TC April 22 2021 Full Packet (PDF)

CommitteeCommittee ChairChair:: RobertRobert PhillipsPhillips DeerfieldDeerfield

Members:Members: AntiochAntioch BannockburnBannockburn BeachBeach ParkPark BuffaloBuffalo GroveGrove Transportation Committee Agenda

DeerfieldDeerfield Time: 9:00 a.m. DeerDeer ParkPark Date: April 22, 2021 FoxFox LakeLake Location: Zoom Virtual Meeting GrayslakeGrayslake Registration is Required for Login Details GreenGreen OaksOaks Click Here to Register GurneeGurnee HainesvilleHainesville HawthornHawthorn WoodsWoods Action Requested

HighlandHighland ParkPark 1) Opening of Meeting/Introductions Call to Order HighwoodHighwood IndianIndian CreekCreek 2) Approval of Minutes Approval IslandIsland LakeLake a. January 21, 2021 Meeting (Attachment 1) KildeerKildeer 3) Agency Reports Information LakeLake BarringtonBarrington a. IDOT Bureau of Programming Katie Herdus LakeLake BluffBluff b. IDOT Bureau of Local Roads & Streets (Attachment 2) Alex Househ LakeLake ForestForest c. ISTHA Report (Attachment 3) Kelsi Passi LakeLake VillaVilla d. CMAP Report Russell Pietrowiak LakeLake ZurichZurich e. RTA Report Andy Plummer LibertyviLibertyvillelle f. Metra Report Rick Mack g. Pace Report Mary Donner LincolnshireLincolnshire

LindenhurstLindenhurst 4) STP-Shared Fund Application Bonus Points LongLong GroveGrove a. LCCOM Bonus Points Policy (Attachment 4) Approval MettawaMettawa b. 2021 Bonus Points Allocation (Attachment 5) Approval MundeleinMundelein NorthNorth BarringtonBarrington 5) Lake Council STP Program

NorthNorth ChicagoChicago a. Current Program Status (Attachment 6) Information

OldOld MillMill CreekCreek 6) Section 1440 Procedures ParkPark CityCity a. Circular Letter 2021-10 (Attachment 7) Discussion RiverwoodsRiverwoods RoundRound LakeLake 7) Other Business RoundRound LakeLake BeachBeach 8) Public Comment RoundRound LakeLake HeightsHeights a. Public Comment will be accepted via e-mail to [email protected] up until the RoundRound LakeLake ParkPark start of the meeting. Any public comment received will be read during the meeting. ThirdThird LakeLake TowerTower LakesLakes 9) Next Meeting-April 22, 2021 VernonVernon HillsHills VoloVolo 10) Adjournment WadsworthWadsworth WaucondaWauconda WaukeganWaukegan WinthropWinthrop HarborHarbor ZionZion CountyCounty ofof LakeLake

Minutes of January 21, 2021 Transportation Committee Meeting Via Zoom Virtual Meeting A recording of the meeting can be found at: https://www.youtube.com/watch?v=LoOqYDlfCBk

Meeting Attendance Name Position Representing Bob Phillips Director of Public Works Deerfield Mayor Leon Rockingham Jr. Mayor North Chicago Mayor Glenn Ryback Mayor Wadsworth Mayor Bill Jacob Mayor Long Grove Ed Macek Village Trustee Antioch Anne Marrin Village Administrator Fox Lake Marc Huber Village Administrator Beach Park Stephanie Hannon Village Administrator Bannockburn Michael Talbett Village Administrator Kildeer David Kilbane Village Administrator Round Lake Beach Steve Shields Village Administrator Round Lake Clay Johnson Village Administrator Lindenhurst Mike May Village Administrator Volo Adrian Marquez Director of Public Works Beach Park Darren Monico Village Engineer Buffalo Grove Erika Frable Director of Public Works Hawthorn Woods Kealan Noonen Director of Public Works Fox Lake Mike Brown Director of Public Works Lake Zurich Ed Wilmes Director of Public Works North Chicago Paul Kendzior Director of Public Works Libertyville Nick Leach Village Engineer Gurnee Wally Dietrich Assist Public Works Director Lincolnshire Kevin Carrier Director of Planning & Programming Lake County Bob Ells City Engineer Lake Forest Alex Househ Field Engineer IDOT BLRS Kelsey Passi Community Affairs Tollway Katelyn Renteria Community Affairs Metra Rick Mack Community Affairs Metra Tim Dilsaver Community Affairs Pace Linda Soto Exec. Director/ Board Member LCTA/ Pace Mary Weber Associate CMAP Mike Klemens Council Liaison Lake Council Joe Surdam Council Liaison Lake Council Jon Vana Consultant Dan Brinkman Consultant Lee Fell Consultant Duane O’Laughlin Consultant Chris Bouchard Consultant Mark Buwen Consultant

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Joel Christell Consultant Ben Vander Wal Consultant Dan Schug Consultant Gregory Ellwanger Consultant Matt Smith Consultant Mark Kozlowski Consultant Peter Stoehr Consultant Scott Drabicki Consultant Thomas Gil Consultant Brian Plum Consultant

1.Call to Order Bob Phillips called the meeting to order at 9:05am. Mike Klemens did a roll call of those in attendance.

2. Approval of the Minutes With a first from motion from Mayor Ryback and a second from Bob Ells, the minutes of the October 22, 2020 meeting were approved unanimously via voice vote.

3. Agency Reports a. IDOT Bureau of Programming- Katie Herdus was unable to attend the meeting but sent a status sheet. The items in bold font on the status sheet are the changes made since the previous update to the sheet. Katie provided comment that email is the best way to reach her, the Bureau of Programming is still working remote, and that they are currently working on IDOT’s multi-year program. Mike Klemens will forward the status sheet shortly following the meeting.

b. IDOT Bureau of Local Roads and Streets- Alex Househ provided an update on the status sheet and noted that there were five changes (Item #3- Grant Township, Item #15 – Lake Forest, Item #16 – Libertyville, Item #17 – Libertyville Township, Item #21 – Round Lake Beach) needing an update on Phase I and/or design approval. Email is the best way to reach Alex as IDOT staff is still working remotely.

A Question was asked about the Rebuild Illinois Bond Fund asking if the money requires a resolution similar used for a MFT resolution. Mr. Househ responded that the amount received is going to be the MFT account but a different account. Any funds taken from the bond will lead to the local agency going to their board to approve a resolution to take whatever is available from the Rebuild Illinois Bond similar in what is done with the MFT. To keep track of the bond local agencies can use the same forms that are used from the MFT.

A question was asked about where one can learn about the qualifying expenses for a project that uses Rebuild Illinois Bond Funds and what items participating items are. Mr. Househ explained that one can find this information on the Circular Letter 2020-16 that was sent out by IDOT on October 20th, 2020 that states any project used for MFT can also be used for Rebuild Illinois Bond Fund. Mr. Klemens added that another Circular Letter sent on January 12th asks for local agencies to submit an online form for each project that a local agency anticipates using the Rebuild Illinois Bond Fund for.

A question was asked about who to contact to get more information pertaining to the Rebuild Illinois Bond Fund. Mr. Househ answered that anyone can contact him directly and asked that the local agency or the

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County to provide an explanation of the location, description of the project, and to reference Circular Letter 2020-16 in the letter head via email and pdf.

A question was asked if the bond funds have to expended and spent by 2025 or committed to a project by 2025. Mr. Househ answered that they have to be expended.

A question was asked asked if Phase II/III qualifies for RBI funds. Mr. Househ confirmed this is the case.

A question was asked if the bond funds can be used for the local match. Mr. Househ confirmed that was the case for federal projects. c. Illinois Tollway- Kelsey Passi provided a report on the budget. The Tollway Board of Directors approved a balanced 2020 Budget in December 2020 with $1.4 billion in revenue that was allocated to maintenance and operations, debt service, transfers, and capital investments for the I-294 mile system. The 2020 budget will allow the Tollway to commit 1.5 billion in capital spending. Operations from COVID-19 has Tollway staff currently working remote still. Toll collection is handled via I-Pass, Easy-Pass, and through the Tollway’s website. Perform and Relief in June 2020 a tolling initiative was launched that reduced the costs of missed tolls from $20 to $3 per missed toll that lasted through the end of 2020. The initiative saw a lot of success which led to the Tollway Board granting a 6-month extension on the initiative to June 2021. For construction, the Tollway moved forward with all scheduled construction projects. d. CMAP- Mary Weber gave the CMAP report. CMAP is accepting funding applications for regional transportation projects through Friday, March 5th. CMAP is gathering information to inform a collaborative capacity building program focused on helping make permanent pandemic-inspired improvements that communities piloted in 2020. CMAP would like to hear what communities did in 2020 and explore how to help other communities in 2021. CCDOTH has announced a 5th round of Invest in Cook funding and the 2020 application period is open through March 12th. Program information on Invest in Cook can be found on the Cook County website. e. RTA- There was no RTA report. f. Metra – Rick Mack from Metra gave the report for Metra. Rick began with local Lake County Metra projects. For the Waukegan Station, Union Pacific is going to begin rehabbing the bathrooms next week and it is expected to take two to three months. For the North Chicago Station, it is scheduled for an overall rehab and construction is expected to begin in the first week of April and be completed in four to six months. Rick moved onto other news noting that the Metra Board approved purchases of up to 500 new modern rail cars offering increased reliability and reducing operating costs. When the pandemic began ridership dropped to 5% of pre-pandemic levels. During the Summer of 2020 ridership increased to 10-15% of pre-pandemic levels but decreased to 8-10% in the Fall and these levels have remained roughly the same to this date. Congress passed the Cares Act back in the Spring to get Metra through roughly $480 million and Congress passed a stimulus bill in December that had roughly $14 billion in transit nationwide. Metra currently doesn’t know how much will be allocated to the Chicago land region at the moment. Latest developments in Congress include the current administration’s proposal of $20 billion in transit nationwide.

