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LATIN AMERICA and the CARIBBEAN REGIONAL DISASTER ASSISTANCE PROGRAM USAID Contract No

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LATIN AMERICA and the CARIBBEAN REGIONAL DISASTER ASSISTANCE PROGRAM USAID Contract No LATIN AMERICA AND THE CARIBBEAN REGIONAL DISASTER ASSISTANCE – PROGRAM QUARTERLY PERFORMANCE REPORT SEPTEMBER 19, 2018– DECEMBER 18, 2018 February 2017 This report was produced for review by the United States Agency for International Development (USAID). It was prepared by International Resources Group (IRG). QUARTERLY PERFORMANCE REPORT SEPTEMBER 19, 2018—DECEMBER 18, 2018 LATIN AMERICA AND THE CARIBBEAN REGIONAL DISASTER ASSISTANCE PROGRAM USAID Contract No. AID-OAA-C-15-00125 January 2019 Prepared for: Karen Exel Contracting Officer’s Representative (COR) Latin America and the Caribbean Regional Disaster Assistance Program U.S. Office of Foreign Disaster Assistance Prepared by RTI International 3040 East Cornwallis Rd. Post Office Box 121294 Research Triangle Park, NC 277009-2194 USA +1 (919) 541-6000 Cover Photo: USAID/OFDA hosted the First South American Sub-Regional Fire Management Forum in Viña del Mar city, with the participation of 45 fire management leaders and experts from South America. Photo by , USAID/OFDA. DISCLAIMER The author’s views expressed in this publication do not necessarily reflect the views of the United States Agency for International Development or the United States Government. CONTENTS TABLE OF CONTENTS I. OVERVIEW ························································································· 3 II. TASKS ································································································ 5 TASK 1: Program Management Support ...............................................................................................5 SUBTASK 1: INFORMATION PRODUCT SUPPORT ..................................................................................................... 5 SUBTASK 2: ADMINISTRATIVE LOGISTICAL SUPPORT ........................................................................................... 10 TASK 2: Disaster Response Support................................................................................................... 10 TASK 3: Disaster Risk Management and Disaster Risk Reduction Capacity Building ............. 11 SUBTASK 1: FIVE YEAR STRATEGIC AND ANNUAL OPERATIONAL COUNTRY PLANS ......................... 11 SUBTASK 2: TRAINING AND TECHNICAL ASSISTANCE (T&TA) ........................................................................ 11 SUBTASK 4: OTHER DIRECT COSTS (ODCS) FOR OTHER DRR ACTIVITIES ................................................ 22 SUBTASK 5: GRANTS UNDER CONTRACT ................................................................................................................. 24 III. PERSONNEL ······················································································ 26 IV. INDICATOR MONITORING ································································ 27 ANNEX A. COMMODITY PROCUREMENT ··················································· 28 ANNEX B. EXPENDITURES FOR Q4····························································· 33 ANNEX C. LEVEL OF EFFORT FOR Q4 ························································· 34 ANNEX D. ABBREVIATIONS FOR TRAINING COURSES AND WORKSHOPS ···················································································· 35 TABLE OF TABLES Table 1. Information Products for Q4 of Year 3 .............................................................................................. 7 Table 2. Total Information Product Support for Q4 of Year 3 ..................................................................... 9 Table 3. Total Information Products Contract to Date .................................................................................. 9 Table 4. T&TA Activities by Type ...................................................................................................................... 12 Table 5. T&TA Activities in Q4 by Functional Area ...................................................................................... 12 Table 6. Training Tracking System Report for Q4 ......................................................................................... 14 Table 7. Training Tracking System Report by Thematic Area for Q4 of Year 3 .................................... 17 Table 8. Summary of ODC for Other DRR Activities .................................................................................. 23 Table 9. Year 3 Small Grants ............................................................................................................................... 