Committee of the Whole Meeting Agenda

Village of Itasca 550 W. Irving Park Rd., Itasca, Illinois 60143 Committee of the Whole Meeting Agenda January 22, 2019 (Board Room, 2nd Floor) (This Meeting will convene immediately following the Village Board Meeting, which begins at 7 p.m.)

President: Jeffery J. Pruyn Phone: 630.773.0835

Trustees: Jeff Aiani FAX: 630.773.2505 Marty Hower Michael J. Latoria Ellen Leahy Frank J. Madaras Lucy Santorsola Clerk: Jody A. Conidi Administrator: Carie Anne Ergo

1. Call to Order; Roll Call 2. Pledge of Allegiance 3. Audience Participation 4. Presentation of Meeting Minutes a. Committee of the Whole – January 8, 2019

Documents:

20190108 COW MTG MINUTES.PDF

5. President's Comments 6. Community Development Committee Trustee Latoria, Chairperson a. Discussion and possible action regarding DuPage County Stormwater Ordinance Text Amendment (Ord. 1905-19)

Documents:

COMDEV A - DUPAGE COUNTY STORMWATER MUNICIPAL CODE AMENDMENTS.PDF

7. Administration Committee Trustee Santorsola, Chairperson 8. Environmental Committee Trustee Leahy, Chairperson 9. Finance Committee Trustee Hower, Chairperson 10. Public Safety Committee Trustee Madaras, Chairperson 11. Public Works/Infrastructure Committee Trustee Aiani, Chairperson a. Discussion and possible action regarding 2018 Street Resurfacing Program – Payment Estimate #4 and final to Schroeder Asphalt Services

Documents:

PW A - 2018 STREET RESURFACING PROGRAM - PAY 4 - SCHROEDER.PDF

b. Discussion and possible action regarding recommendation of approval of Final Project Cost Letter - Illinois Tollway/Illinois Department of Transportation/Village of Itasca Contract 4600 – Rohlwing Road from West Thorndale Avenue to Hamilton Parkway and Contract 4606 – Westbound I-290 to Illinois Route 390 and Park Boulevard Relocation

Documents:

PW B - ILLINOIS TOLLWAY CONTRACT 4600 AND 4606 FINAL COST CONCURRENCE.PDF

c. Discussion and possible action regarding recommendation for Consideration of Approval of IGA Addendum - Village / Tollway / IDOT Intergovernmental Agreement (IGA) Contract 4600/4606

Documents:

PW C - ILLINOIS TOLLWAY CONTRACT 4600 AND 4606 IGA ADDENDUM.PDF

d. Discussion and possible action regarding Recommendation for Consideration of Approval of IGA for Contract 4629 - Village of Itasca/Illinois Tollway/Illinois Department of Transportation - DuPage County/Addison Township Intergovernmental Agreement

Documents:

PW D - ILLINOIS TOLLWAY CONTRACT CONSIDERATION OF APPROVAL OF IGA FOR CONTRACT 4629.PDF

e. Discussion and possible action regarding recommendation for approval of Final Project Cost Letter - Village of Itasca/Illinois Tollway Contract 4629 - Illinois Route 390 – west of Park Boulevard to east of Arlington Heights Road

Documents:

PW E - ILLINOIS TOLLWAY CONTRACT 4629 FINAL COST CONCURRENCE.PDF

f. Wastewater Treatment Plant Update 12. Department Head Reports 13. Village Administrator Report 14. Closed Session 15. Adjournment Village of Itasca 550 W. Irving Park Rd., Itasca, Illinois 60143 Committee of the Whole Meeting Agenda January 22, 2019 (Board Room, 2nd Floor) (This Meeting will convene immediately following the Village Board Meeting, which begins at 7 p.m.)

President: Jeffery J. Pruyn Phone: 630.773.0835

Trustees: Jeff Aiani FAX: 630.773.2505 Marty Hower Michael J. Latoria Ellen Leahy Frank J. Madaras Lucy Santorsola Clerk: Jody A. Conidi Administrator: Carie Anne Ergo

1. Call to Order; Roll Call 2. Pledge of Allegiance 3. Audience Participation 4. Presentation of Meeting Minutes a. Committee of the Whole – January 8, 2019

Documents:

20190108 COW MTG MINUTES.PDF

5. President's Comments 6. Community Development Committee Trustee Latoria, Chairperson a. Discussion and possible action regarding DuPage County Stormwater Ordinance Text Amendment (Ord. 1905-19)

Documents:

COMDEV A - DUPAGE COUNTY STORMWATER MUNICIPAL CODE AMENDMENTS.PDF

Documents:

PW A - 2018 STREET RESURFACING PROGRAM - PAY 4 - SCHROEDER.PDF

Documents:

PW B - ILLINOIS TOLLWAY CONTRACT 4600 AND 4606 FINAL COST CONCURRENCE.PDF

c. Discussion and possible action regarding recommendation for Consideration of Approval of IGA Addendum - Village / Tollway / IDOT Intergovernmental Agreement (IGA) Contract 4600/4606

Documents:

PW C - ILLINOIS TOLLWAY CONTRACT 4600 AND 4606 IGA ADDENDUM.PDF

Documents:

PW D - ILLINOIS TOLLWAY CONTRACT CONSIDERATION OF APPROVAL OF IGA FOR CONTRACT 4629.PDF

Documents:

PW E - ILLINOIS TOLLWAY CONTRACT 4629 FINAL COST CONCURRENCE.PDF

President: Jeffery J. Pruyn Phone: 630.773.0835

Trustees: Jeff Aiani FAX: 630.773.2505 Marty Hower Michael J. Latoria Ellen Leahy Frank J. Madaras Lucy Santorsola Clerk: Jody A. Conidi Administrator: Carie Anne Ergo

1. Call to Order; Roll Call 2. Pledge of Allegiance 3. Audience Participation 4. Presentation of Meeting Minutes a. Committee of the Whole – January 8, 2019

Documents:

20190108 COW MTG MINUTES.PDF

5. President's Comments 6. Community Development Committee Trustee Latoria, Chairperson a. Discussion and possible action regarding DuPage County Stormwater Ordinance Text Amendment (Ord. 1905-19)

Documents:

COMDEV A - DUPAGE COUNTY STORMWATER MUNICIPAL CODE AMENDMENTS.PDF

Documents:

PW A - 2018 STREET RESURFACING PROGRAM - PAY 4 - SCHROEDER.PDF

Documents:

PW B - ILLINOIS TOLLWAY CONTRACT 4600 AND 4606 FINAL COST CONCURRENCE.PDF

c. Discussion and possible action regarding recommendation for Consideration of Approval of IGA Addendum - Village / Tollway / IDOT Intergovernmental Agreement (IGA) Contract 4600/4606

Documents:

PW C - ILLINOIS TOLLWAY CONTRACT 4600 AND 4606 IGA ADDENDUM.PDF

Documents:

PW D - ILLINOIS TOLLWAY CONTRACT CONSIDERATION OF APPROVAL OF IGA FOR CONTRACT 4629.PDF

Documents:

PW E - ILLINOIS TOLLWAY CONTRACT 4629 FINAL COST CONCURRENCE.PDF

f. Wastewater Treatment Plant Update 12. Department Head Reports 13. Village Administrator Report 14. Closed Session 15. Adjournment Village of Itasca Committee of the Whole Regular Meeting Minutes Tuesday, January 8, 2019 Immediately Following the Village Board of Trustees Meeting Itasca Municipal Complex, Board of Trustees Room

1. Call to Order / Roll Call The Tuesday, January 8, 2019 regular meeting of the Committee of the Whole was called to order at 7:50 p.m. by President Pro Tem Aiani.

Roll Call PRESENT: President Pro Tem Jeff Aiani, Trustee Marty Hower, Trustee Mike Latoria, Trustee Ellen Leahy, Trustee Frank Madaras, Trustee Lucy Santorsola. ABSENT: Mayor Jeff Pruyn.

Others Present: Safety Director Bob O’Connor, Interim Community Development Director Shannon Malik Jarmusz, Village Engineering Consultant Mark Wesolowski, Public Works Director Ross Hitchcock, Village Administrator Carie Anne Ergo, Village Attorney Chuck Hervas, Village Clerk Jody Conidi.

2. Pledge of Allegiance Recited at the preceding Village Board Meeting.

3. Audience Participation No Audience Participation.

4. Meeting Minutes

5A. Committee of the Whole Meeting Minutes – December 18, 2018 Trustee Leahy moved to approve the Committee of the Whole meeting minutes of December 18, 2018. Trustee Hower seconded. Motion carried by unanimous voice vote.

