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Tender Documents Kangkhui Cave

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Tender Documents Kangkhui Cave 1 CRITICAL DATES SHEET Name of Work : Development of Tourism Infrastructure at Khangkhui Cave, Ukhrul District, Manipur.. JOB NO. 01/EE-IV/MPHC/BID/2018-19 Date of Publishing : 08/05/2018 Bid Document : 1700 hrs of 08/05/2018 download Date/Time Clarification Start : 1700 hrs of 08/05/2018 Date/Time Clarification End : 1200 hrs of 15/05/2018 Date/Time Bid Submission Start : 1000 hrs of 09/05/2018 Date/Time Bid Submission End : 1400 hrs of 16/05/2018 Date/Time Technical Bid : 1500 hrs of 16/05/2018 Opening Date/Time Financial Bid Opening : 1700 hrs of 16/05/2018 Date/Time Time Period : 4(four) months 2 Bank account details of MPHC Ltd. Bank Account details of Manipur Police Housing Corporation Ltd., Imphal (MPHC Ltd.) for transferring tender fee and EMD online through RTGS/NEFT/IMPS. MPHC Ltd is as below: 1. Name of the payee as in Managing Director, MPHC bank account Ltd., Imphal 2. Address Old 6th M.R. Complex, Imphal 3. Telephone Number with 0385-2422167 STD Code 4. Name of the Bank Central Bank of India 5. Name of the Branch (full Imphal Branch, MG Avenue, address) Imphal 6. Account No. 3076240614 7. Account Type Current Account 8. IFSC Code CBIN0281680 9. MICR Code 795016002 3 CHECK LIST DOCUMENTS/CERTIFICATES TO BE UPLOADED BY THE BIDDER (A) UNDER COVER 1 (TECHNICAL BID). SL. NO. DOCUMENTS FORMAT FOR UPLOADING 1. Scan Copy of Bid Security (EMD) PDF 2. Scan Copy of Tender Fee PDF 3. Self attested copy of the Proof of PDF Registration as Special Class Contractor (Civil) and Electrical Contractor in the MPHC Ltd. 4. Self attested copy of Pan Card. PDF 5. Self attested copy of GST Registration PDF 6. Self attested copy of GSTR -3B for the month PDF of March,2018. 8. Letter of Application for participating the bid PDF (B) UNDER COVER 2 (FINANICIAL BID) SL. NO. DOCUMENTS FORMAT FOR UPLOADING 1. Affidavit for correctness of bid (As per PDF format) 2. Undertaking for validity (As per format) PDF 3. Form of Bid (As per format) PDF 4. Priced bill of quantities for item specified in BOQ *** For any queries please contact Mobile No.9436026207/8974002088 or email [email protected] during office hour on any working day. 4 SECTION 1 INSTRUCTION TO BIDDERS (ITB) A. GENERAL 1. Scope of Bid 1.1 The MPHC Ltd. invites bids for the construction of works (as defined in these documents and referred to as “the work”) detailed in the table given in IFB. The bidders may submit bids only for the work detailed in the table given in IFB. 1.2 The successful bidder will be expected to complete the works by the intended completion date specified in the Contract data unless extended by the MPHC on valid grounds. 1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their derivatives (bidder/tenderer/bid/tender, bidding/tendering etc.) are synonymous. 2. Source of funds 2.1 The expenditure on this project will be funded partly by the DONER under NLCPR and State Government. 3. Eligible Bidders 3.1 This Invitation for Bids is open to all the Special Class Contractors, registered both in Civil and Electrical categories in the Manipur Police Housing Corporation Ltd., Imphal. 4. Bids from Joint Ventures are not acceptable. 5. Cost of Bidding 5.1 The bidder shall bear all costs associated with the preparation and submission of his Bid, and the Employer will in no case be responsible and liable for those costs. 5 B. BIDDING DOCUMENTS 6. Content of Bidding Documents 6.1 The set of bidding documents comprises the documents listed below and addenda issued in accordance with Clause 10: Section Particulars Volume No. Invitation for Bids (IFB) 1 Instruction to Bidders I 2 Condition of Contract 3 Contract Data 4 Technical Specification II 5 Form of bid III 6 Bill of Quantities 7 Securities and other forms 8 Drawings IV 9 Documents to be furnished by V the bidder 6.2 Copies of each of the volumes I, II, III and IV may be downloaded by the bidder. Documents to be furnished by the bidder in compliance to section 2 will be prepared by him and furnished as Volume – V in two parts (refer clause 10) 6.3 The bidder is to examine carefully all instructions, conditions contract, contract data, forms, terms, technical specifications, bill of quantities, forms, Annexes and drawings in the Bid Document. Failure to comply with the requirements of Bid Documents shall be at the bidder’s own risk. 7. Clarification of Bidding Documents 7.1 A prospective bidder requiring any clarification of the bidding documents may notify the MPHC in writing or by cable (hereinafter “cable” includes telex, facsimile & email) at the MPHC address indicated in the invitation to bid. The MPHC will respond to any request for clarification which are received on or before 15th May,2018. 