Resident’s Handbook
Moulton Residences
www.moulton.ac.uk/studying/student-accommodation Welcome to Moulton College Halls of Residence We warmly welcome you to life in halls at Moulton College This handbook has been produced to procedures set out in this handbook and provide you with a guide to the facilities the Resident Student Regulations. The and support services, as well as policies residential contract you sign is a legal and procedures which are detailed in the agreement between you and the College. Resident Student Regulations and the It is important that you read and fully Student Rules. understand this commitment. We hope that this handbook will help Although there is a lot of information you to understand what you can expect held within this handbook, please take from us and what is expected of you, as the time to read it carefully as this is a resident, when you move into Halls of important information which you will Residence. need to know whilst resident on campus. We aim to provide you with a safe and Full copies of all documents referred to supportive residential environment which are available from Moodle which can be will ensure you have every opportunity accessed using your Student login details. to develop as an independent person and also to be successful in your studies. Don’t be afraid to approach any member Additionally we work hard to ensure you of staff with any queries or questions you have a great time socially and receive an may have if there is anything you are overall fantastic student experience. unsure about. We expect you to familiarise yourself We wish you every success for the with and abide by, the policies and academic year.
2 Residential Management
Vice Principal of Curriculum
Student Support Manager
Safeguarding Mental Student Residential Community & Wellbeing Health Support Coordinator Officer Coordinator Practitioner Mentor
Residential Safeguarding Experience & Wellbeing Officer Officer
Warden Team
Facilities
Cleaning Team Maintenance Team
Catering Team Health and Safety
Security and Caretaking Team
3 Student Support
Overall management of Student Support lies with the Vice Principal of Curriculum who works closely with the Student Support Manager to develop and improve Student Support services. The Student Support Manager is directly responsible for the Warden Team; who in turn are responsible for the welfare and discipline of resident students and are led by the Residential Coordinator. At Moulton, we take our safeguarding responsibilities very seriously and looking after the welfare of our learners is our top priority. Living away from home for the first time can be a daunting experience but as a resident at Moulton College there is always something to do or someone to talk to. Please don’t feel that you cannot talk to a member of staff or fellow student if you are having trouble settling in or missing home. If you would like to talk to a member of the Student Support Team, please do not hesitate to drop into our office in the Social Centre – any member of the team will be more than happy to help.
Residential Warden Team
Our residents are supported by a team of Residential Wardens who are available to interact with students and respond to emergencies and any incidents of anti-social behaviour (late night noise and disruption etc.). The Duty Wardens can be contacted by calling:
07388 967514
Warden Duty Hours Monday 3pm — 8am Tuesday Tuesday 3pm — 8am Wednesday Wednesday 3pm — 8am Thursday Thursday 3pm — 8am Friday Friday 2pm — 8am Monday
4 Why would I contact the Warden?
If you have any queries or concerns during the evenings or at weekends, the Wardens are available to assist you. Some of the reasons why you may call a Warden include, because you are feeling unwell, you are experiencing anti-social behaviour, something in your room is not working as it should or you are reporting that you will not be attending an evening meal.
Who should I contact outside of the Warden duty hours
Any general queries regarding residential services should be directed to the Student Support Office on01604 491131 or via [email protected] between 8.30am and 5.30pm, Monday to Friday.
5 Before You Arrive What should I bring with me?
● You may wish to bring some ● Any medication you may need money to buy drinks, and food for (please note down any medication lunchtimes. on your medical form and remember that we are unable to issue any pain ● Towels relief medication, i.e. paracetamol, so ● Toiletries you may wish to bring some with you) Bedding (pillows, pillow covers, single ● Alarm clock! ● duvet, single duvet cover and 3ft ● Money for the laundry, to buy bottom sheet – a mattress protector stationery, etc. is provided)
What should I leave at home?
We ask that you DO NOT bring the ● Candles and incense/joss sticks following with you into residence: ● Fireworks ● Pets – no pets or animals of any type Sunbeds / UV Tanning equipment are to be kept in residences. Should ● you wish to bring a horse with you, ● Car Parts and Fuel cans please speak with a member of the equine staff about livery. ● Weight training and gym equipment (only hand-held weights are permitted ● Weapons – knives/blades, BB, Paint in rooms) and air activated weapons, shotguns/ rifl es, crossbows, sling-shots, catapults ● Darts and non-domestic knives and any ● Chainsaws other item deemed to be a weapon by Moulton College. ● Subwoofers, large speakers and amplifi ers ● Cooking equipment – kettles, microwaves, sandwich toasters, etc. ● Furniture ● Recreational drugs and other controlled substances, including new psychoactive substances (including nitrous oxide) or associated paraphernalia.