5. President’s Comments No President’s Comments; Mayor Pruyn absent.

6. Community Development Committee – Trustee Latoria, Chair

6A. Detached Garage Variances – 191 Princeton Avenue Trustee Latoria moved to recommend approval of Ordinance 1902-19, “An Ordinance Granting Variances for 191 Princeton Avenue (Bill and Mke Chlebik)” (PC 18-017). The existing detached garage will be demolished and replaced with a new three-car garage. Trustee Leahy seconded. Motion carried by unanimous voice.

7. Administration Committee – Trustee Santorsola, Chair No Administration Committee Report.

8. Environmental Committee – Trustee Leahy, Chair No Environmental Committee Report.

Itasca Committee of the Whole Regular Meeting January 8, 2019 Page 2

9. Finance Committee – Trustee Hower, Chair

9A. General Obligation Refunding Bonds Trustee Hower introduced Ordinance 1904-19 providing for issuance of not to exceed $940,000.00 in General Obligation Refunding Bonds, Series 2019, of the Village of Itasca, DuPage County, Illinois, for the purpose of refunding certain outstanding bonds of said Village, providing for the levy and collection of a direct annual tax sufficient to pay the principal and interest on said bonds, and authorizing the sale of said bonds to the purchaser thereof. The issuance of new bonds will result in a cost savings of $60,000.00.

10. Public Safety Committee – Trustee Madaras, Chair No Public Safety Committee Report.

11. Public Works/Infrastructure Committee – Trustee Aiani, Chair

11A. 2019 Village Engineer Rate Schedule Trustee Madaras moved to recommend approval of Resolution 1093-19 regarding the 2019 Rate Schedule for the Village Engineer – Robinson Engineering, Ltd. The hourly rate increase for 2019 calendar year is 1.4% is to be applied to new projects and/or miscellaneous continuing services after January 1, 2019. Projects already underway will continue to abide by the terms of previously approved agreements and task orders until completed. Trustee Leahy seconded. Motion carried by unanimous voice vote.

12. Department Head Reports

Safety Director O’Connor reported the Police Department received 22 calls on New Year’s Eve.

Interim Community Development Director Malik Jarmusz reported staff met with Bridge Development Partners on the agreement extension, construction schedule, and fire department requirements for the CBS Tower property; Bridge Development Partners met with Elk Grove Village to negotiate traffic needs on Nerge Road; Bridge Development Partners will be attending an upcoming Plan Commission meeting for final approvals and variances; and the Plan Commission meeting on Wednesday, January 16, 2019 has two agenda items.

Village Engineer Wesolowski reported Senior Engineer Amy McKenna will be leaving Robinson Engineering, Ltd. as of Thursday, January 17, 2019.

Public Works Director Hitchcock reported Public Works repaired a couple of main breaks over the holidays and the new camera found a collapse in front the Itasca Bank & Trust, Co., 308 West Irving Park Road.

Village Attorney Hervas reported

Itasca Committee of the Whole Regular Meeting January 8, 2019 Page 3

Village Clerk Conidi had no report.

13. Village Administrator Report Village Administrator Ergo reported a letter is being written to ComEd’s new CEO Anne Pramaggiore regarding overhead power lines; Congressman Raja Krishnamoorthi is holding a town hall meeting at the Itasca Village Hall on Monday, February 4, 2019 at 6:00 p.m.; a bargaining notice was received from the Fraternal Order of Police (FOP); a Metra Study meeting is scheduled for Thursday, January 17, 2019 in Glen Ellyn, Illinois; and DuPage County will be applying for permits on a sanitary facilities project near the Itasca Softball Complex.

14. Closed Session No Closed Session.

15. Adjournment Trustee Hower moved to adjourn the Committee of the Whole Meeting at 8:15 p.m. Trustee Leahy seconded. Motion carried by unanimous voice vote.

Submitted this 8th day of January 2019.

Jody A. Conidi, Village Clerk

ORDINANCE NO. 1905-19

AN ORDINANCE ADOPTING THE DUPAGE COUNTY COUNTYWIDE STORMWATER AND FLOOD PLAIN ORDINANCE AND ALL FUTURE AMENDMENTS TO THE ORDINANCE

WHEREAS, The Village of Itasca, (hereinafter “the Village”) is a non-home rule municipality organized under the provisions of the Illinois Municipal Code, 65 ILCS 5/1-1-1 et seq.; and

WHEREAS, Chapter 153 of the Village of Itasca Code of Ordinances, entitled Flood Damage Prevention, sets forth provisions relating to the Village’s adoption of the County of DuPage’s Countywide Stormwater and Flood Plain Ordinance (“County Ordinance”), adopted as Appendix F to the DuPage County Stormwater Management Plan, and the Village’s status as a partial waiver community for the purposes of enforcing the County Ordinance; and

WHEREAS, the County of DuPage has adopted certain amendments to the County Ordinance over the years and is anticipating adopting further amendments to the County Ordinance in the future; and

WHEREAS, the corporate authorities of the Village have determined that it is in the best interest of the Village to adopt the current and future amendments to the County Ordinance; and

WHEREAS, the corporate authorities of the Village have determined that the current and future amendments to the County Ordinance will in no way impair or compromise, and are in furtherance of, the public safety, health and general welfare of the residents of the Village of Itasca.

NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Itasca, DuPage County, Illinois, as follows:

SECTION ONE: The corporate authorities hereby amend Section 153.02 of the Itasca Code of Ordinances as follows:

§ 153.02 ADOPTION OF COUNTY ORDINANCE BY REFERENCE; COMPLIANCE.

(A) In order to assure that the provisions of the existing ordinances of the Village and those which may be adopted in the future are consistent with and at least as stringent as the DuPage County Stormwater Management Plan and the Countywide Stormwater and Flood Plain Ordinance, the Corporate Authorities do hereby adopt the Countywide Stormwater and Flood Plain Ordinance as currently revised by the County Board on April 23, 2013with amendments which are attached hereto and made a part of this chapter as if set out fully herein. The County Ordinance is adopted by reference, with the amendments adopted as a specific and integral part of this chapter. The provisions adopted by this section shall be in full force and effect and shall supersede any other ordinances of the municipality with which they are inconsistent or which are less stringent than the terms of this chapter.

Ord 1905-19 - Adoption of DuPage Stormwater Ordinance Amendments (B) Section 6.05 of the Village Development Standards and Specifications shall be amended concurrently with this chapter, and, the amended Section 6.05 shall serve as Appendix A, as attached to Ordinance 1208-04, passed 11-2- 04.

(C) Any new annexation or pre-annexation agreement entered into by this municipality after such time as this chapter is in full force and effect shall require that every developer comply with the stormwater standards of this chapter or as this chapter may be amended in the future to make its terms consistent with the County Ordinance which shall apply to any plat of subdivision within such newly annexed territory.

(D) The Corporate Authorities agree that the Village will be bound by the rules and procedures of the County Ordinance, including without limitation, the Committee procedures for reasserting county jurisdiction over stormwater management within the jurisdiction of this municipality.

(E) Any amendment to the DuPage Countywide Stormwater and Flood Plain Ordinance that becomes effective after the passage of this ordinance shall be incorporated into this ordinance by reference and shall be applicable to all Villages Ordinances, and Development Standards, and Specifications.

SECTION TWO: All references to the “County Ordinance” contained in Chapter 153 of the Village of Itasca Code of Ordinances shall be deemed to incorporate the amendments to the DuPage Countywide Stormwater and Flood Plain Ordinance adopted herein.

SECTION THREE: SEVERABILITY. The various provisions of this Ordinance are to be considered as severable, and if any part or portion of this Ordinance shall be held invalid by any Court of competent jurisdiction, such decision shall not affect the validity of the remaining provisions of this Ordinance.

SECTION FOUR: REPEAL OF PRIOR ORDINANCES. All prior Ordinances and Resolutions in conflict or inconsistent herewith are hereby expressly repealed only to the extent of such conflict or inconsistency.

SECTION FIVE: EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law.

AYES: ______

NAYES: ______

ABSENT: ______

ABSTAIN: ______

Ord 1905-19 - Adoption of DuPage Stormwater Ordinance Amendments APPROVED and ADOPTED by the Village President and Board of Trustees of the Village of Itasca this day of January, 2019.

APPROVED:

______Jeffery J. Pruyn, Village President

ATTEST:

______Jody Conidi, Village Clerk

Ord 1905-19 - Adoption of DuPage Stormwater Ordinance Amendments PUBLIC WORKS 411 N Prospect Ave Itasca, Illinois 60143-1795 Tel: 630-773-2455 Fax: 630-773-9856 www.itasca.com

MEMORANDUM

To: Carie Anne Ergo, Village Administrator

From: Ross Hitchcock, Director of Public Worksf ~ -

Date: January 15, 2019

Subject: 2018 Street Resurfacing Program - Payment Estimate #4 and Final

Introduction I have received Payment Estimate #4 and final from Robinson Engineering recommending payment to Schroeder Asphalt Services Inc. in the amount of $51,485 .18 for work performed on the 2018 Street Resurfacing Program.