8. Amendment of Bidding Documents 8.1 Before the deadline for submission of bids, the MPHC may modify the bidding documents by issuing addenda. 8.2 Any addendum uploaded in the website shall be part of the bidding documents. 8.3 To give prospective bidders reasonable time, in which to take an addendum into account in preparing their bids, the MPHC may, at his discretion, extend as necessary the deadline for submission of bids, in accordance with sub-clause 16.2 below. 6 C. PREPARATION OF BIDS 9. Language of the Bid 9.1 All documents relating to the bid shall be in the English language. 10. Documents Comprising the Bid. 10.1 The bid to be submitted by the bidder shall comprise as: Part-I Shall be named “Technical Bid” and shall comprise SL. NO. DOCUMENTS FORMAT FOR UPLOADING 1. Scan Copy of Bid Security (EMD) PDF 2. Scan Copy of Tender Fee PDF 3. Self attested copy of the Proof of PDF Registration as Special Class Contractor (Civil) and Electrical Contractor in the MPHC Ltd. 4. Self attested copy of Pan Card. PDF 5. Self attested copy of GST Registration PDF 6. Self attested copy of GSTR -3B for the month PDF of March,2018. 7. Letter of Application for participating the bid PDF Part-II Shall be named “Financial Bid” and shall comprise SL. NO. DOCUMENTS FORMAT FOR UPLOADING 1. Affidavit for correctness of bid (As per PDF format) 2. Undertaking for validity (As per format) PDF 3. Form of Bid (As per format) PDF 4. Priced bill of quantities for item specified in BOQ Scanned copies of documents should be clearly legible documents. Non legible documents may be a cause for disqualification, rejection of bid/tender. 10.2 Following documents, which are not submitted with the bid, will be deemed to be part of the bid. Section Particulars Volume No. Invitation for Bids (IFB) 1 Instruction to Bidders Volume I 2 Conditions of Contract 3 Contract Data 4 Specifications Volume II 5 Drawings Volume IV 7 11. Bid Prices 11.1 The contract shall be for the whole project works as described in Invitation for Bid. 11.2 The Bidder shall fill in their bidded rates in figures for all items of the works described in the Bill of Quantities. Items, for which no rate or price is entered by the bidder will not be paid for by the Employer when executed and shall be deemed covered by the other rates and prices in the Bill of quantities. 11.3 All duties, taxes and other levies payable by the contractor under the contract or for any other cause shall be included in the rates, prices and total bid prices submitted by the Bidder. 12. Currencies of Bid and payment. 12.1 The unit rates and the prices shall be quoted by the bidder entirely in Indian Rupees. All payment shall be made in Indian Rupees. 13. Bid validity 13.1 Bids shall remain valid for a period not less than 120 days after the dateline date for bid submission specified in clause 18. A bid valid for a shorter period shall be rejected by the Employer as non- responsive. In case of discrepancy in bid validity period between that given in the undertaking pursuant to Clause 10.1 and the Form of Bid submitted by the Bidder, the later shall be deemed to stand corrected in accordance with the former and the bidder has to provide for any additional security that is required. 13.2 In exceptional circumstances, prior to expiry of the original time limit, the MPHC may request that the bidders may extend the period of validity for a specified additional period. 14. Bid Security & Tender Fee 14.1 The bidder shall furnish, as part of his Bid, a Bid security in the amounts as shown in column 4 & 5 of the table of IFB for this particular work. 14.2 Any bid not accompanied by a Scanned Copy of acceptable Bid Security and Tender Fee above will be rejected.. 14.3 Original documents related to Bid Security (EMD) and Tender Fee should be submitted to the Executive Engineer-IV, MPHC Ltd., Imphal on or before 1500 hours of 16.05.2018 in a sealed envelope. The bids of the bidders who have failed to submit the same will be rejected. The envelope should be clearly marked as BID SECURITY(EMD)/TENDER FEE for NIT BID No. e-Tender 01/EE-IV/MPHC/2018-2019/ dated 08/05/2018. 14.4 The contractor should write his or her name on the backside of the Security/Tender Fee. 14.5 Interested bidders may attend the opening.
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