6 What can I bring?
● Cars and motorcycles – permission ● Games consoles* to bring a car or motor vehicle on TV* – it is recommended that you do site must be sought by completing ● not bring televisions which are larger a ‘Permission to Bring a Motor than 28" as most room layouts do not Vehicle to College’ form, which can safely accommodate such sizes. If a be obtained from Student Support large TV is unsafely stored, you will on production of a valid driver’s be asked to remove it. If you bring licence, MOT certifi cate and insurance your own television or device that certifi cate allows you to watch TV (including ● Bicycles – please note that bicycles some hand-held devices and laptops), must not be stored within the you need a television licence. Even if residential blocks your parents have a licence at your home address, you must still purchase 2ft × 2ft mini fridge* – although a ● a licence for your room in residence fridge is provided in each common (concessions may be available for room you may wish to bring a mini students). Failure to do so could result fridge for your room in a £1,000 fi ne as detector vans do ● Computer or laptop* occasionally visit the area. To fi nd out more, and get your TV licensed, please go to www.tvlicensing.co.uk or call 0300 790 6131
* All items over 12 months old must be PAT tested; this will be carried out at the start of term after completing a PAT Test form on arrival
7 Moving In
You will be notified of the time you should arrive to campus on your move in day. When you arrive you will meet lots of people that are here to help. You will be able to pay any outstanding fees, collect your keys and see what events are on during the week to get you acquainted with the College and make new friends. There will be an event on your first evening where the Student Support Team will welcome you to the College and to residence. They will run through a few ground rules and give you the opportunity to ask any questions you may have. This event will also give you the opportunity to meet with other students who are also moving into residence.
Room inventory and damage
Prior to moving in you will have paid the guilty parties, the cost of the repair caution money. This will be refunded to will be shared equally between all you when you leave providing there is no the students who have access to that damage to your room or the common particular common area. To reduce the areas that you have access to, your keys risk of communal damage occurring, it are returned and all fees are paid in full. is vital that you ensure your do not prop When you first move into your room you security doors open. will complete and sign a room inventory You are responsible for any visitors to form to state the condition of the room. your room and for ensuring that your When you move out at the end of each room is secured when you are not term your room will be checked against present. As such you are responsible for this form. Any damage that has occurred any damage that occurs in your room. (other than reasonable wear and tear) Where a charge equates to more than will be charged for. £50 per student it will be invoiced Where damage occurs in a common area as soon as the cost of rectifying the and it has not been possible to identify damage has been established. This ensures that caution money is still available should further substantial damage occur later in the year. Where a charge equates to less than £50 per student the charge will be recorded and then deducted from each student’s caution money at the end of the academic year with any balance then returned to the student. 8 Room inventory and damage continued…
The following are examples of the fees that may be charged for damaged, lost or tampered with items.
Item Cost Lost keys £15 per key Student card * £2 Misuse of a fire extinguisher (including removing tags) £100 Tampering with a detector e.g. sock over detector £100 Damaged security access door From £1,000 Damaged fire door From £400 Damaged smoke detector From £300 Damaged light fitting From £100 Damaged bean bag (small) From £90 Damaged bean bag (large) From £140 Damaged low sofa chair From £120 Damaged dining table From £250 Damaged dining chairs From £80 Damaged microwave From £50 Damaged kettle From £20 Damaged mattress From £90 Damaged desk chair From £30 Damaged curtains/blind (per set) From £120 Damaged freestanding wardrobe From £250 £10 per hour plus chemicals Additional cleaning and hire of equipment Decorating At cost Damaged carpet At cost
* Please note that you must wear your ID card at all times around the campus and so if you misplace your card you will need to purchase a new one from the Learning Resource Centre immediately. 9 Daily Events, Facilities and Services Meals
Residents over the age of 18 who are in week during term time. Meals will be self-catered accommodation have fully- served in the Chris Alderson‑Smith Dining fitted kitchens in their blocks. If you have Suite at the times stated below. purchased a catering package you are Students who are entitled to meals are entitled to breakfast and dinner seven required to show their student cards to days per week (during term time. Meals the Duty Warden. The Wardens record will be served in the Chris Alderson-Smith meal attendance and students under the Dining Suite at the times stated below. age of 18 who do not attend dinner and Residents under the age of 18 do not notify Student Support that they are provided with half-board are eating elsewhere, will be contacted accommodation, which entitles you to to ensure they have eaten and are not breakfast and dinner seven days per missing meals.
Meal times
Day Breakfast Dinner Day Breakfast Dinner
Mon 7 – 9am 5.30 – 7pm Thu 7 – 9am 5.30 – 7pm
Tue 7 – 9am 5.30 – 7pm Fri 7 – 9am 5.30 – 6.30pm
Wed 7 – 9am 5.30 – 7pm Sat 10 – 10.30am 5 – 5.30pm
Times subject to change during study week periods and bank holidays. You are not allowed into the Dining Holcot Centres and also the Chris Suite in overalls, work boots, other form Alderson-Smith Dining Suite at the of industry specific personal protective Moulton Centre. There is a College equipment (PPE) or in a dirty state. This Shop in the Social Centre in addition to is for health and safety and hygiene vending machines around campus.Pizzas, reasons. You are also not permitted nachos and snacks are available to to wear hats or hoods in the Dining purchase from the Loft bar from Sunday Suite. If you attempt to enter whilst to Wednesday evenings. inappropriately dressed you will be asked If you have any special dietary to go back to your room to change. requirements please contact Hotel Snacks and lunch may be purchased Services to discuss your specific needs. from the cafeterias at Pitsford and
10 Shop
There is a shop based in the College Monday to Friday. Times are subject to Social Centre. The shop sells a variety change throughout the year. There is of snacks, food, stationery and cleaning also a Cooperative store and a pharmacy products at very reasonable prices. Shop in Moulton village. opening times are 8.30am to 4pm,
Cleaning
Cleaning services are provided as designated over-18 blocks are requested part of the residential fees. Bedrooms to aid the cleaning team by emptying and bathrooms are cleaned once per your bedroom bin into the kitchen bin. week and there will be a notice in your bedroom advising you of your cleaning If the cleaners are unable to clean your day. Between Monday and Friday, room as it is too untidy, you may be bedroom bins are emptied and the charged for a deep clean of the room. common areas are cleaned. You are Residents whose rooms are persistently requested to aid the cleaning team by left in an untidy and unacceptable state keeping the facilities tidy and fit for may be subject to disciplinary action use and by keeping the floor clear so and ultimately may be asked to leave vacuuming can take place. Students in residence if standards are not improved.