Discussion This payment is for concrete and asphalt patching and overlay work completed at various locations throughout the Village.

Staff Recommendation Everything appears to be in order. I recommend this item be forwarded to the Committee of the Whole agenda on January 22, 2019 for discussion and approval.

After Action Steps None

Attachments Recommendation from Robinson Engineering Contractor's statement of quantities Waivers of lean Municipal Expertise. CommunHy Commit ment.

Mark A. Wesolowski, PE Direct Line : (815) 412-2710 Email: [email protected] January 14, 2019

Project 18-R0027 Mr. Ross Hitchcock, Director of Public Works Village of Itasca Public Works 411 N. Prospect Itasca, Illinois 60143

RE: 2018 Street Resurfacing Program Payment Estimate #4 - Final

Dear Mr. Hitchcock:

We have reviewed Invoice #2018-360 (Estimate of Payment #4) from Schroeder Asphalt Services, Inc. for work completed on the above referenced project. It is our opinion that the work has been completed in substantial conformance with the plans and specifications, as summarized below:

Tota I Earned to Date ...... $344,320.56 Less Previous Payments ...... $292,835.38 Total Due Estimate No. 4 - Final...... $51,485.18

Therefore, we recommend that the Village Board authorize the release of funds in the amount of Fifty One Thousand, Four Hundred Eighty-Five and Eighteen Cents ($51,485.18) at this time to the contractor, Schroeder Asphalt Services, Inc.

Very truly yours,

ROBINSON ENGINEERING, LTD. 4/tla/~ Mark A. Wesolowski, PE, CFM Senior Project Manager maw/rd r:\2015-2019\2018\18-r0027.it\construction\payouts\18-r0027_payout #4-final .docx

Encl :

127 N. Walnut St reet. Suite 200 <> Itasca, IL 60143 o (847) 250 .. 5535 www.reltd.com ·1 0 ASPHALT SERVICES, INC.

POBOX831 PHONE: 815-923-4380 HUNlLEY, IL 60142 FAX: 815-923-4389

Bill To Invoice VILLAGE OF ITASCA 550 W IRVING PARK ROAD Date Invoice # ITASCA, IL 60143 12/7/2018 2018-360

Project

2018 STREET RESURFACING-218023

Description Unit Quantity Unit Price Amount Final Contract Amount 1 344,320.56 344,320.56 Less Previous Payments 1 -292,835.37 -292,835 . 37

Total $51,485.19

Payments/Credits $0.00

Balance Due $51,485.19 Invoice #2018-360 Owner Contractor Invoice Date: 1217/2018 Village of Itasca Schroeder Asphalt Services, Inc. Dates Billed: 10/1712018 -1217/2018 550 W Irving Park Road P.O. Box831 PO# Itasca, IL 60143 Huntley, IL 60142 2018 Street Resrfacing Program Job: 218023

Previous Quantities Contract Contract Quantities Current Billed Current Amount Description Quantities Unit Unit Price Amount Billed Quantities to Date Amount to Date 1 HMA Surface Course, Mix D, N50 1,230 TON $ 69.75 $ 85,792.50 1470 1469.92 $ $ 102,526.92 2 HMA Surface Removal 2" 13,469 SY $ 1.70 $ 22,897.30 13767 2046 15813 $ 3,478.20 $ 26,882.10 3 Leveling Binder (Machine Method), N 50 568 TON $ 69.00 $ 39,192.00 148.58 0 148.58 $ $ 10,252.02 4 Aggregate Base Repair 92 TON $ 16.50 $ 1,518.00 0 93 93 s 1,534.50 $ 1,534.50 5 Bituminous Materials (Tack Coat) 8,827 LB $ 0.01 $ 88.27 2562 0 2562 s $ 25.62 6 Class D Patches, Type II , 7" 217 SY $ 44.00 $ 9,548.00 212 0 212 s $ 9,328.00 7 Class D Patches, Type IV, T' 370 SY $ 42.00 s 15,540.00 678 0 678 $ $ 28,476.00 8 Partial Deth Patching (Special) 400 SY $ 16.95 $ 6,780.00 1478 0 1478 $ $ 25,052.10 9 HMA Driveway Removal & Replacement 50 SY $ 27.00 $ 1,350.00 0 0 0 $ $ 10 Sidewalk Removal 52 SF $ 5.00 $ 260.00 421 0 421 $ $ 2,105.00 11 Portland Cement Concrete Sidewalk 5" 52 SF $ 9.45 $ 491.40 421 0 421 $ $ 3,978.45 12 Detectable Warnings 20 SF $ 27.50 $ 550.00 20 0 20 $ $ 550.00 13 Bituminos Materials (Prime Coat) 27,283 LB $ 0.01 $ 272.83 0 0 0 $ $ 14 Catch Basins to be adjusted with new Type II Frame ; EA $ 735.00 s 735.00 2 0 2 $ $ 1,470.00 15 Catch Basins to be reconstructed with new Type II Fr. EA $ 1,050.00 $ 1,050.00 2 0 2 $ $ 2,100.00 16 Inlets to be Adjusted 2 EA $ 420.00 $ 840.00 0 $ $ 420.00 17 Remove and Relocate Inlets 2 EA $ 900.00 $ 1,800.00 0 0 0 $ $ 18 Combination Curb & Gutter Removal & Replace 51 FT $ 37.00 $ 1,887.00 198 0 198 $ $ 7,326.00 19 Curb Removal 90 FT $ 10.50 $ 945.00 115 0 115 $ $ 1,207.50 20 Concrete Curb, Type B 90 FT $ 27.50 $ 2,475.00 115 0 115 $ $ 3,162.50 21 Steel Adjusting Rings 16 EA $ 210.00 $ 3,360.00 1 0 1 $ $ 210.00 22 TPM Letters and Symbols 106 SF $ 3.95 $ 418.70 407.3 0 407.3 $ $ 1,608.84 23 TPM Line 4" 17,261 FT $ 0.51 $ 8,803.11 13545 0 13545 $ $ 6,907.95 24 TPM Line 6" 500 FT $ 0.80 $ 400.00 2047 0 2047 $ $ 1,637.60 25 TPM Line 12" 530 FT $ 1.60 $ 848.00 449 0 449 $ $ 718.40 26 TMP Line 24" 214 FT s 7.35 $ 1,572.90 371 0 371 $ $ 2,726.85 27 Topsoil Furnish and Place 4" 17 SY $ 10.00 $ 170.00 0 51 51 $ 510.00 $ 510.00 28 Sodding Salt Tolelrant (Special) 17 SY $ 20.00 $ 340.00 0 51 51 $ 1,020.00 $ 1,020.00 29 Railroad Right of Way Entry Permit EA $ 2,000.00 $ 2,000.00 0 0 0 $ $ 30 Railroad Flagger LS $ 10,000.00 $ 10,000.00 0 0 0 $ $ 31 Railroad Protective Liability Insurance LS $ 2,500.00 s 2,500.00 0 0 0 $ $ 32 Preparation of Base 6,457 SY $ 0.70 $ 4,519.90 2558 1144 3702 $ 800.80 $ 2,591.40 33 HMA Binder Course IL 19.0, N50 723 TON $ 72.00 $ 52,056.00 338.44 0 338.44 $ $ 24,367.68 Aup 1 Message Board 3 WEEK $ 800.00 $ 2,400.00 3 0 3 $ $ 2,400.00 Aup2 PGE 550 CY $ 86.00 $ 47,300.00 541 135 676 $ 11 ,610.00 $ 58,136.00 Aup3 Glas Pav Fabric 3,900 SY $ 3.87 $ 15,093.00 3899 0 3899 $ $ 15,089.13

Change Order Amount $ Total Contract $ 281,000.91

Work Completed to Date $ 344,320.56 $ Total Complete/Stored/Pendin! $ 344,320.56 Less Retalnage $ Total (Less Retainage) $ 344,320.56 Adjustments $ Less Previously Requested $ 292,835.37 Amount Due This Request $ 51,485.19 FINAL WAIVER OF LIEN

STATE OF ILLINOIS l Gty#~~~~~~~~~~~ COUNTY OF McHENRY J S.S Loan# TO WHOM IT MAY CONCERN: WHEREAS the undersigned has been employed by Village of Itasca to furnish Asphalt Paving ~~~~~~~~~~~~~~~~--'-~~~--"'--~~~~~~~~~~~~~~~~~~~~~~- for the premises known as 2018 Street Resurfacing of which Village of Itasca is the owner. The undersigned, for and in consideration of Fifty One Thousand Four Hundred Eighty Five Dollars 19/100 $51,485.19 Dollars, and other good and valuable considerations, the receipt where of is hereby acknowledged, do(es) hereby waive and release any and all lien or claim of, or right to, lien, under the statutes of the State of lliinois, relating to mechanics' liens, with respect to and on said above-described premises, and the improvements thereon, and on the material, fixtures, apparatus or machinery furnished, and on moneys, funds or other considerations due or to become due from the owner, on account of all labor, services, materials, fixtures, apparatus or machinery, heretofore furnished, or which may be furnished at any time hereafter, by the undersigned for the above described premises, INCLUDING EXTRAS.* DA TE 12/07/18 COMPANY NAME Schroeder Asphalt Services, Inc.

