design Programs and Jaime Akiyama, Coordinator, Transportation and Urban Design Programs - Peterborough Green-up Re: Active School Travel Program Page 1 of 337 County of Peterborough County Council - Regular Meeting Addendum Agenda Wednesday, September 23, 2020 Page Be it resolved that County Council receives the delegation from Lindsay Stroud, Manager, Transportation and Urban Design Programs and Jaime Akiyama, Coordinator, Transportation and Urban Design Programs – Peterborough Green-up regarding the Active School Travel Program. Presentation 8. Business Arising from a Previous Meeting 9. Staff Reports 27 - 233 a. Planning Report prepared by: Iain Mudd, Manager of Planning Re: PLG 2020-015 County File No. 15OP-20009 being OPA No. 5 for the Township of Cavan Monaghan Be it resolved that OPA No. 5 to the Official Plan of the Township of Cavan Monaghan be approved and the required notice of decision be circulated in accordance with the provisions of the Planning Act; and, Further that the Planning Director be authorized to sign the approval certificate if no appeals are received at the conclusion of the appeal period. Report Attachment 1 - Planning Department Technical Report Attachment 2 - OPA No. 5 Document Attachment 3 - OPA No. 5 Decision Page 235 - 244 b. Peterborough County/City Paramedics Report prepared by: Randy Mellow, Chief of Paramedics Re: PAR 2020-006 Peterborough Paramedics Response Time Plan 2021 Be it resolved that County of Peterborough Council receive and approve the Response Time Performance Plan for submission under Part VIII of Ontario Regulation 257/00 made under the Ambulance Act. Report Attachment 1 - 2020-09-30-Peterborough Paramedics Response Time Plan 2021 245 - 253 c. Administration - Corporate Projects & Services Report prepared by: Sheridan Graham, A/CAO/Director, Corporate Projects & Services Page 2 of 337 County of Peterborough County Council - Regular Meeting Addendum Agenda Wednesday, September 23, 2020 Page Re: CPS 2020-038 Organizational and Service Delivery Review Next Steps Be it resolved that County Council receive report CPS 2020-38 regarding the Organizational and Service Delivery Review Next Steps from the Acting CAO; and That, an Organizational and Service Delivery Review (OSDR) Working Group be formed to review and finalize the Service Delivery & Organizational Review, IT/GIS Master Plan; and Capital Delivery Review, as outlined in report CAO 2020-38; and further That an Organizational and Service Delivery Review (OSDR) Working Group be created and composed of the Warden, Deputy Warden, three (3) additional members of Council, to be selected by the Warden, and the County’s staff Leadership Team; and further. That, the OSDR Working Group be responsible for reviewing and making recommendations to Council with respect to the best approach to public engagement as part of their mandate; and further That, the IT Business Continuity Plan be approved as the guiding process and procedural document to support continued technology operations and mitigate corporate technology risks at the County Report Attachment 1 - Org and SDR Dashboards 255 - 257 d. Administration - Corporate Projects & Services Report prepared by: Sheridan Graham, A/CAO/Director, Corporate Projects & Services Re: CPS 2020-39 Recommendations from the Mayor and Warden’s COVID-19 Economic Recovery Task Force – Development Working Group That County Council receive report CPS 2020-39 Recommendations from the Mayor and Warden’s COVID-19 Economic Recovery Task Force – Development Working Group; and further That, the Acting CAO be directed to convene a meeting with the City of Peterborough and Peterborough & The Kawarthas Economic Development (PKED) to allow parties to discuss the intent of the recommendation to develop a City-County working group and determine next steps; and further Page 3 of 337 County of Peterborough County Council - Regular Meeting Addendum Agenda Wednesday, September 23, 2020 Page That, County Council approve the proposed structure of the Development Working Group – County & Townships and direct staff to move forward with an initial meeting of the group to develop composition, a term of reference and the scope of the Development Working Group. Report 259 - 267 e. Administration - Corporate Projects & Services Report prepared by: Sheridan