Launderette
There are coin-operated machines and in order to do your washing each dryers in the on-site laundry located week. Washing powder/tablets can be behind Rowan block. It is advisable to purchased from the shop in the Social bring a few spare £1 and 20p coins Centre.
Internet Access
As a resident you will receive free access stay. By using the College Wi-Fi, you are to the internet via our Wi-Fi network. expected to follow a set of regulations You will be given the access code for to keep yourself and the College systems this upon your arrival. Please keep a safe. Details of these can be found on copy of this safe as you may need it if Moodle. you purchase new devises during your
11 Smoking
There are designated smoking areas at each centre. Smoking outside of these areas is not permitted and will result in disciplinary action which may include a fine being issued. At the Moulton Centre the smoking area is adjacent to the Social Centre.
Parking
If you wish to have a car on campus you will need to bring valid insurance and MOT documents and a current driving licence to register the car on site. You will then be issued with a car pass which can be affixed to the inside of the car window and will need to be clearly displayed in the lower right hand side of your windshield to be visible to security. This will allow you to park in the main Moulton Centre car park. Your permit will be valid for one academic year or until you change your vehicle. Failure to adhere to parking or driving regulations may result in your permit being withdrawn.
Room checks
Regular checks of your room are carried out to ensure that it is being kept to an acceptable standard and to identify any health and safety concerns. The members of staff carrying out the check will knock and announce themselves before entering the room. You will be notified if you need to take any action to bring your room up to standard and you will be given a deadline to do this by.
Post
Student mail should be addressed as below and can be picked up from the post trays in the Student Support Office after 12 noon, Monday to Friday. Student mail should be addressed as below: Student name Block name and room number Moulton College West Street Moulton Northampton NN3 7RR 12 Maintenance
If something in your room or block is not working as it should, please report this directly to our Facilities Management team via [email protected]. This will then be reported through to the maintenance team who will investigate the matter.
Insurance
Each resident student is provided with contents insurance through Endsleigh. You will be issued with your insurance paperwork when you move into residence. It is your responsibility to check that you have adequate cover.
Lock outs
Where any member of staff finds a bedroom door unlocked they will always lock it and so you must ensure that you carry your keys and student card with you at all times so that you do not get locked out.
Our procedure for dealing with students who have forgotten or lost their keys and/or their access card and cannot gain access to their room is dependent on the time of day. New access cards can be purchased from the Learning Resource Centre and new keys can be purchased from Hotel Services.
The student should visit the Student Support Office to speak with a member of staff. If the student is at fault for losing Monday to Friday or forgetting their key card they may either purchase a new 8.30am – 3pm card / set of keys or wait to be given access to their room after 3pm. The student should contact the Duty Warden to request All other times access to their room.
Please note that as students under the age of 18 are not permitted to be out of their blocks after 11pm (unless they have parental permission to be offsite overnight), lock outs for under 18s should not occur after this time. Please note that we reserve the right to issue a £25 fine where a student repeatedly has to be let into their accommodation as they have not taken their card with them when they have left their room or they have misplaced it.
13 Health and Safety Illness
We strongly recommend that you register with Moulton Surgery when you first move in. This will make it much easier for you to see a Doctor should you become unwell during your time at College. Moulton Surgery can be contacted on:
01604 644126
Moulton Surgery opening times Monday, Tuesday, Wednesday and Friday 8am – 6.30pm Thursday 8am – 8pm Saturday 8am – 11.15am
If you find you are unwell and feel that you cannot attend your classes, you will need to follow the procedure set out below: ● Please visit a member of the Student Support Team in the Student Support office (ground floor of the College Social Centre) before your lesson is due to start. The office will be manned from 8am. ● The Student Support Team member will offer you advice. If you are deemed well enough to attend your classes the Student Support Team member will contact your Course Manager and advise that you are on your way to classes but that you have been feeling unwell. ● If the Student Support Team member deems that you are too unwell to attend your classes, they will contact your Course Manager to advise you will not be attending. If you are under the age of 18, the Student Support Team member will also contact your parent/guardian. ● If you are under the age of 18 and miss more than one day of your course due to being unwell, it will be necessary for you to return home until you are well enough to commence lessons. Please be advised that the Student Support Team is unable to issue medication, but this can be purchased from the College shop or the village Pharmacy.
14 Medication in residence
Parents/guardians and/or the student that they should store this medication must inform the college if the young securely in their lockable cupboard. person has or develops a medical This is especially important if it is condition which will require either controlled medication. In cases where prescription or non‑prescription the medication requires refrigeration the medication to be taken at College and of college advises students to bring with any changes to the medication. them a lockable fridge to securely store their medication. In the event that a Residential students are expected to be residential student takes medication via able to independently administer their injection, they will need to provide their own medication. Residential students own sharps box for their room. It is the should store their medication securely in responsibility of the student and parent/ their room. If a student sharing a room guardian to provide and maintain the is taking medication, the college advises sharps box.