ADDRESS /.9- PO Bo >;~1tley , IL 60142 SIGNATURE AND TITLE r0 tlU z;}._1 ~ , Corporate Secretary *EXTRAS INCLUDE BUT ARE NOT LIMITED TO CHANGE ORDERS, BOTH ORhlAND WRITTEN, TO THE CONTRACT.

STATE OF ILLINOIS l CONTRACTOR'S AFFIDAVIT COUNTY OF McHENRY J S.S TO WHOM IT MAY CONCERN: THE UNDERSIGNED, (NAME) Grace Foss BEING DULLY SWORN, DEPOSES

~~~~~~~~~~~~~~~~~~~~~~ AND SAYS THAT HE OR SHE IS (POSITION) Corporate Secretary OF (COMPANY NAME) Schroeder Asphalt Services, Inc. WHO IS THE CONTRACTOR FURNISHING Asphalt Paving WORK ON THE BUILDING LOCATED AT Various Locations OWNED BY Village of Itasca That the total amount of the contract including extras is $344,320.56 on which he or she has received payment of $292,835.37 prior to this payment. That all waivers are true, correct and genuine and delivered unconditionally and that there is no claim either legal or equitable to defeat the validity of said waivers. That the following are the names of all parties who have furnished material or labor, or both for said work and all parties having contracts or sub contracts for specific portions of said work or for material entering into the construction thereof and the amount due or to become due to each, and that the items mentioned include all labor and material required to complete said work according to plans and specifications:

CONTRACT AMOUNT THIS BALANCE NAMES WHAT FOR PRTCE PAID PAYMENT DUE erv1ces, nc.

TOTAL LABOR AND MATERIAL INCLUDING EXTRAS* TO COMPLETE. $344,320.56 $292,835.37 $51,485.19 $0.00

That there are no other contracts for said work outstanding, and that there is nothing due or to bec~1 e due to any person for material, labor or other work of any kind done or to be done upon or in connection~id work other · t

STATE OF ILLINOIS COUNTY OF KANE } SS

9/5/2018

TO WHOM IT MAY CONCERN:

WHEREAS, we the undersigned has been employed by _ ____S.;_ C_HR_ _O_E_D_E_R_AS_P_HAL __T _ S_ER__Vl_C _ ES-'-, _IN_C~, --- -

to furnish ASPHALT

for the premises known as 2018 STREET RESURFACING

of which ______VIL__ L_A_G_E_O.;_F _ I_TASC---''-'-A______istheOwne~ THE

undersigned, for and in consideration of ______$_2_3~·~7_5_0_.3_0______Dollars

Twenty Three Thousand Seven Hundred Fifty Dollars and Thirty Cents

and other good and valuable considerations, the receipt whereof is hereby acknowledged, do(es) hereby waive and

release any and all lien, or claim of, or right to, lien, on said above described building and premises under the

statutes of the State of Illinois, relating to Mechanics' Liens, on account of labor or materials, or both, furnished or

which may be furnished by the undersigned to or on account of the said building or premises.

COMPANYNAME ___ __AL_ L_I_E_D_A_S_P_HAL__ T___ _ _ ADDRESS _ ___ _l _l_OO_ B_RAN_ _ D_T_D_RIVE ______

HOFFMAN ESTATES, IL 60192

Given under my hand and seal this 9/5/2018

ANNA RIZZO ASSISTANT SECRETARY

SUBSCRIBED AND SWORN TO BEFORE ME THIS 5TH DAY OF ---~AU~G~U~S~T~· ~2D~1~B ______

SIGNATURE HoO~S~~ &¥J-tr=---

Official Seal ~lIrene Congdon f Notary Public State of Illinois , $My Commission Expire& OB/0712022 ~ ?,,/Vv'VVVvVV'v"•,/VVVV'V''~ WAIVER OF LIEN - PARTIAL MATERIALS OR LABOR llLLlNOIS)

STATE OF ILLINOIS

COUNTY OF KANE } SS

11/29/2018

TO WHOM IT MAY CONCERN:

WHEREAS, we the undersigned has been employed by_____ S_C_H_R_O_E_D_E_R_A _S_P_HAL__ T_S_E_R_VI_C_E_S-"-, _IN_C_ ____

to furnish ASPHALT

for the premises known as 2018 STREET RESURFACING of which ------VILLAGE OF ITASCA is the Owner. THE undersigned, for and in consideration of $45,212.07 Dollars ------~------Forty Five Thousand Two Hundred Twelve Dollars and Seven Cents

and other good and valuable considerations, the receipt whereof is hereby aclmowledged, do(es) hereby waive and

release any and all lien, or claim of, or right to, lien, on said above described building and premises under the

statutes of the State of Illinois, relating to Mechanics' Liens, on account of labor or materials, or both, furnished or

which may be furnished by the undersigned to or on account of the said building or premises.

COMPANY NAME ------ALLIED ASPHALT ADDRESS 1100 BRANDT DRIVE

HOFFMAN ESTATES, lL 60192

Given under my hand and seal this 11/29/2018

, ' J ANNA RIZZO CORPORATE CONTROLLER

SUBSCRIBED AND SWORN TO BEFORE ME THIS 29TH DAY OF NOVEMBER, 2018

SIGNATURE ~~ Notary Signature & Seal <~/,. O,A/'.•V'

STATE OF ILLINOIS

COUNTY OF KANE } SS

1/4/2019

TO WHOM IT MAY CONCERN:

WHEREAS, we the undersigned has been employed by _____S_C_H_R_O_E_D_E_R_A_S_P_HAL __ T_S_E_R_V_IC_E_S..:.., _IN_C_. _____

to furnish ASPHALT

for the premises known as 2018 STREET RESURFACING

of which VILLAGE OF ITASCA is the Owner. THE ~------undersigned, for and in consideration of $32,320.38 Dollars

Thirty Two Thousand Three Hundred Twenty Dollars and Thirty Eight Cents

and other good and valuable considerations, the receipt whereof is hereby acknowledged, do(es) hereby waive and

release any and all lien, or claim of, or right to, lien, on said above described building and premises under the

statutes of the State of Illinois, relating to Mechanics' Liens, on account of labor or materials, or both, furnished or

which may be furnished by the undersigned to or on account of the said building or premises.

COMPANY NAME ALLIED ASPHALT ~------~ ADDRESS 1100 BRANDT DRIVE ~------~ HOFFMAN ESTATES, IL 60192

Given under my hand and seal this 1/4/2019

ANNA RIZZO CORPORATE CONTROLLER

SUBSCRIBED AND SWORN TO BEFORE ME THIS 4TH DAY OF JANUARY, 2019

.• ,/....,,/'\/"~•~\ ,,,, ..,1\ 1"\f•·., il ·I'.·""' .. ·'·.. ~· .( Off:.::i;;I;' .~ ; ;! .;' SIGNATURE NolruySigruo1"" &~ &.A.IF ~ lrenf: Cn:: ,•!· . ~ ' < Notary r:iub i:·. ~J:1 :· ... :,, :; 1w "1. \

TO WHOM IT MAY CONCERN:

WHEREAS the undersigned has been employed by Schroeder Asphalt Setvlce Inc. to furnish Gradal/ work for the premises_k_n_o_w_n_a_s______20_1_8_S_tree_ts_R_e_s_u_tfa_c_ln-=g------of which Village Of Itasca is the owner.

THE undersigned, for and in consideration of One thousand five hundred eighty and 001100 $1,580.00 Dollars, and and other good and valuable considerations, the receipt whereof Is hereby acknowledged, Clo(es) hereby waive and release any and all lien or claim of, or right to, lien, under the statutes of the State of Illinois, relating to mechanics' liens, with respect to and on said above-described premises, and tile improvements thereon, and on the material, fixtures, apparatus or machinery furnished, and on the moneys, funds or other considerations due or to become due from the owner. on account of all labor, services, material, fixtures, apparatus or machinery, furnished to this date by the undersigned for the above-described premises, INCLUDING EXTRAS.•

DATE: December 20, 2018 COMPANY NAME: Gradall Wotx Inc. 79 E. Blecke Ave., Addison, IL 60101 SIGNATURE AND TITLE President *EXTRAS INCLUDE BUT ARE NOT LIMITED TO CHANGE ORDERS, BOTH ORAL AND WRITIEN. TO THE CONTRACT. ·------coNTRActoR'~fAFFifiAvYf------· STATE OF ILLINOIS COUNTY OF TO WHOM IT MAY CONCERN: THE UNDERSIGNED, (NAME) Manuel Robles BEING DULY SWORN, DEPOSES AND SAYS THAT HE OR SHE IS (POSITION) _P._re;_;;s-'ld-'-e_nt'------OF (COMPANY NAME) Gradal/ Wotx, Inc. 79 E. Blecke Ave., Addlson,IL 60101 WHO IS THE CONTRACTOR FURNISHING -=g_ra_d_al_l_wi_orlc______W_O_R_K_O_N_T_H_E_B_U_IL_D_IN_G_ LOCATED AT _2_0_1B_S_tree-'--'-ts_R_e_s~u_tfa-'--'-cl_n~g------~ OWNED BY Village Of Itasca

That the total amount of the contract Including extras* is $1,580.00 on which he or she has received payment of prior to this payment. That all waivers are true, correct and genuine end delivered uncondnionaUy and that their is no claim either legal or equitable to defeat the validity of said waivers. That the fOllowing are the names and addresses of all parties who have furnished material or labor, or both, for said wo111 and aR parties having contracts or sub contracts for apeci!ic portions of said worfl or for material entering info ffle construcfK>n !hereof andfhe amount due or to become due to each, and that the items mentioned include all labor and material required to complete said wo111 according to plans and specifications:

f\MVVl'\ll CONTRACT PRICE THIS PAYMENT BALANCE DUE NAMES AND ADDRESSES WHAT FOR I NC~UOING EXTRAS' PAID Gradall Wotx, Inc. Gradel/ worff $15,800.00 $14,220.00 $1,580.00 $0.00

TOTAL LABOR AND MATERIAL INCLUDING EXTRAS TO COMPLETE

That there are no other contracts for said wort outstam:tlrtg, a net that there Is nothing due or ro become due ro any person J\Jr mare rial, laborer other wort or any kind done or to be done upon In connection with said work other than above stated. DATE: 1e>- /;rohx SIGNATURE SUBSCRIBED AND SWORN TO BEFORE ME THIS -"""W______.