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Bob Phillips asked for Metra’s position on municipalities that have an agreement with Metra who are not plowing or maintaining their parking lots at the stations due to parking lots being underutilized due to the pandemic. Rick responded that Metra is allowing and supportive of municipalities to have the option to not plow and maintain up to 50% of parking spaces during the winter.

g. Pace –Tim Dilsaver presented Pace’s Report. Pace North Shore Garage was presented with a prestigious award by Waukegan Township that recognized outstanding service provided during the COVID-19 pandemic. A video-presentation on the award was shown.

A question was asked what the ridership is looking like. Linda Soto responded that in the Fall ridership dropped to 40% but paratransit has been holding steady at roughly 50 to 55%.

4. Lake Council STP Program Mr. Klemens gave the committee a report on the current Lake County STP Program. The council has a little over $440,000 available to be reprogramed in FY 2021. LCDOT staff has gone through the Active Management Policy and recommended the available funds be reprogrammed to the Village of Libertyville’s Rockland Road project. Mike added that some favorable bids came in on projects during the November letting which potentially may lead to some additional funds becoming available later this year. The low bid funds will come back to Council and the Council will have the rest of FY2021 and FY2022 to spend those funds providing some flexibility on projects.

Bob Phillips asked for a motion on the recommendation. A first motion was made by Kildeer and a second by North Chicago. The recommendation was approved unanimously via voice vote

Mr. Klemens transitioned onto the Quarterly Status Updates. Mike noted several communities did get their status updates submitted after the deadline. However, with the first time going through the new deadline changes, CMAP is making an exception this time. The next quarterly status updates are due in March.

5. CMAP TIP and the NEPA Process Mr. Klemens gave the committee an update on an enforcement of an existing rule. A federal regulation for projects that are going through the NEPA process and are being processed as a categorical exclusion or above, in order for the Phase I to be approved a subsequent phase of the project needs to be in the active years of CMAP’s TIP. CMAP has a Q&A on their website for more information on this change.

6. 2021 Call for Projects STP-Shared Fund, CMAQ, TAP Mr. Klemens informed the committee that CMAP has an open call for STP-Shared Fund, CMAQ, and TAP open until March 5th. For a project to be approved for STP-Shared Funds, a project needs to be in an approved plan, cost at least $5 million in all phases, or have three participating sponsors, and be one of the eight approved project types. For CMAQ, typical projects involve reducing congestion. For TAP, typical projects involve bike-facilities. To apply to any of the programs, projects must have phase I substantially complete, a design approval, and draft-PDR with solid scoping cost estimates into IDOT. CMAP has done two webinars on the programs which are available for viewing on CMAP’s website. Mr. Klemens transitioned to the Council Priority Points and noted that Council’s received 25 bonus points two years ago that could be awarded to projects in the STP-Shared Fund. The 15 bonus points has been changed so that now those

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points are made part of the 100-point scale. Mike added that there is a scoring system in place for awarding those points and asked if the Council would like to continue with the system being used.

Bob Phillips responded that keeping the scoring system is consistent with the Council’s past and present practices.

7. Other Business Mr. Klemens mentioned in October there was a STP Sub-Committee created to review the council rules and the first meeting was held the previous week and added that some proposals will be brought back for review related to the scoring methodologies.

8. Public Comment No public comment was received prior to the meeting or raised during the meeting.

9. Next Meeting The next meeting of the Transportation Committee is scheduled for April 22nd, 2021 at 9am.

10. Adjournment Bob Phillips declared the meeting adjourned at 9:53am.

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* 4/8/2021 Selections: RCO: 10 Engineer: LOCAL ROADS & STREETS STATUS SHEET FOR FEDERAL AID PROJECTS 10 Fund: Tip Fund: LOCATED IN THE CMAP LAKE REGIONAL COUNCIL ------Local Agency/ Project Route/ Current CE3 T.I.P. NO. Environ- Public Design Appv ROW Req Plans to CO Target Let/ E1/E2 Jntagmt Cd A-95 Review Section From/ Estimate FFY/Fund/Cost/Fed Cost/Authorized mental Hearing Requested CDCertified CD Low Bid/ Consultant Dt STATE * NIPC To/ Approval Status DTCD DT Award Date RR Agmt Cd * Dt Scope of Work 1/ Est/Act CD DT Award Amt * Record id Scope of Work 2/ DT 404 Permit Cd * Dt 1 BUFFALO GROVE - Brndywn/Thmpsn 3,593,580 10-16-0039 CE 1 NR No 1/21/2022 AH NR * NR 160010603RS Thompson to Deerfield E1: / / / / 3 /23/2018 CR * Civiltecg * to Arl Hts to Brandywine / / / 0 / NR RESURFACING E2: / / / / * / / / / No * * / / / / RW: * / / / / * C: FFY22 / STPL / 3,593,580 / 1,343,544 / REMARKS: PE1/2 under 16-106-RS and/or 16-107-RS. Construction Stage 3 (of 3). * / / / / * 3004 / / / / * * 2 FOX LAKE FAU0152 - Sayton Rd 600,000 10-15-0001 CE 1 NR No 1/1/2022 AH NR * NR 150002300PV Rollins Rd E1: / / / / 8 /29/2019 CR * Gewalt-Ha * to US Route 12 / / / 0 / A NR RECONSTRUCTION E2: / / / / 8 /29/2019 * / / / / No * * / / / / RW: * / / / / * C: MYB / STPL / 600,000 / 480,000 / REMARKS: MYB project. Need update/schedule (9-25-19). * / / / / * 2968 / / / / * * 3 GRANT TOWNSHIP FAU0163 - Fish Lake Rd 1,500,000 10-15-0021 CE 1 NR Yes 3/10/2023 AH NR * NR 150811305CH Nippersink Rd E1: / / / / CR * Gewalt Ha * to IL 120 / / / 0 / E RECON; BIKEWAY E2: / / / / 7 /31/2021 * INTERSECTION IMPROVEMENT / / / / * * / / / / RW: * / / / / * C: FFY23 / STPL / 1,500,000 / 1,050,500 / REMARKS: Need updated PPI/schedule (1-21-21). * / / / / * 3000 / / / / * * 4 GREEN OAKS FAU1235 - Atkinson Rd 600,000 10-10-0029 CE 2 NR 11/5/2021 AH NR * NR 100001200BR N Br Chicago River E1: FFY11 / BRPP / 44,673 / 35,739 / A CR * RHMG * / / / 0 / E BRIDGE REHABILITATION E2: / / / / 5 /31/2021 * / / / / * * / / / / RW: * / / / / * C: FFY22 / / 600,000 / / REMARKS: SN: 049-6004.PE2: Local Only. Determined not STP-Bridge eligibile (11-6-20). Need confirmation on ho * / / / / w LPA will proceed. * 2465 / / / / * *

rptRC Thursday, April 8, 2021 Page 1 of 6 * 4/8/2021 Selections: RCO: 10 Engineer: LOCAL ROADS & STREETS STATUS SHEET FOR FEDERAL AID PROJECTS 10 Fund: Tip Fund: LOCATED IN THE CMAP LAKE REGIONAL COUNCIL ------Local Agency/ Project Route/ Current CE3 T.I.P. NO. Environ- Public Design Appv ROW Req Plans to CO Target Let/ E1/E2 Jntagmt Cd A-95 Review Section From/ Estimate FFY/Fund/Cost/Fed Cost/Authorized mental Hearing Requested CDCertified CD Low Bid/ Consultant Dt STATE * NIPC To/ Approval Status DTCD DT Award Date RR Agmt Cd * Dt Scope of Work 1/ Est/Act CD DT Award Amt * Record id Scope of Work 2/ DT 404 Permit Cd * Dt 5 HIGHLAND PARK FAU1255 - Park Ave West 4,404,000 10-14-0002 CE 1 NR Yes 1/21/2022 AH NR * NR 130012200BR Skokie Ditch E1: FFY15 / BRPP / 182,469 / 145,975 / A 4 /27/2018 CR * Horner & * / / / 0 / A NR BRIDGE RECONSTRUCTION E2: FFY20 / BRP2 / 225,000 / 180,000 / 4 /27/2018 * / STPL / 75,000 / 60,000 / Yes * * / / / / RW: * / / / / * C: FFY21 / BRP / 3,541,500 / 2,833,200 / REMARKS: SN: 049-6593. STPL for roadway work. * / STPL / 862,500 / 690,000 / * 2848 / / / / * * 6 HIGHLAND PARK MS3115 - Central Av 1,355,000 10-15-0007 CE 2 NR No 1/1/2022 AH NR * NR 150012300BR Over Ravine E1: FFY15 / BRPP / 138,782 / 111,026 / A 8 /7 /2019 CR * Ciorba * / / / 0 / A NR BRIDGE RECONSTRUCTION E2: FFY20 / BRP2 / 121,000 / 96,800 / 8 /14/2019 * / / / / No * * / / / / RW: * / / / / * C: FFY21 / BRP / 1,355,000 / 1,084,000 / REMARKS: * / / / / * 2979 / / / / * * 7 HIGHLAND PARK - Clavey Rd 11,290,000 10-15-0026 CE 2 NR No 11/5/2021 AH NR * NR 150012500PV US Route 41 E1: FFY16 / BRPP / 160,000 / 128,000 / A 11/19/2018 CR * Ciorba * to Green Bay Rd / / / 0 / A NR RECONSTRUCTION E2: FFY20 / BRP2 / 200,000 / 160,000 / A 11/19/2018 * BRIDGE REHABILITATION / STPL / 788,600 / 630,880 / A Yes * * / / / / RW: * / / / / * C: FFY21 / BRP / 2,250,000 / 1,800,000 / REMARKS: STU for Roadway. STP-Br for Bridge 049-6586 over Skokie River. PE2 kick-off meeting held 11- * / STPL / 9,040,000 / 5,969,120 / 13-19. * 2532 / / / / * * 8 HIGHLAND PARK FAU2744 - Green Bay Rd 11,560,000 10-16-0037 CE 1 NR Yes 11/5/2021 AH NR * NR 150012600PV Central Av E1: / / / / 2 /22/2018 CR * Transyste * to Clavey Rd / / / 0 / A NR RECONSTRUCTION E2: FFY20 / STPL / 899,000 / 560,000 / 2 /22/2018 * / / / / No * * / / / / RW: * / / / / * C: FFY22 / STPL / 11,560,000 / 9,248,000 / REMARKS: Max STP-L: $9,808,000. * / / / / * 2840 / / / / * *