Fire safety and equipment
When you first move into your Anyone found tampering with any fire accommodation you must familiarise or safety equipment will be required to yourself with the escape routes, the pay the full costs of any damage or loss alarm systems and the evacuation incurred. You are reminded that it is a procedures. You must read carefully criminal offence to interfere with any fire the fire regulation notices which are safety equipment under the Health and displayed in all bedrooms. Safety at Work Act 1974. The College takes a very serious view of You must ensure your own safety and any actions that could jeopardise the that of others at all times and if in safety of students or staff. Appropriate any doubt raise the alarm, vacate the disciplinary action will be taken in line with building and contact a member of staff. the Performance and Conduct Procedures.
Fire drills
Fire drills will be scheduled throughout notices displayed in each room. Any the year. Please cooperate and respond student who fails to evacuate within a to the alarm. When an alarm sounds reasonable timeframe will be subjected you must report to the designated to disciplinary action. area as reported on the Fire Regulation 15 Fire doors
Fire doors dramatically increase the with your door open the steam will amount of time it takes for smoke and fire activate the bedroom smoke detector. to spread through a building and so they All bedroom doors are fire doors. If any have a vital role to play in allowing you to damage is caused to a fire door, the escape from a building. Fire doors cannot whole door has to be replaced as the do their job if they are wedged open. damage may reduce the effectiveness of Anyone found to be wedging fire doors the door. Please be aware that the cost open will be severely dealt with in line of these fire doors is significantly more with the college’s disciplinary procedure. than a standard door you would find When showering you must make sure in a normal house and students will be that your bathroom door is closed and recharged the full cost if their door needs your extractor fan is on. If you shower to be replaced.
Fire extinguishers
Each block has access to a two types for any purpose other than fighting a of fire extinguishers; water and carbon fire will be disciplined and fined. This dioxide. You should only use fire includes removing the tags from the equipment to fight a fire if you are extinguishers. If the person responsible trained to do so. is not identified then all students in that block will be held responsible. Any person or group of students using a fire extinguisher for fun or
Smoke and heat detectors
All bedrooms and corridors are fitted with a student that they set the alarms off smoke detectors. accidentally, we cannot cancel the fire engines. Northamptonshire Fire and – Between the hours of WARNING Rescue Service reserve the right to 5.30pm – 7.30am, Monday to Friday charge Moulton College for responding and all days over weekends and bank to a false alarm. If the College receive holidays, the fire systems at Moulton a bill, the cost will be passed onto the College are directly connected to the student responsible. If an individual or a local fire station and two fire engines group of students cannot be identified, are automatically dispatched to the the cost will be shared between all residences. Even if we are notified by students who reside in the block.
16 Personal safety and security
Moulton College is a very safe campus with extensive security systems in place. To ensure that risks are minimised we kindly ask that you: ● Lock your bedroom door when you leave it and take your keys and access card with you. If cleaning or wardening staff find a door unlocked they will always lock it. ● Do not prop open block or corridor doors. Remember that if damage is caused in your block and we cannot identify who is responsible, we will have to share the cost between all residents who reside in the block. You have a responsibility to ensure you block is kept secure so if you find a door propped open please close it. ● Do not let people you do not know into your block. ● Report any suspicious people or activity to a member of staff. ● Report any loss of room keys or access cards immediately so that appropriate security measures can be taken.
Room keys / Access cards
● Your room keys and student access card are your responsibility. If you lose either, you will need to pay for a replacement ● If you forget or lose your student ID card you will need to get a new one printed immediately as you must wear your ID at all times around the campus. The cost of a new card is £2. ● Remember to bring your card and keys with you when you return to the residences after a weekend or holiday. ● Do not give your keys or card to anyone else. ● Do not allow anyone to enter your room without you being present. You are responsible for any damage or incidents which occur to your room even if you were not present at the time.
17 Visitors
In order for a non-resident to visit the All visitors must be signed in as soon as residences or be on site after the college they come onto site and they must sign day, they need to be on the approved out by 10.30pm. visitors list. Visitors must be 16 or over, unless If you would like your friend to be able accompanied by the parent/guardian of to visit you, you need to escort them to the resident. the Student Support Office where they will be asked to present photographic ID. You must accompany your visitor at all If your friend is a current student of the times and they must not be left in your college, we can use the information on room when you are not present. You are ProMonitor for this purpose. All visitors responsible for any damage caused by will also need to complete a personal your visitors. If residents fail to follow the details form which asks them to provide procedure set out above they may lose next of kin information. the privilege of having visitors. Once a visitor is on the approved visitor Where parents/guardians are visiting site list they need to visit the Student to collect or drop off their child, it is not Support Office each time they visit so necessary for them to sign in. However that they can be signed in and issued if they are planning to stay for more with a visitor lanyard. It is not necessary than 1 hour then they need to follow this for them to provide photo ID each time procedure. they visit. 18 Alcohol (under 18)
Residents under the age of 18 must not collect the student the College may purchase, bring onto or consume alcohol arrange for a taxi to take the student on the College premises. Residents home and the cost will be recharged. must not return to campus under the The College has a breathalyser that influence of alcohol. Any alcohol found may be used to determine if any in the residences will be disposed of student under the age of 18 has and parents/guardians will be informed. consumed alcohol and is in breach Where students under the age of 18 are of the rules outlined above. Refusal found under the influence of alcohol to be breathalysed will be seen as an parents/guardians may be contacted admittance of guilt. to collect the student immediately regardless of the time of day or night. Appropriate disciplinary action will be If the parent/guardian is unable to taken.