*EXTRAS INCLUDE BUT ARE NOT LIMITED TO CHANGE ORDERS, CHANGE ORDERS, BOTH ORAL AND WRITTEN, TO THE CONTRACT. OFFICIALS EAL JENNIFER L. GRIEBEL Notan; Pllblic- Stateof Illinois I\ ~" Commission !71mirA.<.! 4 /0~ /?M · FINAL WAIVER OF LIEN iTATE OF ILLINOIS :OUNTY OF DUPAGE Gty# Loan# ·o WHOM IT MAY CONCERN: l\IHEREAS the undersigned has been employed by Schroeder Asphalt Services, Inc.

·o Furnish Pavement Marking

=or the premises known as 2018 Street Resurfacing )f which Village of Itasca is the owner.

THE undersigned, for and in consideration of One Thousand Two Hundred Eighty Three and 47/100 ____...... ( _$_1_,2_8_3_.4_7_) Dollars, and other good and valuable considerations, the receipt whereof Is hereby acknowledged, do( es) ereby waive and release any and all lien or claim of, or right to, lien, under the statues of the state of Illinois, relating to mechanics' liens, additionally, the ndersigned hereby waives and releases any and all of the undersigned's rights and claims under the Illinois public construction bond act to the same xtent. The undersigned waives and releases any and all lien or claims of, or right to lien under the statues of Illinois relating to mechanics liens end respect >and on said above described premises, and the improvements thereon, and on the material, fixtures, apparatus or machinery fUrn lshed, and on the moneys, mds or other considerations due or become due from the owner, on account of labor, service, material, fixtures, apparatus or mach inery, heretofore furnished , or •hlch may be finished et any time hereafter, by the undersigned for the above-described premises . .ddltlonally, the undersigned hereby waives and releases any and all of the undersigned's rights and claims under ie Illinois Public Construction Bond Act to the same extent the undersigned waives and releases any and all an or claim of, or right to lien under the statutes of Illinois relating to mechanics liens. liven under M Hand ------and seal -----this llneteenth day December

- o Vario, Pres l ~en t IOTE: All waivers must be for the full amount paid. If waiver is for a corporation, corpora e name should'iie used, corporate seal affixed and title ·f officer signing waiver should be set forth; if waiver is for a partnership, the partnership name should be used, partner should sign and esignate himself as partner. CONTRACTORS AFFIDAVIT iTATE OF ILLINOIS :OUNTY OF DUPAGE

'.Q WHOM IT MAY CONCERN: THE undersigned, being duly sworn, deposes and says that she Is: _J_o_a_n_Y_a_rl_o ______>resident of the Superior Road Striping, Inc. 1ho is the contractor for the Pavement Marking work on the 1uilding located at _2_0_18_S_t_re_e_t_R_e_su_rf_a_c_ln""g------owned by Village of Itasca "hat the total amount of the contract Including extras is $12,834. 73 on which he has received payment of $11,551 .26 prior to this payment. That all waivers are true, correct and genuine and delivered unconditionally and that there Is o claim either legal or equitable to defeat the validity of said waivers. That the following are the names of all parties who have furnished material r labor or both, for said work and all parties having contracts or sub contracts for specific portions of said work or for material entering Into the onstructlon thereof and the amount due or to become due to each, and that the Items mentioned Include all labor and material required to omplete said work according to plans and specifications: Contract Amount This Balance Names What For Price Paid Payment Due iuperlor Road Striping Pavement Marking $12,834.73 $11,551.26 $1 ,283.47 0.00 111 material was taken from fully paid stock and delivered to job site In our trucks. "hat there are no other contracts for said work outstanding , and that there is nothing due or to become due to any person for material, abor or other work of any kind done or to be done upon or In connection with the said work other than stated above. "OTAL LABOR AND MATERIALS TO COMPLETE I I s12,834.73 I s11,551 .26 I $1 ,283.471 o.ool iat there are no other contracte for said work outstanding, and that there is nothing due or to become due to any person for material, labor or ther work of any kind done or to be done upon or In connection with said work other than above stated. Signed this Nineteenth day of _D_e_ce_m_b_e_r_,__~,..._--+-1,-----2018 Signature 1 r.-+-'..,_."""1....,...... ,~...... 1t-----=------iubscribed and sworn to before me this Nineteenth 18 WAIVER OF LIEN TO DATE STATE OF ILLINOIS COUNTY OF DUPAGE Gty# Loan# TO WHOM IT MAY CONCERN:

WHEREAS the undersigned has been employed by Schroeder Asphalt Services, Inc.

For the premises known as 2018 Street Resurfacing

Of which Village of Itasca is the owner.

THE undersigned, for and in consideration of Eight Thousand Twenty Four and 71/100 --'"------..:.------~

$8,024.71 Dollars and other good and valuable considerations, the receipt whereof is hereby acknowledged, do(es) hereby waive and release any and all lien or claim of, or right to, lien, under the statues of the State of Illinois, relating to mechanic' liens, with respect to and on said above described premises, and the improvements thereon, and on the material, fixtures, apparatus or machinery furnished and on the moneys, funds or other considerations due or to become due from the owner, on account of labor services, material, fixtures apparatus or machinery, furnished to this date by the undersigned for the above described premises. Including extras. Additionally, the undersigned hereby waives and releases any and all of the undersigned's rights and claims under the Illinois Public Construction Bond Act to the same extent the undersigned waives and releases any and all lien or claim of, or right to lien under the statutes of Illinois relating to mechanics liens. Given under MY hand and seal this

Eleventh day of December Signature and Seal:

NOTE: All waivers must be for the full amount paid. If waiver is for a corporation, corpor e name shoul be used, corporate seal affixed and title of officer signing waiver should be set forth; if waiver is for a partnership, the partnership name should be used, partner should sign and designate himself as partner. Extras Include but are not limited to change orders, both oral and written to the contract CONTRACTORS AFFIDAVIT STATE OF ILLINOIS COUNTY OF DUPAGE TO WHOM IT MAY CONCERN: THE undersigned, being duly sworn, deposes and says that she is: _J_o_an_Y_a_ri_o ______President of the Superior Road Striping, Inc. who is the contractor for the Pavement Marking work on the building located at _2_0_18_S_tr_e_et_R_e_s_u_rf_a_ci_n.::.g ______owned by Village of Itasca That the total amount of the contract including extras is $11,350.78 on which he has received payment of $1,006.55 prior to this payment. That all waivers are true, correct and genuine and delivered unconditionally and that there is no claim either legal or equitable to defeat the validity of said waivers. That the following are the names of all parties who have furnished material or labor or both, for said work and all parties having contracts or sub contracts for specific portions of said work or for material entering into the construction thereof and the amount due or to become due to each, and that the items mentioned include all labor and material required to complete said work according to plans and specifications: Contract Amount This Balance Names What For Price Paid Payment Due Superior Road Striping Pavement Marking $11,350.78 $1,006.55 $8,024.71 $2,319.52 All material was taken from fully paid stock and delivered to job site in our trucks. That there are no other contracts for said work outstanding, and that there is nothing due or to become due to any person for material, ,. ,.. .

Subscribed and sworn to before me this Eleventh WAIVER OF LIEN TO DATE STATE OF ILLINOIS COU~UPAGE Gty# Loan# TO WHOM IT MAY CONCERN:

WHEREAS the undersigned has been employed by Schroeder Asphalt Services, Inc.

For the premises known as 2018 Street Resurfacing

Of which Village of Itasca is the owner.

THE undersigned, for and in consideration of ....;..;.;.;....;._One Thousand______Six and 55/100 ...;...;;.______