rptRC Thursday, April 8, 2021 Page 2 of 6 * 4/8/2021 Selections: RCO: 10 Engineer: LOCAL ROADS & STREETS STATUS SHEET FOR FEDERAL AID PROJECTS 10 Fund: Tip Fund: LOCATED IN THE CMAP LAKE REGIONAL COUNCIL ------Local Agency/ Project Route/ Current CE3 T.I.P. NO. Environ- Public Design Appv ROW Req Plans to CO Target Let/ E1/E2 Jntagmt Cd A-95 Review Section From/ Estimate FFY/Fund/Cost/Fed Cost/Authorized mental Hearing Requested CDCertified CD Low Bid/ Consultant Dt STATE * NIPC To/ Approval Status DTCD DT Award Date RR Agmt Cd * Dt Scope of Work 1/ Est/Act CD DT Award Amt * Record id Scope of Work 2/ DT 404 Permit Cd * Dt 9 LAKE FAU0109 - Fairfield Rd 1,556,250 10-00-0117 CE 2 NR Yes 1/1/2023 AH NR * NR 080010408CH IL 134 E1: / / / / 6 /16/2016 CR * HDR * / / / 0 / A NR INTERSECTION IMPROVEMENT E2: / / / / 6 /16/2016 * / / / / No * * / / / / RW: * / / / / * C: MYB / CMAQ / 1,556,250 / 669,000 / REMARKS: Max CMAQ: $698,996 (ROW/C/CE). PE2 kick-off meeting held 9-16-16. On hold per PL (9-6-18). * / / / / * 2694 / / / / * * 10 LAKE FAU1209 - Wadsworth Rd 3,483,700 10-18-0002 CE 2 NR Yes 1/1/2022 AH NR * NR 130005506WR Lewis Av E1: / / / / 6 /23/2017 CR * RS&H * / / / 0 / A NR INTERSECTION IMPROVEMENT E2: / / / / 6 /23/2017 * WIDENING & RESURFACING / / / / No * * / / / / RW: * / / / / * C: FFY21 / CMAQ / 3,483,700 / 2,786,960 / REMARKS: * / / / / * 2999 / / / / * * 11 LAKE FAU1257 - Deerfield Rd 24,000,000 10-03-0005 NR Yes 1/1/2022 AH NR * NR 150003807WR Milwaukee Ave E1: FFY16 / STRP / 1,945,744 / 1,556,595 / A CR * CBBEL * to Saunders Rd / / / 0 / NR ADDITIONAL LANES E2: / / / / * BIKEWAYS / / / / No * * / STRR / 3,000,000 / 2,400,000 / RW: FFY20 * / / / / * C: FFY22 / STE / 989,338 / 342,540 / REMARKS: CE1 for STE: 6/24/13 (10-00038-05-BT). Possible CMAQ funding (9-25-1 * / STR / 24,000,000 / 6,535,862 / 9). * 2242 / / / / * * 12 LAKE FOREST Var - Everett/IL43 2,518,469 10-17-0016 CE 1 NR Yes 1/1/2022 AH NR * NR 110009100CH Telegraph to Mar Lane Dr E1: / / / / 2 /9 /2015 CR * Civiltech * to at Everett / / / 0 / E RECONSTRUCTION; LIGHTING E2: FFY18 / STPL / 328,981 / 262,981 / A * MODERNIZE TRAFFIC SIGNALS / / / / No * * / / / / RW: * / / / / * C: FFY21 / STPL / 2,518,469 / 1,932,938 / REMARKS: Max STP-L: $2,195,919. PE2 kick-off meeting held 11-27-18. Letting: TBD. Seeking additio * / / / / nal funding. * 2850 / / / / * *

rptRC Thursday, April 8, 2021 Page 3 of 6 * 4/8/2021 Selections: RCO: 10 Engineer: LOCAL ROADS & STREETS STATUS SHEET FOR FEDERAL AID PROJECTS 10 Fund: Tip Fund: LOCATED IN THE CMAP LAKE REGIONAL COUNCIL ------Local Agency/ Project Route/ Current CE3 T.I.P. NO. Environ- Public Design Appv ROW Req Plans to CO Target Let/ E1/E2 Jntagmt Cd A-95 Review Section From/ Estimate FFY/Fund/Cost/Fed Cost/Authorized mental Hearing Requested CDCertified CD Low Bid/ Consultant Dt STATE * NIPC To/ Approval Status DTCD DT Award Date RR Agmt Cd * Dt Scope of Work 1/ Est/Act CD DT Award Amt * Record id Scope of Work 2/ DT 404 Permit Cd * Dt 13 LAKE FOREST Off - Telgraph Road 10,800,000 10-11-0062 CE 2 NR Yes 1/1/2022 AH NR * NR 110009200BR at METRA tracks E1: / / / / 2 /19/2013 CR * Hansen * / / / 0 / A E PEDESTRIAN UNDERPASS E2: FFY13 / HSR / 549,673 / 439,738 / A 2 /19/2013 * / ILL / 109,935 / / A No * * / / / / RW: * / / / / * C: FFY21 / HSR / 5,000,000 / / REMARKS: Kick-off mtg held 12-17-18. PE1 Local only. Max fed (HSR): $1M. Max State (HSR):$1M. 2019 per PL. Ba * / / / / lance of State HSR have lapsed (2-7-17). * 2071 / / / / * * 14 LAKE FOREST Off - Lake Road 1,585,000 10-12-0011 CE 2 NR No 11/18/2022 AH NR * NR 120009400BR over Ravine E1: FFY12 / BRPP / 156,000 / 124,800 / A CR * Lochner * to (at Woodbine Lane) / / / 0 / E NR BRIDGE REHABILITATION E2: FFY22 / BRP2 / 100,000 / 80,000 / 7 /15/2021 * / / / / Yes * * / / / / RW: * / / / / * C: FFY23 / BRP / 1,585,000 / 1,268,000 / REMARKS: SN 049-6852. . * / / / / * 2032 / / / / * * 15 LIBERTYVILLE FAU1239 - Rockland Road 3,323,500 10-17-0001 CE 1 NR Yes 1/20/2023 AH NR * NR 160011800BR Over Des Plaines River E1: FFY18 / BRPP / 189,709 / 151,767 / A CR * Civiltech * / TBP / 15,177 / 0 / A E NR BRIDGE RECONSTRUCTION E2: FFY22 / BRP2 / 235,000 / 188,000 / 6 /30/2021 * / TBP / 18,800 / / Yes * * / BRPR / 10,000 / 8,000 / RW: FFY22 * / / / / * C: FFY23 / BRP / 3,323,500 / 2,658,800 / REMARKS: * / TBP / 265,880 / / * 3001 / / / / * * 16 LIBERTYVILLE TP FAU1234 - Oak Spring Rd 2,275,000 10-15-0018 CE 2 NR No 11/18/2022 AH NR * NR 151011200BR DesPlaines River E1: FFY16 / BRPP / 159,917 / 120,734 / A CR * GHA * / TBP / 20,501 / 0 / A E NR BRIDGE RECONSTRUCTION E2: FFY22 / BRP2 / 200,000 / 160,000 / 4 /30/2021 * / TBP / 10,000 / / Yes * * / / / / RW: * / / / / * C: FFY23 / BRP / 2,775,000 / 2,220,000 / REMARKS: SN: 049-3047. * / TBP / 110,000 / / * 2803 / / / / * *