Drugs
We have a zero tolerance approach to face disciplinary action and are likely drug use on campus. Students found to be asked to leave residence. We also in possession of, or under the influence do not permit drugs paraphernalia on of recreational drugs, other controlled campus. substances, prescription medication which has not be prescribed to you, or The College has a drugs testing kit that new psychoactive substances (previously may be used to determine if any student known as legal highs) on campus will is in breach of the rules outlined above.
Attendance
You have been allocated a place in Manager/Residential Coordinator and residence to enable you to attend your their Course Manager to discuss the course and as a resident student it reasons for absence. Where a resident is expected that you will have a high student has a low level of attendance level of attendance as you do not have and they are deemed to have a poor to travel into College. The Student commitment to their course, they may Support Team monitors each resident’s be asked to leave the residences. Please attendance record on a weekly basis note that those students in receipt of and where attendance drops below 90% a residential bursary are at risk of their the resident will be required to attend bursary being revoked if their attendance a meeting with the Student Support drops below 85%.
19 Social Life on Campus
We want every student to have a great student experience whilst at Moulton and we work hard to create a fun and enjoyable social programme. We hope you will take the opportunities available to get involved in a wide range of social activities and to make lifelong friendships during your time in residence.
Moulton Life
We offer a wide range of social and community activities for both resident and non‑resident students. We aim to make sure all students get the most out of the College experience. You will learn more about Moulton Life during your induction. If you have any ideas for events, or would like more information on how to get involved with Moulton Life, call into the Student Support office or find us on Facebook Moulton Life or follow @MoultonLife on Twitter.
20 Resident’s Forum – have your say
The Resident’s Forum is a group of residents who come together every few weeks to feedback their views on their residential experience and to assist us in planning events and activities. You will learn more about how you can get involved with the Forum during your induction.
The local area – Moulton village
t Hill e h e rc r u t
Street h S West C
C h
c r r o
s u s h
C t S Stree t igh r H e e t
1. Bus Stop (from town) 7. Carey Baptist Church www.careybaptist.org.uk 2. Bus Stop (to town) 8. Moulton Evangelical Church 3. Book Exchange (Parade Bank) 9. Hairdressers – The Style Xchange 4. Moulton Surgery www.bit.ly/MltnHair www.moultonsurgery.co.uk 10. Moulton Theatre 5. Pharmacy moultontheatre.com 6. Moulton Parish Church (C of E) www.moultonchurch.co.uk
21 The local area
Northampton ● What’s on in Northampton: www.northampton.gov.uk/whatson ● Visit Northamptonshire: www.visitnorthamptonshire.co.uk ● The Grosvenor Shopping Centre: www.grosvenorshoppingcentre.co.uk ● Cinemas: www.myvue.com www.cineworld.co.uk/cinemas/northampton ● Bowling: www.tenpin.co.uk ● Theatre: www.royalandderngate.co.uk ● Northampton Saints Rugby: www.northamptonsaints.co.uk ● Northampton Town Football Club: www.ntfc.co.uk ● Skate Park: www.bit.ly/SkatePk ● Museum: www.northampton.gov.uk/museums ● Swimming: www.trilogyleisure.co.uk ● Pinnacle Climbing Wall: www.thepinnaclecentre.co.uk ● Sailing: www.northamptonsailingclub.org ● Clay Pigeon Shooting: northamptonshootingground.com ● Northants Young Farmers: www.northantsyfc.btck.co.uk ● Trampoline Park: www.boosttrampolineparks.co.uk ● Karting: www.teamworkskarting.com/venues/northampton Country Parks and Walks ● Country Parks: www.bit.ly/CtryPks ● Pitsford Water Park: www.bit.ly/PitsWP ● Abington Park: www.northampton.gov.uk/abingtonpark 22 ● The Racecourse: www.northampton.gov.uk/racecourse ● Delapre Park: www.bit.ly/DelPark ● Billing Aquadrome: www.billingaquadrome.com/things-to-do
● Stanwick Lakes: www.stanwicklakes.org.uk A Little Further Afield
● The CentreMK: www.centremk.com ● Milton Keynes Tourist Information: www.destinationmiltonkeynes.co.uk
● Indoor Snow Slopes: www.xscape.co.uk ● Milton Keynes Theatre: www.atgtickets.com/venues/milton-keynes-theatre
● Paintball: www.paintballgames.co.uk/paintball-milton-keynes-centre
● Silverstone Race Track: www.silverstone.co.uk ● Wicksteed Park: www.wicksteedpark.co.uk ● Whipsnade Zoo: www.whipsnade.co.uk ● Woburn Safari Park: www.woburnsafari.co.uk
Transport
Journey planner: www.traveline.info Buses into Northampton, 10 and 10X from opposite the Co-op: www.bit.ly/MltnBs
23 Regulations for Residents
A copy of the Student Code of Conduct and Resident These regulations should be read in conjunction with the Student Regulations will be given to you upon or prior to Policy for Student Conduct and Performance. arrival. You are expected to read and sign in agreement to Although each incident of misconduct is individually these rules before keys are given out. Breaches of the Student investigated, we wish to ensure that we are consistent in Code of Conduct or the Residential Regulations can result in our approach to discipline. We have created the following disciplinary action and, in the case of students under the age disciplinary chart to illustrate the likely consequences of of 18, the notification of parents/guardians. certain types of misconduct.
