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City of Glendora Agenda Board of Library Trustees

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City of Glendora Agenda Board of Library Trustees CITY OF GLENDORA AGENDA BOARD OF LIBRARY TRUSTEES REGULAR MEETING 7:00 PM MONDAY, AUGUST 20, 2012 CITY HALL COUNCIL CHAMBERS 116 E. Foothill Boulevard opORA PUBLIC LIBR410. WWW.41.114PORAUDRARYARG Tricia Gomer, President Debbie Deal, Vice President Patrick Hollanders, Board Member Helen Storland, Board Member Vacant, Board Member Robin Weed-Brown (Library Director) - Secretary PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROGRESS PUBLIC COMMENT AMERICANS WITH DISABILITIES ACT The public is encouraged to address the Board on any In compliance with the Americans with Disabilities matter posted on the agenda or on any other matter within Act, if you need special assistance to participate in its jurisdiction. If you wish to address the Board, you may this meeting, please contact Library Administrative do so during the PUBLIC COMMENT period noted on the Assistant, (626) 852-4891 no later than 72 hours prior agenda. Each person is allowed three (3) minutes speaking to the meeting (28 CFR 34.102.104 ADA TITLE II) time. PLEASE NOTE: Copies of staff reports and Pursuant to provisions of the Brown Act, no action may be supporting documentation pertaining to each item on taken on a matter unless it is listed on the agenda, or unless this agenda are available for public viewing and certain emergency or special circumstances exist. The inspection at City Hall, during regular business hours, Board may direct staff to investigate and/or schedule Glendora Public Library and on the City's website certain matters for consideration at a future Board meeting wwwci.glendora.ca.us. For further information regarding agenda items, please contact the Glendora Library at (626) 852-4891. DOCUMENTS DISTRIBUTED FOLLOWING THE POSTING OF THE AGENDA Any writing that relates to an agenda item for an open session that is distributed within 72 hours of the meeting is available for public inspection at the Glendora Library, 140 S. Glendora Avenue, Glendora. AGENDA REGULAR MEETING of the CITY OF GLENDORA BOARD OF LIBRARY TRUSTEES MONDAY, AUGUST 20, 2012 City Hall Council Chambers, 116 E. Foothill Boulevard 7:00 PM REGULAR MEETING PRELIMINARY BUSINESS CALL TO ORDER ROLL CALL SPECIAL ITEMS - None PUBLIC COMMENT Three (3) Minute speaking time limit Public Comments cards are on the counter in the lobby. Public comment shall conform to the protocol established in City Council Resolution No. 04-17/CRA Resolution No. 07-003, the highlights of which are listed below: Any person may request to address the Board by submitting to the Board Secretary a Speakers Request form asking to address the Board and stating the topic to be addressed. Speakers Request forms shall be available throughout the meeting. Under the agenda item "Public Comment", the President may recognize any person desiring to address the Board concerning any subsequent item calendared for action or discussion at that meeting or on any matter within the jurisdiction of the Board. Public comment may also be given when an item is scheduled for consideration. Comments on Consent Calendar items should be made during the Public Comment Period. The Public Comment Period is limited to 30 minutes. Each speaker shall be limited to three minutes unless, upon motion, such time is extended by the President. Any person given permission to address the Board shall advance to the rostrum and state his/her name and the subject matter he/she wishes to discuss. All remarks shall be addressed to the Board as a body and not to any member thereof. No question shall be asked of a Board Member or a member of the staff, except through the presiding officer. REORDERING OF AND ADDITIONS TO THE AGENDA - (Action: President request motion to adopt agenda as presented) CONSENT CALENDAR Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no Board of Library Trustees Aurust 20, 2012 Pare 2 separate discussion of these items unless a member of the Board requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the regular items. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period. 