rptRC Thursday, April 8, 2021 Page 4 of 6 * 4/8/2021 Selections: RCO: 10 Engineer: LOCAL ROADS & STREETS STATUS SHEET FOR FEDERAL AID PROJECTS 10 Fund: Tip Fund: LOCATED IN THE CMAP LAKE REGIONAL COUNCIL ------Local Agency/ Project Route/ Current CE3 T.I.P. NO. Environ- Public Design Appv ROW Req Plans to CO Target Let/ E1/E2 Jntagmt Cd A-95 Review Section From/ Estimate FFY/Fund/Cost/Fed Cost/Authorized mental Hearing Requested CDCertified CD Low Bid/ Consultant Dt STATE * NIPC To/ Approval Status DTCD DT Award Date RR Agmt Cd * Dt Scope of Work 1/ Est/Act CD DT Award Amt * Record id Scope of Work 2/ DT 404 Permit Cd * Dt 17 NORTH CHICAGO FAP0352 - Sheridan Rd 311,300 10-13-0015 CE 1 NR Yes 1/1/2023 AH NR * NR 130017600BT 24th Street E1: FFY14 / CMAQ / 22,244 / 17,795 / A CR * Ciorba * to MLK Jr Dr / CMAQ / 56,800 / 45000 / A E NR BIKEWAYS E2: FFY22 / CMAQ / 33,856 / 27,085 / 8 /31/2021 * / / / / No * * / / / / RW: * / / / / * C: FFY23 / CMAQ / 311,300 / 249,040 / REMARKS: PE1 kick-off meeting held 9-3-14. May become Lake Co project (8-29-17). LPA working on verifying BP * / / / / location (8-13-18). * 2329 / / / / * * 18 ROUND LK BEACH Var - Hook D/Nocole L 4,747,996 10-18-0005 CE 1 NR Yes 1/21/2022 AH NR * NR 170008000PV Nicole Ln to Orchard Ln E1: / / / / CR * GHA * to Hook Dr to Rollins Rd / / / 0 / E NR NEW ROAD CONSTRUCTION;WR E2: / / / / 6 /30/2021 * MOD TRAFFIC SIG; INT IMP / / / / No * * / / / / RW: * / / / / * C: FFY22 / STPL / 4,747,996 / 3,798,397 / REMARKS: PE2 kick-off meeting held 3-6-2020. * / / / / * 3027 / / / / * * 19 VERNON HILLS FAU2419 - Lakeview Pkwy 5,207,610 10-03-0012 CE 2 NR Yes 11/18/2022 AH NR * NR 980002602WR Center Dr E1: / / / / 6 /13/2018 CR * Civeltech * to Fairway Dr / / / 0 / A NR WIDENING & RESURFACING E2: FFY20 / STPL / 453,390 / 362,712 / 6 /13/2018 * INTERSECTION IMPROVEMENT / / / / No * * / / / / RW: * / / / / * C: FFY22 / STPL / 5,207,610 / 4,057,288 / REMARKS: Max STP-L: $4,420,000. PE2 kick-off meeting held 4-29-20. * / / / / * 2919 / / / / * * 20 WAUKEGAN FAU1225 - Belvidere St 4,110,000 10-09-0015 CE 1 NR Yes 1/1/2024 AH NR * NR 080023200BR Sheridan Rd E1: FFY09 / BRPP / 124,153 / 99,323 / A 6 /21/2019 CR * Ciorba * to Market St / / / 0 / A NR BRIDGE REHABILITATION E2: FFY22 / BRP2 / 221,000 / 176,800 / 6 /21/2019 * / / / / No * * / / / / RW: * / / / / * C: FFY24 / BRP / 4,110,000 / 3,288,000 / REMARKS: * / / / / * 2976 / / / / * *

rptRC Thursday, April 8, 2021 Page 5 of 6 * 4/8/2021 Selections: RCO: 10 Engineer: LOCAL ROADS & STREETS STATUS SHEET FOR FEDERAL AID PROJECTS 10 Fund: Tip Fund: LOCATED IN THE CMAP LAKE REGIONAL COUNCIL ------Local Agency/ Project Route/ Current CE3 T.I.P. NO. Environ- Public Design Appv ROW Req Plans to CO Target Let/ E1/E2 Jntagmt Cd A-95 Review Section From/ Estimate FFY/Fund/Cost/Fed Cost/Authorized mental Hearing Requested CDCertified CD Low Bid/ Consultant Dt STATE * NIPC To/ Approval Status DTCD DT Award Date RR Agmt Cd * Dt Scope of Work 1/ Est/Act CD DT Award Amt * Record id Scope of Work 2/ DT 404 Permit Cd * Dt 21 ZION FAU1206 - 27th St 1,100,000 CE 1 NR No 1/1/2022 AH NR * NR 190009100RS Galilee St E1: / / / / 7 /3 /2019 CR * CBBEL * to Ezra Ave / / / 0 / NR RESURFACING E2: / / / / * / / / / No * * / / / / RW: * / / / / * C: / / 1,100,000 / / REMARKS: Applying next STP-L CFP by LC CoM. Need PPI when funded (9-11-19). * / / / / * 2990 / / / / * *

rptRC Thursday, April 8, 2021 Page 6 of 6 Illinois Tollway Update – April 2021

Board of Directors Governor JB Pritzker has appointed Jacqueline Gomez Fuentes to fill an open seat on the Tollway’s Board of Directors. Gomez Fuentes serves as the Director of Supplier and Workforce Diversity at the Obama Foundation where she is responsible for the implementation and management of the Foundation’s diversity and inclusion programming. Previously, she worked as the Director of Contract Compliance for Cook County and the Vice President of Business Development and Marketing at SUMAC Inc. In 2018, Gomez Fuentes received the Advocacy Award for business diversity and inclusion from the Hispanic American Construction Industry Association.

Cashless Tolling – What Customers Need to Know In March 2020, the Illinois Tollway halted cash toll collection in an effort to help mitigate the spread of COVID-19, protecting its customers and employees from exposure points to the rapidly-spreading virus. Since then, the Illinois Tollway has taken extensive measures to better serve customers who previously relied on cash payments, including measures to provide relief during the pandemic.

Moving forward, Illinois Tollway drivers will continue to have the option to pay tolls with I-PASS, E-ZPass or pay online with the Tollway’s Pay By Plate service. The Tollway continues to maintain a 14-day grace period – one of the longest in the nation – allowing customers to pay unpaid tolls without additional fees or fines prior to being mailed an invoice.

Using Pay By Plate, customers simply enter their license plate, payment method and dates of travel, and the Pay By Plate system takes care of the rest. This service has been leveraged by over 650,000 customers to date demonstrating the quick and seamless transition for many cash customers to the new service.

With regard to the future of our toll plazas, over the last year changes were made to ensure the safety of our customers, and throughout 2021 more changes will be made to improve th e customer experience. These changes include additional signage, striping and other changes to reduce our maintenance costs and further improve the service to our customers.

This work is common across all toll plazas on the Illinois Tollway system. A long-term plan for each site will be developed to assess the potential to better serve our customers, and as those changes are announced we’ll be sure to share them with you.

Operations during COVID-19 Since March 2020, extensive protocols have been in place to protect employees, keeping our essential and front-line workers safe and the entire agency working. The Illinois Tollway Board of Directors has continued to meet virtually each month to keep all business, roadway services and construction activity moving.

The agency is continuing to work closely with contractors to ensure the proper safety precautions are taken to protect workers engaged in outdoor construction activities along our system. Tollway contractors and consultants continuing their work are always required to have comprehensive safety plans in place, and those plans have been updated to account for the safety precautions during the COVID-19 pandemic.

In-person customer service centers are currently offline; however, we are working on a plan for reopening service. In the meantime, the Tollway Customer Service Call Center is operational and assisting customers.

Move Over Law Once again, we are asking for your support to help draw attention to the state’s Move Over laws. Two years ago, the Illinois State Police lost three troopers in one year, two of which were members of the Tollway’s own ISP District 15. Trooper Christopher Lambert and Trooper Gerald Ellis – were lost in senseless accidents serving our agency as well as the overall mission of the Illinois State Police.

When driving, we must take care for everyone who works on our roadways, from our troopers, to our roadway and HELP Truck drivers. And remember Illinois’ Move Over Law requires drivers to slow down, move over and change lanes, if possible, to make extra room when approaching ANY vehicle with lights flashing, stopped on a roadway.

Construction The Illinois Tollway has kicked off the 2021 construction season as the 10th year of the Move Illinois capital program begins with some of the biggest and most challenging projects lying ahead.

The Tollway’s 2021 capital program calls for investing $1.53 billion in the region’s infrastructure. This includes more than $451 million to continue planning and advance construction for the new I-490 Tollway and new interchanges connecting to the Jane Addams Memorial Tollway (I-90), Tri-State Tollway (I-294), the Illinois Route 390 Tollway, as well as providing direct access in and out of O’Hare International Airport as part of the Elgin O’Hare Western Access Project.

Work to reconstruct and widen the Central Tri-State Tollway (I-294) will continue in 2021 with more than $690 million budgeted to continue design and construction of the roadway, as well as the new BNSF Railway Bridge, the new Mile Long Bridge and to begin work to reconfigure the I- 290/I-88 Interchange at I-294. In addition, $78 million is allocated in 2021 for ongoing work to complete the final ramps for the I-294/I-57 Interchange.

The 2021 capital program also provides $312.2 million for systemwide roadway and bridge repairs to keep the existing Tollway system in good repair. Several local projects include replacing the Deerpath Road Bridge over the Reagan Memorial Tollway (I-88) in Aurora, rebuilding the Stearns School Road Bridge over the Tri-State Tollway (I-94) in Gurnee, and building a new Windsor Road Bridge at I-88 and I-294 in coordination with roadway improvements by the Village of Oak Brook.