Level of Disciplinary Issues Consequences Misconduct (example breaches, this list is not exhaustive) Stage 0 • Littering • Verbal warning • Spitting • Conduct alert recorded Performance Alert on student record until • Minor noise disturbance Issued by: departure • Driving/parking an unregistered car on campus or parking in an Any staff with a • Parents informed (U18) role in supervising unauthorised location students • Lying to staff Possible Sanctions: • Smoking outside of the designated smoking areas • £25 fine • Inappropriate language • Litter picking • Absent from lessons without notification/or valid reason • Specific targets relating to offence Level of Disciplinary Issues Consequences Misconduct (example breaches, this list is not exhaustive) Stage 1 • Not complying with reasonable instructions from a member of staff • Cause for Concern meeting • Low level anti-social behaviour Cause for Concern • Recorded on student • Low level bullying Issued by: record until departure • Breach of curfew (U18) Residential • Parents informed (U18) Coordinator / • Failure to identify yourself to a member of staff / Failure to wear ID Course Manager • Stage 1 Conduct Action card Plan • Minor breach of health and safety Possible Sanctions: • Keeping a pet in the blocks / your room • £50 fine • Under-18 students entering the over-18 blocks • Specific targets relating • Accessing inappropriate material on the IT network to offence • Demonstrating a lack of commitment to your study programme Regulations for Residents continued…
Level of Disciplinary Issues Consequences Misconduct (example breaches, this list is not exhaustive) Stage 2 • Received an unacceptable number of Stage 1 warnings or failure to • Formal meeting complete Stage 1 actions • Recorded on student Formal Warning • Persistent bullying record until departure Issued by: • Behaviour or language that offends or may be discriminatory in its • Stage 2 Conduct Action Residential nature Plan Coordinator / • Under-18 students in possession of alcohol anywhere on campus, who Possible Sanctions: Course Manager give a positive reading on Breathalyser, or refuse to give a breath test • £75 fine • In possession of alcohol in an under-18 block (O18) or around the campus • Specific targets relating to offence • The use or possession, of controlled drugs, solvent abuse or new psychoactive substances (including nitrous oxide) on any part of the • Suspension from campus residence • Health and Safety breaches that may impact on the safety of others • Having an overnight guest in your room • Disrespectful attitude towards staff • Not exiting a building on hearing the fire alarm • Leaving site without permission to visit pubs/clubs (U18) • Returning to the campus after 11pm when we have received an email from your parents giving you permission to be absent over night (U18) Level of Disciplinary Issues Consequences Misconduct (example breaches, this list is not exhaustive) Stage 3 • Failure to complete Stage 2 actions • Final Written Warning • Serious or persistent bullying (including cyber bullying) • Recorded on student Final Warning • Serious verbal abuse, harassment or discriminatory behaviour record until departure Issued by: towards others • Meeting with student, Head of School • Deliberate Health and Safety breaches that impact on the safety of parents/guardians and others Director of Quality Improvement and • Theft Student Support • Deliberate vandalism Possible Sanctions: • Over-18 students promoting under age consumption of alcohol • £100 fine • The exchange or selling of controlled drugs, solvent abuse or new psychoactive substances on any part of the campus • Specific targets relating to offence • Reckless or dangerous behaviour • Vehicle banned from campus • Suspension from College and/or accommodation • Exclusion from College and/or accommodation Noise in residence
Although some noise is to be expected when living in a communal block it is unfair to disturb others late at night. Some students live on site to enable them to carry out specific early morning/ late evening commercial experience or gym sessions as part of their course. We therefore ask that general noise is kept at a reasonable level during the day and early evening and all noise be kept to an absolute minimum after 11pm. If you find you are being disturbed by late night noise, please call the Duty Warden confidentially on07388 967514 and they will speak with those responsible. Staff are unable to resolve problems if they are not notified that they are happening. Please be respectful of others and consider that some students may wish to study or they may not wish to be subjected to your choice of entertainment.
Fines
Unfortunately there are times when residents behave in a way that contradicts our residential regulations. We will always try and work with residents to try and resolve any issues but there may be occasions when we have to charge or fine individuals for this behaviour. Students (and their parents/guardians if they are under the age of 18) will be notified of the fine in writing and given 14 days to make payment. It will not be possible for fines to be deducted from the damage deposit held. Fines collected will go to the nominated charities which are chosen by the student body each year. 28 Residents Under the Age of 18
Where an educational establishment provides accommodation for students under the age of 18 there is a statutory and a moral duty to ensure that these students are safeguarded. Moulton College prides itself on the level of support and quality of the safeguarding it provides to learners under 18 years of age. As such we have implemented additional regulations for residents under the age of 18, which are set out below.