24 ACRONOYMS CAM Central America and Mexico (includes the Dominican Republic) COR Contracting Officer’s Representative DART Disaster Assistance Response Team DRMS Disaster Risk Management Specialists DRR Disaster Risk Reduction FY Fiscal Year ICS Incident Command System ICTP In-Country Travel Plan IO Information Office IOM International Organization for Migration IRG International Resources Group ITP International Travel Plan LAC Latin America and the Caribbean LOE Level of Effort M&E Monitoring and Evaluation MDRO Mission Disaster Relief Officer MSR Monthly Status Reports NFI Non-food Item NGO Non-Governmental Organizations OCHA UN Office for the Coordination of Humanitarian Affairs OFDA Office of US Foreign Disaster Assistance PAHO Pan American Health Organization Q4 Fourth Quarter RDAP Regional Disaster Assistance Program RMT Response Management Team RTI Research Triangle Institute SRA Senior Regional Advisor SRM Sub-Regional Managers OFDA/LAC REGIONAL DISASTER ASSISTANCE PROGRAM 1 T&TA Training and Technical Assistance TA Technical Assistance USAID United States Agency for International Development USAID/FFP United States Agency for International Development’s Office of Food for Peace USAR Urban Search and Rescue USG United States Government WASH Water, sanitation, and hygiene WFP UN World Food Program 2 OFDA/LAC REGIONAL DISASTER ASSISTANCE PROGRAM I. OVERVIEW This report covers the fourth quarter (Q4) of Year 3 of the USAID Latin America and the Caribbean (LAC) Regional Disaster Assistance Program (RDAP). The time period for Q4 is the three-month span of September 19, 2018 to December 18, 2018. RDAP is implemented through Contract #AID-OAA-C-15-00125, between the United States Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA) and Research Triangle Institute (RTI) International. RDAP has a five-year period of performance which includes four option years. The International Resources Group (IRG), which was acquired by RTI in January 2017, implemented the OFDA/LAC RDAP contracts since 1998. During this period, IRG, helped expand the program’s focus from disaster response to a full spectrum of disaster and risk management services. Over time, RDAP has come to emphasize several forward-looking initiatives, such as Disaster Risk Reduction (DRR) and regional “communities of practice” to foster sustainable disaster management and risk reduction at the local and national levels. RDAP has also come to increasingly focus on strengthening institutional capacity through technical assistance (TA) in risk reduction and planning. The collective goal of these efforts has been to promote long-term sustainability through local capacity and regional integration. The main components of the RDAP program include: Task 1—Program Management Support Task 2—Disaster Response Support Task 3—Disaster Risk Management and Disaster Risk Reduction In addition to the program’s primary office in San Jose, Costa Rica, RDAP maintains a network of 20 Disaster Risk Management Specialists (DRMS), four Sub-Regional Managers (SRM) and five thematic DRMS based in countries throughout the region. During Q4, DRMS and SRMs continued to implement each of the five-year country plans and annual operational plans developed for 27 countries. The 27 five-year country plans and annual operational plans were broken down into four quarterly country work plans. These plans guide RDAP’s work over the course of the program. RDAP works to ensure that DRR is a national and local priority with a strong institutional basis for implementation, using knowledge, innovation, and education to build a culture of safety and resilience at all levels, while strengthening disaster preparedness for effective response. The map included below illustrates the countries where DRMS are based, and the general DRR activities supported by RDAP and OFDA across LAC. OFDA/LAC REGIONAL DISASTER ASSISTANCE PROGRAM 3 Photo credit: USAID/OFDA Response remains the core mandate of RDAP. We have seen a growing trend towards national self- sufficiency towards low- to moderate-level disasters. Self-sufficiency is a positive trend that has been encouraged by RDAP. However, despite this trend, RDAP support remains an important resource for disaster response in the region. RDAP procured commodities and provided short-term technical assistance (including use of our extensive network of more than 400 local surge capacity consultants) to respond to emergency events. RDAP DRMS’s and local surge consultants worked in tandem with national counterparts in either leading or supportive roles. RDAP also implements a line item of yearly for small grants. This includes eight activities across the region designed to further OFDA/LAC’s objectives in disaster risk management. These activities are currently ongoing and were closed at the end of Year 3, in preparation for a new round of small grant activities in Year 4. 4 OFDA/LAC REGIONAL DISASTER ASSISTANCE PROGRAM II. TASKS TASK 1: PROGRAM MANAGEMENT SUPPORT In Q4, RTI submitted monthly status reports (MSRs), monthly international
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