Lake County construction projects: • Edens Spur Tollway (I-94) reconstruction has been completed and wrap-up work for local road improvements will be completed in early 2021. • The Stearns School Road Bridge over I-94 work has begun with a full closure and detour. Details are available on the Project section on the Tollway website.

If you have any questions, please reach out to Kelsey Passi at [email protected]

# # #

STP Shared Fund Bonus Points Allocation Policy

Background from the approved STP Shared Fund Application Booklet:

“In order to give consideration to those subregional priorities, each council and the City of Chicago (through CDOT) are asked to identify their five highest priority projects from the eligible applications received during the call for projects. These projects will be assigned subregional priority points as follows:

Priority Points Highest priority 5 2nd highest priority 4 3rd highest priority 3 4th highest priority 2 5th highest priority 1

The Lake County Council of Mayors will rank projects from our local Council that have applied to the STP Shared Fund. Given the limited number of points available and the competitive nature of the STP Shared Fund, the Council will award 15 points to the highest ranked project and 10 points to the second highest ranked project. If there are not enough projects located within the Lake County Council to allocate the full 15 points available, the Council may look to allocate points to projects outside the Council on a case by case basis using the same ranking system. The projects seeking Lake County Council of Mayors bonus points will be ranked using the following criteria:

Category Points Regional Impact 30

Project Readiness 20 Multi-Agency Participation 20 Multi-Modal Components 15 Community Need 15 Total 100

Regional Impact (30 points)

The Regional Transportation Significance category aims to prioritize projects on roadways that are most significant to the region’s transportation network. For an intersection improvement project, the higher roadway classification will be used for scoring.

Roadway Classification Points

Principal Arterial 10

Minor Arterial 7

Major Collector 4

The following calculation will also be used: (ADTx20) /10,000= Points (maximum 20)

Project Readiness (20 points)

Projects will receive project readiness points based on their status relative to completion of Phase I and Phase II Engineering.

Phase Complete Points

Phase II Engineering Complete (Pre-Final Plans Submitted to IDOT) 20

Phase II Engineering Contract Executed 12

Phase I Engineering Report Completed; Design Approval Granted 4

Phase I Engineering Report (PDR) Draft Submitted to IDOT 0

Multi-Agency Participation (20 points)

If additional project participants (i.e., adjacent municipality, county, township, IDOT, transit agency, private developer) are identified as financially contributing to the project or through ROW donation, granting of Permanent and/or Temporary Easements, the project will receive points per additional participant (see below).

Number of Contributing Participants Points

4 or more participants 20

3 project participants 12

2 project participants 4

1 project participant 0

Multi-Modal Components (15 Points)

Points can only be received for new multi-modal infrastructure that is planned as part of the proposed project. LCCOM Staff will determine scoring based on the application information.

Improvement Category Points

Transit Improvement or Transit Access-bus pullout, transit shelter, transit signal priority, sidewalk to transit stop or 5 station, bicycle access to transit stop or station

Bicycle and/or Pedestrian Improvement-sidewalks, crosswalks, crosswalk enhancements, crossing islands, medians, 5 curb extensions, bike path, on road bike lane, shared lane markings (sharrows)

Regional/Community Trail Connections-Connection to, or between, regional or community trail network 5

Community Need (15 points)

This document establishes the 2019 fiscal year Community Cohorts by grouping communities throughout the CMAP region based on population, income, and tax base. Communities that are in Cohorts 3 and 4 in CMAP’s 2019 Community Cohorts will receive points.

Cohort Group Points

Cohort 4 15 Cohort 3 7

LCCOM Bonus Points Scoring 2019 STP Shared Fund Call for Projects

Agency Location Project Type Classification ADT Readiness Multi Agency Multi Modal Need Total LCDOT Cedar Lake Rd Realignment 7 20 0 4 15 7 53 LCDOT Deerfield Rd Reconstruction/Widening 7 20 12 0 10 0 49 34.8 North Chicago Argonne Drive Reconstruction 4 20 0 0 10 15 49 25.4 Highland Park Green Bay Rd Reconstruction 7 20 12 0 10 0 49 24.6 Deerfield Hazel Ave Reconstruction 4 5 12 0 5 0 26 STP Program of Projects Adopted: 4/15/2021 FFY 2021-2025

FFY2020 STP Program Municipality Roadway TIP ID# Project Type Total $ Federal $ Target Letting Obligation Deadline Federal Share Buffalo Grove Brandywyn Ln/Thompson Blvd-Stage 2 10-16-0039 Con Reconstruction 329,175 11/6/2020 9/30/2020 80% FFY 2021 STP Program Annual Funding Mark $ 9,358,713

Municipality Roadway TIP ID# Project Type Total $ Federal $ Target Letting Obligation Deadline Federal Share ======Fox Lake Nippersink BLVD - Oak St to Grand Ave 10-16-0035 Con Reconstruction 2,417,000 1,933,600 11/6/2020 9/30/2021 80% Fox Lake Nippersink BLVD - Oak St to Grand Ave 10-16-0035 CE Reconstruction 190,000 121,600 11/6/2020 9/30/2021 64% Buffalo Grove Brandywyn Ln/Thompson Blvd-Stage 2 10-16-0039 Con Reconstruction 6,674,316 4,123,756 11/6/2020 9/30/2021 67% Buffalo Grove Brandywyn Ln/Thompson Blvd-Stage 2 10-16-0039 Ce Reconstruction 631,481 505,185 11/6/2020 9/30/2021 80% Highland Park Clavey Rd-US41 to Green Bay Road Stage 1 10-15-0026 Con Reconstruction 4,475,000 920,397 1/15/2021 9/30/2021 80% Highland Park Clavey Rd-US41 to Green Bay Road Stage 1 10-15-0026 Con Reconstruction 441,250 17,000 1/15/2021 9/30/2021 4% Long Grove N. Krueger Road - IL 22 to Gilmer Road 10-15-0024 Con Reconstruction 1,682,948 1,134,959 3/5/2021 9/30/2021 67% Long Grove N. Krueger Road - IL 22 to Gilmer Road 10-15-0024 CE Reconstruction 200,490 160,392 3/5/2021 9/30/2021 80% Libertyville Rockland Road -IL 21 to DesPlaines River 10-97-0029 Con Reconstruction 552,280 441,824 9/1/2021 3/30/2022 80%

FFY2021 Expenditures 17,264,765 9,358,713 Federal Balance 0 FFY 2022 STP Program Annual Funding Mark $ 7,819,790

Municipality Roadway TIP ID# Project Type Total $ Federal $ Target Letting Obligation Deadline Federal Share ======Highland Park Greenbay Rd - Central Ave to Clavey Rd 10-16-0037 PE2 Eng II 700,000 560,000 3/1/2022 9/30/2022 80% Highland Park Clavey Rd-US 41 to Green Bay Rd-Stage 2 10-15-0026 Con/CE Reconstruction 6,290,151 5,032,121 1/21/2022 9/30/2022 80% Buffalo Grove Brandywyn Ln/Thompson Blvd-Stage 3 10-16-0039 Con/CE Reconstruction 3,862,834 1,168,544 1/21/2022 9/30/2022 30% Highland Park Park Ave West-US 41 to W. of Skokie River 10-14-0002 Con/CE Reconstruction 4,004,000 750,000 1/21/2022 9/30/2022 80% Lincolnshire Barclay Blvd-IL Rte 22 to Aptakisic Stage 1 10-20-0030 Con/CE Resurfacing 386,486 309,125 9/23/2022 9/30/2022 80%

FFY2022 Expenditures 15,243,471 7,819,790 Federal Balance 0 STP Program of Projects Adopted: 4/15/2021 FFY 2021-2025

FFY 2023 STP Program Annual Funding Mark 7,512,406

Municipality Roadway TIP ID# Project Type Total $ Federal $ Target Letting Obligation Deadline Federal Share ======Lake Forest Everett Rd @ Waukegan Rd 10-17-0016 Con/CE Intersection Impv 2,903,000 1,932,938 1/20/2023 9/30/2023 67% Lincolnshire Barclay Blvd-IL Rte 22 to Aptakisic Stage 2 10-20-0030 Con/CE Resurfacing 589,599 471,679 1/20/2023 9/30/2023 80% Vernon Hills Lakeview Pkwy-Center Rd to Fairway Dr. 10-03-0012 Con Intersection Impv 4,651,610 3,721,289 1/20/2023 9/30/2023 80% Vernon Hills Lakeview Pkwy-Center Rd to Fairway Dr. 10-03-0012 Con Intersection Impv 556,000 336,000 1/20/2023 9/30/2023 60% Grant Township Fish Lake Rd - Nippersink Rd to IL 120 10-15-0021 Con Reconstruction 1,364,000 955,000 1/20/2023 9/30/2023 70% Grant Township Fish Lake Rd - Nippersink Rd to IL 120 10-15-0021 CE Reconstruction 136,000 95,500 1/20/2023 9/30/2023 70% FFY2023 Expenditures 10,200,209 7,512,406 Federal Balance 0 FFY 2024 STP Program Annual Funding Mark 7,512,406

Municipality Roadway TIP ID# Project Type Total $ Federal $ Target Letting Obligation Deadline Federal Share ======Round Lake Beach Hook Dr Extension- Rollins to Orchard 10-18-0005 Con/CE Road Extension 4,747,996 3,798,397 1/19/2024 9/30/2024 80% Highland Park Green Bay Road-Central Ave to Clavey Rd Stage 1 10-16-0037 Con/CE Reconstruction 4,653,760 3,714,008 1/19/2024 9/30/2024 80%