$1,006.55 Dollars and other good and valuable considerations, the receipt whereof Is hereby acknowledged, do(es) hereby waive and release any and all lien or claim of, or right to, lien, under the statues of the State of Illinois, relating to mechanic' liens, with respect to and on said above described premises, and the improvements thereon, and on the material, fixtures, apparatus or machinery furnished and on the moneys, funds or other considerations due or to become due from the owner, on account of labor services, material, fixtures apparatus or machinery, furnished to this date by the undersigned for the above described premises. Including extras. 11.ddltionally, the undersigned hereby waives and releases any and all of the undersigned's rights and claims under Iha Illinois Public Construction Bond Act to the same extent the undersigned waives and releases any and all len or claim of, or right to lien under the statutes of Illinois relating to mechanics liens. Given under MY hand and seal

Fifth day of September Signature and Seal:

\JOTE: All waivers must be for the full amount paid. If waiver is for a corporation, or Jf officer signing waiver should be set forth; if waiver is for a partnership, the pa sh ip name should be used, partner should sign and fosignate himself as partner. Extras Include but are not limited to change orders, both oral and written to the contract CONTRACTORS AFFIDAVIT STATE OF ILLINOIS :::OUNTY OF DUPAGE ro WHOM IT MAY CONCERN: THE undersigned, being duly sworn, deposes and says that she is: ..:J..:.o..:.se"'p..:.h..:.Y..:.a:;;.;n;..:·a______i/ice President of the Superior Road Striping, Inc. Nho is the contractor for the Pavement Marking work on the )Uildlng located at _2_0_18_S_tre_e_t_R_e_s_urf_a_c_ln_,,g'------'wned by Village of Itasca rhat the total amount of the contract Including extras is $11,350.78 on which he has received payment of $0.00 prior to this payment. That all waivers are true, correct and genuine and delivered unconditionally and that there is 10 claim either legal or equitable to defeat the validity of said waivers. That the following are the names of all parties who have furnished material >r labor or both, for said work and all parties having contracts or sub contracts for specific portions of said work or for material entering into the :onstructlon thereof and the amount due or to become due to each, and that the items mentioned include all labor and material required to ·omplete said work according to plans and specifications· Contract Amount This Balance Names What For Price Paid Payment Due )uperior Road Striping Pavement Marking $11,350.78 $0.00 $1 ,006.55 $10,344.23 \II material was taken from fully paid stock and delivered to job site in our trucks. rhat there are no other contracts for said work outstanding, and that there is nothing due or to become du o any person for material, abor or other work of any kind done or to be done upon or in connection with the said work other than roTAL LABOR AND MATERIAL TO COMPLETE $11,350.78 $0.00 'hat there are no other contracts for said work outstanding, and there is nothing due or to become due to any per •ther work of any kind done or to be done upon or in connection with said work other than above stated. Signed this Fifth day of _s;;;.e;;.:;P;.:;te::..:.m;..:;b:..:e;;..r---=--+-.....,,....::;;...-.!...... , 1,.--AA>µ,;.,l-l'l1'u.i= Signature >ubscribed and swam to before me this Fifth ~------/ STATE OF ILLINOIS FINAL WAIVER OF LIEN COUNTY OF COOK }ss

TO WHOM IT MAY CONCERN: WHEREAS the undersigned has been employed by Schroeder Asphalt Services, Inc. ------''------~ to furnish ------storm sewer installation for the premises known as 2018 Street Resurfacing Program of which ______Village __,..______of Itasca _is the owner.

THE undersigned, for and in consideration of Three Thousand Five Hundred Dollars and No Cents ($ 3,500.00 ) Dollars, and other good and valuable considerations, the receipt whereof Is hereby acknowledged, do(es) hereby waive and release any and all lien or claim of, or right to, lien, under the statutes of the State of Illinois, relating to mechanics' liens, with respect to and on said above-described premises, and the improvements thereon, and on the material, fixtures, apparatus or machinery furnished, and on the moneys, funds or other considerations due or to become due from the owner, on account of all labor services, material, fixtures, apparatus or machinery, heretofore furnished, or which may be furnished at any time hereafter, by the undersigned for the above-described premises, INCLUDING EXTRAS.*

DATE 12/20/2018 COMPANY NAME Galaxy Underground, Inc. --AQQRESS 9233 W. Cherry Avenue, Franklin Park, IL 60131

SIGNATURE AND TITLE \ President • Extras Include but are not limited to change orders, both oral and written, tq:_ tract.

STATE OF ILLINOIS CONTRACTOR'S AFFIDAVIT COUNTY OF COOK SS

TO WHOM IT MAY CONCERN: Theundersigned ______D_o_m_e_n_i_c_a_R_u~g~g~ie_r_i ______being duly sworn, deposes and says that he or she is ____~p.._re_s_id_e_n_t ______of Galaxy Underground, Inc. who is the co~rac~r fum~h~g _____s_to_r_m_s_e_w_e_r_i_n_~_a_l_~_t_~_n ______~~ on fue b~~~g located at ______2_0_1_8_S_t_re_e_t_R_e_s_u_rf_a_c_in__,g...._P_ro_,g.._r_a_m ______ownedby ______V_i_lla-"'g_e_o_f_lt_a_s_c_a ______

That the total amount of the contract including extras* is $ 3,500.00 on which he has received payment of $ 0.00 prior to this payment. That all waivers are true, correct and genuine and delivered unconditionally and that there is no claim either legal or equitable to defeat the validity of said waivers. That the following are the names and addresses of all parties who have furnished materials or labor, or both, for said work and all parties having contracts or sub contracts for specific portions of said work or for material entering Into the construction thereof and the amount due or to become due to each, and that the items mentioned Include all labor and materials required to complete said work according to plans and specifications:

CONTRACT PRICE NAME AND ADDRESSES WHAT FOR AMOUNT PAID THIS PAYMENT TOTAL DUE INCLDG EXTRAS• Galaxy Underground, Inc. Labor & Equipment 3,500.00 0.00 3,500.00 0.00

Total Labor And Material Including Extras* To Complete 3,500.00 0.00 3,500.00 0.00

That there are no other contracts for said work outstanding, and that there Is nothing due or to become due to any person for material, labor or other work of any kind done upon or In connection with said work other than above stated.

DATE 12/20/2018 Signature: Subscribed and sworn before me this 20th day of __J:s_ , · -v.-==o,..;..,~-e_ih_. , _ff_-=_-=_-=--=-~-· 201a Uul1an Materials Company 127171

FINAL WAIVER

TO ALL WHOM IT MAY CONCERN:

Whereas, The undersigned Vulcan Construction Materials, LLC CENTRAL DIVISION has been employed by SCHROEDER ASPHALT SERVICES to furnish STONE for the building - and premises known as 2018 STREET RESURFACING OWNER: VILLAGE OF ITASCA ITASCA, IL

Now, Therefore, the undersigned, for and in consideration of the sum of **Twelve Thousand One Hundred Seventy Five Dollars and Fifty Three Cents** ($12,175 .53) Dollars, and other good and valuable consideration, the receipt whereof is hereby acknowledged, does hereby waive and release any and all lien or claim, or right to lien, under the statutes of the State of Illinois relating to Mechanics' Liens, with respect to and on said above-described premises, and the improvements thereon and on the materials furnished, and on the moneys, funds or other consideration due or to become due from the owner on account of materials heretofore furnished by the undersigned for the above described premises, to or on account of the said SCHROEDER ASPHALT SERVICES.

Witness our hand on this l l TH day of DECEMBER, 2018

VULCAN CONSTRUCTION MATERIALS, LLC CENTRAL DIVISION

SCHROEDER ASPHALT SERVICES 11022 S. GRANT HIGHWAY MARENGO, IL 60152

MEMO

To: Village of Itasca Mayor and Village Board

From: Scott Marquardt, Associate / Group Manager

Subject: Illinois Tollway/Illinois Department of Transportation/Village of Itasca Contract 4600 – Rohlwing Road from West Thorndale Avenue to Hamilton Parkway and Contract 4606 – Westbound I-290 to Illinois Route 390 and Park Boulevard Relocation Recommendation for Approval of Final Project Cost Letter

Date: January 22, 2019

Mayor Pruyn and Village Board,

BACKGROUND As you are well aware, the Tollway has provided opportunities for the Village to include various additional work within their construction contracts, for items desired by the Village such as pedestrian paths and decorative bridge aesthetic enhancements. The enhancements which are the subject of this memo and Tollway letter are associated with two projects; the first being Contract 4600 - the widening and reconstruction of Rohlwing Road (Illinois Route 53) and the second being Contract 4606 - the construction of new ramps from WB I-290 to Illinois Route 390, including the relocation of Park Boulevard (now called Clover Ridge Lane).