Creating a safe environment
We have a team of Wardens who work the Wardens will follow the Missing on a rota basis, seven days a week, to Student Procedures and take the ensure the welfare and safety of all following steps: our students. The Warden Team has ● Your parent/guardians will be a particular responsibility towards the contacted. The Wardens will advise care of our residential students with an them that you cannot be found on emphasis on students under the age campus and are missing. of 18 years. Two wardens are on duty at any one time, with a member of the ● The Wardens will then liaise with senior management team on call 24 your parents/guardians and external hours a day to support this team. agencies such as the Police may be contacted. The site has 24/7 security with CCTV coverage in and around the main accommodation areas. If you are a resident student under the age of 18, each evening the Duty Wardens will check your presence on campus and ensure you are safe. If you do not attend your evening meal and you have not advised Student Support that you have made alternative arrangements, you and/or your parents/ guardians will be contacted. If you cannot be contacted by telephone or found in your room and you do not have permission to be absent, you will be deemed as missing. The Duty Wardens will make every effort to locate absent students but should they not be found 29 Leaving campus and signing out procedures
If a resident is leaving campus it is Signing in and out at the security lodge essential that they sign out at the is necessary in addition to parents/ security lodge and that they sign back in guardians granting written permission. on their return. This is as the written permission from your parents/guardians will state the Students under the age of 18 must be date you will leave and return whereas back in their residential blocks by 11pm signing out and in tells us the exact each evening. time of your departure and return. If you are under the age of 18 and This ensures that in the event of an intend to be absent from campus after emergency, we have an accurate record 11pm (including at weekends, during of who is and is not on campus. study weeks and if you leave before the Failure to adhere to these procedures will last day of a term) we will need written result in disciplinary action. permission from your parent/guardian before you leave (by 5pm) and this permission will need to be emailed to [email protected].
Over-18 accommodation
To ensure that we are able to adhere to our safeguarding responsibilities, residents who are under the age of 18 are not permitted to enter any accommodation which is designated for students over the age of 18. Students who are over the age of 18 are permitted to visit students who are under the age of 18 who have invited them into their blocks. Students over the age of 18 who visit under 18s must abide by the rules of these residences, which include not consuming alcohol. Students over the age of 18 who visit must vacate by 11pm.
30 Information for Parents of Residents Under the Age of 18
All parents of residents under the age of 18 must read and sign a copy of the Parent Contract which is issued as a separate document. At Moulton College we take our safeguarding responsibilities very seriously. As all residents under the age of 18 must be back in their residential blocks by 11pm each evening, it is necessary for you to grant written permission if your son or daughter wishes to be absent from College overnight. This includes if they leave for study days, weekends and study weeks. Written permission will need to provide the following information: ● When the student will be leaving ● The subject of the email should be campus. the student’s full name, followed by the word ‘absence’. ● When the student is due back. For example:
Subject: John Smith – Absence Dear Student Support I give my permission for John Smith to be absent from College this coming weekend. I will collect John from College at approximately 6pm on Friday and return him at about 4pm on Sunday. I will ensure he signs out and back in at the security gatehouse.
We request that permission emails are sent by 5pm on the day of the students’ departure and we will accept them up to one week in advance. Written permission should be emailed to [email protected]. Even though you may plan for your son/daughter to be absent from campus every weekend, we are unable to accept one email from you at the start of the year giving permission for a student to be absent over consecutive weekends. This is as plans can change and if we were to record a student as being absent over a particular weekend and the student remained on campus, we would not know they were onsite and we would be unable to safeguard them. If a student under the age of 18 has permission to be offsite overnight they must sign out and not return to residence until 7am the following morning. They must sign back in on their return.
31 Information for Parents of Residents Under the Age of 18 continued…
If you are going to be leaving the country at any time whilst your son/daughter is in residence, please ensure you provide us with the contact details of a UK based guardian who we can approach in the event of an emergency.
Residents Turning 18 during the Year
Where students turn 18 during the When a student turns 18 and they are academic year they can request to move residing in an under-18 block, a risk to a designated over-18 block. However assessment is carried out to identify this will be subject to availability and the risks and the control measures that it is likely that room moves will only need to be put into place to ensure that be processed at the end of each term. our residents under the age of 18 are Where a student moves to a designated safeguarded. The student will receive over-18 block during the year, they a copy of the risk assessment which will continue to pay the room rate for outlines the rules they need to abide by which they are contracted and they will whilst they are residing in an under-18 therefore remain eligible for half-board residence. accommodation. Students who turn 18 during the year Students who wish to remain in their are not permitted to keep or consume original accommodation will be alcohol in their bedroom or anywhere in permitted to do so for the remainder of their block. They are only permitted to the academic year. consume alcohol in the College bar or in a designated over-18 block.