FFY2024 Expenditures 9,401,756 7,512,405 Federal Balance 1 FFY 2025 STP Program Annual Funding Mark 7,512,406

Municipality Roadway TIP ID# Project Type Total $ Federal $ Target Letting Obligation Deadline Federal Share ======Highland Park Green Bay Road-Central Ave to Clavey Rd Stage 2 10-16-0037 Con/CE Reconstruction 6,906,250 5,525,000 1/17/2025 9/30/2025 80% Zion 27th Street-Galilee Ave to Emmaus Ave 10-20-0028 Con Resurfacing 972,250 777,800 1/17/2025 9/30/2025 80% Zion 27th Street-Galilee Ave to Emmaus Ave 10-20-0028 CE Resurfacing 97,250 77,800 1/17/2025 9/30/2025 80% Round Lake Wildspring Rd-IL 120 to Cedar Lake Rd 10-20-0029 Con Resurfacing 1,322,684 1,025,991 1/17/2025 9/30/2025 78% Round Lake Wildspring Rd-IL 120 to Cedar Lake Rd 10-20-0029 CE Resurfacing 132,269 105,815 1/17/2025 9/30/2025 80%

FFY2025 Expenditures 9,430,703 7,512,406 Federal Balance 0

FFY2021-2021 Programming Mark 39,715,721 FFY2021-2025 Federal Expenditures 39,715,720 FFY2021-2025 Federal Balance 1 SCORE/RANK PROJECT INFORMATION REQUESTED PROGRAM Points Rank CMAP ID Project Muni/Lead Phase 2021 2022 2023 2024 2025 134 4 Argonne-Kristan to Jackson North Chicago Con/CE $3,953,600 130 5 Telegraph Road-Village Limits to North Ave Bannockburn Con/CE $897,764 128 6 Hawthorne/Sprucewood/Lake Shore-Grand to Beck Lindenhurst Con/CE $5,676,000 127 7 Sayton Road-Industrial to US 12 Fox Lake Con/CE $3,140,678 125 8 Broadway-Argonne to IL 137 North Chicago Con/CE $1,551,200 124 9 Washington Street-IL 131 to Sheridan Waukegan Con/CE $7,500,000 119 10 Green Bay Road- IL 176 to Village Limits Lake Bluff Con/CE $3,308,928 117 11 Argonne @ Lewis Avenue North Chicago PE2 $1,072,000 117 11 Argonne @ Lewis Avenue North Chicago Con/CE $2,377,600 116 12 Argonne -Dugdale to Lewis Ave North Chicago Con/CE $2,864,000 116 13 Main Street-US 12 to Village Limits Wauconda Con $1,000,000 114 14 10-18-0005 Hook Drive Extension-Orchard to Rollins Round Lake Beach Con/CE $824,349 110 15 Central Ave-Sheridan Rd to Beverly Pl Highland Park Con/CE $1,613,600 110 16 Half Day Road-Trail Way to Western Ave Highland Park Con/CE $885,600 110 17 Skokie Valley Rd-Clavey Rd to Lake-Cook Rd Highland Park Con/CE $1,477,600 109 18 Argonne- IL 131 to Dugdale North Chicago Con/CE $3,015,200 108 19 Bradley Road-IL176 to I-94 Green Oaks PE2 $247,200 108 19 Bradley Road-IL176 to I-94 Green Oaks Con/CE $3,781,600 103 20 Saunders Road-Riverwoods to Duffy Riverwoods PE1 $67,184 103 20 Saunders Road-Riverwoods to Duffy Riverwoods PE2 $67,184 103 20 Saunders Road-Riverwoods to Duffy Riverwoods Con/CE $752,479 102 21 Washington @ Atkinson Grayslake Con/CE $1,503,200 97 22 Ridge Road-Edewood Road to Clavey Rd Highland Park Con/CE $1,200,800 94 23 Washington Ave-Sheridan to Western Highwood Con/CE $128,000 88 24 Old Checker Rd-Checker Rd to Buffalo Grove Rd Buffalo Grove Con/CE $1,086,344 88 25 Forest Avenue-Oak St to Grand Ave Fox Lake Con/CE $1,093,053 86 26 10-16-0039 Brandywyn/Thompson Stage 3 Buffalo Grove Con $1,641,920 85 27 Clarendon Lane-Cedar Lake to Hainesville Round Lake Beach PE2 $88,863 85 27 Clarendon Lane-Cedar Lake to Hainesville Round Lake Beach Con/CE $995,263 85 28 Oak Street-US 12 to Forest Avenue Fox Lake Con/CE $1,166,166 82 29 Hawthorne Drive-Sunset to Rollins Round Lake Beach PE2 $58,153 82 29 Hawthorne Drive-Sunset to Rollins Round Lake Beach Con/CE $651,329 76 30 Westleigh @ IL 43 Lake Forest Con/CE $2,327,200 67 31 Bank Lane-Sheridan to Washington Highwood Con/CE $712,800.00 66 32 Checker Rd- Arlington Heights Rd to Farrington Buffalo Grove Con/CE $3,272,240 66 32 Checker Rd-Farrington to IL 83 Buffalo Grove Con/CE $3,717,984 62 34 Plum Grove Resurfacing-Lake-Cook to Rand Deer Park Con $228,000 61 35 Biltmore Drive- Signal Hill to Miller Rd North Barrington Con/CE $402,960 61 36 Deer Park Blvd-Lake-Cook to Rand Deer Park Con $440,000 54 37 Oak Spring Rd-St. Marys to Appley/Second Libertyville PE2 $63,010 54 37 Oak Spring Rd-St. Marys to Appley/Second Libertyville Con/CE $724,616 45 38 Fourth Sreet-Church to Rockland Libertyville PE2 $44,846 45 38 Fourth Sreet-Church to Rockland Libertyville Con/CE $515,735 33 39 Golf Road-IL 21 to Fourth Ave Libertyville PE2 $26,987 33 39 Golf Road-IL 21 to Fourth Ave Libertyville Con/CE $310,346

March 11, 2021

CIRCULAR LETTER 2021-10

AT-RISK PROJECT PRE-AGREEMENT AUTHORITY FOR PRELIMINARY ENGINEERING (SECTION 1440 OF THE FIXING AMERICA’S SURFACE TRANSPORTATION ACT)

COUNTY ENGINEERS / SUPERINTENDENTS OF HIGHWAYS MUNICIPAL ENGINEERS / DIRECTORS OF PUBLIC WORKS / MAYORS METROPOLITAN PLANNING ORGANIZATIONS – DIRECTORS TOWNSHIP HIGHWAY COMMISSIONERS CONSULTING ENGINEERS

HISTORY & INCEPTION: In March 2019 the Federal Highway Administration (FHWA) provided a Memorandum entitled “At-Risk Project Pre-Agreement Authority for Preliminary Engineering”, which clarifies Section 1440 of the Fixing America’s Surface Transportation Act (FAST Act). This Memorandum sought to clarify Section 1440 of the FAST Act authorizing the FHWA to reimburse projects for Preliminary Engineering (PE) costs incurred prior to project authorization, with the firm understanding that the costs for these projects are for eligible activities on eligible projects. Understanding the importance and opportunity this Memorandum provides, the Illinois Department of Transportation (Department) worked closely and in partnership with the Illinois Division of the FHWA to then craft the attached policy.

PURPOSE & POLICY With the continued intent and focus to provide updated, consolidated, and more useful means of providing an enhanced streamlined series of policies and procedures within the Bureau of Local Roads & Streets (BLRS), the attached policy was created. The policy summarizes a new optional tool that our Local Public Agency (LPA) partners can employ to commence preliminary work earlier, with prior approval, than the current existing methods when the project is eligible and includes Federally funding. While this work provides a series of flexibilities and advantages to our LPAs, this policy does require the LPA to assume all risks for the Preliminary Engineering (PE) costs incurred before project authorization, and to later be reimbursed for those PE costs, provided, all federal regulations and polices are followed.

Page 1 of 5

Circular Letter 2021-10 Page 2 March 10, 2021

POLICY DETAILS, RISKS & REQUIREMENTS Section 1440 of the FAST Act (Pub.L.114-94) allows the FHWA to reimburse Federal funding for eligible preliminary engineering costs incurred prior project authorization. In essence this allows the LPA to begin engineering work earlier in the approval process than currently exists. This Section 1440 Policy will now provide the LPA the option at the initiation of a project to select the Section 1440 procedure, or to follow the traditional process where agreements are approved, and federal authorization is obtained prior to the notice to proceed. If Section 1440 process is selected, the LPA must declare that it seeks to follow Section 1440, and submit this request to the District Bureau of Local Roads, along with the Statewide Transportation Improvement Plan (STIP) or Transportation Improvement Plan (TIP) number. The LPA shall understand and accept that the LPA assumes all risks for preliminary engineering costs incurred before federal funds are authorized. Importantly, until a project is authorized with the FHWA, there is no guarantee of Federal funding for any work performed prior to federal authorization. However, to minimize this risk the Department, in conjunction with the FHWA, has developed procedures and approval templates (herewith attached with this Circular Letter) to aid the LPA in meeting the requirements of Section 1440. These conditions, restrictions, and procedures are outlined in the attached policy.