HISTORY The enhancements included and completed on these particular projects which were the cost responsibility of the Village of Itasca included the following items (see attached Exhibits A and B):  4600 - Sidewalks along Rohlwing Road from North Thorndale Avenue to the Rohlwing Road bridge over Illinois Route 390  4600 - Bridge fence railing on Rohlwing Road bridge over Illinois Route 390  4606 - Architectural form leaf liner on noisewall adjacent to Clover Ridge Lane

The Village Board approved the Intergovernmental Agreement (IGA) which defined the overall project, the Village-requested enhancements, and the cost sharing allocations for those enhancements at the July 22, 2014 Village Board meeting. An addendum to this IGA is being considered for approval by a separate agenda item this evening.

All work on this construction project has been completed. The IGA included estimated costs for the project enhancements listed above, which were based upon contractor final bid price, along with estimated contract quantities. Now that construction has been completed, the Tollway has submitted final calculations of project quantities and determined the actual final construction cost, in accordance with the terms of the IGA.

I have reviewed the revised information in conjunction with Robinson Engineering and the Public Works Department and we are in agreement with the revised final quantities. With a couple exceptions, all requested enhancements were completed in accordance with the contract documents. On Contract 4600, working with the Village Public Works Department, field modifications in the construction of the

watermain replacement resulted in a net cost savings to the Village, and on Contract 4606 the Tollway shifted a portion of the retaining wall and noisewall to the subsequent 4629 contract, resulting in a cost reduction to the Village for this current project.

The original overall estimated enhancement expense based upon estimated design quantities, including design and construction engineering expenses, along with the final expenses, are summarized below:

Original Estimated Cost Final Cost Net Cost Savings Contract 4600 $118,487.84 $110,801.28 $7,686.56 Contract 4606 $16,387.50 $10,378.75 $6,008.75 TOTAL $134,875.34 $121,180.03 $13,695.31

FUNDING The original IGA contemplated the use of land acquisition credits in the amount of $161,500 for two parcels which were acquired by the Tollway

The total final enhancement expense for Contracts 4600 and 4606, as noted above, is $121,180.03. Since this amount is less than the value of land acquisition credits, the remaining difference of $40,319.97 will be carried over and applied against the enhancement expenses associated with the Devon Avenue Bridge contract 4608. Final costs for that 4608 contract were previously approved by the Village at the February 20, 2018 Village Board meeting.

ADDITIONAL ASSET IMPROVEMENTS For your reference, and due to the extent of time which has elapsed since this project began, we are also providing Exhibits C and D which show new Village infrastructure constructed by the Tollway at no expense to the Village, in conjunction with these two contracts. The quantities of utilities and roadways improved at Tollway expense are as follows:

NEW VILLAGE ASSET SIZE QUANTITY CONTRACT Ductile Iron Watermain 8” 373 Feet 4606 Ductile Iron Watermain 12” 1,295 Feet 4600 HDPE Watermain 14” 695 Feet 4600 Steel Casing for Watermain 24” 120 Feet 4600 HDPE Casing for Watermain 24” 690 Feet 4600 Fire Hydrants n/a 4 Each 4600 Fire Hydrants n/a 2 Each 4606 PVC Sanitary Sewer 12” 249 Feet 4600 PVC Sanitary Sewer 15” 742 Feet 4600 PVC Sanitary Sewer 18” 812 Feet 4606 Steel Casing for Sanitary Sewer 24” 159 Feet 4600 Steel Casing for Sanitary Sewer 30” 397 Feet 4606 PCC Sidewalk 5’ width 696 Feet 4606 PCC Sidewalk 5’ width 1,070 Feet 4600 Norwood Avenue Roadway n/a 310 Feet 4600 Reconstruction Clover Ridge Lane Roadway n/a 696 Feet 4606 Reconstruction (including lighting)

REQUESTED ACTION The Tollway is requesting that the Village approve the attached letter stating their concurrence with the final project costs associated with the enhancements which were completed as part of these two projects.

SUMMARY AND RECOMMENDATION The costs described in the attached letter are based upon actual bid prices and final completed contract quantities for the enhancement work requested by the Village of Itasca and which has been included by the Tollway in the Contract 4600 – Rohlwing Road from West Thorndale Avenue to Hamilton Parkway project and the Contract 4606 – Westbound I-290 to Illinois Route 390 and Park Boulevard Relocation project.

I recommend that the Village Board consider providing direction to respond to the Tollway that the Village of Itasca is in agreement with final project enhancements expenses included within these two contracts.

I will be in attendance at the January 22, 2019 Committee of the Whole Meeting when this is to be discussed and will be available to answer questions.

MEMO

To: Village of Itasca President and Board of Trustees

From: Scott Marquardt, Associate / Project Manager

Subject: Village / Tollway / IDOT Intergovernmental Agreement (IGA) Contract 4600/4606 Recommendation for Consideration of Approval of IGA Addendum

Date: January 22, 2019

Mayor Pruyn and Village Board of Trustees,

On July 22, 2014, the Village Board approved the original 4600/4606 IGA per Resolution 724-14. Since that time, concerns and interpretations over the delineation of maintenance responsibilities have arisen between IDOT and the Village of Itasca. The Village directed that any changes to the IGA would need to be addressed in a written addendum so as to minimize future misunderstandings, and the Illinois Tollway has taken the lead in facilitating a resolution to this issue.

After numerous correspondences and meetings, the attached version of the IGA addendum has been submitted for consideration by the Village. The Village of Itasca, in various meetings, made it very clear that they did not wish to be obligated to perform maintenance of IDOT rights-of-way along the project limits. In an attempt to address this issue, the IGA addendum has been drafted which revises the maintenance language. Described below are the key points of the IGA addendum language, followed by recommendations regarding those changes and their effects, if any, on the Village.

 Section D: o This clarifies that while the Village can perform graffiti removal and right-of-way maintenance adjacent to noisewalls, if the Village declines to perform this maintenance, the Department (IDOT) is responsible.  Section E: o This clarifies to the Village that the Department plans on minimal maintenance practices of the right-of-way areas behind noisewalls. o This grants the Village access rights to the Department right-of-way for graffiti maintenance and routine right-of-way maintenance  Section G: o The Illinois Tollway agrees to relocate a section of right-of-way fence as depicted on Exhibit B. This area (which will remain in IDOT ownership), and which is adjacent to rear yards of Clover Ridge Lane residents and the open space at the bend of Clover Ridge Lane, was open prior to Illinois Route 390 construction when the new right-of-way fence was installed. The relocation of this fence to the access control line as shown would reopen approximately 2 acres of wooded and landscaped area for passive recreation uses for the benefits of the adjacent residents. o The Village and the Clover Ridge HOA will need to work out mowing and maintenance responsibility arrangements of this area

o The relocation of this fence would provide the Village with the benefit of improved access to the area behind the Hickory Drive residences for maintenance of the 15’ strip between the new access control fence and the noisewall

SUMMARY AND RECOMMENDATION  The Village Attorney, the Village Administrator and I have been negotiating and tracking the language and changes throughout the IGA addendum submittal process.  Therefore, we recommend that the Committee of the Whole consider the IGA addendum and provide recommendations so that it can then be considered by the Village Board for final approval at a future meeting.  The resolution of this IGA addendum will then allow movement to continue on review and approval of other outstanding IGA items for other Tollway contracts.

I will be in attendance at the January 22, 2019 Committee of the Whole meeting and will be available to answer questions.

FIRST INTERGOVERNMENTAL ADDENDUM AGREEMENT BETWEEN THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY, THE ILLINOIS DEPARTMENT OF TRANSPORTATION, AND THE VILLAGE OF ITASCA