Graham, A/CAO/Director, Corporate Projects & Services Re: CPS 2020-42 Renewal of Three-Party Funding Agreement with the City of Peterborough and Peterborough Family Health Team for Physician Recruitment Be it resolved that Council receive report CPS 2020-42 and authorize the Warden and Clerk to execute the Three-Party Funding Agreement with the City of Peterborough and Peterborough Family Health Team for Physician Recruitment for the County of Peterborough and the City of Peterborough. Report Attachment 1 - Funding Agreement Primary Health Care Services 269 - 271 f. Administration - Corporate Projects & Services Report prepared by: Sheridan Graham, A/CAO/Director, Corporate Projects & Services Re: CPS 2020 046 Insurance Program Renewal Be it resolved that, County Council approve the insurance program renewal (renewal period of October 1, 2020 to September 30, 2021) to Frank Cowan Company in partnership with Stewart Morrison Insurance Brokers Ltd. for a premium cost of $510,635 excluding applicable taxes. Report 273 - 282 g. Administration - Corporate Projects & Services Report prepared by: Karen Jopling, Manager, Corporate Projects & Services and Sheridan Graham, A/CAO/Director, Corporate Projects & Services Re: CPS 2020 043 Peterborough County Climate Change Plan versus calling for a State of Climate Emergency As Peterborough County Council is committed to addressing and achieving the GHG emissions target reductions identified in our Climate Change Action Plan; Page 4 of 337 County of Peterborough County Council - Regular Meeting Addendum Agenda Wednesday, September 23, 2020 Page Be it resolved that Peterborough County enter into a pilot partnership agreement with Peterborough GreenUP to support achieving the community targets as a collaborative, that were established within the Peterborough County, Township and 2 First Nation communities Climate Change Action Plans (CCAP); and further That a Community Advisory Group be struck to support Peterborough County and Peterborough GreenUP in implementing and executing actions, strategies and deliverables that will meet our CCAP objectives. Report 283 - 287 h. Administration - Clerk's Division Report prepared by: Kari Stevenson, Deputy Clerk Re: CPS 2020 41 – 2021 Council Meeting Calendar Be it resolved that Council approves the 2021 Council Calendar attached to Report CPS 2020 41. Report Attachment 1 - 2021 Council Meeting Calendar 10. Staff Reports - Information Only 289 - 290 a. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: FIN 2019-043 - Investment Report – July 2020 Report 291 - 293 b. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer and Chris Allen, Purchasing Coordinator Re: FIN 2020 042 Purchasing Awards – August 2020 Report 295 - 297 c. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: FIN 2020 046 - Financial Software Implementation Report 299 - 301 d. Administration - Clerk's Division Report prepared by: Elizabeth Hope, Administrative Services Assistant Re: CPS 2020-045 Correspondence Report Page 5 of 337 County of Peterborough County Council - Regular Meeting Addendum Agenda Wednesday, September 23, 2020 Page Report Canadian Heritage Letter 303 - 307 e. Planning Report prepared by: Ann Hamilton, Secretary-Treasurer, Land Division Committee Re: PLG 2020-014 Land Division Committee Report January to June 2020 Report 309 - 310 f. Administration Report prepared by: Warden J. Murray Jones Re: Meetings Attended during August, 2020 Report 311 - 312 g. Administration Report prepared by: Deputy Warden Andy Mitchell Re: Meetings Attended during August, 2020 Be it resolved that County Council receives the Staff Reports - Information Only items 10.a. through g. Report 11. Action Correspondence 313 a. Selwyn Business Association letter dated September 8, 2020 Re: Bridgenorth Bypass Be it resolved that County Council: 1. Receives the Selwyn Business Association's letter dated September 8, 2020 regarding the Bridgenorth Bypass. 2. Refers this matter to the Transportation Master Plan Steering Committee. Letter 12. Committee Minutes 13. Liaison Reports from External Committees, Boards and Agencies 315 - 322 a. Fairhaven Committee of Management - Councillor Moher Approved Minutes of August 12, 2020 and August 19, 2020 323 - 334 b. Peterborough Housing Corporation - Councillor Clarkson Board Minutes - March 18, 2020