The primary risks and conditions in utilizing Section 1440 include but are not limited to the following, and are summarized as follows:  All Federal laws including the Qualifications Based Selection (QBS) requirements of the Brooks Act (23 CFR 172) and requirements under the umbrella of the National Environmental Policy Act of 1969 (42 U.S.C 4321) shall be adhered to throughout the life of the engineering contract. Failure to do so will nullify federal participation in the preliminary engineering work;  LPA’s will be required to initially pay for preliminary engineering costs until agreements are executed and federal authorization is obtained; and  Projects will be required to be in the Annual Program and included in the STIP or TIP prior to issuance of the Notice To Proceed (NTP).

EFFECTIVE DATE: The use and implementation of this policy will be effective on March 15, 2021.

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Circular Letter 2021-10 Page 3 March 10, 2021

ITEMS ATTACHED WITH THIS CIRCULAR LETTER: The following key items are attached to this Circular Letter:  IDOT “Section 1440 Process: At-Risk Project Pre-Agreement for Federally Funded Preliminary Engineering”;  Section 1440 Approval Template (Appendix A);  Engineering Agreement Approval Template (Appendix B); and  Joint Agreement Approval Template (Appendix C)

FREQUENTLY ASKED QUESTIONS: In order to aid in understanding this new policy and provide helpful insights, a series of Frequently Asked Questions (FAQs) have been included as an attachment to this Circular Letter.

If you have any questions regarding this Circular Letter, please contact Greg Lupton, Local Project Implementation Engineer at (217) 785-1670 or [email protected].

Sincerely,

George A. Tapas, P.E., S.E. Engineer of Local Roads and Streets

Attachments

cc: Arlene K. Kocher, Illinois Division Administrator, FHWA Michael Smart, Field Engineering Manager, FHWA – Illinois Division Craig Cassem, Transportation Engineer, FHWA – Illinois Division Brian Otten, Illinois Association of County Engineers Brad Cole, Illinois Municipal League Bryan Smith, Township Officials of Illinois Donald Goad, Township Highway Commissioners of Illinois

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Section 1440 Procedure and Policy – FAQs

1. If a project is in the STIP or TIP, and includes Federal Funds as part of its funding equation, does this consitute eligibility to utilize the Section 1440 Procedure? Response: Projects that have a STIP or TIP number with federal fund participation does not necessarily constitute eligibility of such projects for Federal reimbursement, as all Federal requirements must be followed during the PE phase such as QBS and NEPA to be eligible for reinbursement.

2. If Section 1440 is applied for and accepted by IDOT and the FHWA on an existing project with PE work performed prior to federal authorization, does this procedure replace the “forgiveness” provisions of Section 1.9(b) of Title 23, Chapter 1, Section 1.9(b) of the Code of Federal Regulations? Response: Yes. Upon enactment, the provisions in Section 1440 established the exclusive method for addressing reimbursement of PE costs incurred prior to project authorization.

3. How far back in time would charges be eligible for reinburesement, if the Section 1440 Procedure is approved? Response: Projects can only go back to the same date as to when the FAST Act become the reguation, namely October 1, 2015.

4. Who has the decision as to if a Project is submiited for consideration on the Section 1440 Process? Response: The LPA has sole discretion on either to request Section 1440, or to follow the existing established process.

5. What is the definition of Preliminary Engineering? Response: Preliminary Engineering that is applicable to engineering work leading to a National Environmental Policy Act (NEPA) decision (Phase I), and completion of the project design (Phase II). These can be separate or combined in contracts for these services.

6. Does the Section 1440 Procedure apply to Right Of Way, Construction, Construction Engineering or Non-Infrastructure work? Response: These work elements are not eligible for the Section 1440 Procedure.

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Section 1440 Procedure and Policy – FAQs, continued

7. When can a request to use the Section 1440 Procedure be made? Response: A request to use the Section 1440 Procedure can be made at any time during the PE Phase, including at the completion of the PE phase, provided that all eligibility requirements remain met.

8. Does the Section 1440 Procedure apply for IDOT initiated State jobs, or only for those initiated by LPAs? Response: Presently only jobs undertaken and initiated by Local Public Agencies will be eligible for the Section 1440 Procedure.

9. How does an LPA go about obtaining a formal request for consideration of the Section 1440 Procedure? Response: As stated in the attached Section 1440 Procedure, the LPA should decide as early in the process of a project if it desires Section 1440 to be used. If desirable, the LPA should communicate with their repective District Bureau of Local Roads Engineer team, and submit both the STIP/TIP number and a request in writing. In addition, the project must be programmed properly.

10. If during the NEPA process a “No-Build” option is concluded and selected, if approved, would this remain eligible? Response: Yes, the project would eligible for reinburseemnt under this Section 1440 Procedure.

11. What date is used when applying the “10-year PE rule”? Response: The date of federal authorization of the PE.

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Section 1440 Procedures Effective: M a r c h 1 5 , 2021

Bureau of Local Roads & Streets Section 1440 Process At-Risk Project Pre-Agreement for Federally Funded Preliminary Engineering

1.0 Purpose

1.1 This procedure describes the process for Local Public Agencies (LPA) to initiate the flexibilities and advantages provided in the Federal Highway Administration (FHWA) Memorandum entitled “At-Risk Project Pre-Agreement Authority for Preliminary Engineering” dated March 19, 2019, which clarifies Section 1440 of the Fixing America’s Surface Transportation Act (FAST Act). 1.2 This procedure permits the LPA to assume all risks for Preliminary Engineering (PE) costs incurred before project authorization, and to later be reimbursed for those PE costs with Federal Funds after project authorization, provided all federal regulations and polices are followed. 1.3 This procedure is afforded to the LPA for the purposes of reducing up-front processing time such that engineering work can commence at an earlier date.

2.0 Authorizing Authority

2.1 Section 1440 of the Fixing America’s Surface Transportation Act (FAST Act) (Pub. L.114-94).

3.0 Risks and Requirements

3.1 All Federal laws including the qualifications-based selection requirements of the Brooks Act (23 CFR 172) and requirements under the umbrella of the National Environmental Policy Act of 1969 (42 U.S.C 4321) shall be adhered to throughout the life of the engineering contract. Failure to do so will nullify federal participation in the preliminary engineering work.

3.2 The LPA will be required to initially pay for PE costs with non-federal funds and seek reimbursement after the funding agreement is executed and federal authorization is obtained (see Section 4.3 of this process).

3.3 Projects will be required to be in the Annual Program and included in the STIP or TIP prior to issuing the notice to proceed for use of this Section 1440 Process to be valid and to remain eligible for reimbursement

3.4 Phase II engineering activities may not commence until Phase I work is complete. In addition, capacity changing projects in Non-Attainment Areas must be conformed prior to commencing of Phase II under this Section 1440 Process.

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Section 1440 Procedures Effective: M a r c h 1 5 , 2021

4.0 Procedure

4.1 Project Planning

4.1.1 During the planning phase the LPA will determine if Section 1440 procedures will be employed.

4.1.2 Should the LPA determine and prefer to employ this procedure, then the process and procedures described within this “Section 1440 Process” shall be followed

4.1.3 Should the LPA select not to employ this procedure; engineering agreement approvals and Federal authorizations will be required as is traditionally executed prior to initiating work per the Bureau of local Roads and Streets Manual (BLRS Manual).

4.1.4 The LPA will notify, in writing, the respective District Bureau of Local Roads (BLRS) of the decision to utilize this Section 1440 Process, accompanied with the STIP or TIP number.

4.2 LPA Programming / Project Initiation

4.2.1 The LPA shall contact District BLRS to ensure the project is included in the annual element of the local program and included in the TIP or STIP.

4.2.2 Once programmed, the BLRS will notify CBLRS of the LPA’s intent to utilize Section 1440 procedures in writing.

4.2.3 Based on the BLRS recommendation and verification of programming requirements, the CBLRS will issue a Notice to Proceed letter to the LPA.

4.2.4 Upon issuance of the Notice to Proceed by the Department, the LPA shall follow Federal Qualifications Based Selection (QBS) procedures outlined in Chapter 5-5.06(a) of the BLRS Manual for consultant selection (if the LPA chooses to perform engineering with in-house forces, QBS procedures are not required). Once the LPA consultant contract (or LPA in-house engineering agreement) is executed by the LPA, work may commence.

4.2.5 The LPA shall send a copy of the executed engineering agreement to District BLRS for review, which will then be forwarded on to CBLRS. The Department will conduct the standard financial review and validate that the QBS attestation statements and qualification requirements were met. QBS attestation statements and qualification validations shall consist of the submittal of the following information:  completed QBS check-sheet; Page 2 of 5

Section 1440 Procedures Effective: M a r c h 1 5 , 2021

 copy of the public notice;  criterion and weighting for evaluation;  composition of the selection committee;  listing and rating of the top three firms; and  selection justification.

If satisfactory the CBLRS will respond with a letter stating the upper limit of reimbursement and review of the QBS requirements.

4.3 Funding

4.3.1 The LPA in conjunction with District BLRS shall initiate a draft joint funding agreement and forward to CBLRS for review.

4.3.2 Once CBLRS has reviewed and returned comments to District BLRS on the joint funding agreement, the District BLRS may instruct the LPA that they may locally execute the agreement.

4.3.3 Once the agreement is locally executed it shall be returned to District BLRS for review, and then forwarded to the CBLRS for Department execution and filing. Accompanying the joint funding agreement, the LPA shall provide a summary of expenditures incurred to date and the date engineering work commenced.