1. Minutes of meeting of July 16, 2012 Library Board to review and approve minutes of Library Board meeting of July 16, 2012 STAFF RECOMMENDATION: Approve the following Library Board minutes as presented: July 16, 2012 2. Minutes of meeting of June 18, 2012 Library Board to review and approve minutes of Library Board meeting of June 18, 2012 STAFF RECOMMENDATION: Approve the following Library Board minutes as presented: June 18, 2012; these minutes, originally approved at the July 16, 2012 Board meeting, need to be re-approved due to quorum issues REPORT OF LIBRARY DIRECTOR (Informational) 3. Presentation of the report of the Library Director Library Director Weed-Brown to present her report STAFF RECOMMENDATION: Receive and file UNFINISHED BUSINESS 4. Annual Joint meeting Follow-up President Gomer to lead follow-up discussion on Library Board-City Council joint meeting held August 14, 2012 STAFF RECOMMENDATION: Receive and file NEW BUSINESS 5. Library Performance Measures FY 2011-12: Outcomes Weed-Brown to present to the Library Board the outcomes of the Library's performance measures for FY 2011-12 STAFF RECOMMENDATION: Receive and file 6. Final Budget Accounting Report for FY 11/12 Weed-Brown to lead review of final budget accounting report for FY 11/12 STAFF RECOMMENDATION: Receive and file Board of Library Trustees August 20, 2012 Page 3 7. Library Events Calendar A calendar of library or significant community events that include library staff participation. All or some Board members might choose participate; no action is required STAFF RECOMMENDATION: Receive and file BOARD MEMBER ITEMS 8. Agenda Planning Calendar (no action will be taken on any item brought up at this time) Plans for future meetings to be considered and calendared 9. Board member items and announcements (no action will be taken on any item brought up at this time) ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board at 116 E. Foothill Boulevard not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2. Dated this 16th day of August, 2012. Elke Cathel Management Analyst Item #1. Page 1 City of Glendora Minutes Monday, July 16, 2012 Library Board of Trustees City Council Chambers Regular 116 E. Foothill Boulevard Glendora, CA 91741 CALL TO ORDER The REGULAR MEETING of the City of Glendora Library Board of Trustees was called to order at 7:00 p.m. by President Storland. ROLL CALL Board Members Present: Tricia Gomer, Patrick Hollanders, President Helen Storland Board Members Absent: Debbie Deal Staff Members Present: Library Director Robin Weed-Brown, Senior Librarian-Youth Services Cindy Romero and Management Analyst Elke Cathel SPECIAL ITEMS Presentation of Certificate of Appreciation to Nancy Connard for painting a mural on the Children's room ramp and thereby beautifying the Glendora Library's Children's room Nancy Connard was unable to attend. PUBLIC COMMENT President Storland OPENED the Public Comment Period. Mike Conway, a resident of Glendora and former member of the Glendora Library Board of Trustees, commented on the future of city services due to limited funding and the need for expanded revenue streams. He commended Library Director Weed-Brown on her skills and knowledge. He voiced his disappointment over Daryl Overlock not being appointed to the Library Board of Trustees because of a perceived conflict of interest. There was no one else wishing to speak, therefore President Storland CLOSED the Public Comment Period. REORDERING OF AND ADDITIONS TO THE AGENDA - (Action: President request motion to adopt agenda as presented) It was MSC (Gomer/Hollanders) to adopt the Library Board meeting agenda for July 16, 2012 as presented. The motion carried 3-0-1 as follows: AYES: Storland, Gomer, Hollanders; NOES: None; ABSENT: Deal; ABSTAIN: None. Meeting Date 8/20/2012 / Packet Page -1- Item #1. Page .2 ...ry Board of Trustees Monday, July 16, 2012 Page 2 of 5 meeting CONSENT CALENDAR Library Board member Hollanders announced his abstention from item 1 as he was not serving on the Library Board of Trustees in June. It was MSC (Gomer/Storland) to approve item (1) on the consent calendar, minutes of the meeting of June 18, 2012, noting Trustee Hollanders' abstention. The motion carried 2-0-2 as follows: AYES: Gomer, Storland; NOES: None; ABSENT: Deal; ABSTAIN: Hollanders. Note: after the July Library Board meeting it was discovered that due to quorum issues the consent calendar approval is not valid; the July consent calendar will be added to the August Library Board agenda 1. Minutes of meeting of June 18, 2012 REPORT OF LIBRARY DIRECTOR (Informational) 2. Presentation of the report of the Library Director Library Director Weed-Brown welcomed new Library Board Trustee Patrick Hollanders. Weed-Brown stated that the June Support Services department monthly report incorrectly reported Suzette Farmer and Caroline Hernandez being transferred to Youth Services. Suzette Farmer was actually transferred to Adult Services, whereas Caroline Hernandez was transferred to Youth Services. Weed-Brown reported that RFID materials have begun arriving. An EnvisionWare technician will be at the library next week to set up the hardware and software, as well as start training staff. Weed-Brown stated that she recently met with former Village Bookshop owner Deborah Gould. Gould voiced an interest in serving as volunteer program coordinator, leading some of the library's adult programs that had been slated to be discontinued, such as the JPL and Opera Talks.
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