Frequently Asked Questions
Here are some of the questions we get asked regularly. If you have any more questions please do not hesitate to contact the Student Support Team on 01604 491131. 1. How can I pay my also pay by cheque made payable accommodation fees? to Moulton College. Fees are due before the start of each term and Fees can be paid via the college keys are not issued for the term until website or by calling the Finance residency fees have been paid. Office on01604 491131. You may
32 Frequently Asked Questions continued…
2. Do I need to pay a deposit? to the Learning Resource Centre until 8pm Monday to Thursday and Yes. A non-refundable deposit of 5.30pm on Friday. £200 secures your room application and this will become your caution The residency fee includes the money (damage deposit). This will provision of water, gas and electricity. be returned to you at the end of the All residents will also have access to academic year, less any damages the College’s wireless network that occur in halls of residence. MC Residence. The password will be Where damage is attributed to an made available to you on the day individual or a block, the cost of you take up residence. rectifying this damage is invoiced as Rooms are cleaned once each week soon as possible after the damage and bins are emptied daily. We ask has occurred and the reparation/ that rooms are kept clean and tidy replacement costs are known. This to allow cleaning staff in to hoover ensures that any discrepancies are on your allocated day, failure to do handled immediately and also that so could result in disciplinary action. a sufficient amount of Caution Your cleaner will let you know your Money is in place for the remainder allocated cleaning day. of the year and to insure the College against losses. 4. I am sharing a room, what if we don’t get on with each other? 3. What is included in my accommodation fee? When allocated shared accommoda- tion, we will look at the age of the All our accommodation is en-suite occupants and the course of study and those in under-18 blocks have they have chosen. We endeavour to access to a common room / kitchen put you with someone on a similar which has a refrigerator, microwave, course so you will have something kettle, iron and ironing board. Those in common. If occupants of a twin in an over-18 block also have access room do not get along together we to a fridge/freezer, oven and hob. will attempt to resolve any issues. Moving students to alternative Residents in under-18 accommodation is always a last accommodation are provided with resort and is not always possible. half-board accommodation with meals to be taken in the Chris 5. My friend will also be resident at Alderson-Smith Dining Suite on Moulton, can we share a room? the Moulton site. All residents automatically become members If you and your friend request this of the onsite gym and have access on your application (i.e. you put each 33 Frequently Asked Questions continued…
other’s names on the form) we will like to talk to someone, call into do our best to allocate you a shared our office or talk with your Course room together, however if one of you Manager. Out of hours you can also is over 18 and the other under 18, we call the Duty Warden. would not be able to permit this due to our safeguarding responsibilities. 9. What is there to do in the evenings and weekends? 6. Can I view my room before term starts? The residential team are on hand to ensure you are never bored. On Unfortunately, Moulton College is site we have a gym that you are unable to allow new students to automatically a member of and we view their allocated accommodation also book the Sports Hall for your prior to their arrival in September. use on a regular basis. We organise However, you may look round an events in the Loft Bar and the Barn example room during a residential in the Social Centre. Recent events tour at any of our Careers Open include a Christmas Ball, bubble Events which are advertised on the football, an X-Box competition and College website: a scavenger hunt. These events are advertised on your block notice www.moulton.ac.uk boards as well as on the Social 7. Will I be living with people from Calendar which can be found in your my course? room on arrival. If you have any ideas for events or clubs/societies Rooms are allocated on a number please speak with a member of the of factors. Your room will be in an residential team. age appropriate block and you will be living with a variety of different The College is only five miles from people from different courses. This the centre of Northampton which will give you the opportunity to build has a wide variety of shops, bars (for your social skills and have something over 18s), restaurants and theatres/ other than your course to talk about! cinemas. There are also regular train There will usually be someone from a services from Northampton to Milton similar course to you in your block. Keynes, Birmingham and London. 8. What if I get homesick? 10. Can I stay over Christmas and Easter? Missing home or feeling homesick is nothing to be ashamed about. Most Unfortunately your room must be of our students are living away from vacated at the end of each term. home for the first time so you will During the holiday periods the rooms not be alone. If, however, you would may be rented out by Hotel Services. 34 This also enables us to give your Office and visitors must be on the room a thorough clean and carry approved visitors list (see page 18 out routine maintenance. You will be for further information). For health provided with leaving and returning and safety and safeguarding reasons dates at the start of the year and will it is imperative that staff know who be sent details about the procedures is and is not on site at any one time. for moving out at the end of each If staff discover that a resident has term during each term. allowed a guest to stay overnight, the resident will face disciplinary 11. I am an overseas student, can I action and they will also be charged store my belongings over these a nightly room rate for their guest. periods? 14. Can I put posters up in my If you are an overseas student room? please contact Student Support to enquire about this well in advance You may put posters on the of the end of term. We recognise it noticeboard provided in your is difficult for you to take all of your room. Posters must not be put belonging home and we will assist up elsewhere in your room as you where possible. the adhesive can cause damage to paintwork etc. Any damage 12. How do I report damage or will be recharged to the student. something not working as it Staff reserve the right to remove should? any posters they deem to be inappropriate or distasteful. Please let a member of staff know if something is damaged or 15. Where can I find useful needs replacing. You can email information about the local [email protected] to report any area? maintenance issues or please contact Student Support. This will Information about what’s happening enable us to rectify the issues in a in Moulton village can be found on timely manner. If you don’t tell us the Parish Council website: about it we can’t fix it. www.moultonparishcouncil.org.uk 13. Can I have a guest stay over? Information about what’s happening in Northampton and the Although guests may visit your room surrounding area can be found on during the day and the evenings, all the Northampton Borough Council guests must leave site by 10.30pm. website: Please note guests must be signed in and out at the Student Support www.northampton.gov.uk/whatson 35 Athletics Track
Moulton Centre
P Main Reception and Student Services P Social Centre and Student Support P Learning Resources Centre Residences Higher Education Centre Food Studies
Gates
For Moulton Centre For Holcot Centre For Pitsford Centre, Management Centre, Lodge Farm and South Lodge
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