4.3.4 The Department will certify in the FHWA FMIS system that all Federal requirements were met prior to the authorization request. The following language shall be included in the FMIS remarks section with appropriate dates and cost information. “The State requests authorization for reimbursement of prior incurred preliminary engineering costs in accordance with Section 1440 of the FAST Act. All Federal requirements for such costs were met. The costs were incurred beginning xx/xx/xxxx.”

4.3.5 The CBLRS will send out the fully executed joint funding agreement to the District BLRS and the LPA. The transmittal letter will indicate the date of Federal authorization pursuant to Section 1440 requirements and instruct the LPA to submit a reimbursement request.

4.3.6 Section 1440 is not applicable for any work completed after Federal authorization of the project.

4.3.7 Upon execution of the joint funding agreement the CBLRS will initiate a Contract Obligation Document (COD) with the Illinois Comptroller.

4.4 Reimbursement of PE Costs

4.4.1 The LPA shall submit a request for reimbursement to the District BLRS with appropriate backup documentation (see Chapter 5-10 of the BLRS Manual). The District BLRS will create an invoice for submission to the CBLRS.

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Section 1440 Procedures Effective: M a r c h 1 5 , 2021

4.4.2 Upon review and acceptance, the reimbursement request will be processed, and payment will be made to the LPA by the Illinois Comptroller’s Office

5.0 Definitions

5.1 Engineering Agreement – The contract between the LPA and their engineering consultant to complete preliminary engineering services for a particular project.

5.2 Joint Funding Agreement – The legal mechanism between the department and the LPA by which funding is obligated and paid by the department for preliminary engineering work.

5.3 Execution – The process of securing all appropriate signatures on the joint funding agreement to allow release of funds for a project.

5.4 Contract Obligation Document (COD) – This is the state obligation of funding which allows reimbursement payments from state Road Fund to the LPA.

5.5 Federal Authorization – The means by which the department requests an obligation of Federal funding for an individual project.

5.6 Reimbursements - Once a reimbursement is made from the Road Fund to an LPA, the department will in turn submit a Federal reimbursement request to the FHWA for reimbursement back into the Road Fund.

5.7 Department – The Illinois Department of Transportation

5.8 Preliminary Engineering - Defined as the engineering work leading to a National Environmental Policy Act (NEPA) decision (Phase I) and completion of the project design (Phase II). Preliminary Engineering contracts may be structured as a combination of Phase I and Phase II engineering, or work may be segregated into separate contracts for Phase I and Phase II.

6.0 Forms and Records

6.1 BLR 05310 – Local Agency Agreement for Federal Participation 6.2 BLR 05311 – Local Agency Amendment for Federal Participation

6.3 BLR 05530 – Local Public Agency Engineering Services Agreement 6.4 BLR 05620 – Invoice 6.5 BLR 05621 – Local Public Agency Cost Pluss Fixed Fee Invoice 6.6 GATA Uniform Intergovernmental Grant Agreement Template

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Section 1440 Procedures Effective: M a r c h 1 5 , 2021

7.0 Attachments

7.1 Section 1440 approval template - Appendix A 7.2 Engineering agreement approval template – Appendix B 7.3 Joint agreement approval template – Appendix C

8.0 References

8.1 Bureau of Local Roads and Streets Manual 8.2 Section 1440 of the Fixing America’s Surface Transportation Act (FAST Act) (Pub. L.114-94 8.3 FHWA Memorandum “At-Risk Project Pre-Agreement Authority for Preliminary Engineering”, dated March 19, 2019 8.4 Title 23 Code of Federal Regulations 8.5 National Environmental Policy Act 42 U.S. Code § 4321-4347

Page 5 of 5 Appendix A

[Date]

Ms. Bertha Sample Village Clerk Village of Example Example, Illinois 60000

Subject: Section 1440 Notice to Proceed Village: Example Section: 20-12345-00-PV Project: ABCD(123) Job: P-90-000-00

Dear Ms. Sample:

Pursuant to Section 1440 of the FAST Act we hereby approve the above stated project to proceed prior to federal authorization and execution of the joint funding agreement. You may proceed with the following stipulations:

Initial Requirements:

 Consultant selection must comply with federal Qualifications-Based Selection (QBS) requirements. See Chapter 5-5.06 of the Bureau of Local Roads and Streets Manual and attached QBS check sheet.

 The engineering agreement shall be submitted to the district office for processing. Verification of proper QBS procedures is required with the submittal and shall include the following documentation:

o completed QBS check sheet o copy of the public notice o criterion and weighting for evaluation o composition of the selection committee o listing and rating of the top three firms o selection justification

 All National Environmental Policy Act of 1969 (NEPA) requirements shall be adhered to. Projects shall follow normal BLRS Phase I procedures.

 Phase II engineering activities may not commence until Phase I is complete.

 All design requirements shall follow BLRS policy.

 Failure to comply with Federal requirements will nullify Federal participation in the engineering contract.

Appendix A

Prior to requesting reimbursement:

Joint funding agreements must be executed and Engineering Agreements approved prior to requesting reimbursement.

Backup information required with reimbursement request shall be in accordance with Chapter 5-10 of the Bureau of Local Roads and Streets Manual. Items must include but not limited to:

 Copies of all cancelled checks paid for the project,  List and itemization of all direct costs and unit rates for each direct cost item,  List of employees by classification, time spent by each employee on the project, and the hourly rate of each employee.

Please direct questions to your district Bureau of Local Roads and Streets office.

Sincerely,

George A. Tapas, P.E., S.E. Engineer of Local Roads and Streets

cc: Joe Miner, Village Engineer Jeffrey Myers Region 4 Attn: Brian Wright - District 6 Attn: Project Control

Appendix A Federal Qualification Based Selection (QBS) Checklist

As a condition of this approval the LPA must comply with federal QBS requirements outlined in Chapter 5- 5 of the Bureau of Local Roads and Streets Manual when selecting a consultant. Below is a check sheet that the LPA will be required to certify with the submission of the engineering agreement for department approval.

The department reserves the right to verify that the QBS process was properly followed. Failure to follow the process will nullify federal funding for work covered under this Section 1440 approval.

1. Do the written QBS policies and procedures discuss the initial administration (procurement, management, and administration) concerning engineering and design related consultant services? Yes No 2. Do the written QBS policies and procedures follow the requirements as outlined in Section 5-5 and specifically Section 5-5.06(e) of the BLRS Manual? Yes No If no, IDOT’s approval date: _ 3. Was the scope of services for this project clearly defined? Yes No 4. Was public notice given for this project? Yes No Due date of submittal: _ Method(s) used for advertisement and dates of advertisement: _ _ 5. Do the written QBS policies and procedures cover conflicts of interest? Yes No 6. Do the written QBS policies and procedures use covered methods of verification for suspension and debarment? Yes No 7. Do the written QBS policies and procedures discuss the method of evaluation? Yes No Criteria for this project Weighting Criteria for this project Weighting _ % % _ % _ % _ % _ % _ % _ % 8. Do the written QBS policies and procedures discuss the method of selection? Yes No Selection committee (titles) for this project: _

Top three consultants selected for this project in order: 1) _ 2) _ 3) _ If less than 3 responses were received, IDOT’s approval date: _ 9. Was an estimated cost of engineering for this project developed in-house prior to contract negotiation? Yes No 10. Were negotiations for this project performed in accordance with federal requirements? Yes No 11. Were acceptable costs for this project verified? Yes No LPA will rely on IDOT review and approval of costs. 12. Do the written QBS policies and procedures cover review and approving for payment, before forwarding the request for reimbursement to IDOT for further review and approval? Yes No 13. Do the written QBS policies and procedures cover ongoing and finalizing administration of the project (monitoring, evaluation, closing-out a contract, record retention, responsibility, remedies to violations or breaches to a contract, and resolution of disputes)? Yes No

Appendix B

[Date]

Ms. Bertha Sample Village Clerk Village of Example Example, Illinois 60000

Subject: Preliminary Engineering Agreement Village: Example Section: 20-12345-00-PV Project: ABCD(123) Job: P-90-000-00 Consultant: M.U.S.T Engineering Inc. $100,000 (federal share $80,000)

Dear Ms. Sample:

Funds for the enclosed engineering agreement were approved by the department on June 1, 2021. The approved amount will be used as the upper limit of reimbursement for the project.

Please contact Debbie Jarvis ([email protected]) if you have any questions.

Sincerely,

George A. Tapas, P.E., S.E. Engineer of Local Roads and Streets

Enclosure cc: Joe Miner, Village Engineer Jeffrey Myers Region 4 Attn: Brian Wright - District 6 Attn: Project Control

Appendix C

[Date]

Ms. Bertha Sample Village Clerk Village of Example Example, Illinois 60000

Subject: Joint Agreement Village: Example Section: 20-12345-00-PV Project: ABCD(123) Job: C-90-000-00

Dear Ms. Sample:

Federal authorization was granted on April 25, 2021 under the provisions of Section 1440 of the FAST Act. The department executed the subject agreement on May 1, 2021.

A copy of the agreement is enclosed.

Sincerely,

George A. Tapas, P.E., S.E. Local Project Implementation Engineer

Enclosure cc: Ima Paragon, Village President Jeffrey Myers - Region 4 Attn: Brian Wright - District 6 Attn: Programming ([email protected]) Attn: Project Control ([email protected]) Tim Kell (Attn: [email protected])