This FIRST INTERGOVERNMENTAL ADDENDUM AGREEMENT (hereinafter referred to as the “FIRST ADDENDUM”) is entered into this ______day of ______, 20____, by and between THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY, an instrumentality and administrative agency of the State of Illinois, hereinafter called the "ILLINOIS TOLLWAY", the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION, hereinafter called the “DEPARTMENT”, and THE VILLAGE OF ITASCA, a municipal corporation of the State of Illinois, hereinafter called the "VILLAGE", individually referred to as “PARTY”, and collectively referred to as “PARTIES”.

WITNESSETH:

WHEREAS, the ILLINOIS TOLLWAY, the DEPARTMENT and the VILLAGE fully executed an Intergovernmental Agreement on September 24, 2014, (hereinafter referred to as the “AGREEMENT”), and depicted on the attached “EXHIBIT A”, associated with ILLINOIS TOLLWAY Contract I-13-4600 (C01), reconstruction/widening of Illinois Route 53 and ILLINOIS TOLLWAY Contract I-13- 4606 (C03), westbound I-290 to the Elgin O’Hare Expressway (Illinois Route 390) (hereinafter referred to as the PROJECT); and

WHEREAS, the scope of work of ILLINOIS TOLLWAY Contract I-13-4606 included the installation of noisewalls along the east side of I-290 from the Metra Railroad tracks north to the I-290/Illinois Route 390 interchange and said work was completed; and

WHEREAS, the DEPARTMENT and VILLAGE desire to further define maintenance responsibilities for the noisewalls installed under ILLINOIS TOLLWAY Contract I-13-4606 and for the DEPARTMENT owned right of way between the noisewall and DEPARTMENT right of way line facing away from I-290 (hereinafter referred to as “right of way adjacent to the noisewall”) within the limits of ILLINOIS TOLLWAY Contract I-13-4606; and

WHEREAS, the noisewalls installed as part of ILLINOIS TOLLWAY Contract I- 13-4606 include a leaf pattern formliner requested by the VILLAGE and constructed by the ILLINOIS TOLLWAY; and

WHEREAS, the PARTIES by this instrument, desire to determine and establish their respective responsibilities toward landscaping and noisewall maintenance; and

WHEREAS, the ILLINOIS TOLLWAY by virtue of its powers as set forth in the "Toll Highway Act," 605 ILCS 10/1 et seq. is authorized to enter into this FIRST ADDENDUM; and

WHEREAS, the DEPARTMENT by virtue of 605 ILCS 5/4-101 et seq. is authorized to enter into this FIRST ADDENDUM; and

WHEREAS, the VILLAGE by virtue of its powers as set forth in the Illinois Municipal Code 65 ILCS 5/1-1-1 et seq. is authorized to enter into this FIRST ADDENDUM; and

WHEREAS, a cooperative FIRST ADDENDUM is appropriate and such a FIRST ADDENDUM is authorized by Article VII, Section 10 of the Illinois Constitution and the “Intergovernmental Cooperation Act”, 5 ILCS 220/1 et seq.

NOW, THEREFORE, in consideration of the aforementioned recitals and the mutual covenants contained herein, the PARTIES hereto agree to the revised maintenance responsibilities for the noisewalls and right of way adjacent to the noisewall as defined as part of this FIRST ADDENDUM and depicted on the attached “EXHIBIT B” and as follows:

A. All provisions contained in the original AGREEMENT that are not in conflict with this FIRST ADDENDUM shall remain in full force and effect.

B. The second, third and fourth sentences of Section VII., Paragraph B. of the AGREEMENT are hereby stricken.

C. Section VII., Paragraph E. of the AGREEMENT is hereby stricken.

D. The VILLAGE shall perform graffiti removal from the back side of noisewalls facing away from the DEPARTMENT roadways. The VILLAGE shall also perform routine maintenance of the right of way adjacent to noisewalls. In the event the VILLAGE declines to perform the maintenance as described herein, the DEPARTMENT shall be responsible as further described in Section E below. In the event a noisewall or portion thereof is replaced in the future, the VILLAGE agrees to be responsible for the incremental cost above the standard noisewall cost associated with constructing the leaf formliner as part of the noisewall replacement work subject to VILLAGE review and approval of the incremental costs prior to expenditure.

E. The DEPARTMENT agrees to maintain, or cause to maintain, the noisewalls constructed as part of ILLINOIS TOLLWAY Contract I-13-4606 in their entirety, which shall include the necessary work to maintain noisewall structural integrity, and for graffiti removal from the highway side of the noisewalls. In the event that a portion of the noisewall that contains a leaf form

liner imprint is damaged and/or needs repair, the VILLAGE agrees to provide the DEPARTMENT with design files including the appropriate leaf form liner. In the event the VILLAGE does not provide the DEPARTMENT with the appropriate leaf form liner design file, the DEPARTMENT will use a form liner that most closely resembles the formliner that is part of the remaining portions of the noisewall. The DEPARTMENT is responsible for routine maintenance of the DEPARTMENT right of way. Notwithstanding the foregoing, in deference to the Presidential Memorandum – Creating a Federal Strategy to Promote the Health of Honey Bees and Other Pollinators, and consistent with DEPARTMENT prescribed mowing practices which limits roadside mowing to the first fifteen feet of area adjacent to the roadside, the DEPARTMENT does not intend to mow the right of way adjacent to noisewalls. The DEPARTMENT shall, however, allow the VILLAGE access to DEPARTMENT right of way for performing graffiti maintenance removal from noisewalls and for performing routine maintenance of right of way adjacent to noisewalls at the VILLAGE’s discretion as described herein, on attached EXHIBIT B .

G. In partnership with the ILLINOIS TOLLWAY, the DEPARTMENT agrees to comply with the special conditions set forth as part of the ILLINOIS TOLLWAY’s Elgin O’Hare Western Access Section 401/404 Clean Water Act Permit Application (LRC-2007-00802) through the United States Army Corps of Engineers (“USACE”) associated with the bioswales located within the DEPARTMENT right of way adjacent to noisewalls as depicted on EXHIBIT B. A separate Letter of Understanding between the DEPARTMENT and ILLINOIS TOLLWAY defines the maintenance responsibilities associated with the bioswales. The VILLAGE will have no involvement with maintenance of the bioswales in this location.

H. The ILLINOIS TOLLWAY agrees to relocate the right of way fence west to one-foot east of access control line as depicted on EXHIBIT B under the conditions that both the DEPARTMENT and VILLAGE agree to its relocation.

J. It is understood and agreed that this is a FIRST ADDENDUM between the Village of Itasca, the Illinois Department of Transportation and the Illinois State Toll Highway Authority.

K. It is understood and agreed that this FIRST ADDENDUM constitutes the complete and exclusive statement of the agreement of the PARTIES relative to the subject matter hereof and supersedes all previous oral and written proposals, negotiations, representations or understandings concerning such subject matter.

L. It is understood and agreed by the PARTIES hereto that all provisions of the fully executed Intergovernmental Agreement of September 24, 2014, that are not in conflict with this FIRST ADDENDUM shall continue to be in force.

M. This FIRST ADDENDUM may be executed in three (3) or more counterparts, each of which shall be deemed an original and all of which shall be deemed one and the same instrument.

N. This FIRST ADDENDUM may only be modified by written modification executed by duly authorized representatives of the PARTIES hereto.

O. This FIRST ADDENDUM shall be binding upon and inure to the benefit of the PARTIES hereto and their respective successors and approved assigns.

P. It is agreed that the laws of the State of Illinois shall apply to this FIRST ADDENDUM and that, in the event of litigation, venue shall lie in DuPage County, Illinois.

Q. The introductory recitals included at the beginning of this FIRST ADDENDUM are agreed to and incorporated into this FIRST ADDENDUM.

IN WITNESS THEREOF, the PARTIES have executed this FIRST ADDENDUM on the dates indicated.

THE VILLAGE OF ITASCA

By: ______Attest: ______Jeff Pruyn Mayor

Date: ______(Please Print Name)

THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION

By: ______Attest: ______Anthony Quigley, P.E. Region One Engineer

Date: ______(Please Print Name)

THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY

By: ______Date: ______Elizabeth Gorman Executive Director

Approved as to Form and Constitutionality

______Robert T. Lane, Senior Assistant Attorney General, State of Illinois